# select-board — 9 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2021-11-02-minutes-5273.txt BOARD : select-board DATE : 2021-11-02 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-11-02-minutes-5273.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11022021-5273 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== SELECT BOARD MINUTES November 2, 2021 Bilotta Meeting Room, Town Hall and via Zoom Members present: Tom Alonzo, Chair; Michael-Ray Jeffreys, Vice Chairman; Lou Franco, Clerk; Todd Dwyer, Jim Marino Also Present: Heather Lemieux, Town Manager; Lisa LeBlanc, Valerio Romano, Tajel Patel, TCP Building Design Members: Dave Passios, Grey Roy Chairman Alonzo called the meeting to order at 7:04 p.m. and asked everyone to stand for the Pledge of Allegiance. He announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg public access channel and on Facebook Live on the Public Access Facebook page. He noted Zoom is available for public comment only and gave the sign-in instructions. The agenda lists all the topics which may be discussed at this meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. PUBLIC COMMENT: Mr. Alonzo thanked everyone who helped prepare for all the Halloween festivities/events. He also thanked everyone who participated in the Homecoming Parade. Mr. Marino read a letter addressed to the Town Clerk: "I will resign from the Select Board effective November 5, 2021. I fully understand that my term ends in May of 2023. The decision to resign, while difficult, was compelled by a number of unexpected events over the past 15 months that have taken my family down a different path. We will simply no longer be residents of Lunenburg. The decision to move from Lunenburg has been a difficult one having lived in this community for 66 years. I am forever grateful for the many memories growing up in such a peaceful and loving community. I'm forever grateful for all the people in this community that supported me through the years as a member of their police department and as their police chief. I'm forever grateful for the more than 300 people who signed my nomination papers and those that supported me and voted for ine when I ran for this office. To the Residents of Lunenburg and to my colleagues on the Select Board; I regret that I will be unable to fulfill the obligations and charges delegated to me as an elected member of this board. It has been a pleasure to work with this board. This is a great board; Tom, Michael, Todd, and Lou. The members are thoughtful, work constructively, are always willing to consider and value everyone's opinion and are always willing to compromise. This board will not forsake the right thing to do for the popular thing to do. While it has been delightful to work with this board, it has been an honor and a privilege to work for and with our Town Manager, Heather Lemieux, Heather has done an exceptional job running the day-to-day, supervising the workforce, and managing the budget. Her management style is honest and kind, but resolute, never splattering, always listening to opinions intently and always willing to concede if it's in the best interest of the town. For those who aspire to fill my seat, use the character of this Town Manager and this Select Board as a paradigm, have no axe to grind and no personal agendas. The future of the community depends on it; the citizens of Lunenburg deserve it. « ===PAGE 2=== The Board members and Ms. Lemieux thanked him for all his years of service and wished him well. Ms. Lemieux presented a bouquet of flowers to Mr. Marino. APPOINTMENTS: Meeting with Lisa Leblanc re: Civics Curriculum and Partnership with Town Government Ms. LeBlanc thanked the board for allowing her to come to speak to them about the connections between the civics curricular changes in the history and social science department and how that impacts our connection to local government and some of the connections we are hoping to foster. She noted the Dept. of Secondary Education emphasizes that students should be educated in the history of the Commonwealth, the United States and the World. And that we are educating students to make civic choices and assume their responsibility for strengthening equality, justice, and liberty in and beyond the United States. Standards for History and Social Science Practice, Pre-K-12* 1. Demonstrate civic knowledge, skills, and dispositions. 2. Develop focused questions or problem statements and conduct inquiries. 3. Organize information and data from multiple primary and secondary sources. 4. Analyze the purpose and point of view of each source; distinguish opinion from fact. 5. Evaluate the credibility, accuracy, and relevance of each source. 6. Argue or explain conclusions, using valid reasoning and evidence. 7. Determine next steps and take informed action, as appropriate. Civics Knowledge and Disposition • Civic knowledge includes the core knowledge in the Content Standards relating to civics and government, economics, geography, and history. • Civic intellectual skills encompass knowing how to identify, assess, interpret, describe, analyze and explain matters of concern in civic life. • Civic participatory skills encompass knowing how to make and support arguments, use the political process to communicate with elected officials and representatives of government, and plan strategically for civic change. • Civic dispositions encompass values, virtues, and behaviors, such as respect for others, commitment to equality, capacity for listening, and capacity for communicating in ways accessible to others. The three grades that have the local significant tie-in are: Kindergarten/Grade 1: Community/members and their roles including government, voting, elections and being a citizen Grades 3 & 5: MA cities and towns today and in history, responsibilities of governments at the federal, state and local levels Grade 8: Rights and responsibilities of citizens, structure of MA state and local government (Governor Baker has mandated that students in grade 8 have a full year of civics.) Topic 6 of 8' grade standards are as follows: The structure of Massachusetts state and local government 48 [8.T6] Supporting Question: What is the role of state and local government in the U.S. political system ===PAGE 3=== 7. Contrast the responsibilities of government at the federal, state, and local levels (e.g., protection of individual rights and the provision of services such as law enforcement, welfare payments, and the building and funding of schools). 8. Explain the leadership structure of the government of the Commonwealth of Massachusetts and the function of each branch a. the executive branch (governor and agencies) b. the legislative branch (state representatives and state senators) c. courts of law (Supreme Judicial Court, lower court system 9. Give examples of tax-supported facilities and services provided by the Massachusetts state government and by local governments. 10. Explain the major components of local government in Massachusetts, including the roles and functions of mayors, city councils, and school committees in cities; town managers, select boards, representative and open town meetings and school committees, in towns, and courts and sheriff's departments in counties. Grade 8 now has a Civics Curriculum Project: Use of iCivics program Free MA standards aligned curriculum - Created by retired Supreme Court Justice Sandra Day O'Connor in 2008 - Frequent webinars and PD offerings Engaging students with high-quality materials, lessons and games First year of implementation Students are investigating topics of interest, determining who has the power to make changes they may want to see, identify needs, gather information and data and making proposals to create real change Session Law Acts of 2018-Act 296 Section 2. (a) In all public schools, history of the United States of America and social science, including civics, shall be taught as required subjects to promote civic service and a greater knowledge thereof and to prepare students, morally and intellectually, for the duties of citizenship. Instruction within the history and social science academic standards required in section ID of chapter 69 shall include: (i) history of the United States of America; (i) the Constitution of the United States, including the Bill of Rights; (ili) the Declaration of Independence; (iv) the constitution of the commonwealth; (v) local history and government; (vi) the function and composition of the branches of local, state and federal government; (vii) the roles and responsibilities of a citizen in a democracy; (vili) the development of skills to access, analyze and evaluate written and digital media as it relates to history and civics; (ix) community diversity and historical trends in voter registration and civic participation relative to disenfranchised voter populations; (x) opportunities to identify and debate issues relative to power, economic status and the common good in democracy; and (xi) a program relating to the flag of the United States of America including, but not limited to, proper etiquette and the correct use and display of the flag, the importance of participation in the electoral process and the provisions of 4 U.S.C. sections 7 to 9, inclusive, and 36 U.S.C. section 301. (c) Each public school serving students in the eighth grade and each public high school shall provide not less than 1 student-led, non-partisan civies project for each student; provided, however, that each such project shall be consistent with the history ===PAGE 4=== and social science curriculum frameworks adopted by the board pursuant to section lE of chapter 69 and with structured learning time requirements as required under regulations promulgated by the board of elementary and secondary education. Civics projects may be individual, small group or class wide, and designed to promote a student's ability to: (i) analyze complex issues; (ii) consider differing points of view; (iii) reason, make logical arguments and support claims using valid evidence; (iv) engage in civil discourse with those who hold opposing positions; and (v) demonstrate an understanding of the connections between federal, state and local policies, including issues that may impact the student's school or community. Any student choosing not to participate in a particular group or class-wide project shall be offered the opportunity to develop an individual civics project, with approval by the principal. Student led civics projects are: • Must be Student-led - Student choice defines this experience • Project-based - Solving a real-world problem or answering a complex question • Real-world - Pushing past hypothetical situations and theoretical action • Rooted in understanding of systems impact Aims for impact at the level of the system • Need to be Goal-driven Influencing public opinion • Needs to be Inquiry-based Ask probing questions, make judgements about appropriateness and success of research methods, consider multiple viewpoints • Must be Non-partisan Include research and information on all sides of an issue • Process-focused • Action-based WAYS TO SUPPORT OUR STUDENTS Speaking with our classes about roles/functions of their job - State vs. Local control; structures and protocols Listening to student suggestions if their project need town support/approval - Answering emails/phone calls from our students with specific questions - Suggest creating a liaison or point person to handle communication Encouraging students to be a part of town events including town meeting Mr. LeBlanc stated it was suggested at a district meeting that one Select Board member be a liaison so the board members don't get overwhelmed with hundreds of emails. On the school side Ms. LeBlanc would be the contact person for the 8 grade. Mary Foyle would be the point person for the high school. Ms. LeBlanc would really like to explore ways to encourage students to participate. The Board members were appreciative of the presentation and offered to help out in any way possible. Ms. LeBlanc thanked the board. ===PAGE 5=== Meeting with UMA Flowers on the Host Community Agreement Attorney Romano stated they were here to discuss the host community agreement tonight. Mr. Alonzo stated the board has been busy working up to the November 16" Special Town Meeting (STM) and had not had time to review the draft and discuss. He noted they would be able to give it their full attention following the STM. Romano reported once they execute an agreement UMA Flowers submits a host community certification form to the Cannabis Control Commission, at that point they can apply for their license from the CCC. Mr. Franco inquired at what point the board could visit their Pepperell establishment. Ms. Patel extended an invitation to the board to tour there adding she would work out the details with Ms. Lemieux. Mr. Alonzo assured them the board would get back to them with any amendments etc., regarding the draft agreement. Attorney Romano thanked the board for their time. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS Select Board Appointment to Personnel Committee- Wendy Bertrand, 71 Longwood Drive- term to expire June 30, 2022 Ms. Bertrand introduced herself and noted she has been a resident in town for 21 years. She has volunteered on School Committee, Lions' Club and now that her children have grown she wanted to move on to some other form of volunteering. As her profession is related to personnel issues; she thought this would be a good fit. Motion: J. Marino 2"d: T. Dwyer To appoint Wendy Bertrand to the Personnel Committee with a term to expire June 30, 2022 Vote: All in Favor The board thanked Ms. Bertrand or coming forward. Ratification of Town Manager's Appointment of Board/Committee Clerk Dawn Pavone Ms. Lemieux requested the board ratity the appointment of Ms. Pavone as Board/Committee Clerk. She is currently working as a receptionist for a CPA and has previously been the clerk for the Conservation Commission in Hubbardston. She will be doing minutes for the Capital Planning Committee, Storm Water Task Force, Parks Commission and the Economic Development Committee. Motion: L. Franco To ratify the appointment as presented 2"I: T. Dwyer Vote: All in Favor Discussion and Presentation on Special Town Meeting Articles on the TC Passios Debt Exclusion Article and Design Funding Article Mr. Jeffreys stated tonight's intent is to provide the presentation for the warrant articles submitted on behalf of the TCP Building Design Committee. One article is for the renovation of the TCP building and the other is for funding the design development for a new build at the same site. The renovation figure was originally $23.5 million, but has increased by 30% to almost $29 million. The article for design development requests $350,000 from free cash. The cost of the new build is $39,000,637. The reasons for the price increase are because the costs of construction, steel, drywall and concrete have increased dramatically since the spring as well as an increase in supply and demand. ===PAGE 6=== Mr. Jeffreys presented slides detailing the scope and work of the committee and the architect, including an overview of the current building condition, interviewing town and school departments and other groups interested in using the building, holding meetings to get feedback from stakeholders, reviewing floor plans to best utilize the building, reviewing interior/exterior plans to address traffic flow and parking access and reviewing costs analysis to find savings. $54,000 was appropriated at the 2021 Annual Town Meeting to research what a new build would cost. DiGiorgio Associates were hired to provide a preliminary design and rough cost estimate for comparison. Design consideration included separate entrances for town, school and community use of spaces, parking, green space for various programs and open space to accommodate concerts, community events, etc. He presented a building usage breakdown of new (33,170 sq. ft.) versus renovated (33,170 sq. ft.). He moved on to the wording for Article 8 which requests the $350,000 for the design development, To see if the Town will vote to raise and appropriate or transfer from available funds, $350,000 for the design and engineering required to construct a new building, Lunenburg Town Hall and Community Center, that consolidates town offices, school uses, and community space at the location of the building and land known as the TC Passios, located at 1025 Massachusetts Avenue, shown on Assessor's Map 060, Lot 055, and any and all incidental and related costs, including but not limited to, site evaluation, engineering, and final design services; or take any other action relative thereto. A "yes" vote would: * Identify that the Town wants to move forward with a new Town Hall and Community Center at the location currently occupied by the TC Passios Building. * Commit funds, from free cash, to complete the building design process in anticipation of a vote at the 2022 Annual Town Meeting, to construct a new Town Hall & Community Center. Mr. Jeffreys reviewed the terminology used, the process of designing public projects, how the various town buildings are currently used by town, school and community. Terminology: Program: what the space is used for; a set of activities with a particular long-term aim. Adjacencies: what is next to what; close or near Schematic Design Phase: Conducting program assessments, surveys, and field tests while engaging stakeholders in order to identify the feasibility of a project, prepare a diagram/depiction, and its rough estimated cost. Design Development Phase: Advancing schematic design by conducting analysis of major building components including foundations; structures; electrical systems; plumbing; and heating, ventilating, and air conditioning (HVAC) systems in order to prepare detailed floor plans, architectural renderings, and its estimated cost. He presented photos of the current conditions at Town Hall, the attic storage area in the Ritter Building and the TCP's leaking roof (noting the asbestos floor tiles in the TCP), that staff have to deal with on a day to day basis. What are the problems we are solving? ===PAGE 7=== TOWN DEPARTMENTS * Lack of adequate space, for all town offices * Inefficiencies in daily operations due to multiple locations * Work conditions for our municipal employees * Parking, and confusion by those who live and seek to conduct business in Town * Storage conditions and capacity for Town records * Minimal opportunities for intra-departmental collaboration School Departments: SCHOOL DEPARTMENT * Decreased synergy with municipal departments * Work conditions for our school administration employees * Capped capacity for extended day services * Storage conditions and capacity for school records * Inadequate electric supply in office space COMMUNITY MEMBERS * Lack of meeting space that can accommodate public participation Lack of meeting space for public education/seminars/support groups * Inability to broadcast all board/committee meetings * Inability to offer disabled residents access to our primary public buildings through the front door * An aging building (TC Passios) that requires $ millions in capital repairs to continue using What other needs get addressed? COMMUNITY MEMBERS * Additional parking for school events Space for community meals * Municipal space to account for future growth * Continues to provide: * Centralized Voting Location • Child support services * Gym for use by the Boys & Girls Club and Senior Center A Lunenburg Town Hall & Community Center would: * Resolves priority community and municipal space needs * Consolidates resources and will improve collaboration * Best supports our community programs • Future-proof design: anticipates changes in future use * Multi-generational space that invests in our community's values * Creates an opportunity to better preserve our historic structures and provide space for cultural and additional community needs Article 8 Funding Source is Certified Free Cash What is Free Cash? As per the Division of Local Services (DLS), MA Department of Revenue, "Free Cash is a revenue source that results from the calculation, as of July 1, of a community's remaining, unrestricted funds from its operations of the previous fiscal year based on the balance sheet as of ===PAGE 8=== June 30. It typically includes actual receipts in excess of revenue estimates and unspent amount for the year just ending." It is unspent taxes that have already been collected. As per DLS "free cash should be restricted to paying one-time expenditures, funding capital projects, or replenishing other reserves." He presented a history of past available Free Cash ranging from $484,117 in FY15 to $2,666,962 in FY22. Mr. Jeffreys noted we are in an environment of constantly increasing costs. He presented the cost escalation of various buildings. Industry norms account for a 4% annual increase in construction and design costs. How have we investigated solutions? 2013 - 2017: Building Reuse Committee-investigated best uses for all town buildings and property located in Town Center 2016: Tappe Study- assessment of primary Town facilities ($28k) 2018: Vertex Report- detailed assessment of TC Passios Building ($53k) 2019 - Present: TCP Design Committee-design for the consolidation of town offices, school uses, and community uses ($265k + $54k) 2019: Survey at Special Town Meeting to identify potential uses for 30 School Street: 1st Preference was: 45% Town Green/lot with green space 25% Town Hall (new or renovation) 20% Senior Housing 10% Small Business Building 2"d Preference was: 53% Town Green/lot with green space 21% Town Hall (new or renovation) 15% Small Business Building 11% Senior Housing Last Preference was: 14% Town Green/lot with green space 55%Town Hall (new or renovation) 20% Small Business Building 11% Senior Housing Facility Framework: The Path Ahead Spring 2022: TCP - Town Hall and Community Center-complete 2024/2025 Spring 2022: Old Primary - Town Green and additional parking - complete 2023 Spring 2022: Establish Historic Town Hall and Ritter Building Committee to identify best uses to preserve historic structures and enhance the cultural and economic interests of the community- new uses in 2025 Dave Passios, 56 Whiting Street, thanked Mr. Jeffreys for the presentation. He noted the committee has addressed all the issues presented with either of the projects. The condition of the TCP is remedied by the renovation, or a tear down and rebuild. He added the TCP committee has not seen these new numbers nor discussed them yet and that is a very important step. ===PAGE 9=== Peter Beardmore, 282 Pleasant Street, commenting as Finance Committee Chair, announced they will be holding a public hearing on Articles 7 and 8, November 4**. • He encouraged all to attend, ask questions and comment. The committee will then vote on making a recommendation on those two articles as well as a collective bargaining agreement article. As a resident two months ago he encouraged the committee to not put these two articles on the town meeting warrant. Today, two weeks before town meeting, I ask any of you think honestly if the town should make any decision of this magnitude with so little time having just made these numbers public. The answer should be a resounding "no." Calculations made on the $23.5 million number was that the average residential home tax bill would go up $277 on average over the 30 year period that we pay back those bonds. These new numbers would bring this to roughly $341 per residence and a new construction would bring us to $467 per residence. In addition, fiscal policy says we cannot exceed 11% of our total tax levy for excludable debt service and with that original $23.5 million we were bumping up close to 11% in 2025. There is a lot to consider and we don't have the time. If we approve Article 8 we will be violating our own financial policies and procedures on how we spend Free Cash. Mr. Dwyer agreed with Mr. Beardmore and suggested passing over these articles. We need to reevaluate the plans for these buildings based on these cost estimates and it would be foolhardy at this point without taking some careful consideration. We can have a plan by 2022 Annual Town Meeting that everyone can get behind. Mr. Franco stated as much as he wanted these articles to be put forth, he has grown uncomfortable with the new cost estimates. Mr. Jeffreys agreed with most of what Mr. Beardmore had to say. It is important for the town to posture itself to give itself the best options; to be optimistic and have a positive perspective so we are in the best position to take advantage of good situations when they come our way. The numbers are astronomical for office space. But the needs and the problems don't go away because the remedy costs a lot. We still need to focus on the problems and having a viable solution to resolve them. At this juncture he is for passing over both articles. Mi. Marino stated he couldn't argue with Mr. Beardmore's logic, nor would he be inclined to violate the Select Board's policies. He also agreed with Mr. Jeffreys' statements. We cannot overlook the fact that this building is in terrible condition. He was inclined to not support voting on these two articles. Ms. Lemieux thanked the TCP committee members for all their work. Mr. Jeffreys put in a lot of time and effort into these presentations, as well as the committee members. This information is usable for a future town meeting, if not presented at the November 16 town meeting. When we got the estimate for the new construction, it questioned the validity of the renovation cost estimate and that has prompted a number of questions to go back to the architect and the estimators. We will keep updating these figures moving forward. Mi. Alonzo stated all of our goals from the beginning was to use all the hard work, the information, studying, and all the money to get to a conclusion that would address the problems. These numbers were always critical and there's a process because in order to get them addressed there's going to be a project involved and this will involve significant money and investment from the taxpayers. They need to understand what was being proposed, what were the options and have we explored every alternative. These numbers that we have just gotten cause some other questions to arise. Do we want to build an exact square footage size of the TCP building or do we want to pare it down? The $50,000 approved at town meeting was worth every single ===PAGE 10=== penny because it got us this document to compare apples to apples. We need to continue forward. These two articles are premature. We need to address some of these questions going forward and get to them in the ATM. We will all have some distance and time to think about how we can go forward to address the problems we know exist. That is the goal. He expressed appreciation for the committee' work and the time spent by Mr. Jeffrey's for his presentations. He also agreed on passing over the articles. It was suggested to let the TCP committee meet and discuss the new information and make a recommendation to this board before voting on passing over these articles. Mr. Alonzo noted there would not be a vote because we stated in the warrant that we would defer until town meeting. Mr. Alonzo thanked everyone for their comments. CURRENT BUSINESS 1. Bid results from Disposition of Real Property Parcel 7 Off Pratt Street (piece of 671 West Street) Ms. Lemieux reported the town had received one bid from an abutter in the amount of $8,500. The current assessed value is $12,500 for 15,000 square feet. Discussion ensued about the low offer and what would be the assessed value of the bidder's property if the parcel was added to it. Motion: M. Jeffreys 2"': J. Marino To approve the sale of the Pratt Street parcel 7 property Vote: 3 opposed, 1 in favor (Jeffreys) TOWN MANAGER REPORT Announcement on Existing Vacancies: The following is a list of current vacancies on the following committees: • Architectural Preservation District Commission (2 vacancies, one citizen at large and one representative from Historical Commission) • Commissioner of Trust Funds (2 vacancies-joint appointment between CTF and BOS until next ATE) • Economic Development Committee (1 person recommended by the Open Space Committee, 1 citizen at large, and 1 ex-officio member that is business owner) • Green Communities Committee (1 regular member vacancy and 2 Associate vacancies) • Zoning Board of Appeals (1 Associate vacancy) Interested persons can find application forms on the Town Website and completed forms can be sent to the Select Board's Office. Current Employment Opportunities with the Town: The following is a list of current employment opportunities with the Town: • Assistant Accountant (Part Time Benefitted) • Digital Services Staff Librarian (Part Time Benefitted) • Assistant to the Sewer Business Manager (Part Time) • Public Access Videographers (Part Time Non-Benefitted) More information on each position can be found on the job postings, which are located on the town website. Grants: The Fire Chief received the EMPG (Emergency Management Planning Grant) and the Firefighter Safety Equipment Grant. The EMPG grant is for $3,500 and this will be used to purchase Specialized Rescue Equipment. The Firefighter Safety Grant is for $15,000 and can be used for turnout gear. ===PAGE 11=== COVID-19 Update: The weekly update from the Board of Health on the total number of new cases reported as of October 23rd was 54. The current positivity rate for Lunenburg as of October 23rd was 5.76%. Unitil Rate Increase The DPU has approved Unitil's revised submittal for a winter rate increase of 15.6 cents per kWh and a deferred 4.3 cents per KWh to the summer rate increase. There is a pending submittal by Unitil to decrease the "Basic Service Costs Adder" ', which would bring the Basic Supply Winter Rate to 15.2 cents per kWh for Residential and Small Commercial customers. A mailer will be sent out to over 900 customers that are currently not enrolled in the Municipal Aggregation Program to notify them they can opt in at any time at an electricity supply rate of 11.2 cents per kWh. Space at TC Passios I have been working with resident Pam Porter about use of a classroom at the TC Passios for a Prom Dress and Coat Drive. There were a number of logistics to work out, including locating an appropriate space, as there are a number of unoccupied but unusable spaces at the TCP and access to the space. I had previously been asked at a meeting to estimate how much space is being used there and guesstimated 80%. With all the unusable space, this figure is closer to 97%. We have ironed out all the details for her to use Room #8 at the TCP until around April. Ms. Porter already has 180 prom dresses that have been donated, that girls can go and try on at the TCP. She is also accepting donations for coats as well. I'm glad we could identify an appropriate space for this donation drive, as this will be greatly beneficial to our community. I also want to remind everyone that there is no appropriation for this building. The more users we add, without any revenue to support operating costs, the greater risk we run that there will be a deficit. This will be something that between the Finance Director and I will need to be monitored and possibly addressed in the FY23 budget process. Department Head Updates: DPW: The DPW is preparing for snow season. The Pleasant Street Bridge project is fully complete. The Town is waiting on the Small Bridge Program application to open to apply for additional funding needed for this project. The MassDOT has done regular inspections on the culvert and there have been no new changes. The Mass Ave Bridge project through MassDOT should be reopening to two lanes by November. The Complete Streets project is wrapping up with the line striping remaining, The Sewer Commission is currently surveying residents on Upland Eastern Avenue and Maple Avenue on the feasibility to install sewer on those roads. The Director is waiting on a proposal from consultants for the cost to do the preliminary project design. The Facilities department is catching up on outstanding items now that the Facilities Technician position has been filled. The DPW is seeing supply issues such as not being able to get prices on trucks and the delivery of the new plow truck is 6-8 months out. McCarty Engineering is modifying their original concept for addressing drainage complaints on Flat Hill Road by connecting to the existing drainage and infiltrate as much as possible on that road with the existing infrastructure as possible. Soil testing for this project is estimated to occur this week. Land Use: 711 Mass Avenue received approval for four 2-unit townhouses from the Planning Board. 101 Pleasant Street is downsizing their submittal from six duplex buildings to 3 units. Things are moving along for the Lunenburg Central project on Leominster Shirley Road. The traffic consultant review recommended widening the road at the entrance by 4-5' to accommodate cyclists. The easement description would stay the same but may be a paved area instead of grass. The plan includes clearing all the vegetation alongside road and at the corner of Reservoir Road, as well as installing driver feedback signs as drivers approach that corner at the applicants cost. The overall plan includes 600' of frontage area that will repaved. ===PAGE 12=== Public Access: The public access staff has been busy doing segments with the Eagle House, covering football games, and doing a feature on the Fire and Police staff. Public Access was encountering server issues at the Town Hall that were fixed. Treasurer/Collector: Second quarter taxes are due November Ist. The Treasurer/Collector anticipates doing a tax lien sale in February and liens that are not sold will be moved through the foreclosure process. The Treasurer/Collector is still working on the tailings process with uncashed checks, as this is a multi-year process. Finance Director: The Finance Director is working on the tax recap materials with the Principal Assessor in order to submit after town meeting. Based on the current draft, since the property values have increased, the tax rate is expected to go down. The Finance Director also submitted the CARES Act report that was due by the end of October. Town Clerk: November Sth is the last day to register to vote forthe November 16th Special Town meeting. The Town Clerk's Office will be open on Friday, November 5th from 9 am until 8 pm. If there were to be a ballot vote related to the debt exclusion article on the STM, the special election would have to be held on or before February 14th. COA: The COA has continued to offer a variety of programs such as the Sheriff's Office educating seniors about scams, a craft class, armchair travel to China, and Coffee with the Police Chief. The recent Tea Party event raised $3,000. Police: The two cruisers on the FY22 Capital Plan have been ordered but will be 6-7 months before they are delivered. Two officers will be attending the academy this year, one entering in December and one entering in January. The department has been busy with traffic issues, will be conducting active shooter training with town offices after they complete the training with the schools. The PD will be doing resiliency training for staff the week of November 1st. Fire: The FD is also seeing supply chain issues, specifically with purchasing turnout gear. The main supplier was recently bought out and there is a delay in getting this equipment. Meetings, Events and Other Announcements: Yard Waste Days at the old landfill off of Youngs Road are November 6th, 12th and 20th from 8 a.m. until 4 p.m. • The last day to register to vote for the fall Special Town Meeting will be Friday, November 5th. The Town Clerk's Office will be open 9 AM until 8 PM. The Special Town Meeting is Tuesday, November 16, 2021 at 7 PM at the MS/HS Auditorium. Mr. Alonzo commented on how he watched the Homecoming parade and how nice it was to have sidewalks in the area and not having to walk in the street. He asked Ms. Lemieux if there has been any progress getting closed caption on the PAC station. She will check into it and report back. CURRENT BUSINESS (cont.) 1. Minutes/Warrants/Action Items- there were none this evening 2. Committee Reports Mr. Franco reported Economic Development Committee met and they have finalized their business owners' survey. They will be working with the Town clerk and Assessor's offices to get a listing of individuals and businesses to whom the survey can be sent. There will also be an article about the survey in the Ledger. Mr. Jeffreys reported the Library Trustees met and the six-week summer reading program went very well with over 1000 attendees, resulting in over 57,000 minutes spent reading. As you know, they went late fine free at the end of the summer. He asked them what has changed; are they seeing books come back late and are they seeing an increase in users. They are going to ===PAGE 13=== market the fact that they are fee free to the student population and explain to them why they made that decision. The Friends of the Library donated a projector to display interactive games on to the floor. There is positive feedback on the new facility technician; they have noticed improvements in the response time to their low priority facility needs. They are also holding book sales on Saturdays. Book sales on Saturdays in October were very successful. Mi. Alonzo reported Capital Planning met last week and the presentation was from the Land Use Department regarding funding to complete the Master Plan. They also heard from the Fire Department on their requests. This evening we heard from the School Department regarding a request for air conditioning for the Primary School classrooms, a mower and a one-ton pickup truck and plow. We did talk about further out in projections for 2028/2029; major issues with Turkey Hill which prompted a discussion about Turkey Hill, and which dovetails with some of the other facilities that we talked about tonight. So that will have to be talked about together even if they are done years apart as we have to a plan for that. The Finance Committee held their public hearing two weeks ago and there was discussion about the town meeting articles. The three articles to be discussed next will be the TCP building and the Fire Dept. union. Mi. Marino asking to revisit action items, recalled a couple of weeks ago on a request to be appointed and nepotism being brought up, was contacted via email by that person stating she felt publicly embarrassed by not being appointed. Mr. Marino asked if the Board could establish a written policy on this. He had an experience with it as a Police Chief and there were some examples of it being allowed on some places. Mr. Alonzo agreed there should be a policy. Mr. Marino suggested maybe reaching out to her and apologizing or even reconsidering based on the circumstances. Mr. Franco stated based on that email it was asked or suggested that if the Board knew that was the way they were going to go that it not be done publicly. He wanted to explain that could not be done because we can't deliberate; he has no idea which way other board members are going to vote and we can't discuss matters offline without violating the Open Meeting Law. He felt bad that she was embarrassed. She would have been a stellar candidate otherwise. Hopefully she will serve elsewhere. OLD BUSINESS 1. Discussion and Award of Landscape Design Services for the 30 School Street Property Mr. Alonzo stated three Requests for Proposals for 30 School Street were received and presentations made to the board. Ms. Lemieux summarized that based on the evaluation criteria and the ranking by the Board members from highest to lowest on the non-price proposals, first choice was Ray Dunetz Landscape Architecture, WOLA came in second and Landscape Design Collaborative last. Based on the price proposals, Ray Dunetz came in at $19,500; WOLA came in at $27,000 and Landscape Design Collaborative was $21,300. The board discussed their choices and why. Motion: T. Dwyer 2*: L. Franco To award the landscape design services to Ray Dunetz Landscape Architecture Vote: 4 in favor, 1 opposed (Jeffreys) Ms. Lemieux will notify Mr. Dunetz of the awarding of the contract. 2. Discussion on November 16, 2021 Special Town Meeting Warrant Articles and Consent Calendar ===PAGE 14=== Ms. Lemieux drafted a consent calendar consisting of Article 5 (Sewer Capital Reserve Stabilization Fund transfer; Article 9 (Easement on Leominster-Shirley Road; Article 10 (easement on Flat Hill Road for the culvert project); Article 11 (adding Marshall Park to the sewer service district); Article 12 (transfer of care, custody and control of 970 Rear New West Townsend Road to the Conservation Commission); and Article 13 (amend the Code of Lunenburg, Chapter 70, Salary Administration Plan). Motion: T. Dwyer 2"d: M. Jeffreys To add the articles as presented (5, 9, 10, 11, 12, and 13) to the Consent Calendar as recommended by the Town Manager Vote: All in Favor Ms. Lemieux noted the check in process for the town meeting will be the same protocol as we have had for the previous town meetings during COVID. Masks will be required and spacing between people will be done. Check in begins at 6:00 PM. UPCOMING MEETING/EVENTS SCHEDULE November 9 and November 23 will be regular meeting and Special Town Meeting is November PUBLIC COMMENT: Dave Passios thanked Mr. Marino for many years of service to the town. He advocated to the Select Board to fill the vacant seat left by Mr. Marino sooner rather than later. Greg Roy, 105 Chestnut Street, to Mr. Marino, stated he was impressed by his service and the way he conducted himself. It is a loss to our community but it will be a gain wherever you land. He thanked the board members for all their work as well. Mr. Jeffreys thanked Lisa LeBlanc for coming here tonight. It's really good to see that energy and zeal and knowing her influence over the education of children in our town and that sense of giving back. Being a Selectman is hard, the time commitment; sometimes I don't want to do it. I'd be lying if I said I loved being a Selectman. I love serving our community, but this is a duty, it can be difficult, it's a lot of time, a lot of thought, of collaboration. But ultimately it's for the betterment of our community. I think we are doing a good job in many different ways. Even though we go through circumstances that seem so difficult to get movement on, we are working with some really good people, so I want to thank all my fellow board members, the people at home, and anyone who volunteers to give back in any kind of way. Thank you. Mr. Alonzo thanked Mr. Jeffreys also. He agreed 100% with Ms. LeBlanc coming and giving that kind of presentation and showing that kind of energy that she brings to a very important subject that is so important to everybody's communal life. To see her present it with passion and excitement toward how she can achieve that was incredible. He hoped that wherever Mr. Marino ends up having a permanent residence that he gets involved like he did here. People with his mindset are the people that communities need. Mr. Marino thanked him. Mr, Alonzo announced they would be going into Executive Session. Motion: T. Dwyer 2": M. Jeffreys To enter into Executive Session pursuant to MGL c. 30, Section 21, Paragraph 3, and to adjourn after exiting Executive Session to discuss strategy with respect to collective ===PAGE 15=== bargaining ifan open meeting may have a detrimental effect on the bargaining position of the public body and the Chair so declares. (Fire Union) Vote: Mr. Marino-aye, Mr. Dwyer-aye, Mr. Franco-aye, Mr. Jeffreys-aye, Mir. Alonzo-aye ******************Executive Session Minutes are Separate*********************** The meeting adjourned at 9:54 p.m. Respectfully submitted, Elaine h. Peterson Elaine M. Peterson Executive Assistant to the Town Manager Approved December 8, 2021. ======================================================================================== DOCUMENT : 2021-11-09-agenda-5274.txt BOARD : select-board DATE : 2021-11-09 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-11-09-agenda-5274.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11092021-5274 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, November 9, 2021 7:00 PM AGENDA Bilotta Meeting Room, Town Hall, 17 Main Street In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. The following information is also provided for members of the public that would like to view and participate remotely in public comment at the beginning and end of the meeting: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dia l *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS 7:05 PM Tax Classification Hearing as required by M.G.L. Ch. 40 § 56 on the issue of allocating the local property tax levy among the four classes of real and personal property 7:15 PM Request for Salvation Army Tollbooth Fundraiser- Lynette Valentine 7:40 PM Joint Appointments to Board of Commissioners of Trust Funds until May 2022 Annual Town Election: Elaina Corcoran-9 Lancaster Ave. & Nicole Waters -80 Horizon Island Rd. IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/RESIGNATIONS V. TOWN MANAGER REPORT VI. CURRENT BUSINESS 1. 2nd Quarter FY22 Water Commitment $10,624.14 2. Discussion on Schedule for Old Primary School Landscape Architectural Serivces Project 3. Approval of Minutes/Warrants/Action Items 4. Committee Reports VII. OLD BUSINESS 1. Uma Flowers Host Community Agreement 2. Discussion on November 16, 2021 Special Town Meeting Warrant Articles and Consent Calendar; Votes may be taken VIII. UPCOMING MEETING/EVENTS SCHEDULE November 16th –Special Town Meeting; November 23rd ===PAGE 2=== IX. PUBLIC COMMENT***  PUBLIC  BOARD X. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2021-11-09-minutes-5274.txt BOARD : select-board DATE : 2021-11-09 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-11-09-minutes-5274.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11092021-5274 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Chairman Alonzo called the meeting to order at 7:00 p.m. and asked everyone to stand for the Pledge of Allegiance. He announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg public access channel and on Facebook Live on the Public Access Facebook page. He noted Zoom is available for public comment only and gave the sign-in instructions. The agenda lists all the topics which may be discussed at this meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. PUBLIC COMMENT: Mr. Franco stated since Mr. Jeffreys could not be here this evening, he asked me to remind battle. Armed Forces Day is for anyone who is currently serving and those who have served. Steve Weaver, 288 Holman Street, thanked Mr. Marino for all his service to the Town. He also expressed concern about the warrant articles for the TCP Building, adding the space might be needed for the school at some point. Mr. Alonzo noted a virtual public hearing notice from the Dept. of Public Utilities regarding the three year plan that Unitil has filed with them. It will be on December 1(7:00 PM) and December 2(2:00 PM). Their three year plan includes a rate increase. Information will be posted on the town website on how to provide comments. APPOINTMENTS Tax Classification Hearing as required by M.G.L. Ch. 40 $ 56 on the issue of allocating the local property tax levy among the four classes of real and personal property Principal Assessor Kumar presented information related to setting the tax rate for Fiscal year 2023. See attached. The Assessors' values have been approved by the Dept. of Revenue (DOR), so we hold this public hearing for the Select Board to consider classification options under MGL c. 40 §56 to decide whether to have a single tax rate across all classes of property (residential, commercial, industrial, personal) or a split tax rate. She pointed out the chart showing the percentage of levy for each class. Distribution of Tax Rates and Levies CLASS Residential Commercial Industrial Personal Property Levy% (b) 91.0772% 4.3140% 1.4121% 3.1967% Tax Levy x Levy % (c) 27,280,700.85 1,292,176.56 422,978.20 957,531.72 Valuation by Class (d) $1,587,173,648 $75,178,002 $24,608,600 $55,708,580 Proposed Tax Rate* 17.19* 17.19 17.19 17.19 Levy by Class 27,283,515.01 1,292,309.85 423,021.83 957,630.49 ===PAGE 2=== Motion: L. Franco 2": T. Dwyer To accept the recommendation of the Board of Assessors for the single tax rate of $17.19 for the next fiscal year Vote: All in Favor Request for Salvation Army Tollbooth Fundraiser- Lynette Valentine Ms. Valentine Warren, Salvation Army Envoy and resident Dave MacDonald presented to request a toll booth fundraiser for the Salvation Army on December 11h from 10 am to 2 pm at two locations; the intersection of Main Street and Massachusetts Avenue and the intersection of Electric Avenue and Whalom Road. Ms. Valentine Warren also spoke about the Salvation Army Angel Program which collects Christmas presents for children for families in need. Motion: T. Dwyer 2nd. L. Franco To approve the request for the tollbooth fundraiser in both locations on December 11' from 10 am to 2 pm Vote: All in Favor Mr. MacDonald and Ms. Valentine Warren thanked the Board and exited the meeting. CURRENT BUSINESS Fitchburg. Motion: T. Dwyer 2": L. Franco To accept and sign the 2nd Quarter Water Commitment in the amount of $10,624.14 Vote: All in Favor TOWN MANAGER REPORT Announcement on Existing Vacancies: The following is a list of current vacancies on the following committees: • Architectural Preservation District Commission (2 vacancies, onecitizen at largeand one representative from Historical Commission) • Economic Development Committee (1 person recommended by the Open Space Committeeand 1 ex-officio member that is a business owner • Green Communities Committee (1 regular member vacancy and 2 Associate vacancies) • Zoning Board of Appeals (1 Associate vacancy) Interested persons can find application formson the Town Website and completed forms can besent to the Select Board's Office. Current Employment Opportunities with the Town: The followingisa listofcurrentemploymentopportunitieswiththe Town: Assistant Accountant (Part Time Benefitted) • Digital Services StaffLibrarian (Part Time Benefitted) Assistantto the Sewer Business Manager (Part Time) Public Access Videographers (Part Time Non-Benefitted) ===PAGE 3=== mechanical and electrical engineers. Assoon as the architect receivesthis information the project will be set up for a final review fromtown officialsand put out to bid. A few detailsabout thisprojectisthat the replacement chiller will belargerinsizethantheexistingoneasitis alargerunitnow. Thismeansthat the generator will need to be moved, the concrete pad that the generator sitsonextended and thefenceonthe pavementsidewill need to be replaced. Ritter Building Accessible Entrance and ExteriorBuilding Envelope Repairs: Theaccessible walkway has been fully designed and will incorporate an accessible entrance. The architect is in the process ofidentifying the areas of existing damage of the building according to the Vertex Property Condition Assessmentand designing the vestibule, asthisneedsto beexpanded toward the interior b get 7 feet betweentheinteriordoorsand the exteriordoorsat theaccessible entranceto the building. The design will includea replacement ofthe doorsto be ADA compliant. When the walkway project isunderway, part ofthe work willbeto move all the plantingsagainst the building to other grassy areas away from the building. Plants against the foundation add to moisture problems. Alltheexteriorrepairs willneed to be submitted foradministrativereviewto the Architectural Preservation DistrictCommissionbutone question that cameup with the architectthat would need to beanswered whenapproachingthe APDC iswhetherwewantto replace the shutters on that building. The wood shutters were removed sometime ago to clean theexterior ofthe building and dueto theirdeterioration. Toreplacethem with wooden shutters would be costly and they are decorative, not operational to shutter the windows. Town Hall Building Envelope, Chimney and Clock Tower Repairs: The Town Hallexteriorrepairs includetheroofing, chimney, repairsneeded to theclock tower in order to be ableto reinstallthe weathervane, and a listofotherexteriorrepairs. The architect has drawingsoftheexteriorready for indicating thecurrentrepairwork that wasidentified inthe VertexProperty Condition Assessment and the design of the structural modifications for the clock tower is almost complete. All the exteriorrepairs will need to besubmitted foradministrative review tothe Architectural Preservation District Commission but a few questions came up with the architect that would need to be answered when approaching the APDC is whether we want to remove and not replacethechimneys and thereisa ventilator on theroofthattiesinto non-functional gravity exhaust system. The architect pointed out that the chimneysare not functional and that leaving something there that doesn't get used ismore detrimentalto the building, as wellasifit wererebuilt, we would berebuilding it with 2022 bricksand not the originalstyle. Intermsofthe ventilator, the Facilities Director recommendsremoving itasitposes anotherriskofwater damage by having an access point in the roof for the elements. Meetings, Events and Other Announcements: • Yard Waste Days at the old landfilloffof Youngs Road are November 12th and 20th from 8:00 a.m. until 4:00 pm • The Special Town Meeting is Tuesday, November 16, at 7 PMat the MS/HS Auditorium ===PAGE 4=== Motion: L. Franco 2nd: T. Dwyer To appoint Elaina Corcoran as Commissioner of Trust Funds until May 2022 Vote: All in Favor Nicole Waters has lived in town for around 23 years and is a software engineer. She heard about the opening and wanted to help out. The Select Board expressed appreciation as well to Ms. Waters. Motion: T. Dwyer 2'': L. Franco To appoint Nicole Waters to the Trust Fund Commission until May 2022 annual election Vote: All in Favor Discussion on Schedule for Old Primary School Landscape Architectural Services Project Ms. Lemieux presented a proposed schedule: Remainder of November: Ray Dunetz Landscape Architecture (RDLA) will meet with town officials (Town Manager, Land Use Director, DPW Director, Police Chief, etc.) to discuss existing surveys, property lines, easements, utilities, topographical data, history of parcel, aerial imagery, reports and studies related to the parcel. RDLA will visit and photograph site to assess existing conditions, including vegetation, traffic patterns, solar orientation, abutters, and topography to better inform their designs. December: Community Meeting #1: RDLA will attend Select Board meeting in person to present findings, discuss design approach, schedule, open up for feedback. Will record notes, provide opportunity for comments on notes, then distribute to town officials for the record. Mr. Alonzo wanted to hold the December meeting earlier rather than later. Ms. Lemieux suggested December 7th !. Ms. Lemieux suggested inviting Steve Archambault as well since he runs the town band concerts. Invitees: Architectural Preservation District Commission, Parks Commission, Historical Society, Agricultural Commission January: Concept Development and Cost Estimates: RDLA will develop 2 conceptual site plans based on outcome of Community Meeting #1. RDLA will prepare cost estimates for each concept. February: Community Meeting #2: RDLA will present and discuss 2 agreed upon conceptual plans and cost estimates. At this meeting the Select Board will select their preferred plan which will be included in final report. March 1, 2022: Report: RDLA will provide written report that outlines necessary next steps to move the project to the next phase of design development and estimated cost for all associated site plan documents and construction plan documents. ===PAGE 5=== charge is the administration of a storm water management plan for the EPA's Massachusetts MS4 general permit (Municipal Separate Storm Sewer System). They reviewed a recap of year two and three of that permit and discussed moving forward and meeting more regularly. We are going to meet the 3rd Thursday of each month. We would like to be placed on this board's agenda to request to add two members at large to the task force in order to achieve a quorum regularly. Mr. Alonzo reported the Finance Committee met to address three STM warrant articles; one was the Firefighters Union contract (Article 3) and the other two are Article 7 and 8, which are TCP Building design development and renovation articles. There was much discussion and resulted in voting to recommend disapproval of both articles. This evening's Capital Planning Committee was canceled due to lack of a quorum. They meet again on December 23rd. I. OLD BUSINESS 1. Uma Flowers Host Community Agreement Mr. Alonzo requested the board members read through the agreement and submit any recommendations or modifications to the Town Manager as this will be on the next agenda for discussion. 2. Discussion on November 16, 2021 Special Town Meeting Warrant Articles and Consent Calendar; Votes may be taken The first item was the consent calendar. Mr. Alonzo noted that everyone should have received an email stating there was a typographical error on the grade for the Salary Administration Plan so it is being pulled from the consent calendar and will be addressed directly. The motion sheet will be sent out shortly. As the motion sheet is being prepared we want to know how we're addressing Articles 7 and 8 and to make sure we are in agreement that the initial motion is to pass over both due to the late breaking new information and new numbers. Mr. Franco and Mr. Dwyer agreed. Ms. Lemieux noted Town Counsel had drafted an amendment to section d. of the demolition delay warrant article so the wording does not state that you have to satisfy everything from a. to d. Historical Chairman Richard McGrath liked the wording and did not think the rest of the commission would have any issues with it. He will be making that presentation at town meeting. Article 3 regarding the agreement with the Firefighters Union is a two year agreement and addresses wages properly so we can hire and maintain qualified paramedics. The first year provides a 3% cost of living allowance (COLA) and adds the ranks of Lt. Paramedic and Captain Paramedic to the salary grid. It also creates $1500 stipends for both a Fire Prevention Officer and a Training Officer. Year two adjusts the wages by eliminating steps one through three of each position. The article approves funding for year one in the amount of $39,000 from the salary reserve account which is already an appropriation within our budget. ===PAGE 6=== Senior/Community Center from 8:00-10:00 a.m. Motion: T. Dwyer To adjourn the meeting The meeting adjourned at 8:16 p.m. Respectfully submitted, Elaine m. Peterson Elaine M. Peterson Executive Assistant to the Town Manager 2nd: L. Franco Vote: All in Favor ===PAGE 7=== INC LUNENBURG BOARD OF ASSESSORS Richard H. Letarte, Chairman Christine Cosgrove Higdon, Member Kevin Fish, Member Christine Kumar, Principal Assessor Sheila Craigen, Administrative Assessing Assistant FY2022 TAX CLASSIFICATION HEARING Nov GoES with Nov. 9 minutes ===PAGE 8=== reported this information to Department of Revenue. Single or Split Tax Rate Municipalities must decide whether (1) to tax all classes of property at their full and fair cash valuation share of the tax levy, which results in a single tax rate, or (2) to reduce the share of the tax levy paid by the residential and shift those taxes to commercial, industrial and personal property taxpayers, which results in a split tax rate. Either way, the total tax Levy remains the same. Levy Allocation The Select Board must decide the percentages of the tax levy that each class of real property and personal property will bear. To do so, a residential factor is adopted. The residential factor governs the percentage of the tax levy to be paid by Class One, Residential properties. The difference is shifted to Class Three-- Commercial, Class Four-Industrial and Personal Property (or "CIP"). The adopted factor cannot be less than the minimum residential factor (MRF) calculated by DOR. The MRF represents the maximum shift allowed in the tax levy for the year and establishes the parameters for local decision-making. Single Tax Rate A residential factor of "1" results in the taxation of all property at the same rate. Each property class pays its full and fair cash valuation share of the tax levy (ex: if the value of all residential properties make up 80% of the total assessed valuation, residential taxpayers will pay 80% of the tax levy). Split Tax Rate A residential factor of less than "1" reduces the share of the tax levy paid by the residential class and increases the share paid by the CIP classes. The result is two tax rates: one for residential properties and a second, higher rate for CIP properties. A factor greater than "1" may be adopted, which would have the opposite effect. The maximum shift in the tax levy allowed for the year is determined as follows: 2 ===PAGE 9=== Residential taxpayers must pay at least 65% of their full and fair cash value share of the levy. CLASS Residential CIP TOTAL Valuation by Class 1,587,173,648.00 155,495,182.00 1,742,668,830.00 Residential Factor of 1 91.08% 8.92% 100% Shift of Levy Minimum Residential Factor 86.62% 13.38% 100% Max share of Levy for Classes Three, Four and Personal Prop: 150% (or 1.5) × 8.92 (CIP %) = 13.38% (Max % Share) Minimum Share of Levy for Classes One: 100% - 13.38% (Max % Share) = 86.62% (Min % Share) (Chapter 58, Section 1A mandates a minimum residential factor not less than 65 percent) Minimum Residential Factor (MRF): 86.62 (Min % Share) ÷ 91.08 (Res %) = 95.1015% MINIMUM RESIDENTIAL FACTOR: 95.1015% Tax Shift CLASS Residential CIP Valuation by Class | Levy % Levy by Class 1,587,173,648.00 91.08% 27,283,515.01 155,495,182.00 8.92% 2,672,962.17 1,742,668,830.00 100% 29,956,477.18 % Shift 86.62% 13.38% 100| Levy w/Shift 25,948,300.53 4,008,176.65 29,956,477.18 Tax Rate w/shift 16.86 26.61 ===PAGE 10=== FY2022 Maximum Allowable Levy: FY2022 Levy Limit Debt Exclusions Maximum Allowable Levy $27,131,063.00 $ 2,828,812.36 $29,959,875.36 Appropriations: May 1, 2021 - Annual Town Meeting November 16, 2021 - Special Town Meeting* Total Appropriations Tax Rate Summary: Appropriations (pending STM) Amount certified for Tax Title purposes Cherry Sheet Offsets* Worcester Reg. Retirement State and Cherry Sheet Charges** Allowances for Abatements and Exemption Total amount to be raised $44,234,716.34 $ 398,575.20 $44,633,291.54 *if passes $ 44,633,291.54 $ 24,000.00 197,559.00 $ 1537,59.00 $ 1,102,728.00 120,000.00 $47,608,648.54 To calculate a proposed tax rate: Total amount to be raised $ 47,608,648.54 Less total estimated receipts and other revenue sources* $ 17,655,261.21 Tax Levy estimate $ 29,953,387.33 * Cherry Sheet Offsets and Receipts amounts based FY2021 as the State has not passed a budget as of yet. ** Cherry Sheet Charges based on Governor's revised budget proposal. 4 ===PAGE 11=== Totals *Subject to DOR approval 100%| 29,953,387.33 $1,742,668,830 17.19 $29,956,477.18 Excess Levy Capacity Maximum Allowable Levy Estimated Tax Levy Excess Levy Capacity $ 29,959,875.36 $ 29,953,387.33 $ 6,488.03 EXCESS LEVY CAPACITY 2013 $2,252.43 2014 $4,744.40 2015 $201,190.87 2016 $9,786.23 2017 $1,240.11 2018 $928.99 2019 $53,705.72 2020 $3.12 2021 $4,112.57 2022 $6,488.03 $1 on the TAX RATE will raise $1,742,668 FY21 and FY22 Assessed Value Comparison FY21 FY22 Residential Commercial Industrial Personal Property Totals $1,481,848,704 $1,587,173,648 $74,506,835 $75,178,002 $25,208,500 $24,608,600 $47,079,550 $55,708,580 $1,628,643,589 $1,742,668,830 Increase $105,324,944 $671,167 - $599,900 $8,629,030 $114,025,241 % Increase 7.11% 0.90% - 2.38% 18.33% 7.00% 5 ===PAGE 12=== Mobile homes/Multi Houses Vacant Land Commercial Industrial Chapterland Mixed Use Total Taxable Real Estate Total Exempt Real Estate 38 $17,945,600 620 $27,477,800 130 $67,625,700 31 $23,874,800 92 $2,067,672 25 $29,403,878 5,051 $1,686,960,250 161 $97,465,100 FY2022 Personal Property Values by Class Sole Prop/Partnerships/LLC's etc. Corporations Utilities Companies Telephone Companies Pipelines 137 102 5 1 1 Cellular Companies Solar/Renewable Energy Total Personal Property 253 $2,235,770 $8,337,230 $29,739,160 $2,707,900 $4,719,400 $940,310 $7,028,810 $55,708,580 ===PAGE 13=== The average single family home value has increased $91,400.00 or about 33% over the past 5 years. The average single family home tax bill has increased $860.84 or about 15.44% over the past 5 years. FY2022 Top Ten Taxpayers Name Emerald Place Development Corp. Unitil Whalom Road, LLC Great Bridge Lunenburg Inc. PJ Keating & Trust Centro GA Lunenburg Crossing Quill Lunenburg Realty LIC Tennessee Gas Pipeline Nugen Capital Management LLC Comcast Total Nature of Business Condos Utility Company Apartment Complex Apartment Complex Sand/Gravel Quarry Shopping Center Manufacturing Utility Company Solar Project Cable Utility FY 2022 Assessed Valuation $42,114,500 $31,978,890 $15,642,900 $15,309,200 $11,219,400 $10,005,300 $5,490,800 $4,719,400 $4,691,030 $3,109,100 $144,280,520 % of Total Valuation 2.42% 1.84% 0.90% 0.88% 0.64% 0.57% 0.32% 0.27% 0.27% 0.18% 8.28% Recommended motion: The Select Board should vote in accordance with M.G.L., Ch. 40, § 56, as amended, the percentage of local tax levy which will be borne by each class of real and personal property, relative to setting the Fiscal Year 2022 tax rate and set the Residential Factor at 1.0, with a corresponding CIP shift of 1.0, pending approval of the town's annual tax recap by the Massachusetts Department of Revenue 7 ======================================================================================== DOCUMENT : 2021-11-23-agenda-5275.txt BOARD : select-board DATE : 2021-11-23 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-11-23-agenda-5275.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11232021-5275 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, November 23, 2021 7:00 PM AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. The following information is also provided for members of the public that would like to view and participate remotely in public comment at the beginning and end of the meeting: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dia l *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS 7:05 PM Request to post (4) 2018 8th Grade Super Bowl Championship signs; Dan Shaw, Bengals Head Coach 7:15 PM Pole Petition Hearing for New West Townsend Road: Proposed new mid-span pole between existing Pole #29 and Pole #30 7:25 PM Notice of First Right of Refusal for Chapter 61 Property on Holman Street and Northfield Road IV. INTERVIEWS/APPOINTMENTS/RE-APPOINTMENTS/RESIGNATIONS  Resignation of Principal Assessor Christine Kumar V. TOWN MANAGER REPORT VI. OLD BUSINESS 1. Uma Flowers Host Community Agreement VII. CURRENT BUSINESS 1. Amend the Charge of the Stormwater Task Force to add 2 at large members 2. Discussion on whether to hold Special Town Election for vacant Select Board seat 3. Follow up to Special Town Meeting including next steps related to consolidating town offices, school use, and community space 4. Approval of Minutes of October 12 and October 19, 2021 5. Warrants/Action Items 6. Committee Reports VIII. UPCOMING MEETING/EVENTS SCHEDULE ===PAGE 2=== December 4 (Site Visit at 30 School Street), December 7, December 14, December 21 IX. PUBLIC COMMENT***  PUBLIC  BOARD X. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2021-12-04-agenda-5276.txt BOARD : select-board DATE : 2021-12-04 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-12-04-agenda-5276.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12042021-5276 ======================================================================================== ===PAGE 1=== SELECT BOARD Saturday, December 4, 2021 10:00 AM AGENDA 30 School Street and Bilotta Meeting Room, Town Hall I. CALL TO ORDER II. SITE VISIT WITH LANDSCAPE ARCHITECT RAY DUNETZ AT 30 SCHOOL STREET TO REVIEW EXISTING CONDITIONS AND CONCEPTUAL IDEAS FOR A PARK AT THIS SPACE III. MOVE MEETING TO TOWN HALL TO DISCUSS OBSERVATIONS AND CONCEPTS AFTER SITE VISIT IV. ADJOURN ======================================================================================== DOCUMENT : 2021-12-07-agenda-5277.txt BOARD : select-board DATE : 2021-12-07 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-12-07-agenda-5277.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12072021-5277 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, December 7, 2021 7:00 PM REVISED AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. The following information is also provided for members of the public that would like to view and participate remotely in public comment at the beginning and end of the meeting: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dia l *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. 7:00 PM WORKSHOP: OLD PRIMARY SCHOOL  Community Meeting on Landscape Design for 30 School Street with interested stakeholders led by Ray Dunetz Landscape Design  Discussion of timeline of project and Select Board Goal for Annual Town Meeting  Next Steps IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS Ratification of Town Manager’s Appointment of Recreation Director Robert Thompson Ratification of Town Manager’s Appointment of Temporary Principal Assessor Rena Swezey V. TOWN MANAGER REPORT VI. OLD BUSINESS 1. Follow up to Special Town Meeting including next steps related to consolidating town offices, school use, and community space 2. Uma Flowers Host Community Agreement VII. CURRENT BUSINESS 1. Annual License Renewals 3. Approval of November 2, 2021 Minutes 4. Warrants/Action Items 5. Committee Reports ===PAGE 2=== VIII. UPCOMING MEETING/EVENTS SCHEDULE IX. PUBLIC COMMENT***  PUBLIC  BOARD X. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2021-12-14-agenda-5282.txt BOARD : select-board DATE : 2021-12-14 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-12-14-agenda-5282.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12142021-5282 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, December 14, 2021 7:00 PM REVISED AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. The following information is also provided for members of the public that would like to view and participate remotely in public comment at the beginning and end of the meeting: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dia l *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS 7:05 PM Public Hearing for Class II Auto Dealer License-Chapdelaine Truck Center, Inc. 199 Mass Ave. 7:10 PM Interviews and Joint Appointment to School Committee vacancy by Select Board and School Committee until May 2022 Annual Election  Heather Sroka- 567 Northfield Road  Rhonda Jardine-Yeats-120 Robbs Hill Road  Anthony Sculimbrene-92 Beal Street 7:25 PM Change of Manager Public Hearing for Red Pepper, Inc. d/b/a Ixtapa Cantina; Jaime Brambila 7:30 PM Request to post (4) 2018 8th Grade Super Bowl Championship signs; Dan Shaw, Bengals Head Coach 7:40 PM Notice of First Right of Refusal for Chapter 61 Property 490 Chase Road IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS V. CURRENT BUSINESS 1. Review TC Passios Building Design Committee Charge 2. Appointment of Select Board member as liaison to Lisa Leblanc’s Civics Courses at LPS 3. Annual License Renewals 4. Minutes/Warrants/Action Items 5. Committee Reports VI. OLD BUSINESS 1. Approve Rescheduled Salvation Army Boot Drive. ===PAGE 2=== VII. UPCOMING MEETING/EVENTS SCHEDULE December 21, 2021 VIII. PUBLIC COMMENT***  PUBLIC  BOARD IX. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2021-12-14-minutes-5282.txt BOARD : select-board DATE : 2021-12-14 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-12-14-minutes-5282.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_12142021-5282 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Members present: Tom Alonzo, Chairman; Michael-Ray Jeffreys, Vice Chairman; Katey Adams, Clerk; Todd Dwyer, Jim Marino Also Present: Heather Lemieux, Town Manager Chairman Alonzo called the meeting to order at 7:00 p.m. and announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg public access channel. In accordance with the Governor's Order Suspending Certain Provisions of the Open Meeting Law, G. L. c. 30A, § 20, all public meetings are being conducted remotely: Mr. Alonzo read the remote meeting information for anyone who would like to join the meeting. He asked if everyone was present by roll call. The meeting opened with the Pledge of Allegiance that was recited by Ms. Adams. PUBLIC COMMENT: Mir. Jeffreys announced he would only be attending the meeting until 8:00 p.m. Ms. Adams had noticed the Town Hall front window boxes and thanked whoever filled and decorated them for the season. Mr. Alonzo commended the Salvation Army on their very successful tollbooth fundraiser last Saturday and their organizers, bringing in around $8,000. He also thanked the people who donated to it. He then thanked the Police, Fire and School departments for their 1s Annual Holiday Lights Drive Thru Event. Ms. Lemieux noted Town offices are closed effective yesterday, to the public except by appointment. APPOINTMENTS: 1. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS Revote the Ratification of the Town Manager's Appointments of Police Lieutenant Jeffrey Thibodeau, Police Sergeant Joshua Mathieu, Full Time Police Officer Jeffrey Hill (elective April 25,2021) and Full Time Police Officer Nicholas Marino (effective April 25, Ms. Lemieux noted this is being voted on again as the appointments were not posted according to the Charter. Motion: M. Jeffreys 2°°: T. Dwyer To ratify the Town Manager's Appointments of Police Lieutenant Jeffrey Thibodeau, Police Sergeant Joshua Mathieu and Full Time Police Officer Jeffrey Hill (effective April 25, 2021 Vote: Ms. Adams- aye, Mr. Dwyer-aye, Mr. Marino- aye, Mr. Jeffreys -aye, Mr. Alonzo-aye ===PAGE 2=== Mr. Alonzo stated Conrad's Drive-In was renewing their common victualler license for 2021. Motion: K. Adams 2nd; J. Marino To approve the renewal of the common victualler license for for Conrad's Drive In Inc. d/b/a Conrad's, 835 Massachusetts Avenue Vote: Ms. Adams-aye, Mr. Dwyer-aye, Mir. Marino-aye, Mr. Jeffreys -aye, Mr. Alonzo-aye Licensees that did not renew were Dippin Donuts (common victualler), 455 Mass Ave. and KB Agyeman d/b/a KB Cars LLC (Class II Auto dealer), 555 Chase Road. I. CURRENT BUSINESS 1. Request to Issue Proclamation recognizing January 24-30, 2021 as School Choice Week This request was sent via email to Mr. Alonzo from Andrew Campanella, President of National School Choice Week of Southlake, Texas, asking to raise awareness by issuing a proclamation. After some discussion, it was decided to take no action. 2. Discussion of future agenda topies Ms. Adams requested discussing maintenance of town building envelopes (roofing and facades) in order to prevent further deterioration. Mr. Jeffreys wanted to discuss a process where residents can come to this board to request permission to hunt on Town property and what the approval process would be. Ms. Adams requested land transfers as a discussion topic. 3. Approval of October 31, 2020 Minutes Motion: J. Marino 2nd: K. Adams To approve the October 31, 2020 Minutes as presented Vote: Ms. Adams- aye, Mr. Dwyer-aye, Mr. Marino- aye, Mr. Jeffreys-aye, Mr. Alonzo-aye 4. Warrants- Mr. Alonzo reported he signed the following warrants last week; Accounts Payable Warrant #26 21, dated 12/8/2020, in the amount of $531,746.32 • Payroll Deduction Warrant #27 21, dated 12/9/2020, in the amount of $594,135.92 • Payroll Warrant #12P21, dated 12/10/2020, in the amount of $899,626.01 5. Action Items Mr. Alonzo stated the Board had waived the Right of First Refusal on Chapter 61 property located on Holman Street and Northfield Road but the property owner is requesting the Town to acknowledge four lots rather than one lot on the document and the purchase price per lot, which ===PAGE 3=== int Jery reported the CP Building eign Committe continues to mutand are delving costs reasonable. They meet again Thursday. The Library Trustees will be meeting Thursday at 6:45 p.m. Use of the library continues and they have implemented a share drive for library communication purposes. The trustees had a performance evaluation with Library Director Muir Haman and are very pleased with his work. TOWN MANAGER REPORT AND COVID-19 UPDATE Announcement on Existing Vacancies: The following is a list of vacancies on the following committees: • Architectural Preservation District Commission (1 vacancy) • Cultural Council (1 vacancy) • Historical Commission (1 vacancy) • TCP Building Design Committee (1 vacancy appointed by Select Board and Town Moderator for member at large) Zoning Board of Appeals (1 Associate vacancy) Interested persons can find application forms on the Town Website and completed forms can be sent to the Select Board's Office. Purchase of Streetlights from Unitil: Wehave received an updated value of the street lighting assets from Unitilasof November 30, 2020. The valueis $89,161.56. Unitilrelayed thatthis valuewillchange(upordown) untilthetransferoftitle on the assets which has been recorded and there will be a "trueing up" of the final cost after the transfer, which could take an additional outo 120 days. Ifthetown owes Unitil torany additional cost Unitil will bill the town. If the town is due a credit, Unitil will then issue the town a check for the difference. As part of the next step of the process, I have provided Unitil with our legal counsel's contact information so that Unitil's legal counsel can communicate directly regarding necessary documentation. 925 Mass Ave. (TM Goal #1) I received notification from MassDevelopmentthat we did not receive funding forthegrantapplication I submitted in September through the Brownfields Redevelopment Funding program. I spoke with MassDevelopmentabout the process forresubmitting an application and they are very interested in this site as a project but weare not yetat a point that we are eligible for funding. I will continueto work with MassDevelopment and submit an application again in concert with their guidance. FY 2021 State BudgetUpdate: The Governorsigned the FY2021 budget on Friday, December 1 I th and the Division of Local Services will be sending out Charry Sheets by this Thursday. We were notified by Rep. Sena's office that Lunenburg was the recipient of one earmark for $25,000 towards upgrading the fire alarm system at the Primary School. As you may recall, $100,000 for a fire alarm upgrade at the Primary School was included in a Bond Bill of Chapter 151 of the Acts of 2020. ===PAGE 4=== at 671 West Street. This was advertised in the local newspaper and the person that originally inquired about purchasingtheland and theotherdirectabutterto thisparcel werenotified that it was out to bid. Today was the due date for bids and wedid notreceiveany bids. Dueto the lack ofresponse from theoriginal party that inquiredabout purchasing theproperty wewillnot proceed any further. Meetings, Events and Other Announcements: TheSchoolCommitteehas a meetingthrough Zoomon Wednesday, December 16th at 6:30p.m. • The Conservation Commission has a meeting through Zoomon Wednesday, December 16th at 7 p.m. • The APDC has a meeting through Zoom on Wednesday, December 16th at 7 p.m. • TheTCP Building Design Committee hasa meetingthrough Zoomon Thursday, December 17th at 5:30 p.m. • The Library Board of Trustees hasa meeting through Zoomon Thursday, December 17th at 6:45 p.m. • TheHistoricalCommission hasa meetingthrough Zoomon Thursday, December 17th at 7:00 p.m. Ms. Lemieux wanted to thank Mr. Marino and Chief Gammel's spouse who connected them to the CAD instructor at Monty Tech who will draft the conceptual drawing of the old Primary School grounds. Mr. Alonzo suggested compiling their comments as a result of the site walk and inviting the CAD instructor to walk the grounds as well. Ms. Lemieux also noted the Holiday Drive-Thru and Salvation Army tollbooth fundraiser were both huge successes. She thanked Board members Alonzo and Dwyer, the Police, Fire and School departments, business owners and the Recreation Director for all their work as well. COVID-19 in Lunenburg: The Board of Health issued their weekly update and the cumulative laboratory confirmed number of COVID-19 cases reported to the Town was 280 as of December 11"". The State report shows 259 as of December 8th Town facilities are closed to the public and are open by appointment only, this was done as a precautionary measure in response to the increase in positive Covid-19 cases generally, as well asimon so se contact. So for the health and safety of both employees and the public, it was deemed to be the best Action at this time. This went into effect on December 14th and for anyone who wants to visit town offices, contact information is on the town website (www.lunenburgma.gov). This will be in effect until further notice. Upcoming Meetings The Board meets again on January 5, 12 and 19, 2021. PUBLIC COMMENT Ms. Adams gave a Merry Christmas and Happy New Year shout out to everyone. ===PAGE 5=== Respectfully submitted, Elaine m. Peterson Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2021-12-21-agenda-5289.txt BOARD : select-board DATE : 2021-12-21 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-12-21-agenda-5289.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12212021-5289 ======================================================================================== ===PAGE 1=== Select Board Meeting 1.