# select-board — 8 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2019-10-29-minutes-5177.txt BOARD : select-board DATE : 2019-10-29 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2019-10-29-minutes-5177.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10292019-5177 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Members present: Tom Alonzo, Chairman; Phyllis Luck, Vice Chairman; Damon McQuaid, Clerk; Katey Adams Member not present: Michael-Ray Jeffreys Others present: Heather Lemieux, Town Manager; Adam Burney, Land Use Director; Dr. Kate Burnham, Lunenburg School Superintendent; Teri Burchfield, Finance Committee Chair Ms. Burchfield opened the symposium at 6:30 PM inviting everyone to participate in the Pledge of Allegiance. She stated there would be three presentations followed by a Question and Answer period. These presentations show where the Town was ten years ago, where it is now and what we see going forward. Mr. Burney gave his presentation followed by Dr. Burnham. Ms. Lemieux then gave her presentation. The slide presentations are attached. The symposium adjourned at 8:45 p.m. Respectfully submitted, Elave In Peterson Elaine M. Peterson Executive Assistant to the Town Manager RECEIVED & FILED FEB 12 2020 LUNENBURG TOWN CLERK OFFICE ===PAGE 2=== ===PAGE 3=== Total Population • Total Population SUS 2010 Census 2017 ACS 5 Year Estimate 2020 Projections 2030 Projections 2040 Projections ===PAGE 4=== Population Growth Breakdown 12000 10000 8000 6000 4000 2000 Total Population Pre-School Age (under 5) School Age (5-19 years old) 65 and over ===PAGE 5=== Population Growth By Age Group • 2000 • 2010 • 2017 10 to 14 15 to 19 20 to 24 25 to 34 35 to 44 45 to 54 55 to 59 60 to 64 65 to 74 75 to 84 85 and over ===PAGE 6=== Population Growth by Race/Ethnicity 12000 10000 8000 6000 • 2000 Census • 2010 Census • 2017 ACS 5 Year Estimate 4000 2000 White Black Asian LatinX ===PAGE 7=== Construction Building Permits Issued By Year • Multi-Family • Single Family 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 3014 2015 2016 2017 2018 ===PAGE 8=== Average Property Value By Category Chapter 61, 61A, 61B Personal Property Industrial Commercial 3 family 2 Family Condo Single Family $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $ ===PAGE 9=== Lunenburg Public Schools LUNENBURG ===PAGE 10=== Historical Context & Trends ===PAGE 11=== dates & Reporting Since 2010 - SIMS, EPIMS, SCS, Restraint, Discipline, School Choice ancial Report collection and reporting for grants n, Science, Social Studies/History, WIDA standards r-based testing ACCESS & MCAS Evaluation System (DDMs) bility System : reimbursement requirements Commissioner's New Vision ===PAGE 12=== English h 57 41 46 6 53 FY16 FY18 on 277 263 269 265 256 FY16 FY18 Low Income • Low Income 328 292 293 308 243 241 226 151 183 142 156 167 145 Title I •Title I 140 109 FY06 FY08 FY10 FY12 FY14 FY16 FY18 86 82 52 49 21 FY06 FY08 FY10 87 54 41 46 FY12 71 FY14 60 53 FY16 39 FY18 % Of Special Education Enrollment • % Of Special Education Enrollment Out of District • Out of District 14% 14% 14% 14% 15% 16% 17% 18% 17% 17% 18* 17% 16% 16% 24 25 24 20 12 10 14 13 12 8 4 5 2 FY06 FY08 FY10 FY12 FY14 FY16 FY18 FY06 FY08 FY10 FY12 FY14 FY16 FY18 ===PAGE 13=== er of Students with IEPs Oct. 2016 Oct. 2017 er of Students with 504s Oct. 2018 Oct. 2019 Oct. 2016 Oct. 2017 Oct. 2018 Oct. 2019 120 100 80 Number of Restraints 40 20 Physical Restraints District Total 2016/17 2017/18 2018/19 ===PAGE 14=== educed Lunch 0162 LUNENBURG 120 100 80 - 60 40 20 0 H Reduced 14 • 2015 • 2016 • 2017 •2018 #2019 #2020 I Enrollment 70.9 51.7 FY10 *Preliminary 66.3 57.3 FY11 Lunenburg school choice enrollment trends 75.2 55.1 FY12 85.5 71.8 69.5 54.0 46.3 38.9 FY13 FY14 FY15 • Receiving •Sending 80.2 51.3 FY16 Affidavit of Residency 22 21 20 20 102.3 46.2 FY17 98.4 40.4 FY18 1649 1637 1587 1564 1557 FY12 FY14 i Total Enrollment 1613 1567 PY 16 1641 FY18 12 FY13 14 FY14 FY15 FY18 19 FY19 FY16 FY17 • Affidavit of Residency 72.0 33.0 FY19* 10 FY20 BY 10/23 ===PAGE 15=== ng Changes FY08-FY20 09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18 FY19 FY20 OFTE -2.0 FTE 7.4FTE -1.5FTE 2.6FTE -0.9FTE 1.9FTE 0.2FTE 1.0FTE 2.OFTE -1.0FTE 6.7FTE -1.5FTE -1.0FTE -2.8FTE 1.0FTE 1.0FTE 5.0FTE 1.8FTE 0.5 FTE -2.OFTE 1.OFTE 1.OFTE 1.0FTE 1.5FTE -0.62FTE -0.62FTE -0.88 FTE -2.1 FTE O.IFTE -1.0FTE greenhouse manager 1.0FTE* 1.0FTE* -0.88 FTE -1.OFTE network admin greenhouse manager 0.5 FTE *food service director **AD/Dean ===PAGE 16=== Facilities ===PAGE 17=== lent Projections FY21-FY23 AL AL AL AL 10/1/2009 10/1/2010 10/1/2011 10/1/2012 10/1/2013 10/1/2014 10/1/2015 10/1/2016 10/1/2017 10/1/2018 112 111 116 110 129 112 120 113 107 118 109 122 96 113 123 111 126 121 328 337 346 339 364 355 103 116 133 352 118 109 111 120 116 123 345 352 145 114 118 377 118 140 128 386 140 127 136 403 147 138 132 133 550 9 98 127 140 365 128 128 129 385 123 145 135 131 534 6 117 112 130 359 144 122 126 392 116 133 134 131 514 6 124 118 115 357 124 144 127 395 108 114 117 127 466 7 107 129 120 356 117 120 147 384 110 110 113 111 444 5 130 115 134 379 119 116 129 364 113 114 105 109 441 6 121 140 118 379 140 120 115 375 120 114 113 101 448 9 134 125 143 402 120 145 123 388 114 115 110 103 442 10 118 131 126 375 153 125 148 426 125 109 115 100 449 10 1676 1627 1617 1564 1553 1545 1563 121 116 136 373 126 144 126 396 129 123 103 112 467 9 1587 1612 1622 FY20 draft 117 145 113 375 119 121 119 359 142 130 143 415 109 128 122 101 460 8 1617 FY21 134 123 146 403 110 120 125 355 131 143 135 409 128 111 130 118 487 8 1662 45 FY22 126 137 122 385 150 112 125 387 136 130 145 411 120 127 108 126 481 9 1673 11 FY23 118 130 139 387 133 150 110 393 137 139 133 409 122 118 121 108 469 10 1668 -5 ===PAGE 18=== 020 Average Class Sizes ol: Pre-K ol: K-2 3 total students) total students) 10 (sub-separate) 18 (integrated) 20-23 (K, 2) 24-25 (1) 24-25 24-26 18-22 (range 8-28) ===PAGE 19=== eria Capacity capacity: 164 ently: 3 lunches, one per grade (total 492) ity to add 24 seats (total 564) ria capacity: 180 urrently: 3 lunches, one per grade (total 540) ria capacity: 290 indoor; 64 outdoor seats ntly: 2 lunches › lunch - 141 students w/ 100% attendance, 290 seats available & 8 lunch - 269 students w/ 100% attendance, 290 seats Le atly: 2 lunches rades ===PAGE 20=== om Capacity assrooms, 450 students assrooms, 525 students assrooms, 375 students assrooms, 450 students assrooms, 550 students assrooms, 442 students assrooms, 459 students assrooms, 476 students ===PAGE 21=== n of the Lunenburg Public Schools is to provide all students ills, confidence, and passion for life-long learning so that they eir own paths to successful careers, active citizenship, and lives. urg Public Schools is committed to becoming a leader in У focusing on its values of attending to the personal well- students, providing high-quality curricula and student- struction for deeper learning at all levels, and promoting the it of attributes and skills necessary for continuous learning ===PAGE 22=== Looking Forward ===PAGE 23=== istrict Strategic Plan Goals Support for Struggling Learners Civic Learning & Engagement nt Digital Literacy & Computer Science Curricula & Assessments Enrichment Opportunities Collaboration & Communications ===PAGE 24=== egy for Continuous Improvement orming & Learning arning are student-centered ing effective teams of omplish the essential work and hiring and developing re continually learning and the needs of all students. Communication & Operations To improve operational efficiencies, including communication, in order to increase the organization's capacity to execute the district's mission and vision. (DSP Goal 8) ating , Culture lues data use and fosters limate that is safe, caring, our core values. (DSP Goals Equity, Access, Opportunity & Achievement for All Students To ensure all students are provided equal access to a high-quality education, that is collaborative, interactive, and relevant with an appropriate level of support and challenge so that they can become well-rounded, resilient, confident, and capable young adults adequately prepared for future challenges. (DSP Goals 1, 6) ===PAGE 25=== Theory of Action , instructional leadership team with the capacity to lead a community of litted to continuous learning, approaching teaching and learning with a , and developing social-emotional learning (SEL) competencies; : the needs of our students first, including through allocation of ion of collaborative and flexible learning environments and authentic, rant and engaging learning experiences; ill be recognized as leaders in the field; and Il be self-aware, well-rounded, resilient, passionate, confident, capable r future challenges along their paths to successful careers, active rewarding lives. ===PAGE 26=== -Year Staffing Plan ===PAGE 27=== entified During FY20 Budget Development e Secretary (1.0 FTE) • Athletic Trainer (1.0 FTE) cher (1.0 FTE) • Dir of Teaching & Learning (1.0 FTE) onals (5.0 FTE) • Kindergarten Teacher & Para (2.0 FTE) etball Coach (N/A) • Dean of Students (Primary & THES) (N/A) todians (2.0 FTE) • Technology Teacher/Coach (1.0 FTE) ol Coaches (N/A) • Literacy Coach (1.0 FTE) -grant funded • Associate Coaches (N/A) - athletics fee funded ===PAGE 28=== t Services lucation ool Psych al Worker D teacher Para Dir of Facilities & Grounds Maintenance Custodians Superintendent Dir Instructional Tech +0.5FTE Network Administrator +0.5FTE IT technician +0.5FTE Technology specialist +0.5FTE Dir of Teaching & Learning LOFTE Auditorium Control Booth Tech Part-time Department Heads Elementary Curriculum Coordinator 2.OFTE Instructional Coaches 4.OFTE Instructional Data Specialist 1.OFTE Dir of Extended Learning Programs 1.OFTE Coordinator Life- Long Learning Program Part-time Coordinator Extended Day Programs Coordinator Community Links Athletic Director Athletic Trainer 1.OFTE Field & Equipment Manager Part-time Coaches TBD Principals Assistant Principals +2.OFTE ===PAGE 29=== Projection, Classroom Positions ary School ara : 1 : 2 2.0 FTE 1.0 FTE 2.0 FTE 0.5 FTE 0.5 FIE Library 0.5 FTE 0.5 FTE 0.5 FTE nentary School & Para 2.0 FTE • 3 1.0 FTE : 4 1.0 FTE : 5 1.0 FTE • Cultures • 1.0 FTE Lunenburg Middle School • Teacher, French/Spanish • Teacher, Grade 6 2.0 FTE 1.0 FTE Lunenburg High School • Teacher, Sign Language 1.0 FTE • Paraprofessional, Library 0.5 FTE • Teacher, Technology 1.0 FTE • Teacher, ELA/ History 1.0 FTE • Guidance Counselor 1.0 FTE • Teacher, Math/STEP/VHS/CSL 1.0 FIE Student Activities Advisor stipend ===PAGE 30=== LMHS AM Chair ral Specialist ters (5) night) Specialist Shared Positions THES /Primary Art BCBA School Psych Assistant Principal SLP Shared Positions Districtwide OT ELL SRO ===PAGE 31=== • Needs Unreliable Enrollment Projections Professional Development Shifting Demographic & Student Needs Turkey Hill Athletic Fields (diamonds) Program Space Office & Storage Space ===PAGE 32=== ===PAGE 33=== Capacity ===PAGE 34=== les C Master Plan Study lation: Renovate Passios, High School, and Turkey -2006: Replace Lunenburg Primary School, Upgrade THES aster Plan and HS Feasibility Study -2016: Replaced Passios ES and Lunenburg High ===PAGE 35=== The Impact of Population Growth on Town Services Methodology • Meetings with the various town department heads to discuss trends and projected impact on the service that they provide the community • Review of demographic data collected by the Land Use Director • Certain statistical data collected by the Police, Fire, Library, Council on Aging • Review of how population growth compares to town employee headcount Population vs. Headcount Town Headcount 7600000 ===PAGE 36=== 15000 10000 5000 Police- Long Term Forecast Impacts of potential growth and long term forecast for Police: • Increase in traffic, student population, elderly population, and any growth in business will correlate for a need for additional police officers. • As department grows, need for more supervisors on every shift; • Increased need for additional SRO staff at schools as social issues increase; • Increased need for specialized training for police officers; • Potential for more incidents such as domestic violence and assaults as population grows; • Regional Dispatch will need to grow as towns grow; • Address increased need for full time Desk Officer coverage. • Growth will affect PD capital needs such as added equipment and cruisers. Fire- Calls for Service ===PAGE 37=== • Equipment will see increase in mileage due to number of calls therefore, shortening lifespan; • Training needs have increased (i.e. OSHA compliance, mandated EMS training, HazMat training); • Trend is aging population with more medically complex problems. DPW- Past and Present • Highway, Sewer, Parks, Cemetery, and Facilities was consolidated under the umbrella of a Department of Public Works in 2001; this was a significant change to the structure of the overall organization. roadway conditions. The Pavement Management Plan Debt Exclusion in 2016 and plan to earmark $50K towards Town Roads each year addressed this need. • Over the years responsibilities of the DPW have increased to include Yard Waste composting, oversight of the curbside trash and recycling program, oversight of dam safety related to the Lake Shirley Dam, and MS4 Permit compliance requirements for Stormwater. • The lack of a long term plan by the Town for certain buildings has led to deferred maintenance and current condition of those buildings. DPW- Long Term Forecast • Impacts of population growth on DPW: • Town Buildings: An agreed upon plan is needed for town buildings. As population grows, staffing needs will grow and will need additional office space. • Stormwater: MS4 Permit requirements are an unfunded mandate on • Sewer: Possible expansion of the Sewer Service area? ===PAGE 38=== • The Building Department has fluctuated from having a Building Commissioner and Local Inspector to currently a FY Building Commissioner position. Land Use: Long Term Forecast Impact of population growth on Land Use Department: • Staffing: • At some point, may need another part-time local building inspector but not in the foreseeable future. • May need another Planner, but not in the foreseeable future. • Conservation may need a Land Management Agent for the grants, manage timber harvesting. As the population grows, assumption is more people will use the conservation land. • As population grows, it will mean an increase in septic systems, wells, housing inspections and may need to evaluate the need to have a full time Health Agent. Senior Services- Past and Present 82000 ===PAGE 39=== since last report. • Is younger, with more 65-74-year-olds Senior Services-Long Term Forecast • All indicators show that our aging population will continue to grow; • The additional 70 senior housing units at Tri-Town may further increase percentage of seniors in Lunenburg; • Staffing needs will increase as aging population increases and need to expand useable space at the Senior Center such as finishing the second and third floor areas; • Expansion of outreach services and transportation services to an expanded service area for medical appointments; • With the growth of Hispanic/Latino residents, may need Spanish speaking staff member; • Address lack of parking as visitors to the Senior Center increase. Library-The Past and The Present • In general, Public Libraries have changed in the last 20 years in the type of service delivery they provide. • Data collected from the American Library Association 2019 report: indicates that public libraries are essential to communities and are a free access to books and quiet areas valued, increasingly value Libraries as community hub • Although circulation trends down nationwide, our circulation has not shown a significant drop • Electronic circulation is growing steadily: In FY12 the E-Content usage was reported at 1,193 and increased to 16,767 in FY19 • "People Traffic" coming to the LPL has remained consistent • Programming has more than doubled since FY12, especially the Young Adult programming since hiring a Young Adult Librarian ===PAGE 40=== sue proclaiming. • If circulation materials keep increasing, space needs will be a • Expansion of Teen Room needed based on current usage. • If staffing grows, ideally would need additional office space. Information Technology-The Past, Present, and Future Information Technology needs have changed drastically over the last 20 years: • Technology department created in 1999 for School/Town; by FY10 1FT IT Director shared with School & 2 PT technicians; by FY20 1 FT IT Director shared with School, 3 FT technicians (8 Town/1.2 School) • More dependent on various software, annual maintenance & support services from those vendors, devices, etc. • Today cybersecurity is a priority and protection of our data and disaster recovery, if we were a target. Long lerm rorecast: • In the near future may have to look at expansion of IT staff. Increase in staffing and student population will impact need for IT support. • On the upside, automation and management tools such as processes decreased rellance on i stamto monitor. Public Access Cable-Past and Present • Lunenburg Public Access Cable has been licensed since 2007. • PAC provides content on Government and Public channels and an education channel is expected to be created in FY21. • Over time programming has evolved from entirely all outside sources to mostly locally produced shows. • PAC had a temporary studio in the Brooks House in FY11 but was not suitable for long term needs. A new studio location was created at the TCP in FY13 that included upgrades to that space to allow for improved quality in production and video shoots. • Town Hall live broadcast control room upgrades were done in FY15 and FY16 to improve broadcasting, audio, etc. ===PAGE 41=== • FCC ruling would significantly impact the PEG fees the Town • Regardless of population growth, PAC's long term goal is to create a professional studio. A new studio is targeted by FY22 or FY23. • Goal of purchasing more cameras to correlate with goal of member based media center which would also increase on-air content. General Government: The Past, Present, and Future Historically: • Staffing levels have declined over the last 20 years Impact of Population Growth on general government services: • Increase in population will mean an increased workload for various departments such as tax collections, assessing services, etc. Future Needs and Response What patterns do we foresee? • Steady Growth in Aging Population • Demographics show rise in racial and ethnic diversity • Staffing, Staffing, Staffing • Space for increased staffing and program usage at certain facilities Fiscal Response: • Lessons learned from last recession: Important to maintain strong fiscal health such as increasing reserves, funding our pension and contributing to our OPE liabilities. • Keep within debt limits set by policy, not deferring capital needs. 7 ===PAGE 42=== ===PAGE 43=== % Unemployed -% Unemployed 2011 2012 2013 • 2014 2015 2016 2017 ===PAGE 44=== TOWNSEND ZONING MAP OF LUNENBUF MASSACHUSETTS SCALE: 1° = 1300° FITCHBURG SHIRLEY LEGEND LEOMINSTER dAt URnE ROe - IN CONTENTION -UTILITY CAS NERT VATER - PRISATE ROAD RIGHT OF WAY - - TOWN LANE METI AND ZONING - Water Supply Prolection Ostret ) Flood Plain Distrat RA- Residere A Disindt RB - Residenco B Distric LBR - Umed Business/Residentel District •il • Orce Pork and waustis Distrat HCa Commerc Uistc O- Outlylg Distict VCD - Vilage Canter District OVERLAYS L.] Lake Wraiom Overlay Distrie J Summer Street Revalization District NOTES LANCASTER CAI Techr ===PAGE 45=== = SEWER SERVICE AREA as of 5/5/18 LUNENBURG MASSACHUSETTS SCALE 1° - MXT TOWNSEND SHIRLEY -LAY LEOMINSTER LEGEND PROPERTY LNE IN CONTENTKA UTILITY EASEMENT WATER SEWER SERVICE AREA MAY 2018 TOWN MEETINC POA KUN RIGHT OF WAY - — TUN LN SK SCHV NOA NOTES PHouuCuD ey CAI Technologies LANCASTER ===PAGE 46=== October 29, 2019 Lunenburg. MA 1 inch = 4850 Feet 4850 AT Technologie www.cai-tech.com TOWNSEND as Fitchburg Do tie or trepresend his in and informalal purposes ory. The marilalty and CAl Technologies are not responsible to ary use for der purposes ===PAGE 47=== Lunenburg Open Space and Recreation Plan Significant Wildlife Habitats 2018 Update 1 Townsend Fitchburg Shirley Leominster Legend Lunenburg Town Boundary Lunenburg Parcels HESP Certified Vernal Pools (8/18) * Potential Vernal Pools ~ DFW Coldwater Fisheries Resources HESP Priority Habitats of Rare Species (8/17) NHESP Estimated Habitats of Rare Wildlife (8/17) ACECS BioMap? Core Habitat BioMap2 Critical Natural Landscape /Lancaster ===PAGE 48=== Ashby Lunenburg Open Space and Recreation Plan Geologic Features 2018 Update 0.5 Miles Townsend Fitchbürg Shirley Leominster Legend 8 8188882100 acial Deposis Swamp and Marsh Deports Alluvium Artifical Ful Lancaster ===PAGE 49=== Lunenburg Open Space and Recreation Plan Land Inventory Overview Map Townsend Shirley inster ration Land Comm Lancaster JOEP Beation Prosam, Geographic Names Land Protections Permanent Protections: 1,923.6 acres Town Owned Conservation Land 128.9 acres State Owned Conservation Land 52.8 acres Land Trust Owned 66.7 acres Private land with CR 751 acres Private land in the APR Program Limited Protections: 510.6 acres Town owned land 1,700.4 acres Private land enrolled in the Chapter 61 programs ===PAGE 50=== Devens Economic Development Impact Study: Lunenburg, MA - Development Analysis Legend • Developed Lands Abrown Deveisement Coe Developable Lands n/ Pars Devote Lans Er No C ===PAGE 51=== Build Out Analysis sidents sidential Units velopable Land Area (acres) mmercial/Industrial Buildable Floor Area (sq. ft.) ter Demand at Build Out (gallons/day) dustrial id Waste (tons/year) e adway at Build Out (miles) 12,917 5,045 6,644 14,435,585 2,051,446 968,777 1,082,669 5,989 4,712 1,277 49 ===PAGE 52=== ======================================================================================== DOCUMENT : 2019-11-05-agenda-5178.txt BOARD : select-board DATE : 2019-11-05 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2019-11-05-agenda-5178.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11052019-5178 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN Tuesday, November 5, 2019 7:00 PM – Town Hall Bilotta Meeting Room, Second Floor AGENDA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS 7:05 PM Tollbooth/Boot Drive Permits Request for Dec. 14; 9 AM to 3 PM; Salvation Army IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS V. TOWN MANAGER REPORT VI. OLD BUSINESS 1. Discussion on November 12, 2019 Special Town Meeting articles VII. CURRENT BUSINESS 1. Discussion on Survey for reuse of the old Primary Building/Land 2. Discussion on Symposium held on October 29th 3. Minutes/Warrants/ Action Items 4. Committee Reports VIII. UPCOMING MEETING/EVENTS SCHEDULE Special Town Meeting- November 12th November 19, 2019 IX. PUBLIC COMMENT***  PUBLIC  BOARD X. ENTER EXECUTIVE SESSION: Motion to enter into Executive Session Pursuant to M.G.L. c. 30A, § 21, Reason #3, to discuss strategy with respect to collective bargaining and the Chair so declares that an open meeting may have a detrimental effect on the negotiating position of the governmental body and to re-enter Open Session after exiting Executive Session. (Police Union) ===PAGE 2=== XI. Announcement of Terms of Police Union Agreement XII. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2019-11-05-minutes-5178.txt BOARD : select-board DATE : 2019-11-05 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2019-11-05-minutes-5178.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11052019-5178 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Members present: Tom Alonzo, Chairman; Phyllis Luck, Vice Chairman; Katey Adams, Michael-..Ray Jeffreys Not Present: Damon McQuaid, Clerk; Others present: Heather Lemieux, Town Manager; Jack Rodriquenz, DPW Director The meeting commenced at 7:00 p.m. with the Pledge of Allegiance. Mr. Alonzo announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. PUBLIC COMMENT: Ms. Luck congratulated the Senior Tax Workoff Program Committee for implementing changes to the program. Qualified seniors can now work up to 125 hours annually at $12 per hour to receive a $1,500 abatement on their property taxes. The income eligibility for one person is $50,000 and $75,000 for a two person household. Applications are available at the Council on Aging office at Eagle House Senior Community Center on Memorial Drive. Ms. Luck announced the Storm Water Task Force has a survey for residents. It can be filled out on the Town website or you can pick up a spare copy at Town Hall, the Public Library and Eagle House. The Town needs to know how it can help citizens learn what they can do to help control stormwater runoff to prevent erosion as well as pollution of Lunenburg's drinking water, lakes, ponds and streams. Mr. Alonzo thanked Teri Burchfield and the Finance Committee for hosting the symposium on October 29th about the outlook for Lunenburg financials, budget, schools, etc. as well as the three presenters; School Supt. Dr. Kate Burnham, Land Use Director Adam Burney and Town Manager Heather Lemieux. They gave excellent presentations. The symposium will be replayed on public access tv. APPOINTMENIS Tollbooth/Boot Drive Permits Request for Dec. 14; 9 AM to 3 PM; Salvation Army Dave MacDonald, Island Road, and Envoy Lynnette Valentine of the Salvation Army presented for the request. Ms. Valentine thanked the Town for the outpouring of support for their Angels Program last holiday season. It made Christmas very special for so many families. She was hoping it could be done again this year. She announced they have been taking applications for Thanksgiving baskets for this year. So far they have 350 families from Fitchburg, Leominster and Lunenburg. Distribution will take place on November 26". Christmas distribution for the Angels program will take place on December 23rd. There will also be a free Veterans' Dinner for Lunenburg veterans on November 13th at 5:30 p.m at Devens. The theme is " Back Where We Started." The tollbooth fundraiser will be in two locations; one at the intersection of Electric Ave. and Whalom Road and the other in the Town Center on Main Street. They have talked with DP W and Police. This is a tough year and the need is out there. Mr. Alonzo thanked them both for the community work they do all year. Motion: M. Jeffreys 2nd: P. Luck ===PAGE 2=== vacancies) • Americans with Disabilities Act Commission (1 vacancy) • ArchitecturalPreservation District Commission (1 designprofessional; craftsperson or building contractor familiar with historic renovation) • Finance Committee (1 position appointed by the Finance Committee Appointing Committee) • Open Space Committee (1 vacancy-citizen at large) • Planning Board (1 position appointed by theremaining membersofthe Planning Board and the Board of Selectmen until the next Annual Town Election in May) • Zoning Board of Appeals (1 regular member and 2 Associate vacancies) Talent bank forms can be obtained on the Town Website and forwarded to the Board of Selectmen's Office. Summer Street Reconstruction Project The project signage will be installed this week. After the signage is installed, there are only minor punch list items remaining. There will be very little activity on site after this week, as the project will be substantially complete. Architectural Preservation District Bylaw from May 2, 2015 ATM (Article 26) Update: Asa follow-up to the discussion regarding the two definitions that are not in the General Code version ofthe APDC Bylaw as voted at the May 2, 2015 Annual Town Meeting in Article 26. Back in2015, the version that the Town Clerk's Office submitted to the Attorney General's office forapproval in 2015 was different than what Town Meeting approved and did not include the last two definitions in the definition section. The Town Clerk resubmitted the version that was voted at the town meeting to the Attorney Generaland the Attorney General hasapproved. Itwasposted on October 22ndaccordingto G.L. 40 s. 32. MRPC Walkability and Parking Study Update: I received a draft Walkability and Parking Study from Sheri Bean of Montachusett Regional Planning Commission today and will be reviewing it with the appropriate department heads. This will be a future agenda item for discussion. Municipal Vulnerability Preparedness (MVP) Program: The Executive Office of Energy and Environmental Affairs has grant funding available through the Municipal Vulnerability Preparedness (MVP) Program, which provides support for cities and towns to plan for climate change and implement key adaptation actions for resiliency. I will be working with our consultant that we use for stormwater engineering related services on submitting an application for a planning grant. The planning grant will allow us to complete vulnerability assessments and develop an action oriented resiliency plan. Communities that complete the MVP program become certified as an MVP community and are eligible for MVP Action Grant funding, which is up to $2 million per project. We will be submitting an application by the deadline, which is January 15th. ===PAGE 3=== will be for $6,600. 925 Mass Ave Update (TM Goal #1, i, ii, iii): We have successfully received an Administrative Search Warrant from the District Court to enter 925 Massachusetts Avenue to perform a Phase I site assessment. This had to be served on the owner and the property by the Sheriff's Office and this was done last week. I have lined up an Environmental Consultant to perform the Phase I site assessment and this should begin sometime in November and will take 60-90 days. I am also in the process of filing the nomination forms to be one of the communities to be part of the Brownfields Site Assessment Grant program through Montachusett Regional Planning Commission. MRPC was awarded this grant in June of 2019 and are just beginning the process of accepting applications as they have finalized the selection of the firm that will perform the work. If our application was accepted, this would beto conductthe Phase Il site assessment, which isthe more costly of the two assessments. Development of FY21-FY25 Capital Plan: Departments received the Google Sheets being used to fill in their FY21 through FY25 capital requests and I have met with the Police, Fire, and DPW individually so far to review the additional categories that will be used by the Capital Planning Committee to evaluate projects. The Capital Planning Committee met with the Police and Fire Chiefs today and will be meeting with the School on November 19th and the DPW Director on December 3, 2019. FY21 Budget Process: TheFY21 budget process has begun with preliminary budget discussions with various department heads. This year we willbe implementinga new budgeting toolthrough ClearGov. Departments willbe ableto input above target budget requests and track the status of their requests as we move through the budget process. This will allow us to easily see the different iterations and be more efficient than the previous Excel budget worksheets. Upcoming Meetings, Events and Other Announcements: • IwillbeattendingaPersonnel Committeemeetingat5:30p.m. and the Finance Committee meeting at 6:30 p.m. this Thursday. • Town Offices are closed in observance of Veterans Day on November 11th and Thanksgiving on November 28th. • The annual tree lighting ceremony at the Gazebo will take place on Thursday, December Sth at 6 p.m. OLD BUSINESS 1. Discussion on November 12, 2019 Special Town Meeting articles Ms. Lemieux pointed out Article 2 may change between now and town meeting. New growth has been submitted, but we haven't received the certification back yet. We expect it will be this week. it may be higher than originally estimated due to new growth captured at the new Unitil for personal property. The recommendation would still be to deposit into the Special Purpose Stabilization Fund. There are no other changes to the budget or transfers. She directed the Board to an Excel spreadsheet that further explained the Sewer Enterprise Fund amendment under Article 3. ===PAGE 4=== found that the soil does not pass a percolation test. Discussion ensued about the property, the owner's intentions and possible future development. The next article discussed was Article 12, the acceptance of Butterfly Lane as a public way. Mr. Rodriquenz stated it cost the developer $32,000 to pave in 2019 and no work would be needed for a few years. The stormceptor annual cleaning costs $650.00 due to the use of a specialized truck with a four hour minimum. There are two retention ponds that will have to be cleaned out periodically. Mr. Jeffreys pointed out that the Planning Board should consider what a new development would cost the Town when these projects come before them. Article 13 was next. Mr. Alonzo asked who would make the presentation of the article. Ms. Adams suggested Town Manager. Mr. Jeffreys stated he was comfortable presenting it. After discussion, it was decided Ms. Adams would present the slide show with Mr. Jeffreys. CURRENT BUSINESS 1. Discussion on Survey for reuse of the old Primary Building/Land Mr. Jeffreys stated he formatted the list in alphabetical order and formatted the descriptions o be the same. He also provided a description of what would be involved in the decision. He read the list aloud for the meeting: Parking Lot with Green Space - primary purpose would be to serve as a parking area for community events in town center and provide parking for future uses of the Ritter Building. A small green space would be erected behind the footprint of the existing building. This will require demolishing the building and conducting site workto regrade, plant grass and shrubs/trees, and building an expanded parking lot. _Senior Housing - primary purpose would be to provide affordable housing to seniors. This will require leasing the property and land to a developer for thedeveloper to modernize, sublet, and maintain. This option is subject to the conditions of the market. Small Business Building - primary purpose would be to serve as office space for small businesses and local artists. This will require leasing the property and land to a developer for the developer to modernize, sublet, and maintain. This option is subjectto the conditions of the market. Town Green - primary purpose would be as a new Town Green and/or park for community events. This will require demolishing the building and conducting sitework to regrade, plant grass and shrubs/trees, and repaving the parking lot. _Town Hall - primary purpose would be to function as a new Town Hall and eliminate the need for town offices in the Ritter Building. This will require demolishing the building and constructing a new Town Hall with an expanded parking lot. Town Hall Conversion - primary purpose would be to function as a new Town Hall and eliminate the need for town offices in the Ritter Building. This will require modernizing and adding onto the existing building and repaving the parking lot. ===PAGE 5=== .......... Mr. Alonzo suggested adding more space between each category. 2. Discussion on Symposium held on October 29th Ms. Luck asked about the Land Use Director's use of the population number of 11,000. Ms. Lemieux noted the number comes from the American Community Survey census. Overall, the Board thought the presentations and numbers given were helpful for future planning. 3. Minutes/Warrants/ Action Items Minutes of September 3, 2019 were approved. The Board signed an accounts payable warrant in the amount of $579,454.27, a deductions warrant in the amount of $281,396.88, and a payroll warrant in the amount of $795,126.41. The FY20 2nd Quarter Water Commitment in the amount of $6998.88 was signed Mr. Alonzo thanked the DPW Director for beginning the line painting, adding it makes the road lanes much more visible. 4. Committee Reports Ms. Luck reported the Storm Water Task Force met on October 24. They are asking people to fill out their survey. There is an informative leaf litter flyer on the website and there are paper copies at the Town Hall, Library and Senior Center. We can all help by keeping leaves clear of all the storm drains. The Central MA Stormwater Regional Coalition will hold its annual meeting on Wednesday, November 13. This meeting will feature presentations from several communities that have instituted stormwater utilities or enterprise funds as mechanisms for funding compliance with the Ms4 permitting outside of the town budget by implementing a separate fee for all property owners. Ms. Adams thanked Ms. Luck for all her and the task force members' work on the Storm Water Task Force. Mr. Jeffreys reported he would be at the Council on Aging meeting next Tuesday. He will also be meeting with the Superintendent next Tuesday morning. On November 18, he and Ms. Luck will be attending a Cub Scouts meeting. Mr. Alonzo stated there was no Selectboard meeting next week due to the Special Town Meeting at 7:00 p.m. at Lunenburg Middle/High School auditorium. This Board's next meeting is on November 19. PUBLIC COMMENT: There was none. Motion: P. Luck 2n: M. Jeffreys To enter into Executive Session Pursuant to M.G.L. c. 30A, § 21, Reason #3, to discuss strategy with respect to collective bargaining and the Chair so declares that an open meeting may have a detrimental effect on the negotiating position of the governmental body and to re-enter Open ===PAGE 6=== 2.5% increase and years 2 and 3 will have a 2% increase. It also addresses increases between Patrol officer steps to correct a 5% gap. language has been amended to be consistent with other union agreements regarding military leave, union dues and grievance procedures. Based on the appropriation approved at the annual town meeting, there will be no need for additional funds for the FY20 budget to cover the first year's cost of this agreement. This is partly due to attrition in the Police Department. We will be able to pass over that warrant article at special town meeting due to no need for further appropriation. Year two increases are estimated at $81,000 and year three are estimated at $74,000, bringing the cost of the total cost of the agreement to around $139,000. Motion: K. Adams To adjourn the meeting at 9:10 p.m. 2n°: P. Luck Vote: All in Favor Respectfully submitted, Elaire m. Peters on Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2019-11-12-agenda-5179.txt BOARD : select-board DATE : 2019-11-12 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2019-11-12-agenda-5179.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11122019-5179 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN Tuesday, November 12, 2019; 6:00 PM Lunenburg Middle/High School Collaborative Room D132 1079 Massachusetts Avenue AGENDA The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. I. Open Meeting II. Pre-Special Town Meeting Discussion of Warrant Articles with possible questions and votes for recommendations on warrant articles III. Adjourn ======================================================================================== DOCUMENT : 2019-11-19-agenda-5180.txt BOARD : select-board DATE : 2019-11-19 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2019-11-19-agenda-5180.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11192019-5180 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN Tuesday, November 19, 2019 7:00 PM – Town Hall Bilotta Meeting Room, Second Floor AGENDA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brou ght up for discussion to the extent permitted by Open Meeting Law. 7:00 PM PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS 7:05 PM Tax Classification Hearing as required by M.G.L. Ch. 40 § 56 on the issue of allocating the local property tax levy among the four classes of real and personal property. 7:15 PM Fiscal Year 2020 1st Quarter Financial Report from Finance Director Karen Brochu 7:20 PM PILOT for 190 Electric Avenue with Borrego Solar report from Regional Assessor Representative 7:30 PM Common Victualler License Lunenburg Gas and Market, LLC 400 Electric Ave. IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS V. TOWN MANAGER REPORT VI. CURRENT BUSINESS 1. Follow-up Items from November 12th Special Town Meeting 2. Discussion on Old Primary Survey Results 3. Midyear Update from Town Manager on Annual Goals 4. Discussion on FY21 Budget Priorities 5. Minutes/Warrants/ Action Items 6. Committee Reports – ACO Quarterly Report VII. OLD BUSINESS 1. Public Comment and Social Media Policy VIII. UPCOMING MEETING/EVENTS SCHEDULE December 3, 10, 17, 2019 IX. PUBLIC COMMENT***  PUBLIC  BOARD X. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2019-11-19-minutes-5180.txt BOARD : select-board DATE : 2019-11-19 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2019-11-19-minutes-5180.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11192019-5180 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Members present: Tom Alonzo, Chairman; Damon McQuaid, Clerk; Phyllis Luck, Vice Chairman; Katey Adams, Michael-Ray Jeffreys Also Present: Heather Lemieux, Town Manager The meeting commenced at 7:00 p.m. with the Pledge of Allegiance. PUBLIC COMMENT: Mr. Jeffreys noted yesterday was Martin Luther King Jr. Day. He believed the holiday was to promote volunteerism so he wanted to encourage people to reflect on all the contributions that many of us have made historically to increase opportunities for more of us. Next month he plans on putting together a small series on all the contributions different people have made over time at public comment. That way we can all be better informed. Ms. Luck attended the recycling forum held on January 15 and it was very informative. She noted rechargeable batteries can be recycled at Best Buy and reminded residents composting is a great way to reduce waste. Compost bins are for sale at the DPW for $43.00. If you purchase a rainwater barrel ($56) at the same time, you can get them both for $80, which is a $19 savings. She and her neighbors clean the stormwater drains in their neighborhood from debris and she encouraged other residents to do the same. Mr. Alonzo reminded all of the Dept. of Public Utilities public hearing regarding Unitil's filing to increase rates for gas and electricity. The hearing is February 26 at 7:00 p.m. at Fitchburg Middle School. Written comments will be accepted until 5:00 p.m. that day. APPOINTMENTS Request to Hunt on Town Properties George Burden, 39 Cortland Circle and Paul Lawn, 158 Highland Street presented for the request to hunt with firearms on conservation land. Mr. Alonzo asked them them to be more specific on where. Mr. Burden stated the Large Town Forest at Mulpus, The Cowdry and Lane Property on Holman Street. Mr. Jeffreys asked them what they would be hunting. Mr. Lawn stated any legal game in any season and Mr. Burden stated primarily turkey and deer. Ms. Luck, as someone who enjoys walking on conservation land, stated she wouldn't be in favor of it, noting there are plenty of places further north that are more rural. Mr. Lawn stated they both work over 50 hours a week and they prefer to hunt locally. Mr. Burden asked how the BOS selects someone to hunt. Mr. Alonzo stated in the 13 years he has been on the Board no one has ever requested to hunt adding he was not serving on the Board last time someone requested this. Ms. Adams stated the BOS has no policies on hunting and she spends a lot of time outdoors. She had a hard time seeing these areas as hunting grounds. If we say yes, then what is the limit and how do you hang out, walking around while others are hunting? Liability for the town was mentioned. Mr. Lawn stated liability is only applied when you pay someone to hunt on their land. Mr. McQuaid stated hunting is allowed on Hunting Hill and on the state forest north of town. Mr. Alonzo asked if the state forest is so close why not go there to hunt. Mr. McQuaid stated people around ===PAGE 2=== your understanding that this decision if granted should be by the Conservation Commission and not this Board? Mr. Pease stated he did not know the answer to that, clearly the BOS is higher up than the commission. Our conservation agent feels since we have a clause in Article IX, section 2/2.12, it creates ambiguity, and he and I disagree. • 2.12 Hunting by firearm is allowed ONLY at the Hunting Hill property jointly owned by Lunenburg, Shirley and the MA Fisheries and Wildlife Dept., in accordance with M.G.L, Chapter 131, § 1 et seq. Discharge of firearms shall comply with Article IX, Section 2 of the town bylaw. The commission has discussed this twice in four years. We have gotten complaints about people about people walking around Robbs Hill with firearms so we are putting up signs that state bow hunting only. Motion: K. Adams 2nd: P. Luck To not permit firearm hunting on the these parcels of Lunenburg conservation land Discussion: Mr. Borden stated he searched on the internet and six years ago it was mentioned by the Town Manager at the time that a person would have to request permission from the BOS. It sounds like there is no policy on this. Who has the authority to grant permission? Mr. Alonzo repeated no one has ever come before the Board when I was on it so whoever that person was six years ago never came forward to request permission. Ms. Luck agreeing with Ms. Adams, stated if you give permission to one you have to give permission to others. Mr. Jeffreys and Mr. McQuaid were in favor of granting permission but Mr. Jeffreys was not in favor of the motion as it was presented. Mr. McQuaid stated he wished both men had picked a parcel and season and explain to the BOS the periods of the hunting season they wanted rather than presenting a vague request. Mr. Alonzo stated if we approve this, we have no way of knowing your background and if we offer it to you, we will have to offer it to others, so how many hunters can we have out there? Vote: 3 in Favor, 2 against (McQuaid, Jeffreys) Public Hearing for Class II Auto Dealer License for Lunenburg Auto Center, Inc., d/b/a Lunenburg Auto Center, 36 Summer Street Anderson Ribero of Sterling, spoke on behalf of his brother, Luciano Brito Da Cruz and his wife, and were opening a business here because they think it is a great community. They wanted to provide affordable services and sell automobiles. They are not going to change anything from the landlord, the previous car dealer, they are just under new management. The landlord will be turning over his Class II license for the same location. Motion: .D. McQuaid 2nd: M. Jeffreys To approve the Class II auto dealer license for 36 Summer Street Discussion: Mr. Alonzo read aloud the hearing notice: The Licensing Authority will hold a public hearing on Tuesday, January 21, 2020 at 7:10 p.m. at Town Hall, 17 Main Street, 2nd Floor, Lunenburg, MA, on the application submitted by Lunenburg Auto Center, Inc. d/b/a ===PAGE 3=== To All Interested Parties: The Lunenburg Board of Selectmen will be holding a public hearing on Tuesday, January 21, 2020 at 7:20 p.m. at Town Hall, 17 Main Street, 2nd Floor, Bilotta Meeting Room, Lunenburg, on the application submitted by Daniel & Jean Proctor, 1529 Massachusetts Ave. Lunenburg, MA., for an Earth Removal Permit in accordance with Article IX, § 9 of the Town Bylaws. Said application is for removal of 50,000 cubic yards of soil, located at 1325 Massachusetts Avenue, Lunenburg, MA. Plans are available for review in the Board of Selectmen office at 17 Main St. during office hours, Monday through Thursday. Tom Alonzo, Chairman Lunenburg Board of Selectmen Frank McPartlan of Ducharme & Dillis Civil Design Group, Inc, representing Dan & Jean Proctor on this project, stated the applicants are requesting an earth removal permit to remove 50,000 cubic yards at 1325 Massachusetts Avenue. The property is east of Townsend Harbor Road. On the north side there is an existing single family house and 2 existing stables. The existing site is approximately 6 acres with with wetlands located along the rear property line. We are working west of that in the grassy area with wooded areas along the perimeter. On the far west side there will be a new row of screening plantings, probably an arborvitae/evergreen planting. From there we are working east and are proposing removing a wedge of soil that comes down to a flat area. This is a fairly gentle "mowable" slope for a proposed cut pitched at 1% towards the wetlands on the west side. Once we get close to the wetlands, we are proposing a stormwater basin to address runoff created by the project and for any future development. This basin is designed to handle all rainfall events up to and including the 100-year storm event, assuming approximately 77,000 square feet impervious on the flat area. The basin provides for groundwater recharge for all small storm events as well as total suspended solids removal through the use of four bays at each stormwater discharge. The intent of this basin design is for it to be constructed during the earth removal process and then not touched again except for maintenance activities. It has been graded so you can drive down to the basin with light equipment to remove material as needed. There are three manholes at various points along the basin that provide for future connection. Ms. Luck asked who would maintain them? Mr. McPartlan stated Mr. Proctor. Ms. Luck asked who will maintain them after? Mr. McPartlan stated it moves on to the future property owner, if sold Mr. Jeffreys stated it seems to be setting the groundwork for another plan, future development. Mr. McPartlan stated yes. Mr. Jeffreys asked what this plan does is flatten the hill out and the 77,000 impervious accounts for a roadway and house lots? Mr. McPartlan stated the parcel is zoned commercial so it would most likely be for that use. Ms. Luck asked where does the stormwater discharge? Mr. McPartlan stated it would discharge to an existing wetland network that is off parcel. We presented to the Conservation Commission last week for this outlet (indicating on the plan) that would flow onto the wetlands. Mr. Jeffreys stated the water goes across the street to someone else's property. Mr. McPartlan stated under existing conditions there is a peak runoff, by constructing the basin and having various weirs and orifices, the stormwater runoff leaving the parcel is reduced Ms. Adams asked about erosion control during the removal of material. Mr. McPartlan stated the first thing being built is the basin. There is a substantial soil erosion plan included in the application packet. Slopes will be stabilized with erosion control matting as well as various rowns of straw wattles. Along ===PAGE 4=== 2-3 years but 50,000 cubic yards is the mathematical formula the engineers came up with; but it is the maximum amount that will leave the property. We could take 20,000 yards out and someone could show up who wants to purchase the property. We are trying to plan for the future. That's why we are going through the stormwater plans and getting a permit from MassDOT. Mr. Jeffreys stated he was looking at the impact on the roads over a short amount of time. Ms. Lemieux, are our roads able to handle that kind of weight? Ms. Lemieux stated she would have to defer to the DPW Director. Mr. Proctor stated hypothetically if I get a septic job on Townsend Harbor Road that needs 300 yards of fill, that fill is coming from here. If I don't, that fill is coming out of a Leominster or Townsend pit. Whether it comes from my pit or someone else's, it's going to happen. Mr. Jeffreys asked how are you going to minimize the impact on the abutters over the three years? Mr. Proctor stated we are doing everything systematically. Ms. Adams stated as we look at this I have concerns for the abutters. There is a tremendous amount of noise and traffic congestion on Route 2A so I would want to recalculate if we are giving a permit for one year permit, what is appropriate for one year's amount. Mr. McQuaid stated you need to plan for the whole project. 1500 truckloads, if it is 3 years, is less than 2 trucks per day. Ms. Adams stated we can only plan for one year. Mr. McQuaid asked, do you go to Keating's and tell them what to take? You cannot have Mr. Proctor come in and not present the end result just because it can't be accomplished in one year. Mr. Alonzo asked if Mr. Proctor had run earth removal in town before. Mr. Proctor said yes. Mr. Alonzo asked if he had any violations. Mr. Proctor said no. On 2A where I live, we removed 210,000 tons of gravel over 20 years. We had a parcel on Reservoir Road and removed 80,000 yards over 5 years. We had another parcel on Lancaster Ave. that we took out roughly 20,000 yards. This process is not new to me. Mr. Jeffreys asked if Mr. Proctor had talked to the abutters Mr. Proctor stated he spoke to Dale Erskine, she was at the Conservation Commission meeting and her biggest concern was what we were going to plant for the screening. He offered to do a site walk with her. I don't know this gentlemen here indicating someone at the meeting. Mr. Jeffreys stated the neighbors ask why do I have to live beside a construction site for three years. Mr. Proctor replied if I decide to develop that property, this is the elevation we are looking for, so we would get a building permit and I would have to remove all the earth anyhow. We are asking for an earth removal permit so the property can be developed. Mr. Alonzo opened commenting up and read a letter from Dale and Gerry Erskine, 1331/1335 Massachusetts Ave. They will be out of town for this hearing and have the following concerns: 1. Amount of earth removal - 50,000 yards is approximately 32 yards/truck = 1562 truckloads 2. Length of time to remove? Noise/dust concerns 3. Will they be screening onsite or just removing truckloads? 4. Plant barrier before major work please, arborvitae/spruce ===PAGE 5=== heavy equipment will adversely affect my property. My house will be dirty. Just the noise and the rumbling of that equipment. They are going to turn this into a strip mine. We are living with this for three years. No one has addressed how to protect my septic system. Mr. Jeffreys stated he understood his concerns. You have vocalized what most people would be concerned about. With any kind of development there is reasonable inconvenience. How can you be more reasonably inconvenienced? Mr. Resnikavitch said he would like to see the time of development shortened from 3 years, he did not know what was humanely possible. I am not in the business. We bought the property because of the peace and quiet that the area afforded us. The wildlife is going to disappear. Mr. Jeffreys stated with the land being zoned commercial...Mr. Resnikavitch stated you know they are going to build there. Clifford Smith, 70 Townsend Harbor Road has lived there for 14 years. He stated he got a letter stating 10 cubic yards, now it says 50,000. What about the road, the bulldozers, the graders.. we are on the same level as the top of that plan. What do you do when you pull this out and leave? If this goes, I will move. I talked to the engineers, they said no problem, we've done percolation tests. Where did you do the tests? Put a road in here, put some homes in there to make some money. Mr. Alonzo asked for the letter. Mr. Proctor explained that the bylaw says anything in excess of 10 cubic yards requires an earth removal permit and that is what the letter says. Ms. Luck questioned where the removal would occur. Mr. McQuaid stated at the highest point they are cutting down 19 feet from the top. Mr. Proctor stated they did not drill perc tests, they were test holes for soil conditions or ledge present. The site is serviced by sewer so we would not need perc tests. Mr. McPartlan indicated where the seven test holes were on the plan to confirm material quality and the presence of ledge. He showed a cross section of the existing grade running east to west (left to right) on the plan. Orange shows the existing grade. We are meeting the existing grade approximately 30 feet from the property line which is the no touch zone for the wetlands and green shows the ending grade. Discussion ensued about Mr. Resnikavitch's septic tank. Mr. McPartlan stated we are excavating down and away from the septic tank. There would be no water coming onto his tank area. We are cutting for the stormwater management area and indicated the wedge of soil and coming up to the Erskine's property. Mr. McQuaid noted they are 200 feet away from the property line to other abutters. If anything they are increasing drainage away from the septic system and property. Mr. McPartlan stated stormwater is being directed toward the intersection on 2A and Townsend Harbor Road, the opposite of the Resnikavitch property. Ms. Adams stated she would like to hear from the Building Commissioner and other professionals before deciding, so she wanted to continue the hearing. The letter from Land Use Director was fairly generic. The plan does say there is no rock crushing so we need that as a condition and maybe even no screening. Ms. Luck asked does 50,000 cubic yards really need to be removed; that's a lot of material. Mr. McQuaid stated it is not, that is an average cut. Mr. McPartlan stated four of the six acres will be disturbed when it's done. Mr. McQuaid stated they are making a flat spot on the hill, they are not even creating a hole. Ms. Luck added it is also residential. Mr. Alonzo reminded it is not, it is commercial. ===PAGE 6=== IV1D. information are you looking to learn from, and from who that would sway your opinion one way or another? Ms. Adams stated someone from the town side to give us their perspective. Dave Passios, 56 Whiting Street, asked Mr. McPartlan if he was aware of the septic system being close to the property line, would he have changed the grading/offset in that area? It also concerned him as a citizen that the abutter's wells are not located along the boundaries of this property. Mr. McPartlan stated he would not have changed his design. We are cutting 60 feet away from our property line so we are heading down and away from the septic system. Mr. Jeffreys stated he would like to spend time to compose some conditions. Motion: M. Jeffreys 2nd. K. Adams To continue the hearing until February 4, 2020 Discussion: Mr. McQuaid stated when you have a professional set of plans and a professional engineer certifying it and all the information with it and it just gets handled like the way we do...Ms. Adams stated we are just earth removal permitting so this could be left as a dirt ditch, we are not really standing in the way of a project with our thoughts. It could be left just as an excavated site in terms of our goal here. Mr. McQuaid stated this is exactly the reason why people don't want to work in town. Mr. Alonzo warned someone in the audience not to shout out. Mr. Resnikavitch stated you don't live there and you keep saying it's a small project, in comparison to what? Mr. McQuaid stated I am an architect and I work with civil engineers on projects all over the state and this is quite small. It's being handled quite well in my professional experience so I feel I can speak to the size of the project and how it's being handled. Mr. Resnikavitch asked what is big to you. Mr. Alonzo stated this is not a useful conversation, We have something before us and and I agree wita Mir. McQuaid that have enough complaints. Everything has been addressed, so I am against continuing the hearing. We are talking about an area that has no blasting or rock crushing on site. I don't know what further information the members of this board think they are going to get additionally that is going to sway their opinion. Mr. Jeffreys stated he heard what Mr. McQuaid was saying. I can relate to where the applicant is coming from on this. We have to be thoughtful in our decisions and I think that what is being asked if that we wait two more weeks to write better conditions. Mr. McQuaid asked why can't we write them tonight? Ms. Adams stated she wanted to hear from the Building Commissioner. Mr. Proctor stated Mr. Rhodes enlightened everyone because he went out and found violations. Typical protocol for an earth removal permit is not getting the opinion of the the Building Inspector. He goes out and inspects after the project is approved and at renewal time. There are no deficiencies in this plan because it hasn't started yet. Mr. Smith asked what would be the hours of operation. Mr. Jeffreys withdrew his motion. Further discussion ensued. Mr. McPartlan stated dust control is covered in the stormwater pollution prevention plan package which is part of the Planning Board process. Ms. Luck requested a copy. Mr. McQuaid asked what the dust control plan was. Mr. McPartlan replied water and calcium flakes to be applied as needed or requested. It is in the applicant's best interest to act before complaints. We do discuss this under the temporary measures on Sheet 3.1. ===PAGE 7=== reminded Ms. Adams that she didn't have a sole responsibility to represent the abutters, we are representing the Town. It is also a commercial property with a properly engineered design and what we are talking about now to me is just wasting time for no reason. He called for a vote: Vote: 2 in favor, 3 against (Jeffreys, McQuaid, Alonzo) Motion: M. Jeffreys To approve the earth removal permit as requested with the following conditions: Hours of operation: 8:00 a.m. to 4:30 p.m.; the dust control measures include the use of water and calcium flakes, no rock crushing on site, only the top two feet of soil may be screened on site Mr. McQuaid requested amending the hours of operation to Monday through Friday only. Mr. Jeffreys stated he would. Ms. Adams asked would you set the quantity? Mr. Jeffreys said he did not think that was possible and they have said they were not going to do that in one year and they would renew their permit. Mr. Alonzo seconded the motion with those conditions. Mr. Jeffreys asked the abutters if they had any other conditions. Mr. Smith stated he did not know how to answer that. What are we supposed to ask for? Mr. Resnikavitch requested a contact person at Proctor to communicate with. Mr. Alonzo noted the application is public record, so there is contact information available. Ms. Luck stated they have to come back for renewal in August and you can make comments then. Mr. Resnikavitch stated he felt less concerned than when he walked in earlier this evening because of the work done and what they have done. I just want it to happen so nobody is suffering. Mr. Alonzo stated that is our goal too but we want to make sure everybody is being taken care of. Mr. Smith stated his house will be up for sale within 3 days. He cannot put up with a three-year gravel pit and it's laying on your shoulders, not mine. Mr. Alonzo read aloud the other standard conditions to be included on the permit: 1. When the Earth Removal operation for any area of five (5) acres or more is finished and/or a permit is not renewed for an area, the respective applicant must within a two (2) year period thereafter reforest and/or provide suitable ground cover as may be deemed appropriate for that particular area by the Board of Selectmen or their designated agent. The Earth Removal operation completed on any area of land of less than five (5) acres, the above shall also apply, but with the exception that said reforesting and/or suitable ground cover must be provided within a one (1) year period thereafter. 2. An appropriate "Buffer Zone" is to be established and maintained so as not to cause damage and/or destruction to adjacent property. As the respective "Buffer Zone" will fluctuate with each parcel and provided that it is not stated in this permit, the respective applicant will furnish within a sixty (60) day period after issuance of this permit, a letter to this Board setting forth this information at which time the Board will accept or reject the requested "Buffer Zone" with appropriate notification to said applicant. 3. No grade level shall be greater than fifteen degrees (15°) from a property line and the depth not to exceed thirty (30) feet. 4. Excavation to be four (4) feet above high water table. This restriction would not be applicable for the authorized formation of man-made lakes and/or ponds. 5. No work shall commence until a Stormwater Special Permit is approved 6. Hours of Operation shall be MONDAY-FRIDAY from 8:00 AM to 4:30 PM 7. Site Plan Approval shall be required through the Planning Board for any construction of a new commercial use. ===PAGE 8=== been recommended by COA Director Sue Doherty. Motion: K. Adams To ratify the appointment of David Gallagher as COA Van Driver 2nd: D. McQuaid Vote: All in Favor Ratification of Town Manager Appointment of the Animal Control Officer- Kathy Comeau Ms. Lemieux stated she was requesting the BOS ratify her appointment of Kathy Comeau as Animal Control Officer. Motion: P. Luck 2nd: K. Adams To ratify the appointment of Kathy Comeau as Animal Control Officer Vote: All in Favor Zoning Board of Appeals- Patrick Callahan, 24 Beal Street Mr. Callahan stated he has been an associate for the ZBA for the past year and enjoys serving on the board. Ms. Luck stated she was impressed by his interactions on the ZBA and thanked him for coming forward. This term will expire June 30, 2022. Motion: D. McQuaid 2nd: P. Luck To appoint Pat Callahan to the Zoning Board of Appeals with a term to expire June 30, 2022. Vote: 4 in favor, 1 abstention (Adams) TOWN MANAGER REPORT Announcement on Existing Vacancies: The following is a list of vacancies on the following committees: • Agricultural Commission (1 regular memberand 3 alternate vacancies) • Americans with Disabilities Act Commission (1 vacancy) • ArchitecturalPreservation District Commission (1 design professional; craftsperson or building contractor familiar with historic renovation) • Finance Committee (1 position appointed by the Finance Committee Appointing Committee) • Open Space Committee (1 vacancy-citizen at large) • Planning Board (1 position appointed by the remaining members of the Planning Board and the Board of Selectmen until the next Annual Town Election in May) • Sewer Commission (2 vacancies appointed by theremaining members of the Sewer Commission and the Board of Selectmen until the next Annual Town Election in May) ===PAGE 9=== adva projects in the pipeline. Since the last review of this account, we know that we will not need contingency funds for the Eagle House HVAC project outside of the $40,000 earmark and the sewer line repair at the Ritter Building is not needed at this time. Given the estimated costs for the remainder of the year and the other projected expenses, we will have enough funding to do a Hazardous Materials Survey on the old Primary Building. Update on Meeting with MassDOT re: Route 2A and Route 13 Intersection: I received a call today from MassDOT regarding the meeting the Police Chief has been trying to set up for months with officials from MassDOT. The Police Chief, DPW Director and I are coordinating with MassDOT on a meeting date next week to meet on site. Upcoming Meetings, Events and Other Announcements: • The TCP Building Design Committee will be interviewing firms on Wednesday, January 29th at 6:00 p.m. in the Town Hall meeting room. • The Capital Plan and Five Year Forecast will be presented to the Finance Committee this Thursday, January 23rd at 6:00 p.m. CURRENT BUSINESS 1. Five Year Financial Forecast (FFF) and FY 2021 Capital Plan Ms. Lemieux presented the Five Year Financial Forecast via a Power Point presentation (the entire PP is attached) and following that comments and questions were presented: What is a Financial Forecast? • A financial planning and policymaking tool that projects revenues and expenditures conservatively over a multi-year period • It is a "living document" that is used to evaluate the budget over a five year period and update forecast with changing financial data Why Forecast? • Provides a starting point from which a balanced budget is developed • Projects likely outcomes based on historical practices • Allows to look at "what if" scenarios • Indicates future budget gaps • Projects revenues and expenditures conservatively over a five year period • Required by Town's Charter, Section 4-2 (s) • Bond Rating Agencies look favorably upon communities that annually prepare a forecast document. ===PAGE 10=== • Determine whether fiscal problems are on the horizon • Time to plan for change, favorable or unfavorable • Reinforce the need for long-range considerations during the annual budget process Forecasting- Key Concepts • Uses reasonable, conservative assumptions that must be evaluated and updated each year • Represents the community's projected financial position • Is a tool to evaluate the impact of various budgeting decisions and policy choices over time • Is a living document that can be adjusted • Once you develop baseline projections, the underlying assumptions can be adjusted to address issues • A forecasted shortfall needs to be examined and does imply that some action will be taken, or at least planned, to avoid the financing problem • Action to balance the budget • Raise revenue; Reduce expenditures Forecasting Tools & Guides • MGL, Town Bylaws, other Generally Accepted Standards • Financial Policies • Historical Trend Analysis • Debt Service Schedules • Union and Employment Contracts • Assumptions Financial Policies • Financial Management Policies & Objectives include: • Exempt and Non-Exempt Borrowing & Debt Burden: Reg. Debt no more than 4% of regular tax levy • Total of annual debt for exempt debt no more than 11% of tax levy • Net Debt Service of Exempt and Non-Exempt no more than 14% of the tax levy • Use of Free Cash: 1) Reg. Stab. Account (above), 2) Fund non-reoccurring expenditures (Capital), 3) OPEB 4) Special Purpose Stabilization Fund • Stabilization Fund Account: Deposit Free Cash in the amount of 5% of current FY Omnibus into Reg. Stab. ===PAGE 11=== town meeting vote, employment contracts • Other known contractual increases (i.e. audits and regional assessing services) • Existing Debt Service Schedules Assumptions for Financial Forecast- FY2021 - FY2025 Use data obtained from all sources mentioned to make assumptions about: • Revenues • Property Taxes, State Aid, Estimated Local Receipts, Other Available Funds (Stabilization, Free Cash) • Expenditures • All operational costs to provide equivalent staffing level as FY20 and related expenses for existing programs. The FY2021-FY2025 Financial Forecast includes the long term staffing plan for Police and Fire and provides a scenario for staffing increases for the Lunenburg Public Schools. • Debt Service • Assessments for Regional Services • Pension costs, Health/Life Insurance, General Insurance, OPEB • Reserve Fund, Stabilization • State Assessments Revenues: Known Figures and Assumptions • Property Taxes: Know starting levy limit (prior year tax levy) +2.5% (comply with Proposition 2 • Add New Growth (estimate for FY21 $350,000 and $300,000 for F Y22-f Y25) • Debt Exclusions are added to the Tax Levy Limit and are known figures per the debt schedule at current point in time • State Aid: FY21 level funded from FY20, FY22-FY25 assumes a 2.5% increase from previous fiscal year • Local Receipts: Forecast assumes a 2.5% increase for MV Excise and a 2% increase in all other local receipt categories • Other Available Funds: FY21 Forecast uses Target budget use of Free Cash; FY22-FY25 does not predict Free Cash and uses the known MSBA amount reserved for Debt Service totaling approx. $535,000 (drops off in FY24). Ms. Lemieux referring to new growth, stated it had fluctuated based on the economy. The figure this current year is less than the estimate we used at Town Meeting and therefore was used in the assumption for this Financial Forecast. But it is declining. ===PAGE 12=== Amended Prior Growth 2.5% Increase Certified New Growth Override TAX LEVY LIMIT TOTAL Debt Exclusion(s) Capital Expenditure Exclusions) Stabilization Fund Override Other Adjustment Water/Sewer MAXIMUM ALLOWABLE LEWI LESS Excess Tax Levy Capacity TOTAL Tax Levy 2) 577,192 472,536 24,137,396 2,857,515 26,994,911 53,706 26,941,205 STATE AID STATE AID CHERRY SHEEL Chapter 70 Education Aid Charter Tuition Reimbursement 7,538,072 17,860 Charter Facility Reimbursement Smart Growth 29,195 School Lunch (offset) School Choice Receiving Tuition (offset) Unrestricted General Government Aid Veterans Benefits Exemptions VBS and Elderly State Owned land 241,647 1,093,406 35,873 55,517 47,230 Police Career Incentive Public Libraries (offset) 15,534 TOTAL Cherry Sheet 9,074,334 603,435 366,231 25,107,062 2,947,348 28,054,410 3 28,054,407 7,771,740 36,345 35,372 182,658 1,122,928 55,161 61,979 26,222 16,524 9,308,929 627,677 350,000 26,084,739 2,716,968 652,118 300,000 27,036,857 2,693,719 28,801,707 29,730,576 28,801,707 29,730,576 7,171,740 36,345 35,372 182,658 1,122,928 55,161 61,979 26,222 16,524 9,308,929 7,966,034 37,254 36,256 187,224 1,151,001 56,540 63,528 26,878 16,937 9,541,652 675,921 300,000 28,012,778 2,696,089 700,319 300,000 29,013,097 2,336,360 30,708,867 30,708,867 31,349,457 31,349,457 8,165,184 38,185 37,163 - 191,905 1,179,776 57,954 65,117 27,549 8,369,314 39,140 38,092 196,703 1,209,271 59,402 66,745 28,238 17,361 17,795 9,780,194 10,024,698 725,327 300,000 30,038,424 2,177,555 32,215,979 32,215,979 8,578,547 40,118 39,044 201,620 1,239,502 60,887 68,413 28,944 18,239 10,275,316 ===PAGE 13=== 4. Payment in Lieu or taxes 5. Charges for Services-Water 6. Charges for Services-Sewer 7. Charges for Services-Hospital 8. Charges for Services-Solid Waste Fees 9. Other Charges for Services 10. Fees 11. Rentals 12. Dept. Revenue-Schools 13. Dept. Revenue-Libraries 14. Dept. Revenue-Cemeteries 15. Dept. Revenue-Recreation 16. Other Departmental Revenue 17. Licenses/Permits 18. Special Assessments 19. Fines and Forfeits 20. Investment Income 21. Medicaid Reimbursement 22. Misc. Recurring 23. Misc. Non-Recurring TOTAL Local Receipts 1,100 1,00 l SULU 161,382 140,343 5,350 243,953 202,350 15,162 29,716 61,701 1,376 3,010,153 164,267 119,942 5,350 276,947 252,317 14,031 27,213 62,935 3,066,991 167,552 122,341 5,350 282,486 257,363 14,312 27,757 64;194 170,903 124,788 5,457 288,136 262,511 14,598 28,312 65,478 174,321 127,283 5,566 293,898 267,761 14,890 28,879 66,787 177,808 129.829 5,677 299,776 273,116 15,188 29,456 68,123 181,364 132,426 5,791 305,772 278,578 15,491 30,045 69,485 3,353,169 3,429,458 Revenues- Free Cash and Other Available Funds Town of Lunenburg Revenue Projections FY2019 Budget FY2020 Budget FY2021 Projected FY2022 Projected FY2023 Projected FY2024 Projected TOTAL MSBA REIMBURSEMENT AVAILABLE FUNDS/OTHER FINANCING Free Cash Other Available Funds 474,239 474,239| 474,239 474,239 474,239 TOTAL Available Funds 602,736 167,417 770,153 1,298,232 282,710 1,580,942 889,133 107,285 996,418 104,859 104,859 102,397 102,397 99,200 99,290 • Other Available Funds includes funds from the Artificial Turf Revolving fund to pay for the turf field and MSBA funds reserved for debt service Budgeted as needed to cover appropriate expenses Forecast does not project using Free Cash as a revenue source for FY22-FY25, does not use free cash for operating expenses. FY2025 Projected 45.401 45,401 ===PAGE 14=== Expenditures • Forecast uses moderately conservative approach • Looks at actual expenditures from previous years for historical trends • Uses the current budget year as the base • Personnel costs: covers obligations in collective bargaining contracts, employment contracts, and approved wage and classification plans for non-union personnel. Projection uses 2% increase outside of known contractual obligations. • Future contract settlements and compensation plan adjustments should be analyzed in separate worksheet to see the net effect using % increases • Expenses: Look at annually, historical expenditures, forecast conservatively and maintain current programs Expenditure Categories Personnel and expenses related to providing the same programs and staffing levels which includes contractual obligations with the exception of Police and Fire Staffing Plan • Education costs • Debt Service (General Fund, Enterprise Funds, Temp. Interest) • Capital • Group health/life insurance, retirement, general insurance • Amounts to be raised: Tax Title, Overlay, Cherry Sheet Offsets, Prior year deficits, snow and ice deficits, court judgments • State Assessments • Reserve Fund, Special Articles, transfers to stabilization, special purpose stabilization, OPEB Expenditure Assumptions • Forecast document will: • Adhere to adopted financial policies • Make deposit to Stabilization Fund to maintain required balance • Honor all contractual obligations, such as debt service schedules and union contracts • Provide same staffing levels, except where noted • Include 2% increase in most services & commodities • Utility costs level funded in FY21 and between 1.5-3% for FY22-FY25 • Assumes 10% increase in Retirement Assessment each year of forecast • Assumes 6.5% increase for Health Insurance in FY21 and 8% increase for FY22-FY25 • Assumes 2% increase in Other Insurance for FY22-FY25 • FY21 reflects target budget figures that departments were asked to meet when developing their budget ===PAGE 15=== • Assumes level funding the Reserve Account Expenditures -See slide 25. This covers general government, public safety, education, public works, facilities and buildings, recycling program, health and sanitation, library, public assistance, debt service, general government unclassified, central purchasing, other amounts raised, state assessments, free cash and other financing uses. The debt schedule does include the fire ladder truck and the purchase of the Saliba property. Town of Lunenburg Debt Total General Fund Regular Debt Total General Fund Excludable Debt Total General Fund Short-term Interest Total Sewer Debt Grand Total Debt Service Premiums/MSBA Reimb Excludable Debt Net Excludable Debt - Tax Levy - DE1 Regular Debt Administrative Fees Sewer Debt Administrative Fees Transfer from Sewer Enterprise - Sewer Debt Service Transfer from Septic Receipts Reserved Meadow Woods Water Betterment Revenue Transfer from Artificial Turt Revolving Net Regular Debt Service % of Net Regular Debt to Levy (cap of 4% per Policy) Net Excludable Debt % of Excludable Debt to Total Levy (cap of 11% per Policy) % of Aggregate Debt Service Costs to Total Levy (cap of 14% per Policy) FY 2020 Budget $ 380,842.57 $ 3,482,664.84 $ 812,828.95 $ 4,676,336.36 $ 535,316.88 S 2,947,347.96 262.78 5,072.45 IS 817,901.40 FY 2021 Projected $ 533,903.83 $ 3,252,019.64 $ $ 800,201.18 $ 4,586,124.65 $ 535,051.19 $ 2,716,968.45 237.40 4,128.72 S 804,329.90 FY2022 Projected $ 517,394,84 $3,228,498.15 $ $ 702,691.70 $ 4,448,584.69 $ 534,779.55 $ 2,693,718.60 211.51 3,184.46 S (05.878.16 FY 2023 Projected $ 456,802.33 $ 3,230,589.79 $ 685,558.29 $ 4,372,950.41 $ 534,501.26 $ 2,696,088.53 2,434.03 $ 687,992.32 FY2024 Projected $ 330,170.11 $ 2,396,328.76 FY2025 Projected $ 310,538.63 $ 2,177,558.76 $ $ 645,143.85 $ 310,433.44 $ 3,371,642.72$2,798,530.83 59,968.64$ 4.19 $ 2,336,360.12 $ 2,177,554.57 158.15 $ 1,672.43 $ 1,234.72 S 646.816.28 S 311.688.16 56,837.50 $ 43,500.00 $ 280,767.85 1.12% $2,947,347.96 10.51% 11.51% $ $ 55,837.50 46,473.00 $ 431,830.73 1.66% $ 2,716,968.45 9.43% 10.93% 54,837.50 $ 44,318.19 $ 418,450.66 1.55% $ 2,693,718.60 9.06% 10.47% $ 58,837.50 42,134.74 $ 356,015.19 1.27% $ 2,696,088.53 8.78% 9.94% 57,587.50 $ 56,337.50 $ 39,321.78 $ 41,478.43 $ 233,418.98 $ 212,853.36 0.80% 0.71% $ 2,336,360.12 $2,177,554.57 7.45% 6.76% 8.20% 7.42% Discussion ensued after Ms. Lemieux announced this forecast does not assume any new debt. Ms. Lemieux stated there are other projects that will be coming up that could generate additional debt. Recap:Forecast for FY21 vs. Forecast for FY22-FY25 • Revenues: • Forecast/Target Budget FY21 increases property tax by 2.5% and uses an estimate of $350,000 for New Growth; Forecast for FY22-FY25 increases property tax by 2.5% and uses an estimate of $300,000 for New Growth. Forecast for FY21-FY25 increases or decreases each year to account for exempt borrowing. Forecast/Target Budget FY21 level funds State Aid from FY20 amounts; Forecast for FY22-FY25 uses 2.5% increase for State Aid; ===PAGE 16=== • Forecast/Target budget for FY21 and Forecast for FY22-FY25 do not draw on stabilization and do not include any new borrowing • Expenditures • Forecast/Target budget for FY21 level funds Cherry Sheet Charges; Forecast for FY22- FY25 increases Cherry Sheet Charges by 2.5% from previous fiscal year. Forecast/Target budget for FY21 provides for contractual increases for existing staff, certain known costs (i.e. Audit, GASB45), provides for 6.5% increase in Health Insurance costs, 10% increase in Retirement Assessment, level funds Other Insurance costs, provides for a 2.5% increase in Schools; increases the Pavement Management Plan by $5OK; provides for $1OOK for Stormwater; level funds the Reserve Accounts; level funds departmental expense accounts; no new debt (debt schedule includes Ladder Truck and Saliba property); provides for $650K in tax revenues for Capital and uses $889,133 in Free Cash for Capital, OPEB, and regular Stabilization account. Currently does not deposit funds into Special Purpose Fund. Forecast for FY22-FY25 provides for contractual increases for existing staff, projects any unknown salaries at 2% and expenses at 2%; provides for 8% increase in Health Insurance costs, 10% increase in Retirement Assessment, 2% increase in other Insurance costs, provides for a 2.5% increase in Schools; increases the Pavement Management Plan by $50K each year; provides for $1OOK for Stormwater each year;; no new debt (debt schedule includes Ladder Truck and Saliba property); identifies $100K for Stabilization, $200K for Special Purpose Stabilization $100K into OPEB, and $650K for Capital each year. FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 Grand Total Revenues Grand Total Expenditures Total Surplus/(Shortfall) $43,061,826.01 $44,882,583.42 $43,610,188.30 $43,835,698.54 $45, 105,080.54 $45,546,227.14 $46,350,617.87 $43,061,826.01 S44,882,583.46 $43,508,576.74 $44,296,845.13 S45,698,240.09 S46,127,311.83 S47,069,147.32 (0) 101,612 (461,147) (593,160) 581,085) (718,529) Ms. Lemieux stated as part of this year's five year financial forecast process I worked with the School Superintendent and the Business Manager to include the School Department. ===PAGE 17=== Curriculum 17,686.00 17,686.00 17,686.00 17,686.00 17,686.00 17,686.00 Update - Non- Recurring Monty 783,987.00 796,909.83 816,832.58 837,253.39 858,184.72 879,639.34 Tech Assessment Total 21,597,536.2322,466,685.6423,861,269.3925,322,879.5426,747,969.6228,020,261.79 Education The Proposed Five Year Staffing Plan for the School includes an additional $336,330 in FY21, an additional $1;178,097 in FY22, an additional $2,073,070 in FY23, an additional $2,917,357 in FY24, and an additional $3,594,326 in FY25. This carries forward all associated costs for any new positions in the five year staffing plan, including health insurance costs. This scenario is based on these amounts being on top of the projected 2.5% each year of the forecast. Forecast Conclusions Conclusions: • Indicates deficits in Fiscal Years 22-25. This is largely due to the fact that the Revenue projections for FY22-FY25 does not assume the use of Free Cash but has expenditures on the Expenditure projections that are annually offset by the use of Free Cash. • Continue to review a long term staffing plan for the School to achieve their intended results. Forecast Next Steps • Continued discussion of Assumptions, if needed • Firm up Revenue Estimates for FY21 when receive the Governor's FY21 Proposed Budget • Receive Worcester County Retirement Assessment this week and insurance renewals end of January/beginning of February & other Assessments • Currently reviewing FY21 Budget submissions • Town Manager's Recommendation 02/13/20 • Target & Above Target • Target Budget leaves a surplus of $150,000 in Free Cash that could go towards next year's Free Cash balance or Snow and Ice Deficit if cannot be covered by current year's end of year surpluses • BOS & FinCom Review, February - March 2020 • Annual Town Meeting- May 2, 2020 ===PAGE 18=== from all the departments on what they believe they need to achieve their objectives that they are presented with. Supt. Burnham stated tomorrow she would be presenting the school budget. This was the first time we were asked to think about a five-year staffing plan. We just completed a strategic plan so in thinking about executing the staffing plan, that was what was presented. It is a challenge to accurately predict our needs for the coming year because students manifest needs we do not anticipate and we have to address them. We can't say, could you wait until next year? We always do the best we can with what we have. We understand we need to prioritize but I have a responsibility to express what is needed. We have an increase in behavioral needs. We don't have expertise around staff to handle this. We split staff between schools. It's a significant challenge. We don't have any staff leadership in District K- 5. There are some skill gaps that I am going to hire expertise in to support the district to benefit the children. We felt we needed to identify these positions of need so that it's out there. It may take us 7-10 years to get those positions. The need is going to shift. A firm has predicted we are going 20 additional students enrolled each year, but I don't know what grade levels. Yes, we know we are not going to get everything we request. Mr. Jeffreys asked are you going to maintain the current staffing and potentially hire additional staff with the numbers as presented? Dr. Burnham stated over the next five years with 2.5% increase only given the current staffing, we are projecting it won't even cover salary changes. It was noted the union agreement is currently being negotiated Dr. Burnham stated the teachers are going to see the budget for the first time tomorrow. I hope we have built up enough trust that when we say the numbers are what they are ... We will look at "nice to have" versus "critical need" programs. Teri Burchfield, Finance Committee Chair, stated the FinCom never asked for potential debt on FFF because we don't know what the debt would be for. Economic Development Committee BOS Representative-this item was continued to another agenda. The Board moved on to the Capital Plan. Capital Investment Plan Presentation (Power Point Presentation is attached) What qualifies as a Capital Project? The Town's Policy on Capital Expenditures (Financial Policy Section 3.02) defines capital projects as items that cost $10,000 or more and have a useful life of three years or longer. • The Capital Planning Committee (CPC) creates a Capital Plan that consists of all capital requests made by each town department for the next five fiscal years. • The CPC's first meeting to begin the FY21 Capital Planning process was on September 10th, the Capital Planning documents were sent to departments in October and the Capital Planning ===PAGE 19=== • Based on the meetings with the Departments and the budget provided by the Town Manager, the CPC prioritized all the capital project requests for FY20 and provided the prioritized list to the Town Manager on January 7'h • Per the Town Charter, the Town Manager may modify and/or add to this list of capital projects as part of the proposed budget for the next fiscal year. This capital budget is presented at the Annual Town Meeting, amended as necessary to reflect the will of Town Meeting, and voted on. This plan reflects the same plan that the CPC provided the Town Manager. There were 28 capital requests totaling $4,239,438 for FY2021: CIP# Dept. FM16-02 FM17-16A FM20-06 FM16-11 FM20-01 FM20-07 FM20-02 FM20-10 FM19-05 FM19-06A FM19-06B FM19-07A FM19-07B FM19-09A FM19-09B DPW DPW DPW DPW DPW DPW DPW DPW DPW DPW DPW DPW DPW DPW Project Name PSB, Carport Reconfiguration Senior Center, Reconfigure Front Entrance Senior Center, Kitchen Remodel Library, Carpet Town Hall, ADA Ramp/Sidewalk Ritter, Kitchen Remodel Ritter, ADA Ramp Design Cemetery Parking Lot at North Cemetery Town Hall Repairs- Vertex Year 2 Ritter Repairs- Vertex Year 0-1 Ritter Repairs-Vertex Year 1 TC Passios Repairs- Vertex Year 0-1 TC Passios Repairs - Vertex Year 1 Brooks House- Vertex Year 0-1 Brooks House- Vertex Year 1 Category Facilities Facilities Facilities Facilities Facilities Facilities Facilities Facilities Facilities Facilities Facilities Facilities Facilities Facilities Facilities FY2021 Projected 135,000 24,000 22,000 20,000 128,600 TOTAL Facilities 137,990 3,409,305 ===PAGE 20=== LPS16-19-C LPS19-03-A LPS19-02 INFRA20-01 DPW16-10 DPW17-11 Schools Schools Schools Highway Highway Highway THES, Asbestos Abatement/ Ceiling Replacement Design AC for Classrooms at Primary Admin Air Conditioning, THES Facilites Planning Facilities TOTAL Schools Flat Hill Culvert Trackless & Attachments (replaces 2008 Trackless) One Ton Dump with Plow (Ford Dump 350) TOTAL Public Works Vehicles Vehicles Total Capital Plan FY2021 CAPITAL PLAN 123,500 10,000 28,000 161,500 112,500 170,000 58,833 228,833 4,239,438 Prority # CIP# 1FM20-01 2 INFR420-01 3 LPS16-19-C 4PD19-01 5 FD17-05-8 6PD16-14 7 FD16-20-A 8PD20-01 9 FD20-01 10 PD16-18 11 LPS19-03-A 12 DPW16-10 13FM17-16A 14 DPW17-11 15FM16-02 16FM20-06 17 LPS19-02 18FM16-11 19/FM20-07 20(FM20-02 21/FM20-10 Dept IDPW Highway Schools Police Fire Police Fire Police Fire Police Schools Highway DPW Highway DPW DPW Schools DPW DPW (DPW DPW Funding: ProjectName Town Hall, ADA Ramp/Sidewalk Flat Hill Culvert Design THES Asbestos Abatementi Celling Replacement Police Vehicle, 1 Marked New SC84 Complement, Replacement 12) Police Vehicle, 1 Marked Replacement ALS Equipment Phase 1 ACO Vehicle Midlife Oterhaul of Squad 3 Portable Radios Design AC for Classrooms at Primary Trackless & Attachments Senior Center, Reconfigure Front Entrance One Ton Dump with Plow PSB, Carport Reconfiguration Senior Center, Kitchen Remodel Admin Air Conditioning, THES Library, Carpet [Riter, Kitchen Remodel Riter, ADA Ramp Design Cemetery Parking Lot Total Capital Plan Raise & appropriate Free cash Unexpended Capital Premium Reserved for Capital Total Category Facilities Infrastructure Facilities Vehicle Equipment Vehicle Equipment Vehicle Vehicle Equipment Planning Vehicle Facilities Vehicle Facilities Facilities Facilites Facilities Facilties Facilities Facilites FY2021 Projected $22,000 $112,500 $123,500 $67,000 $115,000 $67,000 $54,800 $26,000 $65,000 $45,000 $10,000 $170,000 $24,000 $58,833 $135,000 $22,000 $28,000 $126,000 $12,000 $25,500 $20,000 S1,329,133 $650,000 $679,133 $1,329,133 Mr. Alonzo encouraged the public to present their questions at the public forum on January 28th ===PAGE 21=== Motion: D. McQuaid To sign the agreement with the broker 2nd: P. Luck Vote: All in Favor 5. Review Town Charter Documents to Send to the State Legislature Motion: D. McQuaid 2nd: P. Luck To authorize the Chair to sign the letters to Representatve Hay and Senator Tran requesting them to present the Town Charter to the state legislature Vote:All in Favor 6. Minutes/Warrants/ Action Items There were no minutes. The Board signed an accounts payable warrant in the amount of $173,457.38, a payroll warrant in the amount of $813,060.98 and a deductions warrant in the amount of $708,946.46.76. Action File: Mr. Alonzo would like to honor Representative Benson for her years of service to the Town. Mr. Jeffreys would like to institute a community award that would recognize a resident for their contribution to the town. Letters of thanks were signed to Joan Pease and Ryan Stober for their service on the Sewer Commission. Committee Reports Mr. Jeffreys attended the Library Trustees meeting and met the Library Director. They recieved a $5000 Grant from Hannafords to replace some bookshelves, They have another request in for another $5000 for more activities. They voted to waive late fees for anyone under age 18. Ms. Luck attended the Central Mass Regional Stormwater Coalition meeting in Auburn. They are offering standard operating procedures and illicit discharge detection at no cost to members. Mr. Alonzo reviewed the upcoming meeting schedule. The public question and answer frum is next week on the 28th. !. Questions regarding the Five Year Financial Forecast and the Capital Plan may be presented at that time. The budget presentation is February 13th PUBLIC COMMENT Ms. Adams expressed appreciation to all the people attending this meeting. Motion: K. Adams To adjourn the meeting at 10:57 p.m. 2nd: P. Luck Vote: All in Favor Respectfully submitted, laurem. Petersox laine M. Peterso Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2019-12-03-agenda-5181.txt BOARD : select-board DATE : 2019-12-03 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2019-12-03-agenda-5181.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12032019-5181 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN Tuesday, December 3, 2019 7:00 PM – Town Hall Bilotta Meeting Room, Second Floor AGENDA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. TOWN MANAGER REPORT IV. CURRENT BUSINESS 1. Credit Purchase and Sale Agreement with Nexamp 2. Minutes/Warrants/ Action Items 3. Committee Reports V. OLD BUSINESS 1. Public Comment Policy VI. WORKSHOP ON OLD PRIMARY SCHOOL BUILDING 1. Selectmen Objective 2: To identify, define and propose at least one project to the 2020 Annual Town Meeting regarding the use and/or re -use of the Old Primary School building, and/or the land on which it sits. i. Action: Review the various paid studies that were performed that included that building with special attention being paid to its structural analysis, potential suggested uses and all applicable costs. ii. Action: Overlay the results of the previous action with the short- and long-term needs of the Town, viewing those through the lens of an established list of prioritized criteria through which to evaluate them (as determined in the previous Objecti ve). Establish options (more than one but no more than four) to be examined more closely. iii. Action: Have open sessions with other boards, committees and commissions as well as with the general public in discussing the options defined from Action iii. Evaluate the pros, cons and costs for each option, potential variations as we ll as possible timelines. iv. Action: Determine one (or two, if applicable) option(s) to be fully developed into a proposed project for the building and/or site to be presented to the 2020 Annual Town Meeting for vote. 2. Review Old Primary School Survey Results Ranked Choice Voting Method VII. UPCOMING MEETING/EVENTS SCHEDULE December 10, December 17, 2019, January 7, 2020 VIII. PUBLIC COMMENT*** ===PAGE 2===  PUBLIC  BOARD IX. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion o f the Chairperson. ======================================================================================== DOCUMENT : 2019-12-10-agenda-5182.txt BOARD : select-board DATE : 2019-12-10 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2019-12-10-agenda-5182.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12102019-5182 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN Tuesday, December 10, 2019 7:00 PM – Town Hall Bilotta Meeting Room, Second Floor AGENDA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brou ght up for discussion to the extent permitted by Open Meeting Law. 7:00 PM PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS 7:00 PM Meeting with MRPC Principal Planner Sheri Bean re: Walkability and Parking Study 7:30 PM Public Hearing for Transfer of Alcohol License #0004-RS-0636 to Embers Pizzeria, Inc. 84 Lakefront Street and Common Victualler License for Embers Pizzeria, Inc. 7:45 PM Liquor License Change of Manager for SE-Flan, d/b/a Sean Patrick’s, 494 Electric Avenue, Alcohol license #00001-RS-0636 7:50 PM Special One Day Beer & Wine License for Smokestack Roasters, LLC, 39 Massachusetts Ave. on December 27, 2019 (2 PM – Midnight) 7:55 PM Special One Day Beer & Wine License for Smokestack Roasters, LLC 39 Massachusetts Ave. on January 4, 2020 (2-5 PM) IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS Ratification of Town Manager appointment for Reserve Police Officer Amanda Moore V. TOWN MANAGER REPORT VI. CURRENT BUSINESS 1. Declaration of 17 & 23 West Street as available for disposition 2. Credit Puchase and Sale Agreement with Locke Brook Solar, LLC 3. Annual License Renewals 4. Minutes/Warrants/ Action Items 5. Committee Reports VII. OLD BUSINESS VIII. UPCOMING MEETING/EVENTS SCHEDULE December 17, 2019 IX. PUBLIC COMMENT***  PUBLIC  BOARD X. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson.