# select-board — 10 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2020-05-19-minutes-5200.txt BOARD : select-board DATE : 2020-05-19 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2020-05-19-minutes-5200.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_05192020-5200 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Member not present: Michael-Ray Jeffreys Also Present: Heather Lemieux, Town Manager; Tim Murphy, Town Moderator; Adam Costa, Town Counsel; Patrick Sullivan, Fire Chief; Jim Marino, Police Chief, Jim Garreffi, Nashoba District Sanitarian Chairman Alonzo called the meeting to order at 7:00 p.m. and announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over YouTube Live. Mr. Alonzo read the remote meeting information and everyone was present and could be heard. PUBLIC COMI everyone a happy Memorial Dav Carl Tuck an Sunset Lane, hoped the Board would on.,. postponing Town Meeting and implementing a 1/12 budget until the town understands better the ramifications of the impact of the pandemic. ANNOUNCEMENTS: Mr. Alonzo reminded all of the virtual Memorial Day ceremony on Monday, May 25" at 10:00 am on public access television. The Farmers' Market is continuing to hold the market on Sundays on the Ritter Building lawn during these times. Opening Day is May 31 at 10:00 a.m. I. OLD BUSINESS Skateboard Park Tollbooth Request. The Lunenburg Skate park group would like to move their tollbooth fundraiser out to September 26th. Motion: K. Adams 2": D. McQuaid To authorize the change of date to September 26th Vote: Ms. Adams- aye, Mr. McQuaid-aye, Ms. Luck- aye, Mr. Alonzo-aye 2. FY 2021 Budget Ms. Luck questioned Ms. Lemieux's decision to proceed with hiring a Principal Assessor during the hiring freeze. Ms. Lemieux reported this position would be an allocation of existing funds effective July 1st. She considered this an essential service for the Town. Ms. Lemieux reported one change to the budget, a prior year's bill of $476.20 to be paid out of free cash, increasing our surplus to $1,066,425. Ms. Luck requested Ms. Lemieux address a recent email from Senator Tran regarding reduction of local aid. Ms. Lemieux noted there was no guidance from the state leadership in that email only Senator Tran's opinion. Discussion ensued about future economic uncertainty. Il. CURRENT BUSINESS 1. Saliba Property: Vote to Declare Purchase of 994 Northfield Road a Unique Acquisition, Vote to Execute Purchase of Property and Designate Member of Board to Sign Documents Motion: D. MeQuaid 2nd: P. Luck ===PAGE 2=== and is contiguous to other open space parcels. The parties that have a beneficial interest in the property are current owners John Saliba and David Saliba. The property will be purchased for $775,000, with $500,000 coming from state PARC and LAND grant funds and the remaining $275,000 from the Town of Lunenburg, as was previously authorized at the November 12, 2019 Special Town Meeting. Vote: Ms. Adams- aye, Mr. McQuaid-aye, Ms. Luck-aye, Mr. Alonzo- aye Motion: D. McQuaid 2nd: P. Luck I move to proceed with the execution of the purchase of the Saliba property at 994 Northfield Road as voted at the November 12, 2019 Special Town Meeting and to authorize Chairman Tom Alonzo to sign the necessary documents on behalf of the Town. Vote: Ms. Adams- aye, Mr. McQuaid-aye, Ms. Luck- aye, Mr. Alonzo-aye 2. Discussion on Plan for Safety Precautions for the Annual Town Meeting Mr. Alonzo acknowledged Mr. Murphy, Attorney Costa, Fire Chief Sullivan, Police Chief Marino and Sanitarian Jim Garreffi for the discussion. Ms. Luck asked why not delay the Town meeting? Discussion ensued about the pandemic and future conditions. The group moved on to safety precautions. Mr. Garreffi suggested that public education about the procedure for town meeting and personnel safety be addressed. Logistics of microphone(s) placement and seating were discussed Mr. Alonzo noted the Town Clerk was invited to this discussion since the meeting falls under her purview, yet did not respond to the email. Attorney Costa stated he has not heard anything that concerns him that runs afoul of constitutional rights. Mr. Murphy stated he would prefer to have all participants in one room in order to conduct the meeting. He encouraged an early check-in system so everyone is not trying to line up for the meeting right before it. Other details such as food and drink being allowed and how handouts would be addressed were discussed. 1. Warrant/Minutes/Action Items/Committee Reports Mr. Alonzo announced he had signed the following warrants: • A/P Warrant #57 20 $2,373,539.94 • A/P Deduction Warrant #58 20 $563,255.75 • Payroll Warrant #23P20M $11,810.88 • Payroll Warrant #23P20 $810,224.45 Ms. Luck asked Town Manager to ensure all town tires are free of water to prevent mosquito breeding. Ms. Adams repeated her request for the Pledge of Allegiance at the beginning of meetings. She also asked to discuss different actions with animal control at a meeting. She also wanted to advertise how to run for an elected position. She requested an update on the intersection of Electric Ave and Mass Ave. ===PAGE 3=== • • Open Space Committee (1 vacancy-citizen at large) Planning Board (2 positions appointed by the remaining members of the Planning Board and the Board of Selectmen until the next Annual Town Election in May) • Zoning Board of Appeals (2 Associate vacancies) Talent bank forms can be obtained on the Town Website and forwarded to the Board of Selectmen's Office. CARES Act Funding: As I reported last week, the Town has begun to receive some relief funds from the CARES Act Relief Fund; we received $7,035.89 from the Department of Health and Human Services Emergency Relief. Fund and the Department of Secondary and Elementary Education informed the Superintendent that we would receive $198,000 specifically for the Schools. I participated in a call on May 14th set up jointly by the Massachusetts Municipal Association and the Division of Local Services and the Executive Office for Administration and Finance providing guidance to cities and towns on what we can anticipate for CARES Act Relief funding, what is eligible at this point, and when we will be able to submit for reimbursement for COVID-19 related costs. The State also provided the total amount that each town is eligible to receive and Lunenburg's total eligible amount for FY20 and FY21 is $1,027,771. At this point lost revenues are not eligible costs but Congress is currently discussing changing the restrictions on the use of these funds to include loss revenues. I had a meeting yesterday with the Finance Director and the Police and Fire Public Safety Coordinators to discuss spending against the $7,000 CARES Act money we have already received, FEMA eligible costs, and CARES Act eligible costs. It vas contirmed late today by the Secretary of the Executive Ottice of Administration and finance, atter onferring with the federal government, that the CARES Act funds can be used as the 25% match to the FEMA funds, which only reimburse 75% of eligible costs. The Police and Fire Public Safety Coordinators are tracking FEMA eligible expenses and the Finance Director is tracking all other eligible costs that will be posted to the Emergency Expenditure account. The first round of submitting for CARES Act funding for FY20, both already spent and anticipated for remainder of FY20, is June 5*h. If we do not submit all eligible FY20 costs by June 5ht, there will be another opportunity to submit but the goal will be to submit all anticipated expenses so this will wipe out any deficit going forward into FY21. 17 & 23 West Street Property: We received three bids in response to the Request for Proposals for the West Street property, with a high bid of $35,000. The high bidder met the conditions of the Request for Proposals. I am looking for agreement from the Board on moving forward with the award of the bid to the highest bidder. Memorial Day Ceremony and Gold Lights at Gazebo: The Chairman of the Board previously announced that there will be a virtual Memorial Day video that will be aired on Monday, May 25th at 10 a.m. on Channels 8 and 9 and will be aired again throughout next week. Also, the Veterans Agent asked if we could participate in a State effort to light town buildings, memorials or flags in gold over Memorial Day in honor of the Gold Star Families of the Commonwealth. Gold Star Families are spouses, children, parents, siblings or others whose loved one died in service to our nation. Dave MacDonald has graciously taken this on and the Town Gazebo will be lit from Friday evening until Tuesday morning in Gold. Farmer's Market: The Agricultural Commission Chairman Matt Allisonreached out about the opening ofthe Farmers Marketon May 31 st and as Farmers Markets were deemed essential by the Governor in March, after conferring with our ===PAGE 4=== • The School Committee is meeting Wednesday, May 20th and I will be attending the Executive Session portion of their meeting. • The Municipal Vulnerability Preparedness Workshopison Thursday, May 21stfrom 8:30a.m. until 12:30p.m. COVID-19 Update COVID-19 IN Lunenburg and Board of Health Notices: The Board of Health issued their weekly update dated May 15" and it has been put on the COVID-19 Information Center page on the town website under News and Announcements on the homepage. As of May 18* there are 54 confirmed positive cases in Lunenburg, 22 of which are recovered and one death. Re-Opening Task Force The reopening Task Force will be meeting tomorrow May 20"h to discuss yesterday's guidance from the Baker-Polito administration and the creation of our Control Plan to comply with these requirements. The Facilities Director and Town Manager's Executive Assistant have been working on getting our stock of masks, gloves, cleaning supplies, sanitizer and wipes to a level suitable for employees to start returning to the workplace and will continue to monitor our supplies to sufficient levels. Our control plan will include ensuring we can maintain social distancing, adhere to proper hygiene protocols, employee certification measures that they are in good health in the workplace, return to work protocols, ensure proper cleaning/disinfecting of workspaces and provide training and posters for employees and eventually visitors to town facilities. Our reopening will be a slow, phased approach that will be determined by having the necessary protocols, supplies and protections in place to do so safely. More information on the released, comprehensive plan from the Baker-Polito administration is included in this report under updates from the state and federal government. UPDATES RECEIVED FROM THE STATE AND FEDERAL GOVERNMENT COVID-19 in Massachusetts (as of 5/18/20): As of May 18th there are 87,052 COVID-19 cases and 5,862 deaths 460,826 patients have been tested to date by the MA State Public Health Laboratory, hospitals and commercial laboratories. Safer at Home Advisory: Effective May 18th, the Department of Public Health also updated the Stay at Home Advisory, replacing it with a new, "Safer at Home" Advisory. The new Safer at Home Advisory instructs everyone to stay home unless they are headed to a newly opened facility or activity. It also advises those over the age of 65 and those with underlying health conditions to stay home with the exception of trips required for health care, groceries, or that are otherwise absolutely necessary. All residents must continue to wear a face covering in public when social distancing is not possible, and individuals are advised to wash their hands frequently and be vigilant in monitoring for symptoms. Restrictions on gatherings of more than 10 people remain in effect. Governor Baker's May 18" Release of the "Reopening Massachusetts": The Baker-Polito Administration released Reopening Massachusetts, the Reopening Advisory Board's report, which ===PAGE 5=== sectors, and activities that present less risk will open in earlier phases. Those that present more risk will open in later phases. There are Mandatory Safety Standards for Workplaces which apply for all workplaces and the Reopening Advisory Board has issued Sector Specific Safety Protocols and Best Practices that detail how particular industries should operate upon reopening. Mr. Alonzo stated the next meeting was on June 2nd. Discussion ensued about a draft safety plan for Town Meeting as well as the Annual Election. Mr. Alonzo reminded all that the Town Clerk is an elected official and has purview over the election. Public Comment: Chief Marino stated he was sure the Town Manager would be consulting with the department heads for a plan but these are fluid situations and will most likely involve department heads and there will be contingency plans. The key is to have enough supplies and help on hand to handle situations. Motion: D. McQuaid To adjourn the meeting at 9:00 p.m. 2nd: P. Luck Vote: Ms. Adams-aye, Mr. McQuaid-aye, Ms. Luck-aye, Mr. Alonzo-aye Respectfully submitted, Elainem Peterson Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2020-06-02-agenda-5201.txt BOARD : select-board DATE : 2020-06-02 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2020-06-02-agenda-5201.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_06022020-5201 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN Tuesday, June 2, 2020 7:00 PM AGENDA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadc ast over the Lunenburg Public Access channel. The Town of Lunenburg, in response to the COVID-19 (Corona Virus) is currently following the guidance from the Lunenburg Board of Health, Massachusetts Department of Public Health and the CDC regarding the virus and steps communities can take to preven t the spread and all town facilities are currently closed to the public. In accordance with the Governor’s Order Suspending Certain Provisions of the Open Meeting Law, G. L. c. 30A, § 20, all public meetings are being conducted remotely. This meeting will be broadcast live through local access cable, on FacebookLive on the Public Access Face book page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be able to be found on the LunenburgAccess YouTube channel within 24 hours after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or From a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174-0347 # If you have not registered with Zoom you will be asked for your name and an e -mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS V. OLD BUSINESS 1. Discussion on Plan for Safety Precautions for the Annual Town Meeting 2. FY 2021 Budget VI. CURRENT BUSINESS 1. Sign 994 Northfield Road Conservation Restriction 2. Conducting the Pledge of Allegiance in Zoom Meetings 3. Award Bid for Sale of 17 & 23 West Street Property 4. Advertisement of How to do a Write-In/Sticker Campaign and Announcement of Write-in Candidates 5. FY20 CARES Act Reimbursement Request 6. Letter of Support for Regional Proposal for CDBG-CV Grant Application 7. Minutes of March 24, March 28, March 31, April 7, April 14, April 21, 2020 8. Warrants: Warrant #59 20 – Accounts Payable – 5/26/2020 - $2,060,796.58; Warrant #60 20 – Deductions – 5/27/20 - $200,879.55; Warrant #24P20 – Payroll – 5/28/2020 - $837,282.11 9. Action Items 10. Committee Reports ===PAGE 2=== VII. TOWN MANAGER COVID-19 AND REGULAR REPORT VIII. UPCOMING MEETING/EVENTS SCHEDULE June 9, June 16, June 23 Annual Town Meeting June 13, 2020 Annual Town Election June 20, 2020 IX. PUBLIC COMMENT***  PUBLIC  BOARD X. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2020-06-02-minutes-5201.txt BOARD : select-board DATE : 2020-06-02 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2020-06-02-minutes-5201.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_06022020-5201 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Members present: Tom Alonzo, Chairman; Damon McQuaid, Clerk; Katey Adams, Michael-Ray Jeffreys Not present: Phyllis Luck, Vice Chair Also Present: Town Manager Heather Lemieux, Police Chief Marino, Fire Chief Sullivan and Town Moderator Tim Murphy Chairman Alonzo called the meeting to order at 7:00 p.m. and announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over Lunenburg Public Access channel/YouTube Live. Mr. Alonzo read the remote meeting information and everyone was present and could be heard. PUBLIC COMMENT: Ms. Adams thanked the Turkey Hill Garden Club for the beautiful garden in town center. She stated someone had inquired about the status of the Town Hall weathervane and another person had questioned how to get a motor vehicle excise tax refund. Ms. Lemieux stated the weathervane will require a structural assessment before being put back up. Anyone wishing to communicate with the Assessor's office can call the office directly. Mr. Jeffreys stated, "I've been in reflection over the past couple of weeks. About what it is that we are all doing. About what I'm doing. I'm frustrated. I'm angry. I'm trying to be hopeful but right now I join the chorus that is fed up. Although we say that America is a land of opportunity and that with hard work you can be whatever you want to be — the reality is that too often economic opportunity is the privilege of being white. At least 90% of Black people do not support the President of our country. Because all of us with brown skin are trying to figure out that year we're trying to get back to, when America was great? Was it in the 1800's when slavery was legal and when Jim Crow ruled supreme? Was it before 1955, when separate but equal was the law of the land? Was it in 1968, at the height of the Civil Right Movement? Was it in the 1970's and 1980's when crime rates were through the roof, when opioids were ravaging Black communities, and when the government responded by accelerating the mass incarceration of Black people and militarizing police? We all want America to be great. But when you add the word again," you very specifically change your audience and it stops being about all of us working together for a common good, and starts being about some of you. This is the backdrop we all live under. For Black ears, Make America Great Again, is racist. And it's not something anyone with brown skin would ever say. We can say, all lives matter. Because they do. But we have to stop dismissing the cries, the screams, and too often the whimpers from those who feel like society is on their neck-as we plead for our Black Lives to Matter Too. My grandfathers asked. a thers acovid-19 My father hoped. And now I demand for Black lives to matter. Black people are dying from Covid-19 at 2 1/2 times the rate of white people. And generally, Black Americans are twice as likely as white Americans to die from a treatable disease. White families have 7 times the wealth of Black families, and unemployment is double the rate for African Americans as it is for Caucasians. And if you are a poor black child, it's almost a guarantee that you will be in a school district where at least half of the students are also from poor families. And half the time more than 75% of the other students are from poor or low-income homes. And to quantify that, since the poverty line is an absurd measurement-a family of four making $31,000 a year isn't considered to be in poverty. By the time a Black male is 23, there is a 50% chance he will have been arrested. ===PAGE 2=== people and especially Black men. And as I think of my nephews, my cousins, and my husband-we all share the common awareness that even in the comfort of our own homes, our skin color can get us How much melanin your skin produces has no impact on your mental faculties and nearly every American wants the same thing-to live in a free and just society and to have a fulfilling and rewarding life in which our achievements and successes are directly related to our efforts. But there are structures that sculpt and limit access. No one alive today created these systems. But there's no denying that the poor stay poor, the rich stay rich, and black mobility is a unicorn only some of us ever So these global protests are against every executive, whether Board or Body, who know people suffer injustice because they are born brown, and who, aside from feeling badly, do nothing. Our fellow citizens are demanding we stop anticipating violence when Brown people walk, run, or jog down the street. Because when police and others are quick to pull out their guns, brown people die. And when we hear that a protest is planned, we need to stop focusing on law and order and put our energy toward having a conversation on how to resolve the problem that is pulling people out of their homes to protest. I understand that here in the Commonwealth, police are trained well. And here in our town, under the excellent leadership of our Chief of Police, our officers are professionals focused on deescalating situations, not perpetuating violence. If these protests come to our town and if people take to the streets, we will not create barriers and throw tear gas at unarmed and unprovoked civilians. Our police are not part of this problem and are here to be part of the solution. As a Black man, I have full faith and confidence in the officers who serve our community. I'm calling for a consortium. We need to gather, with the community leaders in our surrounding towns and cities, and talk about race and what we can do to resolve local racial disparities and racial injustice. In the words of Dr. Martin Luther King Jr., "Injustice anywhere is a threat to justice everywhere." It's no longer good enough to say I'm not racist. We all must be anti-racist to help heal these wounds, to listen to one another, and move our communities and country forward." Mr. McQuaid thanked Mr. Jeffreys for his eloquent thoughts on the current situation. He stated he went to vote today and witnessed professionalism in the poll setup by the Town Clerk. Police Chief Marino concerning the May 25"h death of George Floyd at the hands of a Minneapolis, MN police officer, stated that the Lunenburg Police Department denounces the reprehensible act, or failure to act of those four police officers. Mr. Alonzo thanked everyone who helped put together the virtual Memorial Day program. He announced this Friday is National Donut Day and the Salvation Army is commemorating the service of the donut lassies during the war and the history behind it. They are also recognizing all the professionals working during the pandemic at three locations: Leominster Hospital (8-9 AM), Fitchburg City Hall (9:30-10:30 AM) and in Lunenburg on School Street (11:00 - Noon). He announced the passing of Bill Desaulnier or Bill the Barber as he was known for many years. Also, Doctor lom Mulholland, a long-time resident and noted psychologist, who was an avid fan of the public library. George Martin, 522 Burrage Street, thanked Mr. Jeffreys and Chief Marino for their comments. He had sent an earlier email out about problems he had with the trash pickup. For the past three weeks the trucks coming down the street is leaking an unknown fluid and broken glass at every stop along the street. ===PAGE 3=== I. CURRENT BUSINESS 1. Sign 994 Northfield Road Conservation Restriction Attorney Robert Bowen, 686 Mass Ave., representing Settlers Solar LLC, was here for the BOS to sign the conservation restriction easement document for 994 Northfield Road. Motion: M. Jeffreys 2nd: D. McQuaid To approve the conservation restriction access easement as presented contingent on the execution of the subordination agreement and the conservation restriction access easement Vote: Ms. Adams-aye, Mr. Jeffreys-aye, Mr. McQuaid-aye, Mr. Alonzo-aye I. OLD BUSINESS 1. Discussion on Plan for Safety Precautions for the Annual Town Meeting Ms. Lemieux reported the pertinent staff/officials met and reviewed all the following: This safety plan includes maintaining social distancing procedures during entry, a seating plan, use of the microphones for voters to ask questions, hand count voting instead of voice voting, and social distancing while exiting town meeting. Attendance • If you are sick- stay home. If you are exhibiting a fever, cough, shortness of breath, chills, muscle pain, headache, sore throat, or new loss of taste or smell - stay home. If you have been exposed to someone with confirmed or suspected COVID-19 or have been told to isolate or quarantine- stay home. • No hugging or hand shaking should occur. • Attendees will not be allowed to congregate before, during, or after the town meeting. • All attendees must wear face coverings before, during and when exiting the building. The only exceptions are when a person is unable to wear a face covering or mask because of a medical or other disabling condition. Anyone that does not have a face mask will be provided one. Those not wearing face masks will enter the auditorium through a separate entrance and will be seated in a separate area in the auditorium. Social Distancing Procedures Entering and Exiting the MS/HS: Every effort will be made to ensure the orderly arrival and exiting of individuals attending the town meeting in a manner that adheres to social distancing guidelines. • The Town Moderator will announce how people can safely exit in an orderly fashion to maintain social distancing during their departure. Police officers will be present to assist in attendees safely exiting the building maintaining six foot distances. Check-in Procedures • Check-in will begin at 8 AM. All attendees will enter at the main entrance of the Middle/High School. Check-in will be outside the main entry, weather permitting, and if inclement weather requires check-in to be inside, the check-in stations will be placed outside the auditorium in large, open spaced area and social distancing will be enforced during this process. ===PAGE 4=== • Police Officers will be assigned to assist with the check-in process. One Police Officer will offer masks to anyone in the check-in line without a mask. If the attendee indicates a medical condition or disabling condition, a Police Officer will direct them from the check-in table to the separate entrance to the auditorium for non-masked attendees to the separate seating area for non-masked attendees. • The Registration Workers checking in attendees will use personal protective equipment including masks, gloves, and face shields. They will supply attendees a copy of the warrant if the attendee did not bring the copy that was mailed to them and a pre-stapled packet of any handouts. • At the time of check-in, voters will be given their voting card that they will need to keep as they will not be issued a second one. • Voters not wearing a face mask will be directed to enter the auditorium through the opposite side of the auditorium and will be seated in a separate seating area than those wearing masks. Discussion ensued about couples and family groups who want to sit together and how to address that situation, how to exit the auditorium if an emergency arises during the meeting and having a health official present to answer questions during town meeting as well as having face masks available for those who do not have one. Mr. Murphy noted he had asked Rose Beardmore to sing the national anthem before the meeting. Speaking at the Microphone • There will be two microphones for voters to use in front of the stage on opposite sides of the Finance Committee table observing the 6 foot rule. (Measurements were taken to ensure that the mics were six feet away from the front row and the finance committee table.) • Microphones will be positioned at 5 feet high to minimize any adjustments. If a voter needs the microphone to be adjusted, a public access employee will be available to make the adiustment so the microphone is only touched by one person. • The aisles that voters will get in line to speak at the microphone will be set up with spaced markings on the floor in 6 feet intervals and two seats on either side of the aisle will be left vacant to allow social distancing. After a voter speaks at the microphone, they will be directed to exit to the right of the stage to get back to their seat. This will ensure attendees are not passing each other in the aisles. Face Coverings • All attendees must wear face coverings before, during and after the town meeting. The only exceptions are when a person is unable to wear a face covering or mask because of a medical or other disabling condition. Any person who refuses to wear a face covering or mask without a valid justification may be denied entry. (Note: This line will be changed to say anyone who chooses not wear a face mask will be directed to a separate seating area. Seating • Police Officers will be present to usher attendees to permitted seating areas and direct non- masked attendees to the separate seating area. ===PAGE 5=== the front from the second row working towards the rear. • Guests will be seated to the left lower seating area, facing the stage. • Overflow seating and audio will be set up in the gymnasium in the event additional seating is needed. Those seats will be spaced in 6 foot intervals to maintain social distancing. Voting • There will be no voice votes during the town meeting. When the Town Moderator calls for a vote, all registered voters will vote by raising their hands holding the voting card they received during the check-in process, either in favor or opposed to the motion on the floor for each article. Pre. During and Post Protocols • The MS/HS Auditorium has maintained a regular cleaning schedule even through closure. The Auditorium will be cleaned prior to the town meeting and will include a focus high touch surfaces (e.g. bathrooms, microphones, door knobs). • The restrooms will be cleaned every 30 minutes throughout the town meeting and will focus on high touch areas. • Attendees will not be allowed to congregate before, during, or after the town meeting. • There will not be any food or drink for sale and no food or drink, other than water, is allowed in the auditorium. • Hand sanitizer stations will be set up in advance of the check-in area and at tables as voters enter into the auditorium. • No hugging or hand shaking should occur. • Presentations during town meeting will be kept as short as possible. A question was asked about air flow in the building regarding the transmission of the virus and the need for some people to eat due to health conditions. Dave Passions, 56 Whiting Street, asked about how the Finance Committee members would be seated. See notes above. Signage was suggested for the key points of the above plan. Ms. Lemieux recapped the changes to the plan. 2. FY 2021 Budget- Ms. Lemieux reported there were no changes to the budget since the last meeting. I. CURRENT BUSINESS (cont.) 2. Conducting the Pledge of Allegiance in Zoom Meetings Ms. Adams thought this was a nice way to start the meeting. Mr. McQuaid stated if everyone talks at once it will be a jumbled mess. He suggested Ms. Adams recite it. Mr. Jeffreys had no objections as he has served out country, but thought it would be different thing when you are sitting at home and there is no common flag where you are. So he was in favor of Ms. Adams reciting it for all. Mr. Alonzo stated he was not a proponent of it at meetings, it is just something else to do. But if someone wants to vote on it he would not stand in the way. ===PAGE 6=== To approve the awarding of the bid of $35,000 for the 17 & 23 West Street properties Vote: Mr. McQuaid-aye, Ms. Adams- nay, Mr. Jetfreys-aye, Mr. Alonzo-aye 4. Advertisement of How to do a Write-In/Sticker Campaign and Announcement of Write-in Candidates Mr. Alonzo stated this came up as a result of the Town caucus not being held and a limited amount of people being able to take out nomination papers. Ms. Lemieux stated she had compiled a list of candidates that was in the Board meeting packet. Those names could be read aloud so people know who is running, but this item had originated from discussion by the board members. Mr. Alonzo cautioned about the Town appearing to promote certain individuals as it is not an official ballot. The candidates need to promote themselves and get people to write in their names. Discussion ensued about whether to announce any of the candidates and the need to fill these unfilled positions in order to keep the Town government going. It was suggested to consult with Town counsel and provide a general document on the process of running a write-in campaign. 5. FY20 CARES Act Reimbursement Request Ms. Lemieux stated, as previously reported the State provided the total amount that each town is eligibleto receive and Lunenburg'stotal eligible amount for FY20 and FY21 is $1,027,771. The first round of submitting for CARES Act funding for FY20, bothalready spent and anticipated forremainder ofFY20, is Friday, June 5th. The Finance Director is compiling all the eligible expenses (roughly in the range of $140,000) that have been expended by all the departments and anticipated forthe remainder ofthe year. The recommendation isto vote to approve proceeding with a reimbursement request for FY20 CARES Act eligible expenses. Motion: D. McQuaid 2'°: M. Jeffreys To approve proceeding with a reimbursement request for FY20 CARES Act eligible expenses Vote: Mr. McQuaid-aye, Ms. Adams-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye 6. Letter of Support for Regional Proposal for CDBG-CV Grant Application Ms. Lemieux stated last week she was contacted by the Director of MRC to see if we were interested in participating in a regional Community Development Block Grant funds. Specifically through the CARES Act there are finds for such things as microenterprise assistance for businesses, grant funds that would be up to $10,000 for small businesses and assistance to food banks. She has reached out to the Lunenburg Business Association but has not heard back from yet. She reached out the Lions' Club, the Council on Aging for their Meals on Wheels program, the School Superintendent for their Food Insecurity program and the Salvation Army, and received positive responses. The Lions Club is not in need right now but the other three entities would be in favor of any kind of assistance. The lead community is Shirley. Other towns interested in participating are Westminster, Royalston, Ashby, Petersham and Townsend. She was requesting a letter of support that could be signed off by the BOS Chairman. ===PAGE 7=== • Approval of Warrants Mr. Alonzo reported he signed the following warrants last week: • Warrant #59 20; Accounts Payable - 5/26/2020 - $2,060,796.58; • Warrant #60 20 - Deductions - 5/27/20 - $200,879.55; • Warrant #24P20 - Payroll - 5/28/2020 - $837,282.11 9. Action Items: Mr. McQuaid asked about the recent Alcoholic Beverages Control Commission advisory regarding extension of premises for restaurants with on-premises alcohol licenses temporarily. Ms. Lemieux stated this would be on next week's agenda. Ms. Lemieux stated four restaurants have already inquired with Executive Assistant Peterson and she had asked her to contact all the pertinent restaurants to gauge interest. If the Phase 2 reopening occurs, the businesses will be able to reopen effective June 8" pending approval from the Board of Selectmen. Mr. Jeffreys asked about the status of the Town fuel tanks with the Conservation Commission. Ms. Lemieux will check in with them after their meeting tomorrow night. Mr. Jeffreys asked about the legislature review of the Town charter. Ms. Lemieux will have to check on that status. 10. Committee Reports- there were none. TOWN MANAGER COVID-19 AND REGULAR REPORT Announcement on Existing Vacancies: The following is a list of vacancies on the following committees: • Agricultural Commission (2 alternate vacancies) • Americans with Disabilities Act Commission (1 vacancy) • Architectural Preservation District Commission (1 designprofessional; craftspersonor building contractor familiar with historic renovation) Finance Committee (1 position appointed by the Finance Committee Appointing Committee) • Open Space Committee (1 vacancy-citizen at large) • Zoning Board of Appeals (2 Associate vacancies) Talent bank forms can be obtained on the Town Website and forwarded to the Board of Selectmen's Office. Municipal Vulnerability PreparednessPlanning Grant: The Municipal Vulnerability Preparedness Workshopwas heldvia Zoomon Thursday, May 21stand the consultant did an excellent job of walking the participants through the exercises to identify Lunenburg's vulnerabilities and actionsthat wouldaddressthesehighpriority vulnerabilities. Thenext step in the process is to have a listening session that will be conducted by the consultant with the findings from the Workshop and receive any feedback and input at that session as well. The proposed date for the listening session will be the Selectmen's Meeting on Tuesday, June 16th. ===PAGE 8=== dre curleny ong worked on. DPW Director: The DPW Director reported he will be receiving the detour for the Pleasant Street Bridge project within a couple of weeks and will circulate that with the public safety departments and school first, then it will be advertised, and all the abutters will be contacted. This project is expected to go out to bid through MassDOT in the next month and once awarded the project will likely last into the fall. Library Director: The Library staff has been working remotely and is currently gearing up for doing curbside checkout for books. Returned items will be quarantined for 3 days in the community room. Meetings, Events and Other Announcements: • Devens Household Hazardous Waste: The Center is reopening on June 3rd and June 6th; there are updated procedures to adhere to social distancing, hygiene measures, and other safety protocols. • The Conservation Commission has a meeting via Zoom on Wednesday, June 3rd at 7:00 p.m.; • The School Committee is meeting via Zoom on Wednesday, June 3rd and I will be attending the Executive Session portion of their meeting; • TheParks Commission is meeting via Zoom this Thursday, June 4th at 5 p.m. and I will be attending theirmeetingto discuss thereopening procedures needed forthe Town Beach • TheTCP Building Design Committee is meeting via Zoom on Monday, June 8th at 6 p.m. and I will be attending their meeting to receive an update from DiGiorgio Architects. COVID-19 in Lunenburg and Board of Health Notices: The Board of Health issued their weekly update dated May 29th and it will be put on the COVID-19 Information Center page on the town website under News & Announcements on the homepage. As of May 30th, there are 63 confirmed positive cases in Lunenburg and one death. Re-opening of Town/School Playgrounds, School Fields, and Town Beach: All school buildings will be closed for the remainder of the school year but the School has made the following announcements about re-opening fields and tennis courts: • Tennis courts will be open to singles play only. The Track and Turf Field will be open during Phase 2; • • School playgrounds and basketball courts will open during phase 2; Grass fields will be closed as the School typically keeps them closed in the summer for over seeding and to allow the field to recover from heavy use in the fall. The Parks Commission is meeting Thursday June 4" to discuss what is entailed for reopening the Town Beach. Playgrounds and the basketball court will follow the State's guidance that will be issued shortly on reopening procedures during Phase 2. ===PAGE 9=== and other safety measures as we slowly re-open to the public. UPDATES RECEIVED FROM THE STATE AND FEDERAL GOVERNMENT COVID-19 in Massachusetts (as of 5/29/20): As of May 29th there are 95,512 COVID-19 cases and 6,718 deaths 571,745 patients have been tested to date by the MA State Public Health Laboratory, hospitals and commercial laboratories. VIII. UPCOMING MEETING/EVENTS SCHEDULE Mr. Alonzo reviewed the upcoming meeting schedule. • June 9, June 16, June 23 Annual Town Meeting June 13, 2020 • Annual Town Election June 20, 2020 IX. PUBLIC COMMENT Dave Passios, 56 Whiting Street, spoke on the unkempt conditions at the North and South cemeteries over Memorial Day weekend. Mr. Jeffreys thanked Mr. Passios for his comments this evening. Mr. Alonzo stated all of us are anxious after watching the events going on in the nation this past week. He stated there are just tears that nobody mends in the country. It's important to know what you stand for and what you don't. I am for the right to protest for a cause and against those who use those opportunities to sow seeds of chaos and anarchy. I am in support of people fighting for the equality that they are promised that were written into our founding documents and against people who wish to exert supremacy. I am for people fighting for their human rights and I am against violence and the abuse of power on any side. I am for people fighting against oppression and I am against domination. I am for people fighting injustice and against people who are intolerant. Bookending Mr. Jeffreys' opening comments I have the same powerful quote, "Injustice anywhere is certainly a threat to justice everywhere." He hoped everybody out there can maintain peace and make a point and fend off those minor factions. I hoped we were better than all of this. Motion: K. Adams To adjourn the meeting at 9:21 PM Vote: Mr. McQuaid-aye, Ms. Adams-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye 2": D. McQuaid Respectfully submitted, Elaire m. Peterson Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2020-06-09-agenda-5202.txt BOARD : select-board DATE : 2020-06-09 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2020-06-09-agenda-5202.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_06092020-5202 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN Tuesday, June 9, 2020 7:00 PM AGENDA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadc ast over the Lunenburg Public Access channel. The Town of Lunenburg, in response to the COVID-19 (Corona Virus) is currently following the guidance from the Lunenburg Board of Health, Massachusetts Department of Public Health and the CDC regarding the virus and steps communities can take to preven t the spread and all town facilities are currently closed to the public. In accordance with the Governor’s Order Suspending Certain Provisions of the Open Meeting Law, G. L. c. 30A, § 20, all public meetings are being conducted remotely. This meeting will be broadcast live through local access cable, on FacebookLive on the Public Access Face book page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be able to be found on the LunenburgAccess YouTube channel within 24 hours after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or From a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174-0347 # If you have not registered with Zoom you will be asked for your name and an e -mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS 7:05 P.M. Discussion on a Policy to Approve Outdoor Seating and Outdoor Liquor Sales per COVID-19 Executive Order #35 7:30 P.M. Review of Possible Applications for Outdoor Seating and Outdoor Liquor Sales from Bad Larry’s (1 Main Street #4), American Graffiti (113 Summer Street), On The Rocks (96 Lakefront Drive), and Embers Pizzeria (84 Lakefront Drive) IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS V. OLD BUSINESS 1. FY 2021 Budget and Review of Annual Town Meeting Articles with Deferred Votes by the Selectmen VI. CURRENT BUSINESS 1. Discussion on Consent Calendar for Annual Town Meeting Articles that are routine and/or non-controversial 2. Minutes for Approval 3. Warrants/ Action Items 4. Committee Reports ===PAGE 2=== VII. TOWN MANAGER REGULAR REPORT AND COVID-19 UPDATES VIII. UPCOMING MEETING/EVENTS SCHEDULE June 16, June 23 Annual Town Meeting June 13, 2020 Annual Town Election June 20, 2020 IX. PUBLIC COMMENT***  PUBLIC  BOARD X. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2020-06-09-minutes-5202.txt BOARD : select-board DATE : 2020-06-09 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2020-06-09-minutes-5202.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_06092020-5202 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Finance Committee members present: Teri Burchfield, Chair, Jay Simeone, Peter Beardmore, Dave Passios, John Henshaw Others present: Todd Dwyer, Dave Blatt Chairman Alonzo called the meeting to order at 7:00 p.m. and announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over Lunenburg Public Access channel/YouTube Live. Mr. Alonzo read the remote meeting information and everyone was present and could be heard. The meeting opened with the Pledge of Allegiance that was recited by Ms. Adams PUBLIC COMMENT: Ms. Luck believed the entire warrant should be reviewed tonight and any articles that can possibly be passed over at town meeting to shorten the meeting and to preserve the integrity of the town meeting process. Specifically the articles that should be removed include Article 6, Capital Improvement Plan; Article 21, street light conversion; Article 23, Earth Removal. She added any spending articles that can me moved to the November meeting should be. Lastly she noted she has spent the last six years of her life serving on the Board. It's been a great deal of work as all who volunteer know fully well. I have attended every town meeting since establishing residence in Lunenburg in 2004. She announced she would not be attending a town meeting which could easily be postponed to ensure the safety of our citizens. So she will not be attending the June 13' meeting and she regretted that she will be unable to have her voice heard this Saturday. Bill Tyler, 5 Graham Street, speaking as both a citizen and the Cemetery Commission Chairman, stated the commission has not met formally since February, so these comments reflect my own opinion. The disgraceful condition of the Town cemeteries over the Memorial Day weekend was an insult to the families of those who are visiting their loved ones and especially to the many Veterans that served our nation and have chosen their final resting place in our town cemeteries. The families were outraged and saddened by the lack of respect for their loved ones. This is a time when the cemeteries should look their best. I want to reiterate to the citizens of Lunenburg that at this time the Cemetery has no say, input or control over the maintenance of the town cemeteries. The Charter states that the maintenance of the cemeteries is under the supervision of the Town Manager who has delegated to the DPW Director. The current plan is to share DPW resources to help when there is a need. Clearly there was a need. This plan clearly has not and does not work for a variety of reasons. If the commission had been able to direct the maintenance of the cemetery, this debacle would not have happened. Change is needed and is way overdue. After many angry emails posted on social media and in person to the cemetery commission, a crew was sent to cut the grass on Sunday. Carl Luck, 50 Sunset Lane, stated that he fully supported the Green Community Task Force but felt the street light conversion article should be passed over due to the uncertain economic times. ===PAGE 2=== that is a requirement by the state and both Embers and On the Rocks have identified a person who will be doing that on each shift. Ms. Lemieux noted the BOS should review the ABCC advisory for extension of premises to patios and outdoor areas. Those criteria should be followed as well for restaurants. Review of Possible Applications for Outdoor Seating and Outdoor Liquor Sales from Bad Larry's (1 Main Street #4), American Graffiti (113 Summer Street), On The Rocks (96 Lakefront Drive), and Embers Pizzeria (84 Lakefront Drive) Ken Ricker, owner of Embers Pizzeria and On the Rocks, stated both have already had outdoor seating before this it. We are just extending the area, we are losing money every day. We are anxious to reopen. We are just trying to make some money and just looking to get back on track Mr. Alonzo asked about placing some sort of demarcation to ensure cars don't drive into the parking area. Mr. Ricker stated we are setting up picnic tables and am looking into some not so ugly snow fencing. Mr. McQuaid asked because it is right on the street if it was possible to rent a jersey barrier to make sure nobody drives into the seating area. Mr. Ricker stated he was looking into something. Discussion ensued about having a form for application for temporary outdoor seating as well as having a certification clause that the applicant signs stating they have read and will adhere to all the advisories and guidelines issued by the state. Mr. Ricker stated he would gladly sign the form if provided. Motion: K. Adams 2nd.M. Jeffreys To approve the applications for On the Rocks and Embers Pizzeria Discussion: Ms. Luck asked if they should sign the certification clause. Ms. Adams amended her motion to say," contingent on submitting the certification clause paperwork within one week: Mr. Jeffreys seconded the amendment. Vote: Ms. Adams-aye, Mr. McQuaid-aye, Mr. Jeffreys- aye, Ms. Luck -aye, Mr. Alonzo-aye Mr. Ricker thanked the Board. John Donnelly, owner of Donnelly's Tavern, stated he did not get his paperwork in until Friday so his application will be scheduled for the next meeting. II. OLD BUSINESS 1. FY 2021 Budget and Review of Annual Town Meeting Articles with Deferred Votes by the Selectmen Ms. Lemieux reviewed the deferred articles • Article 4 amends appropriations and sources of funds for FY20 - there are none. Motion: P. Luck 2nd: M. Jeffreys To recommend passing over Article 4 Vote: Ms. Adams-aye, Mr. McQuaid-aye, Mr. Jeffreys-aye, Ms. Luck-aye, Mr. Alonzo-aye ===PAGE 3=== Amicle 24, a citizen petition or come Rule peon tor an adaltonal quor ncense tot vass County Variety; this article will remain deferred. VI. CURRENT BUSINESS 1. Discussion on Consent Calendar for Annual Town Meeting Articles that are routine and/or non- controversial Mr. Alonzo acknowledged the Finance Committee members and confirmed they could all hear the meeting. Chair Teri Burchfield called the meeting to order. A consent calendar is a series of warrant articles that the Town Moderator, in consultation with Town officials, has chosen which due to the nature of their relatively non-controversial or routine subject matter, may be voted together in one motion to expedite the business of Town Meeting. After the Town Moderator reads the motion to include this series of articles, voters will have the option to hold an article if they have questions and the article will be removed from the consent calendar and voted separately. After discussion it was decided on the following: Article 1: That the Town vote to pass over Article 1 having already accepted the regular written reports of the Town Officers and Committees. Article 2: That the Town vote to re-authorize the revolving funds for certain departments, boards, committees, agencies, or officers for the spending limits as printed in the Annual Town Meeting warrant booklet. Article 4: That the Town vote to pass over Article 4. Article 9: That the Town vote to pass over Article 9. Article 10: That the Town vote to appropriate from Sewer Enterprise revenues the sum of $790,027.63; appropriate from Sewer Enterprise retained earnings the sum of $125,650.25; transfer from Sewer Capital Reserve Stabilization Fund the sum of $20,000; transfer from Sewer Reserve Capacity Stabilization Fund the sum of $7,513.66 for a total appropriation of $943,191.54 to operate the Sewer Enterprise Fund for FY21; and further that $877,011.90 be included in appropriations from the general fund for indirect costs and be allocated to the Sewer Enterprise Fund. Article 11: That the Town vote to transfer from Sewer Enterprise Retained Earnings the sum of $30,000.00 into the Sewer Capital Reserve Stabilization Fund Article 12: That the Town vote to transfer $656 from Sewer Enterprise Retained Earnings to the OPEB Trust Fund established at the November 30, 2010 Special Town Meeting. Article 13: That the Town vote to appropriate from Solid Waste Disposal Enterprise Revenues the sum of $302,000 to operate the Solid Waste Disposal Program. Article 14: That the Town vote to appropriate from Water Enterprise Revenues the sum of $25,000 to operate the Water Department. Article 15: That the Town vote to appropriate from PEG Access and Cable Related Enterprise Fund Revenues the sum of $143,000.00 to fund the FY21 PEG Access operating budget and further that $48,000 be included in appropriations from the general fund for indirect costs and be allocated to the PEG Access and Cable Related Enterprise Fund Article 16: That the Town vote to amend Chapter 70 of the Town's General By-laws, entitled "Salary Administration Plan," as follows: the position of Videographer to be added and assigned to Grade 3; the position of Senior Videographer to be added and assigned to Grade 6; and the position of Water Safety Instructor to be added and assigned to Grade 4. ===PAGE 4=== • purchase the street light system and have Lunenburg do the conversion to LED. Our recommendation is the Town purchase the street lights and manage the system. The last quote to purchase the street lights was $91,000. It will never be settled until the day we take over the system; the cost for them to covert is roughly $47,000. If we go with Unitil converting to LED we save $31,600 annually. If we convert, we would save $58,000 annually. This is based on applying for and getting a grant to supplement the cost. Discussion ensued on whether to postpone this to the November town meeting. The Finance Committee adjourned their meeting. Mr. Alonzo thanked Mr. Blatt for his participation. 2. Minutes for Approval There were no minutes for approval this week. 3. Warrants/ Action Items Mr. Jeffreys requested a meeting with different community leaders at last week's meeting. He requested Ms. Lemieux coordinate this meeting. The meeting would be to identify any racial disparities and work on solutions with them. Another important piece of this would be to receive demographic data from other communities to be proactive to share best practices of police departments. Discussion ensued on how to obtain the data and how to use it. Mr. McQuaid asked if the playgrounds are open yet. Ms. Lemieux stated they would be open. She stated the Parks Commission and is delaying a decision on the town beach until July. 4. Committee Reports- there were none. TOWN MANAGER REGULAR REPORT AND COVID-19 UPDATES Announcement on Existing Vacancies: The following is a list of vacancies on the following committees: • Agricultural Commission (2 alternate vacancies) • Americans with Disabilities Act Commission (1 vacancy) • ArchitecturalPreservation District Commission (1 designprofessional; craftsperson orbuilding contractor familiar with historic renovation) • Finance Committee (1 position appointed by the Finance Committee Appointing Committee) • Open Space Committee (1 vacancy-citizen at large) • Zoning Board of Appeals (2 Associate vacancies) Talent bank forms can be obtained on the Town Website and forwarded to the Board of Selectmen's Office. CARES Act FY20 Expense Reimbursement Submittal: On Wednesday, June 3ra , we submitted a reimbursement request for CARES Act funding in the amount of ===PAGE 5=== Municipal Vulnerability Preparedness Planning Grant: A draft Municipal Vulnerability Preparednessdocumenthas beenaddedto the websiteand posted on the Town Facebook page and can be viewed on the town website under Newsand Announcements and the Planning Board's page (https://www.lunenburgma.gov/sites/default/files/field/files- docs/lunenburg_mvp_final draft report 06.04.2020 with_appendices_003.pdf). The public listening session to hear input and receive feedback on this draft plan will be held at the Tuesday, June 16th Board of Selectmen's Meeting at 7 pm. Annual Town Election Vacancies and Advice from Town Counsel re: BOS Involvement: Town Counsel was consulted regardingany legal or problematic issues with the Board of Selectmen announcing or posting those running for write-in campaigns for the vacant seats. A copy of Town Counsel's opinion once received will be provided to the Board. Route 2A/Route 13 Intersection Update: I contacted MassDOT about the status of the work order for the Route 2A/Route 13 intersection and our contact replied that she would check-in with the District Traffic Maintenance Engineer who manages the traffic signals and will update me when she hears back. Meetings, Events and Other Announcements: • The Finance Committee has a meeting via Zoom on Thursday, June 11th at 7 p.m. • The Annual Town Meeting ison Saturday, June 13th at the Middle/High School Auditorium at 9 a.m., with check-in starting at 8 a.m. • The Board of Health has a meeting via Zoom on Monday, June 15th at 7 p.m. • The Annual Town Election is on Saturday, June 20th at the TC Passios Building from 7 a.m. until 5 p.m. COVID-19 in Lunenburg and Board of Health Notices: The Board of Health issued their weekly update dated June Sth and it will be put on the COVID-19 Information Center page on the town website under News & Announcements on the homepage. As of June Sth, there are 65 confirmed positive cases in Lunenburg and one death. Re-opening of Town/School Playgrounds, School Fields, and Town Beach: All school buildings will be closed for the remainder of the school year but the School has made the following announcements about re-opening fields and tennis courts: Tennis courts will be open to singles play only. The Track and Turf Field will be open during Phase 2; School playgrounds and basketball courts will open during phase 2; Grass fields will be closed as the School typically keeps them closed in the summer for over seeding and to allow the field to recover from heavy use in the fall. The Parks Commission met Thursday, June 4th to discuss what is entailed for reopening the Town Beach. ===PAGE 6=== from 9- 10 a.m., no appointment is needed. This event will be held every Tuesday from 9- 10 a.m. On Thursdays they will have a Drive Through Brown Bag lunch from 12- 1 p.m. that is by appointment only. On Fridays there will Drive Through Ice Cream and Lemonade from 1- 2 p.m., no appointment is needed. Starting in July there will be limited programs in the building with 10 or less people. There will a Grief Support group once a month on Wednesdays starting July 22 at 1 p.m. A Stretch and Tone starting on Tuesday, July 215 at 1 p.m. and movie events on Wednesdays starting on July 22nd at 1 p.m. MEETING/EVENTS SCHEDULE Mr. Alonzo reviewed the upcoming BOS meeting schedule: June 16 and June 23 Annual Town Meeting on June 13, 2020 Annual Town Election on June 20, 2020 PUBLIC COMMENT Peter Beardmore noted the protest in the center of town on Sunday was a great job by all who participated. He asked the Town Manager and the BOS to pay attention to a different kind of public safety particularly on the streets, noting people are walking their dogs, kids are riding bicycles and vehicular traffic has increased as well as speeds. Mr. Jeffreys following up on his earlier request, noted this is not a war on police. What we are trying to accomplish is addressing how we are going to work with people who are disenfranchised for different reasons. He would like for all of us to look beyond our own lives and help others. Ms. Adams stated Ms. Luck would be missed at Town Meeting. Mr. Alonzo thanked the Salvation Army for observing National Donut Day last Friday in all three communities. He echoed Mr. Beardmore's comments about the Sunday demonstration and all participating. It was peaceful and a strong statement and well organized. It ended with a nine minute moment of silence. He thanked everyone involved. He noted a speech given by James Baldwin and hoed people would look it up. Motion: D. McQuaid To adjourn the meeting at 9:30 p.m. Vote: Mr. McQuaid-aye, Ms. Adams-aye, Mr. Jeffreys-aye, Ms. Luck- aye, Mr. Alonżo-aye 2n°: K. Adams Respectfully submitted, Elainem. Peterson Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2020-06-16-agenda-5203.txt BOARD : select-board DATE : 2020-06-16 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2020-06-16-agenda-5203.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_06162020-5203 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN Tuesday, June 16, 2020 7:00 PM AGENDA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. The Town of Lunenburg, in response to the COVID-19 (Corona Virus) is currently following the guidance from the Lunenburg Board of Health, Massachusetts Department of Public Health and the CDC regarding the virus and steps communities can take to prevent the spread and all town facilities are open by appointment only. In accordance with the Governor’s Order Suspending Certain Provisions of the Open Meeting Law, G. L. c. 30A, § 20, all public meetings are being conducted remotely. This meeting will be broadcast live through local access cable, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be able to be found on the LunenburgAccess YouTube channel within 24 hours after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174-0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS 7:05 PM Municipal Vulnerability Preparedness Listening Session 7:35 PM Public Hearing for Change of Manager for Lunenburg Zedas Inc. d/b/a Bad Larry’s, License # 00049-RS-0636, 1 Main St., #4 7:40 PM Review Applications for Outdoor Seating and Outdoor Liquor Sales from Kindred Spirits (324 Electric Ave., #4), Donnelly’s Tavern (43 Summer Street), Smokestack Roasters (39 Massachusetts Ave), American Graffiti (113 Summer Street), Lakeview Club (449 Whalom Road) IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS V. CURRENT BUSINESS 1. FY21 Annual Appointments by Board of Selectmen & Town Manager 2. Follow Up from Annual Town Meeting 3. Minutes 4. Warrants: FY 20 4th Quarter Water Commitment: $9,630.44; Accounts Payable #61 20 dated 6/9/2020 in the amount of $472,101.30; Payroll Deduction #62 20 dated 6/10/2020 in the amount of $553,909.92;Payroll #25P20 dated 6/11/2020 in the amount of $835,525.18 ===PAGE 2=== 5. Action Items 6. Committee Reports VI. OLD BUSINESS 1. Discussion on Vacant Elected Positions for the Annual Election 2. Authorization for BOS Chairman to sign the Purchase & Sale Agreement and closing documents to effectuate sale of 17 and 23 West Street Property VII TOWN MANAGER REPORT AND COVID-19 UPDATES VIII. UPCOMING MEETING/EVENTS SCHEDULE June 23, 2020 Annual Town Election June 20, 2020 at TCP Building IX. PUBLIC COMMENT***  PUBLIC  BOARD X. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2020-06-16-minutes-5203.txt BOARD : select-board DATE : 2020-06-16 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2020-06-16-minutes-5203.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_06162020-5203 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Others present: Adam Burney, Land Use Director; Emily DiFranco, Comprehensive Environmental Inc.; Steve Walker, Todd Dwyer, Richard Bursch Chairman Alonzo called the meeting to order at 7:01 p.m. and announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over Lunenburg Public Access channel. Mr. Alonzo read the remote meeting information and everyone was present and could be heard. The meeting opened with the Pledge of Allegiance that was recited by Ms. Adams PUBLIC COMMENT: Mr. McQuaid stated this was his last meeting and acknowledged Pat Slattery who welcomed him to the Historical Commission years ago and Dave and Betty Macdonald who encouraged him to run for Selectman. He thanked the amie Toile, over ager Heather emiu, his paras for al their help avertipars er the years, and his wife and kids. He wanted to inspire and remind all the kids out there that you are never too young to get involved in town government, there are lots of vacancies and you don't need to start at the top. Ms. Adams thanked Mr. McQuaid and Ms. Luck for their service. Ms. Luck thanked all the members of the board and all town boards who stepped up to serve our community as. well as all the employees of the town. Mr. Alonzo thanked both outgoing board members and presented a history of what boards they have served on, noting all their time and commitment. He always thought they had the best intentions for the town even when they disagreed on topics. Ms. Lemieux thanked Mr. McQuaid and Ms. Luck for their service. Dave MacDonald, 155 Island Road, thanked both board members and wished them well. Mr. Alonzo announced town election on Saturday and announced a list is being circulated of people who are running for elected positions and referred them to the Lunenburg 2020 Facebook page and gave instructions on how to do a write in a vote. Dave Rodgers, 82 Highland Street, stated unfortunately the town cemeteries were not tended to and maintained as they should have been tor Memorial Day. The commission has no say except for policy matters. he cemetery superintendent was told to trim hedges and is not the problem here. Certainly cooperation is lacking. He requested the BOS investigate the neglect and report on it in an open meeting. In addition, that the Town Manager delegate custody and control of the cemeteries and their functions to the commission. I. APPOINTMENTS Municipal Vulnerability Preparedness Listening Session Mr. Burney reported the Town was awarded a grant through the Municipal Vulnerability Awareness Program established by Governor Baker's Executive Order 569 to establish a comprehensive statewide approach to reduce greenhouse gas emissions and prepare for the impacts of climate change. Community resilience building workshops were held to have stakeholders work collaboratively to complete a climate change and natural hazard vulnerability assessment and develop prioritized actions to address vulnerabilities and improve strengths. Upon ===PAGE 2=== • Bridges (in need of repair) • Access to Critical Facilities (risk to emergency services) • Electrical power lines (fallen tree limbs resulting in power outages) • Septic Systems (in low lying areas being flooded) • Sewer Pump Stations (in low lying areas being flooded) Top concerns under Societal were: • Vulnerable populations (Senior housing facilities) • Emergency Shelters Evacuation Routes/Emergency Response (flooding of key roads) • Air Conditioning in Public Schools (or lack of) • Top Environmental concerns are: • Phosphorus Loading (to Lake Shirley and Hickory Hills and nuisance algae growth/vegetation) • Conservation Land (Lunenburg has no criteria for climate change) Forest Management (many town forests do not have cutting plans • Agricultural Lands (potential for impacts to land due to climate change) • Wind Fetch (potential for vehicles to drift off roads) • Cold Water Fisheries ( potential impacts) Top Strengths were: • Open Space Planning (recently updated and identifies priority parcels for conservation) • Riverine Flooding (limited to forested areas around Catacoonamug and Mulpus Brooks) • Tree-Trimming Program (Unitil has an aggressive program to protect power lines from outages) Top Recommended Actions: 1. Stormwater Infrastructure : Assess, Replace, Maintain and Restore 2. Electrical Power Supply Infrastructure: Problem: aging structures and downed trees causing power outages; Solution: Conduct a town-funded tree survey by a certified arborist to develop a prioritized removal plan; continue to discuss adaptive management with Unitil 3. Public Safety Building Egress; develop a second route of egress possibly by purchasing adjacent parcel Other High Priority Actions: • Install a generator at the Senior Center to allow building to serve as a warming/cooling station for the elderly population • Conduct a study to determine a potential location for a second egress to DPW facility at 520 Chase Road • Install central air conditioning and generator at Pearl Brook Apartments (housing authority) • Continue to protect key lands and work towards adding climate resiliency to the list of criteria for open ===PAGE 3=== grant funding. The Board thanked Ms. DiFranco and Mr. Burney for the presentation. Change of Manager for Lunenburg Zedas Inc. d/b/a Bad Larry's, License # 00049-RS-0636, 1 Main St., #4 Applicant/owner Alan Wernick was present for the request and stated his son was not able to fulfill the manager role anymore. So he was applying to be the acting manager on record. Motion: D. McQuaid 2'°: P. Luck To approve the change of manager for Bad Larry's as submitted Vote: Ms. Adams-aye, Mr. McQuaid-aye, Ms. Luck- aye, Mr. Jeffreys-aye, Mr. Alonzo-aye Review Applications for Outdoor Seating and Outdoor Liquor Sales from Kindred Spirits (324 Electric Ave., #4 and Lakeview Club (449 Whalom Road), both requested to be postponed to a later date. 1) Donnelly's Tavern, 43 Summer Street, John Donnelly presented for the request. The Board reviewed his application that included a safety plan and diagram that allowed for 32 patrons outside as well as personnel assigned to shifts to ensure compliance. Parking is accommodated for up to 50 cars on the Summer Street side. Motion: K. Adams 2n°: D. McQuaid To approve the application from Donnelly's Tavern Vote: Ms. Adams- aye, Mr. McQuaid-aye, Ms. Luck-aye, Mr. Jeffreys- aye, Mr. Alonzo-aye 2) Smokestack Roasters, 39 Massachusetts Ave., Jaclynn Nicoll presented for the request. Maximum capacity would be for 36 patrons. The area is fenced in with egress accessible through a garage door. Motion: D. McQuaid 2nd: K. Adams To approve the outdoor seating application form Smokestack Roasters Vote: Ms. Adams-aye, Mr. McQuaid-aye, Ms. Luck-aye, Mr. Jeffreys- aye, Mr. Alonzo-aye American Graffiti (113 Summer Street), Todd Jennison presented for the request. Motion: D. McQuaid 2nd: K. Adams To approve the application for American Graffiti for outdoor service Vote: Ms. Adams- aye, Mr. McQuaid- aye, Ms. Luck- aye, Mr. Jeffreys-aye, Mr. Alonzo-aye I. CURRENT BUSINESS 1. FY21 Annual Appointments by Board of Selectmen & Town Manager Ms. Lemieux read aloud the list of her appointments. Animal Control Officer Kathleen Comeau- 806 West Street Building Commissioner ===PAGE 4=== Field Driver- 1 year term Kathleen Comeau Fence Viewers- 1 year term Vacancies Hazardous Waste Coordinator Heather Lemieux Hearings Officer Heather Lemieux Inspector of Plumbing/Gas (recommended by Building Commissioner) Gary Williams-34 Round Road Assistant Inspector of Plumbing/Gas (recommended by Building Commissioner) Richard Kapenas Pound Keeper- term expires June 30, 2021 Jean Larkin- 17 Highland Street Public Weighers- term expires June 30, 2021 (provided by PJ Keating) Rich Reynolds Eric Morin Brian Contois Jay Valliere Mike Reynolds Britany Woodhouse Inspector of Weights and Measures-term expires June 30, 2021 Stephen E. Cullinane-46 Goodrich Street Inspector of Wires (recommended by Building Commissioner) John (Jack) Biery- 15 Crescent Road Assistant Wiring Inspector (recommended by Building Commissioner) David Stone-83 Arbor Street RACES Control Officer -term expires June 30, 2021 ===PAGE 5=== 2nd: M. Jeffreys Motion: D. McQuaid To ratify the Town Manager appointments as presented Discussion: Ms. Adams recused herself from the Wiring Inspector appointment. Vote: Ms. Adams- aye (excluding wiring inspector), Mr. McQuaid-aye, Ms. Luck-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye Ms. Lemieux read the list of police officers up for appointment. Full-time Officers Chief James P. Marino Lt. Thomas L. Gammel Sgt. Sean J. Connery Det/Sgt. Jeffrey M.Thibodeau Sgt. Joshua B. Tocci Sgt. Sean Zrate Officer Jonathan J. Broc Officer Ramon Cabrera Officer Anthony Cappucci Officer Jacob Lachance Officer Kayla M. Leger Officer Joshua M. Mathieu Officer Bradley McNamara Officer John Morreale, Jr. Officer Kamerin Munroe Officer Gage Russell Officer John M. Wagner Reserve Officers Officer Benjamin Campbell Officer Erin K. Considine Officer Robert R. DaCosta Officer Robert D. DiConza Officer Donald A. Letarte Officer Jonathan G. May Officer Lisa M. Melnicki Officer Amanda J. Moore Officer Chad Stateler ===PAGE 6=== Kimberly Mattson George Reidy Mark Francis David Phillips Jeffrey Giles Michael Marchand Christopher Low James Landi Eric Modica Christopher Tucker Tony Brennan Christopher Van Voorhis Austin Cote Thomas Kalil James Marchand Sergeant Patrol Officer Patrol Officer Patrol Officer Patrol Officer Patrol Officer Patrol Officer Patrol Officer Patrol Officer Patrol Officer Reserve Officer Reserve Officer Reserve Officer Reserve Officer Reserve Officer Motion: M. Jeffreys 2nd. K. Adams To ratify the Town Manager's appointments of Special Police officers to the Lunenburg Police Department Vote: Ms. Adams-aye, Mr. McQuaid-aye, Ms. Luck-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye Mr. Alonzo read aloud the following reappointments: Architectural Preservation District Commission-term expires June 30, 2023 Richard McGrath- 22 Cushing Lane 2 vacancies Agricultural Commission- 3 years Ryan Stober-2023 Conservation Commission- 3 year terms-term to expire June 30, 2023 Catie Childs-14 Kimball Street Richard Bursch-308 Electric Avenue Clock Winders-term expires June 30, 2021 Louis Franco-250 Arbor Street Mike Kidney- 86 Lancaster Ave. Tom Alonzo- 284 Lancaster Ave. William Tyler-5 Graham St. Chuck Venezia-1402 Massachusetts Ave. John Lynch- 453 Page Street ===PAGE 7=== Diane walls islana dual Public Access Cable Committee (PACC)-term to expire June 30, 2021 Steve Walker-227 Pleasant Street Personnel Committee-term expires June 30, 2023 Susan Andrews- 81 Horizon Island Road Erik Arnold- 105 Hemlock Drive 1 vacancy Senior Citizen Property Taxation Work Off Program-term expires June 30. 2021 Myleen Mallari-Treasurer/Collector Sue Doherty-COA Director Sheila Craigen- Principal Assessing Clerk 1 vacancy Town Counsel-term expires June 30, 2021 Mead, Talerman & Costa Mirick O'Connell Zoning Board of Appeals - term expires June 30, 2025 Alfred Gravelle-445 Townsend Harbor Road PACC Chairman Steve Walker and Conservation Commissioner Richard Bursch were invited to speak. Mr. Walker thanked the Board for the reappointment and noted the 3r° Public access channel for Education would be coming on line on Thursday. He added an appeal for a permanent studio space for Public Access TV as soon as possible. Mr. Bursch thanked them for the opportunity to serve. Discussion ensued about the reappointment process. Mr. Alonzo noted this was an unusual circumstance year due to the pandemic and reaching people was difficult. Ms. Lemieux reported the Executive Assistant had contacted all the persons who have submitted talent bank forms in the past and informed them of the upcoming appointments and had received no response back. Those same talent bank forms were forwarded to the pertinent Chairs that they were interested in serving on. Motion: D. McQuaid To approve the reappointments as listed Vote: Ms. Adams- aye, Mr. McQuaid-aye, Ms. Luck- aye, Mr. Jeffreys- aye, Mr. Alonzo-aye 2"d: P. Luck 2. Follow Up from Annual Town Meeting Mr. Alonzo thanked everyone who made Town Meeting through the planning, the execution, the attendees, etc., a successful event. ===PAGE 8=== • Accounts Payable #61 20 dated 6/9/2020 in the amount of $472,101.30 • Payroll Deduction #62 20 dated 6/10/2020 in the amount of $553,909.92 • Payroll #25 P20 dated 6/11/2020 in the amount of $835,525.18 5. Action Items- Ms. Adams asked about the town beach being opened and swimming lessons. Ms. Lemieux stated last week she had reported the Parks Commission would be discussing this in July for later in the summer. She suggested contacting them directly and noted the playgrounds and basketball courts are open. Ms. Lemieux stated the guidelines for town beaches were more stringent than those for playgrounds and basketball courts. 6. Committee Reports - there were none this evening OLD BUSINESS 1. Discussion on Vacant Elected Positions for the Annual Election Mr. Alonzo noted there is no one running for Commissioner of Trust Funds (3 year term) or Housing Authority (4 year term) and there was still time to get your name out for a write-in campaign. 2. Authorization for BOS Chairman to sign the Purchase & Sale Agreement and closing documents to effectuate sale of 17 and 23 West Street Property Motion: K. Adams 2nd: D. McQuaid To authorize the BOS Chair to sign the Purchase & Sale Agreement and closing documents to effectuate the sale of 17 and 23 West Street Property Vote: Ms. Adams-aye, Mr. McQuaid-aye, Ms. Luck-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye TOWN MANAGER REPORT AND COVID-19 UPDATES Announcement on Existing Vacancies: The following is a list of vacancies on the following committees: • Agricultural Commission (2 alternate vacancies) • Americans with Disabilities Act Commission (1 vacancy) • Architectural Preservation District Commission (1 designprofessional; craftspersonor building contractor familiar with historic renovation) • Finance Committee (2 positions appointed by the Finance Committee Appointing Committee) • Open Space Committee (1 vacancy-citizen at large) • Zoning Board of Appeals (2 Associate vacancies) Ms. Lemieux added there is also a vacancy on the Senior Tax Work Off Program Committee- citizen-at-large, 1 vacancy on the Personnel Committee and vacancies for Fence Viewers. Talent bank forms can be obtained on the Town Website and can forwarded to the Board of Selectmen's Office. ===PAGE 9=== improvements should be implemented by their traffic signal contractor by the end of June. Meetings, Events and Other Announcements: • The Conservation Commission has a meeting via Zoom on Wednesday, June 17th at 7 p.m. • The School Committee has a meeting via Zoom on Wednesday, June 17th at 6:30 p.m. • The Library Board of Trustees has a meeting via Zoom on Thursday, June 1 8th at 6:45 p.m. • The Agricultural Commission has a meeting via Zoom on Thursday, June 1 8th at 7 p.m. • The Planning Board has a meeting via Zoom on Monday, June 22nd at 6:30 p.m. • The Sewer Commission has a meeting via Zoom on Tuesday, June 23rd at 5 p.m. • Annual Town Election is on Saturday, June 20th at the TC Passios Building from 7 am until 5 pm. COVID-19 in Lunenburg and Board of Health Notices: The Board of Health issued their weekly update dated June 12th and it will be put on the COVID-19 Information Center page on the town website under News & Announcements on the homepage. As of June 15th, there are 67 confirmed positive cases in Lunenburg and one death. Re-opening of Town/School Playgrounds, School Fields, and Town Beach: • The town and school playgrounds are open, the town and school basketball courts are open, the school tennis courts are open to singles play only, the MS/HS track and turf field is open, and all town fields have remained open throughout the pandemic. Town Facilities: Town facilities re-opened to town employees on June 2'd in adherence with a number of state requirements and best practices and opened to the public by appointment only on June 8th. Tax Paymes are now also being accepted in the black box on the right side of the entrance outside of Town Hall. Tax payments can also still be mailed to the town's lockbox or can be paid online. COVID-19 in Massachusetts (as of 6/15/20): As of June 15th there are 105,690 COVID-19 cases and 7,647 deaths 712,875 patients have been tested to date by the MA State Public Health Laboratory, hospitals and commercial laboratories. Baker-Polito Administration Announces Pop-Up Testing Sites for Participants of Large Gatherings The Baker-Polito Administration announced the availability of pop-up COVID-19 testing sites throughout the Commonwealth for individuals who have recently participated in large gatherings. These free testing sites will be available at over S0 Sites throughout the Commonwealth on Wednesday, June 17" and Thursday, June 18". The Administration is urging anyone who has attended a large gathering in the past two weeks to get tested for COVID-19 at one of these sites. Test results will be provided to each participant confidentially, and participants are encouraged to share these results with their doctors. A full list of all testing sites is available at www.mass.gov/gettested. ===PAGE 10=== TOMI mayala, mr deleys state de respected mi dna appren des dan wo as pres has cannent to our town. Mr. Alonzo added it was an honor to serve with (both of you and wished them well. Motion: D. McQuaid To adjourn the meeting at 9:01 p.m. Vote: Mr. McQuaid-aye, Ms. Adams-aye, Mr. Jeffreys-aye, Ms. Luck-aye, Mr. Alonzo-aye 2nd: P. Luck Respectfully submitted, Claire m. Peterson Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2020-06-23-agenda-5204.txt BOARD : select-board DATE : 2020-06-23 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2020-06-23-agenda-5204.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_06232020-5204 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN Tuesday, June 23, 2020 7:00 PM AGENDA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. The Town of Lunenburg, in response to the COVID-19 (Corona Virus) is currently following the guidance from the Lunenburg Board of Health, Massachusetts Department of Public Health and the CDC regarding the virus and steps communities can take to prevent the spread and all town facilities are open by appointment only. In accordance with the Governor’s Order Suspending Certain Provisions of the Open Meeting Law, G. L. c. 30A, § 20, all public meetings are being conducted remotely. This meeting will be broadcast live through local access cable, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be able to be found on the LunenburgAccess YouTube channel within 24 hours after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or From a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS 7:05 PM Pole Petition Hearing for 23 Round Road 7:10 PM Review applications for Outdoor Seating and Outdoor Liquor Sales from Kindred Spirits (324 Electric Ave. #4); Il Forno (494 Electric Avenue) and Lakeview Club (449 Whalom Rd.) 7:15 PM Weekday Entertainment License Request from Il Forno (494 Electric Avenue) IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS V. CURRENT BUSINESS 1. Reorganization of the Board 2. NoWoCo Virtual Pride Video Message Request 3. Minutes/Warrants/ Action Items 4. Committee Reports VI. OLD BUSINESS 1. FY21 Annual Appointments by Board of Selectmen & Town Manager (Continued) ===PAGE 2=== VII. TOWN MANAGER REPORT AND COVID-19 UPDATES VIII. UPCOMING MEETING/EVENTS SCHEDULE July 7th, 14th, 21st IX. PUBLIC COMMENT***  PUBLIC  BOARD X. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2020-06-23-minutes-5204.txt BOARD : select-board DATE : 2020-06-23 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2020-06-23-minutes-5204.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_06232020-5204 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Others present: Chairman Alonzo called the meeting to order at 7:01 p.m. and announced in accordance with the requirements of' the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over Lunenburg Public Access channel. Mr. Alonzo read the remote meeting information and everyone was present and could be heard. The meeting opened with the Pledge of Allegiance that was recited by Ms. Adams PUBLIC COMMENT: Mr. Alonzo congratulated and thanked Mr. Marino and Mr. Dwyer for running for election as Selectmen. He thanked the Town Clerk and her team for running the annual town election. He thanked Chris Menard for pulling together a write in list of candidates for the election and Dave MacDonald who handed out fliers with the write in candidate information. Ms. Adams welcomed the new members and thanked the Town Manager and Police Chief for implementing the traffic change work by the state at the intersection of Mass. Ave and Electric Ave. Mr. Dwyer thanked everyone who voted and supported him on the ballot. Mr. Marino also thanked the voters and looked forward to serving on the Board. Mr. Jeffreys extended a welcome to the new members as well. Sue Doherty, Council on Aging Director, updated everyone on a new program at the Senior Center. The MA Council on Aging had sent out a request for applications to become a Discovery Center for civil engagement at Senior center. This is a program for new retirees seeking volunteer opportunities within the community to meet with trained transition navigators who can assesses their skills and match them with volunteer work in the non- profit sector. This is also open to residents of Fitchburg and Leominster. Ms. Doherty has selected three transition navigators; Jamie Toale, Lori Tessier and Susan O'Sullivan. They all come with great experience. Transition navigators contact the people who want to volunteer and interview them. They will be holding hours at the Senior Center one day a week. Another required team for the Discovery Center is stakeholders. Mr. Jeffreys is serving as one as well as Muir Haman, Julie Belliveau, Carolyn Sargent and Deb Lincoln. Stakeholders assist in advertising about the program to different people. Mr. Alonzo announced there would be line painting on various streets in town this evening. I. APPOINTMENTS Pole Petition Hearing for 23 Round Road Mr. Alonzo read the hearing notice aloud: To All Interested Parties: In conformity with the requirements of Section 22 of Chapter 166 of the General Laws (Ter. Ed.), you are hereby notified that a public hearing will be held at the Town Hall, 17 Main Street, 2nd Floor in the Joseph F. Bilotta Meeting Room, Lunenburg, MA (or remotely via ZOOM, check the Board of Selectmen agenda on the Town website calendar)[https://www.lunenburgma.gov] for directions on how to join the meeting), on Tuesday, June ===PAGE 2=== for distributing purposes. Mark Frappier, a Unitil representative, was present for the petition. The intent is to install a new pole along the frontage of the lot and run service along the driveway of the house. The abutter at 31 Round Road had requested Unitil relocate his neighbor's service from his property. Mr. Alonzo asked for guidance on where the driveway was. Upon closer examination the driveway could be discerned faintly on the drawing. There was no public comment, for or against the petition. Motion: K. Adams 2nd: J. Marino To approve the pole petition for 23 Round Road Mr. Dwyer-aye, Mr. Marino-aye, Ms. Adams-aye, Mr. Jeffreys- aye, Mr. Alonzo-aye Mr. Frappier thanked the Board and exited the meeting. Review applications for Outdoor Seating and Outdoor Liquor Sales from: Kindred Spirits (324 Electric Ave. #4) Owner Rebecca Grifoni-Andrews explained the outdoor premises were located at the side of the building and were also using up a couple of parking spots. Seven tables would be located there. Motion: K. Adams 2nd: T. Dwyer To approve the application for extension of premises for Kindred Spirits Mr. Dwyer-aye, Mr. Marino-aye, Ms. Adams-aye, Mr. Jeffreys- aye, Mr. Alonzo-aye Il Forno (494 Electric Avenue) Owner Mike Mohammed stated there is a large tent outside adjacent to the building so we have easy access to the kitchen. The tent is 30 x 60 feet, a good size to protect patrons from the elements and provide distance between the tables. Mr. Jeffreys asked what is the difference between putting up a tent outside and having patrons seated inside. Mr. Mohammed stated the tables inside the tent are six feet apart and fresh air is circulating through it. We are all wearing masks and using sanitation products to meet CDC guidelines as well as meeting needs for our patrons to keep everyone safe. The tent is only closed on one side to provide privacy for the neighbors. There are twelve tables in the tent with an average of four customers per table. We are taking reservations and names and contact information of who comes into the tent. Motion: K. Adams 2nd: M. Jeffreys To approve the application for extension of premises to Il Forno, 494 Electric Avenue Mr. Dwyer-aye, Mir. Marino-aye, Ms. Adams-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye Lakeview Club (449 Whalom Rd.) Danielle Bettencourt stated she had an 18 x 26 foot area on the side of the building that was roped off. There are six tables with four chairs each. Mr. Jeffreys questioned the spacing between tables believing it was a tight area. Ms. Bettencourt offered to widen the area. Mr. Jeffreys suggested doing 22 x 26 feet. Ms. Bettencourt agreed to do so. ===PAGE 3=== Motion: M. Jeffreys To approve the weekday entertainment license for Il Forno Mr. Dwyer-aye, Mr. Marino-aye, Ms. Adams-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye Mr. Mohammed thanked the Board. 2nd: T. Dwyer Resignation announcement: Dave Passios has resigned from the Board of Health effective June 25" due to being elected to the Parks Commission. I. CURRENT BUSINESS 1. Reorganization of the Board Mr. Jeffreys nominated Mr. Alonzo as Chair and it was seconded by Mr. Dwyer. Mr. Dwyer-aye, Mr. Marino-aye, Ms. Adams-aye, Mr. Jeffreys- aye, Mr. Alonzo-abstain Mr. Dwyer nominated Mr. Jeffreys as Vice Chair and it was seconded by Mr. Alonzo. Mr. Dwyer-aye, Mr. Marino-aye, Ms. Adams-aye, Mr. Jeffreys- abstain, Mr. Alonzo-aye Mr. Alonzo nominated Ms. Adams as Clerk and it was seconded by Mr. Jeffreys. Mr. Dwyer-aye, Mr. Marino-aye, Ms. Adams-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye Mr. Alonzo requested a list of board assignments for the next meeting agenda. 2. NoWoCo Virtual Pride Video Message Request Mr. Alonzo stated this is a request from the No WoCo Pride of Fitchburg, to provide a video message from the town for their virtual gay pride celebration. He opened it up for discussion. Mr. Jeffreys stated he has been asked separately to submit a video as well. He believed someone or a group of people representing the town. He did support the idea. Mr. Alonzo stated he was in support of the request. The logistics of doing so were unclear however. Motion: J. Marino 2nd: M. Jeffreys To work with PACC to create a video for NoWoCo Mr. Dwyer-aye, Mr. Marino-aye, Ms. Adams-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye Ms. Lemieux will contact Mr. Bovenzi about the video. 3. Town Manager Request for Vacation Carryover Ms. Lemieux stated due to the Covid-19 pandemic since March she has been unable to take the remaining 4.5 days. So she is asking to either carry it over or have it paid out. After some discussion it was decided, the payout was the better option. Motion: J. Marino 2'd: M. Jeffreys To approve the payout of vacation time to Ms. Lemieux ===PAGE 4=== weve past Ms. Lemieux stated she did reach out to one colleague who works on a Diversity Task Force but has not heard back yet, but will need to reach out to other communities. Ms. Adams requested an update on the Town beach opening status and asked if we have taken steps to hire the staff back. Ms. Lemieux reported all those positions were advertised and applications were received. We have just not completed the process of hiring due to Covid-19. The decision will be made by the Parks Commission in July whether the town beach will be opened. Discussion ensued about having staff ready if the beach opens. 5. Committee Reports- there were none. OLD BUSINESS 1. FY21 Annual Appointments by Board of Selectmen & Town Manager (continued) There was a correction to one term listed at the last meeting: Steve Walker's PACC appointment term should be through June 30, 2023, not 2021 as listed. Public Access Cable Committee (PACC)-term to expire June 30, 2023 Jeffrey Bajko- 14 Charlton Street Motion: M. Jeffreys 2nd: T. Dwyer To reappoint Jeffrey Batjko to the PACC and correct Mr. Walker's term to 2023 Mr. Dwyer-aye, Mr. Marino-aye, Ms. Adams-abstain, Mr. Jeffreys-aye, Mr. Alonzo-aye TOWN MANAGER REPORT AND COVID-19 UPDATES Announcement on Existing Vacancies: The following is a list of vacancies on the following committees: • Agricultural Commission (2 Alternate vacancies) • Americans with Disabilities Act Commission (1 vacancy) • Architectural Preservation District Commission (1 designprofessional; craftsperson or building contractor familiar with historic renovation) • Fence Viewers (vacancies) • Finance Committee (2 positions appointed by the Finance Committee Appointing Committee) • Personnel Committee (1 vacancy) • Open Space Committee (1 vacancy-citizen at large) • Senior Tax Work Off Committee (1 vacancy-citizen at large) • Zoning Board of Appeals (2 Associate vacancies) Meetings, Events and Other Announcements: • The ZBA has a meeting via Zoom on Wednesday, June 24th at 7 p.m. • The Finance Committee has a meeting via Zoom on Thursday, June 25th at 7 p.m. ===PAGE 5=== investigation of why this happened but some of it will not be revealed due to personnel issues. We are working to make sure this doesn't happen again. Mr. Rodgers again requested that the Cemetery Commission have full custody and control of the cemeteries and responsibility for the day to day operations. Ms. Adams wished everyone a Happy Independence Day. Mr. Alonzo followed up with a cautionary statement about shooting off illegal fireworks. Motion: K. Adams To adjourn the meeting at 8:36 p.m. Mr. Dwyer-aye, Mr. Marino-aye, Ms. Adams-aye, Mr. Jeffreys- aye, Mr. Alonzo-aye 2nd.T.Dwyer Respectfully submitted, Elaine m. Peteson Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2020-07-07-agenda-5218.txt BOARD : select-board DATE : 2020-07-07 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2020-07-07-agenda-5218.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_07072020-5218 ======================================================================================== ===PAGE 1=== BOARD OF SELECTMEN Tuesday, July 7, 2020 7:00 PM REVISED AGENDA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. The Town of Lunenburg, in response to the COVID-19 (Corona Virus) is currently following the guidance from the Lunenburg Board of Health, Massachusetts Department of Public Health and the CDC regarding the virus and steps communities can take to prevent the spread and all town facilities are open by appointment only. In accordance with the Governor’s Order Suspending Certain Provisions of the Open Meeting Law, G. L. c. 30A, § 20, all public meetings are being conducted remo tely. This meeting will be broadcast live through local access cable, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be able to be found on the LunenburgAccess YouTube channel within 24 hours after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174-0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS Resignation: Rebecca Lantry from Historical Commission effective 6/18/20 Resignation: Dave Passios from Board of Health effective 6/25/20 Ratification of Town Manager Appointments for Genevieve Nass for Beach Coordinator and Elizabeth Simeone, Paige Gengler, Ethan Gengler, Cheryl Shaw, Lynn Major, Keena Kelly and Jarrod Bowser as Seasonal Lifeguards V. CURRENT BUSINESS 1. FY20 School Bus Transportation Payment Request 2. Statement Regarding Cemetery Preparation this Past Memorial Day 3. Discussion on House Bill 4820 addressing Voting Options in response to COVID-19 4. Vote to petition the State Legislature for Home Rule Petitions for Investment of Library Trust Funds and additional All Alcohol liquor license for Jaxx Country Variety 5. Board of Selectmen Committee Appointments 6. Approval of Minutes of April 28, 2020 7. Warrants 8. Action Items 9. Committee Reports ===PAGE 2=== VI. OLD BUSINESS VII. TOWN MANAGER REPORT AND COVID-19 UPDATES VIII. UPCOMING MEETING/EVENTS SCHEDULE July 14th, July 21st IX. PUBLIC COMMENT***  PUBLIC  BOARD X. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson.