# personnel-committee — 13 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2018-02-13-agenda-3453.txt BOARD : personnel-committee DATE : 2018-02-13 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/personnel-committee/2018-02-13-agenda-3453.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02132018-3453 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2018-02-13-minutes-3453.txt BOARD : personnel-committee DATE : 2018-02-13 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/personnel-committee/2018-02-13-minutes-3453.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_02132018-3453 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ======================================================================================== DOCUMENT : 2018-03-13-agenda-3454.txt BOARD : personnel-committee DATE : 2018-03-13 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/personnel-committee/2018-03-13-agenda-3454.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03132018-3454 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2018-05-03-agenda-3455.txt BOARD : personnel-committee DATE : 2018-05-03 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/personnel-committee/2018-05-03-agenda-3455.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_05032018-3455 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2018-05-03-minutes-3455.txt BOARD : personnel-committee DATE : 2018-05-03 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/personnel-committee/2018-05-03-minutes-3455.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_05032018-3455 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2018-07-16-agenda-3461.txt BOARD : personnel-committee DATE : 2018-07-16 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/personnel-committee/2018-07-16-agenda-3461.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_07162018-3461 ======================================================================================== ===PAGE 1=== Personnel Committee Meeting1. ======================================================================================== DOCUMENT : 2018-07-16-minutes-3461.txt BOARD : personnel-committee DATE : 2018-07-16 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/personnel-committee/2018-07-16-minutes-3461.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_07162018-3461 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ======================================================================================== DOCUMENT : 2018-08-13-agenda-3456.txt BOARD : personnel-committee DATE : 2018-08-13 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/personnel-committee/2018-08-13-agenda-3456.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_08132018-3456 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2018-08-13-minutes-3456.txt BOARD : personnel-committee DATE : 2018-08-13 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/personnel-committee/2018-08-13-minutes-3456.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_08132018-3456 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ======================================================================================== DOCUMENT : 2018-09-10-agenda-3457.txt BOARD : personnel-committee DATE : 2018-09-10 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/personnel-committee/2018-09-10-agenda-3457.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09102018-3457 ======================================================================================== ===PAGE 1=== Town of Lunenburg 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 PERSONNEL COMMITTEE MEETING AGENDA Date: Monday, September 10, 2018 Time: 6:30 p.m. Location: Ritter Memorial Building AGENDA Call to Order Ongoing & Current Business 1. Review & Approval of Minutes 2. Review and/or approve Personnel Action Forms, if any 3. Discuss possible amendments to the Salary Administration Bylaw for Special Town Meeting 4. Discuss performance of a compensation and classification review of all positions in the Plan and any additional positions that should be added 5. Discuss assisting the Board of Selectmen with annual goal of developing a process to assist boards/committees we work with by organizing the appointment process and recruitment process Other Business Adjourn ======================================================================================== DOCUMENT : 2018-09-10-minutes-3457.txt BOARD : personnel-committee DATE : 2018-09-10 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/personnel-committee/2018-09-10-minutes-3457.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_09102018-3457 ======================================================================================== ===PAGE 1=== Town of Lunenburg Personnel Committee Minutes: September 10, 2018 meeting Ritter Memorial Building __________________________________________________________________________________ Personnel Committee Attendees: Scott Chase Sue Andrews Erik Arnold Also Present: Heather Lemieux, Town Manager Jamie Toale Meeting called to order at 6:35pm with all attendee’s present. Old Business Revised minutes from the July 16, 2018 meeting, and the minutes from the August 13,2018 meeting were reviewed as submitted. Motion by E. Arnold: Accept both the July 16, 2018 minutes and the August 13, 2018 minutes 2nd: S. Andrews Vote: All in Favor Personnal Action Forms: There were no actions needing review at this time. SAP Policy Review: Heather presented the final refreshed documents that will update the SAP to reflect changes approved previously by the Board of Selectman. They covered both the vacation process and the FMLA process. The committee reviewed the documents in their final form. Motion by S. Andrews: Accept the final changes to the processes and update the SAP as submitted. 2nd: E. Arnold Vote: All in Favor SAP Salary Survey: Heather provided additional information on other alternatives to utilizing an outside consultant to assist with the SAP compensation survey for 2019. We could purchase market data from other comprable towns to Lunenburg for about $5K. A consultant doing a full review of all appropriate jobs would cost about $20K. Each expense would require a warrent article to be presented at the Special Town Meeting November 13, 2018. ===PAGE 2=== Motion by S. Andrews: Seek approval for the $5K expense for the purchase of Market Data regarding wage compensation for SAP job roles. 2nd: E. Arnold Vote: All in Favor BOS Goals: General Discussion: Jamie Toale gave an overview of his thinking regarding the improvement needed in creating better processes to identify volunteers and organize appointments to town committees. The initial recruitment and then the onboarding of new volunteers needed to be better organized. Improvement in training and assessing skills needed and then more formal tools created to accomplish the needed training. Areas like understanding Roberts Rules; how Open Meeting rules needed to be applied and conflict of interest issues were some of the areas discussed. He asked how the Personnel Committee might be of assistance. While no formal agreements were initiated, there was interest in the committee spending time taking a look at creating some simple tools that might get the project started, especially in recruitment and onboarding. The group would further review at the next scheduled meeting. General Discussion: The committee determined that the next meeting will be held October 17, 2018 at 6:30pm. Motion by S. Andrews: to adjourn the meeting at 8:00pm 2nd: E. Arnold te: All in Favor ======================================================================================== DOCUMENT : 2018-10-17-agenda-3459.txt BOARD : personnel-committee DATE : 2018-10-17 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/personnel-committee/2018-10-17-agenda-3459.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10172018-3459 ======================================================================================== ===PAGE 1=== Town of Lunenburg 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 PERSONNEL COMMITTEE MEETING AGENDA Date: Wednesday, October 17, 2018 Time: 6:30 p.m. Location: Lunenburg Library Conference Room AGENDA Call to Order Ongoing & Current Business 1. Review & Approval of Minutes 2. Review and/or approve Personnel Action Forms, if any 3. Discuss possible amendments to the Salary Administration Bylaw for Special Town Meeting 4. Discuss performance of a compensation and classification review of all positions in the Plan and any additional positions that should be added 5. Committee will discuss and create processes & tools to assist with the BOS goals regarding the organization of committee appointments in both the recruitment and on boarding processes. Other Business Adjourn ======================================================================================== DOCUMENT : 2018-10-17-minutes-3459.txt BOARD : personnel-committee DATE : 2018-10-17 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/personnel-committee/2018-10-17-minutes-3459.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10172018-3459 ======================================================================================== ===PAGE 1=== Town of Lunenburg Personnel Committee Minutes: October 17, 2018 meeting ___________________________________________________________________________________ Attendees: Scott Chase (Chair) Dave MacDonald Erik Arnold (Vice Chair) Heather Lemieux Meeting began at 6:30pm with all attendee’s present. Sue Andrews and Nancy Forest were not in attendance. Old Business Minutes were not available. No action. New Business • Reviewed amendments to the Salary Administration Plan (SAP) bylaws to be presented at the Special Town meeting on 11/13/18. Dave McDonald made a motion to accept the amendments to the SAP. Erik Arnold 2nd the motion. Approved unanimously. • Town Manager, Heather Lemieux , shared that ClearGov will be conducting a free classification review of all town positions as they are looking for a few towns to pilot their system. We identified 10 comparable towns to Lunenburg that they would use as part of their analysis. • Board of Selectmen Chair, Jamie Toale, requested that the Personnel Committee consider having a role in the recruitment and onboarding of new committee members. Erik Arnold made a motion that the Personnel Committee develops a process for the recruiting & onboarding of new committee & board members. Dave MacDonald 2nd it. The motion passed unanimously. • The next meeting of the Personnel Committee is 11/5/18, 5:30pm at Town Hall. Meeting Adjourned at 8:00pm