# select-board — 9 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2020-03-31-minutes-5240.txt BOARD : select-board DATE : 2020-03-31 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2020-03-31-minutes-5240.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03312020-5240 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Also present: Heather Lemieux, Town Manager The meeting commenced at 7:04 p.m. Mr. Alonzo announced this was the Board of Selectmen meeting. In accordance with the requirements of the Open Meeting Law, please be advised this meeting is being recorded and broadcast over the Lunenburg Public Access channel and also being recorded as a zoom meeting. The Town of Lunenburg, in response to the COVID-19 (Corona Virus) is currently following the guidance from the Lunenburg Board of Health, Massachusetts Department of Public Health and the CDC regarding the virus and steps communities can take to prevent the spread and all town facilities are currently closed to the public. In accordance with the Governor's Order Suspending Certain Provisions of the Open Meeting Law, G. L. c. 30A, §20, all public meetings are being conducted remotely. This meeting will be broadcast live through local access cable, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public- Access-Cable-157427270975305/) and will be able to be found on the LunenburgAccess YouTube channel within 24 hours after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174-0347# If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the "raise hand" feature to request to speak. He stated, "I am Tom Alonzo, Chair of the Board of Selectmen. I will do a roll call to confirm that all persons anticipated on the agenda are present and can hear me. When I call your name, please respond in the affirmative and then state your name." Mr. Jeffreys - "Yes, I am here," Mr. McQuaid- "Yes, I am here" Ms. Adams-"Yes, I am here," Ms. Luck: "Yes, I am here," Town Manager Heather Lemieux-"Yes, I am here," Mr. Alonzo announced he would be in control of all the mutes for the Zoom meeting to prevent Zoom "bombing." ANNOUNCEMENTS: Mr. Alonzo announced Hannaford's Supermarket, Massachusetts Avenue, has announced new store hours effective March 28th ===PAGE 2=== Here are a number of updates specific to Lunenburg that will also be posted on the town website, town Facebook page, the "town wide" listserv, sent to the Lunenburg Ledger and to Public Access: COVID-19 in Lunenburg and Board of Health Notices: I was advised by our Board of Health official that given the concern with how such information is being used and the potential for negative consequences for those testing positive, the Department of Public Health is drafting guidance for Boards of Health on how to present information on the number of positive COVID-19 cases within towns to communities. Our first responders are receiving the location of the confirmed positive cases so they can be protected if needed to respond to those locations. We should expect that as the number of people tested increases, so will the number of positive cases in our community. With the Governor's projection announcement yesterday about reaching the peak between April 7' and April 17", we ask residents to strictly adhere to social distancing protocols and to follow the Department of Public Health and CDC's guidelines. The Board of Health issued an update on March 27 and can be found on the town website. COVID-19 Information Center: On Tuesday, March 17" I created a page on our town website that includes all the public service announcements and other important documents and links to information related to COVID- 19. This includes Board of Health updates and a link to the Lunenburg Public Schools with all informational releases from the School. The page can be found on the town website. Closure of Town Facilities, Schools, Town/School Playgrounds and School Fields On March 16" all town facilities were deemed closed to the public until April 7". Today the Governor amended the Order regarding Prohibition of gatherings of 10 or more people from noon on April 7' until May 4" and this will extend the closure of town facilities as well until May 4'. On March 25'", the Governor ordered all schools closed until May 4' On March 17% it was announced that all public playgrounds in Lunenburg would be closed to the public until April 7th. Today's announcement by the Governor will extend this closure until May 4". This includes Wallis Park, Kids Kingdom, Marshall Park and school playgrounds. All school playgrounds and fields will also be closed to the public until further notice. The Police Department has been asked to monitor these areas during their patrols to enforce closure. Communications with Town Departments: Most staff is working remotely but continues to monitor their phone lines and e-mail. Please contact us if you have questions, we are here to help if at all possible. If you need to contact a particular department, please visit the town's website at https://www.lunenburgma.gov/ and each individual department's web page includes contact information, including the phone number and e-mail address. Board/Committee/Commission Meetings: Boards and committees were asked only to meet to conduct essential business and delay meetings, if possible, to a ===PAGE 3=== homes and an additional four seniors were added. A new meal delivery service has been identified as well by the COA Director called Heart to Home Meals for Seniors aged 60 and older. Their contact information is hearttohomesmeals.com or call 508-658-3000. As of March 18th ', volunteers are no longer being used to deliver meals and meals will now be delivered by the COA Director and two other staff members. Deliveries have also shifted to every other day so that deliveries will be made on Monday and Wednesday only, with meals for multiple days. Clients are being asked to put a cooler outside their door to place meals in and maintain social distancing. Any questions can be directed to COA Director Sue Doherty at (978) 582-4166 or sdoherty@lunenburgonline.com Salvation Army Donations and Food Pantry: On Friday, March 27'h the Salvation Army donated and delivered 30 boxes of non-perishable food for residents aged 60 or older to the Eagle House. If you would like to pick up a box call the Council on Aging at 978-582-4167 to make an appointment to pick it up. There is a limited supply left and there is a limit of one per household. The Salvation Army Food Pantry is also operating at their 739 Water Street in Fitchburg by appointment only. To make an appointment call 978-342-3300. Pickups are scheduled Monday thru Friday 9-11 a.m. Big Lots Donation to Eagle House: Big Lots had given their employees gift cards and in turn those employees donated those to purchase gift bags of toilet paper, paper towels, and bottled waters, which was split up and went out to Meals on Wheels delivery recipients. Public Safety Department Request for PPE Donations: The Police and Fire Departments are accepting donations of personal protective equipment that can be delivered to the Public Safety Building lobby. This includes gloves, disposable gowns, masks and goggles. Curbside Trash and Recycling: Casella is still on their normal schedule of picking up trash and recycling. Information on Town Meeting and Town Elections: The Special State Election will be held on Tuesday, June 2, 2020. The Annual Town Meeting will be held on Saturday, June 13 beginning at 9 a.m. The bill that the Governor filed a House Bill 4572 on March 16" has now become House Bill 4580. This bill will provide flexible solutions for communities caused by COVID-19 including options to address postponing Town Meetings 30 days due to a public health emergency, allow for delays to extend the date of annual Town Meetings beyond June 30"", and reduce quorum requirements, among other municipal finance and operational issues. House Bill 4580 has been ordered to a third reading in the House, and it is likely they will take action on the bill soon. Tax Payments: Tax payments should not be left in the box outside of Town Hall due to staff working limited hours in the building and ===PAGE 4=== website at: https://www.lunenburgma.gov/departments/police. Updates from the School Superintendent: The Superintendent has sent out a number of updates over the last week regarding school closures, continuity of education, food insecurity program, and other responses related to COVID-19. All communications from the School and School Superintendent can be found at https://www.lunenburgschools.net/ and will be pushed out through School Messenger and automated calls. COVID-19 in Massachusetts (as of 3/30/20): As of March 30th there are 5,752 COVID-19 cases and 56 deaths. 42,793 patients have been tested to date by the MA State Public Health Laboratory, hospitals and commercial laboratories. Governor Baker's March 31s Order Extending the Closure of all Non-Essential Businesses, Stay at Home Advisory and Prohibition of Gatherings of more than 10 People: As of the time of writing this update, a copy of the Order had not been released but had been announced a 2 press conference held by the Governor. The revision also includes an updated list of essential businesses that will be available at https://www.mass.gov/covid12 Ms. Lemieux announced the programs and initiatives in the Coronavirus Aid, Relief, and Economic Security (CARES) Act that was just passed by the U.S. Congress are intended to assist business owners. When implemented, there will be many new resources available for small businesses, as well as certain non- profits and other employers. She will be posting resources for businesses on the tow n website. available from the Small Business Administration (SBA) to address these needs, as well as some additional tax provisions that are outside the scope of SBA. American Red Cross Facing Severe Blood Shortage The Red Cross is facing a critical shortage of blood products due to cancellations of blood drives across the Commonwealth because of implementation of necessary prevention and mitigation actions during COVID-19 outbreak. Visit RedCrossBlood.org, or call 1 - 800-RED CROSS 2020 Federal Census Update: Based on continuing assessments of guidance from federal, state and local health authorities, the U.S. Census Bureau is suspending 2020 Census field operations for two additional weeks to April 15, 2020. The Census Bureau is taking this step to help protect the health and safety of the American public, Census Bureau employees, and everyone who will go through the hiring process for temporary census taker positions. The Census Bureau continues to evaluate all 2020 Census field operations, and will communicate any further updates as soon as possible. The 2020 Census is open for self-response online at 2020Census.gov, over the phone, and by paper through the mail. The phone number for English speaking persons is 844-330-2020 and for Spanish speaking persons it is 844-468-2020. For a list of numbers that provide support in 12 other languages go to 2020Census.gov. Mr. Jeffreys asked if the special legislation addressed long term the issue of the deadline for submitting nomination papers. Ms. Lemieux stated no, it is more finance and town meeting related. ===PAGE 5=== Purpose: Many residents, organizations, and businesses of Lunenburg make outstanding contribution(s) to the community and/or have achievements that brings great credit to the Town. To promote goodwill and charity, each year the Select Board may recognize up to six (6) of these residents, organizations, or businesses who uniquely add to the character of our community. Awards: Distinguished Citizen of the Year Awarded to a resident of Lunenburg Distinguished Organization of the Year Awarded to a non-profit organization based in Town Distinguished Business of the Year Awarded to a business based in Town Junior Citizen of the Year Awarded to resident students or students) enrolled in Lunenburg High School. Criteria for Selection Recipients are those who make a significant contribution during the year to: The well-being of others Individuals with cognitive and developmental disabilities Arts, Music, or Humanities Science, Mathematics, Engineering, or Technology Agriculture Community Building Seniors Diversity and Inclusivity Conservation Education Athletics Presentation: needs to be developed A Certificate and Medal Mr. Jeffreys stated this was to start the conversation. Mr. Alonzo asked the board for any comments regarding this. Mr. McQuaid thought it was a great idea and asked if it was going to be a BOS process, who is going to select them? Mr. Jeffreys saw it as a BOS process. The framework of having six gives us the framework of having compromise. Mr. Alonzo liked the idea, he liked the categories and criteria. The next step would be to figure out how it would work. Ms. Adams thought it was a good idea but expressed concern about public conversations at meetings on who would be awarded the award. She did not want to create any uncomfortable moments while ===PAGE 6=== uruo bruce would be more involved in the process. Ms. Luck stated the town needs to be involved as they took a beating the last time there were contract negotiations. It's the biggest payroll in town by far. I would like for you to find out what is going on and then hold an Executive Session and be briefed on it. Mr. Alonzo stated it's going to be hard to get information during these circumstances. He noted legally any involvement by the town in the negotiations is purely by courtesy. The School Committee and the Superintendent have the authority to conduct negotiations and we cannot force ourselves into them. Ms. Lemieux added the Superintendent and I speak frequently and she knows the limits of the budget. Ms. Luck stated the school budget is 70% of the Town's total budget and last time they negotiated a $1 million increase over three years for payroll. Then they come back to us and say they don't have any money for other school items. Mr. Alonzo stated we can ask for an update. Mr. Jeffreys restated his opposition to this suggestion believing this was outside the bounds of what the BOS does and wanted no part of it. Three were no committee reports at this time. I. OLD BUSINESS 1. Discussion on postponement of the Annual Town Election Mr. Alonzo recalled that special legislation has allowed rescheduling of the annual election which was voted on at the March 28th meeting. Now we need to set a new date. Annual Town Meeting is scheduled for June 13t and I believe we are looking at June 20" for the annual election. Ms. Lemieux confirmed adding she had a department head meeting today and Town Clerk stated that was the date they were looking at. Ms. Adams was surprised the Annual election wouldn't be held the same day as the special stated election for health safety issues and to save money. Ms. Luck agreed with Ms. Adams. Ms. Lemieux noted there is the option of absentee voting. The earlier the date for the election, the earlier the town caucus has to occur. If it is later there is more time to plan. Mr. Jeffreys asked for confirmation that the Town Clerk preferred the June 20" date which Ms. Lemieux confirmed. Mr. McQuaid pointed out if the election were held on June 2nd , there would be two new members going to Town Meeting that were not involved in the review or the background of the warrant article. Mr. Jeffreys agreed. Mr. Alonzo believed the state was premature in setting the June 2n° date. He did not know where we will be at the end of April. The further we can get it out the better and safer although costs more. It also allows more time to submit nomination papers. Also, any write-ins have to be reviewed individually after the polls close. Ms. Lemieux pointed out the town caucus would have to be April 25'" and nomination papers would be due by April 14* if the annual election were on June 2. At the department head meeting today the Town Clerk indicated three sets of papers have been submitted and the Library Director stated the Trustees were having trouble getting signatures. Motion: D. McQuaid 2n: M. Jeffreys To hold the Town election on June 20, 2020 Mr. McQuaid-aye, Ms. Adams- nay, Mr. Jeffreys-aye, Ms. Luck- nay, Mr. Alonzo -aye Ms. Lemieux will notify the Town Clerk and Attorney Costa of the date. ===PAGE 7=== WAA: Manager has to deal with at this time. Mr. Alonzo noted these are contractual obligations that requires us to do this. He wasn't sure it was useful to waive but if we push it off there would be new members evaluating the Town Manager. Ms. Lemieux thanked them for that consideration especially at a time like this, stating obviously her focus primarily is on issues around covid-19. She would also be focusing on the budget which is usually settled by now in a normal situation. She will check with Labor Counsel on the terms of her contract and report back to the Board 3. Discussion on Fiscal Year 2021 Budget, FY21 Capital Plan, Five Year Financial Forecast and Annual Town Meeting Warrant articles Ms. Lemieux pointed out a couple of updates in her Town Manager report regarding the FY20 and FY21 budgets. She added the ATM warrant has a number of articles that could be removed, such as the four Right of First Refusal articles. She would also be recommending at the next meeting due to the current financial situation that a number of the financial warrant articles be removed, including the acquisition of the 635 Mass. Ave. property. Mr. Alonzo read aloud a message from Jeff Bingham, town caucus member, stating if the election is held on June 20", we can hold a caucus on May 13'h Ms. Luck asked if there was any possibility the warrant articles for OPEB, Capital Reserve or changing the streetlights to LED could be removed. Ms. Lemieux stated she wouldn't know until she is redoing the budget. The LED article could potentially save the Town money. Revenue projections will have to reviewed as well. TOWN MANAGER REPORT Announcement on Existing Vacancies: The following is a list of vacancies on the following committees: • Agricultural Commission (2 alternate vacancies) • Americans with Disabilities Act Commission (1 vacancy) • ArchitecturalPreservationDistrictCommission(1 designprofessional; craftspersonorbuilding contractor familiar with historic renovation) • FinanceCommittee(1positionappointedby theFinanceCommitteeAppointing Committee) • Open Space Committee (1 vacancy-citizen at large) • Planning Board (1 position appointed by the remaining membersof the Planning Board and the Board of Selectmen until the next Annual Town Election in May) • Zoning Board of Appeals (2 Associate vacancies) Talent bank forms can be obtained on the Town Website and forwarded to the Board of Selectmen's Office. ===PAGE 8=== we would have the funds in our account within a couple of business days. I received confirmation today from the Treasurer/Collector thatthose funds weredeposited into thetown account. The project itselfismoving forward with some delays dueto the cancellation ofthe March 18th Conservation Commissionmeetingrelatedto COVID-19; therescheduleddateis rescheduled Aprill 5th. DW Roof Project: The DPW Roofproject that was bid earlierthis year will commence shortly. This was a capital project from Fiscal Year 2019. Town Hall Handicap Ramp Project: The TownHall Handicap Ramp project will beadvertised shortly with bidsdue in late April. Perthe state'sruling inresponseto COVID-19, thisbidopening willbeavirtualbidopening. Thisprojectis being paid for with an earmark that was in this year's state budget. Municipal Vulnerability Preparedness (MVP) Planning Grant: As our Planning Workshop wasscheduled originally for Tuesday, March 24th, we haveputthis on hold until furthernotice. The Land Use Directorreached outto the agency that wereceived the grant from to notify them of postponing our workshopandthey responded that there willlikelybemore news fromthem on program adjustments given the current circumstances. Green Communities Competitive Grant: The Green Communities Competitive Grant that was due March 27th has been extended untilMay 1st due to COVID-19. PY 2020 Updates: As relayedatthe March 24th meeting, on March 23rdI instituteda hiringand spending freezeonall non-essentialhiringand expenditures dueto the fiscal uncertainty and to be fiscally prudent. This doesnotincludeutility expenses, currentcontractual obligations, andexpensesrelatedtothecurrent pandemic. Thehiring freezeexcludespolice, fire, andotherpositionsrelatedtopublic safety. Allother departments willneedto request a hiring exemptionifaprospectiveemployeewould fillanessential serviceand request an exemption for all non-essential expenditures. TheFinance DirectorandTreasurer/Collectorarecurrentlyworkingonprovidinga projectionof revenues for the remainder of this fiscal year. The Finance Director did relay that based on a preliminary review, she believes we willhave a positive cash flow fortheremainder of the fiscalyear. As I receive additional information I will provide updates. FY 2021 Financial Updates: Asl indicated to the Board at the March 24th meeting, the FY 2021 budget willneed to essentially start fromscratch.I emailed Sean Cronin, who is the Senior Deputy Commissioner of the Divisionof Local Services, questionson whether forecastingonitems suchastheMealsTaxand forecastingforthe FY21 budget have been done on the State levelto help inform us on the local level what we can expect for State Aid, etc. but he replied that no formal forecastinghadbeendone atthestate level yet.I attendedabriefing today with paneliststhat includedthe Lieutenant Governor and Sean Cronin, and he indicated that the Secretary of Administration and Finance ismeeting with the House and Senate Ways and Means Committee next week to discuss the impact on State Aid. ===PAGE 9=== Public Access: The PACManager has been working with the IT Director on remote meetings and will be live broadcasting meetings remotely starting this week. ITDirector: TheITDepartmenthas been working on setting all departmentsupto work remotely, workingonremotepublicmeetings, and with the Schoolongettingout Chromebookstofamilies. Finance Director: The Finance Director is working on the cash flow analysis with the Treasurer/Collectorandlookingatallend ofyearreceivablesand grantstomakesurereimbursements have been submitted. Land Use: The Land Use Department is working remotely and are working on items such as regulations. The Building Commissionerisstilldoing inspectionsaslongassocial distancingprotocols can be followed. DPW: Allbut the Administrative Assistant, Recreation Director and Sewer Business Managerare still working outoftheDPW building. Allproper protocolsarebeing followed and each workerisassigned theirown vehiclethat they sanitize. They are working on individualassignments, not groups, suchas street sweeping and catch basin cleaning. There have beentwo burials during thistime period and they haveaccommodated those families whilekeeping in line with the Governor's Order. Town Clerk: The Assistant Town Clerk is working entirely remotely and the Town Clerk has been working in the office. The TownClerk willbeusing thelockboxoutside TownHallforsubmitting nomination papers for the State and Federal elections. Meetings, Events and Other Announcements: • TheConservation Commission willbe meetingtomorrow, Wednesday, April 1stat 7:00p.m. viaa Zoom meeting. • The Finance Committee willbemeeting this Thursday, April2ndat 7:00 p.m. viaaZoommeeting. Ms. Lemieux reported she is working with the Assessors Department on how they will proceed in FY21 on using assessing services. She is also working with the Assistant Town Manager and Labor Counsel on getting out guidance and forms related to the two new paid leave acts, known as the Families First Coronavirus Response Act. Ms. Lemieux announced the IT Director's father is at the Holyoke Soldiers Home that has been hit hard by the coronavirus and she wanted to send her thoughts out to him and his family at this time. Mr. Alonzo thanked Ms. Lemieux, her staff and department heads for all the work they are doing while under this situation. UPCOMING MEETING/EVENTS SCHEDULE The Board will meet again on April 7ih There was no public comment at this time. Mr. Alonzo stated he appreciated everyone's compliance in following the Governor's guidelines and maintaining poise and calmness during this time. Hopefully we can get through this in a unified way. ===PAGE 10=== ======================================================================================== DOCUMENT : 2020-04-07-agenda-5194.txt BOARD : select-board DATE : 2020-04-07 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2020-04-07-agenda-5194.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04072020-5194 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN Tuesday, April 7, 2020 7:00 PM AGENDA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadc ast over the Lunenburg Public Access channel. The Town of Lunenburg, in response to the COVID-19 (Corona Virus) is currently following the guidance from the Lunenburg Board of Health, Massachusetts Department of Public Health and the CDC regarding the virus and steps communities can take to preven t the spread and all town facilities are currently closed to the public. In accordance with the Governor’s Order Suspending Certain Provisions of the Open Meeting Law, G. L. c. 30A, § 20, all public meetings are being conducted remotely. This meeting will be broadcast live through local access cable, on FacebookLive on the Public Access Face book page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be able to be found on the LunenburgAccess YouTube channel within 24 hours after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or From a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174-0347 # If you have not registered with Zoom you will be asked for your name and an e -mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM OPEN THE MEETING I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS 7:05 PM Meeting with Police Chief to vote to amend the Traffic Rules and Orders for additional stop signs 7:10 PM FY 2019 Audit Report from Powers and Sullivan IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS V. CURRENT BUSINESS 1. Town Manager COVID-19 Update 2. Review of Annual Town Meeting warrant articles 3. Proposed ballot question for the Annual Town Election regarding Adoption of the Community Preservation Act 4. Approval of Minutes ofNovember 19, 2019, December 10, 2019, December 19, 2019, January 7, 2020, January 14, 2020, and January 21, 2020 5. Announcement of Warrants dated 3/31/20 signed by Chairman: Payroll #20 P 20: $810,649.65; A/P# 50 20: $263,083.03; A/P #51 20: $60,188.65; Deductions #51 20: $48,397.68 6. Action Items 7. Committee Reports ===PAGE 2=== VI. OLD BUSINESS 1. Vote on Right of First Refusals for the following C. 61 properties: a) 10.5 acres at 322 Flat Hill Road b) ≤ 8 acres on Holman Street and Northfield Road c) .006 acres on Howard & W. Townsend Road d) 2.523 acres at 57 & 63 Cross Road 2. Discussion on the Town Manager Performance Evaluation process and timeline 3. Discussion on Fiscal Year 2021 Budget, FY21 Capital Plan, and Five Year Financial Forecast VII. TOWN MANAGER REPORT VIII. UPCOMING MEETING/EVENTS SCHEDULE April 14, April 21 IX. PUBLIC COMMENT***  PUBLIC  BOARD X. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2020-04-07-agenda-5241.txt BOARD : select-board DATE : 2020-04-07 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2020-04-07-agenda-5241.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04072020-5241 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN Tuesday, April 7, 2020 7:00 PM AGENDA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadc ast over the Lunenburg Public Access channel. The Town of Lunenburg, in response to the COVID-19 (Corona Virus) is currently following the guidance from the Lunenburg Board of Health, Massachusetts Department of Public Health and the CDC regarding the virus and steps communities can take to preven t the spread and all town facilities are currently closed to the public. In accordance with the Governor’s Order Suspending Certain Provisions of the Open Meeting Law, G. L. c. 30A, § 20, all public meetings are being conducted remotely. This meeting will be broadcast live through local access cable, on FacebookLive on the Public Access Face book page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be able to be found on the LunenburgAccess YouTube channel within 24 hours after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or From a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174-0347 # If you have not registered with Zoom you will be asked for your name and an e -mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM OPEN THE MEETING I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS 7:05 PM Meeting with Police Chief to vote to amend the Traffic Rules and Orders for additional stop signs 7:10 PM FY 2019 Audit Report from Powers and Sullivan IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS V. CURRENT BUSINESS 1. Town Manager COVID-19 Update 2. Review of Annual Town Meeting warrant articles 3. Proposed ballot question for the Annual Town Election regarding Adoption of the Community Preservation Act 4. Approval of Minutes ofNovember 19, 2019, December 10, 2019, December 19, 2019, January 7, 2020, January 14, 2020, and January 21, 2020 5. Announcement of Warrants dated 3/31/20 signed by Chairman: Payroll #20 P 20: $810,649.65; A/P# 50 20: $263,083.03; A/P #51 20: $60,188.65; Deductions #51 20: $48,397.68 6. Action Items 7. Committee Reports ===PAGE 2=== VI. OLD BUSINESS 1. Vote on Right of First Refusals for the following C. 61 properties: a) 10.5 acres at 322 Flat Hill Road b) ≤ 8 acres on Holman Street and Northfield Road c) .006 acres on Howard & W. Townsend Road d) 2.523 acres at 57 & 63 Cross Road 2. Discussion on the Town Manager Performance Evaluation process and timeline 3. Discussion on Fiscal Year 2021 Budget, FY21 Capital Plan, and Five Year Financial Forecast VII. TOWN MANAGER REPORT VIII. UPCOMING MEETING/EVENTS SCHEDULE April 14, April 21 IX. PUBLIC COMMENT***  PUBLIC  BOARD X. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2020-04-07-minutes-5194.txt BOARD : select-board DATE : 2020-04-07 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2020-04-07-minutes-5194.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_04072020-5194 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Clerk; Katey Adams, Michael-Ray Jeffreys Also present: Heather Lemieux, Town Manager; Karen Brochu, Finance Director; James Marino, Police Chief; Frank Serreti and Ben Adsit of Powers & Sullivan, LLC; Rebecca Lantry, Historical Commission Chair The meeting commenced at 7: 01 p.m. Mr. Alonzo announced this was the April 7h Board of Selectmen meeting. In accordance with the requirements of the Open Meeting Law, please be advised this meeting is being recorded and broadcast over the Lunenburg Public Access channel and also being recorded as a zoom meeting. The Town of Lunenburg, in response to the COVID-19 (Corona Virus) is currently following the guidance from the Lunenburg Board of Health, Massachusetts Department of Public Health and the CDC regarding the virus and steps communities can take to prevent the spread and all town facilities are currently closed to the public. In accordance with the Governor's Order Suspending Certain Provisions of the Open Meeting Law, G. L. c. 30A, § 20, all public meetings are being conducted remotely. This meeting will be broadcast live through local access cable, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable- 157427270975305/) and will be able to be found on the LunenburgAccess YouTube channel within 24 hours after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174-0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the "raise hand" feature to request to speak. Mr. Alonzo announced he would be in control of all the mutes for the Zoom meeting to prevent Zoom "bombing." PUBLIC COMMENT Mr. Jeffreys stated he was driving on Lancaster Avenue and noticed the large amounts of trash on the side of the road. He went back home and picked up trash for about500 yards on Mass. Ave. near his house and came back with five full trash bags. 90% of it was recyclables. He suggested with everyone being home, this would be a good time to go out with your gloves and masks and pick up some trash adding it could be a family activity. He encouraged everyone to help keep the town clean. ===PAGE 2=== To approve the two stops signs as presented Vote: Ms. Adams-aye, Mr. MeQuaid-aye, Ms. Luck-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye Mr. Alonzo asked Chief Marino if he had anything he wanted to say to the public regarding the current situation. Chief Marino following up on Mr. Jeffreys' public comment, stated he has noticed discarded masks on the ground. There has been an uptick in a few incidents but nothing remarkable. He asked everybody to comply with the Governor's stay at home orders. FY 2019 Audit Report from Powers and Sullivan, LLC Ms. Lemieux introduced Frank Serreti and Ben Adsit to present their findings after the audit. Mr. Serretti stated Mr. Adsit has worked on the audit for the town for the past couple of years and thought he should attend a BOS meeting. Adsit works with Ms. Brochu during the process. Serreti thanked the Town Manager and the Finance team because they had received cooperation and assistance from them. We were able to issued an unmodified opinion on the financial statements, which is good. All reporting deadlines were met and the information we received was accurate. We received timely responses to our questions and we did not note any internal deficiencies or weaknesses that we need to be concerned about. We look very closely at cash controls. In Lunenburg, we have always experienced very good controls on cash and receivables. There is a monthy reconciliation and they are accurate. That is always very good to see. The Town is always timely with its reporting and accurate. We tested over 100 transactions and found no issues. The Town maintained its AA+ credit rating. You have good healthy reserves. Your general stabilization funds total 1.9 million dollars and that has steadily increased since 2013. You have a zoning stabilization fund with $229,000 in it and you also have a vehicle equipment stabilization fund with $644,000. Your collection rates still continue to be strong at 98% of your commitment. From a budgetary standpoint, you ended the year with a surplus of $12,000 even though you had budgeted a decrease of $663,000. Revenues came in $81,000 over budget and expenses came in $38,000 under budget. The only overexpenditure was due to state and county charges which you have no control over. Mr. Serreti reviewed Enterprise funds, OPEB fund amounts, and other miscellaneous account balances, noting everything has increased at a healthy rate. From a debt standpoint, you have 2.1 million dollars in short term debt outstanding and that was for the school construction project. That debt will be paid off when you get your final payment from the MA School Building Authority. They will make that payment once they finish their final review of the project.Any final additional funding that is needed will probably be funded by long term debt. He went on to cover bonds and general debt service. Mr. Serreti reviewed the Federal Awards Fund report which is required when an entity spends more than $750,000 in federal funding in a fiscal year. The Town expended $835,000; $173,000 was on school lunches and $630,000 was on education grants. We were required to ===PAGE 3=== Comment We noted that the bank reconciliation for the vendor account reported outstanding checks greater than three months old totaling $125,270, some going back to 2010, as reconciling items. In most instances, checks not cashed timely after the issue date indicates that the checks were either reissued, lost or are being held. As part of internal controls over cash disbursements and expenditures, the aging of outstanding checks should be monitored to ensure they are true outstanding checks. Recommendation We recommend that management establish a formal, written policy concerning uncashed checks based on current State laws. Such a policy should specify aging milestones with required actions. For example, this policy might specify that when checks are past 60 days old, the payee should be contacted. After 90 days, the checks should be moved to the tailings account or written off. ABANDONED PROPERTY - TAILINGS Comment The Treasurer's Office does not currently maintain a comprehensive and up to date listing of all items considered to be tailings. We also noted there has been no activity within the tailings liability account in the current year and the Town has not completed the requirements related to the final disposition of tailings as stipulated in the Massachusetts Abandoned Property Laws in the past few years. Recommendation We recommend that the Treasurer analyze the items that are being carried as part of the tailings balance. We further recommend that the Treasurer follow the Massachusetts Abandoned Property Laws, as applicable to municipalities, to determine the most appropriate course of action to arrive at a final disposition tailings liability. SUPPORTING DOCUMENTATION FOR HEALTH INSURANCE PLANS Comment When an employee enrolls in the Town's health insurance plan, a member enrollment form is completed and turned into the Town's Human Resource department. We noted during this process that birth certificates are requested for employees, but marriage certificates, spouse and dependent birth certificates are not. Proper source documentation should be retained throughout employment for active employees and throughout the life of retirees and surviving spouses to ensure that any insurance benefits and corresponding liability are properly supported. Recommendation We recommend that the Human Resource department maintain marriage licenses and birth certificates for all spouses and dependents that are receiving benefits through ===PAGE 4=== reimbursement request form. We believe that utilizing a standardized reimbursement request form and standardizing procedures would strengthen the current process. The lack of formal policies and procedures increases the risk that an ineligible expenditure may be reimbursed. Current Status In 2019, the Town developed and adopted a reimbursement policy and formal procedures. DOCUMENTATION OF INTERNAL CONTROLS OVER FEDERAL GRANTS Prior Year Comment In December 2013, the U.S. Office of Management and Budget (OMB) issued Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) in an effort to (1) streamline guidance for federal awards while easing the administrative burden and (2) to strengthen oversight over the expenditure of federal funds and to reduce the risks of waste, fraud and abuse. The Uniform Guidance supersedes and streamlines requirements from eight different federal grant circulars (including OMB Circular A-133) into one set of guidance. Local governments were required to implement the new administrative requirements and cost principles for all new federal awards and to additional funding to existing awards made after December 26, 2014 (fiscal year 2016). Management is responsible for internal controls and to see that the entity is doing what needs to be done to meet its objectives. Governments have limited resources and constraints on how much can be spent on designing, implementing, and conducting systems of internal control. The COSO Framework can help management consider alternative approaches and decide what action it needs to take to meet its objectives. Depending on circumstances, these approaches and decisions can contribute to efficiencies in the design, implementation, and conduct of internal control. With the COSO Framework, management can more successfully diagnose issues and assert effectiveness regarding their internal controls and, for external financial reporting, help avoid material weaknesses or significant deficiencies. Current Status Management has completed a draft report on internal controls over federal awards in accordance with the COSO Internal Control Framework. There are four other old comment. One relates to Receivable Balances. The Town is carrying old receivable balances in motor vehicle excise and personal property taxes that are greater than fifteen years old, dating back to 2003 and 2000, respectively. As a result of maintaining these old receivable balances and the detailed reports associated with them, the reconciliation process is made more cumbersome and time consuming. ===PAGE 5=== WRITE-OFF UNCOLLECTIBLE AMBULANCE RECEIVABLES Prior Year Comment In the prior year, we recommended that the Town actively pursue the collection of past-due ambulance billings or write them off if they are deemed to be uncollectible. The existence of large past-due receivables impedes cash flow and increases the risk that these receivables will be uncollectible. The ambulance receivables increased by$16,000 in 2018 and totaled $760,000 at year-end. Current Status In 2019, the Board of Selectmen voted to write-off ambulance receivables that were determined to be uncollectible. This reduced the outstanding receivable balance from $760,000 to $567,000, of which $476,000 (84%) has been outstanding for 180 days or more. There is a comment about FRAUD RISK ASSESSMENT. The Town is still considering its options. There may be an outside party that complete that for them. Prior Year Comment In the prior year, we indicated that the opportunity to commit and conceal fraud exists when there are assets susceptible to misappropriation and controls are inadequate to prevent or detect fraud. To address this risk, we recommended that the Town perform a risk assessment to identify, analyze, and manage the risk of asset misappropriation. Risk assessment, including fraud risk assessment, is one element of internal control. Thus, ideally, the Town's internal control should include performance of this assessment, even though our annual financial statement audits include consideration of fraud. Current Status The Town did not complete and document a fraud risk assessment in 2019. Continuing Recommendation We continue to recommend that the Town conduct and document a risk assessment to identify, analyze, and manage the risk of asset misappropriation. Finally the last comment. Mr. Serreti believed it is being worked on. DOCUMENT KEY ADMINISTRATIVE AND FINANCIAL FUNCTIONS Prior Year Comment In the prior year, we indicated that there are limited written policies and procedures for key administrative and financial functions of the Town. Because there is a limited number of staff supporting key positions, a formal manual that identifies and documents key areas of administration and operations would reduce the risk to the Town in the event that personnel have extended absences. We recommended that the Town document all key managerial and financial functions in manuals that include, among other items, 1) daily, monthly, and yearly work procedures; and 2) other specific information relative to the function being documented. ===PAGE 6=== in order. Mr. Adsit and Mr. serrel exiled the meeting. CURRENT BUSINESS 1. Town Manager Update on COVID-19 COVID-19 in Lunenburg and Board of Health Notices: The Board of Health will be issuing weekly updates every Tuesday. The update received today is dated April 3r° and has been put on the COVID-19 Information Center page on the town website. As of today, there are nine confirmed positive cases in Lunenburg. The COVID-19 Information Center page can be found here. Information and Resources for Businesses due to COVID-19: I consolidated all the relevant information and resources for our local businesses and sent this to the Lunenburg Business Association and it is now posted on the COVID-19 Information Center page on the town website. Closure of Town Facilities, Schools, Town/School Playgrounds and School Fields : All town facilities, schools, town and school playgrounds and school fields are currently closed until May 4th Communications with Town Departments: Most staff is working remotely but continues to monitor their phone lines and e-mail. Please contact us if you have questions, we are here to help if at all possible. If you need to contact a particular department, please visit the town's website at https://www.lunenburgma.gov/ and each individual department's web page includes contact information, including the phone number and e-mail address. Board/Committee/Commission Meetings: Please check the town website calendar for the schedule of meetings at https://www.lunenburgma.gov. Senior Center Updates: As with other town facilities, the Eagle House will be closed to the public until May 4th and this includes all activities at the Senior Center and off-site. Eagle House staff is working remotely but is still be performing outreach, delivery of Meals on Wheels, and other vital services to our seniors. The COA Director has a variety of programs and updates that she has been sharing through the Eagle House Facebook Page. Van Transportation Service has been cancelled until further notice. The Eagle House staff is delivering the Meals on Wheels to households. Deliveries are made on Mondays and Wednesdays only, with meals for multiple days. Clients are being asked to put a cooler outside their door to place meals in so there is no contact when the delivery is made. There is also another meal delivery service called Heart to Home Meals for Seniors aged 60 and older. Their contact information is hearttohomesmeals.com or call 508-658-3000. Due to an increase in requests for the Salvation Army food boxes for seniors, Salvation Army will be ===PAGE 7=== appointment only. To make an appointment call 978-342-3300. Pickups are scheduled Monday thru Friday 9-11 a.m. Public Safety Department Request for PPE Donations: The Police and Fire Departments are accepting donations of personal protective equipment that can be delivered to the Public Safety Building lobby. This includes gloves, disposable gowns, masks and goggles. Curbside Trash and Recycling: Casella is still on their normal schedule of picking up trash and recycling. Information on Town Meeting and Town Elections: • The Special State Election will be held on Tuesday, June 2, 2020. • The Annual Town Meeting will be held on Saturday, June 13"h beginning at 9 a.m. • The Annual Town Election will be held starting at 7 a.m. on Saturday, June 20" at the TC Passios. Due to the Court Order that was filed on Thursday, April 2nd to extend the deadline for the submittal of nomination papers and was granted by the judge on Friday, April 3ra, , the deadline for the submittal of nomination papers to the Board of Registrars is now 5 p.m. on May 1. Update on Municipal Relief Bill signed into Law After weeks of deliberation and multiple versions through the legislature an, "Act to Address Challenges Faced by Municipalities and State Authorities Resulting from COVID-19," was signed into law by the Governor on Friday, April 3rd. The Act is now known as Chapter 53 of the Acts of 2020. Note that an earlier provision allowing a waiver of town meeting quorum requirements was not included in the final law. Here is a summary of the Act: • Town Meeting Delay beyond June 30. Allows Town Meetings to be delayed beyond June 30 if Governor has declared a state of emergency related to public health or safety. (Section 1). • Recess and Continuance of Town Meeting. Allows the Moderator to recess and continue an already-called Town Meeting during (and until 5 days after) a public health, safety or weather emergency for upto 30 days, renewable for up to 30 days at time during the emergency, but not to a date more than 30 days following the rescission of the state of emergency. If a town does not have a moderator, the Select Board may recess and continue Town Meeting accordingly. A public safety or public health official designated by the Select Board shall submit a report to the Attorney General providing justification for the recess and continuance. These changes are effective as of March 10, 2020. (Sections 2, 3 and 4). • Adoption of Temporary Fiscal 2021 Budgets. If Town Meeting is unable to adopt an annual budget by June 30 due to a declared emergency, the Select Board shall notify the Director of Accounts at DLS, and the Director may approve expenditures from any ===PAGE 8=== undesignated fund balances in enterprise funds or special revenue accounts. (Section 6). • Amortization of Fiscal 2020 Deficits. Allows cities and towns to amortize its fiscal 2020 deficit resulting from the COVID-19 emergency over fiscal years 2021 to 2023, to be funded in equal or more rapid installments, such amortization to be adopted prior to setting the fiscal 2021 tax rate. (Section 7). • Use of Revolving Funds. Allows cities and towns that are unable to adopt their fiscal 2021 annual budget due to the COVID-19 emergency to expend amounts from revolving funds not to exceed the authorized expenditure in fiscal 2020. The legislative body shall vote on the total amount to be expended from each revolving fund when the annual budget is adopted. (Section 8). • Tolling Required Action on "Chapter" Lands. Suspends the time period that municipalities are requiredto act, respond, effectuate or exercise an option to purchase Chapter 61 forest land, Chapter 61A agricultural land, or Chapter 61B recreational land until 90 days after the governor's March 10, 2020 emergency declaration is terminated. (Section 9). • Option to Delay Property Tax Due Date to June 1. Allows the municipal chief executive to delay the due date for municipal property tax bills to June 1. (Section 10). • Option to Waive Interest and Penalties for Late Payments. Allows the municipal chief executive to waive the payment of interest and other penalties on late payments that were due after March 10, 2020 and paid before June 30, 2020, for any excise, tax, betterment assessment, water or sewer bill, or other charge added to a tax. (Section 11). • Non-termination of Services to Residents Due to Late Payment. Cities and towns shall not terminate an essential service of a resident, including water, trash collection or electricity, for nonpayment of taxes or fees due on or after March 10: 2020 and paid after the due date but before June 30, 2020, if the nonpayment resulted from a demonstrated inability to pay due to the COVID-19 outbreak or the March 10, 2020 emergency declaration by the governor, provided that the inability to pay shall include a demonstrated financial hardship of a resident, including but not limited to loss of employment, serious illness or death of someone within the home. (Section 11). Section 11) nose deadline for no morsell. • State Income Tax Deadline Delayed. Postpones the deadline for filing Massachusetts state income tax returns and payments from April 15, 2020 to July 15, 2020. (Section 12). • Sale of Alcohol by Take-Out Restaurants. Allows restaurants licensed to sell alcoholic beverages on- premises may sell sealed containers of alcoholic beverages for off-premises consumption as part of take-out food transactions. (Section 13). • Facilitating Return to Service by Retirees. Allows state and municipal employees to return to work for the state or a municipality regardless of mandatory retirement ages or a statutory limit on hours worked and earnings received, to help with workforce needs. Those on disability retirement are not eligible. (Section 14). • Remote Meetings for Shareholder Corporations. Allows public corporations (private shareholderentities) to hold annual or special meetings of shareholders ===PAGE 9=== failure of a permit granting authority to act within timelines that would otherwise be in effect. This section also clarifies that permit granting authorities may conduct meetings and public hearings remotely during the COVID-19 emergency, consistent with the Governor's March 12 Executive Order regarding the Open Meeting Law. This section also applies to the conduct of public meetings, public hearings or other actions taken in a quasi-judicial capacity by all local boards and commissions during the emergency declaration by the governor. (Section 17). Ms. Lemieux reported next week the Board will be discussing the option to delay personal property taxes and sewer bills until June 1st and waive any penalties or interest on those. Ms. Adams requested further clarification on the sale of alcohol by takeout from restaurants. Ms. Lemieux stated any on premise restaurants can sell alcohol (beer and wine only) in the original container. Ms. Luck asked if the delay of personal property taxes was the only item on this list that the BOS would discuss next week. She added we could also delay town meeting as well? Ms. Lemieux stated believed only if the Governor's state of emergency was still active but she will confer with Town Counsel. Tax Payments: Tax payments should not be left in the box outside of Town Hall due to staff working limited hours in the building and working remotely. Tax payments should only be mailed to the town's lockbox or can be paid online. The online bill payment link is https://www.lunenburgma.gov/departments/resident-services/online-services and the lockbox address is: Town of Lunenburg, Department 1260, P.O. Box 986500 Boston, MA 02298-6500. For any questions, please contact the Treasurer/Collector Myleen Mallari at (978) 582-4130 x 135 or mmallari@lunenburgonline.com. Unitil Customer Assistance and Recovery Effort (U-Care Fund: Unitil announced the creation of the Unitil Customer Assistance and Recovery Fund (U- CARE) by working with the local Community Action Program (CAP) agencies to create a fund in an effort to aid Unitil customers who have been economically impacted by COVID-19. Unitil has committed $150,000 to this fund, plus an additional $75,000 to COVID-19 related programs at the United Way and other local agencies. Customers with financial challenges should reach out to their local CAP Agency or Unitil's representative at 1-888-301-7700. COVID-19 in Massachusetts (as of 4/6/20): As of April 6th there are 13,837 COVID-19 cases and 260 deaths. 76,429 patients have been tested to date by the MA State Public Health Laboratory, hospitals and commercial laboratories. On our weekly briefing with the Lieutenant Governor today, we should ===PAGE 10=== is asking the local Boards of Health to address complaints and that they should try to resolve them with the local stores instead of punitive measures. More information is on the town website at https://www.lunenburgma.gov/ and in the Lunenburg Ledger. Mr. Jeffreys stated a couple of people have reached out to him asking about unemployment. I relayed back to them that the state website states that the federal government has not issued their guidance yet on the new law, The Cares Act, that has passed. Currently all those extra provisions for contractors and Uber or Lyft drivers and such still cannot file for unemployment yet. He suggested people should continue to check the Dept. of Unemployment website for updates. Mr. Alonzo took agenda item # 3 as Chairman Lantry was present. 2. Proposed ballot question for the Annual Town Election regarding Adoption of the Community Preservation Act (CA) Ms. Lemieux noted Ms. Lantry had provided information and it was in their meeting packet. Ms. Lantry stated I am from the Lunenburg Historical Commission and our Commission has placed the Community Preservation Act ("CA) on the town warrant. We are placing the CPA on our warrant because the Town of Lunenburg needs money to solve the problems of our aging governmental infrastructure. We also need to preserve and create recreation space for our Town in order to enjoy the great outdoors. Additionally, we hope to serve our community's need for affordable housing for low-income earners— including both young families and the elderly-so that they can continue to live in Lunenburg. We need to provide money to adapt housing for handicap accessibility, whether it is a wheelchair ramp or grab bars in a bathroom or shower. We believe the Community Preservation Act is the vehicle of government to get this done. Since 2000, the CPA has provided funding for 176 other communities in Massachusetts. Lunenburg last attempt at CPA was in 2008. This presentation hopes for Lunenburg to once again pursue CPA funding. The Town of Lunenburg Lunenburg was established as a town in 1728. This is means out town nearly goes back to before the starting of our nation. Quite old! We have old buildings for municipal government. Our town center and beyond into our community is historic, all adding to the character and beauty of our Town. Currently, there is a committee already formed to study the logistics and cost of moving our town's government to T. C. Passios Elementary school. This would abandon the Town Hall, and the Ritter Building in the center of Town. It is important to ask whether this makes sense for our Town. Ultimately this will be a matter for the people of ===PAGE 11=== Consequently, this is why we need the Community Preservation Act. We need to be pro-active. We need to be the change that puts our money into a savings account for the future, doubling our returns with a match from the State. We should pair with other state and preservation grants to get the most for our community. Change is coming but, if we don't reimagine what we do with our historic buildings and how we plan to readapt them for community needs going forward, they will become an eyesore. I am tired of wringing my hands. I am showing you the money. I am showing you a way forward. Will you get on Board? So let's get to the specific: To do that lets spell it all out with the "who, what, when, where and how." Who - The Community Preservation Committee: If this bylaw passes, we will need to set-up a town Community Preservation Committee ("CPC"). The CPC will require between 5-9 members; the length of their terms will need to be determined; and the method of selecting committee member will either be by designation, election, appointment or both. Our local government will help in each of these organizational decisions. According to the CPA, our CPC must include one member from each of the following: the local conservation commission, board of park commissioners, historical commission, planning board, and housing authority. If our Town has not established one or more of these boards or commission, a representative serving in a similar capacity can be appointed to the committee. What is the Community Preservation Committee charged with doing? The CPA will come up with projects that will go back to the Town Meeting for the people of Lunenburg to decide which projects to apply our CPA funds to. If the people of Lunenburg vote yes, funds get spent. If the people vote no, the money goes back in the pot, gains interest and waits for another viable recommendation from the CPC that majority of people of Lunenburg deem worthy to spend the money. The control of the money lies with the people of Lunenburg at the Town meeting. What kind of projects will the CPC fund? First, not less than 10% of the money is to be set aside for open space. An "open space» "shall include, but not be limited to, land to protect existing and future well fields, aquifers and recharge areas, watershed land, agricultural land, grasslands, fields, forest land, fresh and salt water marshes and other wetlands, ocean, river, streams, lake and pond frontages, beaches, dunes and other coastal lands, lands to protect scenic vistas, land for wildlife or nature preserves and land for recreational space." Second, not less than 10% of CPA funds must be used for historic space. A ===PAGE 12=== housing "shall include but not be limited to, programs that provide grants, loans, rental assistance, security deposit, interest -rate write down or other forms of assistance directly to individuals and families who are eligible for community housing, or to an entity that owns, operates or manages such housing, for the purpose of making housing affordable." Any remaining funds may be used for recreational use or rehabilitation projects. "Recreational use" is defined as "active or passive recreational use, but not limited to, the land for community gardens, trails, and non-commercial youth and adult sports, and the use of land as a park, playground or athletic field." However, "recreational use" shall not include "horse racing or dog racing or use of land for a stadium, gymnasium or similar structure." A "rehabilitation" project is defined as "rehabilitation, capital improvements, or making of extraordinary repairs, to historic resources, open space, lands for recreational use and community housing for the purpose of making such historic resources, open spaces, lands for recreational use and community housing functional for their intended uses, including, but not limited to, improvements to comply with the American Disabilities Act and other federal state or local or access codes; provided with respect to historic resources." Furthermore, "rehabilitation" projects shall "comply with the Standards of Rehabilitation stated in the United States Secretary of the Interior's Standards for Treatments of Historic Properties." Additionally, with respect to land for recreational use, "'rehabilitation' shall include the replacement of playground equipment and other capital improvements to the land or the facilities thereon which make the land or the related facilities more functional for the intended recreational use." How does CPA funding work? Half of the money will come from the residents of Lunenburg through the "imposition of a surcharge of not more than 3% of the tax levy against real property." This does not raise the tax rate for our Town. Rather, we will "assess a surcharge on property tax bills after they have been calculated based on the community's current tax rate." Our contribution will be calculated according to the Distribution Formula (see link below). Depending on our contributions, the other half of the fund has the potential to be matched up to 100% by the State of Massachusetts. Example: Home Assessment = $380,000 First, subtract the first $100,000 in residential property value (assuming the community adopts an optional CPA exemption). $380,000-$100,000 = $280,000 as the value to be surcharged. Then, apply the town's tax $280,000 x (18.12/$1000) = $5,074. Finally, apply the elected CPA surcharge. We'll ===PAGE 13=== • Our Town will also decide the initial exemption amount to be applied. Traditionally, an initial $100,000 exemption is applied to all properties. However, an additional pro-rated exemption may be applied to qualified individuals. Where Does CPA Funding Come From? https://www.communitypreservation.org/funding Understanding the Distribution Formula https://www.communitypreservation.org/distribution-formula This concludes my presentation. I'm happy to take questions at this time. Ms. Luck asked about the distribution formula, Round One. Ms. Lantry stated her understanding was in Round One they give out 80% of the funds to the 3% communities and each of the CPA communities will receive the same percentage match to funds raised locally with their CPA surcharges. If a community's CPA surcharge is less than 3%, it is not eligible to advance to the second and third round. Then there are other rounds to other communities under 3%. Mr. McQuaid thanked Ms. Lantry for bringing this forward. It will be interesting to see what the reaction at town meeting. You say it is not a tax, but it raises the taxes. Ms. Lantry stated you need to look at this as a savings account for the town to spend on things we have already spent money on in the past. We are only going to spend that money if the town agrees to spend it and we will only spend half of the money rather than all. Mr. Jeffreys broadly supported the concept. He stated next week we will be discussing postponing tax payments for a month and then in June we are going to vote on whether there is going to be a 3% on everyone's tax bill. I think for some people who are going through a difficult time right now that no matter what they are going to vote no on that. He asked about the community housing conditions and how seniors would be eligible. Ms. Lantry stated it is based on income. He asked what the threshold is that would qualify a person. Ms. Lantry replied it is based on the same formula used for the current senior housing in town. Mr. Jeffreys stated it would be beneficial if people could know what the threshold is in order to get favorable votes. What has the town done in the last five years that would have qualified? Ms. Lantry stated the Town Hall being painted, the handicap access ramp to Town Hall, purchasing the Lane Property. Even with the low income housing at TriTown would have qualified. He suggested having numbers in order to ===PAGE 14=== they are at. Mr. Alonzo thanked her for her presentation. 3. Review of Annual Town Meeting warrant articles Ms. Lemieux recommended removing the four First Right of Refusal (ROFR) article and the purchase of land located at 635 Massachusetts Avenue. She did not believe it was fiscally prudent to purchase the 635 Mass. Ave. property. Ms. Luck agreed with Ms. Lemieux on removing that article. Motion: P. Luck 2n: D. McQuaid To remove the warrant article (DD) that would approve purchasing 635 Mass. Ave. property Ms. Luck-aye, Mr. MeQuaid-aye, Ms. Adams-aye, Mr. Jeffreys- nay, Mr. Alonzo -aye Mr. Jeffreys asked if this would eliminate the option to purchase for the future, Ms. Lemieux stated no but we should not ne borrowing at this time. Motion: P. Luck 2n°:D. McQuaid To remove the four ROFR articles (EE-HH) from the Annual Town meeting warrant Vote: Ms. Luck-aye, Mr. McQuaid- aye, Ms. Adams- aye, Mr. Jeffreys- aye, Mr. Alonzo -aye Discussion about reducing amounts on other articles ensued. 4. Approval of Minutes: • November 19, 2019, • December 10, 2019 • December 19, 2019 • January 7, 2020 • January 14, 2020 • January 21, 2020 Motion: D. McQuaid 2nd: P. Luck To approve the minutes as listed Vote: Ms. Luck- aye, Mr. McQuaid-aye, Ms. Adams-aye, Mr. Jeffreys-aye, Mr. Alonzo -aye 5. Mr. Alonzo announced he signed the following warrants on behalf of the BOS: Payroll #20 P 20: $810,649.65 A/P# 50 20: $263,083.03 A/P #51 20: $60,188.65 Deductions #51 20: $48,397.68 6. Action Items: Ms. Adams asked what became of the hunting requests from the Conservation Commission after this board denied it. Ms. Lemieux will follow up. ===PAGE 15=== Mr. Alonzo noted that Conservation Commission was not interested in any of the above properties. Ms. Lemieux stated they had not heard from any other boards to date. It was noted that on the Holman Street and Northfield Road property the 8 acre parcel (Tract A) was not delineated well on the Assessors' map that was submitted with the notice. Mr. Alonzo asked if the location was important if no one is interested in purchasing it. Ms. Adams stated the Planning Board had some other reservations about the property. Mr. Jeffreys referred to part of a memo in their packet, page 2, from the Land Use Director stating the Planning Board was not interested in three of the properties but regarding the Holman St and Northfield property... "The Planning Board was concerned about the following items in relation to the packet provided by the applicant. 1. There appears to be a significant number of contingencies included in the Purchase and Sale. The most concerning is 24(h) and the obligation of the seller to provide additional land to the buyer in the event that a suitable well is not available on the land included in the agreement. The Board is concerned that providing this additional land may change their analysis of whether to exercise the ROFR. 2. The packet submitted does not include a plan stamped by a Registered Professional Land Surveyor. The Planning Board is concerned that it is difficult to adequately review the proposal without having an accurate depiction of what land is proposed to be removed. 3. There was no property meets and bounds description included in the submitted packet. The Planning Board expressed concern that not having this information left too many unknown aspects to the proposed removal from the chapter and left them unable to render any recommendation to the Board of Selectmen." Mr. Jeffreys pointed out Town Counsel Adam Costa had provided an opinion, "that while there are several contingencies within the P&S, none of these are related to the final purchase price, which is the threshold for an offer to be bona fide. In 2006 the Chapter 61 statute was amended to include language that defined a bona fide offer, this language reads: 'For the purposes of this chapter, a bona fide offer to purchase shall mean a good faith offer, not dependent upon potential changes to current zoning or conditions or contingencies relating to the potential for, or the potential extent of, subdivision of the property for residential use or the potential for, or the potential extent of development of the property for industrial or commercial use, made by a party unaffiliated with the landowner for a fixed consideration payable upon delivery of thedeed." Discussion ensued on whether to wait to hear from the Conservation Commission when two boards are already of the opinion that they were not interested. Motion: M. Jeffreys To not exercise the Right of First Refusal for the four properties presented 2nd: D. McQuaid ===PAGE 16=== Road parcel. It will be discussed again at another meeling. 2. Discussion on the Town Manager Performance Evaluation process and timeline Ms. Lemieux stated she had considered the offer to move her evaluation up and appreciated it, but wanted to try to meet the original deadline. 3. Discussion on Fiscal Year 2021 Budget, FY21 Capital Plan, Five Year Financial Forecast and Annual Town Meeting Warrant articles No discussion occurred. TOWN MANAGER REPORT Announcement on Existing Vacancies: The following is a list of vacancies on the following committees: • Agricultural Commission (2 alternate vacancies) • Americans with Disabilities Act Commission (1 vacancy) • ArchitecturalPreservationDistrictCommission(1 designprofessional; craftspersonor building contractor familiar with historic renovation) • FinanceCommittee(1 positionappointedby theFinanceCommitteeAppointing Committee • Open Space Committee (1 vacancy-citizen at large) • Planning Board (1 position appointed by theremaining membersof the Planning Board and the Board of Selectmen until the next Annual Town Election in May) • Zoning Board of Appeals (2 Associate vacancies) Talent bank forms can be obtained on the Town Website and forwarded to the Board of Selectmen's Office. Update on Saliba Property Grant Requirements: The deadlines for the LAND and PARC grants that the Town received towards the purchase of the Saliba property on Northfield Road will not be extended beyond the June 20 deadline. We are on track for a May closing date on the property and are in the process of doing the following: • I coordinated the hiring of an environmental consultant to perform an environmental assessment on the property and this will be completed by the end of April; • The Conservation Administrator will coordinate the purchase of a sign designating the name and how it was cooperatively purchased with the Commonwealth; • The Conservation Administrator will create a management plan that will need to be submitted to the State; ===PAGE 17=== provides added features, and a larger provider network. This information will be sent out to employees at the end of the month in time for the Open Enrollment period during May and will go into effect on July 1$. This is a completely employee-funded optional insurance. Green Communities Competitive Grant: Prior to the closing of town facilities, the Green Communities Task Force had been meeting to discuss various projects to submit for this year's Competitive Grant including LED lighting project at the Middle School, replacement of appliances with energy efficient appliances at Turkey Hill, replacement of appliances at various town buildings with energy efficient appliances, and funds towards the purchase of hybrid police cruisers. I am working on trying to get estimates related to a Retro- commissioning Report that was done during the last Green Communities Grant that had a number of recommendations to be done at the Public Safety Building that would result in energy savings. We have until May 1st to submit an application. Neighborhood Clean-up of Roadside Trash: The DP W is providing regular trash bags to volunteers that wish to participate in helping clean up their neighborhoods by picking up roadside trash. Once the bags are full, volunteers can contact the DP W to pick up the bags at an identified location. Please contact the DPW to request bags at 978-582- 4160. FY 2020 Updates: TheFinance Directorand Treasurer/Collector puttogether aprojection ofrevenues for theremainder of this fiscal year and based on their projections using FY19 revenue figures, which would be conservative for the remainder of the third quarter and the entire fourth quarter ofFY 20, there would be a positive cash flow for the remainder of the fiscal year. FY 2021 Financial Updates: There was a virtual economic roundtable scheduled for this morning with the Chairs of the House and Senate Committees on Ways and Means, the Secretary of the Executive Office of Administration and Finance and other guests such as the State Treasurer, President of the Boston Federal Reserve, the MA Taxpayers Foundation, and others to discuss the impact of the current public health crisis on the Massachusetts economy. Due to technical issues with the broadcasting system, it is being postponed it until next week to ensure that the system is fixed and they are able to broadcast a live feed. Based on today's weekly briefing with the Lieutenant Governor, the Senior Deputy Commissioner of the Division of Local Services Sean Cronin, and officials from MEMA and the Department of Public Health, the State has not formalized any revenue projections and they are continuing to monitor, plan and advise as they develop their analysis. As I relayed to the Finance Committee at their meeting on Thursday, my approach to revamping the FY 2021 budget will be to reassess our revenue projections and FY21 expenditures as follows: • I have asked RRG, our assessing services firm, to work with the Land Use Director and Building Department to review the projected New Growth figure, even though that has been reduced twice during the development of the FY21 budget. • To use a level funded amount from FY20 for State Aid; • To use a level funded amount from FY20 for Local Receipts and examine if these need to be pulled back further. ===PAGE 18=== quarter revenues of FY21 comein. Other Department Updates: The Assistant Town Manager and I are assisting the Assessors Department in putting together a Request for Proposals for Tax Assessment Services as well as drafting a position description for a Principal Assessor. The plan is to go out to bid for Principal Assessing Services at the same time as advertising for a Principal Assessor and based on the response to both the RFP and to the Principal Assessor position, determine the best course of action for that department. Dueto the notice from Solid Waste Sewer Services thattheyare terminating their contract with the Town, the DP W Director secured a new firm that will provide this service until June 30". In the interim, a RFP isbeing developed by the DP W Directorand Sewer Business Manager that willgo out to bid and secure a firm for the start of the new fiscal year on July 1st Meetings, Events and Other Announcements: Town Counsel is holding his office hours via Zoom tomorrow with everyone that signed up through the Doodle Poll and office hours in May will be on May 20th; 12-4 p.m. • Disposal of Yard Waste at the old landfill off of Youngs Road will commence Saturdays from 9a.m. until 4 p.m. on April 11th until May 16th. • I will participate in the Board of Assessors meeting tomorrow, Wednesday, April 8th at 1 p.m. via Zoom. • The School Committee is meeting tomorrow, Wednesday, April 8th at 7:00 p.m. via a Zoom meeting. • I will participate in the Finance Committee will be meeting on Thursday, April 9th at 7:00 p.m. via Zoom. • I will participate in the Sewer Commission's meeting on Tuesday, April 14th at 3 p.m. via Zoom. UPCOMING MEETING/EVENT SCHEDULE This Board meets again on April 14 and April 21. PUBLIC COMMENT Dave Passios, 56 Whiting Street, was disappointed the BOS voted without input from the Open Space Committee on the ROFR properties. Motion: K. Adams 2nd: P. Luck To adjourn the meeting at 9:07 p.m. Vote: Mr. Jeffreys-aye, Mr. McQuaid-aye, Ms. Luck-aye, Ms. Adams-aye, Mr. Alonzo- aye Mr. Alonzo thanked all the participants of this evening's meeting. Respectfully submitted, clairem. Peterson Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2020-04-14-agenda-5195.txt BOARD : select-board DATE : 2020-04-14 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2020-04-14-agenda-5195.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04142020-5195 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN Tuesday, April 14, 2020 7:00 PM AGENDA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. The Town of Lunenburg, in response to the COVID-19 (Corona Virus) is currently following the guidance from the Lunenburg Board of Health, Massachusetts Department of Public Health and the CDC regarding the virus and steps communities can take to prevent the spread and all town facilities are currently closed to the public. In accordance with the Governor’s Order Suspending Certain Provisions of the Open Meeting Law, G. L. c. 30A, § 20, all public meetings are being conducted remotely. This meeting will be broadcast live through local access cable, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be able to be found on the LunenburgAccess YouTube channel within 24 hours after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or From a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174-0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM OPEN THE MEETING I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS 7:05 PM Public Hearing for a Wine & Malt On-Premises (§12) License for Smokestack Roasters LLC, 39 Massachusetts Ave. 7:15 PM Public Hearing for the following licenses: All Alcohol-General On Premise, Common Victualler, Weekday Entertainment, and Jukebox by Whiskey Girl Bar LLC, d/b/a Whiskey Girl Country Bar, located at 10 Summer Street, Unit #10, Lunenburg, MA IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS V. CURRENT BUSINESS 1. Town Manager COVID-19 Update 2. Adoption of Emergency Family and Medical Leave and Emergency Paid Sick Leave Policies 3. Vote to Authorize Emergency Expenditures Related to COVID-19 per MGL 44 Section 31 4. Local Option Vote to extend the due date for Taxes until June 1st, extend the deadline to apply for Exemptions to June 1st, and waive penalties and interest on late payment of bills per Chapter 53 of the Acts of 2020 5. Approval of Minutes of January 28, 2020, February 4, 2020, and February 11, 2020 ===PAGE 2=== 6. Action Items 7. Committee Reports VI. OLD BUSINESS 1. Vote on Right of First Refusal for Chapter 61property: +/- 8 acres Holman Street and Northfield Road 2. Review of Annual Town Meeting warrant articles 3. Proposed ballot question for the Annual Town Election regarding Adoption of the Community Preservation Act 4. Discussion on Fiscal Year 2021 Budget, FY21 Capital Plan, and Five Year Financial Forecast VII. TOWN MANAGER REPORT VIII. UPCOMING MEETING/EVENTS SCHEDULE April 21 IX. PUBLIC COMMENT***  PUBLIC  BOARD X. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2020-04-14-minutes-5195.txt BOARD : select-board DATE : 2020-04-14 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2020-04-14-minutes-5195.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_04142020-5195 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Clerk; Katey Adams, Michael-Ray Jeffreys Also Present: Town Manager Heather Lemieux; Assistant Town Manager Julie Belliveau, Finance Director Karen Brochu, PAC Coordinator Jo McLaughlin, Bernie Goulet, Adam Costa, Town Counsel The meeting commenced at 7:00 p.m. Mr. Alonzo announced this was the April 14th Board of Selectmen meeting. In accordance with the requirements of the Open Meeting Law, please be advised this meeting is being recorded and broadcast over the Lunenburg Public Access channel and also being recorded as a zoom meeting. The Town of Lunenburg, in response to the COVID-19 (Corona Virus) is currently following the guidance from the Lunenburg Board of Health, Massachusetts Department of Public Health and the CDC regarding the virus and steps communities can take to prevent the spread and all town facilities are currently closed to the public. In accordance with the Governor's Order Suspending Certain Provisions of the Open Meeting Law, G. L. c. 30A, § 20, all public meetings are being conducted remotely. This meeting will be broadcast live through local access cable, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable- 157427270975305/) and will be able to be found on the LunenburgAccess YouTube channel within 24 hours after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174-0347 # Mr. Alonzo stated he would do a roll call to confirm that all persons anticipated on the agenda are present and can hear me. When I call your name, please respond in the affirmative and then state your name." Mr. McQuaid-"Yes, I am here" Ms. Adams-"Yes, I am here," Mr. Jeffreys - "Yes, I am here," Ms. Luck: "Yes, I am here," Mr. Alonzo stated, "I as the Chair am here." Town Manager Heather Lemieux-"Yes, I am here," Mr. Alonzo also acknowledged Finance Director Karen Brochu was present. PUBLIC COMMENT Mr. Jeffreys encouraged as many people as possible to head outside and pick up trash and recyclables on the roads. DPW has bags available for residents to use. Ms. Luck while at the Acton Arboretum, noticed the Acton Board of Health had signs requesting the public not touch handrails, sit on benches or sit at picnic tables. She thought that was great advice and hoped everyone was practicing those habits in public spaces. ===PAGE 2=== Mr. Alonzo read aloud the public notice: "The Lunenburg Licensing Authority will hold a public hearing on Tuesday, March 24, 2020 at 7:05 P.M. at Town Hall, 17 Main Street, 2n° Floor, Lunenburg, MA on the application submitted by Smokestack Roasters LLC, d/b/a Smokestack Roasters, for a Wine & Malt On-Premises License (§12) license, located at 39 Massachusetts Ave., Lunenburg, MA. The premises is described as a single floor building, 6300 sq. ft. retail space with two garage doors and three exits." Mr. Alonzo noted that this hearing was opened on March 24th and continued to tonight's meeting. Jaclynn Nicoll, owner, was present for the hearing via telephone. She stated they opened the shop about six months ago for coffee and food service. The number one request when people come in is they want to have beer, wine and live music. We thought this would be a good complement for the afternoons. She did not anticipate extending their hours except for a special event or function. Right now we are 7:00 a.m. to 3:00 p.m. everyday. Ms. Lemieux confirmed everything regarding the application was in order. Mr. Jeffreys asked how many licenses will remain if this license is approved. Ms. Lemieux stated there would be four wine and malt on-premises licenses available. Mr. Jeffreys asked Ms. Nicoll what their alcohol policy was. Ms. Nicoll replied she had written a three page policy that she would share with employees if she hires any. It includes topics such as looking for signs of intoxication, occurrence logs, etc. We are going to do our absolute best especially from a risk liability perspective to enforce the policy. We will also make sure everyone is e-TIPS certified as well. Mr. Jeffreys asked if they had added any employees. Ms. Nicoll stated just before the pandemic struck they had added two part-time employees. We had to take a step back then but are still hanging on doing deliveries. We will be looking for some full-time employees to help out with the operations going forward. Ms. Nicoll added she was TIPS certified as well as the one time employee they hired for the one day liquor license event they had held. Going forward she wanted to have every employee certified. Mr. Jeffreys noted their lease has a condition that you have to replace any broken glass within 30 days. He suggested she have a glass replacement company lined up just in case of such an occurrence for security purposes. She thanked him for his advice. Ms. Adams suggested due to the large amount of space at the location, to add ways to be creative to use the space. When asked, there was no further comment on the license application. Motion: K. Adams 2nd: D. McQuaid To approve the wine and malt on premises license to Smokestack Roasters, LLC at 39 Massachusetts Avenue Vote: Mr. McQuaid-aye, Mr. Jeffreys-aye, Ms. Luck-aye, Ms. Adams-aye, Mr. Alonzo Mr. Alonzo closed the public hearing. He advised Ms. Nicoll to work out picking up the license with the office. ===PAGE 3=== 4t v a single story building with one entrance and two exits with a rectangular bar, one Men restroom and one Women restroom. Tom Alonzo, Chairman, Board of Selectmen, Lunenburg Licensing Authority" (Note for the record: This hearing was readvertised with the corrected date according to license regulations.) Bernie Goulet presented for the license applications and stated he was looking to open up a country bar with live bands on Friday and Saturday nights. Proposed hours would be Monday through Saturday from 5 p.m. to 1:30 a.m. and 11:00 a.m. to 1:00 a.m. on Sundays. Mr. Alonzo noted this public hearing is only for the all alcohol on-premises license. When asked, Mr. Goulet stated the establishment is not currently open; it was previously J & M Mr. Jeffreys asked how many licenses would be available if this license was approved. Ms. Lemieux stated there would be two all alcohol remaining. Mr. Jeffreys asked Mr. Goulet where the other licensed locations were. Mr. Goulet replied one in Haverhill, Worcester and New Hampshire. The two in Massachusetts are country bars but are called Moonshiners. He stated he would be working at this location but had a general manager already lined up. He would be there 20-30 hours per week. Mr. Goulet stated the Haverhill location has been open for three years this September and the Worcester location will be a year this September. The NH location has been open for three years. Mr. Goulet stated he has been in the bar and restaurant business for over fifteen years. He has not had any incidents with alcohol licensing at the other locations, but in Worcester there is a pending ABCC hearing for a minor drinking. Worcester is a college town and the hearing is delayed until April. Mr. Jeffreys referring to the Worcester incident, asked for further explanation. Mr. Goulet stated there was a fake id used for a compliance check and we did not have an id scanner at the time, so the bouncer accepted the fake id. Within a week of that happening, I spent almost $4000 on an id machine which was suggested to me by the ABCC and Worcester Police Department. Since then we have confiscated around 30 fake ids and turned them over to the ABCC. Mr. Jeffreys asked if he had purchased the same machine for Lunenburg. Mr. Goulet stated he had not yet; it's costly, but he has them at all his bars now. He did plan on purchasing one for this town. Mr. Jeffreys asked if all of the employees were TIPS certified. Mr. Goulet stated he and his general manager were and any new employees coming on would have to be. Mr. Jeffreys was concerned about serving to minors and the pending hearing and suggested postponing until the ABCC hearing for the Worcester bar was held Ms. Adams noted there had been several compliance checks in town a couple of years ago and the best thing to do was to learn from mistakes going forward. Mr. Alonzo agreed with Ms. Adams. Motion: T. Alonzo 2nd:D. McQuaid To approve the general on premises license for Whiskey Girl Bar LL.C, d/b/a Whiskey Girl Country Bar, located at 10 Summer Street, Unit #10 Vote: Mr. McQuaid-aye, Mr. Jeffreys- nay, Ms. Luck-aye, Ms. Adams-aye, Mr. Alonzo -aye ===PAGE 4=== Mr. Goulet thanked the Board after being advised to coordinate how to pick up his licenses from the office. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS There were none this evening. CURRENT BUSINESS Mr. Alonzo took some agenda items out of order due to pertinent staff being present for discussion. Adoption of Emergency Family and Medical Leave and Emergency Paid Sick Leave Policies Ms. Lemieux noted these are new policies per the Federal Family First Coronavirus Response Act. She asked Assistant Town Manager Belliveau to introduce the policies. Ms. Belliveau asked the members if they had reviewed both policies and had any questions. Ms. Luck, referring to the emergency paid sick leave policy using a 40 hour work week, asked how would that work for anyone working 32 hours; would the maximum be 64 hours? Ms. Belliveau stated yes. Ms. Lemieux stated it is allowable under the law to exempt public safety workers for both policies but after talking to the Fire and Police Chiefs, and DP W Director, asked that emergency workers not be exempted under the sick leave policy except for reason #5 (child care). Ms. Luck asked if the Town had a sense of what this would cost. Ms. Belliveau stated it would depend on who took advantage of the policy, but there are daily caps on the amounts. Mr. Alonzo asked would these be costs we could add to the emergency expenditures related to the pandemic. Ms. Brochu stated all expenditures related to the pandemic would be tracked separately and when submitted to FEMA should be reimbursed at 75%, except for payroll expenses. Mr. Alonzo asked how could they not be applied it we are being directed to adopt this policy. Ms. Lemieux stated she would check with the MEMA Regional Coordinator regarding this question. Mr. Jeffreys asked about the difference in benefits from what the state provides versus the federal government. Ms. Belliveau noted the Town does not pay into the FMLA fund via paycheck deductions, so we might not be able to use that. Motion: M. Jeffreys 2n: P. Luck To approve the Emergency Sick Leave Policy Vote: Mr. McQuaid-aye, Mr. Jeffreys-aye, Ms. Luck-aye, Ms. Adams-aye, Mr. Alonzo -aye The Board moved on to the Emergency Family and Medical Leave Policy. Ms. Belliveau stated the difference between this and the Town's FMLA policy is that this one only covers child care. The Town will grant an eligible employee up to a total of twelve (12) work weeks of EFMLA between April 1, 2020 and December 31, 2020 if the employee is caring for a child whose school or place of care is closed (or child care provider is unavailable) for masons related aCt emp9 An as playad ekendity fore 2-month peris d as described ===PAGE 5=== employees would not want to exhaust their accrued time. Peter Beardmore, Finance Committee member, asked via chat what the cost to the Town would be. Mr. Alonzo stated we don't know what it would be because we don't know who would use it. Ms. Lemieux noted this is only if the child care facilities stay closed. If they open this will not apply. Ms. Belliveau did not see this exceeding someone's normal pay unless we have to fill that position with someone else and this is also if you can't telework. Motion: D. McQuaid 2nd: M. Jeffreys To approve the Emergency Family and Medical Leave Policy as discussed Vote: Mr. McQuaid-aye, Ms. Luck-aye, Ms. Adams-aye, Mr. Jeffreys-aye, Mr. Alonzo -aye Mr. Alonzo thanked Ms. Belliveau and she exited the meeting. Vote to Authorize Emergency Expenditures Related to COVID-19 per MGL 44 Section 31 Ms. Lemieux read her memo to the BOS: "After the issuance of the State of Emergency by the Governor on March 10th, and prior to the Governor's request for federal disaster assistance, the Massachusetts Emergency Management Agency (MEMA) issued guidance on what expenses towns should be tracking so when federal assistance became available, municipalities would be able to submit for reimbursement for costs incurred by the Town related to the COVID-19 pandemic. These expenses relate to costs outside of regular payroll but would be for payroll related expenses for any additional expenses related to COVID-19 such as related overtime costs, forced call-ins for public safety, volunteer hours by our Meals on Wheels volunteers, cleaning supplies, and IT equipment. On March 19th departments the guidance document from MEMA on expenses that should be tracked that would be eligible for reimbursement. At that point any related expenses were being tracked separately, but being paid out of regular accounts. Subsequently, through conferences with state officials, they advised these expenses should be accounted for in a separate account as it would make the reimbursement process for federal aid easier. The Finance Director spoke with our Department of Revenue representative that advised that per MGL Chapter 44, Section 31, no department financed by municipal revenue, or in whole or in part by taxation, may incur liabilities in excess of appropriation "except in cases of major disaster, including, but not limited to, flood, drought, fire, hurricane, earthquake, storm or other catastrophe, whether natural or otherwise, which poses an immediate threat to the health or safety of persons or property, and then only upon a declaration by the governor of a state of emergency with respect to the disaster". As a result of the Governor's declaration of a state of emergency on March 10", towns may expend from any available funds in relation to the emergency without an appropriation but the Board of Selectmen must vote to request approval from the Director of Accounts of the Division of Local Services and the request must include a spending estimate to address the emergency situation, a description of the types of expenditures anticipated to be made. This will allow payments to be made from any available funds and the written authorization from the Director of Accounts will deem these expenditures legal overdrafts. The spending estimate may also be increased upon approval by the Director, if needed. ===PAGE 6=== Brochu reported the dollar amount is $30,400, but there are additional expenses such as additional cleaning at Town buildings and IT costs as a result of everyone working remotely. She believed $100,000 was enough to get to the end of this fiscal year, but we can request an increase in that spending authorization from the Division of Local Services (Dept. of Revenue). When asked what the IT related costs were, Ms. Lemieux reported laptops were purchased a ZOOM account for the Town and additional Chromebooks for the school. Motion: D. McQuaid 2nd:K. Adams To request approval from the Director of Accounts of the Division of Local Services to expend an estimated $100,000 in COVID-19 related expenditures that include, personnel costs, overtime costs, costs related to the extraordinary cleaning of public facilities, costs related to maintaining the health and safety of employees and the public, including the purchase of personal protective supplies and equipment, costs related to the implementation of remote participation, the costs of providing food security services, and IT related costs related to remote learning and telework. Vote: Mr. McQuaid-aye, Ms. Luck-aye, Ms. Adams- aye, Mr. Jeffreys-aye, Mr. Alonzo - aye Local Option Vote to extend the due date for taxes until June 15, extend the deadline to apply for exemptions to June 1"', and waive penalties and interest on late payment of bills per Chapter 53 of the Acts of 2020 Ms. Lemieux reported per the special legislation signed by the Governor on April 35, there is an option to delay the property tax due date to June 1; this allows the municipal chief executive (BOS) to delay the due date for municipal property tax bills to June 1 as well as extend the deadline to apply for exemptions and to waive penalties and interest on late payments on bills no later than June 30th. While the Finance Director and I discussed this, we are recommending the deadline remain at May 1, but to waive penalties and interest until June 30th. To be clear, June 29th would be the last day where there would not be penalties or. Motion: P. Luck 2nd: D. McQuaid To keep the current deadline for tax payments at May 1 and extend the deadline for exemptions until June 1st and waive of penalties and interest per C. 53 through June 29th Vote: Mr. McQuaid-aye, Ms. Luck-aye, Ms. Adams- aye, Mr. Jeffreys- aye, Mr. Alonzo - aye Mr. Alonzo thanked Ms. Brochu for all of her work in coordination with the Town Manager and all the departments. Ms. Brochu exited the meeting. Town Manager COVID-19 Update Here are a number of updates specific to Lunenburg that will also be posted on the town website, town facebook page, the "town-wide" listserv, sent to the Lunenburg Ledger and to Public Access: ===PAGE 7=== closed until May 4th • To clarify, previous public service announcements identified Marshall Park, Wallis Park, and Kids Kingdom that have town playgrounds that are closed. The open spaces at Marshall Park and Wallis Park can still be used as well as other town open spaces but any use must abide by the Governor's Order Prohibiting Gatherings of 10 or more people and by social distancing protocols. Tax payments should not be left in the box outside of Town Hall due to staff working limited hours in the building and working remotely. Tax payments should only be mailed to the town's lockbox or can be paid online. The online bill payment link is https://www.lunenburgma.gov/departments/resident-services/online-services and the lockbox address is: Town of Lunenburg Department 1260 P.O. Box 986500 Boston, MA 02298-6500 For any questions, please contact the Treasurer/Collector Myleen Mallari at (978) 582-4130 x 135 or mmallari@lunenburgonline.com. On Friday, April 10t Governor Baker signed Chapter 56 of the Acts of 2020 that suspends MCAS testing requirements for the school year, pushes back due dates for school district improvement plans required by the Student Opportunity Act, and allows the Department of Elementary and Secondary Education to modify or waive graduation requirements for students set to complete high school this summer. The federal government allowed states to cancel testing requirements if they filed waivers, which Massachusetts did, along with the vast majority of other states. As of April 13th there are 26,867 COVID-19 cases and 844 deaths. 122,049 patients have been tested to date by the MA State Public Health Laboratory, hospitals and commercial laboratories. The Town Caucus has been rescheduled until May 13th at 7 p.m. to be held at the Turkey Hill Elementary School. Approval of Minutes of January 28, February 4, and February 11, 2020 Motion: P. Luck 2nd: D. McQuaid To approve the minutes as listed above Vote: Mr. McQuaid-aye, Ms. Luck-aye, Ms. Adams-aye, Mr. Jeffreys-aye, Mr. Alonzo - abstain Action Items: Ms. Luck repeated her request for an update on the Teachers union negotiations. Ms. Lemieux stated she had not had a chance to speak with the School Superintendent. She will follow up on that tomorrow. Ms. Luck asked about the BOS not meeting on April 28th. Mr. Alonzo stated there is budget work to be done before we can discuss it and noted we ===PAGE 8=== Town should look at all their contracts to see what can be put oil. OLD BUSINESS: 1. Vote on Right of First Refusal for Chapter 61 property: +/- 8 acres Holman Street and Northfield Road Mr. Alonzo recalled one of the things that was unclear during the last discussion was the location of the 8+/- acre parcel. On the application it is shown in the corner of the larger parcel right on the corner of Holman Street and Northfield Road. If you are looking from Northfield Road it ends 200 feet short of the property right above it on Holman Street. Mr. McQuaid agreed and wondered why this was postponed from last meeting. Mr. Alonzo noted we have a legal opinion that it was a bona fide offer. (Town Counsel Adam Costa joined the meeting.) Mr. Alonzo noted the property is not near any Town property. Ms. Adams questioned the lack of engineered drawings in the notice. Attorney Costa stated when we received a notice, we go through a check list to see if it meets the statute. The statute does not require engineered plans, it requires that the location and acreage of the land be drawn on a scale of the Assessors' maps. In the notice Attorney Bowen stated the parcel is shown as "Tract A" on a map drawn to scale of the Assessors map prepared by Szoc Surveyors. We have a scaled drawing that shows the location of Tract A and we have the dimensions. Mr. Alonzo did not see any need to keep the land owner waiting if we are not going to purchase this. Motion: M. Jeffreys 2nd: P. Luck To not exercise the Right of First Refusal for the above listed property Ms. Adams asked in terms of the description being 8 acres, more or less, if one could specify not more than nine acres. Mr. Costa stated the wording can't be vague; if a change occurs the owner would need to notify the Town again. It is a drawing prepared by a surveyor along with a description. The dimensions are stated. Vote: Mr. McQuaid-aye, Ms. Luck-aye, Mr. Jeffreys-aye, Ms. Adams- abstain, Mr. Alonzo - aye Review of Annual Town Meeting warrant articles There was nothing as of tonight. Proposed ballot question for the Annual Town Election regarding Adoption of the Community Preservation Act Ms. Luck had sent some data via email to the BOS members. Mr. Alonzo read it aloud: "Several of you indicated you were interested in having more information on the Community Preservation Act (CPA). Like you, I wanted to learn more. So, as Ms. Lantry suggested, 1 went to the state's website and was able to locate a list of all MA communities which details each community, date of adoption of the CPA, as well as percentage each community has adopted. In summary, as of 4/10/2020, 172 of the 351 communities in MA have adopted the CPA (49%). Of those: 76 are at 3%, 15 are at 2 %, 39 are at 1.5%, 1 is at 1.25%, 1 is at 1.1%, ===PAGE 9=== Round 3 distributed the tinal 3% of the state tunas (only to communitles al 370). In that process, 9 communities (all at 3%) received a 100% match. I have been unable to find information on the website to indicate exactly why those 9 were chosen although most municipalities receiving 100% match had a "decile" ranking of 1 or 2. "Decile" is a 1-10 ranking, where 1 is the most highly ranked and 10 lowest, in determining Rounds 2 & 3 funding levels, although ALL 3% communities receive some funding in Rounds 2 and 3. Smaller, less affluent communities are clustered in the 1 or 2 decile ranking, generally. Lunenburg has a decile of 4. One decile 4 community, Whately, did receive a 100% match. Other decile 4 communities: Mendon received a 53% match; Tyngsboro 39%; Upton 44%. The decile 3 community of Southwick received a 56% match. Round 2 is guaranteed, Round 3 has occurred annually since 2010, although is not guaranteed to occur. Communities adopting the CPA may at any time change the percentage. Littleton, for example, recently went from 1% to 3%." Mr. Alonzo thanked Ms. Luck for the information. Mr. Jeffreys stated last week when this was presented I asked with regards to taxes and getting some data together. The information Ms. Luck presented makes this decision more difficult. The challenge or the difficulty here is not apples to apples. I find it difficult with a 39% match when you are crunching these numbers to get to the point where the average taxpayer does not see a significant increase. This makes sense to me only if it is a savings for the Town. Now is not the time to be asking people to add an additional 3% to their tax payment. Ms. Lemieux stated a decision was not needed tonight. Mr. McQuaid stated this creates a savings account for the Town, it doesn't say taxes would not be increased by another 2.5%. Ms. Adams stated it is a difficult time to ask people for more money, but Town meeting should make the decision. Ms. Luck thought asking 3% gets you more for your money, but it feels like a tax and it is going to hit everyone like a tax. I feel it will not succeed this year and the proponents of the CPA Act should back off and propose it in better economic times. Mr. Alonzo agreed with Ms. Adams, let the voters decide if they can afford it. Mr. Jeffreys asked do we have any understanding on what the impact of this would be on the Town. It all sounds great but we have to put it in context when we hear unemployment is being projected at 15%. Mr. Alonzo stated I am not asking anyone for money, I am asking the taxpayers to decide if they want to put away money for future projects. Mr. Jeffreys heard what he was saying but we should be prudent. Mr. McQuaid understood Mr. Jeffreys' concerns and was unsure this is the right year to get it passed. It was decided to check with Ms. Lantry to see if she could discuss this further with the Board at the next meeting. Discussion on Fiscal Year 2021 Budget, FY21 Capital Plan, and Five Year Financial Forecast Ms. Lemieux stated some of these items are updated in her report. ===PAGE 10=== • Americans with Disabilities Acl Commission (1 vacancy) • Architectural Preservation District Commission (1 design professional; craftsperson or building contractor familiar with historic renovation) • Finance Committee (1 position appointed by the Finance Committee Appointing Committee • Open Space Committee (1 vacancy-citizen at large) • Planning Board (1 position appointed by the remaining members of the Planning Board and the Board of Selectmen until the next Annual Town Election in May) • Zoning Board of Appeals (2 Associate vacancies) Talent bank forms can be obtained on the Town Website and forwarded to the Board of Selectmen's Office. Community Compact Grant: Currently therearestill fundsinFY20 forCommunity CompactProgramand| wouldlike to submitan application as soon as possible in order to take advantage of this funding source that will likely be eliminated by the end of this fiscal year due to the impact of COVID-19. There are three best practices that I see as needs that will benefit the Town, in no particular order: • Create a formalized Continuity of Operations Plan for Pandemic/Epidemic situations; • Prepare a Succession Plan that will help address pending wave of retirements that will challenge a municipality's ability to maintain service levels and utilize expertise and experience of mature workers through consulting or mentorship program; • Utilize Financial Trend Monitoring modeled after the International City Management Association's Financial Trend Monitoring System. Discussion ensued on the timing of the application. Attorney Costa exited the meeting. Community Development Block Grant: Based on the federal stimulus package and increased funding for Community Development Block Grants (CDBG), I have reached out to Montachusett Regional Planning Agency to see how they may be able to assist us with putting together a CDBG application. Also, Lunenburg was part of a multi-town CDBG funded Housing Rehab program many ===PAGE 11=== Taxpayer's Association, Standard & Poor's, among other officials. The meeting started at 10 a.m. and I had to log offat 1 p.m. to attend a briefing from the Lieutenant Governor, Sean Cronin, MEMA, and DPH and the economic round table was still going on. The economic round table testimony included the projected decline in tax revenues, the projected unemployment rate, the decline in GDP, and the economic prospects for weathering the impacts of COVID-19. The take-aways that I gleaned from listening to the testimony is that there will be dramatic shortfalls in state revenues up to 20%, unemployment may rise to 15%, but there are many uncertainties in all the projections that are dependent on a number of unknowns at this point including when the economy will re-open, if COVID-19 has a resurgence later in the year that will cause a shutdown, consumer behavior, being a "coastal community" and that impact on our state economy, among other factors that help create models for forecasting. The Commonwealth compared to other states is in a good position with the level of funding in the Rainy Day fund that will allow for more financial flexibility than other states. It was announced that this is the first of many economic discussions and currently we do not have a revised State Aid estimate from the State as they are at the beginning of hearing testimony on the impact of the public health crisis on FY20 and FY21 revenues. I have forwarded the examples of the impact of how I outlined how I would approach revamping the FY 2021 budget and if we were to eliminate the new positions and additional hours and level funding our State Aid and Local Receipts and reduce our New Growth to the worst level we have seen in the last 10 years during the Great Recession to $130,000, this would equate to a $30,000 deficit. I am in the process of scheduling a meeting with the Capital Planning Committee on Thursday to discuss the possibility of decreasing the amount available for Capital in order to reallocate that to the operating budget. As soon as I have any updated projections, I will send them to both the Finance Committee and the Board of Selectmen. Mr. Jeffreys asked about the DPW fuel tanks being placed in the same location as the underground tanks close to conservation land. Ms. Lemieux stated this has all gone through proper engineering and will be discussed at the Conservation Commission meeting tomorrow night. Ms. Luck agreed the tanks were too close to the Mulpus. Mr. McQuaid stated his recollection of the discussion was the above ground tanks option was an environmental advantage so a leak could be detected, if one occurred. Other Department Updates: • The Assistant Town Manager, the Assessors Administrative Assistant and I ===PAGE 12=== based on the responseto both the RFP and to the Principal Assessor position, determine the best course of action for that department. The RFP will be put out to bid this week with bids due by May 13th. • The Sewer Commission held a meetingtoday whichI attended, to review the draft Request for Proposals for Operations and Maintenance of the Sewer System that will go out to bid shortly and a new contract would be in place for the start of the new fiscal year on July 1st. Meetings, Events and Other Announcements: • Town Counsel office hours in May will be on May 20th 12-4 p.m. • Disposal of Yard Waste at the old landfilloff Youngs Road is occurring each Saturday untilMay 16th and is open 9 a.m. until 4 p.m. • The School Committee is meeting tomorrow, Wednesday, April 15th at 7:00 p.m. via a Zoom meeting. • The Conservation Commission is meeting tomorrow, Wednesday, April 15th at 7:00 p.m. via a Zoom meeting. • The Library Board of Trustees will be meeting on Thursday, April 16th at 6:45 p.m. via a Zoom meeting. • Iwill participate in the Finance Committee will be meeting on Thursday, April 16th at 7:00 p.m. via Zoom. I. UPCOMING MEETING/EVENTS SCHEDULE Mr. Alonzo stated their next meeting is on April 21. Mr. Alonzo stated we can discuss then if we need to meet on April 28th. PUBLIC COMMENT Dave Passios, 56 Whiting Street, recalled the fuel tank discussion about their location was that they be relocated to facilitate the maintenance of the pumping system that is presently there and install the tanks first and then remove the underground tanks. Ms. Adams stated she was thinking of everyone during this time and looked forward to some sort of normalcy at some point. Mr. Alonzo appreciated the way Lunenburg residents have together with the one glaring exception of accumulation of trash, especially personal protection items. We will get through this together. Motion: P. Luck To adjourn the meeting at 7:24 p.m. 2nd: M. Jeffreys ===PAGE 13=== ======================================================================================== DOCUMENT : 2020-04-21-agenda-5196.txt BOARD : select-board DATE : 2020-04-21 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2020-04-21-agenda-5196.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04212020-5196 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN Tuesday, April 21, 2020 AGENDA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. The Town of Lunenburg, in response to the COVID-19 (Corona Virus) is currently following the guidance from the Lunenburg Board of Health, Massachusetts Department of Public Health and the CDC regarding the virus and steps communities can take to prevent the spread and all town facilities are currently closed to the public. In accordance with the Governor’s Order Suspending Certain Provisions of the Open Meeting Law, G. L. c. 30A, § 20, all public meetings are being conducted remotely. This meeting will be broadcast live through local access cable, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be able to be found on the LunenburgAccess YouTube channel within 24 hours after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or From a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174-0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM OPEN THE MEETING I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS 7:05 PM American Cancer Society-Bicycles Battling Cancer Rid Request- August 22, 2020 7:10 PM Meeting with Rebecca Lantry of Historical Commission re: Article and Ballot Question to Adopt Community Preservation Act IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS V. CURRENT BUSINESS 1. Town Manager COVID-19 Update 2. Approval of Minutes 3. Warrants: Payroll Warrant #21P20 $780,437.89; A/P Warrant #53 20 $668,093.69; Deduction Warrant #54 20 $551,166.79 4. Action Items 5. Committee Reports VI. OLD BUSINESS 1. Proposed ballot question for the Annual Town Election regarding Adoption of the Community Preservation Act 2. Review of Annual Town Meeting warrant articles 3. Discussion on Fiscal Year 2021 Budget, FY21 Capital Plan, and Five Year Financial Forecast ===PAGE 2=== VII. TOWN MANAGER REPORT VIII. UPCOMING MEETING/EVENTS SCHEDULE IX. PUBLIC COMMENT***  PUBLIC  BOARD X. EXECUTIVE SESSIONS 1. Motion to enter into Executive Session Pursuant to M.G.L. c. 30A, § 21, Reason #3, to discuss strategy with respect to pending litigation and the Chair so declares that an open meeting may have a detrimental effect on the negotiating position of the governmental body and to adjourn the meeting after exiting Executive Session (Elizabeth Guglietti, Dangerous Dogs) 2. Motion to enter into Executive Session Pursuant to M.G.L. c. 30A, § 21, Reason #3, to discuss strategy with respect to collective bargaining and the Chair so declares that an open meeting may have a detrimental effect on the negotiating position of the governmental body and to adjourn the meeting after exiting Executive Session (Clerical, Fire, and Teacher Unions). XI. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2020-04-21-agenda-6342.txt BOARD : select-board DATE : 2020-04-21 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2020-04-21-agenda-6342.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04212020-6342 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ======================================================================================== DOCUMENT : 2020-04-21-agenda-6344.txt BOARD : select-board DATE : 2020-04-21 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2020-04-21-agenda-6344.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04212020-6344 ======================================================================================== ===PAGE 1=== ===PAGE 2===