# select-board — 8 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2018-11-20-minutes-5082.txt BOARD : select-board DATE : 2018-11-20 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2018-11-20-minutes-5082.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11202018-5082 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== November 20, 2018 Board of Selectmen: Jamie Toale, Chairman; Robert Ebersole, Vice Chairman; Damon McQuaid, Clerk; Katey Adams, Member Not present: Phyllis Luck, Member Also Present: Heather Lemieux, Town Manager; Jack Rodriquenz, DPW Director; Karen Brochu, Finance Director The meeting opened at 7:01 p.m. with the Pledge of Allegiance. Mr. Toale announced in accordance with the requirements of Open Meeting Law, the meeting was being recorded and broadcast over the Lunenburg Public Access channel. PUBLIC COMMENT: Mr. Toale announced tonight was Selectman Ebersole's last meeting as he is stepping down and moving out of town to take an employment position on Cape Cod. He has been involved in Town government his entire life and the concept of giving to the town is part of who he is. He was part of the process to hire a new Town Manager, Town Counsel and School Superintendent. He has also played a major role in supporting the building of a new Middle/High School and major pavement improvements through a debt exclusion. His experience in town government began when he joined the Fire Department as an on- call firefighter at age 16. He also served as a reserve officer and continued to serve in the following capacities over the years; Planning Board member (1977 - 1982), MRPC Representative (1978), 250th Anniversary Committee member (Treasurer) (1978), Board of Health agent (1978-1989), Computer Advisory Committee (1987-1989), Town Treasurer/Collector (1983- 1989); Registrar of Voters (1983- 1988), Building Committee (1987-1990), Sewer Commission (2010-2013, Chairman), Board of Selectmen (2013-present, Vice Chairman) and the Charter Review Committee (2017-present, Chairman). He is a wealth of information on why and how things are done in our town, and he clearly is an asset that the Town will miss. Thank you, Bob Ebersole. Mr. McQuaid stated it truly has been a pleasure to serve with you and your dedication and service to the Town has been an inspiration to me. Ms. Adams thanked Mr. Ebersole for being a bit of a mentor and for taking the time to understand me and for being kind. You will be missed. Town Manager Lemieux shared some archived photos from 1978, 1979 and 1980 of Mr. Ebersole from old town reports. She stated we are all going to feel a void with Mr. Ebersole's departure. He has dedicated his life to public service and has taken the true meaning of public service seriously; that it is to make a difference in people's lives by serving the common good and improving Lunenburg by giving back. We will miss your wealth of knowledge about every aspect of Lunenburg and beyond. We will miss your ability to propose solutions that brought about compromise, your fairness, your sense of ===PAGE 2=== Representative Hay read the citation from the House of Representatives in recognition of Mr. Ebersole's many years of public service and commitment to the Town of Lunenburg and extended their very best wishes and hopes for a future of good fortune and continued success in all his endeavors. Kyle Schulton, Senator Dean Tran's legislative aide, reported Senator Tran had a prior obligation this evening and presented a citation on his behalf from the Massachusetts State Senate recognizing Mr. Ebersole's retirement and his dedication and lifelong service to the Town of Lunenburg. Dave MacDonald, 155 Island Road, stated Mr. Ebersole has been an inspiration for him and wished him the best. Paula Bertram, 312 Townsend Harbor Road, former Selectman, thanked Mr. Ebersole for all he has done for the town. She stated we did not always agree on every issue, but she knew they both looked at things as objectively as they could and did what we thought was best after much contemplative thought and research. You will truly be missed. She wished him the best in the future. Mr. Ebersole expressed thanks to all who spoke this evening. He stated thinking back over the years, acknowledged Jim Deming, a former Fire Chief, Fred Hobbs, former Police Chief, his former father-in- law Curt Penniman and former Town Clerk and State Senator Mary Padula. They all were part of his life in Lunenburg, learning what the history was, learning what the viewpoints were. He wanted to thank his political opponents over the years, some who were above board and some under-handed. You made me more prepared, more measured, more analytical and more prepared for the unexpected. He stated he was involved in getting the lettering on Town Hall because at that point it wasn't named. He was involved in getting the bylaw to make sure the warrant was mailed to all citizens to get notification of the town meeting rather than it just being announced in the newspaper. He supported the recall measure that we have never had to use. He was involved in getting the first electronic vote counting in town. He thanked all the department heads who lead their staff to meet the high expectations of the town's limited funds. He expressed thanks to Ms. Lemieux and the Board members and all the volunteers that have been and are serving on boards and commissions. He extended his thanks to his husband, Troy, for moving to Lunenburg, being involved even when it was not appreciated and supporting him regardless of how long his meetings went. Forty years ago he was on the 250" Anniversary Committee and in ten years it will be the 300t Anniversary of the town, perhaps it will be my next committee. Thank you. Applause resounded. APPOINTMENTS Joint Appointment with Planning Board for vacant Planning Board seat The Planning Board called their meeting to order. Paula Bertram, 312 Townsend Harbor road, presented as a candidate for the Planning Board. Ms. Bertram stated when she was serving on the Board of Selectmen, she was the Planning Board liaison and was found it very interesting. She had the opportunity to understand how the bylaws and the public hearing process worked. To her it is one of the most important roles in the town. She believed her background working for the Board of Health and her ability to read and understand plans, looking at ===PAGE 3=== were none. Motion: R. Ebersole 2nd: D. McQuaid To appoint Paula Bertram to the Planning Board until the next annual election Mr. Toale asked for a joint vote from both boards and a vote in favor by raising hands. The vote was unanimous from both Boards. Vote: All in Favor Ms. Bertram thanked both boards. DW Director Report on Pavement Management Plan and Drainage DPW Director Rodriquenz provided an update on the debt exclusion for pavement management which was voted on in 2016. Total Authorization Debt Exclusion - Pavement Management Plan Full Debt Exclusion Road Specific $ 4,000,000.00 $ 3,500,000.00 $ Drainage 500,000.00 Expended FY17 $ (946,597.28) $ (835,752.00) $ Expended FY18 $ (1,282,475.36) $ $ (1,052,508.39)| $ Expended FY19 $ (270,743.24) (223,050.71) $ Total Expended $ (2,499,815.88) (2,111,311.10) (57,396.00)) (P. Keating) (53,449.28) (PMP Drainage) (110,223.50) (P. Keating) (119,743.47) (PMP Drainage) (10,800.00) (P.J. Keating) (36,892.53) (PMP Drainage) (388,504.78) Available Balance* Less Open PO's Total $ 1,500,184.12 Ş $ (14,260.90) $ $ 1,485,923.22 *$1,044,66.60 of the full $1,485,923.22 will not be available untill April 2019 1,388,688.90 1,388,688.90 $ 111,495.22 (14,260.90) 97,234.32 He reported residents are notified in advance of any road work and informed that if they need to open the road the time to do it would be before the road work is complete. He noted he has not had any issues since instituting the road opening policy. The pavement management plan will be revised this spring. He reported most of the drainage funding included in debt exclusion was used for local roads for stormwater. He provided a chart created by his administrative assistant that showed how drainage was addressed from 2016 up to the present. (see attachment). He reported the department was right on schedule and they have ===PAGE 4=== lass contain allially will be canal to parent managerlicilt. Tax Classification Hearing as required by M.G.L. Ch. 40 $56 on the issue of allocating the local property tax levy among the four classes of real and personal property for Fiscal Year 2019. Mr. Toale read the hearing notice aloud: The Board of Selectmen will hold a public hearing on November 20, 2018 at 7:30 P.M. as required by M.G.L. Ch. 40, §56 on the issue of allocating the local property tax levy among the four classes of real and personal property for Fiscal Year 2019. The hearing will be held in the Lunenburg Town Hall, 2nd Floor, Joseph Bilotta Meeting Room, at 17 Main Street, Lunenburg, MA. He opened the hearing. He stated we are waiting to hear from the Dept. of Revenue for a preliminary certification so we will need to continue the hearing at a later date. He asked for any public comment or questions on that topic at this time. Mr. Ebersole stated while it would be nice to reduce residential property taxes by having both a residential and commercial tax rate, we have such a small personal property tax and commercial tax base that any substantial change to residential property would entail almost taxing the businesses out of existence. Motion: R. Ebersole 2nd: D. McQuaid To continue the tax classification hearing to December 4th at 7:05 PM Vote: All in Favor Finance Director Report: Quarterly Financial Report Finance Director Brochu wished Mr. Ebersole all the best in his new job. She noted he hired her back in 1984. She noted this is the Expenditure/Revenue summary for the 1 quarter of fiscal year 2019 ending September 20, 2018. As of September 30, 2018 we have collected 28.3% of FY19 revenue estimates. Revenues We have collected 28.3% of FY19 estimates through 9/30/18. Of note are the following: Local Receipts: We have collected 15.41% of the FY19 Local Receipt estimate. As you know, Local Receipts are broken down into several categories. Below is a summary of the categories. • Fines - We have collected 27.37% of the estimate through 9/30/18. • Local Option Meals Tax - We have collected 27.65% of the estimate through the Ist quarter ofFY19. ===PAGE 5=== • Fees - We have collected 25.48% of the estimate in thiscategory. Departmental Revenue/School- To date we have received 23.07% of this estimate. This is mainly due to a school based Medicaid reimbursement receipt in the amount of $22,271.72. • Penalties and Interest - We have received 21.61% of this estimate through September. All other local receipt estimates are at or near where they should be at this point in the fiscal year. • Taxes & State Aid: At this time, we have collected 25.29% of our Tax Levy - this includes $42,311.08 in tax lien revenue, and 25.16% of our State Aid estimate. Also, please note that revenue estimates will be adjusted prior to the submittal of the tax rate certification due to changes in new growth and cherry sheet revenues. These changes will be reflected in the next quarter. Expenditures We have expended/encumbered 30.2% of budgeted expenditures as of 9/30/18. There are several departments that encumber the full amount of a line item and use that encumbrance throughout the year, so the expended/encumbered percentages are high, but actual expenditures are on target. We have surpluses in both Liability Insurance and Workers' Compensation due to participation, rewards and dividend credits. Injury Leave is showing a deficit of $430.84, but that will be adjusted through receipt of an 10D insurance reimbursement. Also, please note that expenditure estimates will be adjusted based on changes in new growth and state aid prior to the submittal of the FY19 Tax Recap, and will be reflected in the next quarterly update. The Board thanked Ms. Brochu. INTERVIEWS/APPOINTMENTS/RE-APPOINTMENTS/ RESIGNATIONS 1) Town Manager appointment: DPW Heavy Equipment Operator-William O'Neill Motion: R. Ebersole 2n°: D. McQuaid To ratify the Town Manager appointment of William O'Neill as Heavy Equipment Operator Vote: All in Favor 2) Cultural Council Ashly Faherty-298 Highland St. - term to expire June 30, 2021 Ms. Faherty stated she has lived here for four years and wants to serve the community and feels the Cultural Council would be a good fit for her. Motion: R. Ebersole 2nd: D. McQuaid To appoint Ashly Faherty to the Cultural Council with a term to expire June 30, 2021 ===PAGE 6=== pon smart to te clar conc with a term to expire dulle 30, 6041 Vote: All in Favor The Board thanked both applicants for coming forward. OLD BUSINESS 1. Earth Removal Permits) Renewals: a. P. J Keating Compancy permit # 14, 15, 16, 17 & 30 Building Commissioner Garry Rhodes presented his report. The Board of Selectmen held a meeting on August 21, 2018 to review the renewal of Earth Removal Permits for P.J. Keating Co. The Board of Selectmen renewed permits#18, 19, and 42 until August 31, 2019. Permits #28 and 29 were not renewed. Permits #14, 15, 16, 17, 27, and 30 were renewed until November 30, 2018. The Board of Selectmen requested additional information for permits #14, 15, 16, 17, 27 and 30. The Board of Selectmen received the requested information from S.J. Mullaney Engineering by a letter dated November 6, 2018 and attached plans. Adam Burney, Land Use Director and I have reviewed the information provided and find it addresses the questions raised in my memo. Permit #14 The location of Permit #14 is to the west of Fort Pond Road adjacent to the Town of Lancaster. Based on information provided they are in violation of their permit. The permit limits the depth of excavation not to be deeper than the grade of Fort Pond Road. They have exceeded that depth by about 40 feet. We discussed their future plans for this area. It is their intent to further expand the earth removal. Recommendation: In order to continue they must amend their permit. They should provide new plans showing the extent of the proposed future excavation. It is my understanding the proposal will extend into the area which includes permits #18 and 42. The plan should include the full area of all three permits. Once the plans have been provided the Board of Selectmen may wish to issue a single permit for the entire corner of Fort Pond Road and Leominster/Shirley Road along with appropriate conditions. I would suggest Permit #14 be extended until January 31, 2019 to allow time for the plans to be provided. Motion: R. Ebersole 2nd: D. McQuaid To follow Mr. Rhodes' recommendation and extend the permit until January 31, 2019 to allow time for the plans to be provided Vote: All in Favor Permit# 15 The location of Permit #15 is to the north of the B&M Railroad and west of Reservoir Road. Their engineer provided documentation that the depth of the earth removal complies with minimum of 4 feet above ground water. In all cases, the depth to seasonal high ground water ===PAGE 7=== type of permanent monuments showing this boundary be included as part of the closure plan. - would suggest Permit #15 be further extended until January 31, 2019 to allow time for the closure plan to be completed. Until a closure plan is provided no further earth material beremoved. Motion: R. Ebersole 20°: D. McQuaid To extend permit#15 until January 31, 2019 and request a closure plan as well as including permanent monuments showing the boundary in the closure plan Vote: All in Favor Permit# 16 The location of Permit #16 is to the north of Leominster/Shirley Road, east of Reservoir Road and both sides of the B&M Railroad. The engineer provided documentation that north of the B&M Railroad the depth of the earth removal is less than 4 feet above groundwater. A large portion of the site is located in an area identified as "Priority Habitat of Rare Species and Wildlife". An area directly to the north of Leominster/Shirley Road is part of their manufacturing area. They have indicated outside the areas identified above material remains to be mined. Recommendation: A conditional permit be issued until August 31, 2019 subject to the following; (1) they consult with the Commonwealth of Massachusetts Division of Fisheries as to what extent and where future earth removal can take place. (2) Also consult with the Division of Fisheries what if any closure of that portion of the site currently located within the protected area can take place. (3) Locate where any additional material can be mined. (4) Provide a closure plan where depth to ground water precludes additional mining and within the area identified as Priority Habitat permitted. (5) No additional earth removal until the additional documentation has been provided and approved by the Board of Selectmen. Motion: R. Ebersole 2nd: D. McQuaid To approve a conditional permit until August 31, 2019 with the conditions as outlined above Vote: All in Favor Permits# 17,27 and 30. Permits# 17,27, and 30 encompass the area south of Leominster/Shirley Road and east of Fort Pond Road. As requested their engineer provided a plan that shows where material may be mined and a 250 buffer to residential property to thesouth Recommendation: The permit be renewed until August 31, 2019. The 250 buffer to residential property be required. ===PAGE 8=== aney are requesting balle permit not be renewed they have provide d dell pr shownng me site. I have reviewed the closure plan with Adam Burney, Land Use Director. We recommend the plan be accepted and the earth removal is completed and closed. Motion: R. Ebersole To accept the closure plan for permit #32 and that the earth removal is completed 2nd: D. McQuaid Vote: All in Favor The Board thanked Mr. Rhodes for his report and recommendations. Confirmation of the Board of Selectmen vote on November 6, 2018 re: Sale and Acquisition by the Town of the 161 and 171 Gilchrest Street properties Ms. Lemieux reported the Conservation Commission met after the November 6 meeting and reviewed the Declaration of Restriction and had various comments that Town Counsel incorporated. They met again last night and endorsed the document you have before you tonight. There is also another document titled Parcel A -Deed with Easement. This is the beginning of the process to file with the State to place the Conservation Restriction on the property. Motion: R. Ebersole 2°C: D. McQuaid To accept the Deelaration of Restriction as presented and to authorize the Chair of the Board of Selectmen to execute all associated documents related to the transfer of property back and forth Vote: 3 in Favor, 1 opposed (Adams) TOWN MANAGER REPORT Summer Street Project Update from MassDOT: Drainage installation continues in the Lunenburg section of the project and will continue for two or more weeks longer, weather permitting. The granite curb installation is still ongoing with the goal of installing curbing from Fitchburg to the Baker's Bridge in Lunenburg by the end of the season. The Leominster section of North Street is scheduled to receive a leveling course of pavement the week after Thanksgiving. This will be a temporary patch just to hold the road together for the winter. Rental/Use of TC Passios Space: The School Facilities Director put together a Request for Proposals for rental of classroom space at the TC Passios building that is currently being advertised and proposals are due by December 13th Preference would be given to bidders that require a one-year term with the option to extend. Town Counsel has assisted with drafting an Agreement for the Revolving Museum to enter and use the cafeteria space at the TC Passios building, which has been sent to Jerry Beck for review. Update on Becoming a Dementia Friendly Community: The action group met on November 7" and discussed adopting a Dementia Friendly logo, sending a ===PAGE 9=== Olmass ross cooperauve tessa bavia dest week t dsss as wl ued dl crols to reduce vul contamination rates. Information on how to recycle better and a video from Casella has been shared on the Town website, the Town Facebook page, and on the public access channel. Trail Network and Open Space Maps (TM Goal #1): Conservation Administrator Matt Marro has been working with Montachusett Regional Planning Commission on updating the GIS maps of all of Lunenburg's trails and open space on a digital map that will become part of a regional trail map on MRPC's website, will also be used on the Business Brochure and on our website to promote the natural resources in Lunenburg. Noteworthy, MRPC complimented Lunenburg by indicating out of all their member communities, Lunenburg has done the most work on their trail networks. Update from the Conservation Commission: The following is an update from the Conservation Commission Charman Richard Bursch about a grant the Commission applied for through DCR and were awarded to develop a Forestry for the Birds Stewardship Plan at the Hollis Road property. There is no cost to the town for this service as a consultant will perform the work at the cost of the grant. Under this type of plan, the forester will initially walk the property to develop a site map with land features and characteristics, as well as an inventory of the woodlands, over story and understory torest growth, wetlands, streams or other items needed for the bird habitat assessment. The certified forester will assess the forests looking for the unique characteristics needed for bird habitats. Once the initial assessment is performed by the forester, a bird biologist from MassAudubon will review the data and perform his own on-site assessment of the property and develop recommendations for developing areas of the property best suited for the different migratory birds. The biologist will then work with the forester to develop a plan based on his recommendations. Once completed, the biologist will perform a public walk on site to explain his recommendations and how best to achieve them. He and the forester will present the plan at a public meeting. There is no cutting involved in this plan, it is just a review of the property by professionals and their recommendations for use of the property. The plan must be submitted to DCR by March 1st. Charman Richard Bursch shared these sentiments as well: "The Commission is very excited about moving forward on this property. It currently has a pollinator habitat being developed on this property with native shrubs and flowers planted to help attract bees, butterflies, birds and hummingbirds. The goal of the Commission is to develop the entire property into a diverse wildlife park. They envision adding forest walking path loops and wildlife blinds for residents to walk and enjoy the fields, wildlife, and forests. This 60+ acre parcel will allow residents to get out and walk varying terrain based on time, physical abilities and viewing preference all within just a few minutes from their homes, apartments and condominiums in the Whalom area as well as all townspeople." ===PAGE 10=== • Town Mechanic • Assistant Town Mechanic The following is a list of vacancies on the following committees: • Agricultural Commission (1 regular member, 2 alternate member vacancies) • Architectural Preservation District Commission (1 vacancy for a design professional/craftsperson • Cultural Council (multiple vacancies) • Green Communities Task Force (1 vacancy -Citizen at Large position) • Planning Board (1 elected vacancy until the next ATE-joint appointment by BOS and PB) • Public Access Committee (2 vacancies) • Zoning Board of Appeals (2 Associate vacancies) CURRENT BUSINESS TOWN MANAGER GOALS AND OBJECTIVES FISCAL YEAR 2019 - November 20, 2018 Status Update • Goal #1: Increase Public Outreach and Improve Public Relations: a. Objective: To increase access to current information and solicit input from citizens on topics that are important to the Town, residents, and its businesses. i. Action: The Town Manager will finalize the website and make continuing improvements as needed in access to information. The new website was finalized and went live on Labor Day weekend and users can utilize the subscription feature to receive notifications on any updates to information they are interested in, see the latest news under News & Announcements, and view the posts on the Town Facebook page from the live feed. Various updates have been made, including new information on recycling better, a new Americans with Disabilities Committee page, a page for information on ROAR and the Interface program, and the "Get Connected" page that details the various communication tools the Town uses to get information to residents and solicits input on what type of information residents are interested in. ii. Action: The Town Manager will continue to seek input from citizens on current issues, increase and create new two way communications. • The communications questionnaire was created to gather data on how people receive information on town government and the type of information they are interested in. This is on the town website, shared on the Town's Facebook page, a public announcement was in The Lunenburg Ledger, and hard copies were made available at the Town Hall, Library, Senior Center, and the Special Town Meeting. Interpersonal communication still is a valuable communication tool to develop ===PAGE 11=== Town website, various social media accounts (Town, COA, Police, Fire, DPW, Public Access, Library), the public access channel, public meetings/hearings/forums, the annual town report, sign boards, CodeRed, tax bill inserts, the townwide email listserv, mailers, public notices in the Ledger, promotional flyers, and the Senior Center newsletter. Audit and development of a communications policy is in process. • Goal #2: Comprehensive Infrastructure Plan: a. Objective: Address deferred maintenance on town buildings, recreation areas, and other town infrastructure and continually update long range capital plan for the town'sassets. i. Action: Town Manager will continue to develop a comprehensive inventory and Building and Infrastructure Maintenance Plan that will include repair and maintenance of town buildings, school buildings/land, recreation areas, roads, and underground infrastructure. Building and infrastructure needs will continue to be included in the Capital Plan and funded in the operating budget through the Facilities account and Town Roads account. I plan on continuing to propose increasing the Facilities account each year for maintenance and increasing the Town Roads account by an additional $50,000 each year for Pavement Management including drainage. The submission of the Complete Streets Tier 3 application in October addresses many areas in Town that are public safety concerns and increases accessibility for users of all ages and abilities. The Town also applied to MassDOT for funding under the Small Bridge Repair Program for the rehabilitation of the Pleasant Street Bridge. We have contacted District 3 offices to advocate for the project and our state delegation recently sent a letterof support to fund this project. ii. Action: Town Manager will continue to address infrastructure needs through recommendations to fund capital projects and recommend a budget that will address annual maintenance of facilities. In an effort to address the significant amount of capital requests identified to date in the Capital Plan, the recommendation at the Special Town Meeting to put additional funds into the Special Purpose Stabilization Fund will assist the Town with funding these projects in years where there are spikes. Also, given the amount of certified free cash this year, I am confident that we will be able to defer the borrowing for the Ladder Truck and fund a large number of capital projects. The deferred borrowing will allow for the funds that would have been spent on interest payments to be spent on other capital items or the operating budget. As stated above, it would be part of my budget recommendation to continue to increase the annual maintenance budgets for the Facilities (the FY2019 approved budget includes an additional $40,000 in the Facilities account to address deferred maintenance projects). Another priority will be to address the needs of the parks. The Town was also awarded $198, 867 in Green Communities grant funds to perform a variety of energy efficiency projects that will update old infrastructure and save energy. ===PAGE 12=== if we don't have a town decision on what to do. She referred to the shutters on the Ritter Building as an example. Mr. McQuaid noted we did spend some money on the Ritter last year for drainage issues. We are incrementally trying to build up some money because there wasn't any funding to it before. You can't see it yet but the process has been started. We are starting to address these issues and Ms. Lemieux has made progress towards that goal. He added the shutters were put up in the 1960's, they were part of the original building. You could just take them down. Ms. Lemieux stated in the two years she has been here, she has coordinated the Town Hall basement mold remediation and having the bird waste removed from the attic so we could have a safe environment. The building was painted which required a lot of replacement of rotten wood. • Goal #3: Facilitate Business and Economic Development: a. Objective: Create a partnership with the business community that promotes stability and growth of our existing businesses. i. Action: Town Manager will continue holding sessions with the business community to find ways we can partner with our local businesses and help them grow. Facilitate meetings with other business associations to form regional alliances. I have continued to hold business-town partnership meetings with the Lunenburg Business Association and coordinated a joint meeting with the Pepperell Business Association that led to Lunenburg joining Townsend, Pepperell and Groton in regional business association events. Action: Will work with regional planning agency and business group to create business brochure. I applied for and received District Local Technical Assistance to have planning assistance from Montachusett Regional Planning Commission ii. (MRPC) to create a business brochure. MRPC Regional Planner, Land Use Director Adam Burney, and I have continued to meet with the Lunenburg Business Association to develop the brochure, which will be complete in December. iii. Action: The Town Manager will create a charge for an Economic Development Committee and work with the Committee members. A charge was created and adopted by the Board at the November 6t' meeting. We are currently accepting Talent Bank forms for the property owner and business owner spots on this Committee. Mr. Toale noted Ms. Lemieux has done an exceptional job on and it's nearing becoming a hand off to the local business association and to continuing to support them. Ms. Lemieux stated she will continue to work with that group. She really thinks it is an important connection between the Town and the business community. • Goal #4: Advance Human Resource Management: a. Objective: Streamline processes and procedures for employees. i. Action: Complete comprehensive update of personnel policies and procedures: Continue ===PAGE 13=== iii. Action: Create and implement performance evaluations for Non-Management: Ongoing. New performance evaluations were included in the most recent DPW collective bargaining agreement. • Goal #5: Create Written Procurement Process and Procedures: Objective: Compliance with procurement law, further internal controls against fraud, and implement financial auditor's recommendation. i. Action: Town Manager will develop written procedures for the proper procurement of supplies and services and construction. Will create internal controls that will alleviate any potential violation of procurement law and create another control against fraud. Ongoing. ii. Action: Town Manager will create centralized location of all procurement files (i.e. bids, RFPs, contracts). Ongoing. Mr. Toale thought overall this process was a good mid-year check-in. He suggested reflecting on this and building it into our agendas in the coming month or two so that we ensure that we close out some of the ones that have are doable this year and begin to formulate our thinking for setting our goals for next year. Mr. Ebersole appreciated the detail involved in doing a report because that is a goal in itself to actually document what you are doing so we can actually see what is happening. Mr. Toale noted in her weekly reports, Ms. Lemieux actually refers to her goals so that is a supplement to this. 1. Warrants/Minutes/Action Items The Board approved Minutes of October 2 and November 13, 2018. The Board signed an accounts payable warrant in the amount of $220,939.43. Ms. Adams asked if she had heard anything back on the Northfield Road rear property transfer. Ms. Lemieux stated no. Mr. Ebersole asked if there was anything new about the status of the abandoned gas station on Massachusetts Avenue. Ms. Lemieux stated it was an ongoing discussion between the Land Use Director, herself, Town Counsel and Mass Development. Ms. Adams stated MRC assisted the Town of Shirley map out their cemetery so they may be able to assist Lunenburg as well following their discovery of several gravestones during a building demolition. Mr. Ebersole noted the Cemetery Commission does have a software program that maps the cemetery and some of the gravestones discovered may be duplicates or ones they brought there to repair at some point. He believed it was tied into the statewide system. 2. Committee Reports Mr. McQuaid reported Capital Planning met earlier with the Police and Fire Departments. The Fire Department is requesting $15,000 for 2 vital sign monitors for the ambulances; $685,000 for a pumper truck; $310,000 for an ambulance. The good news is if we replace the pumper truck and ambulance, there is no vehicle replacement until 2026. The Police Department is requesting $116,000 for two cruisers, one marked, one unmarked ===PAGE 14=== PUBLIC CHENE Dave Passios, 56 Whiting Street, noted Mr. Ebersole's knowledge of all types of town information is going to be missed. He thanked him for his dedication and wished him good luck in the future. In the absence of a citizens' petition to call a special election, when would we be hearing from this Board on what they plan to do as far as filling the vacancy. Mr. Toale stated it is their plan to have an agenda item on the December 4th meeting to discuss the potential for an election and the reorganization of this board, including assignments that Mr. Ebersole held as Selectman. Ms. Adams thanked Mr. Ebersole again for his town knowledge and history. Motion: R. Ebersole 2nd: D. McQuaid To enter Executive Session under M.G.L. c. 30 $ 21, Reason #3: To discuss strategy with respect to litigation, where an open meeting may have a detrimental effect on the government's litigating position, and the Chair so declares, namely O'Brien Homes, Inc., et al. v. Town of Lunenburg, et al., Land Court Docket Nos. 13 MISC 477878 through 13 MISC 477887, and O'Brien Homes, Inc. v. Town of Lunenburg Planning Board, et al., Appeals Court Docket No. 2018-P-1520 and to adjourn immediately afterwards and not return to Open Session Vote: Ms.Adams-aye, Mr. McQuaid- aye,Mr.Ebersole-aye, Mr. Toale-aye The meeting adjourned at 8:38 p.m. Respectfully submitted, Elain M. Peterson Elaine M. Peterson Executive Assistant to the Town Manager ===PAGE 15=== Expended FY18 Expended FY19 Total Expended $ $ $ (1,282,475.36) $ (270,743.24) (2,499,815.88) $ Available Balance* Less Open PO's Total $ 1,500, 184.12 $ $ (14,260.90) $ $ 1,485,923.22 $ *$1,044,66.60 of the full $1,485,923.22 will not be available untill April 2019 (1,052,508.39) $ $ (223,050.71)| (2,111,311.10) 1,388,688.90 1,388,688.90 $ $ $ $ $ (110,223.50) (P. Keating) (119,743.47) (PMP Drainage) (10,800.00) (P.J. Keating) (36,892.53) (PMP Drainage) (388,504.78) 111,495.22 (14,260.90) 97,234.32 Pg 1 ===PAGE 16=== 5/25/17 5/25/17 5/25/17 7/1/17 FY17 FY17 FY17 FY18 Crest Hunting Hill & The Lane Watts Gillcrest, Gibson, Cross, Boucher Gillcrest, Gibson, Cross, Boucher, 7/1/17 PROJECT YEAR 2018 - Paving Drainage 6/21/18 6/21/18 6/21/18 6/22/18 6/22/18 6/22/18 6/22/18 6/22/18 6/22/18 6/22/18 6/22/18 6/22/18 6/22/18 6/22/18 6/22/18 6/22/18 6/22/18 6/22/18 6/22/18 6/22/18 6/22/18 6/22/18 6/22/18 6/22/18 6/22/18 6/22/18 9/18/18 9/18/18 10/15/18 10/15/18 10/15/18 10/15/18 10/15/18 FY18 FY18 FY18 FY18 FY18 FY18 FY18 FY18 FY18 FY18 FY18 FY18 FY18 FY18 FY18 FY18 FY18 FY18 FY18 • FY18 FY18 FY18 FY18 FY18 FY18 FY18 FY18 FY19 FY19 FY19 FY19 FY19 FY19 FY19 Huntington, Rolling Acres, Watt Ramgren Ramgren Ramgren Autumn Autumn Autumn Broad Meadow Broad Meadow Charlton Charlton Crocker Cushing Graham Graham Houghton's Mill Road Houghton's Mill Road Houghton's Mill Road Kimball Kimball Maple Parkway Maple Parkway Maple Parkway Paige Hill Pearl Brook Pearl Brook Pearl Brook Elm & Rangley Elm & Rangley Elm Elm Rangley Cushing Cushing BERM BERM BERM BERM CB/MH-CASTINGS ADJUSTMENT $72,143.00 BERM CASTINGS REBUILD CB/MH-CASTINGS ADJUSTMENT BERM CASTINGS REBUILD CB/MH-CASTINGS ADJUSTMENT BERM CASTINGS REBUILD CASTINGS REBUILD CB/MH-CASTINGS ADJUSTMENT CB/MH-CASTINGS ADJUSTMENT CB/MH-CASTINGS ADJUSTMENT CASTINGS REBUILD CB/MH-CASTINGS ADJUSTMENT BERM CASTINGS REBUILD CB/MH-CASTINGS ADJUSTMENT CASTINGS REBUILD CB/MH-CASTINGS ADJUSTMENT BERM CASTINGS REBUILD CB/MH-CASTINGS ADJUSTMENT BERM BERM CASTINGS REBUILD CB/MH-CASTINGS ADJUSTMENT CASTINGS REBUILD CB/MH CASTING ADJ CASTINGS REBUILD CB/MH-CASTINGS ADJUSTMENT CB/MH-CASTINGS ADJUSTMENT CASTINGS REBUILD CB/MY CASTING ADJUSTMENT 1,029.00 EA 2,613.00 EA 2,376.00 EA 13,587.00 EA 1.50 1.50 1.50 1.50 95.00 EA 300.00 FY19 - $10,800.00 819.80 LF Ş 1.50 1.33 VLF $ 80.00 6.00 EA $ 300.00 878.00 LF $ 1.50 2.00 VLF $ 80.00 11.00 EA 300.00 1,509.00 LF 1.50 5.87 VLF 80.00 2.50 VLF 80.00 9.00 EA 300.00 1.00 EA 6.00 EA 3.67 VLF $ $ $ 300.00 300.00 80.00 10.00 EA $ 300.00 8,520.00 LF 1.50 4.70 VLF 80.00 31.00 EA 300.00 1.00 VLF $ 80.00 5.00 EA $ 300.00 2,711.00 LF Ş 1.50 1.33 VLF 80.00 15.00 EA 300.00 1,509.20 LF 1.50 1,749.40 LF 3.83 VLF 15.00 EA 5.75 VLF 20.00 EA 0.50 VLF 6.00 EA 1.00 EA $ $ $ $ $ $ $ Ş 1.50 80.00 300.00 80.00 300.00 80.00 300.00 300.00 2.50 VLF 40.00 14.00 EA 150.00 $ $ $ Ş $ $ $ $ $ $ Ş $ $ $ $ 1,343.30 3,919.50 3,564.00 20,380.50 28,500.00 1,229.70 106.40 1,800.00 1,317.00 160.00 3,300.00 2,263.50 469.60 200.00 2,700.00 300.00 1,800.00 293.60 3,000.00 12,780.00 376.00 9,300.00 80.00 1,500.00 4,066.50 106.40 4,500.00 2,263.80 2,624.10 306.40 4,500.00 460.00 6,000.00 40.00% 1,800.00 300.00 100.00 2,100.00 Pg 2 ===PAGE 17=== 9/16/16| FY17 9/21/16 9/26/16 FY17 FY17 9/28/16 FY17 12/8/16 FY17 PROJECT YEAR 2017 4/13/17 FY17 4/14/17 4/15/17| FY17 4/18/17 FY17 FY17 4/21/17 4/26/17 FY17 FY17 4/27/17 FY17 4/27/17/ 5/1/17 FY17 FY17 5/1/17 5/4/17 FY17 FY17 5/4/17 FY17 5/5/17 FY17 5/11/17 5/11/17| FY17 FY17 5/11/17 FY17 5/15/17 FY17 5/16/17| FY17 5/17/17 FY17 5/18/17 FY17 5/25/17 FY17 6/7/17 6/7/17 FY17 FY17 6/8/17 7/11/17| FY17 FY18 7/11/17 FY18 7/12/17| 7/12/17| FY18 7/12/17 FY18 7/20/17| FY18 7/20/17 FY18 7/24/17. FY18 7/25/17| FY18 FY18 7/26/17 FY18 7/27/17 7/27/17| FY18 FY18 8/7/17 8/9/17 FY18 8/14/17 FY18 8/15/17| FY18 8/22/17 FY18 FY18 8/24/17 FY18 8/28/17 FY18 8/28/17 FY18 8/30/17 9/7/17 FY18 9/8/17 FY18 FY18 Powell Powell Powell Powell Lakeview Landscaping $77,330.29 Pipe Plus Sani-Tank Maki Sani-Tank Mayerwood Cleanbasins Pipe Plus Pipe Plus Maki Sani-Tank Quality Masonry Quality Masonry Sani-Tank Mayerwood Pipe Plus Pipe Plus Mayerwood Cleanbasins Sani-Tank Pipe Plus Pipe Plus Quality Masonry Sani-Tank Pipe Plus Mayerwood Powell Powell Powell [Powell Pipe Plus Powell Powell Powell Powell Powell Powell Sani-Tank Powell Powell Powell Quality Masonry Pipe Plus Mayerwood Powell Powell Powell Powell $ $ $ $ $ $ $ $ $ $ $ $ $ ener $ $ $ $ $ $ $ $ $ $ $ $ $ 470.00 Screened Loam 941.18 Screened Loam 719.10 Screened Loam 34.65 Hemlock Mulch 1,322.00 Drain Repair-Excavator FY18 - Ş119,743.47 168.33 Drainage Supplies 940.00 Drainage Supplies 12.73 Mortar Mix 1,380.00 Drainage Supplies 11,400.00 Fix Catch Basins 3,000.00 Jet Vac 9.63 Drainage Supplies 81.00 Drainage Supplies 112.43 Level Box Beam 760.00 Drainage Supplies 431.30 Drainage Supplies 2,283.28 Drainage Supplies 1,320.00 Drainage Supplies 5,000.00 Replace Catch Basins 322.66 Drainage Supplies 1,480.20 Drainage Supplies 2,400.00 Install Deep Sump c. B 2,000.00 Jet Vac 1,840.00 Drainage Supplies 1,330.00 Drainage Supplies 891.00 Drainage Supplies 305.00 Drainage Supplies 650.00 Drainage Supplies 792.40 Drainage Supplies 2,500.00 Catch Basin Installation 1,269.00 Screened Loam 269.73 Landscape Mix 299.70 Landscape Mix 423.00 Screened Loam 855.00 Catch Basin Supplies 846.00 Screened Loam 805.65 Graded Base 774.29 Graded Base 789.97 Graded Base 379.80 Landscape Mix 846.00 Screened Loam 330.00 Pipe Supplies-Grade Ring 21.00 Mortar Mix 1,235.90 Graded Base 767.31 Graded Base 89.40 Drainage Supplies 1,642.04 Piping 2,000.00 Catch Basin Installation 1,599.47 Screened Loam 361.73 Graded Base 763.02 Graded Base 392.35 Graded Base Pg 3 ===PAGE 18=== 11/30/17 FY18 11/30/17 FY18 12/7/17 FY18 PROJECT YEAR 2018 1/1/18 FY18 1/8/18 FY18 1/10/18 FY18 2/5/18 FY18 2/19/18 FY18 2/20/18 FY18 2/28/18 FY18 3/1/18 FY18 3/7/18 FY18 4/18/18 FY18 5/2/18 FY18 5/3/18 FY18 ( 5/8/18 FY18 5/10/18 FY18 5/10/18 FY18 5/10/18 FY18 5/10/18 FY18 5/17/18 • FY18 5/18/18 FY18 5/21/18 5/22/18 FY18 FY18 5/24/18 5/27/18 FY18 FY18 5/29/18 FY18 5/30/18 FY18 5/31/18 FY18 6/3/18 FY18 6/10/18| 6/13/18 FY18 6/14/18 FY18 FY18 6/17/18 FY18 6/18/18 FY18 6/20/18 FY18 6/21/18| FY18 7/9/18 7/10/18j FY19 7/16/18 FY19 7/24/18 FY19 FY19 7/27/18| FY19 7/30/18| FY19 8/6/18 8/13/18| FY19 8/30/18 FY19 FY19 9/13/18 FY19 9/16/18 9/27/18| FY19 10/2/18 FY19 FY19 11/1/18 FY19 11/1/18| FY19 Pipe Plus Pipe Plus Pipe Plus RA Powell $118,215.67 ping $ $ $ $ $ $ RA Powell D.R. Guilbeault Pipe Plus- Powell Mayerwood Pipe Plus Powell Sani-Tank Pipe Plus Powell Powell Powell Powell Mayerwood Powell Powell Powell Mayerwood Mayerwood Powell Powell Mayerwood Powell Powell Pipe Plus Powell [Powell Mayerwood Powell Mayerwood Powell Cleanbasins Powell Pipe Plus Pipe Plus Pipe Plus Pipe Plus Cleanbasins DCI Pipe Plus $ $ $ $ $ $ $ $ $ $ $ usur $ $ $ $ 837.00 Catch Basin Supplies 1,857.00 Drainage Supplies 167.94 Drainage Supplies FY19 - $36,892.53 11,865.50 Drain Repair Excavator 2,250.00 Jet Vac 2,050.00 Sormwater Management 104.40 Drainage Supplies 600.00 let Line at Sunset Lane 2,025.00 Catch Basin Cleaning 2,760.00 Catch Basin Supplies 667.92 Drainage Supplies 1,380.00 Jet Vac 9,929.00 Drain Repair - Excavator 63.50 Valves -. 2,632.50 Catch Basin Supplies 25.60 Abrasive Blade 2,000.00 Catch Basin Sunny Hill 8,631.60 Drainage Supplies 82.43 Gravel 425.00 Drainage Supplies 136.00 Drainage Supplies 918.55 Screened Loam 877.78 Screened Loam 1,269.00 Screened Loam 1,269.00 Screened Loam 6,000.00 Loam Spreading 1,669.37 Ashpalt 1,928.69 Screened Loam 524.28 Ashpalt 6,000.00 Loam Spreading 2,000.00 Loam Spreading 423.00 Screened Loam 423.00 Screened Loam 6,000.00 Loam Spreading 1,692.00 Screened Loam 846.00 Screened Loam 1,854.02 Drainage Supplies 48.84 Mortar Mix 1,476.63 Screened Loam 4,000.00 Loam Spreading 524.79 Asphalt 2,000.00 Autum Drive Catch Basin 187.94 Mortar Mix 1,000.00 Drainage Supplies 922.80 Screened Loam 1,566.00 Catch Basin Supplies 1,080.00 Drainage Supplies 1,782.00 Catch Basin Supplies 2,160.00 Drainage Supplies 2,760.00 Let Vac 14,373.03 Culvert Replacement 3,010.50 Catch Basin Supplies Pg 4 ======================================================================================== DOCUMENT : 2018-11-20-minutes-5133.txt BOARD : select-board DATE : 2018-11-20 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2018-11-20-minutes-5133.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11202018-5133 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Also present: Heather Lemieux, Town Manager; Adam Burney, Land Use Director The meeting commenced at 8:40 p.m. Ms. Lemieux reported Attorney Costa had informed her that Attorney Borenstein, who represents O'Brien Homes, would entertain a settlement agreement with the Town which would remove the bad faith claim, abdicate the appeal and remand the application back to the Planning Board He is seeking one representative of the Board of Selectmen and one from the Planning Board, preferably who was not involved in the initial decision. Mr. Burney stated the Planning Board would have to hold a new hearing accepting that the ten separate subdivisions don't violate Section 250-5.6 (Cluster Development). Mr. Burney stated they can develop conventional subdivisions that rely on one another for access but the Planning Board would have to adjudicate that at a public hearing. He still needs to discuss the details further with Attorney Costa. Discussion ensued about possible scenarios for the subdivisions, setting a precedent and the Town's right to an appeal. Motion: R. Ebersole 2nd: D. McQuaid To authorize a member of the Board of Selectmen to work with a member of the Planning Board to discuss the opportunity for negotiations for settlement Vote: Ms. Adams-aye, Mr. McQuaid-aye, Mr. Ebersole-aye, Mr. Toale-yes Motion: R. Ebersole 2nd: D. McQuaid That Jamie Toale be the Board's representative at the negotiations Vote: Ms. Adams-aye, Mr. McQuaid-aye, Mr. Ebersole-aye, Mr. Toale-yes Motion: R. Ebersole 2"d: D. McQuaid To adjourn from Executive Session and not return to Open Session Vote: Ms. Adams-aye, Mr. McQuaid-aye, Mr. Ebersole-aye, Mr. Toale-yes The meeting adjourned at 8:58 p.m. Respectfully submitted, Caiiem. Peterson Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2018-12-04-agenda-5083.txt BOARD : select-board DATE : 2018-12-04 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2018-12-04-agenda-5083.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12042018-5083 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN December 4, 2018 7:00 PM – Town Hall Bilotta Meeting Room, Second Floor AGENDA In accordance with the requirements of the Open Meetings Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. 7:00 PM PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT  BOARD  PUBLIC II. REORGANIZATION OF THE BOARD II. ANNOUNCEMENTS III. APPOINTMENTS 7:05 PM Continuation of Tax Classification Hearing as required by M.G.L. Ch. 40 § 56 on issue of allocating the local property tax levy among the four classes of real and personal property. 7:10 PM Update from the Skateboard Park Committee IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS DPW Mechanic-James Stickler DPW Assistant Mechanic-Patrick Brodmerkle V. TOWN MANAGER REPORT VI. CURRENT BUSINESS 1. Board of Selectmen Charter Review Committee appointment; vote may be taken 2. Annual License Renewals for 2019; votes will be taken 3. Discussion re: Calling a Special Town Election for vacant Selectmen seat; vote may be taken 4. Request from Senator Tran’s Office re: Proposed Legislation to support/not support 5. MPO Subregion #3 Representative/Alternate; vote may be taken 6. Minutes/ Warrants/ Action File Issues 7. Committee Reports 8. Department Reports VII. OLD BUSINESS 1. Board of Selectmen Goals a. Town Assets 1. Present & Future Maintenance & Capital Replacement of All Town Assets 2. Adopt an Action Plan for Activities During FY19, dealing with the “Five Buildings” b. Improve Public Satisfaction through Community Involvement and Public Outreach c. Increase Alignment with Committees Appointed by the Board of Selectmen ===PAGE 2=== VIII. UPCOMING MEETING/EVENTS SCHEDULE December 11 (Workshop), 18, 2018 IX. PUBLIC COMMENT  PUBLIC  BOARD X. ADJOURN ======================================================================================== DOCUMENT : 2018-12-04-minutes-5083.txt BOARD : select-board DATE : 2018-12-04 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2018-12-04-minutes-5083.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_12042018-5083 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Brochu, Finance Director The meeting opened at 7:00 p.m. with the Pledge of Allegiance. Mr. Toale announced in accordance with the requirements of Open Meeting Law, the meeting was being recorded and broadcast over the Lunenburg Public Access channel. PUBLIC COMMENT: Ms. Luck reminded everyone that the Lions' Club pancake breakfast at Eagle House Senior Center will be on December 12' '. She thanked all the people who came out last weekend to decorate the Town center and the gazebo. Special thanks to Mark Flagg who came out with his bucket truck. Tom Alonzo, 284 Lancaster Ave, wanted to say how much he enjoyed serving on the Board with Bob Ebersole. He applauded his service as Selectman as well as all the other positions he held. He was a true historian of the town and a public servant in every regard. He also was at the tree lighting; it was a wonderful event. As Vice Chair of the Board of Directors of Lunenburg Boys and Girls Club, he wanted to announce that yesterday was the first day of the 12 Days or So Before Christmas Raffle. We rattled off a Christmas tree from Pierce Tree Farm. Today we ratfled off a gift certificate to Ixtapa Restaurant. He wanted to thank theses sponsors for doing that. He listed the next few day's raffles. He noted people can still enter online at http://bgclubotlunenburg.org. Drawings are each weekday live at the club. The grand prize is December 18 at $2500.00. REORGANIZATION OF THE BOARD Due to Mr. Ebersole's resignation from the Board, Ms. Luck nominated Damon McQuaid as Vice Chairman, Mr. Toale seconded. Vote: All in Favor Mr. McQuaid nominated Ms. Luck as Clerk. Mr. Toale seconded the motion. Vote: All in Favor Continuation of Tax Classification Hearing as required by M.G.L. Ch. 40 § 56 on issue of allocating the local property tax levy among the four classes of real and personal property. Mr. Toale noted this is a continuation from the last meeting. Regional Assessor Harald Scheid introduced Josh Gendron, Associate Assessor, to the meeting. Mr. Scheid explained the classification hearing takes up the question of a potential shift in tax burden. Lunenburg, historically, has chosen not to shift the tax burden and maintaining a uniform tax rate across all classes of property. You have done that because Lunenburg's commercial/industrial sector carries a relatively low value. For that reason, The Board of Assessors recommends that the Board of Selectmen adopt a single tax rate to be applied to all classes of property in Lunenburg. This year as is required in all communities we had to undergo a periodic triennial audit of our valuations and the methods that we employ in ===PAGE 2=== Tax Rates Based on the shift factors, the Board of Assessors has calculated the following tax rates needed to raise the tax levy: Property Class Residential FY 2019 18.68 FY 2018 19.70 Commercial 18.68 19.70 Industrial 18.68 19.70 Personal Property 18.68 19.70 Mr. Scheid noted we are actually projecting a reduction in Lunenburg's tax rate going from $19.70 per thousand going to $18.68 per thousand. Valuations are on the increase; coming out of the revaluation, we are calculating residential values are going to increase 6- 9% and commercial values will increase around 6 or 7% increase. So we are predicting for the average residential home an increase of $195 in taxes. Examples of Typical Residential Tax Changes Average Average Residential Class FY18 Value Avg. Tax FY19 Value Avg. Tax Change Single Family Homes $282,996 $5,575 $308,864 $5,770 Ms. Luck asked about the excess levy capacity of $60,442; what does that mean? Mr. Scheid stated the maximum allowable tax levy that Lunenburg can raise under Proposition 2 1/2; that amount came in higher than was budgeted, mostly in new growth that was estimated. Ms. Lemieux noted the Assessors provided an estimate on what new growth would be for Annual Town Meeting, which was based on historical numbers for new growth. Only personal property new growth had been certified by then. estate had been certified in November. Ms. Luck asked if this means we have to raise taxes by 2 1/2 percent tonight? Mr. Toale stated that was decided at Annual Town Meeting. The new growth came in higher than what was presented at Town Meeting. Ms. Luck asked if we decided not to increase taxes by 2 ½ percent, when would that happen? Mr. Scheid stated that would occur during the budget planning process. You start with an estimate of the revenues that you will have in the coming year. Mr. Toale asked for any further public comment and there was none. Motion: D. McQuaid 2"d: P. Luck That the Lunenburg Board of Selectmen votes in accordance with M.G.L., Ch. 40, Sec. 56, as amended, the percentage of local tax levy which will be borne by each class of real and personal property, relative to setting the Fiscal Year 2019 tax rates and set the Residential Factor at 1.0, with a corresponding CIP shift of 1.0, pending approval of the town's annual tax recap by the Massachusetts Department of Revenue. Vote: All in Favor ===PAGE 3=== Summer Street Project Update from MassDOT: The Contractor will most likely be wrapping up the construction season by the end of December. They paved the skim/level course in Leominster last week to try to keep that section of roadway intact over the winter. The curbing has been installed on the right side of the road coming from the intersection of John Fitch Highway and Summer Street to the Baker's Brook Bridge and will be pouring the concrete for sidewalks behind the curbing, weather permitting. They do not anticipate installing the curb on the left side this construction season due to weather concerns. Three drainage crews are scheduled to be on site this week to continue installing catch basins in Lunenburg and Leominster with the goal of having all the catch basins installed before the winter shutdown occurs. All work is based on the weather. Recycling Education and Outreach (TM Goal #1): On November 26" I met with Tessa David, the Director of MassToss Cooperative, and the DP W Director Jack Rodriquenz to discuss the next steps for a curbside recycling education campaign in an effort to reduce our contamination rates and recycle better. An informational handout from MassDEP that lists acceptable items to put in recycling and items that cannot go into recycling will be mailed out with the upcoming tax bills as the first step in the process. Below is a timeline for this curbside recycling education campaign: 1. Request recycling residual/contamination detail report with audit date from Casella - December 2018 2. Remind/confirm Casella uses OOPS tags for unacceptable recycling - December 2018 3. Send MassDEP's Recycle Smart sheet as a tax bill insert - End of December 2018 4. Publish single issue notifications through various communication channels - Monthly 2019 5. Request recycling residual/contamination detail report with audit & collection date from Casella to compare against baseline report in December - April 2019 6. Refocus single issue notification posts based on April audit results - Monthly 2019 7. Conduct curbside residual/contamination audit - May/June/July 2019 (depending on staff or volunteers available, spring or summer) 925 Mass Ave: Land Use Director Adam Burney, Town Counsel, and I met regarding the next steps for 925 Mass Avenue and will be proceeding with the Tax Title process in order to gain legal entry onto the property to conduct a Phase I assessment. I am currently looking into applying for grant funds for the assessment costs through MassDevelopment's Brownfields Redevelopment Program. Town Facilities (TM Goal #2): • Town Hall Handicapped Accessible Bathroom: I have asked Monty Tech to take ===PAGE 4=== forwarded information on how the Turkey Hill Elementary and Middle Schools could enroll in this program to Superintendent Burnham and that our regional planning agency could assist in that application. EY20 Budget Schedule and Finance Tool Enhancements: Attached is a draft of the important dates related to the FY20 budget schedule. The schedule outlines dates such as the date budget submissions from departments to the Town Manager are due, the presentation of the Five Year Financial Forecast, the Capital Plan presentation, the opening of the warrant for Annual Town Meeting, the dates the Finance Committee will meet with the various departments, and the Public Hearing on the budget. This will also be reviewed with the Finance Committee at their December 13 meeting. We will also be rolling out a new dashboard with financial data (ClearGov) on our website that will allow users to compare our revenues and expenditures by category against other communities and will provide demographic information. The goal of this tool is to provide transparency about the budget and uses visuals to show how tax dollars are spent in an easy to understand manner. The Finance Director and I will also be working on rolling out a new budget software that will be used internally to send out the FY 2020 budget documents and tracks any changes by the end user and different versions of the proposed budget. Attendance at Meetings and other announcements: • Town Counsel Office Hours: Monday, December 17" 8 am-12 pm. • Capital Planning Conference: I attended a Capital Planning Conference in Stowe on Friday, November 30# put on by the Lincoln Institute of Land Policy and the UMass Collins Center for Public Management. The topics that I attended included innovations in Capital Planning, Advanced Capital Planning, and Communicating with the Public about Capital Needs and Costs. • Central Mass Municipal Recycling Coordinators Annual Lunch Celebration & MassToss Meeting: The DPW Administrative Assistant and I attended the Central Mass Municipal Recycling Coordinators and MassToss meeting that included a tour of the Gardner Transfer Station, an update on recycling markets from MassDEP, a discussion on organics collection, city compost, the 2020 Master Plan, and DEP's new recycling website titled RecyclingSmart.org. Lunenburg received an award for our Outstanding Solid Waste Program with each participating household averaging less than 1000 pounds of trash a year. ===PAGE 5=== • Building Commissioner • Local Inspector • Assistant Mechanic The following is a list of vacancies on the following committees: • Agricultural Commission (1 regular member, 2 alternate member vacancies) • Architectural Preservation District Commission (1 vacancy for a design professional/craftsperson) • Cultural Council (multiple vacancies) • Green Communities Task Force (1 vacancy-Citizen at Large position) • Public Access Committee (2 vacancies) • Zoning Board of Appeals (2 Associate vacancies) CURRENT BUSINESS 1. Board of Selectmen Charter Review Committee appointment Mr. Toale reported the current draft of changes to the Town Charter is complete. It has three colors, the first is for minor changes of typographical errors, the next is for non-controversial changes that are to make the Charter consistent with Massachusetts General Law and the last is changes, that may or may not be controversial to the Charter. We have some new members and will have another after tonight. The committee decided early on that they wanted a supermajority vote on the charter changes before we suggest any to the public. Their next meeting is December 12*" in the Ritter Building and we will be scheduling a public hearing on January 9". Each of the recommended changes can be voted on individually. There will be also a "pros and cons" statement on each ballot vote. With Mr. Ebersole's resignation, we have lost a Selectman member and the Chair. We will reorganize at the next Charter Committee meeting. Ms. Adams stated she would be happy to rejoin the Charter Committee as a member. She did attend their last meeting. Ms. Luck stated she was also willing to participate. Motion: D. McQuaid 2nd. J. Toale To nominate Ms. Luck as the Selectmen representative on the Charter Committee Discussion: Ms. Adams stated she had served previously on the committee with perfect attendance and the only reason she left was that when elected as Selectman she was creating auld be proud and happ to resume her work on the committee. Mr. Toale noted the reason she left the Board was because you were the School Committee designee and they changed their appointment. The Selectmen had two representatives on the Board. Mr. McQuaid stated he believed Ms. Luck has more experience serving on various boards. Further discussion ensued. Mr. Toale asked if there were any other nominations. Ms. Adams nominated herself and Mr. Toale seconded. Mr. Toale took the nominations in order. He called for a vote in favor of appointing Ms. Luck. ===PAGE 6=== American Graffiti, Inc PP GROUP LLC Central Mass Garden Center, Inc. Elena's Gourmet Grocery, Inc. Genghis Inc. Lunenburg Zeda's Inc. Global Montello Group Corp. Red Pepper, Inc. Aayan Corporation Melendez Magana Inc. Settlers Crossing Enterprises, Inc. Carol & Henry Baker Victory Distributors, LLC Jiang Jun Lou, Inc. JK Waterfront Inc KJ Waterfront Inc 449 Corp Sarjudas LLC American Graffiti Bangkok Hill Central Mass Gardens Elena's Gourmet Grocery Jaxx Country Variety Bad Larry's Honey Farms #3829 Ixtapa Cantina Hilltop Farms Dario's Settler's Pub Baker's Whalom Variety Hannaford Food and Drug Asian Imperial Garden On The Rocks Embers Pizzeria Lakeview Club Lunenburg Liquors 113 Summer Street 177 Massachusetts Avenue 621 Chase Road 1 Main Street 1353 Massachusetts Avenue 1 Main Street 134 Leominster-Shirley Road 308 Massachusetts Avenue 1 Main Street 310 Massachusetts Avenue 994 Northfield Road 423 Electric Avenue 333 Massachusetts Avenue 5 Electric Avenue 96 Lakefront Drive 84 Lakefront Drive 449 Whalom Road 433 Electric Avenue Motion: D. McQuaid 2nd: P. Luck Te approve the 2019 list for alcohol licenses as presented Mr. Toale inquired about some businesses not listed. Ms. Lemieux stated some owe taxes and will be scheduled for renewal on the December 18t agenda. Vote: All in Favor Ms. Lemieux read aloud the list of common victualler licenses up for renewal for 2019. Lakeview Club Kindred Spirits American Graffiti Hilltop Farms Baker's Whalom Variety Conrad's Drive In 449 Whalom Road 324 Electric Avenue, Unit #4 113 Summer Street 1 Main Street 423 Electric Avenue 835 Massachusetts Ave. ===PAGE 7=== Kabob-e-Licious Embers Pizzeria Lanni Orchards Bad Larry's Dario's Dunkin Donuts Lunenburg Exxon Dippin Donuts Bangkok Hill Presto Pizza Ixtapa Cantina Lunenburg Liquors Stella's Coffee Shop Hannaford Food and Drug Whalom Kitchen 1 Whalom Road Cherry Hill Ice Cream 165 Massachusetts Avenue 84 Lakefront Drive 294 Chase Road 1 Main Street 310 Massachusetts Avenue 134 Leominster-Shirley Road 453 Massachusetts Avenue 455 Massachusetts Ave. 177 Massachusetts Avenue 429 Electric Avenue 308 Massachusetts Avenue 433 Electric Avenue 466 Electric Avenue 333 Massachusetts Avenue 324 Electric Avenue 1 Whalom Road 826 Leominster Road Motion: D. McQuaid To approve the 2019 list of common victualler licenses as presented 2nd: P. Luck Vote: All in Favor Ms. Lemieux read aloud the automatic amusement devices renewal list. Kindred Spirits 324 Electric Avenue, Unit #4 Bad Larry's 1 Main Street American Graffiti 113 Summer Street Baker's Whalom Variety 423 Electric Avenue Lakeview Club 449 Whalom Road Whalom Gas 1 Whalom Road Motion: D. McQuaid To approve the 2019 list of automatic amusement devices licenses as presented 2nd: P. Luck Vote: All in Favor ===PAGE 8=== Motion: D. MeQuaid To approve the 2019 list of jukebox licenses as presented 2nd. P. Luck Vote: All in Favor Ms. Lemieux read the 2019 weekday entertainment licenses up for renewal. Kindred Spirits Dargonfly Garden Cafe American Graffiti Bad Larry's 324 Electric Avenue, Unit# 4 324 Electric Avenue 113 Summer Street 1 Main Street, Unit #4 Motion: D. McQuaid To approve the 2019 list of weekday entertainment licenses as presented Ms. Lemieux read aloud the list of miscellaneous licenses up for renewal for 2019 Kabob-e-Licious 165 Massachusetts Ave. Lakeview Driving Range 15 Carr Ave. Lloyd's Limousine PO BOx 502 BYOB permit Base license Limousine First Choice Limousine 555 Chase Road Limousine 2nd. K. Adams Vote: All in Favor Motion: D. McQuaid To approve the 2019 list of miscellaneous licenses as presented Ms. Lemieux read aloud the various auto dealer licenses up for renewal for 2019. North End Mazda Central Mass Power Sports Chapdelaine Truck Center, Inc. Daewoo North North End Subaru Baker's Towing Mass Ave Motors, Inc. PMK Motor Sales The Auto Barn Class I Class I Class / Class I Class I Class II Class II Class II Class I! 747 Chase Road 19 Massachusetts Ave. 199 Massachusetts Ave. 30 Summer Street 757 Chase Road 421 Electric Avenue 381 Massachusetts Avenue 36 Summer Street 53 Chase Road 2nd. P. Luck Vote: All in Favor ===PAGE 9=== Motion: D. McQuaid To approve the 2019 list of auto dealer licenses as presented 2°: P. Luck Vote: All in Favor 3. Discussion re: Calling a Special Town Election for Vacant Selectmen seat Mr. Toale stated the Town Charter and Massachusetts General Law state the Selectmen may call for an election and will call for an election if they receive a petition from 200 citizens. Further research shows it costs the Town between $4,500 and $5,200 to run an election. 57 days' notice must be given to the Town Clerk by the Board and any special election has to occur 100 or more days prior to when a regularly scheduled election would be. Given all that, if we were to vote the election could only occur between January 31 and February 7. Ms. Adams could not justify spending that amount of money to place a person in office for just a few months. Mr. Toale agreed. Mr. McQuaid stated he would not want to put a person through the election process to only serve for a short time. Motion: K. Adams 2ad: D. McQuaid To remain with four Board members until the Annual Election Vote: All in Favor 4. Request from Senator Tran's Office re: Proposed Legislation to support/not support Ms. Lemieux stated this was to let Senator Tran know any issues they would like him to advocate for, or not. Mr. Toale asked Ms. Lemieux to look into the Muni-Choice Bill, which allows new municipal electric utilities to be established and allows towns and cities to have a choice for electricity distribution. 5. MPO Subregion #3 Representative/ Alternate Mr. Toale reported he just was elected to replace Ms. Bertram's former seat for Subregion #3. They are now beginning the process of selecting new representative and alternates for 2019. The job entails attending a one-hour meeting once a month. It does involve a lot of reading in preparation for the meeting; such is the bureaucracy behind the Transportation Improvement Plan (TIP). Mr. Toale volunteered to be the representative in lieu of anyone else being able to attend the 1:00 p.m. Wednesday meeting time. 6. Minutes/ Warrants/ Action File Issues Minutes of October 16, 2018 were approved. The Board signed an accounts payable warrant in the amount of $711,848.40, a payroll warrant in the amount of $778,991.13 and a deductions warrant in the amount of $249,171.88. Action Issue: Mr. McQuaid suggested holding a workshop meeting with the Historical Commission and the Architectural Preservation District Commission to request their opinions on issues because they are important to building consensus about anything we are going to do. He added it would be nice to include the Historical Society too. Ms. Lemieux will invite them to attend in January. ===PAGE 10=== this year is the Engine 4 pumper truck replacement which is $685,000. It is in really tough shape. They are going to put $10,000 into it to get by for another year. Mr. Toale reported Open Space Committee is requesting a letter of support for their Open Space and Recreation Plan 2019-2026. It will be an upcoming agenda item. Upcoming Meetings will be December 11* (workshop) and on December 18, 2018. PUBLIC COMMENT: There was none. Motion: D. MeQuaid To adjourn the meeting at 8:36 p.m. 2nd: P. Luck Vote: All in Favor Respectfully submitted, Elainem Peteran Elaine M. Peterson Executive Assistant to the Town Manager RECEIVED & FILED JAN 23 2019 LUNENBURG TOWN CLERK OFFICE ======================================================================================== DOCUMENT : 2018-12-11-agenda-5084.txt BOARD : select-board DATE : 2018-12-11 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2018-12-11-agenda-5084.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12112018-5084 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN December 11, 2018 7:00 PM – Town Hall Bilotta Meeting Room, Second Floor AGENDA In accordance with the requirements of the Open Meetings Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. 7:00 PM PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT  BOARD  PUBLIC II. ANNOUNCEMENTS III. WORKSHOP A. JOINT MEETING WITH PLANNING BOARD a. Ballot question regarding prohibition of sale of recreational marijuana b. Capital plan request for updating the Master Plan B. JOINT MEETING WITH PARKS COMMISSION a. Discussion on Skate Park IV. TOWN MANAGER REPORT V. CURRENT BUSINESS 1. Minutes/ Warrants/ Action File Issues 2. Committee Reports 3. Department Reports VI. OLD BUSINESS 1. Board of Selectmen Goals a. Town Assets 1. Present & Future Maintenance & Capital Replacement of All Town Assets 2. Adopt an Action Plan for Activities During FY19, dealing with the “Five Buildings” b. Improve Public Satisfaction through Community Involvement and Public Outreach c. Increase Alignment with Committees Appointed by the Board of Selectmen VII. UPCOMING MEETING/EVENTS SCHEDULE December 18, 2018, January 1, 8, 15, 2018 VIII. PUBLIC COMMENT  PUBLIC  BOARD IX. ADJOURN ======================================================================================== DOCUMENT : 2018-12-11-minutes-5084.txt BOARD : select-board DATE : 2018-12-11 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2018-12-11-minutes-5084.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_12112018-5084 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Board of Selectmen: Jamie Toale, Chairman; Damon McQuaid, Vice Chairman, Katey Adams, Member Board of Selectmen Member not present: Phyllis Luck, Clerk Planning Board Members present: Matthew Allison, Chairman, David Prokowiew, Tanner Cole Planning Board members absent: Kenneth Chenis, Paula Bertram Park Commission Members present: Karin Menard, Susanna Jewell Also Present: Heather Lemieux, Town Manager; Adam Burney, Land Use Director; Jack Rodriquenz, DPW Director; Alex Lind, Anthony Caiozzo, Aiden Swift, Gregory Roy The meeting opened at 7:00 p.m. with the Pledge of Allegiance. Chairman Toale invited the Planning Board to call their meeting to order. RECEIVED & FILED 1. PUBLIC COMMENT: There was none from the Board members or the public. Il. ANNOUNCEMENTS There were no announcements this evening. FEB 06 2019 LUNENBURG TOWN CLERK OFFICE I. WORKSHOP JOINT MEETING WITH PLANNING BOARD A. Ballot question regarding prohibition of sale of recreational marijuana Land Use Director Adam Burney reported in March of this year, the Cannabis Control Commission promulgated their final regulations. In doing so, they solidified the position of c. 94G, §1 which is the law for adult use of marijuana and that communities that wish to prohibit marijuana establishments, any or all within their community who voted yes on the ballot question #4 in 2016, are required to memorialize by town meeting vote and ballot vote. In the Planning Board's initial conversations and research into what people in the community want, they started reaching out and asking people where they want to regulate it and want it located. There was a reasonable amount of people who came out and said they would like to prohibit marijuana establishments in the community for a variety of different purposes. The Planning Board took that under advisement and discussed and felt both prohibition and regulation was a prudent course of action. What they would do was have a regulatory bylaw. Both the prohibitior and the regulations will be presented at Town meeting. The adoption of the regulations is imperative, even with the passage of prohibition, as should the ballot initiatives fail, the zoning bylaws would govern the location of marijuana establishments in Lunenburg. The Board is here tonight to discuss with the Selectmen the option of placing five ballot questions that could prohibit each type of "marijuana establishment" that could be permitted. The five questions cover cultivation, manufacturing, testing facilities, retail, and transportation. ===PAGE 2=== Ms. Adams believes as question #4 was in 2016, a new election should take place to gauge the current desires of the citizens. She supports prohibition and feels there could be other avenues for economic development. Mr. McQuaid remarked that the reality he sees is that marijuana users will use it whether or not they obtain it legally or not. If through a retailer, one knows the product has been tested and the Town will benefit financially and ensures the money is not going to drug cartels. Mr. McQuaid asked the Planning Board members if they will recommend or not. Mr. Cole stated we did not feel question #4 accurately reflected all of the nuances that go along with putting marijuana uses in town and we should give the voters the option to vote. Mr. Prokowiew stated we believe giving people the option to either prohibit it or accept these regulations and that is what we are recommending to the voters. Mr. Toale stated the role of the Planning Board is to prepare for the eventuality that it may be legal and to make sure that the unintended consequences are considered. You have spent an incredible amount of time trying to do that and in fact you were able to get a moratorium passed so that in case it was not prohibited, it was well-regulated. Further discussion ensued around the 2016 state Mr. Burney reiterated that the Board is looking at six articles for town meeting; five for prohibition and one for regulations. He believes that the Planning Board will recommend passing of all six articles and then have the ballot questions affirm or deny the first five prohibition articles. So all of it would get passed at once, there would be regulations in place at the same time as the prohibition and the ballot would be the determining factor as to whether each prohibition article passes. Mr. Allison stated he did not believe it was the Planning Board's place to support or advocate for one or the other. The Planning Board is attempting to regulate what was legalized by the State. As Lunenburg was a "yes" community, both town meeting vote and a ballot initiative are required. He stated we don't have many people come to the meetings, but Town Meeting will be packed because this is such a hot topic. Ms. Adams was in agreement with the Planning Board and feels the choice should be given to the citizens. Mr. Cole felt the 2016 vote was significantly different from what the citizens would be voting on now. Mr. Toale stated his only concern was that a lot of citizens voted already and a small number of citizens attended a couple of Planning Board meetings and have recommended prohibition. This was on our agenda tonight; there's nobody here to say anything. I am probably going to vote to put this on the ballot; I just want to ensure its what the Town wants. Mr. McQuaid reiterated that he feels the Planning Board should make a recommendation at town meeting. As a town planner, there has got to be some impact that you see on the town, good or bad, and I would think you would want to express that to the town. ===PAGE 3=== considering this; he encouraged Ms. Adams not to make the motion this evening. Ms. Adams stated she made the motion. Mr. Toale asked for a second. Mr. McQuaid stated he was not prepared to vote tonight, he would like Ms. Luck to be present There was not a second to the motion. Mr. Toale stated he would like to place this on the agenda again with the full Board. He invited the Planning Board to come back. He repeated he does want to know what the town wants. Mr. Toale noted our moratorium has not been approved by the Attorney General yet. Do we have a backup plan if it is not? Mr. Burney stated we expect to hear back from the Attorney General's office in early March. Mr. Toale stated he thought the Planning Board is doing an outstanding job with the regulations. He asked for any public comment at this point. Karin Menard, Parks Commissioner, stated she was in agreement with the Planning Board. But even though she voted "yes" on Question #4, there were parts she supported and parts she didn't. She believed it was important for people to have a choice at the ballot. a. Capital plan request for updating the Master Plan This item was tabled for a future discussion with the Planning Board because they did not list it on their meeting agenda. The Planning Board adjourned their meeting. B. JOINT MEETING WITH PARKS COMMISSION a. Discussion on Skate Park Committee Park Commissioners Menard and Jewell came forward. Ms. Lemieux reported the Parks Commission expressed concerns at their meeting about the skate park last week so they have been invited tonight to discuss further. Mr. Toale invited the Skate Park Committee to come forward as well. Ms. Menard stated the students had approached them in February with their presentation. At that point we absolutely supported it, the funding mentioned was $100,000 and a location had not yet been decided upon. As the months progressed the project grew and then the Board of Selectmen agreed to a piece of property for them to use. We are greatly concerned now that it is a 10,000 square foot skate park; it is much larger then we as a commission would like to see. The location is concerning for a couple of reasons. My concern is parking. We would like to discuss this with all parties now so six months from now we don't say this is not what we want. Anthony Caiozzo, 1091 Massachusetts Avenue, stated when the skate park committee approached them in February, we had done research on demographics and the use of the facility and came up with an area of 7,500 square feet at a cost of $250,000 which was a rough approximation. That is pretty much what we presented to the Selectmen two months later. Ms. Menard asked the Board if they were in support of the current size. Her research in the past week found a skate park of that size could support a population of 25,000 people. As a Parks Commissioner I represent the people of Lunenburg and my job is to deal with parks-related ===PAGE 4=== She would rather not see a destination skate park in this town. Discussion about scaling down the size, future maintenance, long term costs, lack of available green space and parking ensued. Mr. Toale stated when the students first came forward it was much smaller and the Police Chief had recommended a place with high visibility for safety reasons. He stated he now has concerns as the project is growing bigger and more expensive. Ms. Menard stated she did not believe any of the commissioners don't want this project moving forward because what these young men have brought to the table has so much worth to it. But she also wanted them to know as a town we have limited resources. There is still the cost of long-term maintenance. Ms. Menard would like the skate park committee to go back to the rest of the members and express the Park Commissioners concerns and look for an alternate location. Mr. McQuaid stated he still believed it was the best location safety-wise. One thing he had suggested before was to pick a design that can be easily phased. Start small. The skate park committee will do some more research on other parks and demographics and return to the Park Commissioners. Ms. Menard stated the Parks Commission should have a discussion with the Senior Center about parking and any other concerns. Mr. McQuaid asked them to consider times of use for all facilities and how parking is affected. Ms. Menard believed there is a compromise for all. Mr. Caiozzo asked for all to send their questions and concerns to the students so they can address them. Mr. Roy stated when we get to the part when we can pick a designer who can provide actual figures, we will provide a comprehensive report. We understand your concerns and this collaborative effort. He believed they could do some things to aid with parking in the area. Ms. Lemieux reported MRPC will be conducting a parking study of the town center this spring. The Park Commissioners adjourned their meeting. V. CURRENT BUSINESS 1. Minutes/ Warrants/ Action File Issues The Board signed an accounts payable warrant in the amount of $553,525.91, a payroll warrant in the amount of $879,649. 64 and a deductions warrant in the amount of $578,528.18. There were no minutes or action items. 2. Committee Reports Ms. Adams reported she attended the MRC meeting this past Thursday. She stated they are currently accepting submissions for sidewalk grants under the Safe Routes to School Infrastructure. Ms. Lemieux reported the town is only eligible for the Primary School under that program. Other schools can apply but they have to be in the program at least six months before they are eligible for grant money. She believed School Supt. Burnham is working with the Principals on that. ===PAGE 5=== Ms. Adams stated when we have an opportunity to bring a vote, we like to question whether or not we want to and we have the opportunity to invite other Boards, we want to make sure that we don't. This current Board seems to operate on a really small vision of what they want and I just think any opportunity you can invite and include increased participation, you are going to have an outcome that reflects what the town wants and not what a group does. She asked if the Chair had plans for the town center to present them at the beginning of the next workshop. Mr. McQuaid stated we are the ones who are supposed to form an opinion and ask the town if they want to support it or not. If you want to have a town meeting every single week and have everybody vote on everything, I don't know what we are doing here. Ms. Lemieux stated one of the board's goals is to adopt an action plan for activities during FY19 dealing with the five municipal buildings. Ms. Adams noted we also have a goal on communication so when we take action on these things, we need to communicate. Ms. Lemieux agreed communication is important but we should also have a schedule for the remainder of the year for activities on this topic. Motion: D. McQuaid To adjourn the meeting at 9:00 p.m. 2n°: K. Adams Vote: All in Favor Respectfully submitted, Elainem Peterson Elaine M. Peterson Executive Assistant to the Town Manager ===PAGE 6=== Adam R. Burney Land Use Director 28 Fax: (978) 582-4353 960 Massachusetts Avenue Innenburg, MA 01462 DIB INCORPORA MEMORANDUM Date: 11 December 2018 To: From: Jamie Toale, Chair Board of Selectmen Adam R. Burner, Land Use Director RE: Adult Use Marijuana Prohibition Ballot Questions Article 16 on the 18 November 2018 Special Town Meeting was proposed by the Planning Board to extend the Moratorium on Non-Medical Adult Use Marijuana Establishments until the end of May 2019. This article was the result of the Planning Board's approach to the question of "are non-medical adult use marijuana establishments desired in the Town of Lunenburg?" As you are aware the Planning Board initially proposed the moratorium in May of 2017 in response to the passage of Massachusetts Legalization, Regulation, and Taxation of Marijuana Initiative. The initial moratorium was intended to provide the Planning Board with adequate time to reasonably review the regulations promulgated by the yet to be established Cannabis Control Commission. At the time the moratorium was established the timeline being proposed had final regulations being released in March or April of 2018. This would not allow the Planning Board adequate time to review these regulations, establish a reasonable approach to how these regulations would apply to Lunenburg and carry out a planning process to create zoning regulations. For this reason, the Planning Board proposed the moratorium be in place until the end of November 2018. the Planning Board discussed the merits of prohibition and regulation there was a thoughtful decision that the citizens of Inmenbug should be offered both options. As Lunenburg was a "jes community" in the 2016 ballot it is required to hold a local ballot vote on the prohibition of any or all marijuana establishments. It was initially thought that the November ballot would be an ideal time to do this as it was in close proximity to when Special Town Meeting is held and would allow for the citizens to voice their support or opposition to the location of marijuana establishments in Lunenburg. In discussing this option with the Town Clerk the Board was informed that the placement of local initiatives was not permitted on statewide ballots. With the information that it would not be permitted to include the question on marijuana establishments on the ballot the Planning Board discussed the matter and determined that it would more appropriate to extend the moratorium with the intent of presenting regulation and prohibition concurrently at the Annual Town Meeting in May of 2019. This was buttressed by the Board scheduling specific discussion forums on the proposed regulations for each of the license classes currently being issued by the Cannabis Control Commission. Draft regulations are slated to be released in January of 2019 and will be the subject of a series of public meetings culminating in a Publie Hearing in early March as in required under M. G.L. 40A. ===PAGE 7=== ARTICLE 1 To see if the Town will vote to amend the Code of Lunenburg, to modify $250-4.1 by inserting 9250-4.10(1) Marijuana Cultivator; or take any other action relative thereto. NON-MEDICAL 4.10 MARIJUANA USES RA RB LB/R OP/L VCD 4.10(1) , Marijuana cultivator" - - - - 3. Per G.L. c. 94G, § 3(a)(2), marijuana cultivators, as defined by G.L. c. 94G, § 1, are prohibited within the Town of Lunenburg but expressly excluding Medical Marijuana Treatment Centers. Said prohibition shall be effective only upon passage by the voters at a regular or special Town election. 4.10(1) "Marijuana cultivator", an entity licensed to cultivate, process and package marijuana, to deliver marijuana to marijuana establishments and to transfer marijuana to other marijuana establishments, but not to consumers. QUESTION 2 Shall the Town adopt the following By-Law? [By vote of the Board of Selectmen, the aforesaid question may be added to the ballot. What follows the question must be: (i) a fair and concise summary of the By-Laws specifying that, if adopted, no marijuana manufacturer establishments will be permitted to operate in Lunenburg; and (ii) the text of the By-Laws themselves, above.] ARTICLE 2: To see if the Town will vote to amend the Code of Lunenburg, to modify §250-4.1 by inserting $250-4.10(2) Marijuana Product Manufacturer; or take any other action relative thereto. NON-MEDICAL 4,10 MARIJUANA USES RA RB LB/R OP/L R: VCD SS Varijuana produc 10(2) | manufacture 4. Per G.L. c. 94G, § 3(a)(2), marijuana product manufacturers, as defined by G.L. c. 94G, § 1, are prohibited within the Town of Lunenburg but expressly excluding Medical Marijuana Treatment Centers. Said prohibition shall be effective only upon passage by the voters at a regular or special Town election. 4.10(2) "Marijuana product manufacturer", an entity licensed to obtain, manufacture, process and package marijuana and marijuana products, to deliver marijuana and marijuana products to marijuana establishments and to transfer marijuana and marijuana products to other marijuana establishments, but not to consumers. ===PAGE 8=== the By-Laws themselves, above.J ARTICLE 5: To see if the Town will vote to amend the Code of Lunenburg, to modify §250-4.1 by inserting $250-4.10(5) Marijuana Retailer; or take any other action relative thereto 4.10(5) | Marijuana transporter 6. Per G.L. c. 94G, § 3(a)(2), marijuana transporter, as defined by G.L. c. 94G, § 1, are prohibited within the Town of Lunenburg but expressly excluding Medical Marijuana Treatment Centers. Said prohibition shall be effective only upon passage by the voters at a regular or special Town election. 4.10(5) "Marijuana Transporter" an entity, not otherwise licensed by the Commission, that is licensed to purchase, obtain, and possess cannabis or marijuana product solely for the purpose of transporting, temporary storage, sale and distribution to Marijuana Establishments, but not to consumers. Marijuana Transporters may be an Existing Licensee Transporter or Third Party Transporter. ===PAGE 9=== provisions of the Loning Bylaw to address the impact and operation of recreational marijuana establishments and marijuana retailers and related uses." Clearly, the task is not to advocate for complete prohibition of marijuana establishments in Lunenburg. Second, although the BOS does have the power/authority to propose a warrant article and ballot question to the residents to prohibit marijuana in Lunenburg, such a decision should be based on a firm belief that a significant number of residents want such a warrant article be put to the town. The facts of the matter appear to indicate otherwise: a. The Town voted in favor of legalizing recreational Marijuana in the state ballot. One would hope that the voter support of legalization was just that. There is no evidence that it was "yes, just not in my back yard" , although some would have you believe, without any evidence to back up this claim, that this is the case. b. Where is the compelling evidence that the town now wants to prohibit marijuana? A significant number of Lunenburg voters participated in the State election/decision. It is likely that a smaller number will participate in Town Meeting and the subsequent vote. There should be a very compelling reason and data to support re-voting this, where fewer voices will most likely be heard from. Does the Planning Board support Prohibition? If yes, what in their impact analysis would support a complete prohibition? Can the PB share the status or conclusions of the impact analysis? The PB conducted a survey, to which 152 residents responded: • Only 38% felt that all use categories should be prohibited. • 62% felt that none of the use categories should be prohibited. • Only 23% felt that cultivation should be prohibited • 77% felt that cultivation should not be prohibited Marijuana could be a significant source of new economic development and revenue for the Town. Since the Town has already spoken in favor of recreational marijuana, there are, in my view, sound reasons the BOS would not initiate a process to ban it. • The Town can impose additional local taxes on retail establishments, increasing the Town's revenue. • Local jobs would be created. • Development/businesses in industrial areas could help fund needed infrastructure and encourage other types of commercial development which would result in additional taxes • In prior Economic Development charets, ease of access to goods and services was a key desire of the community, this is just another consumer product that our residents may desire. ===PAGE 10=== 1) Those who claim to be against marijuana because it makes available "another vice" should set their sights on cigarettes, alcohol and VAP, which are already known to be more harmful and dangerous than marijuana, and are available at many locations in this community. 2) Increased local access: only legal purchase of marijuana is allowed; residents who want to purchase it will do so in a neighboring community if is not available locally. I regret not being available for this workshop. I will certainly make sure to make it known well in advance of future workshops, once announced, if/when I anticipate being unable to participate. I feel for workshops, in particular, it is far better for all BOS members' voices to be a part of the discussion. THANK YOU FOR SHARING THIS INPUT AS A HANDOUT AND INSURING THAT THESE POINTS ARE A PART OF THIS IMPORTANT DISCUSSION. Phyllis ======================================================================================== DOCUMENT : 2018-12-18-agenda-5085.txt BOARD : select-board DATE : 2018-12-18 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2018-12-18-agenda-5085.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12182018-5085 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN December 18, 2018 7:00 PM – Town Hall Bilotta Meeting Room, Second Floor AGENDA In accordance with the requirements of the Open Meetings Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. 7:00 PM PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS 7:05 PM Earth Removal Permit Hearing – Lunenburg Water District- 496 Massachusetts Avenue 7:10 PM Victory Distributors LLA license # 00016-PK-0636 change of Doing Business As to Hannford Supermarket & Pharmacy IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS Pete Lincoln- Public Access Cable Committee-term to expire June 30, 2021 Steve Archambault- Public Access Cable Committee- term to expire June 30, 2021 V. TOWN MANAGER REPORT VI. CURRENT BUSINESS 1. Annual License Renewals for 2019; votes will be taken 2. Letter of Support for Open Space and Recreation Plan; vote will be taken 3. Discussion on setting a timeline of action items related to TC Passios, Brooks, old Primary, Town Hall, and Ritter Memorial Buildings 4. Minutes/ Warrants/ Action File Issues 5. Committee Reports 6. Department Reports VII. OLD BUSINESS 1. Board of Selectmen Goals a. Town Assets 1. Present & Future Maintenance & Capital Replacement of All Town Assets 2. Adopt an Action Plan for Activities During FY19, dealing with the “Five Buildings” b. Improve Public Satisfaction through Community Involvement and Public Outreach c. Increase Alignment with Committees Appointed by the Board of Selectmen 2. Discussion on the contract with Casella; vote may be taken VIII. UPCOMING MEETING/EVENTS SCHEDULE January 8, 15 (Facilities Workshop), 22, 2019 ===PAGE 2=== IX. PUBLIC COMMENT  PUBLIC  BOARD X. ADJOURN ======================================================================================== DOCUMENT : 2018-12-18-minutes-5085.txt BOARD : select-board DATE : 2018-12-18 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2018-12-18-minutes-5085.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_12182018-5085 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== December 18, 2018 Board of Selectmen: Jamie Toale, Chairman; Damon McQuaid, Vice Chairman; Phyllis Luck, Clerk; Katey Adams, Member Also Present: Heather Lemieux, Town Manager The meeting opened at 7:00 p.m. with the Pledge of Allegiance. Mr. Toale announced in accordance with the requirements of Open Meeting Law, the meeting was being recorded and broadcast over the Lunenburg Public Access channel. PUBLIC COMMENT: Ms. Adams conveyed Happy Holidays and a Happy New Year to all. Tom Alonzo, 284 Lancaster Ave., reported today the Lunenburg Boys & Girls Club drew the grand prizewinner of the 12 Days or So Before Christmas Raffle. If you are number 172, you have won $2500.00. He thanked all the participants, donors and local businesses. Following last week's meeting he wanted to express his support to the Planning Board to place all the marijuana questions on the election ballot. He thought it would be good for the town to vote on those individual items. He hoped the Planning Board has a contingency plan for what happens if the regulations don't pass at town meeting. Earth Removal Permit Hearing-Lunenburg Water District- 496 Massachusetts Avenue Mr. Toale read aloud the public hearing notice: To All Interested Parties: The Lunenburg Board of Selectmen will be holding a public hearing on Tuesday, December 18, 2018 at 7:05 p.m. at Town Hall, 17 Main Street, 2nd Floor, Bilotta Meeting Room, Lunenburg, on the application submitted by the Lunenburg Water District, 50 Lesure Ave., for an Earth Removal Permit in accordance with Article IX, § 9 of the Town Bylaws. Said application is for removal of 20,000 cubic yards of excess fill material located at 496 Massachusetts Avenue, Lunenburg, MA. Plans are available for review in the Board of Selectmen office at 17 Main St. during office hours, Monday through Thursday. Mr. Toale called the hearing to order. Fran McNamara, Lunenburg Water District Superintendent, presented for the permit. Mr. McNamara stated they need to move the material before beginning to build the new office and are looking to move 20,000 cubic feet of material. Mr. Toale asked where is the material going? Mr. McNamara stated most of the calls he gets for the material is from local contractors for filling in around foundations. We are charging $2.00 a yard. Ms. Adams asked about erosion control. Mr. McNamara stated it is part of the site plan. We have a permanent retention pond for water runoff. The engineers planned it so half of the lot ===PAGE 2=== Mr. Toale read Land Use Director Adam Burney's memo regarding the permit. The Lunenburg Water District has applied for an Earth Removal Permit for the removal of approximately 20,000 (corrected from 2,000) cubic feet of material at 496 Massachusetts Ave. As the Board of Selectmen is the permit granting authority they should be aware that this property has received Site Plan Approval from the Planning Board. This approval dated 8 May 2017, includes the construction of an office/garage building and the appurtenant parking and operational facilities for the Water District's headquarters. The approved plan also prescribes final grading, ground cover and elevations for the site. I would recommend the Board impose the following conditions: 1) The approved Site Plan be accepted as the closure plan for the Earth Removal Permit 2) The removal of material shall not exceed the grades on the approved Site Plan dated 7 March 2017 with amendments on 27 April 2017. 3) The as-built plan submitted to the Planning Board shall also be submitted to the Board of Selectmen. This plan should outline the final grades and location of facilities and any alterations from the approved plan. Mr. Toale asked for any questions or comments from the Board or public. There were none. He closed the hearing Motion: D. McQuaid 2*: P. Luck To approve the earth removal permit with the conditions as outlined above by the Land Use Director Discussion: Ms. Lemieux suggested including hours of operation: Monday through Saturday 8:00 a.m. to 4:00 p.m. and that signs to be installed warning of trucks entering. Mr. McQuaid amended his motion to include those conditions and Ms. Luck seconded the amendment. Vote: All in Favor Mr. McNamara thanked the Board. Victory Distributors LLC license # 00016-PK-0636 Change of Doing Business As Hannaford Supermarket & Pharmacy Jennifer Moore, Store Manager, presented on behalf of the change of doing business as. She stated the name change has been in effect since 2009 but it wasn't changed officially with the town. Motion: D.McQuaid 2nd: P. Luck To approve the change of doing business as to Hannaford Supermarket & Pharmacy submitted by Victory Distributors, LLC Vote: All in Favor Ms. Moore thanked the Board and exited the meeting. IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS Pete Lincoln- Public Access Cable Committee-term to expire June 30, 2021 Steve Archambault- Public Access Cable Committee- term to expire June 30, 2021 ===PAGE 3=== Steve Archambeault, 662 Page Street, stated PACC Coordinator Jo McLaughlin asked him three years ago to be on the committee. He taught for 35 years and has been involved in the recording industry for forty years. Before he taught he worked for WJUL as part of their team. He trained people how to be radio personalities. He has been involved in audio all his life and that is what he is bringing to this committee. Ms. Luck thanked him for volunteering. Motion: D. McQuaid 2nd: K. Adams To appoint Pete Lincoln and Steve Archambault to the Public Access Cable Committee with a term to expire June 30, 2021 Vote: All in Favor TOWN MANAGER REPORT Notice of Intent to Convert Chapter 61B Land at 994 Northfield Road: Road from Wiliam Custus on December Gith to conver 35.07 acres of land out of Chapter 61B3 to be used for commercial use. Section 9 of MGL Chapter 61B stipulates when Chapter 6l land is either sold or converted that the Board of Assessors, Board of Selectmen, Planning Board, Conservation Commission, and the State Forester at Massachusetts Department of Conservation & Recreation be notified. In the case of an intended conversion of property, not involving a sale, the Town shall have an option to purchase the land at full and fair market value to be determined by an impartial appraiser hired at the expense of the Town. This presal would need to be completed and dili vered to the landowat within 30 days of the hearing followed by written notice signed by the Board of Selectmen, mailed to the landowner. The Planning Board has voted to recommend the Board not exercise their first right of refusal, the Conservation Commission meets tomorrow evening, and the Open Space Committee is scheduled to meet this Thursday. Given the succinct timeline if the Town were so inclined to exercise this right and the inability to have an independent appraisal performed within the 30 days and the lack of funding to do so, it is recommended that the Board take an official vote at the next regular meeting on January 8' to not exercise this right. Discussion ensued about the short time period for obtaining an appraisal and for all the affected boards to review the offer for the Town ensued. Ms. Luck suggested setting up a special fund to place any back taxes paid upon conversion from Chapter 61 for future appraisals and purchases. This item will be placed on the January 8, 2019 agenda. Update from Cemetery Commission on recovered headstones/military markers after demolition of Holman Street Building: Since the demolition of the Holman Street Building and the uncovering of many headstones and military markers, Cemetery Commissioner Bill Tyler spoke with the previous Superintendent and learned that most of the military markers are duplicates and many have ===PAGE 4=== Memorial Building, and the Town Hall are complete. Town Facilities (TM Goal #2): • Town Hall Handicapped Accessible Bathroom: The Town Facilities Technician and I met with representatives from Monty Tech on Thursday, December 13th and Monty Tech will be able to take on this project this year. Construction is expected to last up to two months and may start as soon as mid-January. This will save the Town a significant amount of money, as we would otherwise be paying for the labor costs, which would have been subject to prevailing wage rates. • Ritter Building Shutters: The DPW Director received a quote of approximately $9,000 to replace the shutters at the Ritter Building with new painted wooden • RFP for Rental of Space at the TC Passios: The RFP for rental of space at the TC Passios was due on Thursday, December 13th and there were no bids received. The School Facilities Director will be reaching out to the one known party that had expressed interest to learn why they did not submit a bid • Revolving Museum: We continue to work with the Revolving Museum to work out an agreement for use of the cafeteria space at the TC Passios in exchange for in kind art projects and workshops. Part of the process is identifying possible projects that we would like in exchange for the use of the space; this could be centered around a Homecoming float, a mural at a park, or even an event that involves poetry. I will be reaching out to relevant groups such as the School, the Cultural Council, the Parks Commission, the Library, and the Boys & Girls Club for their input. I welcome any suggestions that we can offer as part of determining the projects that will need to fairly equate to the value received for use of the space. FY20 Budget Schedule and Finance Tool Enhancements: The Finance Committee reviewed the FY20 budget schedule and the dates that they will be meeting with departments at their last meeting. We discussed and they agreed they would add "snow dates" on the Monday after their regularly scheduled Thursday budget meetings in the event the Thursday meeting has to be cancelled. This schedule will be circulated with the departments to ensure they can attend on the proposed dates and then posted accordingly. The new budget dashboard with financial data will be complete with FY2018 data by the end of this week. Right now you can view information with data up until FY2017 at https://Lunenburg-ma.cleargov.com. Ms. Lemieux showed a sample of what it will look like on the website. ===PAGE 5=== America will come to speak at the Library Cable: The Cable Coordinator reported they are currently airing the "Knights Roundtable" with the School Superintendent and a promotional video on the Memory Café held monthly at the Eagle House. • Recently two videographers resigned and have hired one replacement to date. Town Clerk: • The Town Clerk is looking for a trailer to store all the voting equipment for an easier mobile set-up at the voting location. The Police Chief has a surplus trailer that was offered to the Town Clerk if the space inside is large enough. • Town Clerk discussed the eventual need to have two separate polling locations. Council on Aging: • The COA Director announced there have been some recent repairs to the plaster at the Eagle House and the walls in certain rooms have been painted. • The Dementia Friendly meetings have been moving forward and the Memory Cafe have been a success. The Bridges Together program between seniors and Lunenburg students has wrapped up. • Senior wellness programs: Pickleball has begun at the Passios Gym (Wednesdays) and Zumba will begin in January, also at the Passios Gym. DPW: • Winter began early this year for the DPW therefore it also cut short the paving season. • Vacant positions at the DPW are starting to be filled, including the Mechanic position and a Heavy Equipment Operator position. Police: • The Police Chief continues to work on their accreditation. • The Police Department is expected to receive an electronic fingerprinting machine from the State any day, which would mean that funds that were appropriated in a previous capital article totaling $25,000 would be available for repurposing. Land Use Director: • The Open Space Committee has finalized the draft Open Space and Recreation Plan and is looking for comments from the appropriate officials/departments. ===PAGE 6=== alallo to trovero residents). • Currently Engine #4 is out of commission and will need approximately $15,000 in repairs to be functional. The replacement of Engine #4 was a capital request in 2016 by the Fire Chief to be replaced in FY20. The estimated cost is $685,000. Treasurer/Collector: • Foreclosure proceedings have been initiated for 250 Howard Street. Binance Director: • The Finance Director reported she was finalizing all the submissions to the Department of Revenue so the tax rate could be certified and bills sent out by December 18. She is also working on updating the budget figures from the town meetings in budget documents and the Financial Forecast so the Town Manager can provide target budgets to all the departments. IT Director: • The IT Director reported that we have moved to managed print services for town printers and this includes servicing those printers and includes the cost of toner replacement. Relocation of the Veterans Service Officer's Office: The Veterans Service Officer's office will be moving from the Eagle House to an office in the Ritter Building in a couple of weeks. The DPW relocated storage materials that were in an office in the Ritter to the Brooks House and are in the process of having the Ritter office cleaned and painted prior to moving the VSO to the Ritter. The office used at the Eagle House is not handicapped accessible and this new space is accessible. Attendance at Meetings and other announcements: • Wreaths Across America Ceremony at Monty Tech: I had the opportunity to attend the Wreaths Across America Ceremony last Monday at Monty Tech and along with Barbara Reynolds, our representative from Lunenburg on the Monty Tech School Committee, accepted a wreath given to Lunenburg. The wreath was delivered to Town Hall on Thursday, December 13" and our Veteran's Agent TJ Blauser picked it up and placed it at the Veteran's Memorial Park for all to visit. • Salvation Army's Christmas Angel Program: This year's Christmas Angel program was a huge success. I want to thank the people of Lunenburg for their generosity and outpouring of support in giving presents to children that would otherwise not receive gifts at Christmas. Lynette Valentine of the Salvation Army picked up a room full of clothes and toys on Thursday, December 13"h. We hope to make this an annual ===PAGE 7=== • Local Inspector • Assistant Mechanic The following is a list of vacancies on the following committees: • Agricultural Commission (1 regular member, 2 alternate member vacancies) • Architectural Preservation District Commission (1 vacancy for a design professional/craftsperson) • Cultural Council (multiple vacancies) • Green Communities Task Force (1 vacancy - Citizen at Large position) • Zoning Board of Appeals (2 Associate vacancies) Ms. Luck thanked Ms. Lemieux for holding the department head meetings and keeping the Board updated. Mr. Toale agreed, adding it is good to hear and informative for the townspeople as well. He asked if they were going to get something similar to this from the school. Ms. Lemieux stated she was working on it. Ms. Adams suggested considering the cost of $9000 for the replacement shutters for the Ritter Building, to have a shutter free building. CURRENT BUSINESS 1. Letter of Support for Open Space and Recreation Plan 2019-2026 Brandon Kibbe, Chairman of the Open Space Committee, was present for the request for a letter of support of the Open Space and Recreation Plan for 2019- 2026, to be sent to the Division of Conservation Services, Executive Office of Energy and Environmental Affairs. Mr. Toale commended him for the comprehensive work on the plan. Mr. Kibbe thanked him and noted he had a good group working on the updated plan. They solicited feedback from the public via a survey mailed out with tax bills. It provided a good deal of information on what people are thinking and what they want. They also held some public charrettes. They are still collecting letters of support from various town boards and outside agencies. Once submitted to the state and if approved, it will provide an Open Space Plan for the next seven years. This will allow the town to be eligible for a variety of state grants for open space land acquisition, park improvements, etc. The grant reimbursement rate from the state is around 62-64%. Ms. Luck and Mr. McQuaid also commended him on the work. Mr. McQuaid asked him to elaborate further on the forest cutting plan; is the reason to have a plan to help the forest or to obtain revenue or both? Mr. Kibbe stated managing forests is about the habitat, the timber and wood product quality and protecting your investment and using those activities to enhance the recreational activities on the property. A forest stewardship plan is different than a forest management plan. What the Conservation Commission is striving to do is to look at the entirety of the resources that are there and the benefits that those properties provide. A managed forest not only provides some revenue but a healthy environment in the forest itself. ===PAGE 8=== to maintain Lunenburg's rural character, support Lunenburg's agricultural sustainability, conserve important wildlife habitats and drinking water resources as well as enhancing and promoting existing open space and recreational assets of the Town. Sincerely, Lunenburg Board of Selectmen Vote: All in Favor 2. Annual License Renewals for 2019 Ms. Lemieux presented the remainder of the licenses up for renewal for 2019. Licensee Name Whalom Gas Service Inc Whalom Gas Service Inc Conrad's Drive In Inc. SE-Flan Inc. Fifty Mass Ave. LLC Donnelly's Tavern Inc Michael Bartnowski PK & P Corporation DBA Whalom Gas Service Whalom Gas Service License Type Common Victualler Automatic Amusement Devices (2) Conrad's Common Victualler Sean Patrick's Common Victualler Restaurant All Alcohol Simon-Pure Publick House Restaurant All Alcohol Common Victualler Weekday Entertainment Donnelly's Tavern Restaurant All Alcohol Common Victualler Weekday Entertainment Jukebox Automatic Amusement Devices (4) KC Sales and Services LLC Class Il Auto Dealer Dippin Donuts Common Victualler Fee Paid $25.00 $70.00 $25.00 $25.00 $1,450.0 $1,450.0 $25.00 $100.00 $1,450.0 $25.00 $100.00 $35.00 $140.00 $100.00 $25.00 Address 1 Whalom Road 835 Massachusetts Ave. 494 Electric Avenue 50 Massachusetts Ave. 43 Summer Street 1312 Massachusetts Avenue 455 Massachusetts Ave. ===PAGE 9=== indicating that business owner John Donnelly was refinancing and that taxes would be paid following that transaction. Mr. McQuaid amended his motion to say that Donnelly's Tavern license renewals will be contingent on all taxes being paid to date. Ms. Luck seconded the amendment. Vote: All in Favor 3. Discussion on setting a timeline of action items related to TC Passios, Brooks, old Primary, Town Hall, and Ritter Memorial Buildings Mr. Toale stated our intent is to set a timeline for what we have to do over the next couple of months relative to that activity. Ms. Lemieux noted the Board already has a workshop planned on January 15th with the Historical Commission, Historical Society and the Architectural Preservation District Commission being invited Mr. Toale stated he would like to hear interim uses for these properties in upcoming Town Manager reports. We want to prepare at least one warrant article for the Annual Town Meeting Ms. Adams suggested while preparing for writing ATM articles to invite the Parks Commission and Open Space Committee to solicit their feedback on these buildings and open space in town. Mr. McQuaid stated there was some information from Open Space in their plan. Ms. Lemieux stated she had those two committees on her short list but also noted the Public Access Cable Committee is interested because they have funding for a new studio but are in limbo currently. Ms. Lemieux would also like to hear feedback from town employees as they are the ones who work in these buildings. Ms. Lemieux noted warrant articles are due in mid-March. Another warrant article would be to approve the cost of a design that provides detailed cost estimates for the proposed move to TC Passios and to form a Building Committee. 4. Warrants/ Action File Issues The Board approved an accounts payable warrant in the amount of $198,213.82. Action File Issues- Ms. Luck reported she checked with Executive Assistant Peterson on when the last time was that license fees were raised and she went back to 1995 and could not find any other time when those fees have been raised since. She noted we raise taxes but we haven't raised the license fees in 30 years. She did not think we are looking enough at revenue sources. Discussion ensued about the cost of doing business. Ms. Adams noted she had suggested slight increases annually. 5. Committee Reports Ms. Luck reported the Storm Water Task Force is meeting on the 20th. She attended a School Committee meeting and on the school website page they have a Community page and there is information on INTERFACE (mental health services referrals) that you can link to. Ms. Lemieux stated it was on the town website also. Mr. Toale reported the Charter Review Committee elected Steve Archambault as the new Chair and scheduled the first public hearing for January 9"". They are planning on more than one opportunity to present their proposed changes to the townspeople. ===PAGE 10=== b. Improve Public Satisfaction through Community Involvement and Public Vutreach c. Increase Alignment with Committees Appointed by the Board of Selectmen Mr. Toale stated we did address Old Business #1(a) (2) in our Current Business this evening under agenda item #3. He is waiting for the Personnel Committee to meet again so he can touch base with them on Goal c. 2. Discussion on the Contract with Casella Waste Ms. Lemieux reported in response to the global recycling crisis that began in 2017 when China enacted the National Sword program which banned materials that were previously recyclable, the Town has been in discussion with Casella about addressing those recyclables, especially mixed paper and glass. A glass recycling plant in Franklin, MA has closed and there is no longer a market in the state for these items. Casella would like the Town to amend the contract to begin paying for recycling. According to Casella, their cost, for at cost recycled materials is $55/ton. The Town has countered by going from paying $0/ton to $25/ton. Casella has responded that is not possible as they would still be losing money. Although our contract with them ends in June 2021, we could face the possibility of being dropped as a customer. Currently the going rate for single-stream recycling runs between $60- $70 per ton. She believed $55/ton is a fair assessment for that cost. She presented a spreadsheet and noted the highlighted section from the Finance Director showing the impact to the budget. If we were to start this on July 1, 2019, the total impact to the General Fund would be $58,930. We will need to increase the price of the Pay as You Throw trash bags, but that is the cost of the bags themselves increasing and the terms of our contract increasing every year, which could be up to 3%. Discussion about public outreach and education concerning the single stream recycling and contamination ensued. Motion: P. Luck 2^°: D. MeQuaid To authorize the Town Manager to renegotiate the contract with Casella Waste for a cost of no greater than $55/ton in recognition of the fact that the Town will need to pay for recycling as of July 1, 2019 Vote: All in Favor Mr. Toale reviewed the upcoming meeting schedule; the next meeting is January 8. January 15th will be the workshop with the Historical Society, Historical Commission and the APDC. We will meet on the 22nd and are reserving the 29t in case of a needed extra meeting. PUBLIC COMMENT: Ms. Adams wished everyone Happy Holidays and a Happy New Year. Motion: D. McQuaid To adjourn the meeting at 8:50 p.m. 2nd: K. Adams Vote: All in Favor ===PAGE 11===