# select-board — 8 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2021-04-27-minutes-5253.txt BOARD : select-board DATE : 2021-04-27 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-04-27-minutes-5253.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_04272021-5253 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Members present: Tom Alonzo, Chair; Michael-Ray Jeffreys, Vice Chairman; Katey Adams, Clerk; Todd Dwyer, Jim Marino Also Present: Heather Lemieux, Town Manager; Karen Brochu, Finance Director; Lorraine Rudd Chairman Alonzo called the meeting to order at 7:00 p.m. and announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg public access channel. In accordance with the Governor's Order Suspending Certain Provisions of the Open Meeting Law, G. L. c. 30A, § 20, all public meetings are being conducted remotely. Mr. Alonzo read the remote meeting information for anyone who would like to join the meeting. He asked if everyone was present by roll call. The meeting opened with the Pledge of Allegiance that was recited by Ms. Adams. PUBLIC COMMENT Ethen Rossi, Northfield Road, thanked everyone who has supported his black belt community service project, Karing4Kids to provide care bags for in the hospital. He received so many donations he is running out of room. His drive continues for two more weeks and welcomed more donations. They can be dropped off at the Lunenburg Boys and Girls Club on Memorial Drive during their open hours. His Facebook link is https://www.amazon.com/hz/wishlist/ls/1MB16U159NRWW?ref_=wl_share ANNOUNCEMENTS Mr. Alonzo announced the Annual Town Meeting will be this Saturday at 9:00 a.m. at the Middle/High School. He encouraged people to attend. APPOINTMENTS FY21 3rd Quarter Financial Report Karen Brochu, Finance Director, presented her report. On the Revenue side, total collections to date are $34,340,102.63, or 79% of FY21 estimates through March 31, 2021. The local receipt estimate for FY21 is $3,065,990.50. We have collected $2,788,925.18 or 91% of that estimate through 3/31/2021. She reviewed the following chart of revenues with the Select Board: ===PAGE 2=== 49 DEPT REV CEMETERIES 50 MOTOR VEHICLE EXCISE 70 SPECIAL ASSESSMENTS 71 PENALTIES & INTEREST 99 MISC NON RECURRING Total Local Receipts 4,100.00 1,671,640.00 11,844.00 154,670.00 212,698.50 3,065,990.50 $ 3,700.00 $ 1,530,467.15 $ 11,568.00 196,281.59 209,132,64 $ 2,788,925.18 $ $ $ $ $ (400.00) (141,172.85) (276.00) 41,611.59 (3,565.85) (277,065.32). 90.24% 91.55% 97.67% 126.90% 98.32% 90.96% Taxes: The total tax levy for FY21, net of the overlay, is $28,776,249.82. At this time we have collected $21,927,667.16 (76%) of the levy. We have also received $186,180.73 in tax lien revenue. Budget 40 TAX LIENS 42 TAX LEVY Total Taxes Actual 186,180.73 28,776,249.82 $ 21,927,667.16 28,776,249.82 $ 22,113,847.89 Variance $ 186,180.73 (6,848,582.66) (6,662,401.93) % Collected #DIV/01 76.20% 76.85% slate Aid: The total state aid estimate per the FY2021 Cherry Sheet is $9,109,747.00, net o! estimate. Expenditures The total budgeted expenditures for FY21 are $43,316,403.41. We have expended/encumbered $30,252,404.35 (70%) of budgeted expenditures as of 3/31/21. Of note on the expenditure side is the following: Reserve Fund - To date there has been no draw on the Reserve Fund. The budgeted amount is $75,000. Injury Leave - As of 3/31/21 there is a deficit of $6,256.02 in this account due to injuries of two on call firefighters. We are receiving partial reimbursement from our insurance company and any remaining deficit can be eliminated prior to year-end via approved transfers under MGL Chapter 44, Section 33B. Snow Removal - The current deficit in snow removal based on actual expenditures to date is $40,083.90. This deficit can be eliminated via approved transfers under MGL Chapter 44, Section 33B. Health Insurance - There will be a surplus of roughly $275k in this account at year end. This surplus can be used to offset deficits in other areas of the omnibus budget. Any remaining balance will fall to free cash at the close of the fiscal year. All other expenditures are at or near where they should be at this point in the fiscal year. There are several appropriations that show percentages used of higher than 75%, but that is largely due to the fact that many departments open blanket purchase orders at the beginning of the fiscal year and use that PO throughout the year. ===PAGE 3=== Republican Party Nominees (1 position) • Carol Kelly, 129 Rolling Hills Road • Lorraine Rudd, 340 Highland Street • Ruth Anderson, 31 The Lane Ms. Rudd was the only nominee present this evening as Ms. Kelly was running late at another appointment. Mrs. Anderson, current registrar, did not attend the Zoom meeting but submitted her request in writing to the Board. Ms. Rudd expressed interest in supporting the election process. She has a background in data and office support. She has not worked any elections but was happy to learn. The Board thanked her for coming forward and they will interview the other person next week. reappointment. Karen Kemp- 225 Burrage Street, has served as registrar (D) for several years, and is up for 2n°: M. Jeffreys Motion: J., Marino To appoint Karen Kemp to the Board of Registrars Vote: Mr. Marino-aye, Ms. Adams-aye, Mr. Dwyer-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye CURRENT BUSINESS 1. Approval of Minutes: March 16, March 30, April 1, April 6, April 13, 2021 Mr. Alonzo expressed thanks to Executive Assistant Elaine Peterson for keeping up with the Board's minutes and presenting an accurate portrayal of the meetings. Mr. Jeffreys echoed those thanks stating he had phoned her last week and said the same. Motion: K. Adams 2n:M. Jeffreys To approve the minutes of March 16, March 30, April 1, April 6 and April 13, 2021 Vote: Ms. Adams-aye, Mr. Marino-aye, Mr. Dwyer-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye 2. Warrants: Mr. Alonzo reported he had signed the following warrants last week: Accounts Payable Warrant #47 21, dated 4/13/2021, in the amount of $1,131,778.51 Accounts Payable Warrant #49 21, dated 4/13/2021, in the amount of $2,540.97; Payroll Deduction Warrant #48 21, dated 4/14/2021, in the amount of $567,545.31 Payroll Warrant #21P21, dated 4/14/2021, in the amount of $831,881.46 3. Action Items: Ms. Adams reported a citizen had requested a right turn arrow (westbound) be painted at the intersection of Electric Avenue and Massachusetts Avenue (Rte. 2A). She also reported some residents had asked if the town could go to a sticker (rather than a pay as you throw trash bag) program for trash pick-up in town. Ms. Lemieux reported the Police Chief had reached out to MassDOT last week regarding the arrow as well as signage. She added with a sticker program that would take a significant amount ===PAGE 4=== clean them up recently. He thanked everyone involved for participating in the clean-up. 4. Committee Reports Mr. Jeffreys reported planning for a Memorial Day observance is ongoing. There is another planning meeting tomorrow evening. Many members of the community have stepped up to assist. The Library Trustees continue to meet and strive to improve on process as a board. They are working on a long-term vision. The TCP Building Design Committee met and discussed strategy for their presentation at annual town meeting. They did get a cost estimate of $54,000 for the design of a new building instead of renovations. He will attend the Finance Committee meeting to present that number to them. Ms. Adams reported the Conservation Commission held their public hearing on the issue of hunting on town property. She has also been following the Water District regarding the Issue of expanding water to Howard Street. They voted to not expand to there. I. OLD BUSINESS 1. Discussion on Fiscal Year 2022 Budget, Capital Plan, Financial Forecast and Annual Town Meeting Warrant articles Ms. Lemieux presented adjustments from the preliminary budget to the recommended budget. Today she was informed that there was an additional prior year bill of $500, bring the total to $645.00 for Article 3. This will be taken from free cash. Articles 18 and 19 will be passed over as negotiations continue for both the Fire and clerical bargaining units. There will also be a change to the omnibus budget due to the bid we received for the solid waste and recycling program, requiring an additional $105,100. She is recommending to adjust the capital plan funding sources by increasing the free cash amount and reducing the raise and appropriate amount. As noted previously the cost estimate for the TCP building additional design services will be $54,000, to be taken from free cash and the old Primary School landscape design will be $30,000. Ms. Lemieux has learned that the petitioner for Article 30 is withdrawing their request for extension of the sewer district. The petitioner will have to do that at town meeting so it will not be included in the Consent Calendar. Motion: M. Jeffreys 2n: T. Dwyer To recommend approval of Article 3 amended to $645 Vote: Ms. Adams-aye, Mr. Marino-aye, Mr. Dwyer-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye Motion: M. Jeffreys 2°°: T. Dwyer ===PAGE 5=== $39, 864,898.81 Alonzo-aye Vote: Ms. Adams-aye, Mr. Marino-aye, Mr. Dwyer-aye, Mir. Jeffreys-aye, Mr. Motion: M. Jeffreys To approve Article 26 with $54,000 coming from Free Cash There was no second. Much discussion ensued on Article 26 and whether this was an appropriate option for the committee. It was decided to defer any recommendation until the presentation by the TCP Building Design Committee at town meeting. 2. Discussion on Consent Calendar for Annual Town Meeting warrant articles Ms. Lemieux reported that Articles 18 and 19 have been added to the Consent Calendar because they will be passed over. TOWN MANAGER REPORT AND COVID-19 UPDATE Announcement on Existing Vacancies: The following is a list of vacancies on the following committees: • ArchitecturalPreservation District Commission(1 vacancy) • Bylaw Review Committee (4 vacancies) • Finance Committee (2 vacancieson July Ist) • Historical Commission (1 vacancy) • Housing Authority (2 vacant positions) • TCPBuilding Design Committee(1 vacancyappointed bythe SelectBoardand Town Moderator for member at large) • Senior Work Off Program Committee (1 vacancy) • Zoning Board of Appeals (1 Associate vacancy) Interested persons can find application forms on the Town Website and completed forms can be sent to the Select Board's Office. Facilities Management and Maintenance Software (TM Goal #2, ii): The DPW Director chosea new Facilities Management and Maintenancesoftware calledeMaintthat we will be transitioning to over the next couple of months. This software will be utilized for work orders, scheduling preventative maintenance, and overall asset management that will inform the capital planning process for town facilities. The first year's annual fee is being paid for through a grant through our insurance carrier. ===PAGE 6=== Pleasant Street Bridge over Pearl Brook: The DPW Director received the baseline schedule from the contractor and the preparatory work of putting up signage and preparing to close the bridge will start on May 25th. The schedule includes closing the bridge to traffic beginning on June 1st. Prior to closing, the DP W Director will put out a message on the DPW Facebook page as well. This project is expected to be complete by mid-August. Update on Body Worn Cameras: The Police Chief has reported that the Body Worn Cameras have been configured and the next step is to get the officers trained on using them and deploy them. The Chief is hoping for deployment sometime in May. Once they are ready to be actively used the Chief will issue a message on their Facebook page to let everyone know that the department will be using them. Home Rule Petitions for Jaxx Country Variety and Library Trust Funds: I reached out to our legislatorsto check on the status oftwo Home Rule Petitions that have not been signed into law yet, the Act to authorize the town to grant an additional license for the sale of all alcoholic beverages for Jaxx Country Variety and the Act to authorize the investment oflibrary trust funds by the Board of Trustees. These were refiled this session and have been assigned new bill numbers, HD244 and HD 246 respectively, but they have not assigned to a committee yet. Meetings Events and Other Announcements: • The Finance Committee has a meeting on Thursday, April 29th at 7 p.m. through Zoom. • Spring 2021 Yard Waste Days are the following Saturdays from 8 am to 4 pm: May 1st, 8th, 15th and 22nd. For information is found on the DPW page on the website. • The Annual Town Meeting is Saturday, May 1st. Check-in begins at 8 a.m. and the meeting will start at 9 a.m. COVID-19 Update Covid-19 in Lunenburg The Board of Health issued their weekly update and the cumulative laboratory confirmed number of COVID-19 cases reported to the Town as of April 23rd was 767. The state report showed 728 cases as of April 20th. There has been one death in town since the pandemic began. This is an increase of 13 cases since April 16th. COVID-19 in Massachusetts (as of 4/22): As of April 22nd there were 636,476 COVID-19 cases and 17,168 deaths and 20,701,850 patients have been tested to date by the MA State Public Health Laboratory, hospitals, and commercial laboratories. Baker-Polito Administration Announces Plans for Continued Reopening Today, the Baker-Polito Administration announced that Massachusetts will reopen some outdoor Phase 4, Step 2 industries effective May 10"h and put plans in place for further reopening on May 29t* and August 1st. The Administration continues to take steps to reopen the Commonwealth's economy with public ===PAGE 7=== levels recorded since last summer. Effective Monday, May 10': Large venues such as indoor and outdoor stadiums, arenas and ballparks currently open as part of Phase 4, Step 1 at 12% will be permitted to increase capacity to 25%. The Commonwealth will reopen some outdoor Phase 4, Step 2 industries including amusement parks, theme parks and outdoor water parks that will be permitted to operate at a 50% capacity after submitting safety plans to the Department of Public Health. Road races and other large, outdoor organized amateur or professional group athletic events will be permitted to take place with staggered starts after submitting safety plans to a local board of health or the DPH. Youth and adult amateur sports tournaments will be allowed for moderate and high risk sports. Singing will also be permitted indoors with strict distancing requirements at performance venues, restaurants, event venues and other businesses. Effective May 29th: Subject to public health and vaccination data, gathering limits will increase to 200 people indoors and 250 people outdoors for event venues, public settings and private settings. Subject to public health and vaccination data, additional Phase 4, Step 2 industries will be permitted to open including: Street festivals, parades and agricultural festivals, at 50% of their previous capacity and after submitting safety plans to the local board of health. • Bars, beer gardens, breweries, wineries and distilleries, will be subject to restaurant rules with seated service only, a 90 minute limit and no dance floors. • Subject to public health and vaccination data, the restaurant guidance will be updated to eliminate the requirement that food be served with alcohol and to increase the maximum table size to 10. Effective August 1$: Subject to public health and vaccination data, remaining industries will be permitted to open including: • Dance clubs, and nightclubs • Saunas, hot-tubs, steam rooms at fitness centers, health clubs and other facilities • Indoor water parks • Ball pits All industry restrictions will be lifted at that time, and capacity will increase to 100% for all industries, with businesses encouraged to continue following best practices. The gathering limit will be rescinded. Depending on vaccine distribution and public health data, the Administration may consider re- evaluating the August 1 date. The Department of Public Health will also continue to issue guidance as needed, including guidance to still require masks indoors. ===PAGE 8=== fine as an enforcement mechanism will be eliminated. All Individuals 16+ Now Eligible for Vaccine: As of Monday, April 19th , individuals 16 and older became eligible to receive vaccine at any of the Commonwealth's over 300 public vaccination locations. With this group, 1.7 million additional residents are now eligible for vaccine in the Commonwealth. Individuals seeking appointments at mass vaccination sites are able to preregister for vaccine appointments at mass.gov/COVIDVaccine. Several regional collaboratives are also on the preregistration system. An individual who preregisters can still seek appointments at other sites including pharmacies, community health centers, or their healthcare provider. Due to limited supply of vaccines from the federal government, individuals seeking appointments should anticipate that it may take several weeks to get an appointment. As of April 18th the Commonwealth hit the milestone of having over 2 million residents fully vaccinated. Over 3.2 million first doses have been administered to date. MA Dose Allocation Update: Last week, the Commonwealth received 348,220 first and second doses as part of the state allocation. These figures do not include doses provided directly from the federal government to the Federal Retail Pharmacy Program, Federally Qualified Health Centers (FQHC) or Community Vaccination Center (CVC). This week, first dose and second dose state allocations (total doses), were distributed among providers as follows: Health systems and health care providers (excluding community health centers): 122,040 • • Regional Collaboratives and Local Boards of Health: 76,360 Mass vaccination locations: 122,040 • Community Health Centers state allocation only: 21,180 • Retail pharmacies (non-CVS) state allocation only: 4,500 Mobile Clinics supporting long-term care facilities, congregate care, affordable/low- income senior housing, and homebound individuals: 1,900 Weekly allocations are subject to change based on federal availability, demand from providers, and obligations to meet second doses. Providers have 10 days to use their doses and must meet specific performance thresholds. Federal Doses: In addition to the state allocation, the federal government has increased its distribution of vaccines to CVS Health sites as part of the Federal Retail Pharmacy Partnership as well as to certain Massachusetts federally qualified community health centers. These quantities fluctuate on a weekly basis and are not counted as part of the state's weekly allocation but represent an increasing allocation to selected locations. ===PAGE 9=== Mr. Alonzo announced the Annual Town Meeting is this Saturday. May 1. This board meets again on May 4' PUBLIC COMMENT: Chris Menard, 672 Page St., Finance Committee member but speaking as a citizen, believed the article awarding $54,000 had been added late and failure to provide public comment could be contrary to the Finance Committee's charge, although the Finance Committee is meeting this Thursday. He believed it set a bad precedent. He suggested the article be pulled on the town meeting floor and postponed until Special Town Meeting in November. Mr. Jeffreys speaking to the public stated being a Selectmen is not an easy job. There was a lot of discussion over the weekend that attacked, in his opinion, a member of this Board. You don't have to agree with our views, but urged a higher level of respect for the fact that these people are volunteering. Let the candidates explain to the community what it is they want. He added he would not go to social media and tear down a person who voluntarily steps up and serve our community. Ms. Adams concurred with Mr. Jeffreys. Mr. Alonzo urged voters to show up at town meeting and voice their opinion on the direction the town should go in. Mr. Alonzo noted the Board would be entering Executive Session Motion: K. Adams 2°°: T. Dwyer To enter into Executive Session to discuss strategy with respect to collective bargaining if an open meeting may have a detrimental effect on the bargaining position of the public body and the chair so declares and to adjourn after exiting Executive Session (Municipal Employees Union, DPW Union, Fire Union) Vote: Mr. Jeffreys-aye, Mr. Marino-aye, Mr. Dwyer-aye, Ms. Adams-aye, Mr. Alonzo-aye **************EXECUTIVE SESSIONMINUTES ARE SEPARATE*********** The meeting adjourned at 9:00 p.m. Respectfully submitted, Elaire m. Peterson Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2021-05-04-agenda-5254.txt BOARD : select-board DATE : 2021-05-04 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-05-04-agenda-5254.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_05042021-5254 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, May 4, 2021 7:00 PM AGENDA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. The Town of Lunenburg, in response to the COVID-19 (Corona Virus) is currently following the guidance from the Lunenburg Board of Health, Massachusetts Department of Public Health and the CDC regarding the virus and steps communities can take to prevent the spread. In accordance with the Governor’s Order Suspending Certain Provisions of the Open Meeting Law, G. L. c. 30A, § 20, all public meetings are being conducted remotely. This meeting will be broadcast live through local access cable, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable- 157427270975305/) and will be able to be found on the LunenburgAccess YouTube channel within 24 hours after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join th e public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174-0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS 7:30 PM Common Victualler License Hearing -451 Mass Ave.-Yatim Central Convenience Lunenburg LLC IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS Select Board appointments to Board of Registrars -3 year term runs April 1 to March 31 (Cont.) Republican Party Nominees ( 1 position)  Carol Kelly, 129 Rolling Hills Road  Lorraine Rudd, 340 Highland Street  Ruth Anderson, 31 The Lane Ratification of Town Manager’s appointments of Beach Director Gen Nass and the following seasonal lifeguards: Isabelle Winslow, Nicholas Coronella, Olivia Kohlstrom, Jarrod Bowser, Ethan Gengler, Liz Simeone, Paige Gengler, Lynn Major. V. CURRENT BUSINESS 1. Review of Annual Town Meeting Articles and any required follow-up 2. Report on FY 2021 Town Manager Goals 3. Review Composite Town Manager Performance Evaluation 4. Report on FY 2021 Select Board Goals 5. Review list of appointment vacancies and requests for reappointment forms 6. Minutes ===PAGE 2=== 7. Warrants Accounts Payable Warrant #50 21, dated 4/27/2021, in the amount of $480,612.81; Void Payroll Warrant #21PV, dated 4/15/2021, in the amount of ($1,100.00); Accounts Payable Warrant #51 21, dated 4/21/2021, in the amount of $3,088.26; Payroll Warrant #22P21, dated 4/29/2021, in the amount of $814,618.03; Payroll Deduction Warrant #52 21, dated 4/28/2021, in the amount of $267,954.70 8. Action Items 9. Committee Reports VI. OLD BUSINESS VII. TOWN MANAGER REPORT AND COVID-19 UPDATE VIII. UPCOMING MEETING/EVENTS SCHEDULE May 11th, May 15th (Annual Town Election), May 18th IX. PUBLIC COMMENT***  PUBLIC  BOARD X. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2021-05-04-minutes-5254.txt BOARD : select-board DATE : 2021-05-04 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-05-04-minutes-5254.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_05042021-5254 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Members present: Tom Alonzo, Chair; Michael-Ray Jeffreys, Vice Chairman; Katey Adams, Clerk; Todd Dwyer, Jim Marino Also Present: Heather Lemieux, Town Manager Chairman Alonzo called the meeting to order at 7:00 p.m. and announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg public access channel. In accordance with the Governor's Order Suspending Certain Provisions of the Open Meeting Law, G. L. c. 30A, § 20, all public meetings are being conducted remotely. Mr. Alonzo read the remote meeting information for anyone who would like to join the meeting. He asked if everyone was present by roll call. The meeting opened with the Pledge of Allegiance that was recited by Ms. Adams. PUBLIC COMMENT: Mark Bursch, 20 Buttonwood Place, stated at town meeting this past Saturday comments were made by an individual personally attacking public volunteers and small business owners, including himself. He was disappointed that the Town Moderator nor the Select Board did not take any action against this individual and a private citizen called them out to stop. He believed this issue needs to be addressed. Mr. Alonzo stated during town meeting he heard during several articles, members impugn the integrity of several of our board, committee and commission members and not staying with the facts of the article in front of them, but going after people personally and imparting on them motives and intents that they did not support. He reminded all that these people serve as volunteers and are charged sometimes to do difficult tasks that are placed before them. While it is okay to disagree on issues and facts, he found it distasteful and disheartening that people would go after members of boards and project on them evil and nefarious intents. It does not help the town get volunteers or serve the town well. He noted APDC Chairman Richard McGrath and Conservation Commission Chairman Bob Pease were called out for having ill motives, and this is simply untrue. They have his support in all they do and they do a lot of good work. We may not agree on all the issues but they bring a lot of experience, energy and time as well as effort to their jobs. He urged people to keep on point for the issues at hand and not fall astray with other motives that they cannot prove and have no facts for. Let's keep it civil. Mr. Dwyer was also disturbed by the discourse. Before people accuse people of corruption, and disparage board members, get involved in the town. See for yourself how all these people on all of the boards volunteer of their desire to serve Lunenburg and make their community better. Mr. Jeffreys supported everything Mr. Dwyer and Mr. Alonzo stated. He hoped that any criticism be focused on actions we take and not as individuals; or disrespect people who have a different perspective. He also hoped people will step up and volunteer for the town. ===PAGE 2=== Select Board appointments to Board of Registrars -3 year term runs April 1 to March 31 (Cont.) Republican Party Nominees (1 position) • Carol Kelly, 129 Rolling Hills Road Lorraine Rudd, 340 Highland Street • Ruth Anderson, 31 The Lane Mr. Alonzo asked Ms. Anderson to speak first. Ruth Anderson, 31 The Lane, has lived in town over 50 years and been a poll worker for over 30 years and a registrar for over 20 years. She likes what she does and there is a lot of work involved for the elections. This past year was very challenging with the pandemic. She enjoys what she does and would like to continue on. Ms. Rudd has been in town for over 30 years, would like to help out. She has worked and volunteered in the school. She is semi-retired and has more time. Ms. Kelly stated she has lived here since 2003. She volunteers at the school and for the Girl Scouts and want to help with the voting process. Mr. Alonzo thanked all the candidates for coming forward tonight. The other Board members were impressed with all three candidates and pleased to have so many candidates for the position. They hoped that whoever is not appointed tonight would consider serving on another board. Motion: T. Dwyer 2nd: J. Marino To appoint Ruth Anderson to the Board of Registrars (Republican) Vote: Mr. Jeffreys-aye, Mr. Marino-aye, Ms. Adams-aye, Mr. Dwyer-aye, Mr. Alonzo- aye Ms. Anderson thanked the board and offered to train Ms. Rudd and Ms. Kelly at the polls if they were interested. APPOINTMENTS Common Victualler License Hearing -451 Mass Ave.-Yatim Central Convenience Lunenburg LLC Ms. Lemieux reported all paperwork is in order. Mr. Yatim stated there will be no changes in the hours. Motion: M. Jeffreys 2nd: T. Dwyer To approve the common victualler license for Yatim Central Convenience Lunenburg, LLC located at 451 Massachusetts Avenue Vote: Ms. Adams-aye, Mr. Dwyer- aye, Mr. Jeffreys- aye, Mr. Marino-aye, Mr. Alonzo- aye Ratification of Town Manager's appointments: Beach Director Gen Nass and Seasonal lifeguards: Isabelle Winslow, Nicholas Coronella, Olivia Kohlstrom, Jarrod Bowser, Ethan Gengler, Liz Simeone, Paige Gengler, Lynn Major. ===PAGE 3=== VA LAAAAA LAGSA Mr. Alonzo thanked the 130 voters who attended. Mr. Jeffreys believed the meeting was successful. He noted Ms. Lemieux's informative presentations and was pleased the articles submitted by the board were approved. He believed it was not this Board's role to interrupt a legislative session that has a Town Moderator when there are uncalled comments or behavior as alluded to in this evening's public comment by Mr. Bursch. Discussion ensued about inappropriate comments in general and boundaries made during meetings. It was agreed that there were thoughtful and informed comments made during town meeting. 2. Report on FY 2021 Town Manager Goals Ms. Lemieux reported the first goal is ongoing. 1. Goal #1: Continuation of the Goal to Redevelop/Reuse 925 Mass Ave: Objective: To address a blighted property that has been in tax title for over a decade. i. Action: The Town Manager will work with Town Counsel and the Tax Title Attorney to finalize the foreclosure of the property once the full results of the Environmental Site Assessment are known. Due to new information recently received, this action item may not be achievable until after the underground storage tanks are removed. I had a meeting with MA DEP, our consultant that performed the Phase II Environmental Site Assessment, and MassDevelopment this past week and MA DEP identified possible funding through the LUST (Leaking Underground Storage Tank) program that would remove the tanks and contaminated soils now under the current owner, allowing us to take the property after it is cleaned up. MA DEP also confirmed that there is an exemption for remedial action if the town's intent is to market the property for redevelopment in accordance with the exemption's requirements. If the town were to take the property with the intent to market the property for redevelopment the town would not be considered a Potentially Responsible Party (PRP) with liability for response action costs and damages as required under MGL c. 21E section 5. Although the municipal exemption applies if the Town is marketing the site for redevelopment, the Town would need to address any sudden releases, conditions of Substantial Release Migration, or Imminent Hazards requiring an Immediate Response Action (IRA), if present. The Phase II ESA that was performed indicates no known such conditions requiring an IRA. Also, the exemption does not require the Town to submit a tier classification (unless the Town decides to keep the property or conduct Comprehensive Response Actions). The property has been in tax title since 2005 and we have maintained it in tax title and can foreclose on the property at any point we determine. At this point I recommend continuing to work with MA DEP to see if clean-up can occur before taking the property even though no known imminent hazards are present and take the property once the tanks and contaminated ===PAGE 4=== cost of remediation. I also applied for $250,000 in funding through MassDevelopment Brownfields Redevelopment Fund in September of 2020 but received notification that we were not at a point we were eligible for funding. I have been trying to work towards a point we would be eligible for this funding but am also aware this program is highly competitive. The program has a little over 1 million in funding and last year received over 100 applications. The ideal scenario would be if the tanks and soil could be removed by MA DEP. ili. Action: The Town Manager will work with relevant staff, town committees and boards to explore whether auctioning the property or putting out a Request for Proposals for reuse of the property will address the future reuse of the property. Ongoing. I met with the Planning Board on March 22nd and presented them with all the actions taken to date and looked for their input on whether to auction the property or market the property through a Request for Proposals. I still plan on meeting with the APDC for their input as well. Ms. Lemieux noted that a survey will be needed when the town is at the point of taking the property. 2. Goal #2: Enhance Facilities Management and Maintenance: a. Objective: To look at the feasibility of creating an independent facilities department and improve the long term maintenance and repair plan for town facilities. i. Action: Review the current organizational structure and determine if a reorganization that separates Facilities from the Department of Public Works would create greater efficiencies. Follow the process in the Town Charter as required for any reorganization. Ongoing. Since the new DPW Director was hired in November I informed him of this goal and looking at possible separation of Facilities from the umbrella of the Department of Public Works. I have also spoken with the School Superintendent about possibly sharing a Director-type position that would oversee both town and school buildings that would supervise school staff and town staff separately. At the conclusion of my last conversation with the Superintendent on this topic, she was going to speak with other districts that use this model to hear about the pros and cons. Another factor to consider is that I do not anticipate this to be a cost saving measure but rather may be a more efficient model. Right now the priority within the Facilities Division is to get additional staff to keep up with constant upkeep and maintenance at the nine town buildings ===PAGE 5=== I reported to the Select Board on April 27h that the DPW Director selected eMaint as the new maintenance management software and that the first year annual cost will be paid through a grant from our insurance carrier. 3. Goal #3: Succession Planning: a. Objective: To identify strengths and weaknesses within the organization that will inform town management on long term strategies to fill key positions. i. Action: Develop working group of managers and mid-managers to identify the key/critical positions, assess "bench strength" of current personnel, training opportunities for existing personnel to develop their skills, and positions that do not have a back-up. Ongoing. There are certain departments, due to their staffing models that lend themselves to promotional opportunities within the department and have a second in command that could step into the manager position such as the Police Department and Fire Department. Most of our departments have 2 or 3 staff members, one management and one or more administrative positions. Each department has funding within their expense budget for mandatory certifications/licenses, in-service training, professional affiliations that provide training opportunities specific to their field, and miscellaneous professional development. My goal is to expand upon these existing opportunities and develop a mentoring program that would inspire employees and maximize their potential. ii. Action: Complete the Continuity of Operations Plan that will be a written document that identifies key personnel, their back-ups, and functions in order to provide continuing services during emergencies. Substantially complete. I applied for and received a Community Compact grant for the UMass Collins Center to work with town departments to complete a Continuity of Operations Plan. There was a kick-off meeting in August led by our consultant from the Collins Center with all department heads in attendance. Department heads then scheduled one on one meetings in September and October with the lead consultant to review the documents and format of identifying key positions, responsibilities, etc. under them. Due to a delay on the end of our consultant, the draft plan will be available later this month and finalized by the end of the fiscal year. iii. Action: Identify outside resources and recruitment strategies to use when internal candidates do not exist for key positions and as a long term planning ===PAGE 6=== Review Composite Town Manager Performance Evaluation Mr. Alonzo reported this is a two-step process. Board members fill out their individual evaluations of the Town Manager and they are compiled into a composite by him. This is what is presented during the meeting. It will be reviewed at the next meeting 4. Report on FY 2021 Select Board Goals Mr. Alonzo noted the Board had three objectives for this year. They did achieve some of Objective 1. (Action i.) as well as a survey taken at the 2020 town meeting regarding options for future use of the old Primary Building lot. This gave the board a feeling of what the townspeople would like to see for that area. Action ii. was addressed partially this year with the warrant article at this year's annual town meeting. Once we have a design we will hold several public hearings to go over what the plans might be and be addressed hopefully at fall town meeting or next year's annual town meeting. Objective 1: To identify, define and propose at least one project to the 2021 Annual Town Meeting regarding the use and/or re-use of the Old Primary School building, and/or the land on which it sits (a continuation of last year's Select Board Goal - Objective 2, with additional actions). i. Action: Have open sessions with other boards, committees and commissions as well as with the general public in discussing the options defined from last year's goal. Evaluate the pros, cons and costs for each option, potential variations as well as possible timelines. ii. Action: Review exist information and documents and/or engage the appropriate professionals to create such documents that provide for the accurate assessment, including cost, of, at least, (a) the demolition of the existing building; (b) removal of hazardous materials from the building and site; (c) conceptual rendering(s) of the property post-demolition; (d) a design (or designs), prepared by a landscape architect, of potential concepts for the property, specifically focusing on open space and a "Town Common" theme ili. Action: Determine one (or two, if applicable) option(s) to be fully developed into a proposed project for the building and/or site to be presented to the 2021 Annual Town Meeting for vote, including approximate costs, plans and necessary funding. Mr. Alonzo noted part of Objective 2. was completed by doing a first draft and policy and that is where the Board ended due to differing opinions. He stated we can continue to work on this. ===PAGE 7=== ii. Action: Ask for initial input from all affected appointed bodies. Discuss improvements that might be made to streamline, clarify and strengthen the process. Write a draft policy and distribute to all affected appointed bodies for their review, suggestions and recommendations. Also make it available to the public for their input as well. ili. Action: Collect all input from the review cycle of the draft policy. Finalize the reappointment process after discussing all the suggestions and recommendations that have been made and write the final policy for distribution. Mr. Alonzo noted not much progress was made on #3. Mr. Jeffreys stated it is hard to find a way to get more people engaged and maybe the first step is to educate on how town government works. He did not encourage this continuing as a goal going forward. Mr. Marino stated this would have been a tough goal to achieve in the past year due to the pandemic. When we can meet in in public we could hold a "job fair" type of event. Objective 3: To analyze, discuss and strategize how to get more people actively interested and involved in volunteering for Town elected and appointed positions. i. Action: Review all existing methods and practices presently in place that inform and/or encourage people to volunteer. Discuss what is currently effective and what is not with an eye to determining why, as well. Talk about potential obstacles, challenges or hurdles to more widespread involvement. Work to determine how to improve existing methods, what new methods might be tried, and how obstacles might be removed to garner more active involvement from the public. ii. Action: Ask all current elected and appointed bodies for their input in determining the same issues as the Select Board will discuss in the previous action. Ask each elected and appointed member for a shor volunteerism. ili. Action: Work to implement what was determined in actions i. and ii. by ===PAGE 8=== STANDING COMMITTEES • Architectural Preservation District Commission- term expires June 30, 2024 1 Resident Representative 1 Historical Commission Member • Agricultural Commission- term expires June 30, 2024 1 opening • Conservation Commission- term expires June 30, 2024 2 openings • Council on Aging-term expires June 30, 2024 3 openings Cultural Council-term expires June 30, 2024 3 openings Historical Commission- term expires June 30, 2024 2 openings • Public Access Cable Committee (PACC)- term expires June 30, 2024 3 openings • Senior Citizen Property Taxation Work Off Program- term expires June 30, 2022 1 Member at large • Zoning Board of Appeals - term expires June 30, 2026 2 openings 1 ZBA Associate-term expires June 30, 2024 AD HOC COMMITTEES • TCP Building Design Committee- 1 Member at Large • Bylaw Review Committee 4 vacancies Ms. Lemieux announced two By-Law Review Committee members have been appointed by the Town Moderator this week. ===PAGE 9=== unlimited openings • Constables-term expires June 30, 2022 unlimited openings Mr. Alonzo announced these vacancies will be appointed to in June. If anyone interested in these openings they should submit a talent bank form to the Select Board office. He also noted there are two upcoming vacancies on the Finance Committee. There is a Finance Committee Appointing Committee. Ms. Lemieux also noted the Planning Board is looking for people to serve on the Economic Development Committee. 6. Warrants Mr. Alonzo announced he signed the following warrants last week: • Accounts Payable Warrant #50 21, dated 4/27/2021, in the amount of $480,612.81; • Void Payroll Warrant #21PV, dated 4/15/2021, in the amount of ($1,100.00); • Accounts Payable Warrant #51 21, dated 4/21/2021, in the amount of $3,088.26; • Payroll Warrant #22P21, dated 4/29/2021, in the amount of $814,618.03; • Payroll Deduction Warrant #52 21, dated 4/28/2021, in the amount of $267,954.70 %. Action Items. To meetinos were beino broadeast live a lin arnace Mr Alonzo stated they would have to check with PAC because there was a technical problem with the live feeds. Ms. Lemieux will follow up on this. Mr. Alonzo stated as things open up he would like the last meeting in May in person in Town Hall, but it would be a mix of in person and Zoom according to Covid limits on occupancy. limits. Mr. Dwyer and Mr. Jeffreys were in favor. If you had to wear a mask, Mr. Marino was not. Ms. Adams had mixed feelings; she did not want to wear masks but be socially distant and have the public present as well. Mr. Alonzo will work with the Town Manager but advised they must follow the safety guidelines from the Board of Health and the state. The amount of people allowed in the Town Hall meeting room is 11 including the board members. Ms. Lemieux noted we could not use the stage as it is not long enough. The board would have to sit on the floor with additional tables between them to keep the six foot distancing. Mr. Jeffreys added he did not want to wear masks in person. Mr. Alonzo stated this could be revisited at a later date as things change. 8. Committee Reports Mr. Dwyer reported on the Planning Board activities: • The Board is currently reviewing a 6 lot subdivision at 101 Pleasant St. The proposal is for an 850 ft. road and 6 duplex units. The Board has opened the hearing and will be continuing ===PAGE 10=== > The Bright Farms project has submitted a series of proposed alterations to their approved project at 361 Mass Ave. The Board has requested that they file a modification to their Site Plan Approval due to the nature of the changes. Bright Farms is looking to amend the base floor elevation of the building and associated facilities due to the subsurface soil conditions. It is my understanding that they encountered a larger amount of ledge than anticipated and would like to avoid extensive rock removal. > The Planning Board will be working on an RFP for Master Plan Services to hire an outside contractor to develop a Town Services and Facilities Element and a Land Use Element. As for the Master Plan, I am hopeful that we can issue the RFP in early to mid-June. Responses most likely due within 30 days. The award would be based on a combination of qualifications and price. I would estimate 60-90 days after issuance for NTP but that would be subject to a variety of factors. As for completion, I would anticipate the Board will be looking to have the work completed in 6-9 months, though we have yet to discuss this part of the RFP. TOWN MANAGER REPORT AND COVID-19 UPDATE Primary School Fire Alarm: I was notified at the end oflast week that the School Facilities Director received a proposal from a company on the Statewide Contract List for theupgradeto the Primary SchoolFire Alarm System. The original estimate for this project was for $127,000 and this proposal came in at approximately $62,000. Given thisnew information, therecommendation by the Superintendent will beto proceed with this work this fiscal year, utilizing the $25,000 earmark and theremainder from an anticipated surplus in the FY21 school budget. Complete Streets Update: The DPW Director and I had a preconstruction meeting with the Complete Streets contractor and our engineer last Wednesday and the project willbegin around the end of May to beginning of June. They will save the last portion of the project, the intersection at Oak Ave and Main Street, until after school gets out in order to avoid school buses and school traffic. Department Head Updates: Public Access: Public Access has been filming the Water District meetings and those meetings have been viewed more than other public meetings. Public Access will be filming the Memorial Day ceremony on May 31st. Currently a position for Senior Videographer is being advertised and interviews will take place shortly. PACC will be testing out the equipment to run a hybrid meeting at the Town Hall meeting room again to ensure we are ready for when in person meetings resume. Police: Currently there are two officers in the full time academy and will be complete by late September/early October provided there are no delays due to COVID-19. The second FY21 cruiser is expected to be on the road in approximately one month. Officers will receive training on the Body Worn Cameras the week of May 17th. The two new Reserve Officers are currently in FTO training. Sergeant Mathieu has stepped down from the Sergeant position due to personal reasons and will return to the patrolman position. Eligible candidates will be identified and the position will be tilled in the upcoming months. The Chief recently applied for a grant to purchase training equipment for Active Shooter training. ===PAGE 11=== DPW: The DPW parking lot was recently repaved and Burrage and Townsend Harbor Road have been paved. Whalom Road will be milled May 18th and 19th, the excavation for the ADA accessible ramps on Whalom Road per the PROW ADA Plan will occur on May 25th, and road will be paved on June 9th. Electric Ave. will be milled at night on May 20th and will be paved at night on June 7th. The DPW Director has worked with the engineer and Unitil to relocate a utility pole that is in the area of work for the Flat Hill Road culvert project, which will make the project easier. The DP W isperforming some drainage improvements on Whalom Road, Goodrich Road, and Pleasant Street. The North Cemetery garage is almost complete and the DPW will be performing a lot of the landscaping from now until July1st. Assessors: The commercial and industrial inspections are almost complete. The conversion from the old CAMA system to the new assessing software, VISION, will be complete shortly and in time to do the preliminary billing. The RMV was delayed in sending out MV excise taxes that should have come in March. Finance Director: The Finance Director will be sending out notices to departments shortly about year- end encumbrances. The Finance Director has periodically had to submit reports to DOR on CARES Act spending and simultaneously the guidelines have changed frequently on the eligible and percentage eligible towards FEMA reimbursement. Land Use: The Baker Brook apartments at Tri-Town will be completed shortly. North End Subaru is currently going through the Planning Board to construct a new building at their existing location. The Land Use Director is drafting a REP for the Land Use and Public Services & Facilities chapters forthe Master Plan. The Planning Board willreviewthe RFP shortly. Green Leaf Botanicals will be pursuinga Special Permit from the Zoning Board of Appeals for a Retail Marijuana establishment at 88 Mass Ave. Library: The Library Director and Library Board of Trustees are in the final phase of gathering data for their long term strategic plan. The staff librarian position that has been vacant this past year will be advertised shortly. Fire: The entire fleet is back in service. Calls are picking up recently. Two full time members of the departmentsare almost complete their paramedic training. The Fire Chiefexpectsto beableto apply for paramedic service by this fall. Treasurer/Collector: The lockbox company will be changing in FY 2022 in order to save on lockbox fees. Sufficient notice of the address change will be given. Fourth quarter taxes were due on May 3rd. Town Clerk: The Town Clerk began poll pads at town meeting that electronically checked voters in and this system worked well this past Saturday. IT: Comcast users has been experiencing some issues around town, which Comcast has been addressing. The IT Director is currently looking into a cybersecurity assessment. Meetings, Events and Other Announcements: • Spring 2021 Yard Waste Days are the following Saturdays from 8 am to 4 pm: May 8th, 15th and 22nd. For information is found on the DPW page on the website. • The Library isseeking input from the community to inform their long term strategic plan. Please consider filling out a survey at surveymonkey.com/r/LPL2021or fill out a paper copy and return to the Library. Paper copies are available at the Town Hall and Library. ===PAGE 12=== COVID-19 in Lunenburg: The Board of Health issued their weekly update and the cumulative laboratory confirmed number of COVID-19 cases reported to the Town as of April 30th was 772. The state report showed 734 cases as of April 27th. There has been one death in town since the pandemic began. This is an increase of 5 cases since April 16th. Town Offices, Eagle House, and Library: Town offices are now open during all normal office hours: Monday & Wednesday 8 AM until 4 PM and Tuesday & Thursday 8 AM until 6 PM. The Eagle House is now open Monday thru Thursday 8 AM until 5 PM and Friday 8 AM until 4 PM. The Lunenburg Library is now open for browsing Monday thru Thursday 10 AM until 2 PM and Saturday 10 AM until 2 PM. Vaccination Update: Ms. Lemieux attended a meeting this afternoon concerning the Nashoba Valley regional vaccination clinic and there are a lot of logistics that are still being worked out regarding the operation of it. They are looking for volunteers, both clinical and non-clinical, to help run the clinic. Volunteers can email her at hlemieux@lunenburgonline.com for more information on how to participate. Mr. Alonzo stated the vaccine appointments are readily available now for those looking to schedule one. UPCOMING MEETING/EVENTS SCHEDULE Mr. Alonzo announced their next meetings this month are May 11 and May 18. The Annual Town election is May 15". PUBLIC COMMENT: There was none at this time. Motion: T. Dwyer 2nd:J. Marino To adjourn the meeting at 9:00 p.m. Vote: Mr. Dwyer, Ms. Adams- aye, Mr. Jeffreys-aye, Mr. Marino-aye, Mr. Alonzo-aye Respectfully submitted, ElaiM Peterson Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2021-05-11-agenda-5255.txt BOARD : select-board DATE : 2021-05-11 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-05-11-agenda-5255.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_05112021-5255 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, May 11, 2021 7:00 PM AGENDA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. The Town of Lunenburg, in response to the COVID-19 (Corona Virus) is currently following the guidance from the Lunenburg Board of Health, Massachusetts Department of Public Health and the CDC regarding the virus and steps communities can take to prevent the spread. All town facilities are open. In accordance with the Governor’s Order Suspending Certain Provisions of the Open Meeting Law, G. L. c. 30A, § 20, all public meetings are being conducted remotely. This meeting will be broadcast live through local access cable, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public- Access-Cable-157427270975305/), on YouTube Live (youtube.com/LunenburgAccess/live), and will be able to be found on the LunenburgAccess YouTube channel within 24 hours after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or From a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS V. TOWN MANAGER REPORT AND COVID-19 UDPATE VI. CURRENT BUSINESS 1. Update on Trash and Recycling Services 2. Approve minutes of April 27, May 4, 2021 3. Warrants: FY21 4th Quarter Water Commitment $7560.78 4. Action Items 5. Committee Reports VII. OLD BUSINESS 1. Discuss and Approve Composite Town Manager Performance Evaluation VIII. UPCOMING MEETING/EVENTS SCHEDULE IX. PUBLIC COMMENT*** ===PAGE 2===  PUBLIC  BOARD X. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2021-05-11-minutes-5255.txt BOARD : select-board DATE : 2021-05-11 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-05-11-minutes-5255.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_05112021-5255 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Members present: Tom Alonzo, Chair; Michael-Ray Jeffreys, Vice Chairman; Katey Adams, Clerk; Todd Dwyer, Jim Marino Also Present: Heather Lemieux, Town Manager Chairman Alonzo called the meeting to order at 7:00 p.m. and announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg public access channel. In accordance with the Governor's Order Suspending Certain Provisions of the Open Meeting Law, G. L. c. 30A, § 20, all public meetings are being conducted remotely. Mr. Alonzo read the remote meeting information for anyone who would like to join the meeting. He asked if everyone was present by roll call. The meeting opened with the Pledge of Allegiance that was recited by Ms. Adams. PUBLIC COMMENT: There was none at this time. ANNOUNCEMENTS Mr. Alonzo reminded everyone that the annual town election is this Saturday, May 15th. Voting is at the TC Passios building from 7:00 a.m. to 5:00 p.m. Ms. Lemieux announced the vaccine clinic located at Devens opens tomorrow and there are appointments available. Mr. Alonzo reported Massachusetts had no deaths from Covid-19 for the first time in a year. He also noted the Executive Assistant has notified all the chairs of boards whose member's terms are expiring June 30** and all people who have submitted talent bank forms that the Chairs of those committees should be interviewing them if they haven't already. Comments should be submitted to the Select Board office by Saturday May 15"", in time for appointment or reappointment at the June 1st meeting. TOWN MANAGER REPORT AND COVID-19 UPDATE Announcement on Existing Vacancies: The following is a list of current vacancies on the following committees: • Architectural Preservation District Commission (1 vacancy) • Bylaw Review Committee (2 vacancies) • Economic Development Committee (1 person recommended by the Open Space Committee, 1 citizen at large, and 1 ex-officio member that is business owner) • Historical Commission (1 vacancy) Housing Authority (2 vacant positions) • TCP Building Design Committee (1 vacancy appointed by the Select Board and Town Moderator for member at large) • Senior Work Off Program Committee (1 vacancy) • Zoning Board of Appeals (1 Associate vacancy) ===PAGE 2=== • lown Clockwinders • Zoning Board of Appeals (2 positions) Interested persons can find application forms on the Town Website and completed forms can be sent to the Select Board's Office. Home Rule Petitions for Jaxx Country Variety and Library Trust Funds: Representative Sena's Office reached out to me yesterday that our Home Rule Petitions have been assigned bill numbers and been assigned to committees. The Home Rule Petition for granting an additional license for the sale of all alcoholic beverages for Jaxx Country Variety has been assignedas House Bill3715 and has been assigned to the Committee on Consumer Protection and Professional Licensure. The Home Rule Petition for authorizing the Library Board of Trusteesto invest the Library TrustFunds hasbeen assignedas House Bill 3727 and has been assigned to the Committeeon Municipalitiesand Regional Government. Both the Library Director and Jaxx Country Variety have been notified of these updates. Nashoba Valley Regional Dispatch Update: Lastweek, the Nashoba Valley RegionalDispatch Administration Board votedto appointan Interim Executive Director until the position is permanently filled. The Board met with Jack Parow and discussed hisextensive background as aretired Fire Chiefwith over forty years' experienceranging froma dispatcherto Fire Chief in East Bridgewater and Chelmsford, and nowruns an independent consulting company that performs assessments and strategic plans. Mr. Parow is also an adjunct professor at Anna Maria College in Fire Science and Emergency Management. ForthepermanentroleofExecutive Director, the Administration Board will bediscussinghiringan outside consulting service that will do the preliminary search to bring forth the most qualified candidates. We expect this process to take four to five months. Municipal Aggregation-Electricity Supply: Colonial Power, which is our municipal aggregation energy consultant, has issued a Request for Proposals for electricity prices for the Town's Community Choice Power Supply program. Our three year contract with Constellation expires in November (current rate of$.10998). This program offers residents and businesses an alternative electricity supplier and consumers can opt out or opt in at any time. Price Proposals are due Monday, May 17th and will be executed the same day. Invitation for Bids: • Werecently went outto bid for the Re-carpeting at the Library and received seven bids. The low bidderwas Liberty Floor Covering from Lincoln, RhodeIsland with a bid of$46,335. The Assistant Town Manager is currently soliciting bids for the other portion of this project, the specialized moving company to moveall the collections and furniture, in a phased approach while the carpet is beingreplaced. The Public Safety Carport project will be going out to bid next week. 925 Mass Ave Update (TM Goal #1): ===PAGE 3=== they should be able to provide us with an updated site plan that does not include the existing building and some CAD illustrations before the students graduate. If we do receive these in the next week or so we can add as an agenda topic at a future meeting. These would provide a good foundation for the next step in the process in hiring a landscape engineering firm. Emma Henry, a Lunenburg High School student has requested to post on the Town website a slide presentation on plastic pollution and the need for recycling as part of her Civics class. It is posted on the DPW page under the recycling/trash link: https://www.lunenburgma.gov/sites/default/files/field/files-docs/civics_class_= plastic_pollution_slideshow-_emma_henry.pdf Another student as part of her project would like to post banners and foldable signs at the three schools on recycling education. This will be funded by our recycling dividends grant funding. These should be going up by the end of the school year. Meetings, Events and Other Announcements: • Theremainingspring2021 Yard Waste Daysare Saturday, May 1 5th and Saturday May 22nd from 8 a.m. to 4 p.m. Additional information can be found on the DPW page on the website. • Reminder that the Pleasant Street bridge over Pearl Brook will be closed starting June 1st. • The Annual Town Election is Saturday, May 15th; polls open at 7 a.m. and close at 5 p.m. COVID-19 Update The Board of Health issued their weekly update and the cumulative laboratory confirmed number of COVID-19 cases reported to the Town as of May 7th was 779. The state report showed 736 cases as of May 4th. There has been one death in town since the pandemic began. This is an increase of 7 cases since April 30th. Due to our low positivity numbers over consecutive weeks, we are now back to "gray" on the positivity rate map. Nashoba Valley/Devens Regional Vaccine Clinic: The Nashoba Associated Boards of Health announced the opening of the Nashoba Valley/Devens Regional Vaccine Clinic that will hold the first clinic on Wednesday, May 12" at the Clear Path for Veterans New England building at 84 Antietam Street in Devens. The legislators from the Nashoba Valley District were instrumental in getting this regional clinic approved by the State, as was the Nashoba Valley Associated Boards of Health Director Jim Garreffi, and retired Groton Police Chief Don Palma. Retired Chief Palma led the creation of an operational plan and Mr. Garreffi led all the clinical aspects of running the clinic. Currently there are many appointments available, so please help spread the word on available vaccine appointments at this clinic. Those wishing to schedule an appointment can visit https://vaxfinder.mass.gov/. COVID-19 in Massachusetts (as of 5/6/21): ===PAGE 4=== people in the Commonwealth. According to the CDC's vaccine data, 3.9 million people in Massachusetts have been fully or partially vaccinated as of Monday, May 3rd. Another 180,000 people are scheduled to get their first dose by May 10'h ". Altogether, 4.1 million people are set to be fully vaccinated by the beginning of June —reaching the administration's initial goal and representing a significant achievement for the Commonwealth. While reaching 4.1 million residents vaccinated represents progress, the administration will continue to adapt vaccine efforts to be more targeted and will shift vaccines to smaller scale operations focusing on certain populations and specific communities-such as the Commonwealth's 20 most disproportionately impacted communities. Next Phase Vaccination Efforts: This next phase of the Commonwealth's vaccine efforts will include: • Providing all 22 regional collaboratives with doses to fully operate their programs. • Doubling the state vaccine allocation for our 20 most disproportionately impacted communities. Working with the Massachusetts Medical Society to increase access of vaccines with additional primary care providers by mid-May. This effort will require affirming complex storage and scheduling logistics to ensure all doses are put to good use. • Expanding mobile vaccine clinics in our 20 most disproportionately impacted communities at senior centers, houses of worship, and other community-based organizations. • Working with current providers and community partners to offer new vaccine clinic opportunities. Mass Vaccination Sites & Pre-Registration The Administration will also begin to transition or ramp down the state's seven mass vaccination sites. With millions of people vaccinated, the demand for high volumes at mass vaccination sites will gradually decline, and more vaccines will be dispersed more widely across communities. The administration will gradually close four of the state's seven mass vaccination sites by the end of June (Gillette Stadium, Hynes Convention Center, Double Tree in Danvers, and the Natick Mall). With the approval by the FDA to authorize vaccines for children ages 12-15, pre-registration will remain available for parents who may want to bring children to a mass vaccination site. Mass Vaccination Sites to Open for Walk Ups May 10: Beginning Monday, May 10th ", six of the Commonwealth's mass vaccination sites will open for walk up vaccination. These sites include the Hynes Convention Center, the Reggie Lewis Center in Roxbury, the Double Tree in Danvers, the former Circuit City in Dartmouth, the Eastfield Mall in Springfield, and the Natick Mall. Residents should still go to VaxFinder to find a location near them and plan their vaccination. Residents will be able to use each site's VaxFinder listing to either book appointments or view more details about walk-up appointments. VaxFinder also lists important information like each site's accessibility options, MBTA Trip Planner and more. Over 500 locations have open availability on VaxFinder. ===PAGE 5=== The cost of the pay as you throw bags will increase due to the new contract. The Town will also be soliciting bids for bag vendors and this information is critical to determining the impact of the PAYT bag cost and operating the trash program. Ms. Adams asked if the bags that have already been purchased would be honored. Ms. Lemieux stated they would. 2. Approve minutes of April 27, May 4, 2021 Motion: K. Adams 2°: T. Dwyer To approve the minutes of April 27 and May 4, 2021 Vote: Mr. Dwyer-aye, Mr. Marino-aye, Ms. Adams- aye, Mr. Jeffreys- aye, Mr. Alonzo- aye 3. Warrants: FY21 4th Quarter Water Commitment $7,560.78 Mr. Alonzo reported he would be signing this Water Department warrant as presented. 4. Action Items Mr. Jeffreys was contacted by a resident about the donation bins in the Walmart parking lot are full and overflowing. He requested the Town Manager contact the management company be contacted and requested they stay on top of the situation. 5. Committee Reports There were none tonight. I. OLD BUSINESS 1. Discuss and Approve Composite Town Manager Performance Evaluation Mr. Alonzo reported he made one modification to one word and the final version is in the Board's packet. He stated he would be going through each section and reading the numeric scores and narratives. PERFORMANCE ON PRIOR YEAR GOALS Town Manager: Heather Lemieux Date of Evaluation: Review Period From: Type of Review: 7/1/2020 V Annual 1. Goal: Continuation of the Goal to Redevelop/Reuse 925 Mass Ave. To: 4/15/2021 (Lunenburg FY21) Annual Assessment: • Complete V In Progress • Not Undertaken ===PAGE 6=== LAMIUS LANDVDNARA NOTES: As a general consensus comment, the Select Board was pleased with the progress made on admittedly large, multi-year tasks. With all the work of running the Town, and with the additional significant burden of the pandemic, the fact that these goals were advanced to the degree they were was broadly noted and appreciated. PART II PERFORMANCE STANDARDS AND CORE RESPONSIBILITIES RATING SCALE The following scale will be used to rate the Town Manager's performance in all categories. 4 Consistently Exceeds Expectations: erformance consistently exceeds expectations. The overall quality of work is excellent, results far excee he position requirements and annual goals were met 3 2 Often Exceeds Expectations: Performance often exceeds expectations. Demonstrates the ability to take on progressive responsibility showing high success and most annual goals were met. Meets Expectations: Performance consistently meets expectations and the overall quality of work is good. The most critical goals were met. 1 Needs Improvement: Performance has not met expectations and improvement is needed. One or more critical goals were not met. 0 Unsatisfactory: Performance is inadequate and employee demonstrates an inability or unwillingness to meet job standards and performance expectations of the position. Immediate and sustained improvement is required. N/O Not observed: This rating is used when the reviewer has not directly observed the actions of the Town Manager. It will not be counted in the compilation of scores. 1. Individual Characteristics/Professionalism Is dedicated to the highest ideals of honor and integrity in all public and personal relationships in order to merit the respect and confidence of the elected officials, other officials and employees, and of the public. Demonstrates accountability for actions; conducts him/herself fairly and honestly. ===PAGE 7=== responsive to all calls, texts and email and maintains her poise, even in difficult situations while being consistently fair, impartial and honest with everyone. She, personally, exhibits the highest levels of honesty, integrity and ethics and makes it clear that she expects the same from others in the Town organization. 2. Problem Solving/Decision-Making/Planning: • Anticipates and analyzes problems to develop effective approaches for solving them. Willing to try new ideas proposed by the Board members and/or staff. • Anticipates future needs, organizes work operations, and establishes timetables for work units or projects. Is aware of technological advances and changing standards; identifies and understands trends. Effectively allocates resources and predicts the impact of service delivery decisions. • Knows when to take action and what type of action is appropriate. • Effectively allocates resources to provide service to the community. Anticipates stakeholder needs and attitudes, and the impact of policies and procedures, and responds appropriately. RATING - 2.95 The Town Manager position is, by very definition, one of planning, decision-making and problem solving. This past year, however, was certainly one that made those needs an even greater necessity and more valuable commodity. The pandemic has challenged the Town Manager in dealing with all the normal operations of the town AND the ever-changing landscape of a world living with a virus that has affected every part of our social, educational, medical, political and municipal life. Heather has been extremely effective in keeping operations running smoothly, while planning for the Town's future, while ensuring that all local, state and federal health guidelines are being followed. However, while the above is unanimously accepted, there was a minority sentiment that not enough focus is being placed on properly managing and protecting municipal buildings, the Town's largest capital investment. While the handling of all other departments exceeded expectations, the DPW, especially with regard to these buildings, requires more attention and resources. 3. Professional Skills and Knowledge: • Maintains knowledge of current developments affecting the practice of local government management and is familiar with applicable local, state and federal legislation and regulations related to Town services. • Demonstrates skill in listening, speaking and writing, persuading without diminishing the views of others. • Has a full working knowledge of the administrative and management systems and procedures. • Understands and implements long-range and strategic planning techniques; identifies trends that will affect the community; demonstrates an understanding and ability to analyze and facilitate policy choices that will benefit the community in the long run. ===PAGE 8=== Additionally, The Town Manager continually works to develop new skills and hone existing ones by regularly participating in professional development programs through the MMA and the MMPA, Small Town Administrators meeting and attends bi-weekly briefings with State Officials. Her budgeting of departments and capital items remained flexible throughout the budget process, constantly adapting to the best information available at the time. 4. Organizational Leadership and Personnel Management: Builds cooperation and consensus among and within diverse groups, helping them identify common goals and act effectively to achieve them; recognizes interdependent relationships and multiple causes of community issues; and anticipates the consequences of policy decisions. • Encourages the development and high-level performance of staff and employees throughout the organization. Effectively selects and hires employees for position vacancies. • Professionally manages the compensation and benefits plan. • Develops and executes sound personnel procedures and practices. Seeks to foster high morale and cohesiveness among employees. • Effectively plans, organizes and delegates work. Monitors results and evaluates performance of those supervised, and provides feedback in a timely manner. RATING - 3.1 This past year has been uniquely challenging as the Town has navigated through the pandemic. The Town Manager has expertly managed the Town through potential budget challenges including union contract negotiations (where she promotes ideas and policies that support her goal of maintaining a professional and competitively paid work force) and changes in several key department head positions. The Town Manager conducts regular department head meetings to identify the similarities and goals common among these diverse groups, and encourages more direct communication between them. By bringing the department heads together regularly, the IM effectively created a pool of shared resources that each may have not realized were available to them. She promotes employee development, encourages morale (and how important morale is under times like these!), and continues to hire very qualified people for open and/or new positions. On that last point, there was some sharp contrast in comments by some Select Board members. While one comment praised her development of a non-political hiring process for three important positions this past year, another thought that process was not transparent enough with the Select Board not playing a larger and more visible role. Some other minority criticisms in this category included the Town Manager having subpar oversight of one department, the lack of an employee "climate survey" to determine employee satisfaction and Town Hall still being open only 4 days a week. ===PAGE 9=== Maintains good working relationship with legislators, media, and public groups/organizations, as well as with other regional, state, and federal government agencies. RATING - 3.6 The Town Munager has consistently demonstrated an oustaning abily to rake residents and professionally. She is an excellent point of contact for the public and community, maintains positive relationships with all members of the community and our state delegation, and is an outstanding representative of the Select Board as head of our day-to-day municipal government. 6. Fiscal Management: . Prepares and administers the budget; shows knowledge of budgeting principles and practices, revenue sources, projection techniques, and financial control systems; presents information in an intelligent and accessible format. • Makes the best possible use of available funds, conscious of the need to operate the local government efficiently and effectively. Determines the cost effectiveness of programs, and compares alternative strategies. • As Chief Procurement Officer, effectively manages Town purchasing of supplies and services, disposition of town property, and construction projects. • Establishes and manages sound fiscal policies including Five Year Financial Forecast, financial policies, and Capital Plan. RATING - 4 The Select Board unanimously recognizes the Town Manager's stellar proficiency in fiscal management and her ability to maintain fiscal discipline to keep the Town on solid financial footing. The recent audit of the Town's finances conducted by Powers and Sullivan were noted by many as an undeniable indication of that proficiency, financial leadership and vision of not only her but the entire finance team. The methods and expectations employed to achieve these ends are distributed throughout the organization by communicating well-defined financial policies to departments, providing clear budget targets and by challenging department heads to be innovative and flexible when considering budget priorities. 7. Relations with Members of the Board: • Maintains effective communication with the Board. Maintains mutual trust and treats all Board members equally. • Offers professional advice to the Board on items requiring board action, with appropriate recommendations and supporting information based on thorough study and analysis. • Responds well to requests, advice, and constructive criticism. RATING - 3.4 ===PAGE 10=== 8. Reporting • Provides regular information and reports to the Board concerning matters of importance to the local government, using the Town Charter as a guide. • Reports produced by the Manager are accurate, comprehensive, concise and written to their • Produces and handles reports in a way to convey the message that affairs of the organization are open to public scrutiny. RATING - 3.8 The Town Manager Report and the COVID-19 Update have been a consistent/ongoing space where relevant items are communicated to the Board and the residents in a timely and concise manner. These reports have kept both the Select Board and the community, at large, well informed on all issues before the Town. When asked questions, she demonstrates that she knows the material she is presenting and her answers are clear and on-point. She responds to action items quickly and keeps the Board informed of changes or progress through e-mail. Legal or procedurals questions are answered during the meeting, where possible, or via e-mail shortly afterward following her consultation with the proper people. PART III OVERALL PERFORMANCE SUMMARY This section indicates the employee's overall level of performance. Given the performance competencies ratings and the achievement of the annual goals, summarize the employee's overall performance. Best Achievement: The Select Board clearly agreed that the Town Manager's best achievement was the hard work and dedication in navigating through the ever-changing landscape of medical, fiscal, political and social information coming at her during an extremely challenging pandemic year. She did so with a poised demeanor, by managing an excellent stajj and with minimizing anxiety utilizing up-to-date information sharing. Through all of this uncertainty, she still maintained excellent fiscal strategies, procedures and budgets that keep the Town on solid ground. Subject Which Would Benefit Most from Further Attention: There was no real consensus of any particular area on which the Town Manager should focus more time, resources or attention. Among the several areas that were mentioned by specific Select Board members are: a. facilities; building and property management, care and planning b. personnel management C. making the accomplishments of her and her staff more publicly known ===PAGE 11=== brought, while staying focused on Luneburg's ongoing needs. Her experience, depth of knowledge, preparedness, foresight, work ethic and work flexibility are nothing short of exemplary. We all feel the Town of Lunenburg is fortunate to have her at the helm and encourage her to keep up the good work! Ms. Adams thanked Mr. Alonzo for compiling all of the evaluations. She noted it was the most challenging year ever for a Town Manager. She thanked Ms. Lemieux for operating the town under these circumstances. Mr. Dwyer thanked Ms. Lemieux for making this part of his job as Selectman very easy and told her to keep up the good work. Mr. Alonzo jokingly noted a glowing report like this is a double-edged sword because everyone recognized this was a particularly special year filled with extra craziness. If you can come through in such glowing ways with this, when everything settles down, imagine what we are going to expect of you next year. Ms. Lemieux hoped there would not be a repeat of this past year at this time next year so hopefully there are large improvements. She thanked the Board for all their thoughtful reflection and comments to her. She always welcomes constructive criticism as there is always room for improvement in all of our jobs. She appreciated the one on one meetings with each member as she gets a lot of value out of the feedback. She thanked all for the kindness and accolades as well as the constructive criticism for certain pieces. UPCOMING MEETING/EVENTS SCHEDULE Mr. Alonzo announced their next meeting is Tuesday, May 18 and reminded again about the annual town meeting. PUBLIC COMMENT: There was none at this time. Motion: K. Adams 2nd.T. Dwyer To adjourn the meeting at 8:04 p.m. Vote: Mr. Dwyer, Mr. Marino-aye, Ms. Adams- aye, Mr. Jeffreys-aye, Mr. Alonzo-aye Respectfully submitted, Elaine M. Peterson Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2021-05-18-agenda-5256.txt BOARD : select-board DATE : 2021-05-18 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-05-18-agenda-5256.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_05182021-5256 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, May 18, 2021 7:00 PM AGENDA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. The Town of Lunenburg, in response to the COVID-19 (Corona Virus) is currently following the guidance from the Lunenburg Board of Health, Massachusetts Department of Public Health and the CDC regarding the virus and steps communities can take to prevent the spread. In accordance with the Governor’s Order Suspending Certain Provisions of the Open Meeting Law, G. L. c. 30A, § 20, all public meetings are being conducted remotely. This meeting will be broadcast live through local access cable, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable- 157427270975305/), on YouTube Live (youtube.com/LunenburgAccess/live), and will be able to be found on the LunenburgAccess YouTube channel within 24 hours after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join th e public meeting webinar: https://zoom.us/j/9091740347 or From a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS Ratification of Town Manager’s Appointment of Heavy Equipment Operator Leander Ferebee V. CURRENT BUSINESS 1. Reorganization of the Board 2. Select Board designees to certain committees and liason assignments 3. Discuss Draft Green Communities Committee Charge 4. ACO 2021 1ST Quarter Report 5. Approval of Minutes of May 11, 2021 6. Warrants: Accounts Payable Warrant #53 21, dated 5/11/21, in the amount of $1,763,055.82 Payroll Deduction Warrant #54 21, dated 5/12/2021, in the amount of $588,962.00; Payroll Warrant #23P21X, dated 5/3/2021, in the amount of $425.82; Payroll Warrant #23P21, dated 5/13/2021, in the amount of $988,006.88 7. Action Items 8. Committee Reports ===PAGE 2=== VI. OLD BUSINESS 1. Discussion about Monty Tech Concept Site Plan and CAD illustrations for Old Primary Property (30 School Street) VII. TOWN MANAGER REPORT AND COVID-19 UPDATE VIII. UPCOMING MEETING/EVENTS SCHEDULE June 1st, June 8th, June 15th, and June 22nd IX. PUBLIC COMMENT***  PUBLIC  BOARD X. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2021-05-18-minutes-5256.txt BOARD : select-board DATE : 2021-05-18 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-05-18-minutes-5256.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_05182021-5256 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Members present: Tom Alonzo, Chair; Michael-Ray Jeffreys, Vice Chairman; Todd Dwyer, Jim Marino, Lou Franco Also Present: Heather Lemieux, Town Manager; Rob Oliva, DPW Director Chairman Alonzo called the meeting to order at 7:01 p.m. and announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg public access channel. In accordance with the Governor's Order Suspending Certain Provisions of the Open Meeting Law, G. L. c. 30A, § 20, all public meetings are being conducted remotely. Mr. Alonzo read the remote meeting information for anyone who would like to join the meeting. He asked if everyone was present by roll call. ned with the Pledee of Allegiance that was recited by Mr Marino PUBLIC COMMENT: Mr. Alonzo thanked everyone who came out to vote in the annual election last Saturday. He announced the Board has a new member, Lou Franco. He thanked previous member Katey Adams for her three years of service on this board Mr. Franco thanked everyone for welcoming him and the voters of Lunenburg for placing their trust in him. It is a charge he takes seriously and looks forward to working with the other board members and all stakeholders on many issues facing the town. We have a lot of questions. He encouraged people of all perspectives to participate in the conversations. These are community questions and the power ultimately lies with the people at town meeting. The town boards work for the people and while we can guide the conversations, ultimately no big decisions can be made without the consent of the people. Town meeting is your voice. He looked forward to serving in a spirit of cooperation and noted there may be times he may not always agree with the other board members, but promised he would operate in good faith and with intellectual honesty. He looked forward to working in a spirit of compromise, hearing all perspectives and trying to find common ground to create solutions that our town can move forward with. His door is open to all and we are a community; let us arrive at community solutions. People who have worked with me over the years know that I have a very open mind; that I consider all perspectives. He firmly believed that the best results are frequently the product of multiple perspectives. It allows us to find common themes and arrive at solutions that most people can be happy with, or at least live with. That is what we should be striving for. Mr. Marino welcomed Mr. Franco to the board and wished him the best of luck. He believed based on his statement that they were going to be on the same page. Mr. Dwyer welcomed Mr. Franco and looked forward to working with him. He thanked Ms. Adams for her service to the community and he was sure she will continue to use her voice moving forward in the community. ===PAGE 2=== her Town Manager report. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS Ratification of Town Manager's Appointment of Heavy Equipment Operator Leander Ms. Lemieux reported Mr. Ferebee comes well-qualified with his Class A Commercial Driver's license, hoisting license and other certifications. Although he couldn't be here tonight he is looking forward to meeting everyone. Mr. Oliva was happy that they are filling the last DPW opening and stated Mr. Ferebee would make a nice addition to the department. Motion: J. Marino 2nd: T. Dwyer To ratify the Town Manager appointment of Leander Ferebee to Heavy Equipment Operator effective May 24th Vote: Mr. Marino-aye, Mr. Dwyer-aye, Mr. Jeffreys-aye, Mr. Franco-aye, Mr. Alonzo-aye CURRENT BUSINESS 1. Reorganization of the Board Mr. Alonzo called for nominations for the position of Chairman. Mr. Jeffreys nominated Mr. Alonzo for Chairman; Mr. Franco seconded it. There were no other nominations for Chairman. Vote: Mr. Marino-aye, Mr. Dwyer-aye, Mr. Jeffreys-aye, Mr. Franco-aye, Mr. Alonzo- abstained Mr. Alonzo called for nominations for Vice Chairman. Mr. Marino nominated Mr. Jeffreys; Mr. Dwyer seconded it. There were no other nominations for Vice Chairman. Vote: Mr. Marino-aye, Mr. Dwyer-aye, Mr. Jeffreys- abstained, Mr. Franco-aye, Mr. Alonzo-aye Mr. Alonzo called for nominations for Clerk. Mr. Marino nominated Mr. Franco for Clerk and Mr. Alonzo seconded it. There were no other nominations for Clerk. After some hesitation from Mr. Franco on accepting the nomination due to being newly elected, Mr. Alonzo assured him it is mostly ceremonial in title, adding there are some documents that only the Clerk can sign. Mr. Franco accepted the nomination. Vote: Mr. Dwyer-aye, Mr. Jeffreys-aye, Mr. Marino-aye, Mr. Franco-abstained, Mr. Alonzo-aye 2. Select Board designees to certain committees and liason assignments Mr. Alonzo brought this up for discussion tonight to make the appointments on June 1$ He asked the members to look over the list and decide what they want to keep or take on. ===PAGE 3=== Section 1: General The Lunenburg Green Communities Committee will work with the Massachusetts Department of Energy Resources to learn of grant opportunities for energy conservation and renewable energy generation, and will apply for appropriate grants. The Committee will ensure the Town retains its status as a designated Green Community. Section 2: Functions A. Mission: The Lunenburg Green Communities Committee will help raise awareness, educate, advise, motivate the Town of Lunenburg residents and businesses to reduce waste, reduce energy use, conserve resources, reduce emissions/carbon footprint, and to embrace clean and renewable energy options. B. Responsibilities: 1. Identify and develop grant submission for Green Communities Competitive Grant annually that corresponds with the mission of this committee and is consistent with the Towns goals; 2. Develop action steps to insure Lunenburg remains designated as a Department of Energy Resources Green Community; 3. Facilitate town participation in DOER programs, grants, and incentives; 4. Serve as an information resource for town residents and business owners on the benefits of energy and resource conservation; 5. Increase constituents' awareness of and promote resource conservation methods, energy efficiency programs, utility rebates, and state/federal programs to promote energy efficiency, waste reduction, recycling, and overall enhancements to long term sustainability and resilience in response to environmental, resource, and energy challenges 6. Report at least once annually on its activities to the Select Board. Section 3: Membership and Meetings 1. The Committee shall be composed of five (5) regular members serving three year terms appointed by the Select Board. Two members shall initially be appointed to a three year term, two members shall initially be appointed to a two year term, and one member shall be appointed to a one year term. After the initial term, all members shall serve a three year term. 2. In addition to the regular members, the Committee shall consult with the Town Manager, the town departments that oversee the facilities and energy accounts, the School Superintendent, and the School Facilities Director that oversees the school facilities and school energy accounts in order to ascertain future energy projects, areas were energy savings is needed, and replacement schedule for vehicles. Grammatical correction: change "were" to "where" and "is" to "are." 3. Voting Power: All duly appointed members shall have full voting power. ===PAGE 4=== shall be elected annually by a majority vote of the Committee. 8. A quorum shall consist of three (3) members. 9. The recording of minutes and votes of all meetings as prescribed by the Open Meeting Law. Copies of the minutes shall be submitted to the Town Clerk as prescribed in the Town Bylaw and according to Open Meeting Law. Suggestion made to insert "shall be conducted, following "The recording of minutes and votes of all meetings as prescribed by the Open Meeting Law." 10. The Committee shall comply with all state laws and local bylaws. Mr. Alonzo suggested waiting two weeks for any public comment before adopting and ratifying. 4. ACO 2021 1ST Quarter Report There were no questions or comments regarding the report, other than the amount of loose dogs in town. 5. Approve minutes of May 11, 2021 Motion: J. Marino 2nd: M. Jeffreys To approve the minutes of May 11, 2021 Vote: Mr. Dwyer-aye, Mr. Marino-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye, Mr. Franco- abstained 6. Warrants: Mr. Alonzo reported he signed the following warrants last week: • Accounts Payable Warrant #53 21 dated 5/11/21, in the amount of $1,763,055.82 • Payroll Deduction Warrant #54 21, dated 5/12/2021, in the amount of $588,962.00; • Payroll Warrant #23P21X dated 5/3/2021, in the amount of $425.82; • Payroll Warrant #23P21, dated 5/13/2021, in the amount of $988,006.88 7. Action Items Mr. Alonzo requested for a future agenda item that the town sign bylaw did not address campaign signs adjacent to the polling place on Election Day. This needs to be revisited for that situation only. 8. Committee Reports- there were none this evening OLD BUSINESS 1. Discussion about Monty Tech Concept Site Plan and CAD illustrations for Old Primary Property (30 School Street) ===PAGE 5=== Ms. Lemieux noted revisions could be made to the drawing. The Board requested Ms. Lemieux express thanks to Monty Tech for their drawings of the site. TOWN MANAGER REPORT AND COVID-19 UPDATE The following is a list of current vacancies on the following committees: • Architectural Preservation District Commission (1 vacancy) • Board of Assessors (2 vacancies-joint appointments between BOA and BOS until next ATE) • Bylaw Review Committee (2 vacancies) • Commissioner of Trust Funds (2 vacancies-joint appointment between CTF and BOS until next ATE) • Economic Development Committee (1 person recommended by the Open Space Committee, 1 citizen at large, and 1 ex-officio member that is business owner) • Historical Commission (1 vacancy) • TCPBuildingDesign Committee (1 vacancy appointed by the SelectBoard and TownModerator for member at large) • Senior Work Off Program Committee (1 vacancy) • Zoning Board of Appeals (1 Associate vacancy) The following are positions whose terms are expiring on June 30th: • Agricultural Commission (1 position) • ArchitecturalPreservation District Commission (1 position) • Conservation Commission (2positions) • Council on Aging (3 positions) • Finance Committee (2 positions) • Historical Commission (1 position) • Public Access Cable Committee (3 positions) • Town Constables • Town Clock winders • Zoning Board of Appeals (2 positions) Interested persons can find application forms on the Town Website and completed forms can be sent to the Select Board's Office. Municipal Aggregation-Electricity Supply: Colonial Power, which isour municipalaggregation energy consultant, received tworesponsesto the Request for Proposals (RFP) forelectricity prices forthe Town's Community Choice Power Supply program. Ourthree year contract under this program with Constellation expires on October 31st (current rate of $0.10998). As of November 1, 2021 the electricity supply agreement will be with First Point for a rate of $0.11210 for 36 months. Residents and businesses can opt in and out of the program at any time. Currently the basic service rate with Unitil is $0.09554 until December, when their winter rates go into effect. Residents that want to switch out of the Municipal Aggregation program to the basic service rate ===PAGE 6=== general contractor bids due June 22nd. Due to rising construction costs, we anticipate that bids will come in higher than our original estimate. Senate Releases FY22 State Budget Proposal: On May 11th the Senate Waysand Means Committeereleased their FY 2022 State Budget Proposal. Overall the impact of the Senate's figures on local aid compared to the Governor's budget proposal that we used at the Annual Town Meeting for the FY22 Local Aid figure, was an additional $7,118. The Senate's proposal included an additional $2,621 in estimated receipts and $4,497 less in assessments/charges. Complete Streets Construction: The Contractor forthe Complete Streets Construction project is scheduled to begin work on the project on Monday, May 24th. Update on Debris Found on Woodruff Property (104 Fairview Road): On May 13th I received the Environmental Site Assessmentreport from the environmental consultant we hired to perform a field reconnaissance survey to determine the extent ofthe debris, any potential solid waste materials, and identify/quantify those materials. The assessment also contains a professional opinion on the likely ongoing environmental impact of the illegal dumping documented, recommendations for any subsequent environmental monitoring/assessment activities, and materials removal/site restoration work, as well as a preliminary cost estimate for conducting clean-up and stabilization of the site. The primary materials deposition area is approximately 40 feet in width and 100 feet in length with a minor volume of scattered items up to 60 feet beyond the primary area. The site is situated on an approximate 2:1 horizontal to vertical wooded slopeabutting the easterly bank ofthe Catacoonamug Brook. By appearance of materials exposed, the dumping likely occurred in the mid 1950'sto early 1970's. It isestimated that approximately 150-200 cubic yards of solid waste materials are located at the site, with a majority being metals such as appliances, boiler, boiler components, storage cabinet, ductwork, pipe, sheet metal, fencing, and various containers. An estimated 15-20 cubic yards of asphaltshinglesare located at the top ofthe slope. No clearly identifiable asbestos was observed and it appears that solid wastes were not dumped in the brook itself or its bordering vegetated wetlands. Three dwellings within the service area of the municipal water system would appear to be located within 500 feet of the dumping site. The current stable condition of the site and the duration since the materials deposition occurred would indicate negligible adverse impact expected from the dumping area on residents in the immediate area. The Consultant did not issue any recommendations for follow-up surface water or groundwater testing or decomposition gas monitoring based on the current site conditions. If the Town did pursue removal of the dump site materials, they would need to be handled as solid wastes likely requiring placement in a container, truck or trailer for off-site transport to a permitted local transfer station or landfill. Since current solid waste regulations ban landfilling of metals, white goods and wholetires, these items may be directly delivered to vendors providing those recycling services. Access to the site is constrained by tree cover and the steep topography and would be by way of the cart roads along the field edges from Fairview Road. This will limit the time of the year that trucks could access the site. Due to the tree cover and slope, an approach that would minimize tree cutting and undermining the bank to the brook would need to be planned. An excavator with a boom with a bucket or ===PAGE 7=== Mr. Dwyer asked if it would be legal and less disturbing to the area to cover it with soil, cap it in some way and place some sort of barrier. Mr. Alonzo suggested waiting for the Conservation Commission's report and asking the question. Suggestion was made to use ground penetrating radar but it was noted it is very expensive to use. Meetings, Events and Other Announcements: • The last Spring 2021 yard waste day is Saturday, May 22*° from 8 a.m. to 4 p.m. Additional information can be found on the DP W page on the town website. • Reminder that the Pleasant Street bridge over Pearl Brook will be closed starting June Ist. • Lunenburg Farmers Market on the Ritter Lawn will be Sundays starting June 13th until October 10th; 10 a.m. until 12:30 p.m. except on Sunday, July 4th. Mr. Jeffreys requested periodic updates on the DPW work to divert storm water runoff on Flat Hill Road in Ms. Lemieux's Town Manager reports. Ms. Lemieux reported the engineer completed their site condition plan and the DPW Director has reached out to residents regarding the plan and what the easiest solution identified by the engineer would be, and before we go any further we wanted to see if there was any consensus on that before coming back to the board. She stated she would add that into the Town Manager report with the caveat that anything added into the report are ones that she has new information on. COVID-19 Update May 18, 2021 COVID-19 in Lunenburg The Board of Health issued their weekly update and the cumulative laboratory confirmed number of COVID-19 cases reported to the Town as of May 14th was 786. The state report showed 742 cases as of May 11th. There has been one death in town since the pandemic began due to COVID-19. This is an increase of 7 cases since May 7th. Due to our low positivity numbers over consecutive weeks, we are now back to "gray" on the positivity rate map. ( lowest positivity rate being gray, to green, to yellow, and red as the highest positivity rate Nashoba Valley/Devens Regional Vaccine Clinic: The Nashoba Valley/Devens Regional Vaccine Clinic will host another vaccination clinic on Wednesday, May 19th from 10:00 AM- 5:30 PM at the Clear Path for Veterans New England building at 84 Antietam Street in Devens. Walk-in appointments are welcome. The vaccine offered at this regional clinic is the Moderna vaccine and is for all eligible people statewide 18 years of age and older. The site is wheelchair accessible and there is a wheelchair on site. Those wishing to schedule an appointment can visit https://vaxfinder.mass.gov/. ===PAGE 8=== Governor Baker Announcement on Face Covering Order, Gatherings Order, COVID-19 Restrictions and State of Emergency: Yesterday, the Baker-Polito Administration announced that the Commonwealth is on track to meet the goal of vaccinating 4.1 million residents by the first week of June and all remaining COVID-19 restrictions will be lifted effective May 29. The Administration is able to take these steps to reopen the Commonwealth's economy because Massachusetts is on track to meet the goal set in December to fully vaccinate over 4 million individuals by the first week of June. The Commonwealth leads the nation in vaccinating residents, with 75% of adults receiving at least one dose. To date, over 4 million residents have received a first dose, with 3.2 million fully vaccinated. New cases have dropped by 89% since January 8. COVID hospitalizations are down 88% since January 1 and the positive test rate is down by 88% from peaking at 8.7% on January 1 to 1% today. Effective May 29 Effective May 29, all industries will be permitted to open. With the exception of remaining face-covering requirements for public and private transportation systems, schools, and facilities housing vulnerable populations, all industry restrictions will be lifted, and capacity will increase to 100% for all industries. The gathering limit will be rescinded All industries will be encouraged to follow CDC guidance for cleaning and hygiene protocols. Face Covering Guidance In line with updated CDC face covering guidance, the Administration will rescind the current face covering order and issue a new face covering advisory effective May 29. Non-vaccinated individuals are advised to continue wearing face masks and to continue distancing in most settings. The advisory will also recommend fully vaccinated individuals no longer need to wear a face covering or social distance indoors or outdoors except for in certain situations. Face coverings will still be required for all individuals on public and private transportation (including rideshares, livery, taxi, ferries, MBTA, Commuter Rail and transportation stations), healthcare facilities and providers, congregate care settings and health and rehabilitative day services. Face coverings will also remain required indoors for staff and students of K-12 schools and early education providers. Link to mask guidance Youth and Amateur Sports Face Covering Guidance Effective May 18, the youth and amateur sports guidance will be updated to no longer require face coverings for youth athletes 18 and under while playing outdoor sports. Effective May 29, all youth and amateur sports restrictions will be lifted. Link to youth sports guidance ===PAGE 9=== Link to DESE guidance Link to EEC guidance State of Emergency Order Governor Baker will end the State of Emergency June 15, and the Administration will work with legislative and municipal partners during this period in order to manage an orderly transition from emergency measures adopted by executive order and special legislation during the period of the State of Emergency. As stated at today's Municipal CEO Briefing with the State, the lifting of the State of Emergency does not indicate this ends the Public Health Emergency. The end of the State of Emergency will lift all the issued Executive Orders that were adopted and special legislation (i.e. Outdoor dining will be allowed 60 days after the end of the State of Emergency and public bodies will no longer be able to meet entirely remote). It is noteworthy that municipalities and private businesses can still have stricter guidelines than the State and require patrons to wear masks within their establishments. Ms. Lemieux stated at this point regarding our meetings, she will ask for some more leeway as this information was just received yesterday. She still needs to plan with the appropriate departments, staff, IT and PACC to work out the logistics. We do have until the June 15"h date. A future announcement will be made. UPCOMING MEETING/EVENTS SCHEDULE Mr. Alonzo announced their next meetings are Tuesday, June 1, June 8, and June 15. PUBLIC COMMENT: Dave Rodgers, 82 Highland Street, welcomed Mr. Franco to the Select Board, adding he was sure he will be very successful. He thanked everyone who ran for elected positions. He thanked outgoing member Katey Adams for serving and wished her well. He stated he went down to DPW to meet DPW Director Rob Oliva and noticed he looked like someone he went to college with. He then found out it was Rob's father, Bob Oliva, adding it really is a small world. He could not disagree with the board's position on what to do with the old Primary School building. Has the board applied to the APDC for the demolition permit yet? Mr. Alonzo replied no. Mr. Rodgers encouraged the board to act quickly on the TCP Building Design to address costs, etc. and to address what to do with the resulting empty buildings if approved. Mr. Jeffreys extended a warm welcome to Mr. Franco. He suggested as we approach the new year we need to be aggressive in getting more done. He believed we can develop a plan for both the old Primary and TCP buildings, concrete senior tax relief, resolve the issue with the ===PAGE 10=== Motion: M. Jeffreys 2nd: L. Franco To adjourn the meeting at Vote: Mr. Jeffreys- aye, Mr. Dwyer-aye, Mr. Marino-aye, Mr. Franco-aye, Mr. Alonzo-aye Mr. Alonzo reminded all of the Memorial Day Ceremony at Veterans Field on Monday May 31$t at 10:00 a.m. The meeting adjourned at 8:53 p.m. Respectfully submitted, Claim. Peterson Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2021-06-01-agenda-5257.txt BOARD : select-board DATE : 2021-06-01 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-06-01-agenda-5257.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_06012021-5257 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, June 1, 2021 7:00 PM AGENDA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. The Town of Lunenburg, in response to the COVID-19 (Corona Virus) is currently following the guidance from the Lunenburg Board of Health, Massachusetts Department of Public Health and the CDC regarding the virus and steps communities can take to prevent the spread. In accordance with the Governor’s Order Suspending Certain Provisions of the Open Meeting Law, G. L. c. 30A, § 20, all public meetings are being conducted remotely. This meeting will be broadcast live through local access cable, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable- 157427270975305/), on YouTube Live (youtube.com/LunenburgAccess/live), and will be able to be found on the LunenburgAccess YouTube channel within 24 hours after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174-0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS Interviews with applicants for Select Board annual appointments to the Agricultural Commission, Conservation Commission, Town Constable, Council on Aging, Historical Commission, Public Access Cable Committee, and Zoning Board of Appeals V. CURRENT BUSINESS 1. Town Manager Annual Appointments 2. Proclamation for 100th birthday celebration 3. Chapter 40B, Potential Comprehensive Permit 4. Approval of May 18, 2021 Minutes 5. Warrants: Accounts Payable Warrant #55 21, dated 5/25/2021, in the amount of $776,905.90; Payroll Deductions Warrant #56 21, dated 5/26/2021, in the amount of $200,299.78; Payroll Warrant #24P21, dated 5/27/2021, in the amount of $893,164.52 6. Action Items 7. Committee Reports VI. OLD BUSINESS 1. Discuss Draft Green Communities Committee Charge and Vote to Approve 2. Select Board designees to certain committees and liason assignments ===PAGE 2=== VII. TOWN MANAGER REPORT AND COVID-19 UPDATE VIII. UPCOMING MEETING/EVENTS SCHEDULE June 8th, June 15th, June 22nd IX. PUBLIC COMMENT***  PUBLIC  BOARD X. EXECUTIVE SESSION: Motion to enter into Executive Session and to adjourn after exiting Executive Session: Pursuant to MGL c. 30, Section 21, Paragraph 3, To discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the bargaining or litigating position of the public body and the chair so declares. XI. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson.