# select-board — 23 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2017-10-25-minutes-5049.txt BOARD : select-board DATE : 2017-10-25 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2017-10-25-minutes-5049.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10252017-5049 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Not present: Paula Bertram, Clerk The meeting commenced at 6:30 p.m. PUBLIC COMMENT: Katey Adams, 70 Williams Drive, asked what number the citizens' petition for the moratorium on the sale of the municipal buildings was and if it would be moved. Ms. Lemieux stated it will be article #11 and it will remain that number. CURRENT BUSINESS: 1. Discussion of Special Town Meeting Articles Mr. Toale reported the Special Town Meeting warrant closed at 5:00 p.m. earlier today. Article 10 was voted to be added by this Board on October 23'd . Mr. Toale read the article aloud: To see if the Town will vote to accept a deed in lieu of foreclosure to property known as and numbered 842 Chase Road, more specifically identified in the Assessor's records at Map 13, Parcel 013-0001, such property to be held in the care, custody and control of the Conservation Commission for conservation purposes, and to thereby treat as having been paid real estate taxes and other municipal charges and liens on said property, all in accordance with M.G.L. Chapter 60, § 77C; or take any action relative thereto. Mr. Ebersole stated he had asked Town Counsel what the implications were of moving the stormwater bylaws from zoning to general bylaws. His concern was that if you move them out of zoning and into general bylaws was that previously if someone wanted to appeal under zoning; it would go to the Building Commissioner and then the Zoning Board of Appeals. That process is no longer there once it becomes a general bylaw. You would have to go to Superior Court. Ms. Lemieux has forwarded this on to Land Use Director Adam Burney for more information. The other thing to consider is whatever zoning was in place before this is accepted would be grandfathered; whereas the grandfathering may or may not be in place under the general bylaws. He believed there needed to be more discussion. Motion: R. Ebersole To sign the November 28, 2017 Special Town Meeting Warrant as presented 2"d. P. Luck Vote: All in Favor Minutes/ Warrants/ Action File Issues The Board signed minutes of October 3, 2017. The Board signed an Accounts Payable warrant in the amount of $486,280.22. The Board signed the November 28, 2017 Special Town Meeting warrant for posting. Town Manager Appointment - Senior Center Outreach Worker Ms. Lemieux requested the Board ratify her appointment of Pauline Roy to Senior Center Outreach Worker due to a retirement. The Motion:R. Ebersole To ratify the appointment of Pauline Roy as Senior Center Outreach Worker with an effective date of December 5, 2017 2nd.P. Luck Vote: All in Favor ===PAGE 2=== Respectfully submitted, Elaiiem. Peterson Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2017-11-07-agenda-5050.txt BOARD : select-board DATE : 2017-11-07 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2017-11-07-agenda-5050.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11072017-5050 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2017-11-07-agenda-5077.txt BOARD : select-board DATE : 2017-11-07 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2017-11-07-agenda-5077.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11072017-5077 ======================================================================================== ===PAGE 1=== Select Board Meeting- Executive Session1. ======================================================================================== DOCUMENT : 2017-11-07-minutes-5077.txt BOARD : select-board DATE : 2017-11-07 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2017-11-07-minutes-5077.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11072017-5077 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Board reviewed and approved current expense vouchers, abatements, warrants, commitments, and ayroll. September 12, 2017 minutes reviewed and approved during the past month by Rena and the October 11" minutes were reviewed and approved this evening. Statutory Exemptions: Applications (21) for exemptions were reviewed. Board voted to grant all application exemptions in the amount of $11,476.00 Louise reminded the Board that there will be a Special Town Meeting held Tuesday, November 28, 2017. Rebecca reported that the Classification Hearing and presentation will be held on November 14 at 7:30 pm and that the estimated tax rate is $19.70. The Board voted to approve the single tax rate. Rebecca informed the BOA that the property located at 255 Sunnyhill Road has been recently purchased. The property currently is under Chapter 61B. The new owners have agreed to maintain the Chapter 61B classification status and signed the form "Affidavit Pursuant to M.G.L. CH. 61 B " which was recorded on October 30, 2017. (Bk 8947- Pg 272) A new lien will be available to review next month. All Chapter Land Classification FY19 applications seeking renewal were returned. The Board reviewed the applications along with Chapter 61A required financial supporting documentation. Approval was granted on 64 applications and the BOA voted to "table" four applications for further information. Their decision also included a "new" application seeking Chapter 61 A classification for property located at 357 & 341 Mulpus Rd. The BOA recommended that an appointment be set up with Town Counsel to discuss Personal Property - Louise reported that personal property inspections conducted by Real Estate Research Consultants, Inc. for FY18 have been completed and the report shows a total account number of 536; which includes 49 second/summer homes. RRC has reported $4,795,020 in "growth" for FY18. Louise also reported that out of the 536 accounts, 268 accounts will be billed that have a minimum cash value of $2,500.00 compared to the 223 accounts billed last year. Louise reported that the billing process is underway and a tax calendar has been reviewed by Karen Brochu, Accountant. Karen will inform Sewer & Treasure/Collector Departments of the dates the individual tasks/ processes will need to be completed in order to meet the deadline for returning the bill file to the billing vendor. Rebecca reported that the DOR reports have all been approved: LA 13 - Tax base Levy Growth LA-13A - Amended Growth LA-15 - Interim Year Adjustment LA-4 - Assessment Classification The Board voted to meet next on Tuesday, December 6, 2017 at 5:45 pm. Meeting adjourned at 7:08pm. RECEIVED & FILED Respectally Submitted, must Jaquitte Administrative Assistant Office of the Board of Assessors FEB 1 4 2018 LUNENBURG TOWN CLERK OFFICE ===PAGE 2=== Fiscal Year 2018 Tax Classification Hearing November 14, 2017 @7:30PM Lunenburg Board of Assessors Lous J. Franco - Chairman, Richard H. Letarte - Member Rena Swezey - Member Harald M, Scheid - Regional Assessor Rebecca A, Boucher Associate Regional Assessor Louise Paquette - Administrative Assessor, Sheila Craigen-Assessing Clerk RECEIVED & FILED FED 1 4 2018 LUNENBURG TOWN CLERK OFFICE 1 ===PAGE 3=== recommendations made by the Board of Assessors. Steps in Setting Tax Rates Pre-classification Hearing Steps Step 1: Determination of the property tax levy (Budget Process) Step 2: Determine assessed valuations (Assessors) Step 3: Tabulate assessed valuations by class (Assessors) Classification Hearing Steps Step 4: Classification hearing presentation (Assessors & Selectmen) Step 5: Determine tax shift options (Board of Selectmen) Step 6: Voting a tax shift factor (Board of Selectmen) Post Classification Hearing Steps Step 7: Sign the LA-5 Classification Form (Board of Selectmen) Step 8: Send annual recap to DOR for tax rate approval (Assessors) Step 9: Obtain DOR approval of tax rates (DOR) Terminology The following are definitions of the terms frequently used in the discussion of tax rates. Levy: The tax levy (or levy) is the amount of property taxes to be raised. The levy amount is determined by the budget. The total amount of the approved budget less revenues from other sources like motor vehicle excise, municipal fees, and state aid is the amount to be raised from property taxation. Levy Ceiling: The levy ceiling is 2.5 percent of the full value of the Town. Based on the Lunenburg aggregate valuation of $1,312,058,224 the town cannot levy taxes in excess of $32,801,456. New Growth Revenue: Property taxes derived from newly taxable properties like new construction, additions, renovations, subdivisions, and personal property. The assessors have tabulated new growth revenues of $481,496. Levy Limit: Also referred to as the "maximum allowable levy", this is calculated by adding 2.5 percent of the previous year's levy limit plus new growth revenue for the present fiscal year to last year's levy limit. Exceeding the levy limit requires an override of Proposition 2 2. 2 ===PAGE 4=== Levy increase allowed under Prop. 2 /½ Amended New Growth FY2017 New Growth FY2018 FY2018 Overrides Debt Exclusions Fiscal year 2018 levy limit Levy ceiling Levy to be raised Excess levy capacity Valuations by Class Before Tax Shift Major Property Class Value Residential $ 1,187,963,086 Commercial $ 66,034,778 Industrial $ Personal Property Total $ 20,822,700 37,237,660 $1,312,058,224 $551,370 $0 $481,496 $0 $2,760,808 $25,848,476 $32,801,456 $25,847,547.01 $928.99 Percent 90.54% 5.03% 1.59% 2.84% 100.00% Res vs. CIP% 90.5419% 9.4581% 100% Commercial, Industrial, Personal Property as % of Total Value, 9.4581% RECEIVED & MILED FED 1 / 2018 LUNENBUKG TOWN CLERK OFFICE Residential & Open Space % of Total Value, 90.5419% 3 ===PAGE 5=== 012-043-Mixed Use 36 300-393-Commercial 133 400-452-Industrial 29 500-550-Pers. Prop. 268 600's-Forestry 23 700's-Agricultural 35 800's-Recreation 34 TOTAL BY CLASS 5,124 20,003,086 -0- -0- -0- -0- -0- -0- 1,187,963,086 6,965,549 57,668,800 -0- -0- 44,761 365,324 990,344 66,034,778 60,000 -0- 20,762,700 -0- -0- -0- -0- 20,822,700 TOTAL TAXABLE PROPERTIES TOTAL TAX EXEMPT PROPERTIES (187 count) -0- -0- -0- 37,237,660 -0- -0- -0- 37,237,660 1,312,058,224 80,919,500 Tax Rates Based on an anticipated vote to maintain a single tax rate, the Board of Assessors has calculated the following tax rates needed to raise the tax levy: Property Class Residential Commercial Industrial Personal Property FX2017 $19.98 $19.98 $19.98 $19.98 EY2018 $19.70 $19.70 $19.70 $19.70 Note that the FY2018 tax rate is an estimate only and may change upon Department of Revenue review and any potential Special Town Meeting actions. RECEIVED & FILED FED 1 ÷ 2018 Shifting the Tax Burden LUNENBURG TOWN CLERK OFFICE Municipalities with a large commercial/industrial tax base often see fit to shift the tax burden to help maintain lower residential taxes. Given Lunenburg's relatively small commercial and industrial base, it would take a large shift in C/I taxes to yield a modest residential tax reduction. For every $1.00 the commercial, industrial and personal property tax rate is increased, the residential rate would only see a decrease of 114. 4 ===PAGE 6=== $24.00 $23.00 $22.00 $21.00 $20.00 $19.00 $18.00 $17.00 $16.00 $15.00 None 110% 125% 150% Property Type Examples Residential Average Single Family $ -Tax Bill Change Residential Change % Commercial Store/Restaurant $ Tax Bill Change Industrial Warehouse S Tax Bill Change CIP Change % FY2018 Valuation 282,996 100% 5,575.02 500,000 S 9,850.00 2,200.000 S ·43,340.00 Taxes by Shift 110% 125% 150% $ 5,516.78 $ 5,429.43 5,283.84 (58.24)5 5(145.59) $ 29118) -1% -3%. 2-6% $10,835.00 $ 12,312.50 $14,775.00 985.00 $ 2,462.50 $ 4,925.00 $47,674.00 $54,175.00 $65,010.00 $ 4,334.00 -$ 10,835.00 $ 21,670.00 10% 25% 50% Tax Impacts The residential classes, including single family homes, condominiums, and land will realize modest valuation increases, typically in the 5-6% range. Commercial and industrial assessments did not show evidence of a market value increase. Individual parcel valuations may vary from the class average due to data updates and corrections, new construction, •and the effects of market trends on their specific characteristics. The average single family home value increased from $267,155 in FY2017 to $282,996 for FY2018 and the average tax bill increased by 4.4% from $5,337.76 in FY2017 to $5,575.02 in FY2018. 5 RECEIVED & FILED FED 1 : 2018 HE KENRURG TOWN CERA OFFICE - ===PAGE 7=== $240,000 $230,000 $220,000 $210,000 $200,000 FY2014 FY2015 5256 969 FY2016 267,155 FY2017 FY2018 5 Year Average Single Family Tax Bill Lunenburg $5,750.00 $5,500.00 $5,250.00 $5,000.00 $4,750.00 $4,500.00 $4,250.00 $4,000.00 $3,750.00 $3,500.00 $3,250.00 $3,000.00 FY2014 FY2015 FY2016 FY2017 RECEIVED & FILED FED 1: 2018 LUNENBURG TOWN CLERK OFFICE FY2018 Board of Assessors Recommendation The Board of Assessors recommends that the Board of Selectmen adopt a single tax rate to be applied to all classes of property in Lunenburg. Voting a Tax Shift Factor (proposed motion) The Lunenburg Board of Selectmen votes in accordance with M.G.L., Ch. 40, Sec. 56, as amended, the percentage of local tax levy which will be borne by each class of real and personal property, relative to setting the Fiscal Year 2018 tax rates and set the Residential Factor at 1.0, with a corresponding CIP shift of 1.0, pending approval of the town's annual tax recap by the Massachusetts Department of Revenue. 6 ======================================================================================== DOCUMENT : 2017-11-09-agenda-5051.txt BOARD : select-board DATE : 2017-11-09 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2017-11-09-agenda-5051.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11092017-5051 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2017-11-09-minutes-5051.txt BOARD : select-board DATE : 2017-11-09 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2017-11-09-minutes-5051.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11092017-5051 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== RECEIVED & FILED NOV 15 2017 LUNENBURG TOWN CLERK OFFICE BOARD OF SELECTMEN MINUTES Joseph F. Bilotta Meeting Room, Town Hall November 9, 2017 Board of Selectmen: Jamie Toale, Chairman; Robert Ebersole, Vice Chairman; Paula Bertram, Clerk; Phyllis Luck, Member. This meeting was called to order at 8:55 during the Finance Committee meeting to consider articles on the Special Town Meeting Warrant for the November 28, 2017 Special Town Meeting. Board members agreed to review the articles presented on the Special Town Meeting warrant for the November 28, 2017 meeting to consider making recommendations at this time. The Board's disposition concerning these articles is as follows: Article 1: To see if the Town will vote to raise and appropriate or transfer from available funds, all sums of money necessary to amend the amounts voted for the Town's FY 2018 Budget, under Article 8 of the May 6, 2017 Town Meeting; or take any other action relative thereto. Motion to support this article was made by R. Ebersole; motion seconded by P. Bertram. All voted in favor of this motion. Articles 2 & 3: (2.) To see if the Town will vote to raise and appropriate or transfer from available funds, a sum of money to fund the first year of the FY 18, FY 19 and FY 20 Lunenburg Professional Firefighters PFFM, Local 4358A Collective Bargaining Agreement dated July 1, 2017 - June 30, 2020; (3.) To see if the Town will vote to raise and appropriate or transfer from available funds, a sum of money to fund the first year of the FY18, FY19 & FY20 Collective Bargaining Agreement dated July 1, 2017 - June 30, 2020 with AFSCME, Council 93, Municipal Employees Union; or take any other action relative thereto. It was determined that the Board would not vote on disposition of these articles at this time. Article 4: To see if the Town will vote to raise and appropriate or transfer from available funds, the sum of money to fund architectural and engineering services for the conceptual design and construction cost estimates for the construction of municipal offices at the T.C. Passios Building; or take any other action relative thereto. Motion to support this article was made by R. Ebersole; motion seconded by P. Bertram. All voted in favor of this motion. Article 5: To see if the Town will vote to raise and appropriate or transfer from available funds, a sum of money in the amount of $25,000 to supplement the amount voted under Article 7 of the 2017 Annual Town Meeting on May 6, 2017 under the Capital Planning Report which provided $12,000 to be used for the Playground Project at Wallis Park; or take any other action relative thereto. Motion to not support this article was made by R. Ebersole, motion seconded by P. Luck. After a brief discussion, the motion was withdrawn and it was determined that the Board would not vote on approval of this article at this time. Article 6: To see if the Town will vote to authorize in accordance with M.G.L. Chapter 44, §53E½, a revolving fund for the deposit of proceeds from a technology fee for the purpose of payment of software fees, software upgrades, and equipment related to electronic permitting. Charges and money received in connection with this program are to be deposited in said revolving fund and expended by the Town Manager, IT Director, and Land Use Director without further appropriation. Said revolving account expenditures shall not exceed $30,000 per ===PAGE 2=== year without the approval of the Board of Selectmen and Finance Committee; or take any other action relative thereto. Motion to support this article was made by R. Ebersole; motion seconded by P. Bertram. All voted in favor of this motion. Article 7: To see if the Town will vote to accept the provisions of M.G.L. Chapter 40, § 3, which leaves any balance remaining in a revolving fund established for the rental or lease of a municipal building or property in the revolving fund and allows the expenditures of the fund for the upkeep and maintenance of said facility; or take any other action relative thereto. Motion to support this article was made by R. Ebersole; motion seconded by P. Bertram. All voted in favor of this motion. Article 8: To see if the Town will vote to establish a revolving fund for the deposit of proceeds from the rental and lease of the artificial turf field located at 1079 Massachusetts Avenue starting in fiscal year 2018, which began on July 1, 2017; or take any other action relative thereto. Motion to support this article was made by R. Ebersole; motion seconded by P. Bertram. All voted in favor of this motion. Article 9: To see if the Town will vote to establish a revolving fund for the deposit of proceeds from the rental and lease of the T.C. Passios Building located at 1025 Massachusetts Avenue and the Brooks House located at 1033 Massachusetts Avenue starting in fiscal year 2018, which began on July 1, 2017; or take any other action relative thereto. Motion to support this article was made by R. Ebersole; motion seconded by P. Bertram. All voted in favor of this motion. Article 10: To see if the Town will vote to accept a deed in lieu of foreclosure to property known as and numbered 842 Chase Road, more specifically identified in the Assessor's records at Map 13, Parcel 013-0001, such property to be held in the care, custody and control of the Conservation Commission for conservation purposes, and to thereby treat as having been paid real estate taxes and other municipal charges and liens on said property, all in accordance with M.G.L. Chapter 60, § 77C; or take any action relative thereto. Motion to support this article was made by R. Ebersole; motion seconded by P. Bertram. All voted in favor of this motion. Article 11: To see if the Town will vote to place a moratorium of no less than ten years on the sale of the land and/or buildings situated thereon known as the Ritter Memorial Building located at 960 Massachusetts Avenue, shown on Assessor's Map 071, Lot 074; the land and/or buildings situated thereon known as the old Primary School Building located at 30 School Street, shown on Assessor's Map 071, Lot 076; the land and/or buildings situated thereon known as Town Hall located at 17 Main Street, shown on Assessor's Map 060, Lot 005; the land and/or buildings situated thereon known as the Brooks House located at 1033 Massachusetts Avenue, shown on Assessor's Map 060, Lot 055; and the land and/or buildings situated thereon know n as T.C. Passios School Located at 1025 Massachusetts Avenue, Assessor's Map 060, Lot 055; or take any other action relative thereto. Motion to not support this article was made by R. Ebersole; motion seconded by P. Bertram. All voted in favor of this motion. Article 12: To see if the Town will vote to authorize the Board of Selectmen to enter into a lease agreement with a telecommunications company for the lease of space at the Town Hall, for a term of ten (10) years, with three (3), five (5) year extensions on such terms and conditions as the Board of Selectmen deem in the best interest of the Town; and to authorize the Board of Selectmen to take all actions necessary to administer and implement such agreement; or take any action relative thereto. ===PAGE 3=== Motion to support this article was made by R. Ebersole; motion seconded by P. Bertram. All voted in favor of this motion. Article 13: To see if the Town will vote to amend Article XV of the Town's Bylaw entitled "Salary Administration Plan" of the Town of Lunenburg as follows: the position of Beach Director be added and assigned to Grade 7; the position of Lifeguard be added and assigned to Grade 1; the position of Local Inspector be added and assigned to Grade 10; or take any other action relative thereto. Motion to support this article was made by R. Ebersole; motion seconded by P. Luck. All voted in favor of this motion. Article 14: To see if the Town will vote to accept M.G.L. c. 90, §17C, authorizing the establishment of a speed limit of 25 miles per hour on any roadway inside a thickly settled or business district that is not a state highway; or take any other action relative thereto. Motion to support this article was made by R. Ebersole; motion seconded by P. Bertram. All voted in favor of this motion. Article 15: To see if the Town will vote to accept M.G.L. c. 90, §18B, authorizing the establishment of designated safety zones with a speed limit of 20 miles per hour on, at, or near any way which is not a state highway and/or, with the approval of the Division of Highways, a state highway; or take any other action relative thereto. Motion to support this article was made by R. Ebersole; motion seconded by P. Bertram. All voted in favor of this motion. Article 16: To see if the Town will vote to accept M.G.L., c. 90 §20A½, authorizing designation of a parking clerk to perform the duties specified in said statute; or take any other action relative thereto. Motion to support this article was made by R. Ebersole; motion seconded by P. Bertram. All voted in favor of this motion. Article 17: To see if the Town will vote to authorize the Lunenburg Public Schools to enter into a lease agreement for up to five years for the purchase of a perpetual license agreement with "Footsteps 2 Brilliance" for an early learning mobile technology platform; or take any other action relative thereto. Motion to support this article was made by R. Ebersole; motion seconded by P. Bertram. All voted in favor of this motion. Article 18: To see if the Town will vote to authorize the Board of Selectmen to negotiate, approve, and enter into a tax agreement pursuant to the provisions of M.G.L. Chapter 59, Section 38H (b), and Chapter 164, Section 1, or any other enabling authority, between the Town and Nugen, LLC, or its successors or assigns, for personal property attributable to solar photovoltaic facilities to be installed and operated in the Town of Lunenburg on land located at 265 Pleasant Street and as shown on Assessor's Map 97, Parcel 90 for a term of up to 25 years and on such terms and conditions and for such consideration as the Board of Selectmen deems appropriate, and further to authorize the Board of Selectmen to take such action as may be necessary to carry out the vote taken hereunder; or take any other action relative thereto. Motion to support this article was made by R. Ebersole; motion seconded by P. Bertram. All voted in favor of this motion. Article 19: To see if the Town will vote to amend the Zoning Bylaw, by deleting Chapter 250 Section 6.7, Stormwater Management - NPDES Phase II Permits and Section 6.8 Discharges to the Municipal Storm Sewer System and Waters of the Commonwealth NDES Phase II Permits; or take any action relative thereto. Motion to support this article was made by R. Ebersole; motion seconded by P. Bertram. All voted in favor of this motion. ===PAGE 4=== Article 20: To see if the Town will vote to amend the General Bylaws, by adding the following text as Chapter 204 Sections 1 and 2; or take any action relative thereto. (Full text can be read in the 11/28/2017 Special Town Meeting Warrant) Motion to support this article was made by R. Ebersole; motion seconded by P. Bertram. All voted in favor of this motion. Motion:R. Ebersole To adjourn the meeting at 9:19 p.m. 2nd. P. Bertram Vote:All in Favor ======================================================================================== DOCUMENT : 2017-11-14-agenda-5052.txt BOARD : select-board DATE : 2017-11-14 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2017-11-14-agenda-5052.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11142017-5052 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2017-11-14-minutes-5052.txt BOARD : select-board DATE : 2017-11-14 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2017-11-14-minutes-5052.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11142017-5052 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Also present: Heather Lemieux, Town Manager The meeting commenced with the Pledge of Allegiance. ANNOUNCEMENTS Mr. Toale announced the front cover of the Special Town Meeting warrant lists the date as being on Monday, November 28, 2017. The meeting is actually on Tuesday, November 28th. ". The actual warrant inside that mailer lists the correct date and time. The annual Tree Lighting ceremony will be held at the Town gazebo on Thursday, November 30 at 6:00 p.m. Ms. Luck announced the Lunenburg High School Marching Band will be playing at the school at 6:30 p.m. and 6:45 p.m. before the Special Town Meeting on November 28th. PUBLIC COMMENT: Tom Alonzo, 284 Lancaster Avenue, reported the Boys & Girls Club 3d Annual Rockin' Auction will be this Saturday, November 18' at 7:00 p.m. at the Leominster Eagles Club. More information is available at their website; http://bgcluboflunenburg.org. Tickets can be purchased online or at the door. APPOINTMENTS License Violation Hearing- Embers Pizzeria-84 Lakefront Drive Mr. Toale reported the owner of Embers Pizzeria did not receive the certified letter notifying him of the hearing and would like to reschedule to December 5th Motion: R. Ebersole 2"': D. McQuaid To reschedule the Embers Pizzeria license violation hearing for 84 Lakefront Drive to December 5, 2017 at 7:15 PM Mr. Ebersole amended his motion to 7:00 PM and it was seconded by Mr. McQuaid Vote: All in Favor Police Chief Marino suggested the Police Department hand deliver the next hearing letter. Tollbooth Request -December 9; Salvation Army- Dave MacDonald Dave MacDonald, 155 Island Road, and Envoy Lynette Valentine of the Salvation Army presented the request for the tollbooth fundraiser for December 9. The funds send children to camp, pays for summer programs, funds a music mentoring program, and/or funds the food pantry (for Fitchburg, Leominster and Lunenburg). There is a lot of need in the area. MacDonald stated they would like to conduct the tollbooth fundraiser in the center of town and at the intersection of Route 13 near CVS from 9:00 a.m. to 3:00 p.m. They also have a red mailbox in the Town center for letters to Santa. Santa will also be there on the 9th , weather permitting. Motion: D. McQuaid 2"°: P. Luck To approve the tollbooth fundraiser for the Salvation Army on Saturday, December 9"* from 9 am to 3 pm Vote: All in Favor ===PAGE 2=== dressed appropriately for his age without attempting to present himself as older or younger than he was. He wore a green Bar Harbor Whale Watch t-shirt, light brown khaki pants and black boots. A picture was taken of the party's attire. He was instructed to enter stores and bars and to attempt to purchase alcohol without identification and to not have any other belongings with him for the duration of the program and to not be deceptive with his requests. The party was subjected to a Preliminary Breath Test (PBT) at the beginning which yielded a blood alcohol concentration (BAC) of .000%. He was provided with $80.00 for use if he was able to successfully purchase alcohol. If he was successful at a store, he was to bring the alcohol directly to us. If he was successful at a bar, he was not to touch the alcohol in any way. The initiative was conducted at all stores and bars in town that sell or serve alcohol. Bakers Whalom Variety- 423 Electric Avenue. At 6:15 p.m. the party entered the store, removed a 12 pack of Coors Light cans and brought them to the counter. He advised that the store clerk, later identified as Rosita Claudio, did not request identification and processed the sale. He then exited the store at 6:17 p.m. and turned the beer over to us. A receipt is attached to this report. At the conclusion of the initiative the party was administered another PBT which resulted in a BAC of .000%. Officer Tocci and I returned to the establishment to advise them of the violation. Owner Carol Baker stated it did happen as Officer Morreale stated. She stated she was not there and when the officers came back to tell Ms. Claudio that she had sold alcohol to an underage person; it wasn't done purposely. She called me right away very upset. I was very upset also because this was the first time in twenty years that this has happened. I believe what they said is right, I'm not denying it. What I tell my employees now is to make sure they look at the person; 1 have told them to check identification for anyone who looks thirty years or under. I also want them to be cognizant of new people coming into the store that they have never seen before, sold alcohol to before or ever carded before; to actually card them no matter what age. Mr. Toale after asking for any more testimony and receiving none, closed the hearing. Motion: R. Ebersole 2': D. McQuaid That a liquor license violation did occur on September 21% at Baker's Whalom Variety Vote: All in Favor Motion: R.Ebersole That the Board issues a written warning as this is the first offense 2"d: D. McQuaid Vote: All in Favor Ms. Baker thanked the Board and exited the meeting. Minutes/ Warrants/ Action File Issues Mr. Toale reported there were minutes from October 10 and November 9, 2017. He thanked Ms. Luck for documenting the November 9" meeting. The Board signed an accounts payable warrant in the amount of $254,015.09; a payroll deduction warrant in the amount of $24,125.06; a payroll warrant in the amount of $1631.18 and a payroll warrant in the amount of $783,204.53. Ms. Luck stated she has not received the master plan for Turkey Hill Elementary School, the options for relocating the central offices and the points of discussion for the joint meeting with the Board of Selectmen. Ms. Lemieux referred her to the Board's google drive folder for November 21st ===PAGE 3=== We are currently in the design phase and plan to launch the new website at the end of January or early February. Tax Classification Hearing Mr. Toale read the following hearing notice aloud: The Board of Selectmen will hold a public hearing on November 14, 2017 at 7:30 P.M. as required by M.G.L. Coper to or the ise lo thing the local prety tax he among the four class, rear, lasers ill Floor, Joseph Bilotta Meeting Room, at 17 Main Street, Lunenburg, MA. Jamie Toale, Board of Selectmen Chairman Mr. Toale opened the hearing. Rebecca Boucher, Associate Regional Assessor, gave tonight's presentation. She stated every year before the ax rate is set at on ve 0312053.224, the estimate ling to a raised is 25,84,541.01. Non the heater r ggregate valuation ot $1.312,058.224 at $481,496. The excess levy capacity is $928.99. Residential property valuations are about 90% and commercial property valuations are slightly less than 10%. The estimated tax rate is $19.70. For every $1.00 the commercial, industrial and personal property tax rate is increased, the residential rate would only see a decrease of 11 cents, which isn't much of an alleviation of the tax burden. The tax value went up for the average single family home from $267,155 for fiscal year 2017 to $282,996 for fiscal year 2018. The average tax bill increased by 4.4% from $5,337.76 in fiscal year 2017 to $5,575.02 in fiscal year 2018. Commercial and industrial values did stay relatively flat this year and the residential class increased by 5%. The Board of Assessors recommends that the Board of Selectmen adopt a single tax rate to be applied to all classes of property in Lunenburg. Motion: R. Ebersole 2"°: D. McQuaid That the Board of Selectmen votes in accordance with M.G.L., C. 40, §56, as amended, the percentage of local tax levy which will be borne by each class of real and personal property, relative to setting the Fiscal Year 2018 tax rates and set the Residential Factor at 1.0 with a corresponding commercial, industrial and personal shift of 1.0 pending approval of the town's annual tax recap by the Massachusetts Department of Revenue. Vote: All in Favor CURRENT BUSINESS 1. Discussion and possible recommendations, if any on Special Town Meeting Articles Mr. Toale reported the Board had a posted meeting in conjunction with the Finance Committee public hearing on the Special Town Meeting warrant articles. The Selectmen, except for Mr. McQuaid, went through all the articles and voted recommendations which we will share with Special Town Meeting as the Town Moderator requests. Mr. McQuaid reviewed the minutes of November 9* and watched the video of the meeting. Mir. McQuaid agreed with the recommendations and also with the ones we wish to wait for a presentation to be given. Mr. Toale stated the Board came up with three possible responses to the moderator; 1) they would like to wait until the presentation is given at town meeting; 2) we recommend for approval and 3) we recommend against approval. Mr. Ebersole stated they did not take a stance on the collective bargaining agreement articles because they need more information; they held a recommendation on the playground and are recommending disapproval on the moratorium on selling public buildings. All other were recommended for approval. ===PAGE 4=== introduced to stormwater, drainage catchments and watersheds. Mr. Ebersole reported the Charter Review Committee meets tomorrow night. They sent the town charter out to various departments/committees and they are reviewing it. They continue to meet and go over various items. Mr. Toale reported the Finance Committee met and held their hearing on the Special Town Meeting articles. He attended the Council on Aging meeting this morning. They are in the process of setting their goals and would like to present them to them to this Board at a later date. 3. Designer Selection Procedures (from Town Manager Report) The designer selection law M.G.L. c. 7C, S§ 44-57, requires municipalities to adopt written designer selection procedures which must be used when contracting for design services for any building construction, reconstruction, alteration, remodeling or a repair project that has an estimated construction cost of more than $100,000 and an estimated design fee of $10,000 or more (must meet both criteria). Design services include the preparation of master plans, feasibility and other studies, surveys, soil tests, cost estimates and programs, preparation of drawings, plans and specifications; supervision or administration of a construction contract; and construction management and scheduling. The Office of the Inspector General has model procedures, which the Designer Selection Procedures before the Board tonight are based upon. The Town last updated these procedures in 2005 and there have been changes in the statute which are reflected in the updated version. There are three basic steps of design services, 1) Planning Stage (feasibility study, value engineering), 2) the Design Stage (schematic design, preparation of final plans, specifications and other bid documents, updated project cost estimates), 3) Contract documents, contract administration services. Motion: R. Ebersole 2nd: D. McQuaid To adopt the designer selection procedures as submitted Mr. Toale noted that there is one article on the Special Town Meeting that calls for some design work but it doesn't meet this criteria. Vote: All in Favor APPOINTMENTS Architectural Preservation District Commission (APDC) Guidelines Richard McGrath, APDC Chairman, reported at the May 2, 2015 Annual Town Meeting, the Town voted to create the Architectural Preservation District. This bylaw was created to protect the historic architectural heritage of Lunenburg when the Town voted to open up the center of Town to development with the Village Center District bylaw. The APDC was set up to form the rules and regulations of the APD and to administer them. We are an independent commission. After two years of work with many meetings and loads of homework and research, the APDC regulations and guidelines are complete. Tonight we will review the document page by page and following that I assume the Board of Selectmen will have comments and questions as well as public comment. On November 20, 2017 at 7:00 p.m. at the Ritter Building, the APDC will hold a public hearing at the end of which the commission will vote to accept the APD guidelines and regulations. In the spirit of truth, gratitude is always in order. I wish to acknowledge the commission members, Brian Corcoran, Cullen Dwyer, and Jim Laveck, who collectively worked diligently on the formation of this document. I was amazed and elevated by their capacity, intelligence and devotion to the task. My gratitude goes forth to Land Use Director Adam Burney, our guiding light without whose extensive experience and understanding of the structure of documents, procedures and government; we would have been lost in the woods without a compass. His door ===PAGE 5=== that have been made since that date. One of the things we did was to identify the areas in which the regulations and the guidelines met with the bylaw where they were supported with the bylaw. Our mission had not changed since August and this is supported by section one of the bylaw. The mission is to preserve and enhance the historic character of the APD and of the Town in general. Specifically the bylaw authorizes the APDC to regulate the alteration or demolition of Contributing Properties. Any building or structure, including stone walls, that is within the APD that is greater than 75 years old is a Contributing Property. He noted there was some concern about the meaning of historical value and how the APDC was using that in how they are making decisions. We are looking at a project as a whole, not as individual pieces; how it either maintains or adds to the architectural preservation of the property. Some of the things we would look at relative to historical value are the known history of the property, originality, antique value, authenticity of the materials and methods of construction and appropriateness within the context. We did identify the field guides and listed some style guides to provide additional background. We added some references and websites for more information. We removed some wording on rotten chimneys as we determined that was not supported by the bylaw. There is a reference to it in the criteria of evaluation under situations that would be considered demolition by neglect. Under the APDC Approval Decision Process, we removed the reference to the APDC weighing cost. It is not up to the APDC to determine it it is a cost ettective solution or necessary correction. We are not assigning any dollar values due to the subjectivity. The effective date of this document will most likely be December 1' of this year. The only change in the appendices is the addition of a Certificate of Completion to the workflow chart and the written portion of the Descriptive Workflow. We also removed the old pdf version of the scanned bylaw that was difficult to read and added the bylaw directly from the Town website General Code e360 which also includes the amendments that the previous version did not have. We included the demolition delay bylaw because this was transferred from the Historical Commission to the APDC. Mr. McQuaid thanked the APDC for all their effort on this document. He asked if the Land Use Director had reviewed this version. On page 26 he wanted to make sure anyone reading item 5 would know what you are referencing. Mr. Laveck stated they could insert the new numbering structure from the General Code e360 before their hearing on the 20# for clarification. Mr. Ebersole echoed thanks to all the members, current and past, for the work. He noted once the guidelines are implemented, the APDC may return to propose changes. Mr. Toale commended the commission on their work noted the difficulty of the topic. Without a document like this the bylaw doesn't work. Mr. Laveck noted as a resident of the district he had asked himself if this would be a hoop he would want to jump through; we tried to not make it encumbering. Mr. Toale asked for any feedback from the public before the Board made any recommendation. Dave Rodgers, 82 Highland Street, requested clarification on temporary buildings, specifically a motor home. He noted it states they are exempt and then it has time limits. The time limit depends where it is located on the property and whether it is parked or not parked on land cleared and graded for use by motor homes. If it is located in the back of the house and parked on land that is cleared and graded, it can remain there indefinitely. Mr. Rodgers stated there is a section that states if the APDC requires additional changes in the plans, they can request it. Mr. Ebersole stated this is consistent with the way the Planning Board operates on subdivisions or plans. Mr. Rodgers moved on to sliding glass doors; Mr. Ebersole noted the wording. The APDC may allow the installation of new sliding glass doors or solariums in areas of the property that are not visible from the public right of way. Mr. Laveck stated we are looking at projects as a whole. If it requires a permit, the Land Use office will notify the APDC. If you were just replacing a sliding door that was already there, we would most ===PAGE 6=== Mr. Toale reviewed the upcoming meeting schedule. The November 21" meeting will be a continuation of the discussion on town buildings and infrastructure. Tuesday, November 28" is the Special Town Meeting. Saturday, December 2d at 10:00 a.m. there will be the tour of the town buildings beginning at Town Hall. A charrette is planned for December 7. Ms. Lemieux will check with the Planning Board and the Sewer Commission about holding the economic development workshop on December 12'h Motion: R. Ebersole 2"d: D. McQuaid To enter Executive Session under M.G.L. c. 30A, §21, Reason # 3; To discuss strategy with respect to collective bargaining, if an open meeting may have a detrimental effect on the government's bargaining position and the Chair declares so, not to return to open session. (AFSCME Council 93, Municipal Employees Union contract negotiations) Vote; Mr. McQuaid-aye, Ms. Luck-aye, Mr. Ebersole- aye, Mr. Toale- aye ************************Executive Session Minutes are Separate********* ***** The meeting adjourned at 7:34 p.m. Respectfully submitted, Claire m. Delerson Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2017-11-21-agenda-5053.txt BOARD : select-board DATE : 2017-11-21 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2017-11-21-agenda-5053.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11212017-5053 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2017-11-21-agenda-5076.txt BOARD : select-board DATE : 2017-11-21 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2017-11-21-agenda-5076.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11212017-5076 ======================================================================================== ===PAGE 1=== Select Board Meeting- Executive Session1. ======================================================================================== DOCUMENT : 2017-11-21-minutes-5053.txt BOARD : select-board DATE : 2017-11-21 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2017-11-21-minutes-5053.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11212017-5053 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Also present: Heather Lemieux, Town Manager The meeting commenced with the Pledge of Allegiance. PUBLIC COMMENT: Mr. Toale announced tonight's main agenda is a workshop. He noted the Special Town Meeting warrant front cover mailed to residents lists the meeting date as being on Monday, November 28, 2017. The meeting is actually on Tuesday, November 28 at 7:00 p.m. in the Middle/High School Auditorium. The actual warrant inside that mailer lists the correct date and time. Ms. Luck announced the Lunenburg High School Marching Band will be playing at the school at 6:30 p.m. and 6:45 p.m. before the Special Town Meeting on November 28th. Check-in for the meeting begins at 6:30 p.m. Dave Passios, 56 Whiting Street, asked if there was a functioning electronic sign at the end of the Public Safety Building. It was confirmed there was. Town Manager Report Announcement of Ratification of Collective Bargaining Agreement with AFSME (current business): The contract that was ratified by both the Municipal Employees Bargaining Unit and the Town, through the Board of Selectmen, is for a three year agreement from July 1, 2017 until June 30, 2020. The main provisions of the agreement are as follows: • Wages: A 2% Cost of Living Adjustment for each fiscal year of the agreement. Elimination of a previous clause for a 1% signing bonus for years 2 and 3 of the agreement; • Longevity: Changed longevity payments from a percentage of annual pay to a flat dollar payment for years of service. • Inclusion of a new provision regarding a 30 day probationary period for employees that have been promoted to a new position and in the event the Town removes the employee during the promotional probationary period, the employee may return to their prior position; • Provides clarification and statutory updates to certain articles within the agreement. This goes to the Special Town Meeting for approval to fund the first year of the contract. The total for year one of the contract is $13,746.45, which will come out of the Salary Reserve Line Item in the current year's budget that was approved at the Annual Town Meeting. Town Facilities Walking Tour and Charrette: • Walking Tour: On Saturday, December 2"d at 10 a.m. the public is invited to join the Board to take a tour of the five town buildings that have been the focus of our town facilities discussion (Town Hall, Ritter Memorial Building, old Primary School, the Brooks House, and the TC Passios). Participants will be asked to sign a waiver and release of liability form if accessing certain areas, particularly the old Primary School. Also, as a disclaimer, not all areas of the buildings will be handicapped accessible. First Charrette: The first of a series of charrettes on Town Facilities will be held on Thursday, December 7"' and will be an opportunity to break out in smaller groups to discuss a set of topics and then report to the larger group with their ideas on that topic. Selectman McQuaid had previously ===PAGE 2=== answering questions and working with fox Painting on ensuring this job went smoothly given that we needed to keep the building open to the public throughout the project. To reiterate statements made by the DPW Director, the paint will last the Town 5-10 years but the underlying conditions of the building will need to be addressed next time it gets painted and that includes replacing all the clapboard and sheathing. Overall, the building looks much better and the paint will keep the clapboard protected for the meantime, and the contractor replaced a vast amount of rotted clapboard and sheathing. DLTA "Promoting the Local Economy" Grant: MRPC will present their report and recommendations to the Board at a meeting in December, which I am recommending we combine with the Economic Development workshop on December 12" !. We will invite all interested stakeholders and advertise on the Town website, send e-mails to the participants of the previous meetings on this topic, and advertise in the paper once the date is confirmed. The plan is to apply for the next round of DLTA funding in December once that is announced but will continue this process with meetings with the business community and the public to keep the momentum going. At the last meeting with the businesses we discussed having the next workshop as an opportunity to invite a representative from the Townsend Chamber of Commerce and others that can provide feedback on what has worked in their community. The next workshop will be held in January. Conservation Commission Habitat Maintenance and Environmental Management Project: As part of a multi-year habitat maintenance and environmental management project, the Conservation Commission used New England Forestry Consultants, Inc. to put together the bid specifications for a timber harvesting plan for the Small Town Forest on Mulpus Road. A high bid of $41,429.36 was received and awarded to Blanchflower Logging, Inc. and after paying New England Forestry Consultants their consulting fee for project management services, the balance of the proceeds will be deposited into the Timber Revolving Account. As a result, you will see timber being removed from this area. The Commission is coordinating with the DPW to minimize any interruption in the public use of Mulpus Road. The point of contact for this project will be Conservation Administrator Matt Marro. Green Communities Update: The Green Communities Task Force will be submitting their annual report to the Department of Energy Resources by mid-December that encapsulates the energy savings the Town has achieved through the energy efficiency projects paid for with Green Communities funding using the identified criteria set forth by DOER. The Task Force met on November 8 with MRPC Principal Planner Karen Chapman to discuss the technical assistance Ms. Chapman will provide in applying for the next round of Green Communities funding and discussed the potential projects that would achieve the most energy savings for the Town. The possible projects would target energy savings at the Town Hall, the Public Safety Building, the Ritter Memorial Building, and Turkey Hill Elementary School. The next step in the process will be an energy audit conducted by an energy consultant. Since the November 8" meeting, Ms. Chapman has contacted Unitil and is in the process of setting up one of their contracted energy assessment consultants to perform a free energy audit at the Town Hall, Public Safety Building, and the Ritter Memorial. Ms. Chapman will contact the Town once possible audit dates are known. The Task Force will meet again on January 17" and will need to have an application prepared to submit for the competitive funding by March 2018. ===PAGE 3=== Tuesday, November 28" Special Town Meeting at 7 p.m. at the MS/AS Auditorium to vote. Chase Road/Route 13 Project: Bids were received for this project and the low bidder was P.J. Albert, Inc, of Fitchburg, MA. The award date is typically 45 days after the bid opening and the Notice to Proceed is typically around 21 days after that. Summer Street Project: Bids are due on December 12*h OLD BUSINESS: Earth Removal Permits: Building Commissioner Garry Rhodes reported on the status of the parcels permitted for earth removal. He went through all the old earth removal permit records and reviewed back to the original issue dates. He visited every site and met with the owners. They were all invited to this meeting tonight. 1) Permit #1- Ralph Montouri Construction Company, 186 Massachusetts Avenue, 23.5 acres more or less Commissioner Rhodes reported this permit was taken out around 60 years ago. It is identified as the property located on the Assessors' map. There were several changes to the site; a flea market and greenhouse have been added. There is still an area of about ¼ acre that is semi-active. They are just using the material around the property to fill potholes. He did not recommend renewing this permit. He stated no restoration plan is needed as it is mostly covered with grass which is a suitable cover. The grade is level but he did note there was some standing water on the site. Conservation Administrator Marro will be requested to visit the site for any wetland issues prior to a closure plan being requested Motion: P. Bertram 2nd. D. McQuaid To not renew Earth Removal permit #1 for Ralph Montouri Construction Co. Vote: All in Favor It was suggested to revise the closure standards at a future workshop. 2) Powell Sand & Gravel Permits #32 and #54 Permit #32- to the rear of 395 Goodrich Street containing 16 acres, more or less, owned by applicant. Commissioner Rhodes stated all the material has been removed except for about an acre. Where they have been removing it is a flat area; it has not been restored in any form. He recommended renewing but requesting a closure plan for the 15 acres where material has been removed. The Powell's had indicated to him that this area is adjacent to where they have horses and would like to possibly loam and seed it and either use it for pasture or hay fields. That would be for the Board to consider. Permit #54- 151 Leominster-Shirley Road Commissioner Rhodes reported this permit was granted towards the back of the property where the store/office building is currently located. The Planning Board issued a Special Permit in conjunction with a site plan for part of this property. The Planning Board incorporated a closure plan in the special permit. All the material has been removed and he did not recommend the permit be extended. However, they have not been consistent with the Planning Board conditions. If the Board agrees, the permit should not be renewed. Rhodes is willing to work with Powell Sand and Gravel to redirect them back to the Planning Board for an amendment of their site plan and special permit to make it consistent with what they have actually done. ===PAGE 4=== 3) P. J. Keating Company (11 permits) Commissioner Rhodes stated theirs are the most complicated because they are not tied to map and parcel numbers. He recommended a several step approach; to renew all the permits for one year with conditions: • All earth removal permits be renewed until August 31, 2018 with stipulations, • An engineering report/plan shall be submitted to the Board of Selectmen by P. J. Keating for each permit site which shall include any material remaining to be removed and a closure plan for each site, • All earth removal permits will be identified by a map and parcel number, • Wherever there are adjacent parcels, those sites shall be merged into one permit. Moe Langlois, Operations Manager for P.J. Keating, thanked Mr. Rhodes for assisting them in deciphering the process. We concur with his suggestions and should the Board approve it, we will abide by it. Motion: P. Bertram 2n: P. Luck To approve an extension until August 31, 2018 for the 11 earth removal permits to P. J. Keating Company with the stipulation that during that period that they work with the Building Commissioner to review all the permits and make adjustments as appropriate by combining permits and parcels; that they provide a full engineering report as requested by the Commissioner as well as a closure plan for all the parcels that will no longer be utilized for earth removal Vote: All in Favor Warrants The Board signed an accounts payable warrant in the amount of $512,063.76. The Board moved from the stage to the floor to begin their workshop. The Board was joined by DPW Director Jack Rodriquenz and Park Commissioners Dennis Mannone, Karin Menard and Pete McCauliff; School Superintendent Loxi Jo Calmes, Facilities Director John Londa, School Committee members Heather Sroka, Chair, Wendy Bertrand, Dawn-Marie Ayles, Meredith Weiss and Jim LaVeck. Also present was Karen Brochu, Finance Director. TOWN FACILITIES AND GROUNDS WORKSHOP 1. Report from Parks Commission and DPW Director on status of Town Parks, Fields & Town Beach including long term maintenance. DPW Director Rodriquenz reported on Marshall Park first; lack of parking has been an issue there for years. We had Whitman and Bingham survey the property which established the property lines. We are now asking them to overlay that survey with any areas they believe could be incorporated as parking areas from the entrance of Route 2A to Chestnut Street. Rodriquenz is working with Chief Marino to integrate with any plans they have for individual parking areas and to integrate that into a traffic plan as well. We have established a turf maintenance plan for all three fields. We have also completed the back stop configuration to avoid private property damage and possible litigation. Netting will be installed in the Spring of 2018. Scheduling and charging user fees continue to be a challenge. We also monitor the unscheduled use of the field. Negotiations continue with the School Department on the turf field. Once this is complete, negotiations will begin with the School Department on the use of Marshall Park; which is used for Junior Varsity baseball and softball. They have not been charged any fees up until this point. ===PAGE 5=== kids trom the project and the project from stray balls also. Wallis Park-There is an article on the Special Town Meeting warrant for this park. $12,000 was appropriated through the 2017 Capital Plan for the playground area, but a citizen's petition is requesting an additional $25,000 towards that project. They have not provided any further information to the Parks Commission or Mr. Rodriquenz regarding their plans. If they want to keep the basketball court over there it will need to be resurtaced. We also would like to repair or replace the fencing. Town Beach - we refurbish the sand there annually. Conservation Commission is working with us on how to spread the sand. There will be a request on the Capital Plan to repair the roof and walls of the beach building. We also have to address the park and town liability of the playground area to the left facing the lake which has no access through the building but has gated access. We have to examine who is going to supervise that area. Vision for the future- one thing on the wish list- the development of fields adjacent to the capped landfill off Youngs Road; it is a wide open area and fairly level. Water and sewer goes right up to the gate. We are in need of fields with the expansion of different sports such as lacrosse, etc. We will develop a plan and bring it back to you. There is a piece of property off of Route 2A that has been proposed for marijuana production. The contractor has for years offered that land to the town in exchange for material adjacent to the capped landfill with a plan to leave it in a particular configuration. Ms. Bertram stated the issue of the land swap has been before this Board; one hurdle we encountered was a change of use because of the year long operation of the earth removal. It would have to be taken out of conservation restriction. She asked if Town Counsel would look at that issue. Rodriquenz deferred to the Park Commission regarding user fees. Park Commissioner Karin Menard reported the primary focus at the town beach this year was to add the positions of lifeguards and beach coordinator to the Salary Administration Plan (SAP). We had to create job descriptions and submit for approval to the Personnel Committee. There is a warrant article on the Special Town Meeting to add these positions to the SAP and hopefully we will see approval. We are also working Slowly to make the beach a selt-sustaining enterprise. This year we increased the beach pass fee for families from $20 to $50. The fees had not been increased in over ten years. We sold 128 family passes and opened it up to nonresidents this year; we sold 15 of those. We sold 2 single passes and 9 senior passes. Menard would like to see those numbers increase. Swimming lessons were also offered and we raised the prices this year; this will more digitized. We also need to automate the sign up process for using the fields. Fees collected for user fees go into a dedicated revolving fund. Discussion about the town beach playground and accessibility to it as well as its condition ensued. Ms. Menard met with Town Accountant Brochu last week to look at revenue and expenses. Rodriquenz noted we don't have solid numbers on what it takes to maintain the fields, such as fertilizing grass, etc. We need to document them. A review of the user fees for other fields was given. Commissioner Mannone stated a lot of these regulations and permits have not been looked at for awhile, so we are systematically going through them. Now that we need to schedule these fields tighter and people are paying for the use, they want to make sure they have a field. A lot of maintenance etc. over the years was done in kind by organizations rather than paying a user fee. Now we need to do regular maintenance on these fields and are trying to organize all the information for the future and will adjust user fees accordingly. Discussion about developing a Capital Plan for the parks ensued. ===PAGE 6=== Director when they had issues they could not resolve. We got twelve years out of the tracks whose hitespans were predicted to be eight years. Due to their condition, it was relatively inexpensive to resurface the track and replace the turf which was completed last year. Since the new installation we have worked to get the MOA; the biggest stumbling block was finding what the original agreement was. Currently we are close to reaching an agreement and ready to present within a meeting or two, to the School Committee to consider. Superintendent Calmes stated she had sent over an informational packet showing the history of trying to work together to form that agreement. It dates back to 2002 when the School Committee voted to designate that property as recreation for purposes of obtaining a grant. Around the same time period the Track and Field Association had asked the Parks Commission if they would schedule and maintain that property. There was never a formalization of how that was going to work. In 2009 that confusion prompted us to say, let's get something in place, and we presented a draft that was rejected by the Parks Commission. In 2011 we got closure on that. After reviewing this whole history everything sat there until we needed to replace the artificial turf and then with everybody sitting around this table actually supporting this plan and the youth organizations as well saying we're interested in making sure this continues; and the bond was passed as well as a plan to pay for that. We articulated that in a memorandum to the Board of Selectmen, the Bengals have memorialized that in a letter as well. The annual payment amounts to $47,500; that portion is memorialized in letters between the School Committee and the Board of Selectmen as well as the Bengals and the Board of Selectmen. Then there is the proposal for the rest of the funding coming from the cell tower. Mr. Londa told her they have done borings at this point and Director Rodriquenz and the Planning Board are involved in that. So what was put together then was to pay the bond. She clarified there is no MOA currently, only a draft. Ms. Menard stated the Parks Commission is working on an MOA and we are hoping there is going to be very little back and forth between them and the School Committee. Mannone stated it's the town whether it is the school or parks. We are looking at scheduling and maintenance and how to coordinate with the high school and youth groups. Mr. McCauliff has done an excellent job managing that aspect. We don't have any full-time people to do that. We need sombody to do maintenance on a daily basis. Having gone through all the issues over the past year and understanding more on the turf side, we have changed the memorandum quite a bit. The section he would like to see improved was that the town youth groups still have representation to use the field and track area and that there is some sort of scheduling. If there is an issue they would come back to the Parks Commission so we could discuss with the school and come to an understanding. Ms. Calmes stated it goes back to the issue of policy and governance around the property that is still owned and under the responsibility of the School Committee. Part of the MOA has always been an acknowledgment that School Committee policies are there and we also agree this is all about the folks sharing this wonderful resource that has been provided by the taxpayers. We actually have long standing policy that articulates how that is accomplished in terms of adult/youth groups as well as school groups. Where other organizations and/or commissions are trying to create this basis of policy to operate from, the School Committee has this history of having that and refreshing it on a regular basis. So to respond to the concern about everybody having access, the School Committee policy actually speaks to that as well. Question was asked how long will the new turf field be expected to last? McCauliff stated looking at the maintenance that wasn't done on the previous field and that we have already ended one year of use of the field; we brought in a company and they removed debris and replaced the pellets where they should be. That is what did not happen with the first field. There are only two things that affect the field, sunlight and usage. We have no control over sunlight, but I have budgeted for two annual visits from the company to service the field. He ===PAGE 7=== School Committee member Wendy Bertrand acknowledged the hard work of the Parks Commission and the School Committee for their efforts to come together for this conversation as well as the Board of Selectmen. She was under the assumption that we were meeting about a status update of the MOA. It was not our understanding this was going to be an extended conversation about the turf field and the Parks Commission. It has been very difficult for us with all the meetings we have to attend, to commit to this time and not get to the agenda item. Mr. Toale invited them to participate in the discussion. Ms. Bertram stated she appreciated the work that the Park Commission and the School Committee has done also. She added she has made it very clear from the beginning that she wanted to have an in depth discussion certainly not just a status update so she apologized that she asked these questions. School Committee Chair Sroka stated she believed the agenda items were too long. A School Committee member stated they would prefer to reschedule. Mr. Toale stated on the suggestion of the School Committee, I suggest we hold off on the discussion although it is important. Ms. Bertram stated discussing agenda item # 3 was relevant to making decisions on warrant articles at the Special Town Meeting next week. Ms. Calmes stated Mr. Londa is prepared to give a presentation. This was presented to the School Committee at one of their meetings and is available on youtube dated October 16th. The School Committee members exited the meeting. The Board thanked them for coming. 3. Board of Selectmen and School Committee discussion on the long term strategic plan for Turkey Hill Elementary School, options for relocating school district central offices, and co-locating offices at TC Passios after renovations for consolidated municipal offices at that building. Mr. Londa reported Turkey Hill Elementary School was constructed in 1968/1969. It is a 68,261 square foot building. It is currently being used for grades 3-5. Over the years the roof has been replaced ('96-98) and the boiler plant was replaced in 2003. A solar photovoltaic system was installed in 2010. We are almost at the 50 year mark for the building; this is when you start asking should you renovate or replace. We have done some limited work there. There are single pane windows in the building and asbestos floor tiles remaining in most of the classrooms and on the second floor hallways. We have replaced flooring in the administrative areas, first floor classrooms and four classrooms over the last couple of years. We have been getting access to all the plumbing shut off valves as they began failing. The electrical system is inadequate and is nearing the end of its lifespan. We have been working on abating spray on asbestos fireproofing; that continues to be a major element in the capital plan. We need to be able to get access through the ceilings to all the electrical and plumbing that is up there. Regarding ADA compliance, we have no fully compliant restrooms. We have done the best we have to get them as close as we can to code. We also have areas we don't have access to with lifts such as the girls locker room, the stage and the music room. We have a ramp in the music room but it is too steep for current code. The building does not have a sprinkler system and the fire alarm system does not meet current code. We have a limited number of smoke detectors throughout the building. Air conditioning capability is very limited in the building; only in the Principal's office and one classroom. The windows do not accomodate air conditioners and there is no ductwork for ventilation. We know we have some envelope issues with the fascias on the first floor and we have some lintels that show signs of moving around in the minigym and the former shop areas. Regarding HVAC, all our equipment is operational; it is old and operates on the old pneumatic controls. We are still able to get parts for it. For the Capital Plan submission, asbestos abatement continues to be our highest priority in the district and that continues over a number of years. We still want to take care of classrooms on the ===PAGE 8=== own the panels and we would remove them at our cost. Option 2 would be to look at a renovation of the school, as early as 2029, you could couple the roof with that renovation. The building was built to accommodate adding additional classrooms. If you add another 30 feet you can add four more classrooms and go down the other end and add another four classrooms. Option 3 would be a total replacement and locations would have to be sorted out. Renovations are less costly. New construction obviously gives you a better outcome. Where would we put the new building, probably on an athletic field, demolish the old building and then replace the athletic field as we have in the past. Options for relocating school district central offices: Mr. Londa reported in 2014 we started looking at what our options were for the Passios. What would we do if we had to move? Turkey Hill seemed to fit our needs the best as we knew grades were being reduced; classrooms that were near the main entry way that were grouped together on the first floor and would be able to support this. Discussion ensued on what space is needed and space options in different buildings. It was suggested to compose a list of offices/programs that were not included in the Tappe Space Needs study and what would be needed. Ms. Lemieux noted when the space needs assessment was updated recently, she worked with Supt. Calmes and the amount of area needed was upgraded to 3600 square feet. This includes professional services, school district central offices, HR Business Manager office, Database Manager office, Food Service Manager office, IT office and ACE services. Mr. McQuaid thanked Mr. Londa for the good job he does taking care of Turkey Hill Middle School and the T.C. Passios Building as well while under his control. Ms. Lemieux reported Selectman Ebersole, who was not present this evening, had some comments; in regards to the Parks discussion he would not like to see it go to a 100% user fee system for parks and recreation. The Town should support it with a combination of tax revenues, user fees and grants and other funds, just as we support other services such as our Senior Center. We need to work their needs into the Capital Plan, we tend to only focus on vehicles and buildings. 4. Next steps for Board of Selectmen, Parks Commission, Town Manager, School Committee & Superintendent This will be discussed more at a later date. There was no further Public Comment. The Board thanked everyone for coming in this evening. Motion: P. Bertram 2°°: P. Luck To enter Executive Session under M.G.L. c. 30A, §21, Reason # 3; To discuss strategy with respect to collective bargaining, if an open meeting may have a detrimental effect on the government's bargaining position and the Chair declares so, not to return to open session. (Professional Firefighters PPFM Local 4358A Contract Negotiations) Vote; Mr. McQuaid-aye, Ms. Luck- aye, Ms. Bertram-aye, Mr. Toale- aye ***********************Executive Session Minutes reparate*************************** The meeting adjourned at 9:33 p.m. Respectfully submitted, ===PAGE 9=== ======================================================================================== DOCUMENT : 2017-11-21-minutes-5076.txt BOARD : select-board DATE : 2017-11-21 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2017-11-21-minutes-5076.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11212017-5076 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Also present: Heather Lemieux, Town Manager The meeting commenced at 9:34 p.m. Ms. Lemieux reported she met with the Fire Chief and the Firefighter union representatives regarding two items brought up during the collective bargaining agreement negotiations; a request of a percentage increase for the Fire Prevention Officer and to create a new position of Firefighter/Paramedic that would be incorporated into the pay schedule. It was agreed that a flat stipend of $1500 will be paid to the Fire Prevention Officer in two annual payments. The position of Firefighter/Paramedic would not be posted until the town was ready to provide that service. We extended from five to seven steps in the pay schedule to be more similar to other positions with a 2.5% increase per step. The Firefighter Union ratified the MOU already. Motion: P. Bertram 2n%: P. Luck To ratily the proposed agreement with the Professional Firefighters PPFM Local 4358A Discussion: Mr. Toale noted if we ratify this now, the funding for the first year is on Special Town Meeting warrant. Mr. Lemieux stated we need to announce it during an open meeting which could be at the Special Town Meeting. Vote: Mr. McQuaid-aye, Ms. Luck- aye, Ms. Bertram - aye, Mr. Toale-aye Ms. Lemieux noted Mr. Ebersole, although not present tonight, had expressed he was in favor of the recommendations. Motion: P. Bertram To adjourn the meeting Vote: Mr. McQuaid-aye, Ms. Luck-aye, Ms. Bertram -aye, Mr. Toale-aye 2": P. Luck The meeting adjourned at 9:41 p.m. RECEIVED & FILED Respectfully submitted, clavem. Peterson Elaine M. Peterson Executive Assistant to the Town Manager JUN 05 2019 LUNENBURG TOWN CLERK OFFICE ======================================================================================== DOCUMENT : 2017-11-28-agenda-5054.txt BOARD : select-board DATE : 2017-11-28 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2017-11-28-agenda-5054.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11282017-5054 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2017-11-28-minutes-5054.txt BOARD : select-board DATE : 2017-11-28 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2017-11-28-minutes-5054.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11282017-5054 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== The meeting commenced at 6:00 p.m. The Board met and discussed some of the articles that were on the Special Town Meeting warrant this evening and then adjourned to attend the meeting. The meeting adjourned at 6:30 p.m. Respectfully submitted, Claire In. Peters on Elaine M. Peterson Executive Assistant to the Town Manager RECEIVED & FILED JAN 0 3 2018 LUNENBURG TOWN CLERK OFFICE ======================================================================================== DOCUMENT : 2017-12-02-agenda-5055.txt BOARD : select-board DATE : 2017-12-02 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2017-12-02-agenda-5055.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12022017-5055 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2017-12-04-agenda-5056.txt BOARD : select-board DATE : 2017-12-04 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2017-12-04-agenda-5056.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12042017-5056 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2017-12-05-agenda-5057.txt BOARD : select-board DATE : 2017-12-05 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2017-12-05-agenda-5057.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12052017-5057 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2017-12-05-minutes-5057.txt BOARD : select-board DATE : 2017-12-05 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2017-12-05-minutes-5057.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_12052017-5057 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Also present: Heather Lemieux, Town Manager The meeting commenced at 7:00 p.m. with the Pledge of Allegiance. PUBLIC COMMENT: Chairman Toale reminded everyone the polls for the Special Election to State Senate were still open until 8:00 Ms. Luck thought it was wonderful to see so many citizens at the Special Town Meeting and inspirational to hear a variety of voices expressing their opinion on matters of import to our town. It was gratifying to hear folks add their voices to the conversation this town has been having for many years about the disposition of town uldings and land. The conversation moved front and center in 2013 when the Board of Selectmen determine hat a building reuse committee should be formed. Newly elected Selectman Jamie Toale grabbed the torch an enlisted architects, planners, businessmen and other protessionals to work together to tind possible solutions to the town's building surplus and the need for adequate municipal office space. They took charge to find ways to utilize town resources to find the most economical way to carve out practical office space at the lowest cost to taxpayers. They reported their findings to the Annual Town Meeting in 2016. It seems that was an awakening for some residents who joined the conversation especially at this Special Town Meeting. The hope is they stay engaged and help the town comes to grips with how to get what we need at a price we can afford. She noted the decorations at the gazebo and common look great and thanked everyone who helped put them up. The Lunenburg Family Giftmart is planning their ninth annual event in mid-December by invitation only to residents who use the Lunenburg Food Pantry and through the Lunenburg School District and local churches. Donations of unwrapped gifts are displayed for invited guests to shop for their families free of charge. Last rear Giftmart helped more than 130 Lunenburg families enjoy their holiday. Giftmart accepts new unwrappec gifts for children or adults of all ages in their donation boxes located around town through December 7". More information is located at http://www.lunenburggiftmart.com/ Katie Adams, 40 Williams Drive, commented on the findings of the building reuse committee between the years of 2013 to 2016. APPOINTMENTS: License Violation Hearing- Embers Pizzeria-84 Lakefront Drive Mr. Toale explained the hearing process. Owner Kenneth Ricker and Officer John Morreale Jr. were sworn in by Chairman Toale. Officer Morreale read aloud the narrative; The following is a summary of events from Thursday, September 21, 2017 between 5:00 p.m. and 9:00 p.m. Officer Tocci and I conducted an alcohol enforcement initiative utilizing a twenty year old party who is known to this department. The purpose of the initiative was to ensure that businesses in town that were licensed to sell and pour alcohol were properly checking the identification of their patrons and no underage sale was takino place. Specific guidelines were given to us by Sergeant Jack Hebert who is trained in this topic. The underage operative is known to the officers of the department and is considered to be trustworthy and reliable. He was dressed appropriately for his age without attempting to present himself as older or younger than he was. He wore a green Bar Harbor Whale Watch t-shirt, light brown khaki pants and black boots. A picture was taken of the party's attire. He was instructed to enter stores and bars and to attempt to purchase alcohol without ===PAGE 2=== to advise inem or the violation. Mr. Ricker stated he has video and it happened. The bartender has been relieved of her duties and we had a representative of one of the area alcohol training companies come in and retrain the staff. We have been open for three and a half years and we have had a lot of these done and we passed all of them. There is nothing I can really say. We have taken all the necessary steps to ensure it doesn't happen again. She (the bartender) was under the impression it was one of the kids in the kitchen that has a beer after work. Mr. Ebersole stated based on other hearings we have had, other establishments have established written policies and have things posted. Ricker responded that they also have that. I have written policy that we have always had. Ms. Peterson should have a copy of that in the files. We take our livelihood seriously and we can't have this stuff happen; that is why she (the bartender) no longer works for us. She understands and she felt terrible too. It is just the way it is. Ms. Luck asked if this was their first violation. Ricker confirmed. Mr. Toale closed the hearing. Motion: R. Ebersole That a liquor license violation did occur on September 21% at Embers Pizzeria Motion: R.Ebersole That the Board issues a written warning as this is the first offense 2": P. Luck Vote: All in Favor 2nd: D. McQuaid Vote: All in Favor Mr. Toale stated Ricker would be notified by mail of the warning adding they appreciated that he appreciated the seriousness of this. Ricker stated he did and appreciated the warning. He added hopefully he wouldn't be back. Ricker exited the meeting. License Transfer application for Aayan Corp. d/b/a Hilltop Farms, 1 Main St. (formerly Hadwen Market) Mr. Toale read the hearing notice: The Lunenburg Licensing Authority will hold a public hearing on December 5, 2017, at 7:05 PM in the Lunenburg Town Hall, Joseph Bilotta Meeting Room, 2nd Floor, 17 Main St. Lunenburg, on the application submitted by Aayan Corporation d/b/a Hilltop Farms, for a transfer of a Package Store- Wine & Malt alcohol license, change of manager, change of d/b/a and pledge of the license/inventory dal and pate of a length a package from Ole Ahad, Inc. d/b/a Hadwen Market, located at 1 Main Street, Lunenburg, MA. The premises is described as a 1700 square foot variety store with one entrance and one exit/dock area on the right side of the building. Jamie Toale, Chairman, Board of Selectmen/Licensing Authority Attorney John Mooradian of Demakis Law Offices, P.C. and applicant/proposed manager Tejalben Patel. She has formed Aayan Corporation and entered in to a purchase and sale agreement with Ole Ahad to purchase the business located at Hadwen Market right next door. We are here to day to secure four things; approve the transfer to Aayan Corporation, approval of Tejalben Patel as Manager of record, approval of the pledge of the license and inventory to Rockland Trust Company and change of the doing business as name to Hilltop Farms. Ms. Patel is very experienced and has been involved in alcohol retail sales for about ten year. She is TIP certified and has not had issues with underage service in other stores. The operation will be the same as it currently is now; no changes to hours. She expects to have 2-3 employees that currently work there now too. Ms. Luck asked for confirmation that everyone who serves liquor has to be TIPS certified. Mooradian stated it ===PAGE 3=== INTERVIEWS/APPOINTMENTS/RE-APPOINTMENTS RESIGNATIONS Resignation of Assistant Town Clerk, Tina LePage Ms. Lemieux stated this is to notify the Board that I received the resignation of Ms. Page on November 20th. Her last day was December 1s!. The position is being advertised internally. The posting expires Friday and I will be advertising to the public sector if we don't receive any interest internally. Ms. Lemieux wanted to thank Ms. LePage for all the work that she did while employed with the town. TOWN MANAGER REPORT Ms. Lemieux reported the walking tour of the five municipal buildings was held on December 2°. There were about 30 attendees who heard about the current condition of each building and were able to see firsthand the conditions of the buildings and were able to ask questions along the way. We received positive feedback and appreciation that we held the tour at the end of the tour. Town Facilities Charrette: • First Charrette: The first charrette of a series of charrettes on Town Facilities will be held on Thursday, December 7*' at 7 p.m. at the MS/HS Collaborative Room A130. This will be an opportunity to share ideas, envision, and build consensus around the future use of town buildings/land. We will do hidingsland, We wildo breakout groups and discuss the development options for each of the buildings and have a visioning component tor town center tocused on the town buildings/land. An important goal is to increase public participation on this topic. The event is advertised on the website, has been sent to the Lunenburg Ledger Facebook page, the Lunenburg Facebook page, and the Sentinel will have an article prior to the event as well. Complete Streets Prioritization Plan: We held our first meeting today with the consultant we hired to complete the prioritization plan. In attendance was the DPW Director, Police Chief, Fire Chief, Land Use Director, School Superintendent and myself. This was an opportunity for each official to identify possible projects that would eliminate possible hazardous intersections, assess ADA accessibility, pedestrian and bicycle safety and enhance transit. The next step is to set a date for the public outreach portion to hear feedback from other public officials as well as the public on areas in town that would increase safety and accessibility for all modes of travel for people of all ages and abilities. I would recommend we use the January's Board of Selectmen January 9*h workshop meeting to hold this forum. The Board concurred on the date. Ms. Lemieux will inform the consultant and she will begin advertising the workshop date. My Town Government: In the near future we will be switching over to an electronic agenda and meeting posting method using software called My Town Government. The website address is http://www.mytowngovernment.org Tina LePage, former Assistant Town Clerk, started this process this month, putting all the board, committee, commission and regional information into this new system with the memberships of each of the boards and their regular meeting locations. The person who is responsible for posting the agenda for each board, committee or commission will be given a log-in and password so that they can post meeting agendas 48 hours prior to the ===PAGE 4=== racites Director Jonn Londa to discuss what would be involved for permitting the Passios kitchen as a commercial kitchen. As it stands now, the Board of Health would require that in order to permit the facility, the Town would need to be the lead permit holder and any business owners using the facility would also need to be permitted under the Town's licensed facility. Each business would require their own separate locked refrigeration units and businesses would not be allowed to bring in any of their own equipment, such as an extra commercial oven. Depending on the type of business operation, it may require the dishwasher to be operational which would then trigger requiring a grease permit from the Sewer Commission. Permitting the facility in this manner would prohibit certain types of businesses from operating out of that space and put the Town at more risk. She recommended a joint meeting between the Board of Health, Sewer Commission and this Board to discuss the process of permitting it as a commercial kitchen and how to lessen the liability for the town as well as utilizing the space to benefit our local businesses. Mr. Ebersole asked for the state law that requires the Town to be the lead permit holder in advance of meeting with the Board of Health and Sewer Commission. Announcements: Mis. Lemieux announced the Summer Street project bids have been postponed until February 6, 2018. Today we received certification from the Department of Revenue that the fiscal year 2018 tax rate was set at $19.70 per thousand dollars of valuation. This is down 28 cents from fiscal year 2017. Mr. Toale noted public access cable taped that municipal building walking tour; it is also up on Youtube. The Town Manager and he will be meeting to plan the charrette. Ms. Lemieux announced the ratification of the collective bargaining agreement between the Lunenburg Professional Firefighters PPFM Local 4358A and the Town. Both parties have voted to ratify the agreement, which is for three years starting on July 1, 2017 and ending July 1, 2020. The main provisions of the agreement are as follows: There was a market adjustment for the fiscal year 2018 wages and a 2% cost of living increase for fiscal years 2019 and 2020. It provided for two additional paid holidays that will be consistent with the other unions and the non- union employees. The agreement reduced the recall period for employees that were laid off from 2 years to 18 months. A new position of Firefighter/Paramedic was added to the compensation schedule. It established a flat stipend for a member of the unit less than the rank of Captain who is assigned as the department's Fire Prevention Officer and provided clarification on statutory updates to certain articles within the agreement. Special Town Meeting approved the transfer of $13,884.22 from the Salary Reserve line item in the current year's budget to cover the first year of the contract. CURRENT BUSINESS 1. 2018 License Renewals Ms. Lemieux began with the alcohol license renewals. She read the list: ===PAGE 5=== Fifty Mass Ave. Ole Ahad Melendez Magana Inc. Donald E. Lyons Carol & Henry Baker Victory Distributors, LLC Jiang Jun Lou,Inc. JK Waterfront Inc KJ Waterfront Inc 449 Corp Sarjudas LLC The Bootlegger Restaurant All Alcohol $1,450.00 Hadwen Market Package Store Wine & Malt $700.00 Dario's Restaurant All Aicohol $1,450.00 settler's Pub General On Premise All Alcohol $1,450.00 Baker's Whalom Variety Package Store Wine & Malt $700.00 Hannaford Supermarket & Pharmacy Package Store All Alcohol $1,450.00 Asian Imperial Garden Restaurant All Alcohol $1,450.00 On The Rocks Restaurant All Aicohol $1,450.00 Embers Pizzeria Restaurant All Aicohol $1,450.00 1 & M's Sports Bar General On Premise All Alcohol $1,450.00 Lakeview Club General On Premise All Alcohol $1,450.00 Lunenburg Liquors Package Store All Alcohol $1,450.00 a sales sorcer 50 Massachusetts Avenue 1 Main Street 310 Massachusetts Avenue 994 Northfield Road 423 Electric Avenue 333 Massachusetts Avenue 5 Electric Avenue 96 Lakefront Drive 84 Lakefront Drive 5 Summer Street 449 Whalom Road 433 Electric Avenue Motion: R.Ebersole To approve the alcohol license renewals for 2018 as presented by Town Manager Ms. Lemieux read the following renewal lists: AUTOMATIC AMUSEMENT LICENSEE NAME B & H Corporation Donnelly's Tavern Inc. Lunenburg Zeda's Inc. American Graffiti, inc Carol & Henry Baker Mil, Inc. 449 Corp Whaiom Gas DEVICES $35.00 EACH Mickey Shea's Donnelly's Tavern Bad Larry's American Graffiti Baker's Whalom Variety J & M's Sports Bar Lakeview Gus ADDRESS 324 Electric Avenue 43 Summer Street 1 Main Street 113 Summer Street 423 Electric Avenue 5 Summer Street 449 Whalom Road 1 Whalom Road 2nd. P. Luck Vote: All in Favor # OF DEVICES 4 2 2 JUKEBOX LICENSE $35 EACH LICENSEE NAME American Graffiti, Inc B & H Corporation Donnelly's Tavern Inc. JK Waterfront Inc Lunenburg Zeda's Inc. MI, Inc. 449 Corp D/B/A American Graffiti Mickey Shea's Donnelly's Tavern On The Rocks Bad Larry's J & M's Sports Bar Lakeview Club ADDRESS 113 Summer Street 324 Electric Avenue 43 Summer Street 96 Lakefront Drive 1 Main Street 5 Summer Street 449 Whalom Road ===PAGE 6=== MISCELLANEOUS LICENSES LICENSEE NAME Kabob-e-licious LLC Kabobe licious ADDRESS 165 Massachusetts Ave. Motion: REbersole To approve the above listed licenses as presented by Town Manager Mr. Toale asked if there was a limit to BYOB permits. Ms. Lemieux stated no. Ms. Lemieux read the Common Victualer license renewals: COMMON VICTUALERS $25.00 LICENSEE NAME 449 Corp American Graffiti, Inc B & H Corporation Carol & Henry Baker Conrad's Drive-In Inc. Donald E. Lyons Donnelly's Tavern Inc. Dragonfly Garden Café LLC Fifty Mass Ave. Genghis Inc. Global Montello Group Inc. JD Enterprises, Inc. Jiang Jun Lou,Inc. JK Waterfront Inc Kabob-e-licious LLC KJ Waterfront Inc Lanni Orchards Inc. Lunenburg Zeda's Inc. Melendez Magana Inc. MIl, Inc. Nashoba Valley Donuts, LIC Ole Ahad Paul & Linda O'Connell PK & P Corp. D/B/A Lakeview Club American Graffiti Mickey Shea's Baker's Whalom Variety Conrad's Drive In Settler's Pub Donnelly's Tavern Dragonfly Garden Café The Bootlegger Jaxx Country Variety Honey Farms #3829 Shady Point Beach & Campground Asian Imperial Garden On The Rocks Kabob-e-Licious Embers Pizzeria Lanni Orchards Bad Larry's Dario's 1 & M's Sports Bar Dunkin Donuts Hadwen Market unenburg Exxor Dippin Donuts PP GROUP LLC Presto Pizza Inc. Red Pepper, Inc Sarjudas, LLC SE FLAN INC. Stella's Coffee Shop Victory Distributors, LLC Whalom Gas White Farm Ltd. Presto Pizza Ixtapa Cantina Lunenburg Liquors Sean Patrick's Stella's Coffee shop Hannaford Supermarket & Pharmacy 1 Whalom Road Cherry Hill Ice Cream LICENSE TYPE BYOB permit FEE $25.00 2nd. P. Luck Vote: All in Favor ADDRESS 449 Whalom Road 113 Summer Street 324 Electric Avenue 423 Electric Avenue 835 Massachusetts Ave. 994 Northfield Road 43 Summer Street 3 Lancaster Ave. 50 Massachusetts Avenue 1353 Massachusetts Avenue 134 Leominster-Shirley Road 701 Reservoir Road 5 Electric Avenue 96 Lakefront Drive 165 Massachusetts Avenue 84 Lakefront Drive 294 Chase Road 1 Main Street 310 Massachusetts Avenue 5 Summer Street 134 Leominster-Shirley Road 1 Main Street 453 Massachusetts Avenue 455 Massachusetts Ave. 177 Massachusetts Avenue 429 Electric Avenue 308 Massachusetts Avenue 433 Electric Avenue 494 Electric Avenue 466 Electric Avenue 333 Massachusetts Avenue 1 Whalom Road 826 Leominster Road ===PAGE 7=== Colonial Imports, Inc. Carol & Henry Baker Custom Auto Body & Sales, inc. Mass Ave Motors, inc. Peter M.Kelly Baker Enterprises Co, Inc. John V. Goguen Colonial Imports, Inc. Robert C. & Michael Lovewell P&S Trucks and Parts, Inc. Michael Bartnowski P&S Trucks and Parts, Inc. Michael Chapdelaine North End Subaru Baker's Towing Custom Auto Sales & Storage Mass Ave Motors, Inc. PMK Motor Sales The Auto Barn J.G. Service North End Subaru R.C. Motors P & S Trucks and Parts, Inc. K C Sales and Services, LLC P&S Trucks and Parts, Inc. Chapdelaine Auto Salvage Class l Class I! Class II Class I! Class I/ Class Il Class Il Class I| Class II Class I| Class Il Class III Class Ill 757 Chase Road 421 Electric Avenue 39 Massachusetts Ave. 381 Massachusetts Avenue 36 Summer Street 53 Chase Road 346 Electric Avenue 44 Chase Road 9 Kirby Ave. & 480 Electric Ave. 571 Chase Road 1312 Massachusetts Avenue 571 Chase Road RR 199 Massachusetts Avenue Motion: R. Ebersole 2nd: P. Luck To approve the Class I, Class Il and Class III 2018 Auto Dealer license renewals as presented by Town Manager Vote: All in Favor 2. Minutes/ Warrants/ Action File Issues The Board approved Minutes of October 17, October 23, Octoberand October 25, 2017. The Board signed an account payable arain he cannot 5 251.302. a payroll warant in the amount of 740, 137.30 and a 3. Committee Reports: Ms. Luck reported the School Committee met on November 16 and discussed fiscal year 2018 budget updates and fiscal year 2019 requests for Health, Information Technology and Facilities Maintenance. There is a meeting tomorrow night and they will discuss budget requests from the schools, special services and the athletic program. Ms. Luck attended the annual meeting of the Central Mass Regional Stormwater Coalition on the 15". The our enly have an their in bed oring board Apares ming of Deeaybe 03a heardesps and to hear requests for special permits. One is request permission to construct on a lot that only has 28 feet of frontage rather than the required 50 feet. Ecological Fibers is requesting to add a third driveway at their Pioneer Drive business. Mart Advisory met on Novmebr 218t and there was a great deal of discussion regarding the Council on Aging transportation contract. Their next meeting is December 19t Mr. Toale reviewed the upcoming meeting schedule. He reminded about the charrette this Thursday. There was no further public comment. Motion: R. Ebersole To adjourn the meeting 2"d, P. Luck Vote: All in Favor The meeting adjourned at 7:46 p.m. ===PAGE 8=== ======================================================================================== DOCUMENT : 2017-12-07-agenda-5058.txt BOARD : select-board DATE : 2017-12-07 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2017-12-07-agenda-5058.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12072017-5058 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN December 7, 2017 ; 7:00 PM Lunenburg Middle/HighSchool Collaborative Classroom A130 1079 Massachusetts Avenue REVISED AGENDA 7:00 PM PLEDGE OF ALLEGIANCE PUBLIC COMMENT  BOARD  PUBLIC 1. Approve Alternative date for Salvation Army Tollbooth fundraiser in case of inclement weather Charrette on Municipal Buildings PUBLIC COMMENT  PUBLIC  BOARD ADJOURN ======================================================================================== DOCUMENT : 2017-12-07-minutes-5058.txt BOARD : select-board DATE : 2017-12-07 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2017-12-07-minutes-5058.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_12072017-5058 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Also present: Heather Lemieux, Town Manager; Adam Burney, Land Use Director Others attending: Dave Rodgers, Troy Daniels, Melissa Smith, Laura Brzozski, John Londa, Pat Callahan, Dave Passios, Tanner Cole, Maureen Dupuis, Michelle Belleza, Kathy Hochard, Ryan Stober, Susanna Jewell, Anthony Caiozzo, Karen Fischer, Carl Luck, Katie Adams, Doug McQuaid The meeting commenced at 7:00 p.m. with the Pledge of Allegiance. Chairman Toale thanked everyone for coming, noting this is the first of several opportunities for residents to give us opinions, feedback and help us work toward our objective. There was no public comment from the Board or the public. He did note they had one agenda item this evening before beginning the charrette. Malinge Aerative date for Siration Army Tolboth Kundraiser in case of inclement yet, P. Luck Motion: P. Bertram To approve the alternate date of December 16** for the Salvation Army tollbooth fundraiser in the event of inclement weather on December 9th Vote: All in Favor Town Facilities Charrette: Town Manager Lemieux thanked everyone for coming. She noted Land Use Director Adam Burney would be assisting in the facilitating of the charrette this evening. She reported the Building Reuse Committee was formed in 2013. Their goal was to look at the reuse and future use of certain town buildings; the Town Hall, T.C. Passios, Brooks House, Eagle House, Ritter Memorial Building and the old Primary School building. The Building Reuse Committee dissolved earlier this year. The Board of Selectmen from that point made one of their goals to look at an infrastructure plan for Town facilities, including buildings and land. This past August they held their first workshop and had another one in November. We received a detailed report on Town buildings in September. Since that time we have had many discussions on the buildings including one at the Special Town Meeting at which seven of the twenty articles was based on Town buildings and land in one way or another. A charrette is a planning session where citizens, officials and other stakeholders collaborate on a vision for development. It provides a forum for ideas and offers the unique advantage of giving immediate feedback. Participants become included in the process for developing a vision for the final design. Why are we doing a charrette? • This is a way to get ideas from the public on this topic • Increase public participation on the future use of town buildings/land • All participants will have a voice What do we intend to achieve? • To build consensus around future uses of our town buildings/land ===PAGE 2=== • Envisioning session will utilize a map to draw out your group's vision for town center • Presentation of Small Group Ideas and Large Group • Discussion Adam Burney recommended picking one person to be the facilitator of the group when getting into small groups so that person will be your group voice when we return to the large group. He recommended taking notes for the group. He moved on to a history of the Architectural Preservation District and Village District; both passed at the May 2015 Annual Town Meeting. He explained the color coded zoning map and districts on the wall and handouts to the attendees. He also noted the listed uses permitted in these districts. • Town Buildings/Land and the Village District • How do the Village Center and Architectural Preservation Districts affect what we can do with Town Buildings and Land? • Town Hall, Ritter Memorial, the old Primary School, Brooks House, and T.C. Passios all fall within the Village District • Status Quo vs. Change of Use for municipal buildings • Demolition • Mr. Burney moved on to a Thought Exercise and asked everyone to consider the following: Think of a place you like to visit, either to shop, do an activity at, etc. What about it makes it inviting? Describe what that place looks like and the features that make it a place you like to go to. He encouraged people to sit with someone they don't know. He moved on to the talking points: Talking Point #1 • What do you see as the future of the Town Hall, Ritter Memorial, old Primary School, the Brooks House, and the TCP? • Can you envision the Town Hall, Ritter Memorial, old Primary School, the Brooks House, and/or the TCP being used for non-municipal purposes? • What non-municipal uses would you envision in the Town Hall, Ritter Memorial, old Primary School, the Brooks House, and/or the TCP? Talking Point #2 • Would you like to see more town green space in the center and if so, where? Why? • What types of attributes would you incorporate? • What activities would you see taking place on this green space? Talking Point #3 • What amenities/services do you expect to receive from municipal offices? • What does consolidating Municipal Offices under one roof look like to you? Talking Point #4 • Are there any town buildings we should demolish? • If so, what would be the potential future use of the vacant land? Talking Point #5 ===PAGE 3=== Group #1 • Our buildings need to be more accessible. • We need to do an assessment of the buildings. • Sell the Brooks House to someone who is willing to move it. • It is difficult for the Town Manager to manage individual departments and employees if they are spread out in different buildings. • If we do consolidate, consider including the DPW offices. If one Administrative Assistant is out, there will be someone else to answer calls. • Various options on the old Primary School Building, whether we can do something with it or not. We need to find out what is going on with the assessment, if we renovate, can we put in kitchens there? What is the demolition cost? Have the Fire Dept. do a controlled burn to demo it; save money. • Ritter Memorial Building: suggestion to place a distillery or a farm to table restaurant; • Town Hall: an Arts and Cultural Center; there are grants available, what is the cost? Plymouth did this with their old public library. • T.C. Passios: Boys and Girls Club, Senior Center activities, Senior Daycare, allowing Seniors to share their expertise with younger people; i.e. carpentry, mechanics, etc. Utilize the kitchen for farmers, possibly to supply the farm to table restaurant. • In order to pay for this, Smile. Amazon.com allows you to set up an account for a charitable organization where .05% from every sale goes to the non-profit; it could be for a particular building. • Also, what does the school need for future schools because that relates to whether we sell land or not even if we have to tear down the buildings. Group #2 We need to understand how much this is going to cost to make any changes to anything. • Does it make sense to demolish versus renovate? • In determining the cost, is it financially viable? • It is agreed that some sort of renovation needs to happen to the buildings that are there. • If the old Primary School is demolished, use that space for municipal open space for: fairs, dog park, farmers market space, bonfires, etc. • Turn the Ritter Memorial into a farm to table restaurant • Downtown lacks parking and pedestrian walking safety; the Town gazebo area is very small and in the middle of two very busy roads. There is no parking there. • Brooks House: level it and plant a tree • There were differing opinions on whether to consolidate Town offices or keep them in the buildings they are in; one idea was to consolidate all into Town Hall. • T C Passios - turn it into a community classroom/center space, art studios, etc. or a community pool or offer it up for charter school space for rent. Bring senior citizens and preschoolers together. Bring in a senior living facility • A vibrant downtown needs to be walkable and attract people to it with a combination of commerce and green space ===PAGE 4=== Recently the Commonwealth gave Agricultural Commissions the right to hold property similar to Conservation Commissions. They could take over the Ritter Memorial for the farm to table option. Discussion turned to refining down to options in order to find out the actual costs. It was noted we can't request cost assessments of ten different options as it is too expensive. Mr. Burney returned to the Thought Exercise: Place: • Stockbridge, MA -it's right off the main drag, has many small boutiques and coffee shops with living space above them • Walkable downtown- parking on the perimeters with less traffic in the center; has been enjoying the new Dragonfly Garden Café • Small community with art, a variety of shops and places for people to gather • Concord, MA - bookstores, restaurants, bars, ice cream stores, the National Park, off street parking • Red Lion Inn, Stockbridge, MA; right in the town center and they have a huge courtyard • Newburyport, MA - walking areas that do not allow vehicles, playgrounds, gardens, numerous restaurants with outdoor seating, areas for festivals and summer concerts • Quaint, walkable and easy to access, a municipal presence to anchor the town • Big town park -green space that is multifunctional • Places with interesting architecture, walkable, not much traffic • Townsend common; easy to maintain and hold events there • Turner Falls, rural MA • Sturbridge Village, beautiful historic buildings surrounded by open space • Destination/landmarks - something to attract people • Whalom District- circa 1990, walkable and safe, access to things to do • Places that are bright and cheerful inside and places that are open and fresh when outside • Places to bring Lunenburg community together • Architecture • Sterling, MA - drive through community; Lunenburg is one too. • Leominster, MA - community based events for residents; summer strolls, cannoli festivals etc. • Someplace close to major highways and box stores but still having a small town feel • Rural town feel, architecture, but accessible to amenities outside of town, more walkable • Western Missouri, tiny town on Missouri river, old and vibrant lots of shops, antiques, stores, bookstores • Spago, New York, same as above, shops, antiques, restaurants, etc. • Ayer, MA - sidewalks in front of restaurants and shops, nice town center • Lunenburg should service the people who live here but the government can't do that, you need passionate people, whether it's residents and/or businesses; the town center has shifted; we have a beautiful campus off Memorial Drive. Mr. Burney stated we need to take what we listed tonight, look for common themes and refocus for another future discussion. What are the steps for moving forward? It was noted we should have a timeline for the ===PAGE 5=== Other suggestions were to focus on one property at a time; meet with the National Honor Society as students are the ones who are most likely to walk around the town center and going to the Teen Center for feedback from them also. The charrette adjourned at 8:58 p.m. Respectfully submitted, Elaiiem. Peterson Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2017-12-12-agenda-5059.txt BOARD : select-board DATE : 2017-12-12 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2017-12-12-agenda-5059.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12122017-5059 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2017-12-19-agenda-5081.txt BOARD : select-board DATE : 2017-12-19 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2017-12-19-agenda-5081.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12192017-5081 ======================================================================================== ===PAGE 1=== Select Board Meeting1. ======================================================================================== DOCUMENT : 2017-12-19-minutes-5081.txt BOARD : select-board DATE : 2017-12-19 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2017-12-19-minutes-5081.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_12192017-5081 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== The meeting commenced at 7:00 p.m. with the Pledge of Allegiance. PUBLIC COMMENT: Mr. Toale announced the Salvation Army has issued a red kettle challenge to the mayors of Fitchburg, Leominster and the Lunenburg Board of Selectmen. Mr. Toale has accepted the challenge on behalf of this Board and he will be ringing the bell at Whitney Fields Mall tomorrow at 3:30 p.m. INTERVIEWS/APPOINTMENTS/REAPPOINTMENTS Architectural Preservation District Commission/Historical Commission Representative- Cullen Dwyer has requested to be reappointed. The Historical Commission supports the reappointment. Motion: R.Ebersole 2id: P. Bertram To reappoint Cullen Dwyer to the APDC as Historical Commission Representative Vote: All in Favor TOWN MANAGER REPORT Town Facilities: Public Forums: The first public forum (a.k.a. charrette) of a series of these types of meetings on Town Facilities was held on Thursday, December 7th at 7 p.m. and the meeting is available to be viewed on YouTube. We had approximately twenty participants that shared their ideas on the future of the town buildings, what they envisioned for those spaces, and ideas on green space. One recommendation that came out of that meeting is to hold the same type of meeting with the seniors at the Senior Center. The date for this meeting will be February Sth at 10 a.m. and this will be advertised in The Ledger, on the website, and in the newsletter. Property Condition Assessments: The property condition assessments for the Town Hall, Ritter Memorial Building, old Primary School, the Brooks House, and the TC Passios were concluded today. We hope to have the final report from the consultant within a couple of weeks. Complete Streets Public Forum: The date for the public forum to hear feedback on areas in town that would increase safety and accessibility for all modes of travel for people of all ages and abilities will be Tuesday, January 9, 2018 at 7 p.m. in the MS/HS Collaborative Room #A130. Snow date for this forum will be January 16" Cleaning Services for Town Buildings: The Invitation for Bids to provide cleaning services to our town buildings is currently being advertised and bids are due January 3rd. As described leading up to the Special Town Meeting, the current contract expired and based on preliminary estimates from cleaning companies, it will cost $15,000 more than originally budgeted for the remainder of the year under a new contract. Special Town Meeting approved appropriating the additional funding for this known expense. The contract will cover cleaning for the Town Hall, the Ritter, the Library, the Teen Center, the Senior Center, the DPW, and the Public Safety Building. Financial Forecast Presentation to Finance: The Finance Director and I met with Division of Local Services in November to review the Town of Sutton's Financial Forecast that Division of Local Services did through the Community Compact Program. There is ===PAGE 2=== put out to bid. It the Town was successtul in being awarded the next round of Competitive Green Communities Funding, this would be an eligible project. Through the DOER grant the Town received for grant administration services, Karen Chapman of Montachusett Regional Planning Commission has lined up a free energy ve for an anitain. audit by Energy Source on Wednesday, December 27th. This will include the Town Hall, the Ritter Memorial Building and the Public Safety Buildings. COMMBUYS Training: Staff from the Commonwealth's Operational Services Division came to Town Hall on December 12th to provide our staff that will frequently be required to either post bids or purchase items off of a state contract a demonstration of the new software called COMMBUYS. Due to changes in procurement law under the Municipal Modernization Act, bids over a certain dollar threshold are now required to be posted on COMMBUYS. Announcement: Town Offices will be closed December 25th and December 26th in observation of the Christmas Eve and Christmas Day. Ms. Luck encouraged more advertising of the upcoming Complete Streets workshop and the Senior Citizen Public Forum on Town Buildings, specifically on the website and via posters. Ms. Lemieux will follow up tomorrow. OLD BUSINESS 1. Board of Selectmen Goals • Identify desire for and type of Economic Development for Lunenburg • Develop an Infrastructure Plan (including Roads, Buildings and Equipment) • Improve Public Satisfaction through Community Involvement and Public Outreach 2. 2018 License Renewals (cont.) Ms. Lemieux reported there were three licenses up for renewal tonight. • PK & P Corporation d/b/a DIPPIN DONUTS- 455 Massachusetts Ave.; Common Victualer $25.00 • First Choice Limousine & Transportation Service, Inc. d/b/a First Choice Limousine; Limousine License $25.00 • Mark S. Testa d/b/a Lakeview Driving Range; Base License, Golf Driving Range $60.00 Motion: R.Ebersole To approve the three licenses as presented by the Town Manager 2nd: P. Bertram Vote: All in Favor CURRENT BUSINESS 1. Review and consider response to Open Meeting Law Complaint filed by Kathryn Adams on 12/6/17 regarding Selectmen's Meeting on 11/9/17 Mi. Toale stated the Board is required to meet within fourteen business days of receipt to review the complainant's allegations, take remedial action, if appropriate, notify the complainant of the remedial action, and forward a copy of the complaint and description of the remedial action taken to the complainant. The public body must simultaneously notify the Attorney General office that it has responded to the complaint and provide ===PAGE 3=== specifically. The Board concurred. 3. Committee Reports Mir. McQuaid reported Capital Planning received requests from the Police Chief, the Fire Chief and the School Department. We will be getting a presentation from DPW at our first meeting in January. They are scheduled to do a prioritization exercise on January 9* Ms. Luck reported the School Committee heard non-personnel budget requests from the Schools, Special Services and the Athletic Program. The Primary School is requesting a 17% increase, the Elementary School is requesting a 62% increase and Middle School is requesting a 30% increase, and the MS/HS is requesting a 37% increase. Zoning Board of Appeals is meeting on the 27" to hear three requests for residential special permits. MART Advisory met this morning but she was unable to attend. Ms. Lemieux did attend and no action was taken on the MART agreement due to the need for more information by the towns for direct/indirect costs for transportation. Ms. Bertram reported the Cable Advisory Committee met last night. We have received a counter offer from Comcast which for the most part we were amenable to. We do have some counter offers that will be presented to Comcast by Attorney Bill Hewig. MPO is meeting tomorrow and we are starting the Transportation Improvement Program process again. If there are any projects you are interested in, she would happy to advocate for Lunenburg with approval from the Board Mr. Ebersole reported the Library Trustees reviewed their section of the Town Charter at their meeting and came up with some proposed changes. Sewer Commission will be reviewing the charter as well as the Board of Health. The Town Charter Committee has been meeting twice a month. They are concerned about meeting their target of annual town meeting for proposed changes. They are still going to try to move as fast as they possibly can. They will be holding public hearings and forums that will be advertised. The committee has set a rule that all changes must be approved by a 2/3rd vote of the committee. We will be meeting with the Town Manager in January but we haven't asked the Board of Selectmen for their opinion. If you have anything you would like to change as an individual feel free to send it to me. All of our meetings are being recorded and broadcast at a later date. Mr. Toale reported Finance Committee met last Thursday and their major task was to provide input to the Charter Committee. Council on Aging met last week and they will be meeting with this board in January to present their goals, objectives and mission. Mr. Toale reviewed the upcoming meeting schedule. This Board meets again on January 2nd • January 9t is a Complete Streets Workshop. PUBLIC COMMENT: Katey Adams, 40 Williams Drive, stated she heard the response to her Open Meeting Law complaint and believed her complaint was not addressed, specifically to the posted agenda for that night. Ms. Bertram stated she was pleased about the February forum with the senior citizens. She asked if there was anything else related to economic development coming up as far goals or a charrette. She requested feedback from the Board on any next steps. Mr. Ebersole stated he was looking to the Town Manager and Land Use ===PAGE 4=== Respectfully submitted, Elaine m. Peterson Elaine M. Peterson Executive Assistant to the Town Manager