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DOCUMENT : 2010-11-09-minutes-4738.txt
BOARD    : select-board
DATE     : 2010-11-09
KIND     : minutes
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2010-11-09-minutes-4738.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11092010-4738
========================================================================================

===OCR macOS Vision===
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-409
BOARD OF SELECTMEN
MEETING MINUTES
11/9/10
The Board of Selectmen met in the Town Hall, Joseph F. Bilotta Meeting Room as scheduled with Paula Bertram, Steven M.
deBettencourt, Ernie Sund, Tom Alonzo, Dave Matthews and Town Manager Kerry Speidel present. Meeting opened at 7:00 P.M.
Chair, Bertram commented that we are privileged to have members of the American Legion and Veterans from around the area present
here tonight in honor of Veterans Day on Thursday, November 11th. This Veteran's day, she urges everyone to reflect on the
tremendous sacrifice of those who have served and those who continue to serve so that we may be free. Veterans Day is a day for all
of us to thank the men and women who have served during times of war and times of peace.
As a tribute to our veterans, Paula read the following poem by Joanna Fuchs
The Noble and the Brave
When America had an urgent need, these brave ones raised a hand; no hesitation held them back; they were proud to take a stand
They left their friends and family; they gave up normal life; to serve their country and their God, they plowed into the strife. They fought
for freedom and for peace on strange and foreign shores; some lost new friends; some lost their lives In long and brutal wars. Other
veterans answered a call to support the ones who fought; their country had requirements for the essential skills they brought.
We salute every one of them, the noble and the brave, the ones still with us here today, and those who rest in a grave. So here's to our
country's heroes; they're a cut above the rest; let's give the honor that is due to our country's very best.
Asked everyone to please stand, and have our honored guests lead us in the pledge of allegiance.
Thank you all for coming and thank you for your service to this Country.
PUBLIC COMMENT
Paula expressed appreciation to the School Committee for their program on Rachel's Challenge. Rachel Scott was the first person
killed at Columbine High School on April 20, 1999. Her acts of kindness and compassion coupled with the contents of her six diaries
have become the foundation for one of the most life-changing school programs in America.
Rachel's Challenge exists to inspire, equip and empower every person to create a permanent positive culture change in their school,.
business and community by starting a chain reaction of kindness and compassion.
Rachel's Challenge Objectives for Schools:
• Create a safe learning environment for all students by re-establishing civility and delivering proactive antidotes to school violence
and bullying.
• Improve academic achievement by engaging students' hearts, heads and hands in the learning process.
• Provide students with social/emotional education that is both colorblind and culturally relevant.
• Train adults to inspire, equip and empower students to affect permanent positive change.
A number of programs are being done at the school to recognize the Challenge.
ANNOUNCEMENTS
APPOINTMENTS
1. 7:30 PM - Presentation of 5-Year Financial Forecast & 10 Year Trends Monitoring - Kerry acknowledged the presence of the
Government Studies Class from the High School and their teacher Mr. Warren Stevenson in the audience. Presented the attached
Financial Summit.
Paula questioned if Kerry has a strategy to receive public input prior to the Budget Public Hearing scheduled for February 2011. Kerry
would recommend getting as much information as possible out to the people throughout this process and all of the budget scenarios.
Paula noted that this presentation and information will be available in the Selectmen's office and on the website. Tom noted that we
have to start with addressing the Town Manager's assumptions and determining whether or not we accept those assumptions.
Dave noted that these deficits are based upon the assumptions and that we have challenges; it's not a case that we're already in this
hole and we're trying to get out.
Proposal to borrow against Chapter 90 Allocation -
Kerry requested information from Treasurer, Jeff Ugalde to provide the board with the following analysis of Chapter 90 funding
information: 15 year current maximum borrowing term for installing macadam pavement or other road material as set by DLS
guidelines: "ASSET USEFUL LIFE SCHEDULES AND MAXIMUM BORROWING TERMS". effective October 18, 2010. Annual
Payment = $325,000 15 year repayment schedule @ 2.25% borrowing rate, $4,099,000 borrowing capacity.
Dave noted that if we borrowed 4 million we couldn't do anything for 15 years out. The list (roads in disrepair) keeps growing but we
don't have any funds to do anything about it. Steve questioned how much on the 4 million would be interest, and per Jeff $776,000.00
===PAGE 2===
would be interest over 15 years, $325,000/year would be the principal payment. Per Kerry if we decided to permanently finance it
would be 24 months, if we decided to do some temporary financing could be for 4 years but would incur additional interest costs. Steve
contention is that many of our roads have already been paved and this way we could try to get ahead of the roads. Per Tom according
the the DPW Director, it would cost 10 million to get the roads repaired and then what happens to the roads throughout the road
maintenance program. Spending all this money for two or three years of work and we're not addressing the long term issues. Dave
would like to come up with a plan, and believes that borrowing against chapter 90 is shortsighted and not looking farther down the road
for the roads that need to be fixed
Paula expressed appreciation to Steve for bringing this idea forward and noted we need to try to be creative and explore all options; to
look outside the box.
Kerry agrees that we need to come up with a long term solution for fixing the roads, in the financial forecast she has put in ¾ of a
million realizing that this is not going to cover the repairs in accordance with the program. It's time to have an in depth discussion on
how we're going to finance the road infrastructure in town.
CURRENT BUSINESS
1. Request from Lions Club for Voluntary Road Block - the Lions Club request to hold their Roadblock's at the corner of Electric
Ave. and Whalom Road and the town center, Route 2A & Main Street on Saturday Nov. 13th with a rain date of the 20", from 8:00 AM -
2:00 PM. Paula recused herself and turned over to the Vice-Chair, Steve deBettencourt. Police Chief has no concerns noted. Board of
Selectmen voted unanimously to approve.
2. Acceptance of Donation: Emerald Place, LLC to Historical Commission - Patrick Slattery, member of Historical Commission
requesting the board accept a gift to the town. He noted that at the suggestion of town resident Gerry Hyde a number of years ago for
the preservation of a number of historical town records, totals 35 rolls of micro film. Since Pat's appointment to Historical Commission
he has taken this on as a project and has a proposal that would take the rolls, scan them and digitize them into a PDF format so that
they could be stored by the town for $2,704.50, would be furnished on three memory sticks and all information would be indexed. One
(memory stick) to town, one to Historical Commission and one to Historical Society. As this is a gift, Kerry advised Mr. Slattery that the
board would have to accept and would be gifted as a donation to the town by Emerald Place. Pat is still the liason between the town
and Emerald Place.
Ernie motion to accept and expressed appreciation to Mr. Slattery for all his work, Steve seconded and expressed appreciation to
Emerald Place for this donation. Tom echoed Steve's appreciation to Emerald Place and noted Gerry Hyde's efforts in getting this
accomplished.
3. Minutes - Board of Selectmen Regular session for 9/21/10, 11/2/10 and Executive Session for 11/2/10 reviewed and signed.
Warrants - #10P 11, 11/10/10 - $63,412.53 and #25 11, 11/9/10 - $462,353.66 reviewed and signed.
Action File Issues -
Dave questioned issues at Vegas Lounge and whether the issues have been addressed. Per Kerry property owner held a meeting with
the two tenants, Vegas and Miss Tanya's Dance studio and they have worked out a solution. Kerry has asked Chief for a follow up on
this and per Paula she spoke with the operator of the dance studio and the issues have been resolved. Tom also had conversations
with the complaintant and concurred.
Steve noted street lights that are out and would like to have the police that are on patrol to report the pole numbers so that we could get
addressed. Kerry would like to have the approximate locations so that she could notify the police department and she will make sure
that this is taken care of. Paula noted that she and Kerry will be having a meeting with Until next week and it would be helpful if she
would have an idea of the streets/area.
4. Committee Updates -
• Ernie, Capital Planning Committee met last week and reviewed the warrant article for the police cruisers; the committee voted
unanimously to approve this article. Noted that it is not the usual practice of the Capital Planning Committee to place an article
on a special town meeting warrant but as the Ford Crown Victoria will no longer be available after March 2011, the committee
has approved the purchase of three new vehicles as this is the same model that the Police Department currently utilizes for
cruisers. No proposal for funding as this is determined by the Town Manager and will be made at Town Meeting.
Steve noted that he is still waiting for the entire list of capital planning requests, Kerry will follow up on.
OLD BUSINESS
1. Town Meeting Warrant Articles -
ARTICLE 1. To see if the Town will vote to raise and appropriate or transfer from available funds all sums of money necessary to
amend the amounts voted for the Town's FY'11 Budget, under Article 14 of the May 1, 2010 Annual Town Meeting Warrant; or take
any other action relative thereto. Submitted by Town Mgr. Board of Selectmen recommendation @ Town Meeting.
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ARTICLE 2. To see if the Town will vote to raise and appropriate or transfer from available funds a sum of money to fund the
FY11, FY12 & FY13 Police Officers Collective Bargaining Agreement dated July 1, 2010 - June 30, 2013 with IBPO Local 353, AFL-
CIO; or take any other action relative thereto. Submitted by Town Mgr. Kerry does not anticipate a settlement.
ARTICLE 3. To see if the Town will vote to raise and appropriate or transfer from available funds, a sum of money to fund the
FY11, FY12 & FY13 Public Safety Telecommunication Unit Collective Bargaining Agreement dated July 1, 2010 - June 30, 2013 with
Teamsters Local #170, Worcester, MA; or take any other action relative thereto, submitted by Town Mgr. Board of Selecimen recommendation @Town
ARTICLE 4. To see if the Town will vote to raise and appropriate, transfer from available funds, transfer from the Stabilization
Fund or borrow a sum of money for Alternatives Analysis for Summer Street improvements and all costs incidental or related thereto; or
to take any other action relative thereto. Submitted by Town Mgr. Kerry has received information that this will cost $56,000 cost associated with the analysis
Kerry will circulate information to Board of Selectmen. Board of Selectmen recommendation @ Town Meeting.
ARTICLE 5. To see if the Town will vote to appropriate or transfer a sum of money in accordance with MGL Chapter 44, §53C, the
Police Special Fund, for the purpose of paying special detail salaries for off duty details (outside functions) of members of the Police
Department. Charges and money received from outside organizations in connection with this program are to be deposited in said
special fund and expended by the Lunenburg Police Department without further appropriation for the sole purpose of paying personnel
for hours worked; or take any other action relative thereto. Submitted by Town Mgr. Per Kerry this is a requirement of the last contract with the police,
similar to what the school department has with custodians, but is different MGL than the other revolving funds. Noted that in the settlement there was no dollar
amount decided upon, she is meeting with the union to discuss this on Friday. This would be an initial appropriation of $10,000; seed money. The town could pay out
up to the total, if the funding is ever exceeded the town is not going to expend any further. The intent is to help curb the cash flow for the special details. Per Tom it
ties up money and doesn't spend money. Emie questioned if we run out of money, can they refuse the work? Kerry noted that this would allow them to get paid in the
event a vendor does not pay timely. She noted that we have a collection process that we could go through to oblain the funds from vendors. The $10,000 stays with
the fund unless there is some other action by town meeting. Board of Selectmen recommendation @ Town Meeting.
ARTICLE 6. To see if the Town will vote to accept the layout as a Town Way of Lena Lane as shown on a plan entitled "Lena
Lane Acceptance Plan of Land in Lunenburg, MA Prepared for Gerard A. Albert, November 26, 2008, by Whitman & Bingham
Associates, LLC, Registered Professional Engineers & Land Surveyors, 510 Mechanic Street, Leominster, MA 01453", and to
authorize the Board of Selectmen to accept or take by eminent domain deeds and easements as may be necessary therefore, or take
any action relative thereto. Submitted by Town Mgr. Tom questioned why is this back on the warrant and what are we missing that we should have done at the
Annual, noted unfortunate that wording was missed and this is specifically why Town Counsel reviews the articles. Board of Selectmen recommends approval.
ARTICLE 7.
To see if the Town will vote to raise and appropriate or transfer from available funds, or borrow the sum of
$105,000.00 for the purchase of new Police Cruisers) and related equipment; or take any other action relative thereto. Capital Planning
Committee recommends approval. Board requested a presentation from the Police Department on the vehicle request. Board of Selectmen recommendation @Town Meeting.
ARTICLE 8. To see if the Town will vote to accept M.G.L, Chapter 32B, §20 - to establish an Other Post Employment Benefit
(OPEB) Liability Trust Fund; or take any other action relative thereto. Kerry would recommend that the board approve the establishment of the
Liability Trust Fund. Board of Selectmen recommends approval.
ARTICLE 9.
To see if the Town will vote to amend the Sewer Service Area Map, such revisions currently on file in the office of the
Town Clerk and Board of Selectmen; or take any other action relative thereto. Board of Selectmen recommends approval.
ARTICLE 10. To see if the Town will vote to transfer custody of the property identified by Assessors Map 60, Lot 55, (Jones
House, 42 Main Street) from the Board of Selectmen for lease purposes to the Board of Selectmen for the purpose of sale and to
authorize the Board of Selectmen to sell the parcel of land or any portion thereof, identified by Assessor's Map 60, Lot 55, recorded
with Worcester Northern District Registry of Deeds in Book 488, Page 10 containing 23+ acres on such terms and conditions and for
such monetary consideration as the Board of Selectmen deems to be in the best interest of the Town; or take any action relative
thereto. Board requested that the Historical Commission come before them prior to town meeting with regards to their recommendation. Board of Selectmen
recommends approval.
ARTICLE 11. To see if the Town will vote to accept M.G.L, Chapter 83, §'s 16A through 16F for the collection of sewer rates and
charges, together with interest thereon and costs relative thereto; or take any other action relative thereto. Board of Selectmen recommends
ARTICLE 12. To see if the Town will vote to accept M.G.L. Chapter 200A, §9A, an alternative procedure for Disposition of
Abandoned Funds; or take any action relative thereto. Board of Selectmen recommends approval.
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ARTICLE. 13. To see if the Town will vote to transfer custody of the property at 27 Youngs Road, (closed Landfill) and identified as
authorizing the Town Manager to enter into a lease, license or other contractual agreement of not more than 25 years in duration,
purposes until after the Selectmen have held a public hearing for the purposes of determining whether, in the opinion of the Selectmen,
no clearly superior and readily available site should be leased for these purposes, and further that no lease shall be executed prior to
consultation with the Board of Selectmen; or take any action relative thereto. Board of Selectmen recommends approval.
ARTICLE 14.
To see if the Town will vote to initiate the process to aggregate its electrical load, pursuant to M.G.L Chapter 164,
§134, and further, to adopt the following resolution:
Whereas, the Commonwealth of Massachusetts is engaged in a process of establishing a competitive market place through
deregulation and restructuring of the electric utility industry;
Whereas, citizens of Lunenburg have a substantial economic and social interest at stake, and;
Whereas the Town of Lunenburg hereby finds that it may be in the interest of the electric ratepayers, both residential and
commercial/industrial, to enter into an aggregation agreement,
Be it therefore resolved that the Town of Lunenburg hereby: Publicly declares its intent to become an aggregator of electric power on
behalf of its residential and business communities, and;
Will negotiate and enter into a contract for power supply independently. If such a contract is affected, individual consumers would retain
the option not to participate and to choose any alternatives they desire, or take any other action, relative thereto. Board of Selectmen
recommends approval.
COMMITTEE APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS
EXECUTIVE SESSION
UPCOMING MEETING SCHEDULE
November 16
November 23
November 30, Special Town Meeting
Being no further business board voted unanimously to adjourn Regular Session at 8:53 P.M.
Respectfully submitted
Laura Williams, Chief Administrative Assistant
Board of Selectmen

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DOCUMENT : 2010-11-16-agenda-4739.txt
BOARD    : select-board
DATE     : 2010-11-16
KIND     : agenda
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2010-11-16-agenda-4739.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11162010-4739
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DOCUMENT : 2010-11-16-minutes-4739.txt
BOARD    : select-board
DATE     : 2010-11-16
KIND     : minutes
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2010-11-16-minutes-4739.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11162010-4739
========================================================================================

===OCR macOS Vision===
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14. 80 Ja
BOARD OF SELECTMEN
MEETING MINUTES
11/16/10
The Board of Selectmen met in the Town Hall, Joseph F. Bilotta Meeting Room as scheduled with Paula Bertram, Steven M.
deBettencourt, Ernie Sund, Tom Alonzo, Dave Matthews and Town Manager Kerry Speidel present. Meeting opened at 7:00 P.M
with the Pledge of Allegiance and turned the meeting over to the Finance Committee at this time for their public hearing on the FY11
budget.
PUBLIC COMMENT
Dave would like to address the significant deficits projected and the question has come up repeatedly... on 2½
Dave Rodgers of... Highland Street referred to an article that he recently read on the construction of a parking lot behind the Eagle
House and questioning why we couldn't engage the services of our DPW and remove the former septic system and over a period of
time we could build and develop a reasonably good parking area. Noted that it would be in everyone's best interest to be cautious with
the money we may get trom a grant.
ANNOUNCEMENTS
APPOINTMENTS
1. 7:00 PM - Finance Committee Public Hearing on Proposed Budget Adjustments -
According to Dave in the Assessor's office new growth will be certified at $188,732. This is $37,811 lower than what we have in the
current projection. He said that DOR made him back out the land value for Emerald Place. The Certified New Growth number, the
projected dollar amount "left on the table" assuming full use of Certified Free Cash is now $71,283.49.
2. 7:15 PM - Public Hearing Liquor License Applications (Beer & Wine) - The following notice was placed in the September 3,
2010 Lunenburg Ledger: TOWN OF LUNENBURG BOARD OF SELECTMEN/LICENSING AUTHORITY
Notice is hereby given under the Lunenburg License Commission's Regulations that the Board of Selectmen, acting in their capacity of
the Licensing Commission, has three (3) Pourer's Licenses and one (1) Retail Package Store/Wine & Malt license available. Any party
interested in applying for one of these licenses must send a letter to the Licensing Commission on or before September 15, 2010
Applications will be available only to those who respond in writing on or before the deadline. Completed applications will be due no later
than 6:30 p.m. on Tuesday, October 5, 2010. Any application submitted after this date will not be reviewed or considered.
The Licensing Commission will consider all applications received together at its next available meeting. This is the only notice the
Licensing Commission will post for the remainder of the Calendar Year 2010. Town of Lunenburg Board of Selectmen/ Licensing
Commission 17 Main Street, Lunenburg, MA 01462, (978) 582-4144
Chair opened both hearings accordingly:
The Licensing Authority will hold a Public Hearing on November 16, 2010, at 7:15 PM in the Joseph F. Bilotta Meeting Room, 2nd Floor
Town Hall on the application submitted by Alliance Energy LLC, d/b/a Mr. Mikes for a Wine & Malt License. This license is be exercised
at 131 Massachusetts Avenue, Lunenburg MA. Paula Bertram, Chairperson, Board of Selectmen/Licensing Authority.
Attorney James VanBuren was present representing the 131 Massachusetts Ave, Mr. Mikes: present Mr. Pat Dillon, Manager.
Paula informed those present for the purposes of disclosure that Attorney VanBuren has represented her family on other issues and in
no way will this influence her decision.
Jim reviewed the operational policy of Mr. Mikes establishments that currently have liquor licenses in other communities, have two staff
people in the store at all times and have between 600 and 800 cars daily. Their traffic count doesn't increase, it's usually the same
people that will stop in their other stores to pick up a bottle of wine for dinner. This license will be utilized immediately and will not be
sat on. Existing building will be utilized, may move some shelving would probably be about 4 cooler doors and about 8 to 12 feet of
counter space. Estimate that alcohol sales would be about $10,000 to $20,000 / month.
The Licensing Authority will hold a public hearing on November 16, 2010 at 7:15 PM in the Joseph E. Bilotta Meeting Room, 2nd Floor
Town Hall on the application submitted by Central Mass Gardens for a Wine & Malt License. This license is to be exercised at the
premise located at 621 Chase Road, Lunenburg MA. Paula Bertram, Chairperson, Board of Selectmen/Licensing Authority
Donna Capone owner of Central Mass Gardens would like to add the license to their growing establishment for the use of celebratory
gifts, a unique twist on their selection. Would like to support local winery's, and is supplementing business with selling of their fruit
trees. Their business doesn't attract a young audience; this is an upscale endeavor and will utilize existing space incorporating into
their gift shop and antique area. Not pushing that they are going to be a liquor store, can't estimate what the sale volume for liquor
===PAGE 2===
would be, will not be open evenings, they are not a liquor store, that's not what they do. Compared to the Mill Number #3 in Fitchburg,
as people are looking for something different.
Per Kerry this license was previously held by a local vendor who operated a similar business, Baskets, Baubles and Beads.
Steve questioned if they are trying to model their store after Mill #3 and per Donna, they are not, they do unique gifts, trees etc. she
chooses the plants and will do this with wine and beers.
Kerry informed the board that we have been informed from the Treasurer's Office of outstanding payments due to the town.
Per Donna, this is nothing to do with Central Mass Gardens but rather Central Mass Inc. which was another owner.
Paula informed the board that we are still awaiting the information on CORI checks and that we have the outstanding tax issues.
Steve would also like to have the opportunity to visit the establishment before he makes a decision.
Per Tom, commented that we have two very established businesses and it bewilders him as to why the State decides how many
licenses are granted within individual communities. The state has put us in a position to determine between the two types of
establishments and he will discuss this with our State Rep.
Steve motion to table the hearing until 11/23/10 @ 7:15 PM, Ernie seconded, voted unanimously.
3. Tax Classification Hearing -
Town of Lunenburg, Public Hearing Notice: The Board of Selectmen for the Town of Lunenburg will hold a Public Hearing as required
by M.G.L. Chapter 40, §56, on the issue of allocating the local property tax levy among the four classes of real and personal property
for FY'11. This hearing will be held on November 16, 2010 @ 7:15 PM in the Joseph F. Bilotta Conference Room, 2nd floor, Town Hall,
17 Main Street, Lunenburg, MA.Paula J. Bertram, Chairman, Board of Selectmen
Regional Assessor Harald Scheid presented the Tax Rate Option - Fiscal Year 2011, The total certified full and fair cash value of all
classes of property is $1,114,282,889.00 and the estimated levy $18,006.81 which would realize a single tax rate of $16.16. Informed
the board that the excess levy capacity is 2,515.
Tom recommend to approve a uniform tax rate, Dave seconded voted unanimously.
CURRENT BUSINESS
1. PACC - Broadcast of additional meetings; additional programming for PEG Channels - Martha Cheesman and Fred Crellin,
members of the PACC will be attending next week's Board of Selectmen meeting.
2. Request Cub Scout Coat Drive -
Steve Randle, Cub Master is requesting permission for the Cub Scouts to hold their annual Coat drive on Saturday 11/20/10 to use the
front lawn of the Ritter Building as their collection station. He also provided the certificate of insurance.
Ernie motion to approve, Tom seconded voted unanimously. Board would suggest that this information is placed on the scroll and
Cable Station Bulletin Board.
3. Review Truax Dog Hearing Order - Tabled
4. Minutes - Board of Selectmen Regular session for 11/9/10 reviewed and signed.
Warrants - #26 11, 11/16/10 - $190,026.79 and #27 11, 11/17/10 - $71,621.07 reviewed and signed.
Action File Issues - Dave questioned an appropriate time to visit the road issues, conditions and noted that we haven't spent
enough in the last few years. Need to look at borrowing and looking ahead to our debt service load, need to look at the five year
projection. Both in budget and as a debt exclusion specifically for paving, a discussion we all need to have, do we want to explore debt
exclusion, part of the whole budget discussion for the spring. Chair concurred that this should be a specific agenda for future
discussion, placed on December 7' agenda.
Board would like more information, a breakdown on the cost for the Eagle House Parking lot, and get more information from the Board
of Health on this project in time for the continuation of the Public Hearing.
5. Committee Updates -
> Ernie - Green Communities Task Force Meeting, IEEC Code which exceeds the stretch code and has already been adopted by the
State, which is something that will be coming up and there will be a committee report to the Board of Selectmen.
• Tom - Finance Committee will be meeting this Thursday.
• Paula - Master Planning Workshop discussed game plan, one update in May and the following November at a Special Town
Meeting. Addressing economic development in May. Next workshop scheduled for January 12th.
6. Department Updates - none
===PAGE 3===
7. Town Manager Updates
Improvements were made to the Lake Shirley Dam, temperature sensitive epoxy fill was placed in a number of cracks and the DPW
Director has recommended that we address this again in the spring.
a. Tri-Town Water - the developer is at a point where he's looking for a sign off for certificate of occupancy. In April 2009 this
board had numerous discussions on taking this project on as one customer. The City of Fitchburg will read the meter, the town
is responsible for the main line in Summer Street to the property line which is the same as what the other property connected
to this line. The developer paid substantial connection fees to the City of Fitchburg and those were the connection fees that
they determined. The Lunenburg Water Department has a schedule of fees which Kerry believes will be assessed for the
connections and fire services availability. Noted that we have three different entities that services water, the City of Fitchburg,
The City of Leominster, the Lunenburg Water District. We have an expired IMA with the City of Fitchburg which was written in
1993, we are looking at the Sewer IMA with Fitchburg and as such it makes sense to complete these at the same time.
Would suggest approaching the Water District to discuss expanding their water lines.
Paula would like to have this on a future agenda and per Kerry, the Sewer Commission has asked to come before the board to
discuss the Sewer IMA and as such she recommends placing this on the December 14, 2010 agenda. Kerry will need to look
into the funding that the state is committed to sending to the community in response to the 40R. We will follow the same
process that we do right now, the City of Fitchburg will do the reading and then we will bill the individual units.
Steve questioned the Fire Services flushing and is this part of their thought process on this. Per Kerry because we are relying
on the City of Fitchburg, right now people are being billed for this use. If there is a fire, the water that comes through for fire is
metered separately. Steve concerned that at some point we'll have to look at this as now we're going to have 66 additiona
units. Per Kerry, the rate that we charge is based upon what Fitchburg charges, we're just passing the cost along, in terms of
maintenance, this is another reason why we need to discuss with the Water District, at this point those lines have some age to
them and need improving. The City of Fitchburg has agreed that we're following the expired IMA and any conversations that
Kerry has had allowed for 500,000 gallons per day, the city would like to reduce that allotment but are willing to honor the IMA
Paula noted that the rate is written within the IMA that identifies the rate for connection fees and there's nothing that speaks
about connection fees that are assessed to individuals. The developer went to the City of Fitchburg and made a deal for the
connection fees. Tom noted that they did only what we told them they were to do.
Kerry doesn't recall that we were ever at an impasse for water. The City of Fitchburg Water Supervisor informed Kerry that
they (developer) paid for two fire connections and two service connections. The City billed this outside of the IMA, the dispute
here is between the developer and Fitchburg. Paula's concern is that we do have an IMA however, we don't have any funding
for capital or maintenance issues. On the other hand our IMA for Sewer with Leominster clearly identifies the connection fees
etc., her concer is they are circumventing the Town of Lunenburg per Steve it should have been passed through the town
instead of being paid directly to the City.
Paula would like to have a copy of the draft IMA that the Sewer Commission is currently working on with the City of
Leominster, a listing of the Leominster water customers that are being billed directly by Leominster and a component of how
the Lunenburg Water District determines for maintenance and capital expense. Kerry noted that the Water District has been
very helpful and would be able to assist us should the need arise. She has also had a meeting with a private company who will
operate on an hourly basis and they could be retained by the town should there be a need. She has also had discussions with
the Water District on expanding and it's not as easy as the District would have a vote to expand their boundaries.
OLD BUSINESS
1. Review Town Meeting Warrant Articles -
a. Historical Commission to present Jones House Article - tabled.
b. Police Chief to present purchase of Cruisers -
According to Chief Bourgeois, each of the Big Three auto makers are proposing their own replacement for the Crown Victoria but none
of them are ready for the road and a couple of them may not be suitable at all. By ordering the Crown Victoria's by the March 1
deadline, the town will get them before production ceases in August and can introduce them to the fleet one at a time as needed.
Chief Dan Bourgeois and Lt. James Marino presented the attached information on their cruiser purchase request Article 7, November
30, 2010 Special Town Meeting. Looking to extend the fleet out so that they will not have to deal with the issue of determining a
replacement make and model after all the bugs have been worked out as they know the product that they obtain in purchasing the
Crown Victoria's as they can also utilize some of the older cruisers for some parts. Noted that some police departments are stock piling
Crown Vic's, also noted the reduced maintenance costs with the purchase of three new vehicles. Noted that the Approximate Parts
Inventory was an approximate figure for all the fixtures, i.e. cages, computers, radios, light bars, wiring harnesses that currently in the
cars and have a potential for reuse
Kerry questioned the idle time; which according to Jim, for one hour idling time it put's 33 miles on the car. Jim noted that they don't
leave them running outside, only if the weather falls below freezing so that they are ready to go in an emergency. For the most part
===PAGE 4===
however the cars are idling for an 8 hour shift unless they're in the station doing reports, but in incidents of vehicle stops, responding to
emergencies, then they are left idling.
Chief noted that purchasing these vehicles cannot be compared to individuals purchasing at the local dealership, a personal car. These
vehicles do take a beating and are run tough. He noted that Jim takes each of the cars and puts them together in his garage, so he
knows every inch of the vehicles.
Board expressed appreciation to the Chief and Lieutenant for clarifying and educating the public so that they can make an educated
decision at town meeting. Tom questioned if we can buy the vehicles and then get the aftermarket parts at the annual town meeting,
then maybe we could make it palatable. Kerry concurred as this would bring the cost down to about $70,000 / $75,000 and will look at
this option.
2. Fire Department Fleet Expansion - tabled November 23rd.
COMMITTEE APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS
1. Police Department Chaplain - Andrew Burr- Chief Dan has asked about appointing Andy Burr as Police Chaplain and there
really isn't any method in the Charter other than the Town Manager appoints and the board ratifies. Steve move to ratify the
appointment; Ernie seconded, voted unanimously.
EXECUTIVE SESSION
1. M.G.L. Chapter 39, §23B(3) to discuss strategy with respect to collective bargaining or litigation if an open meeting may
have a detrimental effect on the government's bargaining or litigation position. Also, to conduct strategy sessions in
preparation for negotiations with non-union personnel; to actually conduct collective bargaining and contract negotiations
with non-union personnel.
Being no further business board voted unanimously to adjourn Regular Session at 9:30 P.M. Chair announced not to return.
Respectfully submitted,
Laura Williams, Chief Administrative Assistant
Board of Selectmen
===PAGE 5===
PROPERTY TAXES
Prior Year Levy Limit
2 1/2% Increase
Estimated New Growth
Debt Exclusions
S
TAXES: Total 3
STATE PROVIDED FUNDS
Cherry Sheet/State Aid
Police Career Incentive..
$
Subtotal State Aid
PROJECTED LOCAL RECEIPTS
Local Receipts
Subtotal Receipts
OTHER REVENUES
Overlay Surplus
$
Free Cash
Unexpended Articles
Borrowing
Stabilization Fund
$
MSBA Reimbursements
ARRA Funding - School
ART 55/5/08 (S/1/09 FY FY10 Recap)
FY2009 Revenue Reduction (5/1/09 FY10 Recap)
FY10 Uncxpended Articles (TY11 Recap) _
Trust & Special Revenue Funds
Sewer Enterprise
Transfer from Meadow Woods Bett (FY11 Recap)
Sewer Betterments
Water Betterments
Sale of Real Estate Revolving Account
subtotat Otter Revenuel S
Other Financing Sources
Capital Improvement Fund
Septic Loan Revenue
Enterprise Funds
TOTAL REVENUE
PROJECTED REVENUES/EXPENDITURES FY2011 - UPDATED 11/9/10 FOR RECAP
FY09 BUDGETED
15,368,583.00
371,455.70
138,168.00
L,036,977.00
16,915,183.70
6,574,321.00
64,065.00
6,638,386.00
2,506,600,00
2,506,600.00
23,109.38
406,074.00
84,779.57
249,960.00
586,560.88
30,715.00
732,849.00
83,755.00
2,197,802.83
10,872.00
852.705.00
S79.121 549 53
FY10 BUDGETED
FY11 BUDGETED EXPENDITURES
15,890,966.00
393.855.54
130,170.00
1,012,305.00)
$
17,427,296.54 3
16,418,410.00 Maturing Debt
410,460.00
Interest/issuance Costs on Debt
226,543:00
Gen Goy Unclassified
991,724.00
Gencral Government
A LACAILA
Central Purchasing.
18,047,137.00
Protection
Health & Sanitation
Public Assistance
6,004,013.00
5,976,405.00
Department of Public Works
$
11.495.00
5,914.00
Schools
6,015,508.00
S: S:982,319.00. Library
Recreation
$
S
$
Omnibus Total
FY09 BUDGETED
1.751,372.00
922,032.00
2,205,842.00
1,237,559.00
47,200.00
2,293,638.00
67,366.00
127,385.00
1,203,937.00
15,318,628.00
329,867.00
2,500.00
25,507,326.00
Changes to FY09 Budget (FY10 Recap)|
2,215,343.00
2,215,343.00
2,432,666.00 Changes To RX1d Budget (FYI) Rocap)
2,432,666.00 CHERRY SHEET CHARGES
Cherry Sheet Offset
State & County
Choice/Charter Assessments
466,295.00
145,071.00
655,725.00
S2220,84100 Changes to FY09 Assessments
27,601.81 S
22,785.00
112,500.00
110,000.00
Subtotal CS Charges S
213,252.00
559.058.00
559,057.00 Allow for Abatements/Exemptions
S
121,950.00
1,897.00
Wore Cty Retirement Assessment
(174,492.00))
Tax Title
1,267,091.00
97,988.20
493,121.00
6,500.00
13,409.89
Layoffs
Capital Articles
30,715.00
155,945.00
726,968.00
30,715.00
General Fund Articles
Teachers Deferral
802 490.00
May 2008 STM Appropriations
607.710.00
40,500.00
18,108.00
219,736.33
62,779.00
FY09 Articles STM
FY09 Articles ATM
1,575,552,70 3
2,021,919.00
10,872.00
Capital Program
Court Judgements
Snow & Ice Deficit
Ice Storm Deficit
10,872.00
Prior Year Expense
Dispatcher's Contract Settlement
Nov 2005 STM Appropriations
FY04 Allowance Abate/Exempt
Transfer to Stabilization Fund 11/15
Recycling Enterprise Deficit
Enterprise Funds
us en
814,352.54
S28.058.924.78
939,495.26
529.434.408.26
TOTAL EXPENDITURES S
Credit/(Debit)
5,323.00
5,441.00
852,705.00
29,121,549.53
S0.00
S
$
$
$
FY10 BUDGETED
1,771,355.00
892,946.00
2,152,356.00
1,153,128.00
41,612.00
2,230,948.00
64.173.00
$
103,452.00
$
1,256,036.00
$
15,083,297.00
$
303,099.00
$
2,500.00
$
25,054,902.00
$
(78,038.00)
169,354.89
$
360,982.00
135,718.00
567,691.00 S
(134,287.00)]
930,104.00
141,583.39
$
528,137.00
3,500.00
FY11 Actual Cherry
Sheet
1,938,212.00
959,589.00
2,446,083.00
1,201,152.00
41,650.00
2,322,821.00
66,361.00
114,986.00
1,304.418.00
15,224,200.00
329,791.00
2,500.00
25,951,763.00
19,000.00
413:943.00-
:129,010:00
19610,318:00
233,950.00 S
60,580.23
18,108.00
4,654.25
35,075.00
27,500.00
115,161.48
814,352.54
28,058,924.78
50.00
1,153,271.00
145,000.00
583,808.00
5,500.00
317,785.00
15,000.00
51,100.02
143,591:49
939,495.26
29,325,313.77
S109.094.49
FY2011 REVENUE EXPENDITURE PROJECTION FOR 11 30 10 STM11/9/10
===PAGE 6===
REVENUES
Change in Cherry Sheet
Change In New Growth Est
Change in Local Recpt Est - Motor Vehicle Excise
Change in Local Rept Est - Departmental Revenue/School
Change in Local Recpt Est - Other Departmental Revenue
Change in Local Rect Est - Special Assessments
Change in Prior Year Levy Amount
Change in 2.5% amount
Change in Debt Exclusions
Change in FY10 Exclusions
Free Cash Appropriation
Subtotal
Line BO
EXPENDITURES
Change in Allowance for Abatements
Change in Cherry Sheet Offsels
Change in Assessments
Monty Tech Assessment
Snow & Ice Deficit
Lice Storm Deficht
Subtotal
BY 2011 REVENGE EXPENDE PROJECT FOR 11 0 119/0
(S47,749.00)
$76,543.00
554,303.00
$5,00Đ.0Đ
$5,757.00
$4,000.00
$3.418.00
$85.00
$1,942.00
(S19,000.00)
$111,746.51
$196,045.51
S12.300.00
(S16,550.00)
$2,896.00
:($51,100.02)
:(S143,591.49)
(S196,045.51)
$0.00
===PAGE 7===
Town of Lunenburg
FY2011 Budget Summary
FY2008
Actual
FY2009
Actual
FY2010
Budget
FY2011
Approved
FY2012
FY2012
Preliminary
Preliminary
Revenue
Property Tax
State Aid
Local Receipts
Available Funds
total:
Property Tax
$ 16,177,531
$ 16,915,184
$ 17,427,297
6,296,172
6,638,386
$
6,015,508
2,393,491 $
2,167,839 $
2,215,343
2,930,374
$ 2,208,675
$ 1,589,665
$ 18,041,691
6,030,068
$ 18,756,003 $ 18,756,003
$
5,866,041 $
5,866,041
$
2,363,605
$
2,422,908
1,811,950
$
2,422,908
1,473,051 $ 1,473,05
$ 27,797,568 $ 27,930,084
$ 27,247,813
$ 28,247,316 $ 28,518,002 $ 28,518,005
Prior Year Levy Limit $ 14,787,169
2 1/2% Increase $
369,679
New Growth $
211,735
Override
Debt Exclusions $
TOCH
$ 15,368,583
$
371,456
$
138,168
$ 15,890,966
$
393,856
$
§ 41097 3 42,20 5 42,20
410,375
130,170
$
426,298
426,298
226,543 $
300,000 $
300,000
808,948 $ 1,036,977 $ 1,012,305 $
989,782
$ 16,177,531 $ 16,915,184 S17,427,297
$ 18,041,691
$977.795
$977,796
$ 18,756.003 $ 18,756.003
State Aid
Chapter 70
Charter Tuition Reimbursements
Charter Schoo! Capital Facility Reimb
School Lunch
School Choice Receiving Tuition
Lottery
Gaming Proceeds for Lottery Cap
Additional Assistance
Police Career Incentive (Quinn Bill)
Veteran's Benefits
Veterans Exemption
Elderly Exemption
State Owned Land
Libraries
total:
Local Receipts
Motor Vehicle Excise
Other Excise
Penalties & Interest on Taxes
Payments in lieu of Taxes
Charges for Services
Other Charges for Services
Fees
Rentals
Departmental Revenue-Schools
Departmental Revenue- Library
Departmental Revenue-Cemeteries
Departmental Revenue- Recreation
Other Departmental Revenue
Licenses & Permits
Special Assessments
Fines & Forfeits
Investment Income
Miscellaneous Recurring (Local Option Meals)
Miscellaneous Non- Recurring
total:
Available Funds
Overiay Surplus
Free Cash
Unexpended Articles
Berrowing
Stabilization Fund
SBA Reimbursement
Sewer Enterprise
Sewer Betterments
Water Betterments
Septic Loan Revenue
Sale of Real Estate
ARRA Funding
$ 4,620,790 $ 4,528,374
67,671
$
42,461
28,576
$
10,219
337,673
931,718
4,498,396
97,708
S.i
$
8,112
$
405,933
894,449
1,498,396 $ 4,498,39
32,097
32,097
• $
9,647$
362,620
9,647
362,620
829,777
829,777
60,063
26,163
24,598
44,567
16,326
6,296.172
9,216 $
438,373
$
1,316,140
$
$
64,065
27,025
28,614
47,786
18,706
6,638,386
$
$
$
11,495
9,994
27,025
31,835
43,048
13,090
6,015,508
5,914
27,025
30,404
49,989
12,138
6.030,068
6,114
10,568
27,790
30,831
45,980
12,222
5,866,041
6,114
10,568
27,790
30,831
45,980
12,222
5,866,041
1,274,993
1,240,518
109,731
1,651
94,008
3,183
$
1,130,500
80,000
1,600
1,158,763
90,000
1,600
1,218,065 $
1,218,065
90,000
1,600
• 90,000
1,600
129,492
115,878
99,394
$
$
$
135,000
5,600
218,441
154,601
22,974
43,157
210,819
122,639
109,777
1,900
215,829
128,177
25,508
41,363
154,805
36,894
$
$
$
100,000
8,000
348,000
160,000
26,000
65,000
130,000
31,243
$ 2,393,491 $ 2,167,839
$
2,215,343
2,363,606
105,000
8,000
339,243
200,000
26,000
65,000
100,000
60,000
75,000
2,422,908
105,000
$
135,000
105,000
8,000
339,243
200,000
26,000
65,000
100,000
60,000
75,000
135,000
$135,000
8,000
339,243
200,000
26,000
65,000K
100,000
60,000
75,000
2,422,908
303,810
$
22,358
835,000
250,000
828,334
680,000
23,109
406,074
84,780
249,960
586,561
30,715
732,849
27,602
10,872
10,872
83,755
112,500
559,058
30,715
726,968
10,872
121,950
22,785
110,000
213,252
559,057
30,715
802,490
62,779
10,872
559,05%
36,858
$803,485
62,779
10,872
559,057
36,858
$803,485
62,781
10,872
2,930,374
2,208,675
$ 1,589,665 $
1,811,950
1,473,051
1,473,053
Total: General Fund Revenue
S 27,797,568
$ 27,930,084
$ 27,247,513
$ 28,247,316
$ 28,518,002
$ 28,518,005
===PAGE 8===
Town of Lunenburg Special Town Meeting November 29, 2010
Article 7. Purchase of Police Cruisers
Police Department
• Purpose: To fund the purchase of two police cruisers.
• Why now instead of May Town Meeting? Ford Motor Corp will be discontinuing the Crown
Victoria Police Interceptor as of August of 2011. Orders must be placed by March 1" 2011.
• Why the Crown Victoria? Many of the existing parts and equipment are transferable.
Replacement and aftermarket parts are readily available. No aftermarket parts yet available for
new models. New models will require all new equipment.
Cost & Operational Benefits: Less expensive than projected new models. Ability to use or re-
use parts in inventory. Benefit of two vehicles at 2010 dollars ($) with no cruiser purchase
requests in FY12 (Equipment only). Reduced maintenance costs for first 36K miles.
• Total Cost: Approximate cost of two cruisers without equipment=$48,000.00. (Amended)
• Support for Request: Board of Selectmen, Capitol Planning Committee, Finance Committee and
Town Manager all support the request.

========================================================================================
DOCUMENT : 2010-11-23-agenda-4740.txt
BOARD    : select-board
DATE     : 2010-11-23
KIND     : agenda
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2010-11-23-agenda-4740.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11232010-4740
========================================================================================

===PAGE 1===