# select-board — 4 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2019-09-17-minutes-5186.txt BOARD : select-board DATE : 2019-09-17 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2019-09-17-minutes-5186.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_09172019-5186 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Members present: Tom Alonzo, Chairman; Phyllis Luck, Vice Chairman, Damon McQuaid, Clerk; Katey Adams, Michael- Ray Jeffreys Others present: Heather Lemieux, Town Manager The meeting commenced at 7:02 p.m. Mr. Alonzo announced the Board had met at 5:30 p.m. with the Tree Warden, Unitil personnel and some Planning Board members to review trees identified in Unitil's Storm Resiliency Program that were marked for either removal or pruning. This will be discussed further at the continuation of the public hearing on Monday, September 23ra Mr. Alonzo invited all to participate in the Pledge of Allegiance. Mr. Alonzo announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. PUBLIC COMMENT: Mr. Alonzo remembered former Conservation Commission Administrative Assistant Jan Carrier, who had retired in December 2015 and passed away recently. A memorial gathering for her will be on September 20t from 3:00 - 6:00 PM at Apple Hill Farm on 143 Joslin Street in Leominster. Ron Dionne, 131 White Street, reported he met with Facilties Technician Kit Walker last Friday and walked through the old Primary School. This morning he met with DP W Director Rodriquenz discussing the building. Mr. Dionne believed the building could be renovated. He opposed getting rid of the building. He stated he had a citizen's petition to repair the roof for the fall special town meeting and believed the building could be used for a future school or housing. APPOINTMENTS Smokestack Roasters, LLC - Common Victualler License hearing for 39 Mass Ave. Owner Jaclynn Nicoll presented for the license. Smokestack Roasters is a coffee shop and café located at 39 Mass Ave. They intend to roast coffee onsite daily and from 6 a.m. to 2 p.m. they would like to offer coffee, pastries, chocolates etc. for sale to the public. Motion: D. McQuaid To approve the comon victualler license for Smokestack Roasters, LLC at 39 Mass Ave. 2nd:P. Luck Vote: All in Favor ===PAGE 2=== del le v do poles soll del tele deca del bollela le to lalicilllo cells busticss value all vivalle. Motion: P. Luck 2nd: T. Alonzo To approve the peddler's license to Steve Mongelli/Edward Jones Investments between the hours of 9:00 AM and sundown Vote: 4 in favor-4, 1 against (Jeffreys) Tollbooth Fundraiser Request for October 12t-Lunenburg Boys & Girls Club Michelle Belleza and Gary Geneau (Lunenburg Boys and Girls Club Chairman) presented for the request. They have talked to the Police and DPW and have all the necessary cones and vests. They will be submitting the signed waivers before the event. They would like to run the tollbooth from 9 a.m. to 1 p.m. Motion: K. Adams 2n°: D. McQuaid To approve the tollbooth fundraiser request on October 12 from 9 am to 1 pm Vote: All in Favor Complete Streets Tier 3 Project Application Ms. Lemieux reported this item is back before the Board, but is new to Chairman Alonzo and Mr. Jeffreys. We are now on the MassDOT approval portion of the application. The areas we discussed previously are the Main Street and Whalom Town Beach areas. She introduced Rich Benevento of World Tech Engineering. Also present from World Tech was Bill Mertz. DPW Director Rodriquenz was also present. Mr. Benevento stated they looked at the projects that were under consideration last time and modified both area projects. They reduced the Main Street area from four to three tasks. He added this is a competitive program and they were looking for as many boxes to check off on the application as possible to ensure approval. The beach project funding request is $220,000 and the Main Street project is $230,000. The beach project only checks off one box (provides pedestrian accommodation). The Main Street project checks off many boxes. We are trying to assist you to identify the best projects) that will be accepted by MassDOT. Sometimes it takes several attempts due to the competitiveness for the funding. Mr. Mertz covered some of the reasons projects are accepted such as how many people it impacts, intersection and pedestrian/vehicular safety, seasonal traffic etc. Discussion ensued on timing of the projects with the paving management program, ADA requirements, and other issues, such as increased housing near the Whalom area project. Mr. Alonzo asked the Board what they would like to do as a decision had to be made due to the impending deadline. Mr. Jeffreys trusted World Tech's suggestions due to their experience with Complete Streets. He along with Ms. Adams believed the Whalom area should be included in the application due to the safety issues. They both agreed on removing improvements in the Village Area/Memorial Drive (#8). Mr. McQuaid stated while he agreed the Whalom area is a worthwhile project, he did not believe it was right for the Complete Street application as it does not meet the criteria we want to present to the state. He added if he was going to remove one, he would not pick #8. That area is the most trafficed area out ===PAGE 3=== delhought the beden drea provemens were do temporn de g Wronges s opinon that the Whalom project is premature and does not address all the issues in the area. Mr. Alonzo liked that application alternative #1 showed a unified plan and checks off more of the boxes and addresses all the elements of town center that was discussed on the walkability study. Ms. Adams believed the project description for Whalom addressed all the issues. Mr. McQuaid noted all it was doing was adding a sidewalk which Mr. Rodriquenz pointed out would eliminate the parallel parking there due sidewalk and curbing taking up more road area. Motion: K. Adams 2nd: M. Jeffreys To submit the application to Complete Streets with items #1, #4 and #3 totalling $340,000 Vote: 2 in favor, 3 against (Luck, McQuaid, Alonzo) Motion: D. MeQuaid 2ºd: P. Luck To submit alternative application #1 to Complete Streets Discussion: Mr. Jeffreys stated he would support the motion because it is going to pass and thanked World Tech for their work. He believed Whalom area needs to be addressed at some point. Ms. Luck agreed Vote: 4 in favor, 1 against (Adams) Mr. Alonzo stated alternative # 1 application will be submitted as presented. He thanked Mr. Benevento, Mr. Mertz, Mr. Rodriquenz and Ms. Lemieux for all their work. Mr. Benevento stated notifications from MassDOT should come by the end of the year. OLD BUSINESS 1. Discussion about estimate for repairs to old Primary School Ms. Lemieux referred the Board to the first item in her Town Manager report "Following the September 10th Selectmen's meeting discussion on the estimate for the identified repairs thatthe APDCrequested the Town undertake in orderto prevent further deterioration ofthatbuilding, I met with the DPW Director and the Facilities Director to review the Facilities budget and the projects that were identified to be undertaken this fiscal year. One discussion point that we did not go over at the September 10* meeting thatwas in the Facilities Director's estimate, was a disclaimer that"the roofrepairs do not include unseenstructural damagethatmay be presentfrom weatherdamage, security monitoring, and electrical costs." Ihavesince contacted Vertex, the firm that conducted the Property Condition Assessment on that building, to get an estimate on how much it would be to have their structural engineer inspect the building and issuetheir findings. I should have that by thecloseof business today." Ms. Lemieux stated she had not heard back from Vertex yet. "As another follow-up to that discussion, I did a fullreview of that account and what isavailable for projects after deductingannual maintenance expenses, security, fire, alarm inspections, and other annual contracted costsand there isapproximately $50,000 for projects, unless there are some unforeseen emergencies. The projectsthat were identified during theFY20 budget processand subsequent were: • TownHallADA Ramp (Contingency Funds>$27K) • TownHallFix Sidewalk to align with Ramp ===PAGE 4=== The initial listalso had thereconfiguration of the Ritter entryway, but dueto estimatesreceivedso far, this will need to be submitted as acapital projectthis year. The Facilities Directorisworkingon obtaining estimates for the above mentioned projects, but based on the projects listed above, we believethere would not be sufficient funds to cover all of these projects and any repairsto the old Primary School." Ms. Lemieux added we also have to address ADA compliance for the above listed tasks, which would be a priority. Mr. Alonzo stated he was in favor of putting money into the building but not if the structural engineer tells us the roof needs major work. He wanted to make sure we have a completely sealed envelope that is protected from the elements and that there won't be any further deterioration of the building by what we do. Maybe it is a good idea to go on the roof to find out what is involved. DPW Director Rodriquenz stated we do need to get in the attic to find out what is happening there. He added every window leaks and broken windows have been covered. All the grout between the exterior bricks is cracked; that means moisture is getting through. The school is still loaded with asbestos and now it is loaded with black mold. He understood the sentimental feelings around the building but to put any more money into the building is ludicrous. Mr. Jeffreys agreed with Mr. Rodriquenz and thought they needed to be realistic. Mr. McQuaid agreed but thought the townspeople might need a third party's opinion. Ms. Adams suggested putting a demolition article on town meeting warrant to gauge what the town sentiment is for the building. Mr. Alonzo suggested finding out how much the Vertex inspection of the roof would cost. Mr. McQuaid noted if you put an article for demolition up then you have to come up with half a million dollars to tear it down and plant grass etc. Ms. Lemieux stated a non-binding article could be placed on the warrant. Mr. Jeffreys asked what more do we need to know that this building is not working for us anymore. Why do we need to spend more money? Mr. McQuaid stated what he heard every time it went to Special Town Meeting was we need more information. To go to town meeting for a non-binding vote and not bring any new information is a waste of our time on town meeting floor. Richard McGrath, APDC Chairman, 22 Cushing Lane, remarking on the condition of the building noted there were two buildings in Fitchburg that were vacant as long as this one and perhaps longer, that were in similar condition with the brickwork. They were sold to someone in the community with the stipulation that they be restored. They were and are still there. One was sold to an artist and she used it as a residence and art studio. The other is used for storage. The APDC has recommended we follow that model and the building be put on the market with a minimal sale price and stipulation that it be restored within a certain amount of time. Mr. Alonzo noted obviously it is predicated by if the town wants to sell the property. So that plan won't work if the final decision is to not sell the property. 2. Request for Layout Hearing for Butterfly Lane-hearing date October 15th Ms. Lemieux reported this is going before the Planning Board before it comes to the Selectmen. They will give their recommendations and a public hearing process is required. It will have to be approved at Town meeting and that is one of the discussion items for special town meeting; putting in a placeholder for the article. Mr. Jeffreys asked DPW Director Rodriquenz if he had any insight into problems ===PAGE 5=== TOWN MANAGER REPORT Existing Vacancies: The following is a list of vacancies on the following committees: • Agricultural Commission (1 regular memberand 3 alternate vacancies) • Americans with Disabilities Act Commission (1 vacancy) • ArchitecturalPreservation District Commission (1 designprofessional; craftspersonorbuilding contractor familiar with historic renovation) • Finance Committee (1 position appointed by the Finance Committee Appointing Committee) • Housing Authority (1 electedposition that willbeajointappointment withremainingHousing Authority members and Selectmen) • Planning Board (1 elected position that willbea joint appointment with the remaining Planning Board members and Selectmen) • Zoning Board of Appeals (1 regular member and 2 Associate vacancies) Talent bank forms can be obtained on the Town Website and forwarded to the Board of Selectmen's Office. Open Meeting Law, Conflict of Interest, and Public Records Law Training: Thedatethat Town Counsel wasavailableto provideelected/appointed officialsan Open Meeting Law, Conflictof Interest, and Public RecordsLaw Training is Thursday, October 3rd at 7 p.m. at the Eagle House Senior Community Center. Pleasant Street Bridge over Pearl Brook: The DPWDirector, the engineering firm, and I meton Thursday, September 12th to review theschedule ofthe design, bidding, and construction phases for the repair of the Pleasant Street bridge over Pearl Brook. The design phase through Mass Department of Transportation will take most of this fiscal year and the project is expectedto be out to bid in the spring. The hope isthat construction will take place over the summer when school is not in session. It is expected that we will need to close Pleasant Street during construction and will givenotice wellin advance before construction commences. As yourecall, wereceived$380,000 fortherepair ofthisbridgethrough MassDOT'sSmall Bridge Program. Town Hall Chairlift Asa follow-upto the action item that Chairman Alonzo brought upabout the Town Hall chairlift issue ofthedoor to the chairliftgettingcaught up on therug on the first floor, I spokewiththeFacilities Director about it and he relayed that the elevator company did come and shave down the bottom of thedoor so thatit nolonger stickson the carpetof thefirstfloor access. Togo one step further, he is going to adjust the door hinge so that it is easierto open from the inside of the chairlift and it will close more slowly. ===PAGE 6=== nat wilbelneraeam insliktalve. beginng dunng weekt, tespecrs wilbeg eding Opslags allu all the households will betracked on ifnon-recyclable items were found in theircontainers. Thetotal length of the program is nine weeks, with a goal of cutting our contamination in half. ADA PROW Self-Evaluation and Transition Plan (TM Goal #3): Relevantstaff, the Americans with Disabilities Committeemembers, and Imetwithstafffrom Montachusett Regional Planning Commissionandengineers fromthefirm Stantecto discussthe work thatStantechasdone to date in performinga Selt Evaluation and Inventory Analysısotallthe lown'ssidewalks, crosswalks, ramps, andaccessible pedestriansignals aspartof an ADA Public Rights of Way project. Stantec's review took into account 8 miles of sidewalks, the pedestrian ramp network, and the condition of the sidewalks, it there were obstructions, or tripping hazards. They reviewed their preliminary results and theresultsofa survey that was doneto indicate areas identified by respondents on where they would liketo see proposed new sidewalks that currently do not exist. Stantec has further work on this self-evaluation component and expectsto issue the findingsofthe Self-Evaluation to us in a coupleof weeks. After the Self-Evaluation is finalized, there will bea public meeting in orderto getmore inputon prioritizing futuresidewalk andramprepairlocationsandthat will help inform a fiveyear Transition Plan to adress any portions of the network that are not ADA compliant. Thispublicmeeting will likely be at theend of OctoberorbeginningofNovember. ADA Self Evaluation and Transition Plan for Public Facilities and Parks (TM Goal #3): Montachusett Regional Planning Commission is currently performing the ADA Self-Evaluation on public facilities, including the schools. MRPC staff has worked with the Town's Facilities Director and School's Facilities Directorto tour these buildings and completethe assessments. The Self-Evaluation isexpectedto becomplete in approximately onemonth. Aspart ofcreating the Transition Plan forthe facilities and parks, a public meetingto obtain input willalso be part of the process. A timeframe for this public meeting may be around the same timeframe asthe PROW public meeting, but not on the same evening Meetings and Other Annoncements: Town Counsel OfficeHours for Septemberwillbe September23rd from noon until4p.m. and for October they will be October 23rd from noon until 4 p.m. attended the Dementia Friendly Action Team meetingand CapitalPlanning Committeemeeting today. Iwill beattending the Regional Dispatch Administration Board Meeting tomorrow duringthe day and the Parks Commission meeting tomorrow evening. On Thursday, I will beattending a MA Municipal Managersmeeting in Devens and the Committee/Board member Appreciation Reception Thursday evening. Ms. Lemieux expressed a special thanks to Executive Assistant Elaine Peterson who coordinated the Board member reception. ===PAGE 7=== the district. Motion: D. McQuaid 2nd: P. Luck To approve the request to fund the signs for the Architectural Preservation District Discussion: Mr. Alonzo requested a map be provided to the Board on where the signs will be located before they are placed Vote: All in Favor 2. Right of First Refusal for 250 Howard Street- Removal from Chapter 61B Ms. Lemieux reported the notice was sufficient according to town counsel and all appropriate parties have been notified. It was also forwarded to the Open Space Committee. The Town has 120 days to exercise its right of first refusal. Question was asked if the land could be subdivided. Ms. Lemieux did not have that information. The Board will wait for feedback from the other notified boards. 3. Minutes/Warrants/Action Items The Board approved Minutes of August 13, 2019. The Board signed an accounts payable warrant in the amount of $311,451.98, a deductions warrant in the amount of $167,816.57, and a payroll warrant in the amount of $811,390.09. Action Item: Ms. Adams asked if there had been any update from the state regarding the intersection at Mass Ave and Electric Ave. for potential improvements. Ms. Lemieux stated the next step for the state would be to conduct a traffic study but they are currently not doing that. Committee Reports: Mr. McQuaid reported Capital Planning met today. We finalized what we will be sending out to department heads for submitting requests. New this year is a point system provided by the Collins Center to quantify requests based on criteria to help with the decision making process. Mr. Alonzo reported the town clock is back up and running after many months of waiting for it to be repaired. OLD BUSINESS (Continued) 1. Town Manager Performance Evaluation Procedure Mr. Alonzo presented in writing what had been discussed at a previous meeting. He read aloud the eleven steps of the procedure: 1. Each member of the Selectboard completes the Selectboard-approved Town Manager Evaluation Form. 2. Each member can, at the individual member's discretion, obtain feedback by speaking with individuals who work for and/or with the Town Manager to be used when completing the Organizational Leadership and Personnel Management segment of the evaluation instrument. ===PAGE 8=== Manager. 5. Once all the individual Selectboard members have met with the Town Manager, the completed evaluation forms will be submitted to the Chair of the Selectboard for the purpose of writing the composite evaluation. 6. At an open meeting of the Selectboard, at which the Town Manager's evaluation is on the agenda, the completed composite Town Manager Evaluation Form will be distributed to the entire Selectboard, the Town Manager and entered into the public record. 7. The period between the release of the composite Town Manager Evaluation Form into the public record and the discussion of said evaluation by the Selectboard at a subsequent, open Selectboard meeting, the Selectboard members may review, in a controlled environment, the other members' individual evaluation forms for the purpose of ascertaining whether the composite evaluation fairly and adequately reflects the viewpoints of all the individual evaluations. 8. At no time are the individual evaluations to be entered into the public record either by having it read, in total or in part, into the record OR by direct reference at an open meeting of the Selectboard. 9. At a later open meeting of the Selectboard, at which the Town Manager's evaluation is again on the agenda, the composite Town Manager Evaluation Form will be discussed, modified (if necessary) and its acceptance voted upon by the entire Selectboard. 10. Once approved, the composite evaluation will be discussed with the Town Manager and the Selectboard members at an open meeting. 11. The approved composite evaluation will be placed in the Town Manager's personnel file and be part of the public record. Ms. Adams expressed concern about items #7,#8, #9. She preferred not to read other Board member's input and would rather just discuss her own evaluation. She did not believe each Board member could look at each other's evaluations and know what they should or shouldn't be saying in public. If we all see our own voice in the composite, then we know it's complete. Mr. McQuaid agreed at the time that he did not feel the need to read anyone else's evaluation. If other people are going to do it, then I certainly will as well so I have that information. While he did not agree with that step on the process, he did not believe there was anything wrong with the way it is laid out. Mr. Jeffreys understood what Ms. Adams was saying but believed it was somewhat of an exercise that we have to demonstrate. Working with the board members, I see the value in having some insight into how you perceive someone that that I also develop perceptions of. That will help me to understand to work better with you. Discussion about how the process would work ensued, keeping statements general and not referring to specific evaluations or statements. ===PAGE 9=== do Discuss about arties for 11/12/19 special 1 own Iviceling Ms. Lemieux reported the following were placeholders so far for special town meeting: • Budget adjustment article for the current fiscal year • Approval of the collective bargaining agreement first year pay increases • Purchase of 250 Howard Street property • Acceptance of Butterfly Lane as a town road would be another article • Additional liquor licenses for the town The Board reviewed the information provided by town counsel regarding petitioning the legislature to exceed the town quota for additional liquor licenses. Discussion ensued around whether to request for one specific business or just for general application by anyone. Suggestion was made to request two licenses, and one can be specifically for Lanni Orchards and the other unnamed. Motion: D. MeQuaid 2nd: P. Luck To petition for two separate beer and wine off premise licenses; one for Lanni Orchards and the other unnamed Vote: All in Favor • Potential purchase of the property located at 635 Mass Ave This property is located in front of the public safety building and would allow a second egress from the public safety building lot. • Chapter 81 about annual town meetings and submission of warrant articles and the 42nd day before the town meeting which is a Saturday (when Town Hall is closed). Ms. Lemieux recommended the wording to state the 60 day based on the town meeting schedule. It allows additional time for town counsel review, making recommendations and meeting printing and mailing deadlines. Discussion ensued on the ramifications of how this would affect filing articles. General consensus of the Board was 47 days and adjusting board meetings. Motion: D. MeQuaid 2nd: P. Luck To approve inclusion of the above listed articles presented by Town Manager for the special town meeting warrant Vote: All in Favor Motion: K. Adams 2n: M. Jeffreys To create a non-binding article for demolition of the old Primary School Discussion: Mr. Jeffreys stated this is a good opportunity to get some input from residents. Mr. McQuaid noted a non-binding vote from people who are not necessarily going to be the same people. who might be there when you are trying to get a real vote is just a straw poll. Ms. Luck agreed with him because she did not think they had enough information. Mr. Alonzo did not object to placing the article on the warrant but did not know how much data we can get from that. He did state he would be speaking to the Town Moderator to keep discussion to a minimum on this article. Vote: 3 in favor, 2 against (Luck, McQuaid) ===PAGE 10=== Mr. Jeffreys noted after being on this Board for a few months he thought they were making a lot of progress but he did not like 3-2 or 4-1 votes. But, he appreciated that they all expressed their opinions and agreed to disagree at times and we keep moving forward Mr. Alonzo appreciated the comment and thought it was good that we all try to work together and listen to each other for all these things. Motion: D. McQuaid To adjourn the meeting at 10:16 PM Respectfully submitted, Elaine M. Peterson Elaine M. Peterson Executive Assistant to the Town Manager 2nd: P. Luck Vote: All in Favor ===PAGE 11=== Rank Project Name (Street and Infrastructure Improvement) Main Street & Oak Avenue - Sidewalk Connection Vilage Area - Improved Pedestrian Crossing from Ritter Building to Town Hall Village Area - Memorial Drive Improvements Lunenburg Complete Streets - Tier 3 Application Alternative 1 Project Details Infrastructure Codes Network Gap Modes Served Crash Location Project Description (brief narrative about the project need, condition of infrastructure, and how a network gap or safety issue will be addressed). Is a Network Complete Streets Project Type Gap being filled? See (refer to the Eligible Instructions Projects Worksheet) Pedestrian Transit tonicio/Sre Is the project located in a High Crash location? Further discuss the Safety Need in Exhibit A and indicate data source. Complete Streets - Safety - Mobility - Equity Specify Safety Countermeasures Roundabout/Mini Traffic Circle Crossine Islanc Pedestrian Hybrid Beacon (HAWK) Pedestrian-Activated Warnine Device Road Diet Lane Narrowing Pedestrian Signal Upprade Sidewalk Shared Use Path/Separated Bike Lane On-road Bike Lane Raised Intersection or Crossing ntersertion Reconctriiction Tighten Curb Radii/ Curb Extension Transit Improvement Reconstruction of this intersection to reduce turning P2. ADA compliant curb radil, calm traffic, and improve sight distance for vehicles ramps and pedestrians. Construct missing sidewalk connection P3. Detectable warning between Oak Street and Main Street to allow for safe surface pedestrian passage. Work includes excavation, base P5. Providing new sidewalks gravels, asphalt, curbing, fill and loam and seed P9. Crosswalks necessary for the construction of 100 linear feet of 5-foot S6. Reducing corner radii to wide sidewalk. Other project components include lower vehicle speeds installation of (4) ADA ramps with detectable warning S13. Intersection plates; and (4) pedestrian crossing signs (MUTCD R1- reconstruction - reducing 5). complexity SO. Traffic & Safety Construct missing sidewalk connection to allow for safe TP2. ADA compliant curb pedestrian passage from Ritter Building to Town Hall. ramps Work includes excavation, base gravels, asphalt and P3. Detectable warning relocation of plantings where necessary to construct 75 surface linear feet of 5-foot wide sidewalk through the existing P5. Providing new sidewalks park located between Massachusetts Avenue and Town Hall. Other project components include (1) pedestrian P9. Crosswalks crosswalk with signs (MUTCD R1-5); (1) ADA ramps with detectable warning plates; and relocation of (1) utility pole. Construct missing sidewalk connection along Memorial P2. ADA compliant curb Drive to allow for safe pedestnan passage from Main ramps Street to Senior Center and Public Playground. Work P3. Detectable warning includes excavation, base gravels, asphalt, curbing, fill. surface loam and seed and drainage improvements necessary P5. Providing new sidewalks to accommodate the construction of 500 linear feet of 5- foot wide sidewalk. Project also includes the construction of a pedestrian crossing across Main Street, including painted crosswalk with flashing beacons and (2) ADA ramps with detectable warning plates. Other project components include painted crosswalk across Memorial Drive for safe passage to Church, installation of (2) ADA ramps with detectable warning plates; and (2) pedestrian crossing signs (MUTCD B1-51 SRTS Does this project improve safety or accessibility within one mile of a school? SRR Does proj improve or acces within 1 of a Se destina ===PAGE 12=== Rank Project Details Infrastructure Codes Project Name (Street and intrastrucure improvement Project Description (brief narrative about the project need, condition of infrastructure, and how a network gap or safety issue will be addressed). Complete Streets Project Type reten to the eigible Projects Worksheet) Lunenburg Complete Streets - Tier 3 Application Alternative 2 Network Gap Modes Served Crash Location Is a Network Gap being filled? Sec Instructions Bicycle Pedestrian Is the project Locked he High Crash location? Further discuss the Safe Need in Exhibit A and indicate data source. Complete Streets - Safety - Mobility - Equity Roundabout/Mini Traffic Circle Spect sater countermeasurec Pedestrian Hybrid Beacon (HAWK Pedestrian-Activated Warning Device Road Diet verY for Yes Pedestrian Signal Upgrade Sidewall Shared Use Path/Separated Bike Land On-rosd Bike Lane Raised intersection or Crossing Intersection Reconstruction iphten Curb Radil/ Curb Extension cave dian. SRTS SRFS Transit Improvement Does this Does this project project improve improve satety Environme safety or or accessibility al Justice accessibility within one Within 1/4 mile of a Senior Populatio Served? mile of a destination? school? Whaiom Road Area/Town Beach - General Corridor Improvements Construct missing sidewalk connection between Electric B3, Bicycle parking fixtures Avenue and Lunenburg Town Beach to allow for safe P2. ADA compliant curb pedestrian passage. Work includes excavation, base gravels, asphalt and loam and seed necessary for the construction of 900 linear feet of 5-foot wide sidewalk from Electric Avenue to an existing sidewalk on Lake Front Avenue and for the construction of 1,200 linear P3. Detectable warning surface P5. Providing new sidewalks P9. Crosswalks feet of 5-foot wide sidewalk along the south side of Prospect Street from the existing sidewalk on Lake Front Avenue to Lunenburg Town Beach. Other project components include installation of (4) ADA ramps with detectable warning plates; (1) pedestrian crosswalk with signs (MUTCD R1-5) from Kimball Street; "No Parking" signs (MUTCD R7-200) on the north side of Prospect Street: restriping of Prospect Street centerline to allow for on-street parking on south side of Prospect Street; and on-street bicycle parking fixtures near Town Beach ===PAGE 13=== for a total of 139 licenses. In response to your questions, the data suggest that: (1) yes, the legislature routinely increases the quota where there isn't a named licensee; and (2) though roughly 66% of the petitions granted were for a single, named package store, convenience/grocery store, or restaurant, the legislature seems to have no problem granting multiple licenses in a single petition for existing businesses or businesses yet to be named. The following breakdowns of the data are instructive: Iype of entity to whom the additional license is granted: 12 Convenience/Grocery Stores 4 Package Stores 5 Restaurants 1 Arcade 2 Theaters 4 Individual Business Entities (e.g., LLC, real estate investment trust, etc.) 20 Businesses yet to be named (general increase in the quota) 91 Businesses yet to be named that are restricted to specific zones or districts (this includes downtown areas, areas along a major highway, "target commercial areas," economic development zones," and "business districts") Range of licenses granted in single petition: 1-20 ... Alex MIna Alexander M. Castro Mead, Talerman & Costa, LLC 30 Green Street • Newburyport, Massachusetts • 01950 Phone 978.463.7700 • Fax 978.463.7747 alex@mtclawyers.com. www.mtclawyers.com ======================================================================================== DOCUMENT : 2019-10-01-agenda-5174.txt BOARD : select-board DATE : 2019-10-01 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2019-10-01-agenda-5174.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10012019-5174 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN Tuesday, October 1, 2019 7:00 PM – Town Hall Bilotta Meeting Room, Second Floor AGENDA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS 7:05 PM Kindness Rocks Presentation from LHS Community Service Club 7:10 PM Joint Meeting with Planning Board to mutually appoint to vacancy – Marissa Thompson, 11 Francis Ave. 7:15 PM Joint Meeting with Lunenburg Housing Authority to mutually appoint to Housing Vacancy due to Failure to Elect – Ron Dionne, 131 White Street 7:20 PM Special One Day Beer & Wine License: 3 Lancaster Ave. for October 17- Dragonfly Garden Café LLC IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS  Interviews: TC Building Design Committee Citizens at Large Interviews: (3 positions) Vote to be taken at Oct. 8 meeting (Pete Lincoln, Mike Mackin, Deb Cristen, Dave Blatt)  Ratification of Town Manager’s Appointment of COA Van Driver  Ratification of Town Manager’s Appointment of Recreation Director  Ratification of Town Manager’s Appointment of Assistant Town Manager/HR Director V. TOWN MANAGER REPORT VI. CURRENT BUSINESS 1. Minutes/Warrants/ Action Items 2. Committee Reports VII. OLD BUSINESS 1. Review of draft November 12, 2019 Special Town Meeting warrant VIII. UPCOMING MEETING/EVENTS SCHEDULE October 8, 15 (Workshop), 22, 2019 Special Town Meeting- November 12th IX. PUBLIC COMMENT***  PUBLIC  BOARD X. ADJOURN *** Per Policy, speakers during public comment will be limited to 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2019-10-01-minutes-5174.txt BOARD : select-board DATE : 2019-10-01 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2019-10-01-minutes-5174.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10012019-5174 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Members present: Damon McQuaid, Clerk; Katey Adams, Michael- Ray Jeffreys Members not present: Tom Alonzo, Chairman; Phyllis Luck, Vice Chairman, Others present: Heather Lemieux, Town Manager; Jack Rodriquenz, DP Director; Adam Burney, Land Use Director The meeting commenced at 7:00 p.m. with the Pledge of Allegiance. Mr. McQuaid announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. He reminded all per policy that speakers during public comment would be limited to 3 minutes per speaker except at the discretion of the Chairperson. PUBLIC COMMENT: Mr. Jeffreys reminded everyone that there are a lot of scams out there, many times coming through email. Just be mindful that if you get something you don't recognize with a link, don't open it. Ms. Adams stated her town outgoing emails haven't been sent as of August 20th , and there was no indication of that to her so for anybody who never got a response, she was not ignoring them. The issue is being worked on now. Rhonda Lisio, 181 Reservoir Road, noticed on the agenda that there are four candidates for three positions on the TC Building Design Committee, and wanted to speak in opposition of one of the candidates. She was in opposition due to her belief that he was unwilling to apply objective standards in the decision-making process during his service as the School Building Committee chairman. She would prefer candidates who identify needs versus wants on the TC Building Design Committee. Ingrid Helmer, 141 Canterbury Drive, informed the Board of a Youth Pain Management forum sponsored by ROAR at the Middle/High School auditorium on October 17% at 6:30 p.m. APPOINTMENTS: Kindness Rocks Presentation from LHS Community Service Club Holly Smith, President of the LHS Community Service Club, and Mrs. Jennifer Miller, Advisor/Teacher to the club presented on Kindess Rocks; a national project that they would like to join. The club will be painting kind and inspirational messages on rocks and dispersing them throughout the community. The mission of the project states one message at just the right moment can change someone's entire day, outlook or life. Take a rock when you need one, share with a friend or leave one for someone. Smith and Miller provided some painted rocks and read some of the messages painted on the rocks. Mrs. Miller stated they are seeking donations of paint supplies and rocks. They can be dropped off at the school. She noted within the next month you should see the rocks around town. The Board thought it was a great idea. ===PAGE 2=== would depend on the project and location. She thought this would be a good opportunity to see it this is a good fit before running for election. Motion: M. Allison 2n: G. Bittner To appoint Marisa Thompson to the Planning Board vacancy Mr. Jeffreys-aye, Ms. Adams- aye, Mr. McQuaid-aye, Mr. Allison- aye, Mr. Bittner- aye, Ms. Bertram-aye, Mr. Cole-aye Joint Meeting with Lunenburg Housing Authority to mutually appoint to Housing Vacancy due to Failure to Elect - Ron Dionne, 131 White Street Linda McDonald, Vice Chair of the Housing Authority stated they had a quorum for their meeting and called their meeting to order. Ron Dionne stated he lives in the Pearl Brook Apartments and has started attending the Housing Authority meetings. He has experience in building maintenance. He also served in Townsend on the Housing Authority for one year. Mr. Jeffreys asked Ms. McDonald if there was a history of members of the Board also being subject to the authority of the Board. Ms. McDonald stated no, but it is not against the law. She added the position is until the next election and since he had a history with Townsend, she motioned to appoint him to the Housing Authority. Ms. Adams seconded it. Vote: Ms. McDonald- aye, Ms. Menard- aye- Ms. Christen- aye, Mr. Jeffreys -aye, Ms. Adams- aye, Mr. McQuaid - aye Special One Day Beer & Wine License: 3 Lancaster Ave. for October 17- Dragonfly Garden Café LLC Owner Joslin Schneider, 3 Lancaster Avenue, presented for the application. She had a request for a special event for the Lunenburg Community Pollinator Habitat at the café. It is a two-three hour timeframe with around 30 attendees. Mr. Jeffreys asked if town meeting passes the two additional liquor licenses, would you be interested? Schneider stated it is something that she considered as there has been a lot of interest in the other events over the summer. We are looking at the new year and seeing if this is something that fits. Mr. Jeffreys asked if the license process was cumbersome for her. She stated yes, she was not comfortable with public speaking and preferred cooking and baking. Motion: K. Adams 2nd: M. Jeffreys To approve the special one day beer and wine license for October 17" from 5-8 p.m. Discussion: Mr. Jeffreys asked if the Board had to compel applicants to appear for the license applications. Ms. Lemieux stated it's best if there are questions that need to be answered. Vote: All in Favor TC Building Design Committee Citizens at Large Interviews: (3 positions) Ms. Lemieux informed the Board this was the first of two interviews for these positions, the other is on October 8'' when votes will be taken. Present tonight were Mike Mackin, Deb Cristen and Dave Blatt. Pete Lincoln had withdrawn his request to be appointed. Town Moderater Tim Murphy was also present as he participates in the appointing to building project committees. ===PAGE 3=== used for schools. Mackin answered currently, no. Ms. Adams asked, "What do think about the fact that the schools are currently using the building?" Mr. Mackin stated there will be times that there is a need for expanded space, which is nice and why I think it's useful to maintain the building as much as we can. He clarified he did not see a future use as a school. Mr. Jeffreys stated there was no question Mackin was qualified, but had to hear from the other applicants first. Deb Christen, 100 Boucher Road, has lived in town all her life. She is currently on the Housing Authority and has volunteered on various committees in town, including the Personnel Committee. She and her children attended school at the TCP. Mr. Murphy asked Ms. Christen if there are any particular uses for the TCP that you think are most important for us to consider. She believed we should look at the needs of everything. There could be a variety of things there. It could be a diverse community center. It still has a functional gym and cafeteria. Murphy asked, "Do you think the schools need the building?" Ms. Christen stated she did not understand why they were (still) there when they built a new school. Ms. Adams answered they needed room for the extended day care program. Mr. Jeffreys asked, "Do you think town offices may have a future purpose in the building?" She stated "It's level, so it would be handicapped accessible, so it's a possibility. But they would need more parking spaces." The Board thanked her for coming in this evening. David Blatt has lived here almost 25 years and has volunteered on other boards and currently is on the Green Community Task Force and Zoning Board of Appeals. He brings a background in construction, design and energy efficiency. He looks at the TCP as a community building and what it is going to be is yet to be determined. It would be based on what it is going to look like and what the town needs are as well as all the different community groups. Mr. Murphy asked Blatt if there are any particular uses for the TCP that you think are important for us to consider. Blatt stated he would like to see town offices under one roof making it easily accessible for all; and then looking at other things we can do with the building. Murphy asked "Do you see it being used by the schools?" Mr. Blatt would not want to see it as a classroom facility because he did not like the idea of moving the kids around too much. But if the school needs it for after school care, it is something to be considered. Mr. McQuaid thanked all three for volunteering and stated the other interviews would be next week. Ratification of Town Manager's Appointments Ms. Lemieux stated tonight's notice of appointment is for three positions, a Council on Aging Senior Van Driver, Recreation Director and Assistant Town Manager/HR Director. The first is Helen Godin as the COA Senior Van Driver. She was recommended by the COA Director to fill a vacancy in the MART Thursday/Friday driving schedule. Godin previously drove for MART and came with glowing recommendations. Motion: M. Jeffreys 2nd: K. Adams To ratify Town Manager appointment of Helen Godin as COA Senior Van Driver ===PAGE 4=== Motion: K. Adams To ratify the Town manager appointment of Kayla McNamara Wright 4: M. Jelfreys Vote: All in Favor Mr. Lemieux stated the last appointment is for Asst. Town Manager/HR Director. There were 112 applications submitted for this position. It was narrowed down to six in-person interviews. Julie Belliveau comes with glowing references and has 14 years of experience in Human Resources, with the last six being in Westminster as their Personnel Administrator. She holds two Associates Degrees. Ms. Lemieux introduced Ms. Belliveau to the meeting. Ms. Adams congratulated Belliveau on making it to the final interview process and appointment. Mr. Jeffreys stated it was great this position finally exists and Belliveau will fill a critical need for the town and take some of the weight off the Town Manager's plate. He asked her if she had any concerns about the schedule. Ms. Belliveau stated no, she thought it was a good a balance as she has two school-aged children. Mr. Jeffreys asked what she thought would be her primary focus once she starts. She stated getting acquainted with the department heads and finding out if they have any specific needs. Motion: M. Jeffreys 2": K. Adams To ratify the appointment of Julie Belliveau as Assistant Town Manager/AR director Vote: All in Favor Ms. Belliveau thanked the Board and stated she looked forward to working with everyone. TOWN MANAGER REPORT Announcement on Existing Vacancies: The following is a list of vacancies on the following committees: • Agricultural Commission (1 regular memberand 3 alternate vacancies) • Americans with Disabilities Act Commission (1 vacancy) • Architectural Preservation District Commission (1 design professional; craftspersonor building contractor familiar with historic renovation) • Finance Committee (1 position appointed by the Finance Committee Appointing Committee) • Open Space Committee (1 vacancy-citizen at large) • Zoning Board of Appeals (1 regular member and 2 Associate vacancies) Talent bank forms can be obtained on the Town Website and forwarded to the Board of Selectmen's Office. Open Meeting Law, Conflict of Interest, and Public Records Law Training: Reminder for all elected/appointed officials that there will be an Open Meeting Law, Conflict of Interest, and Public Records Law Training this Thursday, October 3rd at 7 p.m. at the Eagle House Senior Community Center. ===PAGE 5=== I contacted our bag vendor, Wasterero, and was able to get two rolls of 34 × 34 large bags that we can test out to see if switching to this larger opening has positive results. For anyone that wishes to test out a sample bag, please contact our office. For anyone that receives a sample bag, we will need your contact information and will need your feedback on how this sized bag compares to the current bag. Summer Street Road Reconstruction Project Update: The Summer Street Road Reconstruction Project isnearing completion. Theremaining guardrailis scheduledto be installed the week of September 30th. Paving of the surface course is scheduled for the week of October 7th. MassDOT has had message boards up for the past week notifyingmotorists of the pavingschedule. Sometraffic disruptions are expected, particularly on the side streets in the Leominster section of the project while paving is underway. Line striping/pavement marking is scheduled for the week of October 14th. Recycling IQ Grant (TM Goal #2): The Recycling IQ program is goingwell. The Recycling Inspectors havebeenasked questionsabout which items are recyclable or not and we will be taking this feedback to incorporate it into our educational materials and social media posts. Residents have shown an effortto make sure they are putting the correct items in their recycling containers and the inspectors have been received well. LAND and PARC Grant Announcement: On September 25th, the Office of Energy and Environmental Affairs announced the Town was a recipient of a $100,000 PARC grant and a $400,000 LAND grant. The Land Acquisition Committee submitted these grant applications with the approval of the Board of Selectmen in July for the purchase of 318 acres of property at 961 and 964 Northfield Road for conservation and recreational purposes. The purchase of the property is an article on the Special Town Meeting warrant. The total purchase price is $782,000 and after reimbursement from the grants is received in the amount of $500,000, the price is $282,000. Tier 3 Complete Streets Grant Application (TM Goal #3, ii.) Today I completed the upload of all the documents necessary to submit to the Massachusetts Department of Transportation Tier 3 Complete Streets Grant. Ourtotal grant request is for $258,460 for threeportions of the Main Street area: the Oak Ave/Main Street intersection, improvementsto Memorial Drive, and pedestrian access from Main Street from Town Hall crossing Mass Ave. to the Ritter Building. For the narrative section of the grant, I included pictures from Sheri Bean at MRPC from our Walkability and Parking Study public meeting on Main Street. I haveasked Representative Benson, Representative Hay, and Senator Tranto submit letters of support for our application as well. When we submitted an application last fall, we were notified in January. ===PAGE 6=== portion of the project. The other grant application was for a Project Grant request in the amount of $17,000 to install a ramp and railings that meet ADA requirements to access the Niche Wall at North Cemetery. This was a request by the Cemetery Commission that I completed all the necessary information. Lastyear wereceived one of the three project grants and did not receivethe planning grant. I was able to ough detail the issue was that funding was very competitive. They hadreceived 100 adand hi only 30 were chosen with the average request being around $30,000. 925 Mass Ave (TM Goal #1) Town Counsel drafted an Administrative Search Warrant that utilizes the powers of the Board of Health that evaluate properties that may pose a public health risk in order to gain legal access to the property for the inspection, assessment and all related sampling needed to perform a Phase I and Phase Il environmental assessment of925 Mass Ave(theold gas station). This Administrative Search Warrant was signed off by the Assistant Clerk Magistrate yesterday. Attorney Counsel is going to provide a service of the warrant to the current owner according to his last known address. As part of the next steps, I will get an updated cost estimate from an environmental consultant and review possible fundingsources. Interviews for the Principal Clerk Position in Treasurer/Collector's Office The Treasurer/Collector and I willbe conducting interviewstomorrow for the Principal Clerkposition I hope to have a Notice of Appointment for this position for either one of the upcoming meetings in October. Meetings and Other Announcements: Town Counsel Office Hours for October will be October 23rd from noon until 4 p.m. The Harassment Training for all staff will be this Thursday. Iwill be attending the Finance Committee meeting this Thursday at 6 p.m. to review the warrant articles for the Special Town Meeting. I willbe visiting the Community Service Learning English Class this Friday to discussneedsofthe community. The purpose of this class is for students to find a need in the community, research that need, develop a strategy for solving / mitigating that need, and then employ that strategy. I attended this session last year and the final presentations made by the students at the end of the year and the students put a lot of effort and thought into needs they identified in Lunenburg. CURRENT BUSINESS 1. Minutes/Warrants/ Action Items The Board signed a payroll warrant in the amount of $807,094.20, a payroll deductions warrant in the amount of $36,110.15 and an accounts payable warrant in the amount of $285,134.24. ===PAGE 7=== Selectmen hearing next week. Ms. Lemiuex stated all decisions of both Boaras would be compiled on one spreadsheet. OLD BUSINESS submitted. Recently added articles concern the purchase of streetlights from Unitil: To see if the Town will vote to raise and appropriate, borrow, or transfer from available funds, a sum of money for the purpose of converting the Town's existing street streetlights to energy efficient and long lasting LED fixtures; or take any other action relative thereto. (Submitted by the lown Manager) She did not want to miss the opportunity for possible Green Community grant funding opportunity in March. Another is a non-binding article concerning the old Primary School: To see if the Town will vote to provide guidance to the Board of Selectmen on a non-binding resolution as follows: Do you support the demolition of the old Primary School located at 30 School Street? (Submitted by the Board of Selectmen) Ms. Lemieux noted the two articles petitioning the state for additional alcohol licenses are for off-premises (package store) only. She had consulted with town counsel on questions asked about the alcohol licenses at the last meeting. There would three options: the license could be transferred to that specific location if Lanni Orchards sold the business. If they relinquished it, it could remain an existing license for another business in town or it would go away. So that will have to be part of the discussion before the article is finalized. Mr. McQuaid reviewed the upcoming meeting schedule. October 8th is the next BOS meeting. A workshop meeting on October 15' will address identifying, defining, discussing and finalizing the criteria to be used in determining the use and/or re-use of the following buildings: Town Hall, Ritter Building, Old Primary School, Brooks House, T.C. Passios building. Regular business will be on the October 22 agenda. Special Town Meeting is Tuesday, November 12 at 7:00 p.m. PUBLIC COMMENT: Dave Rodgers, 82 Highland Street, regarding the interviews for members for the TC Building Design Committee, asked if this is a done deal as there is no funding, etc. Ms. Lemieux stated it would be for putting out a Request for Proposals to hire an architectural engineering firm to provide a detailed design and cost estimate for the TC Passios Building. Mr. Rodgers in response to the public comment policy respectfully requested this three-minute rule would also apply to the Board members. Mr. Jeffreys noted during his tenure on the Board that there has not been a limit to anyone speaking, but there have been public comment periods going over 45 minutes, and in order to get business done they can't continue to allow this. It is important to hear from members of the ===PAGE 8=== Kespectiully submittea, Elaine m. Peterson Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2019-10-08-agenda-5188.txt BOARD : select-board DATE : 2019-10-08 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2019-10-08-agenda-5188.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10082019-5188 ======================================================================================== ===PAGE 1===