# select-board — 13 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2011-03-22-minutes-4780.txt BOARD : select-board DATE : 2011-03-22 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2011-03-22-minutes-4780.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03222011-4780 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== RECEIVED & FILED a file nes JUN 0 8 2011 LUNENBURG TOWN BOARD OF SELECIMEN MEETING MINUTES 3/22/11 CLERK OFFICE The Board of Selectmen met in the Town Hall, Joseph F. Bilotta Meeting Room as scheduled with Paula Bertram, Steven M. deBettencourt, Ernie Sund, Tom Alonzo, Dave Matthews and Town Manager Kerry Speidel present. Meeting opened at 6:05 with members of the Park Commission, Brian Kane, Jeff Johnson and Tom Leppala, also present was DPW Director Jack Rodriquenz. Adjourned at 6:45 P.M. and reconvened @ 7:00 P.M. with the Pledge of Allegiance PUBLIC COMMENT Dave expressed appreciation to all those who participated in the Town Caucus last evening. Tom acknowledged and expressed appreciation to all those residents who attended the Finance Committee Public Hearing last Thursday. Hope that this type of participation carries over to town meeting. Paula informed the public that we had a meeting earlier with the Park. Commission to discuss the future funding and expenditures of the artificial track and field. Expressed appreciation to the Park Commission to bring this forward and will ANNOUNCEMENTS 1. Yard Waste Days - Saturdays, 8:00 AM-4:00 PM, April 23rd - May 28th, Landfill - Youngs Road - Guidelines for disposal of yard waste for Lunenburg residents: The Lunenburg Landfill, off of Youngs Road will be open for consecutive Saturdays APRIL 23RD - MAY 28, 2011, 8:00 a.m: to 4:00 p.m., Acceptable material: grass clippings, bark mulch, wood chips, leaves, brush (with a diameter not to exceed 3 inches, unlimited length). Shrubbery and plantings; with the same restrictions. Any container; bags, boxes, barrels, trashcans, tarps, flower pots, etc., must be removed and taken by the resident. No household garbage, trash, or rubbish of any kind will be accepted. No materials within the Landfill area; sand, stone, gravel, etc. are to be given away or sold. Access will be restricted to the disposal area. Commercial landscapers will not be allowed to dump. OPEN TO LUNENBURG RESIDENTS ONLY. TRAVEL PERMITTED ONLY ON TOWN EASEMENT. NO TRESPASSING ON TRI-TOWN LANDING CONSTRUCTION SITE APPOINTMENTS 1.6:00 PM - Joint Session w/Park Commission - Brian informed the board that the Park Commission has two years left on the lease for the Athletic (Artificial Turf) Track & Field and they have been having discussions with the school department. Noted that several years from now the life of the field will expire as well as the track and they'll have to be looking at replacing. Come 2017/18 they'l be looking for about $600,000 to replace these areas. They will maintain as best as they can to increase the life of the field. Discussion that the Park still feels they should be getting user fees from the major users, discussed amounts and the goals. Currenty the revenue for user fees i.e.; football, soccer is held in a separate account (approximately $24,000/year $10,000 from the school department), but come 2017/18 expect to have about $50,000 in this account to put towards maintenance. The (Lunenburg Track/Field Association) LTFA was the group that was instrumental in the field installation, but many of the current members; they don't expect to be on the committee in the future. The concern of the Park Commission is that they do their due diligence to maintain these areas. The $600,000 is an estimate from Field Turf, based upon the wear currently showing and the life of the track and field, as they are about 7 to 8 years old. The Commissioners also noted that it's more of a safety issue when the track and field wears out. Any major maintenance that they've had to do has been funded from LTFA. They intend to have the maintenance performed every year, which should add to the life of the field. The company, Field Turf, will come down and roll over the track and field and add pellets underneath if necessary. Light (utility) usage is paid by whoever utilizes the area. Ernie questioned if they have an annual operating budget and per Brian, they've worked on putting one together and it's come out to about $2,500 in expenditures. They do charge for facilities use. to outside users but don't realize a lot of money from that, fee was based on soccer, currently charge $100 for about 90 minutes. If someone wanted to rent for the day, they would charge $600 and any moneys that are generated goes into this account which until now is only used to pay the lease. Tom would like to see that the larger portion of the $600,000 come from the user fees. Ernie would suggest contacting other municipalities/facilities and question what they are currently charging for user fees. Jeff believes that there are ways that we could raise revenues other than user fees. Brian noted that because of the usage that is taking place now, there really isn't an opportunity to have more outside users involved in using the facility. He also noted that Steve Powell is owed about $60,000 for his prior work on the field, LTFA could probably pay this off, but there's $25,000 for 2011 and 2012. Kerry noted that the user fees that are being collected now may ===PAGE 2=== have to go to pay Powell. Tom noted that there was additional work that the $450,000 didn't cover. Jeff commented that the $60,000 is short money in comparison to what they did do, but also noted that LTFA will probably pay this debt off Conclusion is to really look at the user fees and what the hours of use are and establish these fees accordingly. Steve commented that we may really need to put aside money in the budget for costs associated with this facility, we've done this with the Teen Center and it's used by the student population. Tom noted that all the town usage is also part of the school. is it really unreasonable for those who've been using the facility all these years to not expect the fees to increase. We should make it clear to them (school etc.) that the fees are going to stay where they are so that we can collect over time. Park Commission will put together some models and numbers and bring it back to the board. 2. 7:15 PM Public Hearing Class ! License - Aske-Ojong Enterprise, LLC, d/b/a Best Auto, 40 Summer Street - Paula read the Public Hearing notice as follows: The Licensing Authority will hold a public hearing on June 14, 2011 at 7:15 PM in the Joseph F. Bilotta Meeting Room, 2nd Floor Town Hall on the Class I License application submitted by Aske-Ojong Enterprise, LLC, d/b/a Best Auto for a Class I! License. This license is to be exercised at the premise located at 40 Summer Street, Lunenburg MA. Paula Bertram, Chairperson, Board of Selectmen/Licensing Authority Present was Mr. Priestly Bisong; he informed the board that he intends to sell 20 used automobiles. Zoning Board of Appeals has provided their determination and Paula noted that the applicant will have to comply with their requirements. Hours of operation will be 9:00 AM to 7:00 PM, and will have appropriate signage. Michael Kelly was present and informed the board that he held a prior license for 70 cars at this same site as there is about an acre of land. Tom move to approve the Class I License, Dave seconded voted unanimously to approve. 3. 7:30 PM Joint Session w/Conservation Commission - Present from Conservation Commission, Chair Rob Verge and Conservation Agent, Matthew Marro on the Lake Whalom complaint on the level of Lake Whalom and per Rob as this is a Great Pond and the State gave the authority to the regulate the lake to the Board of Selectmen and they in turn turned it over to the Conservation Gommission. It has been determined that this is not a dam, but a spillway. The Conservation Commission placed Commission informed the board that the Commission filed for a determination with the State themselves as the Lake oners on real a and er rest in a moe peas dea at are one sat here core doe Association was not willing to proceed with this, in order to have it official and it was found to have negligible impact. Commission looked at it from the Wetlands protection standard. Paula questioned if we have anything in writing stating from Dam Safety that we are exempt from dam requirements, which the Commission has on file. Determination. of Applicability has been also sent to the State. Responsibility for keeping the spillway clean falls upon the property owner, however the Conservation Commission will be monitoring. Steve's concern is who will be fielding the phone calls from property owners who may have docks on the water and now they'!! be experiencing lower water levels. Matt commented that the Conservation Commission only looked at the impact as far and environmental factors; the recreational impact is under the jurisdiction of the State (DCR). Paula noted that the abutters were not informed about this change and questioned the owners of the spillway and per Rob, it is owned by a group, an association, and they are the ones who have requested not to put in the boards and as such they are the ones who have been responsible to put in the boards. According to Rob the property owners either live on the lake. or have authority to use the area. According to Matt, when they start seeing a negative impact to boaters, in most cases you will find that there is also an environmental impact and we will look at this again. DCR from the State has the regulatory authority for Great Ponds which for • Lunenburg is two ponds; Lake Whalom and Massapoag. Per Dave if people are having issues they should start with the Lake Association. Paula this is really informational as we really don't have authority as far as recreational issues and per Matt he will contact DCR should there be an impact as Mr. deBettencourt's concerns were shared. People are also able to contact Matt through the Conservation Commission. Lake Shirley members of the LSIC were present as well. According to Rob, a complaint was received on the level of the lake. Last year there was a lot of rain in the spring, and summer and fall there was no rain. What has happened is even the lake bottom was frozen and what has been happening is that some people had no water as they have very shallow wells. Conditions we've had with all the ice and snow, may get a methane gas from the lake, which is the decaying matter may also be a larger fish kill than normal which are all attributed to the winter conditions that we ve had. Ron Wilson, Dam Keeper informed the board that the lower valve is kept open all winter long and they maintain readings.. Where the forecast was for heavy rains, both valves had been wide opened and remain so today. Paula commented that the town of Shirley's concern is to maintain a minimum flow and maintain safety requirements. ===PAGE 3=== Ron informed the board that Rich does furnish the readings to the Shirley Conservation Commission and they are there at least twice a week and maintain a record of the readings. They measure the lake level on the average at least twice a week. Lake should be filled by April 1st however as there is still ice on the lake, they will leave the two valves open longer. Paula would like to periodically receive copies of those logs, whether it's quarterly, it's just information that we should have. Steve questioned if it's been discussed to automate the gates to make it easier for them to be opened/closed. Per Ron they have discussed this and due to the costs they've decided not to pursue at this time. Paula has had discussions with Mark Donovan who was the previous dam keeper on Lake Shirley and he strongly advised against automating the gates and is willing to come before the board to discuss his reasons why. Joanna Bilotta informed the board that they've asked the Dam Keepers every year and they have told us that this is not a problem. The Sunday after Columbus Day is typically when they open the gates and then they have to have the lake filled by April 1st, they do not exceed six feet. There is a schedule of opening and closing based upon whether conditions, lake levels, rain and runoff. Paula questioned where we stand with some of the deficiencies and per Joanna; some of these issues have been taken care of last year. Paula would like to have a punch list of what needed to be done and what has been done. CURRENT BUSINESS 1. Review STM/ATM Warrant - Kerry informed the board that this has to be sent to the printer by April 7i and board will review and make recommendations at their meeting of April 5'. 2. Jones House RFP - Kerry reveiwed the prior meeting that the board had and sent the RFP off to Town Counsel and a separate preservation agreement was drafted. She just received this information today and would like to forward to the Historical Commission to ensure that it meets their needs. Would also like to have more language with specifically what they are looking for in the area of preservation, interior/exterior. Reviewed the anticipated dates for bidding as follows: Finalize Documents - Friday, April 8, 2011, advertise in Central Register Wednesday, April 20th, advertise in local newspaper Friday, April 22id and 29t, Pre-Bid Conference Monday, May 2nd, deadline for receipt of proposals Tuesday, May 31s and bid award no later than Wednesday August 31s!. We are hoping to stick to this timetable and would like to get this sold as soon as possible so that the potential purchaser will have ample construction time, hoping to receive bids by May 31s!. Paula's concern is moving up to August 31s and that by not awarding before that time would lose the construction time period. Steve's concern is whether it will be difficult to get a loan if it's not compatible with loan agreements, specifically the development agreement. Paula noted that according to Mr. Slattery, this is pretty standard language and it has gone before counsel. Kerry noted that this is up to the potential bidder and their opportunity to secure funding. Tom noted that the whole language protection is to ensure that it isn't sold by the purchaser and falls into farther disrepair. Ernie commented on preserving the interior room cabin size and count of the rooms and exterior style. Dave noted that the main concern of the Historical Commission was the exterior as restricting the interior would further reduce potential bidders. RFP should be available by April 8'. 3. Budget Update / Health Insurance - Paula would like the meeting on April 5t focus mainly focused on the budget as well as the warrant articles. Kerry provided the attached information that was provided at the Finance Committee Public Hearing Also provided and reviewed an updated chart on estimated impact of town meeting spending on your fiscal tax bill. Board also wants to discuss how the board supports the assumptions put in place by the Town Manager. 4. Minutes - None. Warrants - #51 11, 3/17/11 - $156,257.83 and #52.11, 3/22/11 - $199,340.43 reviewed and signed. Action File Issues - None 5. Committee Updates - • Tom Mass Broadband had a teleconference and a meeting, they are currently reviewing the broadband maps of each town and have sent them to us to make available to residents for review. Kerry believes that the Cable Advisory Committee may be able to assist as Paula believes that we received a map from Comcast during our past negotiations. 6. Department Updates - None 7. Town Manager Updates - Kerry provided the attached update on the snow and ice expenditures and detail for expenditures as the board had requested RFP for the Solar Farm will be released on March 30h, which was reviewed by DOER. ===PAGE 4=== Also provided a draft of what the new website will look like; the picture section will have a slide show and will have respesentative slides of Lunenburg. We are still in the design stages and would ask for the board's comments. Tom questioned if the IT Director could obtain a new domain name and per Kerry we have applied and this has been granted to Lunenburg.MA.Gov. site and when we launch, hoping to do May 1st and anticipate switching over to gov on May 1st OLD BUSINESS COMMITTEE APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS EXECUTIVE SESSION 1. M.G.L. Chapter 39, §23B to discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the government's bargaining or litigation position. Real property not to return to regular session. UPCOMING MEETING SCHEDULE April 5, 2011 Being no further business board voted unanimously to adjourn Regular Session at 8:22 P.M. voted by roll call vote to convene Executive Session at 8:23 P.M.; Steve aye, Tom aye, Paula aye, Ernie aye and Dave aye, in accordance with M.G.L. Chapter 39, §23B(6) to consider the purchase, exchanged, lease or value of real estate, if the chair declares that an open meeting may have a detrimental effect on the negotiating position of the public body: Chairman announced that the Board would not be returning to Regular Session. Respectfully submitted Laura Williams, Chief Administrative Assistant Board of Selectmen ===PAGE 5=== Town of Lunenburg Proposed Annual Budget -FY2012 March 17, 2011 FY2012 Recommendation • Matching dollars with service level needs, i.e. no "flat" increases * Funding to enhance Public Safety and Public Works • No funding for Road Management Plan FY2012 Recommendation * Funding to cover all contractual salary increases • Funding to cover all salary increases due SAP employees- implementing new grid = Balanced budget proposal is based upon use of recurring revenues for operating costs, meaning there is NO request for a draw on either Free Cash or the Stabilization Fund FY2012- Revenue Estimates FY2012 Projected Revenues FY2012- Revenue Estimates * Property Tax - • Prior Year base plus 22% increase ($595,774) Estimate for New Growth ($350,000) • Overrides & Exclusions- capital, debt • No Override proposed • Debt Exclusions decreased by $13,928 • State Law requires you to assume 100% collection rat • Estimate for FY2012 = $18,767,33 FY2012- Revenue Estimates = State Aid- * House 1 relies on a number of actions yet to be acted upon by the Legislature * Governor's projection for Ch. 70 - Slight increase (+$24,149) over current year * 7.23% reduction in Lottery ($64,672) • Better than expected, but still a $490K decrease (almost 40%) since 2008 * Reduced level of Quinn Bill still included ===PAGE 6=== FY2012 Revenue Estimates * State Aid « Project 2% cut in Chapter 70. ($89,968), based upon concern that declining enrollment will result in cut • Local Aid Resolution end of March FY2012- Revenue Estimates • Local Receipts = increased $6,457 (0.27%) * Motor Vehicle Excise Tax, licenses, permits, fees, fines, investment income • Elastic Revenues- very dependent upon the economy MVX is the largest component; first indication o what is happening is through Commitment #1 issued in February • Commitment was up $42,407, or 4.97% • Estimate for FY2012, 3.5% Increase (each 1% - $12,555) FY2012- Revenue Estimates Summary = Areas of interest: • House 1 is generally viewed as the base level for State Aid • What will House & Senate Budgets show for State Aid? * New Growth Projection , Approved residential developments FY2012 Expenditures • pain, or enses are priate to increase. • Where is the money going? = Lunenburg Public School +$360,349 - Unclassified (Insurances) +$138,587 * DPW +$88,043 * Police +$79,816 • Fire +$62,099 • Decrease in Debt Service FY2012 Expenditures • Unclassified- +$138,587 (5.85%) • Health Insurance. * Estimated 10% increase in premium • Partially offset by adjustment in Employe Contribution from 77.5% to 75% • Renewal 13.24%, reduced to 12.74% « Additional Impact = $100K FY2012 Expenditures- Health Insurance • FY2012 Renewal due February 2010 = Have been told to expect 10% * Existing agreement with PEC • Governor's proposal regarding Health Insurance Reform ===PAGE 7=== FY2012 Expenditures Debt Service -$121,933 Impact to General Fund -$121,933 Includes costs associated with DPW Renovation 7780 SLAPS SAI son hamme Honkenna Septi Marigo : m2 14720 62541 5 MR 1 20 07.08 FY2012 Expenditures- Retirement Assessment * Received FY2012 Assessment • $597,771, which represents an 2.39% increase • Again, will take advantage of the 1 payment option, which saves about 2%, $11,500 • Town has benefitted from pension reform and negotiating good contracts! FY2012 Expenditures- Police Department • FY2012 Appropriation Request - $1,363,213 • 6.22% increase, $79,816 • New Officer- split shift • Additional off-site training * Loss of State Grant Funding * Community Policing • Specialized Investigations FY2012 Expenditures- Fire Department * FY2012 requested appropriation = $838,062 * $62,099 increase (8.00%) • Station has personnel M - F, 6:00 a.m. to 6:00 p.m. All other coverage is by call • $25K to provide some coverage during off hours; Per-Diem Personnel • Weekend coverage S/ S; 12 hours; $50K • Balance to cover contractual salary increases, restore cuts to overtime & training FY2012 Expenditures- Other Protection • Inspectional Services Department = Continued increase in Workload due to development • Restore funding for Assistant Building Inspector • FY2012 request is $191,083, which is an increase of $8,822, or 4.84%, for Plumbing, Wiring, Gas Inspectors FY2012 Expenditures- DPW/ Facilities • FY2012 request is $1,429,700, which is an increase of $88,043 or 6.56% = No increase Snow & Ice = No funding for Road Maintenance Plan * Town must consider additional funding source • $15,000 to cover new mandate- MUTCD; signs * Partially restore position cut in FY2009 ===PAGE 8=== FY2012 Expenditures-Solid Waste = FY2012 request is $127,500 for Recycling Program and cost of Trash Removal for Public Buildings • Contract expires June 30, 2011 • Out-to-bid in March • Will require separate prices for Recycling & Solid Waste FY2012 Expenditures- Council on Aging = A small department that sees lots of activit..... • FY2012 request is $118,460, which is an increase of $13,384, or 12.74% • Increase in Outreach Service hours • No custodian, but will likely dedicate set hours from DPW (restored position) FY2012 Expenditures- Lunenburg Public Library = FY2012 request is $346,956 • Minimum appropriation needed to qualify for: = 50% of CWMARS assessment in Operating Budget; balance from State Aid = Looking to fully fund WMARS ir budget in FY2013 = Another small department that sees a lot of activity! FY2012 Expenditures.- Lunenburg Public Schools • Town Manager's Preliminary Recommendation is $14,774,297 , Increase of 2.5%, or $360,31, • Recommendation where near the superintendent: • Town must work dillgently to reconcile the LPS budgetary needs given the financial constraints and decreasing student enrollment FY2012 Expenditures - Monty Tech - Original Assumption included 2.5% increase • Final Assessment: $628,573 • Decrease of $20,389 FY2012 Expenditures - Capital Planning Committee Recommendation: General Teetechos som 49,000 175,000 Fire, Engine 2 Freente HS ADA Access. Min En Fin- Rado, OPY/Pole 572,765 ===PAGE 9=== FY2012 Expenditures - Capital Planning Committee Jer 1044959- pinste Meal Tata.. 440. ma Existing Debt Service Debt service by niece Tel ===PAGE 10=== FY2U12 - 2U16 rinancial Forecast FY12 FY13 FY14 FY15 FY16 General Expenditure Assumptions: 1. All utilities, except telephone, are projected to increase 5% per year 2. Telephone expenses are projected to Increase 2.5% per year 3. All other expenses, except where noted below, are projected to increase 2% All personnel expenses, except where noted below, will increase in accordance with approved contracts. 5. All dues, memberships, training, mileage reimbursement accounts have been restored Special Expenditure Assumptions: 11. General Government: create PT HR Coordinator position: transitioning to FT in FY2015. 4. 5. Police: Add 1 Patrol Officer per year FY12, 13 & 14; add 1 Sargent in FY15 Fire: Phase In 2nd shift, 2 person coverage, 50% of week in FY12; 100% of week by FY13. 7. 8. Building Inspection: additlonal hours for PT Assistant Building Inspector Emergency Management: increase stipend from $2,500 to $5,000 11. DPW: $50K per year for Crack Sealing Program 12. DPW: Add one laborer/equipment operator position per year 15 DPW: Facilities, one additional maintenance worker 17: COA: add additional PT hours for Outreach 19. Library: Pay CWMARS membership out of operating budget 22. Contribution to Stabilization Fund to maintain 5% savings target 23. $750K toward Pavement Management Plan each year 24. $500K toward Capital Plan each year Projected Deficit: back out new costs from projected deficit: 3. General Government: increase Town Clerk's Salary by 10% in FY12; 2.5% per year thereafter. 2. General Government: Increase Legal Expenses by 3% per year. 6. Fire: Assume in-house dispatch 7. Building Inspection: additional hours for PT Assistant Building Inspector 9. School Department: use Superintendent's projections 10. Monty Tech: assume increase of 3.5% per year 13. DPW: Increase Snow & Ice Supplies by 5% each year; others by 2% 14. DPW: Fleet Maintenance & Fuel, increase all accounts by 5% per year 16. Solid Waste: 5% per year 18. Library: Increase hours to restore cuts made in FY10 20. Retirement Assessment: increase 10% per year 121. Workers Compensation: increase 5% per year Benefits lenis. sub-total: $ sub-total: S $ 7,905 $ 7,905 $ 7,905 $ 7,905 $ 7,905 $ $ $ $ 25,000 55,000 38,000 5,000 2,500 50,000 40,000 40,000 15,450 7,500 100,000 750,000 150,000 $ $ $ $ $ $ $ 30.000 110,000 76,000 5,000 2,500 50,000 80,000 40,800 16,050 7,500 104,750 750,000 150,000 $ $ $ $ $ $ $ $ CALA 67 6A167 35,000 165,000 76,000 5,000 2,500 50,000 120,000 41,616 16,662 7,500 108,710 750,000 150,000 1,278,450 1,422,600 1,527,988 $ (2,776.890) $ (3,258,448)| $ (3,630,185) $ $ 50,000 228,848 $ 76,000 5,000 2,500 $ $ $ $ $ $ 50,000 160,000 42,448 17,286 7,500 112,525 69/67 750,000 150,000 1,652,108 $ (3,982.234)] $ $ $ $ $ $ $ $ $ $ 60,000 228,848 76,000 5,000 2,500 50,000 200,000 43,297 17,923 7,500 116,227 750,000 150,000 1,707,296 $ (1.498,440)| $ (1,835,848) $ (2,102,197)1 $ (2,330,126)| (4,261.521) (2,554,226) 4,056 5,000 777,924 31,780 10,100 | 6,879 6,250 | $ n/a 58,381 3,000 es es 5,171 4,500 6,315 9,135 $ 7.487 13,909 $ 5,000 | $ 5,000 $ $ $ $ 5,000 1,700,924 § 2.344.924 $ 2.911.924 55,153 79,344 $ 20,657 104,382 $ S - 31,693 14,102 21,687 43,231 29,650 6,250 $ 12,813 $ 12,813 $ n/a n/a 122,600 6,150 $ $ n/a 193,240 $ 270,945 $ 9,458 $ 12,930 $ 8,688 18,826 5,000 3,495,624 130,296 55,294 38,012 19,703 899,314 $ 1,935,336 $ 2,707,293 $ 3,404,784 $ 4,135,753 ===PAGE 11=== FY2012 - 2016 Financial Forecast Revenue Assumptions: Property Tax increases 2.5% per year, plus whatever amount is necessary to cover Exempt Debt. 2. New Growth increases in FY12 & FY13 to account for Emerald Place and Tri-Town Landing Developments. 3. All State Aid accounts decrease by 10% in FY12, but increase by 2.5% each year thereafter. 4. No growth in FY12 Local Receipts over adjusted FY11 projections; 2.5% increase each year thereafter. 5. No change in Available Funds 6. No draw on Stabilization Fund. FY12 424,384 300,000 (603,006) 59,302 net: 180,679 $ $ $ FY13 442,494 350,000 (467,330) 119.874 445,038 $ S $ $ FY14 462,306 200,000 (328,261) 181,961 516,006 $ $ $ FY15 • 478,864 200,000 (185,716)| 245,601 738,748 $ $ $ $ $ FY16 495,835 200.000 (39,607) 310,831 967,059 ===PAGE 12=== Speidel FY2012 - 2016 Financial Forecast Revenue Assumptions: 1. Property Tax increases 2.5% per year, plus whatever amount is necessary to cover Exempt Debt. 2. New Growth increases in FY12 & FY13 to account for Emerald Place and Tri-Town Landing Developments. 3. All State Aid accounts decrease by 10% in FY12, but increase by 2.5% each year thereafter. 4. No growth in FY12 Local Receipts over adjusted FY11 projections; 2.5% increase each year thereafter. 5. No change in Available Funds 6. No draw on Stabilization Fund. General Expenditure Assumptions: 1. All utilities, except telephone, are projected to increase 5% per year 2. Telephone expenses are projected to increase 2.5% per year 3. All other expenses, except where noted below, are projected to increase 2% 4. All personnel expenses, except where noted below, will increase in accordance with approved contracts. 5. All dues, memberships, training, mileage reimbursement accounts have been restored Special Expenditure Assumptions: 1. General Government; create PT HR Coordinator position; transitioning to FY in FY2015. 2. General Government: increase Legal Expenses by 3% per year. 3. General Government, increase Town Clerk's Salary by 10% in FY12; 2.5% per year thereafter. 4. Police: Add 1 Patrol Officer per year FY11, 12 & 13; add 1 Sargent in FY15 5. Fire: Phase in 2nd shift, 2 person coverage, 50% of week in FY12; 100% of week by FY13. 6. Fire: Assume in-house dispatch 7. Building Inspection: additional hours for PT Assistant Building Inspector 8. Emergency Management: increase stipend from $2,500 to $5,000 9. School Department: use Superintendent's projections 10. Monty Tech: assume increase of 3.5% per year 11. DPW: $50K per year for Crack Sealing Program 12. DPW: Add one laborer/equipment operator position per year Bond Patry. AA- 15. DPW: Facilities, one additional maintenance worker 16. Solid Waste: 5% per year 17: COA: add additional PT hours for Outreach • 18.. Library: Increase hours to restore cuts made in FY10 19. Library: Pay CWMARS membership out of operating budget 20. Retirement Assessment: increase 10% per year 21. Workers Compensation: increase 5% per year 22. Contribution to Stab Fund to mauntain 5% 23. Fund Pavement Managerent Plan $150klyr 24. Fund Capital Plan it 8500k lyR. ===PAGE 13=== Fiscal Values Fiscal 2011 Taxes Fiscal 2011 Base FY2011 Debt Exemption ESTIMATED IMPACT OF TOWN MEETING SPENDING ON YOUR FISCAL TAX BILL Average 100,000 1,616 1,527 89 150,000 2,424 2,290 134| 200,000 3,232 3,054 178 250,000 4,040 3,817 223 300,000 4,848 4,581 267 400,000 6,464 6,108 356 500,000 8,080 7,635| 445 600,000 9,696 9,162 534| 700,000| 11,312 10,689 623 800,000 12,928 12,216 712| 900,000 14,544 13,743 801| 1,000,000 16,160 15,270 8901 Article Amount 10,000 25,000 50,000 75,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000 450,000 500,000 550,000 600,000 700,000 750,000 800,000 900,000 1,000,000 To calculate the dollar impact of any additional expenditures that may be considered by Town Meeting, use this chart below. 100,000 0.90 2.24 4.49 6.73 8.97 13.46 17.95 22.44 26.92 31.41 35.90 40.38 44.87 49.36 53.85 62.82 67.31 71.80 80.77 89.74 150,000 1.35 3.37 6.73 10.10 13.46 20.19 26.92 33.65 40.38 47.12 53.85 60.58 67.31 74.04 80.77 94.23 100.96 107.69| 121.15| 134.62 200,000 1.79 4.49 8.97 13.46 17.95 26.92 35.90 44.87 53.85 62.82 71.80 80.77 89.74 98.72 107.69 125.64 134.62 143.59 161.54 179.49 250,000 2.24 5.61 11.22 16.83 22.44 33.65 44.87 56.09 67.31 78.53 89.74 100.96 112.18 123.40 134.62 157.05 168.27 179.49 201.92 224.36 300,000 400,000 500,000 600,000 700,000 800,000 900,000 1,000,000 2.69 3.59 4.49 5.38 6.28 7.18 8.08 8.97 6.73 8.97 11.22 13.46 15.71 17.95 20.19 26.92 31.41 35.90 22.44 13.46 17.95 22.44 40.38 44.87 20.19 26.92 33.65 40.38 47.12 26.92 35.90| 53.85 60.58 67.31 44.87 53.85 62.82 71.80 80.77 89.74 40.38 53.85 67.31 80.77 94.23 107.69| 121.15 134.62 53.85 71.80 89.74 107.69 125.64 143.59 161.54 179.49 67.31 89.74 112.18 134.62 157.05 179.49 201.92 224.36 80.77 107.69 134.62 161.54 188.46 215.39 242.31 269.23 94.23 125.64 157.05 188.46 219.87 251.28 282.69 314.10 107.69 143.59 179.49 215.39 251.28 287.18 323.08 358.98 121.15 161.54 201.92 242.31 282.69 323.08 363.46 403.85 134.62 179.49 224.36 269.23 314.10 358.98 403.85 448.72 148.08 197.44 246.80 296.15 345.51 394.87 444.23 493.59 161.54 215.39 269.23 323.08 376.92 430.77 484.62 538.46 188.46 251.28 314.10 376.92 439.74 502.57 565.39 628.21 201.92 269.23 336.54 403.85 471.16 538.46 605.77 673.08 215.39 287.18 358.98 430.77 502.57 574.36 646.16 717.95 242.31 323.08 403.85 484.62 565.39 646.16 726.92 538.46 807.69 269.23 358.98 448.72 628.21 717.95| 807.69| 897.44 3/22/2011 ===PAGE 14=== Health Insurance Comparison School Town total Health Insurance General Fund Appropriation: School Appropriation: Town Appropriation: Percent of total Appropriation: FY09 1,217,498 1,468,468 $ 2,685,966 $ $ $ 25,394,570 $ 14,137,477 : $ 11,257,093 $ 10.58% School Insurance as a % of total: 8.61% Town insurance as a % of total: 13.04%j FY10 1,491,292 1,606,213 S 3,097,505 $ 25,613,768 14,445,320 11,168,448 $ I$ 12.09% 10.32% 14.38%| FY11 1,592,753 $ 1,768,342 3,361,095 $ 26,541,071 S 14,413,948 $ 12,127,123 $ 12.66% 11.05% 14.58%| 3/22/2011 FY12 1,700,000 1,930,364 3,630,364 27,078,815 14,774,297 12,304,518 13.41% 11.51% 15.69% ===PAGE 15=== 03/22/2011 15:38 kbrochu TOWN OF LUNENBUR YEAR-TO-DATE BUDGET REPOR FOR 2011 09 TOTAL GENERAL FUND TOTAL EXPENSES GRAND TOTAL ORIGINAL APPROP TRANFRS / ADJSTMTS REVISED BUDGET YID EXPENDED 250,000 250,000 250,000 • 00 .00 .00 250,000.00 296,477.85 250,000.00 296,477.85 250,000.00 296,477.85 ** END OF REPORT - Generated by Karen Brochu ** JOURNAL DETAIL 2011 1 TO 2011 9 AVAILABLE PCT ENC/REQ BUDGET USED 69,176.56 69,176.56 69,176.56 -115, 654.41 146.3% -115, 654.41 -115, 654.41 146.3% (49,176.56) (46,4177,85) ===PAGE 16=== SNOW EXPENDITURES TO DATE (3/22/11) APPROPRIATION: EXPENDED: INVOICES IN THE PIPELINE: BALANCE: $ $ $ $ SUPPLIES 170,000.00$ 127,215.07 $ 15,917.95 $ 26,866.98 $ CONTRACTED SERVICE 55,000.00 $ 122,890.55 $ 13,598.30 $ (81,488.85) $ 13: HIRED QUIPMEN _ LABOL 7,500.00 $ 5,922.00 $ - $ 1,578.00 $ Supplies Detail: Salt Sand Diesel Fuel Steel Sander Tires, Parts & Other Supplies total: $ $ $ $ $ $ 59,738.99 10,399.74 20,464.31 12,250.00 24,362.05 127,215.09 OVERTIME TOTALS 17,500.00 $ 250,000.00 40,550.32 $ 296,577.94 811.97 $ 30,328.22 (23,862.29) $ (76,906.16) ======================================================================================== DOCUMENT : 2011-04-05-agenda-4751.txt BOARD : select-board DATE : 2011-04-05 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2011-04-05-agenda-4751.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04052011-4751 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN April 5, 2011 7:00 PM – 2 ND FLOOR TOWN HALL JOSEPH F. BILOTTA MEETING ROOM AGENDA PUBLIC COMMENT ANNOUNCEMENTS APPOINTMENTS CURRENT BUSINESS 1. One Day Liquor License, North Leominster Rod & G un Club, Inc. 2. Minutes/ Warrants/ Action File Issues a. 3 rd Commitment 2011, Lunenburg Water Commissioners 3. Committee Updates 4. Department Updates 5. Town Manager Updates OLD BUSINESS 1. Request for Proposals: Jones House 2. FY12 Budget/ FY11 Budget Updates 3. Town Meeting Warrant Articles COMMITTEE APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS 1. Resignation: Tania Fernandez, Public Access Ca ble Committee EXECUTIVE SESSION: M.G.L. Chapter 39, Section 23B, to discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the government’s bargaining or litigating position. UPCOMING MEETING SCHEDULE April 12, 2011 April 19, 2011 ======================================================================================== DOCUMENT : 2011-04-12-agenda-4752.txt BOARD : select-board DATE : 2011-04-12 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2011-04-12-agenda-4752.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04122011-4752 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN April 12, 2011 7:00 PM – 2 ND FLOOR TOWN HALL JOSEPH F. BILOTTA MEETING ROOM AGENDA PUBLIC COMMENT ANNOUNCEMENTS 1. Current Board and Committee Vacancies 2. Yard Waste Days 3. Annual Town Meeting- May 7, 2011 APPOINTMENTS 1. Loxi Calmes, Project 582, LHS Community Service Project 2. Representative Jen Benson & Senator Jen Flanagan CURRENT BUSINESS 1. Sign ATM and STM Warrants 2. Minutes/ Warrants/ Action File Issues 3. Committee Updates 4. Department Updates 5. Town Manager Updates OLD BUSINESS 1. FY12 Budget/ FY11 Budget Updates 2. Town Meeting Warrant Articles COMMITTEE APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS 1. Resignation: Martha Cheesman, Public Access Ca ble Committee EXECUTIVE SESSION: M.G.L. Chapter 39, Section 23B, to discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the government’s bargaining or litigating position. UPCOMING MEETING SCHEDULE April 19, 2011 ======================================================================================== DOCUMENT : 2011-04-12-minutes-4752.txt BOARD : select-board DATE : 2011-04-12 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2011-04-12-minutes-4752.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_04122011-4752 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== HaRB BOARD OF SELECIMEN MEETING MINUTES 4/12/11 The Board of Selectmen met in the Town Hall, Joseph F. Bilotta Meeting Room as scheduled with Paula Bertram, Steven M. deBettencourt, Ernie Sund, Tom Alonzo, Dave Matthews and Town Manager Kerry Speidel present. Meeting opened at 7:00 P.M. with the Pledge of Allegiance. PUBLIC COMMENT None ANNOUNCEMENTS 1. Current Board & Committee Vacancies - as attached 2. Annual Yard Waste Days - The Lunenburg Landfill, off of Youngs Road will be open for consecutive Saturdays APRIL 23RD - MAY 28, 2011 8:00 a.m. to 4:00 p.m. Acceptable material: grass clippings, bark mulch, wood chips, leaves, brush (with a diameter not to exceed 3 inches, unlimited length). Shrubbery and plantings; with the same restrictions. Any container; bags, boxes, barrels, trashcans, tarps, flower pots, etc., must be removed and taken by the resident. No household garbage, trash, or rubbish of any kind will be accepted. No materials within the Landfill area; sand, stone, gravel, etc. are to be given away or sold. Access will be restricted to the disposal area. Commercial landscapers will not be allowed to dump. OPEN TO LUNENBURG RESIDENTS ONLY. TRAVEL PERMITTED ONLY ON TOWN EASEMENT. NO TRESPASSING ON TRI-TOWN LANDING CONSTRUCTION SITE. 3. Annual Town Meeting - May 7, 2011 - Saturday @the High School Auditorium @9:00 AM. APPOINTMENTS 1. Loxi Calmes, Project 582, LHS Community Service Project - Autumn Burrell and Bethany Hudson, students on the Steering Committee for Project 582, whose motto is: Think Outside Yourself. The group has identified issues throughout town that the group has planned a day of service to the community. The service times throughout the day will be broken down into three two hour event and will be held on Saturday, April 30%, from 9:00 AM - 3:00 PM. They will be assisting senior residents with yard work, clearing debris from the school grounds & fields, Wallis Park, Veteran's Park, Gazebo Park, Teen Center and the Pat Brody Animal Shelter. People can sign up on line @ www.project-582.webs.com or on the town's website: www.lunenburgonline.com and on the day of event can check in at the assigned work location or TC Passios Elementary. They are also accepting donations for Lunenburg and Worcester County Food Banks. Services will comprise of yard work for seniors, school fields, raking, shrubbery plantings, and general clean-up work and will need rakes, wheel barrels. They will also be at the Pat Brody Animal Shelter to help clean out cages, floors, etc., there will be students there the entire day and will be supervised by adults. Board extended appreciation to those involved. 2. Representative Jen Benson & Senator Jen Flanagan - Provided an update on issues with the State budget. Tomorrow the House is going to be releasing their 2012 budget and she has been strongly advocating for local aid, Chapter 70. Today much of the information is hyperthetical until the definate numbers are released tomorrow. The Ways & Means Committee has been forced to make tough choices to develop a balanced budget as a result of losing the federal stimulus funding. The State has been able to buffer those costs over the past few years by cuts in programs and services up until now but the Committee has been trying to devise a sustainable budget that will provide adequate support for these important programs and services. Tom questioned the remaining 12 ½ % from the 2008 Ice Storm. Jen B. met with Ways & Means and has informed them that she is going to be filing an amendment if it has not been included as the commitments were made to communities. There will not be new funding within this budget, problem has been with the ice storm funding is that it's a one time expense and the issue is that this is not included within the operating budget. Tom also questioned the 40S funding for schools with respect for our Tri-Town project and that funding was one of the ways that this project was approved by the Town of Lunenburg. Jen B., this hasn't been done yet and not in the Governor's budget as they don't have those figures as of it. They need the final figures to allocate those funds as they come from the 7D formula. Unfortunately the process with the Town/School and State hasn't been melded yet and this is the problem. According to Paula there are 18 students attributed to the project, the question is whether these are new students or students that have been in the system. Tom discussed the Quinn Bill as it seems from most of the opinions that this could be remedied if the Quinn Bill had the exemption that it's agreed upon that the wording within Mass General Law was changed Jen F., would like Tom to email her on this subject and she will discuss with the Ways & Means, she doesn't know at this time whether it's included within the State budget. Dave questioned pension reforms and where do they see this going. Jen B. is in favor of pension reform and would expect that this session they would be discussing more around pension reform. Jen F., believes that you'll see something coming in the next few months. ===PAGE 2=== Dave noted in particular, that the carrying of health insurance for retirees that are able to retire @45 / 55 is a huge expense for communities. Also commented on the local 40B project and that the developer is trying to be exempt for having to pay privelege fees on this project, which would result in the burden being placed on those currently on the system. Jen B., filed specific legislation around 40B and is committed in making changes, need to know more information before this gets to the final point. Paula commented that the precident that this could set is enormous as the system costs would be placed upon the current rate payers to support the infrastructure and as such we need to have the funding in place. We don't have our own infrastructure and rely on the Cities of Fitchburg and Leominster. Jen B., anything at this point in time is a late file, which could impact the ability to move through the process. Steve questioned health care and the move to GIC. Per Jen F., health care insurance reform efforts which is the bence mark. Health care costs are 2/3 of the budget within the state, so they understand the need to bring those costs down. Possibly will be having these debates during the hearing sessions. Understand that something has to be done with costs, be it cost shifting, negotiations regarding collective bargaining. It's been very intricate in the way the state has been trying to deal with this and may be a huge debate about this during conference. Kerry questioned implementation time, having difficulty getting information out of MIlA and it's taking a long time and her concern is if there isn't enough time to be able to analyze the information. Jen F.., agreed that this is going to be a piece that they'll have to work out throughout the process. It's the plan design versus the bench mark. May be more expensive for you to go with the GIC versus something else. Jen B. the July 1 implementation date was set in January and this may change, wouldn't look at this as the due date. Other is to how do we get the insurance companies to provide the information, and how to lower costs for everybody, consumers and employees. Have to look at health care costs in general. Ernie discussed the costs breakdown, percentages paid by communities and questioned if they are able to get these percentages, when you look at private industry charging 50/50 Jen F., doesn't have a list, but may be able to get from MMA. It could vary by bargaining units within each municipality as well. Jen B., there isn't a standard across the commonwealth. Dave expressed appreciation for the additional funding in Chapter 90, to which Jen B. noted that this is a one time funding. Jen F., noted that one of the issues that makes the budget even more difficult this year is that we lost the ARRA funding, and what's happening is cost shifting. When they take the votes for the budget it's very difficult because there are impacts as a result of the cost shifting. Noted that it's extremely difficult to cut services, many social services versus raising taxes. Jen B., noted that they understand that there will be impacts from the cuts and we need to realize what they are and how they'll impact the local communities. They clearly hear the concerns that the board has and have the same concerns on their level. It will be a tedious process as there is no additional funding on the horizon, don't have the Congress and unsure what is going to happen with the transportation money. Urges the board to look at the cuts that are being proposed as transportation may have a large hit. Paula noted that both have been readily available and acknowledges all of the hard work that they've been doing and realize that they have been listening. Tom concurred and also would like to alert people that sometimes that what they're going to get back, is I hear what your asking but you can't have it. They are responsive and great to deal with. Also asked about the Municipaly Utility Bill which according to Jen F., is still in committee and would like to see this go through the Ways & Means. They are going to continue to work on this but the calendars have just now been set. Will keep the town informed when these will be coming up for testimony. Jen B., is on Personnel & Administration, Revenue, Education & Post Audit and Oversight Committee. Jen F., appointed to serve on the following committees: she will be serving as Assistant Vice-Chairman of the Senate Committee on Ways and Means; Chairman of the Senate Committee on Steering and Policy: Vice-Chair of the Transportation Committee; Vice-Chair of the Public Service Committee and will be a member of the Committee on Telecommunications, Energy and Utilties. CURRENT BUSINESS 1. Sign ATM & STM Warrants - Board signed Election and Town Meeting Warrants for posting. 2. Minutes - Board of Selectmen Executive Session for 3/15/11 & 3/22/11 reviewed and signed. Warrants - #55 11, 4/12/11- $1,197,902.48, #56 11, 4/13/11 - $149,087.17 and #21P 11, 4/14/11 - $648,678.11 reviewed and signed. Action File Issues - Dave - Leominster Road is getting to be more and more like a roller coaster, increasingly problematic. Obviously from the sewer project, trenches are starting to settle, unsure as to what we can do about this. Kerry will ask the DPW to specifically address this, particularly if there are concerns with fill. Paula would like to know what could be done and costs associated with this within the next couple of weeks. 3. Committee Updates - Tom noted that the Finance Committee is meeting this week. Steve DPW building committee has met and it was decided to re-bid the electrical sub-bid. The committee has changed the electrical requirements and as such have also pushed out the date due for the general bids. Dave would like to discuss the Capital Planning Committee's proposal. 4. Department Updates - None ===PAGE 3=== 5. Town Manager Updates - None OLD BUSINESS 1. FY12 Budget / FY11 Budget Updates - Kerry informed the board that there aren't any changes to the 2012 budget. Until we see what the legislatures going to do with the state budget we could potentially lose the $20,000 in state aid. She has not had a chance to tinish up adjustments that we'll have to make as this is somewhat contingent as to what adjustments will need to be made in the 2011 budget. Provided the requests from the Capital Plan Committee for the FY12 Plan will be in the amount of $538,765.00 of which $133,765.00 will be a budget cash item and the sum of $405,000.00 will be borrowed. The items to be included in the budget are Technology - $99,965.00; Police - bullet proof vests - $9,800.00 (½ cost-other ½ cost supplied by a grant); and Police - Cruiser equipment - $24,000.00. The Committee has determined the following items have been prioritized as part of the Plan. THMS Parking Lot, $110,000.00, DPW FE Loader, $125,000.00, General Technology, $54,965.00, School Technology, $45,000.00, Police Equip Cruisers, $24,000.00, Police - Bulletproof Vests, $9,800.00 (50% of the costs of these vests as we have received a matching grant), Fire - Engine 2 retrofit, $50,000.00 (brush truck body with a high clearance, which will be able to be placed on a newer vehicle in the future), HS Asbestos Abatement, $15,000.00 (final phase of removal project), HS ADA Access - Main, $25,000.00 (final phase; doors, hardware), THIMS Gym Bleachers & Gym Floor, $35,000.00, Fire - Radio DPW/Police, $20,000.00 (to complete the final phase of the project for Intradepartmental communications), THMS Whiteboards, $25,000.00 The balance of the Plan to be borrowed are DPW Front Loader - $125,000.00; Fire Engine #2 refit - $50,000.00; Turkey Hill Middle School parking lot - $110,000.00; Turkey Hill Whiteboards - $25,000.00; Turkey Hill Middle School bleachers and gym floor - $35,000.00; High School Asbestos Abatement - $15,000.00; High School ADA Access - $25,000.00; Fire Department - radios DW/Police $20,000.00. Some items that ranked high with the committee but not included, ADA access to the Track & Field, GIS Mapping for Sewer Department (borne by Sewer Enterprise Fund), School Technology, Senior Center Parking Lot, Pavement Management Plan, School Feasibility Study and smaller items such as pickup truck for DPW, improvements to the Library and parking lot were not included. Dave questioned if there are plans in place for painting of this building and per Kerry this is something that she has asked of the Facilities Department, to present a maintenance plan for the town buildings. The Finance Committee has made their recommendation to approve the plan, including the funding, by 4 to 2. Dave's concern is that borrowing is a dangerous road we're going down, would rather see one time funding, via debt exclusion. Tom agrees that it's more of a fiscally responsible way to manage our money and is not fond of borrowing, will support this as he realizes we need the items. Paula realizes that there are not a lot of options out there and would recommend that we have conversations next year regarding funding the capital plan earlier. Kerry the DPW project will be coming on line and is being funded within the levy limit, the offset from this versus the borrowing is going to be fairly close. She noted that many communities fund items by borrowing with a life expectancy of beyond 5 years. 2. Town Meeting Warrant Articles - COMMITTEE APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS 1. Resignation: Martha Cheesman, Public Access Cable Committee - board accepted with regrets, letter of appreciation to be sent. EXECUTIVE SESSION 1. M.G.L. Chapter 39, §23B to discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the government's bargaining or litigation position. UPCOMING MEETING SCHEDULE April 19, 2011 Being no further business board voted unanimously to adjourn Regular Session at 8:55 P.M. and opened Executive Session by roll call vote; Steve aye, Tom aye, Paula aye, Ernie aye and Dave aye, in accordance with M.G.L. Chapter 39, §23B for the purpose of discussing strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the government's bargaining or litigation position. Chairman announced that the Board would not be returning to Regular Session Respectfully submitted, Laura Wiliams, Chief Administrative Assistant Board of Selectmen ===PAGE 4=== VACANCIES - FY'11 as of 04/12/11 COMMITTEE TERM EXPIRES COMPUTACAADVISORY COMMITTEE Vacancies COUNCIL ON AGING 2 Vacancies FENCE VIWERS-1Y - M.GR CA.49 Vacancy HISTORICAL COMMISSION Vacancy HOUSING PARTNERSHIP-3 yrs Vacancies MONTACHUSETT JOINT TRANSPORTATION COMMITTEE Vacancy PERSONNEL COMMITTEE Vacancy PUBLIC ACCESS CABLE COMMITTEE (PACO) Vacancies SENIOR CITIZEN PROPERTY TAX WORK-OFF PROGRAM & Vacancy-Member at Large SURVEVOEAMEASURER OF LUMBER Vacancy AD HOC COMMITTEES MUNICIPAL WEB SERVICES TASK FORCE 1 Vacancy UTILITY TASK FORCE 1 Vacancy 06/30/2011 06/30/11 06/30/2011 06/30/2011 06/30/2010, 2011 & 2012 06/30/10 06/30/11 06/30/2012 06/30/2010 06/30/2011 : ======================================================================================== DOCUMENT : 2011-04-19-agenda-4753.txt BOARD : select-board DATE : 2011-04-19 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2011-04-19-agenda-4753.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04192011-4753 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN April 19, 2011 7:00 PM – 2 ND FLOOR TOWN HALL JOSEPH F. BILOTTA MEETING ROOM AGENDA PUBLIC COMMENT ANNOUNCEMENTS 1. Current Board and Committee Vacancies 2. Yard Waste Days 3. Annual Town Meeting- May 7, 2011 4. Annual Town Election- May 21, 2011 APPOINTMENTS CURRENT BUSINESS 1. Add additional manager to license, Showroom Samm y’s 2. Minutes/ Warrants/ Action File Issues 3. Committee Updates 4. Department Updates 5. Town Manager Updates OLD BUSINESS 1. FY12 Budget/ FY11 Budget Updates 2. Town Meeting Warrant Articles COMMITTEE APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS EXECUTIVE SESSION: 1. M.G.L. Chapter 39, Section 23B [3], to discuss stra tegy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the government’s bargaining or litigating position. 2. M.G.L. Chapter 39, Section 23B [6], to consider pur chase, exchange, taking, lease, or value of real property if such discussion may have a detrimental effect on the negotiating position of the governmental body. UPCOMING MEETING SCHEDULE May 3, 2011 May 7, 2011 ======================================================================================== DOCUMENT : 2011-05-03-agenda-4754.txt BOARD : select-board DATE : 2011-05-03 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2011-05-03-agenda-4754.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_05032011-4754 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2011-05-03-minutes-4754.txt BOARD : select-board DATE : 2011-05-03 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2011-05-03-minutes-4754.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_05032011-4754 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== RECEIVED & FILED BOARD OF SELECTMEN MEETING MINUTES 5/3/11 NOV 2C 2012 LUNENBURG TOWY CLERK OFFICE L he Board of Selectmen met in the Joseph F. Bilotta Meeting Room, Town Hall as scheduled with Paula Bertram, Tor Alonzo, David Matthews, Steven M. deBettencourt, Carl "Ernie" Sund and Town Manager Kerry Speidel presen Regular Meeting opened at 7:00 PM with the Pledge of Allegiance. PUBLIC COMMENT Ms. Bertram thanked the participants of "Project 582" which was coordinated by the High School students over the past weekend. Approximately 32 volunteers were able to perform grounds work at the High School and assist senior citizens with their yard work as well. Mr. Sund quoted Mark Twain "I have never wished death upon a man, but I have certainly enjoyed a number of obituaries." ANNOUNCEMENTS 1. Yard Waste Days - Saturdays, 8AM-4PM, April 23'd - May 28", Landfill - Youngs Road - Ms. Bertram announced the particulars for the Lunenburg Yard Waste Days. More information is available by calling the Selectmen's office or by visiting the Town website. Town Meeting will be held on Saturday May 7" at 9AM at the High School. Town Elections will be held on May 21 at T.C. Passios. Polls will be open from 7AM - 5PM. APPOINTMENTS CURRENT BUSINESS 1. Town Meeting Preparation/Warrant Articles: Article 15, Solid Waste Contract - Ms. Speidel stated that they had recently went out requesting proposals on the Solid Waste Contract which expires on June 30th. ". Six bids were received which was encouraging. In addition to the normal 3 year proposal, proposals of 5 and 10 years were also asked for because they thought this would be the time to do so because of the decline in tipping fees that are paid. Tessa Davis, representing MassToss was present to report on the findings which she gave through a matrix chart that she had formulated. Eligible bids that Ms. Davis listed were received from Waste Management, Casella, Central Mass Disposal, G. W. Shaw, & Fiore Trucking. The lowest bid came from Casella at $257,000 that included a 10 year plan which they agreed to lock in prices for the next 10 years. This bid is $58,000 lower than the current contract and the pick up schedule in the town would remain the same. Ms. Speidel stated that if the town was interested in doing a contract with the company for more than 3 years it would need town meeting approval and she would like the board to consider entering into a longer term contract. Mr. Alonzo moved to approve Article 15 request for Town Meeting approval of a 10 year contract for solid waste. Mr. Matthews seconded. On vote, motion carried, 5 in favor, 0 opposed. Article 13, Solid Waste Enterprise Budget -Ms. Speidel explained Article 13 to the Board which would be to establish the expenditure for the solid waste fund. No action was taken on the article at this time. ===PAGE 2=== Article 14, FY2012 Budget - Robert Ebersole, Chairperson of the Sewer Commission spoke to the board about the Sewer Commission budget. He explained that this budget was originally developed by the Sewer Commission's Business Manager and was presented to the Sewer Commission at a televised meeting on February 22° where it was reviewed and voted on. Mr. Ebersole explained that last year the rates had risen 20% and they are not proposing any increase in rates for this year. Mir. Ebersole stated that they are looking for an increase of $1OK to add an additional part-time Technician that will work out of the DPW. It is hoped that with the addition of the Technician that overtime hours will be reduced. They would also like to add a part-time assistant to the Business Manager at a cost of $10K. He went on to say that other items on expense are infrastructure and making sure that they are not sending more water to Fitchburg and Leominster then is reasonably possibly able to be controlled. Permanent meters have been installed on the Fitchburg & Leominster lines along with temporary meters within the town so they can isolate where extra water is getting into the system. Replacing older clay pipes in the Whalom area will also be looked at. Mr. Ebersole said that there is a 3.67% increase in expenses that will include increases in water use fees, and infrastructure improvements and proposed that approximately $85K be taken from retained earnings to balance the budget. He believes that more users are needed to support the system. Ms. Bertram voiced her apprehension with the salary line item in saying that she has trouble seeing two people working in a small department and is concerned about adding a position when they are cutting in so many other places. Mr. Sund stated that he thought the real issue is that there aren't enough users on the system and said that he couldn't disagree with the $21K increase, but couldn't agree with it either. Mr. Alonzo questioned if the Commission has projected out what the number of customers are needed so they did not have to take from retained earnings and when did Mr. Ebersole see this happening. Mr. Ebersole replied that they would need between 800-900 customers to cover regular expenses and to start funding some capital. Discussion ensued regarding how to get more customers connected to the sewer, how to keep the costs at a minimum, outsourcing rather than hiring more employees for this department, and the $7K fee for data sharing from the Water Dept. The Board thanked Mr. Ebersole for coming forward. Ms. Speidel produced a spread sheet for the final State Aid numbers for FY12 which will net an additional $108,030 in State Aid to the Town. Two other budget adjustments are as follows: 1. Reduction in the Monty Tech Assessment of $20,379. 2. State Aid had zeroed out the Quinn Bill payment of $6,114 which has resulted in a net available amount of $134,523. Ms. Speidel proposed that this be added to the schools appropriation to help reduce the gap between the Superintendent's budget and the Town Managers budget. Mr. Sund suggested that a portion of the $134,523 be used towards road repair. There being no further comments concerning FY12 State Aid numbers, Ms. Speidel went on to explain that the next several sheets contained the Town Accountant's reconciliation of the budget. The total recommendation for FY12 is $26,582,575, which is $134,000 higher than the original recommendation the Town Manager made back in February. Ms. Speidel continued FY12 budget discussion by saying that she has been advised by Superintendent Calmes that the anticipated unemployment costs associated with the layoffs which will need to occur in FY12 are $53,310. This will include the layoff of one teacher and five aides. The Superintendent along with the School Committee has requested a draw upon the Stabilization Fund to cover these costs. The estimated unemployment liability that began in FY11 and will continue to FY12 is $38,403. Ms. Speidel said that they will not expend the full amount of their FY11 appropriation, so it will not be able to be carried forward. This unexpended amount will fall to the bottom line and become a part of free cash. Ms. Speidel feels that rather than make an additional appropriation for ongoing expenses for FY11 out of the FY12 Stabilization, they should ===PAGE 3=== wait until Fall Town Meeting where they will have the free cash certified and will have a better idea on what the expenses will actually be. Mr. Alonzo said that he would like to make it clear that it is the Town's intention to fund this, but at a later date. Ms. Speidel stated that the remaining articles which the Board has not taken a position on include the Zoning items which they are waiting on the Planning Board's presentation. Ms. Bertram mentioned that she had attended the last Planning Board meeting where the Zoning items were a topic of discussion. The Planning Board has heard a number of concerns from residents regarding the proposed warrant article as written and they discussed possibly amending that article and will be contacting Town Counsel on that matter to make sure they can make modifications on Town Meeting floor. No decision will be made on Article 22 until after the Planning Boards presentation. The Collective Bargaining articles will be discussed in Executive Session. c. FY11 Budget Adjustments- Ms. Speidel stated that she proposes that Town Meeting approve two budget adjustments as follows, STM Article 3: 1. Police/Fire Injury: $31,037 - the original appropriation was $5,000, but in late May 2010, a Police Officer was seriously injured on duty. This injury resulted in a nine- month absence. The officer returned to duty on March 1, 2011. Later that week, another officer was injured on duty. He remains on leave and his return-to-duty date is undetermined. 2. Snow & Ice Deficit: $68,963 - the original appropriation for the Snow & Ice Account was $50,000. Actual expenditures were $318,963, leaving a deficit of $68,963. By funding this deficit in the current fiscal year, we will not have to account for it while setting the FX2012 Tax Rate. The funds to cover these two overages will come from: 1. Reserve Fund: $50,000 - the original appropriation was $50,000 and there have been no draws on this account this fiscal year. Based upon a thorough review of the FY11 Budget, she does not see a need to keep this funding set aside. 2. Legal Expenses: $50,000 - the original appropriation for legal fees was $150,000. Through March 31, 2011 we have accrued and paid $70,000. Prior to the start of the fiscal year, the Board was able to negotiate a not-to-exceed monthly fee for general legal services. That combined with the reduced number of lawsuits has limited legal expenses in FY11. Ms. Speidel also mentioned that the prior year bill that was on STM Article 1 will be expensed by Unitil so there is no need to take this to STM. Ms. Speidel stated that there will be no request for a draw on the stabilization fund under the STM warrant. d. Going Places Revolving Fund (Taken out of order)- Ms. Speidel stated that this would be Article 16 and reviewed it with the Board. The Council on Aging is asking Town Meeting to authorize the establishment of a new Revolving Fund (MGL Chapter 44, S 53E ½) for the Eagle House Senior Center to be called the "Going Places Van." Ms. Speidel said that she will ask Doreen Noble, Director of the Lunenburg Council on Aging to speak about the concept of this van but after all is said and done they will be passing over this article because there have been some changes and she suggested that this be placed under the existing revolving fund for MART. Ms. Speidel explained that this type of revolving fund does not require "seed" money and that the only money that can be spent out of this fund, are from monies that come into it. Originally it was thought that a $SK authorization was needed to fund the Going Places Van but after further research it was determined that more expenditures would be needed in order to operate the van. She went on to explain that currently the Council on Aging uses a van provided through Montachusett Area Regional Transit Authority (MART) but it is limited to where it can travel. The Going Places Van was obtained through a grant from the Department of Transportation Mobility Assistance Program (MAP) and will be used to augment the COA's current transportation system, which is provided through MART. This van will be coming to the town, through MART, and MART has claimed ownership to the van. MART will be paying for the insurance, registration and insurance of the vehicle and the Town of Lunenburg will be responsible for paying for a driver and the fuel. Because it is ===PAGE 4=== coming to the Town through MAP it will not have the same restrictions on it that the primary van has. Ms. Noble has put together an anticipated fee schedule along with revenue and expense report showing what will be expected to be taken in and expended each month. The fee schedule is based upon what is currently used for the primary van and can be amended based upon a recommendation from the Director to the Council on Aging. Ms. Bertram questioned why this article was going to passed over. Ms. Speidel replied that it does not have to be passed over. The reason the COA put forth this additional revolving fund article was because it was not expected that this vehicle was going to be owned by MART and they wanted to be able to account for the expenses/revenue for this vehicle; which originally was going to be a Town owned vehicle. Now that this is a MART vehicle the need for an additional revolving fund is no longer needed, and it can run through the existing revolving fund. Ms. Bertram stated her concerns with the additional expense of running a second van. Ms. Speidel explained that any additional expenses that the van may incur will be invoiced to MART for payment. Ms. Noble addressed the BOS and publicly apologized to the COA and Finance Committee for not informing them about the MART ownership of the van before this meeting. She said that based upon her conversations with the Dept. of Transportation she was under the impression that this would be a Town owned vehicle. It is a "win win" situation for the town because MART will be responsible for registration, maintenance, and insurance on the vehicle. She explained that this is not a revenue generating prospect and with the help of Ms. Speidel came up with a rate structure. Ms. Noble stated that the idea of getting this van was to make it easier for seniors to access and to make it affordable. She went on to explain the anticipated fee schedule which she had developed, and explained possible sources of funding/donations which could be deposited into the revolving fund for this van which included advertising from private businesses, funding from the Friends of the Eagle House Inc., and rental fees. Mr. Matthews stated that this is a needed service but cautioned that the accounting on it would need to be watched and said that as the van ages future funding sources would need to be looked at also. Mr. Sund stated that this is an excellent program which he supports but questioned some of the fees associated with the vehicle. His concern was with this program running in the "red" and would like to revisit the fee structure. Ms. Noble replied that she fully understands that and her goal of bringing this van to the Town of Lunenburg was not to make it a burden on the backs of the seniors. She stated that there is great dedication from the Friends of the Eagle House Inc. and other benefactors with fundraising and if they did not have the Friends of the Eagle House Inc. the COA operating budget would not be able to sustain many of the programs that are done at the senior center. Mr. Sund went on to say that we as a community have to support our seniors but we can't do everything that we want to do. Ms. Speidel said she would like to make a point of clarification. She said that this is a revolving fund and the difference between the actual cost and cost that is charged through a fare is not picked up by anything other than revolving fund revenue. The fee schedule proposed by Ms. Noble is based upon hefty funding through advertising revenue and that's what will make the fee structure work. Ms. Bertram questioned the advertising and asked Ms. Noble to explain how it will work and whether or not vendors have been contacted yet. Ms. Noble replied that there has been some "feelers" put out and they have come up with approximately 32 potential advertisers to reach out to but requested that Ms. Speidel not make that list public. She also explained the concept of sign advertising on the van and how that would work. Mr. Alonzo questioned whether or not MART would approve of advertising signs on their vehicles. Ms. Noble replied that she had received an email from MART confirming approval of the signs. Ms. Bertram asked Ms. Noble if she thought an additional revolving fund would be needed to keep expenses separate. Ms. Noble replied that she would recommend having a revolving fund with the $5k based upon the fact that numerous people will be making donations and they will want to make sure that their donations do not end up in the General Fund. She said that having a second revolving fund would ensure those people that their donations are being used for the 2° van and yes she would recommend having this along with the original revolving fund. She clarified that she is not here asking for any money from the Town but only for another account for the donations to be put into. ===PAGE 5=== Ms. Bertram questioned whether or not $5K would be sufficient. Ms. Noble replied that if the second $5K revolving account needed to be changed it would not require a vote at town meeting but rather by a vote of the BOS. Mr. Alonzo recommended that the focus be on sustainability and believes that the fees would have to be flexible. He would like to see Ms. Noble fit into the fee schedule raising more funds in order to be able to replace the van in the future. He stated that if you do not have funds to replace the vehicle when the time comes, it's worse losing something, then to have never had it at all. Mr. Alonzo asked Ms. Speidel that if a revolving fund was set up specifically for this purpose with a cap of $5K, and a donation was made that exceeded the cap, what would happen to the money, would it go into the general fund. Ms. Speidel replied that it stays in the revolving fund but cannot be expended until the authorization has been increased. Mr. Alonzo then asked that if the two funds were combined, and the same scenario occurred, could the cap be raised on the existing revolving fund also. Ms. Speidel replied that if the two accounts were combined then the cap would definitely need to be raised. Ms. Speidel also stated that having two separate accounts gives potential donors more of a sense of security. She went onto explain that if the two were combined, and a donation was made specifically for the Going Places Van, it could be used for anything within that revolving fund. Discussion ensued among the board members and Town Manager regarding the revolving fund accounts where it was agreed upon, that two separate accounts would be the cleaner way to go. Mr. Sund commented and said that although he does support the idea of the second van, he believes that the fee structure needs to be watched. Pete Lincoln, Chairman of the COA, spoke and said that the Eagle House Senior Center is the biggest bargain in the town. Potentially in a few years we will be servicing 25% of town members for a small fraction of the overall town budget and part of the reason they are able to do this is because the Friends of the Eagle House Inc. are providing services and monies to the senior center. He also stated that they have a "fire ball" of a Director who has the initiative and tenacity to stay with the programs when they are being challenged by various town groups and they are lucky to have her. Mr. Lincoln then informed the public that a couple of months ago Ruth Green was awarded the Boston Post Cane as the oldest citizen in the town, and she has also been chosen to throw out the first ball at Fenway Park on Thursday afternoon. He said that the happiest person on the field will be Tim Wakefield because there will be someone on the field older than him. 2. Lion's Club Roadblock Request - Saturday May 7'h , 8AM-2PM - Ms. Bertram recused herself from this item and turned the discussion over to Mr. deBettencourt due to the fact that she is a member of the Lion's Club. Mr. deBettencourt explained the locations and times of the Lion's Club Roadblock request and asked for a motion. Mir. Alonzo moved to approve the Lion's Club request for a roadblock on Saturday May 7" , 8AM-2PM in the Towr Center and on the corner of Whalom Rd./Rt. 13. Mr. Matthews seconded. On vote, motion carried, 4 in favor, O opposed. 3. Auctioneer's License Application, Michael G. Roy, d/b/a "Got Stuff?, May 6, 2011 (Taken out of order)- Ms. Speidel informed the board that the date of the auction has been changed to May 14, 2011 and that all of the required paperwork has been received. Mr. Roy introduced himself to the board, described his auctioneer background and what his intent was with the current auction that he is applying for. The auction will be held at 555 Chase Rd in Lunenburg. This will be a one time event and if it goes well, he may be back to apply again. Ms. Bertram questioned the parking situation and whether or not this request had been circulated to the Police Chief to which Ms. Speidel replied no, but she would do so tomorrow. Mr. Sund spoke in favor of this license. Mr. Matthews motioned to approve the Auctioneer's License Application for Michael G. Roy doing business as "Got Stuff", pending the Police Chiefs approval on May 14, 2011. Mr. Alonzo seconded. On vote, motion carried, 5 in favor 0 opposed. ===PAGE 6=== 4. Minutes/Warrants/Action File Issues Minutes - None 4/28/11 4/26/11 5/3/11 5/4/11 RECEIVED & FILED Warrants - 22P-11 58-11 59-11 60-11 $584,328.68 $190,699.11 $247,298.12 NOY 2 1 2012 LUNENBURG TOWN CLERE OFFICE $88,492.61 Ms. Speidel informed the board that there are 2 weeks worth of Accounts Payables this week due to the fact that some departments enter in their own accounts payable which generates additional warrants. Ms. Bertram requested that warrants be received in advance of the meetings so as the BOS has time to review. Action File Issues - Ms. Bertram is concerned with a letter from Kopleman & Paige regarding the new interstate requirements for the new "NPDES Permit" which pertains to Storm Water Management. If the regulations are adopted as written by the EPA it will require testing and sampling of 25% of the outfalls, to which Lunenburg has nany, and the cost for that will be astronomical. She stated that there are many other requirements and the tow as been appropriating approximately $25K per year for storm water management to meet the requirements of th previous NIPTY permit but feels that this one is much more restrictive. Ms. Bertram is concerned that when and if these regulations are adopted, the town will need to watch for potential financial repercussions that could be faced due to the fact that the regulations are extreme. Mr. Alonzo asked the Town Manager if the new Town Website would be up and running for Town Meeting. Ms. Speidel replied that the launch date has been pushed back to June 30th. Online training is required and has not been scheduled yet. Mr. Alonzo inquired about an old building on Flat Hill Rd that has been abandoned for quite sometime. He feels that this is a safety issue and that it needs to be taken care of. Ms. Bertram suggested getting an update from the Building Inspector regarding the condemnation process and where it stands with this property. Ms. Speidel replied that she has spoken with the Building Inspector along with the DPW Director and they will be providing a plan of action for that property. Mr. deBettencourt stated that he has received phone calls regarding pot holes in town and wants to make sure that they are being taken care of. Ms. Speidel replied that they will be expanding every penny in the budget that has been set aside for this issue by the end of the fiscal year. 5. Committee Updates - Mr. Matthews reported that he had attended the DPW Building Committee meeting last Tuesday. He said that a local newspaper had reported that a contract had been awarded for this project which is untrue because the bids exceeded the budget. Currently the committee is working with the architect to scale things down so it could meet the budget. The committee had voted not to come back to the town for more money. Hopefully they will go back out to bid within the next couple of weeks with a revised plan. Ms. Bertram requested that before the Building Committee goes to bid again that they come before the BOS with what the revisions are. She also voiced her concerns about the septic system and the need for a new one should the DPW add more personnel to the building. She would like the Board of Health's input on the issue to make sure that Title 5 will not come into play with the project. Mr. Alonzo reported that Mass Broadband had another conference call update where they have finalized maps. They will be routing a spur up Lancaster Ave to catch the center of town, all the way to the Public Safety Building. They are continuing the contracting work on counting the number of poles they need to touch along with contacting the owners of those poles and are now actively going out to bid on contractors. All municipal buildings, with the exception of the DPW will be attached to fiber when it is completed which is estimated to be in the Fall of 2013. Mr. Sund reported that PACC met last night and they are looking for new board members along with volunteers to do filming/editing. ===PAGE 7=== 6. Department Updates - None 7. Town Manager Updates - None OLD BUSINESS - None APPOINTMENTS/RE-APPOINTMENTS/RESIGNATIONS - None EXECUTIVE SESSION 1. Ms. Bertram asked for a motion to go into Executive Session, not to reconvene under M.G.L. Chapter 39, S 23B to discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the government's bargaining or litigation position. Mr. Sund moved to adjourn the regular scheduled meeting. Mr. deBettencourt seconded. The board voted unanimously to adjourn the regular scheduled meeting at 9:47PM UPCOMING MEETING SCHEDULE May 7, 2011 May 10, 2011 May 17,2011 Respectfully submitted, Susan Doherty, Recording Secretary Board of Selectmen RECEIVED & FILED NOV 2 0 2012 LUNENBURG TOWN CLERK OFFICE ======================================================================================== DOCUMENT : 2011-05-07-agenda-4755.txt BOARD : select-board DATE : 2011-05-07 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2011-05-07-agenda-4755.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_05072011-4755 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2011-05-17-agenda-4756.txt BOARD : select-board DATE : 2011-05-17 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2011-05-17-agenda-4756.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_05172011-4756 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN May 17, 2011 6:00 PM – 2 ND FLOOR TOWN HALL JOSEPH F. BILOTTA MEETING ROOM AGENDA EXECUTIVE SESSION: M.G.L. Chapter 39, Section 23B [3] , to discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the government’s bargaining or litigating position. PUBLIC COMMENT ANNOUNCEMENTS 1. Current Board & Committee Vacancies 2. Yard Waste Days 3. Annual Town Election- May 21, 2011 APPOINTMENTS CURRENT BUSINESS 1. Solar Farm & Green Community Designation- John L onda/ Green Communities Task Force 2. COPS Hiring Grant- Chief Dan Bourgeois 3. First Right of Refusal- 108 Goodrich Street 4. Minutes/ Warrants/ Action File Issues 5. Committee Updates 6. Department Updates 7. Town Manager Updates OLD BUSINESS COMMITTEE APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS UPCOMING MEETING SCHEDULE May 24, 2011 June 7, 2011 ======================================================================================== DOCUMENT : 2011-05-24-agenda-4757.txt BOARD : select-board DATE : 2011-05-24 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2011-05-24-agenda-4757.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_05242011-4757 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN May 24, 2011 7:00 PM – 2 ND FLOOR TOWN HALL JOSEPH F. BILOTTA MEETING ROOM AGENDA PUBLIC COMMENT ANNOUNCEMENTS APPOINTMENTS 7:00 PM- DPW Building Committee- project update CURRENT BUSINESS 1. Pavement Management Plan & Spring/ Summer Road P aving Projects 2. Re-adopt Fire Mutual Aid Agreement 3. Request to increase Ambulance Fees 4. Distribution of Devens Regional Dispatch Proposa l 5. Minutes/ Warrants/ Action File Issues 6. Committee Updates 7. Department Updates 8. Town Manager Updates OLD BUSINESS 1. First Right of Refusal- 108 Goodrich Street COMMITTEE APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS EXECUTIVE SESSION UPCOMING MEETING SCHEDULE June 7, 2011 June 14, 2011 June 21, 2011 ======================================================================================== DOCUMENT : 2011-06-07-agenda-4758.txt BOARD : select-board DATE : 2011-06-07 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2011-06-07-agenda-4758.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_06072011-4758 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN June 7, 2011 7:00 PM – 2 ND FLOOR TOWN HALL JOSEPH F. BILOTTA MEETING ROOM AGENDA PUBLIC COMMENT ANNOUNCEMENTS APPOINTMENTS 1. Sean W. Zrate, Patrol Officer, effective July 1 , 2011 CURRENT BUSINESS 1. Board Reorganization 2. Request for Voluntary Toll- Chester Mossman Teen Center 3. Chapter 100 Auctioneer License, Michael G. Roy, d/b/a Got Stuff Auctions 4. New Precinct Map- Town Clerk 5. Minutes/ Warrants/ Action File Issues 6. Committee Updates 7. Department Updates 8. Town Manager Updates OLD BUSINESS 1. First Right of Refusal- 108 Goodrich Street 2. Letter of Support- Eagle Heights Project COMMITTEE APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS EXECUTIVE SESSION: 1. M.G.L. Chapter 39, Section 23B [3], to discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the government’s bargaining or litigating position. 2. M.G.L. Chapter 39, Section 23B [6], to consider the purchase, exchange, taking, lease, or value of real property if such discussion may have a detrimental effect on the negotiating position of the governmental body. [sale of Jones House] UPCOMING MEETING SCHEDULE June 14, 2011 June 21, 2011 ======================================================================================== DOCUMENT : 2011-06-07-minutes-4758.txt BOARD : select-board DATE : 2011-06-07 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2011-06-07-minutes-4758.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_06072011-4758 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== BOARD OF SELECTMEN MEETING MINUTES 6/7/11 The Board of Selectmen met in the Town Hall, Joseph F. Bilotta Meeting Room as scheduled with Paula Bertram, Steven M deBettencourt, Ernie Sund, Tom Alonzo, Dave Matthews and Town Manager Kerry Speidel present. Meeting opened at 7:00 P.M. with the Pledge of Allegiance PUBLIC COMMENT Tom expressed appreciation to the voters who elected him for another 3 years. Also recognized the high school seniors that performed at the School's Showcase this past week. Ernie expressed appreciation to all those who attended the Memorial Day program at Veteran's Park and the Garden Club for their plantings around the center. Recognized the Eagle Scout for his work on the Veteran's' Park walkway. ANNOUNCEMENTS APPOINTMENTS 1. Sean W. Zrate, Patrol Officer, effective July 1, 2011 - Chief Bourgeois expressed appreciation to the board and Finance Committee for funding this position and introduced Sean Zrate to fill this position effective July 1sl. Sean has been an active member as a Reserve for the past three years and filing the shifts for officers that have been out on Injury Leave. He has shown tremendous ability and a great addition to the Police Department. He believes that Sean will have no difficulty in making the transition from reserve to full time officer. According to the Charter, this appointment will become effective on the fifteenth day following the date of this memorandum or on June 10, 2011. As you are aware, funding was included in the FY12 Budget to hire an additional Police Officer. As such, Chief Bourgeois posted the opening with our group of Reserve Officers. Three candidates expressed an interest in the position. All three candidates were interviewed by a committee made up of Chief Bourgeois, Lt. Marino and Sgt. Gammel. Sean Zrate was the unanimous choice. Mr. Zrate graduated from Lunenburg High School and has been a Reserve Officer in Lunenburg since 2009. He is currently employed on a full-time basis with the City of Fitchburg as the Parking Control Supervisor. Mr. Zrate has a total of seven years' experience as a Reserve Office in Lunenburg, Ashby and with Fitchburg State College. M.G.L. requires that all full-time officers complete Basic Academy Training and obtain certification upon appointment. The Academy is a 20-week program offered by the, MA Police Training Committee. Fortunately the next Academy begins July 25, 2011 in Boyiston, MA. The cost of the Academy is $2,500. Board voted unanimously to approve the appointment of Sean W. Zrate as Patrol Officer effective July 1, 2011. CURRENT BUSINESS 1. Board Reorganization - Paula nominated David Matthews as Chair, seconded by Ernie, voted unanimously to approve. Dave expressed appreciation to Paula and looks forward to her help as well as from the board members. Paula nominated Tom Alonzo as ViceChair, Steve seconded, voted unanimously. Tom nominated Ernie Sund as Clerk, Steve seconded voted unanimously. 2. Request for Voluntary Toll, - Chester Mossman Teen Center - Michelle Belleza introduced Maureen, Assistant Director at the Teen Center. Michelle noted that state funding has been substantially cut and hoping that they will be allowed to hold a voluntary toll in the fall. This is a proposal to the Board of Selectmen requesting permission to hold a voluntary toll in the center of Lunenburg and in the Whalom District to raise funds to allow children access to healthier after school activities and snacks and help them appreciate the results of living a healthier lifestyle. The CMTC is a self-funded, non-profit organizátion that relies heavily on private donations and volunteers. We are asking your permission to hold a small fundraiser for four hours one Saturday morning in September. During this time, we hope to raise enough funding to provide our youth members with a free, nutritious snack option during our Power Hour homework program for the 2011-2012 school year. Pairing a healthier snack option with the free produce that The Lunenburg Family Lion's Club delivers to us twice a week from Hannaford Supermarket opens the door to a healthier lifestyle for many children who spend over lo hours a week at CMTC. The Plan: We request permission to hold a voluntary toll at the intersection of Main Street and Massachusetts Avenue and a second toll at the intersection of Electric Road and Whalom Road from 8 am-12 pm on Saturday, September 10, 2011. Estimated Cost: We anticipate zero overhead cost as all materials will be' borrowed or donated to the event, We will need 8 buckets (sand pails from CMTC staff), 8 safety vests (hunting vests that are safety orange and yellow from CMT staff and parents), 8 traffic cones (will approach the LDPW to borrow these). Manpower: We envision volunteers collecting donations in two-hour shifts from 8am-12 pm. With four sections of road leading to each intersection, we would need 8 parent/guardian volunteers for each toll giving us a total of 16 donation collectors. We would require that ===PAGE 2=== each volunteer be at least 18 years of age for safety reasons. Youth members will not be allowed to stand with any donation collectors out of concern for their safety. Follow-up: In addition to our sandwich board sign posted in front of CMTC with a thank you and how much we raised, all contributors will receive a postcard size thank you immediately upon donating with information about CMC as well as our website address. Also, each volunteer will get a hand written thank you for their participation and support. Tom motion to approve the voluntary toll at both locations contingent upon Police Chief approval, voted unanimously to approve. 3. Chapter 100 Auctioneer License, Michael G. Roy, d/b/a Got Stuff Auctions - Kerry informed the board that Mr. Roy of 107 Summer Street, Fitchburg has requested two permits to hold auctions on June 110 & 18' @ 555 Chase Road. Mr. Roy informed the board that he spoke with Building Inspector Michael Savageau today and went over the requirements that he needs to comply with before occupying the building this Saturday. Mr. Roy informed Mike that he will call Jim (Ricci, Fire Department) and Mike to inspect prior to Saturday (pending the issuance of the license). According to Mike, if the license is granted tonight, then he will still need the inspection before Saturday or an exit order would be enforced. He has no objection to the issuance of the license tonight and in his opinion, the Selectman can vote to withold or not pending the Certificate of Occupancy. Preview will be @ 10::00 am and usually runs until 2:00 pm. Paula would like to receive something from Mike if this is to continue long term and according to Mr. Roy he will be obtaining a building permit for future auctions. Paula move to approve the licenses for 6/11 & 6/18, contingent upon approval of Building Inspector, voted unanimously. 4. New Precinct Map - Town Clerk - Town Clerk, Kathryn Herrick presented the attached description of the boundries of the new districts that are being created based upon the Federal Census that was recently completed. According to Kathy the determination has been done by the State and the most noted change is in Precinct B, where the Emerald Place development has now been placed in Precinct D. Minimal changes that change about two hundred people from one precinct to another. This is what will be in place for the next ten years and noted that Precinct B will grow because of the developments. Tom move to approve the townwide reprecincting map and description as presented, Steve seconded, voted unanimously. 5. Minutes - Board of Selectmen Regular session for 3/22/11 reviewed and signed. Warrants - #25P 11, 6/9/11 - $631,734.53, #66 11, 6/7/11 - $301,710.32 and #67 11, 6/8/11 - $250,257.74 reviewed and signed. Action File Issues - 5. Committee Updates - • Ernie Green Communities Task Force reveiwed a presentation on a proposal for a 6 megawatt solar farm. on Chase Road. The committee is reviewing at present and sending off to the Planning Board. This is a private development and they are close to having a P&S on the property. The plan has been looked at and thoroughly reveiwed. Probably no net metering on this due to the project that we have ongoing at the landfill but noted that whichever project is completed first will realize the net metering. • Dave School Committee met last Wednesday recognized a number of retirementes. New requirements for graduation which will have an impact, 6. Department Updates - None 7. Town Manager Updates • Will begin looking at re-appointments and appointments for the next fiscal year. Two officials are not seeking reappointment, one the Inspector of Animals and our Sealer of Weights & Measures (Joseph Quinn). Kerry is in the process of looking into the requirements for certification and appointment. She has received information from the Sealer in Townsend and also from Mr. Quinn on a number of individuals • Kerry and COA Director, Doreen Noble met with MART last week on the vans that will be available to the communities. MART is the only regional transportational authority in the state that subsidizes vans to the communities. The new vans came partially from a State grant and a Federal grant. The State had additional money this year and they are only able to give them to regional transportation authorities. MART didn"t have money within their budgets to fund a second van for the communities. Kerry proposed that they (MART) give us the new van as Van 1 for the Council on Aging. They are willing to give us the brand new van that will operate the same way, under the same formula. They also agreed to give us a second used van, that they are taking out of operations, that is in better shape than our current van. She has asked the Director to come up with a plan on the use of the service of a second van. The second van funding will be through fees and fundraising and will be used for supplemental services, noted chemotherapy treatment and all the paraphenalia that they need to take with them for these treatments. We would then become the owners of the second van and responsible for insurance and as such Paula requested that we are given the financial ===PAGE 3=== plan to ensure that the fees associated with this are part of the plan. She also questioned whether we are going to be using the existing revolving fund and according to Kerry, there isn't anything prohibiting us from using that fund. If we are to continue using past this year, then perhaps we should look at a second fund in the future. • Thursday Kerry will be attending the hearing at DPU on our Municipal Aggegation Plan. There are three communities going before DPU and have been informed that this is a normal procedure. Unitil has submitted a petition as an intervenor as has NStar. The Municiapl Electric Bill, House Bill 969 will be heard tomorrow at the Statehouse and is questioning whether the board is interested in attending or if they would like her to attend. Board members are not able to attend but would like to send a letter from the board to be placed on record, information from board members will be forwarded to the Town Manager. • Also, on the Unitil rate case, all filings of the briefs have been submitted and completed. Each of the parties have filed extensive briefs and it's mindbogling as to what is in this. The AG has put an incredible amount of time and effort into this and she is extremely grateful for the time that they have put into this. Noted that the City of Fitchburg has also been an active participant in this process as well. It is absolutely amazing what Unitil is asking to have built into their base budget. Dave was struck by the forcifulness of the language and concurred with Kerry that the Attorney General has done a phenomenal job in this case. OLD BUSINESS 1. First Right of Refusal - 108 Goodrich Street - Kerry informed the board that both the Planning Board and Conservation Commission were asked to provide comment on the First Right of Refusal Option for 108 Goodrich Street. Neither has any interest in this property and has provided the attached statements. Provided a Release of Option which the Board may choose to sign. This would allow the owner the ability to complete the sale. Tom move to act on the Release of Option to Purchase, Paula seconded, voted unanimously to approve. 2. Letter of Support - Eagle Heights Project - Kerry informed the board that she asked Paula to sign the letter prior to this meeting that is in support on the Eagle Heights Project which will be submitted by the end of this month. COMMITTEE APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS EXECUTIVE SESSION 1. M.G.L. Chapter 39, §23B(3) for the purpose of discussing strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the government's bargaining or litigation position. 2. M.G.L. Chapter 39, §23B(6) to consider the purchase, exchange, taking, lease, or value of real property if such discussion may have a detrimental effect on the negotiating position of the governmental body. [sale of Jones House] UPCOMING MEETING SCHEDULE Dave requested that the Town Manager evaluations that were sent out, be returned within the next two weeks to him. Some of the criteria that were mentioned previously were employee evaluations that have been done and would like to know that they're complete and what format she has been using. Tom would like to start very early, next year's evaluation of the budget process in case there are any actions that we want to take, noted the pavement repair management system. Paula would like to have a discussion on the status of the regionalization and where things are at this point. Kerry did speak with the Superintendent yesterday and they hope to have something for the town by this fall. Board would like to have members of the School Committee in to discuss, which will be scheduled by Kerry. June 14, 2011 June 21, 2011 Being no further business board voted unanimously to adjourned Regular Session at 8:10 P.M. and opened Executive Session by roll call vote; Steve aye, Tom aye, Paula aye, Ernie aye and Dave aye, in accordance with M.G.L. Chapter 39, §23B(3) for the purpose of discussing strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the government's bargaining or litigation position. Also, in accordance with M.G.L. Chapter 39, §23B(6) to consider the purchase, exchange, taking, lease, or value of real property if such discussion may have a detrimental effect on the negotiating position of the governmental body. [sale of Jones House]. Chairman announced that the Board would not be returning to Regular Session Respectfully submitted, Laura Williams, Chief Administrative Assistant Board of Selectmen ===PAGE 4=== CONSERVATION COMMISSION Robert M. Verge, Chairman Jean Joseph Cote, Vice Chairman Richard A. Bursch John Y. Byrne Sharon L Jordan John F. Lattanzi Mark D. Murphy Karenlee Lefebvre, Associate TOWN OF LUNENBURG Ritter Memorial Building 960 Massachusetts Avenue Lumenburg, MA 01462 (978) 582-4146 x431 Matthew S. Marro, Consulting Agent Janice P. Carrier, Administrative Assistant TO: Board of Selectmen FROM: Conservation Commissioners DATE: May 9, 201l RE: 108 Goodrich Street, Lot 4 The Conservation Commission met on May 4th and discussed the property at 108 Goodrich Street, Lot 4 and they unanimously agreed not to pursue the town's first right of retusa.... The property consists of 3.99 acres and the area abutting Goodrich Street is mostly vegetated wetlands. To access the land you would have to traverse 150 feet of wetlands or obtain permission to go over privately owned land. These obstacles do not make for an easy accessible conservation area.. RECEIVED MAY 25 2011 SELECTMEN'S OFFICE ===PAGE 5=== TOWN OF LUNENBURG CANENBURG Marion M. Benson Planning Director DIS Tel: (978) 582-4147 ext 5 Fax: (978) 582-4353 960 Massachusetts Avenue Lunenburg, MA 01462 INCORPORAN Date: April 28, 2011 To: Kerry Speidel, Town Manager From: Marion M. Benson, Planning Director 7MB Re: Rhodin - Chapter Land - First Right of Refusal At its regularly scheduled meeting of April 25, 2011, the Planning Board reviewed the above. Upon discussion, and also following Planning Director conversation with the Conservation Commission, the Board advises against purchasing the Rhodin property due to the current economy and no designated Town use for this property. 10/3/11-no. additional comment RECEIVED APR 79 2011 SELECTMEN'S OFFICE Page 1 of 1 ===PAGE 6=== Town of Lunenburg DIB June 7, 2011 TO: Board of Selectmen FR: Town Clerk RE: Town Wide Re-Precincting Below is the new description of each precinct based on the new federal Census figures. These new precincts bring the individual numbers of voters into parity. This will become important if the Town should ever vote to change to a representative form of government instead of open town meeting. Please let me know of any questions or concerns you may have. PRECINCT A. Bounded by Massachusetts Avenue on the South; bounded by Townsend Harbor Road to the Mulpus Brook northerly through Dickinson Reservoir to Horizon Island Road to Island Road, Beachview Road, Wildwood Road,and South Row Road on the East; bounded by the Town of Townsend on the North; and bounded by the Town of Ashby and the City of Fitchburg on the West. 2010 Federal Census Population: 2632 PRECINCT B. Bounded by Massachusetts Avenue on the North; bounded by Leominster Road to Sunnyhill Road to Elm Street to Prospect Street to Whalom Road to Electric Avenue on the East; bounded by the City of Leominster on the South; and bounded by the City of Fitchburg on the West. 2010 Federal Census Population: 2407 PRECINCT C. Bounded by the Town of Shirley on the East; bounded by Town of Lancaster on the South; bounded by the City of Leominster on the West; and bounded by the City of Leominster, Electric Avenue to Whalom Road to Prospect Street to Elm Street to Sunnyhill Road to Leominster Road to Catacoonamug Brook to Lancaster Avenue to Page Street to Flat Hill Road to Burrage Street on the North. 2010 Federal Census Population: 2422 PRECINCT D. Bounded by the Town of Townsend and Wildwood Road on the North; bounded by the Town of Shirley on the East; bounded by Burrage Street (including the property at 534 Burrage Street) to Flat Hill Road to Page Street to Lancaster Avenue to Catacoonamug Brook on the South; and bounded by Leominster Road to Massachusetts Avenue to Townsend Harbor Road then northerly from Mulpus Brook through Dickinson Reservoir Horizon Island Road to Island Road to Beachview Road to Wildwood Road on 2010 Federal Census Population: 2625 ======================================================================================== DOCUMENT : 2011-06-14-agenda-4759.txt BOARD : select-board DATE : 2011-06-14 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2011-06-14-agenda-4759.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_06142011-4759 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN June 14, 2011 7:00 PM – 2 ND FLOOR TOWN HALL JOSEPH F. BILOTTA MEETING ROOM AGENDA PUBLIC COMMENT ANNOUNCEMENTS APPOINTMENTS 1. 7:15 p.m. Class II Licensing Hearing for Shawn Sawyer, d/b/a/ Dr. Auto Sales & Service 2. 7:30 p.m. Public Hearing, Alcohol Beverages Lic ense, 84 Lakefront Avenue, RNDC, Inc., d/b/a RG Scooters Bar & Grille CURRENT BUSINESS 1. Approve: Recycling/ Solid Waste contract with Ca sella Waste Services, Auburn, MA 2. Approve: Joint Representation Agreement for rev iew of Regional Dispatch IMA 3. Approve: Short-Term Borrowing for FY11 & 12 Cap ital Projects 4. Annual Appointments/ Board Liaison Assignments a. MART Advisory Board b. Primary & Alternate for Sewer IMA Negotiations a t request of Sewer Commission 5. Minutes/ Warrants/ Action File Issues 6. Committee Updates 7. Department Updates 8. Town Manager Updates OLD BUSINESS COMMITTEE APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS EXECUTIVE SESSION: 1. M.G.L. Chapter 39, Section 23B [3], to discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the government’s bargaining or litigating position. UPCOMING MEETING SCHEDULE June 21, 2011 July 5, 2011 July 12, 2011 July 19, 2011