# select-board — 15 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2017-06-06-minutes-5030.txt BOARD : select-board DATE : 2017-06-06 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2017-06-06-minutes-5030.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_06062017-5030 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== STA TADM RECEIVED & FILED JUL 19 2017 LUNENBURG TOWN CLERK OFFICE BOARD OF SELECTMEN MINUTES Joseph F. Bilotta Meeting Room, Town Hall June 6, 2017 The Board of Selectmen met in the Bilotta Meeting Room with Jamie Toale, Chairman; Robert Ebersole, Vice Chairman; Paula Bertram, Clerk; Phyllis Luck, Member, Damon McQuaid, Member and Town Manager Heather Lemieux. The meeting commenced at 7:00 p.m. with the Pledge of Allegiance. PUBLIC COMMENT Mr. Ebersole stated Route 2A is under construction by MassDOT and advised caution due to raised sewer and manholes. Mr. Toale thanked all who participated in the Memorial Day observance ceremony. The Fire, EMT and Police Memorial ceremony is scheduled for Sunday, June 11" at 8:30 a.m. at the Public Safety Building. Michelle Belleza, Executive Director of the Lunenburg Boys and Girls Club, presented to request to a tollbooth fundraiser on Saturday, June 17'h h. This will be scheduled on the June 13* agenda. Vote on Property Acquisitions and Award of Damages for Summer Street Trish Domigan of Vanasse, Hangen, Brustlin, Inc. presented a draft copy of the Order of Taking for the purpose of undertaking road construction for roadway, pedestrian and bicycle accommodation improvements along Summer Street and temporary and permanent drainage easements. She requested the Board vote to acquire the land that is needed for the transportation improvement project and to record the Order of Taking for the land acquisition needed for the project. Motion: R. Ebersole 20°: P. Bertram To perform the Order of Taking as submitted on the handout for the temporary and permanent easements and the Order of Taking listing all the property owners and the damages listed within the handout Discussion: Ms. Bertram asked where the funding for the just compensation would be coming from. Ms. Domigan stated she recalled 2016 fall Special Town Meeting allocated the funding at that time. Mr. Ebersole stated the total amount for just compensation is $32,530. Vote: All in Favor Land Use Director Burney notarized the Order of Taking. Appointment to Personnel Committee- Erik Arnold-term to expire 6/30/2020 A letter of recommendation for Mr. Arnold was presented from Town Moderator tim Murphy, who could not be present this evening. Mr. Toale invited Mr. Arnold to the podium. Mr. Arnold stated he heard there was a need. He has some experience in negotaiting contracts; he is the High School Principal and he has also been a teacher. Ms. Bertram stated she knew Mr. Arnold personally and has worked with him. He will be a valuable asset to the Personnel Committee. She thanked him for coming forward. Motion: P. Bertram 2": R. Ebersole To appoint Erik Arnold to the Personnel Committee Vote: All in Favor Thank You letters to Building Reuse Committee Mr. Toale stated the members worked for almost four years on their charge. They have finished their work. The Board signed the letters to Damon McQuaid (Planning Board), Mike Mackin (School Committee), Mark Erickson (Finance Committee), Rebecca Lantry (Historical Commission), Dave MacDonald and Ron Albert ===PAGE 2=== (Citizens at Large). He also wanted to thank John Londa, Facilities Director, Adam Burney, Land Use Director, and Ms. Lemieux for their support to the committee. He read the letter aloud: The Board of Selectmen, on behalf of the Town of Lunenburg, would like to thank you for serving on the Building Reuse Committee. This committee researched the existing condition of Town-owned property and explored possibilities for consolidating the Town's municipal operations at a single location, compared costs and benefits and made recommendations that will become part of the Town's operating plan in FY18. In addition your committee was instrumental is driving the creation of the zoning bylaws for the Village District and the safeguards created under the Architectural Protection District. Thank you for the many hours you have put into this important project and your dedication to the "charge" the Selectmen gave you. You delivered on your assignment and should be proud of your achievements. Motion: P. Bertram 2'd; D. McQuaid To sign the thank you letters to the Building Reuse Committee as read by the Chairman Vote: All in Favor Mr. McQuaid thanked Mr. Toale for chairing the committee for all four years. Public Hearing to Discuss the Unifier Festival at 300 Holman Street: Weekday Entertainment and Sunday Entertainment License for June 22- 25, 2017. He reminded those present that the Board of Selectmen is here to review the Weekday Entertainment and Sunday Entertainment Licenses. The Board of Selectmen does not have jurisdiction over zoning. Morgan Leger, Lunenburg Ledger reporter, stated he has been covering the Unifier event and the background of the former Lane property, part of which is now owned by Daron Massey. Attorney Thomas Lesser, of Lesser, Newman, Aleo & Nassar, LEP, stated he was here representing the Unifier Festival. Attorney Lesser noted the Board previously issued an entertainment license after consultation with the Building Department, Board of Health, Police Department and the Fire Department. The Unifier Festival has been vigilant about working with those departments and finding out what their concerns are. Those concerns were addressed as conditions of the entertainment license that was issued. The festival occurred for the last two years in Tolland, MA and had no incidents. This festival is family oriented for ages eight to eighty and there is no alcohol or drugs allowed at the festival. This event is professionally produced by Greg Jones who coordinates the Green River Festival with 15,000 attendees. This festival is limited to 500 tickets. It is issued appropriately under section 181 of M.G.L. Chapter 140: No application shall be denied if the anticipated harm is not significant or if the likelihood of its occurrence is remote. The mayor or selectmen may impose conditions upon a license but said conditions may only relate to compliance with applicable laws or ordinances, or to public safety, health or order, or to steps required to be taken to guard against creation of a nuisance or to insure adequate safety and security for patrons or the affected public. He stated the Board has set the conditions. We are here tonight for a technical process, to issue a Sunday Entertainment license. We ask that you revise the Weekday Entertainment license and issue a Sunday entertainment license. Jeffrey Mendoza, 162 Lancaster Ave, also the Agricultural Commission Chair, felt strongly that Lunenburg is appealing due to the amount of open space. He believed if those of us who own large pieces of land are not allowed to do what we want with it; the incentive to sell to developers becomes very strong. In this case, owner Daron Massey is not only looking to host this one-time event; he is open to letting others use the land. Local farmers have been approached to provide food products for the festival. From an economic standpoint for the farmers, he would hate an economic opportunity to be denied to them. Unifier is also bringing local vendors to the festival. Attorney John Dombrowski of Dombrowski, Aveni & Bunnell, P.C., stated he sent a letter to the Board representing Christopher Barrile, Dana Barrile, Steven Whitman, Linda Whitman and at least thirteen other households on Holman Street. We don't doubt the veracity and the good intentions of the petitioners; everybody loves a festival. These people all live there. This is a four-day event with five hundred people, you read the social media and it really is a five-day event as there is a breakfast the following morning. He asked the Board to consider that the following activities are not permitted by town zoning bylaw; vendors, food trucks, campground... This street is about fourteen feet wide at many locations and is a dead end road due to the bridge being closed. Access for emergency vehicles is going to be greatly impacted. Loud music will be played throughout the day; he was glad he didn't live there. This Board needs to address pedestrian and ===PAGE 3=== vehicular traffic, parking, probable disruptive conduct and increased noise level. The remedy for the owner of this property is to seek a special permit. This action is ill advised at this location. We ask the Board to rescind this entertainment license. Heather Bowen, 188 Flat Hill Road, stated she worked at the first Unifier Festival four years ago and has worked at several other larger festivals over ten years and she was completely impressed by Jason Cohen's festival and how he organized it. People came to the festival in small groups during the event. Traffic was not an issue. People leave at different times during the festival. It is a very slow coming and going. She added it is the quietest festival she has ever attended. The respect for the land and the community around them is surprising and enlightening. She thought the people on the street should come and enjoy it rather than try to push something so great away from our community. Chris Barrile, 484 Holman Street, was upset to learn the entertainment license was issued. This Unifier event is just part of a larger calendar of events for 300 Holman Street. Recently the owners at 300 Holman Street have held several events. Neighbors have reason to believe there will be a wedding held there later this summer. This is not a one-time event; this is an event venue being operated at 300 Holman Street. He stated this event might have an environmental affect on private wells, Mulpus Brook and Hickory Hills Lake. Security has not been adequately addressed. Holman Street will not be able to accommodate all the vehicular traffic. Noise pollution has not been accurately addressed. He hoped the Board would revoke the entertainment license. If this event is approved, he asked to add three additional conditions to the license. No on-site parking should be allowed. Secondly, this event be limited to Friday and Saturday during normal business hours of 9:00 a.m. to 5:00 p.m. with no overnight camping and no activities on Sunday. If camping is still allowed, he asked that a licensed environmental company conduct daily testing of Mulpus Brook and that Unifier place $100,000 in escrow in case of needed remediation. Matthew Allison, 188 Flat Hill Road, stated Holman Street is not a dead end road. The DPW pavement management plan dated March 2016 classifies Holman Street as a secondary road equivalent to traffic volumes on Lakeview or Flat Hill before the bridge was closed in 2010. It remains closed at the request of the Holman Street landowners. It may be loud during the day but there is no noise regulation in Lunenburg. A special permit probably will probably be sought in the future but this is a single event. Mr. Allison pointed out that if camping is allowed on conservation land, then there could potentially be camping within 300 feet (on the other side of Mulpus Brook) of the previous speaker's property. Vincent Wnuk, 503 Holman Street, stated his objection is on a personal level; his cat and his neighbor's dog have been sighted in the middle of the road. He has seen his neighbors' children in the road. It's a very small road. He was one of the ones that said don't fix the bridge, our traffic problems have gone away and we want to keep it that way. Thea St. Martin, 484 Holman Street, stated she did not think that any of us have any doubt that Unifier is a professionally organized group. This road is small and private and cannot handle that amount of traffic. She requested the Board reconsider the license. Eric Short, 502 Holman Street, is still dismayed that the residents were not notified in writing of the license hearing. He had major concerns about future events at this property. He had several questions concerning the details of the event. He encouraged the Board to reconsider the license. Mary Thurston, 487 Holman Street, echoed what the other previous residents stated. She added she has three children and they ride their bikes up and down the street. Safety is her main issue. Who's paying for the police detail, taxpayers? Jessica Frank, 278 Holman Street, expressed concerns about infrastructure. The Town is ill-equipped to handle emergencies. What if there is an emergency, are people going to be trampling thorough our property to get out? Are people going to be breaking into our houses? Ann Lockwood, 91 Main Street, read aloud a letter she sent to the Board to express support for the Unifier event. Dana Barile, 484 Holman Street, stated she had concerns about safety, noise and traffic. Diane Aldrich, 500 Holman Street, wanted to add to the previous concerns about the width of the street. If you haven't been on the street, you should go down there. Would you want it on your street for four days? Derek Matson, 4 Windemere Drive, stated he did not understand why there was no notification regarding the entertainment license. This event sets precedent for future events and is not the correct location for this. ===PAGE 4=== Carol Higgins, 41 Hilltop Lane, stated she did not know the history of the Lane estate and hoped something could be worked out. It is an incredible piece of property. She hoped it could be a venue for the arts in the future. Steve Weaver, 288 Holman Street, echoed what the other residents stated. He has called the Police several times about people parking down by the bridge doing whatever. He was concerned about the pond and people swimming in it and raising bacteria levels. Katey Adams, 45 Williams Drive, did not want to weigh in on the event. But she was present for the last two meetings addressing the event. Maybe letting it happen will give us a chance to see if it has all the negative outcomes, we will learn what type of impact these events would have. Mr. Toale stated at this point he was closing the public comment. Ms. Bertram stated she was very familiar with Holman Street and was a member of the land acquisition team for the Lane property. She stated she is sympathetic to the residents on Holman Street and when the initial request was submitted, she had many of the same concerns voiced this evening. The applicant was directed to go to the pertinent town departments (Board of Health, Conservation, Fire and Police) and ensure all of their requirements could be satisfied. We continued the hearing to give the applicant time to contact those departments and receive comments from them. All of the requirements of those boards have to be met as a condition of the license being granted. As was stated earlier by the applicant's attorney, the law requires us to approve a license absent significant public health or safety issues. There was a problem procedurally as a Sunday Entertainment license should have been issued. However, she believes this Board has approved the license and answered those requests. If all the requirements for the license are not met, the event won't go forward. At this point she would not recommend this Board revoke the license. Mr. McQuaid stated he was not a Board member when the entertainment license was originally approved, but he was present for both of those meetings. As concerns were raised tonight, he believed this Board did a good job addressing those issues. He would have a hard time agreeing to revoke a license based on the thoroughness of the license requirements and one that has already been granted Mr. Ebersole stated he has walked that property. He echoed his Board members regarding to the requirements of the law that this is not in our discretion to disapprove if the safety concerns have been addressed to the satisfaction of the town departments. He believed the Board could handle the bureaucratic process of the weekday and Sunday entertainment licenses. He encouraged the proponents of the application to hear the comments regarding future events; to make sure future events don't turn into a commercial establishment. Mr. Toale wanted to clear up one item, obviously our public safety personnel are going to do their jobs, but any additional details will be at the expense of the applicant not the taxpayers. Motion: R. Ebersole 2n°: P. Bertram To amend the approval of the weekday entertainment license to include the dates of June 22- 24, 2017 Discussion: Ms. Bertram added all of the requirements of the prior approval stand. Vote: All in Favor Motion: R. Ebersole 2nd: P. Bertram To approve the Sunday Entertainment License for June 25, 2017 until 10:00 p.m. with the same conditions as the weekday license Vote: All in Favor Mr. Toale thanked everyone for their input. He called a five-minute recess in order to allow people to leave the meeting. The meeting resumed at 8:33 p.m. Rain Barrel & Compost Bin Proposal from Storm Water Task Force (SWTF) Ms. Luck reported currently rain barrels ($56) & compost bins ($43) are individually sold at cost. The 2017 Annual Town Meeting established a revolving fund so that sales revenue from the rain barrels and compost bins will be placed into this fund (formerly they went into the Town's general fund). The grant through which these are purchased, currently $3400 annually, allows funds to be saved and expended over time on a variety of named items/tasks. There is no cost to the Town to purchase the rain barrels/compost bins. It benefits the Town is to get more of them out into the community to mitigate stormwater runoff issues (rain barrels) and reduce the amount of waste (compost bins) that needs to be hauled out of town. ===PAGE 5=== In an attempt to get more rain barrels and compost bins out into the community, the SWTF has suggested that if purchased together, the pair be sold for $80 (a $19 savings). Town departments/boards may also request to receive barrels/bins at no charge. There is a Conservation Commission request outstanding at this time. It seems appropriate to establish a policy, approved by the Board of Selectmen through which these goals may be accomplished. The Storm Water Task Force, in an effort to promote the use of rain barrels and compost bins in our community, proposes the following policy: • Rain barrels/compost bins, when sold as a pair, will be sold at a reduced price. Using the current cost of $99 per pair, the proposed reduced rate would be $80 for the pair (a $19 savings, about 20%). • Rain barrels/compost bins may be awarded when requested, to Town departments/boards at no charge. • Any other such reduced price/give away offer will be at the discretion of the SWTF, as approved by the Board of Selectmen. Ms. Bertram applauded the effort in order to get them out into the community. She asked how long is the grant good for. Ms. Luck stated we apply annually. Ms. Bertram asked if the Town is paying for the compost bins and the rain barrels with the grant funding. Ms. Luck stated yes. Ms. Bertram stated she did not want to leave the discount amount open- ended and proposed establishing a limit. Mr. Ebersole recommended this be done with a limit of $1000 annually, to include what we give away at no charge. Further discussion about use of the grant funding ensued Motion: R. Ebersole 2nd. P. Bertram To approve the policy as submitted with a limit of $1000 per year for the amount discounted or given away Vote: All in Favor Finance Director Contract: Vote to Approve and Sign Ms. Lemieux reported this Board met in Executive Session to discuss the Finance Director's contract. On May 23* they came to agreement and the Finance Director agreed to their terms. Tonight the Board needs to approve and sign the agreement. Motion: R. Ebersole 2nd; P. Bertram To approve the contract with the Finance Director as negotiated by the Board of Selectmen Vote: All in Favor Warrants/Minutes/Action File Issues Minutes of May 2 and May 16, 2017 were approved. An accounts payable warrant in the amount of $1,766,514.03 was signed. Committee Reports: Ms. Luck reported the School Committee reorganized at their last meeting. Heather Sroka is the new Chair. She Will remain on Capital Planning. Facilities Director John Londa requested a line item transfer of $53,604. This is due to surplus due to savings on gas and electricity. $10,000 will go to Turkey Hill Elementary for asbestos abatement/removal of old tile flooring and replacement with carpeting and vinyl tile. They are also replacing a counter. $20,000 will go towards patio furniture and trash barrels. $22,558 will go towards the purchase of a John Deere tractor. The Lifelong Learning Advisory Committee has worked with Fitchburg State University Alpha Program used primarily during the day for senior citizens. They would like to reach out to Lunenburg but would need space, possibly the T.C. Passios at no charge. Bill Tannacci presented a final detailed proposal for the A. J. Robbins Memorial Field House addition which was approved by the School Committee with thanks. The Zoning Board of Appeals granted Dan Proctor a special permit to place a car wash at 380 Electric Avenue. They amended a special permit for Lunenburg Self Storage at 270 Electric Avenue to allow 24-hour access. They heard the petition of Melissa Suvin, DVM, for a veterinary clinic at 324 Electric Avenue. Embers Pizzeria owner Ken Ricker petitioned to expand his outdoor patio at 84 Lakefront Avenue. Eric and Stacy Manseau, 11 Beachview Drive, petitioned to install an 8-kilowatt small-scale ground mount solar system. ===PAGE 6=== Ms. Luck and Ms. Lemieux attended the MART Advisory Board meeting on May 30t . MART intends to honor all Council on Aging invoices for fiscal year 2017. For fiscal year 2018, they will limit the reimbursement of administrative costs to a third of the cost of transportation. They will be holding a meeting for all the communities that use the MART vans. Mr. Ebersole reported the Library Trustees continue to work on their meeting room use policy. The Sewer Commission is having the state install sewer manholes during the construction on Route 2A. The Sewer Commission is paying for the manholes but the state is installing at no cost to the Town. They continue work on grease traps. Mr. Toale reported the Finance Committee met on May 25'h • They will reorganize at their next meeting on June Town Manager Report: Ms. Lemieux added to Ms. Luck's report on the school's request to use the Passios building. After speaking with Supt. Calmes, it has been decided the school will be able to accommodate the Alpha Program at the Middle/High School. Because this benefits senior citizens, Ms. Calmes will approach the Council on Aging Director and the Library Director to see if they can provide space as well. Bill lannacci is scheduled on the next Board meeting to request to waive the permit fees for the field house project, not including the electrical and plumbing fees. Town Hall Update: the beginning of the removal of records from the basement began last week and will continue this Thursday. Ten percent of the records were stored in a trailer until transferred to a remediation center. We will be getting estimates for remediation work. Complete Streets: we received notification that our Complete Streets Policy received a passing score and we are now eligible for technical assistance funding. A typical technical assistance award typically ranges between $22,000 to $38,000. We will be obtaining a scope of work proposal to submit to MassDOT in order to receive the funding. DLTA Grant Application for Inventory of Property: Ms. Lemieux met with John Hume of MRPC and Charles Springer of TRC that MRPC has hired to help with their Brownfields program. MRPC will assist the Town with creation of an inventory of the brownfields in town that includes a map to identify those parcels. This project will be funded closer to the fall. Announcements: Conservation Commission will be holding a hearing on June 21% to discuss the proposed Verizon Wireless Tower at the Middle/High School. There will be a ribbon cutting ceremony at the corner of Pearl Hill Road and Fischer Road in Fitchburg for the Nexamp solar project. Ms. Lemieux reported we received a letter from the Lake Shirley Improvement Corporation expressing appreciation to Police Chief Marino and Fire Chief Sullivan who are present at the LSIC annual meeting every year. She noted that National Emergency Medical Services week which was May 21 through May 27t Mr. Toale stated their next meeting is June 13". The June 20 Board meeting will be a workshop and focus on traffic rules and regulations. It will not be televised. June 15 is the Comcast cable license hearing. July 4* is a holiday. There was no further public comment. Motion: P. Bertram To adjourn the meeting at 9:00 p.m. 2"%: R. Ebersole Vote: All in Favor Respectfully submitted, Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2017-06-13-agenda-5031.txt BOARD : select-board DATE : 2017-06-13 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2017-06-13-agenda-5031.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_06132017-5031 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2017-06-13-minutes-5031.txt BOARD : select-board DATE : 2017-06-13 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2017-06-13-minutes-5031.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_06132017-5031 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== RECEIVED & FILED JUL 1S 2017 LUNENBURG TOWN CLERK OFFICE BOARD OF SELECTMEN MINUTES Joseph F. Bilotta Meeting Room, Town Hall June 13, 2017 The Board of Selectmen met in the Bilotta Meeting Room with Jamie Toale, Chairman; Robert Ebersole, Vice Chairman; Paula Bertram, Clerk; Phyllis Luck, Member, Damon McQuaid, Member and Town Manager Heather Lemieux. The meeting commenced at 7:00 p.m. with the Pledge of Allegiance. PUBLIC COMMENT Ms. Luck announced the Lions Club Pancake breakfast at Eagle House Senior Center tomorrow from 8:00 to 11:00 a.m. The price is $2.00 and takeout is available. Ms. Luck, Mr. Ebersole and Mr. Toale attended the Memorial Ceremony for the Police, Fire and EMTs on Sunday morning. It was a beautiful and meaningful service. Mr. Toale announced "Kids and Teens Eat Free", for ages 18 and under on Mondays and Wednesdays from Noon to 1:00 p.m. June 26 through August 9 in the Library Community Room. This runs in conjunction with the summer reading program and is sponsored by the Summer Food Service Program and hosted by the Library. Katey Adams, 45 Williams Drive, spoke about the Town Beach and the sense of community there. She was concerned about the hiring process. Mr. Ebersole noted the Parks Commission is meeting Thursday, June 15 at 7 p.m. and one agenda item is town beach summer hiring and policies and procedures discussion. He encouraged her to attend the meeting with her concerns. Tom Alonzo, 285 Lancaster Rd., Cable Advisory Committee Chair, announced the public hearing held by the Board of Selectmen this Thursday at 7 p.m. This is to review Comcast's compliance with the cable license contract. He encouraged residents and town departments to provide input for video services. Cable Advisory will meet on the 19 and finalize the business plan. Police Chief Marino thanked the public for their patience during the road construction on Route 2A. He reminded everyone about Cruise Night tomorrow night on Memorial Drive from 4 to 8 p.m. He hoped to see everyone there. Mr. Toale stated a volunteer booth would be set up for the town committees and boards. Appointment of Full-time Police Officer Chief Marino recommended ratifying the Town Manager appointment of John Morreale Jr. to full-time police officer. He was selected from a pool of ten applicants through a hiring process that included an application, pre- screening component and an oral board. Morreale served as a reserve officer with the Lunenburg Police Department and is a Lunenburg resident. He has a Bachelor of Science degree in Criminal Justice from U/Mass Lowell and has completed the Municipal Police Training Committee, Reserve Intermittent Police Academy at West Boylston. He will be enrolled in Police Academy in the fall and is working on a waiver issued by the Massachusetts Police Training Committee prior to attending. Motion: R. Ebersole 2nd. P. Bertram To ratify the appointment of John Morreale Jr. to full-time officer effective July 1, 2017 Vote: All in Favor Applause resounded for Officer Morreale Jr. ===PAGE 2=== Architectural Preservation District Commission (APDC) Guidelines APDC members Richard McGrath, Chair, Jim Laveck, Vice-Chair, Cullen Dwyer and Brian Corcoran, presented to get feedback, comments and questions from the Board of Selectmen regarding their draft guidelines and regulations. Mr. Ebersole commended the commission for their hard work on the guidelines. He stated there is some wording in the guidelines that the APDC would like to see, but recognize that their jurisdiction doesn't cover due to the bylaw. They do list what the best practice is for a historic building. Some things like storm windows paint color and shutters are not required within the bylaw. He stated their first project will portray what will and will not work and they may need to amend the guidelines as a result. Ms. Bertram echoed Mr. Ebersole comments. She believed the language for shutters and storm windows was too strong. Instead of stating, "they should" ', it says "you must" and if you don't have jurisdiction, that language is incorrect. She asked about temporary buildings and the reference to vehicles under exemptions. Is that defined elsewhere before you get into exemptions? Mr. Dwyer stated the bylaw lists temporary buildings under exemptions and states they are subject to time and size limits imposed by the APDC. Ms. Bertram asked what if I lived in the district and I had a camper blocking my house, what would happen? Mr. Dwyer stated there is no mechanism for penalties/actions in the bylaw. Ms. Bertram asked what happens in the event the APDC does not approve a certificate to alter or demolish. What are the rights of the homeowner? Mr. LaVeck pointed out the bylaw has an appeal procedure in accordance with the General Laws. Ms. Bertram asked what the timeline is for the application process. Mr. LaVeck referred to a flow chart in the guidelines stating within 45 days from receiving the application, the APDC will provide a written finding. Ms. Bertram noted under Reconsideration/Reapplication, seven days is not a very long timeframe to try to get together for a meeting and post it. Mr. McQuaid noted there is wording for reconsideration but nothing addresses the reapplication process. Further discussion ensued about the wording and process. Ms. Luck asked how many houses are in the APD. The answer was unknown. Mr. McGrath stated no one attended the public hearing on the guidelines even though it was advertised in the local paper. There is no funding to mail out individual notices. Mr. Ebersole suggested sending notices to the affected residences stating this material is available for viewing at Town Clerk office and Public Library and on the town website. Motion: R. Ebersole 2^°: P. Bertram Ivanove to prey do This ernie and Panic L horary the fe age partem f the ordinesly ing. To move approval of this item until July 18" meeting Discussion: Mr. McQuaid cautioned that under Submission Requirements 5(e), on the Application form and under Authenticity of materials and means of construction, reference is made to methods and means of construction. Architects typically don't outline means or methods of construction and it could open the Town up for liability if something failed later on. A contractor or engineer would have to provide that detail. Further discussion about means of construction ensued. It was suggested to make a "recommendations" section for the shutters, paint, etc. Mr. Ebersole withdrew his motion. It was decided that the APDC would make the suggested changes and return. Residents of the APD will be notified when the discussion continues. The Board will send the points discussed tonight to the APDC. A.J. Robbins Memorial Foundation Request to waive Middle/High School Field House permit fees Kim lannacci read a request composed by William Iannacci III who could not atend this evening. The AJ Robbins Memorial Foundation was established to bring healing, unity and love to Lunenburg in the wake of a tragedy. On August 27, 2016, A J Robbins was killed as a backseat passenger in a single vehicle accident. He had just graduated from high school. The foundation was established to build a memorial field house at the high school right behind the snack shack. The project has been coordinated with the School Superintendent and School Committee and received final approval on May 24, 2017. Through donated materials, labor and fundraising the project is ready to break ground and has applied for permitting through the Building ===PAGE 3=== Department. The foundation has 501c (3) status and is requesting the Board waive the building permit fee for the field house. Motion: P. Bertram 2nd: D. McQuaid To waive the building permit fee for the A.J. Robbins Memorial Field House It was noted the waiver does not include plumbing and electrical permits. Vote: All in Favor Ms. Iannacci thanked the board and exited the meeting. Hearing for Kabob-e-licious LLC- Failure to provide Workers compensation Mark Williams, representing business owner Seema Williams, stated the workers compensation insurance coverage notification was sent to the Town. Mr. Toale read a memorandum from Executive Assistant Peterson stating: "On Monday, June 12" I received an email from Ms. Williams stating she could not make the hearing. She attached a Notice of Assignment effective June 9. Since I did not see workers compensation listed on it, I contacted the insurance agent. He explained Kabob-e-licious' policy has been placed into a "pool" of voluntary insurance companies listed by the state. The policy must be paid 100% in full due to a low insurance score based on either a low payroll or poor premium payment record. The agency that opts in to carry the policy then has 30 days to issue the certificate. Even though the policy is now in effect, the business was not covered for Workers Compensation insurance from April 28 to June 9, 2017." Ms. Bertram stated communication continues to be an issue with Kabob-e-licious. We had issues with the liquor license, now we are having issues with the common victualer license after numerous attempts to contact. As a license holder, the business is responsible for responding to the licensing authority and the failure to do that continues. This is not okay. There needs to be penalties. Mr. Williams stated he had stepped in to take over that stuff for the past month. As Assistant Manager, he could make a conscious effort to respond to these issues. Mr. Ebersole asked if mail is delivered to the business address. Mr. Williams stated yes, 165 Massachusetts Avenue. Mr. Ebersole asked if there is a way for the Town to be notified if the insurance coverage is not renewed. He wanted to know if there are any other penalties the Board could impose for the license violation. Ms. Bertram pointed out all of the attempts to make contact with the licensee takes up staff time. It is a cost to us as a community and she would like to impose some type of penalty, but she wasn't sure if this was in the Board's jurisdiction. This is not the first time this has happened with this business. Mr. Williams stated that is why he is here, to take an active role so this type of thing doesn't happen again. Ms. Bertram asked him when he took on this role. He stated on May 20th. • Ms. Bertram asked if he had been in communication with Ms. Peterson. He stated no, he only met her on one occasion but he was trying to take care of some other things and he had been out of town for a little bit. He wanted to come back in and make sure we had coverage, that everything was met. Ms. Bertram asked if you came on board May 20 , why did it take until tonight for you to come in and talk with us. Obviously, this was an ongoing issue and our staff had to contact your insurance company. If you took on an active role May 20, here it is June 13, as of yesterday we still hadn't heard anything and you still didn't have any insurance. If you were going to take an active role, I would think you would come in and meet with Ms. Peterson and say I am aware of the situation, I'm working on it, and I'm in touch with the agent. It's a communication problem. Mr. Williams stated he respected that and he thought the owner was actually there speaking with Ms. Peterson and I was in contact with her. That's why I am here this evening. Mr. Toale stated when we posted this hearing, there was no insurance in place and it was my intent tonight to pull the license due to no insurance coverage. The fact that we find out ten minutes before the meeting is what has happened before. Mr. Williams stated when he spoke to his insurance agent yesterday they said they were in contact with someone from Lunenburg. Mr. Toale stated that was yesterday, we posted the meeting last Thursday and have been in contact since May 2. The hearing was called due to no workers compensation coverage and therefore the common victualer license is in jeopardy. Ms. Bertram asked if this Board could issue a fine. Ms. Lemieux did not believe there was a mechanism for that in place. Ms. Bertram stated she did not know if they could take action at this point but this will be an issue at license renewal time. Failure to communicate in a professional manner moving forward will lead me to not renew your license. Mr. Williams stated okay. She encouraged Mr. Williams when he receives a communication, instead of working on it, to communicate with us that you are working on it because the lack of communication is resulting in time and ===PAGE 4=== effort by our staff which is not appropriate and it should not be costing the taxpayers money to follow up on your license. It's your responsibility. Mr. Williams stated ok. Mr. Williams thanked the Board and exited the meeting. Town Manager/Board of Selectmen Annual Appointments and Reappointments Ms. Lemieux directed the Board to the two lists of appointments. One list is for appointments made by the Board and the other is a list of Town Manager appointments. Mr. Ebersole suggested procedurally to read aloud the names and if someone wants to put a hold on a name to state that. Animal Control Officer Kathy Comeau-806 West Street Mr. Ebersole requested a hold on the appointment. Architectural Preservation District Commission-term expires June 30, 2020 Jim Laveck- 33 Lancaster Avenue Cullen Dwyer- 76 Main Street Agricultural Commission- 3 vears-term expires June 30, 2020 Vacancy Cable Advisory Committee- term to expire June 30, 2018 Steve Walker-227 Pleasant Street Tom Alonzo-284 Lancaster Ave. Paula Bertram- 312 Townsend Harbor Road Conservation Commission- 3-year terms-term to expire June 30, 2020 Richard Bursch-308 Electric Ave. Vacancy CC Associate Members- term expires June 30, 2018 Vacant Clock Winders-term expires June 30, 2018 Lou Franco - 250 Arbor Street Michael Kidney- 86 Lancaster Ave. George Martin -522 Burrage Street Constable- term expires June 30, 2018 Alan Herget-79 Beachview Road Kevin Rice- 14 Iris Road, Leominster Stanley R. Young - 108 Arlington St. Fitchburg Council on Aging- 3 year terms-term expires June 30, 2020 Sarah Grant Cheryl Moisan Diane Nowd Emergency Management Director-term expires June 30, 2018 Fire Chief Patrick Sullivan Finance Committee-term expires June 30, 2020 Jay Simeone-362 Sunset Lane Hazardous Waste Coordinator Heather Lemieux Hearings Officer Heather Lemieux Historical Commission- 3 year term -expires June 30, 2020 Cullen Dwyer-76 Main St. MART Advisory Board-term expires June 30, 2018 Phyllis Luck Montachusett Joint Transportation Committee- Selectman or Representative Vacant Montachusett Regional Planning Commission - Selectman or Representative Vacant Public Access Cable Committee (PACC)-term to expire June 30, 2020 Steve Walker-227 Pleasant Street Jeffrey Bajko - 14 Charlton Street ===PAGE 5=== Personnel Committee- term expires June 30, 2020 2 Vacancies Public Weighers- term expires June 30, 2018 Richard Reynolds Jenniter Oliveira Britany Woodhouse Eric Morin Brian Contois Jay Vallierre Michael Reynolds School Building Committee Mike Mackin- 26 Cortland Circle Tom Alonzo - 284 Lancaster Ave. Senior Citizen Property Taxation Work Off Program- term expires June 30, 2018 Myleen Mallari-Treasurer/Collector Nancy Forest-Human Resources Sue Doherty-COA Director Shelia Craigen- Principal Assessing Clerk Town Counsel-term expires June 30, 2018 Mirick O'Connell- Personnel Zoning Board of Appeals Associate - term expires June 30, 2020 Paul Doherty- 214 Townsend Harbor Road Motion: R.Ebersole To approve items except for Animal Control Officer 2nd: P. Bertram Vote: All in Favor Mr. Ebersole asked what the status was for the regional animal control facility. Ms. Lemieux reported we did receive the grant of $42,000 for the design and an intermunicipal agreement with Townsend. Once she receives the contract paperwork back from the state, we can go out to bid for the design and begin working on the intermunicipal agreement. Ms. Bertram asked if the appointment to ACO was for one year. Ms. Lemieux confirmed. Mr. Toale asked understanding there will be a certain amount of time before this regional facility process gets going, is there any motion? There was none. Ms. Bertram asked Mr. Ebersole if he had any specific concerns. She believed the Town has done many improvements to the animal control process over the last year with calls now going through Dispatch. We are making a shift and I have heard that Ms. Comeau would love to retire, but right now, we are in a transition state. She added she had no problem making this appointment for another year. Mr. Ebersole stated he believed the Town should have another dog officer based on past communications that he has had, regardless of what's going on with regional. Ms. Luck asked if there are any other prospects. Mr. Ebersole suggested advertising for the position; there have been people who expressed interest over the past year and a half but nothing has come of it. We would have to actively seek out people to fill this position. Ms. Bertram stated we would have to also seek out a kennel. Mr. Ebersole suggested seeking someone who has a kennel or using a kennel somewhere else. He added nothing has been done on this during the four years he has been on the Board, other than discussion. He is still concerned with the process. Ms. Lemieux stated a plan would be developed because we have this grant and we will be finalizing the location for the kennel. Currently we don't have a town kennel on town property. This would be an expense to the Town if we did take this on right away. We don't have any funds appropriated for that. Mr. Ebersole stated we already have a process where the current animal control officer has submitted for these funds and that was a special town meeting transfer for expenditures. So this is not something that is not contemplated. Ms. Bertram stated she would caution against advertising it as a vacancy. If you feel we need to have a conversation or you have specific concerns, she believed it needed to be an agenda item and to give the current ACO an opportunity to come in and have a discussion. Mr. Toale agreed. Mr. Ebersole stated if anyone has issues with the ACO and they feel comfortable about speaking about it they should come and talk about it. Ms. Bertram asked when the current term expired. Ms. Lemieux stated June 30, 2017. Mr. Toale asked if the appointment would continue if ===PAGE 6=== we don't make any either way. Ms. Lemieux believed it would, but this Board also has the power to revoke appointments. The Board moved on to the Town Manager appointments. TOWN MANAGER APPOINTMENTS FY2018 Interim Building Inspector Gary Rhodes Dam Keeper term expires June 30, 2018 Ronald Wilson 701 Reservoir Road Assistant Dam Keeper- term expires June 30, 2018 Rich Patry 655 Reservoir Road Forest Warden- term expires June 30, 2018 Fire Chief Patrick Sullivan Fence Viewers- 1 year term Vacancies Field Driver- term expires June 30, 2018 Kathleen Comeau -806 West St. Inspector of Plumbing/Gas (recommended by Building Commissioner) Gary Williams-34 Round Road Assistant Inspector of Plumbing/Gas (recommended by Building Commissioner) Richard Kapenas Pound Keeper- term expires June 30, 2018. Jean Larkin- 17 Highland Street Inspector of Weights and Measures-term expires June 30, 2018 Stephen E. Cullinane-46 Goodrich Street Inspector of Wires (recommended by Building Commissioner) John (Jack) Biery- 15 Crescent Road Assistant Wiring Inspector (recommended by Building Commissioner) David Stone-83 Arbor Street RACES Control Officer -term expires June 30, 2018 Ralph Swick 113 Townsend Harbor Road Brian LeBlanc- Asst. Radio Operator- 67 Mulpus Road Member; Jeanine Swick- Member- 113 Townsend Harbor Road Tree Warden-term expires June 30, 2018 Jack Rodriquenz Veterans' Service Officer T. J. Blauser Police Officers/Reserve Police Officers/ Licensing Commission Apents Chief James P. Marino Lt. Michael F. Luth Sgt. Thomas L. Gammel Sgt. Sean J. Connery Sgt. Jack A. Hebert Detective/Sgt. Jeffrey M. Thibodeau Officer Jonathan J. Broc Officer Robert D. DiConza Officer Kayla M. Leger Officer Joshua M. Mathieu Officer Bradley McNamara Officer John Morreale Jr. Officer Deven O'Brien Officer Joshua B. Tocci Officer Sean Zrate RESERVE OFFICERS Officer Stanley W. Barney ===PAGE 7=== Officer Benjamin Campbell Officer Erin K. Considine Officer Robert R. DaCosta Officer Jacob Lachance Officer Meagan B. Landry Officer Donald A. Letarte Officer Zachary J. Levasseur Officer Jonathan G. May Officer Lisa M. Melnicki Officer Chad Stateler Officer John M. Wagner Mr. Ebersole placed a hold on the Field Driver position. Shirley Special Police Officers- Ms. Lemieux read the submitted list. Townsend Special Police Officers- Ms. Lemieux read the submitted list. Motion: R. Ebersole 2nd: P. Bertram To ratify Ms. Lemieux's appointments as submitted except for field driver Discussion: Mr. Ebersole withdrew his hold on field driver and motioned to ratify the field driver appointment. Vote: All in Favor Follow-up Discussion on Tax Title Properties Ms. Lemieux referred to emails from Conservation Administrator Marro concerning three properties: 1529 Rear Mass Ave., 422 Mulpus Road and 11 Valley Road; Leominster's Chief Assessor concerning Braeburn Circle, 175 Pierce Street and 867 Rear Leominster Road that abuts the Town of Leominster boundaries and Lunenburg DPW Director Rodriquenz concerning one parcel, which he was not in favor of retaining. Mr. Ebersole asked about the parcels that abut conservation land in Leominster. He asked is it useable Leominster land or do they have any plans for that property? Further discussion ensued about these properties. Motion: R. Ebersole 2nd. P. Bertram To retain 1529 Rear Mass. Ave, 422 Mulpus Road, 11 Rear Valley Road, Braeburn Circle, 175 Pierce Street, and 867 Rear Leominster Road Vote: All in Favor MART Contract Reimbursement Update Ms. Lemieux referred the Board members to the FY 17 MART Driver Payroll report provided by COA Director Doherty. In the fall of 2016, without any contractual changes, MART reduced the dispatch reimbursement rate to 33% of the driver payroll. The Town had been billing MART for 12.5 hours per week for MART Van dispatch services. At the last MART meeting, officials announced they would continue reimbursement through fiscal year 2017 for the 12.5 hours. On July 1, 2017, the reimbursement rate for dispatch services will be 33% of the driver payroll for all member communities. This will create a shortfall of $4,546.98 to the town budget. COA Director Doherty has earmarked $6,000 for fiscal year 2018 from formula grant funding. This will be a discussion item when going through the budget process for fiscal year 2019. Tollbooth Fundraiser Request The Boys and Girls Club of Lunenburg has requested to hold a tollbooth fundraiser on June 17 in the center of town. Motion: R. Ebersole To approve the tollbooth fundraiser on June 17 in the center of town 2"d: P. Bertram Vote: All in Favor Warrants/Action File Issues The Board signed an accounts payable warrant in the amount of $638,212.49, a payroll warrant in the amount of $745,275.09 and a payroll deductions warrant in the amount of $499,285.90. ===PAGE 8=== Action File: Ms. Bertram asked about the Town beach changes. What role does this Board play in that? Ms. Lemieux reported the Town beach falls under the Parks Commission and the Town Manager has a role in the daily operation. Ms. Bertram encouraged Ms. Lemieux to keep the Board apprised of any changes for informational purposes and the Park Commission to hold a public hearing and to solicit comments from the public. Ms. Lemieux reported she met with the Parks Commissioners because they wanted a more formal procedure on the hiring process for the beach. She also worked with the Parks Commissioners and DPW Director Rodriquenz on position descriptions for beach personnel, which we never had. They also ensured there were certification requirements listed for those positions. Ms. Lemieux stated they went through the normal hiring procedure that we have for all other town employment positions. Personnel Committee reviewed the job descriptions/grading and will be presenting for approval at the next town meeting. The positions were posted and we received applications. Past practice had been to rehire the previous year's personnel. They will be interviewing this week for the positions. Ms. Luck believed sharing information with the public is important. She could not find information about some events in Lunenburg anywhere and requested providing more information on events as much as possible. Committee Reports: Ms. Luck reported the School Committee met on June 7 and recognized this year's retiring staff. There was an announcement that the Middle School solar project went on line June 1. They are currently in contract negotiations with paraprofessionals, custodians and cafeteria staff. There is a proposal to confirm student residency through property listings when students move between school buildings at grades 3, 6 and 9. The Storm Water Task Force met on June 8th and continued revising the Ms4 permit Notice of Intent. It will be finalized on June 22"° with their consultants. The SWTF will appear at a future Board of Selectmen agenda for further discussion. They are waiting to hear back from the state on how to use the Community Compact grant funding. Ms. Luck attended the Council on Aging meeting this morning. Participation and programs were up 26% this past fiscal year and they believed it was due to the Senior Center being open on Fridays. Friends of Eagle House donated $9030.00 this fiscal year. Volunteers have contributed 1874 hours this year. COA Director Doherty attended an informational meeting on a SNAP (Supplemental Nutrition Assistance Program) and Food Stamps grant in the amount of $12,000. Ms. Luck will be attending the Worcester County Selectmen's Association meeting this Thursday evening; the topic is stormwater. Ms. Bertram reported Conservation Commission met on June 7" . There were several actions taken for work within the buffer zone that were approved. There is a car wash and bus parking area proposed at 380, 390 and 400 Electric Avenue; the special permit has already been issued. It was continued until the Planning Board issues a decision on June 21$t The 101 Pleasant Street violation fines have never been paid. The question came up whether the Commission can put a lien on the property. Ms. Lemieux stated the Municipal Modernization Act only affects sewer fees. The Town would have to be specific on what circumstances merit a lien at a future town meeting. Ms. Bertram stated the contractor who did the remediation work on town property has not been paid by the violator. Also part of the land is up for sale. Discussion ensued about collecting fees and liens. There is an erosion issue at Emerald Place and the owners have not addressed it. A letter to comply or an enforcement order will be issued. There is also a property on Lancaster Avenue that had an existing order and they are not complying. Mr. Toale reported the Finance Committee meets on June 22nd. He and Ms. Luck will alternate on the Council on Aging meetings. Town Manager Report Ms. Lemieux reported all the remaining paper records and some scrap metal in the Town Hall basement has been removed by staff and DP W personnel. She thanked all involved. DPW Director Rodriquenz is now contacting disaster recovery companies for cleanup quotes. ===PAGE 9=== Mr. Toale reviewed their upcoming meeting schedule. The cable license public hearing is the 15". . The meeting on the 20" is a workshop on traffic rules and regulations and there is no meeting on July 4*. ". The next workshop meeting is July 11th and the next televised meeting will be July 18th Public Comment: Katie Adams spoke again about the town beach hiring process and its timing, stating residents would be heartbroken if previous staff wasn't at the town beach. Ms. Bertram stated the hiring process should be consistent town wide. There has to be a process for appointment. She encouraged Ms. Adams to attend a Parks Commission meeting with her concerns. Motion: P. Bertram 2"': R. Ebersole To enter into Executive Session to discuss strategy in preparation for negotiations with non-union personnel or to conduct contract negotiations with non-union personnel. (Legal Counsel Services) and to reconvene in open session immediately afterwards Vote: Mr. McQuaid- aye, Ms. Luck - aye, Ms. Bertram - aye, Mr. Ebersole - aye, Mr. Toale-aye The meeting adjourned to Executive Session at 9:08 p.m. The meeting reconvened at 9:22 p.m. Motion: R. Ebersole 2nd. P. Bertram Pursuant to the Executive Session discussion and the RFP process to see legal counsel services, that we approve the contract with Mead, Telerman and Costa effective July 1, 2017 with the addition of three offive hours monthly at Town Hall Vote: All in Favor Motion: P. Bertram To adjourn the meeting at 9:23 p.m. 2"d: R. Ebersole Vote: All in Favor Respectfully submitted, Elaine In. Peterson Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2017-06-15-agenda-5032.txt BOARD : select-board DATE : 2017-06-15 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2017-06-15-agenda-5032.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_06152017-5032 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2017-06-20-agenda-5033.txt BOARD : select-board DATE : 2017-06-20 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2017-06-20-agenda-5033.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_06202017-5033 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2017-06-20-agenda-5034.txt BOARD : select-board DATE : 2017-06-20 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2017-06-20-agenda-5034.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_06202017-5034 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN June 20, 2017 7:00 PM – Town Hall Bilotta Meeting Room, Second Floor WORKSHOP AGENDA PUBLIC COMMENT CURRENT BUSINESS Town Manager Appointments: Selectmen Vote to Ratify Appointments 1) Principal Account Clerk 2) Public Safety Coordinator- Amanda Moore 3) Town Beach Director 4) Town Beach Lifeguards Traffic Rules & Regulations Minutes/ Warrants/Action File Issues ADJOURN UPCOMING MEETING/EVENTS SCHEDULE July 4- Holiday July 11-Workshop July 18 ======================================================================================== DOCUMENT : 2017-06-20-minutes-5033.txt BOARD : select-board DATE : 2017-06-20 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2017-06-20-minutes-5033.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_06202017-5033 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== of alito RECEIVED & FILED JUL 19 2007 LUNENBURG TOWN CLERK OFFICE BOARD OF SELECTMEN MINUTES Joseph F. Bilotta Meeting Room, Town Hall June 20, 2017 The Board of Selectmen met in the Bilotta Meeting Room with Jamie Toale, Chairman; Robert Ebersole, Vice Chairman; Paula Bertram, Clerk; Phyllis Luck, Member, Damon McQuaid, Member Not present: Town Manager Heather Lemieux. The meeting commenced at 7:00 p.m. with the Pledge of Allegiance. PUBLIC COMMENT Ms. Luck reported there has been a postponement of the MS4 stormwater permit. More information is forthcoming. Dave MacDonald, 155 Island Road, reported on behalf of The Salvation Army, This past Sunday, their emergency disaster unit was summoned to a fire in Fitchburg. There were multiple families displaced as a result. One elderly woman had four Pomeranian dogs with her and was very distraught about losing her home and her pets' home. After speaking to Police Chief Marino, a call was made to Lunenburg Animal Control Officer, Kathy Comeau, who came down and assured the woman that her animals would be cared for until she gets back on her feet. MacDonald wanted to thank Ms. Comeau and Police Chief Marino for coordinating that effort. Chief Marino followed up by commending Ms. Comeau's actions on that day. David Passios, Board of Health member, reported they signed off on the Unifier Festival permit. He was disturbed that an unknown Holman Street couple showed up after the posted discussion time on the Board of Health agenda and was rude, boisterous and yelling. Ratification of Town Manager Appointments 1) Principal Account Clerk- Susan Murchie Mr. Toale read the appointment. Motion: P. Bertram 2^d: R. Ebersole To ratify the appointment of Susan Murchie to principal account clerk effective July 5, 2017 Vote: All in Favor Mr. Toale read the following appointments. 2) Seasonal Beach Coordinator- Genevieve Nass 3) Seasonal Lifeguards- Catherine Keefer, Lynn Major, Cheryl Shaw, Elizabeth Simeone Motion: R. Ebersole To ratify the appointments as listed effective immediately 2nd. P. Bertram Vote: All in Favor 4) Public Safety Coordinator- Amanda Moore Ms. Bertram recused herself from ratifying this appointment, as Ms. Moore was her daughter. Ms. Moore will be replacing Linda Carrier who will be retiring after 31 years. Motion: R. Ebersole 2'd: D. McQuaid To ratify the appointment of Amanda Moore as Public Safety Coordinator effective July 17, 2017 Vote: Mr. Ebersole-aye, Mr. McQuaid-aye, Ms. Luck-aye, Mr. Toale-aye ===PAGE 2=== Traffic Rules & Regulations The Board, Police Chief Marino and Legal Counsel Joel Bard reviewed the Traffic Rules and Regulations. • Article 1, Definitions, add "handicapped placard" to Section 1-7 and remove "plate", under Handicapped Parking Space. • Add definition for " Department." • Sections should be renumbered • Under Section 1-14 Roadway, a typographical correction was made to change "or" to "of." • Under Section 1-28, Vehicles, the word "for" will be removed after "their." Discussion about private roads ensued and then turned to parking meters versus parking stations. There are no parking meters in Lunenburg currently. It was suggested to leave wording as is for now. • Under Article III, add all fines into one separate section rather than in each section. • Add the definition of DPW Director and remove Supt. of Streets to Definitions and change it in 3-4, (a.) • Remove "in each block" from 3-4, (b). • Under Section 3-5 Signals, Signals and Marking Prohibited... in the first line, change "curb making" to "curb marking" and remove the comma after "purports." In the same paragraph, change wording to read "The Chief of Police is hereby empowered to order the removal of every such prohibited sign." • Under Article V. (d) sparsely settled "district" will be changed to sparsely settled "area." • Under Section 5-1, add colon at end of first paragraph. Discussion ensued on 5-1, sections (d) and (f) and their interpretations. More wordsmithing will be needed. • Section 5-5 No Parking During Snow Emergency, change "Dept. of Public Works" to "DPW Director." Further discussion ensued about where people will park in the event of a snow emergency. • Section 5-9 Taxicab Stands, to remove the words "within a business district. • Section 5-10 Handicapped Parking, to remove "plate" and add "placard." • Article VI, Section 6-2, suggestion was made to create a generic section for rotaries, rather than specify the one rotary by street names, in case the town has more than one in the future, and list any rotaries at the end. • Under Article VII, Section 7-1, 7-2, 7-3, remove fines wording and create a separate fines schedule. • 7-7 had a typographical error, "nor-real" that should read "normal." • Article IX Penalties and Repeals, Sections 9-1(a)(b) need more clarification and refine the section into a chart format. Discussion ensued about C. 90, §20A½ and placing acceptance of it on next town meeting in order to raise fines. All the schedules need to be verified for accuracy and need, regarding signs etc. Chief Marino has the final document that is to be updated and then to return to Board of Selectmen for review of the next draft. Discussion turned to stop signs on private property/ways and the legality of enforcing them. Is a stop sign a requirement of a special permit or some town action? Chief Marino will present. Mr. Toale thanked Chief Marino and Attorney Bard. Minutes/Warrants/Action File Issues The Board signed an accounts payable warrant in the amount of $375,575.26. The Board approved minutes of May 23, 2017. Mr. Toale presented thank you letters to outgoing volunteers for signatures. He announced their next meeting is July 11; a non-televised workshop on Board of Selectmen policies. Ms. Luck wondered if the newly appointed legal counsel could provide office hours at least twice a month in the beginning so Board Chairs can meet with them. The Board will have that conversation with them. Public Comment: Katey Adams, 45 Williams Drive, asked why the Town Beach access was opened to non-residents because it is such a safe and friendly environment there. She suggested maybe focus should have been reaching out to Lunenburg residents more. Regarding the traffic rules section on parking, she thought travel should be prioritized above parking because they are not there for parking but travel. ===PAGE 3=== An unidentified person had an observation about the recent Planning Board meeting regarding the cell tower installation at the middle/high school field. There was no one there in opposition. He was sure someone in town was opposed to it but they just don't know what is happening. Mr. Ebersole noted the Planning Board is a separate elected Board and they did advertise the legally required public notice. If you read The Lunenburg Ledger, Conservation Commission and Planning Board hearings are advertised there. We did have the town meeting vote to approve it and some people did speak against it there. Mr. McQuaid stated besides advertising it, you have to get people to care about it too. In the beginning, not after the fact because that contributes to people thinking something underhanded was done. There needs to be a change in the culture. Motion:R. Ebersole To adjourn the meeting at 9:34 p.m. 2"d. D. McQuaid Vote: All in Favor Respectfully submitted, Elaine In Peterson Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2017-06-20-minutes-5034.txt BOARD : select-board DATE : 2017-06-20 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2017-06-20-minutes-5034.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_06202017-5034 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== of alito RECEIVED & FILED JUL 19 2007 LUNENBURG TOWN CLERK OFFICE BOARD OF SELECTMEN MINUTES Joseph F. Bilotta Meeting Room, Town Hall June 20, 2017 The Board of Selectmen met in the Bilotta Meeting Room with Jamie Toale, Chairman; Robert Ebersole, Vice Chairman; Paula Bertram, Clerk; Phyllis Luck, Member, Damon McQuaid, Member Not present: Town Manager Heather Lemieux. The meeting commenced at 7:00 p.m. with the Pledge of Allegiance. PUBLIC COMMENT Ms. Luck reported there has been a postponement of the MS4 stormwater permit. More information is forthcoming. Dave MacDonald, 155 Island Road, reported on behalf of The Salvation Army, This past Sunday, their emergency disaster unit was summoned to a fire in Fitchburg. There were multiple families displaced as a result. One elderly woman had four Pomeranian dogs with her and was very distraught about losing her home and her pets' home. After speaking to Police Chief Marino, a call was made to Lunenburg Animal Control Officer, Kathy Comeau, who came down and assured the woman that her animals would be cared for until she gets back on her feet. MacDonald wanted to thank Ms. Comeau and Police Chief Marino for coordinating that effort. Chief Marino followed up by commending Ms. Comeau's actions on that day. David Passios, Board of Health member, reported they signed off on the Unifier Festival permit. He was disturbed that an unknown Holman Street couple showed up after the posted discussion time on the Board of Health agenda and was rude, boisterous and yelling. Ratification of Town Manager Appointments 1) Principal Account Clerk- Susan Murchie Mr. Toale read the appointment. Motion: P. Bertram 2^d: R. Ebersole To ratify the appointment of Susan Murchie to principal account clerk effective July 5, 2017 Vote: All in Favor Mr. Toale read the following appointments. 2) Seasonal Beach Coordinator- Genevieve Nass 3) Seasonal Lifeguards- Catherine Keefer, Lynn Major, Cheryl Shaw, Elizabeth Simeone Motion: R. Ebersole To ratify the appointments as listed effective immediately 2nd. P. Bertram Vote: All in Favor 4) Public Safety Coordinator- Amanda Moore Ms. Bertram recused herself from ratifying this appointment, as Ms. Moore was her daughter. Ms. Moore will be replacing Linda Carrier who will be retiring after 31 years. Motion: R. Ebersole 2'd: D. McQuaid To ratify the appointment of Amanda Moore as Public Safety Coordinator effective July 17, 2017 Vote: Mr. Ebersole-aye, Mr. McQuaid-aye, Ms. Luck-aye, Mr. Toale-aye ===PAGE 2=== Traffic Rules & Regulations The Board, Police Chief Marino and Legal Counsel Joel Bard reviewed the Traffic Rules and Regulations. • Article 1, Definitions, add "handicapped placard" to Section 1-7 and remove "plate", under Handicapped Parking Space. • Add definition for " Department." • Sections should be renumbered • Under Section 1-14 Roadway, a typographical correction was made to change "or" to "of." • Under Section 1-28, Vehicles, the word "for" will be removed after "their." Discussion about private roads ensued and then turned to parking meters versus parking stations. There are no parking meters in Lunenburg currently. It was suggested to leave wording as is for now. • Under Article III, add all fines into one separate section rather than in each section. • Add the definition of DPW Director and remove Supt. of Streets to Definitions and change it in 3-4, (a.) • Remove "in each block" from 3-4, (b). • Under Section 3-5 Signals, Signals and Marking Prohibited... in the first line, change "curb making" to "curb marking" and remove the comma after "purports." In the same paragraph, change wording to read "The Chief of Police is hereby empowered to order the removal of every such prohibited sign." • Under Article V. (d) sparsely settled "district" will be changed to sparsely settled "area." • Under Section 5-1, add colon at end of first paragraph. Discussion ensued on 5-1, sections (d) and (f) and their interpretations. More wordsmithing will be needed. • Section 5-5 No Parking During Snow Emergency, change "Dept. of Public Works" to "DPW Director." Further discussion ensued about where people will park in the event of a snow emergency. • Section 5-9 Taxicab Stands, to remove the words "within a business district. • Section 5-10 Handicapped Parking, to remove "plate" and add "placard." • Article VI, Section 6-2, suggestion was made to create a generic section for rotaries, rather than specify the one rotary by street names, in case the town has more than one in the future, and list any rotaries at the end. • Under Article VII, Section 7-1, 7-2, 7-3, remove fines wording and create a separate fines schedule. • 7-7 had a typographical error, "nor-real" that should read "normal." • Article IX Penalties and Repeals, Sections 9-1(a)(b) need more clarification and refine the section into a chart format. Discussion ensued about C. 90, §20A½ and placing acceptance of it on next town meeting in order to raise fines. All the schedules need to be verified for accuracy and need, regarding signs etc. Chief Marino has the final document that is to be updated and then to return to Board of Selectmen for review of the next draft. Discussion turned to stop signs on private property/ways and the legality of enforcing them. Is a stop sign a requirement of a special permit or some town action? Chief Marino will present. Mr. Toale thanked Chief Marino and Attorney Bard. Minutes/Warrants/Action File Issues The Board signed an accounts payable warrant in the amount of $375,575.26. The Board approved minutes of May 23, 2017. Mr. Toale presented thank you letters to outgoing volunteers for signatures. He announced their next meeting is July 11; a non-televised workshop on Board of Selectmen policies. Ms. Luck wondered if the newly appointed legal counsel could provide office hours at least twice a month in the beginning so Board Chairs can meet with them. The Board will have that conversation with them. Public Comment: Katey Adams, 45 Williams Drive, asked why the Town Beach access was opened to non-residents because it is such a safe and friendly environment there. She suggested maybe focus should have been reaching out to Lunenburg residents more. Regarding the traffic rules section on parking, she thought travel should be prioritized above parking because they are not there for parking but travel. ===PAGE 3=== An unidentified person had an observation about the recent Planning Board meeting regarding the cell tower installation at the middle/high school field. There was no one there in opposition. He was sure someone in town was opposed to it but they just don't know what is happening. Mr. Ebersole noted the Planning Board is a separate elected Board and they did advertise the legally required public notice. If you read The Lunenburg Ledger, Conservation Commission and Planning Board hearings are advertised there. We did have the town meeting vote to approve it and some people did speak against it there. Mr. McQuaid stated besides advertising it, you have to get people to care about it too. In the beginning, not after the fact because that contributes to people thinking something underhanded was done. There needs to be a change in the culture. Motion:R. Ebersole To adjourn the meeting at 9:34 p.m. 2"d. D. McQuaid Vote: All in Favor Respectfully submitted, Elaine In Peterson Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2017-07-11-agenda-5035.txt BOARD : select-board DATE : 2017-07-11 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2017-07-11-agenda-5035.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_07112017-5035 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2017-07-11-minutes-5035.txt BOARD : select-board DATE : 2017-07-11 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2017-07-11-minutes-5035.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_07112017-5035 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== RECEIVED & FILED 4U3 02 2017 LUNENBURG TOWN CLERK OFFICE BOARD OF SELECTMEN MINUTES Joseph F. Bilotta Meeting Room, Town Hall July 11, 2017 The Board of Selectmen met in the Bilotta Meeting Room with Jamie Toale, Chairman; Robert Ebersole, Vice Chairman; Paula Bertram, Clerk; Damon McQuaid, Member and Town Manager Heather Lemieux. Not present: Phyllis Luck, Member The meeting commenced at 7:00 p.m. with the Pledge of Allegiance. There was no public comment. 1. Update on 101 Pleasant Street Land Use Director Adam Burney reported the property owner had done some of the initial work to prepare the site per the Order of Conditions (OOC) that was issued for continued logging and reclamation. Conservation Administrator Marro, Conservation Chair Bursch and Mr. Burney will be doing a site visit tomorrow and they have a meeting scheduled with the property owner at 10:00 a,m. tomorrow to follow up on his next steps. Mr. Burney has spoken to legal counsel about claiming the fines and we will move forward with pursuing that, giving the property owner one more opportunity to pay them. If he does not pay, a lien can be placed on the property. The OOC stays with property, even if sold. The Order of Conditions is good for three years. Discussion ensued about the contractor who did the land restoration not being paid still after nine months by the property owner. Ms. Bertram asked about a Certificate of Compliance being issued from the Conservation Commission. Mr. Burney will follow up on that. 2. Budget Revision Request #23 School Superintendent Calmes has submitted a budget revision request in the amount of $9,600 for projector mounting stabilization from the contingency fund. Greg Bittner, School Building Committee, reported sixteen projectors had a problem with shaking during class changes. The developer and manufacturer have never seen this happen before. They placed a stabilization bar from the ceiling down to each affected projector which fixed the problem. Mr. Toale asked if this problem was under warranty. Mr. Bittner stated this question was asked but received blank stares and shrugged shoulders. Question was asked why the town is responsible to pay for it. Ms. Bertram stated a substantial amount of money was paid for these projectors. I would question why they were shaking and if it is 18% of the projectors, it is not a small amount of money. Mr. Bittner stated the manufacturer came out and ran several tests as to a fix for it. We ended up testing four of them in different ways at the cost of $700. They were installed according to the manufacturer's specifications by the general contractor. The Board was hesitant to sign the request and discussed further. It was suggested to inquire further. Ms. Bertram asked for an update on the roof and possible leaking to be placed on a future agenda. 3. Artisan Festival - Sat. July 15"* 10:00 a.m to 5:00 p.m. Library Director Martha Moore is requesting to close down Memorial Drive to hold the event outside the Library. Mr. Ebersole noted there are two houses with driveways affected and how is the Library accommodating them. Motion: R. Ebersole 2"d: P. Bertram To approve the temporary closing of Memorial Drive from Mass. Ave to the corner of Memorial Drive subject to accommodations being made to the two homes abutting the property Vote: All in Favor ===PAGE 2=== 4. Discussion on Planning Board appointment process and questions for the applicants Mr. Toale stated the two applicants met with the Planning Board last night and were interviewed by them. He asked the Board if they would like to ask particular questions or react to presentations by the candidates and how do we want to handle the actual voting process. It was decided to ask the Planning Board members were available on August 1 since one Board member will be on vacation on July 18t. Ms. Bertram stated she would like to ask the candidates the following questions in advance in writing: What role do you think the Planning Board should play in economic development? What do you see as important land use issues confronting the Town of Lunenburg? What things do you look forward to working on? What would you do if the Planning Board faced a development proposal that meets all of the regulations yet a large number of citizens appear before the board to stop it? What do you feel are the most important issues facing the Planning Board and what would be your top three priorities? What do you think we should do with future development and redevelopment issues? What is the Planning Board's role in supporting the existing communities? Mr. McQuaid asked: What are the three things you would like to accomplish? If you could only do one of your three, which is the most important? Mr. Toale stated following the interview questions, there would be a request for nominations. It needs to be understood by both Boards that you only have one vote; so if you are not for, you are against. Mr. Bittner requested the Planning Board be included in the questions when they are sent out to the candidates. Mr. Toale thanked the Planning Board for sending theirs to this board. TOWN MANAGER APPOINTMENTS Assistant Town Clerk- Tina LePage Board Clerk (for recording Sewer Commission Minutes) -Emily Lehto Motion: R. Ebersole 2nd, P. Bertram That the Board ratifies the Town Manager appointments as presented Discussion: Mr. Toale stated he was not in favor of having board clerks. Ms. Bertram agreed and added that it was an enterprise fund and she did not think this Board had any control over that. Vote: All in Favor Board of Selectmen Policies and Procedures Workshop Ms. Lemieux referred to the latest version of the policies and procedures document and suggested going through it section by section. She stated it was difficult to ascertain the origin of acceptance of some of these because they were in different locations. The board has accepted some sections that were not included in the document that was revised in 2015. Ms. Bertram stated this board had reviewed this document section by section in 2015 and then she copied, pasted and typed it out. The Board held several workshops. Nothing has been done since. The Board and Ms. Lemieux started with ARTICLE I. Section 1.02. Ms. Bertram stated the last line in the first paragraph did not make any sense. Section 1.08 Meeting Procedures —Paragraph six will be deleted except for the last line which will be moved to end of the second paragraph. Section 1.11 Public Comment- Discussion ensued about process and thinking behind of when and how to inform affected residents on agenda items. The Board changed direction to review a draft Financial Policy; Borrowing Limits on Debt Service Costs. Finance Committee Chair Terri Burchfield stated this came about after the Town was informed by the bond advisor/company that we were not in compliance with our financial policies because we didn't take the school debt into account. The only change is to add the excluded debt portion and to set a number for settling the debt. ===PAGE 3=== Debt service costs of debts financed by regular borrowing and by debt exclusion overrides should not exceed 14 percent of the total tax levy at any time. She added it would be good to have an asset inventory which includes the potential lifespan for future planning. Further discussion ensued on future projects and the impact of the policy if accepted. This policy will be voted on at the next meeting and will replace Article III. Section 3.01 Borrowing, if approved. The Board returned to ARTICLE II. OPERATIONAL POLICIES. Mr. Ebersole referred to 2.04 Email Policy stating this is Open Meeting Law. Ms. Lemieux suggested adding wording to expand on the policy. The Board reviewed X. Vehicle Accidents and changed the monetary amount to a maximum of $1000. Ms. Lemieux suggested adding "Payroll Benefits Coordinator" in addition to the Selectmen's office to who should be notified under Section IV. Registering and Insuring a New Vehicle. Under Section V. Reimbursement of Work-Related Travel Expenses, "Accounting Department" should be changed to "Finance Director/Town Accountant." She suggested removing "Drivers Ed Vehicles" from the list under VII. Assignment of Municipal Vehicles. In the next sentence, the word "or" should be inserted between School Department Vehicles and Municipal Vehicle assignments and "Town Administrator" should be changed to "Town Manager." Under VIII. Rules and Responsibilities, Employees may not operate Municipal Vehicles or Personal Vehicles being used for work-related travel, under the influence of alcohol, illegal drugs, or any controlled substances AND Employees are prohibited from possessing open alcohol containers, illegal drugs, or controlled substances, the word "marijuana" should be added. Under Section X. Vehicle Accidents, "Accounting Office" should be changed to "Finance Director/Town Accountant." Regarding Attachment C, Town "Administrator" should be changed to Town "Manager." Article III. Section 3.02, B, 1. (d) should be deleted as technology purchases will now be incorporated into the operating budget. Under Section 3.04 Stabilization and General Reserve Fund, Section C. General Reserve Account (Fund), C. 1. The following shall be deleted: "Further, the law limits the General Reserve Fund to an amount not to exceed five percent of the town's tax levy for the preceding year." Under C. 3. Delete the words "But if," Wording will be changed to read, "The law limits the General Reserve Fund to an amount not to exceed five percent of the Town's tax levy for the preceding year but the policy of the Town is that it should not exceed one half of one percent of the current omnibus budget for the Town." Under Article IV. Liquor License, 1. A., replace "License Commission" with "Board of Selectmen." Under 1.03, (I.) will be deleted as Section 4.02 addresses Bring Your Own Bottle. Section m. will be re-lettered to 1. Discussion ensued about Section One, 3. (a.) application for a carry in permit shall be made to the Board at the time of initial or renewal for the common victualer license. It shall be deleted and the section re-lettered. Regarding Taxicab and Limousine licenses, the question was asked if the Town requires Sexual Offender Registry Information checks for taxicab licenses. Discussion ensued about performing CORI and SORI checks on limousine and taxicab drivers. Input from the Police Chief was requested. Ms. Lemieux noted a new section (4.08) is needed for Sunday Entertainment Licenses as there is only Section 4.07 Weekday (Public Entertainment License. She reported she has spoken with Land Use Director Burney about a Special Event Permit geared towards events like the recent Unifier Festival. Ms. Lemieux had requested feedback from DPW Director Rodriquenz and Land Use Director Burney on Article V. Use of Public Buildings/Public Property, Section 5.02 Road Acceptance. Rodriquenz was okay with the current protocol and Burney suggested requiring compliance with the Planning Board Rules and Regulations governing the subdivision of land rather than the Protective Bylaw as all roadway design and construction standards are included in that document. Several changes were made to the wording. Ms. Lemieux noted the Board had no written policy on use of Town buildings and property. Discussion ensued on Article VI. Personnel. Ms. Lemieux suggested creating a separate handbook for employee policies only. Family and Medical Leave and Sexual Harassment policies were provided by Labor Counsel. Discussion moved on to Alcohol and Drug Testing for employees with a Commercial Driver License. More discussion is needed for this policy. ===PAGE 4=== Under Compensatory Time, the word "salaried" was changed to "exempt." There will be some policies that need to be included in both the Board of Selectmen policies and the employee handbook, such as Family and Medical Leave. The Board reviewed the draft Social Media Policy next. Suggestion was made to provide a link back to the social media policy on the website. Suggestion was made to ask legal to review the CORI Policy. The question was asked if all the policies apply to employees and appointed/elected officials. Ms. Lemieux stated no. Once adopted legal should be asked which policies apply to either. The Board moved on to discussing a tollbooth fundraising policy and criteria. Wording shall be drafted based on recommendations sent by email. Other policies suggested are an ADA policy, marijuana in the workplace, general conduct, professional conduct. and a flag policy. It was suggested to check with other towns to see if they have a flag policy. Minutes/Warrants/Action File Issues The Board signed an accounts payable warrant in the amount of $1,110,152.00; a payroll warrant in the amount of $643,536, 77 and a payroll deductions warrant in the amount of $15,531.90. Ms. Bertram suggested instituting a penalty/suspension for failure to comply with license requirements. It was decided to make it an action item for legal counsel. PUBLIC COMMENT: Katey Adams, Williams Drive, asked about the process for appointing to the Planning Board vacancy. Mr. Toale stated one of the members of the Boards would make a nomination for appointment and votes will be taken. Motion:D. McQuaid To adjourn the meeting at 9:30 p.m. 2nd. P. Bertram Vote: All in Favor Respecttully submitted. Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2017-07-18-agenda-5036.txt BOARD : select-board DATE : 2017-07-18 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2017-07-18-agenda-5036.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_07182017-5036 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN July 18, 2017 7:00 PM – Town Hall Bilotta Meeting Room, Second Floor AGENDA In accordance with the requirements of the Open Meetings Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. 7:00 PM PUBLIC COMMENT/ ANNOUNCEMENTS APPOINTMENTS 7:05 PM Joint Appointment by Board of Selectmen & Board of Health to Board of Health 8:00 PM Joint Appointment by Board of Selectmen & Planning Board to Planning Board CURRENT BUSINESS 1. Animal Control Officer Reappointment Discussion (see Executive Session below) 2. Council on Aging SNAP Program 3. Amend Paul Doherty’s appointment as ZBA Associate to Zoning Board of Appeals Member-term expires 6/30/2020 4. Review of Board of Selectmen Policies and Procedures and possible vote to adopt/amend policies and procedures; 5. Discussion on Painting of the Town Hall including paint color 6. Minutes/ Warrants/ Action File Issues 7. Committee Reports: Board of Health; Cable Advisory Committee; Capital Planning Committee; Conservation Commission;Finance Committee; Library Board of Trustees; MART Advisory; MPO; Planning Board; PACC; School Committee; School Building Committee; Sewer Commission; Storm Water Task Force; ZBA 8. Town Manager Reports or Department Reports-ACO Quarterly Report INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS Reappointments: 1) Board of Registrars (Democratic Town Committee Nominee)- Karen Kemp- term to expire March 30, 2021 2) Town Clockwinders- Joseph Dettenrieder and John Lynch- terms to expire June 30, 2018, Personnel Committee- Mutual appointment w/Town Moderator -Sue Andrews- term to expire June 30, 2020 Town Manager Appointments- Reserve Police Officers- Whitney Mansfield and Gage Russell Seasonal Lifeguard - Ethan Gengler Executive Session I M.G.L. c.30A, §21 To discuss reputation, character, physical conditions or mental health, rather than professional competence, of an individual, or discuss the discipline or dismissal of, or complaints or charges against a public officer, employee, staff member or individual. (Animal Control Officer) ADJOURN ======================================================================================== DOCUMENT : 2017-07-18-minutes-5036.txt BOARD : select-board DATE : 2017-07-18 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2017-07-18-minutes-5036.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_07182017-5036 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Je batten RECEIVED & FILED AUG 0 2 2017 LUNENBURG TOWN CLERK OFFICE BOARD OF SELECTMEN MINUTES Joseph F. Bilotta Meeting Room, Town Hall July 18, 2017 The Board of Selectmen met in the Bilotta Meeting Room with Jamie Toale, Chairman; Robert Ebersole, Vice Chairman; Paula Bertram, Clerk; Phyllis Luck, Member; Damon McQuaid, Member and Town Manager Heather Lemieux. Not present: Paula Bertram, Member Note: Ms. Bertram participated remotely for the Planning Board appointment. The meeting commenced at 7:00 p.m. with the Pledge of Allegiance. PUBLIC COMMENT: Sharon Jordan, 77 Burrage Street, Democratic Town Committee Chairperson, invited all to a presentation on Single Payer/Medicare for All, presented by Dr. Jackie Kane, who is a member of a group called Mass Care- Massachusetts Campaign for Single Payer Health Care. It will occur on July 30* at 2:00 p.m. at the Public Library. Police Chief Marino stated because of the time of year, the town gets quite a few wild animal calls. The animal control policy states that neither the Animal Control Officer nor the Police Department are allowed to relocate wild animals. However, a recent call came in from residents who had a goose on their property and wanted it gone because they were having a function in their backyard the next day. The ACO and her husband went to the scene and shooed the goose away. A few days later, the ACO called the Chief and reported somone had called because they found a porcupine in the road and they thought it was sick. Ms. Comeau requested the Chief accompany her because the person who called was somewhat intimidating. They took the porcupine back to the Police Station because it appeared dead. Because Kathy is Kathy, she would not let me euthanize the porcupine. Thank God we did not because there was nothing wrong with it. We were able to release it back in to the wild. He stated the ACO will go out on these calls, no matter what. He read aloud a letter from someone regarding a snapping turtle being run over, stating the ACO went above and beyond and they were grateful for her coming out on the call. Joint Appointment by Board of Selectmen & Board of Health to Board of Health vacancy Board of Health Chairman George Emond reported they have opened their meeting. Members David Passios and Paul Fortin were also present. He noted applicant Warren Mayhew Jr. had been attending their meetings over the last three months. Another candidate, Robert Verge, 315 Arbor Street, submitted a talent bank form. Mr. Mayhew, Flat Hill Road, introduced himself stating he moved to Lunenburg in September 2015. He has been a paramedic for 25 years. He applied to the Board of Health back in 2016. Ms. Schnepf contacted him when the vacancy arose. Mr. Ebersole asked if he would run for reelection next May if appointed. Mr. Mayhew responded yes. Mr. Verge stated he has been a resident since 1997. He is a pharmacist and is certified to administer vaccinations. He was on the Conservation Commission and Chairman for many years. He is familiar with septic systems. Mr. Ebersole asked if he would run for reelection next May if appointed. Mr. Verge replied yes. David Passios stated there had been attempts to contact Mr. Verge over the past few weeks and there had been no repsonse. He was concerned about his availability for meetings. Mr. Verge stated he initially filled out the talent bank form and hadn't been checking his email regularly but once he did see a message, he responded. Mr. Emond nominated Mr. Mayhew for the BOH vacancy. It was seconded by another member. ===PAGE 2=== Dave Rodgers, 82 Highland Street, stated he wanted to nominate Mr. Verge. Mr. Ebersole noted a citizen doesn't have the ability to nominate during a joint meeting; only the voting members of the Board of Health and Board of Selectmen. Mr. Rodgers stated this doesn't seem very constitutional or participative. Mr. Toale called for a vote on the nomination of Mayhew and both boards voted unanimously in favor. The Board of Health adjourned their meeting at 7:20 p.m. Mr. Toale encouraged Mr. Verge to continue his interest in the town and to keep them in mind if there is something else he would like to participate in. Board of Registrars (Democratic Town Committee Nominee)- Karen Kemp Democratic Town Committee Chair Sharon Jordan thanked Ms. Lemiuex and Ms. Peterson for informing her of the need to appoint and to participate in the process. The committee would like to nominate Karen Kemp who has been doing this job admirably for 30 years. Motion: R. Ebersole 2^: P. Luck To nominate Karen Kemp for the Deomcratic Party position on the Board of Registrars with a term to expire March 30, 2021 Vote: All in Favor Town Clockwinders- Joseph Dettenrieder and John Lynch Motion: R. Ebersole To appoint Joseph Dettenrieider and John Lynch as Town Clockwinders with term to expire June 30, 2018 2nd. P. Lack Vote: All in Favor Personnel Committee- Mutual appointment w/Town Moderator -Susan Andrews Mr. Toale reported this is a mutual appointment of the Town Moderator and the Board of Selectmen. He invited Susan Andrews up to introduce herself. Ms. Andrews, 91 Horizon Island Road, has lived in Lunenburg for twenty years and just recently retired from a personnel professional position of 45 years. Town Moderator Tim Murphy has met with Ms. Andrews and recommended her to the Personnel Committee appointment. Motion: J. Toale 2'°: R. Ebersole To appoint Susan Andrews to the Personnel Committee with a term to expire June 30, 2020 Vote: All in Favor Town Manager Appointments Reserve Police Officers- Whitney Mansfield and Gage Russell Police Chief Marino was recommending the appointment of Whitney Mansfield, a graduate of Lunenburg High School, currently enrolled at Fitchburg State University 4 + 1 Program, Masters plus Police Academy Certificate. This is a new program at FSU. He was also recommending Gage Russell, a graduate of Wachusett Regional High School, holding a Bachelor of Science, Criminal Justice degree from Worcester State University and currently working as a dispatcher for the Town of Leicester. Both Russell and Mansfield completed the Municipal Police Training Committee (345 ½ hours) Reserve Intermittent Police Academy in West Boylston. Motion: R. Ebersole 2nd: P. Luck To ratify the Town Manager appointments of Whitney Mansfield and Gage Russell as Reserve Police Officers Vote: All in Favor Applause resounded through the room. Seasonal Lifeguard - Ethan Gengler Motion: R. Ebersole To ratify the appointment of Ethan Gengler as seasonal lifeguard 2nd. P. Luck Vote: All in Favor Animal Control Officer Reappointment Discussion Mr. Toale stated tonight's posted agenda indicates an Executive Session under Reason #1 to discuss the reputation, character, physical conditions or mental health, rather than professional competence, of an individual, or discuss the discipline or dismissal of, or complaints or charges against a public officer, employee, ===PAGE 3=== staff member or individual. (Animal Control Officer). Due to the nature of the discussion that will revolve more around procedural process and that Ms. Comeau has requested it be in open session, the Board will not enter into Executive Session. This is a June 13, 2017 agenda item follow up relative to the annual appointment of the ACO and the request to have the ACO in to have a discussion about how particular calls were handled. Mr. Ebersole thanked Ms. Lemieux for clarifying this; his intention for the discussion was to be more procedural. He had comments on the reporting procedure. The ACO reports to the Police Chief and we receive quarterly reports from the ACO from the dispatch log. It's important calls be recorded with the Police Department because if an owner is not taking care of their animal, that needs to be logged at the Police Department for legal purposes. On reviewing the ACO report, this is a report from the dispatch log but is not necessarily the complete report of the ACO. There are several situations where there was a complaint, the ACO was notified and nothing further is reported in the log. There needs to be a follow up process. We continue to have an incorrect understanding of the town bylaw regarding dogs that are not leashed. We do not have a leash law; we have a restrain law. "A dog is considered to be a public nuisance... when it is permitted to run at large and unrestrained on property other than its owner's. " Looking through the report, there are four instances of a Howard Street property owner and the ACO reported they let their dog run free and that nothing should be done. This is not a correct interpretation. Regarding wild animals, Mr. Ebersole agreed with Marino as far as healthy animals; neither the ACO nor the Police are expected to respond to these calls. What is the policy, when do we respond to sick or injured wild animals? Then closing the loop on these log entries so that I would know that this situation has been properly handled. Chief Marino stated with respect to the open-ended comments in the dispatch log, I am going to take some of the responsibility for that. There is a training issue involved here. We try to get a follow-up comment on almost every log entry; that doesn't happen all the time. There has been some disconnect, but that is a piece of the problem. Secondly, people have to understand, Ms. Comeau is not in a patrol car driving around 24 hours or even 8 hours a day. She gets a call at her house from dispatch. I recently found her home phone number online again, so people are still calling her house. They need to call dispatch and dispatch will call her. She writes down where she has to go and if she needs a police officer, she lets them know. When she clears the call, she is supposed to call in and report what she did. That is not always logged in for whatever reason; we have been trying to deal with that. This is not just happening on ACO calls. When I come in in the morning, I have to hunt down the officer who was on duty and find out what happened. We are working on some changes with respect to dispatch to help with these issues. It's easy for officers to get back in the car and call in and report and they are supposed to put that in the log. Ms. Comeau doesn't have that luxury. The vehicle she's driving barely runs and that's going to become an issue. The Town Manager and I are working on trying to resolve the animal control issue with respect to regionalizing and obtaining money to build a facility. In the interim, Ms. Comeau wants to stay. The only resolution right now is to get her radio communications. With respect to wild animals, it they are sick or injured, of course we go out. Sometimes we know they are sick and we have to euthanize them. Further discussion ensued about possible solutions. Mr. Toale opened up the meeting to other comments. Ana Lockwood, 91 Main Street, noted the wrong number on the town website for Ms. Comeau. She asked what is the money situation? Maybe we need to put this on town meeting. She suggested providing information to the citizens and letting them know what is needed. Ms. Lemieux stated we have grant funding for a feasibility study and design of an animal control regional facility. Once that is completed, we will know the construction cost. Chief Marino stated Ms. Comeau is providing many services at no cost to the town and we will have to pay for all that when we regionalize. We need a facility, a kennel, etc. The animal control policy is posted on the website for everyone to view. It lays out all the responsibilities of the Police and ACO. He welcomed any suggestions from the public. Jessica Fellows, who had run over a large snapping turtle with her car recently relayed her story. She stated after numerous calls to several agencies, she received a call from Ms. Comeau. Ms. Comeau came out and calmed me down. Fellows noticed when she came to the scene, she did not have proper equipment. She called me days after to report on the turtle's progress. She didn't have to do that, but she did. ===PAGE 4=== Chris Comeau, 819 West Street, stated this happens year after year after year. We have to come to these meetings to explain about a leash law versus a restraint law versus what my mother (Ms. Comeau) is supposed to do versus what she is not supposed to do. She's been doing this since 1977 and she is still here doing it now. I think she is doing the right job. As far as the restraint law goes, you can read it and interpret it any way that you want. That is part of the problem because any dog that is out that you want to deem nuisance because it out on their property or in the street, now what you are doing is trying to take a restraint law and turn it into a leash law. The leash law has been proposed to Lunenburg three or four times over the years. The problem with that is you have to be able to fund it. Now you are trying to go regional. There's a lot involved and a big chunk of money here. If you have to pay for all the dogs you are going to pick up under a leash law, you will not be able to afford it. Maybe you need to address the wording of the restraint law further and clarify some things because the whole idea behind the restraint law is that it gave latitude to the Police and the ACO to decide what animal was a nuisance. If it becomes a bigger issue then it comes to the Board of Selectmen to decide if that animal was a nuisance and the Board over the years has had to make that determination. You also ask why this ends up on your agenda twice a year; because someone when it becomes reappointment time decides they want to complain that the job that's being done is not good enough. You can't make everybody in this town happy. The reason this is coming up all the time is because someone didn't like the answer that they got. It's a reappointment; if you don't want her, it takes a majority vote; say no, we don't want you. From what I saw last time this was discussed at a meeting, it was one person that had an issue. If the rest of everybody who has to come in and you have to go through all of this. If you have issues and a Selectman is being called, then call those issues out at your meeting, address it at a meeting or address it with her boss. It should have nothing to do with the appointment procedure. That is the issue I have, that is something that should be handled at your level with the Chief in a discussion; or you call her in and have a discussion with her. This is why you keep seeing this come up. You need to put a stop to it; it doesn't have to be unanimous but if you have a majority, vote. Dave Rodgers, 81 Highland Street, stated he would like to refocus this because the verbiage that he read regarding this hearing, was concerning the character, the integrity, the physical and mental condition and he did not understand how we can go so far askew because we certainly haven't talked about that. He also wanted to thank Veterinarian Fallon. People have no idea what kind of services he and his Dad and the practice have given to the town, day and night. You folks are about to open up Pandora's box. You have no idea what it is going to cost to do it and maintain it adequately. Priscilla DesChamps from the Pat Brody Shelter wanted to relate their relationship with Ms. Comeau. I have known her over thirty years and we work hand in hand with the cats. She will call us and we take cats in to the shelter and have them fixed and so forth and adopt them out. Animal rescuing is a calling. The welfare of the animal comes first over the opinions of people. She related her work with feral cat control. The shelter does have funds to donate for a situation like this (referring to the lack of a radio in the ACO vehicle). We would be willing to donate $500 towards a radio. Joan Hoyt, 39 Kilburn Street, has known Ms. Comeau for 29 years and has tremendous respect for her. She loves animals, a lot of times more than people. Following up on Mr. Comeau's and Mr. Rodgers' remarks, if this meeting was to discuss the ethics, integrity and honesty of Ms. Comeau, she felt very confident in saying that she would get the highest marks from anyone that she knows. She's doing a tremendous job, much of it volunteering. She and Wayne (Ms. Comeau's husband) are out all hours of the day and night spending their own money. It's too bad that this keeps coming up every year because the Chief has come up with some very good ideas to improve documentation. It's great that we are looking at funding. One of the best things the Board of Selectmen can do right now is to acknowledge Ms. Comeau and thank her for everything she has done for years and really support her. I know if it were me, it would feel like a big slap in the face to me. I hope you do something so this doesn't keep coming up once a year. Applause resounded through the room. Mr. Toale clarified that the Executive Session agenda listing is a requirement of Open Meeting Law and what it was intended to do was if this discussion ventured into those listed reasons, we would need to go into Executive Session for the purpose of protecting the individual. It was never our intent to question Ms. Comeau's integrity or anything else. Motion: P. Luck 2nd: D. McQuaid ===PAGE 5=== To reappoint Kathy Comeau as Animal Control Officer with a term to expire June 30, 2018 Vote: 3 in favor, 1 opposed (Ebersole) Applause resounded through the room. Joint Appointment by Board of Selectmen & Planning Board to Planning Board vacancy Planning Board Chairman Greg Bittner called their meeting to order. Also present were Ken Chenis, David Prokowiew and Matt Allison. Mr. Toale announced Paula Bertram was participating remotely by telephone due to significant geographic distance. He stated this mutual appointment is to fill the vacancy on the Planning Board until the next election. There are two applicants for the position. Both submitted talent bank forms and responded to questions submitted by the Planning Board and Board of Selectmen. Kate Adams and Michael-Ray Jeffreys met with the Planning Board and answered their questions. Kate Adams, Williams Drive, stated she grew up in town and has lived her slightly over thirty years. She has always been interested in civic involvement and volunteerism. She has always been active with the town, especially with the school. She became more active in town government beginning in January, starting to attend meetings as an advocator, then more interested in being involved. On May 10" she launched a write-in campaign for Selectman. She wants to understand and follow what is happening in her town and find a way to contribute. She started attending Planning Board meetings in the spring and following their review of their bylaws, a proposed car wash, the monopole and evolving issues. Mr. Ebersole asked Ms. Adams if appointed, would she would be running for Planning Board at the next election. She stated if she is not a Planning Board member, she can't predict what she would do. If it is a good fit for her and them, then yes. Michael-Ray Jeffreys thanked the boards for inviting him in and for asking thoughtful and provocative questions. He is a business owner, property manager and a home improvement contractor. He joined the Army Reserve in 1999 at the age of 17. From then until now he has committed his life to service and our common defense. He stated, to reference our military creed, I am an American soldier, a warrior and a member of a team. I serve the people of the United States and I live the Army values. I will always place the mission first. I hope to continue this service to our town. Thank you for your consideration. Mr. Ebersole asked Mr. Jeffreys if appointed, would he would be running for Planning Board at the next election. He responded at the Planning Board meeting he had stated he wasn't sure. For clarification, this year he did intend to run for Planning Board. Unfortunately, his father passed away in March and it consumed him. It is his intention to offer his services to this town for the foreseeable future. He stated he would be running for election to the Planning Board Mr. Toale opened up the opportunity for further questions. He referred to the question "What role should the Planning Board play in economic development?" Ms. Adams stated a lot of what the Planning Board deals with is outside development coming in and in some ways you can't control who wants to come here. She thought the whole town could work as a place to be attractive for people to come. It's not just the Planning Board, it's the entire town of boards and committees looking for ways and what sort of Master Plan it wants and what direction it wants to head in together. She added as a brand new member of something either one of us is the probably the least qualified to answer these complex questions. Mr. Jeffreys responded the Planning Board is responsible for working in the community to develop and revise a Master Plan and M.G.L. c.41, § 81D requires the Master Plan to have an "economic development element which identifies policies and strategies for the expansion or stabilization of the local economic base and the promotion of employment opportunities." Our town charter states in section 3-10 (b) that the Planning Board shall make careful studies of the resources, possibilities and needs of the town and shall make plans for the development of the town. He believed the Planning Board's role in economic development is defined; its members should consistently offer viable short-range and long-range solutions to the legislative body, in the form of proposed and revised bylaws that advance the strategic planning for the town. The board is expected to routinely assess whether current zoning and regulatory processes promote the desired economic effect. The ===PAGE 6=== board should be proactive in following regional population and transportation trends, understand needs within neighborhoods in town and purpose to enhance the quality of life throughout town through the effective use of land. I think that when contractors and developers go before a Planning Board to get approval for a project, they make assessments on whether or not a community is business-friendly. I think the Planning Board members who review proposals in advance; come to board meetings with prepared questions, concerns and recommendations; and who treat all people with professionalism and respect, help promote the economic development of town. Mr. Ebersole noted the term for Planning Board is five years due to such long-term issues that we would expect a long-term commitment. Mr. McQuaid stated this is going to be a tough decision not only because you are both good candidates but because it's tough for anyone to be qualified for Planning Board right out of the gate. It's more or less having a personality that is going to work and be willing to learn and do what's best for the town. Whichever way we vote tonight, I encourage you to pursue another avenue and to volunteer for the town any way you see fit. Ms. Luck agreed and stated we are very fortunate to have two great candidates. Ms. Bertram echoed Ms. Luck and encouraged whoever does not get appointed to pursue some role in town government. She appreciated them both coming forward and believed both would be an asset. Ms. Adams wanted to reiterate in terms of commitment, in preparation of doing this, she has spent hours and hours attending meetings, often times being the only one in the audience. I got involved in things like whether or not we should still have monuments. I don't think I explained enough how in seeing myself volunteering for this, I prepared by putting myself in that position and following specific agenda items; not just saying what my vision or plan is, but what I've already done. What I've done is follow their bylaw review so if I did have the good fortune of being chosen I can be an active contributor as immediately as possible. This is not a whim, I began preparing for this before the election. Mr. Toale asked for closing comments. Mr. Jeffreys thanked the board as our leaders of the community and the Planning Board noting that we all have had to commit a significant amount of time to this process. He thanked them for the opportunity. He also thanked Ms. Adams. He was appreciative and grateful that this experience with her has been pleasant. Mr. Toale explained the voting process going forward. He will accept a nomination for the Planning Board position and he will accept other nominations assuming they are seconded. We will then vote and the majority vote gets the seat. Each member gets one vote. He asked if the Planning Board has a recommendation for appointment. They did not. Motion: K. Chenis 2nd. M. Allison To nominate Kate Adams Motion: G. Bittner To nominate Mr. Jeffreys 2nd • D. Prokowiew Roll call vote for Ms. Adams Vote: K. Chenis-aye, M. Allison-aye, D. McQuaid-aye, P. Bertram -aye (4 In Favor) Roll call vote for Mr. Jeffreys Vote: D. Prokowiew-aye, G. Bittner- aye, P. Luck-aye, R. Ebersole-aye, J. Toale- aye (5 in Favor) Mr. Toale congratulated Mr. Jeffreys and advised him to be sworn in before the Town Clerk. He asked Ms. Adams to continue her interest in town government. Motion: K. Chenis To adjourn the Planning Board meeting. 2nd: D. Prokowiew Vote All in Favor The Planning Board adjourned their meeting at 8:41 p.m. Ms. Bertram exited the meeting at 8:42 p.m. Council on Aging Supplemental Nutrition Assistance Program (SNAP) Program Council on Aging Director Sue Doherty presented on the SNAPOutreach/Application Assistance Partner Reimbursement Project. This is the former Food Stamp program. The Department of Elder Affairs and the ===PAGE 7=== Department of Transitional Assistance (DTA) are working to increase the quality of applications submitted to DTA, reduce staff time, help eligible clients navigate the application process and secure food assistance access to SNAP benefits. They are seeking Councils on Aging to become third party partners to lessen the burden on their agencies. SNAP Outreach receives federal funds as reimbursement for allowable SNAP activities as well as training and technical assistance to ensure project outcomes are met. Ms. Doherty applied for and received $11,700 towards fiscal year 2019. Ms. Doherty, Faith Anderson and Amanda Koeck will be trained on the program this September. Mr. Toale asked if the program funding ended, what would be the cost to the town. Ms. Doherty stated staffing would be mostly affected. This is not a grant program but a reimbursement program. You need to apply annually for it. The Board and Town Manager thanked Ms. Doherty for her work. Amend Paul Doherty's ZBA Associate appointment to Zoning Board of Appeals Member-term expires 6/30/2022 This is to amend the appointment from associate to Zoning Board of Appeals member and the term to 2022. Motion: R. Ebersole 20: P. Luck To amend Paul Doherty's previous appointment of associate to ZBA member and the term to expire June 30, 2022 Vote: All in Favor Review of Board of Selectmen Policies and Procedures and Vote to Adopt/Amend Policies and Procedure Ms. Lemieux reported the version received has all the edits that were discussed at the workshop held on July 11 as well as additional personnel policies at the end of the document. Motion: R. Ebersole 2"°: P. Luck To adopt the policies as amended and to include the five policies that are also in the employee handbook Discussion: Ms. Luck noted some minor typographical errors and will provide them to Ms. Lemiuex. Mr. Ebersole amended his motion to add "subject to correction of typographical errors identified" Ms. Luck seconded the amended motion. Ms. Luck referred to Section 2.01 Access to Town Counsel, she stated the policy was contradictory to what we are trying to accomplish with the new town counsel. Ms. Lemieux stated it is important that the Town Manager is aware of all legal matters being discussed. Further discussion ensued. Vote: All in Favor Motion: R. Ebersole 2nd: P. Luck To approve the proposed policies for the employee handbook as submitted, noting there is work being done on other policies (FMLA, Sexual Harassment, Protected Class Harassment, Alcohol and Drug Testing for Employees with Commercial Drivers License (CDL), Social Media, Parental Leave, Domestic Violence Leave, Workplace Violence, Drug Free Workplace, ADA, Conflict of Interest, Standards of Conduct Vote: All in Favor Discussion on Painting of the Town Hall Ms. Lemiuex reported with the project coming up, she has put together a bid proposal package and sent it to the DPW Director for review. Prior to going out to bid she wanted to have this discussion as it may be potentially important to townspeople. She has reached out to the Historical Commission and the Historical Society for feedback on the paint color. Mr. McQuaid provided some background on the last time the Town Hall was painted and how the color was chosen. According to testing it was the color it is presently. That is what he would stick with personally. Mr. Ebersole stated the windows were often painted a different color than white. What period do you pick from history? The Board welcomed feedback on the color. It was decided to wait until the next meeting. Minutes/ Warrants/ Action File Issues The Board approved minutes of June 6, June 13, June 20, 2017. The Board signed accounts payable warrants in the amounts of $1,437,897.63; $142,158; $5228.76 and $391,151.04. There were two proclamations to be signed for a retiring employee and an outgoing Lions Club President. ===PAGE 8=== Mr. Toale reported he was signing budget revision request #23 for the projector mounting stabilization bars for the school. The work has been completed and the bill has been paid. Motion: R. Ebersole 2nd: P. Luck To sign budget revision request #23 Discussion: Mr. Ebersole suggested going forward on these budget revisions request items, we should be made known of it before we sign the warrant. That is the opportunity to not approve the payment. We want to have a dialogue before the work is done. Vote: All in Favor Committee Reports Mr. McQuaid reported most of the Planning Board meeting was interviewing the candidates. They also talked about some bylaw changes and what they would like to bring to a special town meeting versus an annual town meeting Ms. Luck reported the School Committee reached a Memorandum of Understanding with the paraprofessionals and cafeteria workers at their June 21°t meeting. The Storm Water Task Force did not have a quorum on June 22nd , but we did not know that ahead of time. Matt Allison and I met with two of the consultants and discussed their accomplishments to date. The MS4 permit has been postponed until July 1, 2018. The current permit stays in place until then. A new date for the Notice of Intent to be filed which was originally September 29 has not been rescheduled Ms. Luck attended the Worcester County Selectmen's Association meeting on June 15. They sent a letter to the State Senate and House asking that the Right of First Refusal timeline of agricultural land be expanded from 120 to 180 days. Dracut and Chelmsford have just passed stormwater utilities; she is going to reach out and find out how they did so. The Central Mass Regional Stormwater Coalition steering committee met on June 26t Ms. Luck and Adam Burney attended the meeting. They discussed how the MS4 permit has been consolidated with the New Hampshire appeal. Mr. Toale reported the Finance Committee met on the 13t. • They discussed debt limit percentages. The purpose of the guidelines is to be very conservative. They meet again in August. Town Manager Report Ms. Lemieux reported the DPW Director received quotes on the Town Hall mold abatement project in the basement that will include the removal of wood flooring, wallboard, insulation and non-load bearing framing. Any remaining exposed building materials with mold growth will be treated, HEPA vacuumed, cleaned and HEPA vacuumed again. After cleaning all the areas, it will be encapsulated with a clear paint. The approximate cost will be $46,000. The Finance Committee approved a reserve fund transfer of $29,993 in June to supplement funding the DPW had remaining in their budget to cover the cost, The contractor has been contacted and work will commence this summer. After this phase of the project is done, we will have a company come in and collect air samples for evidence of mold spores to make sure all the mold has been abated. Following that, the DPW will need to install a sump pump and cover the foundation walls and floor with a plastic membrane and install a commercial dehumidifier that will be connected to the sump pump. We will continue from there to identify what resources we need to complete the project. The Treasurer/Collector is proceeding with the public auction of six foreclosed properties; 1162 Mass Ave, 425 W. Townsend Road, 485 Townsend Harbor Road, 98 Youngs Road, 360 West Street, and 1263 Mass Ave. Property owners will be notified according to Massachusetts General Law. The Town has accepted a proposal for auctioneer services from Sullivan and Sullivan Auctioneers and the auction date will be August 29** at 1:00 p.m. MRPC reached out to its members for submitting a regional application through the Department of Energy Resources for technical assistance funding. Lunenburg has been included in this grant application and if awarded it would provide us the technical assistance to apply for competitive funding for the next round of Green Communities. It would also assist for grant administration that would include reporting, which is very time consuming. The IT Director, Executive Assistant and I will be setting up computer tablets for each of the Board members that will eliminate the need for paper at our meetings. We will provide a document sharing solution that will enable Ms. Peterson to upload the agenda and any related documents to an account that is associated with each ===PAGE 9=== of your tablets. In order to help the process, if you would identify anything you would like in paper format versus just electronically in advance. Mr. Toale reported the Board's next two meetings are August 1 and 8. Another workshop meeting will occur on August 15. Public Comment: Mr. Ebersole asked Ms. Lemieux to check when the Planning Board will take up the marijuana bylaw. There was no further public comment. Motion: D. McQuaid To adjourn the meeting at 9:17 p.m. 2nd: REbersole Vote: All in Favor Respectfully submitted, Elainem Pelets on Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2017-08-01-agenda-5037.txt BOARD : select-board DATE : 2017-08-01 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2017-08-01-agenda-5037.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_08012017-5037 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN August 1, 2017 4:00 PM REVISED AGENDA 4:00 PM Open Meeting at the Public Safety Building located at 655 Massachusetts Avenue The Board of Selectmen will meet at the Public Safety Building and then perform a site visit/review of various off street parking roads with Police Chief James Marino for the Traffic Rules and Orders update process. Adjourn ======================================================================================== DOCUMENT : 2017-08-01-agenda-5060.txt BOARD : select-board DATE : 2017-08-01 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2017-08-01-agenda-5060.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_08012017-5060 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN August 1, 2017 7:00 PM – Town Hall Bilotta Meeting Room, Second Floor AGENDA In accordance with the requirements of the Open Meetings Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. 7:00 PM PLEDGE OF ALLEGIANCE PUBLIC COMMENT  BOARD  PUBLIC ANNOUNCEMENTS APPOINTMENTS 7:05 P.M. Nexamp Solar PILOT- Chris Clark 7:20 P.M. APDC Continuation of Guidelines Review 8:00 P.M. Dragonfly Garden Café LLC- Common Victualer License Application-3 Lancaster Ave. 8:15 PM Mutual Appointment to the Cemetery Commission with the Cemetery Commissioners CURRENT BUSINESS 1. Charter Review Discussion and Timeline 2. Sign MBTA Lease Agreement for Summer Street Project 3. Town of Lancaster Letter of Support for Mass Works Grant 4. Minutes/ Warrants/ Action File Issues 5. Committee Reports: Board of Health; Cable Advisory Committee; Capital Planning Committee; Conservation Commission;Finance Committee; Library Board of Trustees; MART Advisory; MPO; Planning Board; PACC; School Committee; School Building Committee; Sewer Commission; Storm Water Task Force; ZBA 6. Town Manager Reports or Department Reports - Financial Quarterly Report INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS Resignation from Agricultural Commission –Douglas MacMillan effective July 17, 2017. Appointment to Town Clockwinder- Tom Alonzo - term to expire June 30, 2018. Agricultural Commission Appointments:Ryan Stober-275 Pleasant Street/Ashley Steele- 61 Whalom Road Town Manager Appointments: Building Inspector DPW Administrative Assistant PUBLIC COMMENT  PUBLIC  BOARD UPCOMING MEETING/EVENTS SCHEDULE August 8, August 15, August 22 ADJOURN ======================================================================================== DOCUMENT : 2017-08-01-agenda-5080.txt BOARD : select-board DATE : 2017-08-01 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2017-08-01-agenda-5080.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_08012017-5080 ======================================================================================== ===PAGE 1=== Select Board Meeting- Public Safety1.