# select-board — 17 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2015-01-06-agenda-4955.txt BOARD : select-board DATE : 2015-01-06 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2015-01-06-agenda-4955.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_01062015-4955 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2015-01-13-agenda-4956.txt BOARD : select-board DATE : 2015-01-13 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2015-01-13-agenda-4956.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_01132015-4956 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN January 13, 2015 7:00 PM – Town Hall Bilotta Meeting Room, Second Floor Revised AGENDA In accordance with the requirements of the Open Meetings Law, please be advised that this meeting is being recorded and broadcast over Lunenburg Public Access. 7:00 PM PUBLIC COMMENT ANNOUNCEMENTS APPOINTMENTS CURRENT BUSINESS 1. Approve Sale of $20,605,000 in General Obligatio n Bonds for School Construction Project 2. Request to Accept Road Layout, White Tail Crossi ng 3. Review Earth Removal Bylaw & Gravel Permit Proce ss 4. Update/ Status of FY2015 Goals; Board of Selectm en; Town Manager 5. Minutes/ Warrants/ Action File Issues 6. Committee Report: Board of Health; Building Reu se Committee; Capital Planning Committee; Finance Committee; Library Board of Trustees; MPO; Planning Board; PACC; School Committee; School Building Committee; Sewer Commission 7. Town Manager Reports or Department Reports: INTERVIEWS/ APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS EXECUTIVE SESSION SESSION UPCOMING MEETING SCHEDULE January 20, 2015 January 27, 2015 – Board & Committee Appreciation S ocial ======================================================================================== DOCUMENT : 2015-01-20-agenda-4957.txt BOARD : select-board DATE : 2015-01-20 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2015-01-20-agenda-4957.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_01202015-4957 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN January 20, 2015 6:00 PM – Town Hall Bilotta Meeting Room, Second Floor AGENDA In accordance with the requirements of the Open Meetings Law, please be advised that this meeting is being recorded and broadcast over Lunenburg Public Access. 6:00 PM – Meeting with MART Representatives to review Alternatives for Increased Public Transportation 7:00 PM PUBLIC COMMENT ANNOUNCEMENTS APPOINTMENTS 8:00 PM – Joint Meeting with Green Communities Task Force to discuss project status; Energy Conservation Policy CURRENT BUSINESS 1. Update/ Status of FY2015 Goals; Board of Selectm en; Town Manager 2. Review/ discuss proposed Tennessee Gas/ Kinder M organ Pipeline Project; Upcoming Public Meeting 3. Minutes/ Warrants/ Action File Issues 4. Committee Report: Board of Health; Building Reu se Committee; Capital Planning Committee; Finance Committee; Library Board of Trustees; MPO; Planning Board; PACC; School Committee; School Building Committee; Sewer Commission 5. Town Manager Reports or Department Reports: INTERVIEWS/ APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS EXECUTIVE SESSION SESSION UPCOMING MEETING SCHEDULE January 27, 2015 – Board & Committee Appreciation S ocial February 3, 2015 February 10, 2015 February 12, 2015 –Finance Committee Meeting; Prese ntation of FY2016 Budget February 17, 2015 ======================================================================================== DOCUMENT : 2015-02-03-agenda-4917.txt BOARD : select-board DATE : 2015-02-03 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2015-02-03-agenda-4917.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02032015-4917 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN February 3, 2015 7:00 PM – Town Hall Bilotta Meeting Room, Second Floor AGENDA In accordance with the requirements of the Open Meetings Law, please be advised that this meeting is being recorded and broadcast over Lunenburg Public Access. 7:00 PM PUBLIC COMMENT ANNOUNCEMENTS APPOINTMENTS 7:00 PM – Tom Bertram, Lunenburg Snow Riders, RTP G rant CURRENT BUSINESS 1. Update/ Status of FY2015 Goals; Board of Selectm en 2. Minutes/ Warrants/ Action File Issues 3. Committee Report: Board of Health; Building Reu se Committee; Capital Planning Committee; Finance Committee; Library Board of Trustees; MPO; Planning Board; PACC; School Committee; School Building Committee; Sewer Commission 4. Town Manager Reports or Department Reports: INTERVIEWS/ APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS 1. Rescind Appointment of Kerry A. Speidel as Tempo rary Treasurer Collector; Appoint Treasurer-Collector 2. Ratify Appointment of Elaine M. Peterson to the position of Executive Assistant EXECUTIVE SESSION SESSION MGL Chapter 30A, Section 21(a)2 to conduct strategy sessions in preparation for negotiations with non-union personnel and to conduct collective bargaining session or contract negotiations with non- union personnel. Contract negotiations with Town Accountant. UPCOMING MEETING SCHEDULE February 10, 2105 February 12, 2015 – Town Manager’s Recommended FY20 16 Budget Presentation February 17, 2015 TBD- Board & Committee Appreciation Social ======================================================================================== DOCUMENT : 2015-02-10-agenda-4918.txt BOARD : select-board DATE : 2015-02-10 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2015-02-10-agenda-4918.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02102015-4918 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN February 10, 2015 7:00 PM – Town Hall Bilotta Meeting Room, Second Floor AGENDA In accordance with the requirements of the Open Meetings Law, please be advised that this meeting is being recorded and broadcast over Lunenburg Public Access. 7:00 PM PUBLIC COMMENT ANNOUNCEMENTS APPOINTMENTS CURRENT BUSINESS 1. Update/ Status of FY2015 Goals; Board of Selectm en; 2. Review/ discuss proposed Tennessee Gas/ Kinder M organ Pipeline Project; Upcoming Public Meeting; Consider adoption of Resolution Opposing Project 3. Review of FY2014 Audited Financial Statements & Management Letter 4. Review of FY2015 Q2 Financial Statements 5. Minutes/ Warrants/ Action File Issues 6. Committee Report: Board of Health; Building Reu se Committee; Capital Planning Committee; Finance Committee; Library Board of Trustees; MPO; Planning Board; PACC; School Committee; School Building Committee; Sewer Commission 7. Town Manager Reports or Department Reports: INTERVIEWS/ APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS EXECUTIVE SESSION SESSION UPCOMING MEETING SCHEDULE February 12, 2015 –Finance Committee Meeting; Prese ntation of FY2016 Budget February 17, 2015 ======================================================================================== DOCUMENT : 2015-03-03-agenda-4919.txt BOARD : select-board DATE : 2015-03-03 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2015-03-03-agenda-4919.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03032015-4919 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN March 3, 2015 7:00 PM – Town Hall Bilotta Meeting Room, Second Floor AGENDA In accordance with the requirements of the Open Meetings Law, please be advised that this meeting is being recorded and broadcast over Lunenburg Public Access. 7:00 PM PUBLIC COMMENT ANNOUNCEMENTS APPOINTMENTS 7:05 PM Proclamation for Boys & Girls Club Week (3/22-3/28/15) CURRENT BUSINESS 1. Review/Approve Domestic Violence Leave Policy & Workplace Violence Policy 2. Discussion/Review FY’16 Budget 3. Set a meeting time for workshop with Planning Board and identify topics; Earth Removal Bylaw, Village District Bylaw, Stormwater Management, Economic Development Plan 4. Vote to Authorize Emergency Expenditure;MGL Ch. 44,§ 31(d) for Library 5. Discuss appointment of committee to negotiate cable license 6. Minutes/ Warrants/ Action File Issues 7. Committee Report: Board of Health; Building Reuse Committee; Capital Planning Committee; Finance Committee; Library Board of Trustees; MPO; Planning Board; PACC; School Committee; School Building Committee; Sewer Commission 8. Town Manager Reports or Department Reports: INTERVIEWS/ APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS Jean Larkin, Sheilia Craigen & Myleen Mallari to Senior Tax Work Off Committee- term to expire June 30, 2015 UPCOMING MEETING SCHEDULE March 10, 2015 March 17, 2015 March 24, 2015 ======================================================================================== DOCUMENT : 2015-03-03-minutes-4919.txt BOARD : select-board DATE : 2015-03-03 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2015-03-03-minutes-4919.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03032015-4919 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== J4. BOARD OF SELECTMEN MEETING MINUTES All thA March 3, 2015 The Board of Selectmen met in the Joseph F. Bilotta Meeting Room, Town Hall, as scheduled with Thomas Alonzo, Chair; Paula Bertram, Vice Chair; Jamie Toale, Clerk, Robert Ebersole, Phyllis Luck and Town Manager Kerry Speidel present. The meeting opened at 7:00 PM with the Pledge of Allegiance. PUBLIC COMMENT Board: Ms. Bertram announced that at the February 23"d meeting, Planning Board member Nathan Lockwood announced he will not be seeking reelection. Last night, Chair Joanna Bilotta-Simeone announced she was resigning. Ms. Bertram noted their commitment and dedication to the community is greatly appreciated. Mr. Alonzo announced the Boys and Girls Club of Lunenburg will be holding their ten year anniversary party on June 26, 2015 from 4 7 pm. They also rescheduled Are You Smarter than Our Sixth Grader? to Friday, March 27" at 6:30 p.m. at the Lunenburg High School Auditorium. Sponsorship information is on the website at www.bgcluboflunenburg.org. Ms. Bertram also announced it has been an honor for her to serve the town for the past nine years and will be seeking reelection this May. She asked for the support of Lunenburg citizens to serve another term. Ms. Bertram invited all interested persons to the Citizens Party Caucus on March 16* at 7:00 PM at the Turkey Hill Middle School. Mr. Alonzo thanked both Mr. Lockwood and Ms. Bilotta-Simeone for all their service and wished them good luck in their futures. Mr. Alonzo announced the recent passing of a longtime resident of Lunenburg, Charles Deming Sr. Mr. Deming was a graduate of Lunenburg High Class of 1952 and was a firefighter and EMT for 49 years in town. He also served in the Lunenburg Athletic Hall of Fame, received the 2012 Lunenburg High School Alumnus Award, and served on the 275" Anniversary Committee. Mr. Alonzo stated Mr. Deming's service to the town is notable and worthy of thanks. Mr. Alonzo expressed his condolences to the family. Proclamation for Boys and Girls Club Week: March 22 to March 28, 2015 Mr. Alonzo read the proclamation aloud: WHEREAS, the young people of Lunenburg are tomorrow's leaders; and WHEREAS, many such young people need professional youth services to help them reach their full potential; and WHEREAS, there is one Boys & Girls Club in Lunenburg providing services to more than 150 young people annually; and WHEREAS, Boys & Girls Clubs are places where great futures start, and they are at the forefront of efforts to encourage and develop academic success, healthy lifestyles, and good character and citizenship; and WHEREAS, The Boys and Girls Club of Lunenburg helps ensure that our young people have a place to go after school, offering them not only a safe and supportive place but also providing them with quality programs; and WHEREAS, The Boys & Girls of Lunenburg will celebrate National Boys & Girls Club Week, 2015 along with hundreds of Clubs and millions of young people nationwide; THEREFORE; the Board of Selectmen of Lunenburg do hereby proclaim March 22nd through March 28th, as Boys & Girls Club Week in Lunenburg. We call on all citizens to join with us in recognizing and commending the Boys & Girls Club of Lunenburg for providing comprehensive, effective services to the young people in our community. ===PAGE 2=== Motion: P. Bertram To support the proclamation for Boys and Girls Club Week from March 22 to March 28, 2015 2nd: J. Toale Vote: All in Favor CURRENT BUSINESS 1. Review / Approve Domestic Violence Leave Policy & Workplace Violence Policy Ms. Speidel requested the Board approve two policies. The workplace violence policy is an update of our existing sexual harassment policy but more inclusive and in compliance with requirements set forth under state law and recommendations from our insurance carrier. The purpose of our workplace violence policy is to state the town is committed to providing an environment that is conducive to personal safety and security during all work related activities. The policy outlines prohibited activities and advises that violations will result in disciplinary measures. The second policy is the domestic violence leave act which provides all employees leave for domestic violence, subject to the Domestic Violence Leave Act, M.G.L. Chapter 149, § 52E. The policy outlines the conditions under which an employee may take leave and the procedure that must be followed in order for the leave to be granted. The policy also gives the Town Manager the ability to issue procedural rules and guidelines to carry out this policy. Both of these policies were drafted in house and reviewed by labor counsel. The drafts were based upon ones provided by MIIA, our insurance carrier. Ms. Speidel stated we are currently reviewing all of our policies and procedures against state law to ensure we remain in compliance. We will be bringing drafts, when needed, forward for board review and approval as part of the process. Ms. Speidel added updating and approving some of these policies will entitle the town to MIIA credits. Ms. Speidel stated on an annual basis, MILA gives us the opportunity to receive credits to apply towards all of our insurance lines through inspections of buildings, vehicles, etc. or from participating in MIIA approved trainings. She added the total credit available to the town is $11,000, of which the town would be eligible for at least half of this amount this year. She hopes to increase this for next fiscal year. Ms. Speidel reported the trainings are relevant and many are available to take online. She stated one thing we can do is to attend the citizen planner conference; many boards would find it beneficial. Motion: P. Bertram To adopt the Domestic Violence Leave Policy & Workplace Violence Policy 2": J. Toale Vote: All in Favor 2. Discuss/Review FY'16 Budget Mr. Ebersole stated he appreciated Ms. Speidel's and her staff's work on the budget. He requested an expenditure report that excludes prior years' encumbrances in order to show what was appropriated and what was expended. Ms. Luck suggested having a discussion regarding setting future budget goals. Mr. Alonzo stated the board did do this three or four years ago. The problem is there may not be funding to reach those budget goals. Discussion ensued about balancing the budget and meeting the needs of the departments/town with limited funding. Mr. Ebersole suggested designating new revenue to specific programs. He recommended starting goal setting in June for the next year and holding a charrette for residents. Mr. Alonzo stated the Board could also revisit those goals from three years ago. Ms. Bertram suggested meeting with department heads before meeting with citizens. Ms. Luck stated she had read the DPW has ceased providing sand and salt to residents due to the lack of availability of materials. She stated if this is unsustainable for the town to provide for next year, we need to inform the residents so they can plan accordingly. Ms. Bertram stated this issue merits further discussion and if the town terminates this service, residents need notice. She added if the town does continue it, it needs to be changed to avoid abuse. 3. Set meeting time for workshop with Planning Board and identify topics for discussion Ms. Speidel confirmed the Planning Board is available on March 10% . Mr. Ebersole suggested discussing the draft village district bylaw and storm water management. Ms. Bertram agreed. She suggested inviting the Conservation Commission and DPW to the storm water management discussion as well. Ms. Speidel asked Mr. Burney to put together a memo outlining all of these issues such as timetable and who is doing what, expected costs, etc. Ms. Bertram stated the public hearing for the village district bylaw is on the 9* 4. Vote to Authorize Emergency Expenditure; M.G. L. Chapter 44, §31(d) ===PAGE 3=== Ms. Speidel reported the library suffered significant damage due to burst pipes on February 17". A claim has been filed with our insurance carrier, MIIA. Everything should be covered under insurance but the town needs to cover expenses until they are reimbursed. She requested the board declare an emergency and authorize deficit spending under M.G. L. Chapter 44, §31 (d). The heating system had 14, possibly 16, damaged heating coils replaced. The sprinkler system has been tested and is working. The claims adjuster and a contractor will be coming in to conduct a moisture content analysis to determine jointly what portions of drywall and carpeting need to be replaced. There is no date for full reopening of the Library. However residents can check out items through the online system. Those items can be picked up during a certain time at the Library. It may be possible to open up a portion of the Library for those who need to use the facility to read newspapers and magazines. The damage to Library materials due to the burst pipes totaled $4,600.00. Ms. Speidel reported there has been an ongoing issue with the Library's heating system. Ms. Speidel requested DPW obtain a comprehensive report on the system's issues and what DPW has done to date to maintain the current system. She also requested DPW obtain a quote for replacement. Motion: P. Bertram 2°°: J. Toale To authorize the emergency expenditure/deficit spending as requested by the Town Manager Vote: All in Favor 5. Discuss Appointment of Committee to Negotiate Cable License Ms. Speidel reported it is time to begin the negotiation process with Comcast for renewal of the cable license. agreement. Comcast has met its notification requirements. The town needs to begin by appointing a committee to conduct a public hearing. This is to identify any issues subscribers have with Comcast and to receive testimony on future cable--related needs and review past performance under the existing contract. This hearing should take place in March. Mr. Ebersole requested reaching out to Verizon to see if they would consider placing FIOS in Lunenburg as well. Ms. Bertam suggested doing an online municipal survey via Survey Monkey. She also suggested obtaining the complaint reports from Comcast. The Board will act on this item at their next meeting. Ms. Speidel will contact the Public Access Cable Committee to ascertain interest in serving on the committee. 6, Minutes/ Warrants/ Action File Issues/Other Documents for Signature/ Action File Issues Minutes of September 16, 2014 were presented and approved. Mr. Alonzo presented the accounts payable warrant in the amount of $392,934.55. The Board signed the warrant. Ms. Bertram suggested Selectmen's goals be discussed. Mr. Alonzo will send out the draft goal list to the other members in advance of discussion. Mr. Ebersole announced March 16" is the Citizens' Party Caucus at Turkey Hill Middle School cafeteria. There is still an opening on the Finance Committee and two openings on the Public Access Cable Committee. 7. Committee Reports- Board of Health- Mr. Ebersole announced George Emond will not be running for reelection to the Board of Health after 24 years of service. Mr. Alonzo thanked Mr. Emond for his years of service. The Board of Health discussed the usual septic and well issues. They discussed the farmers market and the board does not have any jurisdiction over the market except for some of the items vendors may be selling. The Board will discuss this further with the Agricultural Commission at a future meeting. Building Reuse Committee-Mr. Toale reported they will meet on March 18th. Dave Matthews has resigned from the committee. Mr. Alonzo thanked Mr. Matthews for his service. Capital Planning Committee- no report; Finance Committee-Mr. Toale stated they have met twice. On February 24th, they approved the deficit spending in the snow and ice removal account at the request of Ms. Speidel and she presented the preliminary FY'16 budget. At the February 26 meeting, the Police and Fire Chiefs presented their preliminary budgets. At the next Finance Committee meeting the Council on Aging, Lunenburg Public Schools and the Library will make their budget presentations. Library Board of Trustees- Mr. Ebersole stated one item being discussed is working with the Green Community Committee on upgrading lighting of the Library parking lot with led lights and other internal and external lighting needs. They briefly looked at a building systems management process. Two long term Library employees will be retiring this year; Kate McCarron at the end of this month and Karen Kemp in July. The trustees are conducting some comparison research to other communities to ensure they replace these staff in an ===PAGE 4=== appropriate way and still provide the same services. MIMPO Planning Board-Ms. Bertram reported their next meeting is March 11'h Planning Board- they met twice since the last meeting; on February 23d one item discussed was High Field Village. There were several abutters in attendance relative to this hearing and expressed numerous concerns; specifically property egress. The Planning Board reported Mass DOT objected to egress onto Mass Ave. due to traffic congestion. Emergency access to the site is proposed via Pope Road. If blasting is needed, pre-blast surveys will be required on adjacent properties. Many residents were concerned about traffic congestion on Northfield Road and potential safety issues. The project engineer reported there was a traffic study done for the project. At the intersection of Route 13 there will be a conduit installed for future traffic lights (if needed) and two turning lanes. A number of people expressed concern about the potential impact of more students on the school system and the infrastructure of town services. A final concern was the effect of the project on the water table and water systems and blasting, if needed, on private wells. The Planning Board explained if the subdivision plan meets existing regulations, they cannot deny by law. They are aware of a number of issues relative to the site and are taking all that information under advisement. They continued the hearing to April 13t Another agenda item was the village district bylaw. There was a lot of public discussion on it point by point. They also discussed the architectural preservation bylaw. At last night's meeting there was a joint meeting with the Historical Commission and the Planning Board and they reviewed the bylaw. A key point discussed was that the proposed district consists of 78 parcels. Only a handful of those parcels can support the parking requirements associated with commercial and retail development and the number of required parking spaces. Multi-use buildings were discussed and the associated requirement of handicapped accessibility after four units is exceeded. The goal of the bylaw is to restore the historical aspect of the area and bring back vitality to the center. They did make a few changes to the draft. Glazing was reduced from the proposed 60% minimum to a range of 35% minimum to a maximum of 60%. They clarified residential uses for newly constructed building rather than existing homes. All of the properties within the village district will fall under the architectural preservation bylaw. Design standards and enforcement issues were discussed. Further work needs to be done. Ms. Bertram stated Mr. Ebersole generously offered to work with Adam Burney and the Historical Commission on revisions. Ms. Bertram asked what has to be ready for the deadline for the warrant article for town meeting. Ms. Speidel stated the warrant is open until the 23*d . It goes to the printer at the beginning of April. Mr. Ebersole stated he believed the text will be substantially completed in time for the warrant. The public hearing on the village district bylaw is March 10"h PACC-Mr. Ebersole reported the committee worked on policies and reviewed their budget. They held an open house recently. Two additional committee members are needed. School Committee - Ms. Luck reported the committee met on February 25"h. '. School officials met during February break to plan the transition to the new school in the summer of 2016. Mr. Londa reported the high school roof is leaking in the same place as last year plus one new spot. Two classrooms had to be relocated. $10,000 has been spent to mitigate these leaks so far with no success. They will try again this spring. The school calendar for next year was approved. February vacation has been reduced to two days in order for the students to get out earlier. A recommendation has come from the Department of Education to remove February and April vacations and replace with a March vacation week. The committee will meet again on March 4 and it has a joint meeting with the calendar advisory committee. School Building Committee- Mr. Alonzo reported he was unable to attend the last meeting on site. The weather has slowed progress. Work continues and the slack will be picked with the good weather. The next meeting is the 18th '. Sewer Commission- Mr. Ebersole reported the sewer commission is meeting tonight. They had a workshop on improvements to the sewer extension policy. Pleasant View Avenue residents have been sent letters asking who would be interested in participating in the sewer extension project. The commission is going out to bid on the Pratt and Lakeview betterment project. There are two openings on the commission. Mr. Ebersole added he failed to note earlier that there are two openings on the Board of Library Trustees also. Jeanne Raboin and Robin Venezia will not be running for reelection. ===PAGE 5=== Town Manager Report- Ms. Speidel reported Governor Baker will be releasing his budget tomorrow. In terms of local aid, Chapter 70 will receive an increase of 2.4% and Unrestricted General Government Aid will have a 3.6% increase, more than anticipated. Last Thursday Ms. Speidel attended a joint meeting of Bolton and Berlin Selectmen concerning feasibility of regionalizing dispatch services. Their consultant's recommendation was they join the regional district dispatch. Bolton is similar to Lunenburg in that they have a new public safety building with a dispatch center; Berlin needs all their equipment replaced in the amount of $250,000 to $400,000. The regionalization concept appeared to be well received by the public. If they were to move forward it would not be until December 2016. Ms. Speidel is hopeful they will join. Savings for Lunenburg would appear in fiscal 2017. Ms. Speidel reported people are asking when the volunteer appreciation social is. A date of March 31s* from 6:00 - 8:00 pm at the Eagle House Senior Center was confirmed. Mr. Alonzo asked the board members to consider being a liaison to the Conservation Commission. They meet twice monthly on the first and third Wednesday. APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS Ms. Speidel requested the Board appoint Jean Larkin, (citizen representative), Shelia Craigen (Board of Assessors representative) and Myleen Mallari (Treasurer/Collector) to the Senior Tax Work Off Committee. Motion: P. Bertram To appoint Jean Larkin, Shelia Craigen and Myleen Mallari to the Senior Tax Work Off Committee with a term to expire June 30, 2015 2*d: J. Toale Vote: All in Favor Mr. Alonzo asked for any final public comment before adjourning. Mr. Ebersole wanted to follow up on several of the board's comments tonight regarding appointed or elected people leaving their terms for various reasons and to thank them for their service. He wanted to encourage others to step up or go from an existing committee to an elected position, It is hard work but rewarding. Mr. Alonzo agreed. He stated it truly is a citizen run community except for employees. All of it is overseen by elected officials who have other jobs. Mr. Toale wanted to echo Mr. Alonzo's statement and thank everyone. He also noted Ms. Bertram is seeking reelection and he is thrilled with this. Motion: P. Bertram To adjourn the meeting 2nd: J. Toale Vote: All in Favor Respectfully submitted, claire m Peterson Elaine M. Peterson Executive Asst. to the Town Manager ======================================================================================== DOCUMENT : 2015-03-10-agenda-4920.txt BOARD : select-board DATE : 2015-03-10 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2015-03-10-agenda-4920.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03102015-4920 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN March 10, 2015 7:00 PM – Town Hall Bilotta Meeting Room, Second Floor AGENDA In accordance with the requirements of the Open Meetings Law, please be advised that this meeting is being recorded and broadcast over Lunenburg Public Access. 7:00 PM PUBLIC COMMENT 7:30 PM JOINT MEETING WITH PLANNING BOARD re: draft village district bylaw and stormwater management ANNOUNCEMENTS Upcoming Elected Officials Vacancies APPOINTMENTS CURRENT BUSINESS 1. Discussion/appointment of Cable Advisory Committee 2. Discussion/Review FY’16 Budget 3. Minutes/ Warrants/ Action File Issues 4. Committee Reports: Board of Health; Building Reuse Committee; Capital Planning Committee; Finance Committee; Library Board of Trustees; MPO; Planning Board; PACC; School Committee; School Building Committee; Sewer Commission 5. Town Manager Reports or Department Reports: INTERVIEWS/ APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS UPCOMING MEETING SCHEDULE March 17, 2015 March 24, 2015 March 31, 2015 Volunteer Appreciation Social, Senior Center, 6-8 PM ======================================================================================== DOCUMENT : 2015-03-10-minutes-4920.txt BOARD : select-board DATE : 2015-03-10 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2015-03-10-minutes-4920.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03102015-4920 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== BOARD OF SELECTMEN MEETING MINUTES March 10, 2015 The Board of Selectmen met in the Joseph F. Bilotta Meeting Room, Town Hall, as scheduled with Thomas Alonzo, Chair; Paula Bertram, Vice Chair; Jamie Toale, Clerk, Robert Ebersole, Phyllis Luck and Town Manager Kerry Speidel present. The meeting opened at 7:00 PM with the Pledge of Allegiance. PUBLIC COMMENT Board: Ms. Luck reminded all of the Lions Club Pancake Breakfast at the Senior Center tomorrow morning and they are selling May baskets already. Mr. Alonzo announced the Boys and Girls Club of Lunenburg will be holding their ten year anniversary party on June 26, 2015 from 4- 7 pm. They also rescheduled Are You Smarter than Our Sixth Grader? to Friday, March 27* at 6:30 p.m. at the Lunenburg High School Auditorium. Admission is a donation accepted at the door. Sponsorship information is on the website at www.bgcluboflunenburg.org. Mr. Alonzo announced the Citizens Party Caucus on March 16* at 7:00 pm at the Turkey Hill Middle School Cafeteria. He announced the following offices for the 2015 Annual Town Election: Moderator- 3 years, Selectmen- 3 years, Board of Health (2) - 3 years, Assessor- 3 years, Sewer Commissioner (2) - 3 years, School Committee Member - 3 years, Park Commissioner, (1) for 1 year and (1) for 3 years, Commissioner of Trust Funds - 3 years, Cemetery Commissioner- 3 years, Library Trustee (3) - 3 years, (1) - 1 year, Planning Board- (1)- 5 years, (1) -2 years, (1) -1 year, Housing Authority- 5 years. There was no comment from the public. Ms. Speidel reported she sent emails to the Public Access Cable committee members and two of them are interested in serving on the Cable Advisory Committee. She added with three of the Selectmen on the committee it comes to five members. She did find out that Bill Hewig at Kopelman & Paige handles the cable license negotiation process. She has not spoken with him yet but has exchanged some emails with him. He is aware of the timetable for the town. The discussion will be continued at next week's meeting. She informed the Board that PACC members Rhonda Lisio and Steve Walker would be on the Cable Advisory Committee. Motion: B. Ebersole 2°: P. Luck To appoint Steve Walker, Rhonda Lisio, Tom Alonzo, Paula Bertram and Jamie Toale to the Cable Advisory Committee Vote: All in Favor Discussion/Review of FY'16 Budget Ms. Speidel stated that Governor Baker has released his budget. There were a couple of things that were of note. In terms of local aid, Chapter 70 will receive an increase of 2.4% and Unrestricted General Government Aid will have a 3.6 % increase, more than she had anticipated. It also included the 40S payment which she is not sure if that will stay or not. The Cherry Sheet charges overall were about what we were expecting. Ms. Speidel stated the biggest issue is that we are not going to see anything else from the state before we make a presentation at town meeting. Health insurance renewal has increased 10.9%; she had projected 7%. We do not have a preliminary assessment from Monty Tech yet. They are presenting to the Finance Committee on Thursday night. It may possibly be $48,000 more than listed on the preliminary budget. ===PAGE 2=== Mr. Alonzo asked if there was any news on FEMA application for the multiple snowstorms. Ms. Speidel reported the blizzard in January was certified and we will get FEMA reimbursement. However there were three other snowstorms and MEMA has asked towns to compile their costs for all four storms, but submit itemizations for each storm. The total costs the town incurred during those storms is around $300,000. We have the potential to get 70% of the total amount reimbursed from FEMA. The Governor also filed legislation to allow towns to amortize the cost over two years. Ms. Speidel did not believe the town would choose this option. Ms. Bertram asked if we couldn't extrapolate the amount for 40S paid last year and apply the formula. Ms. Speidel stated there is a formula but it is based on what the actual expenditures were paid last year. We don't have all of that data. She added the FY'16 budget recommendation has the FY'15 40S payment in it because under her proposal we would take that same amount. But the Governor has another payment in that she did not anticipate so we potentially could have two payments available to us in one fiscal year. If this is so, one payment should be for capital and the other for nonrecurring expenses. Minutes of October 7, 2014 were presented and signed. Payroll deduction warrant in the amount of $487,168.37; Payroll warrant in the amount of $705,849.91 and the Accounts Payable warrant of $386,626.77 were presented and signed. Mr. Alonzo announced the Board had a 7:30 pm appointment with the Planning Board to discuss storm water management. DPW and Conservation Commissioners will also be attending. This meeting will not be televised Committee Reports- Board of Health-no report since last meeting; Building Reuse Committee- no report, next meeting is March 18t; Capital Planning Committee- no report; Finance Committee-Mr. Toale reported last week they reviewed budgets for Council on Aging/Senior Center, Public Schools, and Public Library. Next week they will review DPW and Monty Tech's budgets. Mr. Alonzo inquired if the Library was open again. Ms. Speidel replied it was. Library Board of Trustees- no report, MIPO-they are meeting tomorrow, Planning Board-Ms. Bertram reported they met last night and it was mainly discussion about the village district bylaw, some changes were made and they voted on the draft bylaw. One of the largest changes was allowing construction of single story construction on parcels more than five acres. There was discussion about tying the two articles (Architectural and Village Center. District bylaws) together, but no decision was made. There is another Planning Board meeting tonight to discuss Village Center District bylaw. Ken Chenis reported on the Montachusett Joint Transportation Commission (MJTC) meeting. He spoke on behalf of the town advocating an increase in Chapter 90 funding as well as incorporating into the requirements for roadways, funding a road preservation component. There is an entire process for road construction vs, road preservation. The process to get federal funding is very cumbersome. Ken is advocating for that component and a number of committees support his recommendations. The Planning Board is meeting with the Historical Commission on Thursday regarding the Architectural Preservation District. (APD). Mr. Ebersole stated on the Town website/Planning Board page, under the Director's Page is the Village Center District bylaw draft and map and the Architectural Preservation District draft bylaws. He urged everyone to go there and read it. He expressed concern that both articles are not tied together. If the APD is not ready for ATM he hopes they will delay both articles until they can be presented together. Ms. Bertram stated the Village Center District draft actually has a delay component written into it. PACC- Mr. Ebersole reported they discussed their budget last night. School Committee-Ms. Luck reported there was a presentation by the School Calendar Advisory Committee on adolescence sleep requirements. It suggests they should start their day later. The issue with that is does everyone start at the same time, what are the transportation cost issues? There is a workshop Thursday at Passios Elementary to discuss the One on One Computer Initiative and the process to be used for naming the new school. There will be a televised school budget hearing on April 1st ===PAGE 3=== Ms. Luck added that Ms. Speidel met with the MART representatives this morning and we should be ready for next week's meeting with the final route and price. School Building Committee meets tomorrow. Sewer Commission- no report. Town Manager Report- no report There was no further public or Board comment. Next meeting is March 17" . The Board exited to the workshop meeting. Respectfully submitted, Claire m Peterson Elaine M. Peterson Executive Asst. to the Town Manager ======================================================================================== DOCUMENT : 2015-03-17-agenda-4921.txt BOARD : select-board DATE : 2015-03-17 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2015-03-17-agenda-4921.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03172015-4921 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2015-03-17-minutes-4921.txt BOARD : select-board DATE : 2015-03-17 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2015-03-17-minutes-4921.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03172015-4921 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Pe g BOARD OF SELECTMEN MEETING MINUTES .. . .. March 17, 2015 The Board of Selectmen met in the Joseph F. Bilotta Meeting Room, Town Hall, as scheduled with Thomas Alonzo, Chair; Paula Bertram, Vice Chair; Jamie Toale, Clerk, Robert Ebersole, Phyllis Luck and Town Manager Kerry Speidel present. The meeting opened at 7:00 PM PUBLIC COMMENT Board: Ms. Luck stated she had applied online for a burning permit and the process was quick and simple. She encouraged residents to use this service. Mr. Ebersole reported that a resident had sent an email that they had submitted an application to Unitil for a residential solar system and were told due to their location on Highland Street, a study costing around $10,000 would be needed as there could be possible back feeding into Unitil's substation system. He would be asking the Town Manager to contact the Green Community Task Force regarding this. Mr. Alonzo confirmed stating the Green Community Task Force should contact Unitil and get some clarification. Ms. Bertram stated this is concerning as many people are interested in getting solar panels installed. Mr. Alonzo wanted to alert abutters and others in the area of the middle/high school construction site that there will be one day that the work goes past normal business hours due to the requirements of the concrete pouring process. The date will be announced. Mr. Alonzo announced the Boys and Girls Club of Lunenburg fundraiser Are You Smarter than Our Sixth Grader? is Friday, March 27" at 6:30 p.m. at the Lunenburg High School Auditorium. All are welcome, doors open at 6 p.m. It will be telecast at a later date. Mr. Alonzo wanted to thank everyone who attended the Citizens Party Caucus last night at the Turkey Hill Middle School. He congratulated Ms. Bertram on her nomination to run for Selectman again. He thanked people who nominated and were nominated. Out of twenty openings, ten remain open for candidates. Towns rely on volunteers and appointed boards to do the work of the town. He encouraged people to come forward and run for the following offices; one member of the Board of Assessors (3 years), one member of the Board of Health (3 years), two Sewer Commissioners (3 years), Park Commissioners (one 3 year and one 1 year term), Library Trustees (one 3 year and one 1 year), Planning Board (one 2 year and one 1 year term). Nomination papers are in the Town Clerk' office. They must be returned by March 26* at 4:00 p.m. There are also openings on the Finance Committee, Conservation Commission and Public Access Cable Committee. Ms. Luck reminded those present of the Volunteer Appreciation Social at the Senior Center on March 31st at 6:30 p.m. There was no comment from the public. APPOINTMENT 7:10 p.m. Special One Day Liquor License Kelms Food Service d.b.a. A Quality Thyme Catering has applied for a one day license for wine and malt at Platinum Productions Inc. 555 B Chase Road for March 26*. From 4:30 - 6:30 p.m. Ms. Katie Marsh appeared to apply for the event. The Board reviewed the application form. Ms. Marsh stated the event is ===PAGE 2=== a North Central Mass Chamber business event. Mr. Ebersole asked if the Board has ever issued one day license to a caterer. Ms. Speidel stated the license is normally issued to the person who is serving the alcohol. Motion: P. Bertram 2°: J. Toale To approve the One Day Special License (Wine & Malt) for Kelms Food Service d/b/a A Quality Thyme Catering for March 26 from 4:30 - 6:30 p.m. at Platinum Productions, Inc. Vote: All in Favor Ms. Marsh thanked the Board and exited the meeting. CURRENT BUSINESS 1. Transfer Farmer's Market charge to Agricultural Commission Ms. Speidel reported several months ago the Agricultural Commission had requested the Board assign the charge of running the Farmer's Market to them. Ms. Speidel had contacted the Board of Health per the Board's request as the BOH has been in actively/passively approving it for the past couple of years. The Board of Health discussed the issue recently and the Chair had reported to Ms. Speidel. She spoke to the Board of Health Chair again this morning to confirm that there is no authority under M.G. L. for the BOH to regulate the Farmer's Market in its entirety, However the Board of Health would monitor food safety regulations. He also pointed out the existing Farmer's Market has been run by an individual, not the BOH, so he did not believe it is a town entity and therefore cannot be transferred by the Board of Selectmen to the Agricultural Commission. However, the Town could establish a town sponsored Farmer's Market and have that overseen by the Agricultural Commission. Jeff Mendoza, Agricultural Commission Chair, was asked for comment. Mr. Mendoza stated the Commission's primary concern is to turn the Farmer's Market into something more inclusive than previously. Some people have been turned away in the past. He stated it may be easier to start from scratch. He liked the Westminster Farmers Market model for guidance as far as dealing with issues. Ms. Bertram stated she had no problem with establishing a new Farmer's Market but asked if the Board needed to revoke the prior permission granted before doing so. Ms. Speidel stated the Board granted permission on an annual basis. Ms. Bertram suggested sending a letter to the individual who has run the previous Farmer's Market to inform of the Board's decision and thank them for their service. Mr. Ebersole stated that looking at the Agricultural Commission bylaw; it does assign additional responsibilities as charged by the Board of Selectmen. He also echoed Ms. Bertram's recommendation in sending a letter. Mr. Alonzo agreed but wondered if the bylaw should be amended for clarity for the future. Mr. Ebersole suggested wording for an additional clause to the bylaw. Mr. Toale stated a town meeting warrant article vote would be required for the bylaw amendment. Mr. Alonzo asked Mr. Mendoza for a copy of the Westminster regulations for the interim between now and town meeting. Mr. Mendoza stated the Agricultural Commission has already adopted some regulations modeled on the Shirley Farmers Market but liked the way Westminster handled disputes. He added the A.C. would prefer something in the middle of Shirley's and Westminster's regulations. Mr. Ebersole recommended establishing a policy and going forward with a bylaw amendment, as the season for the market could start before the Town receives the Attorney General's office approval. Motion: B. Ebersole 2nd: P. Bertram To charge the Agricultural Commission with the oversight of a Farmer's Market under the existing Agricultural Commission bylaw (Article 29) Vote: All in Favor Motion: B. Ebersole 2nd. P. Bertram To submit the language as previously described to amend the Agricultural Commission's charge as an Annual Town Meeting Warrant article Vote: All in Favor ===PAGE 3=== Motion: B. Ebersole 2n: P. Bertram To send a letter to the former Farmer's Market Coordinator notifying her of the change and thanking her for her service Vote: All in Favor Ms. Bertram asked Mr. Mendoza if the Agricultural commission has a website or would like a place on the town website. Mr. Mendoza replied it is on their agenda for the next meeting. Mr. Mendoza wanted to publicly thank Ms. Speidel for her work and the Board of Health for the previous market coordinator. Ms. Bertram recommended placing something on the town website concerning the Farmer's Market and its details. He thanked the Board and exited the meeting. 2. Notification to Comcast of Start of Formal License Renewal Proceedings Ms. Speidel directed the Board to the letter to be sent from the Board to the Comcast Senior Manager of Government and Regulatory Affairs notifying him of the intent to commence cable television license renewal proceedings, consisting of a compliance audit, ascertainment and will include one public hearing. This letter meets the requirements under law for commencing the The Board has appointed a Cable Advisory Committee and the first meeting is set for April 14. The Town will be working with Kopelman and Paige Attorney Bill Hewig who is the same attorney who participated in the negotiations for the cable license ten years ago. Motion: P Bertram To approve the notification letter as presented 2nd:J. Toale Vote: All in Favor 3. Mosquito Control Project/Form SRB-3 Ms. Speidel reported this form is sent to member towns asking for a show of support or non- support for the District's budget request for fiscal year 2016. Ms. Luck asked how is it determined how Lunenburg will be assessed. Ms. Speidel stated it is a combination of land area and equalized valuations. Motion: B. Ebersole 2nd: P. Bertram That the Board approves and declares support for the Mosquito Control Project Vote: All in Favor 4. Approve Schedule for Additional MART Public Transportation Ms. Luck reported that she and Ms. Speidel had met with MART representatives and determined that MART will provide a van to transport from three Lunenburg locations, Monday through Friday, to the Fitchburg Intermodal Station. It will return from the station in early evening. There will be no additional cost to the town the first year. Ms. Luck is hoping to advertise the new route in the ATM warrant. Mr. Alonzo thanked Ms. Luck for working on this. He asked if there a way to ascertain how many Lunenburg residents is using this. Ms. Luck stated MART will be monitoring and reporting to the town on the ridership. Mr. Ebersole suggested handing out fliers to the 6:30 am train riders to inform them of the new service. Motion: P. Bertram To go forward with the new route as presented 2": J. Toale Vote: All in Favor Motion: B. Ebersole To start the new route on April 13, 2015 2nd: P. Bertram Vote: All in Favor 5. Convert the Green Community Task Force to a standing committee Ms. Speidel noted the task force had never been converted to a standing committee and suggested that if the Board wants it to be a bylaw committee, now would be the time to do it. It was decided to research what the original charge of the task force was. This item was tabled until more information is obtained. ===PAGE 4=== 6. Discussion and review of FY'16 Budget Ms. Speidel wanted to go over the email she sent to the Board after the Governor's budget was released. Governor Baker proposed more than what Ms. Speidel had planned for, specifically $292,171 in state aid for Lunenburg; charges and assessments are outside of that. The Governor's budget proposes an additional $90,810 in Chapter 70 and an additional $3404 in charter tuition reimbursements. The big difference is the Governor's budget includes a Smart Growth 40S payment in the same amount as this year's payment in the amount of $183,618. The town would need to apply for these funds in September of the fiscal year in which the funds are granted. We did apply in FY'15 and we received them in FY'15, but not in time to be appropriated. These are funds that need to be appropriated. She suggested using the FY'15 payment to partially offset the FY'16 budget. She did not include any estimate in FY'16 for an additional payment as she was not sure the new Governor's staff understood how the 40S payments are administered. There are only two communities in the state that receive this money. It can be used with the understanding this may not materialize in the upcoming fiscal year. If there is interest in using the funds in FY'16, it should only fund additional capital and non-recurring expenses. Ms. Speidel asked School Superintendent Calmes to look at her recommended budget and identify if there is anything this could cover. She will be making recommendations at the school committee meeting. Ms. Speidel will attend and report back. Under the Governor's budget, school lunch funding was eliminated ($7,526). The school choice receiving tuition is lower than what Ms. Speidel anticipated, $27,913; unrestricted general government aid (lottery) is up $33,875. Veterans' Benefits (prior year's reimbursement) is up $14,699, exemptions total $1,736, and Library is down by $532. The state assessments are higher than what Ms. Speidel included in the FY'16 recommendation in the amount of $78,836 and most of that is an increase in the choice tuition assessment. In non-appropriated expenditures, the cherry sheet charges are higher by $78,836 and cherry sheet offsets are lower by $35,970, so the net to the non-appropriated categories is an increase in expenditures of $42,866. The net e increase revenue overall is $249,305 of which part of that is the 40S amount of $183,618 which is not guaranteed at this point and time. If you take that out, the remaining amount is $65,687. Generally speaking we are doing better than anticipated. Ms. Speidel distributed another copy of the timetable for the Town Meeting. The warrant will remain open until next Monday at 4:00 p.m. Discussion ensued about the close timetable required by the Charter for submission of articles and planning for funding, if needed, for some articles, as well as going to town counsel for review, the printer and the post office. 7. Minutes/ Warrants/ Action File Issues-Proclamation for Eagle Scout Minutes were presented. An accounts payable warrant in the amount of $275, 850.44 was presented for signatures. A proclamation for an Eagle Scout ceremony was presented for signatures. Mr. Toale will present it on behalf of the Board on Saturday. 8. Committee Reports- Board of Health-no report since last meeting; Building Reuse Committee- next meeting is March 18"; Capital Planning Committee- no report; Finance Committee-Mr. Toale reported last week they reviewed budgets for DPW and Monty Tech. Next week they will review Public Access Cable, Sewer and any other warrant articles requiring funding. Mr. Alonzo thanked the DPW Director and Monty Tech Financial Director Tammy Crockett for presenting their budgets. Library Board of Trustees- they are meeting on Thursday MPO-Ms. Bertram reported they met on the 11", there was an amendment proposed to the Transportation Improvement Program (TIP) 2015-2018. There was a full bridge replacement proposed in Lancaster in the amount of 3.4 million dollars and it is obligated, but doesn't need to be programmed into the TIP, so it is out for 30 day public comment. This means there may be 3.4 million dollars available for bridge replacement. They began an initial discussion for the 2015- 2019 TIP; ===PAGE 5=== the hope is to endorse that in June. One of the items that came up was the Summer Street project. More information is requested. Ms. Bertram did alert Ms. Speidel and DPW Director Rodriguenz about this. There is an MPO meeting on April 8" and the project engineer is requested to attend to give an overview of the project at that time. One question that arose was does the Summer Street project meet the guidelines of the Highway Safety Improvement Program? Another item discussed was the Unified Planning Work Program and they are looking for a June endorsement. This program identifies planning work that needs to be done in member communities and if Lunenburg has projects that we can submit, we should do so right now. We should alert the Planning Board about this and see if there are projects they would like because there is funding available: Regional Transportation is being worked on and they hope to be done by June. The next meeting is April 8tn '. Planning Board-Ms. Bertram reported they are meeting with the Historical Commission this week to review the proposed Architectural Preservation District (APD). PACC- Mr. Ebersole reported they are still seeking two members and they are looking for volunteers to do filming and editing as well. School Committee-Ms. Luck reported they are meeting tomorrow night. The Superintendent's televised budget meeting will be April 1st . School Building Committee Mr. Alonzo reported they met last Wednesday and received a status update on the building. One building is enclosed and heated. The steel erection has continued and is almost completed. There will be a ceremonial topping off of steel beams sometime in April. There will also be a flyover for an aerial view too. Due to the weather there are some delays, in some areas up to four weeks behind. There is no anticipation of overtime though due to the length of the project. Once the snow is removed a normal schedule and catch up in those areas will resume. We are preparing the furnishings and all non-building oriented items as a check list with the architect and those will be submitted later in the year. Sewer Commission- Mr. Ebersole reported they are meeting tonight. They have gone out to bid for the Pratt St./Lakeview area sewer extension. Bid opening will be April 15, awarding May 22'd with a notice to proceed of June 5th '. Pleasant View Avenue residents have petitioned to have the sewer extension which was part of the original plan. There will be an article on the Annual Town Meeting warrant to borrow about $300,000 with the understanding that betterments will fund the extension at no cost to the town. The other articles will be to establish stabilization accounts. Town Manager Report- Ms. Speidel reported several meetings ago she had hoped to arrange a meeting with the Library Trustees and the Board. They are now ready to move forward and are looking for a time to schedule when everyone involved can attend. She will be proposing a meeting time within this week to wrap up before town meeting. Mr. Alonzo wanted to bring up Pioneer Drive in Leominster. That road is in terrible condition, someone's car is going to be ruined. Can we send something to the DPW in Leominster regarding the road condition? The road may be private. Mr. Ebersole suggested sending correspondence to the Mayor of Leominster as well. Re-Appointment Ratify Reappointment of Animal Inspector Kathleen Comeau as Animal Inspector-term from May 1, 2015 to April 30, 2016. Ms. Speidel reported this appointment actually runs from May to April 30 under state law rather than on a July 1 appointment schedule. She pointed out the list of duties of the animal inspector qualifications and duties as described by Division of Animal Health. She stated Ms. Comeau is interested in continuing in the position. This is a $600 stipend position. Mr. Ebersole asked if this position covers wild animal calls. Ms. Speidel stated it appears to deal more with domestic animals coming into contact with rabid wild animals. Mr. Ebersole asked where they were with the concept of regional animal control. Ms. Speidel stated it is with MRPC, part of a grant funded study. She will request an update from them. Mr. Alonzo asked if we had a sense of how many calls the Animal Inspector responds to. Ms. Speidel replied no but that the bulk of the work is barn inspections. Mr. Ebersole would like to see a report on the barn inspections. He stated he was concerned about the current person and should go forward with a regional concept. Motion: P. Bertram 30, 2016 2°: J. Toale To ratify the appointment of Kathleen Comeau as Animal Inspector for the term of May 1, 2015 to April Vote in Favor -4, Against- 1 ===PAGE 6=== Discussion ensued about making a final determination on Holman Street and the Holman Street bridge. Ms. Bertram stated a citizen mentioned large trucks going down Holman Street and realizing they couldn't turn around. If a final decision is made to keep the street closed, better signage will be needed. Mr. Alonzo stated there should be some cul de sac created at the end for emergency vehicles to turn around. public or Board comment was added. Motion: P. Bertram To adjourn the meeting at 8:50 p.m. 2n: J. Toale Vote: All in Favor Respectfully submitted, clairem Peterson Elaine M. Peterson Executive Asst, to the Town Manager ======================================================================================== DOCUMENT : 2015-03-24-agenda-4922.txt BOARD : select-board DATE : 2015-03-24 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2015-03-24-agenda-4922.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03242015-4922 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN March 24, 2015 6:00 PM – Town Hall Bilotta Meeting Room, Second Floor REVISED AGENDA In accordance with the requirements of the Open Meetings Law, please be advised that this meeting is being recorded and broadcast over Lunenburg Public Access. 6:00 PM Executive Session- Chapter 30A, § 21A (9), to discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the government’s bargaining or litigating position, and the Chair so declares. Discussion of Lunenburg v. Hollis Hills, LLC and HAC 7:00 PM PUBLIC COMMENT ANNOUNCEMENTS APPOINTMENTS 7:10 PM Request for Boys & Girls Club Toll Booth Fundraiser for May 16th(9 am to Noon) 7:15 PM Purple Heart Community Presentation- Cmdr. Leo Agnew CURRENT BUSINESS 1. Lions Club Request to hold Spring Roadblock on Sat. May 9 (8 am to 2 pm) 2. E-911 Dispatch – M.G.L./Session Laws,Ch. 500,Acts of 2014, §18O- 180V 3. Discussion/Review FY’16 Budget 4. Review/approve draft ATM Warrant 5. Minutes/ Warrants/ Action File Issues 6. Committee Report: Board of Health; Building Reuse Committee; Capital Planning Committee; Finance Committee; Library Board of Trustees; MPO; Planning Board; PACC; School Committee; School Building Committee; Sewer Commission 7. Town Manager Reports or Department Reports: INTERVIEWS/ APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS UPCOMING MEETING SCHEDULE March 31, 2015 6:00 – 8:00 PM Volunteer Appreciation Social- Senior Center April 7, 2015 April 14, 2015 April 21, 2015 ===PAGE 2=== ======================================================================================== DOCUMENT : 2015-03-24-minutes-4922.txt BOARD : select-board DATE : 2015-03-24 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2015-03-24-minutes-4922.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03242015-4922 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== B JE BOARD OF SELECTMEN MEETING MINUTES RECEIVED & FILED March 24, 2015 MAY 1 3 2015 LUNENBURG TOWN CLERK OFFICE The Board of Selectmen met in the Joseph F. Bilotta Meeting Room, Town Hall, as scheduled with Thomas Alonzo, Chair; Paula Bertram, Vice Chair; Jamie Toale, Clerk, Robert Ebersole, Phyllis Luck and Town Manager Kerry Speidel present. The meeting opened at 6:00 PM Chair Alonzo announced the Board would be entering Executive Session for the following reason: Mr. Alonzo called the meeting to order at 6:00 p.m. and read the following: Under Executive Session, Chapter 30A, § 21A (9), the Board shall discuss strategy with respect to collective bargaining or litigation, if an open meeting may have a detrimental effect on the government's bargaining or litigating position, and the Chair so declares. Motion: J. Toale 2nd: P. Luck To enter Executive Session for the reason as stated and upon adjournment to return to open session. Ms. Luck-yes, Mr. Toale- yes, Mr. Alonzo-yes **********************EXECUTIVE SESSION MINUTES ARE SEPARATE********************* After a five minute recess following Executive Session, the meeting resumed at 7:20 p.m. The Board began the open session with the Pledge of Allegiance. PUBLIC COMMENT Board: Ms. Luck reported the Annual Meeting of the Massachusetts Coalition of Lakes and Ponds will take place on Saturday, April 4th at Worcester State University. She encouraged others to attend as it is very informative with lots of workshops. Mr. Alonzo announced Are You Smarter than Our Sixth Graders? is this Friday at 6:30 p.m. at the Lunenburg High School Auditorium. Admission is a donation accepted at the door. Mr. Alonzo will be emceeing the event. He stated there is still time to take out papers for elected positions. He announced the following offices for the 2015 Annual Town Election: Moderator - 3 years, Selectmen - 3 years, Board of Health (2) - 3 years, Assessor- 3 years, Sewer Commissioner (2) - 3 years, School Committee Member - 3 years, Park Commissioner, (1) for 1 year and (1) for 3 years, Commissioner of Trust Funds - 3 years, Cemetery Commissioner- 3 years, Library Trustee (3) - 3 years, (1) - 1 year, Planning Board- (1) - 5 years, (1) -2 years, (1) -1 year, Housing Authority- 5 years. Nomination Papers can be picked up at the Town Clerk's office. Forty- one signatures need to be submitted by 4 pm on March 26' There was no comment from the public. APPOINTMENTS 1. Request for Boys & Girls Club of Lunenburg Toll Booth Fundraiser Mr. Alonzo read the request by the Boys & Girls Club of Lunenburg to hold a fundraising tollbooth on May 16* from 9 am to Noon. Mike Mackin, 26 Cortland Circle, a member of the Board of Directors of ===PAGE 2=== the Boys & Girls Club, thanked the Board for their continuing support. He stated the tollbooth would be situated at the intersection of Electric Avenue and Whalom Road. All volunteers are over the age of eighteen years and will be wearing yellow construction t-shirts. There are orange cones and road signage to ensure satety. Motion: J. Toale 2": P. Bertram To approve the request for the voluntary tollbooth on May 16" from 9 am to Noon Vote: All in Favor Mr. Mackin thanked the Board and exited the meeting. 2. Purple Heart Community Presentation Commander Leo Agnew presented Chaplain Betty Benoit and Adjutant Tony Bean to the Board. Commander Agnew read "Department of Massachusetts, Combat Wounded Veterans, Military Order of the Purple Heart: Certificate of Acknowledgment to the Town of Lunenburg; being designated as a Town in the Commonwealth of Massachusetts, to be known as a Purple Heart Community. Honoring all who have made the ultimate sacrifice and shed their blood defending our country in all wars from Lunenburg, Massachusetts, and honoring August Seventh as Purple Heart Day. " He presented it the Board and all posed for a group photograph with the certificate. The officers exited the meeting. CURRENT BUSINESS 1. Lions Club Request to hold Spring Roadblock on Sat. May 9 (8 am to 2 pm) Mr. Alonzo stated the Lions club had submitted a written request and no one was here this evening regarding the request. He added the Lions Club usually holds two a year, one in spring and the other in fall. Motion: P. Bertram 2nd:J. Toale To approve the Spring Roadblock for May 9" from 8 am to 2 pm. Vote: All in Favor 2. E911 Dispatch-M.G.L. / Session Laws, Ch. 500, Acts of 2014, §180-18V Ms. Speidel reported a bill allowing regional dispatch centers has finally been approved by the legislature and each member town should now take a vote to authorize the regional dispatch center in order for employees to enter into the retirement system. Employees will be able to buy back time already served. After some discussion it was decided to wait to see the agreement wording before voting. 3. Discussion/Review of FY'16 Budget Ms. Speidel reported she had received new growth numbers from the Assessors' office today and wondered if the Board could attend the Finance Committee meeting on Thursday when she would be able to present the information more succinctly. The Board will not deliberate at that time and only pose their questions relative to facts presented at the budget presentation. Mr. Ebersole asked how Ms. Speidel proposed using additional funding and how the town would handle the snow and ice deficit. Is the new growth money going to go into the operating budget or somewhere else? Ms. Speidel stated the new growth would probably go into capital. The Board decided to meet on the 2"d of April at 6:00 pm. to follow up on budget items. 4. Review / Approve Draft ATM Warrant Mr. Alonzo will consult with Ms. Speidel regarding the order of the warrant articles. The Board reviewed the articles. Ms. Speidel stated the first article is a request to reauthorize the ambulance billing revolving account not to exceed $60,000 (up from $50,000 in the current year) during the fiscal year. Motion: P. Bertram 2nd: J. Toale To approve and recommend draft Articles 1 - 6 as presented Vote: All in Favor Ms. Speidel stated article 7 is to hear reports of certain committees. Article 8 is for payment of three prior year bills amounting in $1782.00 for police and fire medical bills and copy paper. ===PAGE 3=== Motion: P. Bertram To approve articles 7 and 8 as presented 2n: J. Toale Vote: All in Favor Ms. Speidel stated that Article 9 is the 2015 budget adjustment article. The snow and ice budget is projected to have an overage of $250,000. The town has submitted for the reimbursement cost of four storms to MEMA in the amount of $228,609. She added the town needs to plan for covering that in this fiscal year and suggested using a supplemental appropriation from free cash. There is $485,000 in free cash. There are several other adjustments that need to be made in the budget but will be accommodated without any other supplemental appropriation. General Government has a projected surplus of $106.000. $50,000 of that is reserve fund. Ms. Speidel reported that there had been requests to transfer from the reserve fund but they did meet the legal requirements to do so. She proposed taking these requests to town meeting and appropriating where we need it to be. She stated part of the surplus is due to having no Treasurer for a while, and a vacancy in the Assistant Treasurer position. We are currently recruiting for that position. Ms. Speidel is also predicting a surplus in Legal Expenses of $12,500. There was also a part-time position under Selectmen's Administration office that was funded for fiscal year 2015 but not filled. Under public buildings there is a projected surplus of $11,620. She has asked DPW to go back to review and confirm. This is where utilities for all public buildings except the Library can be paid from. Ms. Speidel believed it was overfunded for this fiscal year. There are some small amounts remaining in Central Purchasing. Under Public Safety, Ms. Speidel is projecting a deficit of $20,000 in police lockup and $28,000 in Fire Department; this is due to increased activity. There is a small surplus of $3,000 in injury leave account. Also under Public Safety, there is vehicle maintenance cost of $14,500 in additional repairs in both police and fire. Under General Highway Maintenance there is a proposed surplus of $51, 897, this would come as a result of lowering road maintenance in order to balance this budget. The reason she would propose this is because we are receiving and additional $110,000 to $120,000 more in chapter 90 funding and $63,000 from pothole money. If we don't reduce that more free cash would be needed to fund the budget. Ms. Bertram had concerns in reducing the funding particularly after this past winter. Mr. Ebersole also expressed concern about reducing that line. Mr. Toale wanted to look at the bottom line before making any decisions. Further discussion resulted in Ms. Speidel taking the necessary finding from free cash to fund road maintenance. Ms. Speidel moved on to the recycling program. The accountant has done some analysis and believes we are over budgeting. Under Veterans' benefits, there is a proposed deficit of $57,500 this year on approved benefits. We do get reimbursed for 75% of the amount we pay out for benefits for the previous year. Ms. Bertram asked if Ms. Speidel could get a projection from the Veteran's Agent for upcoming costs. She also asked if Ms. Speidel has increased that number according to funding increase. Ms. Speidel stated she will look into it after consulting with the Town Accountant as she receives the benefits approval letters. Ms. Speidel stated she was predicting an overage of $16,200 in Library utility costs. Under Choice Tuition Assessments, there will be an overage of $93,653. Ms. Speidel reported some surpluses; under Unemployment Compensation of $11,000 and Liability Insurance at around $4,500. Ms. Bertram inquired about the Police "Narcan" (Community-Based Opioid Overdose Prevention) program and where the town stands on it. She believed it was an important program and that it should be continued. Ms. Speidel believed it was funded in the fiscal 2016 budget, but she will confirm with Chief Marino. Mr. Alonzo asked about Articles 10, 11, 12, 13; all related to collective bargaining agreements. Ms. Speidel stated on Article 10, she is almost certain the Board won't have anything. Article Il's details will be presented at the next Board meeting. Article 12's contract was already ===PAGE 4=== approved by the Board, but because of the timing of when it was approved, has yet to be on the town meeting warrant. Article 13's contract was already approved by the Board. Three of the four should be up for approval for town meeting. Article 14 is the Capital Plan. Ms. Speidel stated she is likely to propose an adjustment to the Capital Plan. Article 15 is dependent on the fiscal year 2016 budget article because we include an amount to place in the stabilization account. Article 16 is the fiscal year 2015 adjustment article, more detail will come later on. Ms. Speidel stated she needed to confirm the dollar amount for Article 17. Ms. Speidel presented a spreadsheet regarding Article 18 regarding the Solid Waste Disposal Program Enterprise Fund. This involves the pay as you throw program. We are in the middle of a ten year contract with Casella. $265,000 is the same amount as the fiscal 2015 numbers. The price of bags will not be increased Motion: B. Ebersole To recommend Article 18 as presented 2*: P. Bertram Vote: All in Favor Ms. Speidel stated for Article 19 she is proposing the amount of $25,000 in the Water Department/Water Enterprise Fund, which is the same as the current year. There are five customers and we don't typically expend any of these funds. Motion: P. Bertram To recommend Article 19 as presented 2nd: J. Toale Vote: All in Favor Article 20 creates a bylaw regulating the use of motor vehicles on Whalom Lake and was submitted by Police Chief Marino. Ms. Bertram had some concerns regarding the bylaw and Mr. Ebersole would like to know the cost of enforcing the bylaw to the Town. Ms. Speidel will ask Chief Marino to a future meeting to present more information on this bylaw. Mr. Alonzo requested others to present on their proposed bylaws as well. Article 21 is another bylaw submitted by the Chief. Mr. Ebersole asked if this parallels the public drinking bylaw. Article 22 is the licensing of pawnbrokers, buyers and sellers or dealers in metal and Article 23 proposes to restrict sexual offender residency and creates sex offender safety zones, including a map, both submitted by Chief Marino. The board concurred that public hearings would be helpful when bylaws such as the above are submitted. Ms. Speidel pointed out it is very difficult within the charter timeframe to coordinate such hearings. Article 24 transfers the care, custody and control from the Board to the School Committee, the property at 1079 Mass Ave. for the purpose of granting a perpetual easement to Boston Gas Company to construct, install and maintain gas facilities upon said property. Article 25 is another perpetual easement granted to Unitil for the same reasons. Ms. Speidel stated town meeting is required to grant such easements. Ms. Bertram requested to see an easement plan. Ms. Speidel stated Article 26 appropriates the premiums paid to the Town upon the sale of bonds and notes issued for the construction of the new middle/high school to pay costs of the project and reduces the amount authorized to be borrowed by the same amount. Article 27 creates an Architectural Preservation District, submitted by the Historical Commission and Planning Board. Mr. Ebersole proposed the Board recommend approval of both Article 27 and 28. He sees this bylaw article and the village district bylaw as a package deal to protect the center of town. The village district bylaw expands the uses allowed in town center while allowing safeguards for historic buildings. Mr. Ebersole stated he would be actively opposing the village district bylaw if the architectural preservation district bylaw isn't part of the package. Ms. Bertram agreed. Mr. Toale disagreed on presenting both bylaws as a package. He commended the Historical Commission and Planning Board for their work on both of these and thanked them for addressing his concerns. But he did not want one bylaw to ===PAGE 5=== fail by being contingent on the other passing. Further discussion ensued around if one bylaw passes and the other doesn't. Motion: B. Ebersole 2nd: P. Bertram To recommend approving Article 27 and 28 subject to town meeting approval vote Discussion: Ms. Bertram asked for the Planning Boar d and Historical Commission on tying both articles together both the Board makes any recommendations. Mr. Alonzo stated the APD could stand on its own without the VD bylaw. What do the other Board members want to do? Ms. Luck was ready to vote. Mr. Toale stated he could not support tying them together. Ms. Speidel reminded there is one more Board meeting before having to vote on the bylaws. Mr. Ebersole stated he would like a member from both Planning and Historical to present on the bylaws. Mr. Alonzo moved on to other housekeeping issues depending on the approval of the two previous articles. Articles 29, 30, 31, and 32 amend the zoning bylaws. Articles 33 and 34 amend zoning contingent on Article 27 being passed. Article 35 designates Flat Hill Road as a scenic road under MGL Chapter 40, §15C and Article 36 is for Northfield Road for the same designation, both recommended by the Planning Board. Mr. Ebersole asked about his previous motion. Ms. Bertram rescinded her second of the motion. Mr. Ebersole stated he would keep the motion in place and wanted to readdress at the next meeting. Article 37 accepts White Tail Crossing as a public way, also submitted by the Planning Board, upon the request of an individual. Ms. Bertram stated she would like the Planning Board to follow up on some contingencies concerning the approval of the road as a public way. Article 38, if approved, creates a zoning change from commercial to limited business/residential on land described as Assessors' map 59, parcel 8 and 9, which is the old Stone Farm package store property. There has not been a public hearing to date concerning this. The Board requested a description of the difference between limited business/residential use versus commercial use from the Planning Board. Article 39 extends the sewer collection system to Pleasantview Avenue with the connection via Graham Street. Ms. Speidel stated this was a betterment project. Motion: R. Ebersole To recommend Article 39 2nd: P. Bertram Vote: All in Favor Article 40 creates a revolving fund in the amount of $10,000 for special police detail funds to pay personnel for Lunenburg police department details. This allows for more timely payments to personnel. The proposed amount will be $10,000. Motion: J. Toale To recommend Article 40 2n: R. Ebersole Vote: All in Favor Article 41 creates a Reserve Capacity Stabilization Fund, submitted by the Sewer Commission. Carl Luck, Sewer Commissioner, reported the fund came as a result of negotiations with the City of Fitchburg. Lunenburg had people who wanted to connect to the sewer system, but there was no capacity for them in Fitchburg. Lunenburg Sewer Commission supports an expansion project on John Fitch Highway to the cost of $18,000 annually. The sewer bylaws already support a capacity fee. There will be another requirement for capacity in the future. We have collected $617.10 already and this is why we need to establish the fund. Motion; P. Bertram 2n°: J. Toale ===PAGE 6=== To recommend Article 41 Vote: All in Favor Article 42 establishes a revolving loan program under the jurisdiction of the Board of Selectmen for assisting income qualified residents to replace or upgrade septic systems or connect to the town's sewer system. MRPC shall administer said funding. Ms. Speidel stated the Board of Health has inquired whether this can be done. Town Counsel will review. Ms. Bertram questioned why the Selectmen are administering the program rather than the Board of Health. Mr. Ebersole clarified the BOH doesn't have any jurisdiction over the sewer connections and the sewer commission doesn't have any jurisdiction over the BOH. Ms. Bertram stated the Board of Selectmen doesn't have the staff do the administration of this program and will still require the assistance of the Board of Health concerning applications, especially if it is the replacement of a septic system. Mr. Ebersole stated his biggest concern is the BOH has been sitting on the funding for over fifteen years. It was suggested to hold a workshop with the BOH members. Ms. Speidel stated there has been interest expressed but no action taken. Mr. Alonzo stated he would like to know more of what's involved. Ms. Bertram inquired what MRPC would get for a fee to administer the funding. Mr. Ebersole stated he believed the fee was 10%. The Board moved on to Article 43, rescinding $284, 263.59 from Article 2 of 10/01/2002 Special Town Meeting (STM) and Article 44, rescinding $28, 708 from Article 4 of the 05/07/2002 STM for engineering and construction of sewers. Article 45 rescinds $125,000, the remaining borrowing authorization for renovation of Turkey Hill Middle school heating system and Article 46, rescinding $56,550, the remaining borrowing authorization from Article 4 of the 05/03/2003 STM for construction and/ or renovation of the heating system at the Thomas Passios Elementary School. Motion: P. Bertram To recommend Articles 43 through 46 2^: J. Toale Vote: All in Favor Article 47 is to add wording to Article XXIX, Agricultural Commission, Section 1"to oversee/operate or run a Farmers' Market" Motion: P. Bertram 2nd: R. Ebersole To recommend Article 47 Vote: All in Favor Mr. Alonzo will review the order of the articles with Ms. Speidel. 5. Minutes/ Warrants/ Action File Issues The Board signed the following warrants: $1,619,144.65 for school construction; $656,487.84 for payroll; $147,020.96 for payroll deductions and $91,744.87 for accounts payable. Action File Issues: Mr. Ebersole stated Pleasantview Avenue residents had noted their water comes from Leominster and have stated their water lines are very bad. What can the Board do for them while construction for sewer lines replacement is ongoing? Ms. Speidel reported DPW Director Rodriguenz reached out to Leominster for the potential to upgrade the lines while the sewer installation is occurring but they have not shown any interest at moving this forward. Ms. Bertram asked if we have any documentation on the problems and if not, it should start. The Board needs more information. Mr. Ebersole asked about Town Manager Speidel's performance evaluation, specifically her goals and updating the evaluation form. It is usually performed in April. Mr. Ebersole also asked if the Personnel Committee had met and discussed the proposed committee charter as proposed by the Board of Selectman. Ms. Speidel reported they had met but did not vote on it because all five members were not present. ===PAGE 7=== Ms. Luck stated Jo McLaughlin has updated the MART flier for the new route. Mr. Alonzo thanked Ms. McLaughlin and Ms. Luck for their work on this. Committee Reports- Board of Health-Mr. Ebersole they met last night and they are dealing with landlord/tenant issues. Building Reuse Committee- Mr. Toale reported no report due to lack of quorum at the March 18t meeting, they are meeting on April 6* and as soon as possible afterwards with the School Committee to discuss the Passios and Brooks properties; Capital Planning Committee- Mr. Toale reported no meeting, but there is a spreadsheet being created by John Henshaw that will allow some analysis of and provide different scenarios for borrowing for the future; Finance Committee- Mr. Toale reported they recently reviewed budgets for PACC and Sewer Commission, they will review other moneyed items on the budget and hold their official public hearing on the fiscal year 2016 budget this Thursday; Library Board of Trustees- no report, MIPO-no report, but Ms. Bertram reported one of the large projects coming up for review at the April 8* meeting will be Summer Street; it is important that support of the project be expressed there; Planning Board-Ms. Bertram attended the workshop between the Historical Commission and Planning Board at which they fine-tuned the proposed bylaw but she was unable to attend their meeting Monday night; PACC- no report; School Committee-Ms. Luck reported they are meeting tomorrow night; School Building Committee meets in a couple of weeks; Sewer Commission- no report. Town Manager Report- no report There was no further public or Board comment. There is no meeting next week, but there will be a volunteer appreciation social at the Senior Center from 6- 8 p.m. sponsored by the Board of Selectmen. There are still openings on several committees. Next meeting is April 2nd • The next regularly scheduled meeting is April 7' Motion: P. Bertram To adjourn the meeting at 9:11 p.m. 2nd:J.Toale Vote: All in Favor Respectfully submitted Elairem. Peterson Elaine M. Peterson Executive Asst. to the Town Manager ======================================================================================== DOCUMENT : 2015-04-07-agenda-4923.txt BOARD : select-board DATE : 2015-04-07 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2015-04-07-agenda-4923.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04072015-4923 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN April 7, 2015 7:00 PM – Town Hall Bilotta Meeting Room, Second Floor REVISED AGENDA In accordance with the requirements of the Open Meetings Law, please be advised that this meeting is being recorded and broadcast over Lunenburg Public Access. 7:00 PM PUBLIC COMMENT ANNOUNCEMENTS APPOINTMENTS 7:00 PM Logan Marshall- Eagle Scout Project 7:15 PM Planning Board/Adam Burney to review ATM warrant articles CURRENT BUSINESS 1. ATM Warrant Articles 2. Discussion/Review FY’16 Budget 3. Unitil’s Capacity for Additional Solar Projects 4. Minutes/ Warrants/ Action File Issues 5. Committee Report: Board of Health; Building Reuse Committee; Capital Planning Committee; Finance Committee; Library Board of Trustees; MPO; Planning Board; PACC; School Committee; School Building Committee; Sewer Commission 6. Town Manager Reports or Department Reports: INTERVIEWS/ APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS UPCOMING MEETING SCHEDULE April 14, 2015 April 21, 2015 ======================================================================================== DOCUMENT : 2015-04-07-minutes-4923.txt BOARD : select-board DATE : 2015-04-07 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2015-04-07-minutes-4923.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_04072015-4923 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== I the pose fil BOARD OF SELECTMEN MEETING MINUTES April 7, 2015 The Board of Selectmen met in the Joseph F. Bilotta Meeting Room, Town Hall, as scheduled with Thomas Alonzo, Chair; Paula Bertram, Vice Chair; Jamie Toale, Clerk; Robert Ebersole, Member; Phyllis Luck, Member and Town Manager Kerry Speidel present. The meeting opened at 7:00 PM with the Pledge of Allegiance. PUBLIC COMMENT Board: Ms. Luck reminded all of the Lion's Club pancake breakfast at the Senior Center tomorrow morning. Mr. Alonzo reported that the Town Clerk office will be open on Friday April 13* from 9 am to 8 pm as this is the last day to register to vote before the annual town meeting and election. Debbie Lincoln, 46 Hemlock Drive, thanked the Board for hosting the volunteer appreciation night last week. She wanted to express her appreciation for acknowledging the volunteers, adding she hopes that this is the beginning of a new tradition. Mr. Alonzo thanked everyone who attended and for their comments. Eagle Scout Project Presentation Logan Marshall, 42 Main Street, presented his project in order to obtain the rank of Eagle Scout. Logan stated he has to do a community project and he decided to build a pathway between the Teen Center and Eagle House Senior Center that links into the existing Senior Center pathways. He consulted with Doreen Noble, COA Director, Mike Sauvageau, Building Inspector and Jack Rodriquenz, DPW Director, and came up with a design that meets building code and ADA requirements. It will consist of three parts; a ramp segment with handrails, a platform with benches on both sides that connects to a walkway leading to the existing Senior Center pathway. He estimated it would take roughly 75 hours with help from the other scout troop members to complete the project. Mr. Alonzo asked two questions, the first about the parking lot level ramp segment and if it was going to take up an existing parking lot space and the other about the material for the handrail. Logan replied it will eliminate one parking spot. He suggested finding some other more weather resistant material for the handrail to avoid splinters developing over time. Mr. Toale stated the Capital Planning Committee had looked at a similar project and stated it had been estimated at $20,000 and had been passed over. He added he was most appreciative of the proposed project. Mr. Alonzo asked Logan when he was planning on starting. Logan stated he had to present his proposal to the Scouting Council for approval and then would begin fundraising for it. Ms. Bertram stated this was sorely needed and thanked Logan, adding it was a great idea. Motion: B. Ebersole 20: P. Bertram To approve the Eagle Scout project by Logan Marshall as presented Vote: All in Favor Logan Marshall exited the meeting. ===PAGE 2=== The Board signed the following warrants; Accounts Payable in the amount of $500,419.67; Accounts Payable in the amount of $1290.00; Payroll in the amount of $670,778.71 and Payroll deductions in the amount of $395,347.00. Planning Board, Land Use Director and Board of Selectmen Review of May 2, 2015 Annual Town Meeting Articles. The group began with two scenic roads articles, specifically designation of Flat Hill Road and Northtield Road. Damon McQuaid, Planning Board member, reported the scenic road designation protects trees and stone walls in the right of way. Permission is required to alter them. He stated Flat Hill Road and Northfield Road are two of the oldest roads in town and have large trees and stone walls on them. Adam Burney, Land Use Director, further explained that there are no other benefits other than keeping the roads in the same scenic condition it has been in for years. There is no financial cost or incentive to the town. Motion: B. Ebersole 2nd: P. Bertram That the Board recommends approval of #34, #35 articles for scenic road designations Vote: All in Favor The next article discussed was to amend commercial zoning designation located at or about 790 Massachusetts Avenue to limited business/residential zoning. Ms. Bertram asked what the difference is between commercial and limited business/residential. Mr. Burney presented a handout that showed the various allowed uses for limited business/residential and commercial uses. Mr. Burney noted this parcel, located at 790 Massachusetts Avenue, is a little over an acre and the compatibility compared to the property surrounding it has created an "island" that may not be compatible in the long term and could be out of character in this area for economic development. Ms. Bertram agreed that the town needs to look at what makes sense in this area, specifically parking concerns. Mr. Burney belleved an acre was doable for a small business but then you run into whether it would be successful in that location. Ms. Bertram stated the town should be looked at not by parcel to parcel but as a whole, therefore she is opposed to this article. Mr. Ebersole stated one of the things the Planning Board is charged with is the protective bylaw. Hence they came up with the limited business zoning and the problem with commercial zoning in this area is that it is inappropriate. He believed this is the opportunity to make the change and supports the article. Mr. Toale stated he agreed with many of the points Ms. Bertram made. He added someone owns this property with the current zoning and a certain value and to reduce the value of the property at this time would be inappropriate. He will not support the article. Motion: B. Ebersole 2': P. Luck To recommend approval of Article 37 Discussion: Mr. Alonzo stated the town did not choose to make that property commercial because an existing business was there at that time. He believed if that building wasn't there, the zoning would have been limited business/residential. He asked for further comment and there was none. Vote: P. Luck, B. Ebersole, T. Alonzo-yes; P Bertram, J. Toale- no Mr. Alonzo announced the Historical Commission members were present for the next discussion regarding the proposed Architectural Preservation District (APD); Article 26. ===PAGE 3=== Chair Rebecca Lantry explained this article would be to amend Lunenburg's general bylaws by adding a section entitled Architectural Preservation District under the Home Rule amendment of the Massachusetts Constitution for the purposes of preserving, restoring and protecting groups of historical or architecturally significant buildings and the characteristics of their neighborhoods that are important to the town's architectural, cultural, economic, political and/or social history. It is also to foster wider public knowledge and appreciation of such neighborhoods and contributing properties and their neighboring settings; reviewing proposed alterations (substantial and minor), including demolition of or to any contributing property located within the APD, for appropriateness and compatibility with the existing buildings, setting and neighborhood character and facilitating the protection of the APD through a regulatory review. The article gives several definitions for the bylaw and who administers it. Terms are staggered on the commission. She stated the composition of the commission is fashioned of the following: a member of the Historical Commission, a design professional, a craftsperson or building contractor familiar with historic restoration, and two residents of the APD. A main concern this article addresses is the façade of buildings and any proposed physical changes to the building. There are exemptions to the bylaw requirements. This bylaw was modeled after the Town of Ipswich's bylaw and provides a process for review of architectural design. Demolition of all or part of a contributing property or substantial alterations to a contributing property requires submittal of an application for binding review by the APD commission. Mr. Ebersole stated he supports this in context with the Village Center District. He did express concern of the demolition by neglect section. Under "Enforcement" it states in the case of demolition, including demolition by neglect, without approval of the APDC, no building permit shall be issued with respect to any Contributing Property within the APD that caused a demolition of its building, structure or Contributing Property for a period of up to two (2) years after the date of the violation. When does demolition by neglect take effect? At what point do we decide demolition is warranted? Ms. Lantry stated it would be on a case by case basis and we need to be more proactive by finding financial assistance rather than being punitive to the property owner. Mr. Burney added he believed it is when it is financially or construction method wise unfeasible to save the structure that demolition would be warranted. He supported it in concept but was troubled on how it would affect the average homeowner. Discussion over enforcement details continued Ms. Speidel stated she did have Town Counsel look over this article and they had noted the difference between Lunenburg's proposed bylaw and Ipswich's bylaw is the demolition by neglect portion. This is something that the Attorney General could see as governed under state building code and may be closely scrutinized. Even if approved by the AG office, it could still be subject to challenge. Nathan Lockwood, Planning Board member, stated in his view the penalty for withholding a building permit is only in the event demolition is needed due to neglect and it has already happened. He added the APDC will need to adopt design guidelines, rules and regulations, and forms and procedures for addressing the causes of demolition and neglect in a public hearing. Mr. Ebersole asked if the Planning Board supports this bylaw. Mr. Lockwood stated they did. Mr. Alonzo asked about the appeals process; who would be the appeal authority in the case of denial? Mr. Burney replied the court system, either housing court or superior court. Ms. Bertram noted Town Counsel pointed out that the AG has cautioned that "the jurisdiction to hear appeals is a matter exclusively within the prerogative of the State Legislature. Thus, a bylaw cannot confer jurisdiction upon a court. Additionally, a person's status as "aggrieved," is ===PAGE 4=== typically a legal determination made by a court. Again, while the AG has approved similar language, these provisions may be subject to challenge as it may be argued that defining who may appeal and who may be considered "aggrieved" are legal requirements beyond the Town's authority to establish through a bylaw." Ken Chenis, Planning Board member, stated the concern is the definition of an aggrieved party. The Planning Board structured it to be a concerned neighbor or someone located within a certain number of feet. The solution is to strike the term from the wording and stick with appeals. Minor wording can be changed on the town meeting floor. Mr. Toale stated he was concerned about the makeup of the commission itself. He found it problematic because it precludes anybody interested on serving on it from doing so. Perhaps the wording could suggest not mandate the composition of the commission. Suggestion was made to have one resident of the APD and another at large member. Cullin Dwyer, Historical Commission member, stated the purpose of this bylaw is to preserve historic homes, not economic development. We want all five of those people to care about preservation. Discussion ensued to make an amendment on the floor for the two points discussed. Motion: B. Ebersole 2"°: P. Bertram To recommend approval of Article 26 Vote: All in Favor Mr. Alonzo thanked the Historical Commission and Planning Board for their work on the article. The group moved on to the proposed Village Center District (VCD) Article #27. Mr. Burney reported the proposed VCD encompasses an area approximately a ¼ mile from the crossroads of Lancaster Ave. and Main St. and Massachusetts Avenue. It includes 79 properties and looks to create a mixed use district with the intent to create a civic and vibrant gathering area. It would include small scale retail, mixed use with first floor retail/commercial areas and second floor living areas. It allows the reuse of existing buildings and the allowance of campus style buildings. Ms. Bertram stated the Planning Board worked very hard on this bylaw and she supports it. Mr. Toale stated he also supports it but has two concerns; the two story rule and the 5000 square foot floor limit for single retail use. He added the limit on 5000 square foot use could be considered a dimensional variance and could be moved from the prohibited list to an allowed use under special permit approval. Mr. Ebersole stated he echoed the concept of the Planning Board being open to public comment and reaching out to the affected residents to inform them of the proposed zoning change and hearings. He was hesitant because it will change the town but is willing to live with it assuming it is a changed vision for the center and we should be able to design our own future. Mr. Alonzo stated it is very vital because of the way this is changing the town zoning and he wants to see the APD to be approved too. He also thanked the Planning Board. Mr. Toale reported a part of the discussion at the Building Reuse Committee meeting last night. They endorsed approval of both bylaw articles and that both articles are heard individually at town meeting by a vote 6 - 1. Mr. Alonzo requested clear concise maps for town meeting for both articles from the Planning Board. Motion: P. Bertram To recommend approval of Article 27 2n°: J. Toale Vote: All in Favor Articles 28 through 33 are housekeeping articles to amend zoning bylaws, no recommendations are needed. ===PAGE 5=== Motion: P. Bertram To recommend approval of Articles 28-33 2nd. J. Toale Vote: All in Favor Article 36 proposes acceptance of Whitetail Crossing as a public way. Some final details on the road are being worked out and a recommendation can be made at town meeting. The Planning Board members and Land Use Director exited the meeting. CURRENT BUSINESS Unitil's Capacity for Additional Solar Projects A resident had received a denial for installation of solar panels from Unitil because the circuits had reached capacity for accepting additional power back into the system. The only area that appears to be accepting power back is in the Whalom area. This places many Lunenburg residents at a disadvantage. The Board is talking with Unitil representatives and has also contacted Representative Benson about how to address this obstacle. It is a regulatory issue and Unitil is not in violation of any regulations. Mike Conway, Vice President of the Massachusetts Technical Standards Review Group (TSRG), formed at the request of Massachusetts Department of Public Utilities, is the representative for solar and wind power. This issue was brought to their meeting last week. He stated there is a subcommittee being formed to investigate and come up with possible solutions. The next significant update will be out sometime in July. Ms. Bertram stated time is of the essence as tax incentives expire by the end of the year. For Unitil to not invest their funds to upgrade their infrastructure or perform a study on what it will involve and pass this expense on to the individual homeowner is irresponsible. Mr. Conroy stated the upgrade that we are dealing with is necessitated by generation out on Unitil's distribution circuit as opposed to a traditional grid model where you have everything flowing downstream from a single source. The upgrade is a function of power being generated out at the end of the line and coming back up towards the source. In terms of price allocation and justification, it wouldn't be something you would pin on Unitil as an upgrade that is consistent with feeder or service reliability. Unitil is not designing a system that is designed to enable power to flow in that (upstream) direction, so it is the responsibility of the distributer generation customer who is sending the power back to the substation, to mitigate the circumstances that they create. This is what's generating the $250,000 price for the upgrade study that Unitil is referring to. Mr. Alonzo asked if there are different levels of upgrade. Mr. Conroy stated it is a one-time upgrade. Mr. Alonzo thanked Mr. Conroy for the update and asked if the minutes are posted online. Minutes are posted on https://sites.google.com/site/massdgic/home/interconnection/technical-standards-review-group Resident Greg Bittner stated this issue upsets him greatly. He wondered if this could have been anticipated and avoided. Mr. Alonzo stated the Board was only just informed when another resident found out they couldn't connect to the circuit. This is the first instance he knows of in the state of a utility company doing this. Mr. Bittner asked if the Board was going to inform residents about this. A suggestion was made to post a link to the letter sent out by Unitil on the town website. He asked if Green Community funding could be used to research this. Mr: Alonzo stated the solution to this is complex; it is going to take several agencies talking together on how best to resolve this. This is not a solution that the Town of Lunenburg alone can solve. ===PAGE 6=== Green Community Task Force member Dave Blatt wanted to clarify that the charge of the GCTF had nothing to do with solar. It was to have Lunenburg achieve a Green Community designation and obtain funding. The GCTF has been looking at energy upgrades for the town buildings. The Board returned to reviewing ATM articles. Ms. Speidel stated articles 12 and 13 are collective bargaining contracts for Police Officers and AFSCME (employees union) previously considered by the Board. Motion: B. Ebersole 2nd. P. Bertram To recommend approval of Article 12 Vote: All in Favor 2nd: J. Toale Motion: B. Ebersole To recommend approval of Article 13 Ms. Bertram recused herself from the vote. Vote: All in Favor except Ms. Bertram Article 14 addresses the FY' 2016 Capital Plan. Mr. Toale distributed a handout with the recommendations of the Capital Planning Committee. It matches what is in the warrant. An additional recommendation from the CPC is to ask town meeting to rescind $36,524 authorized under Article 14 of the May 2014 ATM, and in its place appropriate $15,000 for replacement of the library gas burner and $12,000 for an HVAC management system. The remaining $9,524 should be used to partially offset the FY'2016 Capital Improvement Plan. These requests came at a later date as a result of the gas burner and HVAC breakdowns. Motion: B. Ebersole 2": P. Bertram To recommend approval of Article 14 including the additional recommendation Vote: All in Favor Ms. Speidel recommended reviewing articles 15 and 16 next. She also suggested changing reversing their order on the final printing of the warrant as article 15 is contingent on article 16 being approved. Article 16 is the fiscal year 2016 budget article. The budget has changed since the preliminary one was issued in February. Ms. Speidel reported there is an available surplus of $129,578. The bulk of this is coming from a last minute update from the Assessors' office of an increase in new growth of $145,000. The Finance Committee has made some recommendations for "above target" requests based on this additional surplus. The Finance Committee recommended funding the Fire Department $48,000 tor coverage on Saturdays and Sundays from 6 am to 6 pm. Their next recommendation is to fund $26,000 to Radio Watch for desk officer coverage from 3:00 pm to 7:00 pm Monday through Friday. Another recommendation was to increase the snow and ice account by $15,000, bringing that appropriation up to $275,000. Finance Committee recommendation is to fund the Library $14,251 to cover additional utility costs. Another recommendation was to fund $10,000 to Police Lockup bringing that appropriation up to $70,000. Ms. Speidel stated the town spends about that amount annually on police lockup. $9,849 was recommended to be added to vehicle maintenance to be split between the Police and Fire departments. Their final recommendation is to increase stabilization by $6,478, which increases the amount to the 5% minimum requirement as a result of this additional spending. Mr. Alonzo asked if Ms. Speidel foresees any changes before ATM. She stated to. Motion: P. Bertram 2': J. Toale Te recommend approval of the fiscal year 2016 operating budget Vote: All in Favor ===PAGE 7=== Ms. Speidel returned to Article 15 stating the amount to transfer to the stabilization account would now be $97,923.00. Motion: P. Bertram 2''': J. Toale To recommend approval of transferring $97,923 to the stabilization account Vote: All in Favor Ms. Speidel reported Article 22 is still being reviewed by Town Counsel so a recommendation should be made at ATM. Article 23 and 24 are requests for ATM to approve perpetual easements across the school property for Boston Gas and Unitil utilities. While researching for town counsel, we were unable to locate town meeting action from the 1950s that transferred the property to the school committee, so Town Counsel has recommended including this in the final language of the article. Motion: P. Bertram 2°: J. Toale To recommend approval of Articles 23 and 24 Vote: All in Favor Ms. Speidel reported to date the town has received bond premiums in the amount of $105,975.36. Article 25 appropriates those funds in order to reduce the authorized debt for the school project. Motion: P. Bertram 2'': J. Toale To recommend approval of Article 25 Vote: All in Favor Other articles will be reviewed next week. Ms. Luck reported the Sentinel & Enterprise had an article stating the Lunenburg Water District voted in favor of a proposal that will allow N. Lancaster to connect to their water infrastructure system. The next step is for legislation to be passed based on Lunenburg's Home Rule Petition. She proposed inviting in the Water District board and asks how this would affect Lunenburg. Ms. Bertram concurred. Mr. Ebersole suggested the Water District board also cover economic development potential in Lunenburg as well. Ms. Speidel will invite the Water District board to a future meeting. Mr. Toale reported Executive Assistant Peterson is issuing reappointment forms for annual committee members. He stated he was unclear on the terms of members at large on Capital Planning and Building Reuse Committees and was looking for guidance. Mr. Alonzo stated the term for any ad hoc committee would be one year. Ms. Bertram reported she and Ms. Luck recently attended a seminar on how to form a storm water utility. It was noted by EPA that the regulations will be out this summer. One of the items covered is how to develop an action plan. She suggested revisiting a 2007 report in order to work on that plan. She also stated Remote Sensing is recommended utilizing existing GIS systems. She thought this be might something we could approach MRC about. Committee Reports: Board of Health - no report; Building Reuse Committee-they reviewed the APD and VCD articles and recommend them; reviewed property lines for the properties they are responsible for and these were distributed to the Board this evening. They will use these drawings for future discussions. They are meeting with the School Committee on April 30th. They also reviewed two relative Capital Plan requests; Town Hall painting which is not going to ===PAGE 8=== be funded and was of some concern to the committee, and the other was the Municipal Offices Feasibility Study which will be funded. Capital Planning Committee-they met on March 31st and you have seen their recommendations. Finance Committee- met on April 2 and you saw their suggestions earlier. Library Board of Trustees -held a special meeting at which Mr. Ebersole and Ms. Speidel attended to go over their budget needs and what we included tonight, They are fully open again and activities are rebounding. Mr. Alonzo wanted to thank the Library for hosting a sendoff for Kate McCarron who is retiring. MPO- meeting tomorrow at 1:00 p.m. with a presentation on the Summer St. project, Ms. Bertram is not sure we have met all the milestones for the public hearing, which is at the end of May. Planning Board- no report, PACC- they met last night and adopted their budget, they are working on their policies and approved equipment purchases to upgrade the studio here. They are seeking two more committee members. School Committee-met on April 1st ', they presented a level service budget, which is still $100,000 over the Town Manager's recommended budget School Building Committee- meets tomorrow; Sewer Commission- met last week, they are continuing to work on grease trap compliance and things are moving on schedule for Pratt St. and Lakeview Ave. extension. Town Manager Reports/Department Reports- no report Mr. Alonzo asked Mr. Toale about Memorial Day. More information to come later. Mr. Alonzo wanted to correct that the last day to register to vote is actually April 10" not the 13* Public Comment: Greg Bittner asked if the playground is part of the Passios grounds. Mr. Toale reported the playground is not part of the building reuse committee's charge. It will remain school property. Mr. Bittner stated he cannot record public meetings to his dvr. This should be something that should go to Comcast during license negotiations not the PACC. Motion: P. Bertram To adjourn the meeting at 9:45 p.m. 2"°: J. Toale Vote: All in Favor Respectfully submitted, Elain in Peterson Elaine M. Peterson Executive Asst. To Town Manager ======================================================================================== DOCUMENT : 2015-04-14-agenda-4924.txt BOARD : select-board DATE : 2015-04-14 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2015-04-14-agenda-4924.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04142015-4924 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN April 14, 2015 7:00 PM – Town Hall Bilotta Meeting Room, Second Floor AGENDA In accordance with the requirements of the Open Meetings Law, please be advised that this meeting is being recorded and broadcast over Lunenburg Public Access. 7:00 PM PUBLIC COMMENT ANNOUNCEMENTS APPOINTMENTS 7:00 PM Larry Marshall- Memorial Day Boy Scout participation 7:15 PM Police Chief Marino re: proposed warrant articles CURRENT BUSINESS 1. Discussion/review of 2015 ATM Warrant Articles 2. Request to approve license agreement for MS/HS project-UNITIL Corporation 3. Request to approve license agreement for MS/HS project-Boston Gas Company 4. Minutes/ Warrants/ Action File Issues 5. Committee Report: Board of Health; Building Reuse Committee; Capital Planning Committee; Finance Committee; Library Board of Trustees; MPO; Planning Board; PACC; School Committee; School Building Committee; Sewer Commission 6. Town Manager Reports or Department Reports: INTERVIEWS/ APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS EXECUTIVE SESSION: Chapter 30A, § 21A (9), to discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the government’s bargaining or litigating position, and the Chair so declares. Local Union 39 Collective Bargaining Agreement, DPW Employees UPCOMING MEETING SCHEDULE April 21, 2015 May 2, 2015 ATM May 5, 2015 ======================================================================================== DOCUMENT : 2015-04-14-minutes-4924.txt BOARD : select-board DATE : 2015-04-14 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2015-04-14-minutes-4924.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_04142015-4924 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== ~ Ja. B3 BOARD OF SELECTMEN MEETING MINUTES April 14, 2015 Int RECEIVED & FILED JUL 28 2015 LUNENBURG TOWN CLERK OFFICE The Board of Selectmen met in the Joseph F. Bilotta Meeting Room, Town Hall, as scheduled with Thomas Alonzo, Chair; Paula Bertram, Vice Chair; Jamie Toale, Clerk; Robert Ebersole, Member; Phyllis Luck, Member and Town Manager Kerry Speidel present. The meeting opened at 7:00 PM with the Pledge of Allegiance. PUBLIC COMMENT Dave Rodgers wanted to inform everyone that the Lions' Club will be holding MEAT BINGO on Saturday, April 18" from 7 - 9 pm. They take the proceeds and give back to the community via the food bank which serves 55- 65 families per month. He wanted to thank Dave Berthiaume who spearheads this as well as the other Lion's Club members. The Board moved on to agenda item #1 as the 7:00 p.m. appointment was not present. 1. Discussion/review of 2015 ATM Warrant Articles: Ms. Speidel directed the Board to Article 13 (AFSCME Collective Bargaining Agreement) which had been previously approved by the Board a couple of months ago. This article approves funding for the first year of the contract. Total cost of the first year is $8,851.12 which is set aside in the salary reserve account. Article 23 would approve access for Unitil and Boston Gas via easements onto the new school building and property. Ms. Speidel reported while doing research for Town Counsel for these articles, Town Clerk Herrick was unable to locate any Town Meeting votes from the 1950's that transfer the school property to the School Committee. Therefore the warrant articles have been revised to reflect both the transfer of the school property and grant the easements. Motion: R. Ebersole 2nd:P. Luck To approve the license agreement between Fitchburg Gas & Electric d/b/a Unitil and the Town of Lunenburg (Assessors Map 60, parcel 55) Vote: All in Favor Motion: R. Ebersole 2nd. P. Bertram To approve the license agreement between Boston Gas and the Town of Lunenburg Vote: All in Favor A warrant for Accounts Payable in the amount of $30,281.27 was presented for signatures. A request was made to remove the circle from the draft working map of the proposed Village Center District for Town Meeting. The warrants for Annual Town Meeting and the Annual Election were signed. The 2015 3* Quarter Water Commitment in the amount of $6.548.25 was presented for signatures. Action File Issue- Ms. Luck stated she received a call from Ryan McNutt, Lancaster Town Administrator, regarding the Lunenburg Water District's (LWD) intentions with the Town of Lancaster. Lancaster has requested access in the amount of 350,000 - 450,000 gallons of water per day, which is equivalent to what Lunenburg was using ten years ago. According to Mr. McNutt codifying the expansion of the Lunenburg Water District will take a couple of months and Lancaster will need to get an infrastructure in place. Ms. Luck has requested more information from Mr. McNutt. She proposed sending letters to Senator Flanagan and Representative Benson to request they put this on hold until the ===PAGE 2=== Board can obtain answers to their questions from the Lunenburg Water District. She presented a draft letter for perusal. A meeting with the LWD is planned for some time in May. Many Lunenburg residents are concerned about this proposal. Dave Rodgers returned to the meeting and asked why this wasn't brought up earlier when he was present. Further discussion about notification to the Board from the LWD ensued. Mr. Rodgers stated he is happy to talk to each of the Board members. He added there were two meetings regarding this topic. He stated the water recharge area that we are talking about actually comes from Lancaster. Mr. Rodgers stated when the discussion began between Lancaster and LWD, one condition was that it not cost Lunenburg "one nickel." All of the work that is proposed when and if it is done will be to LWD standards and the LWD will receive the revenue generated. Ms. Bertram stated she was concerned about the impact on the water withdrawal rates, the town's DEP permit and possible water bans. Mr. Rodgers stated he couldn't agree more and has the same concerns. After some further comments between Ms. Luck and Mr. Rodgers, he stated the conversation was over and that the LWD looks forward to meeting with the Board. Mr. Alonzo stated the Board will have this as a future agenda item. Mr. Rodgers added that he wanted everyone to know that he cannot talk with any certainty because they (LWD) are not there yet. He exited the meeting. 7:15 PM Police Chief James Marino Mr. Alonzo stated there were four articles the Chief wanted to report on. The first was Article 39; Use of Vehicles on Whalom Lake. Chief Marino briefly covered the past history coming up to the present day of the Whalom Lake bylaw, Article XIX, Regulations of Certain Activities on Whalom Lake. He covered some issues in the proposed bylaw that Town Counsel stated the Attorney General may challenge. The intent of this article is to protect the public and the lake environment by prohibiting motor vehicles from the waters and frozen waters of Whalom Lake. Snowmobiles and all-terrain vehicles would be allowed to enter via the public access or written permission by a landowner, unless posted otherwise. Motion: P. Bertram 2"d: J. Toale To approve Article 39 as presented Vote: All in Favor Article 40 restricts the public consumption of marijuana or tetrahydrocannibinol. Chief Marino wanted to clarify that this bylaw addresses smoking marijuana in public. This does not apply to people who are taking medical marijuana orally. Discussion ensued regarding a qualifying patient who has a valid medical certification of a debilitating condition, as defined under state law, not being able to smoke in public. This could be challenged in court. Town Counsel's letter also pointed out the maximum fine for marijuana possession is $100.00 and the $300.00 bylaw fine could also be subject to challenge. The Board will make a recommendation at Annual Town Meeting due to some lingering legal questions on this proposed bylaw. The Board moved on to Article 41. Chief Marino reported this bylaw authorizes the Board of Selectmen to license the business of pawnbrokers, buyers and sellers or dealers in metal, as provided by MGL Chapter 140, as amended. Chief Marino continued on explaining this bylaw would allow the Board to license and regulate businesses; specifically since there is a genuine risk for stolen metals, including precious metals, to end up in the possession of legitimate businesses. Discussion ensued over whether to accept this as a bylaw because if the MGL changes, it would precipitate a need to change the town bylaw. The Board asked Chief Marino to work with Town Counsel to reduce the content of the bylaw. Article 42 proposes a bylaw to restrict sexual offender residency and creating sex offender safety zones. Lt. Luth, sex offender registrar for the police department, reported on the bylaw details. This only applies to Level 2 and 3 sexual offenders. Both components have civil and criminal violation fines. Legal counsel noted the proposed bylaw was modeled after the Town of Ayer's bylaw which was challenged in U.S. District Court several years ago. A map would be required to showing residency ===PAGE 3=== restrictions where level 2 and 3 sex offenders may live. The map would need to be updated annually or seasonally. The Board had concerns about this bylaw, specifically the legal challenges and the need to continually update the map. They recommended further discussion between Chief Marino and legal counsel to address these concerns. Discussion ensued about getting the map printed in time for town meeting and funding to pay for it. The Board thanked Chief Marino and Lt. Luth for coming in this evening. Ms. Speidel reported the Board will review Articles 9, 10, 11, 22, 36, 41 and 42 at next week's meeting. Committee Reports: Board of Health - no report; Building Reuse Committee- no report Capital Planning Committee-no report Finance Committee-no report Library Board of Trustees -meets next week, MPO- on April 8th there were four presentations of potential projects to be included in the '16-19 TIP; presentations were made on the Summer St. project, the intersection of Chocksett Road and Route 12 in Sterling, and resurfacing of Route 68 in Hubbardston. Arthur Frost of MassDOT gave an overview of several projects including the reconstruction and widening on Route 2 ramps at Exits 35, 36 and 38. At the next two meetings there will be further discussion on these TIP proposals and then they will solicit public comment. Planning Board- met last night and some Historical Commission members attended; there was discussion regarding the proposed Village Center and Architectural Preservation Districts and whether or not to combine them. The Planning Board voted that if one district article failed to pass, they would move to pass over the other. The other item discussed was Article 37; the 790 Mass Ave. proposed zoning change. There was discussion over the prohibited uses for the parcel such as living in the house while conducting a business. The PB continued discussion and wanted to talk to the Zoning Officer. High Field Village came in to request another continuance. Discussion ensued about some of the data being used as out of date. The traffic study dates back to 2005 and it was asked if this was still relevant. The continuance was granted PACC-no report, School Committee- meeting has been rescheduled to another night to meet with Building Reuse Committee. Budget recommendations will also be made at that meeting, School Building Committee- met recently, the project is going as planned, the ceremonial topping off of the building will be soon, tiles and flooring have been selected, slab on deck was completed in Building A several weeks ago, it will be a busy spring and summer trying to make up time to catch up from excessive snow this winter. The next meeting will be onsite in May. Sewer Commission-meeting tonight, continuing to work on enforcement of grease traps and elimination of grease from the system, also working on the extension on Pratt Street and Lakeview Avenue. They may be able to incorporate the extension on Pleasantview Avenue into the existing revolving loan and reduce rates. Town Manager Reports/Department Reports- we are in the process of transitioning emergency notification system from Blackboard Connect to Code Red for financial reasons. This will provide the same service at $2000 less per year. We will be going live in May 1st. Board Comment: Ms. Luck noted the talent bank form is now on the website home page. Mr. Alonzo noted there is still Finance Committee, Park Commissioner and PACC openings. Ms. Luck reported MART is considering raising rates and changing bus routes due to a deficit and will be holding three informational meetings. Mr. Toale stated there will be a Memorial Day ceremony and asked for groups and service members to come forward and participate in the planning and the ceremony. Public Comment- none Mr. Alonzo stated the Board would be entering Executive Session according to Chapter 30A, § 21A (9) to discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the government's bargaining or litigating position and the Chair so declares, specifically regarding Local Union 39 Collective Bargaining Agreement, DPW Employees. The Board will not be returning to Open Session. Ms. Bertram wanted it noted that she could participate in this session as this contract does not affect her daughter who is a clerk at DPW. Mr. Speidel confirmed. Motion: B. Ebersole 2": P. Bertram ===PAGE 4=== To enter Executive Session for reason as stated by the Chair Vote: Mrs. Luck- yes, Mr. Ebersole-yes, Mrs. Bertram- yes, Mr. Toale-yes, Mr. Alonzo- yes ********************Executive Session Minutes Are Separate*********************** Meeting adjourned at 9:13 p.m. Respectfully submitted, Elairem. Peterson Elaine M. Peterson Executive Assistant to the Town Manager RECEIVED & FILED JUL 28 2015 LUNENBURG TOWN CLERK OFFICE