# select-board — 14 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2014-09-16-minutes-4903.txt BOARD : select-board DATE : 2014-09-16 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2014-09-16-minutes-4903.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_09162014-4903 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== 19 Jo Me Anto BOARD OF SELECTMEN MEETING MINUTES September 16, 2014 The Board of Selectmen met in the Joseph F. Bilotta Meeting Room, Town Hall, as scheduled with Thomas Alonzo, Chair; Paula Bertram, Vice Chair; Jamie Toale, Clerk, Robert Ebersole, Phyllis Luck and Town Manager Kerry Speidel present. The meeting opened at 7:00 PM with the Pledge of Allegiance. PUBLIC COMMENT Board: Ms. Luck thanked Conservation Commissioner Rob Verge for leading walks on the town's conservation areas. She encouraged residents to take advantage of these walks to get to know the beautiful conservation lands. MS. Luck reported the police Department is conducting a National Prescription Drug Take Back Day on Saturday, September 27" from 10 am to 2 pm at the Public Safety Building. Ms. Luck stated she had attended a Stop the Pipeline meeting in Bolton recently. Ms. Bertram wanted to thank a resident for doing research on the proposed pipeline. Interested parties can go to www.FE.RC.gov for more information. Anyone can register online and provide public comment on the website as well. It was suggested to discuss composing a resolution regarding the pipeline at a future meeting. Mr. Alonzo reported Representative Benson's office has announced a homeowners' open forum meeting regarding the pipeline and its impact as well as strategies, at the Pepperell Senior Center on Wednesday, September 24" at 7:00 p.m. The School Building Committee has announced a groundbreaking ceremony for the new school on Saturday, October 18'h at 1:15 p.m. This is open to the public. Public: Carl Luck, noting the dam keepers were scheduled to be appointed this evening, wanted to thank the current dam keepers for the past year's work and recommend them for reappointment. He expressed concern about the responsibilities of the dam keeper such as recordkeeping etc. He asked the town to ensure the Order of Conditions for water level drawdown is adhered to. He suggested the town create a task force to establish policy and procedures on recordkeeping and public access, and offered his assistance if needed. Ms. Bertram, as a follow up to Mr. Luck's comment, asked if logs are kept on the water level and that the Selectboard receive copies of the logs or have access to that information. Mr. Alonzo announced the Housing Authority appointment for 7:00 p.m. is being rescheduled due to lack of quorum. 7:15 PM Five Year Plan Update on Hazard Mitigation Plan-Sam Lawton, Principal Planner, MRC Mr. Lawton presented a brief history of the Hazard Mitigation Plan, noting the MRPC received funding from MEMA and FEMA in 2011, and that the update process began in January of 2012. Lunenburg's plan will be expiring in October 2014 The goals of the plan are: 1. to reduce potential impact of hazards on local infrastructure and local economy, critical facilities, local environment, historical and cultural treasures and private property., 2. to improve protection of the general population from hazards, emergency preparedness, and local disaster response and recovery capability. Examples of some hazardous-related events are the December 2008 ice storm, 2010 spring flooding and the October 2011 northeaster snowstorm._"The update process involved reestablishing a local multi-hazard community planning team composed of the tire Department, Police Department, Public Works and the Town Manager, A series of meetings were held to review each step in the plan's development to identify past and potential hazards and critical facilities, assess vulnerability and current development patterns, identify and prioritize hazard mitigation strategies, and develop an action plan for implementing mitigation strategies. The final process will be to adopt and monitor the updated plan. ===PAGE 2=== Mr. Lawton asked the Selectboard to provide comments and feedback of the draft back to him within two weeks. Ms. Speidel will send an electronic copy of the hazard mitigation plan to them and other pertinent departments and boards for review. The final draft will be submitted to FEMA/MEMA for review and if it is approved, FEMA/MEMA will send a "Conditional Letter of Approval" to MRPC and the Town. The Town would then provide a "Certificate of Adoption" for official adoption. Once the certificate is returned to MRPC, it will be incorporated into the Final Hazard Mitigation Plan Update, which will be in place for the next five years. A request was made to check if the town would still be in compliance during the update process since the plan expires October 2014 and the review process by FEMA/MEMA will take about six months. The Board thanked Mr. Lawton for his presentation. CURRENT BUSINESS 1. Request to Increase Ambulance Fees Fire Chief Sullivan reported the ambulance fees have not been increased in at least four years. He presented a chart of revenues and expenditures from fiscal years 2010, 2011, 2012 and 2013, adding if fees are increased the town could see an increase of revenue up to $60,000. Chiet Sullivan stated costs of supplies and equipment have increased. He would also like to add some additional staff coverage at the station. Ms. Bertram thanked Chief Sullivan for his report. She stated her comments were not a reflection on the department staff but was concerned about seeking an increase in ambulance fees as a revenue generating service. She would like to focus on other optional fees such as permits to generate revenue. Ms. Bertram stated we need to do our best to keep the impact of the cost of non-insurance covered charges on families minimal. The Chief stated Medicare patients costs are fixed and the town has to accept their payment. Mr. Ebersole agreed with Ms. Bertram's concern about keeping the fees at a reasonable level. He requested to see the number of ambulance runs from fiscal year 2014. Motion: R. Ebersole 2™: P. Luck To approve the proposed rate increase effective October 1, 2014, and request a report of the fiscal year 2014 runs as part of the budget planning process for the upcoming fiscal year Vote: All in Favor The Board thanked Chief Sullivan for coming in this evening. 2. Town Manager Report Update on review of Main, Highland and Oak intersections: Ms. Speidel reported Police Chief Marino has come tonight with a proposal for this intersection. Chief Marino stated this proposal partially resulted due to an increase in pedestrian traffic because the middle school students can no longer walk through the school grounds to get to the teen center due to the high school construction. Students now have to walk down Oak Avenue and up Main Street and cross a crosswalk to get to the teen center. Several citizens have also expressed concern to him about pedestrian safety. He also observed the traffic volume at the intersection. He proposed placing a stop sign on Main Street in the northeastern direction and a stop sign on Highland Street in a southern direction. This will stop all traffic at that intersection. Chief Marino also proposed placing a yield sign on Oak Avenue on the off ramp onto Highland St. (north) and a stop sign coming into Main Street off Oak Avenue. Discussion ensued about redesigning some intersections and adding sidewalks for increased safety in the future. An advertisement announcing the traffic sign change will be placed in the local newspaper at least twice before installing the stop signs. Motion: P. Bertram 2nd: J. Toale To approve the stop sign/ yield sign proposal for Main Street, Oak Avenue and Highland Street as presented by the Police Chief and DPW Director Vote: All in Favor The Board moved onto the Flat Hill Road and Sunset Lane intersection. Chief Marino wants to place a stop sign on Flat Hill Road at the intersection of Sunset Lane due to complaints from residents and a history of accidents in the location. Speed is not a factor, but there is a blind spot for vehicles going west on Flat Hill Road. DW Director Rodriguenz pointed out the road grade also affects the line of sight for vehicles. Discussion ensued on other ways to improve the intersection safety. Motion: P. Bertram 2"': J. Toale To approve installation of a stop sign at the intersection of Flat Hill Road and Sunset Lane as presented by the Police Chief and DPW Director Vote: All in Favor ===PAGE 3=== The Board thanked the Chief and DPW Director. Update on Building Permit Issue for 78 Oak Avenue: Ms. Speidel reported this was first presented at the August 26 meeting. One of the homeowners came in at that time and informed the Board that they had pulled a building permit for a siding project on their home and had some substantial concerns with the contractor and getting the work completed. They had asked if the town issued citations under the building code and if not, why not? Ms. Speidel has spoken with the homeowners, the Building Inspector, legal counsel and the incoming Land Use Coordinator regarding the details. In this case, the contractor applied for the building permit but the work has not been completed. The Building Inspector visited the site and wrote a letter to the contractor identifying some deficiencies. Currently there is no work being done and the project is not completed. Ms. Speidel stated it is the responsibility of the homeowner to get the contractor or another contractor to complete the work and call for a final inspection. The town does not issue citations for violations of the building code, however it does issue stop work orders very infrequently. Mr. Alonzo asked Building Inspector Mike Sauvageau who can request a final inspection at the job site? Mr. Sauvageau stated this is not the first case when the contractor took the payment and then never completed the work. He explained the Building Code lists specific types of mandatory inspections; in this instance the Building Inspector may determine other inspections are needed. It is the responsibility of the homeowner of their agent to notify the Building Inspector that the work is ready for inspection. Mr. Sauvageau stated in this case the contractor pulled the permit and should request the inspection. Mr. Alonzo asked if the contractor is not around anymore, can the homeowner request an inspection? Mr. Sauvageau stated anyone can call him under any circumstance and he will respond. Ms. Speidel requested Mr. Sauvageau elaborate further on citations. Mr. Sauvageau stated under Building Code § RI13, the Building Inspector is authorized to serve a stop order to anyone who violates the building code. They would then be notified of what they need to correct. Building Code § R113. 3 addresses prosecution of a violation; every noticeable order shall be in writing and served on the person responsible via one of four methods. Mr. Sauvageau sent the letter by certified mail, return request on May 6" and cited the two sections of the building code that he was in violation of. The contractor contacted Mr. Sauvageau and stated he received the violation letter, but was in dispute with the homeowners regarding the job. The contractor also told Mr. Sauvageau that he was told not to return to the job site. Mr. Sauvageau stated he has done everything allowed under the building code. There is no mechanism in the building code that issues citations/fines to people. This issue has now gone to the BBRS (State Board of Building Regulations and Standards) due to a complaint from the homeowner on the contractor. Mr. Sauvageau reported he also sent a letter to the BBRS detailing the violations and in support of the homeowner. No action has been taken yet by the BBRS. A decision could take up to ninety (90) days due to case back up. Mr. Ebersole asked whether the town should be fining contractors in violation, adding more research is needed. Mr. Sauvageau stated M.G.L. Chapter 143, § 6- 10, and Chapter 148(a) speaks for itself and only addresses certain safety issues in building code. He believes he has done everything allowed under the state building code and his duties as a Building Inspector to address the code violations. Mr. Alonzo stated he was satisfied the town has done everything they could for this case. Heather Scott, homeowner of 78 Oak Avenue, thanked everyone for taking the time to address this. She asked if the town is allowing the same contractor to take out other building projects in Lunenburg. Mr. Sauvageau stated even if someone' license is revoked or suspended, they are allowed to complete any outstanding jobs. They cannot pull new permits. Ms. Scott requested the town look into this further for other's best interests. Ms. Scott stated she has researched other communities and there is documentation where inspections are required when there is installation of a water barrier. In her case in Lunenburg, there is no inspection required at this phase. She requested the town conduct further research into this. In multiple towns, if a building permit is pulled and substantial work has not been completed within six months, the Building Inspector does an inspection. She also stated that the homeowner is the party responsible for pulling the permits, having the contractor come back and finish the work, and asked the town to reexamine this as most people are not knowledgeable on code. Mr. Alonzo stated the contract is between the homeowner and the contractor. Homeowners cannot be expected to know the quality of work or building code. This is why the town employs building inspectors and other personnel to ensure the job is performed correctly and that public safety is ensured. Ms. Scott asked if the contractor pulls the permit, how homeowners can still be held liable that the building code is enforced if we do not have the power to call for specific inspections? Ms. Bertram stated the homeowner should have a copy of the building permit and it should list what inspections are required. Ms. Scott stated we have been told we cannot call for an inspection, we are relying on the contractor to call for an inspection. If the contractor ===PAGE 4=== does not return to the job and work is stalled and violations cited, what are my other options? She requested in this case, the town should be looking at checks and balances so this does not occur again for someone else. Mr. Ebersole requested Ms. Scott provide copies of the other towns' citations. Mr. Sauvageau reiterated it is the duty of the permit holder or their agent to request the building official for an inspection. He stated he cannot call every open permit holder. He added the homeowner has waived her right by signing the permit and assigning the contractor as the holder of the permit. He stated if someone calls him he will go to the job site. Ms. Scott formally requested a final inspection of the job. Mr. Sauvageau stated he could perform a final inspection but right now the job is incomplete and in dispute. He said he would just reiterate everything he has already documented. If the inspection fails, the permit remains open. Ms. Scott pointed out she had made a request in 2013 for an inspection and the same issues that are outstanding now were present then. If the process had been addressed in 2013, perhaps she wouldn't be here tonight. She thanked the Board. 3. Request for Transfer under Chapter 44, §33B Ms. Speidel directed the Selectboard to her memo dated September 15, 2014. She reported total expenditures were lower than anticipated with $176,429.96 or .5398% remaining. Total revenue collected was $32,887,387.51 or $207,472.66 above budgeted, or 1.13% more than estimated. She stated in the process of closing out fiscal year 2014, it was determined there was a surplus of $383,902,62. Revenues Fines & Forfeits Ms. Speidel stated the original estimate was $28,000 and actual collections were $48,537.50 or 73.35% higher. This was due mainly to an increase in court fines (motor vehicle violations). Local Options Meal Tax The original estimate was $66,625. Actual collections were $84,863.19 or 27.37% higher. This was adopted in 2010. The state reimburses the town and provides no backup or data. The question was posed how we know we are getting the correct amount? More research is needed. Tax Liens Redeemed Nothing was anticipated but $151,544.72 was received. The tax title for 163/171 Lancaster Avenue was paid Real Estate Taxes Collections as of June 30, 2014 were 98.61% which is very strong. Departmental Receipts/Fees Collections were only 88.32% of the estimated amount. This will need to be researched Motor Vehicle Excise Taxes Collections were $134,565.04 higher than estimated but collections included the final commitment of fiscal year 2013 which was issued late with a due date in FY14. Penalties and Interest Actual collections were $24,203.10 higher than estimated. This includes the payoff of 163/171 Lancaster Avenue which accounts for a significant portion of the receipts. Expenditures Ms. Speidel reported there were some budget adjustments at 2014 Annual Town Meeting to account for some over-expenditures such as Legal, Veterans Benefits, Monty Tech Assessment and Snow Removal. Ms. Speidel also presented a copy of the Free Cash Estimate prepared by the Town Accountant. It is anticipated Free Cash will be certified at $483,320 as of June 30, 2014. The transfer request is to move $10,033.44 from Health Insurance to Legal Expenses. This was presented to the Finance Committee at their meeting last Thursday and was approved. Motion: P. Bertram 2": J. Toale To authorize the transfer of $10,033.44 from Health Insurance to Legal Expenses Vote: All in Favor APPOINTMENTS Ms. Speidel reported appointments for this evening are as follows: Ronald Wilson as Dam Keeper, Richard Petrie as Assistant Dam Keeper, and Kopelman & Paige, P.C. as Legal Counsel. The clock winders list was not current so was passed over for this evening. Motion: P. Bertram 2"d: J. Toale To appoint the Dam Keeper, Assistant Dam Keeper and Town Counsel as presented Vote: All in Favor WARRANT: A warrant in the amount of $240,031.05 was presented ===PAGE 5=== COMMITTEE REPORTS: Board of Health- Mr. Ebersole reported the board met on Monday; standard operations. Building Reuse Committee- Mr. Toale reported the committee met on Monday this week. They are still awaiting on the village zoning work. They did receive an update from the School Committee on the conditions necessary to release the Passios property. There was some discussion and some correspondence related to the property line that was requested and relocating thirty parking spaces. This issue needs to be resolved and needs approval by the MSBA for the new location. The committee discussed the estimates for renovations to the Town Hall and what alternative access to the property might be required from Memorial Drive. The committee is back to meeting twice monthly. Capital Planning Committee is on hiatus. There is an organizational meeting later this month. Finance Committee met and reviewed the year end budget and approved the transfer request. Library Board of Trustees is meeting this week. Planning Board - Ms. Bertram reported the board met last night in a workshop to go over the village bylaw. Mr. Ebersole requested a draft, if available, and any proposed boundaries of the plan. School Committee- Ms. Luck reported they meet tomorrow night and topics covered will be fiscal year 2016 capital plan initial discussion and the update on discussion of release of the Passios Building. School Building Committee - met last week, major items discussed was the groundbreaking ceremony and drawing the plot lines for the Passios Building. Sewer Commission- is meeting tonight, they have recently sent out fines for grease trap reporting and illegal sump pump connections. Mir. Alonzo stated he would not be able to attend the meeting next week. There are two items currently scheduled; the Housing Authority appointment that was postponed this evening due to lack of quorum and a solar farm proposal presentation. The Board decided to postpone these items until their October 7 meeting. Ms. Bertram requested holding a workshop or adding to the October 7 agenda for Town Manager goals and Selectboard goals. It was decided to hold a workshop for the Selectboard goals. Motion: P. Bertram To adjourn the meeting at 10:03 p.m. 2M: J. Toale Vote: All in Favor Respectfully submitted claim Peleror Elaine M. Peterson Executive Asst. to Town Manager ======================================================================================== DOCUMENT : 2014-10-07-agenda-4904.txt BOARD : select-board DATE : 2014-10-07 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2014-10-07-agenda-4904.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10072014-4904 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN October 7, 2014 6:00 PM – Town Hall Bilotta Meeting Room, Second Floor AGENDA In accordance with the requirements of the Open Meetings Law, please be advised that this meeting is being recorded and broadcast over Lunenburg Public Access. 6:00 PM – WORK SESSION - FY2015 BOS Goals; FY2015 Town Manager Goals 7:00 PM PUBLIC COMMENT ANNOUNCEMENTS APPOINTMENTS 7:00 PM – Joint Meeting with Lunenburg Housing Authority to appoint Paul Doherty to fill the unexpired term in accordance with Section 3-1(f) of the Town Charter 7:15 PM – Eric & Sheila Holt, Community Solar Garde n CURRENT BUSINESS 1. Request to Approve Pedlar’s License for Daniel E . Patton, Solar City Corporation 2. Vote to Authorize Sale/ Award Bid; $3M Bond Anti cipation Notes to Century Bank at 0.25% 3. Review Comments to Draft Hazard Mitigation Plan; Authorize Release of Final Comments to MRPC 4. Authorize/ Sign Modification to Traffic Rules & Orders, Schedule IV, Isolated Stop Signs 5. Minutes/ Warrants/ Action File Issues 6. Committee Report: Board of Health; Building Reu se Committee; Capital Planning Committee; Finance Committee; Library Board of Trustees; MPO; Planning Board; PACC; School Committee; School Building Committee; Sewer Commission 7. Town Manager Reports or Department Reports: • Update: Kinder Morgan Pipeline Project • Cable License Expiration Notice; Establish Committee to being renegotiation APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS 1. JJ Cote from Conservation Commission EXECUTIVE SESSION SESSION M.G.L. Chapter 30A, Section 21A [9], to discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the government’s bargaining or litigating position, and the Chair so declares. Discussion of AFSCME CBA, PFFM CBA and/ or Health Insurance Regulations. UPCOMING MEETING SCHEDULE October 14, 2014 October 21, 2014 November 4, 2014 – Election Day ======================================================================================== DOCUMENT : 2014-10-07-minutes-4904.txt BOARD : select-board DATE : 2014-10-07 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2014-10-07-minutes-4904.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10072014-4904 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== ? 13 At this BOARD OF SELECTMEN MEETING MINUTES October 7, 2014 The Board of Selectmen met in the Joseph F. Bilotta Meeting Room, Town Hall, as scheduled with Thomas Alonzo, Chair; Paula Bertram, Vice Chair; Jamie Toale, Clerk, Robert Ebersole, Phyllis Luck and Town Manager Kerry Speidel present. The meeting opened at 7:00 PM with the Pledge of Allegiance. PUBLIC COMMENT Board: Ms. Luck announced the Lion's Club would be holding a pancake breakfast tomorrow at the Senior Center from 8 - 11 am. Proceeds will go to the Food Bank. Mr. Ebersole stated he had attended the Planning Board meeting last night regarding the village district bylaw and proposed map. He stated he believed the proposed map area was too large; it extends the entire length of Massachusetts Avenue, Chestnut Street to Whiting Street, all of Main Street, Oak Avenue, Lancaster Avenue, and Leominster Road by the town common. The proposed uses expand the retail/commercial zone in that entire district to include laundromats, convenience stores, taverns, pharmacies, restaurants and retail liquor stores by special permit. He expressed concern about decimating the historic district and believes this proposed area goes beyond the intent of the Passios and Ritter Buildings and the primary school. Ms. Bertram stated this is only a draft and not the final document. Some members expressed concern about the historic district and they are now looking at a reduced size. They did talk about holding a public forum for feedback. Mr. Alonzo thanked public safety for holding their open houses last Saturday. He did attend them and believes they were well attended in spite of the weather. He also attended the Friends of the Library Book and Bake Sale. The Zoning Board of Appeals will be taking up the issue of Stone Farm use as a proposed gas station/car wash/convenience store again tomorrow night here in this room at 7:00 pm. Mr. Alonzo apologized for the late start this evening and postponed public comment until after the appointment with the Housing Authority. He stated they were here tonight to appoint according to Article 3, Section 3-1 (f) Filling of Vacancies. Member Liz Murphy announced there was a vacancy and Paul Doherty was interested in filling it. He is a past Housing authority member. Mr. Doherty stated there was some confusion concerning his term; he thought it was for three not one year. Mr. Ebersole asked Mr. Doherty what he saw as the needs of the Housing Authority and how can you address them? Mr. Doherty replied that right now the Housing Authority is in good shape financially and has good leadership. He added things have turned around under the new leadership. He would like to see some kitchen work completed. Motion: P. Bertram 2nd. J. Toale To appoint Paul Doherty to the unexpired Housing Authority term until the next election Vote: All in Favor The Housing Authority members voted unanimously to appoint until the next election as well. Mr. Doherty thanked the boards. Mr. Alonzo asked if there was any other public comment. Resident Richard Bursch presented to ask the board to review the current procedures for town board appointments. He reported about a month ago he and Mark Murphy were up for reappointment to the Conservation Commission. He stated he and Mr. Murphy had filled out the town bank reappointment forms. Mr. Bursch stated he was reappointed and Mr. Murphy was interviewed further. Mr. Murphy answered questions and was not reappointed Mr. Bursch stated Mr. Murphy was the only civil engineer on the Conservation Commission. This questionable process brings Mr. Bursch here tonight. He found it concerning that no comment or input from the Conservation Commission was asked for regarding the reappointment. Jan Carrier, Conservation Commission Administrative Assistant, read four letters of resignation from members John Burn, John Lattanzi, Sharon Jordan and Rob Verge. Ms. Jordan and Mr. Verge both resigned from the Open Space Committee too. Mr. Alonzo asked if any of the resigning members could make it here tonight. Ms. Carrier ===PAGE 2=== stated no. Mr. Alonzo stated he was not present at the meeting concerning the reappointments that night. He added at the meeting before he had lobbied against reinterviewing anyone who had served previously and had no complaints from the pertinent committee/board and the public. He had even suggested not using the form this year as no one was aware of it. He added this discourages volunteers to volunteer for the town and is detrimental to the town. This is shown with the resignations this evening. He urged the town and Board to reconsider again the process using this form. If we have multiple applicants, they should go to the affected board and talk to them and possible come on as an associate member. He thought what was done to Mr. Murphy was disgraceful and disrespectful. Mr. Alonzo stated he understood why the conservation commissioners are doing this, but asked them to reconsider. He stated he will not accept the resignations this evening, but will postpone for another week in hopes that some of the members reconsider. Mr. Ebersole stated he was dismayed at the resignations and hoped they reconsider also. He added he would understand if they choose not to. He stated the talent bank form provides transparency throughout government. There is a danger of a board choosing someone that supports what they want to do. This form will determine skills needed for a committee. We need to look at ways to get other people involved. Further discussion ensued about appointments and involving the pertinent committee or board. Mr. Toale stated he was also uncomfortable with the voting process, we are learning a new process to attract people willing to volunteer. When we do have an occasion when there are more applicants than seats we don't have a good process for that. Maybe we should have reached about and maybe they should have too. He supported not accepting resignations this evening. Ms. Bertram stated she recused herself from this appointment purposely due to a potential for conflict of interest and was shocked when her son was appointed; fully expecting Mr. Murphy to be reappointed. She also was dismayed to hear the resignations and hope they reconsider. To lose their experience is truly a loss to the town. We need to figure out and fix the appointment process. This form was to ensure more transparency. This doesn't mean she did not support Mr. Murphy. Mr. Alonzo also doesn't believe because someone sits on a committee, they should automatically be reappointed. But if you are not going to reappoint someone who is serving, you better have a good reason. The form was to improve communication. Ms. Luck asked why we have someone fill out a reappointment form if they are in good standing. We need to reevaluate the process. Mr. Ebersole stated if you just fill out a form and are automatically reappointed then we haven't accomplished what we wanted to do. Dawn Johnson stated when she heard Mark Murphy had not been reappointed; she thought what did he do wrong? She stated the Board will have a hard time filling committees. Cliff Worthley came in to update the Board on the Veterans' brick walkway. He thanked the Town Clerk's office for collecting the forms. There are 84 open slots for engraved bricks. He already has 80 so far and one additional on his voice mail. The next step is to compile the where and how the bricks are to be laid out. He is astounded by the town's response and thanked them for their support. He is hoping to have this completed in time for Veteran's Day. The Board thanked him for his report. Mr. Toale offered assistance as well, if needed. Dave Blatt, Chair of the Green Community Committee, stated he is always looking for volunteers. He also provided an update; they are waiting for their first check for 28%, in the amount of $38,000. The task force met with Unitil and National Grid regarding the middle school. LED lighting projects will be started soon on Eagle House, the Library and public safety buildings. Unitil and National Grid will give us incentives for putting certain items in the middle school. Both would like to review the plans for the school; they will give us up to $2.25 per square foot for them. He advised ensuring that someone from his committee is at the school building committee and is involved. He thanked the Board. 7:15 pm Community Solar Garden- Eric & Shelia Holt Mr. Holt, of Sunnyside Solar, stated he was here to request a limited easement across the town's property off Young's Road to private property located in Fitchburg, east of the John Fitchburg highway. This is due to a brook located on the frontage on the Fitchburg private property. Mr. Holt also requested limited easement to the Lunenburg landfill property on either the south or north side. This will not affect the present capping on the landfill. The landfill property, consisting of 47 acres, will support one (1.3) megawatt solar farm and will be built after the John Fitch Highway property is completed. Both the Fitchburg and Lunenburg solar farms will represent 100,500 electrical meters. The Unitil utility footprint includes Fitchburg, Lunenburg, Ashby and Townsend. It was suggested that the Lunenburg residents have the first chance to purchase solar panels on the Lunenburg site. A question was posed if the existing town meeting vote would allow the Board to grant the easement. Ms. Speidel stated the Board could grant the license, but town meeting vote will be needed to approve the easement and any lease over three years. Mr. Holt stated he was seeking a 25 year lease with the option to renew for an additional 25 ===PAGE 3=== years. The John Fitch Highway side would be developed first in 2015. Engineering work would be performed on the Lunenburg side in 2015 with a construction start date sometime in 2016. A request for proposals (RFP) is the first step in the process. Ms. Speidel will provide a draft Request for Proposals and get comments from the Board. Mr. Holt thanked the Board. CURRENT BUSINESS 1. Request for Pedlar's License for Daniel E. Patton, Solar City Corporation This was passed over as the applicant was not present. 2. Vote to Authorize Sale/Award Bid/$3,000,000 Bond Anticipation Notes to Century Bank Ms. Speidel reported Treasurer McCaie is on vacation. This borrowing is relative to the school project. Century Bank was awarded the bid for a $3 million bond anticipation note and was the low bidder of .25%. Proceeds will be received on October 14, 2014 and will mature on November 14, 2014. This is due to a change in cash flow for the building project. The town financial advisor will be present at the Board's next meeting to discuss how the change in cash flow projection will impact short and long term borrowing. Motion: J. Toale 2nd:P. Bertram To authorize the $3,000,000 bond anticipation note to Century Bank at . 25% Vote: All in Favor 3. Review comments to draft Hazard Mitigation Plan & authorize release to MRPC Ms. Speidel presented comments submitted following the presentation on September 16, 2014. Some additional items were added to the following: a. P. 12 Transportation Network, Rte. 2A & Rte. 13 should be included and the existing condition of each should be noted, b. P. 41, paragraph 4, last line, Please include Wal-Mart as a major employer, P. 42-44, Table 23, remove Cherry Hill Ice Cream under "public water supply," Emergency Shelter locations-please note that Turkey Hill Middle School is the Town's primary shelter, and TC Passios is the secondary shelter. Twin City Baptist Church is a tertiary/ overflow shelter and should be listed instead of Lunenburg High School (which does not have emergency power). Under Other Critical Facilities, add Honey Farms, 134 Leominster-Shirley Road, as a fuel dispensing location; and the Unitil substation, 934 Massachusetts Ave. Include the existing Tennessee Gas/Kinder Morgan Pipeline as an existing hazard wherever appropriate, "Other Government Buildings: should include the Ritter Memorial Building, 960 Massachusetts Avenue, d. DPW Director requested that Forest Land be noted since it is significant in town. He questions whether there should be a separate component of the plan to address Forest Management. He also believes there should be a separate component to address Drainage. Motion: P. Bertram 2°: J. Toale To authorize the release of review comments and additional comments made this evening to MRPC for inclusion in the updated Montachusett Hazard Mitigation Plan Vote: All in Favor 4. Authorize Sign Modification to Traffic Rules & Orders; Schedule IV, Isolated Stop Signs Ms. Speidel reported this was the official document that was prepared following the Board vote at the last meeting for the stop sign locations discussed at the September 16, 2014 meeting. Add to Schedule IV-Isolated Stop Signs On Flat Hill Road for eastbound traffic at Sunset Lane On Highland Street for southbound traffic at Main Street On Oak Avenue for southbound traffic at Main Street On Main Street for northbound traffic at Oak Avenue and Highland Street On the connecting road from Highland Street to Oak Avenue for north eastbound traffic Add to Schedule IV-B-Yield Signs On the connecting road from Oak Avenue to Highland Street for south westbound traffic The public notice will be listed before the placement of the signs. 5. Minutes/Warrants/ Action File Issues/Other Documents for Signature Ms. Speidel presented the following warrants to the Board; Payroll Warrant totaling $672,966.91; Payroll Deductions Warrant totaling $ 510,847.78; Accounts Payable Warrant totaling $463,819.38 ===PAGE 4=== Action File Issues-Mr. Ebersole asked what was the time frame for acquisition of the Lane property. Are we waiting for a grant? Ms. Speidel stated sometime in November. Ms. Bertram reported she visited the property with a member of the reviewing committee on the grants with Brandon Kibbe, as part of the application process. They are hoping to get word out before the November election but cannot commit to that. Committee Reports- Board of Health; they are meeting this Wednesday; Building Reuse Committee-Mr. Toale stated they met last night. The committee needed to reconfirm what it believes is its charter, to do the appropriate staff work to assess current and future maintenance and capital costs of town owned buildings; to evaluate the market potential of surplus buildings and to recommend a course of action and assist in the planning and execution in the renovation, demolition or sale of any space as directed by the town. They are taking no action on the Passios Building and Brooks House, we are waiting to hear from the school committee's decision on boundaries and timing of any excess property. In regards to the Ritter Building and the old primary school, we are taking no action at this time and awaiting any changes to the village zoning bylaw that would affect potential use and market assessment. In terms of the town hall, we are reviewing renovation plans and costs for current capital needs and potential future use. For all five buildings, we feel our role is to ensure the maintenance and short term capital expenses are budgeted and expended to minimize future market price loss of any of those buildings. As far as the town hall, we are looking to direct the budgeting and planning through some minimal seed money for planning and engineering as we await the final outcome of the town hall. Mr. Alonzo stated he understood there are some potential miscommunication issues with how the Passios Building is being completed as far as final zoning lines. Is there a further explanation from the Building Reuse Committee or the School Committee? Mr. Toale believes when and if the town requests we do something with surplus property, we will make a recommendation on what to do. He added the school committee hasn't yet determined any boundaries or determined what the next step will be. Ms. Bertram stated the Planning Board met last night and discussed the draft village district bylaw. The Planning Board considered drawing the zoning line down the middle of the driveway and the Passios Building side would be in the village district. Further discussion ensued about the effect of the village district bylaw on the Passios Building as well as other details. Suggestion was made to schedule a joint board/committee meeting to discuss further. No date was set at this time. Mr. Alonzo asked if the other member of the building reuse committee members present had any comment. Dave Matthews reported they had discussed extending Memorial Avenue out to Massachusetts Avenue; is this a viable alternative? Capital Planning Committee-Mr. Toale reported they had their first meeting and will begın reviewing requests on October 21$c. • with a goal to complete their prioritization list by December 31.t. Finance Committee-Mr. Toale reported they had met jointly with the Parks Commission on September 25' to discuss future repairs; reconstruction costs of the turf fields and user fees. Discussion ensued about reinstituting user fees to pay for some of the field maintenance. Library Board of Trustees-Mr. Ebersole reported they met on September 18". They have started the process of short and long term visioning, technology issues, and budget and energy costs. They will be meeting with the Capital Planning Committee or the Green Community Committee concerning some of the energy savings items. 7400 library cards have been issued. MPO- no report. Planning Board-Ms. Bertram stated in Sam Lawton of the MRPC presented a draft housing production plan. The town is at 4% of our affordable housing requirement. If the proposed 352 units are completed by 2019, the town will have exceeded the state's 10% goal. After that the goal will be to maintain 10% with inclusionary zoning; new numbers will be provided following the 2020 census. The goal is to submit to Department of Housing and Community Development (DCHD) on November 1 and the board will receive a draft at that time and the will be asked to approve the plan in December. If the plan is approved by DHCD, the town will not have to accept another application for another two years. An application for a solar farm on Flat Hill Road was rescheduled for next Tuesday but there may not be a quorum again to possibly one member having a conflict of interest. Mr. Alonzo reported the Finance Committee (appointment committee) had three interviews and appointed two people. One vacancy remains. PACC-Mr. Ebersole reported Ms. Speidel has scheduled a tentative joint meeting between PACC and the board on October 21" for discussion on their charge and how it relates to the new bylaw. One vacancy remains on that committee. School Committee- Ms. Luck reported the committee met twice since the board last met. They entered a memorandum of understanding that the Passios Building would be an emergency dispensing site for mass vaccinations, and the new Middle/High School will be used following ===PAGE 5=== completion of construction. They discussed the FY'16 Capital plan initial discussion; including asbestos abatement at Turkey Hill Middle School. The abatement will cost $232,385 and will be spread over fiscal years 2016 and 2017. The plan is to relocate administrative and maintenance staff located at the Passios Building to Turkey Hill Middle School in 2017. School principals presented the spring MCAS results at the October 1' meeting. Highest scores were in Grade 10 that was higher than the state averages. Jim Laveck and his family donated funds for a buddy bench to be located at the primary school in memory of Bob Meek Laveck who was a strong advocate for Lunenburg children and our schools. There will be a dedication ceremony at a date to be determined. IT Director Steve Malandrinos outlined plans to provide laptops for secretarial and administrative staff at a cost of $36,200. Dave Rogers asked on details of the computers for every student initiative such as the initial and maintenance costs. School Building Committee- Mr. Alonzo reported they meet tomorrow. The official groundbreaking ceremony for the school is October 18"' at 1:15 pm at the site. He stated he would take Dave Blatt's message regarding the public utility incentives to them, Everything is going as planned on the construction site. Sewer Commission-Mr. Ebersole reported they met on September 30th ". They reviewed the Pratt Street and Lakeview Avenue area sewer extension project. The state revolving funds application is due October 15" and they will be able to meet that deadline. They expect to go out to bid in January with construction ending in November with final pavement down in spring of 2016. They have issued various fines to property owners with illegal connections of sump pumps and other water into the system and have also issued and some fines to people who have not responded to the grease trap regulations as well. Their goal is not to fine but gain compliance. 7. Town Manager Reports or Department Reports- Ms. Speidel presented a liquor license for signatures for Wine, Malt, Cordials for Kabob-E-Licious located at 165 Massachusetts Avenue. The board had previously approved it and was waiting for ABCC review/ approval. She also wanted to inform that the Chase Road solar project is up and running, we have received two months of payment around $30,000. The first two months payments are slightly higher than what would be normal. She stated she will have an update at each meeting on the pipeline. Ms. Speidel reported the cable license is up for renewal and would like to establish a committee to begin the negotiation process with Comcast. The license will expire in 2017. The committee would be called the Cable Advisory Committee. Discussion ensued on who should serve on the committee. Mr. Alonzo expressed his interest to serve on that committee. Mr. Alonzo asked the board if they would desire to take a position in regards to the Kinder Morgan pipeline project. It was decided to have a discussion about it in two weeks. APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS Mr. Alonzo stated JJ Cote had submitted a resignation letter from the Conservation Commission effective September 18, 2014. He offered to continue to serving on the advisory committee for the acquisition of the Lane property through the completion of the project, and continue to report to the Conservation Commission as their representative, if this is amenable to the board. Mr. Alonzo offered his deepest appreciation to Mr. Cote for his service to the town over the last fifteen years. He stated the Conservation Commission should decide if they want him to continue to be their representative. Ms. Bertram stated as with the other members of the Conservation Commission, she urged Mr. Cote to reconsider his resignation. No action was taken on the resignation until next week. Motion: P. Bertram To adjourn the meeting 2n:J. Toale Vote: All in Favor Respectfully submitted, Elainem Peterson Elaine M. Peterson Executive Asst. to the Town Manager ======================================================================================== DOCUMENT : 2014-10-14-agenda-4905.txt BOARD : select-board DATE : 2014-10-14 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2014-10-14-agenda-4905.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10142014-4905 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN October 14, 2014 6:00 PM – Town Hall Bilotta Meeting Room, Second Floor Revised AGENDA In accordance with the requirements of the Open Meetings Law, please be advised that this meeting is being recorded and broadcast over Lunenburg Public Access. 6:00 PM – SITE VISIT - Former Jones House, 42 Main Street 7:00 PM PUBLIC COMMENT ANNOUNCEMENTS APPOINTMENTS 7:00 PM – Request by Victory Distributors, Inc, d/b /a Hannaford Food and Drug for transfer & change of manager of Liquor License to Victory Distributors, LLC d/b/a Hannaford Food and Drug CURRENT BUSINESS 1. Request to Approve Pedlar’s License for Daniel E . Patton, Solar City Corporation 2. Request to Approve 1-Day Wine & Malt License, No rth Leominster Rod & Gun Club, 1501 Lancaster Avenue, for Annual Holiday Meat Raffle, 11/14/14, 6:00 – 11:00 PM 3. Request to Change Hours on Sundays to 10AM, JK W aterfront, Inc. d/b/a On the Rocks 4. Request to Change Hours on Sundays to 10AM, KJ W aterfront, Inc. d/b/a Embers Pizzeria 5. Request to Approve Road Block, Turkey Hill Lions Club, 11/15/14, 8:00AM to 2:00 PM, center of town 6. Request to Approve Resolution Authorizing Town M anager to Sign SRF Grant Application 7. FY2015 BOS Goals; FY2015 Town Manager Goals 8. Review/ discussion of BOS Appointment & Reappoin tment Policy 9. Minutes/ Warrants/ Action File Issues 10. Committee Report: Board of Health; Building Reuse Committee; Capital Planning Committee; Finance Committee; Library Board of Trustees; MPO; Planning Board; PACC; School Committee; School Building Committee; Sewer Commission 11. Town Manager Reports or Department Reports: • Update: Kinder Morgan Pipeline Project • Cable License Expiration Notice; Establish Committ ee to being renegotiation • Amendment for 75% Design of Summer Street project; $230,351.57 from Ch 90 funds APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS 1. Resignation from Conservation Commission: John Byrne; JJ Cote´; Sharon Jordan; John Latanzi; and Robert Verge 2. Resignation from Council on Aging: Jennifer Pet ers-Ayers 3. Interview Candidates for Board & Committee Vacan cies EXECUTIVE SESSION SESSION UPCOMING MEETING SCHEDULE October 21, 2014 November 4, 2014 – Election Day November 11, 2014 ===PAGE 2=== ======================================================================================== DOCUMENT : 2014-10-14-minutes-4905.txt BOARD : select-board DATE : 2014-10-14 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2014-10-14-minutes-4905.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10142014-4905 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Jail fa BOARD OF SELECTMEN MEETING MINUTES October 14, 2014 RECEIVED & FILED OCT 1 1 2016 LUNENBURG TOWN CLERK OFFICE The Board of Selectmen met in the Joseph F. Bilotta Meeting Room, Town Hall, as scheduled with Thomas Alonzo, Chair; Paula Bertram, Vice Chair; Jamie Toale, Clerk, Robert Ebersole, Member; Phyllis Luck, Member and Town Manager Kerry Speidel present. 6:00 PM The Board visited the site of the former Jones House at 42 Main Street. The meeting opened at 7:00 PM with the Pledge of Allegiance. PUBLIC COMMENT Ms. Luck attended a Massachusetts Municipal Association meeting on September 18". She noted discussion on Question #1 on the November election ballot. Mr. Ebersole reported talking to people about the Passios School and wanted to have further discussion on whether to sell the property or not. 7:00 PM Victory Distributors, Inc. d/b/a Hannaford Food and Drug request to transfer alcohol license #063600016 and a Change of Manager to Victory Distributors, LLC d/b/a Hannaford Food and Drug Attorney Hawkins introduced herself and the proposed manager Marc Bonneau. This is a two part request of a multi-store filing that has been pre-approved by the ABCC. The first part is the transfer request from Victory Distributors, Inc. to Victory Distributors, LLC. This is strictly administrative and will not affect any operations. It is just to bring to the license in line with corporate reorganization. The second is to appoint Mr. Bonneau as manager of record for the Lunenburg store. He has been with Hannaford's for 26 years and has spent the last six years at this location. There have been no liquor violations at the location. Motion: P. Bertram 2º: J. Toale To approve the transfer of license request by Victory Distributors, Inc. d/b/a Hannaford Food and Drug to Victory Distributors, LLC and approve the change of manager to Marc Bonneau Vote: All in Favor CURRENT BUSINESS 1. Request to approve a Peddler's License for Daniel E. Patton, Solar City Corporation Dan Patton introduced himself stating he recently moved to Lunenburg and lives on Lancaster Avenue. The company sells solar energy systems for homes; leasing, power purchase agreements and sales. He would be going door to door and soliciting during daylight hours and on weekend days into the early evening hours. Mr. Alonzo recommended contacting the Police on his daily locations. Motion: P. Bertram To approve a peddler's license for Daniel E. Patton for Solar City Corporation 2"°: J. Toale Vote: All in Favor 2. Request to approve a one day wine and malt license for North Leominster Rod & Gun Club, 1501 Lancaster Avenue for their Annual Holiday Meat Raffle on November 14, 2014; 6:00 - 11:00 p.m. No one was present to represent the Rod and Gun Club's request. Ms. Speidel noted this is an annual request. There have not been any issues in the past. The estimated attendance is around 80 people and the application is complete. The Police Department has no issues with the license application. Mr. Ebersole stated he was not opposed to approving it but in the future a representative should be present to answer any questions, if needed. Mr. Alonzo concurred and asked that they be informed of this for the future. Motion: P. Bertram 2"d. J. Toale ===PAGE 2=== To approve the one day wine and malt license to the North Leominster Rod and Gun Club at 1501 Lancaster Avenue for November 14" from 6:00 to 11:00 p.m. Vote: All in Favor 3. Request to Change Hours on Sundays to 10:00 AM; JK Waterfront, Inc. d/b/a On the Rocks Owner Ken Ricker explained he wanted to open early on Sundays to offer brunches (at Embers Pizzeria as well) and for charity fundraisers. Discussion ensued about opening early, the effect on abutters and if other licensees were opening at 10:00 a.m. Mr. Alonzo expressed his personal opinion that he was not in favor of any businesses with liquor licenses opening on Sundays regularly at 10:00 a.m. Mr. Toale pointed out the Board does allow businesses to open early on every day but Sunday and wasn't sure it made sense for the Board to establish Sunday as a special day in terms of licensing. Mr. Ricker stated they have done a lot of work to improve the lakefront and there are a lot of people on the lake in the morning. Motion: P. Bertram 2": J. Toale To approve the request to change the hours to 10:00 a.m. on Sundays for JK Waterfront, Inc. d/b/a On the Rocks Vote: 4 in favor, 1 opposed (Alonzo) 4. Request to Change Hours on Sundays to 10:00 a.m.; KJ Waterfront, Inc. d/b/a Embers Pizzeria Motion: P. Bertram 2"*: J. Toale To approve the request to change the hours to 10:00 a.m, on Sundays for KJ Waterfront, Inc. d/b/a Embers Pizzeria Vote: 4 in favor, 1 opposed (Alonzo) 5. Request to Approve Fundraiser Roadblock for Turkey Hill Lions Club on November 14" from 8:00 a.m. to 2 p.m. in the Town Center Jan Carrier presented for the Lion's Club and stated they will be wearing reflective vests and all in the road will be over eighteen years of age. Funds raised will go towards the Community Council. She confirmed this had been run by the Police Chief. Motion: J. Toale 2"d:R. Ebersole To approve the Turkey Hill Lions Club road block request for November 15" from 8:00 am to 2 pm Vote: All in Favor Ms. Carrier thanked the Board. 6. Request to Approve the Resolution Authorizing the Town Manager to Sign SRF Grant Application Ms. Speidel reported the Sewer Commission is in the process of filing a grant application with the State Revolving Fund for a sewer installation project approved at Town Meeting. There is a resolution in the packet but does not need to be signed by the Board. She read it aloud for the record. Ms. Bertram stated for the record that the sewer extensions are in two separate areas in town; construction of approximately 2400 feet of small diameter forced main on Pratt Street and Rennie Street and construction of approximately 5000 feet of small diameter forced main on Cross Road, Pine Grove Road, Lakeview Avenue, Harris Avenue and Sunset Avenue and roadway restoration. Motion: P. Bertram 2°:J. Toale To adopt a resolution to authorize Town Manager to sign the SRF application for the work as read Vote: All in Favor 7. PY 2015 Board of Selectmen Goals and Town Manager Goals Mr. Alonzo opened the discussion by stating there should be a complete revamp of the appointment and reappointment process so that they get the most communication and information in order to make the best decisions. Mr. Toale and Ms. Bertram believed it did not need a total overhaul but certainly deserved attention. Mr. Ebersole stated he would like to see a review of and update their policies and procedures. This includes their liquor license regulations. Stormwater regulation fees were also suggested. Mr. Ebersole added supporting the DPW with new technology for this should be considered. Ms. Bertram added to that suggestion by appointing a Stormwater Commission. Another item was to update the Town Manager performance review document. ===PAGE 3=== Another suggestion was a website committee under either the Town Manager or the Board to oversee the content. Ms. Speidel reminded it was a policy decision to be made by the Board. Mr. Alonzo added an Economic Development policy (covers BOS and Town Manager). Further discussion about meeting with Committee Chairs, Department heads and liaisons ensued The Board moved on to Town Manager goals. Ms. Bertram stated personnel policies (formal annual performance evaluations) and department metrics should be one goal. Ms. Bertram suggested working towards achieving a 5% stabilization fund without using Tri-Town funds. Discussion of the financial policy ensued. Another suggestion was to appoint a cable advisory committee for the license franchise renewal and to work with MART to see if there was a possibility of increasing public transportation in Lunenburg. Ms. Bertram asked for a vehicle rotation inventory/system to be created and continuing to work with the Treasurer/Collector on tax title properties. 8. Review/discussion of Board of Selectmen Appointments & Reappointment Policy Discussion occurred on attracting committee members and the number of vacancies on existing committees. Also discussed was the need to communicate with committees for feedback in relation to appointments and reappointments and marketing the vacancies and committees as well as what each committee involvement entails. Ms. Speidel noted there are also vacancies in elected offices as well. She reported the Registrars of Voters and Election Officers carry different terms than the others. It was suggested to have a cutoff date for applying to vacancies on committees as they can come in at all times. A suggestion was made to approach the Personnel Committee about the appointment process, orientation, the review process, etc. Celeste McCain-Stober, 275 Pleasant Street, who had applied for a Planning Board appointment expressed her impressions of the appointment process. She had not gotten appointed and did not feel like she would put herself in that position again due to the atmosphere feeling like it was a "good old boys club." She added until that air is eliminated they will have a problem getting candidates for some of these vacancies. Amendment for 75% Design of Summer Street Project; $230,351.57 from Chapter 90 Funds Ms. Speidel reported it is time to execute a contract amendment to the Summer Street project (for design) if they want to move forward. The amendment is in the amount of $287,550; Lunenburg's amount is $230,251.57. She proposed using Chapter 90 money to fund this since the governor had not signed the transportation bill yet.. Another amount will need to be allocated going forward. She wanted to ensure the Board wants to move forward. The Board concurred. Minutes/Warrants/Action File Issues The November Election warrant was signed. An accounts payable warrant in the amount of $82,564.21 and an accounts payable warrant for the new school in the amount of $2,094,459.52 was signed There were no action file issues. Committee Reports: Board of Health- no report; Building Reuse Committee- no report; Capital Planning - no report; Finance Committee meets Thursday evening; Library Board of Trustees meets Thursday evening; MPO met on October 8"; there was discussion about the Fitchburg commuter rail line weekend service being suspended until November 23rd due to track improvements; they reviewed a letter from MRTC urging the MBTA to reconsider that or provide bus service during those weekends. The action item is that Clinton Bench will take that MRTA letter back to MBTA to look at and try to gather usage data. There was a presentation on the Wachusett Corridor Smart Growth Plan which is available on the MRPC website. There was a math error in the Unified Planning Work Program Plan so it needs to be modified. There is a regional transportation update and it is expected to be endorsed next year. Planning Board is meeting tonight. PACC- there is still one vacancy; School Committee meets tomorrow night; School Building Committee- the front fields were leveled and loam was applied, the concrete footings and foundation is being poured and steel delivery is scheduled for December. The groundbreaking is this Saturday after the homecoming parade. The next abutters' meeting is November 6. . Sewer Commission is meeting tonight. ===PAGE 4=== Resignations from Conservation Commission - John Byrne, JJ Cote, Sharon Jordan, John Latanzi and Robert Verge. Mr. Alonzo reported this Board received these resignations last week. He has spoken to every one of them and he also spoke to Mr. Murphy asking if they would reconsider their resignations. He has not heard back from any one. As Chair, Mr. Alonzo accepted their resignations with regret. There is also a resignation from Jennifer Peters- Ayers from the Council on Aging who has a conflict with the COA meeting times and her work. Mr. Alonzo accepted the resignation and thanked her for applying. There is currently one vacancy on the Council on Aging, PACC and Historical Commission. There are now five vacancies on the Conservation Commission. Anyone interested in serving on those boards should fill out a talent bank form and submit it to Town Hall. Mr. Alonzo announced hours being held by Representative Benson during November in other communities. Motion: P. Bertram To adjourn the meeting at 8:54 p.m. 2°°: J. Toale Vote: All in Favor Respectfully submitted, Elaine in Peterson Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2014-10-20-agenda-4906.txt BOARD : select-board DATE : 2014-10-20 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2014-10-20-agenda-4906.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10202014-4906 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN October 20, 2014 6:30 PM – Town Hall Bilotta Meeting Room, Second Floor AGENDA 6:30 PM – Joint Meeting with the Planning Board to review & discuss the Economic Development Element of the Master Plan ======================================================================================== DOCUMENT : 2014-10-21-agenda-4907.txt BOARD : select-board DATE : 2014-10-21 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2014-10-21-agenda-4907.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10212014-4907 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN October 21, 2014 7:00 PM – Town Hall Bilotta Meeting Room, Second Floor AGENDA In accordance with the requirements of the Open Meetings Law, please be advised that this meeting is being recorded and broadcast over Lunenburg Public Access. 7:00 PM PUBLIC COMMENT – Halloween Trick-or-Treat Hours ANNOUNCEMENTS APPOINTMENTS CURRENT BUSINESS 1. Request Approval, Modification to Traffic Rules, Isolated Stop Signs, Mulpus & Townsend Harbor Road 2. Review/ Approve Additional Charge to Personnel C ommittee 3. Review FY2015, Q1 Financial Statements 4. FY2015 BOS Goals; FY2015 Town Manager Goals 5. Minutes/ Warrants/ Action File Issues 6. Committee Report: Board of Health; Building Reu se Committee; Capital Planning Committee; Finance Committee; Library Board of Trustees; MPO; Planning Board; PACC; School Committee; School Building Committee; Sewer Commission 7. Town Manager Reports or Department Reports: • Update: Kinder Morgan Pipeline Project • Cable License Expiration Notice; Establish Committ ee to being renegotiation APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS 1. Interview Candidates for Board & Committee Vacan cies 2. Appoint Candidates to Various Boards & Committee s EXECUTIVE SESSION SESSION UPCOMING MEETING SCHEDULE November 4, 2014 – Election Day November 11, 2014 – Veteran’s Day November 18, 2014 ======================================================================================== DOCUMENT : 2014-10-21-minutes-4907.txt BOARD : select-board DATE : 2014-10-21 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2014-10-21-minutes-4907.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10212014-4907 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== .... RECEIVED & FILED BOARD OF SELECTMEN MEETING MINUTES October 21, 2014 OCT 1 1 2016 LUNENBURG TOWN CLERK OPPICE The Board of Selectmen met in the Joseph F. Bilotta Meeting Room, Town Hall, as scheduled with Thomas Alonzo, Chair; Paula Bertram, Vice Chair; Jamie Toale, Clerk, Robert Ebersole, Member and Town Manager Kerry Speidel present. Member not present: Phyllis Luck The meeting opened at 7:00 PM with the Pledge of Allegiance. PUBLIC COMMENT Pete Lincoln, Hemlock Drive, reported that at the Eagle House Senior Center they hold a volunteer appreciation day in August. This year we had over 70 people and he suggested the Board do the same for the board and committee members. It is a chance to meet with them, speak with them and express your appreciation. Dave McDonald, Island Road, echoed what Mr. Lincoln said about volunteers. He encouraged people to forget politics and to come and serve. He added working for this town is a good thing. As far as the Conservation Commission; he disagreed with how they resigned but he wanted to thank them for their services. Mr. Alonzo announced the Halloween Trick or Treat hours. He also thanked everyone who came out to the groundbreaking ceremony last Saturday. APPOINTMENT Brian Guenard, 238 Arbor Street, presented to request to be appointed to the Council on Aging. Chair Pete Lincoln recommended Mr. Guenard. Motion: R. Ebersole 2"d:J. Toale To appoint Brian Guenard to the Council on Aging with a term to expire June 30, 2015 Vote: All in Favor CONSERVATION COMMISSION APPOINTMENT INTERVIEWS Matthew Charpentier, 5 Park St. Terrace presented to request to be appointed to the Conservation Commission. Mr. Charpentier has an environmental education background and is currently attending graduate school. Neighbor Mike Nault spoke favorably of Mr. Charpentier, stating he would be a good addition to the commission. Mr. Alonzo stated although the Conservation members could not attend they did send letters. Todd Dwyer, 105 West Street, is new to Lunenburg. He has a Bachelors' degree in civil engineering and a Master's degree in civil environmental engineering. Mr. Alonzo stated Sheila Holt was previously interviewed and is a retired environmental engineer. She is also an advocate of a solar farm near the landfill. Obviously if she is appointed she would not be able to participate if it is presented to the Conservation Commission and would need to file a disclosure form. John Rabbitt, 314 Townsend Harbor Road, has lived here 28 years. He was on the Finance Committee for two years, was the Chairman for one year, understands how the Town works and had a chance to interact with all the departments. He served on the Board of Health for two terms and learned a lot. He is a member of the Hickory Hills Lake Management Association and is a member of the Lunenburg Snow Riders. Ms. Bertram stated all the candidates were qualified and thanked them for coming forward. Mr. Alonzo stated for the record that three of the candidates are from the same area of town (Hickory Hills Lake area and although they would like to have more diverse town representation in the membership, the situation of five vacancies on the commission calls for qualified appointments to allow business to go forward. ===PAGE 2=== Motion: R. Ebersole 2°: P. Bertram To appoint John Rabbitt and Todd Dwyer to the Conservation Commission with a term to expire June 30, 2016 and Sheila Holt and Matthew Charpentier with a term to expire June 30, 2015 Mr. Toale stated he was impressed with the candidates that came forward and how quickly they did so. He asked if Mr. Murphy who was interviewed previously and was not appointed, was still interested. Mr. Alonzo stated he spoke with him and he said he would consider it but has not contacted the town since. Vote: All in Favor Ms. Speidel reported that the Personnel Committee composition requires one of the members be a town employee, adding this was an oversight on her part as the Board appointed five citizens to the committee. The last individual the Board appointed to the committee was Rene Lafayette and she has spoken to him. He was referred to the Historical Commission as he expressed an interest in that vacancy, She requested the Board to rescind his appointment to the Personnel Committee and in his place appoint Nancy Forest, Payroll and Benefits Coordinator. Motion: P. Bertram 2":J. Toale To rescind the appointment of Rene Lafayette to Personnel Committee and appoint Nancy Forest to the Personnel Committee with a term to expire June 30, 2015 Vote: All in Favor CURRENT BUSINESS 1. Request Approval for Modification to Traffic Rules for Isolated Stop Signs at Mulpus and Townsend Harbor Road Ms. Speidel reported this request is in regards to placing the stop signs at Mulpus Road for northeast bound traffic and for southeast bound traffic at Townsend Harbor Road. Motion: R. Ebersole 2": P. Bertram To approve the modification to the traffic rules for the addition of stop signs at Mulpus Roads and Townsend Harbor Road Vote: All in Favor 2. Review/approve additional charge to the Personnel Committee This item is a follow up to the October 14*# meeting discussion to add an additional responsibility to the Personnel Committee of recruiting/interviewing volunteers via talent bank forms and making recommendations for appointments to the Board. Discussion on the process and implications ensued. The Board will review the bylaw and process and continue the discussion at a later meeting or workshop meeting. Suggestion was made to get feedback from the Personnel Committee too. 3. Review FY'2015, Q1 Financial Statements Ms. Speidel reported the first quarter is typical of our expectations. Revenues came in at 27.2% of what is expected and expenditures came in at 36.4%. Motor vehicle excise collections were 7% higher than last year. Local options meal tax collection was 41% higher than expected. This is difficult to track because the receipts are collected by the state and then awarded to the town. Net metering credits collected were $16,795.00 on the Chase Road Solar project. Real estate tax collected was 4% higher than last year. New growth estimate was calculated by the Assessors at $261,802. $77,000 of that is coming from personal property tax and is related to the two solar projects. Expenditures are typically higher in the first quarter because we pay our retirement assessment, insurance policies and workers compensation in full as well as encumbrances. She wanted to point out some items in particular for follow up during the year; police lockup and the salary appropriation for radio watch; we have spent 1/3 of the appropriation for lockup. We are looking at regional opportunities on a small scale to cover costs. There is a part-time desk officer to monitor lockup to avoid overtime. Tree removal was over expended by $6000 due to the microburst in July. There won't be any state or federal reimbursement for this. The Finance Committee has been advised of this. Motion: R. Ebersole 2°°: P. Bertram ===PAGE 3=== To adjourn the meeting at 8:21 p.m. Respectfully submitted, Elaine M. Peterson Executive Assistant to the Town Manager Vote: All in Favor ======================================================================================== DOCUMENT : 2014-11-04-agenda-4908.txt BOARD : select-board DATE : 2014-11-04 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2014-11-04-agenda-4908.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11042014-4908 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2014-11-04-minutes-4908.txt BOARD : select-board DATE : 2014-11-04 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2014-11-04-minutes-4908.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11042014-4908 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== BOARD OF SELECTMEN MEETING MINUTES November 4, 2014 The Board of Selectmen met in the Joseph F. Bilotta Meeting Room, Town Hall, as scheduled with Thomas Alonzo, Chair; Paula Bertram, Vice Chair; Jamie Toale, Clerk; Robert Ebersole, Member; Phyllis Luck, Member and Town Manager Kerry Speidel present. The meeting opened at 7:00 PM with the Pledge of Allegiance. PUBLIC COMMENT Mr. Alonzo reminded everyone that the election polls were open until 8:00 p.m. Ms. Luck noted a storm water workshop on November 19" from 7 - 9 p.m. at the public library. Preregistration is required; there is more information on the town website. Ms. Luck also wanted to thank the community for the tremendous outpouring of support over the past few weeks since Mr. Luck's heart attack. Mr. Toale reported this past weekend over eighty memorial bricks were placed in the Memorial Park pathway. He thanked the work crew for all their help. There will be a dedication ceremony for all veterans on Tuesday, November 11 at the Memorial Park at 11:00 a.m. Ms. Bertram announced that Lunenburg was awarded a $269,300 land grant from the MA Executive Office of Energy and Environmental Affairs/Division of Conservation. • This grant will reimburse the Town for 64% of the cost of the acquisition of the Holman Street property. She thanked all the groups and boards who were instrumental in moving this forward. Special thanks were expressed to Brandon Kibbe for his vision and leadership and the voters at town meeting. Mr. Alonzo thanked everyone who participated in the Miles for Myles event. He also wanted to acknowledge two Lunenburg firefighters, Captain James Ricci, who received the Norman Knight Award and Firefighter Austin Flagg who received the Meritorious Recognition for Courage Award at the State House in Boston recently. Mr. Alonzo read aloud a Proclamation recognizing November 2014 as Pancreatic Cancer Awareness Month. The Board signed the proclamation. APPOINTMENT Presentation on School Building Project Financing Ms. Speidel introduced the Town's financial advisor, David Eisenthal of Unibank Fiscal Advisory Services. Mr. Eisenthal covered the milestones achieved to date leading up to date since 2012, stating most of which has happened this past year: • May 2012- school feasibility study authorized • December 2013- Bond anticipation notes (BANS) issued • January 2014 - School project authorized; debt exclusion vote taken • May 2014- additional $89,000 bond anticipation notes issued • August 2014- $2,500,000 bond anticipation notes issued • October 2014- $3,000,000 bond anticipation notes issued; Town takes bids on $9,000,000 general obligation bonds • November 4, 2014 Board of Selectmen considers award and execution of bonds • November 13, 2014 bonds settle • November 14, 2014 BANS mature The next borrowing needs to occur in the next 90- 120 days due to interest rate advantages. The Town has 2 major options both of which would be in February or March 2015; issuing $18,000,000 in general obligation ===PAGE 2=== bonds or issuing $15,500,000 of bond anticipation notes that would mature in November 2015. The major difference between these options is that the earlier bond issuance places most of the tax rate impact that will be felt in fiscal 2016. If the Town were to elect a note issuance in February/March with a bond issuance in November 2015, that would defer the bulk of that impact to fiscal 2017. If the Town were to issue $18 million in bonds in February/March 2015, the impact on the 2016 tax rate would be an additional $1.21 per household or a $300 increase for the average single family house. 2017 would have an additional increase of 40 cents on top of that or another $100.00 through the remainder of the issue of the repayment of the financing out to the 2040's that would remain constant. Issuing notes in February/March followed by a bond issue next November would produce about a 71 cents impact in 2016, or about $175.00 annually for an average single family household. 2017 would see an additional 96 cents for an additional $240.00 per household and after that it would level out again for the remainder of the repayment. Mr. Eisenthal stated the Town will need to monitor cash flow projections on an ongoing basis. There is an additional issue; the premium is the amount of cash paid by the original purchaser of the bonds above the face amount of the bonds. So on the $9,000,000, the purchaser is paying an additional $120,000; part of that is going to be used for costs of issuance. There will be $55,000 left over after those costs of issuance. Under Massachusetts law you can use that extra money in a couple of ways. You can either reduce tax rate impact on an ongoing basis; basically a certain amount would be applied to reduce the tax rate over the next 29 years or you can use that to be applied to project costs. This is recommended by bond counsel and requires a town meeting vote. Treasurer/Collector Shelly McCaie requested the Board approve a $9 million bond for the school project. A total of six bids were received. The winning bidder was Robert W. Baird and Co., Inc. at a fixed interest rate of 3.292311%. Motion: J. Toale 2"d P. Bertram That the Board of Selectmen award $9,000,000 general obligation school bonds as detailed in the form of the vote Vote: All in Favor Ms. Speidel asked the Board how they would like to proceed next spring. It would be helpful to know what direction; short term versus long term financing. Discussion ensued but no decision was made. Minutes/Warrants/ Contracts Minutes were approved. An accounts payable warrant for school construction in the amount of $5,966,746.25; a payroll warrant in the amount of $521,483.79 and a payroll deductions warrant in the amount of $6195.81 were signed. The FY15 2'° Quarter Water Billing warrant in the amount of $6195.81 was signed. Waiver - School Building Permit Fee Ms. Speidel reported a request from the School Building Committee Chair was received asking the Board to waive the school building permit fee associated with the school construction project. The request is for all the permit fees. The Board has in the past waived building permit fees for municipal buildings. Motion: R. Ebersole 2": P. Bertram That the Board waives the building permits fees only for the school construction project Vote: All in Favor Appoint Temporary Treasurer/Collector Mr. Alonzo thanked Ms. McCaie for her work as she is leaving the Town's employment. She tendered her resignation effective November 13'h • Ms. Speidel requested the Board appoint her until a replacement can be hired. The position has been advertised and applications are due November 7". • She expects to recommend a candidate to the Board at their first meeting in December. Motion: R. Ebersole 2°d.P. Bertram To appoint Kerry Speidel as the temporary Treasurer/Collector effective November 14 until a qualified successor is appointed Vote: All in Favor ===PAGE 3=== Committee Reports: Board of Health: Mr. Ebersole reported they are working with the Building Inspector on Title V guidelines as they relate to numbers of bedrooms in dwellings: Building Reuse Committee: Mr. Toale reported they are going to concentrate on Town Hall and a plan for municipal offices while they wait to see how the school campus and zoning processes evolve; Capital Planning Committee: Mr. Toale reported they began reviewing requests from Fire and IT. They will continue to review and report in December. Finance Committee: Mr. Toale reported they plan to hold meet and greet sessions with budgeting groups: Library Board of Trustees: no report: MPO: Ms. Bertram reported they have a meeting November 12" but she cannot attend as she will be away, Ms. Luck will attend in her place; Planning Board: Ms. Bertram reported they met on October 27 and continued a public hearing for 322 Flat Hill Road for community solar. There were a number of concerned residents present. A straw poll taken of the Planning Board was split. Peer review on the plan has not been completed. The hearing was continued. A hearing for High Field Village will be held on November 10th. . A notice of intent to sell 90 W. Townsend Road was reviewed and will be deferred to Conservation Commission and Open Space. Another work session will be scheduled for the Master Plan. PACC: Mr. Alonzo reported PACC will be meeting with this Board in December. School Committee: Ms. Luck reported School Superintendent Calmes had reported Race to the Top Funds were fully expended, providing stipends for curriculum development and assessment, building administrator training, materials for curriculum units provided at the state level and software to allow school data to communicate with state software. Asbestos abatement at Turkey Hill Middle School will be stretched out over seven years saving around $200,000; flooring and ceiling work will be done together. Mr. Londa will begin talks with Monty Tech about constructing the new barn/garage. School Committee Chair Berthiaume stated the committee would not be supporting relocating the community playground at this time. Enrollment figures as of October 1" were given. Total enrollment has dropped slightly since 2011 and there are 67 less students this year than in 2011. School Building Committee: Mr. Alonzo reported their next meeting will be an abutters' meeting. Everything is going according to schedule. Sewer Commission: Mr. Ebersole reported they discussed connection and privilege fees for the Lunenburg luxury apartments off Whalom Road as it relates to the Zoning Board of Appeals. Sewer Commission stated they would not reduce fees. The project is considered affordable even with the fees. ZBA: Mr. Alonzo reported the hearing for the gas station proposal at the Old Stone Farm package store on Massachusetts Avenue has been continued to November 12t Mr. Alonzo announced there is still a vacancy on PACC, Conservation Commission, Historical Commission and Finance Committee. Town Manager Report: Ms. Speidel reported the annual license renewal process has started. Renewal letters went out yesterday to all licensees. Anyone owing money to the Town was notified in a separate letter to pay by December 1st. Mr. Alonzo stated next week is Veteran's Day and they will not be meeting. This Board meets again on November 18th. PUBLIC COMMENT: Ms. Luck reported on the MART survey. The Board in response to public requests is seeking to expand MART transportation services in Lunenburg. The Board is seeking input to find the route that best suits residents' leeds. The survey is on the town website or you can pick up a survey at the Town Clerk office, Police Statior ibrary and Eagle House Senior Center. Mr. Ebersole reminded they need to return to goals for the Board an Town Manager. Mr. Alonzo thanked the Finance Committee for sitting in on the school financing presentation. Motion: P. Bertram To adjourn the meeting at 8:25 p.m. 2nd. R. Ebersole Vote: All in Favor ===PAGE 4=== Respectfully submitted, Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2014-11-18-agenda-4909.txt BOARD : select-board DATE : 2014-11-18 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2014-11-18-agenda-4909.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11182014-4909 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN November 18, 2014 7:00 PM – Town Hall Bilotta Meeting Room, Second Floor AGENDA In accordance with the requirements of the Open Meetings Law, please be advised that this meeting is being recorded and broadcast over Lunenburg Public Access. 7:00 PM PUBLIC COMMENT ANNOUNCEMENTS- Recognize Firefighter of the Year Award Recipients APPOINTMENTS CURRENT BUSINESS 1. Consider/ Action: Right of First Refusal, Pelle rin Property, 90 West Townsend Road 2. Approve Request: Salvation Army Boot Drive, Sat urday, 12/13/14, 9:00 AM – 3:00 PM 3. FY2015 BOS Goals; FY2015 Town Manager Goals 4. Minutes/ Warrants/ Action File Issues 5. Committee Report: Board of Health; Building Reu se Committee; Capital Planning Committee; Finance Committee; Library Board of Trustees; MPO; Planning Board; PACC; School Committee; School Building Committee; Sewer Commission 6. Town Manager Reports or Department Reports: • Update: Kinder Morgan Pipeline Project • For signature: Change of Hours, Genghis, Inc. d/b /a Centre Pizza & Variety, for Sunday Sales beginning at 10:00 AM • For signature: Letter of Support for Environment Massachusetts regarding solar power APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS 1. Interview Candidates for Board & Committee Vacan cies • Bradford Kennedy for Conservation Commission 2. Appoint Candidates to Various Boards & Committee s 3. Ratify Appointment John F. Morreale, Sr. to posi tion of Assistant Building Inspector 4. Ratify Appointment Lisa M. Melnicki to position of Public Safety Coordinator/ Desk Officer EXECUTIVE SESSION SESSION UPCOMING MEETING SCHEDULE December 2, 2014 December 9, 2014 December 16, 2014 ======================================================================================== DOCUMENT : 2014-12-02-agenda-4910.txt BOARD : select-board DATE : 2014-12-02 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2014-12-02-agenda-4910.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12022014-4910 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN December 2, 2014 6:00 PM – Town Hall Bilotta Meeting Room, Second Floor AGENDA In accordance with the requirements of the Open Meetings Law, please be advised that this meeting is being recorded and broadcast over Lunenburg Public Access. 6:00 PM JOINT MEETING WITH PUBLIC ACCESS CABLE COMMITTEE 7:00 PM PUBLIC COMMENT ANNOUNCEMENTS APPOINTMENTS 7:15 PM Public Hearing FY2015 Tax Classification in accordance with MGL Ch.40 Section 56 on issue of allocating the local property tax levy among the four classes of real and personal property. CURRENT BUSINESS 1. Continued from 11/19/14: Consider/ Action: Rig ht of First Refusal, Pellerin Property, 90 West Townsend Road 2. Continued: FY2015 BOS Goals; FY2015 Town Manage r Goals 3. Adopt/ Ratification of Moeidication to Traffic R ules & Orders, Isolated Stop Signs; Mulpus Road & Townsend Harbor Road 4. Authorize Chair to Sign Project Agreement for Lo cal Acquisitions for Natural Diversity (LAND) Program; Purchase of Lane Property 5. Review/ Comments: Draft Housing Production Plan 6. Minutes/ Warrants/ Action File Issues 7. Committee Report: Board of Health; Building Reu se Committee; Capital Planning Committee; Finance Committee; Library Board of Trustees; MPO; Planning Board; PACC; School Committee; School Building Committee; Sewer Commission 8. Town Manager Reports or Department Reports: APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS 1. Ratify Appointment Mark Holman to position of Eq uipment Operator, DPW EXECUTIVE SESSION SESSION - M.G.L. Chapter 30A, Section 21A [9], to discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the government’s bargaining or litigating position, and the Chair so declares. Status Update on Unitil Case. UPCOMING MEETING SCHEDULE December 9, 2014 December 16, 2014 ======================================================================================== DOCUMENT : 2014-12-09-agenda-4911.txt BOARD : select-board DATE : 2014-12-09 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2014-12-09-agenda-4911.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12092014-4911 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN December 9, 2014 6:00 PM – Town Hall Bilotta Meeting Room, Second Floor Revised AGENDA In accordance with the requirements of the Open Meetings Law, please be advised that this meeting is being recorded and broadcast over Lunenburg Public Access. 6:00 PM EXECUTIVE SESSION M.G.L. Chapter 30A, Section 21A [9], to discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the government’s bargaining or litigating position, and the Chair so declares. Discussion of PFFM and/ or DPW Collective Bargainin Agreements; Draft Health Insurance Rules & Regulations; and/ or Status Update on Laura Caron Gustus v. Town of Lunenburg, et al 7:00 PM PUBLIC COMMENT ANNOUNCEMENTS APPOINTMENTS CURRENT BUSINESS 1. Review/ Approval of Calendar Year 2015 Business Licenses; Alcoholic Beverages Licenses 2. Review/ Comments/ Endorsement: Draft Housing Pr oduction Plan 3. General Discussion of Gravel Permit Process 4. General Discussion of Earth Removal Removal Byla w 5. Minutes/ Warrants/ Action File Issues 6. Committee Report: Board of Health; Building Reu se Committee; Capital Planning Committee; Finance Committee; Library Board of Trustees; MPO; Planning Board; PACC; School Committee; School Building Committee; Sewer Commission 7. Town Manager Reports or Department Reports: • Request to begin road acceptance process for White Tail Crossing, schedule public hearing date (01/13/15) and refer to Planning Board for a report per MGL Chapter 41 INTERVIEWS/ APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS 1. Interview/ Appoint: Cullen Dwyer for Historical Commission 2. Appoint: Treasurer-Collector EXECUTIVE SESSION SESSION UPCOMING MEETING SCHEDULE December 16, 2014 ======================================================================================== DOCUMENT : 2014-12-16-agenda-4912.txt BOARD : select-board DATE : 2014-12-16 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2014-12-16-agenda-4912.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12162014-4912 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN December 16, 2014 7:00 PM – Town Hall Bilotta Meeting Room, Second Floor AGENDA In accordance with the requirements of the Open Meetings Law, please be advised that this meeting is being recorded and broadcast over Lunenburg Public Access. 7:00 PM PUBLIC COMMENT ANNOUNCEMENTS APPOINTMENTS 7:20 PM – Joint Meeting with Finance Committee to r eview 5-Year Financial Forecast CURRENT BUSINESS 1. Request to approve Change of Manager for Melende z Magana Inc. d/b/a Dario’s. New Manager is Scott Sanford 2. Review survey results for increased MART Transpo rtation 3. Minutes/ Warrants/ Action File Issues 4. Committee Report: Board of Health; Building Reu se Committee; Capital Planning Committee; Finance Committee; Library Board of Trustees; MPO; Planning Board; PACC; School Committee; School Building Committee; Sewer Commission 5. Town Manager Reports or Department Reports: INTERVIEWS/ APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS 1. Appoint: Treasurer-Collector EXECUTIVE SESSION SESSION UPCOMING MEETING SCHEDULE January 6, 2015 January 13, 2015 January 20, 2015