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# published separately and byte-identically; cite the individual file,
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# Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt
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DOCUMENT : 2010-07-06-agenda-4744.txt
BOARD    : select-board
DATE     : 2010-07-06
KIND     : agenda
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2010-07-06-agenda-4744.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_07062010-4744
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===PAGE 1===

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DOCUMENT : 2010-07-06-minutes-4744.txt
BOARD    : select-board
DATE     : 2010-07-06
KIND     : minutes
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2010-07-06-minutes-4744.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_07062010-4744
========================================================================================

===OCR macOS Vision===
===PAGE 1===
Sud
BOARD OF SELECTMEN
MEETING MINUTES
7/6/10
The Board of Selectmen met in the Town Hall, Joseph F. Bilotta Meeting Room as scheduled with Paula Bertram, Steven M
deBettencourt, Ernie Sund, Tom Alonzo, Dave Matthews and Town Manager Kerry Speidel present. Meeting opened at 7:00 P.M. with
the Pledge of Allegiance
PUBLIC DISCUSSION
Tom acknowledged PE Teacher, Sandy Laserte and Fred Hobbs were recognized by the Alumni Association.
Ernie recognized the work that's being done at Veteran's Park and commended the Boy Scout for his work on the brick walkway.
John Baker, 53 Chase Road came before the board regarding his past request for the board to reconsider their decision on health
insurance coverage for board member; Steve deBettencourt. Talking about one person here that has served the town diligently for 19
years and would like to see the board get this done.
ANNOUNCEMENTS
• MEMA advising caution during the extremely hot weather, tips will be placed on the scroll. Eagle House will also be opened from
8:00 AM to 8:00 PM, Wednesday and Thursday.
• Notice from Unitil of a service interruption in order to complete required modifications and improvements to their electrical facilities,
it will be necessary to schedule an interruption of the electrical service in the Fitchburg and Lunenburg area. The interruption will
occur on Saturday, July 10, 2010 at 3:00 A.M. It is anticipated the work will be completed and power restored by approximately
5:00 AM. They have advised us that on occasion they experience unforeseen circumstances that may extend the length of time for
these interruptions. In the event the restoration is delayed due to circumstances beyond their control, they will make every effort to
restore service as soon as possible.
The streets that will be affected in Lunenburg are as follows: Baker St., East St., Kingman St., Summer St., Weatherbee St.,
Whalom Ra., Woodbury St., and Youngs Rd
In the event of unfavorable weather, the work will be rescheduled for Sunday, July 11, 2010 at the same time.
If you have any questions or concerns, please contact Uniti's Customer Service Department at 1-888-301-7700.
• Band Concert Schedule: July 12th, July 19th, July 26, August 2nd and August 9th, with a rain date of August 16'.
APPOINTMENTS
CURRENT BUSINESS
1. Minutes - Board of Selectmen regular session for 6/15/10, 6/22/10, workshop session for 6/22/10 & executive session
Warrants - #74 10, 6/30/10 - $208,476.98, #1 11, 7/6/10 - $614,004.79 and #1P 11, 7/8/10 - $494,757.49 reviewed and signed
Action File Issues - Committee Updates
• Paula informed the board that she and Kerry met with Todd Black and John DiNapoli from Unitil; discussion focused mainly on the
vegetation management plan which has been submitted to DPU. Expressed the frustration that the board has had in the past and
Mr. DiNapoli did inform her that that they will be working on communication. They anticipate the vegetation project will be
completed before the end of the month. Also discussed what changes they've incorporated in their plans as far as emergency
planning procedures and have asked that they come before the board; scheduled a workshop on August 10° @ 6:00 PM, also
attending will be the Police and Fire Chiefs and have requested that they come again on September 7th to provide a public
overview. On July 20th they will be coming before the board to discuss the vegetation management.
• Tom informed the board that the Municipal Utility Bill was voted favorably and is now before the Ways and Means Committee
Provided the board with information from the Massachusetts Municipal Association (MIMA). Board would like a letter sent to the
Ways and Means expressing our support and that this be expedited out of committee before the end of the month. Paula will work
with Kerry to draft a letter.
• Tom District Advisory Committee met last Wednesday, discussed the Open Meeting Law changes and implementation. Posting
was largest issue and requirement. Need to post meetings in a location that is visible 24 hours a day and visible to the public.
Meeting Notice and Agenda must be posted together. Discussed how again, this places another burden on the towns. Other
discussions centered upon ballot questions, repeal of 40B, general consensus is that this is not serving towns such as Lunenburg,
if not repealed they'll be no appetite to repeal it at all. Other questions are the sales tax reduction from 6.25 to 3% and the alcohol
===PAGE 2===
sales tax. Finally allowing bio-mass companies working within the Commonwealth as there are a number of issues against (may
be an agreement before this is actually on the ballot).
• Per Kerry, the changes to the Open Meeting Law are now in effect; there was no stay. This is one of the reason why committee
reports is not on the agenda. The Town Clerk has been looking for a place to actually place the notices, and she is in the process
of reviewing. She has communicated that any and all other business to come before the board is no longer acceptable. Paula
questioned if we've notified all the committee's and board's of these changes and per Kerry the Town Clerk has done this. Kerry
noted that she has been trying to coordinate a seminar through town counsel for Lunenburg. Tom also noted the way in which
Hubbardston has decided to comply and have put together a booklet that is available for viewing 24/7 in their public safety facility.
2.
Manager Updates
• Application has been to the state to declare the housing at the Tri-town development as affordable housing.
• Cleaning services are now being done by contract after hours on Monday and Thursdays for Town Hall, currently each of the
buildings are receiving cleaning two days a week and we plan on monitoring the situation with the town departmens.
• The 12½ reimbursement for costs incurred from the December 08 Ice Storm from the State is no longer within the state budget,
leaves us with the need to make up $150,000.00. Believe that we'll have a sufficient overage in local receipts to cover this
shortage without having to ask to take out of stabilization fund
• ABCC notice, authorizing local licensing authorities to sell alcoholic beverages at 10:00 AM on Sundays. The law, MGL c13, §33B
allows the town to "opt into" the new law giving the Local Licensing Commission (LLC) discretion to grant an earlier opening for
licensees. Kerry is checking with counsel on this.
• Emerald Place hosting open house on Wednesday, July 14' from 4:00 to 7:00 PM, office will RSVP for those interested in
attending.
Municipal Electric Aggregation - Kerry reveiwed the synopsis of Municipal Electric Aggregation. She spoke with Brian Murphy
of Colonial Power Group, Inc. and he came before the board to discuss what they have done with other communities in Massachusetts.
The company has worked with the Town of Marlboro, whereby the town elects to purchase electricity through competitive bids and they
are offering to look at the Unitil data and present this information to suppliers to see if the town could benefit from purchasing directly
through the suppliers. Currently about 97% of the ratepayers in Mariboro are participants in the program.
Paula questioned timeline and potential savings that Marlboro may see from this. According to Brian this could take anywhere from six
months to a year, the slow down seemed to occur at the state level. Savings vary depending upon the use, could be a few dollars a
month back in everyone's pocket and comes back to the rate payer at no additional cost to the town. The Selectmen will be the ultimate
overseerers, but the day to day should be under a professional consultant. Selectmen will be provided with the structure as to how the
program should work. It's all about choice of competition, by pooling residents and small businesses together you create competition.
Generation is about half of the rate payers bill, choice and competition are the prime drivers to municipal aggregation. Tom questioned
the length of a long term contract and per Brian suppliers will enter into a three to five year contract, as a community you may want to
see how far you can take this.
Ernie noted that we have a number of initiatives in town for green energy and we're looking at placing solar panels on some of the
schools and questioned how this would fit in. Per Brian, municipal aggregation program should not supercede these programs as they
are complimentary to one another. May be a way for the aggregation program acts as a financial aspect of that, could be part of the
mix. If Colonial were to be the brokers, they would take direction from the board. If the town wants to move to the green sources there
is a premium, there are ways to greening it up that we could be directed to investigate certain criteria in the selection process. Per
Brian, it's also possible that the town could market different alternatives; a community program.
Steve noted that a large part of this goes into the analysis and questioned whether Unitil is already doing this and if it's even worth
looking at. Per Brian a couple of issues we need to look at, Unitil is mandated by the state to go out to bid two times every year,
probably not the best way to procure. He noted that for small end users the procurement strategy never materialized. At least 2% of the
cost of energy supply comes from bad debt and the towm may be better off if they could break away from that debt.
Would be an "opt out" structure, where all the rate payers are notified of the change/program and they could determine to opt out of the
program for whatever reason they determined not to participate.
Tom questioned the costs for a consultant and how would this work, and per Brian the way the fee is structured is through the rate
structure and they receive a percentage, their costs are figured into the rate. He would have to work with Kerry to determine the best
way to get the information from Unitil. Noted the consultant that is hired should be hired through an RFP process.
Paula questioned the pleasure of the board and was a consensus of the board to conduct the feasibilty study, noted that the RFP right
now would be premature.
Brian noted that his firm will do the feasibility study whether or not they're retained through the RFP. Board concurred to move forward
with the feasibilty study.
OLD BUSINESS
1. Request to use Gazebo for benefit concert - Mike Barney - tabled.
===PAGE 3===
2. Health Insurance for Elected Officials - Chair noted that this issue is something that she has struggled with over the past few
weeks. Expressed appreciation to the service provided by elected officials however given the economic climate the laying off of
employees, the potential deficit of $150,000 for FY'11 cannot at this time justify reinstating the benefit.
Kerry provided information on the plans (attached). Dave acknowledged the amount of hard work and hours that are put in by
members, noted that our burden is to determine the best allocation of town funds. We've struggled with the furloughs; there is a direct
correlation where we're cutting and the alternatives as to where the money will go. Couple of comments were made about when we
didn't have a professional Assessor, noted that the Board of Selectmen didn't previously have a Town manager and at that time they
were more involved with the day to day operations. Bottom line for Dave is that we need to live within our needs, we're still cutting,
think the taxpayers should come first and get the benefit through the paid town employees. Steve noted that the buck stops here and
looks at this a bit differently, the longer a board stays together, the longer the consistency and the more that gets done. Looks at the
turn over on this board and if there's a benefit that the town can give out to keep members on this board, it's to our benefit. Example
made of the time when the town had two attorneys on the board and the changes that we went through during their tenure. Don't want
to see the town make the same mistakes over and over, the longer a board stays together, the better the cohesiveness. Noted that
we're always being told we're short, has always been hide and seek with the money. This goes to long term with this board, reviewed
the cuts that members of this board has seen over the years, started with $1500 and now reduced to $100 a year.
Paula appreciated the dedication of not only Steve, but all the volunteers that contribute countless hours. Discussed finding the money
and have had employees come forward to offer more towards their health insurance plans to assist the town and to save the positions
of their peers so that we can protect their services. Doesn't believe that this is an appropriate time to bring this discussion forward and
should have been done during the budget process and as such she can not support.
Kerry has to take exception with the hide and seek comments with the money; the reason that we should be able to cover the costs
incurred by the storm was because Emerald Place has decided to pull all their building permits. But for that reason, she would have
been coming back to the board to fund this through the stabilization fund
Ernie is uneasy about making this decision as it sits for the board themselves. Perhaps Mr. Baker would look at presenting a petition for
town meeting as he doesn't feel comfortable presenting this for himself.
Tom A., reviewed that every year on his tenure with the Board of Selectmen and the Finance Committee, the two boards understood
this. Would like an explanation from the elected officials who were eligible how they can justify what they do differently than other
elected officials such as members of the School Committee.
Per Steve it was set way back; with the exception of Prop. 2½, for a term of about three years, this benefit had been afforded to the
elected officials and was voted in long before his tenure.
Per Tom regardless of how this was initiated, to say because it's the way it's always been is not an answer. Paula concurred with
Steve's comments that this position takes a lot of time and she cannot differentiate for herself the amount of hours that other elected
officials put in.
Tom doesn't believe that it should matter how long a person should serve, what matters is to serve the people of Lunenburg. Public
service is just that and should not look to garner benefits to members of this board themselves. In this current financial climate the
costs for this benefit is unsustainable. We are volunteers and you always have the opportunity not to run. The employees, this is what
they do for their living, we have people to run the day to day operations, cannot justify and make the distinction the amount of time that
elected committees put in and if one is afforded it, everybody should be afforded it.
Paula believes the consensus stands not to offer health insurance benefits to elected officials. Reviewed the email from Brian Laffond,
Chair of the Finance Committee which concurs with the majority of the Board of Selectmen.
John Baker of 53 Chase Road expressed appreciation to the board for debating this issue and noted that it's a good thing that the
board had this open discussion and have to respect the process. Expressed appreciation to the board and particularly Steve for the
time that he's served.
COMMITTEE APPOINTMENTS / REAPPOINTMENTS / RESIGNATIONS
1. DPW Facility Building Committee - Kerry reviewed the attached bylaw and noted that she has spoken with the Chair of the
Planning Board, contacted Parks Commission and Cemetery. None from the Parks Commission is able to serve have heard back from
Janice Carrier (Cemetery Commissioner) is interested in serving on the committee. One concern that Kerry has is that the bylaw
identify's how the committee is made up but doesn't address the charge of the committee. Also, working with town counsel on some
procurement issues and would like to wait a couple more weeks before we appoint. Would like to table to July 20th, Paula questioned if
other members of the board are interested, Steve is interested in serving. Per Kerry, may be something that we could schedule in the
evening, as she doesn't believe that it's imperative that the committee meet during the day. Discussion tabled to July 20h meeting.
2. Municipal Web Services Task Force - Kerry circulated a letter of interest for the Web Services Task Force; this has been placed
on both the cable scroll and the website. At this time she is presenting Tom Alonzo, Lynne Klaft, Lars Widstrand and Gare Thompson
for appointment, they will be working with Kerry and Nancy Strom to determine which option would best benefit the towns' needs. Ernie
motion to appoint the recommended applicants to the task force, Steve seconded, voted unanimously.
===PAGE 4===
3. Employee member to Personnel Committee - Doreen Noble, Director of the COA came before the board regarding the employee
designee to the Personnel Committee; she stated that she fully understands who she will be representing and as a management
employee has the ability to see both sides. Noted the inconsistencies within the current Salary Administration Plan and the changes
that have been occurring within the unions, there is a gross misrepresentation within the Salary Administration Plan.
Tom A., move to appoint Doreen Noble as the employee representative to the Personnel Committee, voted unanimously. Kerry noted
that this appointment is also with the Moderator and will forward the board's vote to him.
Upcoming Meeting Schedule
July 13, Work Session
July 20, Business Session
EXECUTIVE SESSION
1. MGL Chapter 39, §23B (3) to discuss strategy with respect to collective bargaining or litigation if an open meeting may have a
detrimental effect on the goverment's bargaining or litigating strategy
Being no further business board voted unanimously to adjourn Regular Session at 8:42 P.M. Opened Executive Session by roll call
vote at this time. Chair announced that the board will not be returning to regular session.
Respectully submitted
Laura Williams, Chief Administrative Assistant
Board of Selectmen
===PAGE 5===
TOWN OF LUNENBURG
BOARD OF SELECTMEN
17 Main Street, PO Box 135
Lunenburg, MA 01462-0135
Paula J. Bertram, Chair
Steven M. deBettencourt, Vice-Chair
Carl "Ernie" Sund, Clerk
Thomas A. Alonzo, Member
David J. Matthews, Member .
ENBURG
MANS
INCO
978-582-4144, FAX 978-582-4148
Office Hours
Mon, Wed, Thu. 8:00AM - 4:00PM
Tues. 8:00AM - 6:30PM
Fri. 8:00 AM - 12:30 PM
Kerry A. Speidel
Town Manager
Laura B. Williams
Chief Administrative Assistant
Municipal Web Services Task Force
The Town of Lunenburg seeks residents interested in serving on a Task Force to evaluate existing municipal
web services and make recommendations on changes to be made to make it easier to access municipal
information and services 24 hours per day. The Task Force will be made up of five- (5) residents, with the IT
Director to serve as an Ex-Officio (non-voting) member. The ideal composition of the Task Force will include,
three- (3) residents knowledgeable in the field Information Technology, Web Design, or e-Business Commerce,
and two-(2) non-technical residents who would likely use the services.
The Committee will be charged with the following:
1. Evaluate the current municipal website [hosted by School Center|to determine its inadequacies, in terms
of ease of use, content and ability to provide e-Services.
2. Identify common obstacles faced by departments and residents when maintaining and/ or using the
website.
3.
Evaluate vendors currently providing web services to municipalities, including, but not limited to e-Gov
Link, Oscend, and Virtual Town Hall, and determine which best suits Lunenburg's long-term needs.
Evaluation should include, but not be limited to: cost, ease of updating information, compatibility with
current web services and ability to add additional functionality as it becomes needed
4. Develop a plan to standardize website content, including department home page, forms access, agenda
and minues access, etc.
Members of the Task Force will be appointed by the Town Manager. The Task Force will meet at times and
locations as decided by the Task Force. All meetings of this Task Force will be subject to the Open Meetings
Law. This Task Force should be prepared to present a written report, including recommendations, to the Town
Manager and Board of Selectmen on or before August 31, 2010.
Questions should be directed to Kerry A. Speidel, Town Manager.
===PAGE 6===
ARTICLE XVII
BUILDING COMMITTEE
SECTION 1. There shall be a separate Committee appointed for each Town building
project. Each Committee shall consist of a minimum of seven (7) members for a term not to
exceed 30 days following the completion of the project. Members of the Committee shall-be
comprised of (1) member from the Board of Selectmen to be appointed by the Board of
Selectmen, (1) member from the Planning Board to be appointed by the Planning Board, and
two (2) members from the Department or Board having jurisdiction over the building, or their
designee, to be approved by such Board, and three (3) citizens at large to be appointed by the
Board of Selectmen and the Moderator. If membership exceeds seven (7) proportional
integrity as outlined above shall, to the extert possible, be maintained with no one group
having a majority, (5/13/96)
===PAGE 7===
TOWN OF LUNENBURG
BOARD OF SELECTMEN
17 Main Street, PO Box 135
Innenburg, MA 01462-0135
David 1. Mate, Member
*
SETT
ENBURG
MAST
INCO
978-582-4144, FAX 978-582-4148
Office Hours
Mon, Wed, Thu. 8:00AM - 4:00PM
Tues. 8:00AM - 6:30PM
Fri. 8:00 AM - 12:30 PM
Kerry A. Speidel
Town Manager
Laura B. Williams
Chief Administrative Assistant
MEMORANDUM
To:
Board of Selectmen
KAS
From: Kerry A. Speidel, Town Manager
Subject: Building Committee
Date:
July 2, 2010
Article 27, Section of the Town Bylaws call for the appointment of a Building Committee for
each Town Building project. The committee shall consist of a minimum of seven (7)
members as follows:
1 member of the Board of Selectmen to be chosen by the BOS
1 member of the Planning Board to be chosen by the Planning Board
2 members of the Department of Public Works
3 citizens at large
I contacted the members of the DPW Facility Committee to see if any were interested in
serving on the Building Committee. Both Dave MacDonald and Jay Simione expressed an
interest.
I contacted both the Cemetery and Parks Commissioners to see if any were interested in
serving on the Building Committee. Unfortunately, none of the Parks Commissioners were
able to make the commitment due to the time of year. I am awaiting a response from the
Cemetery Commissioners.
One resident, Thomas Albert, has submitted a Talent Bank application for appointment.
I am awaiting a response from the Planning Board as to who will serve in this capacity. As
such, I would request that you table appointments to your July 20, 2010 meeting.
Additionally, since the bylaw is silent on the purpose of the committee, one will have to be
established.
It is my hope that the committee will be formed and ready to go by the
beginning of August.
Please let me know if you have any questions.
/kas
===PAGE 8===
TALENT BANK FORM
ACT NOW - SERVE YOUR COMMUNITY
Town government needs citizens who are willing to give time in the service of their community. The Talent
Bank was adopted by the Selectmen and Moderator as a means of compiling names of interested citizens to
serve, on a voluntary basis, on boards and committees. This file is available for use by the public as well as the
Moderator and the Selectmen.
Talent Bank files are being updated to include categories consistent with the
changing needs of the Town. Indicate your order of preference and return the form below to:
Town Government Talent Bank c/o Board of Selectmen
PO Box 135, Lunenburg MA 01462
-------
Name: THOMAS ALBERT
Date:
Address: 1354 hANLASTER ALE
Precinct No:
Occupation:
CONSTRUCTON SUPER
Telephone: _
Background: STARTED WORKING WHEN I WAS 5 /RS OLD -
BEEN OUTSIDE SUPER FOR SHAH/LUMUG CONST. SINCE
WOV3;1983- ALL STATE ANDFEDERAL WORK
AREAS OF INTEREST
(list order of preference)
Computer Advisory Committee -- maintain strategic planning, policies & procedures encompassing the town &
school departments. Responsible for reviewing Technology Department goals & objectives.
Conservation Commission -- responsible for administering the Wetlands Protection Act MGL.Ch. 131, Section
40), Local (non-zoning) Municipal Wetlands By-Laws, plan for natural resource protection, acquire important land and water areas,
and manage these properties for conservation and passive recreation.
Council on Aging - carry out programs designed to meet the needs of the aging in coordination with programs of
Executive Office of Elder Affairs established by the Commonwealth of Massachusetts.
Finance Committee - consider any and all municipal questions & exam all articles calling for expenditures of money.
Historical Commission -- responsible for protecting the history of the Town.
Housing Partnership Committee - address local housing needs through a collaborative effort between local
government, community organizations, banks, and the private sector.
Lunenburg Cultural Council -- to ensure that public programs in the arts, humanities and interpretive sciences
are available to the community.
Montachusett Joint Transportation Commission -- sub committee of Montachusett Regional
Planning Commission/ a citizens advisory group for input on transportation (highways & road projects etc
Personnel Committee - responsible for administration of the by-laws; establishes salary schedules, "fringe" benefits,
"indirect pay" provision such as holidays & vacations with pay, sick leave. The committee represents both taxpayers & town
employees.
Public Access Cable Committee (PACC) - oversee programming in areas of public affairs, education,
entertainment & government.
Zoning Board of Appeals - hear & decide on applications for variances, special permits, comprehensive permits
Other DPW BUILDING COMMITTEE
RECEIVED
JUN 15 2010
SELECTMEN'S OFFICE
===PAGE 9===
TOWN OF LUNENBURG
BOARD OF SELECTMEN
17 Main Street, PO Box 135
Lunenburg, MA 01462-0135
Paula J. Bertram, Chair
Storen at Trite Sund, Cies Chair
romas A. Alonzo, Memb
avid J. Matthews, Memb
*
, MASS*
APOR
978-582-4144, FAX 978-582-4148
Office Hour
Mon, To TAM - 63-2500 M
Fri. 8:00 AM - 12:30 PM
Kerry A. Speidel
Laura B. Wiliams
Chief Administrative Assistant
MEMORANDUM
To:
Board of Selectmen
KAS
From: Kerry A. Speidel, Town Manager
Subject: Municipal Electric Aggregation
Date:
July 2, 2010
About a year ago, Rob Bowen, a member of the Municipal Utilities Task Force [MUTF],
came before you to present the concept of "Municipal Electric Aggregation." He advised
the Board that the MUTF felt that aggregation was outside of their scope, but that he and
fellow member, Carolynn McCarthy, would be interested in working on this issue further
with me. As such, I am presenting this to you to see if you would like this issue researched
further.
In 1997, the legislature passed An Act Relative to Restructuring the Electric Utility Industry
in the Commonwealth, Regulating the Provision of Electricity and Other Services, and
Promoting Consumer Protection therein." This Act allows consumers, under certain
circumstances, to purchase electric power from an entity other than their distribution
company.
In order to purchase electric power, the Town must become an Aggregator, or manager,
for residents and businesses. Currently, the Town serves as an Aggregator for municipal
buildings only. In order to become an Aggregator for the town as a whole, the following
must occur:
1. Town Meeting must vote to approve aggregation.
2. The Town must file an Aggregation Plan [Community Choice Power Supply Plan] with
the State, which the State must approve.
3. Town Meeting must approve the Plan.
4. The State must conduct a Public Hearing to approve the Plan.
5. If the Plan is approved, the Town must go through a Competitive Bid process via
Requests for Proposals.
Recently, I have been contacted by Colonial Power Group, Inc., a consulting firm from
Marlborough, MA, who is interested in providing a free Needs Assessment for the Town, to
===PAGE 10===
help determine if it makes sense to move forward. If the Board is interested in having
further analysis done on Aggregation, I would like to work with this firm, Unitil, and with
MUTF members Carolynn McCarthy and Rob Bowen, to the extent they are available. If
Aggregation makes sense, I would like to be prepared to have a warrant article ready for
the Special Town Meeting later this calendar year.
Please let me know if you have any questions.
Some additional resources:
Division of Energy Resources, Guide to Municipal Electric Aggregation in Massachusetts
www.mass.gov/Eoca/docs/doer/agg-quid.pdf [let me know if you would like me to print this
for you]
Massachusetts Electricity www.massachusettselectricity.com
Cape & Islands Energy Information Clearinghouse www.cirenew.info
/kas

========================================================================================
DOCUMENT : 2010-07-13-agenda-4745.txt
BOARD    : select-board
DATE     : 2010-07-13
KIND     : agenda
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2010-07-13-agenda-4745.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_07132010-4745
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===PAGE 1===

========================================================================================
DOCUMENT : 2010-07-13-minutes-4745.txt
BOARD    : select-board
DATE     : 2010-07-13
KIND     : minutes
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2010-07-13-minutes-4745.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_07132010-4745
========================================================================================

===OCR macOS Vision===
===PAGE 1===
RECEIVED & FILED
BOARD OF SELECTMEN
AUG 0 4 2010
WORK SESSION MINUTES
LUNENBURG TOWN
7/13/10
The Board OfFerimen Fret SEne Town Hall, Joseph F. Bilotta Meeting Room as scheduled with Paula Bertram, Steven M.
deBettencourt, Ernie Sund, Tom Alonzo, Dave Matthews and Town Manager Kerry Speidel present. Meeting opened at 6:08 P.M.
CURRENT BUSINESS
1. FY'2011 Town Manager Goals - as attached.
Goal #1 - Website - committee has been established and meeting with the top three vendors that provide website hosting on Friday.
Virtual Town Hall, E-Gov link, and QScend. Virtual Town Hall and EGov are the two that are widely used within Massachusetts and
prices are similar. Requested comments from department heads with regards to what they would like to see on the website. Will
discuss standarization of website etc.
Ernie will provide a link for the committee to review, which provides service to a Florida website, which he finds easy to navigate.
Kerry noted that the school department is satisfied with the functionality that is provided by School Center, the current web hosting site.
Board discussed the various web hosting vendors for municipalities within the state.
Tom would like to have the website in-house so that we can build upon it before going live. Paula noted that we need to formulate the
policies with regards to procedures in posting, to which Kerry noted that you should have one person that makes the decision as to
what is placed upon the website.
Goal #2 - Departmental Metrics - Tom commented on the aspect of regionalizing services and what does this effect as it's been on for
several years. Kerry questioned what the boards goal would be, suggested a report as in Perform Operational Review and Analysis to
the Board as an example. Paula would like to understand what areas that Kerry would like to look at for consolidation or increase in
hours, funding, etc., Kerry discussed the fact that it's not static, noted the changes which will be occurring within the school department
in the areas of human resources, accounts payable, and payroll. Paula noted that item #1 ties into #2 and understands that it's all fluid
would expect that the manager have conversations and document the recommendations on changing processes, whether increasing
employees, increasing funding and/or outsourcing. Dave noted that when you've done something the same way over years, it's very
difficult to introduce change. Implementing some sort of reporting requirement and developing the framework should be part of the
metrics for all of the departments. Project plan timelines, department heads are writing the plan and providing the data to the Town
Manager, goals etc., whether they were met on time, why/why not etc. Kerry noted that we do have a ticket system for workorders etc.,
"school dude",
", which is currently being utilized by the IT department but not sure as to what extent the DPW has been using. Noted the
difference between getting a task done and the goals that you want to see done; the over and above. Paula would want to see a
system by which you could measure the day to day operations, then there are goals and objectives for each department and how they'll
be reached and the specific projects that come up and change. Needs to be a project planning component as well.
Dave would like to know that Kerry has gone through every department to understand how they operate and if it makes sense.
Ernie suggested a standardized agenda form that could be used throughout the year, would be repetitive but would give some idea as
to the time frame and actions to be taken.
Kerry questioned how specific the information the board would like to know about. Paula would like the general desciptions that the
departments performs, the number of personnel, plans and objectives, timelines and recommendations based upon evaluating the
general operation such as areas that could be improved or left as it is. If a task is given that a timeline is established for the department
needs to report to the manager of the progress of that plan. Steve's concern in the staffing and whether we're now asking them to
perform more tasks than they're able to. Dave's concern is that he's heard comments of alleged abuse of department performance and
some sort of accountability would enable the board to understand the operations. Tom would expect that the Town Manager meet with
the department head to understand what the goals are for the department and that they been evaluated. Discussed that every
department will be different and Town Manager may also have some, which would be different than the department head.
Paula noted that she would like to see this implemented across the board to include the smaller departments, i.e.; Planning Board, as
well as the larger ones such as DPW, School, Police and Fire.
Goal #3 - Miscellaneous Ongoing Project Reports - Provide Quarterly Status of All Ongoing Legal Issues should be ongoing and not
necessarily as a goal. Questioned the quarterly newletter as a goal and Kerry noted that legally the Tax Collector can only put in a one
page insert with the tax payer. Office may have a copy of one done previously and would look at this being done bi-annually.
Goal #4 - Personnel Matters - Kerry will provide the board with a list of employees who by law are allowed to have a contract and
those that aren't will be incorporated under the Salary Administration Plan. Would like to have all employees not eligible to be under the
Salary Admin Plan and when their current contracts expire this will be accomplished. Items 5 & 6; Consider Personnel Training for
Effective Customer Service and Consider & Recommend Employee Retreat/Seminar for Team Building to be removed from Goal #4.
===PAGE 2===
Under item #7 Conduct Annual Performance Evaluations, should also look at including this language within the union contracts and not
to be used as a bargaining issue. Tom would like to have a department head evaluation of their employees even though it's not
discussed with the employee. Paula noted that if problems are identified within department personnel; wants to have documentation.
Per Kerry, this is how much of the performance evaluation is currently being done; it's in the negative and if there are performance
issues they are documented. The way the contracts are written, if you're moving through steps you're no longer eligible for merit, this
language has been eliminated.
Tom would like to have an employee evaluation, and if they want to be part of the process fine, but we need to have a record of
performance evaluations, how the employee is doing.
Kerry will check with labor counsel as to the legality, particularly if the evaluation doesn't have an impact on their compensation. Kerry
noted that there's difference between work rules and performance rating
Tom noted the need for continuity, and that the town has experienced a number of turn arounds in Kerry's position and this would be
better for new department heads to clearly understand department issues.
Kerry noted that she has those things and questioned what it is that the board is looking for, as she has this information. Is it critical
component, noted that department head evaluations do need to be done. Evaluations are different in a union environment, referred to
the clerical and that it was tied to the merit, which didn't work. You can evaluate union employees but has to be part of their contract.
Kerry will work with union negotiations to incorporate this into their contracts.
Paula would like to add back in the five year financial plan and per Tom the charter requires it, so it doesn't need to be incorporated
into the goals.
2. PAYT Program - Kerry not ready to make a final recommendation at this time as she is still attempting to get a better idea as to
the number of bags and has asked DPW to identify what is out there as of June 30%. Noted that she met with Waste Management and
discussed some of the methods used by other municipalities to realize a cost savings and an actual count as to number of users.
Some communities assume 100% participation and allow residents the opportunity to "opt out" of the program. Noted that three years
ago vendors were charging about $60/month and now we're hearing that they're charging less per month and the only way we'll be
able to determine is by the number that are participating. This is one main item that the town and Waste Management need to get a
clear understanding. on. Currently Kerry is not ready to propose to raise the fees, noted that the contract expires June 2011 and we're
looking at ways to make the program more attractive to get more of the property owners involved.
Kerry informed the board of the solar powered trash compactors and recycle containers, which are made to be placed in public places.
Will hold about five times the amount of a regular container. Kerry would like to ask Emerald Place to purchase a couple of these to
Place with regards to the maintenance of the esplanade. Board would like to pursue this.
3. Town Hall Renovation - Kerry presented a draft renovation plan for the board to review. She has presented to all the
departments in Town Hall and all have basically agreed to the plan. Biggest issues that we're trying to address are giving adequate
privacy, work space. Tried to accomplish when we moved people over to the Ritter, keeping people who work in close proximity to one
another together. The plan that was taken to town meeting was a draft and didn't quite meeting the people's (employee's) needs.
Would be looking to the Sheriffs department for some painting and minor carpentry, also Monty Tech (may have scheduling issues);
have a person willing to donate carpeting, our plumbing and electrical inspector's would be doing the work on an hourly basis. Steve
noted heating / cooling issues and the difficulty that would be experienced in scheduling the work with employees in the building. Kerry
still needs to take this back to Pat Slattery to see if it's going to work and if so, pricing the project out. Only concerns are the
workspaces for the school accounts payable position and the stage area on the second floor.
Minutes - Board of Selectmen Regular and Executive Session for 7/6/10 reviewed and signed.
Warrants - #1 W/P 10, 6/30/10 - $152,532.09 reviewed and signed, Paula questioned an invoice (Sani-tank) for piping project in
Whalom and if the issue is the work on the rotary was "mitigation requirements", #70317 & 70299. Why are we paying for any
component if it's related to Emerald Place. Kerry will look into this and respond to the board.
UPCOMING MEETING SCHEDULE
July 20, 2010 Business Session
August 3, 2010 Business Session
August 5, 2010 Work Session (tentative)
August 10, 2010 Work Session
Being no further business board voted unanimously to adjourn Work Session at 8:24 P.M.
Respectfully submitted,
Laura Williams, Chief Administrative Assistant
Board of Selectmen
===PAGE 3===
Goal # 1: Website
Objective
Chief Administrative & Financial Officer's Goal Progress Sheet
Date: 7/13/2009
Completed
Substantive
Progress
No
Progress
Comments
Independent Website Committee
Examine, Analyze & Recommend
a Municipal Website Package
Develop Plan to Standardize
Town Website
Decentralize Content
Management
Conformity to State Guidelines
(i.e. lunenburg.ma.us.gov)
Organization of Website: Minutes,
budgets, forms, zoning/general by-
laws on line
Procedures for Training
| Policies & Guidelines
===PAGE 4===
Chief Administrative & Financial Officer's Goal Progress Sheet
Goal # 2 Departmental Metrics
Objective
Completed
Substantive
Progress
No
Progress
Date: 7/13/2009
Comments
Perform Operational Review and
Analysis
Establish Method of Metrics upon which
to Measure Department Performance
Investigate Regionalizing Services with
other Towns where applicable
Incorporate "Performance-Based"
Budgeting where possible
===PAGE 5===
Chief Administrative & Financial Officer's Goal Progress Sheet
Goal # 3: Miscellaneous Ongoing Project Reports
Date: 7/13/2009
Objective
Completed
Substantive
Progress
No
Progress
Comments
Provide Quarterly Status of All
Ongoing Legal Issues (summary)
Develop Project Plans for All
Projects Including "next steps"
Provide Periodic Reports on
Ongoing Town Projects
[Reinstate "Citizen Newsletter" to
be distributed w/Tax Bills
Investigate Outsourcing
Opportunities
===PAGE 6===
Chief Administrative & Financial Officer's Goal Progress Sheet
Date: 7/13/2009
Goal # 4: Personnel Matters
Objective
Revise Salaries &
Admin.Plan
w/Personnel Board
Completed
Substantive No
Progress
Progress
Comments
Evaluate Personnel
Board Need
Provide Organizational
Chart of all Town Depts.
(exc.school) w/Job
Descriptions & Salary
Qualifications
Full Review of Contract
Language
Consider Personnet
Training for Effective-
Customer Service
Consider &
Recommend Employee-
Retreat/Seminar for
Team-Building
Conduct Annual
Performance
Evaluations

========================================================================================
DOCUMENT : 2010-07-20-agenda-4746.txt
BOARD    : select-board
DATE     : 2010-07-20
KIND     : agenda
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2010-07-20-agenda-4746.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_07202010-4746
========================================================================================

===PAGE 1===

========================================================================================
DOCUMENT : 2010-07-20-minutes-4746.txt
BOARD    : select-board
DATE     : 2010-07-20
KIND     : minutes
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2010-07-20-minutes-4746.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_07202010-4746
========================================================================================

===OCR macOS Vision===
===PAGE 1===
BOARD OF SELECTMEN
MEETING MINUTES
7/20/10
neg
The Board of Selectmen met in the Town Hall, Joseph F. Bilotta Meeting Room as scheduled with Paula Bertram, Steven M
deBettencourt, Ernie Sund, Dave Matthews present, Tom Alonzo and Town Manager Kerry Speidel absent. Meeting opened at 7:00
P.M. with the Pledge of Allegiance
PUBLIC COMMENT
ANNOUNCEMENTS
1. Paula noted Omar Connor benefit held on July 17% at the Eastwood Club, sponsored by the Police Relief Association, very well
attended. Spoke with Officer Connor who is facing a long recovery and is truly a dedicated employee to the community.
Ernie acknowledged the passing of former Selectman Dave Rodgers' son and expressed condolences to the family.
APPOINTMENTS
1. Louis Franco, to fill unexpired term on Board of Assessor's [Joint appointment] - Per the Town Charter, Section 3-1 (f) filling
of vacancies, (2) Multiple member body - If there is a failure to elect, or if a vacancy occurs in the membership of any elected multiple
member body, including the school committee, unless the provisions of a will or trust provide for a different method, the remaining
members of the multiple member body shall forthwith give notice of such vacancy to the board of selectmen and to the public in the
manner provided in section 7-10. The Board of Selectmen, with the remaining members of such multiple member body shall, after 1
week's notice of the date on which the vote shall be taken, fill such vacancy, until the next town election, by a joint vote. The votes of a
majority of the total number of persons entitled to vote shall be necessary for such election. Next annual election, (May 21, 2011) - Louis
Franco, 250 Arbor Street referred to his talent bank form, attached:
Office received correspondance from Board of Assessor's Chair, Christopher Comeau informing the Board that the Assessor's voted at
their meeting of July 13, 2010 to recommend the appointment of Louis France to the Board of Assessor's. Ernie motioned to appoint
Mr. Franco to the Board of Assessor's, Steve seconded, voted unanimously.
2. Rhonda Lisio, to fill vacancy on PACC • of 181 Reservoir Road, resident of almost eleven years and has an educational
background in media studies, TV directing & production. Board expressed appreciation to Ms. Lisio for her interest who noted that she
attended the PACC meeting last evening and is very interested in assisting in the programming and they have a number of exciting
ideas. Ernie Sund motion to approve Rhonda's appointment to the PACC, Steve seconded voted unanimously. Term to expire 2013
3. Tania Fernandez, to fill vacancy on PACC - of 61 Cove Road, recent resident of town and is very interested in becoming involved
with the town, has past history in planning events. Ernie motion to appoint Tania to PACC for the 2011 term, Steve seconded voted
unanimously.
CURRENT BUSINESS
1. Unitil Vegetation Management Plan Update - John DiNapoli, Municipal & Community Services Manager, and Keith Caribo,
Electric Operations Manager, attended the meeting to provide a general overview of Unitil's current Tree Trimming and Vegetation
Management Program. John provided a brief overview of Unitil operations. Keith discussed the overview of vegetation management
and that back in April customers received a flyer in their bills explaining why and how they trim. He further identified what has taken
place in Lunenburg. over the past few years and what goes into tree trimming which can go about eight feet from the lines and 15 feet
above the furthest conductor, 4 feet below is where they trim and this also helps out the other utilities. Based upon voltage class,
majority of Lunenburg lines are 13,000. Lunenburg has approximately 101 of overhead lines that are trimmed, spend roughly $400,000
for FG&E trimming, which encompasses close to 500 circuit miles, and normally creeps up higher. John stated that the $400,000 is for
the four communities that they serve on a regular basis. Highlighted what work Unitil will be doing in the remainder of calendar 2010
and they believe that they will be able to meet their timeline. They are still performing unscheduled trimming, no more circuit trimming
currently scheduled for Lunenburg this year. Noted Highland Street which has recently had 41 poles installed they are running new wire
on that project and Lancaster Ave.
They will provide an update on when the required Third Party (ECI Environment Consulting Company Analysis Report might be
approved by the Department of Public Utilities as they will be meeting with DPU and there may be changes moving forward. Noted that
the trimming schedule may move forward by one year to occur ever 4 years versus 5 years. They are willing to come back to
community once the staff at DPU (estimate this will take at least 2 months) has submitted their opinion as they realize the importance
to work with the town and the residents. Discussed the calls about double poles and noted the maintenance company for setting the
===PAGE 2===
poles is for Verizon, although they are willing to speak with the customers and have driven around town to take note of where the
• double poles are located as they are in constant communication with Verizon.
Discussed ground to sky trimming and per Keith many of the trees in the Lake Shirley area were pines and in consultation with Chief
Glenny, safety was a concer. Also had a consultant look at this area and their recommendation was also ground to sky trimming, not
used as industry all around and is not something that is done all the time, dependant upon circumstances. They will provide information
on miles on Reservoir Road that were impacted with trimming, ground to sky. They are currently utilizing the same notification card for
residents as they had been last year, noted that they work with Asplundh (tree trimming company) who work very closely with the
residents. Currently they are only doing "hotspot" trimming, which is done by circuit. As soon as they have been able to coordinate the
trimming schedule with the DPU, they will provide information to the town.
Ernie questioned if they could look at putting this information on their website. Discussed the secondary service which is the line that
goes from the street to the home and in some circumstances they will come out and trim, again based upon the circumstance. Ernie
noted that he has on numerous occasions reported such an issue and was repeatedly told by Unitil that that was taken care of. As it is
still not at this time "been taken care of", questioned that if it's happened to him repeatedly, he's sure it's happened to other customers.
Keith noted that he is disturbed in hearing that it has taken three calls and has still not been taken care of, requested Ernie's address
so that he can look into this situation.
Dave wanted to ensure that no matter what the situation you make contact with the property owner and per Keith depending upon the
situation, they may do minimal trimming if an urgent situation and would then come back to talk to the property owner. He strongly
urged that they get a strong clear line of communication with the property owners. Keith noted that ground to sky clearing will be
application driven and that they are going to be aggressive in their trimming program and should get current within the next couple of
years.
Steve questioned the evaluation process and when the plans are usually made for the next year and per Keith usually October,
however they do evaluate throughout the year and conduct a review in November/December.
Board expressed appreciation for the information that was provided and the importance of keeping the lines of communication open so
that we will know what the trimming phase will be for Lunenburg coming into next year, so that we can provide the information to
residents moving forward. Noted that she and Kerry have a meeting scheduled with John on the 26" and if the board has any specific
issues to provide this information to either her or Kerry prior to the meeting, also noted their attendance at the board's August 10% Work
session on the Emergency Response Plan.
2. Senior Center Parking Lot Expansion Project - Present were Shelly Hatch and Doreen Nobel. Doreen informed the board that
MRPC has agreed to sponsor the towns' application for Community Development Block Grant [CDBG] funding for the December 2010
round for the expansion of the Eagle House Parking Lot. In order to complete our grant application, the Town must hire a firm to
prepare the design. The FY2011 Capital Improvement Plan included $10,000 for the design. On May 26, 2010 a Request for
Qualifications for Engineering Services was placed in the Central Register, in accordance with State Procurement Regulations. A pre-
proposal site visit was held on June 1, 2010. Proposals were due on June 11, 2010.
The Parking Lot Expansion Committee, made up of Doreen Noble, Laura Williams, COA Chair Pete Lincoln, Shelley Hatch, MRPC, and
Lloyd Carlson reviewed the four proposals submitted. The committee interviewed two of them and decided upon the Hudson Design
Group. Doreen noted the number of communities that the Hudson Design Group has directly worked with and noted that Mr.
McCluskey has been out to look over the project and has spoken with DPW Jack Rodriquenz. She noted that the Friends of the Eagle
House, the 501C3, is actively doing fund raising and they have committed to make this project happen. Laura noted that the funds must
be deposited to cover the total amount of the contract as we are not able to enter into an agreement without a funding mechanism in
place, suggested that the "gift fund" be considered. Deadline for the grant application is expected to be December 1st, may not have
definitive date for a couple of months. Timeline for the design is expected to be done as soon as possible. If a task were to be removed
from the invoice then an agreement could be signed for the $10,000. The Committee is recommending award of the design project to
Hudson Design Group. Dave motion to approve the $10,000 Capital Plan funding and to include the full amount of the contract, subject
to the Friends of the Eagle House supplementing the funds necessary, Steve seconded voted unanimously.
3. Requests to use Public Property
* Dave Berthiaume came before the board to request on behalf of the Lions Club/Firefighters Association for Bonfire, August 14,
2010 on the grounds of Lunenburg High School. Paula recused herself as she is currently a member of the Lunenburg Lions Club,
Steve motioned to approve the request, Ernie seconded with the notation of "527 CMR: BOARD OF FIRE PREVENTION
REGULATIONS, section10.23: Bonfires and the Burning of Christmas Trees (I) Ceremonial Bonfires The city council of a city with
the approval of its mayor, or the board of selectmen or town council of a town, may authorize the fire department of such city or
town to issue not more than one permit in any one year for a ceremonial bonfire. Such bonfires shall mark the observance of a
signiticant municipal, state or national event, and such ceremonial bonfire shall be under the continuous supervision of the fire
department. A permit for such ceremonial bonfires shall be issued only to a municipal department or a civic, fraternal or veterans
organization within such city or town. Only wood which has not been painted, impregnated, or otherwise treated with any foreign
substance shall be permitted to burn in ceremonial bonfires. No bonfire shall bum for more than 12 hours; in accordance with the
===PAGE 3===
state regulation the board also needs to permit Fire Department to conduct the bonfire", voted unanimously to approve the bonfire
request and authorize the issuance a permit.
• Cathy Kerbert of 127 Woodland Drive, request to use the Gazebo on July 31, 2010 - Cathy came before the board to request use
of the Gazebo for a Candlelight Vigil for 3 US hikers held in Evin Prison in Iran since July 31, 2009, simply wants to raise
awareness in the town about this situation and noted that there will be vigils held throughout the world. They have been asked to
wear white ribbons, will not be asking for any donations. Information can be obtained from the website: www.treethehikers.org.
None of the detainees have even been charged and they are going through mental and emotional torture. Unsure as to how many
people will actually attend, would like to hope that attendance would be in the vicinity of 50, to be held from 7:00 - 9:00 pm, they
will be using tea light candles. Chief Bourgeois has stated that he has no concerns with this event being held, unless protesters
are expected. In the event that the applicant becomes aware of anyone wanting to protest the event, she should notify the Police
Department immediately. The Police Chief will then determine if a detail officer is necessary. Board expressed appreciation to
Cathy in bringing this issue forward, Dave motion to approve use of the Gazebo, Steve seconded, voted unanimously.
Andrea Schnepf, grounds of Ritter Memorial for Farmers' Market - on behalf of a group of 5 farmers, for use of the lawn on the
School Street side of the Ritter Memorial Building, for a Farmer's Market on Mondays, from 3:00 - 7:00 p.m. Chief Bourgeois is
supportive of this endeavor. Andrea came before the board and has spoken to a number of local tarmers and would like to
coordinate the event to coincide with the band concerts, generally runs to about October. There are two farmers who accept
coupons for seniors to use for fresh fruits and vegetables from the state, still waiting for the acceptance by the State that we can
accept the coupons which is expected soon. There are vendors for maple syrup, small wooden toys, honey, Dutch Kitchen and
Stillman's tarm. Paula noted that the Ritter building is opened until 4:00 and concern is on the parking and set up and breakdown
Per Andrea should take about ½ hour for each and will have the pop up tents, Stillman has a refrigerated truck, also the honey and
maple syrup will be a small area, sharing tables. Stillman and Dutch Kitchen will requre a $25/permit for market. Dave motion to
approve request to establish a farmers market, Steve seconded voted unanimously.
4. FY2010 Budget Adjustments [if needed] - tabled
5. Minutes - Workshop Minutes for 7/13/10 reviewed and signed.
Warrants - #2WP 10, 6/30/10 - $377,839.76, #3WP 10, 6/30/10 - $2,780.26, #7 10, 6/30/10 - $254,339.62, #2 11, 7/19/10 -
$392,857.16, #2P 11, 7/22/10 - $461,553.06 and #3WP 10, 6/30/10 - $2,780.26 reviewed and signed.
Action File Issues - Dave questioned the status of the fuel tank removal at the old Primary School site; Laura advised the board
that two contracts (engineering & construction) have been mailed out for this project and the office is expecting they will be returned
shortly.
6. Committee Updates -
• Paula informed the board of the recent Planning Board meeting, amendment to the Emerald Place units, proposing to eliminate the
clubhouse on the corner parcel and are proposing instead to have 12 residential units. Noted that there is eighteen percent more
green space on the larger units. They have also acquired the property behind Scouters and there will be additional modifications
as a result. Planning Board will be holding a Public Hearing on July 26' @ 6:30, hopefully to be televised. Proposed to be 238
units.
Also noted that the United Parish looking at enlarging the facility.
• Ernie PACC meeting was held last night and they reorganized and now have two new members that have been appointed this
evening.
7. Manager Updates - tabled.
OLD BUSINESS
COMMITTEE APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS
1. Board of Assessor's - Joint appointment of Louis Franco, of 250 Arbor Street (term next annual election - 2011) unanimously
approved.
2. Public Access Cable Committee - Appointment of Rhonda Lisio (term 2013) and Tania Fernandez (term 2011) unanimously
approved.
DPW Building Committee - Article 27, Section 1 of the Town Bylaws call for the appointment of a Building Committee for
each Town Building project. The committee shall consist of a minimum of seven - (7) members as follows: 1 member of the Board of
Selectmen to be chosen by the Board of Selectmen, 1 member of the Planning Board to be chosen by the Planning Board, 2 members
===PAGE 4===
of the Department of Public Works, 3 Citizens-at-Large. Kerry contacted the members of the DPW Facility Committee to see if any
• were interested in serving on the Building Committee. Both Dave MacDonald and Jay Simione expressed an interest.
She also contacted both the Cemetery and Parks Commissioners to see if any were interested in serving on the Building Committee.
Unfortunately, none of the Parks Commissioners were able to make the commitment due to the time of year. Jan Carrier, Cemetery
Commissioner, expressed an interest in serving on the committee. DPW Director, Jack Rodriquenz is recommending that Leigh
Mezzetti and Jim Breault be appointed as the DPW members. Jack will serve on the Committee as an Ex-Officio Member. One
resident, Thomas Albert, has submitted a Talent Bank application for appointment. The Planning Board has voted to appoint Joanna
Bilotta to serve as their representative. The bylaw is silent on the purpose of the Committee. If the Committee is expected to have a
purpose other than general overview of the project, it should be specified prior to their first meeting. Kerry hopes that the Committee
will be ready to begin work on or about August 1, 2010 and therefore requests that the Board of Selectmen make appointments to this
Committee.
No action taken.
EXECUTIVE SESSION
1. M.G.L. Chapter 39, §23B(3) to discuss strategy with respect to collective bargaining or litigation if an open meeting may
have a detrimental effect on the government's bargaining or litigation position.
UPCOMING MEETING SCHEDULE:
August 3, 2010 - Business Session
August 5, 2010 - Work Session
August 10, 2010 - Work Session
Being no further business board voted unanimously to adjourn Regular Session at 8:24 P.M.
Respectfully submitted,
Laura Williams, Chief Administrative Assistant
Board of Selectmen
===PAGE 5===
I Lot FOR OPEN SEAT ON BOARD oF ASSESSORS
TALENT BANK FORM RECEIVED
MAY 2 4 2010
ACT NOW -- SERVE YOUR COMMUNITYMEN'S OFFICE
Town government needs citizens who are willing to give time in the service of their community. The Talent
Bank was adopted by the Selectmen and Moderator as a means of compiling names of interested citizens to
serve, on a voluntary basis, on boards and committees. This file is available for use by the public as well as the
Moderator and the Selectmen. Talent Bank files are being updated to include categories consistent with the
changing needs of the Town. Indicate your order of preference and return the form below to:
Town Government Talent Bank c/o Board of Selectmen
PO Box 135, Lunenburg MA 01462
Name:
Louis J. Franco
Date: 24 MAY 2010
Address: 250 Arbor Street, Lunenburg, MA 01462 Precinct No: .
Occupation: International Patent Lawyer / Business
Telephone: (978) 582-5550
Background: D.o.B.: 16 Nov. 1967; Foreham Univ 1990 (B.S. Physics & Philosophy);
Indiana Uniu. School of Law (1993); founded Law office of Lovo 5. Franco in 1994 (Barton,
Southbridge, MA Conservation Commission (3 yrs mid1990's); moved to hunenburg from
AREAS OF INTEREST Littleton in 2001; married, 1 soni
Was a physics and math
teacher in NYC's Upward
"St order or preference) adjunet protessor at Patent and Tradera.
Bound Program
Law at Mass. School of how 1995-2004
Computer Advisory Committee -- maintain strategic planning, policies & procedures encompassing the town &
school departments. Responsible for reviewing Technology Department goals & objectives.
Conservation Commission -- responsible for administering the Wetlands Protection Act (MGL.Ch. 131, Section
40), Local (non-zoning) Municipal Wetlands By-Laws, plan for natural resource protection, acquire important land and water areas,
and manage these properties for conservation and passive recreation.
Council on Aging - carry out programs designed to meet the needs of the aging in coordination with programs of
Executive Office of Elder Affairs established by the Commonwealth of Massachusetts.
Finance Committee -- consider any and all municipal questions & exam all articles calling for expenditures of money.
Historical Commission -- responsible for protecting the history of the Town.
Housing Partnership Committee - address local housing needs through a collaborative effort between local
government, community organizations, banks, and the private sector.
Lunenburg Cultural Council - to ensure that public programs in the arts, humanities and interpretive sciences
are available to the community.
Montachusett Joint Transportation Commission -- sub committee of Montachusett Regional
Planning Commission/ a citizens advisory group for input on transportation (highways & road projects etc
Personnel Committee - responsible for administration of the by-laws; establishes salary schedules, "fringe" benefits,
"indirect pay" provision such as holidays & vacations with pay, sick leave. The committee represents both taxpayers & town
employees.
Public Access Cable Committee (PACC) -- oversee programming in areas of public affairs, education,
entertainment & government.
Zoning Board of Appeals - hear & decide on applications for variances, special permits, comprehensive permits
X other Open seat on Board of Assessors
Can provide further background information upon request.
===PAGE 6===
A Closer Look
Unitil
responsibility
Typical pole
construction
layout
Primary conductors
(typically 13.600 volts)
Unitil responsibility
secondary conductors
(lypically 120:240 volts)
Location on
pole
governed by
NESC
Cable TV (CATV)
Telephone
Pole-top-pin
Crossarm
#3
© Uniti
Fused cutout
Transformer
homes & businesses - *
er. Ground wire

========================================================================================
DOCUMENT : 2010-08-03-agenda-4747.txt
BOARD    : select-board
DATE     : 2010-08-03
KIND     : agenda
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2010-08-03-agenda-4747.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_08032010-4747
========================================================================================

===PAGE 1===
 
BOARD OF SELECTMEN 
August 3, 2010 
   7:00 PM – 2ND FLOOR TOWN HALL 
     JOSEPH F. BILOTTA MEETING ROOM 
AGENDA 
 
  
 
PUBLIC COMMENT 
 
ANNOUNCEMENTS 
    
APPOINTMENTS 
 
CURRENT BUSINESS 
1. Pavement Management Plan 
2. FY2010 Budget Adjustments 
3. Extension of Alcohol Sales on Sunday 
4. Minutes/ Warrants/ Action File Items 
5. Committee Reports 
6. Town Manager Updates 
7. Selectmen Requests: 
a. Office Requirements for Veteran’s Agent  
b. Town Beach Traffic  
c. Uniform Meeting Agendas  
d. Janitorial Services  
e. Update on Landfill  
 
OLD BUSINESS 
1. Future Meeting Schedule 
 
 
COMMITTEE APPOINTMENTS-RE-APPOINTMENTS-RESIGNATIONS 
1. Apppointment:  DPW Building Committee 
2. Resignation:  Bonnie Edes, Council on Aging 
3. Resignation:  Spencer Matthews, PACC 
 
EXECUTIVE SESSION 
 
UPCOMING MEETING SCHEDULE: 
August 5   Work Session- Open Meetings Law               
August 10  Work Session 
August 17 
August 24

========================================================================================
DOCUMENT : 2010-08-03-minutes-4747.txt
BOARD    : select-board
DATE     : 2010-08-03
KIND     : minutes
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2010-08-03-minutes-4747.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_08032010-4747
========================================================================================

===OCR macOS Vision===
===PAGE 1===
BOARD OF SELECTMEN
MEETING MINUTES
8/3/10
7-4-45sas
The Board of Selectmen met in the Town Hall, Joseph F. Bilotta Meeting Room as scheduled with Paula Bertram, Steven M.
deBettencourt, Ernie Sund, Tom Alonzo, Dave Matthews and Town Manager Kerry Speidel present. Meeting opened at 7:00 P.M. with the
Pledge of Allegiance
PUBLIC COMMENT
ANNOUNCEMENTS
1. Tom announced that next Monday is the final band concert; scheduled for 7:00 PM. Paula announced that the farmer's market is taking
place in the center on Mondays from 3:00 PM to 7:00 PM.
APPOINTMENTS
CURRENT BUSINESS
1. Pavement Management Plan - DPW Director Jack Rodriquenz came before the board and presented the attached Power Point
Presentation on the Pavement Maintenance Program and spreadsheet on roadways in town which identified location, utilities within the
roads, pavement width, length etc., including estimated costs for FY2011. Explained the points factors attributed to each road "Func Class
', according to whether they were main roads, secondary main roads, connector roads or local roads. Explained the "Application" 4"
"L'-level, "O" - overlay and methods of construction applicable to correcting defects in the roadway. "CS" - crack seal which is a high
pressure application over the existing cracks in the roadway in order to prolong the life of the pavement. Crack seal amount in this estimate
is approximately $41,000. Also have "GM" - general maintenance, general day to day operations of the department. Need to add at least
10% on to the total to cover police details during construction for traffic control and safety. Large variable is also the drainage, which is not
identified within this plan but may need to be addressed prior to road construction. Noted that additional costs, also not identified within the
plan, would be for installation of berms, driveway aprons, etc. This format will be looked at every year and reassessments done regularly
to ensure that we're doing something to correct the issues, which is all contingent upon funding on an annual basis.
Reviewed the Asphalt Patching Program which identifies overview, objectives, policies, responsibilities and procedures.
Kerry noted that this is a working document and not a plan yet, given the level of funding that we've alocated over the years, it would take
us 26 years to do this. This is something that needs to be looked at and updated every year. Questioned what the level is that Jack would
like to see to bring us to what he sees as reasonable, what is the cut over. Per Jack the roads that need crack seal we need to address,
those that need to be leveled and overlayed, they need to be leveled and overlayed. We need to get to a level of durability, so that they
would last over a period of time. Each one of those applications identified in the spreadsheet should be done right now. Board questioned
the reasoning why East Street and Elm Street which are identified as the same type of road (local) with a priority condition of 1 and one
has leveling and overlay and the other is identified as general maintenance. Jack was not able to explain without going back to the data but
will do this and get back to Kerry.
Paula noted that we're going to have to identify what our priority is, and what percentage will be allocated to paving versus crack sealing.
Questioned what Jack's thoughts are on how often this plan should be updated and per Jack, minimum of two years as to do this every
year would be too cumbersome.
Steve's concern that collector roads would have to deteriote three times as bad as a main road before it gets placed on the list. Questioned
how this would be evaluated and per Kerry this exactly the purpose of putting the plan together, whether anyone likes it or not the function
of a main road outweighs the function of a collector road. We are going to attempt to come up with a way to address all of these roads in a
reasonable manner. Once we can do this, we shouldn't see roadways falling apart as we're giving values to the various types of roads.
Bottom line is that if we continue to spend only the $400,000 per year, we'll continue to be in failure and may need to look at spending
closer to $1 million a year as it doesn't make sense to continue with something that is in failure.
Jack noted that Summer Street is becoming a public safety issue and the decisions that are going to have to be made in addressing how
we're going to approach reconstruction. May not be able to put every single dollar that we have to put into pavement as we may need to
put aside some money as matching funds to get to a job such as we had done with the Electric Ave. reconstruction (WED Grant).
Ernie questioned if there's some standard percentage that Jack would say would be an annual percentage to be applied. Per Jack you
would want to put enough money into the roadways each year so that we're gaining on the deterioration. Kerry noted that once everything
is up to whatever the percent is it would be a different calculation on what is to be maintained, until we get caught up, it's difficult to put a
percentage number.
Ernie questioned the option of earmarking a certain percentage towards main roads, connector roads and local roads. Jack noted that as a
board member, you would have the say, but if you change from the plan, then the plan is no good. Those are the pitfalls that we fall into,
that cause so much angst and heated discussion. Kerry understands the concern and the beauty on putting something like this together, is
you take the emotion out of the decision. You can do either or, but this takes out all of the subjectivity, it's more or less scientific.
===PAGE 2===
Paula's issue is that cutoff, these are the ones that are the highest priority, however if you go down to Sunnyhill Road, which is a 6.5 and if
you could go and apply crackseal, then you could move this down on the list as we didn't do the general maintenance. Have to look at both
ends of the spectrum, what ones can we save or prolong the life by spending a small amount on maintenance to extend the life. Kerry
noted that this type of repair, crack seal, is considered general maintenance.
Jack would like to get the board's feedback as soon as possible and understands the crack seal and if we don't do anything else but crack
seal, these roads at the top will need more. Perhaps the first year, we want to hit and miss in order to repair the sections of roads that are
in failure. Kerry noted that the crack seal project seems like a good place to start, to do this as maintenance and then identify another
major project that on the list with the understanding that we're going to go through the program and further identify roads that need to be
addressed immediately. Questioned if would make more fiscal sense to bundle all the crack seal together and do it in one year and
whether we want to contract out.
Jack would propose that crack seal is not part of general maintenance budget.
Dave sees no reason to not use this plan, noted that costs have doubled and state funding has basically been level funded for the past ten
years. Labor and material costs have significantly increased, at least doubled. Extended appreciation and noted that we have to quantity
the problem before we can deal with this.
Tom is pleased with presentation and form of this going forward, don't know if the plan is perfect and the only way we're going to see this is
to move forward. Need a track record to see what needs to be tweaked, need to act on this as it addresses the non emotional factor, it puts
the roads in order. Shouldn't hesitate doing this, because we're not going to find the absolute answer without implementing.
Questioned what should the budget number be given the current conditions, to make and gain ground on the situation. Per Jack, would say
that even one million is low, but could be a working number for the next 3 to 5 years. There may need to be some combination on how we
get to that number, be it Chapter 90 or the budget process. Paula would like to have a recommendation from Jack for the August 24"
meeting to that we can begin the process so that decisions can be made, also noted that we need to dedicate more funds to the roads and
to highway.
Ernie questioned in the future, is there someone in house who can input the data and keep the plan current. Kerry noted that there is a
person in house, Leigh, who has been inputting the data.
Per Kerry, long term she sees this as being a completely in house project.
2. FY2010 Budget Adjustments - Kerry reveiwed the FY2010 Budget Close Out memorandum and presented the attached Chapter 44,
§33B transfers. Two separate sets of transfers that she and the accountant have identified to fund deficits within the appropriations in order
to close out for FY2010. First set of transfers were included in the board's packet which will leave the Snow & Ice deficit at $115,866.48,
the second set of transfer is from balance in appropriations used to offset the remainder of the snow and ice deficit which will be
approximately $51,000 and we will be asking to appropriate from free cash at a special town meeting held in the fall.
Steve questioned the balances left in the departments, particularly DPW tree budget and per Kerry knowing that we had such a snow and
ice deficit, held back on expenditures. With the Police department we were hit with labor due to two officers being out on injury leave and
it's much easier for her to say to Jack to hold off on expenditures as we had to decide whether we were going to address 2010
expenditures or push them out to 2011, it's too much of a gamble to do this in these types of years.
Tom's veiw is that for the Town Manager to address with her department is appropriate and questioned where the critisim is coming from in
asking her to address the transers as he believes these were appropriate measures to take.
Steve knew what the answer was, but wanted her to address as wanted it noted that this is what continues to happen and when times are
tight, have to look everywhere for funding.
Kerry noted that with the school department when their expenditures come in lower than what's been appropriated it does come back to
the town but through the free cash process; it does come back to the town, but through a different process.
Tom motion to approve the fund transfers as presented, Steve seconded, voted unanimously.
Kerry reveiwed the revenue comparision and noted that we were surprised with revenue which was estimated at $26,606,682 and actual
was $27,131,536. Noted increase in Excise revenue and Penalities/Interest Taxes & Excise which was a result of the developments and
some of this is a one time revenue source. The increases seen in Licenses & Permits and Dept.Revenue Other has to do with the
permiting for Tri-Town and Emerald Place. In general took in about 5.29% more in local receipts than had been estimated. State aid also
increased by 3.3% which is attributed to the way that the accountant is calculating the one time payment that the town received from the
state for the Tri-town units. At some point the board may want to discuss carving out this amount to place into stabilization or earmark for a
specific project.
Paula noted that when we talk about these increases, it should be noted that this is a one time increase and needs to be addressed as
such in looking at our budgets.
3. Extension of Alcohol Sales on Sunday - Kerry reveiwed the attached memo regarding hours of sales for Sunday sales.
4. Minutes / Warrants - #3P 11, 8/5/10 - $495,864.06 and #3M 11, 8/5/10 - $151.78 reviewed and signed. Also State Primary Warrant
scheduled for 9/14/2010@ the T.C.Passios Elementary School, 1025 Massachusetts Ave., from 7:00 AM - 8:00 PM, reviewed and signed
Action File Items - Dave questioned the Jones House roof and would like to know if there was a small leak that could be repaired
don't think it makes sense to let it deteriorate. Questioned why can't we get a patch put on or somehow stop the flow of water, even if it's a
tarp. Per Kerry, this is why she has asked our facilities maintenance to take a second look, keeping in mind that this is a short term fix. He
did mention that the porch was not part of the original structure and may make more sense to take the porch off.
===PAGE 3===
Paula would like to have this also put on a future agenda item, slated for August 24m.
5. Committee Reports -
•Tom informed the board that per the Charter, the appointment committee to appoint the Finance Committee met and reappointed John
Male and Barbara Reynolds and Mike Mackin to fill the vacancy on the board
• Paula noted the meeting that she had with Unitil Represenative John DiNapoli, and they are planning on moving forward with a
different management plan and stressed that we would like to see this for the fall. Discussed our feasibility study with Colonial Power
which Unitil was very much in favor of the town looking into this. There has been some concern about having a workshop with Unitil
versus a televised workshop meeting open to the public, hope to have an in depth view of how they've revised their response time to
date, how they've improved customer and town communications.
• Paula also attended a public hearing of the Planning Board on Emerald Place as they are proposing modifications to their plan, have
added an additional parcel of land, have removed the beach house and have proposed residential in this site. Discussed the round
about and this is still be looked at, the possibility of adding an affordable housing component. Hearing was continued until next
Monday, August 16" @ 6:00 PM.
6. Manager Updates -
• Regional dispatch study is continuing to be worked on, she and Fire Chief Scott Glenny had an informal meeting with Mayor Wong
and discussed the possibility of a smaller regional dispatch. Part of the concern that she did hear from the regional study discussions
is the issue of becoming too large. Noted that they (Fitchburg) do have the space for additional dispatchers, and that you may be
hearing discussions on this as their time table is more aggressive than our is. They have police officers serving right now as
dispatchers and they are looking to getting the officers back out onto the street and hiring civilian dispatchers. They're interested in
moving ahead with this for January which may be too aggressive for us. Noted also that there is interest with Townsend. Don't want to
get into a position where we're providing more mutual aid because our cruiser or rescue happens to be closer.
• Gas Station at 925 Mass Ave., property is in tax title, owner has filed bankruptcy. The town has filed with DEP and have been notified
that this project has been awarded funding. Problem is we need the permission of the property owner and one of the conditions of
funding through the state is that we need to try to recoup the money from the property owner. She has spoken with the owner and he
has stated that he is not interested in permitting the town access but willing to sell the property to the town for $1.00. Kerry has spoken
with a few people who are interested in this property, but knowing that the tanks have gone beyond their expected life no one is willing
to purchase. She will be speaking with town counsel on whether we could hold the property and allow the work to be done on it and
then transfer the property, as she would hate to lose out on this grant opportunity.
7. Selectmen Requests:
a. Office Requirements for Veteran's Agent - As Ernie has requested this to be discussed, he wanted it noted that our veteran's agent
has been having difficulty in communicating with the Boston office and noted that we have to serve the veteran's. Office space has
been dedicated for the agent at the Eagle House, (American Legion space) and a phone needs to be installed. Per Kerry, we have
previously shared the Veteran's Agent with the City of Fitchburg and several months ago she spoke with Ernie and was informed that
the American Legion was willing to allow them to use their space at the Eagle House. We never heard anything back from T.J
(Bluaser, Veteran's Agent) until he informed us that he needed a phone line and computer. Verizon has been out, and his computer is
up and running and he now has internet access. Miscommunication was that she expected that he was to let her know what was
needed but he never did, this should all be addressed by the end of this week.
b. Town Beach Traffic - Traffic advisory on the roadway (Prospect Street), suggestion was made to give the life guards some cones to
put up just to let people know that this is a very congested area. We did install some pedestrian crossing signs and the life guards do
now have cones that they can put out. Last week was the last week of swim lessons, so this may have been why there was added
traffic.
c. Uniform Meeting Agendas - Request to have all boards and committees use a standarized form so that they may be easily
distinguishable, which would be the form that we are currently using. Per Chair, this will be forwarded to other boards as a template.
Would suggest a standardized header and the items on the agenda would be the responsibility of the individual boards.
d. Janitorial Services - about 30 days into our current contract, we are receiving approximately two days of cleaning services for each
building. Noted that these are cleaning services, has spoken with a number of people and have received relatively good comments
about the level of cleaning. Including the library and she has received something in writing expressing their pleasure with the level of
cleanliness. We have been working on dealing with the issues that are identified and for the most part people are pleased. There is a
difference between having a cleaning service and having a maintenance person. Steve commented on this as the side walk wasn't
being taken care of and noted that it has been taken care of since it was mentioned
e. Update on Landfill - continues to be monitored twice per year in accordance with the close out plan, last one was done on June 30,
2010. There are no issues as far as the monitoring and will be placed in the board's action file for their review. Right now we are
petioning the state to go from twice annually to annually and are being told that following the next monitoring in six months we will be
granted annual inspections. Monitor is checking the above ground environment as well as the below ground environment.
===PAGE 4===
OLD BUSINESS
1. Future Meeting Schedule - Paula reviewed the pending items and believes that the work sessions make sense; however that
televising some of the work sessions may also make sense. Noted, that we've been able to accomplish a lot with regards to the work
sessions in relation to the business meetings.
Per Kerry, the work session format has worked well and gives us the opportunity to focus on one subject, whether it's televised or not
doesn't really matter as they are both open meetings and people are welcome to attend.
Paula requested that the board forward any other pending items that they may want addressed in order to place them of future agendas.
Tom questioned what really is the difference between a work session and a business session as he believes the work sessions are just
extensions of the board's business meeting. He believes being televised is critical to getting information out to the town and not being
televised is a detriment to the public's ability in knowing what is going on.
Paula noted that the work session on the pavement management plan was a particular point in case where it was not yet ready to be made
available as we needed further discussions. The work sessions that we have focused on right now for the Unitil Emergency Response Plan
is scheduled to be televised but is not conducive to being televised with the set up that is currently in place as it's more difficult to discuss
and have the ability for the public to hear all the comments without going to a specific microphone.
Tom concurred that the pavement management plan is a perfect example of what needs to be discussed at a work session, talking about
differences in work session. Need to define on what the work session is and what the purpose is, as far as the microphone this is
something that has to be discussed with PACC and decide how we can deal with televising.
Noted that we need to also include "Town Manager" goals under the "pending items"
August 10, 2010 Work Session on Uniti's Emergency Response Plan and the Demo of BlackBoard Connect Emergency Notification
Suggestion to place this listing on the cable scroll to intorm people on what the pending issues are and intormation on the pending tuture
meeting agenda's.
Ernie would like to see us continue with the work shop and noted the importance of having televised meetings. Steve concurred with
Ernie's comments and that if we want to have issues weeded out a work shop is more appropriate setting
The Chair and Town Manager will decide which items under the workshops will be televised. Board would like to have the August 5, 2010
Work Session televised as will the August 10" work session. There will be no meeting scheduled for August 17, 2010 unless something
absolutely critical comes up and on August 24th there will be a business session. Paula would like to add under pending items, the IMA
status and this should be addressed in a work session as we will be discussing a contract.
Tom would like to emphasize the importance to look at the financial forecast and budget retrospect. Paula noted that this may be valuable
to have department heads come in and provide their overview of their budget and the impact to their department.
COMMITTEE APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS
1. Appointment: DPW Building Committee - Kerry reviewed the attached memo on the DPW Building Committee. Noted that we are
able to do a design build design under the state procurement law. Steve would like to serve on the committee as the Board of Selectmen
representative as he has about 36 years in the construction field and is the owner of his construction business and referenced his
experience in college. He has questions with design build as often times the designer and the builder work together and not for the owner.
Knows that a lot of work has been done as far as a schematic design and that he is still interested in serving. Dave noted that he's been
interested in this since he served on the Capital Planning Committee. Ernie motioned to appoint Steve, Dave seconded, voted
unanimously.
Three Citizens at Large, Dave move to appoint Jay Simone, Dave MaDonald and Janice Carrier as the Citizens at Large representatives,
Ernie seconded, voted unanimously. Approved recommendation of DW Director Jack Rodriquenz to appoint as DPW Department
appointees Leigh Mezzetti and Jim Breault and the Planning Board's appointee, Joanna Bilotta.
Board noted that under #3 of the charge of the committee should also include "and the Board of Selectmen".
2. Resignation: Bonnie Edes, Council on Aging - Board accepted Bonnie's resignation with regrets, letter expressing board's
appreciation to be sent.
3. Resignation: Spencer Matthews, PACC - board accepted resignations of Spencer Matthews and Jaime Giancola from PACC,
letters of appreciation to be sent. Noted that there are now two vacancies on PACC.
EXECUTIVE SESSION
Being no further business board voted unanimously to adjourn Regular Session at 10:36 P.M.
Respectfully submitted,
Laura Williams, Chief Administrative Assistant, Board of Selectmen
===PAGE 5===
LUNENBURG DEPARTMENT
OF PUBLIC WORKS
PAVEMENT SURVEY AND
MAINTENANCE
PROGRAM
Chapter 90 State Aid Funding
History
Chapt. - 291B & Sup. (FY06)
Chapt. - 291C (FY07)
Chapt. - 291D (FY08)
Chapt. - 291D 50865 (FY09)
FY10 - 50865 (No fonger
individual chapters)
FY11 - 50865
$377,704.00
$258,031.00
$322,432.00
$321,809.00
$319,828.00
$329,794.00
Graph of Lunenburg's
Chapter 90 Funding
3400,000.00
$350,000.00
sco berker
$250,000.00
00000 ol
$100,000.00
550,000.00
50.00-
G Funding
2006
2007
2008
2009
2010
2011
The Chapter 90 Formula
Factors:
Road miles - 58.33%
Population - 20.83%
Employment - 20.83%
Source:
EOT&PW
Mass DOR
Mass DET
Percentage of Omnibus Budget
Allocated for DPW FY09
5% 0%
9%
61%
a OPW Budget
• Band Concerts
• Protecton
© Library
@ Hoalth & Sanitaton
• General Govt
• Assistance
• Schools
I Central Purchasing
Percentage of DPW Budget
allocated for paving
12%
13%
7%
1%
4%
33%
2%
4%
17%
it Labor
varage
• Traffic Signs & Devices
O Vehicle Mtc.
© Park
• Cemetery
IN Tree Remova
• Solid Waste
• Snow Removal
O General Highway
===PAGE 6===
2001
2002
2003
2004
2005
Asphalt Prices per Ton
10 Year History
2006
2007
2008 (Aprl)
2008 (August)
2009
2010
$34.00
$34.00
$34.00
$38.00
$41.00
$56.00
$56.00
/ $56.00
$77.00
$77.00
:$65.85
$80.00
$70.00
580.00
530,00
370,00
a s/Tan]
Liquid Asphalt
Escalation/de-escalation:
Posted price of liquid asphalt (HMA) at bid time compared to the posted price
at the time of paving, multiplied by .055 to compute the appropriate price
adjustment up or down.
Example:
Posted price at bid time: $500/liquid ton of asphalt
Posted price at pave time: $400/liquid ton of asphalt
Reduction of $100
-$100 x .055/ton = -$5.50/ton reduction in the price of HMA to the Town.
• Liquid asphalt prices are posted and published monthly on the Mass
DOT website.
• 5.5% is the recognized average asphalt content in a ton of HMA.
ROAD CLASSIFICATION
#1 Lunenburg's Main Roads
• Chase Road/Rt 13/Electric Avenue
* Lancaster Avenue
* Leominster Road
• Leominster/Shirley Road
* Townsend Harbor Road
• New West Townsend Road
* Summer Street
• Northfield Road
• Reservoir Road
ROAD CLASSIFICATION
#2 Lunenburg's Secondary
Main Roads
West Townsend Road
• Holman Street
• Flat Hill Road
Goodrich Street
Lakefront
Mulpus Road
Main Street
* Pioneer Drive
Sunnyhill Road
• West Street
• Whalom Road
• White Street
10
ROAD CLASSIFICATION
#3 Lunenburg's Collector Roads
• Arbor Street
• Beal Street •
• Burrage Street
• Chestnut Street
• Eastern Avenue
• Elmwood Avenue
• Hollis Road
• Highland Street
• Howard Street
• Kilburn Street
* Oak Avenue
• Page Street
• Pine Street
• Pleasant Street
• Pratt Street
• Prospect Street
•School Street
Sunset Lane
• Turkey Hill Road
• Upland Avenue
• Whiting Street
• Young's Road
ROAD CLASSIFICATION
#4 Lunenburg's Local Roads
(over 1000 ft. +/-) (SAMPLE)
Broadmeadow Drive
* Canterbury Drive
= Connel Drive
= Cove Road
Chariton Street
* Easterbrook Road
• Fairview Road
• Fish Street
Bigson Street
*. Gilchrest Street
* Hemlock Drive
• Horizon Island Road
• Houghton Mill Road
• Island road
Laurel Lane
Longwood Drive
Maple Parkway
May's Field Road
Old Farm road
Penninsula Drive
Pierce Avenue
Pine Acres Road
Pine Grove Road
Richards Way
• Robbs Hill Road
• Rolling Acres Road
12
===PAGE 7===
ROAD CLASSIFICATION
#4 Lunenburg's Local Roads
(Under 1000 ft. +/-) (SAMPLE)
Andrew Terrace
Autumn Drive
Baker Street
Beachview Drive
Birth Island Way
Boucher Road
Brookview Terrace
Brown Avenue
Burke Street
Cliffview Terrace
Clifton Road
Country Road
Cove Terrace
Crescent Road
Crescent Terrace
Crest Avenue
Crocker Avenue
Cushing Lane
East Street
Elizabeth Street
Fitchview Avenue
Florence Street
Francis Avenue
• Gabes Place
13
What type of road defects were
looked at in the survey...
• Random/Longitudinal
Cracks
• Utility Cuts/Other Patches
Raveling, Shoving,
Pushing
• Main Line Trenches
• Pot Holes
• Rutting
• Alligator Cracks
CAUTION
Highway Classification System
(Functional Classes)
one main road to another.
or acts as an inter-town connector
between the two.
Example: Lancaster Avenue
3.
4.
Collector Road - Typically contains tower traffic volume than either
econdary main roads or main roads and permits traffic flow between main
roads or secondary roads and local roads.
Example: Hollis Road
ocal Road Over 1000 fl
esidential sub-divisions or acts as a connector between sub-divisions.
Example: Broadmeadow Drive
Local Road Under 1000 f!,- Example: Windermere Drive
Random/Longitudinal Cracks
• Random cracks are
transverse cracks
caused by seasonal
elongation and
contraction of the
pavement. These
will occur within a
few years of any new
bituminous
pavement.
Utility Cuts/Other Patches
• These are sections
of pavement that
have been repaired
with new bituminous
concrete pavement.
(i.e., small gas/water leaks)
17
Raveling, Shoving, Pushing
* Raveling occurs
when sections of the
top pavement layer
become loose and
separate from the
binder. It indicates
deteriorating bond
between pavement
layers.
===PAGE 8===
Main Line Trench
- Main line trenches
are longitudinal
sections of pavement
that have been
repaired with new
bituminous concrete
pavement usually
after a main line
utility repair.
Potholes
• A crater like hole of
varying size caused
by freezing and
thawing of the road
surface particularly in
areas of other
defects, cracks, etc.
Rutting
• Longitudinal
depressions, "wheel
ruts", exist in travel
lanes or edge of
roadway. Due
primarily to repetitive
pressure along one
line of travel causing
improper sub base to
compact and/or move
laterally.
21
Alligator Cracks
Also called
"spider webbing"
& often found at
or around
manholes, catch
basins, and/or
driveways where
they meet roads.
22
===PAGE 9===
TOWN OF LUNENBURG
BOARD OF SELECTMEN
17 Main Street, PO Box 185
Inenburg, MA 01468-0136
Paula J. Bertram, Chair
Steven M. deBettencourt, Vice-Chair
Carl "Ernie" Sund, Olerk
Thomas A. Alonzo, Member
David J. Matthewa, Member
HAERBURG
MILIES
978-582-4144, FAX 978-582-4148
Office Hours
Mon, Wed, Thu 8:00AM - 4:00PM
Tues. 8:00AM - 6:30PM
Fri. 8:00 AM - 12:30 PM
Town Manager
Chief Administrative Assistant
DIe
INCO
MEMORANDUM
To:
Board of Selectmen
KAS
From: Kerry A. Speidel, Town Manager
Subject: FY2010 Budget Close Out
Date: July 30, 2010
In order to complete the close out of FY2010, the Town Accountant and | are asking that
you consider approval of transfers detailed in the attached document.
• These transfers will
cover overages in certain line items as follows:
1. Legal Expense- $8,783.20. As you know, we discuss the increase in legal fees due to
ongoing court cases. The original budget was $95,000. This amount was anticipated
to go as high as $200,000. As we gót closer to Annual Town Meeting, we settled on
$160,000. Unfortunately additional work on the Hollis Hills case and other matters ran
us over budget.
2. Central Purchasing-$4,622.98. The major account for the overage is due to telephone
charges. I have asked the IT Director to make a comprehensive review of all telephone
services, both land line and cellular, and come up with a plan which will provide costs
savings. This review is currently underway.
. 3. Police Department- $6,485.11. The department as a whole was on target prior to the
second Officer injury. Having the second officer out put us over budget.
4. Fire Department- $9.090.98. Call volume increased fairly significantly. Additionally,
overtime was cut at the Fall Town Meeting and as it turns out, should not have been.
5:. BAN Interest-$1,734.34. Nothing was budgeted to pay interest on temporary notes.
These transfers were approved by the Finance Committee at their meeting held on Thursday,
July 29, 2010.
Even with these transfers, we still have a deficit in the Snow & Ice Account of $115,866.48.
There is an amount of $40,069.41 remaining as appropriated but unexpended. This amount
could be used to reduce the deficit to $75,797.07. The balance will need to be covered through
a transfer from Free Cash, prior to the setting of the Tax Rate for FY2011.
/kas
===PAGE 10===
CHAPTER 44 § 33B TRANSFERS
NAME OF APPROPRIATION FUNDS ARE TRANSFERRED FROM
AMOUNT
NAME OF APPROPRIATION FUNDS ARE TRANSFERRED TO
Tax Collector's Admin
Public Buildings
Facilities & Grounds
Facilities & Grounds
Town Reports
Tree Removal
Liability Insurance
Lunenburg Public Library
Historical Commission
Memorial Day
Band Concerts
Facilities & Grounds
Solid Waste
Traffic Signs & Devices
Vehicle Mtc. - Highway
Solid Waste
$ 1,734.34
Interest - Temporary Loans
$ 1,119.96
$ 3,503.02
$ 2,868.99
$ 1,599.17
$ 4,057.38
$
257.66
$ 4,056.43
$
303.67
$
306.02
$
245.00
$ 1,573.99
$
36.14
$ 2,448.92
$ 5,000.00
$ 1,641.06
Central Purchasing
Central Purchasing
• Legal Expenses
Legal Expenses
Legal Expenses
Legal Expenses
Police Department
Police Department
Police Department
Police Department
Police Department
Radio Dispatch
Fire Department
Fire Department
Fire Department
$ 1,734.34
$ 4,622.98
$ 8,783.20
$ 6,485.11
$
36.14
$ 9,089.98
$ 30,751.75
===PAGE 11===
Posting Worksheet for 44 33B Transfers
Appropriation
Tax Collector
Tax Collector
Tax Collector
Tax Collector
Tax Collector
Tax Collector
Tax Collector
Legal Expenses
Legal Expenses
Legal Expenses
Legal Expenses
Public Buildings
Facilities & Grounds
Facilities & Grounds
Facilities & Grounds
Facilities & Grounds
Facilities & Grounds
Town Reports
Town Reports
Central Purchasing
Police Department
Police Department
Police Department
Police Department
Police Department
Fire Department
Radio Watch
Tree Removal
Tree Removal
Traffic Signs & Devices
Traffic Signs & Devices
Vehicle Mtc. - Highway
Solid Waste
Solid Waste
Lunenburg Public Library
Lunenburg Public Library
Lunenburg Public Library
Lunenburg Public Library
Lunenburg Public Library
Historical Commission
Memorial Day
Band Concerts
Interest - Temp Loans
Liability Insurance
Object
Meter Rental
Contracted Services
Postage
Advertising
Mileage
Dues/Membership
Meetings/School
Legal Expenses
Legal Expenses
Legal Expenses
Legal Expenses
Heating Charges/Fuel Oil
Contracted Services
Contractual Teen Ctr Expenses
Custodial Supplies
Custodial Supplies
Bidg Mtc Supplies
Printing
Postage
¡Telephone Charges
Overtime
¡Overtime
Overtime
Overtime
Overtime
Firefighters Salarie's
Overtime
Purchase of Service
Supplies
Electricity
Supplies
Fuel
Recycling
Recycling
Director's Salary
Staff Salaries
Sewerage Disposal
Postage
Library Material
Office Equipment Mtc
Supplies
Band Concerts
Int Temp Loans
Liability Insurance
Org/Object #
11462-527500
11462-531003
11462-534400
11462-534500
11462-571000
11462-573000
11462-573100
11512-531005
11512-531005
11512-531005
11512-531005
11922-521012
11932-531003
11932-531041
11932-541001
11932-541001
11932-541002
11952-534200
11952-534400
11992-521014
12101-513000
12101-513000
12101-513000
12101-513000
12101-513000
12201-511010
12281-513000
12942-531006
12942-541018
14252-521011
14252-541018
14292-541012
14332-521023
14332-521023
16101-511000
16101-511003
16102-521006
16102-534400
16102-551000
16912-521001
16922-541018
16932-520000
17522-590003
19452-570010
Amount
$
(143.50)
$
(507.84)
$
(81.96)
(418.50)
(417.54)
$
(45.00)
$
(120.00)
$
2,868.99
1,599.17
$
: 4,057.38
$
257.66
$ (1,119.96)
$ (3,160.48)
$ (3,165.31)
$
(46.22)
$
(10.57)
$(1,563.42)
$ (1,595.06)
$
(4.11)
4,622.98
$
4,056.43
$
303.67
306.02
$
245.00
$
1,573.99
$
9,089.98
$
36.14
$ (3,167.38
$
(890.00)
$
(362.03)
$ (2,086.89
$(5,000.00)
$
(36.14)
$(1,641.06
(17.38)
$ (3,014.28)
$
(577.50)
$
(5.54)
(441.73)
(303.67)
(306.02)
(245.00)
$
1,734.34
(257.66)
$ (1,734.34)
$
8,783.20
$ (1,119.96)
$ (7,946.00)
$ (1,599.17)
$
4,622.98
$
6,485.11
$
9,089.98
$
36.14
$(4,057.38)
$ (2,448.92)
$ (5,000.00)
$(1,677.20)
$ (4,056.43)
$
$
(303.67)
(306.02)
(245.00)
$
• 1,734.34
(257.66)
$
(0.00)
===PAGE 12===
CHAPTER 44 § 33B TRANSFERS
NAME OF APPROPRIATION FUNDS ARE TRANSFERRED FROM AMOUNT
NAME OF APPROPRIATION FUNDS ARE TRANSFERRED TO
Health Insurance
$34,393.00
Snow Removal
Assessor's Admin •
Injury Leave
Animal Control
$
833.82
Snow Removal
Nashoba Health
Police/Fire Medical
$
500.00
$
$
$
21.45
1.00
0.03
Snow Removal
Snow Removal
Snow Removal
Council on Aging
$ 1,398.47
Registrar of Veterans Graves
Loan Admin Fees
Unemployment Compensation
Liability Insurance
$
85.21
$
0.61
$ 1,767.98
$
46.48
Snow Removal
Snow Removal
Snow Removal
Snow Removal
Snow Removal
Snow Removal
$ 39,048.05
===PAGE 13===
Assessor's Admin
Assessor's Admin.
Assessor's Admin.
Assessor's Admin
Assessor's Admin.
Assessor's Admin.
Assessor's Admin.
Injury Leave
Animal Control
Animal Control
Nashoba Health
Police/Fire Medical
Council on Aging
Council on Aging
Council on Aging
Registrar of Vets Graves
Park Department
Loan Admin Fees
Unemployment Comp
Liability insurance
Snow Removal
Asst Assessor
Clerical
Binding Vitals
Office Supplies
Mileage
Dues/Membership
Meetings/Schools
Injury Leave
Office Supplies
Veterinary Charges
Nashoba Health
Police/Fire Medical
Director Salary
Electricity
Heating Charges
Vets Graves
Salaries O/T
Admin Fees
Unemployment Comp
Liability Ins
Supplies
11411-511000
11411-511001
11412-531001
11412-540000
11412-571000
11412-573000
11412-573100
12141-515000
12922-540000
12922-531025
15212-560010
15242-531035
15411-511000
15412-521011
15412-521025
15452-541018
16501-513000
17542-531040
19132-570008
19452-570010
14232-531029
$
$
$
$
$
$
$
(0.42)
(1.14)
(161.80)
(2.46)
(123.00
(32.00)
(513.00)
(500.00)
(12.45)
(9.00)
(1.00)
(0.03)
(777.15)
(303.26)
(318.06)
(85.21)
(0.10)
(0.61)
(1,767.98)
(46.48)
4,655.15
$
$
$
(833.82)
(500.00)
(21.45)
(1.00)
(0.03)
$
$
$
$
$
$
$
(1,398.47)
(85.21)
(0.10)
(0.61)
(1,767.98)
(46.48)
4,655.15
===PAGE 14===
BUDGET TO ACTUAL REVENUE COMPARISON FY09 6/30/09/FY10 THRU 6/30/10
FY 09 BUDGET
TEY 09 ACTUAL
MOTOR VEHICLE EXCISE
OTHER EXCISE-FARM
PAYMENT IN LIEU OF TAXES
PENALTIES/INT TAXES & EXCISE
FEES
DEPT. REVENUE-SCHOOL
DEPT. REVENUE-CEMETERIES
DEPT. REVENUE-OTHER
LICENSES & PERMITS
SPECIAL ASSESSMENTS
FINES & FORFEITS
INVESTMENT INCOME
OTHER-ROLL BACK TAXES
OTHER-FOREST TAX
OTHER-MART REIMBURSEMENT
MISC NON-RECURRING
$1,330,000.00
$1,240,517.88
$0.00
$1,600.00
$0.00
$3,182.71
$110,000.00
$94,007.74
$136,000.00
$100,000.00
$116,878.22
$109,776.58
$8,000.00
$1,900.00
$268,000.00
$216,829.43
$200,000.00
$128,177.00
$26,000.00
$25.508.07
$66,000.00
$41,362.50
$225,000.00
$154,804.84
$0.00
$0.00
$812,436.00
$811,330.05
SUBTOTAL LOCAL RECEIPTS
$3,281,036.00
52,942,275.02
TAX LEVY (NET OF OVERLAY)
516,817, 195.50
$16,270,164.30
TAX LIENS
$0.00
$99.994.35
STATE AID (NET OF OFFSETS)
MSBA REIMBURSEMENT (CURRENT YEAR)
$5,997,699.00
$5,520,931.52
$499,099.00
$499,099.00
TRANSFER FROM SEWER BETT FUND-MEADOW WOODS BOND (FY11 RECAP)
PAYMENT ON WATER PORTION OF MEADOW WOODS BONDS
TRANSFER FROM STAB-FY09 DEFICIT
GRAND TOTAL
$26,594,929.50
$25,332,464.19
% CHG BUDGET/S CHG BUDGET/
ACTUAL
ACTUAL
FY 10 BUDGET
FY 10 ACTUAL
93.27%
(S89,482.12)
$1,130,500.00
$0.00
198.92%
$1,582.71
$0.00
$1,171,216.13
$0.00
$1,600.00
$1,697.80
86.46%
(S15,992.26)
$80,000.00
$146,442.27
86.84%
($19,121.78)
$136,000.00
$136,634.61
109.78%
23.75%
$9,776.58
$100,000.00
$91,153.53
($6,100.00)
80.63%
$348,000.00
$247,564.07
64.09%
($52,170.67)
$8,000.00
$5,100.00
($71,823.00)
$130,000.00
98.11%
$400,519.00
($491.93)
$26,000.00
$33,397.51
63.63%
($23,637.60)
$65,000.00
$38,610.00
68.80%
($70,195.16)
$0.0D
$160,000.00
$28,665.50
$11,578.17
$0.00
99.86%
89.68%
96.75%
92.05%|
100.00%
($1,105.95)
($338,760.981|
($547,031.20)
$99,994.35
($476,667.48)
$0.00
95.25%
(S1,262,465.31),
$799,798.00
$2,983,898.00
$17,286,713.90
$0.00
$5,654,526.00
$499,099.00
$93,164.00
$62,781.00
$27,500.00
$26,606,681.90
$830,099.97
$3,141,668.46
517,331,468.44
$149,972.66
$5,825,883.13
$499,099.00
$93,164.00
$62.781.00
$27,500.00
$27,131,636.69
% CHG BUDGET/S CHG BUDGETI
ACTUAL
103.60%
ACTUAL
$40,716.13
$0.00
99.86%
($2.20)
183.05%
$G6,442.27
100.47%
$634.61
91.15%
($8,846.47)
63.75%
($2,900.00)
71.16%
($100,345.93),
308.09%
$270,519.00
128.45%
$7,397.51
59.40%
($26,390.00)
17.92%
($131,334.60)
$11,578.17
103.79%
105.29%
100.26%
103.03%
100.00%
101.97%
$30,301.97
5157,770.46
$46,764.64
$149,972.56
$171,357.13
- $0.00
$0.00
5524,864.69
-..
-
===PAGE 15===
TOWN OF LUNENBURG
BOARD OF SELECTMEN
17 Main Street, PO Box 135
Innenburg, MA 01462-0135
Paula J. Bertram, Chair
Steven M. deBettencourt, Vice-Chair
Carl "Ernie" Sund, Clerks
Thomas A. Alonzo, Member
David J. Matthews, Member
UNEL
BURG.
%
MAST
978-582-4144, FAX 978-582-4148
Chier Alumn Manite Astistunt
INCO
RpOR
MEMORANDUM
To:
Board of Selectmen
From: Kerry A. Speidel, Town Manager
Subject: Extension of Alcohol Sales
Date: July 30, 2010
When Governor Patrick signed the FY2011 budget, two outside section amended the alcoholic
beverages licensing statutes regarding the permissible hours for alcohol sales on Sundays.
Until now, MGL Chapter 138, Section 33 stated that no on-premises license holder could sell
alcoholic beverages on Sundays before 12:00 p.m. Another statute, MGL Chapter 138, Section
33B, provided that any municipality that accepted this local option statute could authoritze the
on-premises sale of alcohol one hour earlier, i.e. 11:00 a.m. on Sundays. The changes to these
statutes, effective July 1, 2010, allowing a local licensing authority to authorize the holder of an
on-premises license to begin selling alcoholic beverages at 10:00 a.m. on Sundays.
The ABCC takes the position that a municipality may only authorize such sales if it has already
accepted MGL Chapter 138, Section 33B. The Town of Lunenburg accepted this statute at the
1985 Annual Town Meeting.
Based upon these statutory amendments and the ABCC's current interpretation of them, towns
should consider the following:
1. If a municipality accepted the prior version of MGL Chapter 138, Section 33B, it does not
need to accept it again. The previous acceptance will authorize the local licensing
authority to approve Sunday on-premises sales beginning at 10:00 a.m.
2. In a town that has accepted Section 33B, any licensee holding a current on-premises
license, issued prior to July 1, 2010, that wishes to sell at 10:00 a.m. will have to apply to
the local licensing authority for a change of hours. Approved changes [on ABCC Form
43] must be filed with the ABCC, but do not require their approval.
All Rules and Regulations regarding alcohol sales licensing can be found in "The Blue Book,"
which can be found at http://www.mass.gov/abcc/pdf_frm/000blue.pdf
/kas
===PAGE 16===
TOWN OF LUNENBURG
BOARD OF SELECTMEN
17 Main Street, PO Box 135
Lanenburg, MA 01462-0195
Paula J. Bertram, Chair
Steven M. deBettencourt, Vice-Chai
Darl "Ernie" Sund, Olerl
Thomas A. Alonzo, Member
David J. Matthews, Member
ENBURG
*
978-582-4144, FAX 978-582-4148
Office Hours
Mon, Wed, Thi. 8:00AM - 4:00PM
Tues. 8:00AM - 6:30PM
Fri. 8:00 AM - 18:30 PM
Kerry A. Speidel
Town Manager
- Laura B. Williams
Chief Administrative Assistant
MEMORANDUM
To:
Board of Selectmen
KAS
From: Kerry A. Speidel, Town Manager
Subject: DPW Building Committee
Date:
July 2, 2010; updated July 16, 2010
Article 27, Section 1 of the Town Bylaws call for the appointment of a Building Committee
for each Town Building project. The committee shall consist of a minimum of seven- (7)
members as follows:
1 member of the Board of Selectmen to be chosen by the BOS
1 member of the Planning Board to be chosen by the Planning Board
2 members of the Department of Public Works
3 Citizens-at-Large
I contacted the members of the DPW Facility Committee to see if any were interested in
serving on the Building Committee. Both Dave MacDonald and Jay Simione expressed an
interest.
I contacted both the Cemetery and Parks Commissioners to see if any were interested in
serving on the Building Committee. Unfortunately, none of the Parks Commissioners were
able to make the commitment due to the time of year. Jan Carrier, Cemetery
Commissioner, expressed an interest in serving on the committee.
DPW Jack Rodriquenz is recommending that Leigh Mezzetti and Jim Breault be appointed
as the DPW members. Jack will serve on the Committee as an Ex-Officio Member.
One resident, Thomas Albert, has submitted a Talent Bank application for appointment.
The Planning Board has voted to appoint Joanna Bilotta to serve as their representative.
The bylaw is silent on the purpose of the Committee. If the Committee is expected to have
a purpose other than general overview of the project, it should be specified prior to their
first meeting. It is my hope that the Committee will be ready to begin work on or about
August 1, 2010. At this time, I request that you make appointments to this Committee.
===PAGE 17===
RECEIVED
JUL 1 4 2010
TOWN OF LUNENBURG
SELECTMEN'S OFFICE
Marion M. Benson
Planning Director
Tel: (978) 582-4147
Fax: (978) 582-4353
960 Massachusetts Avenue
Lunenburg, MA 01462
July 13, 2010
Kerry Speidel
Town Manager
Town of Lunenburg
17 Main Street
Lunenburg, MA 01462
Re: Planning Board Appointment to DPW Building Committee
Dear Kerry,
. The Planning Board, at its July 12, 2010 meeting, voted Joanna L. Bilotta as its
representative to the DPW Building Committee.
Sincerely,
Marim Biran
Marion M. Benson, Planning Director
Page 1 of 1
===PAGE 18===
TOWN OF LUNENBURG
BOARD OF SELECTMEN
17 Main Street, PO Box 135
Innenburg, MA 01468-0135
Paula J. Bertram, Chair
Steven M. deBettencourt, Vice-Chair
Carl "Ernie" Sund, Clerk
Thomas A. Alonzo, Member
David J. Matthews, Member
978-582-4144, FAX 978-582-4148
Office Hours
Mon, Wed, Thu, 8:00AM - 4:00PM
Tаeв. 8:00AM - 6:80PM
Er 8:00 AM - 19:30 PM
Town Manager
ief Administrative Assistant
18
MEMORANDUM
To: Board of Selectmen
KAS
From: Kerry A. Speidel, Town Manager
Subject: DPW Building Committee
Date: July 30, 2010
Article 27, Section 1 of the Town Bylaws calls for the appointment of a Building Committee for
each Town Building Project; however,
a bylaw is not speclip.as to the charge of the
committee. As such, I would like to offerap the following for your consideration.
1. The Comm
ee will be appointed to oversee the project through to completion, assuring
that the project that was approved at Town Meeting is the project that gets built.
2. The Committee shall ensure datthe project adheres to the Scope of Work as identified in
the attached document, entitled.
Scope of Work for Budget Only."
3.
the Committee shall not make ally changes to the Scope of Work of any significance
without the written approval of the Town Manager.
4. The Comitee shall ensure that the project does not go over the approved budget of
$1.1M. If at any point, the Committee feels that the project, or any part of the project will
exceed budget the Committee must notify the Town Manager immediately.
5. The Committee
along with the Town's Procurement Officer, shall ensure that all
6. The Committee müst make periodic project updates to both the Board of selectmen and
Town Manager as required.
7. The Committee shall elect leadership in the same manner and form as any other
committee.
8. The Committee shall be subject to the Open Meetings Law. Any questions regarding the
requirements of the Open Meetings Law shall be directed to the Town Clerk.
/kas

========================================================================================
DOCUMENT : 2010-08-05-agenda-4748.txt
BOARD    : select-board
DATE     : 2010-08-05
KIND     : agenda
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2010-08-05-agenda-4748.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_08052010-4748
========================================================================================

===PAGE 1===
INFORMATIONAL 
SEMINAR 
 
August 5, 2010  
   7:00 PM – 2 ND  FLOOR TOWN HALL 
     JOSEPH F. BILOTTA MEETING ROOM 
 
 
 
 
  
 
1.   OPEN MEETING LAW 
2.   CONFLICT OF INTEREST

========================================================================================
DOCUMENT : 2010-08-24-agenda-4749.txt
BOARD    : select-board
DATE     : 2010-08-24
KIND     : agenda
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2010-08-24-agenda-4749.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_08242010-4749
========================================================================================

===PAGE 1===
 
BOARD OF SELECTMEN 
MEETING NOTICE 
August 24, 2010 
   6:00 PM – 2ND FLOOR TOWN HALL 
     JOSEPH F. BILOTTA MEETING ROOM 
AGENDA 
  
 
6:00 PM - EXECUTIVE SESSION 
1. MGL Chapter 30A, §21 [3] to discuss strategy with respect to collective 
bargaining or litigation if an open meeting may have a detrimental effect on the 
bargaining or ligating position. 
 
PUBLIC COMMENT 
 
ANNOUNCEMENTS 
    
APPOINTMENTS 
 
CURRENT BUSINESS 
1. Minutes/ Warrants/ Action File Items 
2. Committee Reports 
3. Town Manager Updates 
4. Earth Removal Permit Renewals, Bylaw Article IX, Section 9 
5. Memorandum of Understanding w/Emerald Place LLC regarding ongoing 
maintenance of  Whalom Lake Waterfront 
6. Acceptance of Town Counsel new fee proposal 
7. Keno License for Vegas Lounge  
8. MA Broadband Institue – Rquest for designation of a Community Representative 
9. Selectmen Requests: 
a. MMA’s 6TH Grade Essay Contest  
b. Home Rule Petition relative to Municipal Health Insurance  
c. United Nations Day 
 
OLD BUSINESS 
 
COMMITTEE APPOINTMENTS-RE-APPOINTMENTS-RESIGNATIONS 
 
UPCOMING MEETING SCHEDULE: 
September    7  Business Session 
September  14. Business Session 
September  21. Business Session