# select-board — 10 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2021-03-16-minutes-5278.txt BOARD : select-board DATE : 2021-03-16 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-03-16-minutes-5278.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03162021-5278 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Members present: Tom Alonzo, Chair; Michael-Ray Jeffreys, Vice Chairman; Katey Adams, Clerk; Todd Dwyer, Jim Marino Also Present: Heather Lemieux, Town Manager; Michele Padula, APR Acquisition Planner: Bill Tyler, Cemetery Commission Chair; Erik Arnold, Personnel Committee Chair; Julie Belliveau, Human Resources/Asst. Town Manager; Adam Burney, Land Use Director: Bob Pease, Conservation Commission Chair Chairman Alonzo called the meeting to order at 7:00 p.m. and announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg public access channel. In accordance with the Governor's Order Suspending Certain Provisions of the Open Meeting Law, G. L. c. 30A, § 20, all public meetings are being conducted remotely. Mr. Alonzo read the remote meeting information for anyone who would like to join the meeting. He asked if everyone was present by roll call. The meeting opened with the Pledge of Allegiance that was recited by Ms. Adams. PUBLIC COMMENT Mr. Alonzo noted the Citizen Party Caucus was held last night and there are 19 positions up for election this year. There were nominations for 14 positions. Those left blank were Board of Health- 3 years; Assessor - 3 years and 1 year; School Committee -3 years and Commissioner of Trust Funds- 3 years. A full list of all the positions is available for viewing on the town website under the Town Clerk page. The last day to pick up nomination papers is March 25" and the last day to submit them is March 27%. Cemetery Commission Chair Bill Tyler thanked outgoing commissioner Lorraine Mendoza for her 6 years spent on the Cemetery Commission. Mr. Alonzo echoed his comment. ANNOUNCEMENTS There will be an Annual Meeting (10:00 am) and Election (8:00 am) for the Lunenburg Water District on Saturday, March 27. There is a non-binding article on their warrant to supply water to the potential development at Howard Street. APPOINTMENTS Meeting with sponsors of Annual Town Meeting articles, including: Representative from MA Dept. of Agricultural Resources on APR article, Personnel Committee Chairman on Salary Administration Plan article, Land Use Director on Planning Board articles, and Cemetery Chairman on Cemetery Commission article. Ms. Lemieux read the proposed APR match article aloud: Z. To see if the Town will vote to raise and appropriate or transfer from available funds the sum of ===PAGE 2=== gifts, bequests, and grants from individuals, groups, corporations and to authorize the Select Board to enter into an Agricultural Preservation Restriction with the Commonwealth of Massachusetts to be held in common with the Town;-or take any other action relative thereto. Ms. Lemieux noted the Town contribution would be $66,500, if approved. Michele Padula disclosed that she is also a resident of Lunenburg. Dan and Kathleen Pierce applied in 2020 for the APR program. They have been growing Christmas trees there for years. Several years ago they started leasing acreage to Steve Violette, who is growing vegetables. The plan is for Violette to purchase the land eventually at its agricultural value once the APR is in place. Dan Pierce will stay on and mentor Violette in the Christmas tree cultivation. It will be a diversified property. We did appraise 99 acres with the value of $665,000, but Mr. Pierce will be gifting 10 acres, so the APR will be closer to 110 or 110 acres. Typically the town contribution would be 20% but because Lunenburg has a Right to Farm bylaw and an Agricultural Commission, the contribution is reduced to 10%. The APR is for perpetuity and is scheduled on our program for FY23. The proposed closing on the property will be between July 2022 and June 2023. Next was the Salary Administration plan warrant article: DD. To see if the Town will vote to amend Chapter 70 of the Town's General Bylaws, entitled "Salary Administration Plan", Schedule A as follows: the position of Assistant to the Sewer Business Manager be added and assigned to Grade 8; the position of Intermittent Heavy Equipment Operator be added and assigned to Grade 9; Reserve Officer to be added and assigned to Grade 10; the position of Network Administrator be added and assigned to Grade 13; and to amend Chapter 70 Section 26, entitled "Longevity Pay", as depicted below, with additions underlined and deletions stricken-through; or take any other action relative thereto. (Submitted by the Personnel Committee Employees hired before June 30, 2021: After reaching ten (10) years employment, and thereafter, each employee permanently employed, whether full or part-time, shall receive an annual bonus equal to 2% of their annual salary payable in the first pay period after the Employee's anniversary date. At 15 years of continuous service-2.5% of their annual salary, and at 20 years of continuous service-3% of their annual salary. Employees hired after June 30, 2021: All Salary Administration positions that are department head positions will receive the following longevity pay: After reaching ten (10) years employment, and thereafter, each employee permanently employed, whether full or part-time, shall receive an annual bonus equal to $1,280 payable in the first pay period after the Employee's anniversary date. At 15 years of continuous service-$1,920 and at 20 years of continuous service-$3,200. All other Salary Administration positions will receive the following longevity pay: After reaching ten (10) years employment, and thereafter, each employee permanently employed, whether full or part-time, shall receive an annual bonus equal to $850 payable in the first pay period after the Employee's ===PAGE 3=== a poston state l pay mis benes suggest do tern cle me tre warn 30th when the Board would finalize the warrant. Land Use Director Burney reported the Planning Board has put forth two zoning articles. The first adds to the definition of two family dwellings: X. To see if the Town will vote to amend the Code of Lunenburg, §250-4.1H5, by inserting the following, or take any other action relative thereto. (Submitted by the Planning Board) 250-4.1H(5) Two-Family Dwelling: A residential structure designed to house a single-family unit from lowest level to roof, with a private outside entrance, but not necessarily occupying a private lot, and sharing a common wall adjoining dwelling units. Two-family dwellings shall have 1.5 times the lot size required in the Zoning District in which they are located. The second article updates parking for various uses: A. To see if the Town will vote to amend the Code of Lunenburg, §250-6.1, by deleting the entirety of the existing text and inserting the following, or take any action relative thereto. (Submitted by the Planning Board) 250-6.1: Off-street Parking and Loading Areas: Parking shall be provided per the chart below unless otherwise provided for in the Code of Lunenburg. Use Categories Accessory Dwelling Boarding House Single-Family Home; Two-Family Detached; Multi-Family Dwelling; Townhouse Assisted Living Charitable Institution; Government Building Church; Educational Use Hospital Public Utility; Outdoor Entertainment; Golf Course; Drive-in Theater Water Supply Indoor Entertainment Parking Calculation 1 Parking Space* 1 space per sleeping accommodation plus 1 space per employee on the largest shift 2 spaces per dwelling unit* 0.5 spaces per living unit plus 1 space per employee on the largest shift Parking Calculated per the most closely associated Use Category to the function of the space, as Determined by the Building Commissioner 1 space per 5 seats in the largest assembly area 1 space per 2 beds plus 1 space per employee on the largest shift As Required by Site Plan Approval 1 space 6 spaces per 1,000 square feet of net floor area ===PAGE 4=== Adult Use Auction House Bed & Breakfast Hotel; Motel Retail Establishment; Personal Improvement Service; Service Establishment; Repair Shop; Pawn Shop; Laundry Service; Liquor Store Marijuana Retailer; Registered Marijuana Dispensary Use Categories Medical Clinic; Professional Office; Trade Shop Mixed Use; Office Park; Shopping Center; Industrial Parks Restaurant Carry-Out Auto Sales; Equipment Sales Auto Repair Facility; Boat Service Yard Car Wash Construction Sales & Service As Required by the special permit Granting Authority 1 space per 2 seats plus 1 space per employee on the largest shift 1 space per sleeping room plus 1 space per employee, that does not reside at the location, on the largest shift 1 space per sleeping room plus 1 space per employee on the largest shift. With a conference facility add 1 space per 200 square feet of conference space, with a restaurant space add 1 space per 5 seats in the restaurant. 1 space per 250 square feet of net floor area 1 space per 200 square feet plus 1 space per employee on the largest shift Parking Calculation 1 space per 300 square feet of net floor area Sum of the required parking for each use 1 space per 300 square feet of net floor area plus 1 space per employee on the largest shift 1 space per 500 square feet of sales floor and/or office plus 1 space per repair bay or work area, plus 1 space for each employee on the largest shift, plus 1 space per vehicle, trailer and/or other piece of rolling stock for sale 2 spaces per repair bay or work area 1 space per vacuum or other external consumer equipment plus 1 space per employee on the largest shift 1 space per 250 sq. ft. of net floor area of sales floor, plus 1 space per 2,000 square feet of net floor area for the first 20,000 square feet of lumber or material storage plus 1 space for each additional 10,000 square feet of net floor area, plus 1 space per employee on the largest shift ===PAGE 5=== Cultivator; Marijuana Product Manutacturer the tirst 20,000 square teet plus 1 space Tor each additional 10,000 square feet of net floor area or 1 space per employee on the largest shift, whichever is greater. 1 space per 500 square feet of net floor area Research Establishment; Marijuana Testing Facility; Marijuana Researcher Agriculture Agricultural Sales & Service Kennel; Veterinary Hospital Marijuana Transporter One space per 1,000 square feet of display area whether indoors or outdoors, plus 1 space per employee based on the largest work shift; however, there shall be a minimum of 5 spaces. 1 space per 500 sq. ft. of sales floor/office plus 1 space for each repair bay, plus 1 space for each employee on the largest shift plus 1 space per vehicle, trailer or other rolling stock for sale. 1 space per patient room plus 1 space per 3 kennel berths, plus 1 space per employee on the largest shift 1 space per employee on the largest shift plus 1 space per vehicle used in the business operation * Parking calculations shall not include spaces within a garage. § 250-6.1 Off street parking and loading areas. [Amended 5-7-2016 ATM by Art. 391 Unless otherwise provided in this bylaw, off street parking and loading spaces shall be required as follows: A. Dwellings: two parking spaces for each dwelling unit. B. Place of assembly, including a funeral home: one parking space for each three seats therein or one space for each 60 inches of bleachers or benches. C. Schools: one parking space for each classroom or office, plus one parking space for-each three seats in the auditorium thereof. D. Hotels, motels and other places providing overnight accommodations: one parking-space for each room accommodation therein and adequate spaces for delivery vehicles. E. Restaurants: one parking space for each table or booth and one parking space for every two counter seats and adequate spaces for delivery vehicles. F. Other service and retail establishments: parking areas, exclusive of driveways, shall-be in a minimum ratio of three square feet of ground area to one square foot of gross floor area, exclusive of storage areas and adequate loading spaces. G. Office and all other permitted nonresidential structures, except agricultural: one ===PAGE 6=== the Bullding Commissioner based on acceptea planning standatas, do Chitalia il the latest edition of Time-Saver Standards for Site Planning, Joseph DeChiara and Lee E. Koppleman, McGraw Hill, New York City, 1984, or similar source and a reference for handicapped parking as outlined in Chapter 205, Streets and Stdewalks, 8 205-11. The only question asked about the change was if the proposed spaces were the minimum requirement. Mr. Burney confirmed that. Next was the Cemetery Commission's article: A. To see if the Town will vote to appropriate the sum of $15,000 from the Sale of Cemetery Lots account to be used for the care and improvement and embellishment of the Town Cemeteries; or take any other action relative thereto. (Submitted by the Cemetery Commission) Ms. Lemieux stated this is a transfer as stated in the article, for care, improvement and embellishment of the cemeteries. Mr. Tyler reported every year we make an appropriation to pay for annual expenses. The biggest part is the website for the cemeteries grave location service for the public. We also purchase veterans' markers for the graves. We did not have an appropriation last year due to the pandemic. He thanked Monty Tech for their work in the cemetery on a new building this past year. They did a good job and electrical is being installed soon. We would like to restore another town cemetery near Cherry Hill and it needs cleaning up and continue the stone wall there and install an iron gate. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS Ratification of the Town Manager's Appointment of COA Van Driver Peter Tomlinson Ms. Lemieux reported another van driver was appointed last week but he had to withdraw his application. Motion: M. Jeffreys 2n: T. Dwyer To ratify the Town Managers appointment to COA Van Driver of Peter Tomlinson Vote: Ms. Adams-aye, Mr. Dwyer-aye, Mr. Jeffreys-aye, Mr. Marino-aye, Mr. Alonzo-aye CURRENT BUSINESS Vote to Transfer Land to Conservation Commission pursuant to of Nov. 17, 2020 Special Town Meeting/Art. 18 and 19, located at 111 Mulpus Rd. Rear & 960 NW Townsend Rd. Ms. Lemieux reported this is follow through from a previous Special Town Meeting vote. Motion: T. Alonzo 2n°: M. Jeffreys Vote to Convey the Property located at 111 Mulpus Road Rear, Parcel ID 043-0025-00, and 970 NW Townsend Road Rear, Parcel ID 04-0001-00, in the Town of Lunenburg ===PAGE 7=== consideration, to the bunenburg Conservation commission to consert a passe recreation purposes pursuant to Massachusetts General Laws c. 40, §8C, as it may be from time to time amended. And further the Select Board authorizes its Chair, Tom Alonzo to enter into and execute on its behalf any and all documents necessary to effectuate the transfer of the land to the Conservation Commission. Vote: Ms. Adams-aye, Mr. Marino-aye, Mr. Dwyer-aye, Mr. Jeffreys-aye, Mr. Alonzo- aye Review Town Manager Evaluation Process & Timeline The schedule is as follows: Action: TM Self Evaluation Members Send Draft Evaluations to TM, and Schedule Meeting with TM Members Send their Final Evaluations to BOS Chairman BOS Chairman Compiles Evaluation into Composite Evaluation BOS Meetings to review and accept evaluation Date: No later than April 2nd April 12th-April 15th No later than April 22nd April 22nd-April 29th May 4th and May 11th Minutes/Warrants/Action Items There were no minutes for approval this evening. There were no warrants signed last week. Action Items: Ms. Adams stated people on Facebook are complaining about their Pay As You Thes praided for sale: Mis. Termieux it ed once the supply dor and theres ally espent issues. Committee Reports Mr. Jeffreys reported the Library Trustees continue working on their strategic five year plan. OLD BUSINESS Discussion on Fiscal Year 2022 Budget, Capital Plan, Financial Forecast and Annual Town Meeting Warrant articles including voting on recommendations for warrant articles. The warrant has closed and there are 32 articles for the annual town meeting. Mr. Alonzo will work with Ms. Lemieux on the order of them. There are two citizen's petitions. Appointment Process Procedure Review The Board reviewed Executive Assistant Peterson's memo regarding the timing and dates for the appointment process proposed by the Board. "Due to the fact that we advertise in the Lunenburg Ledger and its deadline to submit articles is Noon of the Monday before the Friday of that week, AND it is only published on Fridays, I suggest wording for #4 on the ===PAGE 8=== course any applications coming in later than the deadline could be considered but getting the majority of the committee involvement forms a week earlier would allow for better scheduling on my part." The Board had no issues with Ms. Peterson's suggestions. Discussion ensued about the reappointment form and the difference between ad hoc and standing committees; creating opportunity for people to be appointed when terms are up on positions, not having enough volunteers coming forward for all the current vacancies and trying to avoid discouraging people from applying by creating a competitive process of an incumbent against a new applicant. Since there was lack of consensus on the process since the board began working on this goal, it will be discussed at a future meeting. TOWN MANAGER REPORT Announcement on Existing Vacancies: The following is a list of vacancies on the following committees: • Architectural Preservation District Commission (1 vacancy) • Bylaw Review Committee (4 vacancies) • Cultural Council (1 vacancy) • Historical Commission (1 vacancy) • TCP Building Design Committee (appointed by SB and Town Moderator)-Member at Large • Senior Property Tax Workoff Committee (1 vacancy) • Zoning Board of Appeals -Associate (1 vacancy) Interested persons can find application forms on the Town Website and completed forms can be sent to the Select Board office. Old Primary School Property: I asked the DPW Director to solicit quotes for a survey for the Old Primary School property and it turns out that Dillis & Roy Civil Engineering Group had conducted field work 10-12 years ago for a developer who was looking to purchase the property from the Town and they can update the existing conditions plan for us for $750. Weare ableto cover this under the Facilities budget in FY21 so there will not be a need to include this cost in the article for design services at the Annual Town Meeting. The DPW Director is also securing quotes for a full landscape design of the old Primary School property. This funding willberequested at the Annual Town Meeting and the recommendation willbe to take this out of Free Cash. Updates from the DPW Director: The new dump truck that was approved as part of the FY21 Capital Plan is registered and on the road. Thespring paving schedule is being worked out by the DPW Director but will most likely include Whalom Road from Electric Ave. to Summer Street, Electric Avenue from trattic lightsto the Leominster line, Prospect Street from Laurel Laneto Leominster Road, a levelling courseto Townsend Harbor Road, and a leveling courseto Burrage Street from Page Street to Flat Hill Road. Bids for the Complete Streets project are due April Ist. ===PAGE 9=== • The TCP Building Design Committee has a meeting on Wednesday, March 17th at 5:30 p.m. through Zoom. • The Conservation Commission has a meeting on Wednesday, March 17th at 7 p.m. through Zoom. • The School Committee has a meeting on Wednesday, March 17th at 6:30 p.m. through Zoom. • The Library Board of Trustees in meeting on Thursday, March 18th at 6:45 p.m. through Zoom. • I will be attending the Finance Committee meeting on Zoom on Thursday, March 18th at 7 p.m. • There will be presentations from the Lunenburg School Superintendent and discussion on the warrant articles that require an appropriation. Update from PACC on Running a Hybrid Meeting: Public Access is encountering audio issues when testing out an in person meeting and broadcastinga Zoom meeting simultaneously. The issue they are having is the audio for Zoom is connected to the same mixer as the microphones. They are currently in the process of coming up with an audio fix and will keep me updated. Update on Earmark for Primary School Fire Alarm Upgrade: After reaching out to our legislators, they put me in touch with the state agency that the $25,000 earmark we received for the Primary School Fire Alarm Upgrade and after speaking with that office, these funds would have to be spent by June 30, 2021. The only way we could get an extension is through a vote of the legislature either in a supplemental budget bill or the FY22 state budget approval. I have emailed all three of our legislators to request they file this, either as part of a supplemental budget bill (there is not one pending right now) or through the FY22 State budget process. As we have been told by the School Facilities Director, we cannot do this project without funding in place for the entire cost of the project which is $127,000. COVID-19 Update COVID-19 in Lunenburg: The Board of Health issued their weekly update and the cumulative laboratory confirmed number of COVID-19 cases reported to the Town as of March 12th was 665 and one death. The State report shows 642 as of March 9th. This is an increase of 21 cases from the previous week. Regional Vaccination Site Request: Senator Cronin will be participating in a virtual meeting with Secretary Sudders, Senator Eldridge and the Nashoba Associated Boards of Health on Wednesday, March 17% regarding a Route 2 beltway regional vaccination site at Devens. Any news on this request will be made available when known. COVID-19 in Massachusetts (as of 3/11/21): As of March 11th there are 563,983 COVID-19 cases and 16,218 deaths and 17,129,876 patients have been tested to date by the MA State Public Health Laboratory, hospitals and commercial laboratories. Preregistration System: Partnering with the Google Cloud Team, the Administration launched a preregistration system for mass vaccination sites on Friday, March 12. This tool is be available at mass.gov/COVIDvaccine. ===PAGE 10=== status. Residents may opt out of their preregistration at any time if they secure an appointment elsewhere. • When an appointment becomes available at a mass vaccination site, the resident will be notified and will have 24 hours to accept the appointment once it is offered to them. If an appointment is not accepted after 24 hours, the resident will go back into the queue to wait for anotherappointment. • To accommodate older residents and others who are unable to use the form, the preregistration form allows family members, caregivers, or other companions to fill out the form on behalf of someone else. Residents who do not have internet access or someone to fill the form out for them can call 2-1-1 to preregister. State Distribution: Last week, the state received a constrained supply of about 155,000 first doses. First doses and second dose allocations (total doses) this week were divided among providers as follows: • Mass vaccination sites: 83,000 • Hospital Providers (both private and public): 79,000 • Regional Collaboratives (12 total): 38,000 • Community Health Centers: 25,000 • Local Boards of Health (to complete 2nd dose appointments and support 20 disproportionately impacted communities): 25,000 Weekly allocations are subject to change based on federal availability, demand from providers, and obligations to meet second doses. Providers have 10 days to use their doses. Federal Doses: In addition to the state allocation, the federal government distributes vaccines to CVS Health sites as part of the Federal Retail Pharmacy Partnership as well as to certain Massachusetts federally qualified community health centers. These quantities fluctuate on a weekly basis and are not counted as part of the state's weekly allocation. Last week, 95,000 first and second doses have been allocated to the retail pharmacy program and 19,000 Johnson & Johnson doses have been allocated to the federally qualified health Individuals looking to book appointments across any of these providers should visit mass.gov/COVIDvaccine to learn more. Dedicated Educator Vaccination Days at Mass Vaccination Sites On March 11, pursuant to a federal directive, approximately 400,000 K-12 educators, childcare workers and K-12 school staff became eligible to receive COVID-19 vaccine in Massachusetts. ===PAGE 11=== Workplace Safety Standards for Indoor and Outdoor Events per Phase IV, Step 1: The DPH issued the workplace safety standards for Indoor and Outdoor Events, in advance of their effective date to allow organizers of and venues hosting Indoor and Outdoor Events time to prepare to operate in compliance with these mandatory health and safety standards. Indoor and Outdoor events remain subject to the previously issued February 4, 2021 safety standards until these revised workplace safety standards go into effect on March 22, 2021. Indoor and outdoor events covered by these standards include but are not limited to events held at: • Indoor and outdoor event spaces • Ballrooms • Private clubs and party rooms • Public places, like parks • Private residences An event that is held for the primary purpose of watching a performance must follow the Theaters and Performance Venues guidance. Exhibition and convention halls may reopen as part of Phase IV, Step 1 and must follow these sector specific COVID-19 workplace safety rules for indoor or outdoor events. The following Phase IV enterprises must continue to remain closed until Phase IV, Step 2: • Amusement parks, theme parks, indoor and outdoor waterparks and ball pits • Street festivals and parades and agricultural festivals • Road races and other large, outdoor organized amateur or professional group athletic events • Bars, dance clubs and nightclubs • Beer gardens, breweries, wineries and distillates not providing seated food service Social Distancing Requirements: • Require face coverings for all workers and attendees, except where an individual is unable to wear a face covering due to a medical condition or disability • The host of an indoor event at a private residence must limit the number of attendees at all times to no more than 10 persons; • The host of an outdoor event at a private residence (such as a backyard) must limit the number of attendees at all times to no more than 25 persons; • The host of an indoor event held at an event venue (e.g., hotels, private clubs, and space available for lease) or in a public setting (e.g., public parks) must limit the number of attendees at all times to no more than 100 persons; • For outdoor events held at an event venue (e.g., hotels, private clubs, and space available for lease) or in a public setting (e.g., public parks) a host must limit the number of attendees at all times to no more than 150 persons; • Occupancy counts in all cases must include all attendees, but may exclude event ===PAGE 12=== The Board reviewed more Annual Town Meeting warrant articles to make recommendations. A. To see if the Town will vote to hear and/or accept the regular written reports of the Town Officers and Committees; or take any other action relative thereto. (Submitted by the Town Manager) Motion: J. Marino 2nd: M. Jeffreys To recommend approval of Article A Vote: Ms. Adams- aye, Mr. Dwyer-aye, Mr. Marino-aye, Mr. Jeffreys-aye, Mr. Alonzo- aye B. To see if the Town will vote to authorize revolving funds for various departments, boards, committees, agencies or officers pursuant to Massachusetts General Law Chapter 44, Section 53E ½ for the fiscal year beginning July 1, 2021 to be expended in accordance with the by-law heretofore approved; or take any other action relative thereto. (Submitted by the Town Manager) Revolving Fund Ambulance Billing Timber Rights School Custodial Special Details Green Thumb Library Revolving Council on Aging/MART Revolving Stormwater Task Force Electrical, Gas, Plumbing Inspector Technology FY22 Spending Limit $100,000 $10,000 $13,000 $5,000 $12,000 $45,000 $5,000 $46,000 $30,000 Motion: K. Adams 2'°: J. Marino To recommend approval of Article B. Vote: Ms. Adams-aye, Mr. Dwyer-aye, Mr. Marino-aye, Mr. Jeffreys- aye, Mr. Alonzo-aye L. To see if the Town will vote to raise and appropriate or transfer from available funds, a sum of money into the OPEB Trust Fund that was created at the November 10, 2010 Special Town Meeting; or take any action relative thereto. (Submitted by the Town Manager) ===PAGE 13=== Lots account to be used tor the care ana improvement an enderstand he 10 wi Cemeteries; or take any other action relative thereto. (Submitted by the Cemetery Commission) Motion: M. Jeffreys 2°: T. Dwyer To recommend approval of Article P. Vote: Mr. Jeffreys-aye, Mr. Marino-aye, Mr. Dwyer-aye, Ms. Adams-aye, Mr. Alonzo-aye Q. To see if the Town will vote to rescind the sum of $750,000, the borrowing authorization, from Article 11 of the May 5, 2012 Annual Town Meeting to conduct a Feasibility Study at the Lunenburg High School; or take any other action relative thereto. (Submitted by the Finance Director Motion: M. Jeffreys 2nd: J. Marino To recommend approval of Article Q. Vote: Mr. Jeffreys-aye, Mr. Marino- aye, Mr. Dwyer-aye, Ms. Adams- aye, Mr. Alonzo-aye R. To see if the Town will vote to rescind the sum of $38,414,779.21, the remaining borrowing authorization, from Article 1 of the January 7, 2014 Special Town Meeting for construction of a new Lunenburg Middle/High School; or take any other action relative thereto. (Submitted by the Finance Director Motion: J. Marino 2n°: T. Dwyer To recommend approval of Article R. Vote: Mr. Marino-aye, Mr. Jeffreys- aye, Ms. Adams-aye, Mr. Dwyer- aye, Mr. Alonzo- V. To see if the Town will vote to hear an interim report from the TCP Building Design Committee and/or from representatives) from the design firm; or take any other action relative thereto (Submitted by the TCP Building Design Committee) Motion: M. Jeffreys 2n: T. Dwyer To recommend approval of Article V. Vote: Mr. Jeffreys-aye, Ms. Adams-aye, Mr. Marino, Mr. Dwyer-aye, Mr. Alonzo-aye X. To see if the Town will vote to amend the Code of Lunenburg, §250-4.1H5, by inserting the following, or take any other action relative thereto. (Submitted by the Planning Board) 250-4.1H(5) Two-Family Dwelling: A residential structure designed to house a single-family unit from lowest level to roof, with a private outside entrance, but not necessarily occupying a private lot, and sharing a common wall adjoining dwelling units. Two-family dwellings shall have 1.5 times the lot size required in the Zoning District in which they are located. Motion: M. Jeffreys 2nd: K. Adams To recommend approval of Article X. Vote: Mr. Jeffreys-aye, Mr. Dwyer-aye, Ms. Adams-aye, Mr. Marino-aye, Mr. Alonzo-aye ===PAGE 14=== Road - "Pierce's Christmas Tree Farm". (see full article earlier in these minutes) Vote: K. Adams 2nd: M. Jeffreys To recommend approval of Article Z. Vote: Ms. Adams-aye, Mr. Dwyer-aye, Mr. Marino-aye, Mr. Jeffreys-aye, Mr. Alonzo- aye BB. To see if the Town will vote to transfer from available funds $30,929.43 into the Sewer Capital Reserve Stabilization Fund; or take any other action relative thereto. (Submitted by the Sewer Commission) Vote: M. Jeffreys 2n°: J. Marino To recommend approval of Article BB. Vote: Mr. Jeffreys-aye, Mr. Dwyer-aye, Ms. Adams-aye, Mr. Marino-aye, Mir. Alonzo-aye O. To see if the Town will vote to create a Health Insurance Stabilization Fund pursuant to General Laws Chapter 40 Section 5B and further, to vote to raise and appropriate or transfer from available funds, a sum of money into the Health Insurance Stabilization Fund; or take any action relative thereto. (Submitted by the Town Manager) Ms. Lemieux reported the amount would be $369,334. Motion: M. Jeffreys 2nd: T. Dwyer To recommend approval of Article O. Vote: Ms. Adams-aye, Mr. Marino-aye, Mr. Dwyer-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye Mr. Alonzo noted this Board is not meeting on the 23d but will be meeting on March 30th. Ms. Lemieux noted the Finance Committee's public hearing on the budget is March 25* at 7 pm. PUBLIC COMMENT: Bob Pease, 11 Wintergreen Court, stated five years ago he became interested in the work of the Conservation Commission, so he attended meetings for four months as an associate member. A vacancy came up and I applied; I was the only applicant and I was appointed. I served on the commission for three years and went to lots of meetings and on site walks. I just hope when reappointments come up you put yourself in the shoes of the volunteer who has spent a lot of time learning the job, trying to do a good job and how is it going to impact the volunteer. How are they going to feel about their commitment by the way we treat them during the reappointment process? Ms. Adams thanked Mr. Pease for his comments and stated she believed there could be a better process. Mr. Marino stated he hoped Mr. Pease was still tuning in because he believed he was an outstanding member of the commission. This is exactly what we should try to avoid happening. ===PAGE 15=== Respectfully submitted, Elaire In. Peterson Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2021-03-30-agenda-5250.txt BOARD : select-board DATE : 2021-03-30 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-03-30-agenda-5250.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03302021-5250 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, March 30, 2021 7:00 PM AGENDA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. The Town of Lunenburg, in response to the COVID-19 (Corona Virus) is currently following the guidance from the Lunenburg Board of Health, Massachusetts Department of Public Health and the CDC regarding the virus and steps communities can take to prevent the spread and all town facilities are open to the public during limited hours and by appointment outside those hours. In accordance with the Governor’s Order Suspending Certain Provisions of the Open Meeting Law, G. L. c. 30A, § 20, all public meetings are being conducted remotely. This meeting will be broadcast live through local access cable, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be able to be found on the LunenburgAccess YouTube channel within 24 hours after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or From a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS 7:05 PM Update from DPW Director on Drainage at 225 Pleasant Street 7:15 PM FY 2020 Audit Report from Powers and Sullivan IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS Resignation of Nashoba Regional Dispatch Executive Director, Ross Klun V. CURRENT BUSINESS 1. Request to Vote to revoke the Fuel Storage License(s) located at 416 Electric Ave. from Eileen Moroski 2. ACO Quarterly Report 3. Approval of Minutes of March 2, 2021 4. Warrants: Accounts Payable Warrant #43 21, dated 3/16/2021, in the amount of $633,767.01; Payroll Deduction Warrant #44 21, dated 3/17/2021, in the amount of $736,398.74; Payroll Warrant #19P21, dated 3/18/2021, in the amount of $856,219.33 5. Action Items 6. Committee Reports VI. OLD BUSINESS 1. Discussion on Fiscal Year 2022 Budget, Capital Plan, Financial Forecast and Annual Town Meeting Warrant articles ===PAGE 2=== 2. Vote on Warrant Article Recommendations; Vote to Sign Annual Town Meeting Warrant; Vote to Sign Annual Town Election Warrant VII. TOWN MANAGER REPORT AND COVID-19 UPDATE VIII. UPCOMING MEETING/EVENTS SCHEDULE April 6th, April 13th, April 20th, May 1st (Annual Town Meeting) IX. PUBLIC COMMENT***  PUBLIC  BOARD X. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2021-03-30-minutes-5250.txt BOARD : select-board DATE : 2021-03-30 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-03-30-minutes-5250.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03302021-5250 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Members present: Tom Alonzo, Chair; Michael-Ray Jeffreys, Vice Chairman; Katey Adams, Clerk; Todd Dwyer, Jim Marino Dis Director and frank ere, and Ben Asto Far Sul van, Ll Director; Rob Oliva, Chairman Alonzo called the meeting to order at 7:00 p.m. and announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg public access channel. In accordance with the Governor's Order Suspending Certain Provisions of the Open Meeting Law, G. L. c. 30A, § 20, all public meetings are being conducted remotely. Mr. Alonzo read the remote meeting information for anyone who would like to join the meeting. He asked if everyone was present by roll call. The meeting opened with the Pledge of Allegiance that was recited by Ms. Adams. PUBLIC COMMENT: Ethan Rossi, Northfield Road, a sophomore at Monty Tech, also attends Family Martial Arts Center in Leominster and in order to achieve his black belt in Karate, he has to complete a community project. He introduced his project titled "Operation Karing4Kids." Ethan, a Leukemia survivor himself, reported this project provides gift bags for children receiving treatment at UMass Memorial Medical Center in Worcester. A wish list for items on Amazon can be found at https://facebook.com/karing4kids21. Items can be dropped off at the Lunenburg Boys & Girls Club, 15 Memorial Drive, Lunenburg, between 9 a.m. and 5 p.m. Monday through Friday. The Board wished him the best of luck with his project. Ms. Adams asked where the Select Board's governance is regarding utilities, specifically water line installation. DPW Director Oliva stated customarily any project that requires water installation under the roads would come through his office for at least cursory approval. He believed a project would be presented to the Select Board for approval as well. Mr. Alonzo stated nothing has changed since Town Caucus was held other than anyone interested in running for election now will have to conduct a write-in campaign. Update from DPW Director on Drainage at 225 Pleasant Street Mr. Oliva reported resident Steve Walker who lives on Pleasant Street has contacted him. The drain from a culvert that empties onto a town-owned lot adjacent to his property was draining onto Mr. Walker's property and causing erosion. Mr. Oliva would like to extend the swale on the town property so water runoff is diverted more around Mr. Walker's property. Mr. Walker requested a truck load of soil to fill in the washed away areas of his property. Mr., Oliva stated he could provide that. Ms. Lemieux asked the Board if they had any questions for Mr. Oliva concerning the Capital request of a ¾ ton truck with plow for $48,000 for DPW. This request along with the Marshall ===PAGE 2=== Serreti stated it was definitely a unique year for the audit during a pandemic. We were out at Lunenburg Town Hall in July to do the audit. We came back in mid-October to do the year-end review. We were able to issue an unmodified opinion on the financial statements. All the reporting deadlines were met. We received timely responses to all our inquiries for the audit. We found no internal control issues, material weaknesses or significant deficiencies. The Town was able to maintain its AAt credit rating with Standard and Poor. Financial Highlights The assets and deferred outflows of resources of the Town of Lunenburg exceeded its liabilities and deferred inflows of resources at the close of the most recent year by $17.2 million (net position). • At the close of the current year, the Town's general fund reported an ending fund balance of $7.6 million, an increase of approximately $1.3 million in comparison with the prior year. Total fund balance represents 18% of total general fund expenditures. • The Town's total debt (short-term and long-term combined) decreased by $2.4 million during the current year. This was due to the net effect of the issuance of $5.0 million of new debt, $7.3 million in principal payments on existing debt and $103,000 of premium amortization. • The net other postemployment benefits (OPEB) liability totaled $55.8 million as of June 30, 2020, which was an increase of $3.3 million from the prior year. • The net pension liability totaled $19.8 million as of June 30, 2020, which was a decrease of$100,000 from the prior year. • In 2020, the Town incurred $50,000 of expenses related to the COVID-19 Pandemic, which were funded by grants received from the State and Federal governments • On May 4, 2019, Town Meeting voted to establish the Public Educational Government (PEG) Access enterprise fund to account for its public television activities, which was effective as of July 1, 2019. Accordingly, beginning net position/fund balance of the governmental activities, business-type activities, and governmental funds has been restated to reflect the change from a governmental activity to a business-type activity. (See Note 16 for further details regarding the restated balances. General Fund Budgetary Highlights The original 2020 approved budget for the general fund authorized approximately $42.2 million in appropriations and other amounts to be raised and includes $283,000 of carryforwards from the prior year. Changes during the year consisted of supplemental appropriations and allocations between and among departments. Supplemental appropriations totaled $94,000 and mainly relate to the funding of the vehicle and equipment stabilization fund. Actual results from operations were better than anticipated. This was due to the Town collecting $267,000 more revenue than what was budgeted and $1.2 million of unexpended appropriations. ===PAGE 3=== more cumbersome and time consuming. Current Status The Board of Assessors has reviewed the Town's receivables for collectability and has written off balances that were considered to be uncollectible. * SUPPORTING DOCUMENTATION FOR HEALTH INSURANCE PLANS Prior Year Comment When an employee enrolls in the Town's health insurance plan, a member enrollment form is completed and turned into the Town's Human Resource department. We noted during this process that birth certificates are requested for employees, but marriage certificates, spouse and dependent birth certificates are not. Proper source documentation should be retained throughout employment for active employees and throughout the life of retirees and surviving spouses to ensure that any insurance benefits and corresponding liability are properly supported. Current Status The Town has implemented procedures to collect and maintain marriage certificates for employee spouses as well as birth certificates for employee spouses and dependents enrolled in Town health insurance plans as part of the onboarding process. This documentation is also being collected for existing employees and when new spouses and dependents are added to existing plans. " DOCUMENT KEY ADMINISTRATIVE AND FINANCIAL FUNCTIONS Prior Year Comment In the prior year, we indicated that there are limited written policies and procedures for key administrative and financial functions of the Town. Because there is a limited number of staff supporting key positions, a formal manual that identifies and documents key areas of administration and operations would reduce the risk to the Town in the event that personnel have extended absences. We recommended that the Town document all key managerial and financial functions in manuals that include, among other items, 1) daily, monthly, and yearly work procedures; and 2) other specific information relative to the function being documented. Current Status It is our understanding that the Town began the process of documenting key administrative functions in 2020 through a community compact grant for a continuity of operations plan. This project is expected to be complete in the spring of 2021. * OLD OUTSTANDING CHECKS Prior Year Comment In the prior year, we noted that the bank reconciliation for the vendor account reported outstanding checks greater than three months old totaling $125,270, some going back to 2010, as reconciling items. In most instances, checks not cashed timely after the issue date indicates that the checks were either reissued, lost or are being held. As part of internal controls over cash disbursements and expenditures, the aging of outstanding checks should be monitored to ensure they are true outstanding checks. ===PAGE 4=== might specify that when checks are past 60 days old, the payee should be contacted. After 90 days, the checks should be moved to the tailings account or written off. * ABANDONED PROPERTY - TAILINGS Prior Year Comment In the prior year, we noted that the Treasurer's Office did not have an up to date listing of uncashed checks to support the tailings balance reported on the general ledger. We also noted there was no current year activity within the general ledger tailings liability account and that the Treasurer had not performed procedures to resolve the existing balance in the tailings account in accordance with the Massachusetts Abandoned Property Laws in the past few years. Current Status The Treasurer established a comprehensive listing of uncashed checks in 2020 to support the balance in the tailings account. The Treasurer also completed the abandoned property process for checks that met the unclaimed criteria and additional uncashed checks were added to the tailings account. Continuing Recommendation We continue to recommend that management establish a formal, written policy that specifies procedures to be performed to resolve uncashed checks that have been transferred to the tailings account. Such a policy should specify aging milestones with required actions that will result in the funds either being reissued to the payee or recorded as miscellaneous revenue by the Town. * WRITE-OFF UNCOLLECTIBLE AMBULANCE RECEIVABLES Prior Year Comment In the prior year, we recommended that the Town actively pursue the collection of past-due ambulance billings or write them off if they are deemed to be uncollectible. The existence of large past-due receivable balances and lack of timely follow-up by management overstates the receivable balance, impedes cash flow, and increases the risk that these receivables will be uncollectible. Current Status The Town wrote-off about $200,000 of uncollectible receivables in 2019, however the ambulance receivable increased in the current year by $48,000 and totaled $614,000 at year-end. Of this balance, $529,000 is greater than 180 days past due, which suggests that a significant amount may still be uncollectible. It is our understanding that the Town intends to establish an annual review and write-off process for uncollectible receivables. Continuing recommendation We continue to recommend that the Town continue to analyze the ambulance receivables and write-off any accounts that are determined to be uncollectible. We also recommend that the Town implement an ongoing process to assess the collectability of the ambulance receivables and to write-off accounts that are determined to be uncollectable as part of the process. ===PAGE 5=== assessment. Current Status The Town did not complete a fraud risk assessment in 2020. Continuing Recommendation We continue to recommend that the Town complete a risk assessment to identify, analyze, and manage the risk of asset misappropriation. Mr. Alonzo asked if there were any new issues to address. Mr. Serreti stated no. Mr. Alonzo asked is it fair to say the Town is in good financial position and it is run with strong management policies? Mr. Serreti stated it is a very fair statement. It has gotten stronger every year. The books and records are in very good shape, we did not have to recommend any adjustments to correct any balances. Everything was done in a timely manner. Mr. Alonzo thanked the Town Manager and Finance Director and their teams for doing an outstanding job yet again and the auditors for coming in as well. Discussion turned to getting a better rating than AAt; in general debt ratio needs to be reduced. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS Resignation of Nashoba Regional Dispatch Executive Director, Ross Klun Ms. Lemieux reported the Executive Director of the Nashoba Regional Dispatch Center gave his written notice on March 15th and his last paid day will be April 2nd. The Administration Board, on which I sit, has a meeting scheduled on Wednesday, March 31stto take action on appointing an Acting Director until the position is permanently filled. CURRENT BUSINESS 1. Request to Vote to revoke the Fuel Storage License(s) located at 416 Electric Ave. from Eileen Moroski Ms. Peterson had sent a memorandum: "This office has been contacted by Fire Chief Sullivan and Mrs. Eileen Moroski who have informed me that the four (4) underground storage tanks; 3 (6000 gallon gasoline and 1(8000 gallon diesel) located at 416 Electric Avenue have been removed. The tanks were removed by RJ Govoni Construction Corporation on October 27, 2020 so there is no longer fuel storage/sales on site. I am requesting the Board vote to revoke the fuel storage permits for the property so I can inform the Commonwealth of MA/ DEP Bureau of Air & Waste Underground Storage Tank Program of the updated situation." Motion: J. Marino 2n: T. Dwyer To revoke the fuel storage license for the tanks located at 416 Electric Avenue Vote: Ms. Adams-aye, Mr. Dwyer-aye, Mr. Marino-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye ===PAGE 6=== To approve the minutes or march 4, odt as presented Vote: Ms. Adams-aye, Mr. Dwyer- aye, Mr. Jeffreys-aye, Mr. Marino-aye, Mr. Alonzo-aye 4. Warrants Mr. Alonzo reported he signed the following warrants last week: Accounts Payable Warrant #43 21, dated 3/16/2021, in the amount of $633,767.01; Payroll Deduction Warrant #44 21, dated 3/17/2021, in the amount of $736,398.74; Payroll Warrant #19P21, dated 3/18/2021, in the amount of $856,219.33. 5. Action Items Ms. Adams repeated her earlier request to have more information, possibly from Town Counsel about the ownership of the roads and what the Select Board's role was concerning a developer seeking to install water lines to his housing development project. Mr. Jeffreys believed the amount of pollution in town by commercial businesses is out of control. He asked the enforcement mechanism is for the Town that requires businesses to clean up their property. Mr. Alonzo stated because the Board did not come to agreement on a new appointment policy and proposed deadlines have come and gone, we will be following the existing policy. This topic will be revisited at a later date. 6. Committee Reports Mr. Alonzo reported the Capital Planning Committee met and approved the Town Manager's request to add two additional items due to $98,000 becoming available. We will also be discussing our policies and parameters for next year. OLD BUSINESS 1. Discussion on Fiscal Year 2022 Budget, Capital Plan, Financial Forecast and Annual Town Meeting Warrant articles Ms. Lemieux noted there are certain money articles in the budget such as the sale of cemetery lots, additional revenue which will go towards the cemetery warrant article ($15,000) and unexpended capital that will go towards the capital plan ($111,281). We will be using Free Cash ($66,500) for the Agricultural Preservation Restriction article for the Pierce Property. Total Free Cash that will go towards Capital will be $738,825.00. Tax revenue provided will be $747,718. There is one prior year invoice which came up recently in the amount of $145.00 that will be coming from Free Cash. She recommended taking $250,000 out of Free Cash for the article for the Special Purpose Stabilization Fund. On the expenditure side there was an adjustment to the Fire Dept. in the amount of $8,718.17 as there were two positions that were recently filled. There was also an adjustment of $1,550 to the Town Clerk salary, a 3% increase for FY 22. ===PAGE 7=== Article 3 allows the paying of prior fiscal year invoices; there is one for $145.00 Motion: J. Marino 2nd: T. Dwyer To recommend approval of Article 3 Vote: Ms. Adams-aye, Mr. Dwyer-aye, Mr. Marino-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye The Board will defer Article 4 (amending FY21 budget) until Town Meeting. Article 5 approves the Capital Plan in the amount of $1,597,825. Motion: M. Jeffreys 2nº: J. Marino To recommend approval of Article 5 Vote: Mr. Jeffreys-aye, Mr. Marino-aye, Mr. Dwyer-aye, Ms. Adams-aye, Mr. Alonzo-aye Article 6 approves the FY22 budget in the amount of $39,759,798.81. It does not include the enterprise funds as they are covered under different articles. Motion: M. Jeffreys 2n: T. Dwyer To recommend approval of Article 6 Vote: Mr. Marino-aye, Mr. Jeffreys-aye, Ms. Adams-aye, Mr. Dwyer-aye, Mr. Alonzo-aye Article 7 places $100,000 into the Stabilization Fund. Motion: M. Jeffreys 2nd. K. Adams To recommend approval of Article 7 Vote: Ms. Adams-aye, Mr. Dwyer-aye, Mr. Marino-aye, Mr. Jeffreys-aye, Mr. Alonzo aye Article 8 places $250,000 from Free Cash into the Special Purpose Stabilization Fund. Motion: J. Marino 2nd. M. Jeffreys To recommend approval of Article 8 Vote: Mr. Marino-aye. Ms. Adams-aye, Mr. Dwyer-aye, Ms. Adams-aye, Mr. Alonzo-aye Article 11 places $1,173,486.10 into the Sewer Enterprise Fund for FY22. Motion: J. Marino 2nd: M. Jeffreys To recommend approval of Article 11 Vote: Mr. Jeffreys-aye, Mr. Dwyer-aye, Ms. Adams-aye, Mr. Marino-aye, Mr. Alonzo-aye Article 13 places $302,000 into the Solid Waste Enterprise Fund for F X22. Motion: T. Dwyer 2nd: M. Jeffreys To recommend approval of Article 12 Vote: Mr. Dwyer-aye, Mr. Jeffreys-aye, Ms. Adams-aye, Mr. Marino-aye, Mr. Alonzo-aye ===PAGE 8=== To recommend approval of Article 1s Vote: Mr. Dwyer-aye, Mr. Marino-aye, Mr. Jeffreys-aye, Ms. Adams-aye, Mr. Alonzo-aye Articles 17, 18 and 19 will be deferred until Town Meeting as union negotiations are ongoing. Article 20. To see if the Town will vote to raise and appropriate or transfer from available funds $25,000 for landscape design and engineering to create a passive recreation/open space area at the property known as the old Primary School, 30 School Street, shown on Assessor's Map 071, Lot 076, including all incidental and related costs, including but not limited to site evaluation, engineering and final design services; Motion: M. Jeffreys 2nd: J. Marino To recommend approval of Article 20 Discussion ensued about the proposed amount of $25,000 possibly being too low. Mir. Jetfreys amended his motion to $30,000 and Mr. Marino seconded it. Vote: Mr. Dwyer-aye, Ms. Adams-aye, Mr. Marino-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye Ms. Lemieux noted the amount under Article 23 has changed because the Finance Director discussed with the financial advisor and the Town does not need to rescind funding from MSCA. ARTICLE 26. To see if the Town will vote to raise and appropriate or transfer from available funds a sum of money for the design and engineering to consolidate Town offices, school uses, and community space at the building and/or land known as the TC Passios, located at 1079 Massachusetts Avenue, shown on Assessor's Map 060, Lot 055, and any and all incidental and related costs, including but not limited to site evaluation, engineering, and final design services, thereby allowing the Town to consider alternative uses for said Town offices, school uses, and community space that may include demolition of the existing building; or take any other action relative thereto. The Board deferred until Town Meeting as the TCP Building Design Committee has not provided a monetary number for this article until their next meeting. The longevity section was removed from Article 27 by the Personnel Committee, so it reads as follows: ARTICLE 27. To see if the Town will vote to amend Chapter 70 of the Town's General Bylaws, entitled "Salary Administration Plan," Schedule A, as follows: the position of Assistant to the Sewer Business Manager be added and assigned to Grade 8; the position of Intermittent Heavy Equipment Operator be added and assigned to Grade 9; the position of Reserve Officer to be added and assigned to Grade 10; the position of Network Administrator be added and assigned to Grade 13; or take any other action relative thereto. (Submitted by the Personnel Committee ===PAGE 9=== these buildings might be grandiathered. The Board discussed current article #24 and Mr. Alonzo's proposed alternative wording. ARTICLE 24. To see if the Town will vote to amend the General Bylaws, Chapter 113, entitled "Architectural Preservation District," Section 13, entitled "Appeal procedure," by adding the following new sentence to the end thereof: As an alternative but not necessarily as a substitute for such an appeal, with respect to any building owned or leased by the Town of Lunenburg, or dedicated or to be dedicated to any municipal use, a party aggrieved by the APDC's denial of a certificate to alter the same may, within six (6) months of said action, petition any Annual or Special Town Meeting to, by majority vote, rescind or override the same, if deemed to be in the public interest; or take any other action relative thereto. (Submitted by the Select Board) Mr. Alonzo had composed an alternative proposal for the APD bylaw amendment with three points. (See colored versions for comparison): To see if the Town will vote to amend the General Bylaws, Chapter 113, entitled "Architectural Preservation District," Section 13, entitled "Appeal procedure," by adding the following new sentence to end thereof: As an alternative but not necessarily as a substitute for such an appeal, with respect to any building or property owned by the Town of Lunenburg, the Lunenburg Select Board, on behalf of the Town of Lunenburg being aggrieved by the APDC's denial of a certificate to alter the same may, after a period no earlier than three (3) months and no later than twelve (12) months after said action, petition any Annual or Special Town Meeting to, by majority vote, override the same, if deemed to be in the public interest; or take any other action relative thereto. Discussion ensued about the changes and possible scenarios. Motion: M. Jeffreys 2n: I. Dwyer To amend the language for first italicized phrase to "with respect to any building or property owned by the Town of Lunenburg," Vote: Mr. Dwyer-aye, Mr. Marino-aye, Ms. Adams-aye, Mir. Jeffreys-aye, MIr. Alonzo-aye Motion: M. Jeffreys 2'°:J. Marino To keep the language, "a party aggrieved by the APD's denial of a certificate to alter the same may," Discussion: Mr. Alonzo asked is a citizen a party aggrieved? Ms. Lemieux had requested advice from Town Counsel on the wording. She read Attorney Costa's email: "Legally, these revisions are acceptable. There are some nuances vis-à-vis the version I drafted at Michael-Ray's request. For example, first, my version is more expansive in its application: it applies not only to buildings owned, but also leased, by the Town of Lunenburg, as well as to those dedicated to any municipal use. Tom's version says "property," not just "building," but requires Town ownership. (l'd ===PAGE 10=== Vote: Mr. Dwyer-aye, Mr. Marino-aye, Ms. Adams- nay, Mr. Jeffreys- aye, Mr. Alonzo nay The motion passed (3 in favor and 2 against). Motion: M. Jeffreys 2nd: T. Dwyer To approve the language after a period no earlier than three (3) months and no later than twelve (12) months after as proposed by Selectman Alonzo Vote: Mr. Dwyer-aye, Mr. Marino-aye, Ms. Adams-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye The final article will read as follows: To see if the Town will vote to amend the General Bylaws, Chapter 113, entitled "Architectural Preservation District," Section 13, entitled "Appeal procedure," by adding the following new sentence to the end thereof: "As an alternative but not necessarily as a substitute for such an appeal, with respect to any building or property owned by the Town of Lunenburg, a party aggrieved by the APDC's denial of a certificate to alter the same may, after a period no earlier than three (3) months and no later than twelve (12) months after said action, petition any Annual or Special Town Meeting to, by majority vote, override the same, if deemed to be in the public interest; or take any other action relative thereto. Motion: M. Jeffreys 2nd:J. Marino To recommend approval of Article 24 as amended Vote: Mr. Jeffreys-aye, Ms. Adams-abstain, Mr. Marino-aye, Mr. Dwyer-aye, Mr. Alonzo- Mr. Alonzo noted he may offer an amendment on Town Meeting floor because he feels strongly about it so no one is surprised at that time. Motion: K. Adams 2'°:J. Marino To sign the Annual Town Meeting Warrant for May 1, 2021 Vote: Mr. Dwyer-aye, Mr. Marino-aye, Ms. Adams-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye 2n: M. Jeffreys Motion: T. Dwyer To sign the annual election warrant for May 15, 2021 Vote: Mr. Dwyer-aye, Mr. Marino-aye, Ms. Adams-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye COVID-19 in Lunenburg: The Board of Health issued their weekly update and the cumulative laboratory confirmed number of COVID-19 cases reported to the Town as of March 19th was 673 and the report issued on March 26th was 692. The state report showed 654 cases as of March 16 and 658 cases as of March 23rd. There has been one death in town since the pandemic began. This is an increase of 19 cases from March 19th. ===PAGE 11=== • Historical Commission (1 vacancy) • Housing Authority (2 vacant positions) • TCPBuildingDesign Committee (1 vacancy appointedby the SelectBoard and Town Moderator for member at large • Senior Work Off Program Committee (1 vacancy) • Zoning Board of Appeals (1 Associate vacancy) Interested persons can find application forms on the Town Website and completed forms can be sent to the Select Board's Office. Earmark for Primary School Fire Alarm Upgrade: I received a copy of the formal request by Representative Kushmerek to the House and Senate Chairs of the Ways and Means Committee to include the FY 2021 state budget earmark for $25,000 for the Primary School Fire Alarm upgrade in the end of year supplemental budget bill. If included this will allow these funds to be carried over into FY 2022. Old Primary School Property: The Monty Tech students should have preliminary drawings by next week. If these are done in time for the April 13th meeting, they will be presented to the Board at that time. Invitation for Bids/Request for Proposals: We received 7 bids for Cleaning Services for our town facilities and we interviewed the lowest, most responsible bidder, Dynamic Janitorial Services, on March 17th. A Notice of Award was issued to them on March 18th and they will take over cleaning services on April 2nd. Bids for the work for the Complete Streets project are due April 1st. The Assistant Town Manager issued the Request for Proposals for Trash and Recycling Services on March 18th and bids will be due on April 14th. Bids for Landscaping Services for town properties are due on April 15th. The Invitation for Bids for the Public Safety Carport and the Library Carpet Project, both FY21 Capital Plan projects, are anticipated to go out to bid in the next couple of weeks. 925 Mass Ave (Goal #1, iI, ill) After a meeting with MassDevelopment and the consultant from BETA Group that performed the Phase Il Environmental Site Assessment, MassDevelopment outlined what we would need to do in order to make this site eligible for the Brownfields recoverable grant through MassDevelopment that I applied for in September. MassDevelopment advised we should find interested parties that would want to purchase the property so they know that the property will ultimately be redeveloped/reused. This will require us to put out a Request for Interest, which will not bind the town to any party but will gauge interest on potential buyers and type of use of the property. Secondly, we will need to take ownership of the property in order to be eligible for this recoverable grant. The process we have taken over the last two years has been to identify all the known hazards and the extent of the clean-up. The Phase III Environmental Sight Assessment (ESA) that the BETA Group is currently working on will outline the costs to remove the underground tanks, the old septic system, ===PAGE 12=== be considered an imminent hazard. I have a meeting with DEP's Regional Brownfield Coordinator, the consultant from BETA Group, MassDevelopment, and MRPC on March 31st. As another preliminary step in the process, we will be having a survey conducted to identify the metes and bounds of the property. In the end, after the clean-up work is done, and the Town sells the property, there will be a deed restriction that identifies that the property may have residual contaminated soil and it would need to be managed if any construction were to occur. Meetings, Events and Other Announcements: • The Green Communities Task Force has a meeting on Wednesday, March 31st at 7 p.m. through Zoom. UPCOMING MEETING/EVENTS SCHEDULE Mr. Alonzo announced their next meetings are on April 6", April 13"h and April 20th . The Annual Town Meeting will be May 1st. PUBLIC COMMENT*** Dave Passios, 56 Whiting Street, Parks Commissioner, announced the Recreation Director has posted the Spring Summer programming brochure. Program enrollment will open to the general public tomorrow. Go to https://lunenburgma.myrec.com The Parks Dept. is interviewing for summer employment for lifeguards at the town beach. Mr. Jeffreys reported he attended the MPO meeting on the 17h, there was discussion about the Twin Cities Rail Trail Phase II construction. The proposed TIP Amendment #2 would only remove the Twin Cities Rail Trail project from FFY 2021 of the FFY 2021-2025 TIP in order to allow time for advertising for the next phase. The TCP Building Design Committee met and it was mostly a debriefing of the meeting with the Select Board and we expect to meet with the designer at the next meeting to get costs. Motion: K. Adams 2":T.Dwyer To adjourn the meeting at 9:23 p.m. Vote: Mr. Marino-aye, Mr. Dwyer-aye, Mr. Jeffreys-aye, Ms. Adams-aye, Mr. Alonzo-aye Respectfully submitted, Elaiiem. Peterson Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2021-04-01-agenda-5285.txt BOARD : select-board DATE : 2021-04-01 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-04-01-agenda-5285.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04012021-5285 ======================================================================================== ===PAGE 1=== SELECT BOARD Thursday, April 1, 2021 6:00 PM EMERGENCY MEETING AGENDA The Town of Lunenburg, in response to the COVID-19 (Corona Virus) is currently following the guidance from the Lunenburg Board of Health, Massachusetts Department of Public Health and the CDC regarding the virus and steps communities can take to prevent the spread and all town facilities are open during limited hours and by appointment only. In accordance with the Governor’s Order Suspending Certain Provisions of the Open Meeting Law, G. L. c. 30A, § 20, all public meetings are being conducted remotely. This meeting will be broadcast live through local access cable, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be able to be found on the LunenburgAccess YouTube channel within 24 hours after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or From a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 6:00 PM CALL TO ORDER Vote to Sign Amended Annual Election Warrant ADJOURN ======================================================================================== DOCUMENT : 2021-04-01-minutes-5285.txt BOARD : select-board DATE : 2021-04-01 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-04-01-minutes-5285.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_04012021-5285 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Members present: Tom Alonzo, Chair; Katey Adams, Clerk; Todd Dwyer, Jim Marino Not present: Michael-Ray Jeffreys, Vice Chairman; Heather Lemieux, Town Manager Chairman Alonzo called the meeting to order at 6:00 p.m. and announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg public access channel. In accordance with the Governor's Order Suspending Certain Provisions of the Open Meeting Law, G. L. c. 30A, § 20, all public meetings are being conducted remotely. Mr. Alonzo read the remote meeting information for anyone who would like to join the meeting. He asked if everyone was present by roll call. The meeting opened with the Pledge of Allegiance that was recited by Ms. Adams. PUBLIC COMMENT There was none this evening. Mr. Alonzo stated the Select Board was holding this emergency meeting to act on a time sensitive item. The position of Town Moderator was left off the Annual Town election warrant that had been voted on by the Board at the March 30, 2021 meeting. The Board needs to revote the amended warrant in order for it to be placed into the Annual Town Meeting Warrant that is being mailed to voters and for the position to be on the election warrant. Motion: J. Marino 2nd: K. Adams To sign the revised Annual Town Election Warrant Vote: Mr. Marino, Ms. Adams-aye, Mr. Dwyer- aye, Mr. Alonzo -aye Mr. Alonzo advised the members to sign the warrant in person at Town Hall on Monday. Motion: T. Dwyer To adjourn the meeting Vote: Mr. Marino, Ms. Adams-aye, Mr. Dwyer-aye, Mr. Alonzo-aye 2nd: J. Marino The meeting adjourned at 6:10 p.m. Respectfully submitted, Clairem. Peterson Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2021-04-06-agenda-5251.txt BOARD : select-board DATE : 2021-04-06 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-04-06-agenda-5251.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04062021-5251 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, April 6, 2021 7:00 PM AGENDA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. The Town of Lunenburg, in response to the COVID-19 (Corona Virus) is currently following the guidance from the Lunenburg Board of Health, Massachusetts Department of Public Health and the CDC regarding the virus and steps communities can take to prevent the spread and all town facilities are open by appointment only. In accordance with the Governor’s Order Suspending Certain Provisions of the Open Meeting Law, G. L. c. 30A, § 20, all public meetings are being conducted remotely. This meeting will be broadcast live through local access cable, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be able to be found on the LunenburgAccess YouTube channel within 24 hours after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or From a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS 7:05 PM Update from Lunenburg Skate Board Park Group IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS Select Board appointments to Cultural Council- Daniel Burns, 20 Eastern Ave. - Term to expire June 30, 2024 Donna Saiia, 32 Sandy Cove Rd. –Term to expire June 30, 2024 Select Board appointment to Green Communities Task Force- Dave Passios, 56 Whiting Street V. OLD BUSINESS 1. Annual Select Board Appointments Process Discussion 2. Discussion on Fiscal Year 2022 Budget, Capital Plan, Financial Forecast and Annual Town Meeting Warrant articles and vote on warrant article recommendations that have been deferred (if needed) VI. CURRENT BUSINESS 1. Discussion on Consent Calendar for Annnual Town Meeting warrant articles 2. Warrants: Accounts Payable Warrant #45 21, dated 3/30/2021, in the amount of $256,447.97: Payroll Deduction Warrant #46 21, dated 3/31/21, in the amount of $49,640.00; Payroll Warrant #20P21, dated 4/1/21, in the amount of $839,923.83 ===PAGE 2=== 3. Action Items 4. Committee Reports VII. TOWN MANAGER REPORT AND COVID-19 UPDATE VIII. UPCOMING MEETING/EVENTS SCHEDULE April 13th, April 20th, May 1st (Annual Town Meeting) IX. PUBLIC COMMENT***  PUBLIC  BOARD X. EXECUTIVE SESSION: Motion to enter into Executive Session and to adjourn after exiting Executive Session: Pursuant to MGL c. 30, Section 21, Paragraph 3, to discuss strategy with respect to collective bargaining if an open meeting may have a detrimental effect on the bargaining position of the public body and the chair so declares. (Municipal Employees Union, Fire Union, and DPW Union) XI. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2021-04-06-minutes-5251.txt BOARD : select-board DATE : 2021-04-06 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-04-06-minutes-5251.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_04062021-5251 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Members present: Tom Alonzo, Chair; Michael-Ray Jeffreys, Vice Chairman; Katey Adams, Clerk; Todd Dwyer, Jim Marino Also Present: Heather Lemieux, Town Manager; Anthony Calozzo, Daniel Burns, Donna Saila, Dave Passios, Dave Blatt Chairman Alonzo called the meeting to order at 7:00 p.m. and announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg public access channel. In accordance with the Governor's Order Suspending Certain Provisions of the Open Meeting Law, G. L. c. 30A, § 20, all public meetings are being conducted remotely. Mr. Alonzo read the remote meeting information for anyone who would like to join the meeting. He asked if everyone was present by roll call. The meeting opened with the Pledge of Allegiance that was recited by Ms. Adams. PUBLIC COMMENT: Ms. Adams noted students are returning to school this week. Rhonda Lisio, Reservoir Road, stated this is in regards to the Select Board's town meeting warrant article that amends the APDC bylaw. She submitted a public records request and received two letters from the APDC to the Select Board and the minutes of January 12, 2021 that details the joint meeting of both boards. She noted an APDC member suggested preserving the shell of the old Primary School which would satisfy both the bylaw and the Select Board's use of the property as a green space. She expressed displeasure with the select Board's plans for the building's demolition and endorsed Ms. Adams for reelection. APPOINTMENTS Update from Lunenburg Skate Board Park Group Anthony Caiozzo reported the group's fundraising has been heavily affected by the pandemic. They held an online raffle and raffled off a tractor donated by Powell Stone and Gravel. We were able to align with the National Park Service and did an interview which led to other contacts in the industry. We meet every Monday night at 8 p.m. and we have had conversations with six or seven skate park designers. We have met with Senator Cronin and Rep. Lori Trahan's office. We are meeting next week with the U. S. Skate Board Education Association. We will be putting on an event with the Friends of the Lunenburg Public Library later this year. We just reached $75,000 in cash and donations. We are in the process of revamping our website. Our next event is a Learn to Skate Day. Everything will be conforming to Covid-19 safety guidelines. We have been discussing with the Park Commissioners about building the skate park at Marshall Park. Mr. Alonzo thanked him for the update. ===PAGE 2=== Motion: K. Adams 2°°: J. Marino To appoint Daniel Burns to the Cultural Council with a term to expire June 30, 2024 Vote: Ms. Adams-aye, Mr. Dwyer-aye, Mr. Jeffreys-aye, Mr. Marino-aye, Mir. Alonzo-aye Mr. Alonzo advised Mr. Burns to get sworn in by the Town Clerk. Donna Saiia, 32 Sandy Cove Rd., is interested in serving on the Cultural Council because art and all things creative is her background. She is an artist as well as a writer. She likes to see people have opportunities to show, explain and teach their work and she would like to be involved in that. Mr. Alonzo having seen Ms. Saiia's work thought she would be an excellent addition to the council. Ms. Adams thanked Ms. Saiia for her interest. Motion: K. Adams 2°: M. Jeffreys To appoint Donna Saiia to the Cultural Council with a term to expire June 30, 2024 Vote: Ms. Adams-aye, Mr. Marino-aye, Mr. Jeffreys-aye, Mr. Dwyer aye, Mr. Alonzo-aye Mr. Alonzo advised Ms. Saiia to get sworn in as well. Dave Passios, 56 Whiting Street, is interested in the Green Community Task Force. Mr. Alonzo questioned whether this would be better addressed in June when annual appointments to committees are addressed. Dave Blatt, Chairman, reported the Green Community Task Force was originally a group of seven members with three alternates. At some point, the membership was reduced to five members and right now we only have three members. We can use more members in order to maintain a quorum. Mr. Passios has attended several of our meetings and he has provided some great input so we welcome him as a potential new member. Mr. Alonzo asked about the terms for the GCTF membership. It was not listed on the town website. Ms. Lemieux noted the task force was never changed to a committee. A task force has no term. Mr. Passios stated he was drawn in to the task force when the street lights project was proposed. He is very interested in seeing this through to its fruition. He is a Parks Commissioner and on the Finance Committee and a former Board of Health member. He was born and raised here. Mr. Alonzo thanked Mr. Passios for his service on all the boards, but noted since he is on an elected body and has four appointed positions already, he would not support appointing him to another board as he believed there is a limit to how many positions and voices on these committees that a person should have. It is just a matter of principle and not a reflection on Mr. Passios. Motion: M. Jeffreys 2nd: T. Dwyer To appoint Dave Passios to the Green Community Task Force Vote: Ms. Adams-aye, Mr. Marino-aye, Mir. Jeffreys-aye, Mr. Dwyer-aye, Mr. Alonzo-nay Mr. Alonzo reminded Mr. Passios to get sworn in. Mr. Blatt stated he welcomed more members to the task force. Mr. Alonzo stated they would need to add this to a future agenda to discuss making this a task force a committee. ===PAGE 3=== immediate effect with expiration dates of June 30. Terms shall not exceed three years, unless specifically allowed by Massachusetts General Law. Appointments shall be based on merit and qualifications that relate to the duties of the subject board, committee or position. Where possible, the Board will seek variety in backgrounds, interest, ages, genders and geographic areas of residents, so that town boards and committees will reflect a true cross-section of the community. In order to attract qualified and interested persons, vacancies and reappointments will be made public as far in advance of the appointment as practicable. The Town Manager will ensure the availability of up-to-date talent bank forms in Town Hall, other town buildings and on the town's website. She/he will also ensure that completed talent bank forms are maintained in an organized and easily retrievable manner, that receipt of the completed torm is acknowledged, and that the resident be given a sense of the appointment process. Reappointment shall not be considered automatic, but shall be based on an evaluation of the appointee's past contribution to the board, committee or position. As part of the annual appointment process, the Town Manager will ask incumbents whose terms will expire on June 30 to fill out a modified talent bank regarding their desire for reappointment and description of their past contributions. The Town Manager's Office will forward the reappointment form to the board or committee asking for their review and response relating to the reappointment of the person as well as the written comments in the application, prior to date of the meeting at which the reappointment will take place. The board will review and consider such comments. The Town Manager will ensure that the Selectmen receive by May 1st a list of appointments and reappointments to be filled by the Board As Board-appointed vacancies occur, the Town Manager will ensure that local newspapers are advised of the vacancies, and that vacancy notices are posted on Town bulletin boards and advertised on the town's website and local cable access television channel. Vacancies shall be so advertised on the town bulletin board for no less than ten (10) days per Section 7-10 of the Town Charter. The chairman of the board on which a vacancy occurs will seek talent bank forms, and nomination recommendations from a majority of the relevant committee. The Board shall meet with applicants to fill any given Board-appointed vacancy or reappointment. This requirement may be waived at the Board's discretion. Appointments shall require a nomination and a second, and shall be made by a majority vote of the Board. Appointees must contact the Town Clerk to be sworn in and be provided with information on the Open Meeting and Conflict of Interest laws. Mr. Alonzo stated we are going to try to interview all the same applicants for a particular Board that same time. Discussion about standing committees versus ad hoc or task forces ensued. 2. Discussion on Fiscal Year 2022 Budget, Capital Plan, Financial Forecast and Annual Town Meeting Warrant articles and vote on warrant article recommendations that have been deferred (if needed) There was no discussion on this topic. ===PAGE 4=== • Article 4; Amendments to Appropriations and Sources of Funds for FY 2021, as long as the motion is to pass over this article • Article 7; Regular Stabilization Fund • Article 8; Special Purpose Stabilization Fund • Article 10; OPEB Trust Fund • Article 11; FY 2022 Sewer Enterprise Budget • Article 12; Sewer Capital Reserve Stabilization Fund • Article 13; FY 2022 Solid Waste Disposal Program Enterprise Budget • Article 14; FY 2022 Water Enterprise Budget • Article 15; FY 2022 PEG Access Budget • Article 22; Rescind Borrowing Authorization from Article 11 of May 5, 2012 Annual Town Meeting • Article 23: Rescind Borrowing Authorization from Article 1 of January 7, 2014 Special Town Meeting • Article 27; Amendment to Code of Lunenburg, Chapter 70, Schedule A- Salary Administration Plan She noted if anyone at town meeting objects to any item on the consent calendar list it would be pulled from the list before voting. Motion: K. Adams 2nd: T. Dwyer To approve the above recommended articles for the consent calendar Vote: Ms. Adams- aye, Mr. Marino-aye, Mr. Dwyer-aye, Mr. Jeffreys-aye, Mr. Alonzo- aye 2. Warrants: Mr. Alonzo reported he signed the following warrants last week; • Accounts Payable Warrant #45 21, dated 3/30/2021, in the amount of $256,447.97: • Payroll Deduction Warrant #46 21, dated 3/31/21, in the amount of $49,640.00; • Payroll Warrant #20P21, dated 4/1/21, in the amount of $839,923.83 3. Action Items- there were none 4. Committee Reports Mr. Alonzo reported the Capital Planning Committee met and discussed potential recommendations of modifications to the Select Board's fiscal policy regarding capital planning and capital projects and voted to recommend to change the base threshold amount from $10,000 ===PAGE 5=== warrant article amending the APD bylaw. Their next meeting is at the end of April and we might want to communicate with them about who has the authority to enter the town buildings into the National Register. TOWN MANAGER REPORT AND COVID-19 UPDATE COVID-19 in Lunenburg: The Board of Health issued their weekly update and the cumulative laboratory confirmed number of COVID-19 cases reported to the Town as of April 2nd was 710. The state report showed 675 cases as of March 30th. There has been one death in town since the pandemic began. This is an increase of 18 cases from March 26th. Announcement on Existing Vacancies: The following is a list of vacancies on the following committees: • ArchitecturalPreservationDistrictCommission(1 vacancy) • Bylaw Review Committee (4 vacancies) • Green Communities Task Force (1 vacancy) • Historical Commission (1 vacancy) • Housing Authority (2 vacant positions) • TCPBuildingDesign Committee (1 vacancyappointedby the SelectBoardand Town Moderator for member at large) • Senior Work Off Program Committee (1 vacancy) • Zoning Board of Appeals (1 Associate vacancy) Interested persons can find application forms on the Town Website and completed forms can be sent to the Select Board's Office. Update on Debris Found on Woodruff Property Last week I reached out to the consultant that will perform an Environmental Site Assessment and he was planning on visiting the site this week. Mass Ave Bridge over Pearl Hill Brook: MassDOT and their contractor for the replacement of the Mass Ave bridge over Pearl Hill Brook project are scheduled to begin work shortly. This bridge is located just east of the intersection of Mass Ave and Richards Way (near Maki Building Center). Signs for construction are going up and message boards are out to keep drivers updated, so please watch for changes. The first phase of this construction will reduce Mass Ave to a single lane width and traffic flow will be controlled by temporary traffic signals. During this phase, Richards Way at Mass Ave will be blocked and residents in the neighborhood will be detoured up White Street to the northern end of Richards Way where the existing gate will remain open for access to residents. A shift in traffic pattern is scheduled for April 12th. This detour will be in Phase 1 of the project and last approximately 10 weeks. There will also be ===PAGE 6=== Gazebo in the center of town on Saturday, April 17th. The DP W is providing bags for the continuation of the annual "Neighborhood Cleanup". If you are interested in helping clean up your neighborhood, you can stop by the DPW Building during office hours and notify the DPW once they need to be collected. Invitation for Bids/Request for Proposals: We received 6 bids for the work for the Complete Streets project. Richard D'Ambrosia Inc. provided the low bid of $198,314 and has been issued a Notice of Award. We will have a pre- construction in the next couple of weeks, after which I will give an update on project timeline and any traffic impacts. I submitted an extension letter to MassDOT to extend our ability to submit for reimbursement up to September 30th, in the event there were unexpected delays that would prohibit us from finishing this by the end of June. I do not anticipate there will be but this will ensure that leeway. Proposals for Curbside Trash and Recycling Services are due on April 14th. Bids for Landscaping Services for town properties are due on April 15th. 925 Mass Ave (Goal #1, ii,ili) On March 31st I had a meeting with MA DEP, our consultant that performed the Phase II Environmental Site Assessment (BETA Group), and MassDevelopment in order to discuss the site and any assurances they could provide that the town would not be a responsible party if we foreclosed on the property. During the meeting MA DEP identified possible funding through the LUST (Leaking Underground allowing us to take the property after it is cleaned up. MA DEP also confirmed that there is an exemption for remedial action if the town's intent is to market the property for redevelopment in accordance with the exemption's requirements. If the town were to take the property with the intent to market the property for redevelopment the town would not be considered a Potentially Responsible Party (PRP) with liability for response action costs and damages as required under MGL c. 21E section 5. Although the municipal exemption applies if the Town is marketing the site for redevelopment, the Town would need to address any sudden releases, conditions of Substantial Release Migration, or Imminent Hazards requiring an Immediate Response Action (IRA), if present. The Phase II ESA that was performed indicates no known such conditions requiring an IRA. Also, the exemption does not require the Town to submit a tier classification (unless the Town decides to keep the property or conduct Comprehensive Response Actions). The property has been in tax title since 2005 and we have maintained it in tax title and can foreclose on the property at any point we determine. At this point I recommend continuing to work with MA DEP to see ifclean-up can occur before taking the property even though no known imminent hazards are present and take the property once the tanks and contaminated soils are removed. We will also be proceeding with having the property surveyed shortly. Correspondence from the APDC: I received correspondence from the APDC recently on different items, including, a request for a copy of the 2017 RFP to sell the Old Primary property, a request for an appropriation in the FY 2022 budget for an expense line for the APDC, and that APDC has become aware, through reporting in the Ledger, that there will be upcoming work on the Ritter and Town Hall. Their correspondence was a reminder that APDC ===PAGE 7=== these projects reviewed by the APDC but that would not be until after they receive town meeting approval and I anticipated this would not be until after the start of the new fiscal year (July 1). Meetings, Events and Other Announcements: The TCP Building Design Committee has a meeting on Wednesday, April 7th at 5:30 p.m. through Zoom. • The Finance Committee has a meeting on Thursday, April 8th at 7 p.m. through Zoom. • Spring 2021 Yard Waste Days are the following Saturdays from 8 am to 4 pm: April 17th and 24th and May Ist, 8th, 15th and 22nd. More information is found on the DPW page on the website. Primary School Fire Alarm Upgrade Earmark: As reported last week, formal requests to include the earmark for the Primary School fire alarm upgrade in the end ofthe year supplemental budget weresentto the Houseand Senate Ways & Means Chairs. The end of the year supplemental budget will occur around the end of June- beginning of July. Representative Kushmerek will be running point on the continuance in the House and Senator Cronin will be running point on the continuance. It is unlikely there will be any updates as the supplemental budget until after the end of this fiscal year. With regards to any possible additional funding in the upcoming FY 2022 state budget, additional funding was included in our legislator's district budget priorities. At this point, the House draft budget draft will be released later this week or early next week. From there, amendments will be filed by the end of next week and the formal votes on those house budget amendments will occur the week of April 26th. As this was his earmark secured in last year's budget, Representative Sena will be filing the amendment for the FY 2022 earmark and Representative Kushmerek will be a co-sponsor to the amendment. Mr. Alonzo reminded the Board about the process for the Town Manager performance evaluation. By next Friday each member should have scheduled an appointment with Ms. Lemieux to go over your draft evaluation of the Town Manager. The first two meetings in May will be discussion about the composition of the final evaluation. UPCOMING MEETING/EVENTS SCHEDULE This board meets again on April 13", April 27", and May 1s is the Annual Town Meeting. PUBLIC COMMENT Mr. Jettreys stated he would be coordinating the Memorial Day service this year. There will be an informal meeting on Thursday April 8" at 6 p.m. Anyone who is interested in helping out or participating should email him at mjeffreys@lunenburgonline.com or call him at 508-662-1914. Mr. Alonzo stated the board would be entering Executive Session and adjourning immediately after. ===PAGE 8=== *************EXECUTIVE SESSION MINUTES ARE SEPARATE**************** The meeting adjourned at 8:32 p.m. Respectfully submitted, Elainem. Petuson Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2021-04-13-agenda-5252.txt BOARD : select-board DATE : 2021-04-13 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-04-13-agenda-5252.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04132021-5252 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, April 13, 2021 7:00 PM AGENDA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. The Town of Lunenburg, in response to the COVID-19 (Corona Virus) is currently following the guidance from the Lunenburg Board of Health, Massachusetts Department of Public Health and the CDC regarding the virus and steps communities can take to prevent the spread and all town facilities are open during limited hours and by appointment only. In accordance with the Governor’s Order Suspending Certain Provisions of the Open Meeting Law, G. L. c. 30A, § 20, all public meetings are being conducted remotely. This meeting will be broadcast live through local access cable, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be able to be found on the LunenburgAccess YouTube channel within 24 hours after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or From a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS 7:05 PM Meeting with the Architectural Preservation District Commission regarding their inquiry about adding the Old Primary building to the National Register of Historic Places and Annual Town Meeting Article 24 on Amendment to APD Bylaw IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS  Select Board appointments to Cultural Council: Elise Wiley-129 Pleasant Street-Term to expire June 30, 2024; Karen Kemp- 225 Burrage Street-Term to expire June 30, 2024  Select Board appointment to Green Community Task Force- Matt Snyder-985 Flat Hill Rd. V. CURRENT BUSINESS 1. Discsussion about Monty Tech Concept Drawing for Old Primary property 2. Discussion of TCP Design Committee Annual Town Meeting Article 26 3. Approval of March 9, 2021 Minutes 4. Warrants/Action Items 5. Committee Reports ===PAGE 2=== VI. OLD BUSINESS 1. Discussion on Fiscal Year 2022 Budget, Capital Plan, Financial Forecast and Annual Town Meeting Warrant articles and vote on warrant article recommendations that have been deferred (if needed) 2. Discussion on Consent Calendar for Annual Town Meeting warrant article VII. TOWN MANAGER REPORT AND COVID-19 UPDATE VIII. UPCOMING MEETING/EVENTS SCHEDULE April 27, May 4, 11, 18; ATM May 1st, ATE May 15, 2021 IX. PUBLIC COMMENT***  PUBLIC  BOARD X. EXECUTIVE SESSION: Motion to enter into Executive Session and to adjourn after exiting Executive Session: Pursuant to MGL c. 30, Section 21, Paragraph 3, to discuss strategy with respect to collective bargaining if an open meeting may have a detrimental effect on the bargaining position of the public body and the chair so declares. (Municipal Employees Union and DPW Union) X. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2021-04-13-minutes-5252.txt BOARD : select-board DATE : 2021-04-13 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-04-13-minutes-5252.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_04132021-5252 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Members present: Tom Alonzo, Chair; Michael-Ray Jeffreys, Vice Chairman; Katey Adams, Clerk; Todd Dwyer, Jim Marino McG Path, ant: nicastro, Else viley arer emp. Matt Si, land Use Director; Richard Chairman Alonzo called the meeting to order at 7:00 p.m. and announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg public access channel. In accordance with the Governor's Order Suspending Certain Provisions of the Open Meeting Law, G. L. c. 30A, § 20, all public meetings are being conducted remotely. Mr. Alonzo read the remote meeting information for anyone who would like to join the meeting. He asked if everyone was present by roll call. The meeting opened with the Pledge of Allegiance that was recited by Ms. Adams. PUBLIC COMMENT There was none at this time. Announcements- Weather permitting, the Lunenburg Turkey Hill Family Lions Club is organizing a cleanup of the Town Gazebo on Saturday at 9:00 a.m., for more info go to https://www.lunenburglions.org/ Ms. Lemieux read a memorandum sent to her from Lunenburg Police Chief Gammel. "In light of the recent shooting in Brookline Center, Minnesota that claimed the life of Dante Wright, I wanted to assure you, the Select Board and the community that the Lunenburg Police Dept.is committed to educating and training our officers to the highest level. Our supervisors will review the incident with respective shifts which will include the review of our use of force policy; when it is acceptable to use the tazer, de-escalation techniques and tactics that can be used during motor vehicle stops. All of our officers are qualified to carry the tazer x2 which is an electronic control weapon. It has a yellow handle to help identify the weapon as a less than lethal option. It is purposely carried on the opposite side of the firearm to avoid confusion when deploying it during stressful situations. Officers are qualified and trained annually on the tazer x2 which includes a review of the department's use of force policy. Please be assured that the department is committed to proactive and continuous training for our officers to avoid catastrophic situations like the one that occurred in Brookline Center, Minnesota. If you have any questions, please contact me" INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS Select Board appointments to Cultural Council: ===PAGE 2=== Motion: K. Adams 2°: T. Dwyer To appoint Elise Wiley to the Cultural Council with a term to expire June 30, 2024 Vote: Ms. Adams-aye, Mr. Dwyer-aye, Mr. Marino-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye Karen Kemp- 225 Burrage Street, worked for the town for 29 years at the childrens' library and received a lot of MA cultural grants with some assistance from the Friends of the Library. She is also an artist. Motion: K. Adams 2nd: J. Marino To appoint Karen Kemp to the Cultural Council with a term to expire June 30, 2024 Vote: Ms. Adams-aye, Mr. Dwyer-aye, Mr. Marino-aye, Mr. Jeffreys-aye, Mir. Alonzo-aye Select Board appointment to Green Community Task Force Matt Snyder, 985 Flat Hill Rd., works for a construction firm, is involved in their sustainability committee and very interested in green initiatives. He attended a town meeting and heard about the task force. He would like to get more involved. Motion: K. Adams 2nd: M. Jeffreys To appoint Matt Snyder to the Green Community Task Force Vote: Ms. Adams- aye, Mr. Dwyer-aye, Mr. Marino-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye APPOINTMENTS Meeting with the Architectural Preservation District Commission regarding their inquiry about adding the Old Primary building to the National Register of Historic Places and Annual Town Meeting Article 24 on Amendment to APD Bylaw Chairman McGrath did not have a quorum but spoke on behalf of the commission. APDC member Anthony Nicastro was also present. In reference to the reason for placing the old Primary School on the National Register of Historic Places, Mr. McGrath stated the Town or a future developer would be able to receive grants and tax incentives for restoration. The Town as owner, (in this case, the Select Board) would have to apply. Mr. Alonzo noted the Board has not discussed this to date. Mr. McGrath offered to provide a packet that would detail the types of grants available. Mr. Jeffreys asked about the Ritter and Town Hall buildings, would they be able to be registered as well? Mr. Nicastro reported the state issued over $800,000 in grants last year. Submission for grant funding was in March. He will forward some information as well. Mr. Alonzo moved on to the final wording for the APD bylaw. The modification to the bylaw would only apply to town buildings/property. The intent was to avoid the Town taking itself to appeals court. Ms. Adams expressed concern about adapting the bylaw just for the government and not everyone. Discussion about the wording of the draft amendment to the APD bylaw ensued. Mr. McGrath read a statement from member Cullen Dwyer regarding the appeal process. Mr. Burney ===PAGE 3=== Mr. Dwyer stated the sketch could be helpful for town meeting as a basis that we can mark up to share our ideas with the town and for an engineering firm if town meeting approves the funding for engineered drawings. The Board expressed gratitude to Monty Tech for their efforts. Ms. Lemieux will reach out to the Monty Tech instructor and students and request an amendment be made to the drawing without the building on it in time for Town meeting. Mr. Alonzo requested the drawing reflect what was discussed at the Board's October 31" site visit. There was a front park, middle parking and no school building, and it would house the farmers' market. 2. Discussion of TCP Design Committee Annual Town Meeting Article 26 ARTICLE 26. To see if the Town will vote to raise and appropriate or transfer from available funds a sum of money for the design and engineering to consolidate Town offices, school uses, and community space at the building and/or land known as the TC Passios, located at 1079 Massachusetts Avenue, shown on Assessor's Map 060, Lot 055, and any and all incidental and related costs, including but not limited to site evaluation, engineering, and final design services, thereby allowing the Town to consider alternative uses for said Town offices, school uses, and community space that may include demolition of the existing building; or take any other action relative thereto. (Submitted by the TCP Building Design Committee) Ms. Lemieux reported there is no monetary amount available yet. Mr. Jeffreys stated the TCP Building Design Committee is still waiting for an amount. We are in the process of negotiating the price. We expect to have the number by April 21st. 3. Approval of March 9, 2021 Minutes Motion: K. Adams 2n°: T. Dwyer To approve the Minutes of March 9, 2021 as presented Vote: Ms. Adams-aye, Mr. Dwyer-aye, Mr. Marino-aye, Mr. Jeffreys-aye, Mr. Alonzo- abstain 4. Action Items- there were none this evening 5. Committee Reports- there were none this evening OLD BUSINESS 1. Discussion on Fiscal Year 2022 Budget, Capital Plan, Financial Forecast and Annual Town Meeting Warrant articles and vote on warrant article recommendations that have been deferred (if needed) There was no discussion on these items. ===PAGE 4=== Operator be added and assigned to Grade 9; the position of Reserve Officer to be added and assigned to Grade 10; the position of Network Administrator be added and assigned to Grade 13; or take any other action relative thereto. (Submitted by the Personnel Committee) Ms. Lemieux is recommending it be removed from the consent calendar. TOWN MANAGER REPORT AND COVID-19 UPDATE Announcement on Existing Vacancies: The following is a list of vacancies on the following committees: • ArchitecturalPreservation District Commission (1 vacancy) • Bylaw Review Committee (4 vacancies) • Historical Commission (1 vacancy) • Housing Authority (2 vacant positions) • TCPBuildingDesign Committee (1 vacancyappointedby the SelectBoard and TownModerator for member at large) • Senior Work Off Program Committee (1 vacancy) • Zoning Board of Appeals (1 Associate vacancy) Interested persons can find application forms on the Town Website and completed forms can be sent to the Select Board's Office. COVID-19 in Lunenburg: The Board of Health issued their weekly update and the cumulative laboratory confirmed number of COVID-19 cases reported to the Town as of April 9th was 739. The state report showed 694 cases as of April 6th. There has been one death in town since the pandemic began. This is an increase of 29 cases from April 2nd. Regional Vaccination Site: It was announced today that the State has approved the Nashoba Valley regional vaccination clinic located at the Clear Path for Veterans of New England located at 84 Antietam Street in Devens. As more information on the specifics of how this clinic will be run, it will be made available. COVID-19 in Massachusetts (as of 4/8): As of April 8t there were 613,763 COVID-19 cases and 17,022 deaths and 19,543,855 patients have been tested to date by the MA State Public Health Laboratory, hospitals, and commercial laboratories. Individuals 55+ and Individuals with One Certain Medical Condition Now Eligible for Vaccine As of Monday, April 5th, residents 55+ and residents with one certain medical condition are now eligible to receive vaccine at any of the Commonwealth's over 300 vaccination locations, including 269 pharmacy locations. With this group, more than 1 million additional residents will be eligible for vaccine in the Commonwealth. ===PAGE 5=== Health is notifying all Massachusetts providers to pause administration of the Johnson & Johnson COVID-19 vaccine, effective immediately. MA Dose Allocation Update: Last week, the Commonwealth received 444,930 first and second doses as part of the state allocation. These figures do not include doses provided directly from the federal government to the Federal Retail Pharmacy Program, Federally Qualified Health Centers (FQHC) or Community Vaccination Center (CVC). These numbers include a one-time shipment of 108,800 J&J vaccines. Last week, first doses and second dose state allocations (total doses), were distributed among providers as follows: • Health systems and health care providers (excluding community health centers): 163,960 • Regional Collaboratives and Local Boards of Health: 118,230 • Mass vaccination locations: 115,890 • Community Health Centers state allocation only: 31,350 • Retail pharmacies (non-CVS) state allocation only: 4,500 • Mobile Clinics supporting long-term care facilities, congregate care, affordable/low-income senior housing and homebound individuals: 10,000 Weekly allocations are subject to change based on federal availability, demand from providers, and obligations to meet second doses. Providers have 10 days to use their doses and must meet specific performance thresholds. UPCOMING MEETING/EVENTS SCHEDULE Mr. Alonzo reported the Board's next meeting will be April 27 and then on May 4, 11, and 18; Annual Town Meeting will be May 15t; Annual Town Election will be May 15, 2021. PUBLIC COMMENT Ms. Adams thanked school and public safety personnel as school opened last week. Mr. Alonzo stated the board would be entering Executive Session and adjourning immediately after. Motion: K. Adams 2nd: T. Dwyer To enter into Executive Session to discuss strategy with respect to collective bargaining if an open meeting may have a detrimental effect on the bargaining position of the public body and the chairso declares. (Municipal Employees Union and DPW Union) and adjourn immediately after exiting Vote: Ms. Adams-aye, Mr. Dwyer-aye, Mr. Marino, Mr. Jeffreys-aye, Mr. Alonzo-aye ===PAGE 6=== Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2021-04-27-agenda-5253.txt BOARD : select-board DATE : 2021-04-27 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-04-27-agenda-5253.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04272021-5253 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, April 27, 2021 7:00 PM Via ZOOM AGENDA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. The Town of Lunenburg, in response to the COVID-19 (Corona Virus) is currently following the guidance from the Lunenburg Board of Health, Massachusetts Department of Public Health and the CDC regarding the virus and steps communities can take to prevent the spread and all town facilities are open during limited hours and by appointment only. In accordance with the Governor’s Order Suspending Certain Provisions of the Open Meeting Law, G. L. c. 30A, § 20, all public meetings are being conducted remotely. This meeting will be broadcast live through local access cable, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be able to be found on the LunenburgAccess YouTube channel within 24 hours after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or From a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS 7:05 PM FY21 3rd Quarter Financial Report- Karen Brochu, Finance Director IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS Select Board appointments to Board of Registrars -3 year term runs April 1 to March 31 Republican Party Nominees ( 1 position)  Carol Kelly, 129 Rolling Hills Road  Lorraine Rudd, 340 Highland Street  Ruth Anderson, 31 The Lane Democratic Party (Incumbent)  Karen Kemp- 225 Burrage Street V. CURRENT BUSINESS 1. Approval of Minutes: March 16, March 30, April 1, April 6, April 13, 2021 2. Warrants: Accounts Payable Warrant #47 21, dated 4/13/2021, in the amount of $1,131,778.51 Accounts Payable Warrant #49 21, dated 4/13/2021, in the amount of $2,540.97 Payroll Deduction Warrant #48 21, dated 4/14/2021, in the amount of $567,545.31 Payroll Warrant #21P21, dated 4/14/2021, in the amount of $831,881.46 3. Action Items ===PAGE 2=== 4. Committee Reports VI. OLD BUSINESS 1. Discussion on Fiscal Year 2022 Budget, Capital Plan, Financial Forecast and Annual Town Meeting Warrant articles 2. Discussion on Consent Calendar for Annual Town Meeting warrant articles VII. TOWN MANAGER REPORT AND COVID-19 UPDATE VIII. UPCOMING MEETING/EVENTS SCHEDULE Annual Town Meeting May 1st, May 4th, May 11th, May 18th, Annual Town Election May 15, 2021 IX. PUBLIC COMMENT***  PUBLIC  BOARD X. EXECUTIVE SESSION: Motion to enter into Executive Session and to adjourn after exiting Executive Session: Pursuant to MGL c. 30, Section 21, Paragraph 3, to discuss strategy with respect to collective bargaining if an open meeting may have a detrimental effect on the bargaining position of the public body and the chair so declares. (Municipal Employees Union, DPW Union, Fire Union) XI. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson.