# personnel-committee — 16 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2016-01-07-agenda-3438.txt BOARD : personnel-committee DATE : 2016-01-07 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/personnel-committee/2016-01-07-agenda-3438.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_01072016-3438 ======================================================================================== ===PAGE 1=== Town of Lunenburg Personnel Committee: Cheryl Valera, Chairman Scott Chase, Vice-Chairman Lin Vickery, Secretary Deb Christen, Member Nancy Forest, Member 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 PERSONNEL COMMITTEE MEETING AGENDA Date: January 7, 2016 Time: 6:30 p.m. Location: Lunenburg Public Library AGENDA Call to Order Ongoing Business 1. Personnel Action Forms 2. Public Comment 3. Review/Approval of Previous Meeting Minutes from October meeting Current Business 1. Discuss policies, employee handbook and sexual harassment training with Kerry 2. Scott will present findings regarding his review of talent bank forms and explore performance review form templates 3. Discuss DPW Director grade in comparison with market analysis data, compensation analysis and job descriptions (Nancy prepared) with Kerry Other Business Adjourn ======================================================================================== DOCUMENT : 2016-02-04-agenda-3439.txt BOARD : personnel-committee DATE : 2016-02-04 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/personnel-committee/2016-02-04-agenda-3439.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02042016-3439 ======================================================================================== ===PAGE 1=== Town of Lunenburg Personnel Committee: , Chairman Scott Chase, Vice-Chairman Lin Vickery, Secretary Deb Christen, Member Nancy Forest, Member 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 PERSONNEL COMMITTEE MEETING AGENDA Date: Thursday, February 4, 2016 Time: 6:30 p.m. Location: Lunenburg Public Library AGENDA Call to Order Ongoing Business 1. Personnel Action Forms 2. Public Comment 3. Review/Approval of Previous Meeting Minutes from December meeting 4. Discussion of SAP grid (COLA) Current Business 1. Discuss policies, employee handbook and sexual harassment training with Kerry 2. Scott will present findings regarding his review of talent bank forms and explore performance review form templates 3. Discuss DPW Director grade in comparison with market analysis data, compensation analysis and job descriptions (Nancy prepared) with Kerry Other Business Adjourn ======================================================================================== DOCUMENT : 2016-03-03-agenda-3440.txt BOARD : personnel-committee DATE : 2016-03-03 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/personnel-committee/2016-03-03-agenda-3440.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03032016-3440 ======================================================================================== ===PAGE 1=== Town of Lunenburg Personnel Committee: Scott Chase, Vice-Chairman Lin Vickery, Secretary Deb Christen, Member Nancy Forest, Member 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 PERSONNEL COMMITTEE MEETING AGENDA Date: Thursday, March 3, 2016 Time: 6:30 p.m. Location: Lunenburg Public Library AGENDA Call to Order Ongoing Business 1. Personnel Action Forms 2. Public Comment 3. Review/Approval of Previous Meeting Minutes from December meeting 4. Discussion of SAP grid (COLA) Current Business 1. Discuss policies, employee handbook and sexual harassment training with Kerry 2. Scott will present findings regarding his review of talent bank forms and explore performance review form templates 3. Discuss DPW Director grade in comparison with market analysis data, compensation analysis and job descriptions (Nancy prepared) with Kerry Other Business Adjourn ======================================================================================== DOCUMENT : 2016-03-03-minutes-3440.txt BOARD : personnel-committee DATE : 2016-03-03 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/personnel-committee/2016-03-03-minutes-3440.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03032016-3440 ======================================================================================== ===PAGE 1=== /FY2016/Personnel Committee/Minutes – 3-4-16.docx 1 of 2 Town of Lunenburg Personnel Committee: Scott Chase, Vice-Chairman Lin Vickery, Secretary Deb Christen, Member Nancy Forest, Member Minutes March 3, 2016 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 Meeting Posted: Yes Location: Lunenburg Library, Massachusetts Ave., Lunenburg, MA Present: Lin Vickery, Scott Chase, Nancy Forest, Deb Christen, Kerry LaFleur and Jamie Toale Absent: Scott Chase, Committee Vice-Chair, called meeting to order at 6:35 p.m. Ongoing Business 1. Personnel Action Forms a. Personnel Committee Members signed off on 2 Personnel Action Forms 2. Public Comment a. No public comment 3. Review/Approval of Previous Meeting Minutes a. Minutes of December 3, 2015 minutes were reviewed and approved. Lin will send them to Lynne Klaft and Kathy Herrick to publish. 4. Discussion of SAP grid (COLA) a. Mr. Rodriquenz stated that articles for the May Annual Town Meeting will closes on March 25, 2016. He and other town employees covered by the SAP (20-22 town employees are impacted), were looking for a cost of living adjustment of 2% for next three consecutive years (fiscal years 2017 through 2019), and were looking for the Personnel Committee’s support for such an article. Mr. Rodriquenz, stated that town employees covered by the SAP have not seen an increase in 5 years. Scott asked Kerry if the Town could afford this and Kerry stated that there was money set aside in her budget. Kerry stated that typically they do yearly increases and amounts vary based on contacts. At the November Town Meeting it was suggested that the salary schedule needed to be addressed at the Annual Town Meeting (May 2016). After the discussion, Deb Christen made a motion to present an article for a COLA 2% increase for town employees on the SAP. The motion was seconded and all approved. Elaine Peterson, will prepare the article and send to Lin for her signature. An administrative order is being presented at the Annual Town Meeting for approval. The Personnel Committee also needs to look at the SAP steps in the salary schedule and the employee job descriptions. The town of Shirley did a compensation and classification study and we have a copy of that study, which will be reviewed. The town of Shirley also lists salary information on their website. Any changes to the SAP steps in the salary schedule needs, Town Meeting approval. In order to review the job descriptions the Personnel Committee will schedule a special meeting on Saturday, April 2 nd from 9:30 – 12:30 at the Town Hall. ===PAGE 2=== /FY2016/Personnel Committee/Minutes – 3-4-16.docx 2 of 2 Current Business 1. Discussion of policies, employee handbook and sexual harassment training a. Scott asked if the Personnel Committee was the body that employees come to with concerns, complaints and administering the SAP. Kerry stated that she and the Personnel Committee were responsible for the administration of the SAP. Recently a Library employee did not who she needed to speak with regarding her job title change. Kerry stated that the Library has their own job titles and this can be confusing to employees. The Library employee’s salary was not impacted by her job title change. Library personnel issues are handled by the Library Board of Trustees and not the Personnel Committee. Scott asked if the town employees have attended any Sexual Harassment Training. Suggested the lawyer may be able to provide the training. Kerry suggested that webinars are a great way to get employees trained and MIIA the town’s insurance carrier may be able to provide this training. There is a draft Employee handbook and the Personnel Committee will discuss this at the May committee meeting. BOS approval is needed for the handbook and any training. 2. Review of Talent Bank forms and Performance Evaluation Templates. Personnel Committee decided to postpone this topic until after we accomplish the SAP salary schedule steps, job descriptions, review of the handbook and training. 3. Discuss DPW Director grade in comparison with market analysis. This will be discussed in our April 2 nd meeting. Other Business 1. No other business Lin motioned to adjourn, Deb seconded, and all were in favor. Meeting adjourned at 7:57 p.m. Minutes respectfully submitted on March 13, 2016, by Lin Vickery ======================================================================================== DOCUMENT : 2016-04-02-agenda-3441.txt BOARD : personnel-committee DATE : 2016-04-02 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/personnel-committee/2016-04-02-agenda-3441.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04022016-3441 ======================================================================================== ===PAGE 1=== Town of Lunenburg Personnel Committee: Scott Chase, Vice-Chairman Lin Vickery, Secretary Deb Christen, Member Nancy Forest, Member 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 PERSONNEL COMMITTEE MEETING AGENDA Date: Saturday, April 2, 2016 Special Committee Me eting Time: 9:30 a.m. – 12:30 p.m. Location: Town Hall AGENDA Call to Order Ongoing Business 1. Review of SAP job descriptions 2. Review compensation data and analysis Current Business 1. Discuss DPW Director grade in comparison with market analysis data, compensation analysis and job descriptions (Nancy prepared) with Kerry Other Business Adjourn ======================================================================================== DOCUMENT : 2016-04-07-agenda-3442.txt BOARD : personnel-committee DATE : 2016-04-07 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/personnel-committee/2016-04-07-agenda-3442.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04072016-3442 ======================================================================================== ===PAGE 1=== Town of Lunenburg Personnel Committee: Scott Chase, Vice-Chairman Lin Vickery, Secretary Deb Christen, Member Nancy Forest, Member 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 PERSONNEL COMMITTEE MEETING AGENDA Date: Thursday April 7, 2016 Personnel Committee M eeting Time: 6:30 p.m. Location: Lunenburg Library AGENDA Call to Order Ongoing & Current Business 1. Review of SAP job descriptions 2. Review compensation data and analysis 3. Discuss DPW Director grade in comparison with market analysis data, compensation analysis and job descriptions (Nancy prepared) with Kerry Other Business Adjourn ======================================================================================== DOCUMENT : 2016-04-07-minutes-3442.txt BOARD : personnel-committee DATE : 2016-04-07 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/personnel-committee/2016-04-07-minutes-3442.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_04072016-3442 ======================================================================================== ===PAGE 1=== /FY2016/Personnel Committee/Minutes – 4-7-16.docx 1 of 2 Town of Lunenburg Personnel Committee: Scott Chase, Vice-Chairman Lin Vickery, Secretary Deb Christen, Member Nancy Forest, Member Minutes April 7, 2016 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 Meeting Posted: Yes Location: Lunenburg Library, Massachusetts Ave., Lunenburg, MA Present: Lin Vickery, Scott Chase, Nancy Forest, Deb Christen, and Kerry LaFleur Absent: Scott Chase, Committee Vice-Chair, called meeting to order at 6:33 p.m. Ongoing/Current Business 1. Personnel Action Forms a. No forms were presented for approval 2. Review of SAP job descriptions a. Scott asked to schedule a 3 hour meeting on a Saturday. We scheduled a meeting on April 23, 2016 from 1-4 at the Town Hall. b. Each of us is taking 5-6 job descriptions. For our next meeting our intent is to map the Lunenburg job titles and salaries with like jobs from other towns. 3. Review compensation data and analysis a. Scott will build a standardized compensation template and send it out to everyone before our April 23 rd meeting. b. We will also verify that each job is compliant with the FLSA. 4. Discuss DPW Director grad in comparison with market analysis data. This job will be included in our discussion on April 23 rd . Other Business 1. No other business Deb motioned to adjourn, Lin seconded, and all were in favor. Meeting adjourned at 7:00 p.m. Minutes respectfully submitted on April 7, 2016, by Lin Vickery ======================================================================================== DOCUMENT : 2016-04-23-agenda-3443.txt BOARD : personnel-committee DATE : 2016-04-23 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/personnel-committee/2016-04-23-agenda-3443.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04232016-3443 ======================================================================================== ===PAGE 1=== Town of Lunenburg Personnel Committee: Scott Chase, Vice-Chairman Lin Vickery, Secretary Deb Christen, Member Nancy Forest, Member 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 PERSONNEL COMMITTEE MEETING AGENDA Date: Saturday April 23, 2016 Special Personnel Co mmittee Meeting Time: 1:00 – 4:00 p.m. Location: Lunenburg Town Hall AGENDA Call to Order Ongoing & Current Business 1. Review/approval of Minutes from March 3, 2016 and April 7, 2016 meetings 2. Review of SAP job descriptions 3. Review compensation data and analysis 4. Discuss DPW Director grade in comparison with market analysis data, compensation analysis and job descriptions (Nancy prepared) with Kerry Other Business Adjourn ======================================================================================== DOCUMENT : 2016-04-23-minutes-3443.txt BOARD : personnel-committee DATE : 2016-04-23 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/personnel-committee/2016-04-23-minutes-3443.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_04232016-3443 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2016-05-12-agenda-3444.txt BOARD : personnel-committee DATE : 2016-05-12 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/personnel-committee/2016-05-12-agenda-3444.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_05122016-3444 ======================================================================================== ===PAGE 1=== Town of Lunenburg Personnel Committee: Scott Chase, Vice-Chairman Lin Vickery, Secretary Deb Christen, Member Nancy Forest, Member 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 PERSONNEL COMMITTEE MEETING AGENDA Date: Thursday, May 12, 2016 Time: 6:30 p.m. Location: Lunenburg Library AGENDA Call to Order Ongoing & Current Business 1. Review/approval of Minutes from April 23, 2016 meeting. 2. Review of SAP job descriptions 3. Review compensation data and analysis Other Business Adjourn ======================================================================================== DOCUMENT : 2016-05-12-minutes-3444.txt BOARD : personnel-committee DATE : 2016-05-12 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/personnel-committee/2016-05-12-minutes-3444.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_05122016-3444 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2016-07-07-agenda-3445.txt BOARD : personnel-committee DATE : 2016-07-07 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/personnel-committee/2016-07-07-agenda-3445.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_07072016-3445 ======================================================================================== ===PAGE 1=== Town of Lunenburg Personnel Committee: Scott Chase, Vice-Chairman Lin Vickery, Secretary Deb Christen, Member Nancy Forest, Member 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 PERSONNEL COMMITTEE MEETING AGENDA Date: Thursday, July 7, 2016 Time: 6:30 p.m. Location: Lunenburg Library AGENDA Call to Order Ongoing & Current Business 1. Personnel Action Forms 2. Review/approval of Minutes from May 12, 2016 meeting. 3. Review of SAP job descriptions 4. Review compensation data and analysis Other Business Adjourn ======================================================================================== DOCUMENT : 2016-08-29-agenda-3446.txt BOARD : personnel-committee DATE : 2016-08-29 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/personnel-committee/2016-08-29-agenda-3446.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_08292016-3446 ======================================================================================== ===PAGE 1=== Town of Lunenburg Personnel Committee: Scott Chase, Vice-Chairman Lin Vickery, Secretary Nancy Forest, Member 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 PERSONNEL COMMITTEE MEETING AGENDA Date: Monday, August 29, 2016 Time: 6:30 p.m. Location: Lunenburg Library AGENDA Call to Order Ongoing & Current Business 1. Review Only Personnel Action Forms 2. Review Only of Minutes from May 12, 2016 meeting. 3. Review Only of SAP job descriptions 4. Review Only compensation data and analysis Other Business Adjourn ======================================================================================== DOCUMENT : 2016-08-29-minutes-3446.txt BOARD : personnel-committee DATE : 2016-08-29 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/personnel-committee/2016-08-29-minutes-3446.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_08292016-3446 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2016-11-07-agenda-3447.txt BOARD : personnel-committee DATE : 2016-11-07 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/personnel-committee/2016-11-07-agenda-3447.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11072016-3447 ======================================================================================== ===PAGE 1=== Town of Lunenburg Personnel Committee: Scott Chase, Vice-Chairman Lin Vickery, Secretary Nancy Forest, Member David MacDonald, Member 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 PERSONNEL COMMITTEE MEETING AGENDA Date: Monday, Nov 7, 2016 Time: 6:30 p.m. Location: Lunenburg Library AGENDA Call to Order Ongoing & Current Business 1. Review Personnel Action Forms 2. Review Amended Articles Other Business Adjourn ======================================================================================== DOCUMENT : 2016-11-07-minutes-3447.txt BOARD : personnel-committee DATE : 2016-11-07 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/personnel-committee/2016-11-07-minutes-3447.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11072016-3447 ======================================================================================== ===PAGE 1===