# select-board — 9 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2019-02-19-minutes-5149.txt BOARD : select-board DATE : 2019-02-19 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2019-02-19-minutes-5149.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_02192019-5149 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Board of Selectmen present: Jamie Toale, Chairman; Phyllis Luck, Clerk; Katey Adams, Member Member not present: Damon McQuaid, Vice Chairman Others present: Heather Lemieux, Town Manager; Jack Rodriquenz, DPW Director; Rich Benevento, WorldTech Engineering; Adam Burney, Land Use Director Open Space Committee Members present: Brandon Kibbe, Chairman; Karin Menard, Richard Brockelman, Sarah Cammer The meeting opened at 6:30 p.m. with the Pledge of Allegiance. PUBLIC COMMENT: Mr. Toale announced Selectman McQuaid and his wife welcomed their second baby into the world a week ago, so he is not present tonight. Ms. Luck congratulated the McQuaid family. APPOINTMENTS Introduction from Lunenburg Grange #169 Members Chris Menard, 672 Page Street, Secretary for the Lunenburg Grange, introduced himself and his two daughters, Elisa (Grange Asst. Steward) and Lauren (Grange Steward). Matt Allison, 188 Flat Hill Road, (Grange Lecturer), was present also. Mr. Menard presented a handout. See attached. Mr. Menard stated the Grange strengthens individuals, families, and communities through grass root action, service, education, advocacy and agricultural awareness. We invited everyone to attend the next meeting on March 1 at 7:00 p.m. at the Library. We meet the first Friday of the month. We are here tonight to introduce ourselves for any future requests to the Town. We are a long way from holding a Grange Fair, but would like to bring it back in the future. Mr. Toale asked if there was anything we can do to make your start up easier, Mr. Menard stated getting the word out about the Grange is a big one. Also, if you have any ideas on how we as a community-based organization could help out here in town. He also informed everyone about their Facebook page, Lunenburg Grange #169, to see their activities. If anyone has any further questions, you can email us at LunenburgGrange@gmail.com. In April, we plan to get our charter from the National Grange. Membership is open to anyone 13 years of age and older; there is also a Junior Grange for ages 4-14. Mr. Allison asked for consideration of the Grange in a warrant article for utilization of the TC Passios Building. We are seeking a permanent meeting/storage space. Ms. Luck thanked the Grange for getting this going again. Sunday Entertainment License for Kindred Spirits, 324 Electric Avenue for March 17, 2019 ===PAGE 2=== the Planning Board. No one has applied as of today. Ms. Luck thanked Mr. Prokowiew for his work with the Planning Board. Meeting with DW Director and WorldTech Engineering regarding the Complete Streets Tier 3 Application due April 1 Rich Benevento of WorldTech Engineering presented for the discussion. He and DPW Director Rodriquenz met with the Town Manager to discuss the previous application and what we need to do going forward. When the program first came out, there was more funding available because they were trying to get people interested in Complete Streets. Now over the last several cycles, it is over-programmed and funding is limited. Complete Streets has added an evaluation process to the application. We have reevaluated the proposed projects such as Main Street and Oak Avenue Sidewalk Connection (#1 on the prioritization plan) and the Whalom Road area/Town Beach-General Corridor Improvements (#3 on the plan). We believe the downtown project was still the most viable because you are connecting school, the Senior Center and downtown. We would like to articulate the fact that there is transit close by. He noted the proposed projects on the plan are not prioritized in importance according to the numerical order. How many boxes are we going to check off that reviewers are going to say this is a viable project? Because it is so competitive, there are no guarantees with this. In the very beginning of this process, the Town adopted a policy (Tier 1), that made it eligible for technical assistance. Once the policy was approved, it made the Town eligible for technical assistance funding, which you used to create the prioritization plan (Tier 2) and submitted it to MassDOT, where it was approved. The Town is now eligible to apply for construction funding (Tier 3). That application is due April 1. Last time what we did was submit three projects. What we should do for this round is to put some composite of that together and articulate better why these are good projects. He recommended sticking with what they had. We need to evaluate what is the best way to repackage this and try to fill in the gaps and figure out why it did not get approved Discussion about project #3- Whalom Road Area/Town Beach-General Corridor Improvements ensued. Mr. Toale asked what is the next step for us. Mr. Benevento stated we need to repackage this. I will be working with Ms. Lemieux and Mr. Rodriquenz on this. After discussion about the costs of the projects and finding they were very different from the numbers Mr. Benevento had and the ones the Board were reading on the plan, the Board requested updated numbers for the next meeting. CURRENT BUSINESS: Revote to extend Earth Removal Permit #14 - P. J. Keating Company- until March 5, 2019 Ms. Lemieux reported this agenda item was pushed out to a later date as more time was needed. ===PAGE 3=== Ms. Lemieux noted there was nothing of major concern found by Town Counsel. The completion date was changed due to the Board taking no action on the Right of First Refusal option for removal from Chapter 61 status. Motion: P. Luck To approve the PILOT agreement for personal property with Settler's Solar, LLC, 994 Northfield Road 2nd: K. Adams Vote: All in Favor Minutes/ Warrants/ Action File Issues Ms. Luck requested the following changes to the January 8, 2019 Minutes: under the motion discussion section to take no action on the Right of First Refusal for 994 Northfield Road, change the word "in" to "since", and under Committee Reports (line 9) replace "from the route," with "on either side of the route." Motion: P. Luck To approve the January 8, 2019 minutes with the above corrections 2nd: K. Adams Vote: All in Favor The Board also approved Minutes of December 18, 2018 and January 15, 2019. The Board signed an accounts payable warrant in the amount of $108,346.43, a payroll warrant in the amount of $785,965.88 and a payroll deductions warrant in the amount of $171,195.18. Action File Issue: Mr. Toale noted the Town Manager's evaluation is due no sooner than April 15 and no later than the May election. You can expect to get some forms with instructions. Due to the Open Meeting Law, the Board cannot circulate the compilations among themselves before a public meeting, as this would be considered deliberation and a violation of the Open Meeting Law. WORKSHOP ON TOWN FACILITIES: JOINT MEETING WITH CONSERVATION COMMISSION, OPEN SPACE, AND PARKS COMMISSION Mr. Toale directed the Board to the following agenda item: 1. Discusson on plan to use TC Passios for municipal offices/school central offices/community space and workshop meetings with the following focus groups: a. Conservation Commission, Parks Commission and Open Space Committee This Board has already met with the Lunenburg Historical Society and Architectural Preservation District Commission and some members of the Historical Commission. We are planning to have meetings with the Library, Senior Center and Teen Center as abutters to the TC Passios Building. Another group we plan to meet with will be Town employees, PACC and the school, relative to their administrative offices in the TC Passios. Mr. Toale stated the Parks Commission would like a statement read into the record ===PAGE 4=== Committee present. Mr. Kibbe stated there was a quorum of the Upen Space Committee but there was no one representing the Conservation Commission. The Board recessed briefly at 7:33 pm to move down to the meeting floor table. The meeting resumed at 7:41 p.m. Open Space Committee Chairman Kibbe stated that had called their meeting to order. Mr. Toale stated as part of the five buildings process, we have a couple of warrant articles for Annual Town Meeting. Per the Architectural Preservation District Commission (APDC) we are going to have two articles for conveyance of the Brooks House and the old Primary School. APDC believes we are in or about to be in demolition by neglect through lack of maintenance. They would like the Town to inhabit them or find another use for them. The challenge will be to make it restrictive enough to satisfy the historical nature of the buildings but attractive enough for someone to want to come up with a use for the building and/or the space. Ms. Lemieux read aloud one of the proposed warrant articles for the discussion: Old Primary Building to sell/lease building/land: To see if the Town will vote to transfer the care, custody, and control of the land and/or buildings known as the old Primary School Building, located at 30 School Street, shown on Assessor's Map 071, Lot 076 from the Board of Selectmen for general purposes to the Board of Selectmen for general purposes and for the purpose of conveyance, and to authorize the Board of Selectmen to convey a fee simple interest or any portion thereon, or to lease the property, on such terms and conditions as the Board of Selectmen deem to be in the best interest of the Town, and to execute any and all agreements and documents to effectuate said sale or lease of any of the properties and any portion thereof and to authorize and /or reauthorize the Board of Selectmen to sell and /or lease the parcel and/or buildings situated thereon, and/or subdivide in any manner said parcels and/or buildings situated and /or take any legal action necessary to effectuate the sale, lease, subdivision, and/or transfer of said land and buildings situated thereon; or take any other action relative thereto. The Brooks House article is the same article. She did for discussion purposes, add the same article at last Town Meeting, in order to provide an option for the Brooks House, if the Town does not want to sell or lease the building and land, to just sell the building and retain ownership of the land. Mr. Toale stated what we are hoping for tonight is primarily brainstorming and to find out whether your interests are predominately in the land, or the green space, or the buildings themselves. He believed the 8.5-acre parcel that the TC Passios and Brooks House are located on is big enough to support green space even if we make it a municipal building. It can be rearranged in terms of parking spaces; there is no reason the gazebo couldn't be there also if we choose it to be there. Mr. Kibbe stated from the Open Space Plan perspective, the Town Center was clearly a resource that people use, particularly for walking. There was interest in reconnecting Marshall Park to the town center down Massachusetts Avenue and having a connection via Oak Ave and Highland Street. This is a great opportunity for connecting our recreational spaces. So, anything that would reduce that, would be a reduction of what we have for recreational opportunities now in ===PAGE 5=== for that use? Possibly, I don't want to forget that the Farmers' Market is an important component of that parcel. Mr. Kibbe asked Ms. Menard if the old Primary School area would be a good space for a rectangular field, would Parks be interested in that. Ms. Menard stated without a Master Plan, it is hard to say in what direction we want to go. After our meeting last week, our opinion is it's prime location land. If there was no building there, it would be a perfect location for a field or an open park. Ms. Cammer stated most people go around the TC Passios and Brooks House already. The number one thing on the Open Space survey was that (319) people want connectivity, sidewalks and recreational spaces and more ability to use what we already have. When I look at the plan, I think we have a lot of things in this town that we don't use. I remember being a new resident here six years ago and driving into Marshall Park and thinking what happened here? I don't want to overextend ourselves into having numerous additional responsibilities; we need to use what we have better than we already do. She would hate to see the land around the TC Passios go somewhere else; and felt the same way with the Brooks House space. Ms. Menard, speaking as a citizen, stated the old Primary School land, TC Passios land and Brooks House land to her is land that we shouldn't give away. When the new Middle/High School was built, one of the things that they did not build was a baseball field. So they continue to use Marshall Park. They are the only users of that field. They could easily put in a baseball field on one of these pieces of property if it was still available to them. I don't think any of our land should be sold Mr. Toale stated it is important to note the project started with the name "reuse," it wasn't "sale." By working with other committees, we are looking for visionaries with a passion on how to reuse it within the confines of our fiscal possibilities. He did not think our first option would be to sell everything, especially those within the center of town. Mr. Kibbe stated one of his concerns was we continue keep "kicking the can down the road" and when we have to finally do something it is going to be very costly. Deciding before we get to that point is probably the most fiscally responsible thing we can do. Discussion ensued about keeping municipal land rather than selling it for future uses. Mr. Toale stated he wanted to take advantage of the Open Space Committee members meeting with the Board and invited them to continue to join us because as we go forward this isn't going to solve the problem in one great idea. It will evolve. He asked if there was anything the Board could do to assist the Open Space Committee. Is there an opportunity here that we don't want to miss in the short term? Mr. Kibbe stated bringing it back to where it began; the connectivity and the value of town center as an Open Space resource that townspeople use, whether it is passively through the sidewalks and walking; whether it's actively with recreation fields that we have or the gym ===PAGE 6=== firmly stands behind it. She believes in retaining the Brooks House land and the TC Passios Building and in moving municipal offices over there right now. If we remove the Brooks House and make that area a green space, I would agree with Mr. Toale that our municipal center has shifted. She spends a lot of time at Kid's Kingdom and used to spend a lot of time with her Dad at the Senior Center and the Library. That space is incredibly walkable with the sidewalk and the access to TC Passios (TCP). There is opportunity to park as well. If you look from Mass Ave. to TCP, you can realign/remove that pavement, make that a park adjacent to the school property, and make the TCP a municipal center and a recreation center. We have an opportunity for a community kitchen and to turn that space into a community area. As far as the concern about municipal campus and schoolchildren, personally I believe the more generations we can get to collaborate and work together, the better off we are as a community. If we have our seniors working with our Boys and Girls Club and our schoolchildren, we will all benefit. There already is public activity in that area. We have our Library and Senior Center, and the playground. As far as the old Primary School, I believe we need to retain a significant portion of that land because I think we can lease the Ritter space (potentially a 10-year lease) with specific rules of what can and cannot go there. We could potentially lease the back of the land for retail space. I would like to see the revitalization of existing spaces, like Marshall Park. It needs a complete overhaul. Before we start talking about additional parks, I would like to see us invest time, money and grants into our existing facilities. We are financially constrained. Having to go to two indıvidual municipal buildings with a handicapped individual is no easy feat. Parking itself is difficult. I applaud what you are doing and I just want to say we have opportunity over at TCP and opportunity to obtain the green space. Dave Passios, 56 Whiting Street, stated he agrees almost 98% with Ms. Bertram. There is one step that we could be doing simultaneously. It may never happen but we should be applying for a demotion delay permit for old Primary School right now. Get the APDC and the Historical Commission what they want us to do to try to move or sell the building and go through that process. Document everything we are trying to do. We may never take it down but if all of everything you talked about tonight and what has been talked about up to now fails, what are we going to do ten years from now? George Martin, 522 Burrage Street, stated there are a lot of dedicated people working very hard to make the best use out of all the options. In the end, it doesn't matter how many great ideas are created; if it is not packaged up correctly when it goes to Town Meeting, it will crash. He suggested a postcard mailing to poll feedback from residents. Mr. Toale stated postcards and surveys are great, but if they don't show up at town meeting, they don't count. Ms. Menard stated there has to be a plan, the community has to come together to figure out what that plan is, it (the old Primary School) just can't keep sitting there. ===PAGE 7=== other than for what it is currently being used. In addition, it is important to say that as part of the Building Reuse Committee, we had several ideas that were floated and different things that were looked at as possibilities, that included a gratis conceptual sketch of what could happen on certain properties that happened to be done by someone who is now on the Board of Selectmen. It was not a done deal; it was not done with any developers. It was not done as a subterfuge for anything. It was a conceptual picture that was helpful to the group to see what one possible thing could be done at one potential property. We also talked to people who had a vision of a village, a village that included hotels, and a village that included a municipal office building that was paid for by the developer. We found out that that is not legal according to procurement laws. We spent six years working in great detail and someone that looks at it peripherally, draws conclusions, and misleads the public is doing a disservice to the work that people have been doing on this. Ms. Adams stated the Vertex studies were 80 page reports on the buildings and they came and did a very professional presentation. It was about keeping them in their current use, which is important to point out because changing use is more expensive. The reports were paid for and they were important. What they really identified was the maintenance and utility needs, and they have been used for capital planning of each building. In terms of what was the cheapest, that wasn't my point of bringing it up. They presented the percent of deterioration of the building from 0% - 100%. This building (Town Hall) was given a 12%, 0- 10% was considered good. The Ritter was the next best that scored on this percentage scale. It was based more on quality of the building. The Tappe study was based on space needs based on square footage space. A certain amount of square footage that I think is unnecessary. Memo from Land Use Director Re: Adding 6t ballot question to the May 2019 Annual Town Election on prohibition of marijuana researchers Land Use Director Adam Burney referred to the memorandum sent recently: The Planning Board has finalized the Draft Bylaw for the Regulation of Non-Medical Marijuana. As part of the development process, the Planning Board was advised, through Town Counsel, to include a sixth category of Marijuana Establishment, Marijuana Researcher. For continuity, the Planning Board is requesting that the Board of Selectmen add a ballot question for the prohibition of Marijuana Researchers. This would mirror the five ballot questions the Board of Selectmen has already voted to include on the ballot. Motion: K. Adams 2"d:P. Luck To add the sixth ballot question to the May 2019 Annual Town Election on the prohibition of marijuana for researchers Discussion: Ms. Luck stated she thought it was ridiculous. Mr. Toale stated he believed the Planning Board's strategy is to take all of the different marijuana zoning possibilities and give the townspeople the ability to choose any one individually or all. Vote: 2 in favor, 1 against (Luck) ===PAGE 8=== in place. The recommendation would be the maximum 3% local excise tax. This will be a warrant article. Revenue collected would go into the General Fund Motion: K. Adams 2nd: P. Luck To add to the Annual Town Meeting warrant an article: To see if the Town will vote to accept G.L. c. 64N, § 3 to impose an excise on the retail sales of marijuana for adult use at the rate of 3% percent of the total sales price received by marijuana retailers as a consideration of the sale of marijuana or marijuana products; or take any other action relative thereto. Vote: All in Favor TOWN MANAGER REPORT Town Facilities (TM Goal #2, Action ii) Rental of Space at the TC Passios: Superintendent Burnham and I met to discuss the possible use of four classrooms at the TC Passios for the Extended Day and Early Childhood Learning programs and how this would provide a supplemental funding resource for the operational costs of that building. One of the classrooms would be used during the day for the preschool age program, which is currently housed at the Primary, and all four classrooms would be used before and after school. There will be further updates as Superintendent Burnham and I continue our discussions on this possible transition. Business Brochure (TM Goal #3, Actioni) The digitized version of the Business Brochure is now up on our website under the Business heading on the main menu on the homepage listed as "Explore Lunenburg Brochure". The Lunenburg Planning Board will hold a Public Hearing on February 25, 2019, 6:35 PM, Joseph Bilotta Meeting Room, Town Hall, 17 Main Street, Lunenburg, MA 01462 to make alterations to Code of the Town of Lunenburg, MA, Chapter 250: Zoning, (i) Article IV, 4.1.G. Use Table by adding Non- Medical Marijuana Uses; (i) adding 4.1.O. Non-Medical Marijuana Uses; (iii) delete 4.15., Temporary Moratorium on Sale and Distribution of Recreational Marijuana; (iv) create new 4.15. Non-Medical Marijuana Establishments. Copies are on file in the Planning Office, 960 Massachusetts Avenue, Lunenburg, MA. Attendance at Meetings, Other Announcements,etc. Town Counsel Office Hours: Town Counsel will hold office hours on Monday, February 25 from 8 a.m. until noon. ===PAGE 9=== Agricultural Commission (regular member, - alternate member vacancies) Architectural Preservation District Commission (1 vacancy for a design professional/craftsperson) Planning Board (1 regular member- jointly appointed until 2019 ATE) Cultural Council (multiple vacancies) Green Communities Task Force (1 vacancy-Citizen at Large position) Zoning Board of Appeals (2 Associate vacancies) More information Public Announcement from the Town Clerk about the Citizens Party Caucus, Town Census, and Dog Licenses: In anticipation of the Annual Town Election on Saturday, May 18, 2019, the Citizens Party Caucus will be held on Monday, March 11, 2019 at the Turkey Hill Elementary School, 129 Northfield Road at 7:00 P.M. Anyone interested in running for office should attend the Caucus, and if nominated, will be placed on the ballot. Those who are not nominated that evening may pick up nomination papers from the Town Clerk's Office. Recycling and the Contract with Casella At the December 18 meeting, the Board had authorized me to negotiate the price for recycling with the goal of not affecting the Fiscal Year 2019 budget. Casella agreed to $50/ton for recycling that would go into effect July 1, 2019. I also asked and it was agreed that if the market changes, as DEP is saying they believe it will, that it reverts back to ouroriginalterms. Town Counselhas been asked to draft the Amendmentto the existing contract with these terms. Pay As You Throw Bags As a follow-up to the December 1 8th meeting, during the discussion about recycling, a question was asked about the cost of the PAYT bags and if there would be an increase. I had stated that we would be increasing the cost of the bags as the costs of the bags from our bag vendor would be increasing and the cost of trash disposal will be increasing up to 3% based on the Consumer Price Index for the Boston-Brockton-Nashua area. This will be a future agenda item to announce the increase in bags fees, which will be only increased enough to offset the increase in the contract price. 174 Northfield Road Rear Deborah St. Vrain, the citizen petitioner of Article 23 at the May 2018 Annual Town Meeting, has provided materials based on a title search performed on 174 Northfield ===PAGE 10=== notification letter from the Town's power supply program, Colonial Power Group, to enroll them in the Town's Municipal Aggregation Program and an opt-out card for those that do not wish to enroll. The mailing informs residents about the Town's Program, shows them the savings over Basic Service and allows them a 30-day opt-out period before being automatically enrolled. A public notice about the program is on the town's website under News & Announcements. Other Electricity Announcements: Resident Cathy Clark passed along information about a search tool created by the Department of Public Utilities for MA residents to search for electricity suppliers in their area. The website is: https:/ www.energyswitchma.gov Chris Clark from Nexamp confirmed that residents will be able to purchase power from their community solar project. For more information go to: https:/ www.nexamp.com/what-we-do/community-solar Public Hearing on MBTA Fare Proposal The MBTA Fare Proposal Public Hearing is scheduled for February 27, 2019 and is open to all attendees from the public. The purpose of this hearing is for the MBTA to receive feedback from the public on the proposed fare increase prior to it being considered by the Fiscal and Management Control Board in March. The public is encouraged to attend. https:/www.lunenburgma.gov/sites/default/files/field/files- docs/2019_fare proposal_publicmeeting_opt3.pdf Ms. Lemieux attended a dementia friendly action group meeting today. We discussed a variety of trainings that will be occurring for public safety personnel. Training will also be scheduled with Unitil, at one of their public safety meetings which covers about 40 employees and as well as discussions with the business community about becoming dementia friendly. We are planning on doing a tax bill insert flyer in June to promote dementia friendly as well as doing a May 13'h kickoff event. Ms. Luck asked if the mailing with the tax bills could also include trash/recycling information. Ms. Lemieux stated yes. Ms. Luck stated she heard at the MMA Conference that some communities were using college students in the summer to do the survey. Ms. Lemieux stated she had talked to a teacher that does the community service program at the high school to see if that could be a project. CURRENT BUSINESS Vote to extend closing of the Annual Town Meeting warrant until March 25 at 4 pm ===PAGE 11=== 404 Ms. Lemieux reported the Town has received 35 warrant articles to date. There are eight (8) Planning Board articles, with six ballot questions. There will be three (3) Town charter review articles. We are assuming these will take a significant amount of time to debate. She stated the Land Use Director, Mr. Toale, Town Moderator, Town Counsel, and I had a preliminary meeting to discuss the concept of a two-day meeting, and we will dedicate one night to Charter Review. Ms. Luck disagreed and believed they should address all the articles and if they go over, then go to the next day. She thought placing the charter articles on one specific day would diminish attendance for the other. Ms. Lemieux noted in the past we have lost quorums through part of the Town Meeting and knowing some of these will take a significant amount of time, we are helping people to prepare and plan. Ms. Adams stated the Town Meeting went to 5:00 p.m. last year and there was never a break for lunch or anything else. Dave Passios stated this has never been done and did not believe it should be done now. Paula Bertram stated in the 32 years she has been in town, it hasn't been done this way. We have continued Town Meetings to the next day. Personally, it makes sense to put in the warrant that in the event we run over, we will continue to a later date. If you state the Charter is on one specific night, you will separate who attends and potentially have quorum issues. Mr. Toale recommended the discussion be tabled until the March 5 meeting when we have a full Board. He added at the preliminary meeting, the Moderator was driving this so he would know what he would be dealing with and I would certainly want him to weigh in on this discussion. a. Article to convey the old Primary building; tabled until March 5th b. Article to convey the Brooks building; tabled until March 5th c. Article for architectural and engineering services for TC Passios as Municipal- School Central Offices-Community Building -tabled until March 5th Discussion regarding request from Senator Tran re: Prioritization of Fiscal Priorities in FY20 Ms. Lemieux referred the Board to a memo from Senator Tran's office. With the recent release of the Governor's budget proposal for the upcoming FY20 State Budget, we want to take this opportunity to reach out and learn about your community's fiscal priorities for the coming year. Senator Tran wants to effectively represent each community's fiscal needs, but will need your help in doing so. If you have not already done so, please send a detailed list of your budget priorities to me by February 15, 2019 so we can make sure to take them into consideration as the budget season approaches. I would also like to encourage face-to-face meetings with Senator Tran and your financial team to discuss priorities if that is something your municipality would like to do. ===PAGE 12=== To date, the Governor has not released a funding mechanism to fund these projects. Therefore, my list of budget priorities would include a variety of current and future capital needs that have been requested through the capital planning process, projects that were included in the Facilities Bond Bill, and also includes a grant application amount that was not funded by the MA Office on Disability: • $220,000 for the installation of new fuel tanks at the Department of Public Works (in FY20 Capital Plan) • $755,000 for abatement of asbestos at the TC Passios (in Capital Plan FY20, not funded) • $45,000 for an HVAC upgrade at the Senior Center (in Capital Plan for FY22) • $27,000 for the replacement of the handicap ramp at the Town Hall (In Facilities Bond Bill) • $40,000 for the installation of new LED lighting fixtures at the Library (In Facilities Bond Bill) • $50,000 for planning assistance to update the Town's outdated ADA Self- Evaluation and Transition Plan (Grant application through Massachusetts Office on Disabilities, that was not funded) Ms. Lemieux stated she spoke to Nathan from Senator Tran's office today to get a sense of what our range of requests should look like. He suggested listing a mix of projects. Discussion about the handicapped accessible ramp at Town Hall and the associated needed sidewalk work and cost ensued. Ms. Luck noted a resident's suggestion to research outsourcing fuel needs similar to What the City of Fitchburg is doing. They use gas stations and they have a procurement plan. Ms. Lemieux stated there was significant discussion at the last Finance Committee meeting about this topic and suggested the Board view it. The DPW Director provided a cost breakdown of the gas tanks replacement which includes engineering work, installation, etc. There are limited options for Lunenburg under that program. Mr. Toale stated both chiefs expressed concerns about accessibility to fuel after hours and during emergencies. A previous Capital Planning Committee member who is now a Finance Committee member had stated looking at $330,000 looks like a lot of money initially, but the lifespan of the tanks is around 30 years. Also during the 80's ice storm, there was no accessibility to gasoline, as most gas stations had no power to pump their gas. Discussion ensued about prioritizing the list. Ms. Lemieux read the list in order of priority: • $45,000 for an HVAC upgrade at the Senior Center $ • $27,000 for the replacement of the handicap ramp at the Town Hall $ ===PAGE 13=== she can always contact senator ran after that meeting to reconsider the last item. COMMITTEE REPORTS Ms. Adams attended the MRC meeting last Thursday but had nothing to report. It is good to attend because they cover many subjects such as what communities are seeking grants for and other items. She noted she sees the communities that are involved versus the ones that show up for the meetings. Lunenburg does utilize and participate in the existing programs. Ms. Lemieux asked if the Board wanted to add demolition delay permit for the old Primary School as an agenda item for March 5". Mr. Toale stated yes. She would like to reach out to the Architectural Preservation District Commission (APDC) because at the meeting they attended, they did not seem to be aware of the condition of the interior of the school. She could coordinate a meeting with our facilities person for them to view it. The Board will meet again with World Tech and the DPW Director at some time to review the Complete Streets plan again. Mr. Toale reviewed their upcoming meeting dates: March 5, March 12 and March 19. We are still going to try to meet with two focus groups concerning the TC Passios building. PUBLIC COMMENT: Rhonda Lisio, 181 Reservoir Road, suggested addressing Ms. Adams as Dr. Adams. Dave Passios, 56 Whiting Street, stated one of the things not being discussed is the cost of maintaining the new fuel system on an annual basis. Ms. Adams did not understand why she hasn't earned the ability to comment when she has data or information on an agenda item. She stated she was elected to be here and should be able to participate in discussions. Motion: P. Luck To adjourn the meeting The meeting adjourned at 9:49 p.m. 2nd. K. Adams Vote: All in Favor Respectfully submitted, Elairem Peterson Elaine M. Peterson Executive to the Town Manager ===PAGE 14=== Education - Topics can be wide ranging based on interests of members • Agriculture - Although not a political entity there are policies that Granges promote • Grange's roots are in Agriculture and was established to protect Farmers against unfair railroad practices • The Lunenburg Grange is classified as a Tax Exempt 501(c)(8) organization Recent Activities • Dec 7, 2018 Lunenburg Grange was re-established after closing in 2009 due to low membership (#169 was retained) • Currently 12 Members have "obligated" themselves - many guests expressing interest and curiosity • Current Officers include - Judy Halligan (Master/President), Chris Menard (Secretary), Matthew Allison (Lecturer), Lauren Menard (Steward), Elisa Menard (Assistant Steward), Connie Allison (Treasurer), Jorge Marzuca (Chaplain) and Karin Menard (Gatekeeper). Mass State Grange members & Prescott of Pepperell Grange members are helping establish the Lunenburg Grange Business Meeting occur on the first Friday of each month - Next meeting is March 1@7:00 at Lunenburg Library • April 5th meeting is at a TBD location - we hope to receive our Charter at this meeting and, if so, will be joined by many members of other Granges Membership • Full Membership is available to anyone, regardless of gender or religion, 131/2 years of age and older - Younger members can hold offices • Junior Grange is available for anyone 5-14 years of age • Lunenburg set its membership rates at $40 per person and $80 maximum per family • The Lunenburg Grange welcomes interested local residents to join a meeting or attend upcoming events Future • Granges are typically slow in the winter months - use this time to organize and plan Spring, Summer and Fall Events • Election of all Positions and Ceremony to receive charter from National Grange Planning and conduct of community events • Grow membership and promote the mission and goals of the organization Relationship to Town Government We welcome town leaders to join, attend meetings as guests or attend events - Also Help Promote us • We will ask permission for use of town properties for various events As a community organization - promote education & outreach on topics of interest to the town. Ideas include: • Police & Fire - Facilitate education on health and safety DPW, Parks, Conservation, Land Use - Volunteers to help with projects, educational venues for topics of interest to the town (Foresting, Marijuana, Farming, etc.) Library & Schools - Co-sponsor educational programming Lunenburg Public Access - Advertising already, Record and broadcast events Council on Aging - Volunteers to Assist our neighbors, continuing education Meeting Hall - We are now looking for a permanent location - Ideally 600+ sq ft, Access to Kitchen, Allow food and drinks (non-alcohol) to be served, Safe spot to lock up materials ======================================================================================== DOCUMENT : 2019-03-05-agenda-5150.txt BOARD : select-board DATE : 2019-03-05 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2019-03-05-agenda-5150.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03052019-5150 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN Tuesday, March 5, 2019 7:00 PM – Town Hall Bilotta Meeting Room, Second Floor AGENDA In accordance with the requirements of the Open Meetings Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. 7:00 PM PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS 7:05 PM Joint Appointment with Planning Board to fill vacancy created by David Prokowiew’s resignation until the May 2019 Annual Town Election. 7:10 PM Earth Removal Permit #14 renewal for P J. Keating Co. 7:15 PM Bring Your Own Bottle (BYOB) Permit Application- Whalom Kitchen-324 Electric Avenue 7:20 PM Meeting with Land Use Director on draft Special Event Permit IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS V. TOWN MANAGER REPORT VI. CURRENT BUSINESS 1. Discussion of the Town Manager Evaluation Process and Timeline 2. Filing of Demolition Delay Permit for old Primary School Building 3. Update on Feasiblity Study for Regional Animal Control Building 4. Minutes/ Warrants/ Action File Issues 5. Committee Reports 6. Department Reports VII. OLD BUSINESS 1. Sign Council on Aging Contract with MART 2. Discussion on FY20 Budget Priorities; vote may be taken 2. Discussion on holding the Annual Town Meeting over two days; vote may be taken 3. Discussion on articles for the Annual Town Meeting, including: a. Article to sell or lease the land/building on the property known as the old Primary building; vote may be taken b. Article to sell or lease the land/building on the property known as the Brooks Building; vote may be taken c. Article to sell the building only on the property known as the Brooks Building; vote may be taken d. Article for architectural and engineering services for TC Passios as Municipal-School Central Offices- Community Building; vote may be taken VIII. UPCOMING MEETING/EVENTS SCHEDULE ===PAGE 2=== March 12, 19, 2019 IX. PUBLIC COMMENT  PUBLIC  BOARD X. EXECUTIVE SESSION: Motion to enter into Executive Session and to adjourn the meeting after exiting Executive Session: Pursuant to M.G.L. c. 30 § 21, Reason #3, to discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the bargaining or litigation position of the public body as declared by the Chair (Police). XI. ADJOURN ======================================================================================== DOCUMENT : 2019-03-05-minutes-5150.txt BOARD : select-board DATE : 2019-03-05 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2019-03-05-minutes-5150.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03052019-5150 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Board of Selectmen present: Jamie Toale, Chairman; Damon McQuaid, Vice Chairman; Phyllis Luck, Clerk; Katey Adams, Member Others present: Heather Lemieux, Town Manager; Adam Burney, Land Use Director; Jim Marino, Police Chief The meeting opened at 7:00 p.m. with the Pledge of Allegiance. Mr. Toale announced in accordance with the requirements of the Open Meetings Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. PUBLIC COMMENT: Mr. Toale announced the town is seeking a color photograph for the cover of the 2018 Annual Report. Photos can be submitted via email to epeterson@lunenburgonline.com or you can call the Board of Selectmen office at 978-582-4144 for more information. Please submit a photo, if you are interested, by March 11t The Town Caucus is Monday, March 11 at Turkey Hill Elementary School at 7:00 p.m. Anyone interested in running for an elected office in the May 18, 2019 election should attend in order to get the town caucus nomination. There are two open Selectmen seats; one is Bob Ebersole's seat and the other is the position that Mr. Toale now holds. Mr. Toale announced he would not be seeking a third term as Selectman, it has been his honor and privilege to serve the citizens of Lunenburg for the last six years and he thanked everyone for their confidence and support during his tenure. He will continue to fulfill his obligations during his current term and will serve until the May 18 election. Mr. McQuaid thanked Mr. Toale for his service to the Town; adding we will be losing a great asset and I will be losing a great friend sitting next to me. Ms. Luck thanked Mr. Toale for all his contributions during the six years. You definitely will be missed. Ms. Luck stated she was surprised to learn while watching the Town Manager's February 14 budget presentation to the Finance Committee that there are two new hires included in this year's preliminary budget. She looked forward to hearing clear justification for identification for all costs related to the proposed hiring of an Assistant Town Manager and a part-time or full-time Recreation Director. Mike Clark, 275 Cross Road, introduced Senator Dean Tran and Republican State Committeewoman Susan Smiley who are here on behalf of deceased Cemetery Commissioner Lance May. Senator Tran stated he was here to celebrate the life of Lance May, who loved and was committed to the Town of Lunenburg. On behalf of the Senate, he presented an adjournment to Mr. May's family. The family member, Donna, thanked the Senator and the Town for their support. Ms. Smiley presented a citation from the Governor and Lt. Governor's office to the family in recognition of Lance May's 48 years of dedicated service to the Town of Lunenburg, ===PAGE 2=== Daron Massey, 300 Holman Street, following on Ms. Obermeyer Simmons' remarks, asked the Board to have some provision in the special permit to exclude people having less than a certain number people for run of the mill events so they don't have to be required to go through the special permitting process and to provide some flexibility to determining what is required. APPOINTMENTS Joint Appointment with Planning Board to fill vacancy created by David Prokowiew's resignation until the May 2019 Annual Town Election This was passed over due to no candidates coming forward. Mr. Toale encouraged any who is interested in the seat to come forward Earth Removal Permit #14 renewal for P J. Keating Co. Mr. Toale stated this is a continuation of the earth removal permit renewal process which has been continued since August 2018. Land Use Director Burney stated he was here for Interim Building Commissioner Rhodes and referred the Board to the site plans submitted by Keating's engineer. He stated the land listed under permit #14 is adjacent to land listed on permits #18 and #42. Permits #18 and #42 had been renewed until August 31, 2019. Mr. Rhodes recommended revoking all three permits and reissuing a new permit with a new number that encompasses all three permits. The plans that were submitted were satisfactory to both Mr. Rhodes and Mr. Burney. Mr. Rhodes had recommended incorporating the following conditions from all three of the permits: 1. A 100-foot buffer from both Leominster/Shirley and Fort Pond Road. The buffer zone, with the exception of the entrance driveway shall be kept in a natural state. Markers and signage shall be installed at the limits of the buffer. Reasonable effort be exerted to curtail noise and dust with emphasis on safe and orderly flow of traffic by the said company. P.J. Keating Co. shall address all such complaints as may occur as directed by the Town of Lunenburg. 3. This permit allows the P.J. Keating Co. to cross Fort Pond Rd. and Leominster-Shirley Road with any and all of its vehicles associated with earth removal, stone processing and stone handling operations. A. This is an industrial operation that requires passage over town roads to obtain access from one Keating owned property to another; the nature of this industrial business requires these to be typically "off road" heavy construction vehicles. As a result, they are unregistered, oversized, and overweight as it pertains to conventional over the road vehicular traffic. B. These vehicles shall be covered with general liability insurance as required by law. C. P.J. Keating Co. shall assume the sole liability for the public safety of its operations on these town roads. ===PAGE 3=== Ms. Luck asked how high the quarry currently is. Mr. Burney stated 35 feet from the base and another 35 feet from the road level. Discussion about moving the permitting process to the Planning Board ensued. Motion: K. Adams 2n°: P. Luck To approve earth removal permit #14 until August 31, 2019 and combine with earth removal permits #18 and 42 to create a new permit encompassing the entire area as shown on site plan prepared by S.J. Mullaney Engineering Inc., titled "Site Plan of Proposed Earth Removal in Lunenburg, Massachusetts located on Leominster-Shirley & Fort Pond Roads" and dated 12/26/2018 and to include the above listed conditions Discussion: Ms. Luck suggested the buffer be more than 100 feet. Mr. McQuaid stated you can't see into the pit while driving down the road except through the entrance and adding distance of another 100 feet isn't going to affect the view. He added the applicant should be able to access their material. Ms. Adams agreed. Mr. Toale did not see any advantage to adding additional buffer. Ms. Lemieux requested changing the permit number to avoid confusion in the future when reviewing all the earth removal permits. Ms. Adams amended her motion to change the permit number to a new number on the combined permit. Ms. Luck amended her second. Vote: 3 in favor, 1 opposed (Luck) Bring Your Own Bottle (BYOB) Permit Application- Whalom Kitchen-324 Electric Avenue Owner Chris Lyons stated things are going well at Whalom Kitchen and he is interested in getting a Bring Your Own Bottle permit as some customers had inquired. We generally are a breakfast and lunch venue but we are going to do a fish fry on Fridays for the seven weeks of Lent. We think this could enhance our business. He did come up with a list of some rules. He is going to limit the size of containers brought into the restaurant. He wanted to ensure they could open wine and champagne bottles for patrons; when people leave, we want to make sure everything is sealed. He has already purchased clear sealable bags. His daughter, who is also his Assistant Manager and a part-time bartender, has recommended placing a copy of the receipt inside the bag in case anyone is pulled over they can show where they were and why they had it. She is also TIPS certified. Mr. Lyons and his wife are in the process of getting TIPS certified too. We will be checking ids. We will be posting these rules in the restaurant for the patrons to understand what they are doing. Currently they are open from 7:00 a.m. to 2:00 p.m., Monday through Saturday and from 7:00 a.m. to 1:00 p.m. on Sundays. He stated he was not looking to work nights but they will be doing the fish fry for Lent from 5:00 to 9:00 p.m. on Fridays and possibly some evenings during the summer. We are going to see how it goes over the next six weeks. ===PAGE 4=== Discussion: Ms. Adams requested to place hours on the permit and she had concerns about people showing up with large containers of liquor. Mr. Lyons stated management has discussed and they will be discouraging anyone coming in with a lot of alcohol. They will be limiting the container sizes to a liter and will be keeping an eye on patrons. Ms. Adams asked about restricting the type of alcohol being brought in. Ms. Lemieux stated the Board can place conditions on the permit. Mr. Toale clarified this is not an alcohol license, it is to allow patrons to bring something in for themselves and be supervised by someone who is TIPS certified. Mr. Lyons assured the Board he would not be allowing his restaurant to be a place people come to drink because his business is family oriented. He noted there is a full service bar, Kindred Spirits, in the same location as his business. Vote: All in Favor Draft Special Event Permit Land Use Director Adam Burney stated he has received comments about the draft permit regarding the cost of liability insurance and number of allowed events per year and deferred them to the Board. He requested to add an amendment on page 2 under Tents/Sleeping Trailers: to add "over 200 square feet" after the word Tents. This would eliminate requiring inspections of smaller personal sized tents. Discussion ensued on types of trailers. Mr. Burney changed the definition of a special event to any event/activity held on public property or an event open to the general public on private property. We dropped the "50 people of more," wording. Ms. Adams noted the wording under Exemptions on Sporting events held in conjunction with Lunenburg Public Schools might not cover every sports group. Mr. Burney offered to change it to "with permission from LPS or Lunenburg Parks Department," in case it is an outside group. Under Timing, Ms. Luck preferred changing the start time from 6:00 a.m. to 7:00 a.m. Mr. Burney deferred this decision to the Board members. Under Traffic, Mr. Burney stated this is regulated by bylaw and added the following wording, "Traffic and Parking plans shall not violate Chapter 332 of the code of Lunenburg. " Ms. Luck asked if fireworks are licensed in Lunenburg. Mr. Burney stated one could apply for a professional fireworks permit from the Fire Department which is covered under state regulations. Mr. Burney stated we talked about what was reasonable for a buffer zone and he had changed it to 100 feet from an abutting residential property. Ms. Luck believed the words "under reasonable circumstances,"added to the second sentence of the buffer zone section was not needed. Ms. Adams did not agree and thought it defined how the Board should act at their discretion. She preferred consistency. Mr. McQuaid stated discretion is needed as circumstances for each event will vary. Ms. Lemieux suggested "may reduce the distance based on the size and scope of the event." Mr. Burney offered to remove "at their discretion," and replace it with Ms. Lemieux's wording. ===PAGE 5=== and they want to do this once or twice a year? Can they get around the zoning part of that? Mr. Burney stated we allow home occupations anywhere in town. We allow two people who don't reside at the location to be employed there. Discussion turned to what constitutes requiring a special permit. Mr. Burney stated his recollection was that the Board wanted to review the draft one more time and then hold a public hearing on it. He can have a clean copy to Ms. Lemieux by this Thursday, the 7h. . Mr. Burney asked if he was removing the word "sporting" from the second exemption listed on page one. Mr. Toale was comfortable excluding sporting events because the Board of Selectmen does not have jurisdiction over school property or parks properties. But taking that word out says all events that have anything to do with any of those groups, and he was not comfortable with that. Mr. Burney stated the other concern that was brought up was the liability insurance requirements. This is a standard requirement in most towns. Mr. Toale wanted to ensure the Town would not be held liable if it approved an event where something happened and someone was seeking payment for damages. Ms. Lemieux stated they could insert an indemnification clause in the application. Town counsel will be consulted. Dave Passios, 56 Whiting Street, applauded the special event permit being brought forward. He believed this criteria should be kept for all events. He referred to page two under Tents/Sleeping Trailers, what is the criteria for the permits? A trailer owner is going to need three permits from three different departments, and you are going to add a fee to each one of those permits at some point. You don't identify what the criteria are for those permits and you are listing the elected Board of Health in Lunenburg, not Nashoba Valley Associated Boards of Health. This is the first I have seen this. TOWN MANAGER REPORT Announcement: MassDOT Small Bridge Program Grant Award The DPW Director had submitted an application to MassDOT's Municipal Small Bridge Program to reconstruct the Pleasant Street Bridge over Pearl Hill Brook back in June of 2017. Since then the Director, the Engineer, our state legislators, and I have all been in contact with MassDOT representatives to find out the status of the application and advocate for its approval. The DPW Director recently received notification from MassDOT that the application has been approved for $379,000. I applaud the DPW Director for going after funding for this structurally deficient bridge that is an important emergency route for our public safety responders to all the residents of Pleasant Street. This grant equates to $379,000 less in local taxpayer dollars and avails the Town to spend this on other necessary capital projects. As the timeline of this project becomes known, there will be more information made public, including detour routes. As with any detour, there will be some inconveniences, but the reconstruction of this bridge is vital to the public's safety. ===PAGE 6=== 1vis. to the list of open seats. DUUL Pay As You Throw Trash Bags Complaint Chairman Toale forwarded me a complaint from a resident about the quality of the Pay As You Throw Bags, which was given to the bag vendor WasteZero, to both document the complaint and is necessary for them to know which production run generated faulty bags. Faulty bags will be replaced by WasteZero by sending a replacement sleeve. For anyone that experiences faulty bags, please contact WasteZero Customer Service at 1- 800-866-3954 and provide the 5-7 digit code stamped on the bag. Senior Work Off ProgramRegulations The Senior Work Off Committee discussed at their last meeting the possible proposal to amend the current regulations that determine a senior's eligibility to participate in the Senior Work Off Program. Selectman Luck had brought up at a previous Selectmen's meeting that she learned at the MMA Conference of a town that allows an approved representative work on behalf of a disabled senior. The Senior Work Off Committee and I are currently researching the mechanics of how that would work including who would file the W-4 and if another town meeting vote is required since the town initially approved this law in May of 2000, when that provision of the law did not apply. The Senior Work Off Committee will also look at changing the income requirements and increasing the hourly rate as allowed under the relevant MGL. The Committee meets later this month. Contract Review Process and Centralization of Procurement Files (TM Goal H5, Actionii) In order to streamline the process for procurement and that the engagement of services has gone through all the proper procedures, departments were notified of a few changes that took effect immediately. Any department that contracts out for services, software, or other projects, were told that those contracts will need to be reviewed and signed off by the Town Manager and a copy given to the Finance Director prior to engaging with a vendor/contractor. Also, our auditing firm has denoted in our last two management letters that the Town's supporting documentation for procurements (i.e. bids, quotes and contracts) are being kept by individual departments instead of in a centralized location. As the Chief Procurement Officer, the logical centralized location for these files is in the Town Manager's Office. Departments were told that all files related to procurement of goods and services, building projects, design services, and public works projects will now need to be provided to the Town Manager's Office. ===PAGE 7=== the budget process, we were told by MIIA to estimate an 8% increase in health insurance for Fiscal Year 2020 and this past month MIIA released the rate ranges with a maximum increase of 5%. We received our actual renewal rates and it will be a 2.45% decrease for Fiscal Year 2020! To receive a decrease in our annual renewal is unprecedented and this equates to roughly a $60,000 decrease from my preliminary budget recommendation that had a 5% increase for health insurance. This will positively impact the School budget as well. Thereduction in rates is attributableto the surplus that the MIIA Trust that was redistributed to allthemember communities. Another benefit ofthe insurancetrust isthat large loss claims get pulled out and the cost gets spread across the trust. Changes to Employee Optional InsuranceCoverages Our health insurance consultant, the Payroll/Benefits Coordinator, our new optional insurance broker through Boston Mutual and I met with the Public Employee Committee in February and willbe offering an improved Voluntary Term Life Insurance, new accident insurance, and enhanced coverage forshort and long term disability for benefited employees. The changes will provide employees with more coverage for less money. As these are optional, employees will have a choiceto enroll or continue coverage during the open enrollment period in May. Save the Date! Dementia Friendly Kick Off Event Monday, May 20* at 6:00 p.m. at the Public Library This will be the big kick-off event for announcing that Lunenburg is in the process of becoming a recognized Dementia Friendly Community. Town officials, public, and legislators will be invited to attend, as well as an invitation to the Governor's Office and the Mass Council on Aging and Executive Office of Elder Affairs. Community Solar As a follow-up to our conversation about Nexamp's Community Solar available to Lunenburg residents, the project at Northfield Road is the only community solar project owned by Nexamp in Lunenburg, but there is also a community solar project in Fitchburg that is also open to both Fitchburg and Lunenburg residents. Both projects have plenty of availability for residents to sign up for discounted electricity. I have a call with Nexamp this week to discuss putting a joint promotional mailer to increase awareness about the program. Department Head Meeting Updates: Some highlights from the February Department Head Meeting: ===PAGE 8=== on how they will submit their budgets next year for fiscal year 2021. COA: The COA has a number of events coming up including Ted Reinstein, a reporter for Chronicle on Monday, May 6th at 7 pm; the St. Patrick's Luncheon on Friday, March 8th at noon; Dementia Friendly Kick-off event on Monday, May 20th at 6 pm at the Lunenburg Library. Cable: A new monitor will be installed in the corner next to the right of the stage for audience viewers to view presentations easier and the wireless microphones will be back in working condition at meetings since the transmitter has been fixed. Treasurer/Collector: Motor Vehicle Excise bills have been sent out and are due on March 25th. The Treasurer is planning on doing another Tax Lien Sale and an updated list will be sent out well in advance for all relevant committees/boards to review. Land Use: The Planning Board held their Public Hearing on Adult Use Recreational Marijuana on February 25th and their next meeting on this topic will be March 4th. The Planning Board will be reviewing the parking bylaw shortly. Library: The Library Board of Trustees conducted interviews and appointed Muir Haman to replace Martha Moore as the Library Director upon her retirement at the end of the month. Upcoming Meetings: • Charter Review is holding their second Public Hearing tomorrow at 7:30 p.m. in the Joseph Bilotta Meeting Room in Town Hall. • Finance Committee has budget meetings with the Sewer Commission and Monty Tech this Thursday starting at 7:00 p.m. in the Joseph Bilotta Meeting Room in Town Hall. • MMPA Meeting: I will be attending a MA Municipal Personnel Association meeting this Thursday. CURRENT BUSINESS 1. Discussion of the Town Manager Evaluation Process and Timeline Mr. Toale stated he sent a copy of last year's Town Manager review form to each of the members this afternoon. There are certain items that we need to assign some dates. He requested Ms. Lemieux provide a copy of the previous year's goals to them and for her to begin thinking about completing a self-evaluation. Each member should schedule a meeting with Ms. Lemieux and begin to complete the review form. All of this begins after the April 15 start of the review process calendar. Each Selectman will provide a copy of their input to the Chair. The Chair will compile all into a composite without discussion with any of the board members. The Board will review the composite at an open meeting. The individual reviews will become part of the Town Manager's personnel file and are not public. ===PAGE 9=== Selectmen. Ms. Luck stated she felt her input last year was not represented equally in the composite. How can that be addressed if I feel that way again? Mr. Toale replied each of our input is one fourth of the composite. We agreed two years ago to not make it a mathematical exercise but more of a narrative exercise. Discussion about the review process ensued. It was decided to discuss further on a future agenda after getting Town counsel's opinion on how it would affect the Open Meeting law. Filing of Demolition Delay Permit for old Primary School Building Ms. Lemieux reported this was an action item after the last meeting. I have a question out to Town counsel now that we have just received approval of last year's Special Town meeting from the Attorney General's office. There was a warrant article that had an amendment to Chapter 134, entitled "Demolition Delay" that modified section 134-4.D and what is the subsequent impact on us. Mr. McQuaid believed the Demolition Delay bylaw does not apply to the Architectural Preservation District Commission (APDC) and it gives them unequivocal ability to say "no" forever. So there is no demolition delay to file for, just a permit. We would have to prove to them we tried to do something but there is no way out. Mr. Burney clarified the way that the APD bylaw reads, the APDC in the Architectural Preservation District (APD) takes the power of the demolition delay from the Historical Commission, but they reserve the right to permanently deny demolition. He confirmed Mr. McQuaid's statement that the Board needs to demonstrably prove to APDC that the building isn't salvageable for future reuse. Update on Feasiblity Study for Regional Animal Control Building Ms. Lemieux directed the Board to the study prepared that was part of a grant of $42,000, that we received through the Efficiency and Regionalization Grant under the Community Compact Program. The project was reviewed for animal control for the towns of Townsend and Lunenburg. We put out a Request for Proposals (RFP) in March 2018 and it was awarded to Roy S. Brown, Architects, in May 2018. He met with Police Chief Marino, the Townsend Police Chief, the Townsend Animal Control Officer and our ACO, Kathy Comeau. He performed a necessary space needs study on what was required based on how many animals we take in every year. The land behind the Public Safety Building was identified as the best site for the ACO facility, which has its own challenges. We need to hire a geotechnical engineer to do site borings because some ledge was found in the area. Based on the design, the cost for the facility is $1.6 million and meets the space needs of both towns. She could not with a clear conscience recommend to voters to fund this building given all our other building needs. She did not believe Townsend would vote to approve this as well. ===PAGE 10=== Mr. Toale stated he understands the situation, but they would need to discuss this further. Ms. Lemieux stated selling other town property such as the West Street property could offset the cost of purchasing the Mass Ave. property. We could clean up the existing building that is there. Ms. Lemieux stated she has reached out to Townsend. Minutes/ warrants/ Action File Issues The Board approved Minutes of January 22 and February S, 2019. Mr. Toale noted they had a letter addressed to the Town Clerk to notify her of the Planning Board vacancy created by David Prokowiew's resignation so she could place the seat on the annual election ballot. Motion: D. McQuaid To notify the Town Clerk of the Planning Board vacancy 2nd; P. Luck Vote: All in Favor The Board signed a payroll warrant in the amount of $798,973.32; a payroll deductions warrant in the amount of $585,204.71 and an accounts payable warrant in the amount of $622,084.95. OLD BUSINESS 1. Sign Council on Aging Contract with MART Motion: D. MeQuaid To approve the Transportation Services Agreement with MART 2nd: P. Luck Vote: All in Favor 2. Discussion on FY20 Budget Priorities Ms. Lemieux stated this was a follow up item from the last meeting where there was discussion about the DPW fuel tanks and the Finance Committee meeting where a lot of that discussion took place about the Capital Plan. She also wanted to add to the fiscal year '20 budget priorities list based on a meeting held with Representatives Benson and Hay. List of FY2020 Budget Priorities for Legislators • $220,000 for the installation of new fuel tanks at the Department of Public Works (in FY20 Capital Plan) • $755,000 for abatement of asbestos at the TC Passios (in Capital Plan FY20 not funded) • $45,000 for an HVAC upgrade at the Senior Center (in Capital Plan for FY22) • $27,000 for the replacement of the handicap ramp at the Town Hall (In Facilities Bond Bill) • $40,000 for the installation of new LED lighting fixtures at the Library (In Facilities Bond Bill) • $50,000 for planning assistance to update the Town's outdated ADA Self- ===PAGE 11=== the Capital Plan and the DP W Director spoke about the need to address the intersection near Turkey Hill Elementary School and Northfield Road. As always, we advocated for more Chapter 70 and 90 funding and unrestricted local government aid. Ms. Luck believes there needs to be improvements to the Capital Planning process. She thought there should have been more information presented on the request for $220,000 for gas tank replacements at DPW. There was no presentation on possible alternatives. Mr. Toale stated the people who are experts on our DPW and our tanks and the Fire Chief brought it to Capital Planning who spent time reviewing it and compared it with other priorities and made their decision. Then someone stated their opinion that they heard of something Fitchburg is doing that may or may not work. The quality work was done by Capital Planning and if someone wants to go sit at one of their meetings and provide input, that's fine. He stated he was at the Finance Committee meeting and thought that discussion was a waste of an hour and a half and it was total conjecture from people who have no expertise on the matter. Mr. McQuaid stated as far as the Capital Planning process; we have Department heads come to us. They are the experts on fuel tanks and public safety and public works. We did not just say here you go, part of the conversation was should we just fund the engineering this year to get the actual cost of construction. We thought it would be best to expedite the process, if it costs less than that, great. It was an important request as it is in the Mulpus Brook area. We should not have leaky tanks sitting around. We can only rely on our Department heads, who are Department heads for a reason, to give us the information. We make the best decision we can on that. We are not just volunteers; I am an architect. Who am I to second guess his day to day business when he is the one making the recommendation? Ms. Lemieux stated in response to the question; DPW, Police and Fire have spent a lot of time researching that program as an alternative and what it looks as a cost benefit analysis to our fuel system and that data will be presented at a future meeting. She stated she does agree with the concept that we hire professionals to give their recommendations and that is why we hire them. Motion: K. Adams 2'°:P. Luck To add to the list of FY2020 budget priorities for legislators, a request to seek funding for the safety items, the bidirectional amplifiers and the breathing apparatus Discussion: Mr. Toale stated we have talked about these lists and we have people who are the requestors for these lists. We have a role to play in terms of prioritizing these lists. We have to build them into our own Capital Plan whether we spend the money on them, whether we raise the money here or get it from the state. • Vote: 3 in favor, 1 opposed (Toale) ===PAGE 12=== Due to the time and a scheduled Executive Session, Mr. Toale suggested the Board discuss the Town Meeting warrant articles at the next meeting. PUBLIC COMMENT: Dave Passios, 56 Whiting Street, stated he believed if the ACO facility is not going to go behind the Public Safety Building, it would be a better location for the fuel tanks. Regarding the demolition permit, he thinks it should go forward. The process should be begun simultaneously with everything else you are doing. Mr. Toale requested a Motion to enter Executive Session Motion: D. McQuaid 2nd: K. Adams To enter Executive Session under MGL c. 130, 821, Reason #3, to discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the bargaining or litigation position of the public body as declared by the Chair (Police) and not return to Open Session upon adjournment Vote: Ms. Adams- aye, Ms. Luck-aye, Mr. McQuaid- aye, Mr. Toale-aye **************EXECUTIVE SESSION MINUTES ARE SEPARATE***************** The meeting adjourned at 9:59 p.m. Respectfully submitted, Claire In. Peterson Elaine M. Peterson Executive to the Town Manager ======================================================================================== DOCUMENT : 2019-03-12-agenda-5151.txt BOARD : select-board DATE : 2019-03-12 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2019-03-12-agenda-5151.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03122019-5151 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN Tuesday, March 12, 2019 7:00 PM – Town Hall Bilotta Meeting Room, Second Floor AGENDA In accordance with the requirements of the Open Meetings Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. 7:00 PM PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS 7:05 PM Cultural Council Arts Festival-Laura Brzozoski 7:10 PM Borrego Solar PILOT Proposal for 190 Electric Ave IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS Cultural Council Appointment-Stephanie Karlson, 674 Flat Hill Road V. TOWN MANAGER REPORT VI. CURRENT BUSINESS 1. Presentation and Discussion on Town Manager’s Preliminary Budget 2. Discussion about ATM Warrant articles 3. Minutes/ Warrants/ Action File Issues 4. Committee Reports 5. Department Reports VII. OLD BUSINESS 1. Discussion of the Town Manager Evaluation Process and Timeline 2. Discussion on holding the Annual Town Meeting over two days; vote may be taken 3. Discussion on articles for the Annual Town Meeting, including: a. Article to sell or lease the land/building on the property known as the old Primary building; vote may be taken b. Article to sell or lease the land/building on the property known as the Brooks Building; vote may be taken c. Article to sell the building only on the property known as the Brooks Building; vote may be taken d. Article for architectural and engineering services for TC Passios as Municipal-School Central Offices- Community Building; vote may be taken VIII. UPCOMING MEETING/EVENTS SCHEDULE Schedule Focus Group Meeting with PACC and Town Employees on March 19th March 19, April 2, 9, 16, 2019 IX. PUBLIC COMMENT  PUBLIC  BOARD ===PAGE 2=== X. EXECUTIVE SESSION: Motion to enter into Executive Session and to adjourn the meeting after exiting Executive Session: Pursuant to M.G.L. c. 30 § 21, Reason #6, to consider the purchase, exchange, taking, lease, or value of real property if such discussion may have a detrimental effect on the negotiating position of the governmental body (conservation land). XI. ADJOURN ======================================================================================== DOCUMENT : 2019-03-12-agenda-6345.txt BOARD : select-board DATE : 2019-03-12 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2019-03-12-agenda-6345.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03122019-6345 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ======================================================================================== DOCUMENT : 2019-03-12-minutes-5151.txt BOARD : select-board DATE : 2019-03-12 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2019-03-12-minutes-5151.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03122019-5151 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Board of Selectmen present: Jamie Toale, Chairman; Phyllis Luck, Clerk; Katey Adams, Member Not present: Damon McQuaid, Vice Chairman Others present: Heather Lemieux, Town Manager; Adam Burney, Land Use Director; Jim Marino, Police Chief The meeting opened at 7:00 p.m. with the Pledge of Allegiance. Mr. Toale announced in accordance with the requirements of the Open Meetings Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. PUBLIC COMMENT: Ms. Luck announced the Lions Club Pancake Breakfast was tomorrow morning from 8:30 -10:30 a.m. at Eagle House Senior Center She read aloud a letter from Carl Luck.... Thank you for allowing Phyllis to read my public comment due to my need to be at another committee meeting tonight. I was very encouraged at a recent Finance Committee budget review meeting to hear the Town Manager reported that there is, and I quote, "a lot of effort to examine the alternative" to replacing the gas and diesel tanks. It was also reported that both Chiefs, the DPW Director and the Town Manager are working on this. The Finance Committee Chair also stated that two members were also investigating the cost side of this issue and offered for them to play a more integral role in this investigation. I was less encouraged by the Town Manager's somewhat lukewarm acceptance of this offer. As pleased as I was to hear all this, I still have three concerns and one suggestion that I hope are given serious consideration by the Town Manager: 1. It sounds like the ongoing investigation is focused on "the alternative", a single program offered by WEX Inc. that was brought to the Town's attention by a resident which has been used by Fitchburg since 2016. I would hope that whoever the task force is, that they would be chartered to look at all feasible alternatives and perhaps a combination of several to provide redundancy as needed. 2. To ask the same three department heads, and Town Manager, to perform a cost benefits analysis on a proposed alternate solution that they have already evaluated and recommended against may not be the most effective way to get all of the facts and issues into the analysis. 3. As the outcome of this investigation into both cost and risk mitigation will be a direct result of what questions are asked, who is contacted, and finally a distillation of the data, there could be important new questions and ideas raised when the report and recommendations are made public. This could cause unnecessary conflict between the team and the citizens and delay or sink this capital request altogether. To address these concerns, 1 would respectfully suggest that at least two citizens who would be advocates for an alternate solution be added to the task force gathering the data. Without this, concerned residents would have no alternative than to independently do their own investigation which would mostly be ===PAGE 2=== Uj course, y this or somerning simuar has atreaay been constarea ana actea on by ine town Manager, that is great and I only regret not having the opportunity to volunteer my time and experience to this important work. Ms. Lemieux requested a copy of the statement so she could review the request. Ms. Lemieux commented in response to comments made by Selectman Luck at the public comment periods during the March 5* Selectmen meeting and the March 7"' Finance Committee meeting, regarding two positions in the FY2020 Preliminary budget. She noted next year she will present a briefing to the Board prior to the preliminary budget presentation. The process can be improved and she will work towards that goal. She added she had sent out a detailed budget message to both Finance and the Board of Selectmen on February 12' days prior to my preliminary budget presentation to the Finance Committee that highlighted the new positions in the budget and did not receive any comments at the next meeting on February 19t ' Also, the Board was purposely posted for February 19th but only the chairman was able to attend. I followed the process that is outlined in the Town Charter, the same as I have done in the last two budget cycles and the role of the Town Manager is to present a budget that is reflects the needs of the departments that I administer as Chief Administrative Officer. My goal has and will continue to be to present a fiscally responsible budget that reflects the needs of all the departments against what is responsible and find efficiencies where possible. I would ask that any Board member that has a concern to speak to me about it first and not speak about it publicly first. I have the same goals as the members of the Board and that is to provide a level of professionalism and to perform my job in the best interests of the Town. Mr. Toale stated he was really dismayed with an awful lot of public comment and public criticism of volunteer town people in various capacities and paid town people in public knowing that a lot of these issues haven't been worked privately, brought to somebody's attention and the people given an opportunity to respond to them. It's really disappointing to look at a town our size where neighbors come forward to do their jobs as best as they can and paid professionals get hired to do their job by screening committees and then to have folks snipe at each other in public as opposed to working together to support the town and our objectives. Pete and Deb Lincoln, 46 Hemlock Drive, announced the Baseball 2018 World Champion Trophy will be coming to Lunenburg. It will be here on Sunday, April 7" from 2:30 -4:30 p.m. at Eagle House Senior Center. This will be a fundraiser for the Eagle House and it is being sponsored by the Eagle House Supporters. For five dollars, you can have your photo taken with the trophy for the entire family. Bring your own camera. Clarence Floyd, 720 Goodrich Street, commented on the concept of the Annual Town Meeting being conducted over two days. Some people think it should be two successive Saturdays rather than the Monday following the Saturday. People have to work or may be working. A suggestion was made to put the important articles on Saturday. ===PAGE 3=== restrooms also. Motion: P. Luck 2nd: K. Adams To approve the Lunenburg Arts Festival for Saturday June 8, with a rain date of Sunday June 9th Vote: All in Favor Ms. Lemieux explained Facilities Director Londa has approached her about renting the TC Passios and the rental fee was to cover the cost of the custodian. Ms. Brzozoski thanked the Board Borrego Solar PILOT Proposal for 190 Electric Ave. Josh Farkes of Borrego Solar stated he was representing a new project that is working its way for approval through the Town. We have received our Planning Board permit and are still working with the Conservation Commission. He recently learned a Solar PILOT agreement was scheduled on the upcoming Annual Town meeting warrant and wanted to see if there was an opportunity for Borrego to replicate that same PILOT agreement. He reviewed it and was fine with the terms in the agreement. He provided a red-lined copy that basically changes nothing more than the company, property address, system size and all that. He offered to provide a cleaner digital version. He asked if there were any questions about the project or if there was anything he needs to do. Ms. Lemieux stated the PILOT you see before you has the same terms and language that was used and recently approved with Nexamp for the Northfield Road property. This would still need to go to Town Meeting to seek approval for the Board to negotiate terms of a PILOT. Motion: P. Luck 2"d: K. Adams To place a warrant article on the Annual Town Meeting warrant for a PILOT agreement with Borrego Solar Vote: All in Favor Mr. Frakes thanked the Board. Ms. Lemieux stated the Annual Town Meeting is May 4*h. INTERVIEWS/APPOINTMENTS/RE-APPOINTMENTS/ RESIGNATIONS Cultural Council Appointment-Stephanie Karlson, 674 Flat Hill Road Ms. Carlson stated she would like to be on the Cultural Council because she is an artist and would like to be more connected in town. She works as an Art Therapist. Motion: K. Adams 2nd: P. Luck To appoint Stephanie Carlson to the Cultural Council with a term to expire June 30, 2022 Vote: All in Favor ===PAGE 4=== rate on electricity and for the first 45 days this will only be open to Lunenburg residents. The informational sessions will be on Wednesday, April 10th at 6:30 p.m. location at the Lunenburg MS/HS Collaborative Room and Saturday, April 13th at 10 a.m. in the Library. Donation of Memorial Bench for Whalom Lakefront The family of Mr. Lionel Edes has donated a granite bench in his memory to be installed on the WhalomLakefront. Mr. Edes was a lifelong resident of Lunenburg for almost 56 years before he passed on February 23, 2019. As Mr. Edes fished on Lake Whalom, the children of Mr. Edes all worked at Whalom Park growing up, and Mr. Edes' wife walked along that lakefront on a daily basis for years therefore the Whalom Lakefront has special meaning for the Edes family. The DPW has offered to install the bench at a date to be determined. Red Sox World Series Trophy Coming to the Eagle House 2018 Red Sox World Series Trophy Coming to the Eagle House Senior Community Center! Sunday April 1, 2019; 2:30-4:30PM $5 admission per family gets you in so you can snap a picture using your own camera with the trophy! All proceeds will benefit the Eagle House Supporters Inc. The Eagle House Supporters are the 501c3 fundraising group who provide funding for programs at the senior center such as the Memory Café, furniture, kitchen supplies, arts and crafts instructors, writing classes, and health/wellness programs. People of all ages and from surrounding communities are welcome to come! Save the Date! Dementia Friendly Kick-Off Event Monday May 20#h at 3:00 PM at the Lunenburg Library This will be the big kick-off event for announcing that Lunenburg is in the process of becoming a recognized Dementia Friendly Community. Town officials, public, and legislators will be invited to attend, as well as an invitation to the Governor's Office and the Mass Council on Aging and Executive Office of Elder Affairs. Meetings: AT&T FirstNet Presentation: I attended a meeting today at the Dispatch Center in Devens for a presentation on FirstNet, which is a dedicated communications network tool that was created for and by public safety after 9/11. The Federal Government put out a RFP to create this network and AT&T was the only bidder and awarded the contract in 2017. Since then every State has chosen to opt in and this is another option exclusively for public safety. Chief Sullivan and IT Director Steve Malandrinos also attended the presentation. Finance Committee has budget meetings with the DPW at 7:00 p.m. and Lunenburg Public Schools at 8:00 p.m. this Thursday in the Joseph Bilotta Meeting Room in Town Hall. NVRDD Negotiations: I will be attending a Dispatch Negotiation session on March 14th. ===PAGE 5=== • In November 2018 and February 2019 BOS Meetings discussed FY20 budget priorities and utilizing available tax levy • Town Manager sent target budgets to departments in December 2018 due back on January 10, 2019 • Capital Planning Committee finalized FY20 Plan in January • Per Section 6-7 of the Town Charter: The Town Manager presents FY20 Capital Plan and FY20-FY24 Five Year Financial Forecast at the end of January 2019. • The FY20 Budget Message was sent out to the Finance Committee and BOS on February 12th and summary published newspaper on February 15th • Per Section 6-3 of the Town Charter: The Town Manager presents a Preliminary FY20 Budget by mid-February (February 14th). FY2020 Target Budget Highlights • General Govt.: $60K for an Asst. Town Manager/HR Director, $8K increase for updates to General Code • Police- $80k for additional Patrol Officer • Fire - $58k for additional Career Firefighter • Regional Dispatch- $25K assessment increase • DPW- $50K for Pavement Management; additional $40K for Facilities; $45k tor F1 Recreation Director • Recycling Program: $65K due to recycling market changes • Lunenburg Public Schools-$504K for a 2.5% increase • Monty Tech Assessment- $20K for a 2.5% increase • Health Insurance-$186K or 8% increase FY2020 Above Target Highlights: • General Govt.: $8K more than target for additional funds for election, census and registration workers • Police- Reduction of $5k from target budget figure • Fire - additional $92k more than target to hire Career Firefighter, associated costs, Training for Paramedic & only funds OT at 44% • Radio Watch- $38k for weekend coverage for Desk Officer at PSB • DPW- $60K for Stormwater related costs • Lunenburg Public Schools - Total original request +629K over target to fund Superintendent/ School Committee Recommended Budget (5.9% increase as of end of December). FY2020 TM Preliminary Budget on February 14th: • General Govt.: Funds the target and above target requests for Asst. Town Manager/HR ===PAGE 6=== • Recycling- $62K due to recycling market changes • Health Insurance- Reduced to max. of 5% increase or $116,183 increase. • Monty Tech- Preliminary recommendation 2.5% increase. • Lunenburg Public Schools - Preliminary recommendation 2.5% increase; due to the reduction in health insurance figure from 8% to 5%, the School "level service" request is now a 3.04% increase or $109K more than target budget and Supt. Recommended budget is 5.5% increase or $600K more than target budget. Updates to the FY2020 TM Preliminary Budget since February 14th: • General Govt.- Increase of $13K for Assessors software • Regional Dispatch- Assessment $3K higher than preliminary estimate • Health Insurance- Actual renewal decreased by 2.45% =-$64K • Monty Tech- Assessment decreased by 4.8% = -$60K • Lunenburg Public Schools - Due to the 2.45% decrease in health insurance from 5% to -2.45%, the School "level service" request is now a 2.14% increase and the TM target budget exceeds the level service budget by $74K and the Superintendent's Recommended budget is a 4.2% increase or $334k more than target budget. In the process of providing the School an updated figure given the decreases in other areas. FY20 Personnel Highlights: • HR Director/Assistant Town Manager- Adds a Regular PT HR Director/Assistant Town Manager (approx. 28 hours/week). Recommending based on priority need and create greater efficiencies. • Library- Additional 2 hours a week for one of the staff librarians. • Police- Additional Police Officer that follows 10 year long term plan. • Fire- Increases OT costs to more adequately address shift coverages. Still on target with 4 year plan since two firefighters hired in FY19. • Parks- Adds a seasonal Parks Director (19 hours/week). Based on absence of any paid staff to perform administrative functions and programming needs of the Parks Commission. Process for New Positions: • HR Director/Assistant TM- Per Salary Administration Plan (SAP) Dept. Head (Town Manager) would propose new job description and proposed compensation/classification to the Personnel Committee, that if approved, would need to be voted at a town meeting to be added to the SAP Salary Grid. • Library- Additional hours added upon approval of Omnibus Budget at Town Meeting. • Police- Posting of position per Collective Bargaining Agreement. • Parks- Per SAP Dept. Head (DPW Director) would propose new job description and proposed compensation/classification to the Personnel Committee, that if approved, would need to be ===PAGE 7=== budget cuts. Ms. Adams asked how did this Assistant Town Manager position come up? Ms. Lemieux stated it was identified by herself as a priority need. Ms. Luck stated when the Land Use Director position was created, it was presented that the position would include Assistant Town Manager. Ms. Lemieux stayed that has never been instituted. Ms. Adams suggested perhaps a volunteer could take on some of the duties that Ms. Lemieux has been unable to accomplish at a cost savings for the town. We already have an Executive Assistant. Mr. Toale stated we are not looking for volunteers to do town work. Ms. Luck added the 28/week position is benefited, so adds to costs of OPEB and health insurance benefit costs for the town too. Ms. Adams preferred seeing more police officers and EMTS. Mr. Toale noted the role of the Board of Selectmen is governance not management. Ms. Lemieux stated the HR Director is not a position for a volunteer due to the confidentiality involved. Ms. Luck suggested the School HR Director could be used or take some of the people who work at Town Hall work on Fridays without adding another person. Ms. Lemieux stated this is a pattern she had noticed of continuing to add more responsibilities to a position, including the Land Use Director. The Land Use Director is a full-time position in itself. Motion: K. Adams 2ed: P. Luck That the Board of Selectmen not support the Assistant Town Manager position without evidence that it is truly not something we can accomplish without other means Mr. Toale noted the Board has an agreement that when we make important decisions we try to do it with the full Board being present. He requested that we don't act on that motion. Ms. Adams asked if that was a formal policy. Mr. Toale did not believe it was in the best interest of the Board without the full Board being present and having a discussion. It is not listed as an agenda item to make a decision on staffing that is not in our realm but...he called for a vote. Vote: 2- in favor, 1 opposed (Toale) Ms. Lemieux asked if this was also for the Parks Director and the Library hours. Ms. Adams stated no just for the Asst. Town Manager. Ms. Luck stated there has been nothing provided to articulate what the cost of each position will be for the town as was provided in the past for a firefighter. Ms. Lemieux noted that was a different position with more cost involved. She expects the same amount of rigor to go into any position that you are suggesting. Ms. Adams stated we are discussing a budget it was discouraging that the Town Manager and Chairman were being confrontational with herself and Ms. Luck just thinking about costs. Ms. Lemieux stated she was discouraged by the lack of support by a recommendation for a need that she has identified for the Town. Mr. Toale asked Ms. Luck and Ms. Adams if they thought it was the role of the Board to get down to detail when we have paid professionals to manage the Town. Ms. Luck and Ms. Adams stated yes. Mr. Toale stated we disagree totally on the role of the Board. Ms. Luck stated she wanted more detail on the pay and other costs. Ms. Lemieux stated she had stated earlier that the Personnel Board sets the pay scale. Further discussion on process of creating a position ensued. ===PAGE 8=== serious need. Ms. Lemieux stated she meets with her department heads regularly and perhaps sees the need(s) from a different perspective. Further discussion ensued about the specific responsibilities of an HR Director. 2. Discussion about Annual Town Meeting Warrant articles The Board reviewed the first draft of the Annual Town Meeting Warrant articles. Discussion ensued on policy regarding making decisions without a full Board present. Dave Passios, 56 Whiting Street, stated in regards to the vote taken earlier that is a blatant disregard for Open Meeting Law. If you read the agenda (Current Business #1 Presentation and Discussion on Town Manager's Preliminary Budget), there is nothing there that states a vote may be taken as indicated elsewhere in the other agenda items. Mr. Toale stated he would look into that. Ms. Lemieux read aloud the articles: ARTICLE 1. To see if the Town will vote to hear and/or accept the regular written reports of the Town Officers and Committees, ARTICLE 2. To see if the Town will vote to amend the general by-laws of Town by replacing the current table that establishes the annual revolving funds with the table as printed in the Annual Town Meeting warrant, ARTICLE 3. To see if the Town will vote to authorize revolving funds for various departments, boards, committees, agencies or officers pursuant to Massachusetts General Law Chapter 44, Section 53E ½ for the fiscal year beginning July 1, 2019 to be expended in accordance with the by-law heretotore approved, ARTICLE 4. To see if the Town will vote to raise and appropriate, or transfer from available funds, a sum of money for payment of prior year expenses, ARTICLE 5. To see if the Town will vote to transfer from available funds, all sums of money necessary to amend the amounts voted for the Town's FY 2019 Budget, under Article 7 of the May 5, 2018 Annual Town Meeting and Article 1 of the November 13, 2018 Special Town Meeting, ARTICLE 6. To see if the Town will vote to raise and appropriate, borrow, or transfer from available funds a sum of money for the FY 2020 Capital Plan, as appearing in the Capital Planning Committee Report, ===PAGE 9=== the Charter changed. ARTICLE 7. To see if the Town will vote to raise and appropriate or transfer from available funds, a sum of money to defray the charges and expenses of the Town for EX 2020 and to fix the salaries and compensation of all elected officials of the Town and any other items included in the budget of the Town Manager, ARTICLE 8. To see if the Town will vote to replace the current Salary Schedule in Article AV, Salary Administration Plan of the General Bylaws with FY 2020 Salary Schedule as recommended by the Personnel Committee which authorizes a cost of living increase for Fiscal Year 2020, for permanent employees not covered by a collective bargaining unit agreement or individual contract and to authorize a COLA increase for Fiscal Years 2021 and FY2022, ARTICLE 9. To see if the Town will vote to raise and appropriate or transfer from available funds, a sum of money to the Stabilization Fund, ARTICLE 10. To see if the Town will vote to raise and appropriate or transfer from available funds, a sum of money into the Special Purpose Stabilization Fund, ARTICLE 11. To see if the Town will vote to raise and appropriate or transfer from available funds, a sum of money into the OPEB Trust Fund that was created at the November 10, 2010 Special Town Meeting, ARTICLE 12. To see if the Town will vote to raise and appropriate or transfer from available funds, a sum of money to operate the Sewer Enterprise Fund for FY 2020, ARTICLE 13. To see if the Town will vote to transfer from available funds the sum of $27,521 into the Sewer Capital Reserve Stabilization Fund, ARTICLE 14. To see if the Town will vote to raise and appropriate or transfer from available funds a sum of money to operate the Solid Waste Disposal Program Enterprise Fund for FY 2020, ARTICLE 15. To see if the Town will vote to raise and appropriate or transter from avallable funds a sum of money to operate the Water Department/Water Enterprise Fund for FX 2020, ARTICLE 16. To see if the Town will vote to establish, under Chapter 44, §53F ½, a PEG Access Enterprise Fund, and transfer in to such fund all funds remaining in the PEG Access and ===PAGE 10=== (PEG) Access and Cable Related Fund Revenues the sum of $152,000 to fund the PEG Access Committee FY20 operating budget, ARTICLE 19. To see if the Town will vote to appropriate from the Comcast Tech Capital Grant fund the sum of $120,000 to fund the PEG Access Committee FY20 capital budget, ARTICLE 20. To see if the Town will vote to appropriate a sum of $35,000 from the Sale of Cemetery lots account to be used for the care and improvement and embellishment of the Town Cemeteries, ARTICLE 21. To see if the Town will vote to authorize the Board of Selectmen to negotiate and enter into a payments in lieu of tax agreement ("PILOT") pursuant to the provisions of M.G.L. Chapter 59, Section 38H (b), and Chapter 164, Section 1, or any other enabling authority, between the Town and Borrego Solar, Inc. or its successors or assigns, for real property and /or personal property attributable to solar photovoltaic facilities to be installed and operated in the Town of Lunenburg on land located at 190 Electric Avenue and as shown on Assessor's Map 77, Parcel 14 for a term of 20 years and on such terms and conditions and for such consideration as the Board of Selectmen deems appropriate and further to authorize the Board of Selectmen to take such action as may be necessary to carry out the vote taken hereunder; ARTICLE 22. To see it the Town will vote to transter the care, custody, and control of the land and/or buildings known as the old Primary School Building, located at 30 School Street, shown on Assessor's Map 071, Lot 076 from the Board of Selectmen for general purposes to the Board of Selectmen for general purposes and for the purpose of conveyance, and to authorize the Board of Selectmen to convey a fee simple interest or any portion thereon, or to lease the property, on such terms and conditions as the Board of Selectmen deem to be in the best interest of the Town, and to execute any and all agreements and documents to effectuate said sale or lease of any of the properties and any portion thereof and to authorize and /or reauthorize the Board of Selectmen to sell and /or lease the parcel and/or buildings situated thereon, and/or subdivide in any manner said parcels and/or buildings situated and /or take any legal action necessary to effectuate the sale, lease, subdivision, and/or transfer of said land and buildings situated thereon, ARTICLE 23. To see if the Town will vote to authorize the Board of Selectmen to convey the building known as the Brooks House, located at 1033 Massachusetts Avenue, shown on Assessor's Map 060, Lot 055 from the Board of Selectmen for general purposes to the Board of Selectmen for the purpose of conveyance, and to authorize the Board of Selectmen to sell the building situated thereon, and take any legal action necessary to effectuate the sale of said building situated thereon, ===PAGE 11=== funds a sum of money for the design and engineering to consolidate town offices, school offices and community space at the building and land known as the TC Passios, located at 1079 Massachusetts Avenue, shown on Assessor's Map 060, Lot 055, and any and all incidental and related costs, including but not limited to, site evaluation, engineering and final design services, ARTICLE 26. To see if the Town will vote to amend the Code of Lunenburg, to modify Section 250-4.1 by inserting 250-4.10(1-6), to delete Section 250-4.15 Temporary Moratorium on Sale and Distribution of Recreational Marijuana and replace it with Section 250-4.15 Non-Medical Marijuana Establishments, ARTICLE 27. To see if the Town will vote to amend the Code of Lunenburg, to modify §250- 4.1 by inserting §250-4.10(1) Marijuana Cultivator, NON-MEDICAL 4.10 MARIJUANA USES 4.10(1) Marijuana cultivator' 3. Per G.L. c. 94G, § 3(a)(2), marijuana cultivators, as defined by G.L. c. 94G, § 1, are prohibited within the Town of Lunenburg but expressly excluding Medical Marijuana Treatment Centers. Said prohibition shall be effective only upon passage by the voters at a regular or special Town election. 4.10(1) "Marijuana cultivator", , an entity licensed to cultivate, process and package marijuana, to deliver marijuana to marijuana establishments and to transfer marijuana to other marijuana establishments, but not to consumers. ARTICLE 28. To see if the Town will vote to amend the Code of Lunenburg, to modify §250- 4.1 by inserting §250-4.10(2) Marijuana Product Manufacturer, NON-MEDICAL 4.10 MARIJUANA USES RA RB LB/R OP/1 R VCD SS TT Marijuana product manufacturer' 4.10(2) - 4. Per G.L. c. 94G, § 3(a)(2), marijuana product manufacturers, as defined by G.L. c. 94G, § 1, are prohibited within the Town of Lunenburg but expressly excluding Medical Marijuana Treatment Centers. Said prohibition shall be effective only upon passage by the voters at a regular or special Town election. 4.10(2) "Marijuana product manufacturer", ", an entity licensed to obtain, manufacture, process and package marijuana and marijuana products, to deliver marijuana and marijuana products to marijuana establishments and to transfer marijuana and marijuana products to other marijuana establishments, but not to consumers. ===PAGE 12=== prohibited within the Town of Lunenburg but expressly excluding Medical Marijuana Treatment Centers. Said prohibition shall be effective only upon passage by the voters at a regular or special Town election. 4.10(3) "Marijuana testing facility", an entity licensed to test marijuana and marijuana products, including certification for potency and the presence of contaminants. ARTICLE 30. To see if the Town will vote to amend the Code of Lunenburg, to modify §250- 4.1 by inserting §250-4.10(4) Marijuana Retailer; 4.10 NON-MEDICAL MARIJUANA USES RA RB LB/R OP/L R VCD SS 4.10(4) Marijuana retailer° 6. Per G.L. c. 94G, § 3(a)(2), marijuana retailers, as defined by G.L. c. 94G, § 1, are prohibited within the Town of Lunenburg but expressly excluding Medical Marijuana Treatment Centers. Said prohibition shall be effective only upon passage by the voters at a regular or special Town election. 4.10(4) "Marijuana retailer" ', an entity licensed to purchase and deliver marijuana and marijuana products from marijuana establishments and to deliver, sell or otherwise transfer marijuana and marijuana products to marijuana establishments and to consumers. ARTICLE 31. To see if the Town will vote to amend the Code of Lunenburg, to modify §250- 4.1 by inserting §250-4.10(5) Marijuana Retailer; NON-MEDICAL 4.10 MARIJUANA USES W 4.10(5) Marijuana transporter 7. Per G.L. c. 94G, § 3(a)(2), marijuana transporter, as defined by G.L. c. 94G, § 1, are prohibited within the Town of Lunenburg but expressly excluding Medical Marijuana Treatment Centers. Said prohibition shall be effective only upon passage by the voters at a regular or special Town election. 4.10(5) "Marijuana Transporter" an entity, not otherwise licensed by the Commission, that is licensed to purchase, obtain, and possess cannabis or marijuana product solely for the purpose of transporting, temporary storage, sale and distribution to Marijuana Establishments, but not to consumers. Marijuana Transporters may be an Existing Licensee Transporter or Third Party Transporter. ===PAGE 13=== prohibited within the lown of Lunenburg but expressly excluding Medical Marjuana reatment Centers. Said prohibition shall be effective only upon passage by the voters at a regular or special Town election. 4.10(6) "Marijuana Researcher Facility" an entity licensed to cultivate, purchase, or otherwise acquire marijuana for the purpose of conducting research regarding marijuana products. ARTICLE 33. To see if the Town will vote to accept G.L. c. 64N, § 3 to impose an excise on the retail sales of marijuana for adult use at the rate of 3 percent of the total sales price received by marijuana retailers as a consideration of the sale of marijuana or marijuana products; ARTICLE 34. Citizen's Petition to Rezone 131 Leominster-Shirley Road ARTICLE 35. To see if the Town will vote to authorize the Board of Selectmen to petition the General Court for the enactment of a special legislation revising the Lunenburg Home Rule Charter adopted at the Town Election held in 1999 and filed in the office of the archivist of the commonwealth as provided in section 12 of chapter 43B of the General Laws, and amended by the town on May 3, 2008 and enacted by the Senate and House of Representatives of the General Court on October 8, 2009, in the following manner: 1. Make certain other grammatical and phrasing changes that do not alter the meaning or intent of existing provisions, as well as updating requirements of the open meeting law to comply with state law., and to authorize the charter review committee to submit to the General Court for enactment as the Revised Charter of the Town of Lunenburg the proposed legislation contained in the Final Report of the Charter Review Committee 2018, copies of which were placed on file in the office of the Board of Selectmen and the office of the Town Clerk and copies of which were made available for public distribution at the office of the Board of Selectmen, the office of the Town Clerk at the Town Hall, at the main circulation desk of the Lunenburg Public Library and on the town website forthwith following such filing. Said Charter Review Committee is further authorized to consult with the members of the General Court and is hereby authorized to approve such changes or alteration to the draft text of the special legislation as may be suggested by the General Court if any; ARTICLE 36. To see if the Town will vote to authorize the Board of Selectmen to petition the General Court for the enactment of a special legislation revising the Lunenburg Home Rule Charter adopted at the Town Election held in 1999 and filed in the office of the archivist of the commonwealth as provided in section 12 of chapter 43B of the General Laws, and amended by the town on May 3, 2008 and enacted by the Senate and House of Representatives of the General Court on October o, 2009, in the tollowing manner: 1. Providing that persons appointed to town committees be residents registered to vote in ===PAGE 14=== 5. Clarifying the duties of the town manager relating to personnel management, jurisdiction over town facilities, property and day to day operations, the budget process and enforcement of charter provisions and town by-laws. 6. Providing more specifics in the process for removal and suspension of the town manager. and to authorize the charter review committee to submit to the General Court for enactment as the Revised Charter of the Town of Lunenburg the proposed legislation contained in the Final Report of the Charter Review Committee 2018, copies of which were placed on file in the office of the Board of Selectmen and the office of the Town Clerk and copies of which were made available for public distribution at the office of the Board of Selectmen, the office of the Town Clerk at the Town Hall, at the main circulation desk of the Lunenburg Public Library and on the town website forthwith following such filing. Said Charter Review Committee is further authorized to consult with the members of the General Court and is hereby authorized to approve such changes or alteration to the draft text of the special legislation as may be suggested by the General Court if any, ARTICLE 37. To see if the Town will vote to authorize the Board of Selectmen to petition the General Court for the enactment of a special legislation revising the Lunenburg Home Rule Charter adopted at the Town Election held in 1999 and filed in the office of the archivist of the commonwealth as provided in section 12 of chapter 43B of the General Laws, and amended by the town on May 3, 2008 and enacted by the Senate and House of Representatives of the General Court on October 8, 2009, in the following manner: 1. Change the name of the board of selectmen to select board. and to authorize the charter review committee to submit to the General Court for enactment as the Revised Charter of the Town of Lunenburg the proposed legislation contained in the Final Report of the Charter Review Committee 2018, copies of which were placed on file in the office of the Board of Selectmen and the office of the Town Clerk and copies of which were made available for public distribution at the office of the Board of Selectmen, the office of the Town Clerk at the Town Hall, at the main circulation desk of the Lunenburg Public Library and on the town website forthwith following such filing. Said Charter Review Committee is further authorized to consult with the members of the General Court and is hereby authorized to approve such changes or alteration to the draft text of the special legislation as may be ===PAGE 15=== LUVU .... Court on October 8, 2009, in the following manner: 1. Change the manner of selection of the town clerk from elected to appointed by the Town Manager subject to ratification by the Board of Selectmen. and to authorize the charter review committee to submit to the General Court for enactment as the Revised Charter of the Town of Lunenburg the proposed legislation contained in the Final Report of the Charter Review Committee 2018, copies of which were placed on file in the office of the Board of Selectmen and the office of the Town Clerk and copies of which were made available for public distribution at the office of the Board of Selectmen, the office of the Town Clerk at the Town Hall, at the main circulation desk of the Lunenburg Public Library and on the town website forthwith following such filing. Said Charter Review Committee is further authorized to consult with the members of the General Court and is hereby authorized to approve such changes or alteration to the draft text of the special legislation as may be suggested by the General Court if any. Ms. Lemieux stated she anticipated one more article from Planning Board and possibly other citizen petitions. The Board discussed the ordering of the articles. The Board tabled discussion of Old Business agenda item # 2 (Discussion on holding the Annual Town Meeting over two days) and #3 (Discussion on town building articles for the Annual Town Meeting) until the next meeting. 3. Minutes/ Warrants/ Action File Issues The Board approved Minutes of February 19, 2019. The Board signed an accounts payable warrant in the amount of $172,820.99. Action File Issues: Ms. Luck reminded about the "vote may be taken" on the agenda issue. There were no committee or department reports. Mr. Toale stated we are scheduled to meet with the focus group on March 19th. Times available are 10:00 am or 1:00 pm. The next Board of Selectmen regular business meeting is on March 19t" as well. PUBLIC COMMENT: Dave Passios, 56 Whiting Street, stated he actually started advocating for this a year ago and he was concerned about the earlier discussion related to not being willing to hire new personnel. We are one of the fastest growing towns in the state and we are not growing the entities that run this ===PAGE 16=== Motion:K. Adams 2nd: P. Luck To enter into Executive Session and to adjourn the meeting after exiting Executive Session: Pursuant to M.G.L. c. 30 § 21, Reason #6, to consider the purchase, exchange, taking, lease, or value of real property if such discussion may have a detrimental effect on the negotiating position of the governmental body (conservation land) and to adjourn immediately afterwards Vote: Ms. Adams-aye, Ms. Luck-aye, Mr. Toale-aye The meeting adjourned at 8:42 PM Respectfully submitted, Elainem. Peterson Elaine M. Peterson Executive to the Town Manager ======================================================================================== DOCUMENT : 2019-03-12-minutes-6345.txt BOARD : select-board DATE : 2019-03-12 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2019-03-12-minutes-6345.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03122019-6345 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== 114Dg Member Not present: Damon McQuaid, Vice Chairman Also present: Town Manager Heather Lemieux: Brandon Kibbe, Open Space Committee Chair The meeting commenced at 8:42 p.m. Mr. Kibbe reported this meeting was in regards to the possible purchase of the Saliba property located at 994 Northfield Road Rear that was presented to the Conservation Commission on March 6. It is an oddly shaped parcel and comprised of 259 acres. It includes wildlife biomap 2 habitat and a very small area of critical environmental concern. Portions of it have the cold-water fishery, Pearl Hill Brook, on it. There are various vernal pools in the vicinity. It is an interesting wildlife habitat and it is within our acquisition priority area. It provides connectivity from Northfield Road all the way up to conservation areas in the northwest corner of town and into the conservation area off Chase Road. It touches Howard Street and New West Townsend Road, but it does not touch Chase Road. When we were looking at the recent Chapter 61 withdrawal of 994 Northfield Road, you remember that a portion of that property is intended to be subject to a conservation easement. What we are talking about is potentially negotiating a land swap with the golf course to provide better continuity for their property and better protection for the undevelopable portion of the back of the upland portion of their property that would be ideal for conservation purposes. If there is a way to reconfigure the property to extract some value out of it in order to leverage the back portion of the golf course piece to make it a much more meaningful piece from a conservation standpoint, we would like to explore it. There are two other pieces here that are of importance that are currently in Chapter 61. The open space values are concentrated in the northern portion of the property. If we are able to leverage some finger of land closest to the golf course and we are able to swap that off for the northerly unprotected portion of the golf course, then that is a win. It would give the golf course additional access and the possibility of developing lots. Discussion ensued about approaching the Saliba parcel owners and the golf course owners and negotiating. Mr. Kibbe noted there is a land grant opportunity that awards up to 64% reimbursement and a maximum payout of $400,000. You need to apply for the grant before you buy. Any costs you spend on the project before you apply, such as an appraisal (@$3,500-$5,500), are not reimbursable costs. The land is assessed at a value of $472,000. Mr. Kibbe believed this was an excellent opportunity. He noted timing would be a little bit different than with the Lane property purchase. You would need to appoint a land advisory committee similar to when we purchased that property. We had Conservation Commission, Planning Board, Open Space and the Selectmen represented on that committee. They could negotiate but not make any decisions. Of course, the Selectmen can't convey without town ===PAGE 2=== to volunteer for Selectmen. Motion: P. Luck 2nd: K. Adams To appoint an acquisition advisory committee to investigate purchasing the Saliba property located at 994 Northfield Road Vote: Ms. Adams-aye, Ms. Luck -aye, Mr. Toale-aye Discussion on advertising the committee ensued. It will be announced at the March 19 meeting. Motion: K. Adams 2": P. Luck To adjourn from Executive Session and not return to Open Session Vote: Ms. Adams-aye, Ms. Luck-aye, Mr. Toale-aye The meeting adjourned at 9:23 p.m. Respectfully submitted, Elaine M. Peterson Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2019-03-19-agenda-5185.txt BOARD : select-board DATE : 2019-03-19 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2019-03-19-agenda-5185.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03192019-5185 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN Tuesday, March 19, 2019 7:00 PM – Town Hall Bilotta Meeting Room, Second Floor AGENDA In accordance with the requirements of the Open Meetings Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS 7:05 PM Powers & Sullivan Audit Review 7:15 PM Update from the Council on Aging 7:25 PM Ecological Fibers Request for TIF 7:35 PM One Day Entertainment License Hearing : Sat. June 8th from 11 a.m. to 5 p.m. 300 Holman Street; Daron Massey (45 Photography Display booths and Food Vendors) One Day Entertainment License Hearing for July 19 4:00- 6:30 p.m. for 300 Holman Street; Anthony Bovenzi/North Worcester County Pride (Social, Cooking Fire, Arts & Crafts, Vigil) Sunday Entertainment License Hearing for July 21 from 11 a.m. to 4:00 p.m. for 300 Holman Street, Anthony Bovenzi/North Worcester County Pride (Drag Show and Presentation) IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS Appointment- Animal Inspector (term May 1, 2019- April 30, 2020) - Kathy Comeau, 806 West Street V. TOWN MANAGER REPORT VI. CURRENT BUSINESS 1. Creation of Land Acquisition Committee 2. Minutes/ Warrants/ Action File Issues 3. Committee Reports 4. Department Reports VII. OLD BUSINESS 1. Discussion on ATM Warrant Articles 2. Discussion on holding the Annual Town Meeting over two days; vote may be taken VIII. UPCOMING MEETING/EVENTS SCHEDULE ===PAGE 2=== April 2, 9, 2019 IX. PUBLIC COMMENT  PUBLIC  BOARD X. ADJOURN ======================================================================================== DOCUMENT : 2019-03-19-agenda-5187.txt BOARD : select-board DATE : 2019-03-19 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2019-03-19-agenda-5187.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03192019-5187 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN Tuesday, March 19, 2019 1:00 PM – Town Hall Bilotta Meeting Room, Second Floor AGENDA 1:00 PM OPEN MEETING FOCUS GROUP MEETING WITH PUBLIC ACCESS CABLE COMMITTEE MEMBERS AND TOWN EMPLOYEES TO DISCUSS TOWN FACILITIES AND THE ACTION PLAN TO CONSOLIDATE TOWN OFFICES AT THE T C PASSIOS BUILDING ADJOURN