# select-board — 8 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2019-04-09-minutes-5137.txt BOARD : select-board DATE : 2019-04-09 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2019-04-09-minutes-5137.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_04092019-5137 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Board of Selectmen present: Jamie Toale, Chairman; Damon McQuaid, Vice Chairman; Phyllis Luck, Clerk; Katey Adams, Member Others present: Heather Lemieux, Town Manager; Adam Costa, Town Counsel The meeting opened at 7:00 PM with the Pledge of Allegiance. Mr. Toale announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. Mr. Toale announced the Eagle House Supporters would like to thank everyone who showed up for the Red Sox trophy viewing and participate in the wonderful community event. They have a new venture, Lunenburg Red Sox Historian Gordon Edes is donating four Red sox tickets for seats behind home plate along with a personal tour of Fenway Park; game date to be mutually determined by the winner and Gordon. Tickets will be $5.00 each or thrce for $10.00. the winner will be drawn on Cruise Night, June 12". Tickets can be purchased at Eagle House. PUBLIC COMMENT: Ms. Luck announced the Lions Club pancake breakfast will be tomorrow morning from 8:00 to 10:30 am at Eagle House. Ms. Adams has been asked if there would be a chance to amend the Town Charter on the floor of town meeting. Attorney Costa stated amendments are at the discretion of the Town Moderator. The general rule with respect to the Charter is because there is a process that precedes town meeting where there was a Charter Review Committee and public hearing on the Charter, that any floor amendments would need to be within the scope of what has been advertised previous to Town Meeting, what the public hearing was held on, and what was printed in the warrant. Tom Alonzo, 284 Lancaster Ave., thanked the Eagle House supporters for arranging the trophy viewing. He reminded everyone about the Boys & Girls Club of Lunenburg fundraiser, "Are You Smarter Then A Sixth Grader?" It is a great family-oriented event. It starts at 7:00 PM at the Lunenburg Middle/High School. They have a full complement of 16 teams. He encouraged people to attend or donate in advance. Ingrid Cruse Helmer, 141 Canterbury Drive, informed about an upcoming speaker for Resources for Opioid Awareness and Recovery (ROAR), Kate Duffy, coming to Lunenburg High School on April 30". ROAR's mission is to increase awareness about substance abuse and addiction. Ana Lockwood, 91 Main Street, referred to the last meeting and discussion about the Town Manager's performance evaluation. She asked if Ms. Lemieux's contract has any wording on how her evaluation should be handled. Mr. Toale stated there are stipulations in the contract on how the review is to be handled and what constitutes a board review. She addressed Ms. Luck's comment that she did not feel the Board's summary review document reflected her comments. ===PAGE 2=== Steve Weaver, 288 Holman Street, stated at last week's meeting where three entertainment licenses for 300 Holman Street were issued, the Chairman cut off residents' participation early. He was disappointed to be unable to voice his concern. This is a very important issue to the residents of Holman St. and Windermere Drive. Mr. Toale apologized as he believed they had heard from everyone that evening. Mr. Toale asked if Carlos Bismark Terrero was present. He stated he was informed Mr. Terrero was running late and moved on to the next hearing. Public Hearing on Special Event Permit Mr. Toale read the hearing notice aloud: The Board of Selectmen will hold a public hearing on a "Special Event Permit" on Tuesday, April 9, 2019 at 7:15 p.m. and welcomes input from residents. The hearing will be in the Bilotta Meeting Room on the 2" Floor of Town Hall, 17 Main Street. Anyone who would like to submit written comments regarding the special event permit application in advance of the meeting, should submit them to the Board of Selectmen office, 17 Main Street, P O Box 135, Lunenburg, MA. Mr. Toale noted the original notice said April 2 and a later notice stated the hearing was moved to April 9. Land Use Director Adam Burney stated we have gone over this several times in the last few months. This is draft #9, I sent the draft around to other departments whose comments are listed below: • The DPW has indicated they do not see amy direct involvement in the facets outlined in the draft Special Event Permit document. However, the Director has pledged his support to all other Town Departments in their needs related to these events. • The Fire Department requested two changes to the document: 1) That there be an exemption added for training activities for Local, State and Federal publie safety agencies. While this is not specifically open to the public, the Fire Chief felt it was something important to have documented. 2) That a reference to Chapter 26 of the Code of Lunenburg is added to the "First Aid/Medical" section of the document. • The Board of Health indicated that they would request applicants meet with the Board of Health to determine the needs for, solid waste disposal, sewerage, and food permitting as events can be varied and the needs for these items are not standard. • The Planning Board indicated that, in general, they would prefer the policy to have more objective criteria that were more black and white as to what shouk/would be allowed. Specile items diseussed were: I. In the "Special Event" section the Board felt a. There should be consideration taken for zoning. For instance, i. Should the number of events be codified in Zoning to prevent violations? i. In the limit of events per year, there should be language similar to "on properties not ===PAGE 3=== loudspeakers and amplification equipment can and will/may be limited by in time or scope by the Board of Selectmen. 1. Within the "Alcohol/Drug Use" section the Board thought that "Town of Lunenburg property" should read "land owned by the Town of Lunenburg 5. "Traffic & Parking" should include language that would detail the calculation of parking requirements for events. The Planning Board suggested that this could be a specified number of people per parking space or some other formula. 6. The buffer zone could be more explicitly defined. a. What constitutes the buffer? Are activities allowed within the buffer? 7. "First Aid/Medical" should there be a threshold for the requirement of EMTs? 8. "Insurance" should the Town be reguiring alcohol liability insurance on events? Ths would be to ensure that if people bring their own "refreshments" there would some manner of protection. 9. Should the Town concentrate its regulatory efforts on multi-day events as they are more likely to cause greater impact? 10. What is the appeal processfor those who feel that an event was improperly permitted or denied a permit? Mr. Burney rather than change the document according to the items listed above, deferred to the Board to discuss. Discussion about holding events on private, public and commercial property ensued. Ms. Adams asked who in town would be keeping track of all the properties and quantities of events. Mr. Burney stated the Board of Selectmen is the licensing authority. Further discussion occurred on the private membership exemption and other events that would be exempted. Mr. Burney stated he received the following email from resident Dave Passios, Hi Adam The following is my attempt with very limited time to convey my thoughts related to this document. Hope you are able to decifer my comments and suggestions. This would normally be a first draft but my schedule has not allowed me to sit down and get this done before tonight. Dave P. Page 3 Restrooms/Trash/Cleanup: Last sentence: Define "specified period" Suggestion: "48 hrs. unless other special conditions are set by the Board of Selectmen at time of permitting" Also I think Cleanup should be a stand-alone section. Traffic & Parking: Appendix 1 a copy or synopsis of Chapter 332 So applicants know what is required Add: See Appendix 1 of this packet for details Signs: Delete second sentence. New: Approved signs may also be required by the Town of Lunenburg to assist in traffic control and to communicate temporary restrictions during the event. Smoking: Prohibited in or on all Town of Lunenburg properties including, on school grounds, and all parks, fields or playgrounds Tents/Sleeping Trailers: Just state that: Tents (over 200 sq. ft.) and require permitting by the Town of Lunenburg Building Inspector. See appendix 2 for more details. **Sleeping Trailers must also comply with any appropriate regulation under M.G.L., Fire Dept. policy, and Board of Health ===PAGE 4=== Certificate of insurance should not be a prerequisite but rather required before final issuance but no later than 14 days prior to the event Pages not mentioned are a bit wordy for an application packet. Also, an actual policy document should include more detail than is needed in an application packet. They are two very different documents and should be treated as such! Dave Passios, 56 Whiting St., clarifying on the buffer zone item, stated if you are going to consider altering the buffer zone set in the policy, you should have some additional information to make that decision including from the abutters and a reason from the applicant as to why they felt they need that waiver. Tom Alonzo asked if it was the intent of the Board that this would come before Town Meeting. Mr. Toale stated this process was put in place a while ago and it was the intent of the Board to draft what we were calling a policy or guideline. We were going to come away with a policy and use it for a while to see how it worked and at some point bring it to town meeting to be accepted as a bylaw. There is a citizen's petition submitted for annual town meeting that does two things. The warrant asks the voters to approve two zoning bylaws; one that creates exhibits and workshops and one that creates a bylaw for special events. The wording is similar to our draft. They are two separate things; one is about a proposed guideline or a policy in the future. Mr. Alonzo asked if the Board was just going to implement something of this scope without bringing it to town meeting. Mr. Toale stated we currently have a special event license but we wanted to make it more complete, use it for a while, and bring it to the next available town meeting to make it a bylaw. Mr. Alonzo suggested submitting an amendment to the citizen's petition on town meeting floor with town counsel's guidance. Dave Passios suggested over time to have the bylaw created but the Board can still have a policy. The most important thing is the applicant understands the steps they need to take to get through the process. Steve Weaver, asked about the special events, is that going to be overnight tenting; will we have multiple day events? Mr. Burney stated the policy would allow for a total of four events per year and multiple day events not to exceed four days. It would be up to the Selectmen at the time they are issuing the permit to determine if it was appropriate for the location. Mr. Weaver stated it would be almost a business because if you have one every weekend during the summer, it can be very punishing on people and affect local businesses. He suggested the zoning board should issue the permit and asked who is going to police these events. There are a lot of things that need to be taken into consideration because it is important to the abutters. Ms. Adams asked Mr. Burney if there is a violation to a license, what would your recommendation be? Should future permits be denied? Mr. Burney stated he would expect there would be a note in the application file or a file goes along with a certain property address. Ms. Adams clarified that something should be written in the policy regarding violations and consequences. ===PAGE 5=== and about especially in that vicinity. Events that pull people from out of town are a boon to everybody in the area. Ana Lockwood asked have you defined what actually a special event is. Mr. Toale stated we know we need to define what a special event is more. He closed the public hearing. He thanked everyone for their input. Mr. Burney ran through items that he thought still needed clarification: • In the first two paragraphs, define "special event" more clearly The discussion turned to zoning. Attorney Costa stated applying a policy of this sort to existing non-residential, commercial operations could be problematic in that looking at the special event description and seeing concerts, athletic tournaments etc. listed. What about a concert hall or an indoor athletic facility that has athletic events every day of the week? Obviously, the intent of the policy does not affect them, but there is a need to clarity to what sorts of operations this applies. There may be a need to make an outside reference to zoning if it is allowed under zoning or under a permitted use of the site consistent with the operation as has been permitted. Then there is no need for a special event permit. With that exception, I advise the Board to steer clear of zoning. If a particular event is occurring especially on residential property that is clearly or has some indications of it being non-residential in scope, at what point does that property begin to shift to a property that has become more non-residential or commercial in nature? That is a question for the Zoning Enforcement Officer. There is going to be some ambiguity. This is a wensing pracey separate and apat from zoning, it has a different board and to siegest that you because they are two separate processes and they are meant to regulate two different use components. The board's purpose is to provide some sort of licensing that gives you the ability to address public health and safety concerns, and ensure that the operation is functioning in such a way that it is minimally invasive on the neighbors and town. Mr. McQuaid stated, as an architect if it is an indoor event, he looks at what the building is permitted for as far as bathroom amenities and the space. Attorney Costa stated he has found in other communities that adopt untested policies as a bylaw, that they quickly find something that is not going to work as they thought it would. By adopting it as a policy initially, it gives you the ability to implement it and see how it is working, more easily modify it by a meeting of the board with public notice, and once you have something that functions, present that to town meeting for adoption. This is complicated by the fact that you have a citizens petition that seeks to adopt it as a bylaw. These guidelines are subjective, bylaws tend to more objective. The idea behind the policy is to provide a framework and to give the licensing authority on a case-by-case basis, the authority to subjectively review what's before it within the framework that's been created and to impose the sorts of conditions that would provide the protections that we have heard referenced from various speakers. ===PAGE 6=== Mr. Burney moved on to Exemptions. He will remove the clause about membership events. • Timing - 6:00 a.m. start time was a discussion for later • Restrooms - clean up time - 48 hours was suggested • Signs - he referred to Mr. Passios' suggestion- Approved signs may also be required by the Town of Lunenburg to assist in traffic control and to communicate temporary restrictions during the event. • Smoking - he referred to Mr. Passios suggestion-Prohibited in or on all Town of Lunenburg properties including, on school grounds, and all parks, fields or playgrounds • Tents - the addition of Tents (over 400 sq. ft.) and require permitting by the Town of Lunenburg • Buffer zone- noted abutter feedback at the public hearing • First Aid/Medical- Fire Chief's proposed amendment • Enforcement- work needed with legal counsel assistance • Insurance- discussion with legal counsel Appeal Process- Mr. Costa stated c. 249, § 4 covers any action that has no appeal process and exists whether it is referenced or not in the policy- it is a matter of discretion for the board. Mr. Burney stated he has stopped updating the application form until the policy is completed. Mr. Toale thanked Mr. Burney and Mr. Costa for their assistance. Public Hearing Class II Auto Dealer License -Carlos Bismark Terrero d/b/a National Motors, 40 Summer Street Mr. Toale read the hearing notice aloud: The Licensing Authority will hold a public hearing on Tuesday. April 9, 2019 at 7:00 p.m. at Town Hall, 17 Main Street, 2nd Floor, Lunenburg, on the Class II Auto Dealer license application submitted by Carlos Bismark Terrero d/b/a National Motors Corp. The license is to be exercised at premises located at 40 Summer Street, Lunenburg, MA. The applicant wishes to store and display fifty motor vehicles for sale and to have hours of operation from 8:00 a.m. to 8:00 p.m. Monday through Saturday and by appointment only on Sundays. Carlos Bismark Terrero presented for the application. He stated he would like to open a used car business and sell cars. Motion: D. McQuaid 2nd: P. Luck To approve the Class II Auto Dealer license for 40 Summer Street for Carlos Bismark Terrero d/b/a National Motors Vote: All in Favor Mr. Terrero thanked the Board. Mr. Costa exited the meeting. ===PAGE 7=== •a• ticket To ratify the appointment of Katey Adams to the American with Disabilities Commission- BOS representative Vote: All in Favor Appointment of Board of Selectmen member to the Economic Development Committee Ms. Luck appreciated the wording that said this committee charge can be amended at any time. When we received the MRP Implementation Plan for Recommendations from the 2017 Report on the Formation of a Business/Town Partnership, it gives recommendations for creating an economic development committee which are very different from the mission and the goals for the Lunenburg Economic Development Committee. Lunenburg's charge is committed to promote eco-tourism and agricultural business development within Lunenburg; to provide advice to the Board of Selectmen on economic development policy; to meet and work with current Lunenburg businesses and prospective businesses; to coordinate its activities with the activities of the Conservation Commission, Open Space Committee, and the Agricultural Commission; and to work cooperatively with businesses and state agencies to retain and promote current businesses in Lunenburg. She asked why are only ecotourism and agricultural business development the only targets. There are many other types of businesses in town. Ecotourism is the practice of touring natural habitats in a manner meant to minimize ecological impact; tourism directed toward exotic and natural environments intended to support conservation efforts and observe wildlife. How will ecotourism drive Lunenburg's economic engine? MRPC's plan says the mission would be to promote balanced long-term economic development by helping to attract, retain and grow businesses by the implementation of an action plan, policy changes, infrastructure investments and programmatic activities while maintaining the social, cultural, and historic and environmental attributes of the community. Ms. Luck read the following: Section 2. Functions (B.) Goals from the Charge for the Economic Development Committee 1. Establish and nurture supportive relationships with existing businesses and property owners; 2. Work with the Lunenburg Business Association on ways the Town can assist local businesses; 3. Work collaboratively and seek out support and funding sources from local, regional, state, and federal organizations that would promote the mission of the Economic Development Committee; 4. Provide education and outreach opportunities to encourage and facilitate economic development. Ms. Luck read the following: Membership Section 3: Membership and Meetings 1. The Committee shall be composed of five (5) regular members serving three year terms appointed by the Town Manager and ratified by the Board of Selectmen as follows: One member from the Agricultural Commission that owns a business in Lunenburg and shall initially be appointed for a three year term ===PAGE 8=== Ms. Luck asked why the membership does not have someone from the Water District Commission, Schools, Police and Fire, Finance Committee, Board of Health, or Sewer Commission. When former Town Manager Spiedel proposed the Land Use Director position, two of the four main benefits was that position would direct efforts toward economic development and business retention and expansion, obtain grants for programs and services. Why isn't this the Land Use Director's committee? Mr. McQuaid recalled we started with the MRPC report and had a couple of hearings and did outreach and you made the comment at the last meeting.. are we sure we want economic development and we got a "not really" response from people, the ecotourism and agriculture were really the only two that we could come to agreement on. Mr. Toale agreed and stated that it was the opinions of the people who attended the meetings. I personally believe the townspeople want the businesses we have to thrive and be successful and there may be some businesses we don't have that would be nice to have. But it wasn't quite clear how we could have any committee of that sort make it happen. Further discussion ensued about the committee and the charge. Motion: K. Adams 2nd: P. Luck To put a hold on the economic development committee and reevaluate Discussion: Mr. McQuaid expressed frustration. Everyone says let's do it until it's time to do it, then everyone says no, I don't want to do it. I am ready to scrap the whole thing. Ms. Adams stated this doesn't seem to achieve anything new. Mr. Toale stated this arose from our goal sheet from fiscal year 2017 and a lot of meetings where a few people came. Those people who came leaned towards agriculture and farm to table restaurants. I don't see one yet and I don't see any road to get there. I would hate to put a lot of people on a committee to do a lot of work that the town doesn't want them to do. I think we have to decide what the town wants in terms of economic development. Mr. McQuaid stated the Planning Board has made some good zoning moves for the town in terms of the Village District and Summer Street Overlay District and I don't think there is one project that has come in for either of these districts. We need to raise awareness of what we have. Vote: All in Favor CURRENT BUSINESS 1. Reimbursement Policy & Abatement of Ambulance Receivables Finance Director Karen Brochu reported this is a very simple reimbursement policy that we are proposing. Draft Reimbursement Policy I. Employee Expense Reimbursement: ===PAGE 9=== Town business. The reimbursement rate will correspond with the Internal Revenue Service mileage rate at the time of the travel. The Finance Director/Town Accountant will notify Department Heads whenever the IRS mileage reimbursement rate changes. I. Employee Travel Related Reimbursement: As a matter of policy, the Town encourages participation by its senior management staff in their professional associations' annual conferences and other educational training meetings. Such participation is beneficial to the employee in terms of promoting their professional growth and development. The community benefits through the introduction of new ideas that are often learned at conference workshops, the networking process and the related exchange of information with a manager's peers is another potential benefit for the community. The Town expects to be responsible for the expenses related to professional development and ensure that the cost of such travel is maintained at the lowest reasonable level. Costs such as hotel accommodations and food expenses are considered reasonable expenses. Ms. Luck suggested adding "Pre-approved" before professional in the second paragraph and "valid" instead of reasonable in the last line. IV. Submittal Requirements: All reimbursement requests must be submitted on the Employee Reimbursement Form and be accompanied by an original receipt showing proof of payment and if a credit card was used, a copy of the credit card with the name of the credit card holder and last four digits of the credit Motion: K. Adams To adopt the reimbursement policy with amendments 2*d: D. McQuaid Vote: All in Favor Ms. Brochu reported we have a very old rescue wagon receivable balance in the amount of $108,900.84. It has remained unchanged for at least 20 years. One issue that we have with all the moving of records from the basement and mold damage to records in Town Hall basement, we don't have the detail that supports this balance. This was recommended by the management letter from the auditing firm. We are asking this balance to be abated so we can remove it from the general ledger. We are also looking to a policy for the newer receivable we have with Coastal and can do this on a more frequent basis for what truly is uncollectable. Motion: D. McQuaid 2": P. Luck To authorize abating the old rescue wagon receivable balance in the amount of $108,900.84 Vote: All in Favor ===PAGE 10=== Another management recommendation in the FY18 Audit was to write-off old uncollectible ambulance receivables. The recommendation before the Board is to write-off a total of $108,900.84 from old ambulance receivables that date back prior to 2003, as they are deemed uncollectible. Dementia Friendly Kick-Off Event When: Monday, May 20th, 6 p.m. Where: Lunenburg Library This will be the big kick-off event for announcing that Lunenburg is in the process of becoming a recognized Dementia Friendly Community. Town officials, public, and legislators will be invited to attend, as well as an invitation to the Governor's Office and the Mass Council on Aging and Executive Office of Elder Affairs. Reminder: Information Sessions about Community Solar (TM Goal #1, ii) The informational sessions held by Nexamp on Community Solar will be on Wednesday, April 10th at 6:30 p.m. in the Lunenburg MS Collaborative Room D132 and Saturday, April 13th at 10 a.m. in the Library. Recycling Education Campaign (TM Goal #1) There will be a Recycling Tips article in the Lunenburg Ledger in the town-wide edition on April 12" and in the Annual Town Meeting Booklet that gets mailed to every household. Senior Tax Work Off Committee Update The topic of amending the Senior Work Off Program regulations to increase the hourly wage and maximum abatement for eligible seniors in this program was on the Board of Assessors agenda for their meeting tonight. Once we receive a recommendation from the Senior Work Off Committee to the Board of Selectmen, we will add it to the next agenda. MRPC Walkability and Parking Study Department heads met with a Principal Planner from Montachusett Regional Planning Commission on April 8th regarding the Walkability and Parking Study we requested last March. Although usually a Walkability and Parking Study focuses on one area, the planner identifed two areas in Town that had a cluster of points of interest that would benefit from this study. The two identifed areas were the town center and the Whalom area (including Whalom Road, Lakefront Road and Prospect Street). The type of information that will be looked at to assess walkability will include traffic data, accident data, and existing sidewalks. MRPC staff will assess parking in these areas separately. To reiterate, this will be the first of multiple meetings and MRPC will get input from all the stakeholders and public by the end of the study. ===PAGE 11=== Meetings: • The Finance Committee will be meeting this Thursday, April 11th at 7 pm and on Thursday, April 25th at / pm. • I will be stopping by the Community Service Learning presentations on April 10th at 6:00 p.m. in the High School and the Information Session with Nexamp on Community Solar at 6:30 p.m. • Town Counsel will be holding monthly office hours on April 24th from 10 am until 2 pm and on May 20th from noon until 4 pm. CURRENT BUSINESS 1. Minutes/ Warrants/ Action File Issues The Board signed an accounts payable warrant in the amount of $552,144.33. Action File Issues: Ms. Luck requested reviewing the debt policy per the Finance Committee Chair's recommendation. OLD BUSINESS 1. Recommendations on ATM Articles that were deferred Ms. Lemieux reported Article 4 was deferred because you wanted to wait for the final amount to be determined. We only have one prior year bill at this time. Mr. Toale asked for confirmation on the waiting until Town meeting to get the final balance and the board concurred. Ms. Lemieux reported Article 5 was the transfer to amend the fiscal year 17 budget. The board will wait for town meeting for the final balance required. Article 6 (FY 2020 Capital Plan) was deferred as well. Article 7 is the FY2020 budget. Ms. Luck had issues with the two new staff positions. Mr. Toale stated to not recommend approving the budget due to those new positions is a significant point and he personally believed that it is a staffing decision within the authority of the Town Manager to get the work done that she believes needs to get done. She is not looking for additional funding, she is doing it within the budget that she has. I would support her budget in its total. Ms. Adams stated she may have the authority to place that in the budget but it doesn't mean it needs to be there. Mr. Toale stated Ms. Lemieux is more informed as to whether that is a requirement to get the job done within her organization and therefore he supported her recommendation. Ms. Adams stated she would not support the budget with added staff positions that we never heard we needed. Mr. Toale noted this has been part of the staff plan for years and it has been held back due to constraints in terms of financing. It came forward this year because it was able to be done within the allocated budget. It has been on our radar since February 15" ===PAGE 12=== positions Discussion: Mr. McQuaid stated he did support the budget. Mr. Toale stated so do I. Ms. Adams stated she would take a patrol officer or a teacher before these recommended positions. Mr. McQuaid stated this is a unique situation where there are only four of us. Mr. Toale pointed out if we vote at this time 2-2 then we are not going to make any recommendation on the budget. If you want to speak about changing it, you speak as an individual. Mir. Toale called for a vote. Vote: Ms. Luck-aye, Ms. Adams-aye, Mr. Toale - nay, Mr. McQuaid- nay Mr. Toale stated the Board does not have a position. Ms. Lemieux reported Article 8 would be presented at town meeting so she assumed they would defer on any recommendation as well. ARTICLE 8. To see if the Town will vote to replace the current Salary Schedule in Chapter 70, Section 70-8.A, the Salary Administration Plan of the General Bylaws with a FY 2020 Salary Schedule as recommended by the Personnel Committee, which authorizes a cost of living increase for Fiscal Year 2020, for permanent employees not covered by a collective bargaining unit agreement or individual contract and to authorize a COLA increase for Fiscal Years 2021 and FY2022; or take any other action relative thereto. (Submitted by the Personnel Committee She moved on to Articles 21-24. ARTICLE, 21. To see if the Town will vote to transfer the care, custody, and control of the land and/or building(s) thereon known as the old Primary School Building and property, located at 30 School Street, shown on Assessor's Map 071, Lot 076 from the Board of Selectmen for general purposes to the Board of Selectmen for general purposes and for the purpose of conveyanee, and to anthorize the Board of Selectmen to convey a fee simple interest or any portion thereof, or to lease the property, on such terms and conditions as the Board of Selectmen deem to be in the best interest of the Town, and to execute any and all agreements and documents to effectuate said sale or lease of any of the properties and any portion thereol and to authorize and /or reanthorize the Board of Selectmen to sell and or lease the parcel and/or buildings situated thereon, and/or subdivide in any manner said pareels and/or buildings situated and or take amy legal action necessary to effectuate the sale, lease, subdivision, and/or transfer of said land and buiklings situated thereon; or take any other action relative thereto. (Submitted by the Board of Selectmen) Mr. McQuaid noted Article 21 is in response to the Architectural Preservation District Commission's notice to the Board that they need to do something with the Old Primary School Building or have someone else do something with it. It is an effort to avoid putting $2 million of repair into the building. Ms. Adams stated this article is giving the Board permission to convey a piece of historic municipal land. Previous articles to convey the land have failed. She found this article extremely risky stating it's some type of power grab to take away power that belongs to the people. Motion: K. Adams 2nd: P. Luck To not recommend approval of Article 21 ===PAGE 13=== shown on Assessor's Map 060, Lot 055 from the Board of Selectmen for general purposes to the Board of Selectmen for general purposes and for the purpose of conveyance, and to authorize the Board of Selectmen to convey a fee simple interest or any portion thereof, or to lease the property, on such terms and conditions as the Board of Selectmen deem to be in the best interest of the Town, and to execute any and all agreements and documents to effectuate said sale or lease of amy of the properties and any portion thereof and to authorize and /or reauthorize the Board of Selectmen to selland /or lease the parcel and/or buildings situated thereon, and/or subdivide in any manner said parcels and/or buildings situated and or take any legal action necessary to effectuate the sale, lease, subdivision, and/or transfer of said land and buildings sitnated thereon; or take any other action relative thereto. (Submitted by the Board of Selectmen Mr. McQuaid stated again the APDC expressed the first choice would be to have the building stay there; the following article would be if nobody wants it and to keep it there and we try to move the building and keep the land. This is to follow a successful model that took place with the Jones House which was a result of the town trying to own property and lease it out and be a terrible landlord and having the building fall into disrepair. We found someone who wanted to fix it p and make it into a private residence. We went through the RFP process and put stipulations in it that they had to do certain improvements laid out by the Historic Commission. It is a great looking building in the center of town now. Motion: K. Adams • To not recommend Article 22 Vote: Ms. Luck- aye, Ms. Adams-aye, Mr. Toale - nay, Mr. McQuaid- nay The Board will not make a recommendation on this article. 2nd: P. Luck ARICO 23. To see if the Town will vote to authorize the Board of Selectmen to convey the building known as the Brooks House, located at 1033 Massachusetts Avenue, which property is shown on Assessor's Map 060, Lot 055 from the Board of Selectmen for general purposes to the Board of Selectmen for the purpose of conveyance, and to authorize the Board of Selectmen to sell said building, and take any legal action necessary to effectuate the sale of said building; or take any other action relative thereto. (Submitted by the Board of Selectmen) Motion: P. Luck 2nd: D. McQuaid To recommend approval of Article 23 Discussion: Ms. Adams stated the house is historical and had a hard time letting go of it. Vote: In favor- 3, 1 against (Adams) ARNOLD 24. To see if the Town will vote to raise and appropriate or transfer from available funds a sum of money for the design and engincering to consolidate town offices, school uses, and community space at the building and land known as the C Passios, located at 1079 Massachusetts Avenue, shown ou Assessor's Map 060, Lot 055, and any and all incidental and related costs, including but not limited to, site evaluation, engineering and final design services; or take any other action relative thereto. (Submitted by the Board of Seleetmen) ===PAGE 14=== be conveyed or otherwise transferred, so as to avoid compliance with, defer or curtail the applicability or joint tenancies, tenancies in common or trusts with a commonality of legal or equitable interests) therein; or take any action relative thereto. (Submitted by the Planning Board) Ms. Lemieux reported Article 33 as well as the citizens' petition warrant articles was deferred. Motion: K. Adams 2°°: P. Luck To recommend Article 33 Discussion: Mr. McQuaid stated he would like to have the information behind the article presented before recommending it. Mr. Toale agreed. The motion and second were withdrawn. The Board will wait to hear from the citizen petitioners at town meeting before recommending anything or not. In regards to Articles 40 and 41, which requests a zoning bylaw change and a Special Event permit bylaw, Ms. Adams stated she would not be in favor of these articles. Ms. Lemieux reported the petitioner for Article 43 was withdrawing their article. Upcoming meetings: Mr. Toale stated Ms. Lemieux will not be at next week's meeting due to vacation. Judging what is on the next agenda, he recommended the Board not meet on the 23rd. We are trying to schedule the TCP abutters' workshop. He also wanted to post an 8:00 a.m. meeting on the morning of annual town meeting (May 4*h). PUBLIC COMMENT Rhonda Lisio, 181 Reservoir Road, commented on Article 24, regarding moving municipal offices to the TCP. She did not believe it was accurate to refer to it as a consolidation. It is more accurate to call it an expansion when you go from 12,500 square feet to potentially 55,000 square feet. She was also disappointed that the recent Selectmen meeting occurred at 1:00 p.m. in the afternoon and was not recorded. Ms. Adams stated she has always felt the TCP was too large for long-term maintenance and utilities. Motion: D. McQuaid To adjourn the meeting at 10:06 p.m. 2'd: P. Luck Vote: All in Favor Respectfully submitted, Elaire M. Pelerson Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2019-04-16-agenda-5155.txt BOARD : select-board DATE : 2019-04-16 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2019-04-16-agenda-5155.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04162019-5155 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN Tuesday, April 16, 2019 7:00 PM – Town Hall Bilotta Meeting Room, Second Floor AGENDA In accordance with the requirements of the Open Meetings Law, please be advised that this meeting is being recorded and broad cast over the Lunenburg Public Access channel. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS 7:05 PM Amendment to Alcohol License # 00016-PK-0636; Change of Officers for Victory Distributors, LLC, d/b/a Hannaford’s Supermarket & Pharmacy #8388, 333 Massachusetts Avenue 7:10 PM Bicycles Battling Cancer Fundraiser – Sunday, June 9- Mark Walter 7:15 PM Meeting with Chairman of Senior Work Off Committee-Recommendation to Amend Senior Work Off Program Regulations IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS Americans with Disabilities Committee Appointment- Resident- John Palumbo, 105 Fairview Road- 1 year term Personnel Committee Appointment- Michael Fiorentino, Jr., 53 Riley Road-3 year term Land Acquisition Committee Apppointments-Conservation Commission member, 2 Open Space Committee members V. CURRENT BUSINESS 1. Minutes/ Warrants/ Action File Issues 2. Committee Reports 3. Department Reports VI. OLD BUSINESS 1. Sign Signature page for Annual Town Meeting Warrant 2. Board of Selectmen Goals a. Town Assets 1. Present & Future Maintenance & Capital Replacement of All Town Assets b. Improve Public Satisfaction through Community Involvement and Public Outreach c. Increase Alignment with Committees Appointed by the Board of Selectmen VII. UPCOMING MEETING/EVENTS SCHEDULE May 7, 14, 21, 2019 May 4, 2019 Annual Town Meeting (8:00 a.m. BOS Meet prior to ATM) May 18, 2019 Annual Election Day VIII. PUBLIC COMMENT  PUBLIC  BOARD IX. ADJOURN ======================================================================================== DOCUMENT : 2019-04-16-minutes-5155.txt BOARD : select-board DATE : 2019-04-16 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2019-04-16-minutes-5155.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_04162019-5155 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Board of Selectmen present: Jamie Toale, Chairman; Damon McQuaid, Vice Chairman; Phyllis Luck, Clerk; Katey Adams, Member The meeting opened at 7:00 PM with the Pledge of Allegiance. Mr. Toale announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. PUBLIC COMMENT: Ms. Luck stated the Board of Selectmen has chosen to avoid any meaningful discussion on the hiring of an Asst. Town Manager/Human Resourse Director. She expressed concern with creation of a $60,000 per year, part-time managment position with full benefits which the Town Manager stated to the Finance Committee won't save any money, but will create greater efficiencies. Ms. Luck believed a planning process should be in play before undertaking a new hire. She read the list of suggested responsibilities of the new position and asked how many employees are recruited, oriented, hired and fired annually and how many employees leave the town and seek employment elsewhere. In addition, a part-time Parks Director position was added to the budget, to administer programming needs of the Parks Commission and to appoint candidates. She advocated for an earnest discussion of the proposed positions. Ms. Adams stated as we have been questioning the budget and staff positions, we have been criticized for questioning the Town Manager. She looked as asking questions as leading to thoughtfulness and creating solutions and ideas. Is this (the Asst. Town Manager position) where we want to put that money? Mr. Toale responded to the two public comments. What is questionable is the role of the Board of Selectmen in this process. We clearly have a responsibility for the budget as a total and I believe it is our right and obligation to question the budget at a macro level. When we choose to get into details and try to assume what gets done within the operation of the town management, we tend to make generalizations. He stated he was in the HR field for 33 years and it is consistently under-appreciated in terms of the amount of work and responsibility on efficient operation. One of the reasons we don't see more turnover is because we do have a relatively well-run town; because the Town Manager is doing a lot of HR work. Our senior managers are doing a lot of HR work, which is the ideal. But the fact that a professional HR person is to be part of that process is the decision of the organization and is part of a $30+ million budget and when we question down to that level of detail, we are not fulfilling our role as a policy-making board. Dave Passios, 56 Whiting Street, felt like the Board is kicking the can down the road and will be known as the Board that kicked many cans down the road because, "we are not quite sure, or we don't have enough information." Make a decision. Let your Town Manager put forward a budget ===PAGE 2=== Board of Selectmen present: Jamie Toale, Chairman; Damon McQuaid, Vice Chairman; Phyllis Luck, Clerk; Katey Adams, Member The meeting opened at 7:00 PM with the Pledge of Allegiance. Mr. Toale announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. PUBLIC COMMENT: Ms. Luck stated the Board of Selectmen has chosen to avoid any meaningful discussion on the hiring of an Asst. Town Manager/Human Resourse Director. She expressed concern with creation of a $60,000 per year, part-time managment position with full benefits which the Town Manager stated to the Finance Committee won't save any money, but will create greater efficiencies. Ms. Luck believed a planning process should be in play before undertaking a new hire. She read the list of suggested responsibilities of the new position and asked how many employees are recruited, oriented, hired and fired annually and how many employees leave the town and seek employment elsewhere. In addition, a part-time Parks Director position was added to the budget, to administer programming needs of the Parks Commission and to appoint candidates. She advocated for an earnest discussion of the proposed positions. Ms. Adams stated as we have been questioning the budget and staff positions, we have been criticized for questioning the Town Manager. She looked as asking questions as leading to thoughtfulness and creating solutions and ideas. Is this (the Asst. Town Manager position) where we want to put that money? Mr. Toale responded to the two public comments. What is questionable is the role of the Board of Selectmen in this process. We clearly have a responsibility for the budget as a total and I believe it is our right and obligation to question the budget at a macro level. When we choose to get into details and try to assume what gets done within the operation of the town management, we tend to make generalizations. He stated he was in the HR field for 33 years and it is consistently under-appreciated in terms of the amount of work and responsibility on efficient operation. One of the reasons we don't see more turnover is because we do have a relatively well-run town; because the Town Manager is doing a lot of HR work. Our senior managers are doing a lot of HR work, which is the ideal. But the fact that a professional HR person is to be part of that process is the decision of the organization and is part of a $30+ million budget and when we question down to that level of detail, we are not fulfilling our role as a policy-making board. Dave Passios, 56 Whiting Street, felt like the Board is kicking the can down the road and will be known as the Board that kicked many cans down the road because, "we are not quite sure, or we don't have enough information." Make a decision. Let your Town Manager put forward a budget ===PAGE 3=== viewing soon. APPOINTMENTS: Amendment to Alcohol License # 00016-PK-0636; Change of Officers for Victory Distributors, LLC, d/b/a Hannaford's Supermarket & Pharmacy #8388, 333 Massachusetts Avenue Store Manager Jennifer Moore presented for the amendment. A new Secretary, Nicole Devoe- Lewis of York Beach, Maine, has been added as a new officer. Motion: D. McQuaid To approve the amendment to license #00016-PK-0636 for Victory Distibutors, LLC 2'd: P. Luck Vote: All in Favor Ms. Moore thanked the Board and exited the meeting. Bicycles Battling Cancer Fundraiser Mark Walter, a Westwood, MA. resident, on behalf of the American Cancer Society, presented for the request to come through Lunenburg on Sunday, June 9t ". This year's event is the 11" annual ride. The ride features multiple ride distances and includes coming through Lunenburg. The Lunenburg part is only about a two mile stretch coming up Lunenburg Road and turning left onto Leominster-Shirley Road. He has contacted Police Chief Marino and he has given his approval. Mr. Walter is here seeking the Board's approval. Motion: K.Adams To approve the Bicycles Battling Cancer Fundraiser coming through Lunenburg on June 9th 2": P. Luck Vote: All in Favor Mr. Walter thanked the Board and exited the meeting. Meeting with Chairman of Senior Property Taxation Work Off Program Committee- Recommendation to Amend Senior Work Off Program Regulations Bob Hamel, 10 Pleasantview Ave., stated the committee met on March 27" and Ms. Luck and Ms. Lemieux were present. We discussed making changes to the program. We would like to change the hourly rate from $10.00 to $12.00. We would like to increase the annual abatement from $1000 to $1500. In addition, we would like to increase the maximum gross income allowed to qualify for the program to $50,000 for a single household and $75,000 for a two person household. We went before the Board of Assessors and they had no problem with that, they had enough money to cover 12 applicants. Right now there are only six people working for the town. Motion: K. Adams 2nd: P. Luck To approve the proposed changes to the Senior Property Taxation Work-Off Program as presented Vote: All in Favor ===PAGE 4=== expire June 30, 2020 VY ALLA Vote: All in Favor Personnel Committee Appointment-Michael Fiorentino, Ji., 53 Riley Road-3 year term Mr. Fiorentino has been a resident for five years. He retired about ten months ago and thinks he should give back to the community he lives in. He is retired. Motion: D. McQuaid 2nd: P. Luck To appoint Michael Fiorentino Jr to the Personnel Committee with a term of three years Vote: All in Favor Land Acquisition Committee Appointments-Conservation Commission member, 2 Open Space Committee members Mr. Toale reported this committee was formed at the request of the ad hoc Open Space Committee to review a potential acquisition of land that could become part of conservation land. Their recommendation for the membership was two Open Space Committee members, one of whom would be by proxy a Planning Board member; one Conservation Commission member, one Finance Committee member, and one member of the Board of Selectmen. Their charge is to explore the possibility of that particular land acquistion that would follow the model as the Lane Property (Holman Street) acquisition. They will bring forward a proposal that would go to the Board of Selectmen and town meeting. Ms. Luck will represent the Board. The Open Space Committee recommended Paula Bertram and Brandon Kibbe. Finance Committee member Teri Burchfield has voluteered to serve. The Conservation Commission has proposed two members be appointed with one vote due to scheduling conflicts. They would like Richard Bursch and Ken Jones to share the duties. Discussion ensued about the proposal. Motion: K. Adams 2nd: P. Luck That the Conservation Commission representative be one member with one vote Discussion: Mr. McQuaid stated he understood their need for an alternate but agreed one person should hold the primary vote. Ms. Luck agreed. Vote: 3 in favor, 1 nay (Toale) Motion: K. Adams 2n°: P. Luck To appoint Teri Burchfield to serve on the land acquisition committee for the Finance Committee Discussion: Mr. Passios stated he was satisfied with the explanation of the committee membership. Vote: All in Favor Motion: D. McQuaid 2nd: P. Luck To approve Paula Bertram and Brandon Kibbe as the Open Space Committee representatives on the land acquisition committee Vote: All in Favor ===PAGE 5=== Vote: 2 in favor (Adams, Luck) 2 against (McQuaid,Toale) CURRENT BUSINESS 1. Minutes/ Warrants/ Action File Issues The Board signed a payroll warrant in the amount of $800,194.04; an accounts payable warrant in the amount of $319,251.51 and a payroll deductions warrant in the amount of $170,333.09. Mr. Toale asked for the individual Town Manager evaluations to be sent to him by April 30. 2. Committee Reports Ms. Luck attended the Annual Meeting of Congress of Lakes and Ponds that had a stormwater focus this year. She saw several residents from Hickory Hills in attendance to learn what they might do to combat pollution via stormwater in our lakes and streams. There was also a representative from the Conservation Commission in attendance. It was a very worthwhile day. Mr. Toale reported he would attend the MMPO meeting tomorrow where the upcoming TIP will be reviewed. OLD BUSINESS 1. Sign Signature page for Annual Town Meeting Warrant Mr. Toale stated it was discovered that one of the warrant articles (#14) was missing before going to print. He presented five warrants for signatures for posting. Upcoming meeting schedule- we are in the process of scheduling the meeting with abutters to the TC Passios Building. This Board has a meeting posted on the morning of annual town meeting. This Board's regular meetings are May 7, 14, 21. He reminded all that May 18" is the annual town election. PUBLIC COMMENT: Ms. Adams noted that articles that were either not recommended or recommended by this Board are being listed as deferred. Mr. Toale stated we agreed at the last meeting while Town Counsel was here, if we voted 2-2, when asked we will say there is no recommendation from the Board of Selectmen. Ms.Adams believed "deferred" is the wrong word to be in the warrant and she chose not to sign the warrants. Motion: D. McQuaid To adjourn the meeting at 7:52 PM 2nd: P. Luck Vote: All in Favor Respectfully submitted. cain m Peterson Elaine M. Peterson Executive Assistant to the Town Manager ===PAGE 6=== I'm once again working with the American Cancer Society to help coordinate the annual Bicycles Battling Cancer ride which takes place this year on Sunday, June 9, 2019 and I'm writing to ask for your approval for this charity ride to come through Lunenburg. The selectmen and chief have approved the ride in the past and we would appreciate your continued Bicycles Battling Cancer is an outdoor cycling fundraiser that offers 30, 50, 70, and 100 mile route options to cyclists. The ride starts and ends in Marlborough, MA. This is not a race and cyclists will be told to obey the rules of the road and ride single file. The ride utilizes about 2 miles of Lunenburg roads which are miles 16-18 of the 50, 70 and 100 mile rides (the first 25 miles of these routes are the same; the 30 mile ride does not enter Lunenburg). We are expecting about 200-275 cyclists in these rides and I expect they will be coming through town 8:00am-9:15am. You can see the complete 100 mile route here: https://ridewithgps.com/routes/26476575. For convenience I have attached a map that shows just the Lunenburg roads utilized for the event. Our plan is to mark the course a few days before the event with paper arrow stickers and/or spray chalk. These course markings will wash away in about a week and are essential to effectively and safely guide riders along the course. Please let me know if you approve of the ride and if you require any additional information. Historically, I have been asked to attend the Selectmen meeting and I am happy to do so again if required, but if you're comfortable enough with the event and don't see the need for me to come I won't be offended! ® Thank you in advance for your support. Mark Walter Cell: 781-414-0437 RECEIVED APR - 8 2019 SELECTMEN'S OFFICE ===PAGE 7=== Reservoir Rd Pioneer Dr Leoming Kaleva Ha Massachusetts Youth Soccer • (19 (13 Lancaster Ro Wingso Rd Grant Was Shirley Re George W Stanton Hwy 36 ===PAGE 8=== val valley event Quoting Elaine Peterson < peterson@lunenburgonline.com>: Hi Chief, Could you please provide some feedback on the below request by April 11t at the latest. Elaine M. Peterson Town of Lunenburg Executive Asst. to the Town Manager 17 Main St. P O Box 135 Lunenburg, MA 01462 1 ======================================================================================== DOCUMENT : 2019-05-01-agenda-5156.txt BOARD : select-board DATE : 2019-05-01 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2019-05-01-agenda-5156.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_05012019-5156 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN Wednesday, May 1, 2019; 10:00 A.M. Town Hall, 17 Main St. Bilotta Meeting Room AGENDA The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. I. OPEN MEETING II. FOCUS GROUP MEETING WITH COUNCIL ON AGING MEMBERS, COA DIRECTOR, LIBRARY TRUSTEES, LIBRARY DIRECTOR AND TEEN CENTER PERSONNEL TO DISCUSS TOWN FACILITIES AND THE ACTION PLAN TO CONSOLIDATE TOWN OFFICES AT THE T C PASSIOS BUILDING III. Request to hunt with a firearm on Woodruff Conservation Area for Turkey Season (APRIL 29-MAY 25TH) Nicholas Ruocco & John McDonough IV. WARRANTS V. ADJOURN ======================================================================================== DOCUMENT : 2019-05-01-minutes-5156.txt BOARD : select-board DATE : 2019-05-01 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2019-05-01-minutes-5156.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_05012019-5156 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Board of selectmen present, Jamie toale, Chairman, Damon micquaid, Vice chairman, Phyllis Luck, Clerk; Katey Adams, Member Also present: Heather Lemieux, Town Manager; Muir Haman, Library Director; Sue Doherty, COA Director; Michelle Belleza, Executive Director of the Lunenburg Boys & Girls Club Council on Aging Members: Diane Nowd, Sarah Grant, Cheryl Moison, Jane Rabbitt, Barbara Brown Mr. Toale opened the meeting at 10:00 a.m. Mr. Toale stated the reason this meeting was scheduled was to get feedback from the abutters to the TC Passios Building regarding the proposed move there for use as a centralized Town Hall. Sue Doherty believed Town should be one level and a community-accessible building. She added the parking situation on Memorial Drive should be looked at as well. If the Town Hall/Ritter Building offices are moved to TCP, community spaces should be included as they are already outgrowing the Eagle House Senior/Community Center. Suggested uses could be a new food bank location, a place to play pickleball, and cafeteria uses with refrigeration options. She noted the limited parking at Town Hall and steep stairs to get to the second floor. There are space issues at the Senior Center for a popular Zumba class, so use of the gym would be good. Diane Now liked the idea of having everything in one building. Ms. Doherty added there are requests to hold blood drives in Eagle House and she can't keep cancelling other activities to hold them. Ms. Grant said parking is easier at TCP and asked what would happen to this building. Ms. Adams expressed concerns about security and overcrowding at the Primary School; citing a need for more classrooms. She advocated keeping parcels of land that are more useable like the old Primary School rather than having a piece meal approach to moving town hall offices. Mr. Toale stated this building (Town Hall) could be used as a cultural center. He already sees the town center moving towards the area of the public library, the teen center, and middle/high school. There is a proposal to place a skate park off Memorial Drive too. A traffic flow/parking plan would have to be incorporated as well. He added the School Department is not interested in the TCP. Ms. Belleza stated small and and the TCP would be valuable for their needs and would make a difference in what activities they would plan. She did express concerns about sharing space with people who come and go but it definitely is something that needs to be explored. Jane Rabbitt stated there has to be other towns that deal with children being close to public buildings. She was in favor of one building with all town offices together. Ms. Lemieux noted there were three conceptual designs and one had limited access doors and different entryways for specific purposes. Muir Haman stated at the library when children and the general public are together, the parents are responsible for their children. This is a high traffic space and we are limited in staff supervision. Traffic and parking with the TCP nearby is one issue for the library. You would have to approach the whole space with a unified plan for so many different functions and populations. Mr. Toale stated he looks at adding space as a necessary added expense for the school, teen center and senior center needs. Ms. Belleza asked if it was feasible with the TCP to have secure door that people could be buzzed in. ===PAGE 2=== Mr. Haman stated we all have needs but thinking in the long-term, the cost benefits for the future might cost less with an opportunity to unify and serve the community in the best way. Mr. Toale thanked everyone for coming and the abutters exited the meeting. OTHER BUSINESS: Ms. Lemieux reported there have been two requests to hunt turkeys with guns in the Woodruff Conservation area during spring turkey hunting season. After discussion, Ms. Adams motioned to not allow requests to hunt and Ms. Luck seconded the motion. Discussion: Mr. Toale stated conservation lands are for everything and he was okay with bow hunting versus with guns. Vote: 2 in favor (Luck, Adams), 2 against (Toale, McQuaid) Ms. Lemieux noted bow hunting is allowed on conservation lands but the Woodruff area, where the request was for, is under the jurisdiction of the Board of Selectmen Motion: D. McQuaid 2nd: J. Toale To grant permission to hunt with bow from sunrise to 9:00 a.m. Vote: 2 in favor (Toale, McQuaid) 2 against (Luck, Adams) Further discussion ensued about hunting on public land. Motion: K. Adams 2nl: P. Luck To not allow bow hunting until a policy is drafted Ms. Adams withdrew the motion and Ms. Luck withdrew her second. The Board took no action and permission was not granted. Ms. Lemieux directed the Board to Attorney Costa's opinion on the hunting issue. Policies regarding land uses will be discussed in a future policy workshop in the summer. The Board signed an accounts payable warrant in the amount of $622,586.12; a payroll warrant in the amount of $742,200.77 and a payroll deductions warrant in the amount of $577,241.63. Mr. Toale requested Town Manager evaluations be turned in to him. Motion: D. McQuaid To adjourn the meeting at 11:27 a.m. 2nd: P. Luck Vote: All in Favor Respectfully submitted, Elaire m. Peterson Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2019-05-04-agenda-5157.txt BOARD : select-board DATE : 2019-05-04 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2019-05-04-agenda-5157.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_05042019-5157 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN Saturday, May 4, 2019; 8:00 A.M. Lunenburg High School 1079 Massachusetts Avenue HS Collaborative Classroom A130 AGENDA The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. I. 8:00 AM Open Meeting II. Pre-annual Town Meeting Discussion of Warrant Articles with possible questions and votes for recommendations on Warrant Articles III. Adjourn ======================================================================================== DOCUMENT : 2019-05-06-agenda-5158.txt BOARD : select-board DATE : 2019-05-06 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2019-05-06-agenda-5158.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_05062019-5158 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN Monday, May 6, 2019; 6:00 PM Lunenburg High School 1079 Massachusetts Avenue HS Collaborative Classroom A130 AGENDA The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. I. 8:00 AM Open Meeting II. Pre-annual Town Meeting Discussion of Warrant Articles with possible questions and votes for recommendations on Warrant Articles III. Adjourn NOTE: IF TOWN MEETING IS COMPLETED ON SATURDAY MAY 4TH, THIS MEETING WILL BE CANCELLED. ======================================================================================== DOCUMENT : 2019-05-07-agenda-5159.txt BOARD : select-board DATE : 2019-05-07 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2019-05-07-agenda-5159.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_05072019-5159 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN Tuesday, May 7, 2019 7:00 PM – Town Hall Bilotta Meeting Room, Second Floor AGENDA In accordance with the requirements of the Open Meetings Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS 7:05 PM Boys & Girls Club of Lunenburg Tollbooth Request for Sat. May 18; 9:00 AM to 2:00 PM 7:10 PM Cruise Night- Wed. June 12th 4:00 – 8:00 PM - Police Chief Jim Marino 7:15 PM Weekday & Sunday Entertainment License Applications for Fri. August 2-Sun. August 4 for Fantasia The Sheep LLC d/b/a Fantasia Family Getaway/Fantasia The Sheep at 138 Howard Street 7:20 PM Skate Park Committee Update IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS  Land Acquisition Committee- Conservation Commission Representative- Ken Jones  Housing Authority-Special Appointment to Govenor’s Appointee Vacancy- Karin Menard, 672 Page St.- term to expire May 1, 2021.  Agricultural Commission- Greg Burns- 13 Oak Avenue- term to expire June 30, 2022 V. CURRENT BUSINESS 1. Town Manager Annual Performance Evaluation 2. Annual Town Meeting Follow-up: Action Issues 3. Minutes/ Warrants/ Action File Issues 4. Committee Reports 5. Department Reports- Quarterly Financial Report VI. TOWN MANAGER REPORT VII. UPCOMING MEETING/EVENTS SCHEDULE May 14, 21, 2019, May 18, 2019 Annual Election Day VIII. PUBLIC COMMENT  PUBLIC  BOARD IX. EXECUTIVE SESSION, MGL CH. 30A, SEC. 21(a), PARAGRAPH 2: To conduct strategy sessions in preparation for negotiations with non-union personnel or to conduct collective bargaining sessions or contract negotiations with non -union personnel (Town Manager). X. ADJOURN