# select-board — 12 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2011-08-23-minutes-4765.txt BOARD : select-board DATE : 2011-08-23 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2011-08-23-minutes-4765.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_08232011-4765 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== 1. Tom expressed appreciation to the Town Band, and conductor Steve Archambault for their performances throughout the summer as well as to those groups that hosted the concerts. Marion Benson presented the approval of the Development Plan Review for the DPW addition at 520 Chase Road. This has gone to all the applicable departments for their review/input and noted that the Building Inspector has issued the two building permits for this project (renovation & addition). She noted that the peer review was conducted pro-bono and was completed as quickly as possible APPOINTMENTS 1. 7:00 PM Update from Green Communities Task Force -David Blatt of the Green Community Task Force and John Londa (advisor to the group) were present. According to John, the Landfill project (solar) since the June 1st discussions on the milestones for project two site visits have been conducted. Connection point and layout of the solar farm were determined and recommendations on changes to the contract document. On June 30th he had a follow up meeting with the contractor (Berago) and Unitil representative John DiNapoli. Standard application for the site was accepted by Unitil, and a technical review is required; the fee for this has been submitted by Berago to Unitil. This review is expected to conclude on or about September 14th. Still waiting for input from Town Counsel on the contract changes before we can begin negotiations with Berago on the per kilowatt price for energy. Berago is trying to develop the site and stay off of the actual landfill cap. Kerry spoke with Rick Holland from Kopelman & Paige and he has assured her that he will have his comments completed by the end of this week. John doesn't believe that we'll start the construction phase until next spring and noted that we're not competing with every project submittal, only with municipal projects. The project on Chase Road is only looking to sell power back to the highest bidder and not to Unitil. Paula questioned specifically what areas are they looking at for the solar array. John reviewed the plan that had been incorporated into the RFP, the plan leaves out the composting area and sweeping and catch basin cleanings. He noted that the connection will be on the town owned property that abuts the development. On the Middle School solar project, John noted that this has been up and generating power for about 60 days, last month about 1600 KW/hours, on track with what we had projected and have received our first bills with the power reduction. David B. noted that at the last meeting the Task Force voted to recommend to the Board of Selectmen that we proceed with the next step and that is to have a vote at the fall town meeting on becoming a Green Community. The Task Force will plan on holding a meeting with the Board of Selectmen to bring the information to the public and will have a representative from the State available for Town Meeting to answer questions, particularly the issue of the Stretch Code. Their belief is that some of the requirements of the Stretch Code are going to pass legislation as well so some of the requirements in the stretch code will eventually be mandated. Tom would rather have the Task Force hold a public meeting here, televised, so that we could alleviate the most questions as possible. David B. wants to be sure that the community is aware of what this means and what the liabilities would be to the town and want to be sure that everyone's questions are answered. Board concurred that they want to make this information as public as possible, be it through the media, website and public meetings prior to town meeting. Marion, serves as an advisor to the Task Force and noted that there is currently a vacancy on the committee and that there are three advisors; her, John Londa and Jim Breault. CURRENT BUSINESS 1. Request to Abate Ambulance Bill - Board reveiwed the request submitted by Fire Chief, Scott Glenny to abate an ambulance bill. The client received service in 2008, total charges were $865.00, the billing company learned that she did not have any insurance and is currently unemployed and receives child support. Annual income of approximately $9,000. If you were to accept the settlement of $600, there would still be the balance $265.00 that would need to be abated. Ernie motion to abate, Paula seconded, voted unanimously. ===PAGE 2=== use assistance with is the Human Resources, we have policies that are mandated and some we can get from MIlA. Would like to ttempt first and then see if we need assistance. Kerry will discuss turther with Paula and present at next board meeting om commented that the reason that this never really moved forward is we didn't break this down, didn't go through the official part of adopting sections. We really need to do this work about what we believe in most of these sections, and come up with what other town's have done, don't have to re-invent this. Tom would like to see if the board could address a couple of items a meeting. Paula noted that under Organization of the board in the workshop meeting minutes, nomination should have a second. Workshop minutes, agenda's / timelines in accordance with Open Meeting Law. For next meeting, we'll have the edits done from the 2007 workshop, then perhaps Town Manager could put together the financial piece. 4. Minutes - Board of Selectmen Regular session for 8/16/11 and Executive Session for 8/16/11 reviewed and signed. Warrants - #9 12, 8/16/11 - $149,618.36, #10 12, 8/17/11 - $338,523.79 and #11 12, 8/23/11 - $82,205.14, Water Commission 1st Qtr. 2012, 8/23/11 - $3276.10 reviewed and signed Contracts - Town Accountant, Karen Brochu's contract the board wants to stay within the 2½ percent annual increase over the contract. Expressed appreciation to the Town Accountant for her excellent performance Also contract for the Clerical Unit for July 1, 2011 through June 30, 2014 signed. Action File Issues - Tom commented on the rotary at Lakefront Ave. and Whalom Road and as there is no cross walk painted it's difficult for pedestrians to cross in that area. Would like to have this investigated. Dave commented on an accident on Mulpus Road and the need for a pole to be replaced, Kerry will check into this. 5. Committee Updates - Tom - Finance Committee meets this Thursday. • Dave - School Regionalization Committee met this week and have been discussing the town options and he is not sure how much longer we'll be held up in this process as at this point there is really no update to give. In reviewing the financial analysis, it appears that Lunenburg will be paying more as will the other members of the district. Not really sure why we're still talking at this point and the issues with our buildings really can't be put off much longer. Ernie commented on a report that he's recently read and he's very frustrated with the fact that it seems to be put back because of Lunenburg. Dave will reach out to the State Rep and see if she can reach our to the Department of Education. Tom thinks that both regionalization studies have shown that no scenario is going to be a moneysaver, there may be additional educational opportunities for the district and the students. We have to be sure that we dedicate ourselves to our academic programs and to maintain the buildings, either way we're going to be paying more, people just have to understand how we're going to be paying this. 6. Department Updates - a. Chapter 90 Road Projects - Levelling and overlay on Lancaster Ave and New West Townsend Road are tentatively scheduled for the second full week in September. These locations remain consistent with the Pavement Management Program. Our vendor, who was not able to put many of his employees back to work, has been inundated with requests since the release of Chapter 90 monies to communities, most of whom, like us, would have scheduled the work sooner. The DPW Director also intends on proceeding with the crack sealing phase and this is expected to occur in September as well. Dave commented that we should utilize the mobile bulletin board signs to advise commuters prior to commencing the projects and the website scroll so that drivers will be aware traffic issues. 7. Town Manager Updates a. Jones House Advertisement Schedule - Kerry reveiwed the attached advertisement for the Jones House RFP Process, releasing the RFP on September 1s with anticipated due date of December 30. ===PAGE 3=== COMMITTEE APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS EXECUTIVE SESSION 1. M.G.L. Chapter 39, §23B(3) to discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the government's bargaining or litigation position. Also, to conduct strategy sessions in preparation for negotiations with non-union personnel; to actually conduct collective bargaining and contract negotiations with non-union personnel. UPCOMING MEETING SCHEDULE September 6 September 8 - Regional Dispatch Proposal September 13 September 20 Being no further business board voted unanimously to adjourn Regular Session at 8:25 P.M. Respectfully submitted, Laura Williams, Chief Administrative Assistant Board of Selectmen ===PAGE 4=== Paula Bertram, Mbr. Laura Williams Chief Admin. Asst. September 1, 2011 Legal Notice REQUEST FOR PROPOSAL SALE OF PROPERTY - JONES HOUSE 42 MAIN STREET, LUNENBURG, MA 01462 The Town of Lunenburg, Massachusetts is soliciting proposals from parties interested in purchasing its real property, identified as the Jones House. The building is an historic property which is presently unoccupied. The property is on a recorded lot of 14,948 square feet, more or less and is located at 42 Main Street, Lunenburg, MA. It is located in Residence A Zoning District. The terms and conditions of the Request for Proposals (RFP) are as follows. Proposal packets, including a sample Purchase & Sale Agreement with the terms and conditions of the offer to purchase may be obtained at the Office of the Board of Selectmen, Attention: Laura Williams, (978) 582-4144, email: Iwilliams@lunenburgonline.com, 17 Main Street, Lunenburg, MA 01462; between the hours of 8:00 AM - 4:00 PM on Mondays, Wednesdays & Thursday;s 8:00 AM - 6:30 PM on Tuesdays or 8:00 AM - 12:30 PM on Fridays. Proposals are subject to M.G.L. Chapter 30B, Section 16. Prospective respondents may attend a Pre-Bid Conference on Tuesday, October 18, 2011 at 11:00 AM in the Joseph R. Bilotta Meeting Room, Lunenburg Town Hall, with an inspection of the property to immediately follow the conference. Proposals are due at the Office of the Board of Selectmen, 17 Main Street, Lunenburg, MA 01462 by noon on Friday, December 30, 2011. All proposals shall be sealed and plainly marked "RFP Jones House Purchase." Proposals received after this deadline shall not be considered. Any person wishing to withdraw a proposal shall do so in writing before the date and time allowed for receipt of proposals. The Town reserves ninety- (90) calendar days after opening the proposals within which to make an award and may require one 30-day extension to complete the selection of a response ad resultant transaction. The Town, at its sole discretion, may refuse to consider a proposal that is not in the possession of an authorized representative by the deadline given here. The Town of Lunenburg reserves the right to reject any and all proposals, in whole or in part, or to waive any informality, if deemed to be in the best interest of the Town of Lunenburg. Kerry A. Speidel, Town Manager ===PAGE 5=== Date: To: All Department Heads From: Marion M. Benson, Chair CPC Schedule timeline is as follows: CPC packet sent to Dept. Heads Sept. 1, 2011 All Capital Request forms return due date Sept. 30, 2011 for Five Year Plan, FY 13 Requests, & Inventory Sheet Town Manager pre-review Oct. 1, to Oct. 14, 2011 CPC review and interviews Oct. 14, to Dec. 1, 2011 Prioritization and preparation of FY plan Dec. 1, to Dec. 31, 2011 Note: Only Inventory, Five Year Plan and Form B due Sept. 30, 2011 The CPC packet for FY2013 contains the following Capital Planning Criteria Inventory Worksheet Five Year Plan Form Form B Request Form FY2013 Form C Notification Form for Capital purchases from FY2013 Capital Plan Form D Emergency Request Form Form E Notification Form for Capital Purchase from Operating Budget (over $10,000) Note: Every department must submit an Inventory and Five Year Plan. Even though you may not have an FY13 request, return the FY13 Form B with above by noting there is no request. The Goal of Capital Planning is to provide a means of planning for necessary expenditures, maintenance and/or improvements of the capital assets and infrastructure of the Town. All items with a cost equal to, or greater than $10,000.00, shall be included on the FY Capital Plan. Groups of items of same use which together the cost is equal to or greater than $10,000.00 shall be included on the FY Capital Plan. 1 ===PAGE 6=== All equipment, rolling or stationary; (or groups of same-ex: lawn maintenance equipment) cost equal to or greater than $10,000.00 shall be on the FY Capital Plan. All technology and communication items shall be submitted to the Technology Department, who in turn, will include these items in its Form B submittal (this includes all telephones, computers, servers, fax machines, copiers). All above items under Town Departments should be included in the FY Capital Plan and all above items under the School Department shall be in the school budget. Each submittal of each item to the Capital Planning Committee, or to the Technology Department, shall include a financial impact statement as to the departmental operating budget (See Form B). Each submittal of each item to the Capital Planning Committee shall include an anticipated maintenance schedule. The CPC will review all requests by the Criteria which indicates that each request must address the health and safety of citizens and property, maintenance of operation, requirements of Federal, State and Local Laws and Regulations, improvement of infrastructure and improvement of productivity. Forms C, D, and E are for your use throughout the year. Form C is for recordkeeping so CPC can know when an item has been purchased and such knowledge assists in maintaining the current balances in the Capital Budget. Form D is the process for emergency requests. Emergencies can occur; however, each Department should anticipate the age, needs and condition of their equipment. Items should be requested on your Form B's before they become emergencies. Form E is when a capital item is taken out of the operating budget, grant monies, etc. This is for recordkeeping for Capital Planning, noting that the item has been secured by other financial means. Capplan/procedures/plan and process ===PAGE 7=== c. Injury Leave d. Time off without Pay 4. Was Rob Bowen's policy ever acted on? Utilizing Town Counsel - "The BOS will henceforth act as the contact point between Counsel and the governing body of the town" not currently utilized - eliminate Workshop 3/8/87 Update "CAFO" to Town Manager in all sections discussed in workshop, renumber charter references accordingly Organization of the Board 1. States nominations shall require no second? Remove minutes taken by Clerk Relations with Town Residents 1. Reasoning for limiting comment to 3 minutes? Agendas 1. Timelines spelled out don't follow changes to open meeting law Selectmen's Policies (F) 1. Need to update Equal opportunity language 2. Alcohol & Drugs: a. Up to date? b. In accordance with contract? c. Do we perform random testing? 3. Medex Reimbursement - Eliminate (PEC) 4. Sexual Harassment - Laura & Dan currently officers - should it be Town Manager? 5. Computer Training Policy - Standardize but maintain for volunteers 6. Recycled Product Policy - Currently followed? Cost effective? yard waste - letter versus poncy. Sewer Commission Rates - Elimina 9. Financial Policy - Update and expand 0. Email Policy - update to open meeting law standard; 1. Liquor Policies - combine various policie: Adopt clear format and divide into sections (similar to Town of Framingham) • Procedural a. Establishment of Policies and Procedures b. Authority c. Duties & Responsibilities - Standards of Conduct d. Organization e. Responsibilities of Officers Meeting Procedures i. Agenda ii. Executive Session iii. Public Comment g. Town Meeting ===PAGE 8=== d. Stabilization e. Submission of Bills f. Warrants • Regulatory a. Liquor License Regulations i. Extension of Hours ii. Carry In Policy ill. Advertising b. Street Opening Permits c. Non-Accepted Streets d. Access to Town Counsel • Personnel (Not sure what is redundant due to Union Contracts, should be consistent with contracts) a. Family & Medical Leave b. Sexual Harrasement c. Alcohol & Drug Testing d. Compensatory Time e. Hiring f. Equal Opportunity g. Injury: i. Injury Leave il. Light Duty h. Contractors i. Compensatory Time i. Evaluations k. Communications with Board/Committees (regular meeting, i.e: once per quarter see Town of Harvard policies) Town Communications (ie solicitation by employees using Town communication media, see Town of Ashland) m. Cori Policy (Ashland) Employment of Minors ======================================================================================== DOCUMENT : 2011-09-06-agenda-4766.txt BOARD : select-board DATE : 2011-09-06 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2011-09-06-agenda-4766.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09062011-4766 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN September 6, 2011 7:00 PM – 2 ND FLOOR TOWN HALL JOSEPH F. BILOTTA MEETING ROOM Revised AGENDA PUBLIC COMMENT ANNOUNCEMENTS APPOINTMENTS 7:00 p.m.- Janice Barney, Captain John Joslin, Jr. Chapter, National Society of the Daughters of the American Revolution- presentation of flag CURRENT BUSINESS 1. Update from School Regionalization Committee 2. Approval of Earth Removal Permits- annual review 3. Review of Hurricane Irene EOC Activities; estima ted cost 4. Review of FY11 Close Out; Final Year End Transfe r Request 5. BOS Policies & Procedures 6. Minutes/ Warrants/ Action File Issues 7. Committee Updates 8. Department Updates a. Update on Planned Production/ Affordable Housin g- Marion Benson 9. Town Manager Updates OLD BUSINESSS COMMITTEE APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS EXECUTIVE SESSION UPCOMING MEETING SCHEDULE September 13 September 20 ===PAGE 2=== ======================================================================================== DOCUMENT : 2011-09-06-minutes-4766.txt BOARD : select-board DATE : 2011-09-06 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2011-09-06-minutes-4766.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_09062011-4766 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== concerns on Memorial Drive and Main Street and suggested recommendations. Tom agrees with their concerns and noted the congestion and that something should be done along these lines to increase the safety. Paula also agrees with these recommendations, suggested the possibility of designating parking for "town hall employees only" may be an option and need to follow up and look at all possible options. Kerry noted that the parking in the back of this building is not a public lot, and therefore may be difficult to require using a public parking lot. Board will schedule for the first meeting in October. Dave MacDonald presented the attached information on the intersection of Mulpus Road and Townsend Harbor Road. Noted that there is a grant program that we may be able to access (SMART). Mass DOT recommends that we straighten out Townsend Harbor Road and install stop signs at the end of Mulpus Road and one on Townsend Harbor Road. Michael Nault, 56 Brookview Terrace noted that many houses on Townsend Harbor Road are across the street from the waterfront and that this roadway is also a through road from Route 119 to 2A and recommends placing a stop sign from the Townsend side of Townsend Harbor at the intersection of Mulpus Road. Bob Musack, 170 Townsend Harbor Road agrees with the recommendations as submitted, commented on the traffic issues that he has encountered and would like to see something done there. Mario Angelo, 199 Island Road, Director of Hickory Hills Landowners Association, travels through this intersection several times a week and sure that many others do as well, submitted letter that was sent to DPW Director Jack Rodriquenz. Chair would like to have input from the DPW Director and Public Safety to include options and cost factors. Paula noted that this intersection is very near her home and has seen this safety concern first hand and that this number of crashes may be low as not all are reported to the Police Department. She shares the concern that the threat of something serious could happen here. Kerry has known about this situation for a couple of weeks and has spoken with Trish Domigan of VHB and she is not aware of a grant that would be applicable for this project, but will look at the SMART Grant to see if this may be eligible. She may be able to provide rough cost estimates, understanding that we are looking to try and fix this problem. She will meet with Jack and see if we can come back with a game plan. Steve would suggest that we use an engineer to determine the best alternative. Paula would like to see if we could do something in a paired down approach and would like to look at all the options and see if there is a way to simplify this process and make this a safer situation. Tom believes that there may be a simple solution and without engineering services; you could make this a three-way stop, which would be inexpensive to do and at least in this way we would have time to investigate alternative solutions. Paula expressed appreciation to those that came forward as this is truly a dangerous situation. Jack, DPW Director concurred that this is a great idea, but doesn't belleve that it's just as simple as installing stop signs. The plan here is a good one, he doesn't believe there is a land taking, but doesn't think that this would be exorbitantly expensive. Short money spent to have a conceptual plan in place to present to this board. He will speak with an engineer to get a price and a timeframe. Kerry will provide an update to this at the board's first meeting in October. ANNOUNCEMENTS Tom commented on the invitation that town officials received to attend the asphalt plant opening event that was held recentiy at P.J. Keatings facility and expressed appreciation to the company as they've always worked well with our departments and a good opening event. APPOINTMENTS 1. 7:00 p.m. - Janice Barney, Captain John Joslin, Jr. Chapter, National Society of the Daughters of the American Revolution - presentation of flag - Janice Barney, representative of the National Society of the Daughters of the American Revolution presented the "Remember September 11, 2011" banner in honor of the lives that were lost and the sacrifices that were made as a result of the 9/11 incident and in commemoration of the ten year anniversary. Chair accepted and presented this banner to Chief Glenny. ===PAGE 2=== make the next step with the MSBA. Brandon noted that the other representatives on the committee worked in the best interest of this town and thanks should also go out to them as well as Superintendent Calmes. He will get back to the board with regards to notifying the State and the board will follow up once this step has been completed. Dr. Berthiuame noted that the School Committee will be meeting tomorrow night and they are trying to plan as far down the road as they can. Noted that they still may look at opportunities there may be with an alternative regional school system, Nashoba. He contacted Ms. Craven (MSBA) the night of the vote and sent off the letter and as of yet, have not heard back from the MSBA. 2. Approval of Earth Removal Permits - Annual Review - Kerry presented the attached requests for Earth Removal Permit renewals. All have been inspected by our Building Inspector and his notes are incorporated within. Earth Removal Permits are governed by Article IX, Section 9 of the Town's Bylaws. Earth Removal in excess often- (10) cubic yards may only be done upon Issuance ot a permit. Once granted, the permit is valid for a 1-year period. Attached, you will find a list of permits up for renewal, with their location, any restrictions and notes from a recent site visit attached. The Treasurer has verified that all applicants are current on Personal Property, Real Estate and! or Motor Vehicle Excise taxes. Staff recommends approval of the permit renewals with all restrictions noted. Paula questioned permit #8, states restored 100%, her question is has the entire area been excavated or is the area that was excavated restored 100%. Kerry did have a conversation with Mike and there is material that is still available, this particular property owner has restored the area and would like to have this permit remain active for the possiblity of sale. Kerry reveiwed the list as attached. Paula motion to approve permits as read, Tom seconded, voted unanimously. 3. Review of Hurricane Irene EOC Activities; estimated cost - Chief Glenny presented the attached update on the events leading up to Hurricane Irene incident. Noted that the preparation of this storm actually began after the 2008 ice storm and as a result of the Blackboard Connect System he was able to correspond to the residents while away in NY. Tom commented that as it turns out we may have not needed, but just to pre-empt any questions believes that it was very prudent and only because of the change in path, in all likelyhood what occurred in Vermont may have been us and that Chief Glenny as Emergency Management Director conducted themselves as was to be expected as we have learned from past experiences, lessons learned. Noted that by the end of Monday, all customers that were without power had it restored and overall thinks that Unitil did a good job. Paula expressed appreciation for all that Scott did and the phone call is a valuable system and noted that it's critical that we be prepared and in the event that we have to activate the EOC again, we are prepared and should be proud of our personnel and all the work that they've done for this community. 4. Review of FY11 Close Out; Final Year End Transfer Request - tabled to next week. 5. BOS Policies & Procedures - Kerry forwarded packet to the board which is a compilation of the BOS Policies. Paula had updated policies based upon the notes from the March 8, 2007 work session minutes. Kerry noted that we also have a number of procedures that have been approved by the BOS of the years. Paula has concern on the "procedure files" and believes that a number of these should be included in the various subsections of the policy manual. As such we may want to push this out a couple of weeks to give the staff time to accomplish incorporating into the document. Most of these documents will need to be scanned and will be provided to the board prior to their meeting for review. 6. Minutes - Board of Selectmen Regular session for 8/23/11 reviewed and signed Warrants - none Action File Issues - none ===PAGE 3=== the area where the new building is to be installed. Marion commented that in order to keep the Development Planning Review complete, the Planning Board will need a copy of this and any changes orders should be filed with their department as well. Noted that Janice Carrier, member of the DPW Building Committee will be documenting the financials on what's been expended and should be received by the Selectmen within the next week or so. • Tom noted that the Finance Committee meets this Thursday with the Finance Committee at the Public Safety Complex. 8. Department Updates - a. Upate on Planned Production/Affordable Housing - Marion Benson - Marion provided an update on the Towns' Subsidized Housing Inventory (SHI) Report. DHCD Ch.40B Subsidized Housing Inventory lists the Town of Lunenburg with the credit of 132 units. This number included Pearl Brook Housing, DMR Group homes and Tri-Town currently has 66 completed units. She doesn't expect an anwer on the third bullding to be built at Ir lown until they are able to get their funding (subsidy's) in place, later in the fall. Also noted that the 41 anticated units to be built in the former Primary School will be applicable to be counted towards the town's affordable housing quota. According to the State Office, the Town can use the project entitled Lunenburg Village that was approved on June 9, 2010 for two years in our count. If they are not in construction by June 2, 2012, they will be removed. There are 64 units in the project and 25% of affordable will be an additional 16 units. Tri Town filled up immediately and Emerald Place is over 55 as they chose this over "affordable". Marion noted the change in our bylaws which now incorporates an affordable housing component, however the Planning Board has not been presented with any potential projects as we do now have set asides to attain our goal of affordable housing. A form will have to be submitted to put them on the inventory. (Planning Office has the form) Lunenburg has to document 272 units plus 2=274 units to fulfill their quota. The additional 2 units are due to latest census. The State is planning on making a change in the Group Home criteria. (The town has 12 units.) The Town has not had any Group Homes permitted in the past two years, or maybe longer. Chair noted that if we can achieve our quota, then the 40B projects would fall off the table. 9. Town Manager Updates OLD BUSINESS COMMITTEE APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS EXECUTIVE SESSION None UPCOMING MEETING SCHEDULE September 13, 2011 September 20, 2011 Being no further business board voted unanimously to adjourn Regular Session at 8:45 P.M. Respectfully submitted, Laura Williams, Chief Administrative Assistant Board of Selectmen ===PAGE 4=== non elderly arivers • The elderly van has trouble when making a left hand turn especially if large SUV's are parked on Main St. • Elderly pedestrians have trouble in cross walk as it is not very visible. Suggestions • Decrease congestion by having TH employees use lots • Eliminate 1-2 parking spaces on Main St. thus conforming to the 20 ft. from intersection law. • Make Memorial Drive a one way with exit only from Memorial Dr. to Mass Ave • Place signage indicating elderly and youth in area so people are required to slow down • Place cones in cross walk ===PAGE 5=== Townsend Harbor Rd Muipue Rd ===PAGE 6=== TEL: (978) 582-4150 FAX: (978) 582:4159 655 Massachusetts Ave. Lunenburg, MA 01462 August 10,2011 Kerry Speidel 17 Main Street Lunenburg, MA. 01462 A citizen, David V. MacDonald, came into the Police Station and voiced his concerns to me about the intersection of Townsend Harbor Road and Mulpus Road. Mr. MacDonald pointed out that this intersection had been poorly designed and presented a serious concern to the safety of vehicular and pedestrian traffic. Mr. MacDonald, who is a commercial building contractor, had a traffic engineer design what he thought would be a much safer intersection. Mr. MacDonald said that he had already discussed the plan with the Highway superintendent, but wished to solicit the opinion of the Police Department as it relates to this issue. In response to his proposal I would first point out that indeed, I agree this intersection can present some safety concerns and could be easily improved. I also concur with the design proposal which calls for the removal of some trees on the southbound shoulder of Townsend Harbor Ra near the intersection, and eliminates the two entrances and exits on Mulpus Road. This design, in contrast to the present intersection, provides for a better line of sight for vehicles negotiating a turn into Mulpus Rd., prevents traffic from entering Mulpus Rd. at unrestricted speeds, and eliminates the triangle that creates three intersecting points. Townsend Harbor road has been the subject of many citizen complaints in past years regarding the excessive speed of vehicles. 162 speeding motor vehicles have been stopped by the police in the last 28 months. In that ===PAGE 7=== Mr. MacDonald's concerns are legitimate and if the resources are available the proposal would surely enhance the safety of travelers. Thank you for consideration to this matter. If you need to discuss this further please do not hesitate to contact me. Lt. James P. Marino ===PAGE 8=== From: Joseph Frawley (DOT) To: "davebettymacdonald@comcast.net" < davebettymacdonald@comcast.net> Sent: Tuesday, August 16, 2011 2:59:45 PM Subject: RE: Intersection at Townsend Harbor rd & Mulpus rd Lunenburg ma. Dave, Thank you for your email regarding the intersection of Townsend Harbor Road and Mulpus Road in Lunenburg. As we discussed on the phone on Friday, both roadways are under Town jurisdiction. Therefore, any decisions regarding the geometry design of intersection improvements and/or traffic control changes rest with the Town of Lunenburg. If the Town feels that technical advice from MassDOT regarding changes to the intersection would be helpful, they can feel free to contact me by phone at (508)929-3916 or by email at joseph.frawley@state.ma.us. Joseph Frawley, P.E. District 3 Traffic Engineer Massachusetts Department of Transportation, Highway Division T: 508.929.3916 F: 508.799.9763 www.mass.gov/massdot From: davebettymacdonald@comcast.net [mailto: davebettymacdonald@comcast.net] Sent: Friday, August 12, 2011 5:16 PM To: Frawley, Joseph (DOT) Subject: Intersection at Townsend Harbor rd & Mulpus rd Lunenburg ma. Good Evening Mr. Frawley, It was a pleasure talking with you today in regards to the intersection @ Townsend harbor Rd. & Mulpus Rd in Lunenburg, MA. As we discussed, I will give you an overview of our situation: I have the police report on this intersection and as we discussed, it is pretty frightening, and I quote from the police logs. "Townsend Harbor road has been the subject of many citizen complaints in past years regarding the excessive speed of vehicles. 162 speeding motor vehicles have been stopped by the police in the past 28 months. In that time period the police department fielded 9 motor complaints and responded to 28 motor vehicle crashes." "Although a traffic count is not available it would be an accurate presumption to say that Townsend Harbor road is well traveled. A major contributing factor to the traffic volume is that Townsend Harbor road is a connection between RT. 2A and RT. 119 creating easy passage to the border towns and New Hampshire." quote by Lt. James P. Marino ===PAGE 9=== ===PAGE 10=== INIEROEUTIUN. PLEAOE DUN WAN UNTIL OUMCONEO RURI VR KILLED BEFORE THIS IS TAKEN CARE OF AND THE ISSUE IS RESOLVED.I LOVE MY FAMILY AND FRIENDS AND DON'T WANT ANYONE TO BE A VICTIM AS A RESULT OF OTHER PEOPLE'S IGNORANCE AND POOR JUDGEMENT! DANGER LURKING YIELD SIGN has been REMOVED Island is being used as a parking lot for weekend party goers! ===PAGE 11=== Katherine Craven, Executive Director Massachusetts School Building Authority 40 Broad Street, Suite 500 Boston, MA 02109 RECEIVED AUG 3 0 2011 SELECTMEN'S OFFICE Dear Ms. Craven: The Lunenburg School Regionalization Committee met in public session on Tuesday, August 23, 2011. The Committee unanimously voted to withdraw from discussion with the North Middlesex Regional School District (NMRSD) School Committee about joining the district in a regional expansion. The Committee has worked for 15 months with a sub-committee of the NMRSD School Committee. In July, at a joint meeting, a preliminary analysis of operational costs and benefits of an expanded region was presented by Mr. David Tobin, an independent consultant for the two school districts (attached). The analysis projected a positive economic impact for Lunenburg, but not for the NMRSD. At the NMRSD School Committee's meeting on August 22, their sub-committee unanimously recommended against taking the next step of entering into formal negotiations with Lunenburg for regional expansion, but the Committee deferred official action until their next meeting. Some members desire more information about the long-term capital impact of an expanded region on the NMRSD member towns, in order to satisfy the perceived requirements of the Massachusetts School Building Authority (MSBA). At their meeting, no member of the NMRSD School Committee spoke in favor of expanding the region, and a majority expressed opposition. It is abundantly clear to us that there is no appetite in the NMRSD for negotiation of a true merger of our school districts. It was our intent to include with this letter a video clip of the discussion at the meeting; however, the earliest we will be able to secure that video will be next week. Once we have the DVD in hand, we will mail a copy to you. Lunenburg's Committee and the NMRSD sub-committee have worked well and in good faith, though the process has been challenging at times. The Lunenburg Committee has been committed to moving forward to negotiation of a Regional Agreement, as long as the entire Agreement could be negotiable. Despite the immense effort that would be required in all four towns to pass a new regional agreement as well as warrants for funding for a feasibility study for the NMRSD High School, we have attempted to work with all due haste toward a clear outcome. We have made the urgency of the determination about committing to formal negotiations clear to the NMRSD School Committee on multiple occasions, with mixed results. As you know, Lunenburg has critical facility needs at the Lunenburg High School and 1025 Massachusetts Avenue, Lunenburg, Massachusetts 01462 978 582-4100 ~ fax 978 582-4103 ===PAGE 12=== -Sincerely, Brendan Grady, Chair Lunenburg School Regionalization Planning Committee Enclosure pc: Superintendent Loxi Jo Calmes Dave Matthews, Chair, Lunenburg Board of Selectmen Representative Jennifer Benson Senator Jennifer Flanagan 1025 Massachusetts Avenue, Lunenburg, Massachusetts 01462 978 582-4100 ~ fax 978 582-4103 ===PAGE 13=== PERMIT NAME 1 PIC's 2 & 3 Ralph Montouri Const. Co. 8 William R. Proctor, Inc. PIC's 4 & 5 (transferred from Szocik 4/74) 14 PIC 19 P.J. Keating Company 15 PICs 20, 21 & 23 16 PIC #22 17 PIC 25 18 PIC 26??? P.J. Keating Company P.J. Keating Company P.J. Keating Company P. J. Keating Company 19 P.J. Keating Company 27 P.J. Keating Company EARTH REMOVAL PERMITS - TOWN OF LUNENBURG - EXPIRATION 8/31/ LOCATION 186 Massachusetts Ave. Off Mass. Ave. northerly W. side of Fort Pond Rd. adjacent to Lancaster Northerly Leom. Shirley & westerly of Reservoir Rd. both sides of B & M Northerly Leom. -Shirley Rd. and easterly of Reservoir Rd. both sides Round Rd. Southerly Leom-Shirley Rd. and easterly of Fort Pond Rd. ACREAGE Southerly Leom-Shirley Rd. & westerly of Fort Pond Rd. 23.5 27. 8.37 165. 170. 180. 6.8 Easterly of Shirley Reservoir and Northerly B &M Railroad on Shirley Town Line Southeast corner of Lunenburg approx. 1,300 inland from Leom.-Shirley Rd. 22. 84. RESTRICTIONS Standard Restrictions plus 25' buffer zone Standard Restrictions plus no excavation belov brook level. Standard Restrictions pl Conditions in Special Apportition) % reaso effort to curtail noise, traffic, etc. and 15' Buffe Standard Restrictions an subject to provision in lessee document plus 25 Buffer Zone Standard Restrictions an subject to provisions in lessee doc. plus 250' Buffer Zone Standard Restrictions an subject to provisions in lessee doc.plus 15' Buffer Zone Standard Restrictions an subject to provisions in lessee doc. plus 15' Buffer Zone Standard Restrictions an subject to provisions in lessee doc. plus 15 Buffe Standard Restrictions pl 50' Buffer Zone ===PAGE 14=== 28 P.J. Keating Company 29 P.J. Keating Company 30 P.J. Keating Company 42 PIC #24 P.J. Keating Company Westerly side of Reservoir Road near Round Road Westerly side of Reservoir Rd. South & near Goodrich Street Southeast corner of Lunenburg approx. 2,200 inland from Rd. abutting the Shirley Town Line Leom-Shirley Rd. 6.6 Standard Restrictions 12.5 Standard Restrictions 28. 30. Standard Restrictions Standard Restrictions pl visual barrier of plants 32 Raymond A. Powell, Jr. PIC's #14#17 Rear of 395 Goodrich St. approx. 1,150 inland from C. Nass 16. Standard Restrictions pl 25' Buffer Zone 5 A.C. Szocik, Inc. 31 PIC #6 A.C. Szocil, Inc. Easterly side Reservoir 155 Reservoir Rd. (left side approx. 1,400 from Page Street) Off Arbor St. entrance from Rt. 2A approx. 800' inland 32.8 Standard Restrictions 18.5 Standard Restrictions pl 50' Buffer Zone and prim entrance/exit to be on R ***Mike's Notes: KEATINGS: MOST ACTIVITY THROUGHOUT THE SITE IS ABOUT THE SAME AS LAST YEAR WITH THE EXCEPTION OF I CONCRETE AND SHINGLES. NEW ASPHALT SILOS INSTALLED ===PAGE 15=== To: Kerry Speidel, Town Manager From: Chief Scott F. Glenny RE: Hurricane Irene total expenditures: Fire $ 4,472.42 DPW $ 3.100.08 3,044.75 PoLice 12,619.25 Wednesday August 24t: (I was out of town) Participated in a conference call with Mass Emergency Management Agency (MEMA) and the National Weather Service (NWS) Predictions that we would feel a significant impact from the storm Call Town Manager, Police Chief, DPW Director, informed them of the information. Contacted Fire Department staff to begin preparations. Station generator, spare generators tested, extra fuel on hand for small engines. Check on available personnel for station coverage. Thursday August 25th Participated in a conference call with MEMA and NWS again all indications of a significant impact for our area. Contacted Town Manager, Police Chief, DPW Directo advised of information received. Recorded a notice for Emergency Notification System to be sent out at 6 PM. Sent e-mail request for a department head meeting for preparations. (began 6 hr ride home with limited cell service) Friday August 26th Department head meeting, all departments represented including water district. Discussions included emergency shelter, (both human and animal), checked on availability of school buses for evacuations and transport of non critical injuries if needed, DPW preparations and staffing, availability of private contractors, Use of Library for FEMA if needed, EOC opening and staffing discussed. Requested both Hickory Hills and Lake Shirley dams be opened in expectation of heavy rains. (predictions of 6 to 12 inches), reviewed Fire Dept. storm SOG as it pertained to others including when it was unsafe to be out and how to protect vehicles when possible, announced a conference call at 12:30 if anyone wanted to attend. Chief Bourgeois and I participated in conference call. Gov. Patrick declared a pre land fall state of emergency. Our area was still expected to take a significant impact from the storm. Advice was to plan for a category 2 hurricane some time Sunday. Rain fall predictions from 5 to 10 inches with printed on recycled paper ===PAGE 16=== neavy rains and wind however at this time the storin seems to be moving slighty west increasing the potential for tornado activity in the north east quadrant. Sent e-mail and follow up phone call to do a partial opening of the EOC at 5:30 am Police, Fire, DPW, Town Manager, Secretary. Checked Dams and water ways for obstructions and flow. Checked with station, any calls from residents with questions or concerns. Participated in conference call at 6 pm. Same track as 12 noon. Met with Fire officer detailed to station duty. While at station received a call from a resident requesting sand bags. DPW called resident would meet at DPW garage requested 15 bags. President declared pre land fall state of emergency Sunday August 28th 5:00 am at EOC beginning set up 5:30am EOC partial activation with Police Chief, Fire Chief, DPW Director, Town Manager, Secretary. Notified MEMA EOC partial activation Monitored situation, checked with dispatch for any issues, brought Deputy Chief Sullivan into EOC so I could leave to check road ways, water ways, dams, with Town Manager, Police Chief, and Selectmen Matthews. The EOC was fielding very few call and most of them were tree down calls. The EOC was closed at 4 pm. Monday August 29th. Review of incidents Meeting with staff all went well no issues 10:00 am Chief Bourgeois and I participated in conference call with Unitil Only issue from my perspective was the need for outage updates on a regular basis including location. Discussed EOC operation with Chief Bourgeois. No issues good operation. I did note that we opened the EOC to be pro active when in actuality the need for the EOC never developed. (although it did stream line or simplify the DPW response for dispatch when busy) The town was prepared for the storm and the clean up aftermath. Fortunately we did not have to respond. See attached documents for call breakdown and expenses. I would like to thank all the departments for participating and preparing. The support and cooperation is appreciated. printed on recycled paper ===PAGE 17=== ADDITIONAL PERSONNEL ASSIGNMENTS AND RELATED COSTS Seven additional personnel were «ssigned beginning at 1800 hr on Saturday, August 27". One engine and one ambulance staffed. (4 On an engine and 3 on the ambulance) Four additional staff were brought on beginning at 0600 on Sunday, August 28'. Two engines and one ambulance staffed. (As most staff are EMTs we could staff a second ambulance if needed.) Staffing dropped to seven personnel beginning at 1800 hrs on Sunday, August 28" until 0600 hrs, Monday, August 29'. Prior to the incident eight personnel were brought in to help with sandbag detail at the DPW on Saturday morning After the incident five additional personnel were brought in to help with sandbags on Monday. Total pavroll=$6,472.42 Breakdown of incidents reported to dispatch A total of 8 incident related entries were logged during this 36hr. period as follows; • Three ambulance calls • Three powerline down • One hazard removal • One assist the public DPW $ 1,900.08 overtime Replacement of 2 chain saws $1200.00 printed on recycled paper ===PAGE 18=== August 30, 2011 To: From: Re: Kerry Speidel, Town Manager Fire Chief Scott Glenny, EMD Chief Dan Bourgeois Storm preparation, operation and recap for August 28, 2011 Hurricane Irene PREPARATION 1) Police Department preparation for Hurricane Irene began on Thursday August 25th as weather experts predicted the storm to track directly over New England sometime on Sunday the 28th. The first order of business was to notify staff of pending event and that no vacation and personal time for Sunday and Monday August 28th and 29th will be granted. I also requested all officers advise me of their availability for the entire weekend of the storm in order to organize a response plan. 2) Cruisers and equipment were checked for readiness and all outdoor equipment was brought inside. Garage space was cleaned and organized for potential cruiser storage. 3) Worcester County Sherriff's Department made available their staff and equipment if needed. Emergency contact numbers noted. 4) Station generator fuel checked for adequate emergency operations if needed. 5) On August 26th I participated in a Department head meeting called by Chief Glenny EMD where additional Town wide resources/ plan was discussed such as emergency shelter, DPW prep. Council on Aging, Water District, Library, dispatch, EOC (Emergency Operations Center) opening and staffing as well as other logistics and a 12:30 conference call with MEMA was announced. ===PAGE 19=== schedule were sajety reminders jor the stajj on parrot ana at wnal ume we would recall them to the station for safety reasons if the storm becomes a threat to their personal safety while on patrol. (overview of schedule and assignments below 8) On Saturday the 27th I fielded numerous messages and e-mails from staff regarding the schedule as well as HHAN (Health and Homeland Advisory Network) alerts regarding emergency updates on the storm. STORM DAY August 28th overview. 1) 5:30am: On duty in EOC. Preparation and briefing with Lt. Marino regarding the operational plan for the day. Dispatch advised of plan. 2) 6:45am: Reviewed notices received from Unitil regarding their EOC operation and emergency contact numbers. 3) 7:00am: Reviewed assignments with day shift officers and Sergeant. 4) 9:00am: Reviewed police operational plan with Selectman Matthews. 5) 11:30am: Checked roadways, Lake Shirley Dam, rivers and streams with Chief Glenny, Kerry Speidel and Dave Matthews. 6) 2pm: Reviewed forecast, schedule and operations with Lt. Marino and Chief Glenny as storm passes. Began to reduce number of personnel beginning on the 3-11pm shift and cancelled remaining assignments for Monday. 7) 3:30pm: Review EOC operations timeline, forecast and activity with Chief Glenny 8) 4:00pm: Conclude police operations in EOC. Operations review; Monday August 29th 1) Review of police incident logs and schedule. 2) 10:00am: Conference call with Unitil. Chief Glenny and I participated. Chief Glenny advised Unitil that we would appreciate outage updates on a regular basis especially during emergency operations. All in agreement. 3) EOC review with Chief Glenny. No issues. Operation went well. All staff worked well together and operation considered successful (with a bit of help from Mother Nature for sparing us the worst of her furry.) We were prepared for a Cat. 2 storm and potential cleanup for Monday August 29th. ===PAGE 20=== but as ine storm passea l was decided to keep bree yers rpi and only one additional until 11pm. (shifts reduced due to reduced storm intensity and its related affects weakening) • Three officers scheduled for the 11am to 7am shift on Monday the 29th as well as two additional officers for the 7am to 3pm shift were cancelled. Originally posted for public safety related issues due to storm aftermath damage. • Two reserves in training came in to assist during the operation at no cost. Total payroll=$3,046.75 (No additional costs or expenses) Breakdown of incidents reported to dispatch A total of 56 incident related entries were logged during this 24hr. period as follows; (Note; not all patrol initiated checks and assists were logged) • Road hazard responses (trees, wires and large limbs down affecting traffic) 21 • High risk area checks (physical checks of gas plant and lines, railroad yard, bridges, power sub stations, government buildings etc.) 8 • Business area checks 5 • Motor vehicle stops 12 • Accidents 1 • Recreational vehicle complaint 1 • Assist other agency and citizen (Mutual aid) 2 • Suspicious activity 2 • Burglar alarms 1 • Assist rescue 2 • Found/lost property I • Numerous assists for local utility, tree and DPW crews not logged. In closing I report that the operation went well and appreciate the support and cooperation from all Town Departments as well as Town Officials. Chief Dan Bourgeois ===PAGE 21=== 4x4x1/4" STEEL TUBE COLUMN (5 TYP.) I7'-10" 3 1/2"14" LVL (TYP.) 4"x1O"x1/2" CAP PLATE WITH 8"x1O"xl/4" PLATE, EACH SIDE (TYP.) 4"x4"xl/4" STEEL TUBE COLUMN (5 TYP.) 6" THICK CONC. TOPPING (TYP.) FIELD VERIFY 14'-10" 10"x1O"x5/8" BASE PLATE ON 3/4" NON- SHRINK GROUT WITH (4) 5/8" ANCHOR BOLTS (TYP.) - - 24"x24"x12" CONG. FOOTING WITH (4) #5 EACH WAY (TYP.) PARTIAL FLOOR PLAN 1/8"=l'-O" PARTIAL FLOOR PLAN AND DETAIL SCALE: AS NOTED HELENE • KARL PROJECT: DPN ADDITIONS / RENOVATIONS Architects, Inc. DRAWING TITLE: 61 Skyfields Drive. Groton, MA 01450 ROOF SUPPORT BEAM PROJECT NUMBER: 10023 SCALE: AS NOTED DATE: 8/26/11 BEAM SUPPORT SECTION 1/2"=|'-O" DRAWING NUMBER: SK-AT ===PAGE 22=== vulI state ann pertso, you are nereby airected to proceed with the work in accordance with SK-A1 dated 8/26/11 for the subject Project. HKA will prepare change order #1 for review and signature by all parties at the meeting on 9/6/11. Please call if you have any questions. Gregg ======================================================================================== DOCUMENT : 2011-09-08-agenda-4767.txt BOARD : select-board DATE : 2011-09-08 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2011-09-08-agenda-4767.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09082011-4767 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN & FINANCE COMMITTEE September 8, 2011 6:00 – 7:30 pm PUBLIC SAFETY BUILDING 655 Mass Avenue AGENDA CURRENT BUSINESS 1. Review proposal for Regionalize Dispatch- Nasho ba Valley Regional Dispatch ======================================================================================== DOCUMENT : 2011-09-08-minutes-4767.txt BOARD : select-board DATE : 2011-09-08 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2011-09-08-minutes-4767.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_09082011-4767 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== IB Saul BOARDY OF SELECTMEN WORKSHOP September 8, 2011 The Board of Selectmen met at the Public Safety Building with the Finance Committee. Present from the Board of Selectmen were: David Matthews, Tom Alonzo, Paula Bertram, Steven M. deBettencourt and Kerry Speidel, Town Manager; Carl "Ernie" Sund was absent. John Male, Mark Erickson, Brian Laffond and Martha McDonald were present from the Finance Committee. Meeting opened at 6:15 PM. CURRENT BUSINESS 1. REVIEW PROPOSAL FOR REGIONALIZE DISPATCH-NASHOBA VALLEY REGIONAL DISPATCH Fire Chief Scott Glenny along with Police Chief Daniel Bourgeois presented to those present the specifics of the regional dispatch project (attached). Lunenburg along with Lancaster, Shirley, Harvard and Devens have been exploring the possibility of consolidating their police, fire and ambulance dispatch services. Moving to a regional dispatch center would also meet the EMS 2000 Legislation that requires all communities to have two dispatchers on duty 24 hours a day, seven days a week by the year 2012. Scott noted that would double the dispatch budget in fiscal 2013. Having two dispatchers on duty all the time would allow one dispatcher to assess the situation and dispatch the appropriate responders while the second dispatcher can give pre-arrival instructions; how to do CPR or control bleeding. By regionalizing, the estimated cost savings per community for the first year would be $139,224.00. Paula had concerns whether having only two dispatchers working per shift was reasonable considering they would be, quite possibly, handling calls from five communities. She was also concerned about the safety of the lobby not being manned here at home. Responding, Scott said that there is a possibility to staff the station with purt time individuals so if someone came in for help there would be a person there to help them. Police Chief Bourgeois voiced his concerns regarding the following; building security, dispatchers familiar with the town (losing that personal touch), reservations about the Town receiving the grant money, (it doesn't always show up) and because we're unique in that we border Fitchburg and Leominster and share in their crimes. He suggested holding off entering into an agreement and see how the project works out with the other towns. Steve asked if dispatch could do a breakdown over a two week period showing the calls they receive as well as the walk-ins. He would like this for their next meeting. According to Kerry, Harvard has signed on, Shirley is still contemplating and Lancaster seems ready to move forward. Dave Matthews would like to look at the numbers before making a decision and asked Kerry for a cost-analysis for the next meeting which is scheduled for October 6'h at the Public Safety Facility. Being no further business the Board voted unanimously by roll call vote; to adjourn the meeting at 8:20 PM Respectfully submitted, Linda dt. Douglad, Administrative Assistant Board of Selectmen ======================================================================================== DOCUMENT : 2011-09-13-agenda-4768.txt BOARD : select-board DATE : 2011-09-13 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2011-09-13-agenda-4768.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09132011-4768 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN September 13, 2011 7:00 PM – 2 ND FLOOR TOWN HALL JOSEPH F. BILOTTA MEETING ROOM Revised AGENDA PUBLIC COMMENT ANNOUNCEMENTS APPOINTMENTS CURRENT BUSINESS 1. Review of FY11 Close Out; Final Year End Transfe r Request 2. BOS Policies & Procedures 3. Minutes/ Warrants/ Action File Issues 4. Committee Updates 5. Department Updates 6. Town Manager Updates OLD BUSINESSS COMMITTEE APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS EXECUTIVE SESSION 1. M.G.L. Chapter 39, Section 23B [3], to discuss s trategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the government’s bargaining or litigating position. Also, to conduct strategy session in preparation for negotiations with non-union personnel; to actually conduct collective bargaining and contract negotiations with non-union personnel. UPCOMING MEETING SCHEDULE October 4, 2011 No Meeting on September 20, 2011 October 11, 2011 October 18, 2011 ======================================================================================== DOCUMENT : 2011-09-13-minutes-4768.txt BOARD : select-board DATE : 2011-09-13 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2011-09-13-minutes-4768.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_09132011-4768 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== RECEIVED & FILED AUG 27 2012 BOARD OF SELECTMEN LUNENBURG TOWN MEETING MINUTES CLERK OFFICE 9/13/11 he is smas The Board of Selectmen met in the Joseph F. Bilotta Meeting Room, Town Hall as scheduled with David Matthews, Steven M. deBettencourt, Carl "Ernie" Sund and Town Manager Kerry Speidel present. Absent: Paula Bertram and Tom Alonzo. Regular Meeting opened at 7:00 PM with the Pledge of Allegiance. PUBLIC COMMENT Ernie Sund said that he would like to recognize the passing of Caroline Porter, wife of Reserve Officer Paul Porter, and would like to express his sympathy on behalf of the Board, to the family. ANNOUNCEMENTS APPOINTMENTS CURRENT BUSINESS 1. Review of FY11 Close Out; Final Year End Transfer Request - Ms. Speidel distributed and reviewed the FY11 Budget Close Out Report to the Board, which included summaries of revenues and expenditures along with a request for transfer of funds. (See Attached) Ms. Speidel requested the BOS approve Chapter 44 S 33B transfers as follows: Transferred From Tax Collector's Administration Tax Collector's Administration Tax Collector's Administration Town Accountant Council on Aging Lunenburg Public Library Legal Expenses Veterans Benefits Amount $4.28 $520.82 $4,436.20 $560.46 $1486.79 $2338.84 $1360.36 $152.00 Transferred To Principal - Loans Plumbing inspece - Loans Plumbing Inspector Central Purchasing Central Purchasing Central Purchasing Band Concerts Mr. Sund motioned to transfer the amounts as outlined by the Town Manager. Mr. deBettencourt seconded. On vote, motion carried, 3 in favor, 0 opposed. BOS Policies & Procedures - Mr. Matthews stated that at last week's meeting they had discovered that there was a missing file containing a list of procedures and they will be forwarded to Mr. Sund when they are received Ms. Speidel mentioned that of that missing file there is only about 1/3 of it that actually has any type of written procedure established with them and she will include them in the document for the board to review. Minutes/Warrants/Action File Issues Minutes: None Warrants - 9/13/11 W14-12 $356,574.23 9/14/11 W15-12 : $462,555.15 9/15/11 6P-12 $647,201.09 ===PAGE 2=== Action File Issues - Mr. Sund would like the board to look into purchasing iPads for the Board to use during meetings. • Mr. Matthews requested an update on the gas station located at 925 Mass Ave. Ms. Speidel said that Clean Harbors came out yesterday and pumped 573 gallons of waste gasoline. She spoke to the Fire Chief today and questioned if the tanks had been compromised. Chief Glenny told her that there was no testing done outside of the tanks but based upon the monitoring that the Fire Dept. has done since the property was abandoned, which was quarterly, he did not have any reason to believe that there was any leakage. Ms. Speidel feels that at this point in time she would like to look at the possibility of the Town taking this property through Tax Title. She will research this further with Town Counsel. Mr. Sund questioned if the empty tanks had been filled with sand to prevent the tanks from collapsing. Ms. Speidel replied that it was her understanding that Clean Harbors had prepared the tanks for long term storage but was not sure if they used sand or not and will get clarification. 4. Committee Updates - Mr. Sund reported that there was a Cable Committee meeting last evening where they discussed new programs that were being shown this week such as the Card Board Boat Race and the Boy Scouts Flag Disposal Ceremony. Mr. Matthews reported that the School Committee had met last Wednesday where they made their appointments to the School Re-Organization Committee which was expanded in size. 5. Department Updates - Ms. Speidel mentioned that the Boy Scouts held a Flag Raising Ceremony at the Center Common using a flag which was presented to the BOS by the Daughters of the American Revolution. She thanked Larry Marshall and Boy Scout Troop 1728 for raising the special flag. Mr. Matthews stated that there was a ceremony at the Public Safety Building on Sunday morning where a wreath was placed on a memorial stone which recognizes the fire fighters and police who have served in the town of Lunenburg. Mr. Sund stated that he was traveling on Sunday (9/11 Day) and a ceremony was held at the airport he was at by the TSA recognizing this day. 6. Town Manager Updates - Ms. Speidel updated the board on the paving which has begun on Lancaster Avenue, which will continue for approximately 1 week. Mr. deBettencourt suggested that the City of Leominster be informed about the detours that will be associated with the paving because it has caused problems with their traffic flow. Ms. Speidel mentioned that pot hole repair work will begin tomorrow on Cross Street. OLD BUSINESS - None APPOINTMENTS/RE-APPOINTMENTS/RESIGNATIONS - None Mr. Matthews stated that there was a meeting at the Public Safety Building to discuss exploring cost savings and figures for joining the Regional Dispatch at Devens. The Board discussed and agreed that the next meeting should be held at Lunenburg Town Hall so that it can be televised. Ms. Speidel informed the board that the "Server" room has been moved down stairs to a more secure location at Town Hall. Moving the servers has made it quieter in the upstairs meeting room. Mr. Matthews said that there will be no BOS meeting on September 20ü due to the fact that there will be no quorum. ===PAGE 3=== EXECUTIVE SESSION - None Mr. deBettencourt motioned to adjourn the meeting. Mr. Sund seconded. On vote, motion carried, 3 in favor, 0 opposed. Meeting ended at 7:50 p.m. UPCOMING MEETING SCHEDULE No Meeting on September 20, 2011 October 4, 2011 October 11, 2011 October 18, 2011 Respectfully submitted, Susan Doherty, Recording Secretary Board of Selectmen RECEIVED & FILED AUG 27 2012 LUNENBURG TOWN CLERK OFFICE ======================================================================================== DOCUMENT : 2011-10-04-agenda-4781.txt BOARD : select-board DATE : 2011-10-04 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2011-10-04-agenda-4781.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10042011-4781 ======================================================================================== ===PAGE 1=== Select Board Meeting1. ======================================================================================== DOCUMENT : 2011-10-04-minutes-4781.txt BOARD : select-board DATE : 2011-10-04 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2011-10-04-minutes-4781.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10042011-4781 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Dave announced the Salvation Army is holding a benefit auction this Saturday afternoon, which will be telecast on radio station WPKZ 105.3 FM and on the internet. Also the MMA 2011 Calendar Photo contest, "The Heart of Your Community" is the theme for the MIMA's ninth annual municipal calendar photography contest. The top prize will be selected for the front cover, with 13 runners-up chosen for each month of the year and the back cover. The contest is open to all who wish to participate. Each entry must include one to three sentences describing the photo. Digital entries MUST be sent as attachments to database@mma.org. Prints can be mailed to: Calendar Contest, MMA, One Winthrop Square, Boston, MA 02110. Entry deadline is Oct. 30. APPOINTMENTS 1. Damon McQuaid, applicant for Historical Commission - of 30 Cushing Lane came before board for a brief interview. Also present was Commission member Patrick Slattery who introduced Damon to the board, Commission hopes to have another candidate for the board within the next few weeks. Kerry informed the board that Mr. McQuaid met with the Historical Commission in September and they endorse this appointment. There are currently two vacancies on this Commission (3-year terms). Damon was raised in Lunenburg and is a draftsman and holds a Masters degree in architecture from Wentworth Institute of Technology, wrote a thesis on bringing life back to small communities. Paula move to appoint, Steve seconded, voted unanimously to approve. 2. Paul DeBenedetto, Applicant for Constable - of 10 Portland Street, Fitchburg came before the board for a brief interview. Paul upon applicant providing a bond. CURRENT BUSINESS 1. One day liquor license, Linda Davis Jeha for event on 10/13/11 - Lynda Davis Jeha of 16 Henderson Street, Needham, has filed an application for a One Day License for the sale of Wines & Malt Beverages for an event to be held on Thursday, Ocuber 13, 2011. The event is an Artist Reception to be held in the George R. Wallace Community Room at the Lunenburg Public Library, from 6:30 - 8:30 p.m. The applicant expects approximately 40 persons in attendance. Chief Bourgeois has reviewed the application and had no objections to it being granted. Linda was present and informed the board that she is a practicing artist and is excited about presenting her work in her hometown. She will be serving wine and hor's doueves at the event as a complimentary service. Ernie questioned as he has been informed that you are not allowed to serve alcohol on public property and per Kerry it's a local option and this has been a standard practice. Paula motion to approve one day license, Tom seconded, voted unanimously to approve. 2. Request for Abatement of Ambulance Fees - According to Kerry, Chief Glenny is asking the board to abate the remainder of an ambulance bill for service rendered on February 14, 2011. The party is deceased and the estate is unable to pay the remainder of the bill. The original bill was $918.00. The Medicare adjustment and payments total $816.87, leaving a balance of $101.13. Kerry recommends that the board grant the abatement in the amount of $101.13. Tom motioned to abate, Paula seconded. Steve questioned that we had set our ambulance fees to what Medicare customarily bills, is that what is happening here? Kerry will have to defer the question to Chief Glenny. There isn't any reason why this request has to be abated this evening, but will bring it back before the board if the board wants an answer being considering this action. Dave's recollection is that the Chief is supposed to be bringing this information back to the board and we should get him back to discuss the fee schedule with the board. Paula questioned the possibility of a tiered rate and wants see if the Chief thinks that this may be a possibility. Board voted unanimously to abate the ambulance fee. 3. Amendment to Building Permit Fee Schedule - Building Commissioner, Michael Sauvageau provided the attached information for amendment to the building permit fees. According to Mike it has been about 4/5 years since the board has increased any fees. Kerry presented the attached two amendments that are different from what the board previously received ===PAGE 2=== to make these inspections and vehicle costs and that these increases are really very reasonable. In most years the fees are either at the budget or exceed the budget. Ernie commented that he would like to see a basic fee of $25.00 if we have to cover our actual overhead costs for most of these permits. Mike noted that the number of the permits is down by about 1/3 but at some point in the future you may see this increase dependant upon the economic climate, don't want to burden the homeowners. Tom noted that fees pay for the services of whatever the homeowner is trying to do, we're not charging these as a penalty and would seem to him that if you mention to cover the costs and if we're losing money then the fee's not right. Should be setting the fees correctly to what we believe will cover our costs and shouldn't be losing money. In so far as what you're requesting and if they are not covering what you are doing, we should relook at the fees. Paula commented that a number of communities have a "re-inspection fee" and would recommend that we look at this, particularly if you have to go back 2 or 3 times. Mike would recommend that when the larger projects in town drop off then we could relook at possibly doing a $25.00 re-inspection fee. Paula would recommend under the "Woodstove, Coal Stove and Pellet Stove" also include a $25.00 reinspection fee and move to approve this as well as the presented fee schedule, Steve seconded, voted unanimously. 4. Minutes - none Warrants - #19 12, 10/3/11 - $185,409.97 reviewed and signed. Action File Issues - 5. Committee Updates - Tom - Finance Committee Appointing Authority Committee has appointed Scott Gile to the Finance Committee, noted that there is still one remaining vacancy on this Committee and would encourage anyone interested to fill out a Talent Bank Form. Ernie - PACC met this evening and are still in need of volunteers/help with our televising, videoing. Steve - DPW Building, is underway; foundation work on new building is being scheduled and expect to begin this phase near to the scheduled timeline. Dave commented that there is definitely steady progress and we are still on target to getting this done as scheduled. Jack noted that there was an issue with a nine day delay and the architect owes the contractor nine days on the back end, as a result, there may be some time of signifance near the end. The finished date won't be as per the contract, the reconstruction of the old building does seem to be right on schedule. Dave - School Reorganization Committee has met a couple of times, and are trying to identify cost savings and ideas for potential solutions. Noted that the new projects have not impacted the enrollment numbers significantly as the overall enrollment has been dropping for the past few years. Steve commented that they are still building at Emerald Place and this may impact the number of students. We will see a large drop off of the Shirley students within the next two years and after that they will be "choice". Overall we've lost a large drop off of students in the past few years. Bottom line is we can't take one school off line right now. Also, presented the attached letter for submittal to the MSBA, board approved and letter will be sent off. Tom - commented that the Board of Selectmen and Finance Committee will be meeting this Thursday, in Town Hall on Nashoba Valley Regional Dispatch, meeting will be televised. Ernie - Capital Planning Committee has received one request so far, and will continue to look at department requests as they are received. Paula noted that we have to look at the road maintenance plan and this has to be a large component of our budget discussions this year as it's something we have to address and put something forward for the voters. 6. Department Updates • Request to eliminate some parking on Main Street & Memorial Drive - Kerry noted that she received correspondance from Chief Bourgeois who met with DPW Director, Jack Rodriquenz, Chief Glenny and traffic officer Robert Diconza and site visit and the group agreed upon the following actions that should take place as soon as possible. 1) Eliminate one parking space on Main St. closest to the intersection of Memorial Dr. to provide a better site view for vehicles exiting Memorial onto Main St., ===PAGE 3=== Ross Associates, Inc. Noted that what was most impressive was the accident history, which is much more than what he had projected. What they are basically trying to achieve is to get as close to 90° angles for the intersection from both directions on Townsend Harbor Road and Mulpus Road. Paula commented that in the 25 years that she has lived in that area, she has witnessed an incredible number of accidents and that something needs to be done there. Steve concurred but commented that here needs to be more than just putting a three way stop, ideally before you do any design you have to have traffic counts as Townsend Harbor Road is classified as a main feeder road and thinks that it would be ludicrous to stop the vehicles on Townsend Harbor Road. Need to increase the sight distances on Townsend Harbor Road, how much traffic is on each road and design accordingly, not against some measures being done now, but wants to do the right thing. Paula thinks that having an expert look at this scenario makes sense. Tom concurred with Steve's concern and noted that Mulpus Road is a less traveled road than Townsend Road. Ernie questioned if we could possibly put reduced speed limit in that area on Townsend Road and Jack noted that this may be a question of enforcement and may want to get the Police Chief input on this option. Dave recapped for short term fix; reduce speed zones, brush clean up, and restrict the left turn onto Mulpus Road with "do not enter signs", "basically "in-house" changes. Kerry commented that we don't have funds set aside in the budget for engineering services, would say that we could agree to come up with $5,000 but doesn't have any more money to do anything more at this time. Jack will present a scope of work to the Town Manager for her review to ensure that it includes what the board is looking for before moving forward. • Pothole Program - Funding of Road Maintenance - Jack presented the attached Asphault Patching Program which was submitted to the board in 2010 which lays out the objectives, policies and responsibilties of the DPW. Noted that observations by the general public, the board, the police department and the DPW are what determines the patching (pothole) list. We do have a program, a protocol and a logot what has been and is being done. Kerry commented that in the near future, we do have the capability on our website for a citizen service request on our new website, which has not been activated yet, but perhaps it may be time to consider activating this module. Jack also reviewed the Pavement Management Plan on the differences between "potholes" and "wheel ruts" which may extend 500 - 600 hundred feet and are a deterioritzation of the road surface itself; some of the roads are just beyond "potholes". Whole sections of roads need to be milled or overlayed and they are not potholes. Noted that until we appropriate about 1.3 million a year we re not going to keep up with the road conditions, need this amount just to keep up as they are not going to cure themselves. Steve commented that somewhere there's a disconnect as somebody is not calling and not getting the information to you. Jack commented that he can't go places that there aren't potholes, when he gets the reports, they try to do these within 48 hours, but with the number of employees he has it's difficult to get these all addressed within that timeframe. Tom commented that every time Jack presents this topic, it's presented very well and noted that this is something that the public needs to be aware of and we need to be persistent in presenting to the public as well. Dave noted that we'll continue to improve the process and communication between the people involved • Update on Streetlights - Jack acquired an inventory of all the streetlights in Lunenburg and last week the staff of the DPW went out one evening and inventoried the streetlights that are out; approximately 39 or 10%. Kerry's recollection is that we are paying by tixture and not by actual usage. Board's concern is that if we're paying a flat rate, is it our responsibility to investigate which ights are working or the electric company; it's their responsibility for them to maintain their utility. Kerry will speak with Johr iNapoli and discuss an adiustment with our bill and going forward ask what the utility company does with regards to a regula inspection. We certainly are not going to be able to inventory like this most of the time and wouldn't want to have this as a resposibility of our Police Department and/or the DPW given the limited staffing in both departments. Tom noted that if residents see street liahts out, they need to be reporting to make this as efficient as possible. Jack noted that pole numbers are needed in order to clearly identify the lights and that having the DPW Department doing this twice annually at a cost of several hundred o dollars wouldn't be unrealistic. Dave would like to have a timetable from Unitil and verify that these are fixed and need to come up ===PAGE 4=== conversation with the School Superintendant today on unemployment costs associated with the layoffs that occurred in 2011 and this really could be addressed in May and believes that you'd have a much better idea of what those costs would be at that time. We don't lose out by waiting until May for budget adjustments. Also, noted that the Chair of the Green Communities Task Force did recommend December as this would allow them more time to present their information to the public. Paula questioned if there is a compelling reason to have a special town meeting in the fall and questioned if there is sufficient time for presentations for the article for the Green Communities Act and if we're not having a special town meeting for budget reasons, then why are we doing this in November. Dave commented that the Annual Town Meeting is not going to be the place to include any aricle for the Green Community Act as he percieves that this (Annual Town Meeting) may be a two day affair. Kerry will check with the Green Community Task Force to ensure that they'll be ready should the board decide to have the special on November 21st Kerry has heard from Jon Juhl on the Eagle Heights project and he has been informed that this is currently being reviewed by HUD and that we have a good application and hopefully we'll also have a good evaluation on that application and should be hearing back from the federal office on this sometime next month. Massachusetts Councils on Aging is having their annual conference and our "Gray Belts" was nominated as an innovative program and we have three Lunenburg residents that will be doing a demonstration of what they've learned from the program. OLD BUSINESS COMMITTEE APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS EXECUTIVE SESSION 1. M.G.L. Chapter 39, §23B(3) to discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the government's bargaining or litigation position. Also, to conduct strategy sessions in preparation for negotiations with non-union personnel; to actually conduct collective bargaining and contract negotiations with non-union personnel. UPCOMING MEETING SCHEDULE October 6, 2011 - Joint Session with Finance Committee, Regional Dispatch October 11, 2011 October 18, 2011 - Joint Session with Finance Committee, Financial Forecast Being no further business board voted unanimously to adjourn Regular Session at 9:53 P.M. Respectfully submitted, Laura Caron-Gustus, Chief Administrative Assistant Board of Selectmen ===PAGE 5=== PERMIT FEE FOR THE CITY OF LEOMINSTER 2011 An average single family home per square foot construction cost comes to $102.00 per square foot. A custom single family home per square foot construction cost comes to $107.00 per square foot. On a per thousand dollar construction cost fee basis, $22.00 is charged for the first thousand and $7.00 thousand is added to that. IE: An average 2,000 sq ft home would fee out at: 2,000 x $102.00 = $204,000. per 203 x $7.00 = $1,421.00 1 x $22.00 = $22.00 TOTAL FEE: $1,443.00 PERMIT FEE FOR THE TOWN OF BOLTON 2011 $80.00 per square foot construction cost @ $10.00 per thousand. A 2,000 square foot home building permit fee would be: 2,000 x $80.00 = $160,000.00 x $10.00 per thousand = $1,600.00. TOTAL FEE: $1,600.00 PERMIT FEE FOR THE TOWN OF LUNENBURG 2011 $71.00 per thousand construction cost @ $10.00 per thousand. TOTAL FEE: $1,420.00 ===PAGE 6=== Building Permit Fee Schedule SELECTMEN'S OFFICE Location in Building First Floor Second Floor (finished) Second Floor (unfinished) Basement (finished) Basement (unfinished) Garage (finished) Garage (unfinished) Porch/Deck Walk in Attics ALL OTHER FEES Municipal Swimming Pool (in ground) Swimming Pool (above ground) Renovations Minor Repairs (roofing, siding, exterior or interior renovations, windows) Demolition Move building Signs Solar Collectors Cost per Square Foot for one and two family dwellings $71.00 $71.00 $45.00 (Permit fee is $10.00 per thousand of Estimated cost) $15.00 $10.00 $20.00 Proposed new fee $15.00 $10.00 $25.00 up to 250 sq ft. $10.00 exempt $100.00 $ 40.00 $50.00 Based on percentage of new Construction cost $50.00 $50.00 $ 25.00 $ 25.00 $ 50.00 $ 25.00 $ 15.00 Residential $50.00 Commercial: Based on commercial permit fee ===PAGE 7=== Woodstove, Coal Stoves & Pellet stoves $ 10.00 Sheet Metal Permit Residential Commercial Mechanical Permit Residential Commercial $25.00 $25.00 Based on Commercial permit fee $25.00 Based on Commercial permit fee ===PAGE 8=== 520 Chase Road Lunenburg, MA Re: Mulpus Road / Townsend Harbor Road Intersection Lunenburg, MA Dear Mr. Rodriquenz: At your request, we have done a cursory evaluation of the traffic conditions at the above referenced location. After speaking with you regarding accident history at the intersection, reviewing the site conditions, and weighing out the correction options, we have provided our findings and recommendations below. Existing Conditions: Mulpus Road intersects with Townsend Harbor Road at a sharp bend in Townsend Harbor Road. There are two intersection points on Townsend Harbor Road from Mulpus Road creating a triangular open space at the junction. This configuration creates a number of scenarios for turning onto or off of Mulpus Road. A roadway's geometric design will impact the safety of the roadway and sight distance requirements. Sight distance criteria have impacts on virtually all elements of roadway and intersection design. Adequate stopping sight distance (SSD) must be provided so a driver can see an object with sufficient time to stop safely. Providing adequate SSD at the intersection appears to be the biggest problem. The SSD deficiencies are caused by the geometric design of the intersection and existing vegetation along the roadway shoulders. The suggested speed limit for Townsend Harbor Road in 30 mph as posted on a nearby sign. The 2001 AASHTO Greenbook recommends a minimum stopping sight distance of 200 feet for this speed limit. This distance needs to be met for all potential queuing scenarios at the intersection. Exact SSD can not be determined without an on-the-ground survey, however direct observations at the site clearly show that this requirement is not met for at least three (3) queuing scenarios. They are: traveling southerly along Townsend Harbor Road turning left onto Mulpus Road at both locations and turning left onto Townsend Harbor Road from the southern most Mulpus Road intersection. In all thee cases. there does not appear to be adequate stopping sight distance along. Townsend Harbor Road in both directions. 111 Fitchburg Road P.O. Box 368 Ayer, Massachusetts 01432-0368 978-772-6232 978-368-1065 978-448-3916 FAX 978-772-6258 ===PAGE 9=== case scenario. This could be accomplished by eliminating the triangle and creating a "T" configuation. The top of the "T" would be considered the existing layout of the northern most Mulpus Rd and Townsend Harbor Rd intersection. The stem of the new "T" would be the extension of Townsend Harbor Rd into that existing intersection. This would create a nearly 90 degree intersection and greatly improve sight lines. A 3-way stop could be created with warning signage installed prior to the intersection in each direction. Conclusions: In order to evaluate the best corrective action for the intersection, a survey will be needed. The survey will establish existing conditions at the intersection and the extent of the right-of-way. The survey should measure stopping sight distances from all the queuing locations and verify all deficiencies. The survey will serve as a base plan to evaluate current problems and determine the best reconfiguration. • A preliminary design of the correction mentioned above could then be drawn on the plan. The proposed design can then have stopping sight distances survey checked in the field and determined if they are adequate or if adjustments are needed. For budgeting purposes, we would estimate a cost of $5,000 to get a survey base plan, measure existing and proposed sight distances, and get a preliminary design drafted for review and comment. A cost for final construction and installation can not be accurately estimated until after a design is completed. If you have any questions or comments, please feel free to contact me at our office. Very truly yours, DAVID E. ROSS ASSOCIATES, INC. Jesse Johnson, P.E. Senior Project Manager DAVID E. ROSS ASSOCIATES, INC. 111 Fitchburg Road P.O. Box 368 Ayer, Massachusetts 01432-0368 978-772-6232 978-368-1065 978-448-3916 FAX 978-772-6258 ===PAGE 10=== Mass Ave New West Townsend Rd Northfield Rd Oak Ave Page St Pierce Ave Prospect St Resevoir Rd Rolling Acres Shirely-Leominster Rd South Row Rd Summer St Townsend Harbor Rd West St West St Terrace West Townsend Rd Whalom Rd Youngs Rd 113, 140, 166, 186, 207, 210, 221| 3 23,32 12 26, 129-76 3 188 60 2 48 4 16, 11 ===PAGE 11=== 218 INCORPORATIO ASPHALT PATCHING PROGRAM Prepared By: The Department of Public Works July, 2010 ===PAGE 12=== Our Town consists of approximately 86 miles of streets, and quality maintenance seems to be a never ending task. Patching of streets occurs for the following reasons: filling potholes, repairing failing drainage structures, repairing access cuts for underground utility replacement or repair, as well as preparing streets for crack sealing, overlays, etc. With a solid work plan we feel we can improve our productivity, efficiency, and customer service. OBJECTIVES One of the objectives of the Department of Public Works is to provide a plan for the safe and orderly movement of emergency equipment, vehicle traffic and pedestrians through the Town. The Asphalt Patching Program was developed to facilitate this objective. The procedures presented in this program serve to outline the maintenance provided to the citizens. POLICIES It is the policy of the Department of Public Works to: 1. Inspect all roadway surface areas for cracking, potholing, or any other form of degradation. This inspection process shall be considered an on-going event, and all bad areas will be noted for replacement Prior to each construction season a review of work zone safety will be required New personnel shall also be trained in proper patching techniques. All equipment will be tested for proper operation and all supplies will be restocked to avoid shortages. 3. Every effort will be made to address pothole complaints within 48 hours after notification. All calls and responses will be logged. ===PAGE 13=== mel. • Supervisor shall maintain a good communication network with Director and other Departments concerning special requests, service cut patching, etc. • Supervisor shall also assist crew with permit coordination if necessary, i.e., digsafe. • Location as well as date of repair will be documented. CREW RESPONSIBILITY • Initiate work zone setup and patching in a safe and efficient manner. • Assure that proper permits and paperwork are completed and logged • Traffic disruption should be minimized. • Tools and equipment should be maintained to the highest standard practical. PROCEDURES FOR UTILITY PATCHING Proper permits and data sheets are generated within Town Departments. Permit locations are coordinated to maximize team productivity. High volume streets are patched as a priority. Traffic control is set up with control devices in proper sequence. Visually inspect traffic flow. Area to be patched is removed with the most efficient cutting tool for the job: jack hammer, or cutting saw. Remove temporary or defective asphalt from area to be patched. Main streets are dug to a 4 inch dept. Apply asphalt bonding agent around edge of patch. If base under roadway is inadequate remove to depth where material becomes firm. Refill hole with proper road base and compact. Lay 2 inches of asphalt in hole to be patched, rake level, then compact. Add another layer of asphalt to be raked level and compacted so that finished product is level with ===PAGE 14=== Remove traffic control devices in reverse order as was set up at start of job. PROCEDURES FOR POTHOLE PATCHING Pothole crews respond on an as needed basis. Potholes form in roadways after moisture has saturated asphalt surfaces causing a breakdown in asphalt. The pothole must be clean of all debris, water, loose rock, and broken asphalt. A street broom is used to sweep out smaller particles and clean edges of hole to be patched. Fill hole with asphalt, mix one to two inches higher than road surface. Asphalt mix is then wheel rolled with truck tire or compacted with vibratory compactor. Finished patch should be level with road surface. On alligator cracks where asphalt breakdown is occurring, area is sprayed with a tack oil. Area is then covered completely with asphalt mix and compacted to grade. However, this procedure is only a temporary fix. Larger cracks in roadways are filled one half of an inch higher than road surface and then compacted to grade. ===PAGE 15=== Paula Bertram, Mbr. Laura Williams Chief Admin. Asst. MEMORANDUM To: Board of Selectmen & Finance Committee KAS From: Kerry A. Speidel, Town Manager Date: October 1, 2011 Subject: Request to Consider Purchase of iPads I have been asked to consider whether or not it is cost-effective to purchase iPads in lieu of distributing hard copies of agenda packets. As such, I have put together the following information. $0.0228 $1.134 40 cost of each copy, all inclusive [paper, toner, etc.] cost of average BOS agenda packet, assumes 50 pages, double-sided estimate of the number of BOS meetings per year $45.36 annual cost of BOS agenda packets, per member $578 cost of iPad with 2-year service agreement [WiFi, not 3G] I have not included the cost of any staff time in the above calculation for copying, as it is minimal. There are a number of communities across the country that are purchasing iPads as a cost- savings mechanism. While I don't see this as a cost effective solution, neither is it a budget buster either. My main concern is moving in this direction is that while some may be comfortable in receiving only electronic packets, others may not, resulting in distribution of both electronic and paper copy agenda packets. /kas ===PAGE 16=== ant ant 4-Oct-11 14-0ct-11 28-Oct-11 31-Oct-11 4-Nov-11 Monday 21-Nov-11 4-Oct-11 14-Oct-11 28-0ct-11 31-Oct-11 4-Nov-11 Bas Tuesday 22-Nov-11 yes yes yes maybe es Act velopment Bylaw in for Meadow Woods Water & Sewer Improvements, $456,927.87 'lan to incorporate new position Classifications Appropriation for Extraordinary Unemployment Costs, from Free Cash Vehicle Fines [must be done at an Annual Town Meeting] 11-Oct-11 28-0ct-11 11-Nov-11 14-Nov-11 18-Nov-11 Historical 30H Monday 5-Dec-11 yes yes 11-Oct-11 28-Oct-11 11-Nov-11 14-Nov-11 18-Nov-11 BOA BOS Tuesday 6-Dec-11 yes maybe ===PAGE 17=== October 3, 2011 Chief Admin. Asst. Ms. Katherine Craven, Executive Director Massachusetts School Building Authority 40 Broad St, Suite 500 Boston, MA 02109 Dear Ms. Craven, I am writing to inform you that the Lunenburg Board of Selectmen has accepted the report and recommendation of the Lunenburg School Regionalization Committee to withdraw from further discussions with the North Middlesex Regional School District regarding Lunenburg joining their district. The Regionalization Committee has devoted 15 months to extensive study and investigation with a North Middlesex sub-committee into our joining with North Middlesex. Their efforts were aided by an independent consultant who presented an economic forecast which indicated increased costs for each of the existing member towns and savings to the Town of Lunenburg before legacy retirement and healthcare costs were accounted for. With all costs identified, costs also increased for Lunenburg. Although Lunenburg has been put in the position of being the first to walk away, every member of the North Middlesex School Committee spoke against our joining, but then refused to take a vote and move on. As you know, is has been over 5 years since Lunenburg began working toward addressing severe capital repair needs and educational shortcomings in out high school. We invested community resources and engaged Drummey Rosane Anderson Architects (DRA) to complete a preliminary Facility Study in anticipation of the start up of your Authority. The resulting Statements of Interest have been in limbo as we have diligently studied Regionalizing first with Ayer-Shirley and now with North Middlesex. We have done our part. We have balanced short term facility needs against expected useful life while maintaining educational quality for our students. After five years, time is of the essence. We are ready to work with the MSBA to resolve Lunenburg's pressing facility needs and respectfully request your consideration of our pending Statements of Interest. Sincerely, David J. Matthews Chair, Lunenburg Board of Selectmen ======================================================================================== DOCUMENT : 2011-10-06-agenda-4782.txt BOARD : select-board DATE : 2011-10-06 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2011-10-06-agenda-4782.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10062011-4782 ======================================================================================== ===PAGE 1=== Select Board Meeting1. ======================================================================================== DOCUMENT : 2011-10-06-minutes-4782.txt BOARD : select-board DATE : 2011-10-06 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2011-10-06-minutes-4782.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10062011-4782 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== an it an budget scenaros on models for the proposed kegional Dispatch. Ine towns or Harvard, Lancaster and Devens have already signed on and are waiting for Lunenburg's decision. According to Kerry, the cost associated with this opportunity for Lunenburg to join the regional dispatch is equally shared among the four communities that are in discussions. Other communities that may want to sign on in the future will be charged the same amount that these four current communities are assessed. Dispatcher Anthony Newell presented the attached PowerPoint presentation on Lunenburg Dispatch, responsibilities and tasks for town departments. Board will make their recommendation at their meeting schedule for October 11, 2011 and asked that the Finance Committee provide their recommendation to the board prior to the Selectmen's next meeting. Being no further business board voted unanimously to adjourn Regular Session at 8:50 P.M. Respectfully submitted, Laura Caron-Gustus, Chief Administrative Assistant Board of Selectmen ===PAGE 2=== Laula vvillals Chief Admin. Asst. MEMORANDUM To: Board of Selectmen & Finance Committee From: Kerry A. Speidel, Town Manager Date: September 30, 2011 Subject: Regional Dispatch Proposal After our last meeting, you asked that I put together the following: 1. FY2013 Projected Cost following the current model; 2. FY2013 Projected Cost assuming additional staff to meet Emergency Medical Dispatch Mandate [EMS 2000]; 3. 5- Year Forecast for Regional Dispatch, assuming 2 Dispatchers plus Supervisor; and 4. 5- Year Forecast for Regional Dispatch, assuming 3 Dispatchers plus Supervisor. Attached you will find each of financial statements for each of these models. As you know, under our current model, we have one Dispatcher on per shift, unless we are running a special detail. When the Police Department runs a special detail such as "Click it or Ticket," we have a second Dispatcher on duty. This happens fairly infrequently. Our Dispatchers work without a Dispatch Supervisor onsite outside of normal business hours. Our Dispatchers perform a number of other non-Emergency Dispatch functions during the course of their work. Refer to the attached document prepared by the Dispatch Union for more detail. Our cost for Dispatch Services in FY2012 is $294,460, and projected to be $279,179 for FY2013. We discussed at our last meeting that effective July 1, 2012, the Town will be required to provide Emergency Medical Dispatch. While this new mandate does not require the Town to hire additional Dispatch personnel, practically speaking, given our current call volume, it will be impossible to provide the same level of service without hiring additional personnel. In order to be able to provide Emergency Medical Dispatch, Chief Glenny believes that it will be necessary to have two Dispatchers per shift for most shifts. The additional cost to the Town to add personnel is $213,001, for a total of $510,180. ===PAGE 3=== Town would be $309,250 over project FY2013 costs assuming we hire additional personnel in order to meet the requirements of EMS 2000. It is possible that not all Dispatchers will be hired by the new District resulting in a potential Unemployment Liability to the Town. Our Unemployment Liability would be limited to 36% of base salary for a maximum of 99 weeks per employee. This total Unemployment Liability could run as high as $59,315 in Year 1 assuming none of our 4 Dispatchers are picked up by the District and that they remain unemployed for the full year. Even if this were to happen, the Town would still be saving a substantial amount of money, which could be re-programmed to meet other Public Safety needs. At our meeting on October 6, 2011, I will present you with a proposal for re-programming savings. If you have any questions, please contact me at your convenience. /kas ===PAGE 4=== Current Cost Salaries Overtime Uniform Allowance sub-total: Personnel Advertising Office Supplies Training sub-total: Expenses Total Operating Budget: Employee Benefits E911 Grant Expense Total Function Expenses: • $ $ $ $ $ $ $ • $ FY2009 149,760 $ 29,280 $ 2,400 $ 181,440 $ - $ 93 $ 509 $ 602 $ 182,042 $ 47,730 $ 9,993 $ 239,765 $ FY2010 139,382 $ 30,725 $ 2,600 $ 172,707 $ - $ 571 $ 20 $ 591 $ 173,298 $ 47,748 $ 24,333 $ 245,379 $ FY2011 158,625 $ 30,000 $ 2,700 $ 191,325 $ 200 $ 1,000 $ 1,400 $ 2,600 $ 193,925 $ 52,837 $ 26,922 $ 273,684 $ FY2012 164,763 41,060 2,700 208,523 200 1,000 2,000 3,200 211,723 55,837 26,900 $ $ $ $ $ $ $ $ 294,460 $ - $ ===PAGE 5=== Five Year Projection- Regional Dispatch as proposed Dispatch Salary & Fringe Benefits Dispatch Salary Dispatch Fringe Benefits sub-total: Dispatch Finance Staff Payroll Processing ADP Company Set Up Accounting Department sub-total: Finance Human Resources Staff Staff time Payroll Set Up and Support sub-total: Human Resource Staff Legal Support sub-total: Legal Support Administrative Expenses Office Supplies Postage & Advertising Radio Repairs Training Services Building Rent Janitorial Services Insurance Uniforms Radio Licenses sub-total: Administrative Expenses $ $ $ $ $ $ $ $ $ $ $ Year 1 579,486 $ 179,808฿ 759,294 • $ 4,966 $ 1,500 $ 5,811 $ 12,277 •$ 6,240 $ 2,550 $ 8,790 $ 10,000 $ - 10,000 $ 2,150 $ 1,200 $ 8,000 18,384 $ 47,250 $ 8,640 $ 11,000 $ 2,500 $ 3,600 $ 102,724 $ Year 2 593,973 $ 193,294 ฿ 787,267 $ 5,090 $ - $ 5,956 $ 11,046 $ 6,396 $ 2,614 ≤ 9,010 $ 10,000 ≤ 10,000 $ 2,215 $ 1,236 $ 8,240 $ 18,936 $ 51,975 $ 8,899 $ 11,550 $ 2,500 $ 3,600 $ 109,150 $ Year 3 608,822 $ 207,791 $ 816,613 $ 5,217 $ - $ 6,105 11,323 $ 6,556 $ 2,679 $ 9,235 $ 10,000 $ 10,000 $ 2,281 $ 1,273 $ 8,487 $ 19,504 $ 51,975 $ 9,166 $ 12,128 $ 2,500 $ 3,600 $ 110,913 $ ===PAGE 6=== Professional Services Audit IT Operational Support System Maintenance sub-total: IT Support IT Support Language Line Telephone ISP/ Internet Access Wireless Connections IMC Software Maintenance LEAPS Equipment Copy Machine Lease sub-total: IT Support Maintenance Support Security Monitoring Generator Inspections Quarterly Testing, Sprinkler, Fire Alarm sub-total: Maintenance Support Utilities Electric Generator Fuel sub-total: Utilities Operating Reserve Fund sub-total: Reserve Fund Total: Operations $ $ $ $ $ 11,600 $ 50,000 61,600 $ 11,600 $ 51,500 $ 63,100 $ 11,948 $ 53,045 $ 64,993 $ 200 $ 5,400 $ 12,540 $ 16,000 40,140 2,000 2,400 $ $ $ 78,680 212 $ 5,729 $ 13,304 $ 16,974 $ 42,585 $ 2,122 $ 2,546 $ 83,472 $ $ $ $ $ $ $ $ $ $ $ $ $ 1,000 $ 855 $ 750 $ 2,605 $ 206 $ 5,562 $ 12,916 16,480 $ 41,344 $ 2,060 $ 2,472 $ 81,040 $ 1,030 $ 881 $ 773 $ 2,683 $ 1,061 $ 907 $ 796 $ 2,764 $ 8,850 •$ 1,200 $ 10,050 $ 25,000 25,000 $ 1,071,020 $ 9,293 $ 1,260 - 10,553 25,000 $ 25,000 $ 1,108,849 $ 9,757 $ 1,323 $ 11,080 $ 25,000 $ 25,000 $ 1,145,393 $ ===PAGE 7=== Sources of Revenue: 911 Support & Incentive Grant 911 Training Grant Member Assessments Total: Revenue Estimated Annual Assessment: 5 Community Share 4 Community Share 3 Community Share Potential Maximum Unemployment Liability More Likely Unemployment Liability FY13 Projection, [exclude E911 grant] Estimated Assessment, 4 Community Share gross difference: Potential Maximum Unemployment Liability More Likely Unemployment Liability net difference, max Unemployment Liability: net difference, likely Unemployment Liability: $ 356,516 $ 18,384 $ 696,119 $ 1,071,019 $ $ 139,224 $ 174,030 $ 232,040 $ $ $ 59,315 $ 14,829 $ Meets Mandate $ $ $ 483,280 $ 174,030 $ 309,250 $ $ $ $ $ 59,315 $ 14,829 $ 249,935 $ 294,421 $ 356,516 $ 18,384 $ 733,949 $ 1,108,849 $ 146,790 $ 183,487 $ 244,650 $ 53,383 $ 13,346 No Mandate 270,279 174,030 96,249 59,315 13,346 36,934 82,903 356,516 $. 18,384 $ 770,493 $ 1,145,393 $ 154,099 $ 192,623 $ 256,831 $ - $ ===PAGE 8=== Five Year Projection- Regional Dispatch, Modified Dispatch Salary & Fringe Benefits Dispatch Salary Dispatch Fringe Benefits sub-total: Dispatch Finance Staff • Payroll Processing ADP Company Set Up Accounting Department sub-total: Finance Human Resources Staff Staff time Payroll Set Up and Support sub-total: Human Resource Staff Legal Support • sub-total: Legal Support Administrative Expenses Office Supplies Postage & Advertising Radio Repairs Training Services Building Rent Janitorial Services Insurance Uniforms Radio Licenses sub-total: Administrative Expenses $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Year 1 727,166 $ 225,421 ≤ 952,587 $ 7,272 $ 1,500 $ 5,811 . $ 14,583 $ 6,240 $ 2,550 ≤ 8,790 $ 10,000 $ 10,000 $ 2,150 $ 1,200 $ 8,000 $ 20,000 $ 47,250 $ 8,640 $ 11,000 4,500 $ 3,600 $ 106,340 Year 2 745,345 $ 242,328 987,673 $ 7,453 $ - $ 5,956 $ 13,410 $ 6,396 $ 2,614 ≤ 9,010 $ 10,000 $ 10,000 $ 2,215 $ 1,236 $ 8,240 $ 20,600 $ 51,975 $ 8,899 11,550 $ 4,500 $ 3,600 ≤ 112,815 $ Year 3 763,979 $ 260,503 $ 1,024,481 $ 7,640 $ - $ 6,105 $ 13,745 6,556 $ 2,679 . $ 9,235 $ 10,000 $ 10,000 $ 2,281 1,273 8,487 21,218 51,975 9,166 12,128 4,500 3,600 114,628 $ $ $ $ $ $ ===PAGE 9=== Professional Services Audit IT Operational Support System Maintenance sub-total: IT Support IT Support Language Line Telephone ISP/ Internet Access Wireless Connections IMC Software Maintenance LEAPS Equipment Copy Machine Lease sub-total: IT Support Maintenance Support Security Monitoring Generator Inspections Quarterly Testing, Sprinkler, Fire Alarm sub-total: Maintenance Support Utilities Electric Generator Fuel sub-total: Utilities Operating Reserve Fund sub-total: Reserve Fund Total: Operations 00 $ $ $ $ $ $ $ $ $ $ 11,600 $ 50,000 $ 61,600 $ 200 $ 5,400 $ 12,540 $ 16,000 40,140 $ 2,000 $ 2,400 $ 78,680 1,000 $ 855 $ 750 $ 2,605 $ 8,850 $ 1,200 $ 10,050 $ 25,000 $ 25,000 $ 1,270,235 $ 11,600 $ 51,500 $ 63,100 $ 206 $ 5,562 $ 12,916 $ 16,480 $ 41,344 $ 2,060 $ 2,472 ≤ 81,040 $ 1,030 $ 881 $ 773 $ 2,683 $ 9,293 $ 1,260 $ 10,553 $ 25,000 $ 25,000 $ 1,315,283 $ 11,948 $ 53,045 $ 64,993 $ 212 $ 5,729 $ 13,304 $ 16,974 $ 42,585 $ 2,122 $ 2,546 $ 83,472 $ 1,061 $ 907 $ 796 2,764 $ 9,757 $ 1,323 $ 11,080 $ 25,000 $ 25,000 $ 1,359,398 $ ===PAGE 10=== Sources of Revenue: 911 Support & Incentive Grant 911 Training Grant Member Assessments Total: Revenue Estimated Annual Assessment: 5 Community Share 4 Community Share 3 Community Share Potential Maximum Unemployment Liability More Likely Unemployment Liability FY13 Projection, [exclude E911 grant] Estimated Assessment, 4 Community Share gross difference: Potential Maximum Unemployment Liability More Likely Unemployment Liability net difference, max Unemployment Liability: net difference, likely Unemployment Liability: $ $ $ $ 356,516 $ 18,384 $ 895,335 $ 1,270,235 $ $ $ $ 179,067 $ 223,834 $ 298,445 $ $ 59,315 $ 14,829 $ Meets Mandate $ $ $ 483,280 $ 223,834 $ 259,446 $ $ $ $ $ 59,315 $ 14,829 $ 200,131 $ 244,617 $ 356,516 $ 18,384 $ 940,383 $ 1,315,283 $ 188,077 $ 235,096 $ 313,461 $ 53,383 13,346 No Mandate 270,279 223,834 46,445 59,315 13,346 (12,870) 33,099 356,516 $ 18,384 $ 984,498 $ 1,359,398 $ 196,900 $ 246,124 328,166 $ ===PAGE 11=== Responsibilities and Tasks for Town Departments Lunenburg Dispatch • Lunenburg Dispatchers are not just Police/EMS/Fire dispatchers. Lunenburg Dispatchers handle many Town department requests depending on the needs of the public and the Town departments. • Sometimes these duties are as simply as making a phone call but other times they are more involved. Fire Department • Primary responsibility of Dispatch is to relay a request for fire apparatus. • After determining what the need is, Dispatch relays proper response through pager/radio system or through phone calls (Dispatch making calls for personnel). • Provides additional support agencies based off of need/pre-determined run cards. - EMTs/FFs on scene - Original caller - Other calls This updated information can change the response needed and lead to further personnel/apparatus needed Fire Department • While all this is going on, the Dispatcher is also recording information from this specific call for the log. • Dispatch provides contact with outside agencies based off of need as the incident progresses (Canteen unit to supply food/beverage to firefighters, State Fire Marshall's office, Haz-Mat team, etc.). Fire Department • Dispatch also assists in handing out job applications and paperwork left for a person to pickup after hours. • Dispatch hands out and collects oil burner applications for Fire Prevention. ===PAGE 12=== (with fire officer approval) issues burn permits for the day. Fire Prevention meets with all agricultural permits to verify they meet the agricultural burn permit requirements. Dispat makes coples rolls ll die passed out when the need arises and opportunities allow so. • Dispatch handles some communication between Lunenburg Police department and court system. Police Department • Dispatch hands out MVA report forms, Firearms Licensing forms, Request for Report Forms, Sex Offender Registry request forms, and other forms. • Dispatch assists in handing out reports and personal belongings (recovered, left, etc.) • Dispatch takes requests for details. EMS Department • Primary responsibility of Dispatch is to relay a request for EMS apparatus. • After determining what the need is, Dispatch relays proper response through pager/radio system or through phone calls (Dispatch making calls for personnel). • Provides additional support agencies based off of nature of call (Paramedics, additional manpower, multiple ambulances). Police Department • Dispatch assists in scheduling of shifts, prisoner watches and details (by making calls to individuals and getting yes/no answers for the Officer In Charge). • Dispatch receives faxes, mail and walk in paperwork. EMS Department • Dispatch relays information on the call from a variety of sources: - Police officers on scene - EMTs/FFs on scene - Original caller - Other calls This updated information can change the response needed and lead to further personnel/apparatus needed. 2 ===PAGE 13=== to ensure proper EMS response. • The EMS Department utilizes EMTs that will be on call during after hours. Dispatch assists in maintaining the schedule and informing EMS personnel that there are open shifts. Highway Department • The role of Dispatch with the Highway department is usually coinciding with other departments due to hazardous situations. • Working with the Police Department, we can relay what the situation is and help the on call representative make a decision to what is needed for resources. • Dispatch also relays issues that need attention on a daily basis (potholes, signs missing/damaged, debris in the roadway, etc.). Water Department • Dispatch is the emergency contact point for the Water department for after hours. Dispatchers will get a call for service and then contact the on call Water department personnel. • Dispatch is also the liaison between the Fire Dept. (informing them what hydrants were used) and the Police Dept. (informing them of possible water main breaks). • Dispatch is also the information department for the Water department during a water main break since a good number of residents call to find out what is going on with the water. Senior Center • The Senior Center has a program called "Are You Okay" in which senior residents get an automated call from a computer program. center and it is the responsibility of Dispatch to restart that program every day. Since the computer is located in Dispatch, the residents (and family members) contact us to inform us when they will not be home or did not get a call. Senior Center • The Senior Center has the paperwork which they have members fill out. The Senior Center then forwards the paperwork to Dispatch for entry/withdrawal in the program. 3 ===PAGE 14=== number of inquiries of school status trom the public. Animal Control • Dispatch receives calls for Animal Control as the number is not published within the phone book. During business hours, all callers for Animal Control are given the contact number. • After hours, Dispatch will contact the Animal Control officer for emergency situations only. • Dispatch assists in lost pets by obtaining info and noting it. Also, when applicable, Dispatch can locate an owner through a tag number (if Dispatch has the updated tag list). Technology Department • Dispatch informs department specific issues that arise from both Dispatch (some of which affects FD) and Police computer issues. Lunenburg Dispatch Operations Examples of Calls and what is involved in Dispatching Possible Chimney Fire • Get a call for a possible chimney fire. Verify address. Verify to the best of caller (with safety a priority) no extension of the fire. • Dispatch proper Fire Department response. • Throughout the incident, Dispatch is creating an incident, logging unit status changes and logging all action taken 4 ===PAGE 15=== • Dispatch EMS • Dispatch outside Paramedics • Verify EMS responders. Obtain secondary info from caller, EMTs, FFs and/or Officers on scene. Possible Heart Attack • Provide Rescue with response times for their • Throughout the incident, Dispatch is creating an incident, logging unit status changes and logging all action taken Domestic Abuse Call • Get a call for a possible Domestic. Verify location of incident, parties involved, weapons. • Dispatch Police • Find out past history of the location/parties involved. • Stay on the phone till police arrive to update units to any changes and obtain further information. • If there is an arrest, record time in custody. Find and print criminal record and suicide risk. • Record transporting cruiser's mileage and time of transport Domestic Abuse Call • Upon arrival of transporting cruiser, open the garage door (sallyport), record their mileage and arrival time. • After the cruiser enters the sallyport, secure the garage door (officer can secure door from inside the garage themsleves. • Dispatch can monitor the officer in the booking area. Domestic Abuse Call • While the officer is transporting, the second officer may still be on scene obtaining an emergency restraining order. • Dispatch would locate the On-Call Judge contact info and contact them. Sometime the contact info is a pager; in which Dispatch enters the phone the officer wants the call to go to. Sometimes the contact info is a cell phone in lich Dispatch advised the On-Call Judge to t uation and officer's nam 5 ===PAGE 16=== an incident, logging unit status changes and logging all action taken • Contact Chaplain if requested • Log all actions taken MVA w/Injury & Death *Involvement of Dispatch* Fire Department/EMS Police Department • Dispatching FD/EMS • Dispatch Patrol Officers response for MVA w/Injury alfor paramedic • Dosed ons, cal for second Lunenburg ambulance and outside agency's ambulances and paramedics as per requested Call in other officers ndle other calls as r requested • Call in officers to assist in securing the scene to release out of town officers as per requested MVA w/Injury/Death *Involvement of Dispatch* Fire Department/EMS • Call Medical Helicopters with patient info and location of landing as per requested • Dispatch Fire Department to secure Landing Zone • Obtain Mutual Aid apparatus as requested Police Department • Call in Detective as per requested • Call State Police Reconstruction Team as per requested Call Medical Examine icer as per reauest • Call Wreckers as per requested 6 ======================================================================================== DOCUMENT : 2011-10-11-agenda-4783.txt BOARD : select-board DATE : 2011-10-11 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2011-10-11-agenda-4783.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10112011-4783 ======================================================================================== ===PAGE 1=== Select Board Meeting1.