# select-board — 10 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2017-03-07-minutes-5067.txt BOARD : select-board DATE : 2017-03-07 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2017-03-07-minutes-5067.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03072017-5067 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== BOARD OF SELECTMEN MINUTES Joseph F. Bilotta Meeting Room, Town Hall March 7, 2017 The Board of Selectmen met in the Lunenburg Town Hall, Joseph F. Bilotta Meeting Room, as scheduled with Jamie Toale, Chairman; Robert Ebersole, Vice Chairman; Paula Bertram, Member; Phyllis Luck, Member and Town Manager Heather Lemieux Not present: Tom Alonzo, Clerk The meeting commenced at 7:00 p.m. with the Pledge of Allegiance. PUBLIC COMMENT Ms. Luck reminded all of the pancake breakfast at Eagle House Senior Center tomorrow morning. It is $2.00 per person and takeout is available. Ms. Luck stated The Lunenburg Ledger is the only town newspaper and can be an important source of information especially with annual town meeting coming up in May. Mi. Toale announced the rabies vaccination clinic for dogs and cats on April 15 from 10:00 a.m. to 12 Noon at Fallon Animal Clinic located at 79 Mass Ave. 2017 licenses will be available at that time too. If you have questions, please contact the Town Clerk office. Mir. Toale announced the following vacancies on committees: Personnel Committee (2), Storm Water Task Force (1), ZBA Associates (2), Public Access Cable Committee (2), Sewer Commission (1) until the May election, Cable Advisory Committee (1), Cultural Council (several). He encouraged people to volunteer. APPOINTMENT Automatic Amusement License -Bad Larry's - two billards tables Owner/manager Adam Wernick presented on behalf of the license application. Their plan is to take the open vacant space in the front and place more seating there and take half of the tables in the rear out and place two billiards tables. This is to promote more business. One pinball game will be removed to keep the automatic amusement devices to three as allowed. Motion: R. Ebersole 2"d: P. Bertram To approve the request to add two pool tables to Bad Larry's Vote: All in Favor CURRENT BUSINESS Follow up discussion on Legal Services RFPS/Interviews Ms. Lemieux requested as a follow up to the last meeting that Board members submit any further questions in writing to her so they can be sent to the firms and be answered before the second round of interviews. The Board discussed the second interview process. Ms. Bertram suggested the Board hear about from reterences as this lead to additional questions. Questions to be asked of the references include response time and availability. Ms. Bertram also mentioned success rate with litigation and if the counsel predicted the outcome accurately. The Board should submit their evaluations of the legal firms and submit them to Ms. Lemieux. Ms. Lemieux will call the three references listed by the firms plus one community similar in size to Lunenburg that they work for that is not included on their list. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS Resignation -Amory Phelps from Historical Commission effective September 16, 2016 Mr. Toale read Ms. Phelps resignation letter from the Historical Commission. Motion: P. Bertram 2^°: P. Luck ===PAGE 2=== To accept Ms. Phelps resignation and send a letter of thanks to her Vote: All in Favor Mi. Toale stated he had a letter of recommendation from Historical Commission Chair Lantry to appoint Jennifer Sanderson who has attended a meeting already. Ms. Sanderson presented and stated she would like to be on the Historical Commission. She is the curator of the Lunenburg Historical Society and this is her passion. She would like to see the Historical Commission and Historical Society have a conversation about each of their charges. Mir. Ebersole noted the resignation letter is dated September 2016 and that the candidate tonight is qualified. He stated however that on the same night of this board receiving the resignation and a candidate being recommended does not give anyone else a chance to request to be appointed. He stated if there is a vacancy, it should be made available for all Lunenburg citizens to apply. Ms. Bertram concurred. Motion: P. Bertram 2"°: R. Ebersole To appoint Ms. Sanderson to the Historical Commission with a term to expire June 30, 2020 Vote: All in Favor Head Accounting Clerk Resignation Mr. Toale read aloud Peggy Stewart's resignation letter dated the 16* of February effective March 31, 2017. The Board signed a letter of appreciation for her. Tax Title Discussion Ms. Lemiuex reported Town Treasurer/Collector Myleen Mallari would like to proceed with a Tax Lien Sale, which sells the municipal liens on properties that have gone through the tax taking process. This does not mean a change of ownership of the property, but the purchaser of the lien pays off all outstanding taxes, including interest and fees on the property to the Town, and the purchaser of the lien is assigned and transferred the tax title and the owner of the property pays the purchaser back any owed amounts plus interest. We currently have in excess of $1.7 million in Tax Title properties that the Treasurer can proceed with under M.G.L. Chapter 60, 8 52. Under this section of law the Treasurer has authority to assign tax title by auction to the highest bidder, individually or bundled, and it must be for at least the amount the taxpayer would have to pay to redeem the parcel on the date of the auction. Ms. Mallari will be sending out a courtesy letter to delinquent tax title property owners that the Town will be auctioning the tax title if they do not pay within 30 days and has sent this same list to all town departments to see if there are any properties that the Town would be interested in maintaining the lien. Ms. Mallari will then advertise a full list of the tax title properties 14 days before the auction in the newspaper and post in at least two public places. Owners are again sent notice 10 days before the auction. The benefit to the town is any amount taken from that sale is Free Cash. The municipal lien holder is responsible for keeping those parcels' taxes up to date going forward. Ms. Bertram asked if there was any benefit for the town to go through the foreclosure process and then sell the property. Ms. Mallari stated the foreclosure process does not guarantee the town getting all the money versus selling the tax lien and being paid 100%. Mr. Ebersole asked if the town is able to bundle all the parcels as one sale. The answer was yes. Ms. Lemieux stated the foreclosure process is very expensive; to hire a tax title attorney it takes thousands of dolaars per parcel to get to the foreclosure stage. You have to go through land court and it could take up to two years for the process. Then there is a one year redemption period after that foreclosure for the origian landowner to return to land court to appeal. It would very costly for the amount of land the town has in tax title. Another benefit is that the tax title sale would take these properties off the town's books while bringing in revenue for the town. Ms. Bertram stated she would like to know the actual value of each property and the potential legal cost of going through foreclosure. Mr. Ebersole suggested in addition to supplying the assessed value of each property to provide the square footage/acreage of the property, whether there is a building on it or not and the original date of taking. Mr. Ebersole pointed out a lot of communities have done this; we are not in the business of owning property, we are the business of collecting taxes. Further discussion ensued. Tax Custodian- Ms. Lemieux stated in order to sell town land acquired through foreclosure, the Board must appoint a tax custodian that can sell foreclosed properties at public auction per M.G.L. c. 50, §77B. Ms. Mallari has four properties that are foreclosed. Ms. Lemieux recommended appointing Ms. Mallari as Tax Custodian. Ms. Lemieux stated she went through the sale of foreclosed properties with the Treasurer/Collector in Barre by hiring an auctioneer and they successfully sold properties that got back on the tax rolls. Ms. Mallari and she are ===PAGE 3=== currently working together on both the sale of Tax Title and Foreclosed properties and have consulted with Accountant Brochu as well about the positive effects this will have on our Free Cash. Not only will these sales have a positive effect on our revenues, but it will clean up our books to eliminate outstanding taxes; it will look positive to our bonding agencies and is overall good financial management. Motion:P. Bertram To appoint Ms. Mallari as Tax Custodian 2nd. R. Ebersole Vote: All in Favor Ms. Lemieux asked if there were any potential town meeting articles to sell those properties. Further research is needed. The Board thanked Ms. Mallari for coming in and Ms. Lemieux commended Ms. Mallari for coming forward with this proposal: Town Manager Report Ms. Lemieux gave an update on the Community Compact. She submitted the Community Compact application on February 15* and received a confirmation from the Division of Local Services and was also contacted by MA Il to set up a phone conference to discuss our two IT related best practices. IT Director Steve Malandrinos and she had that phone conference with Mass IT yesterday and have a direction on the cyber security best practice but require a follow up conterence with Mass IT on the best practice to implement a citizen engagement co-creation plan focused on enhancing residents' ability to participate in local government. In order to assist the Town in what type of resources will be provided to the Town, Mass IT is looking to us to provide what type of outcomes we are looking for i.e. utilizing the UMass Collins Center to facilitate public input through different tools of communicating with the public and in the end also get a concrete product such as a Strategic Plan. We can re-use the tools that we learn are the best modes of communicating and receiving input from the public in all future projects/issues seeking more input. Ms. Lemieux is seeking more input from the Board on this best practice in order to determine the scope of services we are requesting from the State. Ms. Lemieux also discussed applying for the IT grant that we are eligible for with Mr. Malindrinos which is due by April 1 and he would like to apply for funding to install fiber at the town buildings. Mr. Ebersole stated social media reported the City of Leominster has installed website software for citizens to report problems. He suggested some other way to get vacancies on Lunenburg committees filled; how to engage potential volunteers. Mr. Toale stated they had started a strategic planning process; ie charrettes, different kinds of meetings, etc. Ms. Bertam offered to provide a template she created from notes taken from that workshop meeting to Ms. Lemieux. Mr. Ebersole added getting feedback on specific topics like the Village Center District, Conservation, Trails. Ms. Lemieux suggested creating a vision and tools to implement using social media; it's something easy for people to do. Complete Streets Ms. Lemieux spoke with the DPW Director about proceeding to the next step in applying for the Complete Streets funding and that would be to adopt a Complete Streets policy. She is requesting a meeting with the Board of Selectmen Chairman, the Land Use Director, and the DPW Superintendent to review a draft Complete Streets Policy that once finalized, will be presented to the Board for adoption. Once adopted it is submitted through the Complete Streets portal for review and a score; scores of 80 points or more are then eligible for up to $50,000 in technical assistance to put together a Prioritization Plan. At that point we would contract with a consultant, using the technical assistance funding, to put together this plan. Mr. Toale offered his assistance but stated the final decision should involve the entire Board. DLTA Application Ms. Lemieux reported notification from MRC for Requests for applications for District Local Technical Assistance applications which are due by April 3r. Ms. Lemieux stated there currently is not a local business association and she would like to apply for technical assistance to facilitate meetings between the business community and the town in order to help with promoting businesses in Lunenburg and town events in order to ===PAGE 4=== increase tourism. She would also like to work into the application that MRPC provides assistance with doing an assessment of all our brownfields, abandoned properties or underutilized properties in town. It was suggested to break it down into two separate applications since neither is related to each other. Department Head Meeting Ms. Lemieux reported the first department head meeting occurred on Tuesday, February 28" and it was well attended. Everyone gave an overview of the current projects/programs they are working on and it was good to see that a lot of the departments are already working together on a number of things and the sense of teamwork. We will be meeting once a month and will be rotating the meetings between the various town buildings. Minutes/ Warrants/Action File Issues The Board signed an accounts payable warrant in the amount of $849,668.05, a payroll warrant in the amount of $1066.02, another payroll warrant in the amount of $742,267.92 and a payroll deductibles warrant in the amount of $527,510.83. Ms. Bertram stated Ms. Luck noted that in Leominster there is a informational "Welcome to Leominster" handout that highlights their city. She added this is the kind of thing from an economic development standpoint that Lunenburg needs to put together to sell ourselves. Committee Reports: Ms. Luck reported the School Committee met on February 15th. • Supt. Calmes reported the $36,000 for technology removed from the Capital Plan will be taken from 40S funding should the state furnish those funds. Additional 40S funding will also go for curriculum initiatives and furniture at the Turkey Hill Elementary School. They met again on March 1st and Facilities Director Londa requested a line item change of $5,000 from electricity which expense has been reduced due to energy efficiencies. He will use the money for supplies. Food services has a deficit of over $20,000 due to unpaid lunch bills. They've begun a practice of turning bills over 90 days to a collection agency. $3,000 has been collected so far. There is a policy subcommittee that will address this issue. The new school roof had some snow and ice damage over the school vacation week resulting in water damage. The school architects have suggested the school install snow guards. Mr. Londa reported the security cameras at the Turkey Hill Elementary School and Primary School will be installed this summer. The Central Massachusetts Regional Stormwater Coalition steering committee met February 15" and there was a discussion on road sand and salt. The Holden DPW Director reported they no longer use sand on the roads. There was no additional capital cost for this. The state is still expecting a final report on the MS4 permit which is due May 1st. • Further discussion ensued. An update on the permit was requested from the DPW Director on the next agenda. The Stormwater Task Force met on February 23°. During public comment a Reservoir Road resident expressed concern over stormwater runoff and percieved poor housekeeping habits of the construction crew building new homes adjacent to her home. She was directed to the DPW Director, Planning Board and Land Use Director as the task force is not the enforcing agency. Ms. Luck attended the Mass Municipal Legislative breakfast in Leominister on March 3rd. Representative Benson spoke on local interest matters. There was a discussion on an appellate court decision exempting a solar farm from paying property taxes. The legislature is trying to come up with legislation to close that loop. Other issues discussed were veterans benefits and local school funding. Ms. Luck reported under ZBA, the Building Inspector has issued a building permit for Whalom Luxury Apartments consisting of five (24 unit) apartment buildings at 250 Whalom Road. Ms. Bertram reported MPO met on February 15"h • Under the 2017-2021 TIP, there is an amendment out right now for the transit element and it's basically a change of the bus components and a change of funding. It is out for public comment. They began to discuss the 2018- 2022 TIP. They are going through the prioritization scoring. The Metropolitan Planning Organization Planning Area and Reform Rule will be effective in 2018. This means that there shall one MPO per urban area. Lancaster and Shirley will be funded through the Boston MPO. There was discussion on the funding effects on existing MPOs at that meeting. They meet again next week. ===PAGE 5=== Ms. Bertram reported Conservation Commission met on March 1st • The Woodlands at Hickory Hills is planning to do vegetation management and installation of a kayak/canoe rack structure. Approval was granted pending additional information. Lake Shirley Improvement Corporation presented an update on their vegetation control plan. Discussion ensued on a continued Notice of Intent for 675 Reservoir Road. There was a significant violation changing topography and an enforcement fine of $9,000 was issued The Planning Board met February 27". Asian Imperial Garden, 5 Electric Avenue, had requested to withdraw their parking lot extension without prejudice. The Planning Board suggested a meeting with the applicant before doing so due to other issues. The 274 Prospect Street (3 acre parcel in the Whalom Overlay District) applicant withdrew their application and the Planning Board accepted that. The proposed hockey rinks at 691 Chase Road were approved; this will be done in phases. Walker Orthodontics at 119 Massachusetts Ave. was seeking a waiver and approval and they did get that subject to stipulations for planting: Lastly, the Board of Health requested the Planning Board not sign the ANR for 224 Goodrich Street because a Title V inspection had not been done. Planning Board discussed and had no ability to not sign the AN under that condition. They did make the applicant aware of the need for a Title V inspection. Mr. Toale reported the RFPs for the municipal buildings have been advertised and a couple have been requested. The process continues and the responses are expected by the 25" with review on the 27"h PUBLIC COMMENT Ms. Bertram stated she wasn't aware of the new school's solar panels being placed on the flat part of the roof. She questioned if there were leaks from them and is it covered undered warranty. Ms. Lemieux will follow up on this. Mr. Ebersole asked about the status of the Building Inspector replacement. Ms. Lemieux reported she and Mr. Burney are interviewing three applicants next week. Motion: P. Bertram To adjourn the meeting at 8:31 p.m. 2n°: R. Ebersole Vote: All in Favor Respectfully submitted, Claire m. Peterson Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2017-03-14-agenda-5068.txt BOARD : select-board DATE : 2017-03-14 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2017-03-14-agenda-5068.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03142017-5068 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN March 14, 2017 7:00 PM – Town Hall Bilotta Meeting Room, Second Floor AGENDA In accordance with the requirements of the Open Meetings Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. 7:00 PM PUBLIC COMMENT ANNOUNCEMENTS APPOINTMENTS 7:05 PM Chris Clark-Nexamp Solar Project – 994 Northfield Road 7:25 PM Powers & Sullivan- Audit Discussion 7:45 PM John Londa- Net Metering Credits Distribution Recommendations CURRENT BUSINESS 1. Follow up Discussion on Legal Services: Report on References and Evaluation of Non-Price Proposals 2. Update on MS4 Permit 3. Minutes/ Warrants/ Action File Issues/ Letters of Appreciation 4. Committee Reports: Board of Health; Building Reuse Committee; Cable Advisory Committee; Capital Planning Committee; Conservation Commission;Finance Committee; Library Board of Trustees; MART Advisory; MPO; Planning Board; PACC; School Committee; School Building Committee; Sewer Commission; Storm Water Task Force; ZBA 5. Town Manager Reports or Department Reports-Quarterly Financial Report INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS Appointment- Kayla Ledger- Full-time Police Officer ADJOURN UPCOMING MEETING/EVENTS SCHEDULE March 21 6:00 PM March 23-deadline for ATM warrant articles April 4 April 11 ======================================================================================== DOCUMENT : 2017-03-14-minutes-5068.txt BOARD : select-board DATE : 2017-03-14 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2017-03-14-minutes-5068.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03142017-5068 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== RECEIVED & FILED APR 0a 2017 LUNENBURG TOWN CLERK OFFICE BOARD OF SELECTMEN MINUTES Middle School Collaborative Room 1025 Massachusetts Ave. March 15, 2017 The Board of Selectmen met in Middle School Collaborative Room D132, with Jamie Toale, Chairman; Tom Alonzo, Clerk; Paula Bertram, Member; and Town Manager Heather Lemieux Not present: Robert Ebersole, Vice Chairman and Phyllis Luck, Member Others attending: Karen Brochu, Finance Director; John Londa, Facilities Director; Frank Seretti, Powers and Sullivan The meeting commenced at 7:00 p.m. with the Pledge of Allegiance. PUBLIC COMMENT Mr. Alonzo gave a shout out to the Lunenburg Ledger which has been in business for twenty years. He wanted to thank them for their coverage of the town events. He announced the Lunenburg Boys and Girls Club 5th Annual "Are You Smarter than Our Sixth Graders?" live game show will be on Friday, March 31" at 7:00 p.m. at the Lunenburg High School. They are looking for sponsors and team members. It is free but donations are welcome. Mr. Alonzo announced he would not be seeking another term as Selectman due to other commitments. He encouraged others to run for the seat, stating it's an excellent opportunity to get involved. Ms. Bertram stated she enjoyed working with Mr. Alonzo and wished him well. Mr. Toale acknowledged Mr. Alonzo's service to the Town. He encouraged anyone interested in running to attend the caucus on March 20* at the Turkey Hill Elementary School. Mr. Toale reported he attended the girls' high school basketball championship last Saturday at WPI where Lunenburg won in their division. He also watched them play Monday in the state semi-final game. They lost that night but they had a terrific season. Appointment by Town Manager- Kayla Ledger- Full-time Police Officer Police Chief Marino presented Kayla Ledger who has been a reserve police officer. He was recommending she be appointed as full-time police officer. She is currently enrolled in the Criminal Justice program at Mount Wachusett Community College. She will fill the vacancy created by the resignation of Officer Pete Lekaditas who is going to work for the Boston Police Department. Motion: P. Bertram 2nd: T. Alonzo To ratify the appointmentof Kayla Ledger to full-time police officer effective April 21, 2017 Vote: All in Favor Officer Ledger stated she appreciated the opportunity to work in Lunenburg. The Board congratulated her. APPOINTMENT Powers & Sullivan- Audit for year ending June 30, 2016 Frank Serreti of Powers & Sullivan thanked the Finance Director and the Treasurer/Collector as well as the rest of the finance team for all their cooperation and assistance received during the course of the audit. The auditors came out the week of June 13th , 2016 for their preliminary fieldwork and were auditing the federal awards, budget and long-term debt; testing transactions and reviewing internal controls. They came back in October to perform year end review work and to wrap up any loose ends from their preliminary work. The overall results of the engagement concluded in an unmodified opinion on the financial statements. This is the best opinion you ===PAGE 2=== can get; it means the financial statements are fairly stated in accordance with generally accepted accounting principles. He stated reporting deadlines were met, information that was provided was accurate and we received timely responses to our questions and inquiries. We did not note any significant deficiencies or material weaknesses on internal controls. Significant audit areas: Cash: from an audit standpoint, cash is considered to be a high risk area. One of the most important controls in cash is the reconciliation; we look at this in a very detailed manner, at all the reconciling items. We did not note any issues with cash reconciliation. Recievables:the Town had $16.9 million receivables in total, of which $6.3 million was special assessments related to the water and sewer infrastructure projects and another $6.4 million for the Massachusetts School Building Authority projects ($3 million for the primary school and $3.4 million for the new school). OPEB: Other Post Employment Benefit; the Town recognized an additional $2.0 million of obligations as of June 30, 2016; liability totalled $20.8 million. Net Pension Liability:there was also an additional $2.8 million of obligations related to the net pension liability; totalling $15.3 million. This is the second year that liability is required to be reported on the financial Outstanding Long Term Debt: the Town has $44.2 million outstanding for governmental activities ($38.2 million is related to school construction; $1.1 million to water infrastructures, $3.5 million to town building projects; $641,000 to unamortized debt premiums and $800,000 is related to other projects); the Town issued another $4.1 million to finance the construction of the school. Sewer Enterprise Fund: the Town has outstanding long-term debt totalling $8.4 million which funded various sewer infrastructure projects and another $1.2 million was issued. Financial Highlights Lunenburg continues to maintain a AA+ credit rating. You also refunded $1.7 million of existing debt; this saved the town $174,000 in future debt payments. General Fund/Operating Fund: a $1 million surplus was created that was due to a revenue surplus totalling $643,000. The main element of that is related to tax liens amounting to $401,000 and motor vehicle excise taxes which was $206,000 over budget. Expenditures came in under budget by $290,000; that was mainly related to state and county charges, a charter school assessment and school choice assessment. Mr. Serrreti stated as an auditor, these tell me your operations are structurally sound and you have good budgetary controls in place. At the end of the year, your general fund was $3.0 million, while total fund balance reached $4.3 million. $487,000 of that was restricted for future debt service; $250,000 was committed for specific purposes by Town Meeting vote and $638,000 was assigned to encumbrances. The unassigned $3 million fund balance is about 9% of your operating budget. Credit agencies recommend AAA rated communities maintain 10% or higher of reserves. Lunenburg is very close to that number. The $3 million includes $1.7 million in stabilization funds; $1.5 million is related to the general stabilization fund and you added another $100,000 in during 2016 and you have $228,000 in the zoning stabilization fund. Real estate and personal property collections are excellent at 98%. Sewer operations increased by $216,000 due to expenditures being under budget. Betterments fund totaled $432,000. Solid waste/recycling fund had an $8,400 fund balance at the end of the year. You added $33 million to your governmental capital assets. $30 million is from the construction of the new Middle/High School, 1.3 million for road resurfacing, $500,000 for equipment and $1.2 million is for sewer infrastructure. Mr. Alonzo asked if the $2 million increase to OPEB was standard for a community the size of Lunenburg. Mr. Serreti stated yes. Report on Federal Award Programs This report is required of entities who spend more than $750,000 in federal funding in a fiscal year. The town spent about $924,000; $175,000 for the school lunch program, $692,000 for education grants, $49,000 for homeland security grants (mainly snow and ice removal) and another $7,000 in highway safety. We audited the special education cluster which is a special education grant and it was tested as a major program. The results of that audit enabled us to issue an unmodified opinion; there were no weaknesses and internal controls noted. ===PAGE 3=== Management Letter Items Write off Uncollectible Ambulance Receivables- receivables increased by $75,000 in 2016 and totaled $711,000 at year's end; a $159,000 increase from the prior year. This also reflects $194,000 of which is not anticipated to be collected. We are recommending the town review its collection procedures and consider writing off what accounts they deem uncollectable. Fraud Risk Assessment- a recommendation was made to perform a risk assessment to identify, analyze and manage the risk of asset misappropriation. This assessment should be documented as well as the controls set in place to prevent or detect fraud. Document Key Administrative and Financial Functions-a recommendation was made to create a formal manual that identifies and documents key areas of administration and operations to reduce the risk to the Town in the event that personnel have extended absences. Management of Student Activity Funds-a recommendation was made to implement policies and procedures to comply with the ML audit requirement and the guidelines established by the Department of Elementary and Secondary Education. Fixed Assets- a recommendation was made to develop procedures to account for fixed assets additions, retirements and depreciation. Password Security-a recommendation was made to establish written policies and procedures concerning the assignment, modification and deletion of user passwords. Develop a Reimbursement Policy and Formalize Procedures-this relates to reimbursement of employee business expenses; a standardized form is recommended as well as standardizing procedures. Centralization of Procurement Documentation-currently supporting documents are located in various places. They are recommending a central location for all procurment documentation. Old Recievable Balances-currently the town is carrying old receivable balances in motor vehicle excise and personal property taxes, a recommendation was made to write off balances older than five years old, dating back to 1997. Also included in the management letter were two informational comments concerning documentation of internal controls and future GASB (government accounting standards board) statements for OPEB. Mr. Alonzo stated it would be helpful in the audit if the severity of each item was rated for those reading the reports. Ms. Lemieux stated she would meet with the team, review each item and see where we can improve. The Board thanked Mr. Seretti and he exited the meeting. Net Metering Credits Distribution Recommendations Facilities Director Londa reported he started working on electricity use projections for FY2018. With the net metering project at 225 Industrial Park Road in Fitchburg coming online soon, he presented recommendations for percentages of distribution for the net metering credits to the various town accounts. The DPW garage and Public Safety building cannot take any net metering credits from this project because they are already getting supplied from solar and the Nexamp net metering project. The middle/high school rooftop solar array is still under construction. Lighting has been upgraded to led lighting at the Teen Center, the Public Library and Lunenburg Primary School for additional savings. Mr. Londa stated he brought this proposal because the original idea was a 50/50 split and what he was presenting was not. he was seeking feedback from the Board. Mr. Alonzo asked of all the energy used in all the town buildings, what percentage is now covered by either onsite solar/power purchase agreements or net metering credits. Mr. Londa estimated the FY 18 budget projection total for the town and school combined is around $400,000 before the Nexamp net metering, the Clean Footprint net metering and the two solar projects. That would take the amount down to roughly $275,000 - $290,000. Mr. Alonzo clarified that he wanted to know amount of energy useage not cost. How many megawatt hours are we purchasing? How much more net metering does the town have available? Mr. Londa stated the only net metering we can take on is a large scale, Class 3 solar facility (2.5 megawatts) or a very small project. Mr. Alonzo stated the whole purpose of the net metering was to be as equitable as possible; this proposal is two thirds/one third. Mr. Londa stated part of his rationale was the school uses a lot more electricity than the town. He also noted some town buildings like Town Hall, Ritter Building, TC Passios have RFPs out on them. Mr. ===PAGE 4=== Londa stated the allocation was based on dollars and then he assigned the percentage amount. He also considered things that have been done to the buildings such as savings from installing the led lighting. Ms. Bertram suggested Town Hall be included as she did not anticipate we would be selling that within the next year. Mr. Londa stated that would be a good building to spend some money on as the Town Hall is our worst energy performing building. Mr. Toale asked about the TC Passios and Ritter Building. Mr. Londa stated he had left TC Passios off because it is being funded by its tenants. Mr. Alonzo thanked Mr. Londa for all the detail and work he has put into this, but he would like to get the split closer to a 50/50. He suggested changing the Public Library percentage to cover their costs and to increase street lights percentage. Ms. Bertram requested to see some amount assigned to the Town Hall as well. She echoed Mr. Alonzo's thank you noting the amount of work and time that has gone into saving the town money. Mr. Londa will return with an amended distribution proposal. Mr. Lonzo reported Clean Footprint (225 Industrial Park facility) has requested an assignment of their contract to an entity called Fitchburg Solar LLC. Clean Footprint is headquartered in Cape Canaveral, Florida. He has requested a W-9 on Fitchburg Solar, LLC. The contract with Clean Footprint does allow for assignment of the contract by both the buyer and the seller. Mr. Alonzo also suggested asking for some financial background on them. Ms. Lemiuex reported this has been referred to legal counsel. She had this happen in her previous community and the new company terminated the agreement following the new assignment. Mr. Londa stated our contract protects against that happening. CURRENT BUSINESS Follow up Discussion on Legal Services: Report on References and Evaluation of Non-Price Proposals Ms. Lemieux reported as a follow-up to the discussion at the March 7 meeting, a list of questions was compiled and she has contacted all the references but is still awaiting responses. Once she receives a response from all 16 references she will send them to the Board. The Board was sent evaluation forms to fill out and return to her to compile which firm held the ranking of highly advantageous, advantageous, etc. Due to the fact that not all five board members will be present on March 21" and the inability of all four firms to attend on April 4"' or 11" ', Ms. Peterson is checking if all four firms can attend April 18*. Transition of legal counsel services would be effective on July 1sl Update on MS4 Permit Ms. Lemieux reported in response to the notification that the Town's NPDES PII Small MS4 General Permit Annual Report is due by May 1s!. The Board asked for an update on the status of the report and the associated costs. This was addressed at the Storm Water Task Force meeting this past Thursday, which she attended and it was agreed that Ed Himlan and consultant DCI would compile the report with the assistance of the DW Director due to their familiarity with the Town. This report is filed annually and this is the 14 year it will be filed. Mr. Himlan and DCI agree that it is not a complicated report and the deadline is not a concern. The associated costs are within the budget and will not exceed $2,200. Ms. Bertram requested a copy of the report being sent. Ms. Lemieux also offered a copy of last year's report. Minutes/Warrants/Action File Issues The Board signed an accounts payable warrant in the amount of $190,042.07 and a school construction warrant in the amount of $129,192.04. There were two letters of appreciation signed, one to Amory Phelps and the other to Peggy Stewart. Ms. Bertram stated she attended the MPO meeting today and one of the things that was emphasized was making sure we have a realistic timeline for all projects. She stated she heard from MassDOT that we are in good shape for advertising the Summer Street project in August. She will reach out to Trish Domigan at VHB but suggested putting this on an agenda. She also would like an update on Chase Road. Committee Keports: Ms. Bertram continued on the MPO report. She stated both projects, Summer Street and Chase Road, have been approved for funding. They went through several scenarios for the next Transportation Improvement Plan (TIP), ===PAGE 5=== which is 2018-2022. One thing she noted was Lunenburg does not have any other projects in the running and we should consider what we want to do next and get it in the TIP appendix. The Unified Planning Program is being drafted for next year and they are looking for projects that are related to transportation. MRPC will be sending out traffic count letters to each community, up to five locations will be permitted. We should reach out to the DPW and Planning Board for recommendations. The timeline for public comment has been changed from 30 to 21 days to coincide with meeting schedules. Bonnie Mahoney of MART has been contacted by Trish Domigan of VHB asking if they want to place a bus stop on Summer Street in Lunenburg. A location will have to be determined. MRPC is looking to move their offices and they have received two responses to their RFP. They are also advertising for a new principal planner. Devens is soliciting businesses to assist starting up a bus route from Leominster and Fitchburg. The Planning Board met and reviewed two articles for annual town meeting. They will be holding a public hearing on April 10" on those changes. There was discussion about removing a bylaw that has not been enforced for ten years which requires all new homes' corners to be pinned. The building permit for 250 Whalom Road, which is a 40B project, has been issued. Mr. Alonzo reported Cable Advisory Committee met. The cable contract expires September 2017. A public hearing will be scheduled after town meeting. Following that hearing, negotiations with Comcast will occur. Finance Committee met last Thursday. Budgets for Lunenburg Public Schools and the Sewer Commission were presented. Finance Committee meets again tomorrow and PACC and the Administration, Unclassified and Debt Service budgets will be presented. School Building Committee has not met but there was some snow damage to the new school roof over February vacation. All the repairs have been done. When they meet again there will be a discussion on the liability and how to prevent this from happening again. Mr. Toale reported the RFPS for the town buildings are due on the 25'h Town Manager Report: Update on Regionalization and Efficiency Grant Submissions: We received notification that the grant request submitted by the City of Fitchburg, as lead community that includes Lunenburg and Townsend was awarded in the amount of $42,257. The grant award will be used to design a regional animal control building, as well as the administrative portion of regionalizing such as drafting an Intermunicipal Agreement between the towns/city. We will be meeting with Fitchburg and Townsend in the near future to discuss next steps. We had submitted a separate grant application in the amount of $100,000 for E-Permitting software under the Efficiency Grant but were notified it was not awarded. The Deputy Commissioner of Local Services, Sean Cronin, did recommend that we submit this same application under the IT Grant that we are now eligible to apply for since entering into the Community Compact Program. Ms. Lemieux spoke with IT Director Malandrinos about this and he agreed that it would be the best application at this time. Ms. Bertram asked what specifically they were seeking. Ms. Lemieux replied the e-permitting software could be used by most of the boards for licensing and permitting. There is also an online application for applicants. Ms. Lemieux stated there is also training provided. Ms. Bertram asked if she had spoken to the pertinent departments. Ms. Lemieux stated she had met with Land Use Director Burney and it was identified as a capital need. Ms. Bertram suggested reaching out to the other departments who would be using the software as they are the people who actually do the permitting. Building Commissioner Position: After advertising and conducting interviews with two of the four applicants, the Land Use Director and Ms. Lemieux felt it was in the best interest of the Town to re-advertise for this position. They hope to solicit a larger pool of applicants that would be the best fit for the Town. The Interim Building Commissioner, Garry Rhodes, is able to stay on until we finalize this process. Ms. Lemieux will keep the Board updated on the status of this position as they move forward ===PAGE 6=== Quarterly Financial Report Ms. Brochu reported everything in this report goes to the end of December. She hopes to have the third quarter report ready for the Board by the middle of April. Revenues: Local receipts: Total collections were 49.55% of FY' 17 estimated revenues. We have collected 32.72% of the FY' 17 local receipts estimate. We should see the percentage increase in the third quarter when motor vehicle excise taxes are collected. A few departmental revenues are running over target; Schools 87.37%, mainly due to reimbursement for students who require special services. Fees were at 52.89%, License and permits were at 56.16% and Special Assessments were 55.26%. Taxes: At this time we have collected $12,025,247.48 (48.83%) of the levy. State aid: We have collected $3,805,586.00 (49.32%) of our state aid estimate. Expenditures: Ms. Brochu reported we have expended/encumbered $18,102,555.30 (49%) of our budgeted expenditures as of 12/31/2106. Elections and Registration/Census: we have expended 73.8% of the elections appropriation and 72.4% of registration/census appropriation. This is due to the increased number of elections and town meetings in FY' 17. Wiring Inspector: to date we have expended $13,550.62 (67.8%). Based on estimates, we will need an additional appropriation of $5,076 prior to the close of the fiscal year. Animal Control: to date 77.5% of the appropriation has been expended. This is due to the increased cost of care/custody of two pit bulls placed in care of the Animal Control Officer since July 1 pending a court case. An adjustment of about $10,000 will need to be made prior to close of the fiscal year. Snow Removal: there is a deficit balance of $14,646.28 in the appropriation as of December 31st. This account will require a supplemental appropriation once final costs are determined. Unemployment Compensation: the full appropriation of $10,000 is still available as there are no open claims at this time. Principal/Interest Loans: there will be an internal transfer from serial loans interest to interest temporary loans to eliminate the $5,213.60 deficit in the temporary loans account. There are sufficient funds in the overall appropriations to cover all FY 17 debt service. Ms. Bertram reported at the MPO meeting they were giving out Fitchburg/Leominster System maps and schedules. The Lunenburg schedule is printed on them. Motion:T. Alonzo To adjourn the meeting at 8:50 p.m. 2nd. P.Bertram Vote: All in Favor Respectfully submitted, Elainem Peterson Elaine M. Peterson Executive Assistant to the Town Manager RECEIVED & FILED APR 12 2017 LUNENBURG TOWN CLERK OFFICE ======================================================================================== DOCUMENT : 2017-03-15-agenda-5069.txt BOARD : select-board DATE : 2017-03-15 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2017-03-15-agenda-5069.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03152017-5069 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN March 15, 2017 7:00 P.M. Middle/High School, 1025 Massachusetts Avenue Collaborative Room AGENDA In accordance with the requirements of the Open Meetings Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. 7:00 PM PUBLIC COMMENT ANNOUNCEMENTS APPOINTMENTS 7:05 PM Powers & Sullivan- Audit Discussion 7:25 PM John Londa- Net Metering Credits Distribution Recommendations CURRENT BUSINESS 1. Follow up Discussion on Legal Services: Report on References and Evaluation of Non-Price Proposals 2. Update on MS4 Permit 3. Minutes/ Warrants/ Action File Issues/ Letters of Appreciation 4. Committee Reports: Board of Health; Building Reuse Committee; Cable Advisory Committee; Capital Planning Committee; Conservation Commission;Finance Committee; Library Board of Trustees; MART Advisory; MPO; Planning Board; PACC; School Committee; School Building Committee; Sewer Commission; Storm Water Task Force; ZBA 5. Town Manager Reports or Department Reports-Quarterly Financial Report INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS Appointment- Kayla Ledger- Full-time Police Officer ADJOURN UPCOMING MEETING/EVENTS SCHEDULE March 21 – no meeting March 23-deadline for ATM warrant articles April 4 April 11 ======================================================================================== DOCUMENT : 2017-03-15-minutes-5069.txt BOARD : select-board DATE : 2017-03-15 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2017-03-15-minutes-5069.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03152017-5069 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== RECEIVED & FILED APR 0a 2017 LUNENBURG TOWN CLERK OFFICE BOARD OF SELECTMEN MINUTES Middle School Collaborative Room 1025 Massachusetts Ave. March 15, 2017 The Board of Selectmen met in Middle School Collaborative Room D132, with Jamie Toale, Chairman; Tom Alonzo, Clerk; Paula Bertram, Member; and Town Manager Heather Lemieux Not present: Robert Ebersole, Vice Chairman and Phyllis Luck, Member Others attending: Karen Brochu, Finance Director; John Londa, Facilities Director; Frank Seretti, Powers and Sullivan The meeting commenced at 7:00 p.m. with the Pledge of Allegiance. PUBLIC COMMENT Mr. Alonzo gave a shout out to the Lunenburg Ledger which has been in business for twenty years. He wanted to thank them for their coverage of the town events. He announced the Lunenburg Boys and Girls Club 5th Annual "Are You Smarter than Our Sixth Graders?" live game show will be on Friday, March 31" at 7:00 p.m. at the Lunenburg High School. They are looking for sponsors and team members. It is free but donations are welcome. Mr. Alonzo announced he would not be seeking another term as Selectman due to other commitments. He encouraged others to run for the seat, stating it's an excellent opportunity to get involved. Ms. Bertram stated she enjoyed working with Mr. Alonzo and wished him well. Mr. Toale acknowledged Mr. Alonzo's service to the Town. He encouraged anyone interested in running to attend the caucus on March 20* at the Turkey Hill Elementary School. Mr. Toale reported he attended the girls' high school basketball championship last Saturday at WPI where Lunenburg won in their division. He also watched them play Monday in the state semi-final game. They lost that night but they had a terrific season. Appointment by Town Manager- Kayla Ledger- Full-time Police Officer Police Chief Marino presented Kayla Ledger who has been a reserve police officer. He was recommending she be appointed as full-time police officer. She is currently enrolled in the Criminal Justice program at Mount Wachusett Community College. She will fill the vacancy created by the resignation of Officer Pete Lekaditas who is going to work for the Boston Police Department. Motion: P. Bertram 2nd: T. Alonzo To ratify the appointmentof Kayla Ledger to full-time police officer effective April 21, 2017 Vote: All in Favor Officer Ledger stated she appreciated the opportunity to work in Lunenburg. The Board congratulated her. APPOINTMENT Powers & Sullivan- Audit for year ending June 30, 2016 Frank Serreti of Powers & Sullivan thanked the Finance Director and the Treasurer/Collector as well as the rest of the finance team for all their cooperation and assistance received during the course of the audit. The auditors came out the week of June 13th , 2016 for their preliminary fieldwork and were auditing the federal awards, budget and long-term debt; testing transactions and reviewing internal controls. They came back in October to perform year end review work and to wrap up any loose ends from their preliminary work. The overall results of the engagement concluded in an unmodified opinion on the financial statements. This is the best opinion you ===PAGE 2=== can get; it means the financial statements are fairly stated in accordance with generally accepted accounting principles. He stated reporting deadlines were met, information that was provided was accurate and we received timely responses to our questions and inquiries. We did not note any significant deficiencies or material weaknesses on internal controls. Significant audit areas: Cash: from an audit standpoint, cash is considered to be a high risk area. One of the most important controls in cash is the reconciliation; we look at this in a very detailed manner, at all the reconciling items. We did not note any issues with cash reconciliation. Recievables:the Town had $16.9 million receivables in total, of which $6.3 million was special assessments related to the water and sewer infrastructure projects and another $6.4 million for the Massachusetts School Building Authority projects ($3 million for the primary school and $3.4 million for the new school). OPEB: Other Post Employment Benefit; the Town recognized an additional $2.0 million of obligations as of June 30, 2016; liability totalled $20.8 million. Net Pension Liability:there was also an additional $2.8 million of obligations related to the net pension liability; totalling $15.3 million. This is the second year that liability is required to be reported on the financial Outstanding Long Term Debt: the Town has $44.2 million outstanding for governmental activities ($38.2 million is related to school construction; $1.1 million to water infrastructures, $3.5 million to town building projects; $641,000 to unamortized debt premiums and $800,000 is related to other projects); the Town issued another $4.1 million to finance the construction of the school. Sewer Enterprise Fund: the Town has outstanding long-term debt totalling $8.4 million which funded various sewer infrastructure projects and another $1.2 million was issued. Financial Highlights Lunenburg continues to maintain a AA+ credit rating. You also refunded $1.7 million of existing debt; this saved the town $174,000 in future debt payments. General Fund/Operating Fund: a $1 million surplus was created that was due to a revenue surplus totalling $643,000. The main element of that is related to tax liens amounting to $401,000 and motor vehicle excise taxes which was $206,000 over budget. Expenditures came in under budget by $290,000; that was mainly related to state and county charges, a charter school assessment and school choice assessment. Mr. Serrreti stated as an auditor, these tell me your operations are structurally sound and you have good budgetary controls in place. At the end of the year, your general fund was $3.0 million, while total fund balance reached $4.3 million. $487,000 of that was restricted for future debt service; $250,000 was committed for specific purposes by Town Meeting vote and $638,000 was assigned to encumbrances. The unassigned $3 million fund balance is about 9% of your operating budget. Credit agencies recommend AAA rated communities maintain 10% or higher of reserves. Lunenburg is very close to that number. The $3 million includes $1.7 million in stabilization funds; $1.5 million is related to the general stabilization fund and you added another $100,000 in during 2016 and you have $228,000 in the zoning stabilization fund. Real estate and personal property collections are excellent at 98%. Sewer operations increased by $216,000 due to expenditures being under budget. Betterments fund totaled $432,000. Solid waste/recycling fund had an $8,400 fund balance at the end of the year. You added $33 million to your governmental capital assets. $30 million is from the construction of the new Middle/High School, 1.3 million for road resurfacing, $500,000 for equipment and $1.2 million is for sewer infrastructure. Mr. Alonzo asked if the $2 million increase to OPEB was standard for a community the size of Lunenburg. Mr. Serreti stated yes. Report on Federal Award Programs This report is required of entities who spend more than $750,000 in federal funding in a fiscal year. The town spent about $924,000; $175,000 for the school lunch program, $692,000 for education grants, $49,000 for homeland security grants (mainly snow and ice removal) and another $7,000 in highway safety. We audited the special education cluster which is a special education grant and it was tested as a major program. The results of that audit enabled us to issue an unmodified opinion; there were no weaknesses and internal controls noted. ===PAGE 3=== Management Letter Items Write off Uncollectible Ambulance Receivables- receivables increased by $75,000 in 2016 and totaled $711,000 at year's end; a $159,000 increase from the prior year. This also reflects $194,000 of which is not anticipated to be collected. We are recommending the town review its collection procedures and consider writing off what accounts they deem uncollectable. Fraud Risk Assessment- a recommendation was made to perform a risk assessment to identify, analyze and manage the risk of asset misappropriation. This assessment should be documented as well as the controls set in place to prevent or detect fraud. Document Key Administrative and Financial Functions-a recommendation was made to create a formal manual that identifies and documents key areas of administration and operations to reduce the risk to the Town in the event that personnel have extended absences. Management of Student Activity Funds-a recommendation was made to implement policies and procedures to comply with the ML audit requirement and the guidelines established by the Department of Elementary and Secondary Education. Fixed Assets- a recommendation was made to develop procedures to account for fixed assets additions, retirements and depreciation. Password Security-a recommendation was made to establish written policies and procedures concerning the assignment, modification and deletion of user passwords. Develop a Reimbursement Policy and Formalize Procedures-this relates to reimbursement of employee business expenses; a standardized form is recommended as well as standardizing procedures. Centralization of Procurement Documentation-currently supporting documents are located in various places. They are recommending a central location for all procurment documentation. Old Recievable Balances-currently the town is carrying old receivable balances in motor vehicle excise and personal property taxes, a recommendation was made to write off balances older than five years old, dating back to 1997. Also included in the management letter were two informational comments concerning documentation of internal controls and future GASB (government accounting standards board) statements for OPEB. Mr. Alonzo stated it would be helpful in the audit if the severity of each item was rated for those reading the reports. Ms. Lemieux stated she would meet with the team, review each item and see where we can improve. The Board thanked Mr. Seretti and he exited the meeting. Net Metering Credits Distribution Recommendations Facilities Director Londa reported he started working on electricity use projections for FY2018. With the net metering project at 225 Industrial Park Road in Fitchburg coming online soon, he presented recommendations for percentages of distribution for the net metering credits to the various town accounts. The DPW garage and Public Safety building cannot take any net metering credits from this project because they are already getting supplied from solar and the Nexamp net metering project. The middle/high school rooftop solar array is still under construction. Lighting has been upgraded to led lighting at the Teen Center, the Public Library and Lunenburg Primary School for additional savings. Mr. Londa stated he brought this proposal because the original idea was a 50/50 split and what he was presenting was not. he was seeking feedback from the Board. Mr. Alonzo asked of all the energy used in all the town buildings, what percentage is now covered by either onsite solar/power purchase agreements or net metering credits. Mr. Londa estimated the FY 18 budget projection total for the town and school combined is around $400,000 before the Nexamp net metering, the Clean Footprint net metering and the two solar projects. That would take the amount down to roughly $275,000 - $290,000. Mr. Alonzo clarified that he wanted to know amount of energy useage not cost. How many megawatt hours are we purchasing? How much more net metering does the town have available? Mr. Londa stated the only net metering we can take on is a large scale, Class 3 solar facility (2.5 megawatts) or a very small project. Mr. Alonzo stated the whole purpose of the net metering was to be as equitable as possible; this proposal is two thirds/one third. Mr. Londa stated part of his rationale was the school uses a lot more electricity than the town. He also noted some town buildings like Town Hall, Ritter Building, TC Passios have RFPs out on them. Mr. ===PAGE 4=== Londa stated the allocation was based on dollars and then he assigned the percentage amount. He also considered things that have been done to the buildings such as savings from installing the led lighting. Ms. Bertram suggested Town Hall be included as she did not anticipate we would be selling that within the next year. Mr. Londa stated that would be a good building to spend some money on as the Town Hall is our worst energy performing building. Mr. Toale asked about the TC Passios and Ritter Building. Mr. Londa stated he had left TC Passios off because it is being funded by its tenants. Mr. Alonzo thanked Mr. Londa for all the detail and work he has put into this, but he would like to get the split closer to a 50/50. He suggested changing the Public Library percentage to cover their costs and to increase street lights percentage. Ms. Bertram requested to see some amount assigned to the Town Hall as well. She echoed Mr. Alonzo's thank you noting the amount of work and time that has gone into saving the town money. Mr. Londa will return with an amended distribution proposal. Mr. Lonzo reported Clean Footprint (225 Industrial Park facility) has requested an assignment of their contract to an entity called Fitchburg Solar LLC. Clean Footprint is headquartered in Cape Canaveral, Florida. He has requested a W-9 on Fitchburg Solar, LLC. The contract with Clean Footprint does allow for assignment of the contract by both the buyer and the seller. Mr. Alonzo also suggested asking for some financial background on them. Ms. Lemiuex reported this has been referred to legal counsel. She had this happen in her previous community and the new company terminated the agreement following the new assignment. Mr. Londa stated our contract protects against that happening. CURRENT BUSINESS Follow up Discussion on Legal Services: Report on References and Evaluation of Non-Price Proposals Ms. Lemieux reported as a follow-up to the discussion at the March 7 meeting, a list of questions was compiled and she has contacted all the references but is still awaiting responses. Once she receives a response from all 16 references she will send them to the Board. The Board was sent evaluation forms to fill out and return to her to compile which firm held the ranking of highly advantageous, advantageous, etc. Due to the fact that not all five board members will be present on March 21" and the inability of all four firms to attend on April 4"' or 11" ', Ms. Peterson is checking if all four firms can attend April 18*. Transition of legal counsel services would be effective on July 1sl Update on MS4 Permit Ms. Lemieux reported in response to the notification that the Town's NPDES PII Small MS4 General Permit Annual Report is due by May 1s!. The Board asked for an update on the status of the report and the associated costs. This was addressed at the Storm Water Task Force meeting this past Thursday, which she attended and it was agreed that Ed Himlan and consultant DCI would compile the report with the assistance of the DW Director due to their familiarity with the Town. This report is filed annually and this is the 14 year it will be filed. Mr. Himlan and DCI agree that it is not a complicated report and the deadline is not a concern. The associated costs are within the budget and will not exceed $2,200. Ms. Bertram requested a copy of the report being sent. Ms. Lemieux also offered a copy of last year's report. Minutes/Warrants/Action File Issues The Board signed an accounts payable warrant in the amount of $190,042.07 and a school construction warrant in the amount of $129,192.04. There were two letters of appreciation signed, one to Amory Phelps and the other to Peggy Stewart. Ms. Bertram stated she attended the MPO meeting today and one of the things that was emphasized was making sure we have a realistic timeline for all projects. She stated she heard from MassDOT that we are in good shape for advertising the Summer Street project in August. She will reach out to Trish Domigan at VHB but suggested putting this on an agenda. She also would like an update on Chase Road. Committee Keports: Ms. Bertram continued on the MPO report. She stated both projects, Summer Street and Chase Road, have been approved for funding. They went through several scenarios for the next Transportation Improvement Plan (TIP), ===PAGE 5=== which is 2018-2022. One thing she noted was Lunenburg does not have any other projects in the running and we should consider what we want to do next and get it in the TIP appendix. The Unified Planning Program is being drafted for next year and they are looking for projects that are related to transportation. MRPC will be sending out traffic count letters to each community, up to five locations will be permitted. We should reach out to the DPW and Planning Board for recommendations. The timeline for public comment has been changed from 30 to 21 days to coincide with meeting schedules. Bonnie Mahoney of MART has been contacted by Trish Domigan of VHB asking if they want to place a bus stop on Summer Street in Lunenburg. A location will have to be determined. MRPC is looking to move their offices and they have received two responses to their RFP. They are also advertising for a new principal planner. Devens is soliciting businesses to assist starting up a bus route from Leominster and Fitchburg. The Planning Board met and reviewed two articles for annual town meeting. They will be holding a public hearing on April 10" on those changes. There was discussion about removing a bylaw that has not been enforced for ten years which requires all new homes' corners to be pinned. The building permit for 250 Whalom Road, which is a 40B project, has been issued. Mr. Alonzo reported Cable Advisory Committee met. The cable contract expires September 2017. A public hearing will be scheduled after town meeting. Following that hearing, negotiations with Comcast will occur. Finance Committee met last Thursday. Budgets for Lunenburg Public Schools and the Sewer Commission were presented. Finance Committee meets again tomorrow and PACC and the Administration, Unclassified and Debt Service budgets will be presented. School Building Committee has not met but there was some snow damage to the new school roof over February vacation. All the repairs have been done. When they meet again there will be a discussion on the liability and how to prevent this from happening again. Mr. Toale reported the RFPS for the town buildings are due on the 25'h Town Manager Report: Update on Regionalization and Efficiency Grant Submissions: We received notification that the grant request submitted by the City of Fitchburg, as lead community that includes Lunenburg and Townsend was awarded in the amount of $42,257. The grant award will be used to design a regional animal control building, as well as the administrative portion of regionalizing such as drafting an Intermunicipal Agreement between the towns/city. We will be meeting with Fitchburg and Townsend in the near future to discuss next steps. We had submitted a separate grant application in the amount of $100,000 for E-Permitting software under the Efficiency Grant but were notified it was not awarded. The Deputy Commissioner of Local Services, Sean Cronin, did recommend that we submit this same application under the IT Grant that we are now eligible to apply for since entering into the Community Compact Program. Ms. Lemieux spoke with IT Director Malandrinos about this and he agreed that it would be the best application at this time. Ms. Bertram asked what specifically they were seeking. Ms. Lemieux replied the e-permitting software could be used by most of the boards for licensing and permitting. There is also an online application for applicants. Ms. Lemieux stated there is also training provided. Ms. Bertram asked if she had spoken to the pertinent departments. Ms. Lemieux stated she had met with Land Use Director Burney and it was identified as a capital need. Ms. Bertram suggested reaching out to the other departments who would be using the software as they are the people who actually do the permitting. Building Commissioner Position: After advertising and conducting interviews with two of the four applicants, the Land Use Director and Ms. Lemieux felt it was in the best interest of the Town to re-advertise for this position. They hope to solicit a larger pool of applicants that would be the best fit for the Town. The Interim Building Commissioner, Garry Rhodes, is able to stay on until we finalize this process. Ms. Lemieux will keep the Board updated on the status of this position as they move forward ===PAGE 6=== Quarterly Financial Report Ms. Brochu reported everything in this report goes to the end of December. She hopes to have the third quarter report ready for the Board by the middle of April. Revenues: Local receipts: Total collections were 49.55% of FY' 17 estimated revenues. We have collected 32.72% of the FY' 17 local receipts estimate. We should see the percentage increase in the third quarter when motor vehicle excise taxes are collected. A few departmental revenues are running over target; Schools 87.37%, mainly due to reimbursement for students who require special services. Fees were at 52.89%, License and permits were at 56.16% and Special Assessments were 55.26%. Taxes: At this time we have collected $12,025,247.48 (48.83%) of the levy. State aid: We have collected $3,805,586.00 (49.32%) of our state aid estimate. Expenditures: Ms. Brochu reported we have expended/encumbered $18,102,555.30 (49%) of our budgeted expenditures as of 12/31/2106. Elections and Registration/Census: we have expended 73.8% of the elections appropriation and 72.4% of registration/census appropriation. This is due to the increased number of elections and town meetings in FY' 17. Wiring Inspector: to date we have expended $13,550.62 (67.8%). Based on estimates, we will need an additional appropriation of $5,076 prior to the close of the fiscal year. Animal Control: to date 77.5% of the appropriation has been expended. This is due to the increased cost of care/custody of two pit bulls placed in care of the Animal Control Officer since July 1 pending a court case. An adjustment of about $10,000 will need to be made prior to close of the fiscal year. Snow Removal: there is a deficit balance of $14,646.28 in the appropriation as of December 31st. This account will require a supplemental appropriation once final costs are determined. Unemployment Compensation: the full appropriation of $10,000 is still available as there are no open claims at this time. Principal/Interest Loans: there will be an internal transfer from serial loans interest to interest temporary loans to eliminate the $5,213.60 deficit in the temporary loans account. There are sufficient funds in the overall appropriations to cover all FY 17 debt service. Ms. Bertram reported at the MPO meeting they were giving out Fitchburg/Leominster System maps and schedules. The Lunenburg schedule is printed on them. Motion:T. Alonzo To adjourn the meeting at 8:50 p.m. 2nd. P.Bertram Vote: All in Favor Respectfully submitted, Elainem Peterson Elaine M. Peterson Executive Assistant to the Town Manager RECEIVED & FILED APR 12 2017 LUNENBURG TOWN CLERK OFFICE ======================================================================================== DOCUMENT : 2017-03-21-agenda-5070.txt BOARD : select-board DATE : 2017-03-21 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2017-03-21-agenda-5070.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03212017-5070 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN March 21, 2017 7:00 PM – Town Hall Bilotta Meeting Room, Second Floor REVISED AGENDA In accordance with the requirements of the Open Meetings Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. 7:00 PM PUBLIC COMMENT ANNOUNCEMENTS APPOINTMENTS CURRENT BUSINESS 1. Minutes/ Warrants/ Action File Issues 2. Committee Reports: Board of Health; Building Reuse Committee; Cable Advisory Committee; Capital Planning Committee; Conservation Commission;Finance Committee; Library Board of Trustees; MART Advisory; MPO; Planning Board; PACC; School Committee; School Building Committee; Sewer Commission; Storm Water Task Force; ZBA 3. Town Manager Reports or Department Reports INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS Town Manager Appointment- Lynne Klaft- Head Accounting Clerk COA MART Van Driver- Eugene Cote ADJOURN UPCOMING MEETING/EVENTS SCHEDULE March 23-deadline for ATM warrant articles & Finance Committee Public Hearing April 4 April 11 April 18 6:00 PM ======================================================================================== DOCUMENT : 2017-03-21-minutes-5070.txt BOARD : select-board DATE : 2017-03-21 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2017-03-21-minutes-5070.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03212017-5070 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== JASE lit RECEIVED & FILED APR 05 2017 LUNENBURG TOWN CLERK OFFICE BOARD OF SELECTMEN MINUTES Joseph F. Bilotta Meeting Room, Town Hall March 21, 2017 The Board of Selectmen met in the Bilotta Meeting Room, with Jamie Toale, Chairman; Robert Ebersole, Vice Chairman; Paula Bertram, Member; and Town Manager Heather Lemieux Not present: Tom Alonzo, Clerk; Phyllis Luck, Member The meeting commenced at 7:00 p.m. with the Pledge of Allegiance. PUBLIC COMMENT Mr. Toale announced the town caucus occurred last night. There are two vacancies on the Sewer Commission. If anyone is interested in running, please contact the Town Clerk office. There are also vacancies on appointed boards. Anyone interested in serving as a volunteer should contact the Board of Selectmen office. Town Manager Hires: Head Accounting Clerk Ms. Lemieux reported this was due to Ms. Stewart retiring. The position was posted internally for five days; there was one applicant, Lynne Klaft, who currently is the Assistant Town Clerk. Finance Director Brochu and Ms. Lemieux interviewed her and they are recommending her for the part-time position. Motion: R. Ebersole 2": P. Bertram To ratify the appointment of Ms. Klaft as Head Accounting Clerk Vote: All in Favor COA Mart Van Driver Ms. Lemieux reported Council on Aging Director Sue Doherty, who is present tonight, had advertised for the opening last fall and two people had applied. One applicant has since withdrawn his application. Ms. Doherty is recommending hiring Mr. Cote. He will receive all necessary training through MART along with "Skid School" training paid by the Council on Aging. Motion: R. Ebersole znd: P. Bertram To ratify the appointment of Eugene Cote as COA MART van driver Minutes/Warrants/Action File Issues The Board approved and signed minutes of February 28 and March 7, 2017. They signed an accounts payable warrant in the amount of $555,309.23, a payroll warrant in the amount of $706,480.46, a payroll warrant in the amount of $718,674.39 and a payroll deductions warrant in the amount of $158,399.06. There were no committee reports or action file issues. Mr. Toale did mention the town building RFPs are due by Friday and any responses received will be opened in Town Hall at noon. Building Reuse Committee will meet next Monday night to talk about their next steps. Mr. Toale announced the Finance Committee public hearing for the FY2018 budget is this Thursday night at 7:00 p.m. here in Town Hall. Ms. Lemieux reported Facilities Director Londa has responded to the Board's request to amend the net metering credit distribution to town/school electricity accounts. This item will be placed on the April 4*' agenda. ===PAGE 2=== Ms. Bertram asked about the snow and ice deficit budget being adjusted since the last snow storm. Ms. Lemieux stated she had already done so. Ms. Bertram announced she will not be attending the April 11' meeting. Mr. Toale stated their next meeting will be April 4* There was no further public comment. Motion: P. Bertram To adjourn the meeting at 7:10 p.m. Respectfully submitted, Claim Peterson Elaine M. Peterson Executive Assistant to the Town Manager 2"°: R. Ebersole Vote: All in Favor ======================================================================================== DOCUMENT : 2017-04-04-agenda-5071.txt BOARD : select-board DATE : 2017-04-04 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2017-04-04-agenda-5071.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04042017-5071 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN April 4, 2017 6:00 PM – Town Hall Bilotta Meeting Room, Second Floor AGENDA In accordance with the requirements of the Open Meetings Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. 6:00 PM PUBLIC COMMENT/ANNOUNCEMENTS CURRENT BUSINESS 1. Review of draft Annual Town Meeting articles 2. MRPC traffic count location recommendations 3. Signatures for Agreement between Town and IBPO Local 353, AFL-CIO 4. Minutes/ Warrants/ Action File Issues 5. Committee Reports: Board of Health; Building Reuse Committee; Cable Advisory Committee; Capital Planning Committee; Conservation Commission;Finance Committee; Library Board of Trustees; MART Advisory; MPO; Planning Board; PACC; School Committee; School Building Committee; Sewer Commission; Storm Water Task Force; ZBA 6. Town Manager Reports or Department Reports- ACO Quarterly Report APPOINTMENTS/ RE-APPOINTMENTS/RESIGNATION Appointment- Animal Inspector and Alternate Animal Inspector – Kathy Comeau and Mike Fallon, D.V.M. Resignation from Storm Water Task Force- Sarah Cammer APPOINTMENTS 7:05 PM Nexamp Solar Project, 994 Northfield Road- Chris Clark 7:25 PM Net Metering Credits Distribution Recommendations (cont.) – John Londa 7:35 PM Summer Street project status update – Trish Domigan/VHB & DPW Director Jack Rodriquenz EXECUTIVE SESSION MGL c.30A, §21; Session I: to conduct strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the bargaining or litigating position of the public body and the Chair declares so. (Professional Firefighters Local 4358A; AFSCME Council 93, Municipal Employees Union; Pending litigation) Session II: to conduct strategy sessions in preparation for negotiations with non-union personnel or to conduct collective bargaining session or contract negotiations with non-union personnel (Finance Director contract) ADJOURN UPCOMING MEETING/EVENTS SCHEDULE April 11 April 18- 6:00 PM May 2 May 6- ATM ======================================================================================== DOCUMENT : 2017-04-04-minutes-5071.txt BOARD : select-board DATE : 2017-04-04 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2017-04-04-minutes-5071.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_04042017-5071 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== RECEIVED & FILED MAY 02 2017 LUNENBURG TOWN CLERK OFFICE BOARD OF SELECTMEN MINUTES Joseph F. Bilotta Meeting Room, Town Hall April 4, 2017 The Board of Selectmen met in the Bilotta Meeting Room, with Jamie Toale, Chairman; Robert Ebersole, Vice Chairman; Paula Bertram, Member; Phyllis Luck, Member and Town Manager Heather Lemieux Not present: Tom Alonzo, Clerk The meeting commenced at 6:00 p.m. with the Pledge of Allegiance. PUBLIC COMMENT Ms. Luck thanked Town caucus for her nomination as Selectman for a second term. It has been her honor to serve the citizens of Lunenburg for the past three years. She has thoroughly enjoyed working with her fellow Board members and admires each one's commitment and their tireless efforts on Lunenburg's behalf. She thanked them. She hoped to be able to sit in their company for the next three years. She added she has learned a great deal from attending school committee meetings, working with the Storm Water Task Force, MART, the Council on Aging and the Central Mass Regional Stormwater Coalition. Town personnel have been very kind to the new kid on the block and she thanked them also. A municipality has so many moving parts and there is so much work to be done. It has been a wonderful learning experience and she hoped to continue it for another three years. Mr. Toale announced the last day to register to vote in the 2017 Annual Town Meeting and Town Election, (Saturday, May 6" and Saturday, May 20) is Tuesday, April 18, 2017 at the Town Clerk's Office, 17 Main Street from 8:00 a.m. to 8:00 p.m. A Memorial Day ceremony is being planned for Monday, May 29t at 10:00 a.m. at Veterans Park. Anyone who would like to volunteer should contact the Board of Selectmen office at 978-928-4144. CURRENT BUSINESS 1. Review of draft Annual Town Meeting articles Ms. Lemieux reported there were initially 49 warrant articles. Some can be removed due to various reasons, such as not being needed or not a local acceptance requirement. She noted the "Consent Calendar" is not present as all the current revolving accounts have been combined into one chart under Article 2. Article 1 is to see if the Town will vote to hear/accept the regular written reports of the Town Officers and Committees. Motion: R. Ebersole 2"d: P. Bertram To recommend approval of Article 1: to hear reports of Town officers and committees Vote: All in Favor Mr. Ebersole asked if the limits on the revolving accounts were the same. Ms. Brochu stated the Ambulance billing amount was increased. Motion: R. Ebersole 2"d.P. Bertram To recommend approval of Article 2; approval of existing revolving accounts Vote: All in Favor Ms. Lemieux reported Article 3 is a new Storm Water Task Force revolving fund to take in monies from sale of rainwater barrels and compost bins with a limit of $5000 per year. Motion: R. Ebersole 2nd. P. Bertram To recommend approval of Article 3 to establish a Storm Water Task force revolving account ===PAGE 2=== Ms. Bertram asked if the DPW would be administering this account. Ms. Luck reported they store and sell the items and turnover the money collected. Vote: All in Favor Ms. Lemieux reported Article 4 is another new revolving fund in which to deposit collected gas/plumbing and electrical inspection fees, not to exceed $46,000 per year. Historically the electric account has been over- expended annually. These inspection fees have been removed from the appropriation and placed into the revolving account and 82.5% (wiring) and 80% (gas/plumbing) of fees collected will be paid to the inspectors. Motion: P. Bertram 2nd: R. Ebersole To recommend approval of Article 4; establishing a new revolving account for electric/gas/plumbing fees Vote: All in Favor Article 5 addresses prior fiscal year expenses. $21,410.96 will be transferred from Free Cash due to a teacher being on active military duty over five years and Town-side retirement deductions that need to be paid into the retirement system based on what he would have been earning if he was teaching. Motion: R. Ebersole To recommend approval of Article 5; prior year expenses 2nd. P. Bertram Vote: All in Favor Article 6 amends the following FY'2017 budget appropriations: • Line # Appropriation interest - Temporary Loans Health Insurance -13 Reserve Fund 17 Unemployment Expense [Annual Audit 21 :Town Manager Salary 49 Wiring Inspector 53 •Animal Control 70 Snow Removal 74 75 :Counci on Aging Veteran's Benefits Article 5/6/17 ATM - FY17 Budget Adjustments Reason for Adjustment Short Term Interest On Sewer Ban Issued Dec 2016 Not As Many Changes In Overall Enrollment No Pending Commitments No Open Claims Monies For OPE Funding Consultant Not Used Short Term Vacancy in Position/Replacemet of Former Employee Increased Permit Activity Care/Custody Of Pit Bulls Pending Court Case Snow Removal Cost Above Existing Appropriation Changes In Reimbursements Received From MART Not As Many Benefit Eligible Appicants Amended Appropriation 1118.06 1,184.00 1,907,185.00 c en 127,993.00 10,000.00 46,500.00 127,500.00 20,000.00 40,000,00 | en es 275,000.00 111,945.00 99,275.00 Subtotal FY17 Omnibus Budget Adi|! 2,766,582.00 5/6/17 ATM Adi. 150,00 (31,100.00) (98,000,00) (8,000.00) (1,750.00) (7,000.00) 11,000.00 10,600.00 166,000.00 3,100.00 (45,000.00) Amended Appropriation 1,334.00 1,876,085.00 29,993.00 2,000.00 44,750.00 120,500.00 31,000.00 50.600.00 441,000.00 115,045.00 54.275.00 2,766,582.00 Ms. Lemieux noted the snow removal amount has increased to an estimated $177,776. Anything over the $166,000 will be paid by interdepartmental transfers. Motion: R. Ebersole 2nd. P. Bertram To recommend approval of Article 6; FY 17 budget adjustments amounting to $177,776 Vote: All in Favor Ms. Lemieux requested Article 7 which funds the FY17 PACC budget be removed as it is not needed. Motion: R. Ebersole 2"d:P. Bertram To remove Article 7 which amends the FY'17 PACC budget from the ATM warrant Vote: All in Favor Article 8 funds the FY'2018 Capital Plan. Capital Planning Committee has requested $633,317. Ms. Lemieux reported initially funding was coming from Free Cash, but we will now be able to raise and appropriate more than half of that and provide the remainder from Free Cash. There are some other warrant articles that will using Free Cash so there is a recommendation to close out a portion of this year's Certified Free Cash so it can be made available for next fiscal year's Free Cash. Ms. Lemieux directed the Board to a breakdown of their request. ===PAGE 3=== CIP Tracker Priority Item Cost Cumulative Cost FM16-09 1 FM17-10 DPW16-07 FD16-14 PD16-10 PD16-13 LPS16-19 1 1 1 1 1 1 Senior Center Painting Town Hall Painting Fuel Tank - DPW Building Playground Project GMC Dump Truck Command Car Tasers (8) Police Vehicles (2) cars Turkey Hill Asbestos Police Fingerprint System $ $ us er $ $ 18,300 $ 87,750 110,000 12,000 $ $ 53,767 60,000 $ 10,500 111,000 145,000 $ 25,000 18,300 106,050 216,050 228,050 281,817 341,817 352,317 463,317 608,317 633,317 Motion: R.Ebersole To recommend approval of Article 8; funding the FY2018 Capital Plan 2": P. Bertram Vote: All in Favor Article 9 funds the FY2018 Omnibus Budget. Ms. Bertram suggested including funding for land maintenance for the Conservation Commission properties in the future. Ms. Lemieux stated it would be addressed in next year's budget. Motion: R. Ebersole To recommend approval of Article 9 (the FY'2018 omnibus budget) 2nd: P. Bertram Vote: All in Favor Article 10 places funding in the Stabilization Fund in the amount of $84,523 from Free Cash. Motion: P. Bertram To recommend approval of Article 10 2°°: R. Ebersole Vote: All in Favor Article 11 creates a Special Purpose Stabilization Account and transfers $200,000 from Free Cash for future large capital requests, specifically vehicles/equipment. Motion: R. Ebersole To recommend approval of Article 11 2°°: P. Bertram Vote: All in Favor Article 12 creates an OPEB (Other Post-Employment Benefits) Trust Fund and transfers funds into it. Motion: R. Ebersole 2"°: P. Bertram To recommend approval of Article 12 that creates an OPEB Trust Fund Vote: All in Favor Article 13 raises and appropriates funding for the FY2018 Sewer Enterprise Fund. The Sewer Commission will be finalizing the monetary amount at their meeting tonight. Motion: REbersole To make a recommendation at Town Meeting on Article 13 2™: P. Bertram Vote: All in Favor Article 14 transfers a sum of money into the Reserve Capacity Stabilization Fund Motion: R. Ebersole To make a recommendation for the article transferring funding into the Reserve Capacity Stabilization Fund at Town Meeting 2nd: P. Bertram Vote: All in Favor Ms. Lemieux reported Article 15, 16 and 17 can be removed from the warrant as they will be addressed within the motion for the budget. Motion: R. Ebersole To remove Articles 15, 16 and 17 from the Town Meeting Warrant 20°: P. Bertram Vote: All in Favor ===PAGE 4=== Article 18 creates a Capital Reserve Stabilization Fund for Sewer and transfers funding into it. Motion: P. Bertram To make a recommendation on the CRSF at Town Meeting 2nd: R. Ebersole Vote: All in Favor Article 19 funds the Solid Waste Disposal Program Enterprise Fund for FY2018 in the amount of $292,000. Motion: R.Ebersole 2: P. Bertram To recommend approval of Article 19 that funds the Solid Waste Disposal Program Enterprise Fund Vote: All in Favor Article 20 funds the Water Dept./Water Enterprise Fund for FY' 2018 in the amount of $25,000 from Water Enterprise Revenues. Motion: R.Ebersole 2"d: P. Bertram To recommend approval of Article 20 that funds the Water Dept./Water Enterprise Fund for FY'2018 in the amount of $25,000 Vote: All in Favor Article 21 funds Public Educational Government (PEG) Access and cable related fund revenues in the amount of $162,800 for the 2018 operating budget and capital budget. Motion: P. Bertram To recommend approval of the PEG Access operating budget 2"°: R.Ebersole Vote: All in Favor Article 22 appropriates $84,200 from the Sale of Cemetery lots account to be used for care and improvement and embellishment of the Town cemeteries. Ms. Bertram asked for an accounting of the use of the funds. Motion: REbersole 2nd: P.Bertram To make a recommendation at town meeting on Article 22 Vote: All in Favor Article 23 appropriates all or a portion of the net premium paid to the Town upon the sale of the Town's $2,580,000 General Obligation Municipal Purpose Loan of 2017 Bonds dated January 25, 2017, to pay costs of the capital projects financed by such bonds and to reduce the amount authorized to be borrowed for such projects by a like amount, and/or to reserve all or a portion of the net premium to be appropriated for future capital projects. Ms. Brochu reported the bond was issued in January 2017 for a portion of the Pavement Management Plan, the artificial turf field and a small portion of the sewer project. We netted all the costs against the premium and this is what is left after all costs are paid. This article will apply $25,678.25 of the premium to the Pavement Management project, $10,000 of turf field surplus amount will be applied to that project; this will reduce the borrowing on those two items in the same amounts. Also, $6,350.40 remaining from the turf field will be placed in a special revenue fund and those monies can be used to fund future capital. Motion: REbersole 2"d: P. Bertram To recommend appropriation of the net premium as detailed Vote: All in Favor Article 24 rescinds the sum of $223,915, the remaining borrowing authorization, from Article 15 of the May 3, 2014 Annual Town Meeting for the purchase of the Lane Property. Motion: P. Bertram To recommend approval of Article 24 rescinding the remaining borrowing authorization for the Lane Property 2^d: R.Ebersole Vote: All in Favor Article 25 amends Article XV of the Town's bylaw entitled "Salary Administration Plan" of the Town of Lunenburg as follows: the position of Board Clerk/Secretary be added and assigned Grade 6. Motion: P. Bertram 2nd: R.Ebersole To make a recommendation at Town Meeting on amending the Salary Administration Plan Vote: All in Favor Article 26, 27, 28, 29 and 30 are related to the municipal buildings: T.C. Passios, Ritter Building, Brooks House, Town Hall and the old Primary School; and transfers the care, custody, and control of the land and/or ===PAGE 5=== buildings from the Board of Selectmen for general municipal purposes to the Board of Selectmen for general municipal purposes and for the purpose of conveyance, and to authorize the Board of Selectmen to convey a fee simple interest or any portion thereon, or to lease the property, on such terms and conditions as the Board of Selectmen deem to be in the best interest of the Town, and to execute any and all agreements and documents to effectuate said sale or lease of any of the properties and any portion thereof and to authorize and /or reauthorize the Board of Selectmen to sell and /or lease the parcel and/or buildings situated thereon, and/or subdivide in any manner said parcels and/or buildings situated and /or take any legal action necessary to effectuate the sale, Icase, subdivision, and/or transfer of said land and buildings situated thereon. Mr. Toale reported the Building Reuse Committee met last night and they believe they have completed their charge. The committee recommends the use of T.C. Passios as a municipal office building and community center; proposes placing these town meeting warrant articles on the municipal buildings as "surplus" designation to generate further discussion and marketing of them and determining the funding for the move to Passios. The municipal consolidation is now a Town Manager task. There are several reasons for that; we are about to lose one of the major tenants in T.C. Passios and revenue will decrease, the committee members terms are ending and will not be serving past June 30* and they believe the execution would be more of a municipal operation. We would drop the T.C. Passios article and make a general presentation on the buildings at annual town meeting. Motion: R. Ebersole To make a recommendation on the articles concerning the municipal buildings at town meeting 2nd: P. Bertram Vote: All in Favor Article 31 authorizes the Board of Selectmen to negotiate and enter into a payments in lieu of tax agreement ("PILOT") pursuant to the provisions of M.G.L., Chapter 59, Section 38H (b), and Chapter 164, Section 1, or any other enabling authority, between the Town and Nexamp, Inc. or its successors or assigns, for real property and /or personal property attributable to solar photovoltaic facilities to be installed and operated in the Town of Lunenburg on land located at Northfield Road and as shown on Assessor's Map 97, Parcel 90 for a term of 20 years and on such terms and conditions and for such consideration as the Board of Selectmen deems appropriate and further to authorize the Board of Selectmen to take such action as may be necessary to carry out the vote taken hereunder. This proposal is scheduled for presentation later this evening. Motion: P. Bertram To make a recommendation at town meeting on the PILOT 2": REbersole Vote: All in Favor Article 32 accepts the provisions of MGL Chapter 90, Section 20A½ for the designation or appointment of a parking clerk. Ms. Lemieux reported the Town had accepted Section 20 previously. Motion: R. Ebersole To recommend approval of Article 32 for designation of parking clerk 2°°: P. Bertram Vote: All in Favor Article 33 accepts the provisions of MG Chapter 40, Section 21 but it is being researched by Town counsel and needs to be removed or replaced with a bylaw change; local acceptance is not needed. Motion: REbersole To remove this article from the ATM warrant 2°d: P. Bertram Vote: All in Favor Article 34 accepts the provisions Chapter 40, Section 58 of the General Laws to impose a "municipal charges lien" on real property for unpaid Sewer Connection fees, Sewer Reserve Capacity fees, Sewer Reconnection fees and Sewer Grease Trap permit fees owed the Town, in the manner as provided for by MGL Chapter 40, Section 58, which lien may include any related charges, penalties, or fees, including interest relating to the unpaid fees, and all costs to record said liens) in the appropriate Registry of Deeds. Motion: R. Ebersole 2nd: P. Bertram To recommend approval of Article 34 regarding municipal charges lien for Sewer Dept. fees Vote: All in Favor Ms. Lemieux reported Article 35 and 36 are not needed as they do not need local acceptance. ===PAGE 6=== Motion: R. Ebersole To remove Article 35 and 36 from the ATM warrant znd: P. Bertram Vote: All in Favor Article 37 amends Article II, Section 16(a) and (b) of the General Bylaws of the Town by inserting the bold text and deleting the strikethrough text as follows: (a) The tax collector or other municipal official responsible for records of all Town taxes municipal taxes, assessments, betterments and other municipal charges, hereinafter referred to as the tax collector, shall annually, and may periodically, furnish to each department, board, commission or division, hereinafter referred to as the provisions of MGL c.40 Section 21D or with respect to any activity, event or other matter which is the subject of such license or permit and which activity, event or matter is carried out or exercised or is to be carried out or exercised on or about real estate whose owner has neglected or refused to pay any local taxes, fees, assessments, betterments, or any other municipal charges, for not less than a twelve month period for a period of days, and that such party has not filed in good faith a pending application for an abatement of such tax or a pending petition before the appellate tax board. (b) The licensing authority may deny, revoke or suspend any license or permit, including renewals and transfers of any party whose name appears on said list furnished to the licensing authority from the tax collector or with respect to any activity, event or other matter which is the subject of such license or permit and which activity, event or matter is carried out or exercised or is to be carried out or exercised on or about real estate owned by any party whose name appears on said list furnished to the licensing authority from the tax collector; provided, however, that written notice is given to the party and the tax collector, as required by applicable provisions of law, and the party is given a hearing, to be held not earlier than fourteen days after said notice. Said list shall be prima facie evidence for denial, revocation or suspension of said license or permit to any party. The tax collector shall have the right to intervene in any hearing conducted with respect to such license denial, revocation or suspension. Any findings made by the licensing authority with respect to such denial, revocation or suspension shall be made only for the purposes of such proceeding and shall not be relevant to or introduced in any other proceeding at law, except for any appeal from such license denial, revocation or suspension. Any license or permit denied, suspended or revoked under this section shall not be reissued or renewed until the licensing authority receives a certificate issued by the tax collector that the party is in good standing with respect to any and all local taxes, fees, assessments, betterments or other municipal charges payable to the Town as of the date of issuance of said certificate. Ms. Lemieux reported the existing bylaw states anything delinquent over 12 months warrants denying, revoking or suspending a license. The Municipal Modernization Act changes the time period to be less. Town counsel suggested 90 days but it is at the Board's discretion. Motion: REbersole 2"d: P. Bertram To recommend approval of the article regarding delinquent taxpayers and licensing and to set the time period at 60 days Vote: All in Favor Ms. Lemieux reported local acceptance is not required for Article 38, so she recommended removing it from the warrant. Motion: R. Ebersole To remove Article 38 from the town meeting warrant 2°°: P. Bertram Vote: All in Favor Article 39 accepts provisions of MGL c. 60 section 2, to provide for abatement if the tax collector is satisfied that an unpaid tax on land committed to the collector was assessed on a valuation insufficient to meet the charges of collection, or if any other committed tax is unpaid and less than $25. Motion: R. Ebersole To recommend approval of Article 39 2"d: P. Bertram Vote: All in Favor ===PAGE 7=== Ms. Lemieux reported Article 40 does not need local acceptance so should be removed from the warrant. Motion: R. Ebersole To remove Article 40 from the town meeting warrant 2"°: P. Bertram Vote: All in Favor Article 41 amends the Zoning Bylaw, Section 6.0, General Provisions Affecting All Districts, by deleting Section 6.2 Lot Monuments as denoted by the strikethrough as written, and further to amend the Table of Contents to remove said section; or take any action relative thereto. (Submitted by the Planning Board) (Board of Selectmen will make recommendation at Town Meeting) (Finance Committee reports no direct financial impact 6.2 Lot Monuments 6.2.1 No building permit shall be approved for a new dwelling unit until existing permanent or new permanent monuments, a minimum of thirty (30) inches in length, have been installed defining a lot. Article 42 amends the Zoning Bylaw, Section 6.4, Driveways And Entrances by adding 6.4.3.e). 11 by inserting the bold text as follows: 11. Not more than two (2) primary dwellings may maintain one (1) common entrance and/or driveway. Said driveway shall be located through the frontage or access strip of both lots equally, including lots with reduced fifty (50) percent frontage. Such driveway should be permitted only after issuance of a building permit and shall relate to the design and construction standards as for 6.4.3.a), 6.4.3.c), and 6.4.7.a) a. Such driveway shall not provide potential access to lots not shown on an accepted plan. b. If such a common driveway cannot be located as determined above, a determination may be made by the Planning Board and Building Official for other acceptable locations. Motion: P. Bertram To make a recommendation at town meeting on Article 41 and 42 2^d: R. Ebersole Vote: All in Favor Article 43 amends the Zoning Bylaw, to add Section 4.18 Temporary Moratorium on the Sale and Distribution of Recreational Marijuana and amends the Table of Contents to insert Section 4.18 Temporary Moratorium Motion: P. Bertram To make a recommendation at town meeting on Article 43 2°°: P. Luck Vote: All in Favor Article 44 amends the Town Bylaws to address typographical errors, corrections, repeal of obsolete bylaws and for the enumeration of Articles. Motion: R. Ebersole 2^d: P. Bertram To recommend approval of Article 44 amending Town Bylaws Mr. Ebersole suggested we need to have clear items that people can see what we are actually changing. Ms. Luck asked who determines what is obsolete. Mr. Ebersole noted we have bylaws that either repeat or contradict our Charter. The Charter supersedes our bylaws. The Bylaw Review Committee has identified those items. Further discussion about the article ensued. Mr. Ebersole amended his motion To make a recommendation on Articles 44 and 45 at town meeting 2™': P. Bertram Vote: All in Favor Ms. Lemieux reported Articles 46, 47, 48 and 49 all relate to the codification of the Town bylaws and zoning bylaws. There is a redline version of these that is about 300 pages long available and is on file with the Town Clerk. ===PAGE 8=== Motion: R. Ebersole To recommend approval of Articles 46-49 2"d: P. Bertram Vote: All in Favor CURRENT BUSINESS (cont.) 2. MRPC Traffic Count Location Recommendations DP W Director Rodriquenz presented his recommendations for proposed traffic count locations. He had previously recommended them for the intersection of Northfield Road and Oak Avenue and the intersection of Northfield Road and Main Street. One other spot would be Pleasant Street off Route 2A. The Planning Board also recommended Oak Ave. at Northfield Road, as well as Northfield Road at Chase Road, The Lane at Mass. Ave, Whalom Road between Lesure Ave. and Pratt St., Whalom Road at Youngs Road and Whalom Road at Graham Street. Ms. Lemieux stated MRC is allowing five locations per municipality. Ms. Bertram reported MRPC/MPO announced they do have availability for more. David Passios, 56 Whiting Street, stated he attended the Planning Board meeting recently and one of their concerns is these counts are traditionally done during the summer, so it does not count school traffic. He suggested requesting the Oak Ave location count be done in spring or fall. The DP W Director's recommendations were preferred if only some can be done. APPOINTMENT Nexamp Solar Project, 994 Northfield Road Chris Clark of Nexamp reported they are in the process of installing a ground-mounted solar project at 994 Northfield Road. He was here to inquire about a PILOT agreement with the Town. The project is a portion of a 90+ acre parcel to the north of Northfield Road, adjacent to Settler's Golf Course. There is minimal abutter impact. The project capacity is 2.0 to 5.0 MW AC and a system impact study is being conducted with Unitil. Final size will be determined at the site. Permitting is anticipated for late spring and early summer of 2017; they will be meeting with Conservation Commission and Planning Board. He was here tonight to request consideration of a warrant article for a PILOT for the Annual Town Meeting in May. Discussion on appearance, energy supply benefits for the Town, the PILOT agreement and the wording of the warrant article ensued. Ms. Lemiuex stated the Board would not make a recommendation tonight but requested Nexamp make a brief presentation at Town Meeting. The Board thanked Mr. Clark and he exited the meeting. Net Metering Credits Distribution Recommendations John Londa, Facilities Director, returned with amended recommendations for a 50/50 split for the Clean Footprint net metering project; 3% Senior Center, 3% Streetlights, 27% Town Hall, 7% Town Garage, 11% Public Library, 17% Primary School, 16% Turkey Hill Elementary School and 17% to Lunenburg Middle/High School. Sewer Department (pump stations), T.C. Passios and Brooks House and all of the small town accounts are not receiving any net metering distribution. He noted the distribution can be revised every six months. He reported the Green Community Task Force's next grant submission could be seeking funding for the Public Safety Building for interior LED lighting and possibly street lights. Motion: P. Bertram 2"d: R. Ebersole To approve the distribution recommendations presented by John Londa Mr. Toale thanked Mr. Londa for revising the credits distribution. Vote: All in Favor Summer Street Project Status Update Trish Domigan of Vanasse Hangen Brustlin (VHB) presented an update of the Summer Street construction project status. They will be submitting a final design plan to MassDOT on April 14" " The project advertisement was scheduled for August but they have been asked to move it up to June. The design fee for Lunenburg is $545,271.57 out of the total of $741,280.09. The construction cost is a little shy of $10 million. We have been in touch with District 3 to to make sure our numbers match with MPO's TIP amount. This does not include construction phase services. Ms. Bertram requested some amount so the town could provide the construction been helping out and they have been going out to meet the residents and business owners on Summer Street. An appraiser has been hired and and determined temporary and permanent easements amounting to $30,910, ===PAGE 9=== except for MBTA property. Written offers are the next step; certified letters have been sent to those affected. They have 30 days to respond. This Board would vote to award damages to property owners, record the taking plans and written instrument, sometime in May. Another letter will be sent to the affected property owners notifying them of the acquisition and award of damage. The order of taking/plans will then be recorded at the Land Registry. Payments will be issued to property owners and the ROW sent to MassDOT for review and approval. Everything should be done in June for the advertisement. MBTA casements are different. Three temporary and two permanent are required. The license application for the temporary easements was sent in January 2017 and there is a 60 day review period. There is a $25,000 (plus $5,000 application) fee for MBTA permanent easements. Ms. Domigan reported she has been talking to the real estate people at MBTA and they recommended using a Use and Occupancy license for permanent easements to streamline the process. It's an annual license agreement and the Town will pay the MBTA $1,000 annually for perpetuity. Ms. Domigan suggested talking to our state delegates and asking them to request the fee be waived by MBTA. The Board suggested Ms. Lemieux contact Representative Benson about requesting the waiver. Mr. Rodriquenz recommended getting the permitting going as soon as possible. Mr. Ebersole suggested asking Town Counsel to add wording that allows being able to apply for the permanent easemant at a later date. The Board thanked Ms.Domigan for coming in tonight. Ms. Bertram exited the meeting at 7:58 p.m. 3. Signatures for Agreement between Town and IBPO Local 353, AFL-CIO Motion: R.Ebersole To sign the agreement between the Town of Lunenburg and the International Brotherhood of Police Officers Local 353, AFL-CIO effective July 1, 2016 through June 30, 2019 2'd: P. Luck Vote: All in Favor Minutes/Warrants/Action File Issues The Board signed March 14 and March 21, 2017 minutes. The Board signed the May 20, 2017 Annual Election warrant for posting. They signed a $100,361.51 accounts payable warrant; a $531,246.30 payroll deductions warrant and a payroll warrant in the amount of $754,971.19. Committee Reports: Ms. Luck reported the Storm Water Task Force (SWTF) met on March 9th. There was discussion on the filing of the Ms4 permit due on April 30th. . DPW Director Rodriquenz reported Weston and Sampson had assisted with the filing of the permit report in prior years for around $2200 per filing. He recommended that Mike Clark (Design Consultants, Inc.) and Ed Himlan (MA Watershed Coalition) complete the final filing under the original Ms4 permit. Mr. Clark stated they could file for less than $2200. They also discussed the potential stormwater remediation needs associated with the Pavement Management Plan. Rodriquenz explained why he feels mapping the locations of the Town's stormwater system including catch basins, drainage, manholes, pipes and culverts to provide a complete picture of the system is essential for the planning and management of the accelerated pavement management plan. Mr. Clark presented a proposal for three tasks; project coordination and management, mapping and stormwater consulting for $42,300. The SWTF voted to move forward with this work. Public education, outreach and public participation were discussed. They meet again on April 15t* and will continue discussion on minimal control measure requirements and construction site, stormwater control program, stormwater management and new development and redevelopment. These will call for some bylaw changes which will involve the Conservation Commission and Planning Board. Town Manager Report: IT Grant Submission: Ms. Lemieux submitted a grant application under the IT Grant in the amount of $111,500 for E-permitting software, training and devices for field services. She and Land Use Director Burney will be meeting with the pertinent department heads to discuss their needs, concerns and ideas for a potential migration to the software if we are awarded the grant. ===PAGE 10=== DLTA Grant Submissions: Ms. Lemieux submitted two District Local Technical Assistance grant applications to MRPC. One to inventory all brownfields, vacant and underutilized properties and the other to facilitate meetings between the business community, appropriate town officials and recreational groups to foster growth of our existing businesses, recreation and attract new businesses and tourism. Building Commissioner Position The position is being advertised in the Metro West Building Officials Association, the MA Federation of Building Officials and MA Building Commissioners and Inspectors Association. They expire on April 24 and are no cost to the Town. Assistant Town Clerk Position This is currently being advertised in -house per the collective bargaining agreement for 5 days which epxires April 6th ". We will proceed with outside advertising if there are no qualified internal applicants. Other Follow Up Items: At the April 11' meeting, the Board will have a followup discussion on the results of the reference checks for Town Counsel and a tabulation of how the Board members rated each firm on their non-price proposal. The Board will meet with the four finalists again on April 18 starting at 6 p.m. to hear presentations on their price proposals. DW Director Rodriquenz, Land Use Director Burney, Mr. Toale and Ms. Lemieux met last week to discuss the proposed policy for Complete Streets and will be bringing this to the Board on April 11". The Treasurer/Tax Collector and Ms. Lemieux will be preparing to continue the Tax Title and Foreclosure discussion with the Board on March 7' to be followed up at the first or second Selectmen's meeting in May. Appointment- Animal Inspector and Alternate Animal Inspector - Kathy Comeau and Mike Fallon, D.V.M. Ms. Lemieux reported the Animal Inspector position is the only appointment this evening. For information only, Dr. Fallon is an alternate in case Ms. Comeau is not available. Motion: P. Luck 2"': J. Toale To appoint Kathy Comeau as Animal Inspector Vote: 2 in favor (Luck, Toale); 1 opposed (Ebersole) Storm Water Task Force Resignation Mr. Toale read Sarah Cammer's letter of resignation aloud. Mr. Toale thanked her for her service on the SWTF. Mr. Toale reviewed the upcoming meeting schedule for the Board. There was no further Public Comment at this time. Motion: R. Ebersole 2°°: P. Luck To enter Executive Session to conduct strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the bargaining or litigating position of the public body and the Chair declares so. (Professional Firefighters Local 4358A; AFSCME Council 93, Municipal Employees Union; Pending litigation) and to conduct strategy sessions in preparation for negotiations with non-union personnel or to conduct collective bargaining session or contract negotiations with non- union personnel (Finance Director contract) Vote: Ms. Luck-aye, Mr. Ebersole-aye, Mr. Toale -aye The meeting adjourned at 8:09 p.m. Respectfully submitted, Elaine M. Peterson Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2017-04-11-agenda-5072.txt BOARD : select-board DATE : 2017-04-11 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2017-04-11-agenda-5072.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04112017-5072 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN April 11, 2017 7:00 PM – Town Hall Bilotta Meeting Room, Second Floor AGENDA In accordance with the requirements of the Open Meetings Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. 7:00 PM PUBLIC COMMENT ANNOUNCEMENTS APPOINTMENTS 7:05 PM Request for 2017 Bicycles Battling Cancer Ride - Mark Walter 7:15 PM Embers Pizzeria- Ken Ricker – request to expand patio area. 7:30 PM Assignment Consent for the Net Metering Agreement with Clean Footprint- John Londa CURRENT BUSINESS 1. Follow up on Legal Counsel Interviews: Reference Checks and Review of Ratings (non-priced) 2. Complete Streets Policy Review and Possible Vote to Adopt 3. Verizon Wireless Amendment to Lease Agreement 4. Bylaw Review Committee recommendations- 5. ATM Warrant signatures 6. Minutes/ Warrants/ Action File Issues 7. Committee Reports: Board of Health; Building Reuse Committee; Cable Advisory Committee; Capital Planning Committee; Conservation Commission;Finance Committee; Library Board of Trustees; MART Advisory; MPO; Planning Board; PACC; School Committee; School Building Committee; Sewer Commission; Storm Water Task Force; ZBA 8. Town Manager Reports or Department Reports INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS Resignation- Jim Auge from Board of Health effective April 3, 2017. ADJOURN UPCOMING MEETING/EVENTS SCHEDULE April 18 6:00 PM May 2 May 6 Annual Town Meeting May 9