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#
# This is a CONVENIENCE BUNDLE, not a source. Every document below is
# published separately and byte-identically; cite the individual file,
# whose path is given in each header, rather than this bundle.
# Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt
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========================================================================================
DOCUMENT : 2013-10-15-minutes-4862.txt
BOARD    : select-board
DATE     : 2013-10-15
KIND     : minutes
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2013-10-15-minutes-4862.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10152013-4862
========================================================================================

===OCR macOS Vision===
===PAGE 1===
BOARD OF SELECTMEN
MEETING MINUTES
10/15/13
The Board of Selectmen met in the Joseph F. Bilotta meeting room at Town Hall as scheduled with Chair
Person Tom Alonzo, Vice Chairperson Paula Bertram, Dave Matthews, Jamie Toale, Robert Ebersole, and
Town Manager Kerry Speidel.
8:00 PM - EXECUTIVE SESSION w/ Planning Board & Conservation Commission M.G.L.
Chapter 30A, Section 21A(9), to discuss strategy with respect to collective bargaining or litigation if an
open meeting may have a detrimental effect on the government's bargaining or litigating position, and
the Chair so declares. Discussion of O'Brien Homes litigation.
Regular Meeting opened at 7:12 PM
7:00PM PUBLIC COMMENT: None
ANNOUNCEMENTS:
Mr. Alonzo announced that the School Building Committee is inviting all to a Public Forum to be held on
10/30/2013, 7PM, at the Lunenburg High School Auditorium.
Mr. Alonzo announced that the Fire Department will be holding their Annual Open House on 10/19/2013 at the
Public Safety building. He also mentioned that the Chief of Police will hold a coffee hour at 11AM before the
open house.
APPOINTMENTS
7:00 PM - Request for Approval of Wine & Malt Beverage License, Honey Farms, Inc., 134 Leominster-
Shirley Road: Vern Johnson, Vice President of Operations for Honey Farms, Wilfred landoli, President/CEO
of Honey Farms, and Tracy Epstein, Manager of Honey Farms located at 134 Leominster Shirley Rd, came
before the BOS to request approval for a Wine & Malt Beverage License for the 134 Leominster Shirley Rd.
location.
Mr. Alonzo asked when the opening date was and what the hours of operation were.
Mir. Johnson replied that they are targeting 10/25/2013 for opening and the store would be open 24hrs. per
day.
Mr. Ebersole asked if the Manager had a CORI (Criminal Offender Record Information) check.
Ms. Speidel replied that there were two submitted, one has come back, and they would need to submit one for
the Manager. This is the last Wine & Malt license that is available in the Town.
Mr. Toale asked what the hours of the alcohol license would be.
Mr. Johnson replied 8AM-11PM Monday through Saturday and on Sunday 12Noon - 8PM. The Manager of
this location is TIP certified
Ms. Bertram asked what the appropriate verbiage would be to use in the decision regarding the CORI returns.
Ms. Speidel suggested that you make it contingent upon the receipt of a clean CORI. If there is anything that
is noted, it should be brought back to the BOS in accordance with the BOS policy.
===PAGE 2===
Ms. Bertram moved to approve the Wine & Malt Beverage license for Honey Farms Inc., located at 134
Leominster Shirley Rd contingent upon the receipt of a clean CORI for the one that is outstanding and upon
receipt of a clean CORI for the Manager.
Mr. Matthews seconded. On vote, motion carried, 5 in favor, 0 opposed.
Mr. Johnson questioned the notification from MA State Lottery Commission regarding the Keno to Go at Honey
Farms #93, 134 Leominster Shirley Rd
Ms. Speidel replied that the BOS did receive notification that the Lottery Commission has authorized Keno to
Go at that location and asked if the licensing authority had any comments.
Board members discussed where the different Keno locations were in Lunenburg and were all in agreement
that there would be no concerns from the BOS regarding this matter.
APPOINTMENTS/RE-APPOINTMENTS/RESIGNATIONS
1. Ratification of appointment of Peter Lekaditis to position of Police Officer
2. Ratification of appointment of Bradley McNamara to position of Police Officer
Police Chief Marino came before the BOS to recommend appointment of Peter Lekaditis and Bradley
McNamara to positions of full time Police Officers to fill vacancies caused by attrition. Chief Marino spoke very
highly of both candidates and gave employment/education backgrounds on each of them. Chief Marino
requested that if the BOS ratifies these appointments, they become effective on 1/10/2014, because the Police
Academy begins on 1/13/2014 and he would need a letter of appointment to assure a seat at the academy.
Mr. Alonzo commented to say that he has the highest regard for Chief Marino's ability along with the Town
Manager to find and groom people through the reserve program to get them to the point of Police Officer. He
went on to say that the Chief and the Town Manager's track records have been excellent and he fully supports
both of these appointments.
Ms. Bertram moved to approve the recommendation to ratify Peter Lakaditis and Bradley McNamara to
positions of full time Police Officers. Mr. Matthews seconded. On vote, motion carried, 5 in favor, 0 opposed.
CURRENT BUSINESS
1. Notification from MA State Lottery Commission regarding offering Keno to Go at Honey Farms #93,
134 Leominster Shirley Road: Discussed under 7:00 PM - Request for Approval of Wine & Malt Beverage
License, Honey Farms, Inc., 13 Leominster Shirley Road.
2. One Day Liquor License for North Leominster Rod & Gun Club, 11/15/2013: There were no
representatives from the North Leominster Rod & Gun Club present to speak to this request.
Mr. Alonzo spoke that this event was going to be for a Meat Raffle to be held at their location at 1501
Lancaster Ave on 11/15/2013 from 6PM-11PM. This has been reviewed and approved by the Police Chief.
Ms. Bertram moved to recommend approval of a one day Liquor License for North Leominster Rod & Gun Club
on 11/15/2013. Mr. Matthews seconded. On vote motion carried, 5 in favor, 0 opposed.
3. Request for Voluntary Toll, Turkey Hill Lions Club, 11/16/2013 from 8:00 a.m. - 2:00 p.m., town center
& Whalom locations: There were no representatives from the Turkey Hill Lions Club present to speak to this
request.
Ms. Bertram spoke to say that as a member of the Turkey Hill Lions Club she will recuse herself from this vote.
Mr. Alonzo explained that his is an annual event and is one of the many tolls in Town that are exercised from
various organizations. He went on to say that the Turkey Hill Lions Club is well recognized in Town, they do
excellent work, he personally supports this request and would entertain a motion for their voluntary toll day.
Mr. Matthews moved to approve the Turkey Hill Lions Club request for a Voluntary Toll on 11/16/2013 from
8AM-2PM at the town center and Whalom location. Mr. Ebersole seconded.
Discussion: Mr. Toale spoke to say that he supports the event but wants to remind the board that they had
made a commitment to develop Policies & Procedures for "tolls"
Mr. Alonzo agreed and mentioned that he hopes that permission would be contingent that they speak to the
Police Chief, everyone where reflective clothing, and nobody under the age of 18 would be collecting.
===PAGE 3===
Ms. Speidel said that the Police Chief did review this request and those are the standing requirements for tolls.
Mr. Alonzo called for a vote. On vote, motion carried, 4 in favor, 0 opposed.
4. Request from B&H Corporation to stay Order of Suspension for Mickey Shea's pending outcome of
appeal to ABCC: Ms. Speidel reviewed the board that on 9/17/2013 the BOS voted to suspend the license of
Mickey Shea's for violations of local regulations. The suspension is for two days on 10/18/2013 and
10/19/2013. The license holder has the ability to file an appeal with the ABCC (Alcoholic Beverages Control
Commission) within ten days of receiving the notice of decision of the board. The license holder did supply the
board with a copy of the letter that he sent to the ABCC requesting an appeal. The BOS has not received back
confirmation from the ABCC that the request was approved and/or meets the requirements of the petition. Ms.
Speidel attempted several times to contact the ABCC to see if they had received this request but was unable to
speak with anyone in charge of this matter. She was successful in reaching a person today at that office and
was told that the new Coordinator of Appeals was not in the office today. Ms. Speidel requested that Town
Counsel check into this matter and apparently there is only one person who is in charge of appeals.
Ms. Speidel went on to say that she could not confirm if the appeal was received, but has no reason to believe
that it wasn't sent.
Ms. Speidel explained that in the past Town Counsel has advised that you stay while the appeal is in process.
When the ABCC hears the appeal and if they over turn the board's decision, it's easier for the Town to deal
with if the license holder hasn't served the suspension. Town Counsel has suggested that the board consider
setting a deadline of perhaps noon tomorrow to hear back from the ABCC. If it is confirmed that the appeal
has been received, then the suspension for 10/18/2013 and 10/19/2013 will be stayed until after the appeal. If
we are not able to confirm that the appeal was timely filed then the suspension will stand.
Ms. Bertram moved to set a deadline of 12 Noon on October 16, 2013 to receive confirmation from the ABCO
that the appeal filed by B&H Corporation d/b/a Mickey Shea's has been received. If it is confirmed that the
appeal has been received, then the suspension for 10/18/2013 and 10/19/2013 will be stayed until after the
appeal. If we are not able to confirm that the appeal was timely filed then the suspension will stand. Mr.
Matthews seconded.
Discussion: Mr. Toale questioned the letter from Mr. Herrick which requested various items which would aid in
building his case for an appeal and if they were required to be in before the appeal or was it a date he was
looking for.
Ms. Speidel replied that both the license holder and the Town would receive notice that the appeal was filed
and at that same time it is likely that we would be given a date for the hearing. This is a public records request
that we would have to comply with and we have already answered that request. He does not need these
materials to get a date for an appeal. The timeline to file an appeal is ten days from the date the license holder
receives the notice of decision.
Mr. Alonzo noted that the request for public information included a list of any and all disciplinary actions taken
by the BOS or previous BOS against licensed alcohol common victuallas. Mr. Alonzo told Mr. Herrick that his
establishment was one of them and when he asked him the night of his hearing if he had ever been in violation
he gave an incorrect answer and that he had been cited for violations of his liquor license in the past.
Mr. Alonzo asked for a vote on the motion. On vote, motion carried, 5 in favor, 0 opposed.
5. Minutes/Warrants/Action File Issues
Minutes:
Mr. Ebersole requested a correction on the Executive Session minutes dated 10/8/2013. He
said that it is listed as "collective bargaining" and it is actually "negotiation with non-union personnel".
Mr. Alonzo asked Mr. Ebersole to make the note, and they will initial it on the way back.
Warrants:
#20-14
10/15/2013
$240,953.74
Action File Issues: Mr. Ebersole inquired if there was any response from Town Counsel regarding the
complaint concerning the Town Election.
===PAGE 4===
Ms. Speidel replied no and that she would put in a request tomorrow.
School Building Committee; Sewer Commission; MA Broadband:
Board of Health - No Report
Building Reuse Committee - No Report
Capital Planning Committee - Mr. Toale reported that they are meeting every Wednesday and will be meeting
with the Fire Dept. tomorrow.
Finance Committee - Mr. Toale reported that at the last meeting School Building Committee made a
presentation where they also discussed finances. The Town Manager also made a presentation.
Library Board of Trustees-No Report
MPO- Ms. Bertram reported that they will not meet again until November.
Planning Board- Ms. Bertram reported that she attended the last meeting and MRPC (Montachusett Regional
Planning Commission) gave a presentation on the Village Center By-law which is being reviewed along with
parking issues in the center of town. Also discussed was funding under the Unified Planning Work Program
through MRPC for zoning and walk ability planning along with creating a MART (Montachusett Area Regional
Transportation) hub in Lunenburg. Other highlights were the current work that MRPC is doing on the Village
Center which is being funded by a DLTA (Dedicated Local Technical Assistance) Grants, information regarding
economically viable businesses was presented.
Ms. Bertram would like this information funneled to the
Building Re-use Committee. The Planning Board will be investigating additional DLTA funding for looking at
commercial and industrial development in the Leominster/Shirley Road Area. The Planning Board also asked
for a timeline on the Primary Building and Ms. Bertram told them they are still waiting for information from
RCAP Solutions.
PACC- No Report
School Committee- No Report
School Building Committee- Mr. Matthews reported that a sub-committee has been set up to look at the
design/finishes to see if they could reduce costs in some of the areas that will not be reimbursed by the MSBA
(Mass School Building Association). They met last Thursday and will meet again on 10/24/2013
Mr. Matthews added that part of the reimbursement from MSBA is an extra 1.72 points out of 2 for building
maintenance. If you look at some of the deferred maintenance, as we wait for the project to be flushed out,
you might think that the building has been poorly maintained but the reality is that the average MSBA
reimbursement for maintenance is 1% and we are at 1.72 and there has been a lot of work done by Mr. Londa
and his staff with short money to keep it a useable building.
Sewer Commission- No Report
MA Broadband- No Report
Proclamation: Lunenburg Women's Club- 100 Year Anniversary: Not Discussed
Proclamation: United Nations Day 2013: Mr. Alonzo read into record the United Nations Day Proclamation
2013: The United Nations: In Everyone's Interest which proclaims October 4, 2013 as United Nations Day in
the Town of Lunenburg. (See attached)
===PAGE 5===
Mr. Alonzo announced that in negotiations over the past few weeks the board has successfully negotiated a
renewal contract with the Town Manager. Highlights of the new agreement are as follows:
• The Salary of the Town Manager will increase to $125,000 per year from the current $122,039 per year.
This salary will remain in force for all 3 years of the contract.
• On December 1s' of each year of the contract there will be $2500 paid in a deferred compensation plan
to the Town Manager
• A change in the evaluating instrument was made to read "Should the Town Manager receive an overall
rating by this board of "commendable" she will receive as a performance bonus, not to be added to next
years base salary, of 1.5%.
If the Town Manager should receive an overall rating by this board of
"outstanding" it would be a 2.5% performance bonus of base salary."
• Should the contract not be mutually renewed there would be no severance paid.
Mr. Alonzo spoke to say that he has been very happy working with Ms. Speidel and that the change in the
presentation of all of the financial and budgetary items has been extraordinary in the highest caliber. MS.
Speidel has done an excellent job maintaining all of the work that needs to be done considering the overall
decrease in purchasing power, a reduction in staff, all in the face of increasing State regulations on all fronts.
He said that he is very pleased that they have come to another 3 year agreement.
Mr. Mathews mentioned that over the past several years the Town Manager has forgone pay increases and
has given a lot back to the Town that she was contractually obligated to. He went on to commend her for
doing more, with less, in her office and said that she has proven to be of great value to this Town along with
professionalizing Town Hall. He looks forward to working with the Town Manager for the next 3 years.
Ms. Bertram spoke and said that she agrees with her fellow board members and looks forward to working with
Ms. Speidel. Her professionalism and dedication is truly appreciated.
Mr. Toale spoke to say that he also agrees with the board's comments but also appreciates Ms. Speidels
sense of humor and positive spirit.
Mr. Ebersole added that Lunenburg has come a long way in its Charter process with CAFO (Chief
Administrative Financial Officer) changing to Town Manager and it's his goal to do what the this board is
charged to do which is to stay in the policy level where ever possible and utilize the Town Manager's skills and
background to do the management of the Town. He looks forward to working with Ms. Speidel through that
process.
Ms. Speidel spoke and thanked the board for the opportunity to serve the community and she looks forward to
working with the board for the next 3 years.
4. Town Manager Reports or Department Reports: Mr. Alonzo mentioned that the Open Space Committee
requested that a team be assembled to look at Open Space issues that maybe arising and would like to have a
BOS member serve on that team.
Ms. Bertram spoke and offered her services to serve on that team.
Mr. Alonzo said that he would act as a "second" to attend meetings that Ms. Bertram could not attend.
8:00 PM - Joint Meeting with Public Access Cable Committee: Mr. Alonzo announced that the BOS will
continue the regularly scheduled meeting in a "round table" setting not to be televised. He invited the public to
stay along with the press if they wished
Mr. Ebersole asked if this would be the meeting format when they meet with other committees.
Mr. Alonzo replied that he thought that this should be the way to do it. They will be discussing issues such as
By-laws and feels that this would be hard to present in a live meeting without visuals.
Mr. Ebersole spoke and said that regarding next week's agenda item on Existing & Future Debt Service, he
would like the Town Manager to explore looking at another option to finance the School Bullding project. He
suggested perhaps doing interest only or reduced payment during the time period when other exempt debt is
on the books so that later on there may be an opportunity to reduce the burden.
===PAGE 6===
Ms. Speidel replied that she could put that request together and advised the board that it is the BOS along with
the Town Treasurer that actually determines how the project is financed and the term of the bond.
Mr. Matthews reminded the public that input on this decision is welcome from the Finance Committee or
anyone in the public who has an interest in this project.
Mr. Alonzo reminded the board that there will be a BOS workshop meeting on October 29" to discuss Policies
& Procedures.
Ms. Bertram announced that they would now be moving into the non-televised meeting with the Public Access
Cable Committee.
Mr. Alonzo opened the Joint Meeting with Public Access Cable Committee (PACC) at 8:07PM and asked the
PACC if they would please open their meeting at this time.
The Public Access Cable Committee called their meeting to order at 8:08PM.
In attendance: Chairperson Lance May, Vice Chairperson Rhonda Lisio, Secretary Fred Crellin, Troy Daniels,
& Program Coordinator Jo McLaughlin.
Lunenburg Board of Selectmen". Mr. May's belief is that the Selectmen appointment of Mr. Daniels is not valid
due to the fact that the PACC did not meet to recommend this appointment to the BOS.
Mr. Ebersole spoke and reaffirmed to the PACC that they now have 4 board members.
2. Financials - process by which information is shared with members, approval of purchase orders &
invoices, budget & policy development, documentation & adoption process
Discussion: PACC makes purchases by going out to bid and by following the procurement procedure. They
remain concerned that their funding future is uncertain and have conflicting views on how their budget should
be spent either for staffing or equipment.
Ms. McLaughlin mentioned the fact that it is very time consuming for staff to train volunteers on how to operate
equipment. She presented the BOS with a PAC Overview report that she had prepared, which has not been
officially adopted by the PACC. PACC members will receive a copy at their next meeting. (See Attached)
Ms. Speidel stated that the PACC has $250,000 in their budget and wonders why they have uncertainty of
spending for extra staffing and equipment
The BOS recommended that the PACC get a recommendation from the Town Manager on how to receive their
budget. Some suggestions were to put forth a budget article at Town Meeting, make a budget report through
the Town Report, or be considered as an Enterprise Fund
The BOS suggested that the PACC develop a policy for setting permanent board meeting dates and times for
their committee.
Mr. May mentioned that they have a monthly calendar which shows all programming needs of the Town and it
is reviewed with the staff.
Town Boards/Commissions will be surveyed on their thoughts on televising their meetings.
Policies should also be developed concerning equipment use by Town departments.
3. Open Meeting Law- Update on requirements for agendas, executive session, minutes & quorum:
Discussion: PACC & the BOS discussed the definition of quorum and the confusion of what the legal definition
is. According to the Open Meeting Law a quorum is considered a majority of the total membership, whether
those seats are filled or not. The PACC is a 7 member board, which until recently had only 3 members. With
the recent appointment of Troy Daniels to the PACC they now have 4 members which constitutes a quorum.
===PAGE 7===
PACC members voiced their concerns with the difficulty their board is having filling board vacancies.
Suggestions were made for PACC to familiarize themselves with the Open Meeting Law updates, perhaps
change the membership to a 5 member board at the next Town Meeting and to publicize the need for new
members through Public Service Announcements and at all BOS meetings.
The BOS suggested that a short job description be developed of what a PACC board member's responsibilities
would consist of to aid in recruitment of new members.
In regards to agendas Mr. Ebersole suggested that the Town Clerk be contacted for "agenda examples" that
would comply with the open meeting laws.
Mr. Daniels reminded the PACC that concerning minutes, they need to be made available for the public to
review and that if it is recorded in the minutes "see attached document", that document or copy of must be
submitted with the minutes.
BOS thanked the PACC for coming forward this evening.
Mr. May asked for a motion to close the PACC Meeting. Mr. Crellin moved to close the meeting. Ms. Lisio
seconded. On vote, motion carried, 4 in favor 0 opposed.
Meeting ended at 9:38PM.
Being no further business Mr. Ebersole moved to adjourn the BOS meeting. Mr. Matthews seconded. On vote
motion carried, 5 in favor, 0 opposed.
Regular Scheduled Meeting adjourned at 9:38PM
UPCOMING MEETING SCHEDULE
October 22, 2013
espectfully Submitte
usan Doherty, Recording Secreta
Board of Selectmen
===PAGE 8===
PROGRESS REPORT - SEPTEMBER 2013
Jo McLaughlin
09/17/13
Administration / Finance
- Ordered PCs for Town Hall, as approved by committee during August 2013 meeting.
Updated and emailed master and LHS sports production schedule to committee.
Provided DVs to LaTabella for videoshoots.
Created a letter from Lance, wk 4 August, to town accounting, to fund FY14 Line Items.
Received request from FATV producer to air a bowling show (see attached).
-
Received request from Doreen Noble at Eagle House to use a camera and have Michael Wallmann's
assistance in producing a Eagle House Volunteer Video she is producing for a grant. Requesting
committee approval for Michael to work on it as a LPA employee.
Advertising / Media
- Updated weekly "Monthly Highlights" Ad for Ledger, and full page Townwide 9/13/13 Ad.
- August & September FB and YT stats compiled (attached).
Programming / Production Schedule (all programs announced on FB w/full videos uploaded).
Programming Analysis (see attached)
AUGUST - Revised
28%
53%
19%
# AccessShare
# Downloads
& Local
SEPTEMBER
FY14 - NEW
Programs
FY13 (20 carried
over to FY14)
Q1 (Jui-Sep)
102.
Q2 (Oct-Dec)
L037
Q3 (Jan-Mar)
04 (Apr-Jun)
TOTAL
FY to Date
Other
Sources
Local
30
16
30
0
14
Other
Sources
16
23%6
17%
60%
B AccessShare
• Downloads
i Local
015
E03.
045
FY14 -NEW
FY13 (20 carried
over to FY14)
Q1 (Jul-Sep)
Q2 (Oct-Dec)
Q3 (Jan-Mar)
Q4 (Apr-Jun)
TOTAL
FY to Date
Local
35
14
0
35
14
21
Production Schedule (see attached Calendar)
Production Activity
September - To Date
Covered municipal meetings the week of Sept. 8 while John was out of town.
Provided LHS Building video to John Londa, produced by Jamie Rowe.
Videotaped School Building Committee. Presentation scheduled to be videotaped in studio on 9/30/13.
Eagle House September/October Announcements videotaped - added to FB, YT and Ch9
LaTabella with Mario and Phyllis - Gnocchi Episode #3 edited and added to Ch9 and YT & FB on 9/17.
Provided copy of Spytones concert to band member, and a ZBA mtg copy per a viewer request.
Re-started THMS weekly podcast for school year.
Videotaped 2 Field Hockey Games (Jo and Jason), videotaped 2 football games (Brian and Jo).
- Contacted Jen Benson and Kerry Spiedel to do a video testimonial about "Watching Public Access", to start taping
end of September; early October. Will be reaching out to residents and officials to solicit input be included in a video testimonial.
" LHS Alumni Athletic Hall of Fame talk show scheduled to be videotaped on 9/26/13; rehearsal on 9/19/13.
October/November - Upcoming
LHS Alumni Athletic Hall of Fame at Bull Run 10/13/13.
Historical Society Event - November.
- LHS Alumni football game - November.
Contract / Intern / Volunteers / Training
Met with new volunteer, FSU student Liz Cameron, working at Town Hall with Michael Wallmann.
Met with Penny Boreman, LHS Senior Class Advisor, to discuss student volunteers and possible S.T.E.P. student.
Emailed L.HS sports production schedule to Penny to solicit volunteers. She will confirm S.T.E.P. student wk3 Sept.
- Met with Brian McCarthy to discuss volunteer camera work and editing.
===PAGE 9===
Gmail - Candlepin Bowling Show
https://mail.google.com/mail/u/0/7ui=2&ik=0b1f8dd348&view=pt&ss
GMail
binogle
Lunenburg Public Access < lunenburgaccess@gmail.com>
Candlepin Bowling Show
2 messages
travis@fatv.org <travis@fatv.org>
To: lunenburgaccess@gmail.com
Fri, Sep 6, 2013 at 4:00 PM
Hi Jo,
This is Travis from Fitchburg Access Television. I am interested in airing a show Lunenburg Access TV. It's a
candlepin bowling show that I produce that is recorded at New Palace Lanes in Fitchburg. It has been airing on
FATV since January of this year. We currently have 16 episodes completed, and will be recording 4 more at the
end of this month. All 16 episodes are on youtube, so you can check them out to see what the show is all about.
Thank you for your help.
Travis Falk
Lunenburg Public Access <lunenburgaccess@gmail.com>
To: travis@fatv.org
Sounds great. I'll check it out!
Thx.
Jo
[Quoted text hidden]
Mon, Sep 9, 2013 at 11:46 PM
... ...
of l
9/17/2013 10:27 PN
===PAGE 10===
Lunenburg Public Access
FY14 - JULY 2013
ACCOUNTS
3.McLaughlin
Subtotals
Jason Kearns, Jamie Rowe
Subtotals
Starting Balance
Expenses
Revenue
Ending Balance
Actual
$1,552.32
Budgeted
$47,000.00
$1,552,32
Actual
$0.00
$47,000.00
•Budgeted
$15.000.00
$0.00$15,000,00
Actual
$0.00
‹Budgeted
$500.00
$0.00
Actual
$0.00
$500.00
Budgeted
$8,000.00
$0.00
Actual
$0.00
$8,000.00
Budgeted
.$3,000.00
5x$0.00
Actual:
$0.00
$3,000.00
Budgeted
$4,500.00
$0.00
.$4,500.00
$242,817.64
$1,552.32
$241,265.32
$61.50
$241,326.82
Balance
$45,447.68
Balance
$15,000.00
Balance.
:$500:00
Balance
$8,000.00
Balance
$3,000.00
Balance
.$4,500.00
Đô ink-
\Subtotals
NEWCOUR
Access A/V
Comcast
DVD Dupication
Refunds/Misc..
•Subtotals
:McLaughlin
Subtota
Reviser
Fyl4 Lot. Budget
highlight
Access
Pros
Linenburg
Actual
$0.00
Budgeted
$3,000.00
Balance
$0.00
53,0000
$3,000
-$1,800-00
Balance
Actual tr Budgeted
$0.00
$8,800.00
.$0.00
Actual:
0.00
$8,800.00
Budgeted
18,000.00
98,800.00
•Balance
0.00
18,000.00
Projected
18,000.00
•Balance
Actual: A
$0.00
$31.50
$31.50
Actual
$0.00
$31.50
Projected
.$5,000.00
Balance
===PAGE 11===
Lunenburg Public Access
FY14 - AUGUST 2013
ACCOUNTS
J.McLaughiin
SAIDEA 53100I
J.Dextraze, A.Laford, M.Wallmann
Subtotals
Subtotal
Subtotals
CONSULTANTS AVICES ERDO:
Jason Kearns, Jamie Rowe
Subtotals
Starting Balance
Expenses
Subtotal
Revenue
Ending Balance
$241,326.82
$3,104.64
$238,222.18
$0.00
$238,222.18
Actual
$1,552.32
$3,104.64
Budgeted
.$47,000.00
Balance:
$4,656.96
Actual
$0.00
$0.00
$47,000.00
Budgeted
$15,000.00
$0.00
Actual
$0.00
$0.00
315,000.00
Budgeted
$500.00
$0.00
$500.00
Actual
Budgeted
.$0.00
\ $8,000.00
$0.00
$0.00
Actual
$0.00
$0.00
$8,000.00
Budgeted
$3,000.00
$0.00
Actual:
$0.00
$0.00
:$3,000.00
Budgeted
$4,500.00
$0.00
$1,500.00
$42,343.04
Balance
$15,000.00
Balance
$500.00
Balance
$8,000.00
Balance
$3,000.00
Balance
:$4,500.00
DG Ink (Lunenburg Ledger)
NEW COUTPME
Aces AN
comcast
DVD Duplication
Refunds/Misc.
McLaughlin 8/31/12
Lanenburg
Actual
$0.00
.$0.00
Budgeted
$3,000.00
$0:00
$1,800.00
Actual: a Budgeted
$0.00
$8,800.00
$0.00
$0.00
Actual
0.00
0.00
$8,800.00
Budgeted
18,000.00
0.00
18,000.00
Actual Projected
$0.00
$31.50
$31,50
Actual:
$0.00
Projected
$5,000.00
Balance
$1,800.00
Balance
$8,800.00
Balance
18,000.00
Balance
$31.50
Balance
===PAGE 12===
TOWN OF LUNENBURG
YEAR-TO-DATE BUDGET REPORT
FOR 2014 03
munis
ORIGINAL
APPROP
TRANFRS/
ADISTMTS
JOURNAL DETAIL
2014 1 TO 2014
REVISED
BUDGET
YTD EXPENDED
ENC/REQ
AVAILABLE:
BUDGET
PCT.
USED
122 SELECTMENS ADMINISTRATION
L5101 PAYROLL PEG ACCESS COMMITTEE
15101 512100 SALARIES PEG ACCESS C
2014/01/000006 07/03/2013 PRJ
2014/01/000069 07/18/2013 PRJ
2014/02/000002 08/01/2013 PRJ
2014/02/000073 08/15/2013
PRJ
2014/02/000213 08/29/2013 PRJ
2014/03/000066 09/12/2013 PRJ
TOTAL PAYROLL PEG ACCESS COMMI
85102 EXPENSES PEG ACCESS& FUND
15102 531006 PURCHASE OF SERVICE/V
2014/03/00009 03/0/2013 APT
15102 531013 CONSULTANT SERVICES
2014/03/000089 09/10/2013 API
15102 534500 ADVERTISING
15102
540000 OFFICE SUPPLIES
15102 541018 EQUIPMENT MTC/SUPPLIE
2014/01/000178 07/16/2013 CRP
TOTAL EXPENSES PEG ACCESS FUND
TOTAL EXPENSES
GRAND TOTAL
.00
•00
517.44 REF 1P14
1,034.88 REF 2P14
1,034.88 REF 3P14
1,034.88 REF 4P14
1,034.88 REF 5P1
1,034.88 REF 6P1.
5,691.84
WARRANT=1P14
WARRANT=2P14
WARRANT=3P14
WARRANT=4P14
WARRANT=5P14
WARRANT=6P14
.00
-5,691.84 100.0%
RUN=1 TOWN OF
RUN=1 TOWN
RUN=1 TOWN
OF
RUN=1 TOWN
OF
OF
RUN=1
TOWN OF
RUN=1 TOWN
OF
-00
.00
5,691.84
-00
-5,691.84 100.0%
.00
.00
60.00 VND 008995 PO 10000671 MALLMAN MICHAEL
00.00 VND 00895.
0
.00
• 00
265.00 VND 009569 PO 14000672 ROWE JAMES
•00
. 00
.00
.00
-31.50 REF 449475
SQUARE TRADE
.00
.00
.00
.00
.00
.00
** END OF REPORT - Generated by peggy stewart **
660.00
14,340.00
-15,000.00 100.0%
FILMING MEETENS/EVENTS/VIDIO
36683
265.00
4,235.00
-4,500.00 100.0%
CONTRACT SERVICES/VIDEOGRAPHY/
86604
- 31:30
3,000.00
-3,000.00
100.0%
500.00
-500.00
100.0%
10,000.00
-9,968.50
100.0%
WARRANTY CANCELLATION PER JOAN
893.50
32,075.00
-32,968.50 100.0%
6,585.34
32,075.00
-38, 660.34
6,585.34
32,075.00
-38,660.34 1.00.0%
sert generated: 09/27/2013 14:48
pstewart
Program ID:
glytdbud
Page
1
===PAGE 13===
FAX - ORDER REQUEST
1 of2
DATE:
TO:
09/09/13
B&H / Sales Department
420 Ninth Avenue
New York, NY 10001
FAX# 212-239-7759
FROM:
Jo McLaughlin
Lunenburg Town Hall/Lunenburg Public Access
17 Main Street, Lunenburg, MA 01462
lunenburgaccess@gmail.com
OPEN ACCOUNT: Purchase Order # 13000666-00
EQUIP
DESCRIPTION
B&H # PAAYDVM60EJd DV Cassettes - 60 minute
Panasonic
AY-DVMGOEJ Mini DV Cassette (60 Minutes)
Panosonic.
DVO
BAH # PAAYDVM60E)...Mir # AY-DVM6OE)
in Stock
$1.70/ea
OTY
COST
20
$34.00
2. B&H# SODMR16100Q _ SONY 16x DVD-R Rord DVD $16.99/ea
Sony
Recordable Storage DVD-R (Pack of 100)
ONY
DVD:
B&H # SODMR16100Q
Mfr # 100DMR47SP
In Stock
3. B&H# #MEPCSW25
Merit Line
Papor CD Sleave with Window - for CD or DVD Discs (Pack of 25)
BSH * MEPCSW25 Mir * MPSLEEVE........
In Stock
Merit Paper CD Sleeve w/window $1.39/ea
3 $50.97
6 $ 8.34
4. • B&H# DEMCRWXC Delkin Devices Universal Card Reader $12.95/ea 3 $38.85
Delkin Devices
Universal Card Reader - Pro Edition
• USE 2.D interface
• 10 Dilterant Card Types Inciuding SOXC
• Windera & Macintosh Compatip'e
&H → DEMCRWXC. FIT # DDREADER-47
in Stock
*****
TOTAL: $132.16 + Shipping
===PAGE 14===
Attn:
Bytespeed
3131 24th Ave. S.
Moorhead
877
Vendor No.
Brian Hoots
IMN
553
56560
777
10469
1V-9 CERTIFICATE MUST BE PROVIDED
Purchase Requisition
Fscal yeat 20%
Ath: Steve Malandrinos
Town of Lunenburg
P.O. Box 135
Lunenburg
MA
01462-1485
Attn: Steve Malandrinos
Town of Lunenburg
17 Main St.
Lunenburg
MA
101462
Order Date:
9/5/2013
Department Location:
Org
11510
Required-by Date:
9/9/13
Requestor:
Steve Malandrinos
Multiple Accounts?
IN
Org Description
PEG Access Committee
Obj.
555050
Obj Description
New Equipment
2
Bytespeed Desktop Computer
512
$1,024.00
"Purchase Reason: Best Business Practice
*Contract / Bid#:
3 Quotes:
pai.
Dell
*IBM
HP
$1,080.00
$1,156.00
$1,178.00
Approved By:
Department Head
Superintendent
CAFO
===PAGE 15===
REQUEST FOR TRANSFER
APPROPRIATIONT AMOUNT
RENT PMNT
TO SCHOOL
CP Schoo
oom
$3,000
TRANSFER FROM LINE ITEM #
15102-525012
REASON FOR SURPLUS
June 10-Dec 9, 2013
TRANSFER TO LINE ITEM #
REASON FOR SHORTAGE
13064-422000
16 Months @$500/mo
SCHOOL FACILITIES USE
DEPARTMENT HEAD APPROVAL
September 11, 2013
DATE
Kerry Speidel, Town Manager
===PAGE 16===
8
NAME
1 Sing Because
Holiness Unto the Lord
Day of Discovery
Life Matters
Wkly Wellness w/Amy
Chess Chat
The History Show
Veterans Outreach
AT Legal Ease
10 Physician Focus
Reeling: Movie Reviews
12
/ Senior Scene
13
Consumer Affairs
Your Federal Gov't
TYPE
Bicycle
Bicycle
PEGMedia
MyMassiV
MyMassTV
WCAT
LPA
"
"
August 2013 - FY14 Q1 Program Analysis (revised 9/16/13)
PANSTATION
CATEGORY
Religon
FATV
FATV
Cambridge
FATV
FATV
Chelmsford TV
Gardner
Informational
Health
Entertainmnt
History
:Informational
[AccessShare
Westford
Holliston
Maiden
Boston.
Boston
Watertown
Legal
Health
Entertainment
Informational
Downloads
6
"
15.3 Eagle House Announc.
16
Exploring Cowdrey
Memorial Day Ceremony
Heritage Field Trip
9
20
Bea Adams
Turkey Hill Garden Club
LaTabella w/Mario & Phyllis
Firework Safety - PSA
Hickory Hills Boat Parade
Band Concert
Band Concert
Band Concert
Band Concert
Sr Ctr Volunteer Awards
Spytones Concert
30
Volunteer PSA
JFY14 - NEW Programs
FY13 (20 carried over to FY14]
MOE QT (Jul-Sep)
BQ2 02 (Oct-Dec)
0s Q3 (Jan-Mar)
04 Q4 (Apr-Jun)
FY. to Date
TOTAL
B0609
Local
Other Sources
Informational
Informational
Event
History
Informational
Cooking
PSA
Event
Entertainment
"
"
Event
Entertainment
PSA
Local
16
16
27%
20%
SOURCE:
AccessShare
Downloads
Local
7%
10% 3%
23%
10%
27%
10%
CATEGORIES:
Cooking
Entertomint
Events
Educa
Gov't
Health
History
Infrmtni
Legal
PSA
Keligon
Sports
3
1
3
• AccessShare
• Downloads
ES Local
8
6
16
*30
# Cooking
• Entertmnt
E Events
# Educa
#Gov't
B Health
# History
# Infrmtnl
E Legal
BI PSA
• Religon
• Sports
===PAGE 17===
SUNDAY
MONDAY
6:00
6:15
6:30
6:45
7:00
7:15
7:30
7:45
8:00
8:15
8:30
8:45
9:00
9:15
9:30
9:45
10:00
10:15
10:30
10:45
11:00
11:15
11:30
11:45
12:00
12:15
12:30
12:45
1:00
1:15
1:30
1:45
2:00
2:15
2:30
2:45
3:15
3:30
4:00
4:15
4:30
4:45
5:00
5:15
5:30
5:45
kEyngs
6:00
6:15
6:30
6:45
7:00
7:15
7:30
7:45
8:00
8:15
LIGHTHOUSE
HOLINESS UNTO.
LICHTHOUSE
SING BECAUSE
THMS PODCAST
CHESS CHAT
EAGLE HOUSE
ANNOUNCMNTS
SENIOR SCENE
HERITAGE
WALKING TOUR
Latabella
with
Mario & Phyllis
BECAL
EASE
EAGLE HOUSE
ANNOUNCMNTS
LPA VOLUNTEER
PSA
EAGLE HOUSE
ANNOUNCMNTS
PHYS FOCUS
Cardboard Boat Race
LIGHTHOUSE
HOLINESS UNTO.:.
LICHTHOUSE
USING BEGAUSE
VETERANS
OUTREACH
LIFE MATTERS
EAGLE HOUSE
ANNOUNCMNTS
SENIOR SCENE
Town Bandi
Concert
112001
LIGHTHOUSE
HOLINESS UNTO.:
LEGAL EASE
HERITAGE
WALKING TOUR
3:00 DAY OF DSCVRY
Dangers of Fireworks
3:45 EXPLRNG CWDREY
Town Band
Concerts
Lallabella
with
Mario & Phyllis
LPA VOLUNTEER
PSA
THMS PODCAST
THMS PODCAST
EAGLE HOUSE
ANNOUNCMNTS
EAGLE HOUSES
VOLUNTEER BBC
EAGLE HOUSE
ANNOUNCMNTS
REELING
MOVIE REVIEWS
LHS FRESHMAN
FOOTBALL:
Latabella
Ch 9 - September/October 2013 Schedule (09/17/13)
TUESDAY
WEDNESDAY
THURSDAY
THMS PODCAST
ANKLY WELLNESS
THMS PODCAST
CHESS CHAT
THMS PODCAST
WKLY WELLNESS
EAGLE HOUSE
ANNOUNCMNTS
SENIOR SCENE
EAGLE HOUSE
ANNOUNCMNTS
SENIOR SCENE
EAGLE HOUSE
ANNOUNCMNTS
SENIOR SCENE
EAGLE HOUSE
ANNOUNCMNTS.
CHESS CHAT
EAGLE HOUSE
ANNOUNCMNTS
PHYS FOCUS
EAGLE HOUSE
ANNOUNCINTS
LPA VOLUNTEER
PSA
EAGLE HOUSE
ANNOUNCMNTS
PHYS FOCUS
EAGLE HOUSE
ANNOUNCMNTS
CHESS CHAT
EAGLE HOUSE
ANNOUNCMNTS
PHYS FOCUS
CONSUMER
AFFAIRS
Bea Adams
CONSUMER
AFFAIRS
at
Historical Society
EAGLE HOUSE
ANNOUNCMNTS
SENIOR SCENE
Dangers of Fireworks
Town Band
Concert
112.001
EAGLE HOUSE
ANNOUNCMNTS
SENIOR SCENE
WKLY WELLNESS
WKLY WELLNESS
LEGAL EASE
LEGALEASE
LEGAL EASE
LHS Attend Alum
Hal of Pame
Memorial Day
Ceremony
Hai of Fame
WKLY WELLNESS
FAGLE HOUSE
VOLUNTEER PEO
Town Band
Concert
WRLY WELLNESS
CHESS CHAT
CHESS CHAT
LPA VOLUNTEER LPA VOLUNTEER
LPA VOLUNTEER
PSA
PSA
PSA
A Time to Reflect
THMS PODCAST
THMS PODCAST
THMS PODCAST
HISTORY SHOW
EAGLE HOUSE
ANNOUNCMNTS
Town Band
Concert
REELING
MOVIE REVIEWS
EAGLE HOUSE
VOLUNTEER BBO
LHS VARSITY
FOOTBALL
HISTORY SHOW
EAGLE HOUSE
ANNOUNCMNTS
Town Band
Concert
Bea Adams
Post WW.!!
Bea Adams
Post WWW!
FRIDAY
SATURDAY
LIGHTHOUSE
"HOLINESS UNTO..
THMS PODCAST
CHESS CHAT
LICHTHOUSE
ISING BECAUSE
EAGLE HOUSE
:ANNOUNCMNTS
SENIOR SCENE
HERITAGE
WALKING TOUR
EAGLE HOUSE
ANNOUNCMNTS
LPA VOLUNTEER
PSA
EAGLE HOUSE
ANNOUNCMNTS
PHYS FOCUS
LaTabella
with
Mario & Phyhis
LEGAL EASE
Cardboard Boat Race
LIGHTHOUSE
HOLINESS UNTO...
EAGLE HOUSE
ANNOUNCMNTS
SENIOR SCENE
Town Band
Concert
112:00
LIGHTHOUSE
SING BECAUSE
VETERANS
OUTREACH
LIFE MATTERS
LIGHTHOUSE
HOLINESS UNTO..
LEGAL EASE
HERITAGE
WALKING TOUR
DAY. OF DSCVRY
Dangers of Fireworks
LaTabella
with:
Mario & Phylis
Bea Adams
Post WW!!
at
Historical Society
LPA VOLUNTEER
LPA VOLUNTEER
PSA
. PSA
THMS PODCAST
THMS PODCAST
LEACLE HOUSE
VOLUNTEER BBO
EAGLE HOUSE
ANNOUNCMNTS
REELING
MOVIE REVIEWS
EAGLE HOUSE
ANNOUNCMNTS
LaTabella
With
===PAGE 18===
.:
July 31
New Likes
August 14
New Likes
1
August 28
New Likes
Talking About This
8 +14.3%
Talking About This
5-16.7%
Talking About This
10 -23.1%
OVERVIEW
TotalLies'
People Taking About This" Weedy Tetal Reacin
127 813.3995 40 0165.719
207*16.95%
Wl posts Will Paspy Toing Absur. Tins?
W Weeky Totai Reach?
Weekly Total Reach
164 +33.3%
FY14 - August 2013
Facebook Stats
(Revised 9/3/13)
August 8
New Likes
August 21
New Likes
4
Talking About This
5-37.5%
Talking About This
13 +333.3%
Weekly Total Reach
151-7.9%
Weekly Total Reach
73 -50.3%
Weekly Total Reach
208 +6.1%
Weekly Total Reach
196 +243.9%
g 26
LIKES - FEMALE 64.99% [23.7% Age 45-54] MALE 34.2% [10.5% Age 55-64]
facebook
Search for people, pieces and things
Linenburg Public A
Gender and Age
Female 64.9%
Male 34.2%
0.9%
: 03-47
1.8%
Post - Virality
1. LaTabella
2. YouTube
3. Band Concerts
Band Concerts
1.8%
Posts - Reach
1. LaTabella
La Tatelli
Marer Phylis Andella
Stay Tuned!
A new episode of La Tabella will be ainne
2. LunenburgAccess YouTube Channel
Imenbig Poblic Acces
nees diat die CIS sclerised
Cho
macesing on YouTabc, at joc
3. Welcome back students
Welcome Back
Lunenburg
Students
Enjoy
Have a gira: year!
===PAGE 19===
ccess
Lunenburg
Public
Take Your Seat
lunen burgaccess@gmail.com
Welcome Back Students
Lunenburg Public Access
T.C. Passios School, Rm 11 Mon Fri 10:30-4:30
CN9 September 2013
SUNDAY
MONDAY
TUESDAY
WERNESDAY
THURSDAY
_ERDAY
_SATURDAY
6:00| HOLINESS UNTO
HOLINESS UNTO
6:45
THMS PODCAST
THMS PODCAST
THMS PODCAST
THMS PODCAST
THMS PODCAST
7:00
I SING SECAUSE
CHESS CHAT
WEEKLY WELLNESS
CHESS CHAT
WEEKLY WELLNESS
CHESS CHAT
I SING BECAUSE
7:30
EAGLE HOUSE
EAGLE HOUSE
EAGLE HOUSE
EAGLE HOUSE
EAGLE HOUSE
8:00
HERITAGE WALK
SENIOR SCENE
SENIOR SCENE
SENIOR SCENE
SENIOR SCENE
SENIOR SCENE
HERITAGE WALK
8:30
EAGLE HOUSE
EAGLE HOUSE
EAGLE HOUSE
EAGLE HOUSE
EAGLE HOUSE
9:00
LA TABELLA
LPA VOLUNTEER PSA
9:30l
CHESS CHAT..
LPA VOLUNTEER PSA
CHESS CHAT
LPA VOLUNTEER PSA
LA TABELLA
EAGLE HOUSE
EAGLE HOUSE
EAGLE HOUSE
EAGLE HOUSE
EAGLE HOUSE
10:00
LEGAL EASE
PHYSICIAN FOCUS
_PHYSICIAN FOCUS
PHYSICIAN FOCUS
PHYSICIAN FOCUS
PHYSICIAN FOCUS
_LEGAL EASE
10:30
CB BOAT RACE
CONSUMER AFFAIRS
BEA ADAMS
CONSUMER AFFAIRS
CB BOAT RACE.
11:00
HOLINESS UNTO
HOLINESS UNTO
j11:30
EAGLE HOUSE
EAGLE HOUSE
EAGLE HOUSE
EAGLE HOUSE
EAGLE HOUSE
1200
_I SING BECAUSE
SENIOR SCENE
SENIOR SCENE
BAND CONCERT
SENIOR SCENE
SENIOR SCENE
_I SING BECAUSE
12:15
BAND CONCERT
BAND CONCERT
| 1:00
...LIFE MATTERS
. LIFE MATTERS
1:30
HOLINESS UNTO
WEEKLY WELLNESS
WEEKLY WELLNESS
HOLINESS UNTO
| 2:00
LEGAL EASE
LEGAL EASE
LEGAL EASE
....LEGAL. EASE
LEGAL EASE
2:30
HERITAGE WALK
LHS ALUM ATHLTC
LHS ALUM ATHLTC
HERITAGE WALK
3:00 DAY OF DISCOVERY
DAY OF DISCOVERY
3:30
EAGLE HOUSE
.....BEA ADAMS
3:45 EXPLORING COWDREY
VOLUNTEER BBQ
4:00
BAND CONCERT
LA TABELLA
WEEKLY WELLNESS
BAND CONCERT
WKLY WELLNESS
LA TABELLA
4:30
CHESS CHAT
CHESS CHAT
5:00
5:30
APA VOLUNTEER PSA | LPA VOLUNTEER PSA, LPA VOLUNTEER PSA
LPA VOLUNTEER
ILPA VOLUNTEER PSA LPA VOLUNTEER PSA
A TIME TO REFLCT
5:45.. THMS PODCAST
_THMS PODCAST
THMS FODCAST
_THMS PODCAST
THMS PODCAST:.. THMS PODCAST
• THIMS PODCAST A
6:00
EAGLE HOUSE
HISTORY SHOW
6:15
..REELING..
. HISTORY SHOW
EAGLE HOUSE
YOLUNTEER BBQ
VOLUNTEER BBQ
6:30
EAGLE HOUSE
EAGLE HOUSE
EAGLE HOUSE
EAGLE HOUSE
EAGLE HOUSE
EAGLE HOUSE
EAGLE HOUSE
6:45
VOLUNTEER BBQ
7:00
BAND CONCERT
REELING
BAND CONCERT
BAND CONCERT
REELING
7:30
TH CARDEN CLUR
TH GARDEN CLUB
8:00
_LA TABELLA
BEA ADAMS
BEA ADAMS
LA TABELLA
L 8:15
TH GARDEN CLUB
8:45
CB BOAT RACE
: 9:00.
LHS ALUM ATHLTC
LHS ALUM ATHLTC
LA TABELLA
LHS ALUM ATHLTC
LMS ALUM ATHLTC
(9:15
YOUR FEDERAL GOVT
YOUR FEDERAL GOVT
9:30
NATIONAL PRKS
NATIONAL PRKS
10:15
THMS PODCAST.
THMS PODCAST
THMS PODCAST
THMS PODCAST
THMS PODCAST
THMS PODCAST
THMS PODCAST
10:30, DAY OF DISCOVERY
BAND CONCERT
BAND CONCERT
DAY OF DISCOVERY
11:00 TH GARDEN CLUB
TH GARDEN CLUB
11:30
REELING YOUR FEDERAL GOVT
......REELING
11:45
.. REELING...
..... REELING
YOUR FEDERAL GOVT
......REELING
USPS
USPS
Ch 8 Re-broadcast schedule
Visit the lunenburgma,goy town calendar for live broadcast days/times
SUNDAY
7:30
MONDAY
TUESDAY
WEDNESDAY
THURSDAY
FRIDAY
SATURDAY
SCHOOL COMM
SCHOOL COMM
8:00
9:00
SELECTMEN
SCHOOL COMM
: 10:00
ZONING BOARD
SCHOOL COMM
SELECTMEN
SELECTMEN
SELECTMEN
11:00
PLANNING BOARD
12:00
SELECTMEN
1:00
SEWER COMM
SEWER COMM
2:00
SELECTMEN
PLANNING BOARD
3:00.
PLANNING BOARD
SCHOOL COMM
SCHOOL COMM
PLANNING BOARD
SCHOOL COMM
5:00
SEWER COMM
SEWER COMM
SEWER COMM
6:00
8:00
ZONING BOARD
10:00
SELECTMEN
PROGRAMS SUBJECT TO CHANGE WITHOUT NOTICE
Volunteer
Joinour team
We will train and
assist you in all
aspects of video.
Submit
Your videos
If you videotape
sporting or com-
munity events
for your family,
share it with
Public Access
for all to enjoy.
Produce
Your own show
Do you have a
special interest
or hobby? You
could be the
star ot your own
local show!
Contact us to
discuss your
ideas.
Visit
Our Studio
We're proud to
announce our
new studio,
located in the
T.C. Passios Bld
Stop by to see
the equipment
we use to produce
programming.
Watch
Youtube
You can now
watch Ch8
meetings on the
LunenburgAccess
YouTube channel
at your conven-
¡ence. If you
miss the live
broadcast or re-
airing on Ch8,
just log onto
YouTube.
" Studio hours may vary based on production schedules
LIKE US ON
FACEBOOK
===PAGE 20===
Lunenburg
Sunday
1
8
[Public Access" PSA
Videotaping - this
week. Various
Testimonials and
Jenn Benson]
15
[Mtg w/LHS Seniors
Advisor this week]
22
29
MASTER CALENDAR
Monday
Tuesday
2
LABOR DAY
1pm
Eagle House
J. McLaughlin
7pm
SELECTMEN MTG
M. Wallmann
September 2013
A Wednesday
3
3:30pm
4
Thursday
ts Field Hock
McLaugh
SHOL COMATO
10am
eeting wi
ian McCar
1. McLaught
postpone
5pm
LaTabella
J. Dextraze
5
9
12 noon
Mtg w/Brian McCarthy
3:30pm
Boys Varsity Soccer
J.McLaughlin
[NOT VIDEOTAPED!
8:30pm
PLANNING BOARD
J.McLaughlin
16
7pm
Girls Soccer
J. Kearns
23
3:30
Girls FH
J. McLaughlin
7pm
Boys Soccer
J. Kearns
30
3:30pm
Girls Soccer
J. McLaughlin
6pm
Schl Bid - Studio
J. Dextraze,
J. Kearns
J. McLaughlin
10
7pm
SELECTMEN MTG
M. Wallmann
17
7pm
SELECTMEN MTG
Mi. Waltmann
7pm
PACC COMM MTG
J. McLaughlir
J. Dextraz
24
7pm
SELECTMEN
(Special Meeting)
M. Wallmann
12
ZONING BOARD
J. McLaughlin
: 4pm
Girls Soccer
J. McLaughlin
3:30
Girls Soccer
J. McLaughlin
25
5:30pm
LHS Alumni
Rehearsal - Studio
J.Dextraze
J.McLaughlin
5:30pm
LHS Alumni
Studio
J.Dextraze
J.McLaughlin
19
26
Friday
6
edited 9/10/13
Saturday
7
13
14
3:30pm
20
3:30pm Field Hockey
J. McLaughin
:30pm Girts Socce
i Kearn
27
3:30
Boys Soccer
J. McLaughlin
7pm
Varsity Football
J.McLaughlir
28

========================================================================================
DOCUMENT : 2013-10-22-agenda-4871.txt
BOARD    : select-board
DATE     : 2013-10-22
KIND     : agenda
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2013-10-22-agenda-4871.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10222013-4871
========================================================================================

===PAGE 1===
 
 
 
BOARD OF SELECTMEN  
October 22, 2013  
  7:00 PM – Town Hall 
     Bilotta Meeting Room, Second Floor 
Revised AGENDA 
 
  
 
 
In accordance with the requirements of the Open Mee tings Law, please be advised that this 
meeting is being recorded and broadcast over Lunenburg Public Access. 
 
 
7:00 PM  PUBLIC COMMENT 
 
ANNOUNCEMENTS 
Proclamation:  Lunenburg Womens Club- 100 Year Anni versary 
Board & Committee Vacancies 
Halloween Trick-or-Treat Hours, Thursday, 10/31/13, 6:00 – 8:00 p.m. 
 
APPOINTMENTS   
 
CURRENT BUSINESS 
1. Approve Surrounding Community Agreement with The  Cordish Company, Mass Live! 
Casino Project 
2. Approve Criteria 3, Energy Reduction Plan- Green  Communities Task Force 
3. Review Existing Debt Service & Estimates for Sch ool Building Project 
4. Review First Quarter Revenue & Expense Reports w ith Town Accountant 
5. Status Update:  Town Manager Goals 
6. Status Update:  Board of Selectmen Goals 
7. Minutes/ Warrants/ Action File Issues 
8. Committee Report:  Board of Health; Building Reu se Committee; Capital Planning 
Committee; Finance Committee; Library Board of Trus tees; MPO; Planning Board; 
PACC; School Committee; School Building Committee; Sewer Commission; MA 
Broadband 
9. Town Manager Reports or Department Reports 
 
APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS   
Resignation:  Rob Taylor, Reserve Police Officer 
Resignation:  Robert Rand, Personnel Committee 
 
 
EXECUTIVE SESSION 
 
 
UPCOMING MEETING SCHEDULE                                      
  
October 29, 2013

========================================================================================
DOCUMENT : 2013-10-22-minutes-4871.txt
BOARD    : select-board
DATE     : 2013-10-22
KIND     : minutes
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2013-10-22-minutes-4871.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10222013-4871
========================================================================================

===OCR macOS Vision===
===PAGE 1===
RECEIVED & FILED
NOV 14 2013
BOARD OF SELECTMEN
MEETING MINUTES
10/22/13
LUNENBURG TOWN
CLERK OFFICE
+-
The Board of Selectmen met in the Joseph F. Bilotta meeting room at Town Hall as
scheduled with Chair
Person Tom Alonzo, Vice Chairperson Paula Bertram, Dave Matthews, Jamie Toale, Robert Ebersole, and
Town Manager Kerry Speidel.
Regular Meeting opened at 7:00 PM
ANNOUNCEMENTS:
Mr. Alonzo mentioned that the Planning Board would like to announce that they have a public survey which
concerns the updating of the Master Plan. It is being serviced by the site SurveyMonkey.com and there are
paper copies available at Town Hall, Ritter Building, Library, and the Eagle House.
Mr. Alonzo announced that there will be a Public Forum concerning the proposed Middle/High School on
10/30/213, 7PM, at the High School. The public was encouraged to attend.
7:00PM PUBLIC COMMENT: Frank Hartnett, Development Director of the Catalano Companies, Local
Dunkin Donuts Franchisees, came before the BOS to request a Common Victuallers license. He stated that all
of the paperwork required is in order and that the Operations Manager mistakenly did not submit the
application in the proper amount of time. Mr. Hartnett would like the BOS to approve this license before their
grand opening on Thursday.
Mr. Alonzo spoke to say that the BOS did receive notification of this today, and in order to do this they would
need to call an Emergency Meeting, which he was unsure if this situation qualified. He explained that licenses
require that the board review the application and they have a specific time frame in which they like to review
them.
Mr. Matthews stated that there were emails today concerning this matter to see if the board could take this in a
meeting in public session, but in accordance with the Open Meeting Laws this would require a 48 hour posting
of the meeting. The board felt that there was still some information outstanding and there are limitations in the
Open Meeting Laws to what can be done.
Mr. Alonzo spoke and said that procedurally and by State Law they could not accommodate this request before
the Thursday Grand Opening.
This request will be added to the 10/29/2013 BOS agenda.
Proclamation: Lunenburg Womens Club- 100 Year Anniversary: Christine Lattanzi, representing the
Lunenburg Womens Club, came before the BOS to accept the proclamation.
Mr. Alonzo read into record the Proclamation regarding the Lunenburg Womens Club 100 Year Anniversary
and thanked the Womens Club for all of the work that they do. (See Attached)
Ms. Lattanzi thanked the board for this recognition.
Commendations: Police & Fire Dept.: Police Chief James Marino and Fire Chief Patrick Sullivan came
before the BOS to present Commendations of Bravery to members of their respective departments for an
incident which had occurred on the Whalom Lakefront. Chief Marino described the events of that day: which
involved a pickup truck crashing through a fence into the lake which ultimately became completely submerged.
===PAGE 2===
If not for the heroic actions of the Police and Fire personnel in helping the victim to escape from the vehicle this
would have become a fatality.
Chief Marino and Chief Sullivan recognized Officer Charles Deming Jr., Officer Deven Z. O'Brien, Lieutenant
Scott Dillon, Office Peter W. Lekaditis and Firefighter Matthew Glenny for their courage and for putting their
own lives at risk to save the victim.
Officer Deming, Officer O'Brien, Officer Lekaditis, Firefighter Glenny, and Lieutenant Dillion stepped forward
and were introduced to the board and public.
Mr. Alonzo spoke to say that all involved did a brilliant job and that nobody knows that more than the victim. He
congratulated them all on a job well done. He added that this is a testament to the kind of people that wẹ have
on the force and you could not ask for more from the people who serve in those departments.
All board members expressed their thanks and appreciation to both the Police and Fire Departments, not just
for their actions on that day but for their teamwork and exemplary work that they do every day.
Halloween Trick-or-Treat House, Thursday, 10/31/2013, 6:00 - 8:00 p.m.: Mr. Alonzo announced the
official Trick or Treat hours in Lunenburg as Thursday 10/31/2013 from 6-8PM.
Board & Committee Vacancies: Mr. Alonzo announced that there are 3 vacancies on the Public Access
Cable Committee (PACC) and described the qualifications for the applicants. Interested parties should
complete a Talent Bank form and return it to Town Hall.
APPOINTMENTS
CURRENT BUSINESS
1. Approve Surrounding Community Agreement with the Cordish Company, Mass Live! Casino Project:
Attorney Jonathan Silverstein from Kopelman and Paige came before the BOS to discuss the recently
negotiated proposed Surrounding Community Agreement between the Cordish Company and the Town of
Lunenburg. He explained that this provides surrounding community status which hopefully will give the Town a
"leg up" when the Community Mitigation Fund has begun to be administrated by the Massachusetts Gaming
Commission. This fund will be populated by both license fees and gaming taxes from the various gaming
licensees as the facilities begin to operate.
If the Cordish Company receives the Category 2 license (Slots Only) to operate in Leominster, they will
immediately need to pay a $25M license fee and from then on will pay 49% of their gaming revenues to the
State. Of this license fee, 10% will go into the Community Mitigation Fund which will be specifically set aside
for communities that may feel impact from the gaming facility.
As the Category 1 facilities (Larger Casino) open up they will pay a 25% gaming tax per year on all of their
gaming revenues and 6.5% of that will also go into the Community Mitigation Fund. Category 1 facilities also
will be paying 10% of their $85M license fee into that fund.
Mr. Silverstein continued by saying that the developer felt very strongly, after studies were done by them, that
the actual impacts to the surrounding communities other than Lancaster, MA, would be minimal. In order for
the Town to try to disprove that, they would have to expend a significant amount of money to show differently.
Mr. Silverstein described the major benefits of the agreement as follows:
1. The actual impact fee that the developer would agree to was $5000 per year.
2. Anytime the Town is required to provide a mutual aid response to the facility or if there is a public safety
call in the Town of Lunenburg that requires the resources of the Public Safety entities, the developer
will pay the cost of that response. The Town will have 60 days to submit the itemization of those costs.
3. A pool of funds will be created from a percentage of their gaming revenues above a certain threshold
which will increase after certain thresholds are met. This pool will be divided equally among each
surrounding community that voluntarily enters into this agreement.
===PAGE 3===
4. The Developer has agreed to cooperate with the Town in seeking reimbursements from the Community
Mitigation fund along with any other fund which may develop such as a Public Health Fund,
Transportation Fund, or any other fund that is established that could provide benefits to the Town as a
surrounding community.
5. There will be job preferences for the communities that sign on to this agreement, secondary to
Leominster as their Host Community, intended for construction and permanent jobs at the facility.
6. There will be a kiosk placed in a prominent location within the facility to promote local and regional
tourism and businesses.
7. There is a Responsible Gaming provision that requires the developer to exercise "best practices" with
respect to problem gaming.
8. If the Developer enters into an agreement with any other community that's more beneficial, other than
Lancaster, then what ever those benefits are with the other community, Lunenburg will receive also.
Ms. Bertram spoke of her concerns regarding the traffic impact studies done by the developer. She anticipates
increased traffic traveling from New Hampshire on Rt. 13 to this facility. If we enter into this agreement does
that negate our ability to negotiate or reopen the agreement to receive additional revenues, specifically for
roads, if we find their studies wrong?
Mr. Silverstein replied that by entering into this agreement, the Town would be giving up its ability to challenge
these studies now and go through an adversarial process in front of the Gaming Commission.
To obtain the Surrounding Community status, because it would not be now be a part of a negotiated
designation you would need to petition the Gaming Commission by 10/31/2013 in order for them to designate
Lunenburg as a surrounding community. If the commission agreed that Lunenburg would have substantial
negative impacts, and Lunenburg was able to demonstrate that to them through the petition, then the parties
would have 30 days to negotiate an agreement. The process then will go through arbitration where the last
and best offers from each side would be solicited, and the arbitrator will have to choose one of them. This
process could bring us into February or March.
If we sign this agreement and find that a year from now that we really are experiencing the traffic problems that
we were concerned with, under this agreement we will not have the chance to go to the developer and ask for
payment in excess of what we agreed to. We would however have the opportunity to go to the Gaming
Commission to request additional funds and the applicant under this agreement, would be required to
cooperate.
Mr. Silverstein went on to say that he is quite certain that we could not negotiate a better agreement then this
one.
Mr. Matthews spoke to say that he was skeptical with the actuality of State funds being recouped out of the
Mitigation Fund.
Mr. Silverstein replied that this is not a formula developed by the Governor or by a State agency. This is in the
Legislation that took many years to pass. The funds are not administered by an Administrative Agency that's
dependent on funding from the Legislature; it will be administered by the Gaming Commission, which is
funding from the gaming receipts. This has been methodically set up to be independent from State pressures
and there has been a "fire wall" put up around these funds to make sure they go to the intended source. It
would not be impossible for the State to get to these funds, but it would be difficult for them to do so.
Ms. Bertram asked the Town Manager if there was any information from the Planning Board or from MRPC
(Montachusett Regional Planning Commission) regarding what the road impact might be.
Ms. Speidel replied that MRPC was required to review the application which included the traffic analysis along
with the peer review from the engineer. They identified several different intersections/road ways that were of
concern, prioritized them into two different categories, A & B, and Route 13 was in the second category. MS.
Speidel asked World Tech Engineering along with the Traffic Engineer representing the City of Everett, where
a Category 1 casino is proposed, to review the reports to see if the traffic assumptions seemed reasonable.
Based on what they saw, they thought that the assumptions seemed reasonable. Considering the short time
===PAGE 4===
table it seemed to make more sense to focus on what to do if we had impacts once the project was up and
running rather than trying to create data at this point.
MRPC going forward, has committed to reviewing traffic data on a quarterly basis and reporting back to the
surrounding communities that are in the MRPC region. Ms. Speidel mentioned that Lunenburg receives 5 free
traffic studies a year and MRPC agreed to monitor some communities on a more regular basis which would not
count against Lunenburg
Mr. Toale asked for clarification on a previous point made by Mir. Silverstein regarding if another community
decides not to go with the agreement, goes to arbitration and wins, does Lunenburg adequately get what they
get?
Mr. Silverstein replied no. The idea was that if the developer voluntarily provides or negotiates something in
access of what the Town was getting, the Town would automatically get that match. They were unwilling to do
that knowing that there were a number of surrounding communities that they were negotiating with that would
all have that similar matching program. The process is that each side gives its last and best offer and it's
designed that way specifically to give each side in arbitration a strong incentive to give the best offer they're
willing to give. The last and best offer will have to be matched by the developer, whether it's accepted or not.
Mr. Alonzo spoke to say that getting the Surrounding Community status and access to the pool of money is a
better avenue than going the arbitration route. Once we have that status it's a lot easier to prove existing traffic
patterns then it is proposed traffic patterns.
Mr. Alonzo went on to say that he is comfortable with this, he
commended Mr. Silverstein for getting the provisions in the agreement and said that he would like to move
forward with this tonight.
Mr. Ebersole mentioned the clause for reimbursement for negotiating costs and said that the cost for the
Town's Attorney would be paid for by the developer. He went on to say that the Gaming Commission has not
adopted regulations on how to apply for the Mitigation Fund and believes that the State will not favor one
community over the other because there will be pressure from everybody to make everyone happy. Mr.
Ebersole also agreed with the Town Manager's comments on the traffic study and feels it is important that we
use some of the money that will come in to benchmark the different intersections coming down route 13 from
Townsend to Highland St., Main St., Lancaster Ave and Leominster Rd.
Mr. Ebersole believes that this is as good a contract that the Town will receive from the developer. He went on
to say that this is a slots parlor and is not a huge complex. He is comfortable where the Town stands now with
the understanding that they can go against the Mitigation Fund for documented changes.
Ms. Bertram agrees with Mr. Ebersole's comments but in addition she feels it is important to document existing
traffic patterns so it will show the increases and would like to utilize the funds to show if there are impacts. We
will have to document existing traffic patterns and take another look when the facility opens. She went on to
say that gaining Surrounding Community status is important but is disappointed in the small amount of $5000
because it will not go very far. Ms. Bertram said that she will vote to enter into this agreement tonight but it is
with a strong caution that we utilize these funds and do the homework now. She would like to see the Planning
Board and DPW Directors engaged early in this process to start documenting information on what we have.
The intersection of Routes 2A & 13 is already a high crash site, which is documented by MRPC, and it is
important to look at that data also as this progresses.
Mr. Matthews moved to approve the Surrounding Community Agreement with Mass Live! Casino Project. Mr.
Toale seconded. On vote, motion carried, 5 in favor, 0 opposed.
2. Approve Criteria 3, Energy Reduction Plan Green Communities Task Force: David Blatt, Chairperson
of the Green Communities Task Force and John Londa, Advisor came before the BOS for approval Criteria 3
of the Energy Reduction Plan which needs to be filed by 10/31/2013. BOS members received copies of the
Energy Reduction Action plan and Mr. Blatt reviewed it with them. (see attached)
Mr. Blatt explained that FY2013 served as the baseline year to base all information on. The data thạt was
accumulated for this plan was done using a software program which was provided by the Dept. of Energy
Resources/Mass Energy Insight.
===PAGE 5===
The Task Force concentrated on the biggest energy users within the Town which are Town Buildings, Town
Vehicles, Street/Traffic Lights, Water/Sewer/Pumping and Open Space.
The projected planned energy
savings (MMBtu) on each entity are as follows:
BASELINE YEAR 2013
MMBtu Used in
Baseline Year
Buildings
Vehicles
Street/Traffic Lights
Water/Sewer/Pumping
Open Space
Total
22415
4461
436
45
27364
% of Total MMBtu
Consumption y
16.3
.03
1.61
•17
100%
Projected Planned
MMBtu Savings
3614.3
447.8
4,129.1
10.04
15.37
15.16
The State has asked the Task force to come up with at least 15% of savings outlined in individual projects with
dollar figures on the projects. The remaining 5% can be done in other projects as they move forward with the
grant money.
Also discussed was how to achieve a 20% energy use reduction within the 5 year period following the baseline
year along with actions the Town may take to save money in Town buildings such as switching the Public
Safety Building to gas instead of oil, and window replacements in schools and Town buildings.
Mr. Alonzo asked what would happen 5 years from now if we don't hit the 15% required by the State, would the
grant money need to be returned?
Mr. Blatt replied that there is no mention of what would happen, they ask that you hit the goal of 20% savings.
You can apply for grants each year after your initial grant just by showing the projects that you've
accomplished and the projects that you'd like to accomplish.
Mr. Alonzo asked Mr. Blatt if they were asking for the BOS approval on this for submittal, and if this would be
the final criteria we would be submitting.
Mr. Blatt replied yes and that they already have approval on the other 4 and this is the final criteria. If this is
approved we will be able to apply for Green Community Status by the October 31% deadline and have grant
status by December.
Mr. Alonzo asked Mr. Londa if his 5 year savings projections were achievable.
Mr. Londa replied that there was one item on there that is overwhelming on whether this plan is successful or
not. The biggest energy savings in this plan is the replacement of the High School. Heating of Town buildings
is where all the savings are. If the High School project moves forward, we are seeing almost all of the energy
savings coming in out of the heating of that building.
Mr. Alonzo asked if this plan, the way it is written now, is predicated on a new Middle/High School project
Mr. Londa replied correct, which makes this a doable plan because we are not looking for 20% from every
building. He said that there are 2 aspects of this plan which are wise things to do which requires that we
develop energy conservations plans that are building specific. One of which involves Department Heads
getting involved in how they use their buildings and the other is new technology in lighting such as LED. If the
Middle/High School project does not go through, we still have 5 years to achieve the 20% by doing a major
revision on this plan.
Mr. Blatt spoke to say that he feels that 20% savings is very achievable with this plan
Ms. Bertram questioned where in the plan does it talk about the measures to implement the 10% savings
concerning the vehicle stand point and she suggested that it be added to the plan.
Mr. Blatt replied that it is all incorporated under the whole entity, specifically with the anti-idling/fuel efficient
plan which was adopted a few weeks ago.
Mr. Matthews spoke to say he was glad that energy audits were going to be added as part of the energy policy.
===PAGE 6===
Mr. Ebersole commended the Green Communities Task Force for this report particularly on bringing
awareness on how to do things differently in Town Buildings such as lighting conservation.
Ms. Bertram moved to approve the Green Communities Task Force Criteria 3, of the Energy Reduction Plan.
Mir. Matthews seconded. On vote, motion carried, 5 in favor, 0 opposed.
Ms. Speidel said that before we discuss Existing Debt Service & Estimates for the School Building Project she
would like to share some good news that was received last week relative to one of the Town's bond ratings.
She explained that the Town carries 2 bond ratings from two different agencies, Standard & Poor's and
Moody's.
Most recently the negative Moody's bond rating which the Town had been carrying has been
eliminated.
Ms. Speidel stated that she does not think that this will affect the Town's interest rate and explained that back
in 2009 the Towns credit rating was increased from both agencies. The Town had an A2 with Moody's and a
single A with Standard & Poor's and these ratings were increased based on a review of the Town's financial
performance to a AA3 from Moody's and a AA- from Standard & Poor's. Both ratings have moved up and are
equivalent now. This was a significant improvement for the Town because we went from an upper medium
grade rating to a high grade rating. There are four ratings that are within that high grade rating category with
Moody's there is a AA1, AA2, AA3, & a single A1. With Standard & Poor's there is an AA+, AA-, and an At.
When we go out on any particular bond issue we are in the high grade category, and where we stand within
the high grade category, there doesn't tend to be a difference in the interest rate that you would receive from a
particular bond issue. You may see a fluctuation in interest rate based on what else you're competing with that
day and the size of your issue. If the Town has a large issue, the Town will receive a very good rating because
we are a high grade bond. While the change in the rating is good news, it will not have a significant positive
impact on the interest rate. When we go out to market for the High School project or any bond issue we will
get a very competitive rate because of that credit rating.
Ms. Speidel does not want people to think that we should have a higher rating. All we can do is speculate on
how to move up to the next level. According to the Town's Financial Advisor we would need to be looking to
have our financial reserves north of 10% upwards to 12 or 15% and currently we struggle to stay at 5%. Ms.
Speidel does not feel it makes sense to set this as a goal for this community because she does not believe that
it would have a significant impact on an interest rating that we would achieve. She thinks that we need to be
realistic about who we are, what we are, and what is achievable. We are doing an excellent job with what we
have and she is very pleased to have that negative outlook removed.
Mr. Matthews spoke to say that to get an improved rating in 2009 as the economy was at it's bottom and to still
improve based on the financial decisions that the Town and the community was making speaks volumes. We
are looking at a significant project for the Middle/High School and we're going to market soon for significant
borrowing and its good that the negative is off of our rating. We have made a lot of difficult decisions over the
forwar many of them unpopular, but it's served a purpose and has given us a good solid base line to move
3. Review Existing Debt Service & Estimates for School Building Project: Ms. Speidel worked along with
the Town's Financial Advisor to come up with funding scenarios for the school building project, assuming that
the local share for the project would be approximately $37M. Twenty and thirty year scenarios were looked at
along with level payment and level principal scenarios. (See attached reports)
Level principal scenarios are shown for illustration only. It's typical for public infrastructure projects, except for
school projects to finance on a level principal model. This means that the payments are highest in the
beginning where the principal is the highest and it is reduced over time as the principle is paid off. There is
special Legislation in the State that allows school projects be financed as level payment level debt service
projects so that there is predictability in what the cost will be for the tax payer.
The level payments are similar to a mortgage where you end up paying more in interest because you are
reducing your principal at a lower rate.
The projected impact of a 30 year project on an estimated $37M would be approximately $538 annually for a
home of average assessed valuation of $248,000. On a 20 year term it would be approximately $625 for a
home of the same assessed valuation.
For a 30 year term the interest rate would be approximately $25.7M and with a 20 year term it would be
approximately $18.1M.
===PAGE 7===
Ms. Speidel reminded the board that by State Law the actual financing of the project is left to the BOS and the
Town Treasurer. She recommended that over the next several months the board familiarize themselves with
the project in order to make the best decision for the community in terms of how to finance this project.
We have some very small non-excluded debt that is falling off our debt service schedule around the years
2017 & 2018. Then we have a significant portion of our exempt debt falling off around the years 2012 & 2015.
Ms. Speidel was asked by members of the BOS and Finance Committee to look at some scenarios that would
allow some temporary financing to get us to one of those two junctures to potentially lessen the burden of this
project to the tax payers.
While we have some flexibility to do some short term financing for the project that would carry us out several
years. We have an authorization for $750,000 for the feasibility study & schematic design portion of the project
We need to do a borrowing before the end of the fiscal year to cover the Towns share. The clock will start
ticking on the project at what ever point this fiscal year that we do that borrowing. We have the opportunity to
go 2 years out and just pay interest costs associated with that short term borrowing. Once we go past the 2
years we have to start making principle pay down payments even if we continue to just do the short term
financing of the project. What happens when you are required to make that principle pay down payment,
you're making a payment on interest and principal and you don't have the benefit of having the project
permanently financed so the level of payment you're making between principal and interest is essentially the
same.
Based on what Ms. Speidel has looked at she is not seeing a way through short term financing that will
significantly lessen the burden on the taxpayer and we are basically looking at the 20 or 30 year borrowing
scenarios.
Mr. Ebersole spoke to say that one of the things he would like to look at is if we borrowed at 30 years for 10
years then at that point convert to a 10 year loan which would still get us at a 20 year period, but the first 10
years would be when its layered on the exempt debt and the second would take the place of some of that. He
likes the idea of a shorter term with shorter interest and thinks that the borrowing should be some what close to
the life of the building.
He is aware of the amount of interest between the 20 & 30 years but is also aware of the $95 difference for the
people involved. Mr. Ebersole is in full support of the school building project and the only way that this Town
can pay for it would be an exempt debt and that's what he would support
Mr. Alonzo spoke and agreed that all avenues have to be looked at. The illustration that Mr. Ebersole
presented could bring short term satisfaction, we can't predict what the interest rates will be, and we need to
hear from the public their thoughts on this matter.
Mr. Matthews spoke to say that whether you have kids in school or not, who paid for these schools. His kids
went through these schools and the schools were here when he got here and he will pay tor them going
forward. He asked if the Financial Advisor knows concerning 20 years out or 30, what is the impact of the
value of money, 20 years from now is there a projection we can put on that? If we want to go longer term,
could it possibly make sense financially? My initial instinct is no but in this day and age people tend to look at
things differently.
Ms. Bertram feels it's critical to get public involvement. It makes sense to go for the shorter amount of time to
save the Town $10M but we also need to understand that a lot of our citizens live on a fixed income and it
could make a difference whether or not they vote to support the project based on that small amount of money.
Mr. Alonzo made a plea to the people listening tonight to communicate their thoughts to the BOS either in a
letter, email, or in person about this issue.
Ms. Bertram suggested putting the Town Manager's spread sheets on the website or perhaps do a simple
survey online using Survey Monkey.
Mir. Ebersole requested that the 35 option of 30 years down to 10 be added to the survey.
===PAGE 8===
Mr. Alonzo asked that Mr. Ebersole bring the question to the board before it is added to the survey as it
appears so that he can make sure it is all predicated, these are hypothetical numbers and it has not been
determined that these are in the range that we are looking at.
Mr. Toale thinks that it is the board's legal responsibility to make a fiduciary decision. He agrees that it is
important to hear the opinions of the Towns people and it is important to take risk out of it as much as we can.
He agrees that nobody knows what the interest rates will be 10 years from now but whether you are on a fixed
income or not, you plan better if you have a fixed idea of what an expense looks like. The Towns people will
decide if they want to make a significant expenditure and those decisions may or may not be impacted on
whether or not they have people in school. He believes its part of an obligation when you live in a town to
understand your tax burden for all the different things that it pays for.
Ms. Bertram agrees that is our fiduciary responsibility but the biggest question is whether or not they are going
to be able to afford it. Soliciting public input is going to be critical. Ultimately it is the BOS that will be making
the decision but the biggest question is going to be "What is it going to cost me ?" on an annual basis.
Mr. Alonzo thanked the Town Manager for her report.
4. Review First Quarter Revenue & Expense Reports with Town Accountant: Karen Brochu, Town
Accountant and Shelley McCaie, Treasurer/Tax Collector were both in attendance for this agenda item.
Ms. Speidel reported that they have looked at the first quarter results for the current fiscal year and things are
looking well. (See attached report
Revenues through 9/30/2013 are running at 24.46% of budget. We received 100% of the existing MSBA
reimbursement in the first quarter, which represents 6.6% of total revenues received. If this were backed down
to represent only 25% of the year, total revenues collected would be 23.5% of budget rather than 24.46%, still
higher than what is typically seen at this time of year. Of particular interest is the Meals Tax, which is running
at 30.64% of budget. At this rate, it is possible that we will significantly exceed the budgeted estimate. Based
upon what Ms. Speidel sees, she has no significant concerns regarding the Towns ability to meet the revenue
estimate for FY2014.
Some things to look forward to in the second quarter will be building permit issuances for the solar projects
which will be approximately $100,000+ for both projects. New growth data from the Assessors office shows an
estimate of $250,000 and we are potentially looking at approximately $280,000 in new growth.
Expenditures through 9/30/2013 are running at 37.5% of budget, which is typical of the first quarter, as this
percentage includes both actual expenditures and encumbrances. There are a number of expenses for which
the Town encumbers the full amount of the anticipated expenditure up front, including: Audit, Utilities, and
Service Contracts. Additionally, the Town has significant debt services payments due in the first quarter and
also pay the full Worcester Regional Retirement Assessment on 7/1/2013 in order to gain an additional
savings.
Particular items being paid attention to are Legal Expenses; Injury Leave, Veteran's Benefits, Band Concerts,
and Health Insurance.
Mr. Ebersole referenced the Library budget operation and said that if something is encumbered, this system
presumes that it is going to be spent and is 100% used. Is there another report that's there for budget vs.
actual without the encumbered? If you take the encumbered part out you are seeing what we are actually
obligated to pay at that point.
Ms. Speidel deferred that question to the Town Account but commented that if you look at the reports you can
see that different departments do things differently. We encumber when a purchase requisition is submitted.
Typically the way that I would do that is if I entered into a contract to expend something, I would encumber
those funds. Sometimes smaller departments will encumber 100% of their supplies budget, perhaps believing
that if they don't encumber, it will be taken away.
Karen Brochu, Town Accountant, spoke to say that she doesn't think there is a different report but thinks that
the thought process is that if those funds are encumbered the monies will be expended. To the best of her
knowledge in the accounting system that we have that's the report that will be generated.
===PAGE 9===
Mr. Ebersole asked as you expend it, is the encumbrance released?
Ms. Brochu replied yes.
Mr. Ebersole asked Ms. Brochu to describe the staffing in her office and what the status of the MUNIS system
was as other departments use it.
Ms. Brochu replied that the staffing is herself as full-time and a clerical person that works 24 hrs. per week
who's primary function is the account payable warrants. We are looking to roll out the actual requisition portion
of the MUNIS module to all departments so they have the ability to enter the pay requisitions in electronically
rather than passing papers along. Currently we are in the process of training and setting up the proper
securities so we have the ability to do that. As far as freeing up time in her office, this will not do that.
Originally the Selectmen's office was in charge of that system and the thought process is that it will free up
time in that office so that the person in the Selectmen's office can do the functions that she was originally hired
to do and not purchase orders.
Ms. Speidel added that in FY2011 we had a full time person that half time did purchase orders/requisitions and
the other half would do benefits. This person was laid off and at that point the requisitions were brought to the
Selectmen's office which became a good 60% of the BOS secretarial person's function. We are trying to get to
the point where we can do this electronically.
Ms. Brochu mentioned that the people who are using the system now are very happy with it and once it is up
and running will be great. People using it will be able to go in and look at their budgets, run their on reports
and check the status on a purchase order etc.
Ms. Bertram stated that years ago one of the objectives of the Computer Advisory Committee was to obtain the
ability to for individuals to beyond the purchase order requisition and to do their payables online, are some of
the departments doing that now?
Ms. Brochu replied that the School Dept. and the DPW both have remote access and are entering their own
accounts payable. The Accountants Dept. only needs to go through these and verify that what has been
entered is correct and is a proper expense.
Ms. Bertram asked if there were plans to deploy this to other departments.
Ms. Brochu replied that she thinks its something that can be done at the same time that the requisition
decentralization is happening.
Mr. Ebersole asked if the audit will be coming back to the BOS and will we have another discussion at that
point?
Ms. Brochu replied that they are coming in to do the actual audit work in the first week in November then drafts
should be available within a couple of weeks after that, then hopefully a final audit sometime in January.
Mr. Ebersole questioned if the BOS or the Town Manger signs off on that.
Ms. Speidel replied that what we have done with the audit is switch off with the Finance Committee. There is
no official document that is signed. We have the auditor make a presentation to the BOS one year and to the
Finance Committee the next year. This year the presentation will be made to the BOS, hopefully before the
review of the FY2015 budget.
Mr. Ebersole asked Ms. McCaie when the next status report on the Tax Title will be.
Ms. McCaie replied that she received information from Copolla & Copolla on the 6 properties that she had
selected for the Land Court and they have been filed with the Land Court. Seventy-five letters were mailed
yesterday from her office to residents who still owe money on "2013" taxes, prior to her sending out the letter
for advertising to try and cut down the number of people she has to advertise for to save on expense. She is
receiving responses from residents that received the mailing asking for assistance. Due to budget restraints
she could only do 6 properties for the Land Court filing.
Ms. Bertram stated that it is important to look at the Treasurer/ Tax Collector budget because as we go forward
with this project, if we put more money into it, it will pay off in the long run.
===PAGE 10===
5. Status Update: Town Manager Goals: Rescheduled to the 11/5/2013 BOS meeting.
6. Status Update: Board of Selectmen Goals: Rescheduled to the 11/5/2013 BOS meeting.
7. Minutes/Warrants/Action File Issues
Minutes:
10/15/2013 Ms. Speidel noted that two board members requested some minor changes and
these are not reflected in the minutes before the board tonight.
10/8/2013 Ms. Speidel noted that these were corrected minutes regarding the misidentification
of the Vice Chair.
Warrants:
#9P-14
10/13/2013
#21-14
10/22/2013
#22-14
10/23/2013
Manual Check 10/21/2013
$629,684.40
$458,403.23
$258,536.74
.01
The BOS signed corrected paperwork regarding the Town Managers Contract Renewal.
Action File Issues: Mr. Matthews commented on the "Jones House" which was sold to the Marshall Family at
low cost. He said that the work that they are doing to it is bringing it back to life, it is returned to the tax role,
and it will prove to be an asset to the center of town when it is finished.
Mr. Alonzo suggested that the BOS receive status reports on the progress of the renovations to the Jones
House.
He agrees with Mr. Matthews statements and thinks that the sale of this house was a win for
everyone. He also mentioned that the "Right of Way" which was granted for that property has proven not to be
an impediment on the Chester Mossman Teen Center.
Ms. Bertram requested that a status update meeting be scheduled with RCAP Solutions soon.
Ms. Speidel replied that we are not ready to do this yet due to fact that the Assessors and the developers are
still trying to put together information to bring to the BOS. The next round for funding has not been announced
yet and they may be looking at a different combination of funding sources. The BOS is not the cause for any
delays with this project.
8.Committee Report: Board of Health; Building Reuse Committee; Capital Planning Committee;
Finance Committee; Library Board of Trustees; MPO; Planning Board; PACC; School Committee;
School Building Committee; Sewer Commission; MA Broadband:
Board of Health - No Report
Building Reuse Committee - Mr. Toale reported that they met last evening and are making progress in
narrowing some of the variables down and they feel good about meeting their timeline.
Capital Planning Committee - Mr. Toale reported that their next meeting will be on 10/30/2013
Finance Committee - No Report
Library Board of Trustees-Mr. Ebersole read a letter addressed to the BOS from the Library Board of Trustees
thanking them for their active support of the library. It included an update on the completed painting of the
library which came in under budget. Thank you letters were also sent to all other Town Departments that were
involved in the painting project.
MPO- No Report
Planning Board- No Report
PACC- Mr. Ebersole reported that the Workshop meeting held last week between the BOS and PACC started
communication between the two boards. There are no new PACC meetings scheduled at this time.
School Committee- No Report
===PAGE 11===
School Building Committee- Mr. Matthews reported that they will be meeting tomorrow at the Passios building
to prepare for the upcoming Public Forums.
Sewer Commission- No Report
MA Broadband- No Report
9. Town Manager Reports or Department Reports: No Report
APPOINTMENTS/RE-APPOINTMENTS/RESIGNATIONS
Resignation: Rob Taylor, Reserve Police Officer: Mr. Alonzo announced that a resignation letter was
received from Reserve Officer Rob Taylor. Mr. Alonzo thanked Mr. Taylor for his service to the Town.
Resignation: Robert Rand, Personnel Committee: Mr. Alonzo announced the resignation of Robert Rand
from the Personnel Committee. Mr. Alonzo commended and thanked him for his work on the committee.
Mr. Alonzo requested that this opening be put on the list of vacancies that are being announced every week for
different committees/boards specifically mentioning vacancies in the Green Community Task Force & the
PACC.
Ms. Bertram pointed out that Mr. Rand's vacancy became effective on 9/16/2013.
Dave Blatt, Chairperson Green Communities Task force spoke to the board concerning the membership on
that committee. He would like the BOS to make the membership a committee of 3 with 1 or 2 alternates. They
are finding it difficult to have a quorum at meetings and that the last 2 sets of meeting minutes have not been
approved due to that problem.
Mr. Alonzo replied that the BOS has taken that under advisement and he hopes that people will get involved
before going through the effort of reducing the number of members.
Ms. Bertram cautioned Mr. Blatt about meeting without a quorum and that a quorum is based on the total
membership.
Mr. Blatt replied that they cannot meet now because of the quorum issue. The original membership is 7 and
they now have 4 active members, 3 of which show up on a regular basis and 1 that makes it to the meetings
when he can.
Mr. Alonzo stated that the Green Communities Task Force was created by the BOS and not by a Bylaw so
they do have the ability to change the membership. He then made another plea for any interested people to
please fill out and return a talent bank form.
This item will be put on the 11/5/2013 BOS agenda for further discussion.
Mr. Blatt also mentioned to the board that Town website incorrectly lists the BOS officer's names and should
be corrected.
Being no further business Ms. Bertram moved to adjourn the BOS meeting. Mr. Matthews seconded. On vote
motion carried, 5 in favor, 0 opposed
Regular Scheduled Meeting adjourned at 9:45PM
UPCOMING MEETING SCHEDULE
Workshop October 29, 2013
Respectfully Submitted,
Susan Doherty, Recording Secretary
Board of Selectmen

========================================================================================
DOCUMENT : 2013-10-29-agenda-4863.txt
BOARD    : select-board
DATE     : 2013-10-29
KIND     : agenda
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2013-10-29-agenda-4863.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10292013-4863
========================================================================================

===PAGE 1===
 
 
 
BOARD OF SELECTMEN  
/g50/g70/g87/g82/g69/g72/g85/g3/g21/g28/g15/g3/g21/g19/g20/g22  
  7:00 PM – Ritter Memorial Building 
Lower Conference Room 
AGENDA 
 
  
 
 
  
 
CURRENT BUSINESS 
1. Request for Common Victualler’s License, Honey F arms, Inc., 134 Leominster-Shirley 
Road 
2. Request for Common Victualler’s License, Dunkin Donuts, 134 Leominster-Shirley 
Road 
3. Board of Selectmen Policies & Procedures 
 
 
 
UPCOMING MEETING SCHEDULE                                      
  
 
November 5, 2013 
November 12, 2013 
November 19, 2013

========================================================================================
DOCUMENT : 2013-11-05-agenda-4864.txt
BOARD    : select-board
DATE     : 2013-11-05
KIND     : agenda
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2013-11-05-agenda-4864.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11052013-4864
========================================================================================

===PAGE 1===
 
 
 
BOARD OF SELECTMEN  
November 5, 2013  
  7:00 PM – Town Hall 
     Bilotta Meeting Room, Second Floor 
AGENDA 
 
  
 
 
In accordance with the requirements of the Open Mee tings Law, please be advised that this 
meeting is being recorded and broadcast over Lunenburg Public Access. 
 
 
7:00 PM  PUBLIC COMMENT 
 
ANNOUNCEMENTS 
 
APPOINTMENTS   
1. Request for Boot Drive, Salvation Army 
2. Police Chief Marino, Lt. Luth- K-9 Grant Opportu nity & Demonstration 
 
CURRENT BUSINESS 
1. Status Update:  Town Manager Goals 
2. Status Update:  Board of Selectmen Goals 
3. Set date for Special Town Meeting and Special El ection 
4. Consider reduction in membership, Green Communit ies Task Force 
5. Accept BOS Policies & Procedures 
6. Minutes/ Warrants/ Action File Issues 
7. Committee Report:  Board of Health; Building Reu se Committee; Capital Planning 
Committee; Finance Committee; Library Board of Trus tees; MPO; Planning Board; 
PACC; School Committee; School Building Committee; Sewer Commission; MA 
Broadband 
8. Town Manager Reports or Department Reports 
 
APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS   
 
 
EXECUTIVE SESSION 
 
 
UPCOMING MEETING SCHEDULE                                      
  
November 12, 2013 
November 19, 2013

========================================================================================
DOCUMENT : 2013-11-05-minutes-4864.txt
BOARD    : select-board
DATE     : 2013-11-05
KIND     : minutes
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2013-11-05-minutes-4864.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11052013-4864
========================================================================================

===OCR macOS Vision===
===PAGE 1===
RECEIVED & FILED
NOV 1 4 2013
LUNENBURG TOWN
BOARD OF SELECTMEN
MEETING MINUTES
11/5/2013
CLERK OFFICE
TURBAR
-
The Board of Selectmen met in the Joseph F. Bilotta meeting room
at Town Hall as scheduled With Chair Person Tom
Alonzo, Vice Chairperson Paula Bertram, Dave Matthews, Jamie Toate, and Town Manager Kerry Speidel.
Absent was Robert Ebersole
Regular Meeting opened at 7:02 PM
7:00PM PUBLIC COMMENT
Mr. Matthews acknowledged a group of Lunenburg citizens who donated labor and material costs for the construction on
a Bocce court at the Eagle House Senior Center. Those thanked were Paul Anderson, Mike Nault, Dave MacDonald, Joe
Progin, Jamie Toale, Tom Alonzo, Carl Luck, Fred Malcolm, Peter Charpentier, Tom Nowd, Pete Lincoln, and the DPW.
Mr. Alonzo congratulated all who organized and participated in the Annual Miles for Myles 5K fundraiser.
ANNOUNCEMENTS:
APPOINTMENTS
1. Request for Boot Drive, Salvation Army: Dave MacDonald, Lunenburg MA., came before the BOS representing the
Salvation Army, to request permission for a Boot Drive to be held on 12/14/ 2013 in the center of Town and by CVS
intersection in Whalom, from 9AM-3PM. Mr. MacDonald spoke of the charity work which this organization does and
challenged the BOS to come and a "ring a bell" for their Kettle Drives. Both the Chief of Police and Fire Chief have given
approval for this event. Participants will be wearing reflective vests while soliciting funds at this event
Mr. MacDonald also mentioned that he is in favor of the BOS developing a policy concerning "Boot Drives" in the Town.
Mr. Toale moved to approve the request for the Salvation Army Boot Drive to be held on 12/14/2013, from 9AM-3PM, in
the Lunenburg Town center and at the CVS intersection in the Whalom district. Ms. Bertram seconded. On vote, motion
carried, 4 in favor, 0 opposed.
Mr. MacDonald mentioned that he along with other volunteers would like to decorate the Upper Town Common with
Christmas lights again this year. The lighting ceremony will coincide with the School's holiday celebrations as well.
Mr. Alonzo replied that he had no objection with this and that a vote from the board was not necessary.
Mr. MacDonald thanked Mr. Matthews for his recognition of the volunteers who built a bocce court at the Eagle House
Senior Center. He said that the Eagle House really appreciated the work that was done and that he appreciated being
able to do it for them.
2. Police Chief Marino, Lt. Luth- K-9 Grant Opportunity & Development: Police Lt. Mike Luth spoke to the board and
explained that a generous grant from the Stanton Foundation has been received to start a K-9 Program with the
Lunenburg Police Force (LPD). This grant is in the amount of $25,000 which will be used for purchasing the dog, training
of the dog & handler, cost of conversion of a cruiser for the K-9 team, Kennel at handler's home, training equipment, K-9
Bulletproof vest, Dog food, Vet care allowance, a 10% reserve for contingencies, and reserve for future K-9 skills training
This grant will run over a 3 year period and Lt. Luth is looking for a 5 year commitment from the Town of Lunenburg.
Lt. Luth mentioned that Officer Tocci of the LPD. has solicited residents and business owners in Lunenburg to see if they
would be interested in partnering with the LPD in making this program successful, and has received a very positive
response for this program. With local support for this program it will keep the costs low for the Town and will enable the
program to continue past the life of the grant.
Mr. Alonzo asked what the use of the K-9 would be.
Lt. Luth replied that it would be used to track people, follow suspects involved in crimes, be trained in protection of the
handler, and would be trained in narcotics detection (dual purpose).
Mr. Alonzo asked what the estimated costs would be after the 3 year life of the grant was completed.
Lt. Luth responded that other jurisdictions costs were estimated as follows:
Food - $800
===PAGE 2===
Veterinary - $5-600
In-service Training - $500
This program will be deployed similar to the traffic program in a sense that when the handler and dog have to be in
service during their training, it would not deplete the patrol force causing overtime.
There will be a policy/mutual aide agreement developed on how the K-9 is deployed in regards to requests from other
communities, but for the use of the Town of Lunenburg they will be on call 24 hours.
Ms. Speidel asked Lt. Luth to describe some instances where the LPD have needed to use a K-9.
Lt. Luth replied that mostly for tracking of lost persons, including children, along with narcotic situations where they would
need to rely on outside agencies for this assistance.
Completion/approval time for the grant needs to be submitted by 11/25/2013. A handler from the LPD will need to be
chosen with assistance from the Stanton Foundation along with the Boston Police K-9 Training Academy, who will make
the recommendation of the handler. This process to receive the K-9 will take several months to get up and running which
could run out to next Spring or Fall. This will be followed by a full-time, 40 hour per week training schedule, for the
handler and the K-9 that will run for 14 weeks at the Boston Police K-9 Training Academy.
Mr. Alonzo asked Ms. Speidel if the BOS needed to vote on this item.
Ms. Speidel stated that the BOS did not need to vote on or officially accept this grant.
Mr. Toale spoke to say that after reviewing the grant, he believes that the Stanton Foundation would like to see some sort
of support/approval from the Town.
Mr. Alonzo spoke in favor of this program stating that it is a well-proven program not only across the country but also
around the world.
Ms. Bertram also spoke in favor to the program and said that they have done a phenomenal job in approaching vendors in
the town and then thanked the vendors for their support.
Officer Jason Berthelette, of the Woonsocket R.I. Police Force gave a short demonstration with the K-9 "Tango" which he
brought with him this evening and then introduced himself to the board. Officer Berthelette described the training history
of "Tango" and his own involvement with the K-9 programs. He explained that depending on how the dog is bred, trained
and taken care of, a "duel purpose" dog can have an 8-9 "functional working years" expectancy. The dog is then retired,
but will still retain its working habits.
Mr. Alonzo thanked the Stanton Foundation for offering the grant and stated that he could not be more supportive of this
group.
Ms. Bertram thanked Lt. Luth for putting together this program.
Lt. Luth also spoke and recognized Officer Tocci for doing most of the leg work for this program.
CURRENT BUSINESS
1. Status Update: Town Manager Goals: Ms. Speidel reviewed the status of the Town Manager goals with the BOS as
follows:
Personnel
Institute annual performance evaluations with departments.
This has been started and Ms. Speidel is in the process of scheduling meetings with department heads. She expects to
have all of the performance reviews done with the metrics established by the end of the month.
Implement periodic department head/staff meetings to facilitate communication and teamwork
These are occurring on an "as needed" basis and at some point in the future Ms. Speidel would like to get back to having
these on a quarterly basis.
Formulate a system to document performance issues and specific corrective actions.
Each of the collective bargaining agreements and the salary administration plan identifies what the process steps are for
disciplinary action which we follow.
Explore training and educational seminars.
The Massachusetts Interlocal Insurance Association (MIIA) provides training on a regular basis either on site or through
webinars. MillA training is free, easy to access online, and the Town receives credits back from MIlA when the Town
participates. Last year we received approximately $11,000 in participation credits and Ms. Speidel would like to set up an
===PAGE 3===
"in house" grant program with these funds where they could be redistributed to departments for activities that might not
get funded within in the annual operating budget.
There are some board members and staff who are participating in the Citizen Planner Program which offers different
workshops and seminars across the State on a variety of land use topics.
The Personnel Committee has taken this up a number of times but has not made much progress in this area. Ms. Speidel
na spoken with this committee about potentially hiring someone to do this work, which is very time intensive. There is ar
opportunity for a grant from MilA which would cover the cost of hiring for this project. Ms. Speidel has talked with a
consultant who is interested in doing this work but cannot begin this until January 2014.
Ms. Speidel believes that a Human Resource Director is needed. Without a Human Resource person, this is something
that either the Town Manager or the Personnel Committee takes up or someone is hired on a project basis. Ms. Speide
would like to include monies in the FY2015 budget for a part-time Human Resource person. Keeping items such as job
descriptions and policies current is difficult due to lack of staff time.
Establishment of departmental goals and objectives.
This is something that will occur through the Annual Performance Evaluations with the department heads.
Finance
Implement Performance Base Budgeting.
Ms. Speidel is hoping to include some performance measurements within the FY2015 budget recommendations.
Providing quarterly budget updates with an Executive Summary to be co-presented with the Town Accountant.
The first quarter report was provided to the BOS and to the Finance Committee and the Town Manager was pleased that
this was done in a timely fashion.
Construct a Budget Retrospective by department of historical funding and staffing tasks performed or eliminated
with outsourcing impact note.
Ms. Speidel expects to have more detail on this for the FY2015 budget.
Ms. Speidel stated that she met with the Finance Committee and they agreed on 12/12/2013 as the date to have the 5
Year Financial Forecast presentation as a joint meeting with the Finance Committee.
Operations
Operational review and analysis with efficiency improvement plan or affirmation of existing operations.
This is done on an informal basis as the budget recommendation is put together.
Ms. Speidel noted that the Police Chief has suggested that the Town of Lunenburg explore the possibility of a Regional
Animal Control Operation. There is a sizeable Community Challenge grant available from the State which some
communities in Western Mass have received for regional animal control. We are not in a position to apply for it this year
due to time constraints but will be applying next year.
However we will be applying for a District Local Technical Assistance (DLTA) grant through the Montachusett Regional
Planning Commission (MRPC) to do a feasibility and initial planning study for regional animal control. The Towns of
Lancaster, Pepperell, and Townsend have all shown interest in partnering with Lunenburg for this operation.
Develop Project Planning & reporting for annual tasks or special reports.
No comments at this time.
Plan for future positions, additions, consolidations and/or elimination.
This will occur throughout the budget development process for FY2015
Develop, document and implement of 5 year facilities/maintenance plan for both operating & capital.
The Department of Public Works (DPW) is currently drafting a plan. The Building Re-Use Committee is gathering and
analyzing a lot of data that we would like to incorporate into this plan as well.
Develop a plan to codify current Bylaws.
The Town had secured funding in FY2013 for this project, a contract has been signed for this project, and it is moving
forward although there is no time table for when it will be completed.
Work with the IT (Information Technology) Director to develop, document and implement town wide IT policies.
These are the IT Director's goals for the current fiscal year.
===PAGE 4===
Mr. Matthews commented to say that before we get into the budget process we need to lay some ground work to look
further ahead and flush it out. We have talked about consolidating facilities management operations across all Town
functions along with consolidating personnel chart functions. He believes that the Regional Animal Control is a good idea
and hopes they can get one that deals with wild animals also. The Regional Lock Up is another item that he would like to
discuss further. He added that the Town Manager's goals update was good and that we seem to be going in the right
Ms. Speidel stated that the way she has approached efficiencies and regionalization etc...is when opportunities arise. We
have tried to create some opportunities such as consolidating Human Resources although there is currently a void there.
We've seen opportunities through the retirement of a staff member or through someone taking a position some where
else. We've been successful with that but it's been quite a while before we've tried to create an opportunity.
Ms. Bertram echoed Mr. Matthews comments and said that looking at it in the budget is part of the budget. She believes
that rather than be reactive we need to look at opportunities and she is happy with the progress. She feels that with
reinitiating the quarterly department head meetings, maybe opportunities will present themselves. We need to start
looking at streamlining operations and she would like to start looking at this earlier in the process rather than during the
budget process.
Ms. Speidel stated that we are always going to be reactionary, we don't have the staff that we need to have. When she
started with the Town the BOS and Town Manager's office functioned with 4 full-time equivalents and we now have 1.75.
Although she is the one who brought forward those changes, cuts needed to be done. She believes that the problem is
creating the time to be addressing these issues outside of the budget. She would challenge anyone to go to any other
community and find anyone doing more regional activity or doing things smarter or better than we are. There is always
room for improvement but we are pretty impressive for a community of this size.
Mir. Matthews spoke to say that Ms. Speidel is always looking ahead at changes in the workforce and people retiring. He
added that he realizes that this is an ongoing thing with the Town Manager and he appreciates that.
Ms. Betram spoke and said that she had concerns with the BOS budget last fiscal cycle and she continues to have those
concerns. She thinks that if the budget does not support the staff that is needed we need to address that and put in the
funding that is needed for a Human Resources person and for whatever staff is needed. She added that the Town
Manager is doing a phenomenal job with the staff that she has. A lot of responsibility has fallen upon the Town Manager
due to the lack of staffing and we need to look hard at the funding within our own office.
Ms. Speidel spoke and said that we need to put together a budget that's responsible and that the community will support.
When they are talking about making more cuts in the school, DPW, and Police & Fire in order to have a Human Resource
person, it is a hard sell. None of the administrative cuts were done because it was something she wanted to do and it's
tough to "beef up" the back office when people are hurting in the other services.
Mr. Alonzo spoke and said that we have to recognize what drives the budget. We are not even breaking even, we are
going in the other direction. He agrees that taking advantage of every opportunity that may arise is what we need to do,
but still the driving force is taking the money and doing the things we need to do is where we always get caught.
Mr. Toale commented and said that if the work of Human Resources is viewed as a back office function it will get put into
the budget cycle as "do we or don't we" need it. The real work of Human Resources is being done every day because it
needs to by our Manager's and the Town Manager. Clear job descriptions, clear goal setting, motivation, and recognition
are all parts of what we do when we work for the Town. He added that he would support thinking of it as a much more
holistic discussion, dealing with it in each of our jobs, and supporting it in anyway we need to as opposed to a "back
office" function.
Mr. Matthews mentioned that the Planning Board Director will be retiring next year and he thanked Marion Benson for
planning ahead with notifying the BOS. He also thanked her for all of the years that she had donated as a Planning Board
member while doing the work of a Planning Director for free. He also recognized the years she has served us since she
joined the Towns work force. He mentioned that some of the work she has done has not been popular but you cannot
deny that she has "worked her tail off' for this Town.
2. Status Update Board of Selectmen Goals: Mr. Alonzo reported on the status of the BOS goals as follows:
Finish Review of the BOS Policies & Procedures Manual.
The board has been working on this and are waiting on the final revisions. All policies have been reviewed that we
currently have and they have defined some of the hearing procedures. Also being looked at are appointment, re-
appointment, and performance review procedures.
===PAGE 5===
Creating a list of Town owned land and chapter properties.
There is some work that was done by previous study committees and we said we would make this a more formal
document. We will be checking with the Assessors office on those properties for their valuations and then the BOS will
decide what to do with them.
Ms. Bertram mentioned that in regards to the Chapter land the board was looking for feedback from the Open Space
Committee on developing a criteria and she would like an update from them.
Economic Development Plan- Discuss and explore how best to attract business and other development to the
Town. Discuss further the creation of an economic development team.
Ms. Bertram mentioned that we have information from MRPC which was distributed to the Building Re-use Committee
and thinks that the board may want to re-visit that and discuss about an economic development team. MRPC is doing
work under the Department of Labor and Training (DLT) grant for the Planning Board that she believes will tie into this and
would like this put on a future BOS meeting.
Approve communications between committees and departments.
There was the reinstatement of the regular Chairpersons meeting. Although there have not been regular Chairs meetings,
when topics have arisen meetings have been arranged with municipal departments and other elected and appointed
boards.
Town web site, 3 sub-goals.
Establish basic policies for what documents must be on the web site and in what format.
Discuss and propose basic framework for those document formats while staying up to date.
Explore the possibility of establishing a web site policy committee.
We have not approached this yet and it should be done in conjunction with the IT Director.
Mr. Alonzo stated that we need to address two of the BOS goals which are the Economic Development Plan and the
Town web site. All others are in progress.
3. Set date for Special Town Meeting and Special Election: Ms. Bertram moved to set the dates of January 7, 2014
for the Special Town Meeting and January 11, 2014 for the Special Election. Mr. Matthews seconded. On vote, motion
carried, 4 in favor, 0 opposed.
Mr. Alonzo reminded the public that while there maybe other articles on the Special Town Meeting, the driving force
behind this Special Town Meeting is the proposed school building project, which is not a "done deal" yet. He stated that 2
votes will be needed to make this happen which will be a 2/3rds vote at Special Town Meeting and then it will need to
pass at the Special Town Election. He will be speaking at each BOS meeting about this project.
Ms. Speidel reminded the BOS that the warrant will be placed on next weeks agenda which will make the warrant open on
11/12/2013 and close on 11/19/2013. She will also have a draft of the question for the Special Election and this will need
to be approved by the BOS and the MSBA.
4. Consider reduction in membership Green Communities Task Force: Ms. Speidel explained that this Task Force
has problems with meetings because all of the appointed members are having trouble attending meetings and therefore
they cannot reach a quorum. Since the last BOS meeting, no one has come forward to serve on this Task Force.
Currently this is a Task Force of 7 members, 4 of which are appointed and 3 of which are staff serving as ex officio. The
options for the BOS to take this evening include either appointing the staff or reducing the membership. Ms. Speidel
recommended reduction of the Task Force saying that she does not believe that staff should become appointed members,
their role should be for giving assistance or advice.
Ms. Bertram recommended that the membership be reduced to 5 in order to insure that are able to have meetings. She
would have preferred that people had come forward to volunteer and in the event that people do come forward at a later
date, this can be revisited again.
Ms. Bertram moved to reduce the membership of the Green Communities Task Force to 5 to insure a quorum. Mr. Toale
Discussion: Mr. Matthews stated that he is bothered by the fact that no one came forward to join this committee. He
mentioned how people were upset with the Task Force during the solar discussions and that these people need to get
involved with their town. Increasingly the burden is on the same group of people over and over again.
===PAGE 6===
Mr. Alonzo spoke to say that he agrees with Mr. Matthews saying that he had hoped someone would come forward and
that it was disappointing and disheartening that nobody did. He stated that he agrees with the Town Managers belief that
staff members should not be appointed as voting members.
Mr. Toale spoke to say that he agrees that this could be revisited again if people came forward who were willing to serve.
On vote, motion carried, 4 in favor, 0 opposed
Mr. Alonzo reminded all that the Public Access Cable Committee (PACC) is also in need of 3 more members. He
mentioned that you can be a High School student and be on this committee. He thinks that this opportunity should appeal
to people who want to be involved in television on all different levels. People interested can pick up talent bank forms
either at Town Hall or they can access them online.
5. Accept BOS Policies & Procedures: Tabled to the next BOS meeting.
6. Minutes/Warrants/Action File Issues
Minutes:
10/15/2013
10/22/2013
Warrants:
Lunenburg Water Dept. Quarterly Bill $5336.31
10/28/2013
#10P-14M
$424.63
11/9/2013
#10P-14
$650,217.73
11/5/2013
#23-14
$444,790.62
*11/5/2013
#10P-14V
-$2123.15
*Ms. Speidel noted that the payroll reduction is the final approval of disability retirement of one of the Police Officers which
went into effect as of 10/30/2013
$314,542.91
Action File Issues: Mr. Toale reported that he had received a phone call from a citizen requesting that in light of any vote
to significantly increase taxes that the BOS look into any assistance that might be available for senior citizens.
Mr. Alonzo recommended contacting the Council on Aging Director for information.
Ms. Speidel recommended contacting the Assessor's office for a any information they may have and she will ask the
Assessor to make a presentation on any programs they have available at the next BOS meeting.
8.Committee Report: Board of Health; Building Reuse Committee; Capital Planning Committee; Finance
Committee; Library Board of Trustees; MPO; Planning Board; PACC; School Committee; School Building
Committee; Sewer Commission; MA Broadband:
Board of Health - No Report
Building Reuse Committee - Mr. Toale reported that they met last evening and said that all of the preliminary input from
the two task groups are in.
The next meeting will be on 11/18/2013 and they hope to draft their conclusions along with
any recommendations at the 12/2/2013 meeting so they can present them to the BOS at a future meeting.
Capital Planning Committee - Mr. Toale reported that this committee continues to meet weekly and will be reviewing the
School Dept. capital requests this Thursday.
Finance Committee - Mr. Toale reported that this committees last meeting was spent reviewing the School Building
project. They plan to return to their review and update of their finance policies at their 11/14/2013 meeting.
Library Board of Trustees- No Report
MPO- Ms. Bertram reported that the Town is on track with meeting the requirements for the Summer St. "2017"
Transportation Improvement Project (TIP). The project is unusual because we were not at the 25% design at the time that
they were placed on the TIP, which was with the understanding that they would get there within a certain time frame,
which they will meet, and they should be at 25% design in November.
There will be a hearing in March.
Massachusetts Dept. of Transportation (MassDOT) will have a hearing and the Town of Lunenburg will also need to have
a public hearing
Ms. Bertram stated that the amount of "Green Space" has been reduced. There will be approximately 10' of Green Space
on the side, opposite the tracks, rather than the larger swath. This is due to configurations of the layout as well as
property lines etc. They plan to meet with some of the business owners between November and March to make sure they
understand how the project is going to move forward and to address any concerns that they may have. There will be
sidewalks on both sides of the road along with granite curbing.
===PAGE 7===
Planning Board-Ms. Bertram reported that this board's first meeting in November will not be held due to the fact that they
will be attending a meeting at MRC concerning site plan reviews. Their next meeting will be on 11/25/2013.
PACC- No Report
School Committee- No Report
School Building Committee- Mr. Matthews reported that this committee held its first Public Forum last Wednesday and it
was fairly well attended.
They have been trying to "fine tune" the design to bring some costs back in line. They are
the Middle School and High School more clearly defined in their separation.
As they looked at this design they
would reduce the cost by over $1M, which will significantly lower the cost to the tax payer.
The Mass School Building Association (MSBA) will meet on 11/20/2013 to review the plans and hopefully they will
approve them then. The committee's belief is not to get too aggressive with design changes because it could upset the
progress with the MSBA. Every month the project is delayed costs approximately $150,000. Public Forums are
scheduled for 11/16/2013 at the Library from 10AM-2PM, and on 12/5/2013 at the High School at 3PM and 7PM.
Ms. Speidel mentioned that she had attended a meeting with the MSBA this afternoon where they went through the status
of submittals and what the next steps are. The Town will be receiving a project scope and budget agreement from the
legal staff of the MSBA within the next several days. They indicated that ideally, they would like to have the BOS execute
that document before the 11/20/2013 meeting. She reminded the board that there are only 2 meetings before that date
and is unsure if this can be done.
Mr. Matthews voiced his frustration with this process but pointed out that this partnership with the MSBA will save the
Town $35M-$36M.
Ms. Bertram questioned the changes in the design and asked how this works in with the budget, if we do execute this
agreement which sets the budget prior to the 11/20/2013 meeting.
Mr. Matthews replied that the budget is being submitted with the changes and reduction in costs already taken out of the
contingency lines as opposed to the construction lines. As we get past 11/20 it will be shifted around appropriately. It's
still the same size building and capacity but the changes will make better use of space within the building
Ms. Bertram commented and said that she was happy to attend the presentation, a lot of good information was received,
and she was happy with the number of people in attendance. She had paid particular attention to the number of people
who asked what advantages would this new building project bring to the curriculum and moving forward she would like
emphasis put on that type of information and how this project will provide more advantages to future students.
Sewer Commission- No Report
MA Broadband- Mr. Alonzo reported that Ma Broadband is at 100% of the poles surveyed and installed. They are 99%
done with the project in its entirety for lines run, and the networking is at about 97%. Lunenburg is set to go online in
December of this year. After the community anchor institutions are online, the work can begin on how to address
business and resident attachments, which is not yet fully in place. The main focus is to get the Town buildings set before
they go on to 3rd
party access.
Ms. Bertram asked if they will assist with the 3d party access.
Mr. Alonzo replied they will act as a liaison. There is a bidding process and an entity will take over from the State.
Ms. Bertram asked what is our involvement? Is this going to be 3 parties doing this individually with homeowners or is
this going to be something the Town will orchestrate.
Mr. Alonzo answered that he is looking to get involved from a Town perspective. He is hoping to have companies that are
approved that Ma Broadband has worked with. Once it's available, because it's a public project, 3º parties can bid on
getting access, that's why it's not fully defined as of yet.
9.Town Manager Reports or Department Reports: Ms. Speidel reported that the online survey asking what the Towns
people preferred for financing of the Middle/High School Building project currently shows that 21 people have responded,
62% prefer a 30 year term, and 38% prefer a 20 year term. She was hoping to get a better response from the Town.
Mr. Alonzo reminded all that the final decision on how to finance this project lies with the BOS in conjunction with the
Town Manager and other financial committees in the Town. The more people who respond to this survey, the more their
influence will be considered.
===PAGE 8===
Mr. Matthews added that when you look at an average property tax bill the net effect would be $2640 more with a 30 year
financing as opposed to a 20 year financing. The most fiscally conservative way to approach this is to go for the shortest
term possible however the affordability issue is a big deal and going with the 30 year term would be less of a burden on
the taxpayer.
APPOINTMENTS/RE-APPOINTMENTS/RESIGNATIONS: None
EXECUTIVE SESSION: None
Being no further business Ms. Bertram moved to adjourn the BOS meeting. Mr. Matthews seconded. On vote motion
carried, 4 in favor, 0 opposed
Regular Scheduled Meeting adjourned at 8:46PM
UPCOMING MEETING SCHEDULE
November 12, 2013
November 19, 2013
Respectfully Submitted,
Susan Doherty, Recording Secretary
Board of Selectmen