# select-board — 11 documents, concatenated for reading and search
#
# This is a CONVENIENCE BUNDLE, not a source. Every document below is
# published separately and byte-identically; cite the individual file,
# whose path is given in each header, rather than this bundle.
# Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt
# The town's own scanned original is linked per document.

========================================================================================
DOCUMENT : 2011-10-11-minutes-4783.txt
BOARD    : select-board
DATE     : 2011-10-11
KIND     : minutes
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2011-10-11-minutes-4783.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10112011-4783
========================================================================================

===OCR macOS Vision===
===PAGE 1===
ANNOUNCEMENTS
Salvation Army Auction is happening this Saturday.
APPOINTMENTS
CURRENT BUSINESS
1. Set hours for Halloween, Trick or Treating - Board voted unanimously to set the hours for Trick or Treat on Monday, October
31, 2011 from 6:00 PM to 8:00 PM.
2. Proclaim October 24, 2011 United Nations Day - Sent out annually from the United Nations in Boston requesting the town
designate October 24" as United Nations Day, focus this year is the United Nations in everyone's interest. Tom move to agree to
request and proclaim October 24, 2011 as United Nations Day. Paula seconded, voted unanimously to approve.
3. Grant permission to Attorney Rob Bowen to represent client in Zoning Board of Appeals matter - Kerry informed the board
that Attorney Rob Bowen seeks Special Municipal Employee Status and your consent to Dual Representation. Attorney Rob Bowen
has been contacted by a potential client who wishes to discuss the possibility of his representing him in an appeal to the ZBA. This
presents two issues, related but distinct. First, since he is currently representing the town (Unitil lawsuit), and as such is considered
Special Counsel. As Special Counsel for the Town, Attorney Bowen is subject to the State's Conflict of Interest law, which considers
him an employee. Attorney Bowen is requesting that his position as Special Counsel be granted Special Municipal Employee status so
that he is free to do other work, either for or against the Town. Attorney Bowen seeks this status as he has been asked to represent an
individual in a matter before the Zoning Board of Appeals. Additionally, Attorney Bowen also seeks the board's consent to Dual
Representation, in accordance with the Rules of Professional Responsibility for Attorneys. Since the matter for which Attorney Bowen
serves as Special Counsel would in no way be impacted by his representation of an individual in a matter in front of the ZBA, she
recommends that the board approve of these two requests. Attorney Bowen provided the attached form indicating the boards assent to
this dual representation.
Paula questioned that when our population went over 10,000 that the designation of Special Municipal Employee was changed and
Kerry informed the board that that designation change was in regards to the Board of Selectmen as being considered special municipal
employees and as such members of the Board of Selectmen are no longer able to avail themselves of this designation.
Pual motion approve Attorney Bowen as a Special Municipal Employee, Steve seconded, voted unanimously.
Tom motion to approve Attorney Bowen dual representation in the matter before the Zoning Board of Appeals, Paula seconded, voted
unanimously to approve.
Set date and Open Warrant for Fall Special Town Meeting - Kerry informed the board that since the State has revised our
FY2012 Cherry Sheet to increase our estimated charges for FY12 Charter & Choice Tuitions from $577,042 to $671,606, an increase
of $94,564, as a result of increased FY2011 actual expenses we need to make financial adjustments. During the FY2011 Budget
Closeout discussion, she mentioned that we must use the amounts provided by the State when setting our budget. What they provide
is always an estimate, which they will "true up" at the end of the Fiscal Year based upon actual costs. The net impact, either positive or
negative, is reflected in the towns fourth quarter payment from the State. This is difficult enough to deal with as this occurs long after
Annual Town Meeting and therefore, we must figure a way to "eat" the difference. This adjustment for FY12, made at this point in time,
means that we have to account for this estimated charge now before setting the tax rate. A budget adjustment will be required to do so.
She is still formulating a plan to best address this needed adjustment. We can also expect that there will be another adjustment made
at year end to match estimated to actual expenses. Since a budget adjustment is now needed, having a Special Town Meeting on
November 21 or 22 makes more sense than waiting until December 5 or 6. She also contacted Mr. David Blatt, Chairman of Green
Community Task Force, and he informed her that the November date is not reasonable time for the Green Community Committee to
===PAGE 2===
do not, basically because of liability and not being properly trained.
Dave noted the benefits to the town outweigh the potential risks and any unanswered questions. He is concerneds with the state, noted
that when the state wants to fund something, they dont always remember five years later that they made the commitment to partner
with us. We're going to be running this noting that a representative from the town will be on the executive board to oversee the entire
process and that there will be more pressure on us, if we do go with the Regional Dispatch as we will be responsible to be represented
on the regional board. Also concerned about the nature of the beast, the random calls, the random volumne as you never know when
the phones are going to ring. Dispatch makes the most sense of where we could level out the volumne. Looking down at the mandates
and the number of calls, it going to have to happen that we will need to increase staff. This way we could spread out among the other
communities as well.
Per Chief Glenny, currently if our dispatch is not able to answer a 911 call by the 4t' or 5t ring it rolls over to Townsend dispatch and
they would continue to call Lunenburg to try and get in touch with us, there are a number of methods they could use to reach us via
phone line or radios. If they could not reach us, then they will begin dispatching emergency apparatus.
Paula commented that this is a very difficult decision and unfortunate that we are now being forced to look at regional dispatch. She is
very concerned and noted that we will have a voice in how this is set up, but wants to ensure that all of our concerns are addressed
Commented that having an unmanned station after 9:00 pm is concerning and the reality is that given the mandates we cannot fund
and resents the fact that we're in this position because we're mandated by the State. She doesn"t see a strong disadvantage to going
to regional dispatch, but with strong reservations she realizes that this is something that we have to vote on.
Dave commented that this is reality, it's frustrating and it's something that we don't want to have to do, there will be a lot of changes.
All of our concerns have been given a solution so far and it"s workable.
Scott noted that it puts the ownness on all of us, so that when we do flip the switch everything is going to be there when we want it.
Tom for the record, he hears from proponents, to meet the EMS Mandate and second for cost issues, however from the other side, not
convinced that the EMS mandate puts us over the edge. He heard that Lunenburg is increasing on the call volumne anyway, and that
we're on the cusp of needed two dispatchers even if that mandate didn't exist, which leaves us with the cost issue. He is concerned
that those who put the regional budget together, didn't come to us and our Town Manager and together put a 5 year budget, it was up
to our manager to develop with assumptions of her own. We're looking at a significant cost difference and we're being asked to uproot
the dispatchers and have to back fill those positions as some of the roles that they have are doing involves community interaction and
tasks that they've been doing. To many things are unknown, noted the Executive Director position that is proposed in the IMA and
knowing that we are going to be looking at a prop 2½ override in May, he will be hard pressed when asked if he put everything out
there for cost savings and not doing this would therefore jeopardize public safety even more. Does not take this decision lightly as we
will be looking at four people in our town losing their jobs and have to apply elsewhere.
According to Scott, there is no plan currently to hire an Executive Director, that's why there was no price put in the IMA for the position,
it was placed in there so that should the need arise, the position is in there.
Paula believes that as our population continues to grow, the human component is a large factor and to make this decision makes an
impact on some very valuable employees.
Scott commented that having been their boss for the past nine years, it's difficult for him to make the recommendation on this to the
board for the same reason, but believes that this is the way for the town to go.
Dave noted that the Finance Committee continued their meeting last Thursday evening after the presentation and voted unanimously to
recommend signing the IMA.
Tom move to sign the IMA agreement to enter into a Regional Dispatch with Devens, Lancaster and Harvard, Steve seconded, voted
unanimously to sign.
Scott informed the board that there will be a meeting tomorrow afternoon with the Town Manager and the Police Chief on the Regional
Dispatch.
6. Ratification of appointment of new Patrol Officer (tentative) - no action.
7. Minutes - Board of Selectmen Regular session for 10/4/11, and 10/6/11 and Executive Session for reviewed and signed.
===PAGE 3===
10. Town Manager Updates
• Next week Kerry will be presenting the Financial Forecast and she would like to recommend from 7:00 to 7:30 the board hold their
regular meeting and the Financial Forecast will be presented @ 7:30.
• Senate passed suplemental budget today to close out Fiscal Year 2011 and allocate additional funding for specific programs in
iscal Year 2012. Two specific sections are of interest to communities: the remainder of the Unrestricted General Government Aic
o that Fy12 aid equals the fundina allocated in FY11, for Lunenbura that represents $64,672. This funding should be distribute
to communities between October 21st and October 31st. In addition, the budget includes $6.2 million for the remaining local costs
related to the 2008 ice storm. This should make each community whole for ice storm costs, approximately $120,000 for
Lunenburg
Tom would like to congratulate our representatives and regional representative, noted Representative Benson and Senator
Flanagan for all their efforts, and due diligence to get this through.
• Kerry also noted that the crack sealing process will begin tomorrow number of roadway and conclude on Saturday. Consistent with
the PM Program streets include: Pioneer Dr., Eastern and Upland Ave, Prospect St, Ramgren Rd, and Goodrich St from Lancaster
Ave. to Kilburn Street.
• Sewer Commission notified the town that Weston & Sampson will be conducting testing of the sewer system. Purpose of smoke
testing is to locate sources of extraneous flow. In order to improve sewer service, Weston & Sampson, consulting engineers for
the Lunenburg Sewer Commission, will be conducting smoke testing on portions of the sanitary sewer system from 8:00 a.m. to
5:00 p.m., Monday through Friday, between October 17, 2011 and October 28, 2011. Testing will be performed in the Whalom
Road area (between Graham Street and Electric Avenue) and the Massachusetts Avenue area (with limits on the west by
Sunnyhill Road, north by Oak Avenue, east by Arbor Road and south by West Street). The purpose of smoke testing is to locate
sources of extraneous flow, such as rainwater, entering the sanitary sewer and thereby increasing sewage treatment costs. Any
questions, they can call either the Sewer office at 978-582-4146 x2 or the DPW at 978-582-4160.
OLD BUSINESS
COMMITTEE APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS
EXECUTIVE SESSION
1. M.G.L. Chapter 39, §23B(3) to discuss strategy with respect to collective bargaining or litigation if an open meeting may
have a detrimental effect on the government's bargaining or litigation position. Also, to conduct strategy sessions in
preparation for negotiations with non-union personnel; to actually conduct collective bargaining and contract negotiations
with non-union personnel.
UPCOMING MEETING SCHEDULE
Being no further business board voted unanimously to adjourn Regular Session at 7:55 P.M. and opened Executive Session by roll call
vote; Steve aye, Tom aye, Paula aye, and Dave aye in accordance with M.G.L. Chapter 39, §23B(3) to discuss strategy with respect to
collective bargaining or litigation if an open meeting may have a detrimental effect on the government's bargaining or litigation position.
Also, to conduct strategy sessions in preparation for negotiations with non-union personnel; to actually conduct collective bargaining
and contract negotiations with non-union personnel.
Respectfully submitted,
Laura Caron-Gustus, Chief Administrative Assistant
Board of Selectmen

========================================================================================
DOCUMENT : 2011-10-18-agenda-4784.txt
BOARD    : select-board
DATE     : 2011-10-18
KIND     : agenda
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2011-10-18-agenda-4784.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10182011-4784
========================================================================================

===PAGE 1===
Select Board Meeting1.

========================================================================================
DOCUMENT : 2011-10-18-minutes-4784.txt
BOARD    : select-board
DATE     : 2011-10-18
KIND     : minutes
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2011-10-18-minutes-4784.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10182011-4784
========================================================================================

===OCR macOS Vision===
===PAGE 1===
maps, you are able to check out their website at http://www.malegislature.gov/district. Early next week, final versions of these maps
will be voted out of Committee. Once the maps are released favorably from Committee, the entire House and Senate will have the
opportunity to file amendments, and the final maps will be voted on tentatively the week of October 31st. Encourages people to look
and see what has changed/happened where you live.
ANNOUNCEMENTS
1. Yard Waste Days - The Lunenburg Landfill, off of Youngs Road will be open for consecutive Saturdays, OCTOBER 15TH -
NOVEMBER 19TH 8:00 a.m. to 4:00 p.m. Guidelines for disposal of yard waste for Lunenburg residents: Acceptable material: grass
clippings, bark mulch, wood chips, leaves, brush (with a diameter not to exceed 3 inches... unlimited length). Shrubbery and plantings;
with the same restrictions. Any container; bags, boxes, barrels, trashcans, tarps, flower pots, etc., must be removed and taken by the
resident. No household garbage, trash, or rubbish of any kind will be accepted. No materials within the Landfill area; sand, stone,
gravel, etc. are to be given away or sold. Access will be restricted to the disposal area. Commercial landscapers will not be allowed to
dump. Open to Lunenburg residents only. Travel permitted only on Town easement. No trespassing on Tri-town Landing Development.
APPOINTMENTS
CURRENT BUSINESS
1. Ratification of appoinment of new Patrol Officer - No action.
2. Appointment of representative to Executive Committee of Nashoba Valley Regional Dispatch - No action.
3. Minutes - Board of Selectmen Regular session for 10/11/11 and Executive Session for 10/11/11 reviewed and signed.
Warrants - #22 12, 10/1/11 - $225,776.04 and #23 12, 10/19/11 - $446,703.99 reviewed and signed.
Action File Issues -
4. Committee Reports -
5.
Department or Town Manager Reports - Kerry noted that we received a couple of comments yesterday from residents
questioning whether trash still needed to be placed in yellow trash bags as it was reported to her that some residents are using black
trash bags. She did contact Gerry Galena of Casella and he advised her that many residents have placed recycling materials in a
regular (black) trash bag and if the driver has any question that the contents in the bag are trash or recycling they will open up the bag
Tom questioned large amounts of debris in the contractor type bags and we have no mechanism to deal with this and would like to
place on an agenda for some future time for discussions on demolition type (cut wood etc.) debris.
6. Presentation of 5-Year Financial Forecast - Joint Session with the Finance Committee - Members of Finance Committee
present: Marc Erikson, Brian Laffond and Scott Gile, department heads; Karen Brochu, Town Accountant, Amy Sadkin, Library Director
and Loxi Jo Calmes, School Superintendent. Kerry presented the attached Powerpoint presentation on the Financial Summit.
Commented that now seems to be the time to present an override to the voters given the state of the town's roadways and buildings
and personnel.
Dave commented that the reality is we're at this place, as every budget season has been cutting; personnel, roads, capital
improvements. We're at a place now where we can't continue to do this on the town side of operations and sure that the school side is
going to show some of the same. Noted that they (school) as we have, have made significant cuts. We know that you should have
asked for an override last year and know that people at town meeting who had not been involved in meetings and discussions who told
===PAGE 2===
what you've said your going to do, you gain that confidence. But, as we haven't asked for this for so long, we need to begin in small
increments
Paula questioned if the school infrastructure was included in the projections.
Per Loxi the major project, the high school, that information was not included in this financial forecast. Other than the infrastructure
needs that are in place in for capital improvements that discussion needs to be addressed. Noted that School Committee will be
meeting tomorrow.
Paula questioned if we have any timeline as to when that information would be available and Loxi doesn't think that we'll see any
information from the state until at the earliest in the Spring. The school departments budget hearing has been scheduled for January Ain
here at town hall. Paula noted that we have serious infrastructure improvements needed at the schools and not knowing what that cost
will be, it's going to be difficult moving forward in determining what that override impact will be.
Tom commented that this is good to get discussions started in October, "override" as it's been pointed out over the years, there was not
one assumption that was less than 2½ %, there is no possible way to keep a budget sustainable without ever having an override. Last
one we tried for was about 5 years or so and many voted against that because we didn't have a good financial forecast put together.
Over the past four years, the town manager has put a forecast together, we have cut sevices where we can, have consolidated where
we can, but we continue to lose state and federal tunding for the schools. Having worked with the budgets for 9 years, he thinks we're
where we are because Lunenburg has a revenue problem, not a spending problem. Looks forward to working with this board, the
departments and town manager in putting together a plan for us to act upon.
Dave commented that this will all be part of the process, previously the information was not available, and doesn't want to repeat that,
the more that taxpayers and voters get involved early, believe we can work something together.
Kerry noted that this year we've begun the process much earlier and referred to the budget calendar (attached) where we are about a
month ahead of where we were last year at this time.
OLD BUSINESS
COMMITTEE APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS
EXECUTIVE SESSION
UPCOMING MEETING SCHEDULE
November 1, 2011
November 8, 2011
November 15, 2011
Being no further business board voted unanimously to adjourn Regular Session at 8:12 P.M.
Respectfully submitted,
Laura Caron-Gustus, Chief Administrative Assistant
Board of Selectmen
===PAGE 3===
Town of Lunenburg
Financial Summit
Presentation
October 18, 2011
me Why Forecast?
• Best Financial & Management
Practices
• Required by Town's Charter, Section
4-2 (S)
• Bond Rating Agencies are favorably
impressed with forecasting
===PAGE 4===
• Forecast provides a long-term and
comprehensive financial perspective
on service delivery using both known
information & hypothesis
• Budget is a specific plan detailing
service delivery in the coming fiscal
year
Goals of Forecasting
• Gain a Long-term perspective/ basis for
planning
• Determine whether fiscal problems are on
the horizon
• Time to plan for change, favorable or
unfavorable
• Reinforce the need for long-range
considerations during the annual budget
process
===PAGE 5===
• Projections are not inalterable prophecies,
but merely guidelines which may be
adjusted as necessary
• Once you develop baseline projections, it's
relatively easy to adjust the underlying
assumptions to address issues
• Forecasted shortfall does imply that some
action will be taken, or at least planned, to
avoid the financing problem
Forecasting Guides & Tools
• MGL, Town Bylaws, other Generally
Accepted Standards
• Financial Policies
• Trends Analysis
• Debt Service Schedules
• Union Contracts
• Assumptions, general or specific
3
===PAGE 6===
• MGL governs labor, employee
benefits, & requires delivery of certain
services
• Town Bylaws require delivery of
certain services; enforcement of
bylaws
• GAAP/ GASB standards, minimum
manning standards, etc.
Financial Policies
• Financial Management Policies & Objectives
adopted by the Board of Selectmen July
2004
• Address:
• Operating budgets vs. Capital Program
• Free Cash
• Stabilization Fund
• Borrowing
===PAGE 7===
• Financial Trend Monitoring Report
• Evaluates Financial Condition, through analysis of
indicators.
• Indicators identify the factors that affect financial condition
and arranges them to facilitate analysis and measurement
Review of last 5 years worth of data [10 years]
•
Forecasting relies heavily on trends analysis as
overall trends are generally linked together
• Should be updated & expanded if possible, on an
annual basis
Union Contracts
• IBPO, Police
• AFL-CIO, Dispatchers
• Various School [Teachers]
• IAFF, PFFM, Fire
• AFSCME, Clerical
• IUONA, Public Works (2)
2010
2013
2011
2011
2014
2012
5
===PAGE 8===
• Service Levels
• Future of the local economy
• Revenue structure
• Cost of services
A detailed list of assumptions is provided in the packet
Assumptions- Service Levels
• Forecast document, to the extent possible, will
adhere to adopted financial policies
• Forecast document will honor all contractual
obligations, such as debt service schedules and
union contracts
• Level of services currently being offered will
continue to be offered, and delivered in the same
manner, throughout the life of the forecast
• Increase in personnel (Public Safety & Public Works)
Long term plan for implementing Capital Improvemen
lan, including Pavement Management Plar
12
===PAGE 9===
• No basis for assuming that the
economy will change significantly
during the life of the forecast
• Some growth in Local Receipts
• Significant concern over the level of
State Aid
• New Growth
13
Assumptions- Revenue Structure
• Revenues
• Property Tax- 2 ½% increase, lower New Growth
• State Aid- assume 2.5% growth; No ARRA funding;
No "Jobs for Education"
• Available Funds- no use of Stabilization
Fund to fund operating costs
• Local Receipts- assumes 2% growth; need to
educe Investment Income Receipts & School Dep
Receipts [Pre-School Tuitions
• Enterprise Revenue- will continue to fully fund
enterprise operations
11
7
===PAGE 10===
• Personnel Costs- union & non-union- according to
contract, about 3.5% overall [steps, COLA, longevity]
•
Expenses
• General
• Overall expenses to inrease 2.5%
• Utilities to increase 5%
Department Specific
• Recycling = Cover full amount of program (inc. $15.5K)
• Snow & Ice =5%
Health Insurance & Pension = 9 - 10%
Education Expenses = Use Superintendent's projections.
F2011
FY2012
$ 29,210,930 S 29.093,638 S 29,650,741 S 30,497,951 S 31,390490 S 32,300,410 S 19,228,931
• s (60,920) 5 (2,760,759) S (3,224693) S (3815,659) S (4,364,731) S (5,072,749)
021%
•loone
-15.27
FY13 FY14 FY15 FY16 FY17
5 (2.280,958) 3 (.224693) S (.815.639) S (1364,731) 8 (5072.769)
:82 (2203001 (25162) 1 3086301023302)
15
[Forecast- Projected Deficits, including
"New Initiatives"
Resenue
Expondltures
Differinse
Projected Exiça:
16
===PAGE 11===
wenschool Departmen FT's pased upon a 10 hour work
FY2080 FY2001 FY2002 FY2003 FY2004 FY2005 FY2006 FY2007 FY2008 FY2009 FY2010 FY2011 FY2012
1.75
0.75
8809.18
0.75
325
1.80
325
138
83.0
C09.a8
0.75
X:9.a
0.75
3.25
6.13
509.0°
13.0
0.75
0.75
0.75
25
DONG=ONE
200
Total:
1.1
61.76
1.25
1.25
62.6
1.25
1.25
65.8
63.26
69.7E
17
-And there's nothing innovative
about maintaining roads.
18
===PAGE 12===
LUXEREVIO
19
Forecast- Conclusions
• We have fiscal issues to address
• Non-sustainable plan
• We need public input
• Is this level of service acceptable?
• Is the deterioration of major infrastructure
acceptable?
20
10
===PAGE 13===
• If not, what's the solution?
• In FY2011, the average single family
tax bill in Lunenburg was $4,064
• In FY2011, the average single family
tax bill in MA was $4,537
• A difference of $473, or nearly 12%
lower than the state-wide average
Forecast- Conclusions-
$473, or about $40 per month, would be the approximate cost
for. an-override in the amount of $2,085,000
ESTIMATED IMPACT OF TOWN MEETING SPENDING ON YOUR FISCAL TAX BILL
RaN 1011 Fore
3635-
31A1
674.
6V.18
121.12
1260)
173.46
75622
72700
21.25
156 4
182.07
11251
282.1%
21532
102.10
330.41
468-8
178 66
316 35
222-0
202,195
1302
360.98
633.172
11112
806.20
2201*
007.12
21000
110.23
1021*
6284
02021
4130
212.01
13241
22
11
===PAGE 14===
• Review:
• Past & current service levels
Long-term priorities
Possible consolidations- not much left
Service reductions- what's left to cut?
• Fee Structure- pay for the cost of providing the service and
nothing more
(Timetable
:
10/31/11
11/30/11
• 12/30/11
• January 2012
• 02/15/12
• March &
April
• 05/05/12
Budget Forms Distributed
Budget Requests Due
Capital Improvement Program to BOS &
FinCom
School Committee Budget
Recommendation
Town Manager Preliminary Budget
Recommendation Due
Preliminary Budget Public Hearing
Finance Committee Reviews PB &
makes recommendation
Annual Town Meeting
23
12
===PAGE 15===
Lisenbang Publle Schools
Therapists
Hurses
Clencal
maprofessionais
Pustovians
FY2000 FY2001 FY2802 FY2003 FY2004 FY2005 FY2006 FY2007 FY2008 FY2609 FY2010 FY2011 FY2012
'200
'200
#222212
1450 21470 227.05 227.00 23127 239.14 203.74
000
25
13
===PAGE 16===
Friday
Tuesday
Monday
Thursday
Monday
Wednesday
Friday
Friday
Friday
Tuesday
Friday
Thursday
Thursday
Monday
Monday
Thursday
Tuesday
Thursday
Friday
Saturday
14-Oct
18-0ct
17-Oct
1-Dec
31-Oct
30-Nov
2-Dec
30-Dec
30-Dec
10-Jan
January
10-feb
16-Feb
23-feb
5-Mar
19-Mar
29-Мar
3-Apr
6-Apr
20-Apr
5-May
Town Manager Review of Submitted CIP Requests
Town Manager presents 5-Year Financial Forecast; Trends Analysis Update
CIPC Review & Consider Requests
Town Manager distributes FY2013 Budget Forms
FY2013 Department Budget Request due to Town Manager
Town Manager reviews FY2013 Department Budget Requests
CIPC Finalize FY and 5-Year Plan Recommendations
Superintendent Issues Final Recommended Budget to School Committee
Open Annual Town Meeting Warrant
School Committee forwards recommended budget to Town Manager [per Charter]
Town Manager's Budget Recommendation Distributed
Town Manager's Budget Presentation
Finance Committee Begins Review of Budget Recommendation &
Other Articles with Financial Impact
Close Annual Town Meeting Warrant @4:00 p.m.
Town Caucus [tentative]
FinCom Final Votes on all Warrant Articles
BOS Final Votes on all Warrant Articles
Final Warrant to Printer
Warrant Mailed to Residents
Annual Town Meeting

========================================================================================
DOCUMENT : 2011-11-08-agenda-4786.txt
BOARD    : select-board
DATE     : 2011-11-08
KIND     : agenda
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2011-11-08-agenda-4786.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11082011-4786
========================================================================================

===PAGE 1===
Select Board Meeting1.

========================================================================================
DOCUMENT : 2011-11-08-minutes-4786.txt
BOARD    : select-board
DATE     : 2011-11-08
KIND     : minutes
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2011-11-08-minutes-4786.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11082011-4786
========================================================================================

===OCR macOS Vision===
===PAGE 1===
drau brougie wetlands dr we place digit daladen toms papery s best dow tas has come about wit residentally
zoned land and he was informed from the Planning Board that it was now out of their hands. He has since sent a letter to both
Representative Benson and Senator Flanagan, noted that this major construction of solar panels is going to be right outside his kitchen
window and doesn't how this can be done. He was advised by Senator Flanagan that this is not a state issue but a local issue and
suggested that he take it up with the Board of Selectmen and Town Clerk. Doesn't understand why it's being placed right outside his
property and doesn't understand where we're at here. Would like to have an audience with the board in the future on how this came
about. Seems that today, he's the sacrificial lamb and doesn't understand what the Planning Board is saying, questioning where does
he go, who can he talk to. This is pretty massive construction that they're talking about.
Paula did investigate after the Planning Board meeting and met with Marion Benson, Planning Director, under Chapter 40A Section 3,
there is a requirement right now according to the by law that we've adopted, these farms have a "by right" ability to place these
regardless of zoning. Note that there is a commercial component of the property and know that they've increased the buffer to 190
feet. However, unclear whether it's a blanket "by right" clause, know that under our by-law there is no provision that establishes areas
for this type of farm. Paula has called Steve Marsden who was the prior Chair on the Green Community Task Force and Marion is
following up with Senator Flanagan. The question that Paula had with Marion earlier was whether there was anything we could do with
regards to this applicant and according to her, there is not. Noted that there is now a question on whether the large solar farms fall
under Chapter 40A, Section 3 and we, as a community, need to look at this.
Dave noted that as this is not on our agenda, we will need to schedule discussion on this for a future date, one that would involve the
Planning Board.
Kerry, next week we are scheduled to meet with the Planning Board on the Summer Street Overlay and perhaps we could fit this in.
Paula would also like to get the input from Town Counsel on whether this commercial type of photovoltaic farm can be put in a
residential area.
John Whelan of 526 West Townsend Road, commented that when he moved into town 10 years ago, they knew that they had the
possibility of someone developing near us and as such they've spent thousands of dollars in designing their property and the second
floor was designed to overlook their property. Now they will be at the top of his property looking out over 15 acres of solar arrays. That
doesn't belong in a residential neighborhood, you don't clear cut in a residential neighborhood, it's all about the money they're going to
get back from the town, they're about making a profit in short term. He's in it for the long haul and really doesn't appreciate that this can
be allowed in a residential area. Kerry will discuss this with Town Counsel and the Planning Director tomorrow.
Annekje Van de Water, resident of Lunenburg, daughter is a student @ Passios Elementary School and a member of Pro Athletics in
Leominster are requesting permission to have a boot drive for Saturday, November 1gth; everyone would wear white or reflective vests.
The group is scheduled to go to Atlanta and Dallas Texas for cheering competitions; all members are from the tri-town area and they
need to raise between $10k to $15k in order to go to these competitions. They are the only team this young to complete from this area
in Dallas.
Dave's concern is that right now, we're looking at two boot drives in the month of November, possibly three and worries about
charitable burnout.
Tom commented that you don't actually stop people, it's voluntary, no requirement to give. Hear Dave's concerns and it's either that or
we start "cherry picking" and really doesn't have an issue with allowing these functions.
Dave commented that the other group requests are a town wide offering versus this function.
Ernie, agrees with Mr. Alonzo but also has safety concerns and think they have to look at the hazards and have a real good plan.
Suggested traffic cones, something to highlight their being there as he doesn't want to see anyone hurt, very dangerous intersection,
some cautions that have to be done there. Noted that the board may want to address scheduling times and how many can be done in a
months period and where etc.
Annekje noted that this is a non-profit organization.
Steve doesn't have a strong feeling either way, would request that they all have reflective vests on. Paula shares Mr. Matthews
concerns and noted that we may want to look at a policy to look at specifying procedures and standards.
Dave asked for a recommendation from the board.
===PAGE 2===
with the same restrictions. Any container; bags, boxes, barrels, trashcans, tarps, flower pots, etc., must be removed and taken by the
resident. No household garbage, trash, or rubbish of any kind will be accepted. No materials within the Landtill area; sand, stone,
gravel, etc. are to be given away or sold. Access will be restricted to the disposal area. Commercial landscapers will not be allowed to
dump. Open to Lunenburg residents only. Travel permitted only on Town easement. No trespassing on Tri-town Landing Development.
Storm debris will also be accepted
2. Last two HHW Events held at the DEVENS REGIONAL HOUSEHOLD HAZARDOUS PRODUCTS COLLECTION CENTER, 9
Cook St., Devens - www.DevensHHW.com - (978) 501-3943 - fees for disposal are scheduled for Wednesday, December 7th & the
following Saturday, December 10th @ 9:00 AM to 12:00 PM (weather permitting. OPEN TO RESIDENTS AND PRE-REGISTERED
BUSINESSES OF MEMBER TOWNS ONLY, Ayer - Bolton - Devens - Groton - Harvard - Lancaster - Littleton - Lunenburg -
Townsend. Proof of residency is required.
3. Reminder to residents on the "BlackBoard Connect" service - directed to the Town's website for changes/and information for
notitications through the Blackboard Connect service.
APPOINTMENTS
1. MRPC Representative to review MPO Sub-Region Representative - George Snow, Planner, from Montachusett Regional
Planning Commission, presented the attached handouts with intormation on the Metropolitan Planning Organization. Reviewed the
MPO Sub-region selection process per the attached handout. George also presented a CD on the Regional Transportation Plan.
Kerry questioned if this is a new position as currently Ayer is the representative for this sub-region. Noted that this is the funding area
where we will be looking to for the Summer Street improvements so it would be ideal if Lunenburg would have the representative at this
point. All four communities in the sub region meet and decide who will be the representative and according to George, MRPC facilitates
the process and sets up the meeting between the four communities. Next step for the town is to submit one name for consideration.
Board will address this at their meeting next week. MRPC would like to have the meeting for the MPO Selection sometime in January
2012.
CURRENT BUSINESS
1. 6:15 p.m. Gerry Galena, Casella Waste Management - Kerry informed the board that the only trucks running in town on Monday
are tor private subscriptions. About a month ago, Casella asked about the possibility of providing town service Monday - Friday, rather
than the current Tuesday - Friday. Another reason is that there are a number of residents who have stated they would come over to
the town's program if it was offered on Monday.
She has asked around to determine why the Town went Tuesday - Friday, instead of Monday - Friday, and haven't found anything
more than it was easier to keep track of who was in town. She noted that we struggle with funding this program each year, so anything
reasonably done to increase participation, on its face seems like a good idea. She has advised Casella that if any change is agreed to,
Casella would be 100% responsible for directly notifying residents.
Gerry Galena was present with representatives from Casella to discuss the possibility of providing service Monday through Friday
instead of the present schedule of Tuesday through Friday. The main reason given was that the routes based upon 4-day service are
too long and the driver isn't able to finish up until 4:30 - 5:00 p.m., rather than 3:30 - 4:00 p.m., which is Casella's preference. Casella
stated that they now have the new split trucks and noted that this is a safety issue. Casella doesn't want trucks out during twiliaht
and/or peak commuting hours. Their trucks are going back to Auburn and would like to have their trucks off the road by 2:00 PM. Will
let everyone know before time, by flyers, newspapers town website and are willing to go back to pick up those residents that may be
missed during the changes. Operate now from 7:00 to 4:30 Tuesday through Friday and would like to change to 7:00 to 2:00 Monday
through Friday.
Center of Town would be the Monday route, and some of the stops from Friday may change over to Monday, they would like to get
congested area of the town picked up on Mondays. Most of the changes will be a one day change, if they're on Wednesday now, they
===PAGE 3===
private hauler. May gain some subscribers and doesn't really see an impact as they've designed the Monday pickup to be the center of
town. Longest road that they'd be doing on Monday will be all of Leominster Road. Operationally they're trying to get out of town before
the school buses, by 1:00 to 1:30 pm, would be best to get the trucks off the roads.
Monday Holidays would just throw the schedule off by one day, Monday would go to Tuesday etc., and Friday would be on Saturday.
Kerry would like the counts taken over a period of time as the biggest problem is knowing the number that actually participate in order
to competitively price the cost of the program. Paula questioned if there would be a way to do two different counts, one for trash and
another for recycling. Casella could do this but would have to be done over a period of time, couldn't be done in the same week.
Tom has no problem with the change but doesn't think December 1s' gives enough time, should be looking at 30 days and would like to
have the counts for a set period, first two weeks for a couple of months, 5 to 6 months. Would like to see a range as they may change
seasonally etc. Questioned when you bid this, didn't this come up to you then. Gerry noted that Casella didn't have the split truck then
but now with the split truck the routes take longer and the reason is just trying to get the trucks off the road as soon as possible.
Board's biggest concern is that we absolutely have to notify as many people as we can.
Casella will develop a plan to present to Kerry for the board and would like to shoot for January 1st. They will also send out fiyers with
Kerry would like to have the counts two weeks for each, a quarter. Would like to think about this a little bit more.
Paula would like to have it done more than once a quarter and Kerry suggested monthly for the rest of this fiscal year and then go to
quarterly.
Board overall doesn't have a problem with the change and Kerry will put something in writing for the board to act on.
2. Authorize BAN Sale, $1,300,000. for DPW Renovation Expansion Project - Treasurer/Tax Collector, Jeff Ugalde submitted a
Bond Anticipation Note for the DPW Facility Remodeling for total $1,300,000.00 for the board's authorization. The Town has already
paid over about $300,000 and as they plan on being able to have the project completed by the end of the year this finaning is needed
in order to get the contractor paid in a timely manner Tom move to authorize the sale of Bond Anticipation Notes in the amount of
$1,300,000, dated November 9, 2011 to mature on June 29, 2012 to Eastern Bank at a rate of 0.80% and to authorize execution of all
documents necessary to complete the sale, Steve seconded, voted unanimously to approve. Documents signed by board.
3. Minutes - Board of Selectmen Regular session for 11.1.2011 reviewed and signed
Warrants - #10P 12, 11/7/2011 - $654,412.79, #28 12, 11/8/2011 - $294,888.53 and #29 12, 12/11/2011 - $148,805.83 reviewed
and signed.
Action File Issues - none
4. Committee Reports -
> Tom, Finance Committee meets this Thursday. Noted that there was a meeting of the Broadband Connect last night and about
30,000 poles will be installed for the "backbone" and will need to be licensed by the owner, be it verizon or comcast. The project is
on track, next year will be most of the construction and getting to residents and businesses. July of 2013 is when it is expected to
be completed by, will be beneficial to the whole state.
• Paula noted that there was a number of issues addressed at the Planning Board meeting on the design standard language. A
slaised here at 6. A.
public hearing will be held on November 21st on both of the zoning articles that have been presented. Televised here at 6:30
Noted that the draft that was submitted will be changing and the board will like to have copies when we receive. Also discussed
was the Tri-Town project, which is commencing with Building #3 and that they will be discussing the fire access to the property.
Concern is about the photovoltaic project and the impact that the TriTown project will have on the towns' landfill photovoltaic
Kerry commented that the water pressure was sufficient for the first two buildings, the issue is that the water from Fitchburg goes
through a meter pit. The infrastructure needs to be phased up to increase the water pressure. Approximately about a couple of
===PAGE 4===
6. Town Manager Reports - Kerry reviewed the attached summary on the future meeting agenda's.
• Streetlight update, due to the storm we haven't been able to get out to verify and will place on the agenda for next week or the
week following.
• Storm related activities/storm debris; President Obama provided a Presidential Disaster Declaration for a portion of MA, including
Worcester County on November 1, 2011. This declaration means that we are eligible for federal emergency assistance, but not for
expense reimbursement. The assistance we have received to date is 70 hours' worth of work from bucket truck crews. The crews
have been invaluable since we do not have any bucket trucks in our fleet. To date, we have had 1 - 3 trucks in town, since mid-
week. Our DPW crew has been working with the bucket trucks, as they just remove the hangers. The crews have been out
working this week and the cost for this 70 hours of work is being paid 100% by FEMA.
Preliminary Damage Assessment teams are being assigned to survey affected communities to quantify total damage and estimate
preliminary costs, in an attempt to determine whether or not the required thresholds are met, which would qualify us for FEMA
reimbursement 75%. Prior to this determination made, any debris removal costs would be borne 100% by the town. As such, we
are not removing any debris at this time. As you know, the Landfill has been open on Saturdays from 8:00 a.m. - 4:00 p.m. for
debris drop off, this will continue until November 19'.
At this time, we estimate 5,000 - 7,500 cubic yards of storm debris, on both public and private property. If this is accurate, total
removal costs would be $155,000 - $232,500. If FEMA reimburses 75%, the remaining cost to the Town would be $38,750 -
$58,125. Since this funding is not included in the FY12 budget, I would be looking for BOS endorsement prior to
proceeding. There is a statewide contract we could use, which would satisfy all procurement requirements, and we are prepared to
move forward as soon as possible.
Dave noted that some other town's are doing the clean-up and questioned whether they are assuming this at their own costs.
According to Kerry and based upon the guidelines that have been put together, that work wouldn't be eligible for reimbursements.
lom questioned it we have any estimate on when MEMA will be making a determination and Kerry believes that they will be doing
this, this week. Steve questioned whether it would be prudent to utilize the State Bid as well as our DPW to continue to do debris
removal. Kerry noted that they were out there this weekend and are out there doing what they can do and will continue in the
debris removal.
Paula noted that we really have to encourage residents to bring it to the landfill during the "yard waste days" if they are able to and
realize that we have to clean up the debris, questioned whether the Town Manager can address where we are going to get the
funding. Per Kerry would recommend that we use the snow and ice appropriation, also the 12½% that we're expecting from the
State for the reimbursement from the 2008 ice storm. Add discussion on this to next week's agenda.
OLD BUSINESS
1. Review of Warrant Articles for Special Town Meeting - Kerry prepared a schedule to review the articles at future board
meetings.
Dave would like to have the Stretch Code article in before the the zoning articles. Public Hearing from the Green Communities Task
Force is scheduled for November 17%h.
Tom will be absent for the 11/22/11 meeting
Kerry informed the board that on October 6, 2011, she received the attached bill from Attorney Dan Hill, and dated July 11, 2011, which
is largely for reimbursement of copying costs associated with the Superior Court filing (Hollis Hills). Upon receipt, she contacted
Attorney Hill to inquire as to why we had just now received this bill and was advised by him that it was sent out in July and he did not
know why it had not been received earlier. The Town Accountant can only pay prior year bills up to July 15 of the following fiscal year.
Any payments thereafter must be approved by Town Meeting, by a 9/10 majority. In order to fund this bill, she suggests reducing the
FY12 appropriation for Legal Services from $125,000, by $8,265, to $116,735. As such, this article should be taken up after the FY12
Budget Adjustment Article. Tom recommend approval, Paula seconded, voted unanimously.
Article D is a request to rescind the sum of $456,927.87, the remaining authorization, from Article 16 of the May 6, 2006 Annual Town
Meeting Warrant for engineering, permitting, and construction of drinking water and wastewater improvements at Meadow Woods Mobile
===PAGE 5===
November 15, 2011
November 22, 2011
Being no further business board voted unanimously to adjourn Regular Session at 8:35 P.M.
Respectfully submitted,
Laura Caron-Gustus, Chief Administrative Assistant
Board of Selectmen
===PAGE 6===
There are five core functions of an MPO:
1. Establish and manage a fair and impartial setting for effective regional decision making.
2.
Use data and planning methods to generate and evaluate transportation improvement options and alternatives.
3. Develop and update a fiscally-constrained Long Range Transportation Plan (LRTP) for the metropolitan area
covering a planning horizon of at least twenty years.
4. Develop a fiscally-constrained Transportation Improvement Program (TIP) of improvements to achieve area
goals.
5. Involve the general public and all significantly affected sub-groups in the four essential functions listed above.
In creating the requirements for MPOs, Congress identified several key reasons why MPOs are essential:
1. Transportation investment means allocating scarce federal and other transportation funding resources
appropriately;
2. Planning needs to reflect the region's shared vision for its future;
3. Adequate transportation planning requires a comprehensive examination of the region's future and investment
alternatives; and
4. An MPO is needed to facilitate collaboration of governments, interested parties, and residents in the planning
process.
MPO staff assists the MPO board by preparing documents, fostering interagency coordination, facilitating public input and
feedback, and managing the planning process. The MPO staff may also provide committees with technical assessments
and evaluations of proposed transportation initiatives. For the Montachusett MPO, the MRPC serves as staff.
A technical advisory committee may also provide recommendations to the board on specific strategies or projects. An
advisory committee may also provide technical analysis, specialized knowledge, and citizen input on specific issues. For
the Montachusett MPO, the Montachusett Joint Transportation Committee (MJG) serves in this capacity.
What are the Major Documents Required of the MPO?
The Unified Planning Work Program (UPWP): The UPWP is a budget and planning tool that lists the transportation tasks
to be performed by the MPO staff. The UPWP reflects local issues and strategic priorities. The UPWP covers a one year
period and is updated annually.
The Long-Range (or Regional) Transportation Plan (LRTP or RTP): The RTP a statement of the ways the region plans to
invest in the transportation system. Per federal regulations, the plan shall include both long-range and short-range
program strategies/actions that lead to the development of an integrated intermodal transportation system that facilitates
the efficient movement of people and goods." The RTP is developed/updated every 4 years.
The plan addresses:
• Policies, strategies, and projects for the future;
• A systems level approach by considering roadways, transit, nonmotorized transportation, and intermodal
connections;
• Projected demand for transportation services over 20 years;
• Regional land use, development, housing, and employment goals and plans;
• Cost estimates and reasonably available financial sources for operation, maintenance, and capital investments.
The RTP must be fiscally constrained; and
• Ways to preserve existing roads and facilities and make efficient use of the existing system.
Transportation Improvement Program (TIP): In the TIP, the MPO identifies the transportation projects that it plans to
undertake over the next four federal fiscal years. All projects receiving federal funding must be in the TIP. The TIP is the
===PAGE 7===
The voting members of the Montachusett Metropolitan Planning Organization consist of the following officials or their
designees:
• the Secretary and Chief Executive Officer of the Massachusetts Department of Transportation
• the Administrator of the Highway Division of the Massachusetts Department of Transportation
• the Chairman of the Montachusett Regional Planning Commission
• the Chairman of the Montachusett Regional Transit Authority
• the Mayor of the City of Fitchburg
• the Mayor of the City of Gardner
• the Mayor of the City of Leominster
• Four Representatives from the four identified Subregions of towns in the MRPC region
Subregion 1:
Athol, Hubbardston, Petersham, Phillipston, Royalston, Templeton, Winchendon
Subregion 2: Ashburnham, Ashby, Groton, Townsend, Westminster
Subregion 3:
Ayer, Harvard, Lunenburg, Shirley
Subregion 4: Clinton, Lancaster, Sterling
The Montachusett MPO currently meets the second Wednesday of the month at 1:00 PM at MRPC Offices, MART
Garage & Maintenance Facility, 1427R Water Street, Fitchburg, MA 01420. The next scheduled meeting is November 9,
2011.
What is the MPO Subregion Selection Process?
1. MPO staff meets with the Chief Elected Officials (CEO) and solicits from CEO's potential candidates to represent
their subregion on the MPO. At the same time, solicit potential designee for the MPO representative candidate.
2. Convene special meetings or caucuses of CEO's to review, discuss and select subregion MPO representative
and alternate. The alternate will be from a different community than the selected MPO representative.
3. Official designees for the Representative and the Alternate will be identified at the selection/caucus meetings. In
addition, at the meeting the Subregions will seek to determine the process for communication with member
communities regarding MPO proceedings.
The Subregion representative will serve a three (3) year term on the MPO.
What is Needed from Your Community?
1. The name of a Board of Selectmen member willing to serve as the Subregion representative on the MPO.
2.
The name of an official designee (i.e. town planner, DPW superintendent, other town official, etc.) who could
represent the official Subregion representative at a MPO meeting.
A selection/caucus meeting will be scheduled in November/December 2011 at a mutually convenient location.
Please submit any names to:
Brad Harris, MRPC bharris@mrpc.org (978) 345-7376 ext. 311
Sources:
- U.S. Department of Transportation: A Briefing Book for Transportation Decisionmakers, Officials, and Staff
(www.planning.dot.gov/documents/BriefingBook/bbook.htm)
- Wikipedia: Metropolitan planning organization (en.wikipedia.org/wiki/Metropolitan_planning_organization)
- MRPC: Montachusett MPO Memorandum of Understanding
- MRPC: Montachusett Metropolitan Planning Organization Subregion Representative Selection Process
===PAGE 8===
Local Receipts
Expenditures
Cherry Sheet Offsets
State & County Assessments
Choice/Charter Assessments
Court Judgement
Ice Storm Deficit
Salary Reserve Approp Adj
Summer Street Article
Cruiser Article
Police Detail Fund Article
Surplus/(Deficit)
$
-
$ 172,660.00
(7,519.00)
(4.00)
$ (71,386.00)
$(90,000.00)
$
$
(3,751.00)
$
$
$
:
$(172,660.00)
$
-
===PAGE 9===
FY10 BUDGETED
FX11 BUDGETED
PROPERTY TAXES
Prior Year Levy Limit
2 1/2% Increase
Estimated New Growth
Debt Exclusions
$
$
$
15,890,966.00
393,855.54
130,170.00
1,012,305.00
$
$
16,418,410.00
407,945.48
188,732.00
991,724.00
$
$
TAXES: Total
17,427,296.54 S
18,006,811.48
STATE PROVIDED FUNDS
Cherry Sheet/State Aid
Police Career Incentive
$
Subtotal State Aid
PROJECTED LOCAL RECEIPTS
Local Receipts
Subtotal Receipts
OTBER REVENUES
Overlay Surplus
Free Cash
Unexpended Articles
$
Borrowing
Stabilization Fund
$
MSBA Reimbursements
ARRA Funding - School
ART 5 5/5/08 (5/1/09 FY10 Recap)
FY2009 Revenue Reduction (5/1/09 FY10 Reca
$
FY10 Unexpended Articles (FY11 Recap)
$
Trust & Special Revenue Funds
Sewer Enterprise
Transfer from Meadow Woods Bett (FY11 Reca
$
Sewer Betterments
$
Water Betterments
Sale of Real Estate Revolving Account
Subtotal Other Revenue S
Other Financing Sources
Capital Improvement Fund
Septic Loan Revenue
$
Enterprise Funds
$
TOTAL REVENUE
100000U09
6,004,013.00
11,495.00
6,015,508.00
$
2,215,343.00
2,215,343.00
$
27,601.81
112,500.00
559,058.00
121,950.00
1,897.00
(174,492.00)
13,409.89
$
30,715.00
155,945.00
726,968.00
$
$
1,575,552.70
10,872.00
$
814,352.54
$
S28,058,924.78
5,976,405.00
5,914.00
5,982,319.00
$
2,432,666.00
2,432,666.00
$
239,841.00
22,785.00
110,000.00
213,252.00
559,057.00
$
$
30,715.00 S
802,490.00
62,779.00
$
2,040,919.00
10,872.00
$
939.495.26 $
.S29,413,082.74
EY2012 REVENUE EXPENDITURE PROJECTION ACTUAL CS (2)11/8/2011
IF FARTHER EVELLO.
FY12 BUDGETED EXPENDITURES
17,017,602.00
Maturing Debt
425,440.00
Interest/Issuance Costs on Debt
425,377.00
Gen Gov Unclassified
977,796.00
General Government
Central Purchasing
18,846,215.00 Protection
Health & Sanitation
Public Assistance
6,001,062.00
Department of Public Works
Schools
6,001,062.00
Library
Recreation
Omnibus Total
2,439,123.00
Changes to FY09 Budget (FY10 Recap)
Changes to FY10 Budget (FY11 Recap)
2,439,123.00
CHERRY SHEET CHARGES
Cherry Sheet Offset
State & County
Choice/Charter Assessments
Changes to FY09 Assessments
$
$
405,000.00
Subtotal CS Charges $
559,057.00
Allow for Abatements/Exemptions
Wore Cty Retirement Assessment
Tax Title
Layoffs
Capital Articles
$
30,715.00
General Fund Articles
Teachers Deferral
803,485.00
May 2008 STM Appropriations
62,781.00
FX09 Articles STM
FY09 Articles ATM
1,861,038.00
Capital Program
Court Judgements
Snow & Ice Deficit
Ice Storm Deficit
10,872.00 Court Judgements
11/30/10 STM Articles
Prior Year Expense
Transfer to Stabilization Fund 11/15
870,032.40 Reeycling Enterprise Deficit
Enterprise Funds
$30,028,342.40
TOTAL EXPENDITURES S
Credit/(Debit)
FY10 BUDGETED
1,771,355.00
892.946.00
2,152,356.00
1,153,128.00
41,612.00
2,230,948.00
64.173.00
103.452.00
1,256,036.00
15,083,297.00
303,099.00
2,500.00
25,054,902.00
(78,038.00)
169,354.89
$
$
360,982.00
135,718.00
567,691.00
(134,287.00)
930,104.00 S
141,583.39 $
528,137.00
$
3,500.00
$
233,950.00
60,580.23
18.108.00 8
4.65425
35,075.00
27,500.00
~ us
$
FY11
115,161.48
814,352.54
28,058,924.78
S0.00
===PAGE 10===
Bill To:
Town of Lunenburg
Zoning Board of Appeals
Ritter Memorial Building
960 Mass Ave.
Lunenburg, MA 01462
Matter: Hollis Hills 40B
Date of Service
6/1/2011
6/3/2011
6/7/2011
6/8/2011
6/9/2011
6/15/2011
6/17/2011
6/30/2011
5/3/2011
6/7/2011
6/16/2011
6/23/2011
6/24/2011
6/27/2011
6/27/2011
Description
DCH
Letter to HAC re: status report; emails re: scheduling
negotiation meeting.
Emails re: scheduling negotiation meeting.
Telephone conference with Appeals Court re: contents of
appendix; emails with OC re: same.
Draft appellate brief; prepare appendix.
Draft appellate brief.
DCH
Emails with K. Speidel re: scheduling meeting.
DCH
Emails re: scheduling meeting with developer.
DCH Emails with K. Speidel re: settlement meeting; telephone
conference with OC re: status report to HAC; draft status
report.
EXPENSES
Courier expense
Courier expense
Printing expense for Superior Court
Courier expense
Printing expense, appellate brief and record appendix
Courier expense
Courier expense
Hours
0.3
0.2
0.5
Rate
185.00
185.00
185.00
185.00
185.00
185.00
185.00
185.00
14.00
14.00
5,745.65
14.00
429.00
42.00
17.00
Invoice Total
Thank you for your business.
-
Amount
55.50
37.00
92.50
925.00
573.50
18.50
37.00
222.00
14.00
14.00
5,745.65
14.00
429.00
42.00
17.00
===PAGE 11===
Bill To:
Town of Lunenburg
Zoning Board of Appeals
Ritter Memorial Building
960 Mass Ave.
Lunenburg, MA 01462
Date of Service
6/27/2011
7/6/2011
7/6/2011
Matter: Hollis Hills 40B
•
Description
Courier expense
FDX#822158615000794
FDX#822158615000800
Total Reimbursable Expenses
Hours
Rate
17.00
5.66
5.66
Amount
17.00
5.66
5.66
6,303.97
Invoice Total
$8,264.97
Thank you for your business.
-
-

========================================================================================
DOCUMENT : 2011-11-11-agenda-4785.txt
BOARD    : select-board
DATE     : 2011-11-11
KIND     : agenda
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2011-11-11-agenda-4785.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11112011-4785
========================================================================================

===PAGE 1===
Select Board Meeting1.

========================================================================================
DOCUMENT : 2011-11-15-agenda-4787.txt
BOARD    : select-board
DATE     : 2011-11-15
KIND     : agenda
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2011-11-15-agenda-4787.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11152011-4787
========================================================================================

===PAGE 1===
Select Board Meeting1.

========================================================================================
DOCUMENT : 2011-11-15-minutes-4787.txt
BOARD    : select-board
DATE     : 2011-11-15
KIND     : minutes
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2011-11-15-minutes-4787.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11152011-4787
========================================================================================

===OCR macOS Vision===
===PAGE 1===
ANNOUNCEMENTS
1. Yard Waste Days - The Lunenburg Landfill, off of Youngs Road will be open for consecutive Saturdays, OCTOBER 15TH -
clippings, bark much, wood chips, leaves, brush (with a diaper of yard weed orches burg ted engi. Serabe and plan tras,
with the same restrictions. Any container; bags, boxes, barrels, trashcans, tarps, flower pots, etc., must be removed and taken by the
resident. No household garbage, trash, or rubbish of any kind will be accepted. No materials within the Landfill area; sand, stone
gravel, etc. are to be given away or sold. Access will be restricted to the disposal area. Commercial landscapers will not be allowed to
dump. Open to Lunenburg residents only. Travel permitted only on Town easement. No trespassing on Tri-town Landing Development.
Board will discuss option of extending the dates at their next meeting on November 11th, Storm debris will also be accepted.
2. Last two HHW Events held at the DEVENS REGIONAL HOUSEHOLD HAZARDOUS PRODUCTS COLLECTION CENTER for
2011 @ 9 Cook St., Devens - www.DevensHHW.com - (978) 501-3943 - fees for disposal are scheduled for Wednesday, December
7th & the following Saturday, December 10th @ 9:00 AM to 12:00 PM (weather permitting. OPEN TO RESIDENTS AND PRE-
REGISTERED BUSINESSES OF MEMBER TOWNS ONLY, Ayer - Bolton - Devens - Groton - Harvard - Lancaster - Littleton -
Lunenburg - Townsend. Proof of residency is required.
APPOINTMENTS
1. 7:00 PM Classification Hearing, Establish Tax Rate for FY12 - Town of Lunenburg, Public Hearing Notice, The Board of
Selectmen for the Town of Lunenburg will hold a Public Hearing as required by M.G.L. Chapter 40, §56, on the issue of allocating the
local property tax levy among the four classes of real and personal property for FY'12. This hearing will be held on November 15, 2011
@ 7:00 PM in the Joseph F. Bilotta Conference Room, 2nd floor, Town Hall, 17 Main Street, Lunenburg, MA. David J. Matthews,
Chairman, Board of Selectmen. Harald Scheid, Regional Assessor was present and introduced Matthew Lapini (new Assessor to the
oaro. Provided me attached intormation on
certification, but if for some reason had to alter the tax rate revenue, may alter tax rate as we have shown here. Tom move to adopt a
unified tax rate as presented, Steve seconded, voted unanimously.
2. 7:30 PM Review Alternative Analysis for Summer Redesign, Joint Session with Planning Board - Trish Domigan from VHB
presented a Power Point presentation of the Summer Street Transportation Improvements and reviewed the scope of alternative
analysis that included site walks with the communities of Fitchburg & Leominster. Look at traffic counts, key intersections, whether
traffic signals are needed and traffic data collections at key intersections in the three communities.
The Summer Street Renovation Project spans the three communities of Lunenburg, Fitchburg, and Leominster. The corridor of the
road that is being designed runs from Kings Corner in Leominster, through Lunenburg to John Fitch Highway in Fitchburg. Three
options were presented in rebuilding the road in Lunenburg. Patricia Dornigan, the Senior Project Manager for Vanasse Hangen
Brustlin (VHB) was present as well as associates, Laura Castelli, in charge of traffic assessment and analysis, and Steve Derdiarian
who worked on landscaping options for the project presented these options to the board.
Trish explained that there are no traffic signals, and very little signage along the road and that the town should consider ameliorating
this. Another concern was the residential driveways along the road that could slow trattic such as Graham Street and Youngs Road.
Youngs Road now looks more like an industrial area with all the concrete around it, but we could turn it into something that is
pedestrian friendly and bike friendly. Also noted was that Whalom Road has quite a bit of extra pavement and we could realign the
intersection to pick up landscaping in that area. Graham Street needs a realignment of that intersection as well, it comes in at an
oblique angle, people trying to turn have difficulty seeing along that road. We can make the road stop perpendicular to Summer Street
so that this sight line would be improved. Noted, that because of the railroad tracks they see limited opportunities for development on
that side of the roadway.
===PAGE 2===
Steve noted his concerns on the intersection of Graham Street/Summer Street and the landscaping proposed and per Trish, they can
look at this and noted that they do look at site lines in re-designing intersections. The "bike paths" are actually along the roadway
separated by lines, shoulder area along the roadway.
Paula questioned the "overlay district bylaw" being proposed for the STM and whether there are opportunities to develop and entice
commercial/industrial growth along that roadway.
Toby Bakaysa (Planning Board Chair) commented on the number of residential projects and what they were looking for to attract small
businesses, restaurants; no large scale store, looking for neighborhood friendly developments/establishments
Paula questioned if the Planning Board identified how much potential development could occur in this area that is currently zoned
commercial or retail. What's the build-out for the retail commercial spaces from a planning standpoint down the road.
Toby noted that at this time they haven't looked at potential economic development growth in this district. We're hoping that the
standards that are within the overlay district would give developers guidelines of what Lunenburg wants. Noted that it's really hard to
suppose the potential, but difficult to answer, all he can say is that they are trying to put a neighborhood feel for that particular area.
Tom commented that it's the chicken or the egg; what you put there would determine the type of development that would attract
neighborhood type of establishments.
Paula's concern is that in going to just two lanes and eliminate turning areas may deter commercial development in that area.
Dave commented that the three lanes with the center turn lane would allow more possibilities in the future, questioned whether there
were any discussions with the DPW Director on maintenance of this proposal for sidewalks/plantings/trees.
Toby's perspective is that he would prefer the turning lane option and that they are trying to eliminate parking the front of the
establishments to the side and to the rear.
According to Kerry, we are out of money at this point, which we always get to the point where we are out of money. This is the end of
the work that the VHB will be doing to put together this conceptual plan, and now we need to do some additional analysis and
determine what size makes the most sense. We can follow up with the DPW and find out long-term maintenance, but at this point we
need to wait for the design money for this project before we can move forward. Senator Jennifer Flanagan has been campaigning to
insert the design funds into the basic bond for construction, and it is expected that sometime between now and the end of the year it
will be determined how much money will be found for the design of this project through the state. At that point the town must determine
which concept it will work with.
According to Kerry, we are out of money at this point, which we always get to the point where we are out of money. This is the end of
the work that the VHB will be doing to put together this conceptual plan, and now we need to do some additional analysis and
letermine what size makes the most sense. We can tollow up with the DPW and tind out lond-term maintenance.
need to wait for the design money far this project before we can move forward. Senator Jenniler Flanagan has been campaigning to
insert the design funds into the basic bond for construction, and it is expected that sometime between now and the end of the year it
will be determined how much money will be found for the design of this project through the state. Hopefully, we'll be able to secure 20%
design funds in order to move forward as we need to be at this point before MRPC will include in their plans. At that point the town
must determine which concept it will work with; between now and the end of the calendar year we need to tie up what we see for future
development.
CURRENT BUSINESS
1. Review Update Statement of Interest, School Building - John Londa, Director of Facilities of Lunenburg Public Schools
presented the attached Statement of Interest Recertification Information for FY11 for consideration in FY2012. Superintendent of
Schools and School Committee have signed off and are now asking for the Board of Selectmen to sign as well.
Paula moved to recertify the Statement of Interest, Steve seconded, voted unanimously. Kerry signed
2. Discussion regarding Solar Farms - Kerry contacted Town Counsel to determine whether or not the Town could have adopted a
Solar Bylaw that restricted commercial solar arrays to commercially zoned property, and still be in compliance with MGL. She was
advised by Joel Bard that Chapter 40A does allow us the right to restrict the placement of solar arrays. MG only requires that each
===PAGE 3===
Dave noted that this is a major issue, but not an issue that this board can deal with. The bylaw that exists in this town doesn't prohibit
them by-right.
Paula commented that we should take ourselves out of this and direct it back to the Planning Board, noted the language in the bylaw
that the town has adopted
According to Kerry, Attorney Bard did review the bylaw and noted in his opinion that it is allowed as a right.
John believes that the Board of Selectmen has more power than they think they do, he's still being told by the Planning Board that this
is out of their hand. You cannot extend commercial property into a residential area. Planning Board doesn't believe they need to have
Special Permits for anything because it's "by-right" which is language in the document that we have not adopted.
Toby Bakaysa, Chairman of the Planning Board commented that from a Planning Board perspective we are always willing to look at
our bylaws and try to create bylaws that protect the community. The Town was presented with the by-law and being early adopters,
there are some issues that you don't foresee and we'll go back and ask legal counsel whether there is anyway that we can change
something. He requested approval from the board to contact counsel directly and look at the actions that we can do to protect our
community. This community has asked us on a number of occasions to bring commercial development to our community and overall,
this is a clean commercial project. Noted that we have limited cell towers placement in town to commercial / industrial areas as well as
adult entertainment.
Steve questioned whether the board is considering any other solar/wind projects and according to Toby, none other than the town's
proposed array on the old landfill.
Paula pointed out that this is a commercial entity in a residential zone is a valid point and it was her impression that this bylaw was to
be for residential homes and not commercial. She does not want to diminish the concerns of the residential property owners.
Tom has read our existing bylaw versus the model that the state now has, our bylaw makes the distinction between residential and
commercial projects and would like to see that this is clarified by town counsel noted that the Planning Board may have more authority
than they may be aware of. Would concur with Paula to allow you access to town counsel for clarification on the rules. Per Toby it
really goes towards Zoning which would go through the Zoning Officer. Would like to ask for specific questions from both the residents
and the Board of Selectmen and would like to have these provided within the next week so that we can make the best use of town
counsel.
Dave commented that he is in favor of green development, but when you're clear cutting 20 acres of land to put up solar arrays, does it
still make it "green".
John also commented that in the town's bylaws for Development Plan Review, "J" & "K" believes that there is a lot more that needs to
be discussed and questioned whether if there is going to be a building permit issued.
Per Toby as of right now, this project is ready to move forward and noted that you need to be concious of what other type of
development that could there, they could put a 40B development in there. Just because this goes away, it doesn't mean that another
type of development could go there. Noted that the Planning Board has a bylaw right now for the STM on design standards and would
encourage people to attend the public hearings and town meetings to hear the information of the bylaw changes. According to Toby,
this project has gone through the Conservation Commission and it's Paula's understanding that there is an Order of Conditions that
have been written for this project. According to Toby, this project went through the site plan review process and not the development
planning review process.
Paula would like to have counsel questioned on whether this is ready to proceed and Toby recommended that the Zoning Officer is
also involved in this discussion with counsel.
Tom would like to request that this project moving forward is held until that determination has been made and per Kerry, the Zoning
Official will not be acting on any permit until that question has been answered by Town Counsel.
3. Minutes - Board of Selectmen Regular session for 11/8/11 reviewed and signed
Warrants - #30 12, 11/15/11 - $151,737.76 and #9P12RA, 10/31/11 $506.48 reviewed and signed.
===PAGE 4===
......
debris clearing efforts that we were to undertake would be done "at risk" and we could potentially be responsible for 100% of those
costs. Hoping to hear from them by the end of the week, but have nothing definitive.
Dave noted that if property owners have the ability to clean their property and utilize the landfill they should, and we will be looking at
extending the opening of the landfill, excluding the Thanksgiving day weekend, board will discuss this further on next Tuesday.
OLD BUSINESS
1. Review Warrant Articles for Special Town Meeting -
COMMITTEE APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS
1. Resignation: Troy Daniels, Board of Health (elected office) -
2. Resignation: Susan Szocik, Lunenburg Housing Authority (elected office) -
Kerry informed the board of the resignations of Troy Daniels and Susan Szocik. Reviewed the process as outlined in the Town Charter;
minimum advertising of 10 days and the respective bodies will convene a joint meeting of these committees/boards with the Board of
Selectmen. An appointment will be made to fill the vacancy until the next election. Currently we have received one applicant for the
Housing Authority vacancy. These vacancies have been posted on the website and in Town Hall.
EXECUTIVE SESSION
UPCOMING MEETING SCHEDULE
Being no further business board voted unanimously to adjourn Regular Session at 9:07 P.M.
Respectfully submitted,
Laura Caron-Gustus, Chief Administrative Assistant
Board of Selectmen
===PAGE 5===
Lunenburg Board of Assessors
Fiscal Year 2012
E
PERCENTAGE
89.9729%
0.0000%
5.6704%
1.8201%
2.5365%
100.0000%
R & 0%
89.9729%
CIP %
10.0271%
emption
Res
89.9729
89.8727
89.7724
89.6721
89.5719
89.4716
89.3713
89.2710
89.1708
89.0705
88.9702
88.8700
88.7697
88.6694
88.5691
88.4689
Share Percentages
OS
Com
Total
0.0000
5.6704 1.8201 2.5365 100.0000
Res
16,974,1740
0.0000
5.7271 1.8383
2.5619
100.0000
16,955,257
0.0000
5.7838
1.8565
2.5873
100.0000
16,936,340
0.0000
5.8405
1.8747
2.6126
:100.0000
16,917,423
0
0.0000
5.8972
1.8929
2.6380
100.0000
16,898,506
0.0000
5.9539
1.9111
2.6634
100.0000
16,879,590
0
0.0000
6.0106 1.9293
2.6887
100.0000
16,860,673
0.0000
6.0673
1.9475
2.7141
100.0000
16,841,756
0
00000
6.1240
1.9657
|2.7395
100.0000
16,822,839
0
0.0000
6.1807
1.9839
2.7648
100.0000
16,803,922
0.0000
6.2374
2.0021
2.7902
100.0000
16,785,005
0.0000
6.2941
2.0203
2.8156
100.0000
16,766,088
0.0000
6.3508
2.0385
2.8409
100.0000
16,747,171
0.0000
6.4076
2.0567
2.8663
100.0000
16,728,254
0.0000
6.4643 2.0749
2.8917
:100.0000
10.0000
16,709,337
6.5210 2.0931
2.9170
100.0000
16,690,420
Levy Amounts
Com
Ind
PP
1,069,770 343,381
478,542
1,080,468
346,815
483,327
1,091,166
350,248
488,113
1,101,863
353,682
492,898
1,112,561
357,116
497,684
1,123,259
360,550
502,469
1,133,956
363,984
507,254
1,144,654
367,417
512,040
1,155,352
370,851
516,825
1,166,049
374,285
521,611
1,176,747
377,719
526,396
1,187,445
381,153
531,181
1,198,143
384,586
535,967
1,208,840
388,020
540,752
1,219,538
391,454
545,538
1,230,236
394,888
550,323
Estimated Tax Rates
Total
Res
os Com
Ind
PP
18,865,867 16.83
16.83 16.83
16.83
18,865,867
16.81
17.00
17.00
17.00
18,865,867
16.79
17.17
17.17
17.17
18,865,867
16.77
17.33
|17.33
17.33
18,865,867
16.75
17.50
17.50
17.50
18,865,867
16.74
17.67
|17.67
|17.67
18,865,867
16.72
17.84
17.84
17.84
18,865,867
16.70
18.01
18.01
18.01
18,865,867
18,865,867
18,865,867
18,865,867
18,865,867
18,865,867
18,865,867
18,865,867
16.68
16.66
16.64
16.62
16.60
16.59
16.57
16.55
18.18
18.18
18.18
18.34
18.34
18.34
18.51
18.51
18.51
18.68
18.68
18.68
18.85
18.85
18.85
19.02
19.02
19.02
19.19
19.19
19.19
19.35
19.35
19.35
===PAGE 6===
Res
88.3686
88.2683
88.1681
88.0678
87.9675
87.8673
87.7670
87.6667
87.5664
87.4662
87.3659
87.2656
87.1654
87.0651
86.9648
86.8645
86.7643
86.6640
86.5637
86.4635
86.3632
86.2629
86.1626
86.0624
85.9621
85.8618
85.7616
85.6613
85.5610
85.4608
85.3605
85.2602
85,1599
85.0597
84.9594
Share Percentages
OS
iiii?
Com
Ind
PP
Total
Res
6.5777
(2.1113
|2.9424 100.0000 16,671,503
6.6344
|2.1295
2.9678 100.0000 16,652,586
6.6911
2.1477 |2.9931 100.0000
16,633,669
6.7478
2.1659 3.0185 100.0000
16,614,753
0.0000
6.8045
2.1841 3.0439 100.0000
16,595,836
0.0000
6.8612
2.2023 |3.0692 100.0000 16,576,919
0.0000
6.9179
2.2205 3.0946 100.0000 16,558,002
0.0000
6.9746
2.2387 3.1200 100.0000
16,539,085
0.0000
7.0313
2.2569 3.1453|100.0000
16,520,168
0.0000
7.0880 2.2751 3.1707 100.0000
16,501,251
0.0000
7.1447 2.2933 3.1961 |100.0000
16,482,334
0.0000
7.2014 2.3115 3.2214 100.0000
16,463,417
0.0000
7.2581 2.3297 3.2468 100.0000
16,444,500
0.0000
7.3148
2.3480
3.2721 |100.0000
16,425,583
0.0000
7.3715
2.3662
3.2975 100.0000
16,406,666
0.0000
7.4282
2.3844
3.3229|100.0000
16,387,749
0.0000
7.4849|2.4026
3.3482 100.0000 16,368,832
0.0000
7.5416 2.4208 3.3736 100.0000 16,349,916
0.0000
7.5983 |
2.4390
3.3990
|100.0000
16,330,999
0.0000
7.6550 2.4572 3.4243 |100.0000 16,312,082
,0.0000
7.7117 2.4754 3.4497
100.0000
16,293,165
0.0000
7.7684
2.4936 3.4751
100.0000
16,274,248
0.0000
7.8252฿
2.5118
3.5004
100.0000
16,255,331
0.0000
7.8819
2.5300 |
3.5258
100.0000
16,236,414
0.0000
7.9386
2.5482
3.5512
100.0000
16,217,497
0.0000
7.9953
2.5664 |
3.5765 100.0000
16,198,580
0.0000
8.0520
2.5846 |3.6019 100.0000
16,179,663
0.0000
8.1087
2.6028 3.6273 100.0000
16,160,746
0.0000
8.1654
2.6210 3.6526 |100.0000
16,141,829
0.0000
8.2221
2.6392 3.6780 100.0000
16,122,912
0.0000
8.2788 2.6574 3.7034
:100.0000
16,103,995
0.0000
8.3355 !
2.6756
3.7287
100.0000
16,085,079
0.0000
8.3922
2.6938
3.7541
100.0000
16,066,162
0.0000
8.4489
2.7120 3.7795
100.0000
16,047,245
0.0000
8.5056 2.7302
3.8048
:100.0000
16,028,328
os
0
0
0
0
0
0
0
0
0
Levy Amounts
Com
Ind
PP
Total
1,240,933
398,322
555,109
18,865,867
1,251,631
401,756
559,894
18,865,867
1,262,329
405,189
564,679
18,865,867
1,273,027
408,623
569,465
18,865,867
1,283,724
412,057
574,250
18,865,867
1,294,422
415,491
579,036
18,865,867
1,305,120
418,925
583,821
18,865,867
1,315,817
422,358
588,607
18,865,867
1,326,515
425,792
593,392
18,865,867
1,337,213
429,226
598,177
18,865,867
1,347,910
432,660
602,963
18,865,867
1,358,608
436,094
607,748
18,865,867
1,369,306
439,527
612,534
18,865,867
1,380,004
442,961
617,319
18,865,867
1,390,701
446,395
622,104
18,865,867
1,401,399
449,829
626,890
18,865,867
1,412,097
453,263
631,675
18,865,867
1,422,794
456,696
636,461
18,865,867
1,433,492
460,130
641,246
|18,865,867
1,444,190
463,564 646,032
18,865,867
1,454,887
466,998
650,817
18,865,867
1,465,585
470,432
655,602
18,865,867
1,476,283
473,866
660,388
18,865,867
1,486,981
477,299
665,173
18,865,867
1,497,678
480,733
669,959
18,865,867
1,508,376
484,167
674,744
18,865,867
1,519,074
487,601
679,529
18,865,867
1,529,771
491,035
|684,315
18,865,867
1,540,469
494,468
689,100
18,865,867
1,551,167
497,902
693,886
18,865,867
1,561,864
501,336
698,671
18,865,867
1,572,562
504,770
703,457
18,865,867
1,583,260
508,204
708,242
18,865,867
1,593,958
511,637
713,027
18,865,867
1,604,655
515,071
|717,813
18,865,867
Estimated Tax Rates
Res Os Com Ind
PP
16.53
19.52
|19.52
19.52
16.51
19.69
19.69
19.69
16.49
19.86
19.86
19.86
16.47
20.03
20.03
20.03
16.45
20.20
20.20
:20.20
16.44
20.36
20.36
20.36
16.42
20.53
20.53
20.53
16.40
20.70
20.70
20.70
16.38
20.87
20.87
20.87
16.36
16.34
16.32
16.30
16.29
16.27
16.25
16.23
16.21
16.19
16.17
16.15
16.14
16.12
16.10
16.08
16.06
21.04
21.04
21.04
21.21
21.21
21.21
21.37
21.37
21.37
21.54
21.54
21.54
21.71
21.71
21.71
21.88
21.88
21.88
22.05
22.05
22.05
22.22
22.22
22.22
22.38
22.38
22.38
22.55
22.55
22.55
22.72 22.72
22.72
22.89
22.89
22.89
23.06
23.06
23.06
23.23
23.23
23.23
23.39
23.39
23.39
23.56
23.56 23.56
23.73
23.73
23.73
16.04
16.02
16.00
15.99
15.97
15.95
15.93
15.91
15.89
23.90
23.90
23.90
24.07
24.07
24.07
24.24
24.24
24.24
24.40
24.40
24.40
24.57
24.57
(24.57
24.74
24.74 24.74
24.91
24.91
24.91
25.08
125.08
|25.08
25.24
25.24
25.24
===PAGE 7===
4.
7:30 p.m. Brent Benson, applicant for Cultural Council.
5. HB1972, election, primary
6. Update on Street Light issue
7. MPO Sub-Region Representative
8.
Review of Warrant Articles for Special Town Meeting
December 6, 2011
1. 7:30 p.m. Amory Phelps, applicant for Historical Commission [2 of 2 for 1
vacancy]
2.
Liquor License Renewals
December 13, 2011
1. 8:00 p.m. Joint Meeting w/ BOH to fill vacancy [Emond unavailable until after
7:30 p.m.]
2.
Joint Meeting w/ Housing Authority to fill vacancy
December 20, 2011
Pending Items:
1. Adoption of Statewide Mutual Aid Agreement
2. Update on Woodruff Farm
3. Application for 40S Funding
4. Review Plumbing, Gas, Electrical Permit Fee Schedule
5. Request to increase Ambulance Fees, continued
6. Mulpus Road/ Townsend Harbor Road intersection, survey report
7. BOS Policies & Procedures
8. Review Track & Field User Fee Proposal from Parks Commission
9. Personnel Metrics/ Performance Management/ Merit Pay discussion w/
Labor Counsel
10. Permanent Closure of Holman Street Bridge
11. Review discussion of Water IMA; water service in town
Town Meeting Warrant Articles:
1. New Revolving Fund-to collect Off Road Vehicle fines
===PAGE 8===
A district can recertity an FY2011 Statement of Interest it:
1. there are NO changes to the substance of the FY2011 SOI that was submitted by the
district;
2. there is NO change to the priority status of the FY2011 SOI that was submitted by the
district (i.c., if the 2011 SOI was the district's priority in 2011, it is still the district's
priority in 2012, and if the 2011 SOI was not the district's priority in 2011, it is still not
the district's priority in 2012);
3. there are NO changes to the conditions of the facility since the FY2011 SOI was
submitted to the MSBA;
4. there are NO changes to the closed school information that was submitted by the district
with the FY2011 SOI; AND
5. the District provided the required vote documentation to the satisfaction of the MSBA
with its FY2011 SOI submission.**
*The recertification option is not available for FY2011 Green Repair Program SOls or for SOls
that were filed prior to FY2011.
**If the MSBA receives a recertification request and the vote documentation submitted with its
FY2011 SOI was not satisfactory, the MSBA will notify the district.
To recertify an FY2011 SOI, the district should complete and submit the Statement of Interest
Recertification form below with the required signatures by November 30, 2011 to be considered
in FY2012. Please note, the District must complete and submit a separate Statement of Interest
Recertification Form for each FY2011 SOI it plans to recertify.
If the local votes were properly submitted in the format required by the MSBA with the initial
SOI submission in FY2011, the district will not need to take additional local votes.
The MSBA will not consider a recertified SOT without a properly completed and submitted
Statement of Interest Recertification Form, which shall have original signatures of the
required signatories.
***RECERTIFYING IS NOT AN OPTION FOR EVERY SOI***
If the District determines that there are any necessary changes that need to be made to the SOI
filed for consideration in FY2011, the District should not recertify the SOI. In this case, the
District should proceed with submitting a new SOI with updated information. If the District
submitted an SOI for consideration in FY2011 and would like to submit an SOI for the same
school for consideration in FY2012 with some changes, the MSBA can assist the District by pre-
populating an SOI with the FY2011 data. The District can then adjust the information to reflect
the current status of the school facility for which the SOI is being submitted.
If the District has any questions about how to proceed with filing an SOI for FY2012, please
contact Brian McLaughlin at 617-720-4466 or Brian.McLaughlin@massschoolbuildngs.org.
COPY
===PAGE 9===
Primary SOI Contact Name: Loxi Calmes
Primary SOI Contact Phone Number: 978-582-4100 X211
CERTIFICATIONS
The undersigned hereby certifies that, to the best of his/her knowledge, information, and
belief, the statements and information contained in this Statement of Interest
Recertification and in the FY2011 Statement of Interest ("SOl") that was submitted to the
MSBA for consideration in FY2012 are true and accurate and that this Statement of
Interest Recertification and the FY2011
Statement of Interest have been prepared under the direction of the District school
committee and the undersigned are duly authorized to submit the Statement of Interest
Recertification to the Massachusetts School Building Authority (the "MSBA").
Further, the undersigned hereby certifies that, to the best of his/her knowledge,
information, and belief, the conditions at the school that is the subject of this Statement
of Interest Recertification and the FY2011 SOI have not changed since the FY2011 SOI
was submitted for consideration by the MSBA. The undersigned hereby further certifies
and that the information provided to the MSBA in the FY2011 SOI is still a true and
accurate statement of the problems at the school facility that is the subject of this
Statement of Interest Recertification.
Further, the undersigned hereby certifies that there is no change to the status of the
District's selected priority Statement of Interest for FY2011 and that the same Statement
of Interest that the district selected as its priority for consideration in FY2011 is still the
District's priority.
Further, the undersigned hereby certifies that there is no change to the closed school
information that was submitted by the district with the FY2011 SOI.
Further, the undersigned hereby certifies that, to the best of his/her knowledge,
information, and belief, the District provided the proper vote documentation, in the format
prescribed by the MSBA, to the MSBA for its FY2011 SOI submission. The District
hereby acknowledges and agrees that, if the District failed to provide the required vote
documentation with its FY2011 SOI submission, this Statement of Interest Recertification
submission will not be considered complete.
STATEMENT OF INTEREST RECERTIFICATION FORM, PAGE 1
===PAGE 10===
Further, the undersigned hereby acknowledges and agrees to provide, upon request by the MSBA,
any additional information relating to this Statement of Interest Recertification and the District's
FY2011 SOI that may be requested or required by the MSBA.
Further, the undersigned hereby acknowledges and agrees that the District will abide by all federal
and state laws and all rules, regulations, policies, and guidelines of the MSBA and that the District
has no entitlement to funds and that the awarding of a grant, if any, is at the sole discretion of the
LOCAL CHIEF
EXECUTIVE OFFICER
(E.g., Mayor, Town Manager,
Board of Selectmen)
DISTRICT
SUPERINTENDENT
SCHOOL
COMMITTEE CHAIR
(print name)
(signature)
(date)
Loxito Calmes David Reif
(print name)
(print name)
(signature)
Davit Reil
(signature)
11/9/11
(date)
(date)
* The MSBA will not consider a recertified SOI without a properly completed and
submitted Statement of Interest Recertification which shall (1) provide the names of the
required signatories, (2) have the original signatures of the required signatories, and (3)
shall be dated by the required signatories. The recertified SOI must also meet all of the
MSBA's requirements to be considered by the MSBA.
STATEMENT OF INTEREST RECERTIFICATION FORM, PAGE 2

========================================================================================
DOCUMENT : 2011-11-22-agenda-4788.txt
BOARD    : select-board
DATE     : 2011-11-22
KIND     : agenda
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2011-11-22-agenda-4788.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11222011-4788
========================================================================================

===PAGE 1===
Select Board Meeting1.

========================================================================================
DOCUMENT : 2011-11-22-minutes-4788.txt
BOARD    : select-board
DATE     : 2011-11-22
KIND     : minutes
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2011-11-22-minutes-4788.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11222011-4788
========================================================================================

===OCR macOS Vision===
===PAGE 1===
1. Homecoming parade is being aired on Chanel y tonight.
APPOINTMENTS
1.7:00 PM Bootlegger's, Request for Extension of Premises, All Alcohol License - Dave read the following into the record to
open the Public Hearing: The Licensing Authority will hold a Public Hearing on November 22, 2011 at 7:00 PM in the Joseph F. Bilotta
Meeting Room, 2nd floor Town Hall on the application submitted by Cosimi Corporation, d/b/a The Bootlegger for a Change of
License/Alteration of Premise at 50 Massachusetts Avenue, Lunenburg MA 01462. David J. Matthews, Chairman, Board of Selectmen /
Licensing Authority.
Alan Cosimi, owner of Bootlegger informed the board that they are changing the inside of the restaurant, doing a lounge and an
outdoor patio (deck) area on the pavement.
According to Kerry, the application is complete and filed the fee on this and is ready to be acted upon this evening. Project has also
been approved by the Zoning Board of Appeals. The patio area is going to be fenced in. Paula questioned the location of the stairways
and how is this changing and per Alan, the set of stairs that was basically for the wait staff has been removed, but there is also a
second set of stairs for egress. Ernie motioned to approve the request, Steve seconded, voted unanimously.
2. 7:00 PM Centre Pizza, Request to Transfer Beer & Wine License to new lessee - Paula move to reschedule to December 13,
2011 at request of applicant, Steve seconded, voted unanimously.
3. 7:30 PM Brent Benson, applicant for appointment to Cultural Council - Brent Benson of 1010 Flat Hill Road, is seeking
appointment to the Lunenburg Cultural Council. He was approached by a member of the Cultural Council and was informed of the
purpose of the group. He has lived in Lunenburg for about 15/16 years and appreciates the cultural events that have been presented in
town. He has a background as a Software Applications Architect that involves programming language design and implementation,
databases, programming etc. He is also interested in music as an instrumentalist, vocalist, composer and arranger. His application is
supported by the Cultural Council. The Cultural Council has no set number of members. Paula move to appoint Mr. Benson to Cultural
Council, Steve seconded, voted unanimously to approve.
4. 7:30 PM Thomas Silver, applicant for appointment to Historical Commission - Thomas Silver of 131 White Street, Apt #D4 is a
retired medical health care provider and is seeking appointment to the Historical Commission. There is one remaining seat on the
Commission and there is also one other interested candidate - Amory Phelps. Kerry was unable to schedule both candidates for the
same meeting, due to the holiday. Ms. Phelps is scheduled for her interview on December 6, 2011.
Thomas informed the board that he has spoken with Ms. Foltz and he has had an interest in serving on the Historical Commission for a
number of years and prior to moving to Lunenburg, he was an applicant for the Fitchburg Historical Commission. He has a strong
interest in preserving history.
The Historical Commission is aware of the two applicants, but has not provided a consensus opinion on who would make the better
candidate. The board will be interviewing the second candidate and will make their determination following the second interview.
CURRENT BUSINESS
1. Discussion of HB1972, An Act Regulating Election Primaries - Kathy Herrick, Town Clerk, received the attached request from
a colleague requesting that the Board ot Selectmen consider taking action on HB1972, An Act Regulating Election Primaries.
Proponents of this bill state that adoption of the same will ensure that the votes of troops serving overseas will count on election day.
The bill currently sits with the Joint Committee on Elections law and had its public hearing in May. If the board is in favor of supporting
this bill, they are asked to adopt the attached resolution. The change in the dates is also projected to save the state about 8 million
dollars. Kerry did contact Representative Benson's office and was informed that she is not a signer of this bill, unsure as to whether she
supports or not at this time. Ernie questioned whether we can post on our website and get input from the citizens on this as he
questions the election cycle although he is in favor of getting as many out to vote as possible. We can post and ask for people to
===PAGE 2===
proposed article will be deleted following discussions they had with Mr. David Rodgers, they will strike #1 and will make their
amendments on town meeting floor.
Paula would like to see listed on the pending items, that a meeting is scheduled in December on the Summer Street improvement
project. Additionally, there was discussion at the Planning Board meeting once again on the Solar Farm on Chase Road and they had
been intormed that we are awaiting an opinion trom Town Counsel. Kerry noted that the Building Inspector will not be issuing a permit
until these issues are resolved. Planning Board did point out that they are no longer the ultimate determining authority at this point, as
it has gone beyond the 45 days.
Ernie - Capital Planning met and went to Eagle House to review their requests, they then proceeded to the Library to review their
requests. No action taken, just reveiwed the requests. Steve requested that the board is provided with a list of what departments have
submitted to Capital Planning,
Steve - DPW Building Committee met this evening and discussed the rebid of the garage doors as the original bid has expired. At this
point in time we had reason to believe that what we had received was significantly higher that we expected. Have tentatively scheduled
advertising for December 7, with bid opening on the 22nd. The rebid is not going to hold up progress on the building and still expect to
have the building on line for the end of December, early January. The committee still expects to be underbudget and once we get
nearer completion, the committee will discuss any additional needs that there may be.
4. Department Report - none
5. Town Manager Report - Worcester County has qualified for federal disaster and as such, the Governor has submitted the
request to the President. We have received a procedure on the amount we're picking up by GPS coordinates and also have a
contractor that is a state wide vendor and could use that vendor without going through the procurement process. Kerry would
recommend that we move forward with picking up the debris that is being left curbside. We have also arranged for the landfill to be
opened again this Saturday, from 8:00 am to 4:00 pm. The only estimate that we've put together is that there is between 5,000 and
7,500 cubic yards of debris. Paula questioned whether we have an idea where the funds would come from should we not receive
reimbursement and according to Kerry we are going to be receiving the funds from the 2008 ice storm and if necessary will be able to
utilize these funds. Also noted the concerns of the DPW Director in the event of a snowstorm and potential damage that could be
incurred in plowing operations should the debris not be removed. Steve and Paula questioned whether we have the means utilizing our
DPW employees to bring the costs down and noted that anything that the homeowners can do to take care of the debris they should
Kerry informed the board that the vendor has the equipment to pick up the debris much more efficiently and the estimate that she has
provided was done prior to the debris being brought down to the landtill by property owners.
Dave would just like to get it done and if we don't get it reimbursed we'll have to make an argument to funding out of the stabilization
fund.
Steve's concern is that we're talking about $150,000 expended in a week to pick up the debris.
Paula does want to move ahead with this and we have to be very clear that there is a start date and an end date and when a street has
been done, it's done and the contractor will not be going back.
According to Kerry we did go through this process in the 2008 storm and it worked fairly well, perhaps we do a call through the
"Blackboard Connect" and inform all the residents that we are going to be picking up, and specifying the set dates.
Ernie questioned it the hangers that are still out there will be addressed and per Kerry, they will be taking the hangers down and it
would be helptul it residents would let the DPW Director know of these. Steve noted that this is only for the hangers overhanging the
public way. He would also like to see the operations at the Landfill extended and Kerry feels that if the town is going to be picking up
the debris, then the one additional weekend should be sufficient.
Dave feels that if it's busy down there, then we can look at extending the dates that the landtill will remain open.
Kerry commented on the street lights and she did send another request for information to Unitil today; she has not been able to
schedule anyone out to confirm whether the lights that Unitil reported as fixed have been fixed. She has also asked for additional
===PAGE 3===
and discussing with Fitchburg to determine how and why they ve got to where they re at now.
Ernie would like to have a blow up of the specific area that would show the actual bounds for the revised sewer service area. Bob will
provide to Kerry so that it can be presented at town meeting. Board will review once they receive the maps and make their
recommendations at that time.
Kerry questioned when the board will want to meet before the STM as there are a few more articles for the board to make a
recommendation on. The Salary Administration Plan has a couple of positions that weren't included, Emergency Services, Dispatcher
and as such they were left off of the schedule and will be included
Paula would like to hear more on the Stretch Code before she makes a decision and as such the board will schedule their meeting for
6:30 on the 5n.
FY12 Budget Adjustment Article; Kerry informed the board that it is necessary to make a few minor adjustments to the adopted FY12
Budget prior to setting the Tax Rate, The adjustments are needed to re-balance the budget as a result of adjustments to State
Assessments, to account for a Court Settlement, and to fund a prior year legal bill. Since the May Town Meeting, there have been a
number of changes which affect projected revenues, including: New Growth has been certified at $448,111, which is a total of $98,111
higher than the original estimate of $350,000. This is a result of the Tri-Town Landing and Emerald Place residential developments
Supplemental State Aid in the amount of $64,672 has been received. When the State adopted the FY12 budget, it included a provision
which essentially stated that any remaining FY11 appropriation would be returned to cities and towns in the form of State Aid, up to a
maximum of $65M in total. This level of return would allow Unrestricted Local Government Aid to be level funded in FY12. Other Cherry
Sheet funding increased $29,108, due to increases in Choice and Charter Tuitions. The Property Tax Calculation was adjusted to
assume 100% of the levy. This adjustment results in an increase of $3,503. In total, projected revenues have increased by a total of
increase of 33,02-
$195,394, or about 0.65%. Since the May Town Meeting, there have been a number of corresponding changes which affect
expenditures, including: An increase in Choice & Charter Assessments in the amount of $71,386. This adjustment is based upon FY11
actual expenditures for tuitions. The need to fund a court settlement in the amount of $90,000 in the case of Balducci vs. Town of
nenhura This case originated in the late 190 At isse was work dose in ande enterra rev
late last year. The amount has been paid, but needs to be accounted for through the Tax Rate Certification process for FY12. An
increase in Cherry Sheet Offsets in the amount of $7,519, due to an adjustment in Choice Tuitions, and in State & County
Assessments.. These expenditures total $168,909, which leaves a balance of $26,485. She recomends that this balance be directed
to the Salary Reserve Account, The Salary Reserve Account is used as a funding source for contract settlements, other salary
adjustments and to fund Sick Leave Buyback benefits for retiring employees. The original appropriation for the Salary Reserve Account
was $19,547.74. Paula motion to make the adjustments as recommended by the Town Manager, Steve seconded, voted unanimously.
2. Review & Approval of LA-5, Options Form, Tax Classification - tabled to next meeting.
3. Nomination of candidate to be considered for election to position of MPO Sub-Region - Kerry referred back to the Board of
Selectmen meeting on November 2, 2011; presentation by Montachusett Regional Planning Commission (MRPC) regarding the
Metropolitan Planning Organization's (MPO) Sub-Region Selection Process. The board was advised that Lunenburg is in Sub-Region
3, along with the towns of Ayer, Shirley and Harvard. Each Sub-Region has a representative who votes on critical issues before MRPC,
including distribution of Federal Transportation Enhancement Funds. Our current Sub-Region Representative is Selectman Frank
Maxant from the Town of Ayer. Selectman Maxant's term expires on December 31, 2011. Provided a detailed description of the duties
and functions of the MPO. Only Selectmen are eligible for nomination to run for Sub-Region Representative. Dave nominated Paula to
run for this position, Ernie seconded, Paula is willing to serve, voted unanimously to approve the nomination of Paula.
===PAGE 4===
Respectully submitted,
Laura Caron-Gustus, Chief Administrative Assistant
Board of Selectmen
===PAGE 5===
The BOOTLEGGER Restaurant &
main floor plan
KITCHEN
AREA
COOLER
FORMAL
DINING AREA
(824 sq ft) SÉAT$ 46
OUTDOO
DINING AP
(1080 sq ft) SEA
MENS
WOMENS
ENTRANCE
AREA
•PLANTER
GC0CC
BAR AREA
898 sq ft) SEATS 50
89.63
188631
FOYER
CONTRACK
KWA
2502%
ENTRANCE-
(361 sq ft) :
===PAGE 6===
The BOOTLEGGER Restaurant
second floor plan
basement flo
MENS
EXISTING
OFFICE
FL
WOMENS
UPSTAIRS
LOUNGE AREA
(537 sq ft )SEATS 36
UPSTAIRS
DECK AREA
(172 sq it )SEATS 4
Co.
===PAGE 7===
Kathryn M. Herrick, Town Clerk
Lunenburg Town Hall
PO Box 135 - 17 Main Street
Lunenburg, MA 01462
Dear Clerk Herrick:
Enclosed please find a proposed Resolution in support of H1972 "An Act Regulating Election
Primaries" now pending before the General Court at the State House. I request that you forward
this matter to your Board of Selectmen for placement on their agenda for action.
Adoption of H1972 will ensure that the votes of our troops serving overseas will count on
election day and will save taxpayers at least $8,000,000.00 by streamlining elections. The
Department of Defense Federal Voting Assistance Program (FVAP), in written testimony
supporting the bill, noted that the bill is in line with federal law and is also in line with a number
of states that have recently moved their primary elections earlier in the year to comply with the
federal requirement. The FVAP testimony concluded "passing HB1972 will significantly
improve voter success for many military members, overseas voters, and their families."
In the 2010 State election, the Commonwealth requested a waiver from the federal MOVE Act,
which requires that, at least 45 days before an election, ballots be sent to Americans overseas.
The only reason for the Secretary's waiver request was "due to a late primary." The temporary
solution was a bill that allowed our troops to vote by fax or email, but the voter was required to
sign a statement waiving his or her right to a secret ballot.
Deadlines for the 2012 election are approaching quickly. To be effective, this bill has to be
passed soon. The support of your Board of Selectmen now will move the bill forward. It is
important that our state legislators hear from their constituents of their support for H1972. More
importantly, our troops deserve to know that their votes count.
A bill summary and a copy of the FVAP testimony are enclosed. If I can provide any additional
information, please feel free to contact me.
Thank you for your support in moving along this important legislation.
Will legli
William C. Campbell
P.O. Box 2, Woburn, Massachusetts 01801
wcampbell40@yahoo.com
OCT 1 7 2011
===PAGE 8===
1. To increase the time between the State Primary and State Election so that military
personnel and Massachusetts residents residing overseas can vote without having to
waive their right to a secret ballot.
2. To save the Commonwealth and communities at least $8,000,000.00 by consolidating
elections.
3. To simplity the election process, decrease opportunity for "voter fatigue" and establish
fairness among candidates.
Executive Summary:
1. Moves the state primary to the first Tuesday in June. This will increase the time to mail
ballots to military personnel and other residents of Massachusetts stationed or residing
overseas. The trend across the country has been to move the primary earlier in the year to
comply with the requirements of the Military and Overseas Voter Empowerment Act (the
MOVE Act). The MOVE Act requires that absentee ballots be transmitted to voters at least
45 days before an election.
2. Moves presidential primary to the first Tuesday in June. Combining the state election and
presidential primary into one day will result in savings of at least $8,000,000.00
($3,500,000.00 for the state according to testimony of the Secretary of the Commonwealth
before the General Court and a minimum of $4,500,000.00 based on the State Auditor's
reimbursement to municipalities following the January 2010 special election). This will place
Massachusetts towards the end of the presidential primary schedule and could draw the
attention sought in the event of a primary season without a clear front-runner in the major
parties. In 2008, the election was moved from March to February so that the primary
coincided with the so-called Super Tuesday. It did not have the anticipated effect of drawing
attention to the state in view of the large number of primaries held on that day. California has
moved its presidential primary and state primary to the first Tuesday after the first Monday in
June for fiscal reasons. Combining the state primary with the presidential primary in
Massachusetts makes fiscal sense.
3. Establishes a new method of selecting political party ward and town committee members and
eliminates the primary ballot method of selecting the ward and town committee members.
The outdated primary method is costly in that it requires significant ballot design and voting
machine programming expenses. For example, looking at voting machine coding costs in the
2008 election cycle, the City of Woburn paid $1,474.00 for coding the September primary,
$1,330.00 for coding of the November general election, but the February presidential primary
with ward committees on the ballot cost the city $3,807.00 for voting machine coding. The
===PAGE 9===
4. Brings greater consistency to deadlines relating to elections and nominations across all
elections and for all candidates.
5. Requires unenrolled candidates for office to meet the same filing deadlines as for party
candidates. For example, currently, party candidates for statewide office have to file
nomination papers in early May while unenrolled candidates have until early August to file
nomination papers. This proposal would create consistency among all candidates as well as
ensuring that ballots can be printed and transmitted to be sent out in compliance with the
MOVE Act.
6. Most community polling places are located in schools. Every election day causes disruption
to the educational process and increases security issues in the schools. Although relationships
are cooperative, many municipal chief election officials have been advised by their local
school departments that alternative locations other than the schools should be sought.
Limiting the number of elections held in a year could reduce this friction and reduce these
concerns.
7. March is a challenging month to conduct elections as the election is held early in the month
and winter weather conditions such as snow and ice are still a concern. In addition, the vast
majority of poll workers are retired citizens, many of whom travel to Florida and other warm
weather locations during the winter months. Election officials often struggle with filling the
void created by so-called "snow birds" for March elections. Labor unions, political parties,
stay at home mothers and senior citizens for many years filled the role of poll workers.
However, as cultural conditions have changed the bulk of election workers now come from
the retired citizens pool.
Prepared by:
William C. Campbell, Woburn City Clerk
Woburn City Hall - 10 Common Street
Woburn, MA 01801
Tel: (781) 897-5850
Email: wcampbell@cityofirobun.com
Rev September 6, 2011
===PAGE 10===
Whereas, for the November 2010 election, Massachusetts requested a waiver from a requirement
of the Military and Overseas Voter Empowerment Act (the MOVE Act) to send absentee ballots
to Americans overseas at least 45 days before an election "due to a late primary"; and
Whereas, a report by the Secretary of the Commonwealth revealed that in the November 2010
election only 400 ballots from Massachusetts active duty military personnel stationed overseas
were counted; and
Whereas, the General Court is considering H1972 "An Act Regulating State Primaries"
that moves the state primary to allow Massachusetts residents residing overseas to vote privately
and securely, and combines the presidential primary with the state primary to save taxpayers at
least $8,000,000.00; and
Whereas, a number of states have moved their primary dates earlier in the year to comply with
the federal MOVE Act and to provide relief to taxpayers by reducing the cost of elections; and
Whereas, the Massachusetts state primary scheduled for September 18, 2012 stands alone as the
last state primary in the country in 2012; and
Whereas, in written testimony the FVAP concluded "passing HB1972 will significantly improve
voter success for many military members, overseas voters, and their families"; and
Whereas, HB1972 simplifies the election process, decreases the opportunity for "voter fatigue",
reduces the cost of elections for taxpayers, and establishes fairness among candidates;
Now, Therefore, Be It Resolved by the
of the [Town/City] of
the [Town/City| of
supports the adoption oF HB1972 "Al Act Regulating Election, that
Primaries" pending before the 187"' General Court of the Commonwealth of Massachusetts and
directs the [Town/City] Clerk to transmit a copy of this action to the municipality's State
Delegation and to the Joint Committee on Election Laws.

========================================================================================
DOCUMENT : 2011-12-06-agenda-4789.txt
BOARD    : select-board
DATE     : 2011-12-06
KIND     : agenda
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2011-12-06-agenda-4789.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12062011-4789
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Select Board Meeting1.