# select-board — 9 documents, concatenated for reading and search
#
# This is a CONVENIENCE BUNDLE, not a source. Every document below is
# published separately and byte-identically; cite the individual file,
# whose path is given in each header, rather than this bundle.
# Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt
# The town's own scanned original is linked per document.

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DOCUMENT : 2016-01-05-agenda-5013.txt
BOARD    : select-board
DATE     : 2016-01-05
KIND     : agenda
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2016-01-05-agenda-5013.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_01052016-5013
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DOCUMENT : 2016-01-05-agenda-5016.txt
BOARD    : select-board
DATE     : 2016-01-05
KIND     : agenda
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2016-01-05-agenda-5016.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_01052016-5016
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===PAGE 1===
Select Board Meeting- Executive Session1.

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DOCUMENT : 2016-01-05-minutes-5001.txt
BOARD    : select-board
DATE     : 2016-01-05
KIND     : minutes
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2016-01-05-minutes-5001.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_01052016-5001
========================================================================================

===OCR macOS Vision===
===PAGE 1===
BOARD OF SELECTMEN
MINUTES
JANUARY 5, 2016
The Board of Selectmen met in the Lunenburg Town Hall, Joseph F. Bilotta Meeting Room, as scheduled with
Robert Ebersole, Vice Chairman; Tom Alonzo, Clerk; Paula Bertram, Member; Phyllis Luck, Member and
Kerry Lafleur, Town Manager. Chairman Jamie Toale was not present.
Mr. Ebersole called the meeting to order at 6:00 PM and declared the reason for entering Executive Session,
citing Chapter 30A, § 21 (3); to discuss strategy with respect to collective bargaining or litigation if an open
meeting may have a detrimental effect on the government's bargaining or litigating position, and the Chair so
declares. Discussion of Lunenburg v. Hollis Hills, LLC and HAC
Motion: T. Alonzo
2"d: P. Luck
To enter into Executive Session and then enter into Open Session upon adjournment
Vote: Mr. Ebersole-aye, Ms. Luck-aye, Mr. Alonzo-aye
*****:
***Executive Minutes are Separate*******************************
The meeting opened at 7:00 P.M. with the Pledge of Allegiance.
Public Comment:
Mr. Ebersole noted the passing of Marion Benson, a longtime resident, past member of the School Committee,
Planning Board member and full-time planning director for the Town until 2014. Mr. Alonzo stated he enjoyed
working with her and she will be missed. Mr. Ebersole encouraged residents to volunteer for the Cable
Advisory Committee, PACC, Storm Water Task Force, Finance Committee or the Senior Taxation Work Off
Committee by filing out a Talent Bank Form and submitting it to the office.
Ms. Luck advised residents to clear out the storm water drains near their homes due to the recent snowstorm.
She reported she had met with the DP W employees over the holidays and it was really nice to meet every one of
them.
Mr. Alonzo advised real estate taxpayers to read the letter in the mailing regarding the cable survey. There are
also surveys in Town Hall for those who did not get one in the mail. He stated he was unable to attend the last
Board of Selectmen meeting and had viewed it online. He was disheartened by the comments he heard about
what happened at the recent School Building Committee meeting. He stated it was mentioned that somehow the
committee was intent on spending all of the contingency finding. He is a member of that committee and he
assured all that was a mischaracterization of what occurred at that school building committee meeting. He
reported we have spent $283,000 of the $4,000,000 in the contingency fund; that is about 5 percent of the fund.
The project is now seventy percent completed. There were also comments about lack of transparency of the
committee. This committee's meetings are posted publicly. In addition we have representatives from other
committees (School Committee, BOS, Finance Committee, and Planning Board) who report back to their own
committees on their televised meetings all the time. The list that is being used to say we are going to spend the
whole $4,000,000 contingency fund was not discovered by anybody but was presented to this Board at the
request of three members of the School Building Committee who wanted to be transparent. They have all been
discussed in order as they come up without any comment. The decision to ask bond counsel what the
contingency fund could be spent on was requested by the School Building Committee. We want to make sure
everything we are doing is completely above board. Lastly, there was a question on what role this Board plays
in this process. They have a seat on the committee along with two other elected officials and three other citizens
who were appointed by this Board. He stated he is a taxpayer too; he does not discourage people to be
concerned as well. But it was inferred the committee wasn't doing our job and that is not the case. He
===PAGE 2===
encouraged everybody concerned to attend their meetings. As far as televising the meetings, it is difficult to do
as this is the only room that meetings can be televised from and it is not available on the nights they meet.
It is not because they do not want to be transparent. He wanted to make those comments clear.
Ms. Bertram stated while she understands Mr. Alonzo serves on the committee she is very concerned with this
list of items that are in her opinion not contingency related. She believes further discussion between the Board
of Selectmen and the School Building Committee in a public forum is warranted. These items that are now
being considered by the School Building Committee are going to be paid for 100% by the taxpayers. $61,000
was already voted for engineering and that is a lot of money. She stated she has concerns about whether or not
these items can be incorporated under the original town meeting article. She still wanted a legal opinion on the
Selectmen's authority in this matter because the School Building Committee submits that form to the Selectmen
for the changes. She is opposed to signing any more contingency funding without further discussion.
Mr. Alonzo stated the engineering funding, for electrical and carpentry work, was approved at this time because
you would install it during the construction phase. There is a time frame that this was sensitive to. Mr. Alonzo
explained the digital touch screen has not been approved; only the electrical outlet installation for it was
approved in case of future use as well as the footing for an exterior digital sign for notices. It not only can be
used for school events but also town events, emergency notices etc. Ms. Luck asked why these items weren't
part of the original project. Mr. Alonzo stated that at the time they were trying to keep the costs down. When
the actual costs came out they were lower than anticipated. Further discussion about the construction budget
ensued. Mr. Ebersole interjected that the public comment had gone to deliberation and the Board should move
onto the agenda. Ms. Lafleur asked for clarification on who should be meeting with the Board and when. The
next School Building Committee is on January 13" which at that time they should have a legal opinion on the
contingency items and the legal opinion on the Selectmen's role from MSBA. The meeting on the 19* is open
for this. Ms. Lafleur noted the engineering has not been brought to this Board as a budget request to date.
Dave Rodgers, 82 Highland Street, appreciated Mr. Alonzo's comments and felt obligated to explain why he
made comments about the transparency of the School Building Committee. He stated he believes the
committee's objectives are well intended. He expressed surprise that the minutes were being recorded by an
outside firm and not a member of the School Building Committee. Mr. Alonzo confirmed and added the
minutes are approved by the committee. Mr. Rodgers stated there were some things listed in the contingency
fund section such as murals, parking reconfiguration at the Passios School, digital signs, air conditioning, turf
resurfacing of the existing athletic complex, storage and maintenance building to be located at the Turkey Hill
Middle School and potential demolition of the Passios Building should district decided to do so. It is just today
that he was able to access those committee minutes. From his perspective it wasn't transparent and that is why
he made that comment. The Town's portion of the cost; $36 million dollars and the $4 million dollar
contingency fund (roughly 10 percent) is a lot of money. He added just because it's there we don't have to
spend it. His only point is at the end of the day it will be sorted out and it will be fine. We need to be cognizant
of all the various things we need to take into consideration before we say yes. He thanked the Board.
Jane Edmundstone stated she was here on behalf of Lunenburg resident, Jim Bellefiore, 1790 Massachusetts
Avenue, to request a future agenda item. Mr. Bellefiore resides in the Meadow Woods Mobile Home Park and
does not have access to MART service at this location. MART only services up to 1275 Massachusetts Avenue.
Mr. Bellefiore stated when he has to travel to the VA Hospital in Bedford or Roxbury he has to be at the
Fitchburg Intermodal Station at 7:30 a,m. to catch the bus. The hospital visit is an all-day event. He doesn't get
home until 4:00 p.m. He hoped the Board could help him out. Ms. Luck will contact MART and find out what
can be done.
Mr. Rodgers stepped up and offered transporting Mr. Bellefiore to and from the bus station until the situation is
resolved. He asked Mr. Bellefiore for a couple of days' notice on the appointments so he can plan accordingly.
He gave Mr. Bellefiore his telephone number. Ms. Edmundstone stated there are other disabled individuals
residing at the mobile home park in case there is any question about need for the MART service.
Ms. Luck stated they should have their doctor fill out the appropriate paperwork indicating need, which is
available at the Senior Center, and submit it to MART. Further discussion with MART and the Town is
required. Mr. Bellefiore will provide his phone number to Ms. Lafleur and she will get back to him.
===PAGE 3===
Current Business:
1. Open Warrant for Annual Town Meeting (May 7, 2016)
Ms. Lafleur stated this is a request to open the warrant for articles for the Annual Town Meeting
scheduled for May 7, 2016. According to Town Charter it needs to be opened until 42 days prior to the
town meeting. The closing date for the warrant will be Thursday, March 24, 2016 at 6:00 P.M.
Motion: P. Bertram
2'"': T. Alonzo
To open the warrant for the Annual Town Meeting and close it at 6:00 p.m. on March 24, 2016
Vote: All in Favor
2. Entertainment License renewal for The Bootlegger
Ms. Lafleur reported this request from Cosimi Corporation is to renew the weekday entertainment license for
The Bootlegger while waiting for approval of the transfer of the alcohol license by the ABCC.
Motion: P. Bertram
2"®: P. Luck
To approve the weekday entertainment license for Cosimi Corporation d/b/a The Bootlegger
Vote: All in Favor
3. License Survey Results
Ms. Lafleur reported the Board had requested that license fees from surrounding communities be reviewed. She
presented the data on Townsend, Fitchburg, Leominster, Lancaster, Ayer, Shirley and Berlin. She noted there
are some communities that charge substantially more than Lunenburg. Mr. Ebersole requested the survey
include the number of licenses issued in each category. Ms. Lafleur stated this will be amended and added to a
future agenda. These are annual licenses so there is plenty of time to review them.
Minutes/ Warrants/Action File Issues
Minutes of November 17 and December 1, 2015 were approved. The Board signed a school construction
warrant in the amount of $2,637,029.77.
Mr. Alonzo stated in general during a tollbooth fundraiser the people who are running it hand out a small thank
you note that can be placed on the windshield. This shows that the person has donated already when going back
through the same tolibooth. He noted at the last one a coupon for a discount off a local business service was
handed out. He stated that is not part of the fundraiser and suggested amending the policy to state that private
businesses could not advertise during one.
Committee Reports:
Ms. Luck reported the next School Committee meeting is tomorrow night and will be televised. The Storm
Water lask Force will have its first meeting on the 13"h
Ms. Bertram reported the Planning Board and Conservation Commission have not met since the last time.
Mr. Alonzo reported School Building Committee meets next Wednesday. Cable Advisory meets at the end of
the month, giving everyone plenty of time to fill out the cable survey, when the committee will review those.
Finance Committee did not meet due the holidays, they meet again next Thursday.
Mr. Ebersole reported Sewer Commission did not meet at the end of December. The Library Board of Trustees
met in December and are continuing to work on updating their building operations policy. The Board of
Health met last night and has finalized the septic loan program and plans to adopt it at their next meeting.
PACC met last night and reviewed their strategic plan as well as beginning to work on their fiscal year 2017
budget. Chairman Walker will meet with Town Manager Lafleur to go over some of their budget questions.
Mr. Ebersole attended the Architectural Preservation District Commission (APCD) meeting where they
appointed officers and began creating their work plan.
There are some technical changes to their bylaw that need to be amended at annual town meeting such as their
map and some numerical formatting.
Town Manager Lafleur did not have any reports this evening.
Appointments:
The Board acknowledged the Board of Health representative for the Storm Water Task Force will be Jim Auge.
===PAGE 4===
There was no further public comment from the Board or the public.
Mr. Ebersole announced they would be going into Executive Session.
Motion: T. Alonzo
2nd: P. Bertram
To enter into Executive Session per M.G. L. c. 30A, §21 to conduct strategy sessions in preparation for
negotiations with non- union personnel or to conduct collective bagaining sessions or contract
negotiations with non-union personnel
Ms. Luck -aye, Ms. Bertram -aye, Mr. Alonzo-aye, Mr. Ebersole-aye
*************************Executive Session Minutes are Separate*******************************
The meeting adjourned at 6:57 P.M.
Respectfully submitted,
Elainem Peterson
Elaine M. Peterson
Executive Assistant to the Town Manager

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DOCUMENT : 2016-01-12-minutes-5002.txt
BOARD    : select-board
DATE     : 2016-01-12
KIND     : minutes
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2016-01-12-minutes-5002.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_01122016-5002
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===OCR macOS Vision===
===PAGE 1===
BOARD OF SELECTMEN
MINUTES
JANUARY 12, 2016
The Board of Selectmen met in the Lunenburg Town Hall, Joseph F. Bilotta Meeting Room, as scheduled with
Jamie Toale, Chairman; Robert Ebersole, Vice Chairman; Tom Alonzo, Clerk; Paula Bertram, Member; Phyllis
Luck, Member and Kerry Lafleur, Town Manager. The meeting opened at 7:00 P.M. with the Pledge of
Allegiance.
Public Comment:
Mr. Alonzo expressed thanks to Sharon McCullah's civics class who came to Town Hall today to hear him
speak about town government.
Mr. Ebersole announced extended hours for the Lunenburg Historical Society: the second Saturday of each
month starting in February from 1 to 3 pm, as well as their regular hours on Wednesdays from 9 - 12.
Ms. Luck attended a Cost Effective Storm Water Solutions workshop in November at WPI. It was very
informative. One presentation, Monoosnoc Brook Renewal in Leominster is available for viewing on
Lunenburg Public Access, courtesy of Leominster TV. The Lions Club monthly pancake breakfast is tomorrow
morning at Eagle House. Ms. Luck reported School Superintendent Calmes is seeking a new name for the
school for grades 3- 5 opening in fall 2016. Three names presented at the school committee meeting were:
Lunenburg Elementary, Turkey Hill Elementary and Oak Avenue Elementary, Residents of Lunenburg should
submit their choice in writing by 4:00 pm on Tuesday, March 1, 2016. Votes may be sent electronically to
petersen @lunenburgonline.com. Votes can also be sent to the School Committee by mail or otherwise
delivered to the Superintendent's Ottice, Room #12, Thomas C. Passios Building, 1025 Massachusetts Avenue,
Lunenburg, MA 01462.
Dave Rodgers, 82 Highland Street, was here to report on some progress on accessing school building committee
minutes. The committee has submitted three months of minutes to the Town Clerk's office. He expressed
concern about the Building Reuse Committee's minutes. They have been meeting for ten months and no
minutes are available. Mr. Toale stated they have been approved and he will follow up. Mr. Rodgers inquired
about the status of negotiations with the Firefighters Union. Ms. Lafleur stated they are ongoing and scheduled
to meet with them again a week from Monday.
Current Business:
Ambulance Fee Abatement Request for $817.46
Ms. Lafleur stated this request was submitted via the Fire Chief's office. The application is complete and the
applicant meets the low income limits as set forth in the application process.
Motion: R. Ebersole
To approve the abatement in the amount of $817.46
2nd. P. Bertram
Vote: All in Favor
Tollbooth Fundraiser Policy Amendment
Mr. Alonzo stated this agenda item should be an amendment to the form as there is no policy. Discussion
ensued on private businesses being promoted during a charitable fundraiser on public ways. It was suggested
the organization conducting the fundraiser could hand out a piece of paper showing the person had donated
already if they have to go back through the tollbooth.
Motion: T. Alonzo
2"d: R. Ebersole
To amend the tollbooth fundraiser form under Special Conditions to read "No advertising of private
businesses is allowed during the fundraiser. "
Vote: All in Favor
Mr. Toale recommended concluding the other agenda items before addressing #3 FY16 BOS Goals/ Pavement
Management.
===PAGE 2===
Minutes/ Warrants/Action File Issues
The Board signed an accounts payable warrant in the amount of $430,263.65; an accounts payable warrant in
the amount of $244,789.21 and a payroll warrant in the amount of $688,187.05.
Committee Reports:
Mr. Ebersole reported Sewer Commission is meeting tonight. Mr. Alonzo reported School Building Committee
meets tomorrow. One item being discussed will be the opinion from bond counsel regarding use of the
contingency fund. There will be a walk through of the school building first. The meeting will be recorded for
future broadcast. Finance Committee meets on Thursday. Cable Advisory meets at the end of the month. Ms.
Bertram reported Conservation Commission met on the 6'.
' it was a very long meeting going until 11:00 p.m.
There were a number of hearings realtive to routine filings. One item was 357 Electric Avenue for proposed
construction of a 4,500 square foot facility for Unitil. There was discussion concerning the plan, stormwater
flow, storage of utility poles, transformers and equipment, and impact to the wetlands. It was continued to next
week. At the Planning Board meeting similar concerns were expressed for the Unitil project. Unitil's engineer
presented a new technology (Petro-Plug). It allows water to run through but if oil comes into contact with it, the
barrier solidifies. This will be incorporated into the project design. It was continued to February 22nd
High
Field Village was on the agenda again last night; it was continued to February 8. MPO meets tomorrow.
Ms. Luck reported the MART Advisory meeting is on January 26'h. The Storm Water Task Force will hold their
first meeting tomorrow night. At the School Committee meeting last week, the Superintendent presented a
budget which is $312,600 over target. They meet again next week.
Mr. Toale reported the Building Reuse Committee will meet this Friday at 7:30 a.m. to review their final
presentation to this Board. Capital Planning met this afternoon; they have reviewed all requests and will spend
the next two meetings working on prioritizations. They will make their presentation to the Finance Committee
on January 28th
Ms. Lafleur indicated a warrant for the state primary needing signatures. From the Town Clerk Office: Absentee
ballots are available in the Town Clerk's office for the February 2°° Special Primary Election for Precinct B
voters only. The last day to register for this election is Wednesday, January 16. The Town Clerk office will be
open from 8 a.m. to 8 p.m. that day.
The Fire Department has recieved fire safety and education grants for the Student Awareness Fire Education
(SAFE) Program in the amount of $4,237 and the Senior Safe Program in the amount of $2,716. These grants
are aimed at students in primary school and senior citizens, educational materials. Special thanks to Captain Jim
Ricci and Lieutenant Mark Bursch for their work on the grant applications.
Mr. Toale suggested a five minute break be taken before they begin their workshop on Pavement Management.
The televised meeting ended at 7:25 p.m.
Respectfully submitted,
Claire. Peterson
Elaine M. Peterson
Executive Assistant to the Town Manager

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DOCUMENT : 2016-01-19-minutes-5003.txt
BOARD    : select-board
DATE     : 2016-01-19
KIND     : minutes
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2016-01-19-minutes-5003.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_01192016-5003
========================================================================================

===OCR macOS Vision===
===PAGE 1===
BOARD OF SELECTMEN
MINUTES
JANUARY 19, 2016
The Board of Selectmen met in the Lunenburg Town Hall, Joseph F. Bilotta Meeting Room, as scheduled with
Jamie Toale, Chairman; Robert Ebersole, Vice Chairman; Tom Alonzo, Clerk; Paula Bertram, Member; Phyllis
Luck, Member and Kerry Lafleur, Town Manager. The meeting opened at 7:00 P.M. with the Pledge of
Allegiance.
Public Comment:
Mr. Alonzo announced the upcoming Lunenburg Boys & Girls Club event, "Are You Smarter Than Our Sixth
Graders," to be held on Friday, March 11** at 7:00 p.m. at the Lunenburg High School Auditorium.
Ms. Luck announced burning permits are available from the Fire Department from January 15 through May 1st
They can be obtained on the town website at http://www.massfire.net/brush/lunenburg.php#
She also reported that she could recycle styrofoam at Refoamit, 25 Mohawk Drive, Leominster. More info on
what they accept can be seen at http://www.refoamit.com/ or by calling 508-872-2323.
Dave Rodgers, 82 Highland Street, reported on the progress of transportation assistance for retired veteran, Jim
Bellefiore, who appeared at the January 5' meeting.
Carl Luck, 50 Sunset Lane, and Chairman of the Sewer Commission, reported the resignation of commissioner
Troy Daniels effective immediately. He thanked Mr. Daniels for his contributions to the commission.
1. Discussion with School Building Committee (SBC)
SBC Chair Mike Mackin reported on the history of the committee. It is a statutory committee governed by the
Massachusetts School Building Authority. It is comprised of the School Superintendent, two School Committee
members, a member of the Planning Board, member of the Board of Selectmen, member of the Finance
Committee, and three citizens at large. They have been meeting for about two years. They are grateful for the
support of voters; 72% of the voters approved the project. He introduced Tom Shapiro, School Committee
member; Greg Bittner, Planning Board member; Greg Roy, citizen at large, and School Supt. Calmes. Mike
Barney and Brian Frank, citizens at large, were not able to attend this evening's meeting. He thanked them all
for their committee work and commitment. The SBC oversees the project, the project budget and the project
spending. All the warrants are reviewed by the committee, discussed and either approved or not approved.
Mr. Mackin reported the new high school wing has complete permanent power and all the finishes are
complete. The media center has permanent power too. The ceiling in the auditorium is near completion. The
finishes throughout the building are 70% complete. The kitchen has some of its equipment in. The project is on
time and on budget. A little over $211,000 of the $4 million contingency funding has been expended. Every
item on the contingency list has been reviewed by bond counsel to ensure they are eligible for funding. Of that
list three were seen by bond counsel as not being eligible; the track and field replacement, the demolition of the
Passios Building, and the installation of a flashing school zone sign. These items, totalling roughly $2 million,
have been removed from the contingency list. What remains on the list is a landscaped and designed outdoor
study area, weather permitting, teachers can be bring students. If approved by the SBC, most of the cost will be
contained by Powell Stone and Gravel, who will donate labor and materials reducing the cost from $48,000 to
$10,800. He emphasized how diligent the committee has been in reviewing these items and how seriously they
take their responsibility.
Relocation of an existing mural (of former Whalom Park) and other digital mural reproductions was requested
by faculty, students and their families to carry on the history and tradition of the Lunenburg schools. Three
existing murals would be digitally photographed and placed on vinyl and relocated in the new building. This
item costs approximately $15,000.
Construction of a maintenance garage ($185,000) was originally planned within the project scope. It is a
necessary item. The current maintenance garage was always slated for demolition. When they were reviewing
value engineering in the design phase, it was removed from the project and planned to be funded through the
===PAGE 2===
capital planning process. Now they see a possibility of assuming that cost within the contingency fund and it
will be reviewed again. Other items include a touchscreen monitor for athletic archives; there is so much
memorabilia that can't be taken to the new school. This is an attempt to record digitally historical events,
awards etc. This item costs about $24,000. Right now the only thing authorized is the casement work and the
electrical wiring to that area.
A digital exterior sign costing $58,000, for school and town news and emergency updates is also a placeholder
on the contingency list. The next item provides additional cooling to classroom wings, by reducing air humidity
and modifying the air at the cost of $500,000. When the SCB looked at the value engineering, they took that
out. There was one other item; artificial turf for 2 new athletic fields; the new stadium field and the new practice
field ($1 million). Reconfiguration of the parking lot is also requested ($250,000), but it hasn't been designed
yet.
Ms. Bertram expressed concern about the implementation of another turf field and the long term cost of
maintenance of the turf versus sod. The existing turf field has to be replaced at the cost of over $1 million. She
also expressed concern about the cooling system and the operation and maintenance costs moving forward and
its influence on the school budget.
Ms. Luck asked why the maintenance garage was taken out of the original budget. Mr. Mackin stated it would
not have been a reimbursable item even if it was in the original budget as they had reached a maximum amount
for the site.
Mr. Mackin introduced Jeff Luxemburg, Owner's Project Manager, Joslin Lesser & Associates Inc. He reported
the MSBA set a cap of $275/square foot or an 8% site cap. They would not have reimbursed that amount
because they were already over the allowed cap.
Ms. Luck asked about the local share listed in January 2014, it was $36,784,451. When she looked at the
November 2015 share, it is $38,192,941. How can it change? Mr. Mackin stated that $38 million comes from
the project funding agreement which was signed by the Board of Selectmen and the School Committee. The
original $36 million amount was given prior to all the final project costs being reviewed by the MSBA and
determining what the split would be.
Mr. Luxemburg stated the project budget actually went down. The MSBA divides the project into the main
project and they seperate out all the contingencies. Historically only about 20% of the changes/contingency use
was eligible. While this project was being considered, MSBA adopted a policy that said they would only
reimburse 1% of contingency expenses on the construction side. The MSBA requires you to appropriate the full
project amount, $72 million and then be reimbursed for expenses. He wanted to make clear the project cost has
never gone up; it's what is potentially eligible for reimbursement that has been amended.
Mr. Alonzo stated the town meeting article was approved on the project total. Every number that was given
after that was not a voted upon number but the best numbers we had given of the MSBA'a calculation for the
project. That is where our first initial local share came from.
Ms. Bertram read aloud a statement expressing what constitutes a contingency versus what would be nice to
have. She listed other needs of the Town; road maintenance and upgrades to Turkey Hill Middle School and
asked where will all the money will come from to pay for everything.
Mr. Ebersole stated he would like to see a cost comparison of turf versus sod. He suggested donations fund
some of the contingency items.
Mr. Alonzo stated it is a privilege to serve on the committee. The SCB doesn't take any of the spending lightly.
He stated the school building committee is comprised of representatives of the voters. It is not like they weren't
being represented. He encouraged people to attend their meetings.
Mr. Toale stated this Board recognizes the dedication of these volunteers on the committee. The reality is there
is not enough money to go around for everything. He appreciated the transparency provided this evening. We
are not a democracy in the sense that the voters get to make decisions on every change order on the project. We
are a representative government and voters elect officials to carry out the duties. It's important that everyone
recognizes their role in the process. At the end of the day we are all citizens and it's our money and we want to
make sure none of it is being wasted. He appreciated that the school building committee came in this evening.
Carl Luck, 50 Sunset Lane, returned to the podium. He congratulated the School Building Committee for the
work they have done along with the School Committee and others. He encouraged the committee to try to save
the Town some money.
===PAGE 3===
Dave Rodgers, 82 Highland St., asked how many contingency funds there were. Mr. Luxemburg stated there is
a construction contingency (5%) and a project contingency (1%). Then it divides into the local share and the
state share of that. Mr. Rodgers asked what role the Board of Selectmen serves in this? Mr. Toale stated the
Board's role is to ensure the School Building Committee spends the funding according to the town meeting
vote. Mr. Alonzo added the Board does not vote on the actual expenditures but acknowledges the School
Building Committee actions regarding the expenditures. Mr. Rodgers wanted to thank the entire team effort
involved in this project. Mr. Alonzo echoed his statement. Mr. Mackin thanked the Board for the opportunity
for the discussion this evening. He stated at the end of the day he believed they would be returning some of the
funding.
Appointment to Storm Water Task Force
Sarah Cammer has requested to be appointed as the member at large to the Storm Water Task Force.
Motion: R. Ebersole
2nd: P. Bertram
To appoint Sarah Cammer to the Storm Water Task Force as a member-at-large
Vote: All in Favor
Conflict of Interest Disclosure Outline Conservation Commission-(continued)
(For Conservation Commission Members: John Rabbitt, Carl Luck, Tom Bertram, Bradford Kennedy)
Mr. Toale stated this was a continuation of determining whether there was financial interest and potential
conflict of interest for the above CC members. The CC members contacted the State Ethics Commission
because they were going to review and propose changes to their wetlands regulations. They were advised by
Ethics staff that any member with an interest in real property would be prohibited from participating in the CC
meetings or hearings unless they receive an exemption from the Board of Selectmen.
A suggestion had been made that affected Conservation Commission members may participate if their financial
interest is shared by a "substantial segment of the municipality population," under M.G.L. c. 268A, §19. Legal
counsel did not have sufficient information to confirm that the financial interests of the CC members and certain
Selectmen are shared with a substantial segment of the Town's population. It appears that three of the five
Board members would indirectly have a financial interest in this matter as well, which means the Board would
have to invoke the "Rule of Necessity" in order to vote on the approval of the CC members' exemptions.
Section 19 prohibits any municipal employee from participating in a particular matter in which he/she or a
member of their immediate family (employee or his/her spouse, and their parents, children, brothers or
sisters)are vested
Mr. Toale invoked the Rule of Necessity stating he was a lakefront property owner. Ms. Bertram invoked the
Rule of Necessity stating she owned lakefront property. Ms. Luck invoked the Rule of Necessity as she is an
owner of lakefront property. Mr. Alonzo invoked the Rule of Necessity as he owns property abutting wetlands.
Motion: J. Toale
2": R. Ebersole
To invoke the Rule of Necessity to discuss the disclosures of conflict of interest for the Conservation
Commission members
Vote: All in Favor
Ms. Lafleur reported she had received updated information from legal counsel earlier concerning who could
participate this evening. Discussion ensued on whether Ms. Luck could participate in the discussion tonight
because she has a personal financial interest and a spouse on the CC. After some discussion it was determined
she could participate under the Rule of Necessity guidelines.
Mr. Rabbitt opened the meeting for the Conservation Commission members. He assured those watching that the
CC was being open and transparent as possible before attempting to review and revise town wetlands
regulations in order to make them more clear and understandable for all. Ms. Bertram clarified further stating an
outline had been provided to the Board of Selectmen that provided a listing of areas in the town wetlands
regulations that the CC would like to discuss for the purpose of updating and a listing of recommended changes
to the Town wetlands bylaw. There is a process for changes to wetlands regulations that includes holding public
hearings and voting by CC members and public hearings and Town Meeting votes for any bylaw changes.
Mr. Alonzo stated he had reviewed the prior meeting and the outline and believed the document was
satisfactory.
Motion: T. Alonzo
2n°: R. Ebersole
===PAGE 4===
To approve the presented outline for CC discussion
Discussion: Ms. Bertram asked if the CC ventures outside the scope of the outline would the CC have to
return to the Board for clarification. Mr. Rabbitt stated they would. Tom Bertram requested an
exemption on the entire document not just the outline in order to do the job they were appointed to do.
Ms. Bertram asked the Board if they wanted the CC to come in anytime there is a change such as
renumbering a previous section. Mr. Ebersole clarified the CC should bring in any changes not listed on
the outline. Mr. Luck stated he believed the same as Mr. Bertram. Mr. Toale asked if there is anything
else to add to the outline now. He added if something else comes up they should return to the Board.
Vote: All in Favor
The Conservation Commission thanked the Board and adjourned their meeting.
CURRENT BUSINESS
1. Award & Execute Bonds and Bans
Ms. Lafleur stated the first item is a request for signatures on the bond financing of the sewer project, through
the Massachusetts Clean Water Trust, in the amount of $1,521,653 on a Water Pollution Abatement Bond. This
is the permanent financing which was previously approved on July 21, 2015.
Motion: R. Ebersole
2nd. P. Bertram
To approve the financing of the bond in the amount of $1,521,653
Vote: All in Favor
The next item is the bond anticipation note (BAN) in the amount of $841,518. This is a one year note to cover
the Town share of financing the purchase of the Lane Property, a fire truck purchased under the FY 2016
Capital Plan and DPW equipment purchased under the FY 2015 Capital Plan. The interest rate is 0.75 percent.
Motion: R. Ebersole
2'd: T. Alonzo
To approve the bond anticipation note
Vote: All in Favor
2. Tennessee Gas Pipeline Update
Ms. Lafleur reported the town finally has a map showing the proposed lateral for the pipeline at a scale that
enables one to identify parcels that it is proposing to cross. There is town conservation property that is on the
map. She received a copy of a notice that a residential property owner received from Kinder Morgan but the
town has not received such copy for its land. Kinder Morgan will be requesting permission from individual
property owners to acquire rights of way and/or temporary rights of workspaces. Other copies of the map will
be placed in other town buildings.
Minutes/ Warrants/Action File Issues
The minutes of November 10, 2015 were approved. The Board signed an accounts payable in the amount of
$165,616.18 and another in the amount of $2,116,766.41.
Action File Issues
Ms. Luck stated the Storm Water Task Force recently began meeting. She stated the Town Manager has set
aside $40,000 for storm water projects and will hopefully set aside another $40,000 for FY 2017. The task force
would like to understand how some of these funds would be made available. For example, if a task force
member wanted to attend a related workshop or if the task force wanted to join a watershed coalition, would the
funding be available? She requested this be placed on a future agenda.
Committee Reports
Mr. Ebersole reported the Sewer Commissioners have a vacancy and are encouraging anyone with interest in
serving until the next election to apply for appointment.
Mr. Alonzo reported the Finance Committee had Powers & Sullivan present on the auditing process.
Ms. Bertram reported MPO met last week. There was a proposal to remove a FY 2016 - 2019 TIP project
located in Ashburnham. It was removed due to concern raised at the public hearing concerning some sidewalk
===PAGE 5===
installations. Ashburnham had requested an exemption and was told they would probably not get it. There is a
lengthy waiver process and she wanted Lunenburg to be aware of this for the future.
The Sterling/ Lancaster/Leominster interstate project on Route 190 was adjusted down due to removal of the
storm water component. More information on this is coming later.
She added the MPO member slot is up for reelection. This Board needs to forward the name of the individual to
serve to MRPC by mid-February. Ms. Bertram expressed interest in this appointment.
Motion: T. Alonzo
To nominate Ms. Bertram for the MPO appointment
2"d: P. Luck
Vote: All in Favor
There is a Complete Streets workshop and funding availability for this. The new Complete Streets Funding
Program, authorized by the 2014 Transportation Bond Bill, offers Massachusetts municipalities incentives to
adopt policies and practices that provide safe and accessible options for all travel modes - walking, biking,
transit and vehicles - for people of all ages and abilities. In order to be eligible for funding, a municipal
employee needs to attend one of the training workshops. The next one is January 27" from 9 a.m. to Noon at
Devens. Ms. Bertram and Land Use Director Burney will be attending.
Ms. Luck reported the School Committee is meeting on Thursday the 21° at the Passios Building. The ZBA is
hearing the petition of Mark Bartowski to open a used car dealership including warranty work and detailing at
1312 Massachusetts Avenue on the 27"
. Ms. Lafleur and Ms. Luck met with MART officials to discuss how to
improve MART services in response to the recent request by Jim Bellefore for increased service area. They are
considering altering one loop already in existence to extend further. They will be surveying residents in the area
for feedback. There is a MART Advisory meeting next week.
The Storm Water Task Force met recently and appointed a Chair, Ms. Luck and Vice Chair, Dave MacDonald.
A clerk will be appointed soon for recording of minutes. A presentation was given at their first meeting by Fred
Civian, Storm Water Coordinator for Mass DEP. Their next meeting is the 27" in the Ritter Building.
Mr. Toale reported the Building Reuse Committee has completed their recommendations and will present them
to this Board on February 2d
• The Capital Planning Committee met this afternoon and will be presenting their
recommendations to the Finance Committee on the 28th
Mr. Toale announced this Board's next meeting is on February 2nd
. There was no further public comment.
Motion: P. Bertram
To adjourn the meeting at 9:10 p.m.
2"°: P. Luck
Vote: All in Favor
Respectfully submitted,
Elainem Petewor
Elaine M. Peterson
Executive Assistant to the Town Manager
RECEIVED & FILED
FEB 17 2016
LUNENBURG TOWN
CLERK OFFICE

========================================================================================
DOCUMENT : 2016-02-02-minutes-5004.txt
BOARD    : select-board
DATE     : 2016-02-02
KIND     : minutes
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2016-02-02-minutes-5004.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_02022016-5004
========================================================================================

===OCR macOS Vision===
===PAGE 1===
Ymix
BOARD OF SELECTMEN
MINUTES
FEBRUARY 2, 2016
The Board of Selectmen met in the Lunenburg Town Hall, Joseph F. Bilotta Meeting Room, as scheduled with
Jamie Toale, Chairman; Robert Ebersole, Vice Chairman; Tom Alonzo, Clerk; Phyllis Luck, Member and Kerry
Lafleur, Town Manager. Paula Bertram, Member was not present. The meeting opened at 7:00 P.M. with the
Pledge of Allegiance.
Public Comment:
Ms. Luck stated she had received an email from a resident regarding the Middle/High School project
contingency fund. This person strongly voiced the opinion that any excess money not be spent. They added that
taxes are way too high, middle class folks do not have unlimited funds and it is the Board's job to make
decisions that help the greatest good of the people of the town, not select groups. They thanked the Board for
their hard work.
Ms. Luck attended a Mass DEP grant session last Tuesday at the Worcester office. The 604B (Water Quality
Management) grant program has $180,000 to award to three or four applications. She also attended a meeting of
the Northern Middlesex Stormwater Collaborative last week.
Mr. Ebersole reported the Board of Health voted last night to adopt the policies and procedures for the septic
system repair program. It is now available for income eligible residents whose septic systems have failed. It can
be used for septic system repair or for connecting to the sewer system. Applications can be found at the Board
of Health office.
Appointments:
1. David Eisenthal - Review/Approve General Obligation Bond Issue
• Series A- $2,350,000 (Refunding G.O. Issue 2004)
• Series B- $3,295,000 (School)
Mr. Eisenthal, Vice President, Unibank Fiscal Advisory Services, reported the Town took bids on January 28"
on two series of bonds totaling $5.61 million. $4.55 million was for the school construction project and the
remainder refunded bonds issued in 2004. The Town received five bids for each of these series. R. W. Barrett
and Co. of Milwaukee, Wisconsin was awarded the bids on both series. The Series A was bid at 1.4048% and
the Series B was bid at 3.1732%. The total amount now financed on the school project is $33.7 million,
covering the project budget, approximately $67 million, less the maximum MSBA grant, plus known
contingencies to this point. We assumed upon bond counsel's direction, use of the maximum grant amount to
avoid over-borrowing. There may a need for one additional financing once the audit is complete, regardless of
what the disposition of the remaining contingencies is. The refunding piece of the issue will redeem $1.655
million paramount of bonds on March 15, 2016. The town saved $161,000, which is about 10% of the
paramount of the refunded bonds. The average annual savings on debt service will be about $20,000; about
$17,000 on the exempt rate which is a reduction of about one or two cents on the tax rate and around $3,000 on
other debt service.
Mr. Eisenthal directed the Board to the handout showing tax rate impacts. For the long run on the payment of
the loans on the school project which would be FY 2018 - FY 2044, the impact of the school project should be
$1.60 per thousand of assessed valuation based on FY2016 assessed valuation of $1.2 billion dollars. This
translates into a single family house value of about $257,000 at about $410 per year. Excluded debt service will
peak in FY2019 at about $2.71 per thousand dollars. This will come to around $700 on the average single
family home, but then will reduce around FY2026 to $1.60 per thousand dollars.
===PAGE 2===
Mr. Eisenthal directed the Board to the Standard & Poor's Credit Score. He reviewed the history of the credit
criteria. The Town's AAt rating was affirmed in October and December 2014 and in January of 2016.
He then reviewed the seven credit categories for indicative rating as well as institutional factors. In scoring the
economy (30% of the indicative rating) of a local government, tax base and per capita effective buying income
are examined. Other factors can increase or decrease the economy score. Management (20% of the indicative
rating) looks at seven areas; revenue/expenditure estimation, regularity of financial reporting, multi- year
revenue and expenditure forecasting, capital improvement planning, debt policies, investment policies, and
reserve and liquidity policies. Budgetary flexibility (10 %) is based on available reserves as a percent of
expenditures. Budgetary performance (10 %) measures the results both in the general fund and
in all governmental funds as a percent of expenditures. The score can be increased or decreased based on
expected structural improvement or deterioration. Liquidity (10%) measures total governmental available cash
as a percent of both total governmental expenditures and total governmental debt service. This does not include
enterprise funds. Debt and contingent liabilities (10 %) evaluate in the first instance based on two factors; net
direct debt as a percent of governmental revenues and governmental debt service as a percent of the
expenditures. The score for the Town of Lunenburg was unchanged from December 2014 (AA+).
Areas of Focus:
Management; S & P comments that "financial practices exist in most areas, but officials might not formalize or
monitor them on a regular basis." The Town has conservative budgeting assumptions, multi-year trend analysis,
quarterly budget reports to the Board of Selectmen, a capital improvement plan, multi-year revenue and
expenditure forecasts, an investment policy, and a reserve policy. The Town does not have a formal debt
policy.
Areas of Focus: the FY2015 audit showed available reserves at $2,538,910 and general fund expenditures at
$32,109,269 (7.9 %). If the Town expenditures in FY2016 are 3 percent higher than FY2015, an increase in
reserves would change the score from adequate to strong.
Debt: the Town had a "weak" score in the debt category due to total governmental debt service, not including
enterprise funds, at 6.1% of expenditures. The debt score will likely remain at "weak" for a number of years.
Motion: T. Alonzo
2nd;R. Ebersole
In order to remove interest costs, the Treasurer is authorized to issue refunding bonds at one time or
from time to time pursuant to Chapter 44, § 21A of the General Laws or pursuant to any other enabling
authority to refund all of the Town's $3,978,000 general obligation municipal purpose loan of 2004 loans
dated September 1, 2004, maturing on or after September 1, 2016 collectively, the refunded bonds and
that the proceeds of any refunding bonds issued pursuant to this vote shall be used to pay any principal
redemption premium if any if interest on the refunding bonds, and to pay costs of insurance of issuance
of the refunding bonds. Further, that the sale of the $2,395,000 general obligation municipal
purpose loan of 2016 bonds, Series A, of the Town dated February 9, 2016, the "Series A Bonds", to
Robert W. Baird and Co., Inc. at the price of $2,524,693.19 and accrued interest if any, is hereby
approved and confirmed. The Series A bonds shall be payable on September 1" of the years and the
principal amounts and bear interest of the respective rates as follows: 2016: $295,000 at 3%; 2017:
$285,000 at 3%; 2018: $290,000 at 2.5%; 2019: $290,000 at 2%; 2020: $290,000 at 3%; 2021: $285,000 at
2.25%; 2022: $285,00 at 3%; 2023: $275,000 at 3% and 2024: $100,000 at 3%.
Further, that the sale of the $3,215,000 general obligation school bond, Series B of the Town dated
February 9, 2016, "the Series B bonds," and together with the Series A bonds known as "the bonds" to
Robert W. Baird and Co., Inc., at the price of $3,260,926.98 and accrued interest, if any, is hereby
approved and confirmed. The Series B bond shall be payable on May 15th of the years and the principal
amounts and bear interest of the respective rates as follows: 2025: $110,000 at 4%; 2027: $$235,000 at
3%; 2029; $245,000 at 3%; 2031: $260,000 at 3%; 2033; $270,000 at 3%; 2036: $450,000 at 3.25%; 2039:
$495,000 at 3.5%; 2042: $545,000 at 3.25%; 2045: $600,000 at 3.3%. Further, that the Series B bonds
maturing on May 15' in each of the years 2027, 2029, 2031, 2033, 2036, 2039, 2042 and 2045 each of
Series B term bond shall be subject to mandatory redemption or mature as follows; 2026: $115,000;
2027: $120,000; 2028: $120,000; 2029: $125,000; 2030: $130,000; 2031: $$130,000; 2032: $135,000; 2033:
$140,000; 2034: $145,000; 2035: $150,000; 2036: $155,000; 2037: $160,00; 2038: $165,000; 2039:
$170,000; 2040: $175,000; 2041: $180,000; 2042: $190,000; 2043: $195,000; 2044: $200,000; 2045:
===PAGE 3===
$205,000. Further, that in connection with the marketing sale of the bonds, the preparation and
distribution of the notice of sale and preliminary official statement dated January 20, 2016, and the final
official statement dated January 28, 2016, known as "the official statement"; each and such form as may
be approved by the Town Treasurer be and are hereby ratified, confirmed, approved, and adopted.
Further, that the Series B bonds shall be subject to redemption at the option of the Town on such terms
and conditions as set forth in the official statement. Further, that the Town Treasurer and the Board of
Selectmen be and hereby are authorized to execute and deliver a continuing disclosure undertaking in
compliance with SCC rule 15C2-12 in such form as may be approved by bond counsel to the Town which
undertaking shall be incorporated by reference in the bonds for the benefit of the holders of the bonds
from time to time. Further, that we authorize and direct the Treasurer to review and update the Town's
post issuance federal tax compliance procedures with such exchanges if any as the Treasurer and bond
counsel deem sufficient in order to monitor and maintain the tax exempt status of the bonds.
Further, that each member of the Board of Selectmen, Town Clerk and Town Treasurer be and hereby
are authorized to take any and all such actions to execute and deliver such certificates, receipts or other
documents that may be determined by them or any of them to be necessary or convenient to carry into
effect the provisions of the foregoing vote.
Vote: All in Favor
Ms. Luck thanked Ms. Lafleur and the financial team for their prudent fiscal management. Mr. Toale
concurred.
Mr. Toale requested Vice Chairman Ebersole step in while he presented on behalf of the Building Reuse
Committee.
Building Reuse Committee Report on Building Assessment and Space Needs Feasibility Study
Mr. Toale stated he would be refering to the study done by Tappe Associates on Lunenburg Building
Assessment and Space Needs and referred those watching from home to the website link to it;
http://www.lunenburgma.gov/filestorage/202/238/~Lunenburg_Municipal_Study.pdf
as well as the PowerPoint presentation he was giving on behalf of the Building Reuse Committee tonight.
http://www.lunenburgma.gov/filestorage/204/216/BOS_Feb 2 - draft version REV 3 - 1.25 16.pdf
He reviewed five goals for the task force:
1) Identify space requirements for potential combined municipal operations
2) Identify costs and financing options to convert municipal space
3) Identify 5 and 10 year capital costs to retain existing/remaining buildings, including Town Hall, Ritter
Memorial, TC Passios School, Old Primary School and Brooks House
4) Identify appropriate options for sale or lease of facilities
5) Identify potential reuse or market for any buildings deemed surplus as a result of consolidation.
Tonight the discussion focuses on Space Program, Existing Building Profiles and a Preferred Option.
Space Program: Approximately 20,000 square feet is the starting point for space needs based on research and
input from Department Managers and Town Manager review. This could easily expand to 23,000 - 24,000
square feet to meet the PACC wish list and allows for reasonable growth over time.
Existing Conditions: Covers an evaluation of each building from an engineering and structural view. The
advantages and disadvantages of each building or combination of buildings are outlined in the report.
Mr. Toale stated he would be providing a conceptual cost for each option, noting in order for discussion these
costs are based on rules of thumb and architectural assumptions of "x" dollars per square foot. It allows for
comparison of several options.
Options:
Option 1 presents a comprehensive renovation/addition to the Primary School for municipal use. The
conceptual cost would be $8,340,000.
===PAGE 4===
Option 1A would demolish the existing Primary School and construct a new Town Office building. The
conceptual cost would be $9,000,000.
Option 1B would be to renovate the existing Primary School (12,300 sq. ft.) and Town Hall (6,500 sq. ft.)
The conceptual cost for this is $7,100,000.
Option 2 would be to renovate the Ritter Building (5,700 sq. ft.) and add an addition (7,000 sq. ft.) and
renovate Town Hall (6,500 sq. ft.), totaling 19,200 square feet in both buildings. The conceptual cost would be
$7,475,000.
Option 3 which does not meet the needs of the Town would be a comprehensive renovation of the existing
Town Hall building (5,700 sq. ft.). The conceptual cost would be $2,770,000.
Option 4 is to use the TC Passios School building and selectively renovating and demolishing parts of it.
This would provide 35,000 square feet which includes the gymnasium and cafeteria areas. The conceptual cost
would be $4,775,000.
Option 4A is to maintain the existing TC Passios School building and rent or lease a portion of the building for
non-municipal use.
Mr. Toale reviewed the following issues as they relate to each option:
• Accomodates anticipated town office space needs (meets Options 1, 1A, 1B, 2, 4)
• Accomodates anticipated space needs in one building (meets Options 1,1A, 4)
• Offers additional public amenities (meets Option 4)
• Opportunity to develop additional outdoor recreational/ athletic spaces (meets Option 4)
• Limited renovation scope (meets Option 4)
• Limited new construction required (meets Options 1B, 4)
• Readily accomodates multiple size meeting/hearing rooms (meets Options 1,1A,1B,4)
• Limited issues around accessibility (meets Options 1A, 4)
• Single floor to enhance adjacencies (meets Options 1A, 4)
• Existing building easily accomodates space program with limited interior modifications (meets Option
4)
• Existing building is in good condition (meets Options 2, 4)
• Adequate parking on site (meets Options 1,1A,1B,4)
• Could easily accommodate cable tv requirements (meets Option 4)
Preferred Option:
The Building Reuse Committee's preferred option is Option 4; to use the TC Passios School building by
electively renovating and demolishing parts of it. This would involve demolishing approximately 20,800
square feet of the existing building, removing footings and foundation and restoring the site, selectiv
demolition would include removing some partitions and portions of corridor walls, removing ceilings at
classrooms and classroom corridors, removing classroom floor finishes, and removing blackboards, whiteboards
and casework in classrooms.
Preferred conceptual furnishings would assume renovation of wc's (4) new finishes and fixtures that are ADA
accessible, new ceilings and light fixtures, allowance for miscellaneous upgrades to fixtures, cabinets, and
hardware for ADA compliance, partial corridor wall demolition and a new entrance, new transactions counters
and secure glass partitions at each department, new paint in all locations and new flooring in the office wing.
Next Steps:
• Evaluate the real estate market for surplus properties
• Make decisions on Town Hall- not on critical path of preferred option
• Determine financing (including any revenue available from surplus properties)
• Market the surplus properties
• Develop detailed plans for the preferred option -Passios with/without demolition
Ms. Luck asked the committee if they had considered demolishing the cafeteria and gymnasium at the Passios
building. Dave MacDonald stated it was discussed and the cafeteria seemed like a good place for community
organizations as well as others to hold functions as there was a kitchen there and there is not a place available to
===PAGE 5===
hold large functions in town. Ms. Luck stated there were already other gyms and cafeterias that could be used.
Mr. Toale stated part of the space/need requirements was for a small, medium and large conference room. The
gym could serve the purpose of the large conference room and the cafeteria could serve as the medium
meeting/conference room.
Mr. Ebersole congratulated the committee for their depth of work. He stated this is a good direction to go
forward with the understanding that they still have some things to identify. It makes sense to dispose of the
Ritter Building and Primary School. Some decisions have to be made about Town Hall. The process makes
sense with the idea that we need to have additional information. Ms. Luck agreed. Mr. Alonzo also thanked the
committee and all the third party people who did pro bono work. He wanted to hear more about the positive and
negative effects of not demolishing part of the Passios School and leaving the existing tenants there or having
future rental space for another private company. He questioned how easy it would be to sell the surplus
buildings.
Mr. MacDonald stated the economy is good right now and some of these buildings are in good locations.
Mr. Ebersole asked about Option 4A, would the committee be renovating the portion of the Passios that would
not be demolished? Mr. Toale stated somewhat for the integrity of the building.
Mr. Alonzo asked about the division of the properties (school vs town property). Mr. Toale stated if we kept
that portion of the building there would be a need for more parking space. The question is who would own that
space? The current property lines don't provide enough space. There is a lot of space behind the building.
He added the Brooks House being located on Route 2A makes it a marketable property and we should explore
that further. Further discussion ensued about school and town property lines and how to address delineating
them.
Mr. Ebersole stated he was open to demolishing the Passios wing rather than being a landlord and having to
maintain the property. Mr. Alonzo asked Town Manager Lafleur and Land Use Director Burney for their
thoughts on the proposal. Ms. Lafleur stated she was in favor of either Option 4 or 4A. She liked the adjacencies
as mentioned and having the School Superintendent in the same building. This would be a good opportunity to
combine some positions that otherwise could not have been done before. She liked the increased parking. She
also liked having a tenant in there paying ongoing costs associated with the building while we are going through
the evaluation process.
Adam Burney agreed that putting everyone together in the same building makes communication and day to day
operations easier. Also from a customer perspective it is a huge benefit. He added expanding space for PACC is
a good opportunity for Lunenburg as well. He stated having a cafeteria, with a kitchen and a gymnasium that
are not school related, especially if it is needed during school hours, is a benefit.
Dave Passios, 56 Whiting Street, asked if the present tenant situation might be a benefit to the Town by saving
on transportation costs for Lunenburg special needs students. Mike Mackin, 26 Cortland Circle, reported there
is some savings, not a significant amount, due to the cost of special education transportation. He added as a
school committee member, he was pleased with the compatible use of campus space. He thought it would help
redefine the Town Center in a positive way.
Mr. Ebersole asked the committee if they would be willing to stay on a little longer to answer some of the
additional questions during this process. Mr. MacDonald stated he would like to see it through to the end.
Mr. Erickson, Mr. Albert and Mr. McQuaid also expressed they wanted to stay on and tie up any loose ends.
Mr. Ebersole stated Ms. Bertram couldn't attend tonight but wanted to submit some comments sent via email:
"Many thanks to the Building Reuse Committee for all of their hard work. I have reviewed the reuse study and
believe that the recommendation to utilize the Passios School for municipal offices make sense, I do have a
couple of comments. Before proceeding with further plans for reuse of the Passios School, I believe it is vital
that we understand the marketability of the Primary School, Ritter Building and Town Hall. It is my
understanding that the Building Reuse Committee is investigating the cost of a real estate appraisal for these
properties which will be beneficial. In addition to the appraisal it would be helpful to have some type of market
analysis to determine potential uses and salability. The parking for Passios after reconfiguration is extremely
limited. The Planning Board should be consulted to determine parking requirements which I believe is based on
square footage. If the decision is made to leave the wing currently occupied by FLACC to help offset costs,
additional parking would most likely be required which will trigger stormwater compliance. There are a
number of permeable paving options available which would help to achieve compliance. I would fully support
===PAGE 6===
moving forward with a real estate appraisal/market analysis on the Old Primary School, Ritter and Town
Hall. While I understand that some citizens may be averse to selling the Town Hall, I believe with the new
Village District Zoning the historical character of the building will be protected for any future use of the
building. "
Mr. Ebersole stated the next step would be for the Board to authorize the committee to start the real estate
appraisal/market analysis process. The question remaining is whether there needs to be a town meeting article to
make that go forward. Mr. Toale stated they do need to allocate some funding but added there is a difference
between a real estate appraisal and a market assessment. He stated the next step is for the committee to return to
the Board with a request but he requested further direction from the Board this evening.
Motion: T. Alonzo
2"': P. Luck
To accept the proposal of going forward with either Option 4 or Option 4A
Vote: All in Favor
Discussion ensued about funding for the real estate appraisal/market analysis. Ms. Lafleur reported there is no
funding available in the FY2016 budget. Any appropriations would have to be made at ATM and would not be
available until May. Mr. Ebersole thanked the committee for their past and future work. He turned the Chair
back to Mr. Toale.
CURRENT BUSINESS
1. Traffic Rules/Orders: Ms. Lafleur reported Town Counsel is still in the process of reviewing the entire
traffic rules and orders. She stated hopefully it will be ready within the next month.
2. DPU Public Hearing (Unitil Rate Case): Mr, Toale stated the Board had a conflict with the hearing date of
April 5, 2016 which is the same night they are scheduled to vote on the ATM warrant. The Board decided to
wait on making any decision until they get closer to the date.
3. $200.00 Ambulance Fee Abatement Request: Ms. Lafleur stated this request follows the Board's policy on
requests and was reviewed by the Fire Chief for eligibility before being presented to the Board.
Motion: R. Ebersole
2'': T. Alonzo
To approve the $200.00 abatement request as submitted
Vote: All in Favor
4. School Construction Budget Revision Requests #8 & #9
School Committee member Mackin presented on behalf of Supt. Loxi Calmes. The first is BRR is for a transfer
from Construction Contingency to Construction Change Orders in the amount of $6,613 for a domestic and
tempered water return loop piping change. The thermostatic mixing valve manufacturer requires separate
recirculation loops for domestic water piping for 120 versus 140 degrees water in order to eliminate potential
temperature spikes in the water being sent out to the building; requiring additional piping, circulation pump and
power.
The second is for a transfer from Owner's Contingency to Testing Services in the amount of $25,000. This is to
pay for various testing of systems throughout the construction process.
Motion: R. Ebersole
2"ª:T. Alonzo
To approve the school construction budget revision requests #8 & #9 as presented
Vote: All in Favor
5. MPO Representative/Alternate Nomination
Ms. Lafleur reported at their last meeting that Ms. Bertram volunteered to be the Subregion 3 Representative to
the Montachusett Planning Organization. She asked for a formal vote from the Board.
Motion: R. Ebersole
Motion: R. Ebersole
To nominate Phyllis Luck as the alternate to MPO
2": T. Alonzo
To nominate Paula Bertram to be the primary representative for Lunenburg at MPO Vote: All in Favor
2nd: T. Alonzo
Vote: All in Favor
6. Minutes/Warrants/Action File Issues
The Board approved minutes of December 8, 2015, December 15, 2015 and January 5, 2016 and January 12,
2016. The Board signed an Accounts Payable warrant in the amount of $436,994.92.
===PAGE 7===
Action File Issue: Ms. Luck stated she had researched Community Compacts online. The Community Compact
is a voluntary, mutual agreement between the Baker-Polito Administration and individual cities and towns of
the Commonwealth. In a Community Compact, a community will agree to implement at least one best practice
that they select from across a variety of areas.
The community's chosen best practice(s) will be reviewed
between the Commonwealth and the municipality to ensure that the best practice(s) chosen are unique to the
municipality and reflect needed areas of improvement. Once approved, the written agreement will be generated
and signed by both the municipality and the Commonwealth. The Compact also articulates the commitments
the Commonwealth will make on behalf of all communities. Ms. Luck stated this is something we should
consider becoming involved with. Mr. Toale remembered a previous discussion about this when it was first
announced and wasn't sure how the Town could be involved. Discussion ensued on how to proceed. Ms.
Lafleur stated she could put something together for the Board within the next couple of weeks.
Mr. Toale stated he would like to have the Memorial Day Committee placed on an upcoming agenda.
Committee Reports
Mr. Ebersole reported on the Board of Health earlier. PACC and Library Trustees meet next week. Sewer
Commission is continuing work on their policies. Mr. Alonzo reported Finance Committee met with Capital
Planning last week. They are meeting with the School Committee and this Board for a workshop on Chapter 70
funding this Thursday. School Building Committee meets next Wednesday. Cable Advisory Committee will be
meeting at the end of this month.
Ms. Luck reported the School Committee met last Thursday. She was unable to attend but Administrative
Assistant to the Supt., Liz Petersen, sent her a summary. A proposal for a Summer Enrichment Program was
presented. The School Committee voted to approve the Superintendent's FY2017 projected budget which is
$300,000 over target. A posting will be going out for a new principal for the Grade 3-5 School. The ZBA met
on January 27% and granted a special permit to Michael Bartnowski for a used car dealership with a limit of 35
cars. Gary Lorden presented a 40B for Whalom Luxury Apartments and the hearing was continued to February
!. Storm Water Task Force did not have a quorum at their last meeting. Ms. Luck is planning on attending a
DEP information session on March 9* on the FFY 2017 Section 319 Nonpoint Source Pollution Competitive
Grant Program.
Mr. Toale reported Capital Planning's work is done but they are on standby for any Finance Committee requests
between now and annual town meeting.
Town Manager Report: Ms. Lafleur reported her FY2107 Recommended Budget will be released on or before
Friday, February 5th
*. The presentation will be on February 11 to the Finance Committee. The narrative will be
available when it's released on the 11"
She has been working with the Parks Commission on a financing plan for the replacement of the existing turf
field and track. She believed they had a solid proposal for funding using non-budgetary funds. They discussed
the need for additional fields at the school. The Parks Commission is interested in working with the school
administration and the School Committee in coming up with a plan for fields at the school. A tentative model
would be to have one school field that would support itself through rentals. The Parks Commission will be
attending a School Committee meeting to begin this discussion.
Quarterly Financial Report
Ms. Lafleur referred the Board to the revenue and expenditure reports for the second quarter of FY2016 created
by Town Accountant Karen Brochu.
Revenues: total collections to date are $17,404,288.96 or 50.12% of FY2016 estimates through 12/31/2015.
Under Local Receipts we have collected 39.66% of the FY16 Local Receipt estimate.
Taxes: At this time we have collected $11,535,337.81 or 49.33% of the levy.
State Aid: we have collected $7,276,353 or 47.95% of our state aid.
Expenditures: We have expended/encumbered $17,881,414.94 or 51.1% of budgeted expenditures as of
12/31/2015.
Salary Reserve: to date we have expended 77.6% of the appropriation.
Wiring Inspector: to date we have expended $16,331.70 or 99% of the appropriation due to a significant amount
of building in town. We will need an additional appropriation of $6024 prior to the close of the fiscal year.
===PAGE 8===
Unemployment Compensation: the full appropriation of $10,000 is available at this time as there are no open
claims.
Liability Insurance: there is an unexpended balance of $10,404.88 in the line as of 12/31/2015.
All other expenditures appear to be at the level they should be at this point in the fiscal year.
RESIGNATIONS
Mr. Toale acknowledged the resignation of Troy Daniels from the Sewer Commission. There is now a vacancy
on the commission until the May 2016 election.
Mr. Toale stated a resignation letter dated January 28" from Personnel Committee member Cheryl Valera had
been received. He encouraged residents to come forward and volunteer on these boards as well as other
committees with vacancies. Finance Committee, PACC and Cable Advisory have vacant seats also.
Mr. Toale reviewed the upcoming meeting dates with the Board.
Motion: R. Ebersole
To adjourn the meeting at 9:15 p.m.
2nd.T. Alonzo
Vote: All in Favor
Respectfully submitted,
Claire M. Petison
Elaine M. Peterson
Executive Assistant to the Town Manager
....

========================================================================================
DOCUMENT : 2016-02-04-minutes-5005.txt
BOARD    : select-board
DATE     : 2016-02-04
KIND     : minutes
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2016-02-04-minutes-5005.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_02042016-5005
========================================================================================

===OCR macOS Vision===
===PAGE 1===
BOARD OF SELECTMEN
MINUTES
Joseph F. Bilotta Meeting Room, Town Hall
February 4, 2016
The Board of Selectmen attended a presentation hosted by the Finance Committee in the Lunenburg Town Hall,
Joseph F. Bilotta Meeting Room, with Robert Ebersole, Vice Chairman; Tom Alonzo, Clerk; Phyllis Luck,
Member and Kerry Lafleur, Town Manager.
Not present: Jamie Toale, Chairman; Paula Bertram, Member
The School Committee was also present.
Finance Committee Chair Mark Erickson asked the two committees to call their meetings to order.
The meeting was called to order at 7:00 P.M.
A presentation on Chapter 70 and Net School Spending was given by Mark Abrahams of the Abrahams Group.
Mr. Abrahams explained that required net school spending is the local contribution plus the Chapter 70 funding
which are both set by the state. The required net school spending has to be either greater than or equal to the
foundation budget.
Foundation enrollment is one of two key players in how the foundation budget is derived. Net school spending
the preliminary or the required minimum will be focused on at this presentation and is determined by the state.
The actual school spending is reported via an end of the year report from which the state computes the actual
net school spending.
Lunenburg's foundation budget, Chapter 70 Aid, the local contribution, the required net school spending and
the actual net school spending have grown since inception in 1993. Around 2006 the state determined many
school districts, including Lunenburg, were spending far above what the state determined to be district's ability
to pay. In 2007 the state decided to bring about a model that would bring equity to those districts whose
spending was greater than the state's determination of ability to pay and would reduce the requirement for those
districts to get down to their ability to pay. They thought it would take about five years but we are still waiting
for full equity.
Mr. Abrahams moved on to the foundation budget. It is a target of each district's spending. It is built on eleven
line items; administration, instructional leadership, classroom and specialist teachers, other teaching services,
professional development, instructional equipment and tech, guidance and psychological, pupil services,
operations and maintenance, employee benefits/fixed charges and special education tuition. It also shows the
foundation enrollment. It uses October 1"' enrollment numbers provided to the Department of Elementary and
Secondary Education (DESE). Enrollment along with inflation develops the foundation budget. Base foundation
components (preschool through grade 12, including vocational) are multiplied by rates determined by DESE.
Incremental costs above the base foundation components include special education in and out of the district, and
the economically disadvantaged. Economically disadvantaged was formerly free and reduced lunch program.
All of these factors create the foundation budget.
The foundation budget has two sources; the first is local required contribution and the other is Chapter 70 aid.
Local required contribution (Lunenburg) and local required district contribution are computed by the state.
Two factors, equalized valuation and aggregate income determine the community wealth. Equalized valuation is
determined by multiplying the valuation by a property percentage to get the local effort from property wealth.
===PAGE 2===
Income is also multiplied by an income percentage to determine the local effort from income. The local effort
from property wealth and the local effort from income provide the combined effort yield. The state has said all
districts will receive 17.5% of their foundation from Chapter 70 no matter how wealthy or less wealthy they are.
The foundation budget number is multiplied by 17.5% and provides the maximum local contribution. The target
local contribution is the lesser of either the combined effort yield or the maximum local contribution.
The previous fiscal year's required local contribution is the starting point where the state begins to compute the
next fiscal year's preliminary contribution. This is multiplied by a municipal revenue growth factor determined
by the Department of Revenue (DOR). The growth factor is based on the tax levy limit, an average of the last
three years of new growth, changes in revenue sharing and recurring local receipts. If the preliminary
contribution is above the target range the amount is reduced toward the target share. If the contribution is below
the target range, other formulas are used.
Lunenburg has its school district and is also a member of the Montachusett Regional Vocational Technical
School district. The two school districts'
percentage shares of Lunenburg's total foundation budgets are
multiplied by the town wide local contribution to attain the required district contributions. Other assessments for
capital and debt are paid separately.
Chapter 70 Aid is calculated beginning with the prior fiscal year's Chapter 70 Aid amount. The foundation
budget amount minus the next fiscal year required district contribution provides the foundation aid amount. For
Lunenburg, since the foundation aid amount is greater than the foundation enrollment times $20. per pupil
increase, no minimum aid is awarded. Since there is an increase from the previous year in foundation aid, the
state pays the difference through Chapter 70 Aid.
Mr. Abrahams provided a comparison of fiscal years 2016 and 2017 of enrollment, foundation budget, required
district contribution, Chapter 70 Aid and required net school spending. He also provided an illustration of the
five year trends. There has been a slight growth in foundation budget, almost a level in the required district
contribution and a slight increase in Chapter 70 Aid.
Mr. Abrahams answered some questions and discussion ensued related to the PowerPoint presentation which is
attached.
Mr. Erickson thanked Mr. Abrahams for his presentation this evening.
Mr. Ebersole stated the Massachusetts Municipal Association (MMA) has requested the Board endorse a
resolution calling for the full funding of the foundation budget review commission's recommendations.
"Whereas the Massachusetts foundation budget review commission identified two areas, employee health
insurance and special education where the Massachusetts budget significantly understates the true cost of
educating students in the Commonwealth and has failed to keep pace with rising costs,
Whereas the underfunding means the cost of providing a quality education has increasingly been borne by local
communities, most often at the expense of other municipal vital operations,
Whereas investing in education today leads to higher incomes and thus investment in police, prisons, subsidized
health care, low income housing, welfare, etc. in the future,
Whereas state and local economies are most effectively strengthened by investing in education and increasing
the number of well-educated workers,
Therefore be it resolved that the Town of Lunenburg Board of Selectmen (or the School Committee or the
Finance Committee) calls on the Massachusetts Legislature and the Governor of Massachusetts to fully fund
and adopt the recommendations of the foundation budget review commission in the immediate future. "
He added they list their rationale as the formula established in 1993 has not been formally reviewed since then.
Motion: T. Alonzo
To adopt the Chapter 70 funding resolution
2^°: P. Luck
Vote: All in Favor
===PAGE 3===
Discussion ensued about the commission's complete recommendations and the implications of the full report.
Motion: J. Henshaw
2"d: K. Menard
To postpone approving the resolution until next week's meeting in order to read the full
recommendations report of the foundation budget review commission
Discussion ensued on whether it could wait until next week.
Vote: All in Favor
The School Committee voted to adopt the resolution and adjourned.
Motion: T. Alonzo
To adjourn the meeting at 8:29 p.m.
Respectfully submitted,
Elaniem Peterson
Elaine M. Peterson
Executive Assistant to the Town Manager
2nd. P. Luck
Vote: All in Favor
===PAGE 4===
Chapter 70 and Net School Spending
Lunenburg School District
FY17 Preliminary Numbers
Mark D. Abrahams, CPA
President, The Abrahams Group
February 2016
1
===PAGE 5===
ProfErly VALuIS+(X
/TAxES)÷ EMC
A+BCO
V Towns
PENCiLS+
FORLOWER
NEW TaXES
STATE TAXES
COMPUTErS
''INCOME E
FEDERaL foNgs
-EDUCATON
STEN C LOPES
EDUCATION REFORM'S FINANCING FORMULA
2
===PAGE 6===
Agenda
The Big Picture
- Chapter 70 Trends
• State Totals
• Lunenburg
- FY17 Foundation formula (Chapter 70 and Net School Spending)
• Foundation Budget
- Foundation Enrollment
• Local District Contributions
• Chapter 70
• Net School Spending
• Summary and FY16 Comparison
3
===PAGE 7===
Big Picture
Required Net School Spending =
Local Contribution + Ch 70 Aid
Required Net School Spending >
= Foundation Budget
4
===PAGE 8===
Big Picture
• The following chart shows Lunenburg's Chapter
70 trends from FY93 through FY16, FY16 as
budgeted
- Foundation Enrollment
- Foundation budget
- Chapter 70 aid
- Local contribution
- Required and actual net school spending
• Statewide, actual net school spending exceeded
foundation by about 21% for FY16
5
===PAGE 9===
State Totals
Chapter 70 Trends, FY93 to FY15
STATE TOTAL
$14,000,000,000
$12,000,000,000
_ Chapter 70 Aid
a Foundation Budget
- Required Net School Spending
Actual Net School Spending
$10,000,000,000
$8,000,000,000
$6,000,000,000-
$4,000,000,000
$2,000,000,000
$0
93 94 95 96
97
98
99
00
01
02
03
04
05
Fiscal Year
06
07
08
09
12 13
15
16
6
===PAGE 10===
State Totals
Massachusetts Department of Elementary and Secondary Education
Chapter 70 Trends
999 STATE TOTAL
FYO7
FY08
FY09
FY10
FY11
FY12
FY13
FY14
FY15
FY16
Foundation Pct Foundation
Enrollment Chg
Budget
951,287
8,014,672,861
949,580
-0.2
8,406,096,436
944,224
-0.6
8,811,314.229
940,985
0.3,
9,088,557,473
938,333
-0.3
8,921,047,970
937,307
-0.1,
9,119,340,580
934,763
-0.3
9,467,117,141
938,083
0.4. 9.711.217,585
940,831
0.3
9,866,011,313
942,120
0.1 10,090,177,272
Required
Pct
Local Con-
Chg
tribution
6.1 4,894,002,779
4.9 5,003,339,440
4.8 5,121,200,339
3.1 5,263,382,896
-1.8 5,321,755,047
2.2 5,430,663,247
3.8 5,610,310,448
2.6 5,779,361,506
1.6 5,855,374,498
2.3 5,957,929,457
Chapter 70
Aid
3,505,192,039
3,725,343,327
3,536,496,064
3,869,526,145
3,850,884,455
3,990,228,732
4,170,667,652
4,300,755,418
4,400,237,013
4,511,467,180
Required
Pct
Net School
Pct
Chg Spending (NSS) Chg
8,399,194,818
6.3 8,728,682,766
-5.1 8,657,696,403
9.4
, 9,132,909,041
-0.5
9,172,639,502
3.6 9,420,891,979
4.5
9,780,978,100
3.1,10,080,116,924
2.3 10,255,611,511
2.5 10,469,396,637
Actual
Net School
Spending
9,517,716,420
3.9
9,978,220,111
-0.8 10,062,456,334
5.5 10,398,293,771
0.4 10,581,836,319
2.7 10,875,258,087
3.8 11,275,741,785
3.1 11,702,160,878
1.7 12,159,958,326
2.1 12,641,290,711 *
Dollars Percent
Pct
Over/Under
Over/
Chg
Requirement
Under
5.4 1,118,521,601
13.3
4.8 1,249,537,345
14.3
0.8 1,404,759,931
16.2
3.3 1,265,384,730
13.9
1.8 1,409,196,817
15.4
2.8 1,454,366,108
15.4
3.7 1,494,763,685
15.3
3.8 1,622,043,955
16.1
3.9 1,904,346,815
18.6
4.0 2,171,894,074
20.7
7
===PAGE 11===
Big Picture
Chapter 70 Trends, FY93 to FY11
LUNENBURG
$18,000,000
$16,000,000
$14,000,000-
$12,000,000
$10,000,000
$8,000,000 -
$6,000,000 +
$4,000,000
$2,000,000
$0
- Chapter 70 Aid
a Foundation Budget
- Required Net School Spending
Actual Net School Spending
-
1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011
Fiscal Year
FY10 actual net school spending represents the amount budgeted
8
===PAGE 12===
Chapter 70 Trends FY02 - FY 11
Chapter 70 Trends
Box below.
162 LUNENBURG
999 - Massachusetts State Total
162
FYD2
FY03
FY04
FY05
FYD6
FY07
FYOB
FY09
FY10
FY11
10 Yr Trend
Foundation Pct
Enrollment Chg
1,691 20
10 12
Foundation
Budget
10,376,220
10,698,654
11,521,283
11,538,450
11,716,392
12,276,374
13,121,501
13,675,383
13,799,998
13,414,483
3,038,263
Chg
3.1
77
0.1
15
4.8
r
6.9
4.2
0.9
-28
29%
Required
Local Con-
Pct
tribution
Chg
7,145,698
6.3
7,492,179
1.8'
7,895,526
5.4
8,179,359
3.6
8,601,526
5.2
8,871,625
3.1
8,885,020
02,
9,084,809
22
9,022,501 -0.7
8,836,567
"-21
1,690,869 24%
Chapter 70
Aid
3,650,152
3,650,152
0.0
3,625,757
-0.7
3,625,757
0.0
3,708,907
23
3,921,700
5.7
r
4,314,259
10.0
4,134,848
12
4,528,374
9.5
4,498,396
0.7
848,244
23%
Net School
Spending (WSS) Chg
10,795,850
11,142,331
32"
11,521,283
11,805,116
12,310,433
12,793,325
25
43,
38,
13,199,279
13,219,657
13,550,875
25
13,334,963
-1.6
2,539,113 23.5%
Actual
Net School
Spending
11,950,457
12,682,682
12,577,557
12,477,955
13,976,437
14,561,883
14,903,224
15,155,736
15,471,660
268075.
6.1
0.8
-0.8
120
42
23
17
21
09
Dollars
Percent
OverUnder
Over
Requirement
Under
1,154,607
10.7
1,540,351
13.8
1,056,274
92
672,839
5.7
1,666,004
13.5
1,768,558
13.8
1,703,945
129
1,936,079
14.6
1,920,785
142
2272282
17.0
1,117,675
1.0
9
===PAGE 13===
Chapter 70 Trends FY02 - FY 15
Chapter 70 Trends, FY93 to FY15
LUNENBURG
$20,000,000
$18,000,000
$16,000,000
$14,000,000
$12,000,000
$10,000,000
$8,000,000
$6,000,000
$4,000,000
$2,000,000
$O
- Chapter 70 Aid
a Foundation Budget
- Required Net School Spending
Actual Net School Spending
-
93
94 95
96
97
98
99
00
01
02
03 04 05 06
Fiscal Year
07
08
09
10
11
1213
14
15
16
10
===PAGE 14===
Chapter 70 Trends FY07 - FY 15
162 LUNENBURG
Foundation Pct
Enrollment Chg
FY07
FY08
FY09
FY10
FY11
FY12
FY13
FY14
FY15
FY16
1,622
-1.2
1,605
-1.0
1,578
-1.7
1,630
3.3
1,607
- 1.4
1,627
1.2
1,647
1.2
Foundation
Budget
12,276,374
13,121,501
13,675,383
13,799,998
13,414,483
13,457,817
14,298,145
14,546,536
14,945,463
15,341,250
Required
Pct Local Con-
tribution
8,871,625
8,885,020
9,084,809
0.9
-2.8
0.3
6.2
2.7
2.6
9,022,501
8,836,567
8,981,951
9,188,886
=
9,433,283
9,374,156
9,506,767
Chapter 70
Aid
3,921,700
4,314,259
4,134,848
4,522,545
5,219,937
5,354,696
5,605,872
5,834,483
Required
Pct
Net School
Pct
Chg Spending (NSS) Chg
5.7
12,793,325
3.9
10.0
13,199,279
3.2
-4.2
13,219,657
0.2
13,550,875
13,334,963
13,504,496
14,408,823
14,787,979
4.7
4.1
14,980,028
15,341,250
2.4
Actual
Net School
Spending
14,561,883
14,903,224
15,155,736
15,471,660
15,548,411
16,265,437
16,958,752
17,72,191
18,452,511
18,925,181 *
Dollars Percent
Pct
Over/Under
Over/
Chg Requirement Under
4.2
1,768,558
13.8
2.3
1,703,945
12.9
1.7
1,936,079
14.6
21
1,920,785
14.2
0.5
2,213,448
16.6
4.6
2,760,941
20.4
4.3
2,549,929
17.7
2,884,212
19.5
33472,483
23.2
2.6
3,583,931
23.4
11
===PAGE 15===
162 LUNENBURG
Foundaton Enroliment
1 Administration
2 Instucional Leadership
3 Classroom and Specialist Teachers
4 Other Teaching Senices
5 Professional Development
6 Instucfonal Equipment & Tech
7 Guidance and Psychological
8 Pupil Senices
9 Operations and Maintenance
10 Employee Benefits Fixed Charges
11 Special Ed Tution
12 Total
13 Wage Arjustment Factor
14 Economically Disadvantaged Decile
Foundation Budget
(1)
Pre-
School
38
6,916
12,491
57,276
14,690
2,265
8,290
4,167
1,658
15,905
14,337
137,995
100.0%
4
(2)
(3)
- Kindergarten.
Half-Day
Full-Day
0
99
0
0
0
0
0
0
0
36,036
65,085
298,436
76,543
11,809
43,195
21,717
8,640
82,872
74,697
0
719,029
FY17 Chapter 70 Foundation Budget
- Base Foundation Components-
(4)
(5)
(6)
JrHigh/
Elementary
629
Middle
383
477
228,956
413,517
1,896,102
486,318
75,040
274,439
137,977
82,336
526,530
474,625
0
4,595,839
139,412
251,792
1,016,003
213,159
49,530
167,107
111,832
81,889
347,580
274,780
2,653,083
173,628
313,589
1,860,820
221,013
59,811
332,994
174,592
235,175
419,727
328,782
4,120,130
ELL
PK
0
(8)
ELL
KHalf
0
0
0
0
0
(9)
ELL
KF - 12
24
8,736
15,778
108,959
14,837
3,875
10,471
7,008
3,142
27,198
22,781
0
222,785
110)
Voca•
tional
364
657
6,632
463
207
1,222
366
493
1,119
0
13,171
-- Incremental Costs Above The Base ----
(11)
(12)
(13)
Special Ed
Special Ed Economically
In District
Out of Dist Disadvantaged
60
16
292
150,736
0
497,390
464,406
23,994
20,943
0
0
168,379
190,753
0
1,516,601
40,196
0
614
0
0
0
381,642
0
889,963
19,587
01
01
0
137,450
99,339
0
422,452
1,137,340
Foundation Budget per Pupil
TOTAL*
1,632
784,980
1,072,910
6,631,581
1,492043
246,118
858,660
457,659
413,333
1,727,287
1,472,213
381,642
155538,425
29,517
12
===PAGE 16===
Local Required Contribution
162 Lunenburg
Effort Goal
1) 2014 equalized valuation
2) Property percentage
3) Local effort from property wealth
4) 2013 income
5) Income percentage
6) Local effort from income
7) Combined effort yield (row 3+ row 6)
8) Foundation budget FY17
9) Maximum local contribution (82.5% * row 8)
10) Target local contribution (lesser of row 7 or row 9)
11) Target local share (row 10 as % of row 8)
12) Target aid share (100% minus row 11)
1,183,701,600
0.3792%
4,488,296
368,099,000
1.4701%
5,411,329
9,899,625
16,932,749
13,969,518
9,899.625
58.46%
41.54%
FY17 Increments Toward Goal
13) Required local contribution FY16
14) Municipal revenue growth factor (DOR)
15) FY17 preliminary contribution (13 x 14)
16) Preliminary contribution pot of foundation (15/8)
If preliminary contribution is above the target share:
17) Excess local effort (15 - 10)
18) 70% reduction toward target (17 × 70%)
19) FY17 required local contribution (15 - 18), capped at 90% of foundation
20) Contribution as percentage of foundation 19 / 8)
If preliminary contribution is below the target share:
21) Shortfall from target local share (11 - 16)
22) Added increment toward target (13 × 1% or 2%)*
*1% if shortfall is between 2.5% and 7.5%; 2% if shortfall > 7.5%
23) Shortall from target after adding increment (10 - 15 - 22)
24) FY17 required local contribution (15 + 22)
25) Contribution as percentage of foundation (24 / 8)
10,245,328
3.91%
10,645,920
62.87%
746,295
522,407
10,123,514
59.79
13
===PAGE 17===
MRGF
LEVY LIMIT BASE
FY2015 Levy Limit Prier to Exclusions
Impact of FY1994 FY2015 Overrides on FY2015 Limit
FY2015 Limit Adjusted for Overrides
INCREASE IN EVY MIT GROWTH DUE TO NEW GROWTH
Without
Certified
Growth
Fiscal
Exclusions,
New
Adjusted
Year
Overides
Growth
FY2010
15.367,361
FY2011
15,940,277
1,656,903
188,732
FY2012
16.786,895
,142,890
FY2013
443,111
17,529,856
FY2014
810,484
321,862
18,265,683
1,061,710
297,571
FY2015
1,288,881
262,484
verage of Last Three Year
owest Three of Last Four Year
Maximum, Last Three Years
verage of Two Smaller Yea
ifference, Maximum Minus 2 Yr Averag
Percent Increase in New Growth for MRGF
"Aclopted CH 653
Massachusetts Department of Revenue
Division of Local Services
Municipal Revenue Growth Factor (MRGF) Calculation, FY2016
LUNENBURG
AMOUNT
19,425,844
1.160,161
18,265,683
Percentage
of Previous
Year's
Limit
1.23%
2.81%
1.92%
1.70%
1.44%
1.69%
1.69%
1.92%
1.57%
0.35%
1.69%
3.
5.
CHANGE IN REVENUE SHARING
Unrestricted General Government Aid
State Owned Land
TOTAL
RECURRING LOCAL RECEIPTS
Motor Vehicle Excise
Other Excise
Penalties and Interest
Payments in Lieu
Fines and Forfeits
Investment Income
Miscellaneous Recurring
TOTAL
SUMMARY
2015 Genera revenue sharing.
FY2016 Estimated Levy Ceiling
FY2015 Levy Limit * 1.025
FY2016 Estimated New Growth
FY2016 Estimated Levy Limit
FY2016 General Revenue Sharing
2015 Budgeted Recurring Local Receip
oat Batmated corent Mohicleat Revenues
Change, Base to Current Revenues
FY2016 Municipal Revenue Growth Factor
Fiscal Year
2015
Cherry Sheet
940,983
47,844
988,827
FY2014
Budget
1,292,605
65,625
165,416
1,681
28,000
16,000
50,000
1,620,357
Amount
18,084,809
28,190.826
19,459,429
320.843
19,780,272
1,022,702
1,815,681
1,024,662
Fiscal Year
2016
Estimates
974,858
47,844
1,022,702
FY2015
Budget
1,427,000
85,000
189,000
1,881
49,00
15,00l
49,000
1,815,681
Pet Chg
4,19
3.43
12.05
4.75
4.75
14
===PAGE 18===
Local Required District Contributions
Apportionment of Local Contribution Across School Districts
162 Lunenburg
Lunenburg
Prior Year Data (for comparison purposes)
1 FY16 foundation enrollment
2 FY16 foundation budget
3 Each districts share of municipalit's combined FY16 foundation
4 FY16 required contribution
1,647
15,341,250
92.79%
9,506,767
FY17 apportionment of contribution among community's districts
5 FY17 total unapportioned required contribution (municipal contribution' sheetrow 19 or 24)
6 FY17 foundation enrollment
7 FY17 foundation budget
8 Each disticts share ofmunicipalit/s total FY17 foundation
9 FY17 Required Contribution
1,632
15,538,425
91.77%
9,289,895
10 Change FY17 to FY16 (9 - 4)
-216,872
Montachusett
Combined Total for
All Districts
78
1,191,829
7.21%
738,561
1,725
16,533,079
100.00%
10,245,328
91
1,394,324
8.23%
833,619
95,058
10,123,514
1,723
16,932,749
100.00%
10,123,514
-121,814
15
===PAGE 19===
Chapter 70
162 Lunenburg
Aid Calculation FY17
Prior Year Aid
1 Chapter 70 FY 16
Foundation Aid
2 Foundation budget FY 17
3 Required district contribution FY 17
4 Foundation aid (2 -3)
5 Increase over FY 16 (4 - 1)
Minimum Aid
6 Minimum $20 per pupil increase
Non-Operating District Reduction to Foundation
7 Reduction to foundation
FY17 Chapter 70 Aid
8 sum of line 1, 5 minus 7
5,834,488
15,538,425
9,289,895
6,248,530
414,047
6,248,530
16
===PAGE 20===
Required Net School Spending
and FY16 and 5 Year Trends
162 LUNENBURG
Comparison to FY16
Enrollment
Foundation budget
Required district contribution
Chapter 70 aid
Required net school spending (NSS)
Target aid share
C70 % of foundation
Required NSS % of foundation
20
15
10
FY16
1,647
15,341,250
9,506,767
5.834,483
15,341,250
39.71%
38.03%
100.00%
Five Year Trend
FY17
1,632
15,538,425
9,289,895
6,248,530
15,538,425
41.54%
40.21%
100.00%
Change
-15
197,175
-216,872
414,047
197,175
Pct Chg
-0.91%
1.29%
-2.28%
7.10%
1.29%
Foundation Budget
IN FY13
= FY14
Required District Contribution
= FY15
• FY16
C70 Aid
• FY17
17
===PAGE 21===
For Further Information
Mark D. Abrahams, CPA
President, The Abrahams Group
508 788-9172
Bettergov@aol.com
www.theabrahamsgroup.com
18

========================================================================================
DOCUMENT : 2016-02-09-minutes-5006.txt
BOARD    : select-board
DATE     : 2016-02-09
KIND     : minutes
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2016-02-09-minutes-5006.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_02092016-5006
========================================================================================

===OCR macOS Vision===
===PAGE 1===
BOARD OF SELECTMEN
MINUTES
FEBRUARY 9, 2016
The Board of Selectmen met in the Lunenburg Town Hall, Joseph F. Bilotta Meeting Room, as scheduled with
Jamie Toale, Chairman; Kobert Ebersole, Vice Chairman; Tom Alonzo, Clerk; Paula Bertram, Member, Phyllis
Luck, Member and Kerry Lafleur, Town Manager. The meeting opened at 7:00 P.M. with the Pledge of
Allegiance.
Public Comment:
Mr. Alonzo announced the Lunenburg Historical Society, located at 10 School Street, will be open Saturday,
February 13 from 1 - 3 p.m. and continue to be open on Wednesdays from 9 a.m. to Noon.
Mr. Ebersole noted the Lunenburg Water District is meeting tomorrow. Ms. Luck reported the Lions Club
Pancake Breakfast was cancelled this week due to impending bad weather. The next one is March 9th
Mr. Toale announced the last day to register to vote in the March 15 Presidential Primary and the Special State
Election for Precinct B is Wednesday, February 10 at 8:00 p.m. in the Town Clerk's office. This is also the last
day to change party affiliation for those elections. Absentee ballots are available for the Presidential Primary.
For more information, contact the Town Clerk's office at 978-582-4130 during office hours.
Mr. Toale announced the Board is seeking people to join the Memorial Day Committee to plan this year's
activities, particularly Veterans or anyone with active military duty. Anyone who would like to work on the
committee should contact the Selectmen's office at 978-582-4144.
CURRENT BUSINESS
1. Amend Class II Auto Dealer license
Ms. Lafleur stated this license was approved in December 2015 and no motion is required as it is a
spelling correction for the owners' names. The board signed the amended license.
2. Discussion/determination on availability and use of existing FY16 appropriation ($40,000) by the
Storm Water Task Force
Ms. Lafleur reported there is a line item in the F2016 budget for $40,000 for storm water projects. It is
listed under the DPW budget. There were no specific projects in mind when it was established. As the
Board knows, the Storm Water Task Force was established and Ms. Lafleur has reviewed this topic with
the Storm Water Task Force Chair.
Ms. Lafleur requested clarification from the Board on what their intention was in regards to the task
force and spending storm water funding. When she reviewed the goals of the task force it wasn't
immediately clear and it is not typical that we have a task force that would appropriate money.
Mr. Alonzo stated he sees the task force as submitting recommendations to this Board and they would
appropriate the funds because the task force is an appointed committee. Mr. Toale agreed.
Ms. Luck, Storm Water Task Force Chair, stated that would fine. She was visualizing task force
members attending workshops or needing training. If they applied for grants, there may be a need to
provide matching funds or if they wanted to join a storm water coalition there might be a fee. She asked
if they were doing a pavement project and they needed engineering or if they needed implementation of
storm water remediation that was unanticipated, could they use some funding for that?
She also looked at the annual MS4 report that the DPW Director files. Could we purchase trash bags to
clean up around ponds; it's part of education/outreach and making people aware.
Mr. Ebersole asked if she would need a consultant at some point this year. Ms. Luck stated they might
need an engineering firm for applying for a grant or for training, adding they don't have one lined up at
===PAGE 2===
this point. Ms. Bertram stated she didn't have a problem with any of the above but thought it made sense
to bring back a plan to the Board for approval. Ms. Lafleur thanked the Board for the clarification.
3. Minutes/Warrants/Action File Issues
The Board signed an Accounts Payable warrant in the amount of $587,073.33 and a Payroll Deductions
Warrant in the amount of $434,899.43.
Action File Issues:
Mr. Ebersole asked if the Bylaws Review Committee has met yet. Ms. Lafleur stated not her knowledge
but she will have Ms. Peterson follow up.
4. Committee Reports
Ms. Luck reported the Storm Water Task Force and the ZBA are meeting tomorrow. ZBA will be
discussing the Whalom Luxury Apartments, Gary Lorden's project, and discuss regulations and the use
agreement. She attended the School Committee meeting last week. It started off with a presentation on a
Master Teacher project. Mr. Londa talked about replacing a cell tower. It is anticipated to be seventy-
five feet tall but the lighting will be at sixty feet. Verizon won the bid and it is anticipated to generate
$30,000 plus 3% additional per year. Mr. Londa requested approval of an easement going across school
property. They will vote on it next week. Town Meeting vote will also be required due to the long term
contract. There was a presentation on the Summer Enrichment Program, which will run for two weeks in
June. Any profits realized will be used to fund student activities. Another presentation was made on turf
fields. The Lions Club of Lunenburg presented a check for $36,000 to the School Committee for the
new playground at Turkey Hill Middle School. There is only around $3000 left to raise.
The School Committee also accepted the donation from Powell Stone & Gravel for the materials for the
outdoor classroom, totaling around $40,000.
Ms. Bertram had no reports as she had been out of town.
Mr. Alonzo reported Cable Advisory will not be meeting this month as they are waiting for PACC to
finalize their business plan. Finance Committee met on Thursday for a presentation on Chapter 70
funding by Marc Abrahams. It is available on public access for viewing.
School Building Committee is meeting tomorrow.
Mr. Ebersole reported Sewer Commission is meeting tonight. Mr. Toale followed up on the Building
Reuse Committee members are now meeting with individual departments to get more detail on space
needs.
Town Manager Report:
Ms. Lafleur wanted to thank the DPW staff who did another excellent job of keeping the roads clear.
The Fiscal 2017 Budget presentation will be at the Finance Committee this Thursday at 7:00 p.m. in this room
and will be televised. At last week's Finance Committee meeting the Chapter 70 resolution was discussed. She
requested signatures on the resolution in order to send it our Representative and Senator.
Mr. Alonzo and Mr. Toale wanted to thank the DPW staff as well.
APPOINTMENT
Mr. Toale presented a request to appoint Nancy Forest to the Senior Taxation Work Off Committee.
Ms. Lafleur reported this is a five member committee that reviews all the applications from senior citizens for
the tax work off program. Those eligible can work up to 100 hours to get abatement off their real estate tax
bills. Ms. Forest's expertise is in reviewing financial criteria for the program applicants.
Motion: R.Ebersole
To appoint Nancy Forest to the Senior Taxation Work Off Committee.
2"d: P. Bertram
Vote: All in Favor
There was no further public comment.
Motion: T. Alonzo
2^. P. Bertram
===PAGE 3===
To adjourn the meeting at 7:26 p.m.
Respectfully submitted,
Claire m Peterson
Elaine M. Peterson
Executive Assistant to the Town Manager
Vote: All in Favor

========================================================================================
DOCUMENT : 2016-02-16-minutes-4958.txt
BOARD    : select-board
DATE     : 2016-02-16
KIND     : minutes
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2016-02-16-minutes-4958.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_02162016-4958
========================================================================================

===OCR macOS Vision===
===PAGE 1===
Ink
BOARD OF SELECTMEN
MINUTES
FEBRUARY 16, 2016
The Board of Selectmen met in the Lunenburg Town Hall, Joseph F. Bilotta Meeting Room, as scheduled with
Jamie Toale, Chairman; Robert Ebersole, Vice Chairman; Tom Alonzo, Clerk and Phyllis Luck, Member. Kerry
Lafleur, Town Manager and Paula Bertram, Member were absent. The meeting opened at 7:00 P.M. with the
Pledge of Allegiance.
Public Comment:
Ms. Luck stated over the weekend Ms. Lafleur, Mr. Alonzo and she had received an email from a resident
concerning the school building contingency fund. This person expressed that she did not believe contingency
money should be spent on items that were not part of the original scope and are not essential to meet the
objectives of the project. An email from another resident was received by the Town Manager that asked "Do
we need to remind you that the contingency fund is the taxpayers' money?"
Mr. Toale announced absentee ballots are now available for the March 1, 2016 Presidential Primary and the
Precinct B Special State Representative Election. Absentee voting is available at the Town Clerk's office
during regular office hours. The Town Clerk's office is closed on Friday. The Town Clerk office will open for
absentee voting on Saturday, February 20 from 9:00 a.m. to 1:00 p.m. for anyone unable to vote on Election
Day. Absentee voting closes for both elections on Friday, February 29, 2016. The actual elections will both be
held at T.C. Passios Elementary School on March 1st
'. Polls open at 7:00 a,m. and close at 8:00 p.m. For more
information call the Town Clerk's office at 978-582-4130. Also, if you interested in working during the
election, please contact the Town Clerk office.
Mr. Alonzo reminded all that the Boys and Girls Club "Are You Smarter than Our Sixth Graders? fundraiser
will be Friday, March 11 at 7:00 p.m. at the Lunenburg High School. He encouraged people to support them by
going to their webpage: http://bgcluboflunenburg.org/wp/ and to attend a fun event.
CURRENT BUSINESS
1. A. License Transfer Hearing of All Alcohol General On Premise License for MIJ, Inc. from
MLMR, Inc.d/b/a Primetime Pub
Mr. Toale read the hearing notice aloud: "The Lunenburg Licensing Authority will hold a public hearing on
February 16, 2016 at 7:00 PM in the Town Hall, Joseph Bilotta Meeting Room, 2nd Floor, 17 Main St.
Lunenburg, on the application submitted by MIJ, Inc. d/b/a J & M's Sports Bar, for a transfer of a General On
Premise All Alcohol license from MLMR, Inc. d/b/a Primetime Pub, located at 5 Summer Street, Lunenburg,
MA. The premises is described as a 22' × 78° end unit, one large room with bar, storage area, 2 bathrooms, 1
entrance, 1 exit, seating for 48. Jamie Toale, Chairman/Board of Selectmen/Licensing Authority"
Melissa Thibodeau, applicant, stated she was here for the license transfer hearing. Mr. Toale stated the
paperwork was in order and asked the Board if they had any questions for the applicant. Mr. Alonzo asked if
the fees had been paid and a CORI performed. Mr. Toale affirmed. Mr. Ebersole asked if the hours of operation
and everything else would be the same as the current establishment. Ms. Thibodeau affirmed. Mr. Toale asked
if anyone else was here to speak for or against the application. There was not. Mr. Toale announced the public
hearing was closed
Motion: T. Alonzo
2*:R. Ebersole
To approve the transfer of the General On Premise All Alcohol license transfer as presented
Vote: All in Favor
B. License Approvals: Automatic Amusement, Jukebox, Common victualer, Weekday Entertainment
===PAGE 2===
Mr. Toale moved on to the request for Automatic Amusement, Jukebox, Common Victualer, and Weekday
Entertainment licenses for MIJ,Inc. d/b/a as J & M's Sports Bar.
Motion: R. Ebersole
2'd. T. Alonzo
To approve the automatic amusement, jukebox, common victualer and weekday entertainment licenses
for MIJ, Inc. d/b/a J & M's Sports Bar as presented
Vote: All in Favor
Mr. Toale moved on to current business until the next hearing scheduled for 7:30 p.m.
CURRENT BUSINESS
1. Notification of Change of Sunday Hours for Lunenburg Liquors
Mr. Toale stated this is a change to opening hours on Sunday from 12 Noon to 10:00 a.m. This is notification
from the licensee and does not need Board of Selectmen authorization.
Motion: R. Ebersole
2"d: T.Alonzo
To receive and accept the notification of change of hours for Sunday sales for Lunenburg Liquors
Vote: Áll in Favor
2. License Survey Discussion (continued)
Mr. Ebersole noted Ayer and Lancaster were at the higher end for license fees. Mr. Toale stated he had done
some calculations and if we compare our fees to the highest fees, we would be $35,000 behind. If we were to
compare ourselves to the average fees, we would run $5,000 behind. Ms. Luck noted the most licenses issued
were common victualer (35) and were $25.00. She added the Town would be able to charge up $100 for a
common victualer license. Mr. Alonzo stated his definition of a license fee was that it should be based on what
it costs the Town to process a license. Mr. Ebersole stated he agreed and asked does this also cover police for
enforcement, which wouldn't be too much based on past behavior.
Mr. Toale stated he had a slightly different take on Mr. Alonzo's point; not so much as to recover the
administrative costs but to balance the cost of a license with the economic development upside for the Town.
Mr. Alonzo asked why the Town licenses jukeboxes, are jukeboxes out of control in Lunenburg? Mr. Ebersole
stated it mostlikely originated from getting them licensed way back when automatic amusement devices were
licensed to avoid illegal gambling. Mr. Alonzo stated he was fine with everything and if there was one fee to
change it could be for common victualer licenses. It was decided to request a cost analysis for processing a
license application.
3. Minutes/ Warrants/ Action File Issues
The Board approved minutes of January 19, 2016. The Board signed an Accounts Payable warrant in the
amount of $181,604.51 and a school construction warrant in the amount of $2,543,308.05. The Board also
signed 5 original warrants for the Presidential Primary and the Precinct B Special State Representative
elections.
Action File Issues: none.
APPOINTMENT-Architectural Preservation District Commission (APDC)
Mr. Toale stated the request to appoint Brian Corcoran to the APDC came from Chairman Richard McGrath.
Mr. Corcoran had been before the Board in November and no one else has come forward to request to be
appointed. Mr. Corcoran is a resident in the APD and is still interested in serving.
Motion: T. Alonzo
2": R. Ebersole
To appoint Brian Corcoran to the APDC with a term to expire June 30, 2018
Vote: All in Favor
Mr. Toale announced there still was one opening on the APDC. There are still vacancies on Town boards and
committees, 2 on PACC, 1 on Finance Committee, 1 on the Personnel Committee and 2 on Cable Advisory.
He encouraged anyone interested to submit a talent bank form to the Board of Selectmen office.
Committee Reports
Ms. Luck reported School Committee meets tomorrow. She and Ms. Lafleur met with MART officials to see if
Lunenburg could provide more beneficial van transportation services to more of our residents without adding
===PAGE 3===
cost. MART will be able to increase the current loop from town center to the Shirley line. In order to do this
they will need to reduce the number of trips from seven to five per day. The big advantage is that disabled
residents will be able to request the MART van pick them up at other times other than the loop schedule. This
will go into effect on March 1, 2016 and will be an agenda item that night. Mr. Toale thanked Ms. Luck for her
work on MART. Ms. Luck reported the ZBA was unable to meet with Gary Lorden so that was rescheduled.
Storm Water Task Force met recently and they discussed the role other boards play pertaining to storm water
management. They concluded there has to be more collaboration between boards. They will be looking at the
MS4 reporting process and other storm water coalitions. Their next meeting is March 10*
Mr. Alonzo reported Cable Advisory meets in March. Finance Committee met last week and he was unable to
attend but the meeting is on the Lunenburg public access channel. Ms. Lafleur presented the FY2017
budget.Finance Committee meets again this Thursday where they will start reviewing department budgets.
These will go over the next consecutive weeks. School Building Committee met last Wednesday. There was a
presentation given by an artifical turf company. They went over other items remaining on the contingency list.
These will be under further discussion in March.
Mr. Ebersole reported Library Trustees meet this Thursday. PACC meeting was postponed to the 22" and
Sewer Commission meets next Tuesday. No report for Board of Health.
Mr. Toale reported Capital Planning is done and is available for Finance Committee, if needed. Building Reuse
will be meeting with department heads concerning space needs.
Class II Auto Dealer License Hearing 1312 Mass Ave. Michael Bartnowski
Mr. Toale read the hearing notice aloud "The Licensing Authority will hold a public hearing on February 16,
2016 at 7:30 p.m. at Town Hall, 17 Main Street, 2nd Floor, Lunenburg, on the application submitted by Michael
Bartnowski d/b/a KC Sales and Services LL.C, for a Class II Auto Dealer License. The license is to be exercised
at premises located at 1312 Massachusetts Avenue, Lunenburg, MA. Jamie Toale, Chairman, Board of
Selectmen/Licensing Authority"
Applicant Michael Bartnowski came forward. Mr. Ebersole noted the ZBA approved the special permit and
provided conditions. Mr. Bartnowski presented the certified letter receipts for the abutter notifications. Mr.
Toale noted the CORI came back with no findings.
Mr. Alonzo asked how many cars would be allowed. Mr. Bartnowski answered 35 including employee cars. Mr.
Toale asked if there was anyone present that was in favor or opposed to the application. There were none. He
closed the public hearing.
Motion: T. Alonzo
2"d.R. Ebersole
To approve the Class II Auto Dealer license for KC Sales and Services, LLC located at 1312 Mass
Avenue
Vote: All in Favor
Mr. Toale announced their next meeting is on March 1st
There was no further public comment.
Motion: T. Alonzo
To adjourn the meeting at 7:33 p.m.
2^°: R. Ebersole
Vote: All in Favor
Respectfully submitted,
claim. Peterson
Elaine M. Peterson
Executive Assistant to the Town Manager