# select-board — 8 documents, concatenated for reading and search
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# published separately and byte-identically; cite the individual file,
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# Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt
# The town's own scanned original is linked per document.

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DOCUMENT : 2021-06-01-minutes-5257.txt
BOARD    : select-board
DATE     : 2021-06-01
KIND     : minutes
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-06-01-minutes-5257.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_06012021-5257
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===OCR macOS Vision===
===PAGE 1===
Members present. Tom Alonzo, Chall, Michael-Kay selleys, vice halan, todd Dwyer,
Jim Marino, Lou Franco
Also Present: Heather Lemieux, Town Manager; Patricia Adams, Mike Larouche, Steve
Marsden, Barbara Brown, Deb Lincoln, Pete Lincoln, Steve Archambault, Bill Lakso, Megan
Lordan, Faith Beall, Hans Wentrup, James Besarkarski, Dave Passios
Chairman Alonzo called the meeting to order at 7:00 p.m. and announced in accordance with
the requirements of the Open Meeting Law, please be advised that this meeting is being
recorded and broadcast over the Lunenburg public access channel. In accordance with the
Governor's Order Suspending Certain Provisions of the Open Meeting Law, G. L. c. 30A, §
20, all public meetings are being conducted remotely. Mr. Alonzo read the remote meeting
information for anyone who would like to join the meeting. He asked if everyone was present
by roll call.
PUBLIC COMMENT:
Mr. Jeffreys thanked everyone for coming out yesterday to participate and attend the Memorial
Day ceremony. Mr. Alonzo thanked Mr. Jeffreys for heading up the committee. Ms. Lemieux
thanked the Dept. of Public Works for all their preparation in advance of the holiday by
assisting the cemetery superintendent in the upkeep of the North and South cemeteries, street
sweeping the town center and grooming the town center grounds, installing buntings on the
buildings and power washing the brick walkway in Memorial Park.
Dave MacDonald, Island Road, along with Lynnette Valentine, Salvation Army Envoy,
thanked the town for letting them participate in yesterday's ceremony. Ms. Valentine noted the
Salvation Army will be in Lunenburg on Friday, National Donut Day from 11 a.m. to 12 Noon
at School Street. They will be giving donuts out to thank the community for assisting them in
their fundraising over the past 18 months.
INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS
Interviews with applicants for Select Board annual appointments to the Agricultural
Commission, Conservation Commission, Town Constable, Council on Aging, Historical
Commission, Public Access Cable Committee, and Zoning Board of Appeals
The first appointment was for the Agricultural Commission. Jorge Marzuca was not present but
is up for reappointment. There were no other applicants. Comments submitted were in support of
his reappointment.
Motion: T. Dwyer
2'°: J. Marino
To reappoint Jorge Marzuca to the Agricultural Commission with a term ending June 30,
2024
Vote: Mr. Dwyer-aye, Mr. Franco-aye, Mr. Marino-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye
===PAGE 2===
My only request of the Board is that you consider appointing Michael Larouche to one of these positions. Over the
past year Michael has been an outstanding and committed associate member to the board. I can say that he has put in
as much effort and thought into our work as any appointed member. He has attended nearly all site visits and
meetings, which often go past 11:00 p.m. His inputs have been balanced and thoughtful. He has demonstrated the
value of this unofficial position as a path to becoming a voting member. Please support the associate process, and
Michael, in your appointments.
As this will be my last public statement as a Conservation Commissioner, I would also like to encourage the
Conservation Commission to give serious consideration to some of the suggestions in my reappointment form. Key
among these are formalizing the Associate Member Process; establishing a focused Open Meeting Law training
session for the LCC, and providing guidelines and processes for running the meetings, perhaps including adopting
Robert's Rules.
It has been a pleasure to serve Lunenburg over the past 15 years in this position as well as on the Sewer
Commission. I have always appreciated the support that the members of your Board have given me and wish you all
the best for a safe and happy future.
I also wish the LCC members all the best. They have a very important job that is time consuming, often with little
thanks. I have always strived to enforce the regulations in a fair and consistent manner and hope our new
Commissioners will also see this as critical to serving the community and environment."
Mr. Alonzo thanked Mr. Luck for his 15 years of service on both the Sewer Commission and the
Conservation Commission.
There candidates for the two upcoming openings were Patricia Adams, Steve Marsden and Mike
Larouche.
Patricia Adams has lived in town since 2004 and has interacted with the Conservation
Commission concerning her property and felt the process could have gone better. She is a human
rights officer at a hospital in her daily job and believes she can help improve customer service
when dealing with the public. She has attended a few zoom meetings and watched some
meetings on YouTube
Mike Larouche has been an associate member of the Conservation Commission for the past
seven months. He has lived in town for over 40 years. He would like to continue serving on as a
full member and vote along with his colleagues based on the information provided to them.
Steve Marsden has lived in town for over 30 years and is a civil engineer. With Mr. Dwyer's
resignation he thought it would be good to have another professional on the board.
Mr. Alonzo asked Mr. Marsden what would be the chance of a conflict for him to come up
before the conservation commission. Marsden stated he would recuse himself if he had to appear
on behalf of a client. He added he understands what it is like to be on the other side of the table.
Discussion ensued about past issues before the commission that the public was very passionate
about such as review of their land use regulations and Lake Shirley weed maintenance, as well as
the qualities each candidate brings to the commission. Mr. Alonzo noted they did receive input
from various members of the community for each candidate. The Conservation Commission did
not take a stand on any one applicant as a body.
Motion: L. Franco
2nd: J. Marino
===PAGE 3===
Mr. Alonzo thanked all three candidates for coming forward. Mr. Jeffreys recommended the
Conservation Commission receive Mr. Marsden as an associate and Mr. Alonzo recommended
he reach out to them.
The next appointments were to the Council on Aging. There were three openings and three
returning members requesting reappointment; Barbara Brown, Debbie Lincoln and Betty
DiGiacomo.
Barbara Brown was on the zoom meeting via telephone.
Ms. Brown has lived here since 1964 and began by filling a vacant seat for one year. She has
been serving since under three COA Directors. She loves serving and believes it is a good board.
Mr. Jeffreys thanked her for stepping up.
Ms. DiGiacomo was not present this evening. Ms. Lincoln spoke on behalf of her, noting she is
our "greeter," and a good representative of the Council on Aging.
Debbie Lincoln has lived in Lunenburg most of her life. She has seen many people grow up and
become town officials and seniors. Mr. Alonzo thanked all three for coming forward
Pete Lincoln reported the COA has met and acted on all three applications. He noted Ms. Lincoln
is Chair and her compassion for people is unmatched.
Motion: M. Jeffreys
2': T. Dwyer
To appoint Barbara Brown, Betty DiGiacomo and Debbie Lincoln to the Council on Aging
with a term to expire June 30, 2024
Vote: Mr. Dwyer-aye, Mr. Franco-aye, Mr. Marino-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye
Historical Commission appointments were next. Bill Lakso and Richard McGrath were up for
reappointment. Megan Lordan, 20 Redwood Road, was applying for the third vacancy.
Mr. Lakso has lived here for 46 years. He is a former machinist and practical mechanical
engineer, author and more. He has a ten year affiliation with the Lunenburg Historical Society.
The commission's current major activity is reviewing applications for demolition requests in the
Architectural Preservation District. They have also been publishing articles on the many historic
homes in town in the local paper.
Ms. Lordan has lived in Lunenburg her entire life and history is a passion of hers. She is trying to
find ways to serve the community, noticed the vacancy and is interested in historical
preservation. She has a bachelor's degree of arts and history. She has participated in historical
clubs in Salem while she attended Salem University. Mr. Marino noted she had also indicated
that she wanted to be a town clock winder on her talent bank form. Ms. Lordan stated it was
something that tickled her fancy, but she is no longer interested.
Mr. McGrath was not present but had submitted detailed documentation with his reappointment
form. Mr. Alonzo noted he brings a wealth of information to the commission.
===PAGE 4===
Steve Archambault stated he was a retired music teacher, a musician and a technical jack of all
trades.
Ms. Beall stated she retired seven years ago from Clinton to Lunenburg, so she decided to
volunteer to get to know more people in town. She has served six years so far and is hoping to
see a new permanent studio for public access through to fruition.
Mr. Lincoln has taught school here for 38 years and retired to the Hickory Hills lake area twenty
years ago. He enjoys working on the committee and being involved on the other side of the
camera.
Chairman Steve Walker had written in an email, "The committee (PACC) approved all three
applications at our meeting of May 3rd, noting that each brings different experience and knowledge to the
committee - they were each thanked for their service to PACC. Please note that as all three were up for re-
appointment at the same time, we were having to have separate motions for each one so one at a time
could abstain from the vote. Jeff and I are on the same service schedule. As a consequence we should
appoint Faith and Pete for three years, and Steve Archambault for either one or two years such that our
reappointment schedule becomes 2-2-1 as required in the charter - Steve volunteered to do that."
Motion: J. Marino
2nd: T. Dwyer
To appoint Steve Archambault to the Public Access Committee with a term to expire June
30, 2023
Vote: Mr. Jeffreys- aye, Mr. Franco-aye, Mr. Marino-aye, Mr. Dwyer-aye, Mr. Alonzo-aye
Motion: J. Marino
2nd: M. Jeffreys
To appoint Faith Beall and Pete Lincoln to the Public Access Committee with a term to
expire June 30, 2024
Vote: Mr. Jeffreys- aye, Mr. Franco-aye, Mr. Marino-aye, Mr. Dwyer-aye, Mr. Alonzo-aye
The Zoning Board of Appeals was next. Hans Wentrup and James Besarkarski were applying for
reappointment.
Mr. Besarkarski moved to Lunenburg in 1968 and taught eighth grade. He has served on the
ZBA since around 1992 once it was determined teachers could serve on committees not related
to their school service. He started as an associate and eventually became a full member and has
attended every single meeting. He visits the sites related to their meetings and takes courses to
keep up to date.
Mr. Wentrup has been on this board, also starting out as an associate, for almost fifteen years.
Mr. Alonzo noted there is still an associate opening on this board if anyone is interested. He read
the following note from ZBA Chairman Al Gravelle, "I would highly recommend the
reappointments of James Besarkarski and Hans Wentrup's reappointment to the Zoning Board of
Appeals. They are both knowledgeable of the zoning act and the town bylaws. They are always
prepared and active participants in all our hearings. They rarely miss a hearing, so we always havea
===PAGE 5===
present, Mr. Jeffreys requested to postpone reappointment for a week to hear input from the
Police Chief. Mr. Marino noted as former Police Chief, the only interactions with constables is
when they serve civil documents. There have not been any complaints regarding his service.
Motion: J. Marino
2nd: T. Dwyer
To appoint Kevin Rice as Constable with a term expiring June 30, 2022
Vote: Mr. Jeffreys- aye, Mr. Franco-aye, Mr. Dwyer-aye, Mr. Marino-aye, Mir. Alonzo-aye
CURRENT BUSINESS
1. Town Manager Annual Appointments
Ms. Lemieux requested the Board postpone her appointments until the next meeting.
2. Proclamation for 100#h birthday celebration
Mr. Alonzo read the proclamation aloud as they would not be presenting it in person to the
recipient.
Proclamation Honoring Alice D. Quinn
On Her 100th Birthday
WHEREAS, Alice D. Quinn will be honored on the occasion of her 100th birthday and
is deeply appreciated and loved by her friends and family as they join
together to wish her a happy birthday and many more wonderful years
ahead; and
WHEREAS, Upon the occasion of her 100th birthday, the Lunenburg Select Board
wishes to express their sincere congratulations to Alice D. Quinn, born
Alice Dealia LeBlanc on June 16, 1921 in Moncton, New Brunswick,
Canada to Hector & Amelia LeBlanc; and
WHEREAS, Alice's family moved to Fitchburg, MA in 1927, Alice met her husband,
Thomas Quinn in 1938; they dated and were wed in 1940 and enjoyed
life together for 66 years, and
WHEREAS, Alice worked evenings at the Foster Grant Company and after retiring took
a part-time kitchen job at Burbank Hospital until full retirement, and
WHEREAS, Alice has been a citizen of the United States since 1939 and a resident
of Fitchburg and Westminster, MA before moving to Lunenburg in
2007, and
WHEREAS, Alice is the proud Mother of two daughters, Grandmother of 4
grandsons, Great-Grandmother of 10 great-grandchildren and Great
Great-Grandmother of 3 great great grandchildren, and
WHEREAS, Longevity of life is a blessing for an individual and for a community which
benefits from the knowledge, creativity, and experiences this individual
brings to all; and
Therefore, BE IT PROCLAIMED, We, the Lunenburg Select Board extends to Mrs.
Alice D. Quinn best wishes for many more years of good health and happiness.
Mr. Alonzo noted the board will sign the proclamation and we will get it to her family in time for
her birthday celebration. He wished Mrs. Quinn many more years
===PAGE 6===
4. Approval of Minutes of May 18, 2021
Motion: L. Franco
2nd: M. Jeffreys
To approve the minutes of May 18, 2021 as presented
Vote: Mr. Dwyer-aye, Mr. Marino-aye, Mr. Franco-aye, Mr. Jeffreys- aye, Mr. Alonzo-aye
5. Warrants
Mr. Alonzo reported he signed the following warrants last week:
• Accounts Payable Warrant #55 21, dated 5/25/2021, in the amount of $776,905.90
• Payroll Deductions Warrant #56 21, dated 5/26/2021, in the amount of $200,299.78
• Payroll Warrant #24P21, dated 5/27/2021, in the amount of $893,164.52
6. Action Items
Mr. Alonzo reported he had spoken with the Town Manager about upcoming agenda items. The
Board will be working on their goals next week. One will be getting Lunenburg senior citizens
tax relief and the other will be getting out the RFP for the old Primary School site design. He
asked the members to think about they would like to have as goals for the next meeting.
7. Committee Reports
Mr. Alonzo reported the Finance Committee Appointing Committee will be interviewing two
applicants on June 15"" for the Finance Committee vacancies effective July 15.
Mr. Jeffreys reported the Library Trustees met on May 20th. There was discussion about staffing
costs. There was also a lot of positive feedback about the DPW Director and meeting their needs.
There was a little concern about the library carpet replacement in August. They have waived all
fines for items returned late effective July 1S. A voluntary late fee system will be discussed at
their next meeting. Residents will still be charged late fees for items/materials from other
libraries in the system, as well as items that are lost.
OLD BUSINESS
1. Discuss Draft Green Communities Committee Charge and Vote to Approve
A revised draft has been provided from suggestions made since the last meeting. Also added
were the suggestions requested by the Green Community Task Force (in blue text)
TOWN OF LUNENBURG
GREEN COMMUNITIES COMMITTEE CHARGE
Section 1: General
The Lunenburg Green Communities Committee will work with the Massachusetts Department of Energy
Resources to learn of grant opportunities for energy conservation and renewable energy generation, and
will apply for appropriate grants. The Committee will ensure the Town retains its status as a designated
Green Community.
===PAGE 7===
Town's goals;
2. Develop action steps to ensure Lunenburg remains designated as a Department of
Energy Resources Green Community;
3. Facilitate town participation in DOER programs, grants, and incentives;
4. Serve as an information resource for town residents and business owners on the
benefits of energy and resource conservation;
5. Increase constituents' awareness of and promote resource conservation methods,
energy efficiency programs, utility rebates, and state/federal programs to promote
energy efficiency, waste reduction, recycling, and overall enhancements to long term
sustainability and resilience in response to environmental, resource, and energy
challenges;
6. Report at least once annually on its activities to the Select Board.
Section 3: Membership and Meetings
1. The Committee shall be composed of five (5) regular members serving three year terms
appointed by the Select Board and two (2) associate members. Two members shall initially be
appointed to a three year term, two members shall initially be appointed to a two year term, and
one member shall initially be appointed to a one year term. After the initial term, all regular
members shall serve a three year term. The associate members shall be appointed to a three year
term.
2. In addition to the regular members, the Committee shall consult with the Town Manager, the
town departments that oversee the facilities and energy accounts, the School
Superintendent, and the School Facilities Director that oversees the school facilities and school energy
accounts in order to ascertain future energy projects, areas where energy savings are needed, and
replacement schedule for vehicles.
1. Voting Power: All duly appointed regular members shall have full voting power.
2. Resignation: Members of the Committee shall notify the Chairman of the Committee, the
Town Manager, and the Select Board of their resignation.
3. Vacancies: Any vacancies shall be filled in the same manner as the original appointment.
4. Representations:
Members shall get approval of the Committee prior to making statements,
presentations, or joining activities on behalf of the Committee.
5. The election of officers including at least a Chairman, Vice-Chairman and Clerk and shall be
elected annually by a majority vote of the Committee.
6. A quorum shall consist of three (3) members.
7.
The recording of minutes and votes of all meetings shall be conducted as prescribed by the Open
Meeting Law. Copies of the minutes shall be submitted to the Town Clerk as prescribed in the
Town Bylaw and according to Open Meeting Law.
8. The Committee shall comply with all state laws and local bylaws.
===PAGE 8===
The committee openings will be advertised. Current task force members will be asked to apply
for appointment. Mr. Jeffreys and Mr. Franco were in favor of appointing the current task
force members to the newly formed committee. Mr. Alonzo and Mr. Dwyer were okay with
advertising the committee and waiting the two to three weeks to go through the process of
appointment. Mr. Alonzo called for a vote.
Motion: M. Jeffreys
2°°: T. Dwyer
To accept the Green Communities Committee inclusive of the Select Board and Green
Community Task Force amendments and to allow the Green Community Task Force to
continue until new committee appointments are made
Vote: Mr. Dwyer-aye, Mr. Jeffreys- aye, Mr. Franco-aye, Mir. Marino-aye, Mr. Alonzo-
aye
2. Select Board designees to certain committees and liaison assignments
Mr. Alonzo presented the past year assignments and asked who would like to keep what they
have. The following assignments are what was decided:
Finance Committee Appointing Committee-Tom Alonzo
Capital Planning Committee- Tom Alonzo (2023)
MRPC- Jim Marino
MJTC- vacant
MART Advisory- Michael-Ray Jetfreys
TCP Building Design Committee- Michael-Ray Jeffreys
MMPO- Michael-Ray Jeffreys
Storm Water Task Force- Todd Dwyer
Liaisons to Committees/Boards
Library/COA- Michael-Ray Jeffreys
Planning Board- Todd Dwyer
School Committee- Jim Marino
Finance Committee- Tom Alonzo
Open Space-Lou Franco
Economic Development- Lou Franco
Former Select Board member Katey Adams will be contacted to see if she wants to continue her
term on the Americans with Disabilities through 2022.
===PAGE 9===
• Bylaw Review Committee (2 vacancies)
• Commissioner of Trust Funds (2 vacancies-joint appointment between CTF and BOS until
next ATE
• Economic Development Committee (1 person recommended by the Open Space Committee, 1
citizen at large, and 1 ex-officio member that is a business owner
• Historical Commission (1 vacancy)
• TCP BuildingDesign Committee (1 vacancyappointed by the SelectBoard and Town
Moderator for member at large)
• Senior Work Off Program Committee (1 vacancy)
• Zoning Board of Appeals (1 Associate vacancy)
Interested persons can find application forms on the Town Website and completed forms can be sent to
the Select Board's Office.
Complete Streets Construction:
Sincethe last meeting the Contractor forthe Complete Streets Construction projectprovided an updated
schedule for this project and work will commence now on Monday, June 7th.
Community Service Learning Project on Recycling:
I have been working with one of the seniors at Lunenburg High School, Hailey Lombardo, on her
Community Service Learning project for her English class. Hailey chose her CSL topic on how can we as a
community work togetherto learn more about waste production and improve our community's------
recycling skills beyond the percentage of people who already recycle. I informed her about the funds
available forrecycling education that were part of our contract with Casella and sent her the materials that
the vendor that has a contract with Mass DEP that we used during the Recycling IQ Kit Grant program. I
have ordered the products that Hailey picked out and were approved by the relevant principals of
each schooland oncereceived, foldablesign boards and banners with differentrecycling messages will be
displayed at each of the schools.
Invitation for Bids:
• The Assistant Town Manager solicited bids for Specialized Moving Services for the Library Carpet
Project and the low bid came in at $22,268. The total cost of the Library Carpet Project, barring
any contingency costs is $68,603. This will be paid out of the capital article that was approved at
the November 2020 STM for $126,000.
• Bids for the ADA Work at the North Cemetery parking lot are due Wednesday, June 9th at 10
AM.
===PAGE 10===
the Assistant to the Sewer Business Manager position, with applications due June 11th. The
Assistant Town Manager will be advertising for the Facilities Technician shortly.
Home Rule Petitions for Jaxx Country Variety and Library Trust Funds:
House Bill 3715 for the additional all alcohol liquor license for Jaxx Country Variety got referred out of
the House Committee on Steering, Policy and Scheduling today and has been assigned a different bill
number (House Bill 3813) and will head to a Second Reading on the House floor soon. There are no
updates on the Home Rule Petition for the Library Trust Funds.
Meetings, Events and Other Announcements:
• Reminder that the Pleasant Street Bridge over Pearl Brook will be closed today until August.
• Lunenburg Farmers Market on the Ritter Lawn will be on Sundays starting June 13th until
October 10t; 10 a.m. until 12:30 p.m. except on Sunday, July 4th.
COVID-19 Update June 1, 2021
The Board of Health issued their weekly update and the cumulative laboratory confirmed number of
COVID-19 cases reported to the Town as of May 28th was 796. The state report showed 751 cases as
of May 25th. This is an increase of 4 cases since May 21st. Due to our low positivity numbers over
consecutive weeks, we are now "green" on the positivity rate map. (lowest positivity rate being gray,
to green, to yellow and red as the highest positivity rate
Nashoba Valley/Devens Regional Vaccine Clinic:
The Nashoba Valley/Devens Regional Vaccine Clinic will host another vaccination clinic on
Wednesday, June 2nd 1 PM- 6 PM at the Clear Path for Veterans New England building at 84 Antietam
Street in Devens. Walk-ins appointments are welcome. The vaccine offered at this regional clinic is the
Pfizer vaccine and is for all persons 12 years of age and older. The site is wheelchair accessible and
there is a wheelchair on site. Those wishing to schedule an appointment can visit
https://vaxfinder.mass.gov/.
UPDATES RECEIVED FROM THE STATE AND FEDERAL GOVERNMENT:
COVID-19 in Massachusetts
As of May 27th there were 660,513 COVID-19 cases and 17,491 deaths and 22,823,577 patients have
been tested to date by the MA State Public Health Laboratory, hospitals, and commercial laboratories.
The seven day average of percent positivity is now % 0.80 in Massachusetts.
Governor Files Legislation to Extend Certain COVID-19 Emergency Measures
On May 25th, Governor Baker filed legislation to extend certain emergency measures currently in place
via executive orders that are set to expire on June 15th when the State of Emergency will be rescinded.
This legislation proposes to extend measures providing for a temporary suspension of certain open
meeting law requirements, special permits for expanded outside dining at restaurants, and billing
protections for COVID-19 patients. When the State of Emergency ends, these orders will expire, and
temporarily extending these measures will allow for time to transition. Extending these measures, which
===PAGE 11===
Law to provide for greater flexibility in conducting open meetings through reliance on electronic
streaming and similar measures.
The bill will also grant municipalities authority to extend special permits for restaurants offering
outdoor dining issued under the State of Emergency through November 29, 2021. Under an Executive
Order issued in 2020, municipalities were permitted to use an expedited process to approve temporary
permits for new or expanded outdoor dining and alcohol service. Without a legislative extension, special
permits granted under the Governor's Order will expire 60 days after the end of the State of Emergency.
The legislation will also extend a protection adopted in an executive order that prohibits medical
providers from billing patients who have received COVID-related emergency and inpatient services for
charges in excess of costs paid by their insurers. As filed, the protection would extend until January 1,
2022, at which time recently passed federal legislation that included protections for both emergency and
non-emergency cases will become effective. Earlier this year, Governor Baker signed legislation
establishing surprise billing protections for patients for non-emergency services.
UPCOMING MEETING/EVENTS SCHEDULE
Mr. Alonzo reported their upcoming meetings are June 8 (via Zoom), June 15 and June 22.
PUBLIC COMMENT:
There was none.
Mr. Alonzo noted the Board would be going into Executive Session
Motion: M. Jeffreys
2°°: T. Dwyer
To enter into Executive Session and to adjourn after exiting Executive Session, to discuss
strategy with respect to collective bargaining or litigation if an open meeting may have a
detrimental effect on the bargaining or litigating position of the public body and the chair
so declares.
Vote: Mr. Franco-aye, Mr. Dwyer-aye, Mr. Marino-aye, Mr. Jeffreys- aye, Mr. Alonzo-aye
**********************Executive Session Minutes are Separate**********************
The meeting adjourned at 9:38 p.m.
Respectfully submitted,
Elaiiem. Peterson
Elaine M. Peterson
Executive Assistant to the Town Manager
APPROVED BY THE SELECT BOARD JUNE 15, 2021.

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DOCUMENT : 2021-06-08-agenda-5258.txt
BOARD    : select-board
DATE     : 2021-06-08
KIND     : agenda
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-06-08-agenda-5258.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_06082021-5258
========================================================================================

===PAGE 1===
SELECT BOARD 
Tuesday, June 8, 2021 
7:00 PM 
AGENDA 
 
In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and 
broadcast over the Lunenburg Public Access channel. 
 
The Town of Lunenburg, in response to the COVID-19 (Corona Virus) is currently following the guidance from the Lunenburg 
Board of Health, Massachusetts Department of Public Health and the CDC regarding the virus and steps communities can take to 
prevent the spread. In accordance with the Governor’s Order Suspending Certain Provisions of the Open Meeting Law, G. L. c. 
30A, § 20, all public meetings are being conducted remotely. This meeting will be broadcast live through local access cable, on 
FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-
157427270975305/), on YouTube Live (youtube.com/LunenburgAccess/live), and will be able to be found on the 
LunenburgAccess YouTube channel within 24 hours after the meeting. 
 
The following information is also provided for members of the public that would like to participate in the meeting 
remotely: To Participate Remotely: From a computer, please use the link below to join th e public meeting webinar: 
https://zoom.us/j/9091740347 or From a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174-
0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. 
Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the 
meeting. Computer and app users may use the “raise hand” feature to request to speak.  
 
The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may 
be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought 
up for discussion to the extent permitted by Open Meeting Law. 
 
 
7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE 
 
I. PUBLIC COMMENT*** 
 BOARD 
 PUBLIC 
 
II. ANNOUNCEMENTS 
 
III. APPOINTMENTS  
7:05 PM Weekday Entertainment License- Smokestack Roasters, LLC, 39 Mass. Ave. 
7:15 PM Presentation from Open Space Chairman re: 225 Pleasant Street and 671 West Street  
 
IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS 
Select Board Appointments:  
 By-law Review Committee- Mary Foyle- 985 Flat Hill Road 
 TCP Building Design Committee (Member at Large)- Kristina Masaitis- 603 W. Townsend Road 
 
Ratification of the Town Manager’s Annual Appointments 
 
V. CURRENT BUSINESS  
1. Pride Event Requests 
2. New Emergency Paid Sick Leave Policy per Act providing for Massachusetts COVID-19 emergency paid sick 
leave signed on May 28, 2021 
3. Vote to approve the Park Commission’s acceptance of bleachers donated by the McNally Family  
4. Minutes/Warrants/Action Items 
5. Committee Reports   
 
===PAGE 2===
VI. OLD BUSINESS 
 
VII. TOWN MANAGER REPORT AND COVID-19 UPDATE 
 
VIII. UPCOMING MEETING/EVENTS SCHEDULE 
June 15th (Goals Workshop), June 22nd 
 
IX. PUBLIC COMMENT*** 
 PUBLIC 
 BOARD 
 
X.  ADJOURN 
 
*** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of 
the Chairperson.

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DOCUMENT : 2021-06-08-minutes-5258.txt
BOARD    : select-board
DATE     : 2021-06-08
KIND     : minutes
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-06-08-minutes-5258.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_06082021-5258
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===OCR macOS Vision===
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members present. Tom Alonzo, Chair; Michael-kay Jettreys, Vice Chairman; Jim Marino, Lou
Franco
Select Board Member not present: Todd Dwyer
Also Present: Heather Lemieux, Town Manager; Mary Foyle, Kristina Masaitis, Brandon
Kibbe, Open Space Committee Chairman; Ana Lockwood, Park Commissioner, Dave Passios,
Park Commissioner
Chairman Alonzo called the meeting to order at 7:02 p.m. and announced in accordance with
the requirements of the Open Meeting Law, please be advised that this meeting is being
recorded and broadcast over the Lunenburg public access channel. In accordance with the
Governor's Order Suspending Certain Provisions of the Open Meeting Law, G. L. c. 30A, §
20, all public meetings are being conducted remotely. Mr. Alonzo read the remote meeting
information for anyone who would like to join the meeting. He asked if everyone was present
by roll call.
Mr. Marino led the Pledge of Allegiance.
PUBLIC COMMENT:
Mr. Alonzo congratulated the graduating Lunenburg Class of 2021 and their families. There
was no other public comment.
APPOINTMENTS
Weekday Entertainment License- Smokestack Roasters, LLC, 39 Mass. Ave.
Mr. Alonzo reported the office had received a late afternoon email from the applicant stating
they were withdrawing their application at this time.
INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS
Select Board Appointments:
By-law Review Committee- Mary Foyle has taught at Lunenburg High School for 19 years and
has lived in town for 11 years. She teaches English and Civics and thought this would be a good
introduction to town government for herself.
Motion: J. Marino
2nd: L. Franco
To appoint Mary Foyle to the By-law Review Committee
Vote: Mr. Marino-aye, Mr. Franco-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye
TCP Building Design Committee (Member at Large) - Kristina Masaitis moved to town in
2016 and has two young children, so she has an interest in what happens to town buildings. Pre-
Covid-19, she was an assistant engineer working on office expansions, closures and redesigns for
different sites in the USA and Canada. She has attended one meeting so far and looked over the
pertinent documents. Mr. Franco thanked her for coming forward. He hoped she had no
predisposition either way regarding the building going forward and would contribute fairly to the
===PAGE 2===
Mr. Kibbe stated the Upen Space Committee continues to work on various goals and objectives
that we have in our Open Space plan. One of the goals is to make sure we are using the existing
resources that we have in town. We have existing recreational, open space, etc. in town, but what
they may not know is the Town owns a lot of other properties, scattered all over the town. A lot
of them were acquired through the tax title process and there are other parcels that were acquired
and are sitting there vacant. Some were acquired for one use and then deemed not suitable for
that use. Some are conservation areas that are under the purview of the Conservation
Commission. Tonight he would be addressing 225 Pleasant Street and 671 West Street.
Access to the West Street area is limited due to being densely populated. He moved on to his
Power Point presentation:
The West Street parcel is 66.5 acres of wetland, woodland, a pond, trails and wildlife enjoyed
by local residents from around the Whalom district. The trailhead is currently located off the
south-westerly side of the West Street S-curve, where there is seasonal parking for three or
more vehicles. The trailhead is currently located at the west end of the West Street S-curve. It
follows the west side of the pond and wetlands before dividing into east and west loops.
The trail heads south around the westerly side of a large picturesque wetland and pond with
most of the woodlands to the west of the trail. The hiking is easy with very little slope, but
several rustic crossings and tricky areas around seasonal pools of storm water offer some
challenge. The parcel is divided and dominated by the eastern wetlands and the mixed
woodlands to the west. A large natural opening provides hikers with a grand view of the
wetland from the edge of the woods; a natural pause in the trek, and a perfect spot to observe
the landscape or listen to the rustling of the trees and the calls of the blackbirds, hawks and
bluebirds who share the marsh with deer, turkey and other wildlife. There are several downed
trees in the area which might be arranged for rustic seating.
Adventure and new discoveries await families undertaking this brisk walk with crossing loops
to the east and west. There are one or two large puddles along the trail way which may require
remediation or course changes to protect these natural features and improve walkability. The
trail continues south toward a fork in the system. Hikers may choose an eastern or western
loop. The Eastern Loop crosses the brook connecting the northern and southern wetlands. It
skirts the northern wetlands and circles around on itself. A turn to the left will take you on the
eastern loop trail, through a mixed forest with large stands of Mountain Laurel. Here, the trail
heads down a short slope toward a stone crossing of the brook connecting the southern and
northern wetlands. As hikers continue, they'll complete the eastern loop which runs behind the
homes along Whalom Road. The western loop is characterized by a large segmented loop with
smaller loops contained within it. To the north, a deep woodland separates the trails system
from homes on West Street and Pratt Street. There are several access points along Pratt Street
which could be converted to trailheads for people coming from the south. Heading off on the
western loop, the trails are more heavily trodden from dirt-bike and four wheeler use. Travelers
are surrounded by deep woodlands and ancient stone walls from the agricultural period.
Trails are easy to follow and the walking is not difficult.
===PAGE 3===
larger, interconnected landscape including Laurel Bank Conservation Area, the Pleasant Street
Parcel, the solar fields and Whalom Woods. We envision a Whalom Greenway, bringing a
diverse hiking and recreational experience to folks from Emerald Place to Tri-town Landing
through these precious natural corridors. The first step is to provide more protection to these
resources by placing them in the care and custody of either the Conservation Commission or the
Parks and Recreation Department.
A WHALOM GREENWAY
In this map, you can see the potential for connecting these various assets into one cohesive, but
segmented greenway. Providing options and opportunity for outdoor recreation.
515-3
• 19100
PARKING
===PAGE 4===
future uses for these parcels. Mr. Kibbe thanked the board and noted they will be meeting next
week to begin the process. He will return at a later date to have the Select Board participate as
well.
Park Commissioner Ana Lockwood thanked Mr. Kibbe for the presentation and agreed the
areas are densely populated and believed there should be more recreation space there.
Mr. Kibbe thanked the Board for their time and exited the meeting.
CURRENT BUSINESS
1. Pride Event Requests
Mr. Alonzo noted that there have been requests for observance of Pride Month and to raise a
rainbow flag in Lunenburg. A draft proclamation has been drafted and he read it aloud:
Proclamation Honoring Pride Month
In the Town of Lunenburg
WHEREAS, the Lunenburg Select Board recognizes June 2021 as Pride Month
throughout the Town of Lunenburg; and
WHEREAS, all human beings are born free and equal in dignity and rights. LGBTQIA+
individuals have had immeasurable impact to the culture, civic and
economic successes of our local community and country; and
WHEREAS, the Town of Lunenburg is committed to supporting visibility, dignity and
equality for LGBTQIA+ people in our diverse community; and
WHEREAS, it is essential to acknowledge that the need for education and awareness
remains vital to end discrimination and prejudice; and
WHEREAS, celebrating Pride Month influences awareness and provides support and
advocacy for Lunenburg's LGBTQIA+ community, and is an opportunity to
take action and engage in dialogue to strengthen alliances, build
acceptance and advance equal rights.
NOW THEREFORE BE IT PROCLAIMED that the Select Board hereby proclaims the month of
June 2021 as PRIDE Month in the Town of Lunenburg in support of the LGBTQIA+
community.
This the 8th day of June 2021.
Mr. Jeffreys stated he was in the military service when the "Don't Ask, Don't Tell" policy was
instituted and he supported the policy for several reasons, and over the course of his career he
adhered to it. Over time there came a point when he recognized the obvious conflict of
individuals who have different sexual attractions and what that impact really is to the armed
forces. He went to Washington D.C. and lobbied for the repeal of the policy. He wrote several
letters to various Senators and Representatives to repeal it. It was quite the celebration when it
was repealed. He also saw the transition from the pre-"Don't Ask, Don't Tell," and the repeal of
===PAGE 5===
Mr. Alonzo also supported the proclamation proudly and fully behind every word of the
proclamation.
Robyn Mayo, 38 Otis Street, introduced herself to the Select Board, holding up a No WoCo Pride
(North Worcester County) card listing herself as the Secretary of the Board of Directors. She
introduced her wife Jaclyn. Ms. Mayo wanted to provide her contact into and offered any
assistance needed with the proposed rainbow flag raising. On behalf of the Board of Directors
she expressed happiness at hearing the board's comments. She also offered the Town a rainbow
flag to raise for the ceremony. She hoped NoWoCo could form a long standing and continuing
relationship with the Lunenburg Select Board.
Mr. Alonzo thanked her for her offer and stated whenever they do hold the ceremony it would be
in town center.
Stephanie Trudel also voiced her support for the town flying the rainbow flag and was pleased
the Select Board was receptive to this. She believed it was so important to take an active stand
and show that all the residents of our town are honored and valued and seen as a part of our
community.
Ana Lockwood noted there are several private rainbow flags displayed around town as well.
Motion: J. Marino
2n°: M. Jeffreys
To accept the proclamation as submitted
Vote: Mr. Marino-aye, Mr. Jeffreys- aye, Mr. Franco-aye, Mr. Alonzo-aye
Motion: M. Jeffreys
To accept the donation of the rainbow flag and hold a flag raising ceremony
Vote: Mr. Jeffreys-aye, Mr. Marino-aye, Mr. Franco-aye, Mr. Alonzo-aye
2nd: J. Marino
A time and date to hold the flag raising will be determined. Mr. Alonzo thanked Robyn and
Jacyln Mayo as well as Ms. Trudel for attending the meeting this evening.
2. Vote to approve the Park Commission's acceptance of bleachers donated by the
McNally Family
Ms. Lemieux reported the McNally family has donated a set of bleachers for McNally Park and
the Park Commissioners voted to accept the donation at their meeting. The second step is for the
Select Board to approve the acceptance by the Parks Commission. Dave Passios thanked the
McNally family for their donation. Mr. Alonzo also thanked the McNally family for the
donation.
Motion: J. Marino
2n:M. Jeffreys
To accept the donation of bleachers for McNally Park
Vote: Mr. Franco-aye, Mr. Marino-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye
Ratification of the Town Manager's Annual Appointments
===PAGE 6===
Assistant Dam Keeper-Rich Patry- 655 Reservoir Road
Emergency Management Director/Fire Chief-Patrick Sullivan
RACES* Control Officer-Ralph Swick-133 Townsend Harbor Road
Asst. RACES Officer-Brian LeBlanc-67 Mulpus Road
Member-Jeanine Swick-113 Townsend Harbor Road
*(Radio Amateur Civil Emergency Service)
Field Driver-Kathy Comeau-806 West Street
Forest Warden-Patrick Sullivan
Hazardous Waste Coordinator-Heather Lemieux
Hearings Officer-Heather Lemieux
Inspector of Plumbing/Gas (recommended by Building Commissioner)-
Gary Williams-34 Round Road
Assistant Inspector of Plumbing/Gas (recommended by Building Commissioner)-
Richard Kapenas-Townsend, MA
Pound Keeper--Jean Larkin-17 Highland Street
Public Weighers- (provided by PJ Keating)
Rich Reynolds
Erin Morin
Brian Contois
Jay Valliere
Mike Reynolds
Jen Oliveria
John Denapoli
Britany Woodhouse
Inspector of Weights and Measure-Steve Cullinane-46 Goodrich Street
Inspector of Wires (recommended by Building Commissioner)- John Biery-15 Crescent Road
Assistant Wiring Inspector (recommended by Building Commissioner)-
David Stone-83 Arbor Street
Clock Winders-term expires June 30, 2022
Tom Alonzo-284 Lancaster Ave.
Louis Franco-250 Arbor Street Mike
Kidney-86 Lancaster Ave. Chuck
Venezia-1402 Mass. Ave. John
Lynch- 453 Page Street William
Tyler-5 Graham Street
Jon Hogue- 15 Cliffview Terrace (new appointee)
Tree Warden-Robert Oliva
Veterans' Service Officer-T J. Blauser
Motion: J. Marino
2nd: L. Franco
===PAGE 7===
3. Sergeant Sean J. Connery
4. Sergeant Joshua B. Tocci
5. Sergeant Sean W. Zrate
6. Off. Joshua M. Mathieu
7. Off. Jonathan J. Broc
8. Off. Bradley J. McNamara
9. Off. John F. Morreale
10. Off. Jacob A. Lachance
11. Off. John M. Wagner
12. Off. Gage R. Russell
13. Off. Kamerin P. Munroe
14. Off. Anthony P. Cappucci
15. Off. Jeffrey T. Hill
16. Off. Nicholas J. Marino
Reserve Officers:
1. Off. Lisa M. Melnicki
2. Off. Robert R. Dacosta
3. Off. Benjamin R. Campbell
4. Off. Chad E. Stateler
5. Off. Erin K. Considine
6. Off. Brian J. Watson
7. Off. Paul A. Duquette
8. Off. Esteban R. Bonilla-Perez
9. Off. Joel Ortega
Motion: M. Jeffreys
To ratify the Town Manager appointments as presented
Vote: Mr. Franco-aye, Mr. Jeffreys-aye, Mir. Marino-aye, Mr. Alonzo-aye
Ms. Lemieux presented the Special Police Officer appointments:
Shirley Police Officers:
Chief Samuel Santiago
Lt. Alfreda Cromwell
Sgt. Jared Yanis
Sgt. Robett Romilly
Detective Matthew Euliano
Detective William McGuinness
Police Officer Kyle Dodge
2nd: L. Franco
===PAGE 8===
Townsend Police Officers
James Sartell, Chief
Mark Giancotti, Lt.
Christopher Peach, Lt.
Kimberly Mattson, Sgt.
George Reidy, Sgt.
Mark Francis, Officer
David Phillips, Officer
James Landi, Officer
Jeffrey Giles, Officer
Michael Marchand, Officer
Christopher Low, Officer
Eric Modica, Officer
Christopher Tucker, Officer
Paul Theodoulou, Officer
Dylan Silvestri, Officer
James Marchand, Reserve Officer
Tony Brennan, Reserve Officer
Christopher VanHooris, Reserve Officer
Austin Cote, Reserve Officer
Motion: J. Marino
2nd. M. Jeffreys
To ratify the Town Manager appointments of special officers from Shirley and Townsend
as presented
Vote: Mr. Franco-aye, Mr. Jeffreys-aye, Mr. Marino-aye, Mr. Alonzo-aye
CURRENT BUSINESS (Cont.)
3. New Emergency Paid Sick Leave Policy per Act providing for Massachusetts
COVID-19 emergency paid sick leave signed on May 28, 2021
Ms. Lemieux reported this is a new emergency paid sick leave signed by Governor Baker.
TOWN OF LUNENBURG
===PAGE 9===
related to the effects of the COVID-19 pandemic.
The Act is effective May 28, 2021 through September 30, 2021 or until State funding is
exhausted prior to this date.
ELIGIBILITY
Under the Act, employees are entitled to leave as follows:
• 40 hours of emergency paid sick leave for employees who work 40 or more hours
per week.
• For employees who regularly work fewer than 40 hours per week, leave in an amount
that is equal to the average number of hours that such employee works per week.
• For employees whose schedule and weekly hours vary from week to week, leave
that is equal to the average number of hours that the employee was scheduled to
work per week over the previous 6 months.
• If an employee with a variable schedule has not worked for the employer for 6
months, leave that is equal to the number of hours per week that the employee
reasonably expected to work when hired.
An employee may use emergency paid sick leave on an intermittent basis and in hourly
increments.
PURPOSES FOR WHICH LEAVE MAY BE TAKEN
Leave is available to employees who are unable to work for the following reasons:
1. An employee's need to:
• self-isolate and care for themselves because they have been diagnosed with
COVID-19;
• get a medical diagnosis, care, or treatment for COVID-19 symptoms; or
• get or recover from a COVID-19 immunization;
2. An employee's need to care for a family member who:
• must self-isolate due to a COVID-19 diagnosis; or
• needs medical diagnosis, care, or treatment for COVID-19 symptoms;
3. a quarantine order or similar determination regarding the employee by a local,
state, or federal public official, a health authority having jurisdiction, or a health
care provider;
4. an employee's need to care for a family member due to a quarantine order or
similar determination regarding the family member by a local, state, or federal
public official, a health authority having jurisdiction, the family member's
===PAGE 10===
An employee is required to provide notice of the need for leave as soon as practicable or
foreseeable. Requests for leave must be made in writing, with the following information:
• the employee's name;
• the date(s) for which leave is requested and taken;
• a statement of the COVID-19 related reason the employee is requesting leave and
written support for such reason; and
• a statement that because of the COVID-19 related reason the employee is unable to
work or telework.
For leave requests based on a quarantine order or self-quarantine advice, the statement from
the employee must also include: (1) the name of the governmental entity ordering quarantine
or the name of the health care provider advising self-quarantine; and (2) if the person subject
to quarantine or advised to self-quarantine is not the employee, that person's name and relation
to the employee.
RETURN TO WORK FROM LEAVE
An employee on leave who has been exposed but are not exhibiting any symptoms and have not
tested positive:
OPTIONS
CRITERIA
7 days of strict
quarantine
10 days of strict
quarantine
Return to Work on Day 8 after last exposure IF:
• A test (either PCR or Abbot BinaxNOW
antigen) taken on Day 5 or later is negative;
AND
• The individual has not experienced any
symptoms up to that point; AND
• The individual conducts active monitoring
through Day 14
Return to Work on Day 11 after last exposure IF:
• The individual has not experienced any
symptoms up to that point; AND
• The individual conducts active monitoring
through Day 14.
• No test is necessary under this option
ACTIVE
MONITORING
Individual must actively
monitor symptoms and
take temperature once
daily. IF even mild
symptoms develop or
the individual has a
temperature of 100.0 F,
they must immediately
self-isolate, contact the
public health authority
overseeing their
quarantine and get
tested.
===PAGE 11===
An employee self-isolating due to a positive COVID-19 test or are exhibiting symptoms of
COVID-19 (including fever, chills, muscle pain, headache, sore throat, or new loss of taste or
smell) and have been told by a provider that they have, or probably have, COVID-19, even in the
absence of a test may not return to work unless and until either:
Symptomatic:
• At least 24 hours have passed since recovery, defined as resolution of fever
without the use of fever-reducing medications; and
• Improvement in symptoms; and
• At least 10 days have passed since symptoms first appeared.
Asymptomatic:
• At least 10 days have passed since the first positive COVID-19 diagnostic test was
taken, assuming symptoms did not subsequently develop.
NOTE: Individuals who had COVID-19 in the last 90 days (from day of symptom onset or day of first
positive test if asymptomatic), AND individuals who have received either two doses of the Moderna or
Pfizer COVID-19 vaccines or a single dose of the Janssen COVID-19 vaccine at least 14 days ago, are
not required to quarantine following an exposure.
NO NEED TO FIND REPLACEMENT EMPLOYEE
An employee who takes leave pursuant to the Act and this Policy shall not be required to search
for or find his/her replacement to cover the hours during while using COVID-19 emergency
paid sick leave.
NON-RETALIATION PROVISIIONS
While administering their COVID-19 emergency paid sick leave programs, employers may
not interfere with an employee's ability to use COVID-19 emergency paid sick leave or
retaliate against an employee for exercising rights under the program. Specifically, employers
may not:
(1) interfere with, restrain, or deny an employee's ability to take COVID-19
emergency paid sick leave, including, but not limited to, by using an employee's taking
of COVID19 emergency paid sick leave as a negative factor in any employment action,
such as an evaluation, promotion, disciplinary action, or termination;
(2) discipline or take any other adverse action against an employee for using COVID-
19 emergency paid sick leave; or
===PAGE 12===
INTERRELATION WITH OTHER LAWS
The Town will comply with all federal and state laws enacted to address the Coronavirus
pandemic. In the event of any conflict between this Policy and the Act or any other paid sick
leave laws enacted in response to the Coronavirus crisis, the terms of any such applicable
federal or state law(s) that conflicts) with or supersedes this Policy shall apply.
Motion: J. Marino
To adopt the policy as presented
Vote: Mr. Marino-aye, Mr. Jeffreys- aye, Mr. Franco-aye, Mr. Alonzo-aye
2nd: L. Franco
Action Items:
Mr. Alonzo thanked Monty Tech, the Cemetery Commission and the DP W for working on the
North Cemetery garage and everyone who helped make it come together.
He also noted how good the cemeteries looked this past Memorial Day.
Committee Reports:
Mr. Alonzo reported the Finance Committee Appointing Committee will be meeting on June 15
to interview two applicants for the Finance Committee openings effective July 15t.
Mr. Franco reported the Economic Development Committee did not meet due to a scheduling
error.
Mr. Jeffreys requested a thank you letter be sent to Monty Tech on behalf of the Board for their
work on the garage. The board members concurred. Council on Aging and the Library Trustees
meet next week. TCP Building Design meets at the end of the month.
TOWN MANAGER COVID 19 UPDATE June 8, 2021
The Board of Health issued their weekly update and the cumulative laboratory confirmed number of
COVID-19 cases reported to the Town as of June 4th was 796. The state report showed 751 cases as of
June 1st. There were zero cases since May 28th. We are now back to "gray" on the positivity rate map.
(lowest positivity rate being gray, to green, to yellow, and red as the highest positivity rate
Nashoba Valley/Devens Regional Vaccine Clinic:
The Nashoba Valley/Devens Regional Vaccine Clinic will host another vaccination clinic on
Wednesday, June 9th 1 PM- 6 PM at the Clear Path for Veterans New England building at 84 Antietam
Street in Devens. Walk-ins appointments are welcome. The vaccine offered at this regional clinic is the
Pfizer vaccine and is for all persons 12 years of age and older. The site is wheelchair accessible and
there is a wheelchair on site. Those wishing to schedule an appointment can visit
https://vaxfinder.mass.gov/.
===PAGE 13===
Governor Baker's Executive Urder that suspended certain provisions of the Upen Meeting Law,
which altered the way public meetings were legally held during the duration of the State of
Emergency by allowing a public body to meet without the public body being physically present
and allowed fully remote participation, will be rescinded on June 15"h.
This means that
beginning on June 15th, to comply with the Open Meeting Law, all public bodies must meet in
places physically open to the public, pursuant to G.L. C. 30A, § 20.
Beginning on June 15th, members of a public body must be physically present at the meeting to
participate and satisfy quorum requirements. This means remote participation by members of
the public body is not allowed, unless a quorum of the board is present.
June 15" will be the first day that "in-person" public meetings will be held. Public Access
and our IT department have set-up the Town Hall meeting room to be able to conduct both
an in-person and Zoom meeting simultaneously. At this time, this will be limited to those
boards/committees that had "live broadcast" meetings in the Town Hall meeting room prior
to March 12, 2020. The agendas for these "hybrid" meetings reflect the in-person location
(Town Hall) and the Zoom meeting information. All other meetings will only need to reflect
the physical location of the in-person meeting.
We understand that the ability to have fully remote meetings allowed for greater flexibility in
meeting times for boards and committees that did not require reserving a physical space.
Given that there are 28 different boards, committees, and commissions that require meeting
space, and we have a limited number of meeting rooms, we ask for everyone's patience as we
transition back to in-person meetings.
In terms of face coverings and other COVID-19 safety requirements, board/committee
members and meeting attendees that have not been fully vaccinated (have received two doses of
either the Moderna or Pfizer vaccine or a single dose of the Johnson & Johnson more than 14
days ago) are asked to continue wearing a face covering and socially distance themselves from
their fellow board/committee members and members of the public when in-person, indoor
meetings resume. We ask that everyone continue to adhere to these safety protocols in order to
keep our staff and the public safe.
It is noteworthy to add that Governor Baker filed legislation on May 25, 2021 to extend certain
emergency measures currently in place via executive orders that are set to expire on June 15th.
This legislation, if enacted, would extend the authority for municipal boards to conduct virtual
meetings. However, until this legislation is passed and enacted as law, the above provisions
govern. If the legislation does pass a public notification will be sent out and a new plan
devised.
===PAGE 14===
ATE)
• Bylaw Review Committee (1 vacancy)
• Commissioner of Trust Funds (2 vacancies-joint appointment between CTF and BOS until
next AlE)
• Economic Development Committee (1 person recommended by the Open Space Committee, 1
citizen at large, and 1 ex-officio member that is a business owner)
• Senior Work Off Program Committee (1 vacancy)
• Zoning Board of Appeals (1 Associate vacancy)
Interested persons can find application forms on the Town Website and completed forms can be sent to
the Select Board's Office.
Home Rule Petition for Jaxx Country Variety
House Bill 3813 (formerly House 3715) for the additional liquor license for Jaxx Country Variety has now
been referred for a third reading.
Invitation for Bids:
Bids were solicited for the manufacturing and supply of municipal Pay As You Throw trash bags and
retail distribution services and we received one bid, from our current vendor WasteZero. I will have a
report and recommendation to the Select Board at their next meeting on June 15th on the PAYT bag fee
increase for FY 2022.
Mr. Jeffrey inquired if there was a way to give seniors a percentage discount on the PAYT trash bags. Ms.
Lemieux could not provide any information this evening.
Flat Hill Road Drainage:
The DPW Director had an on-site meeting with Flat Hill Road residents Susan Whalen and Matthew Allison
this past Friday. The meeting was to inspect and discuss the existing conditions with both property
owners and discuss a possible drainage solution that would discharge the existing runoff into an existing
watershed but address the underlying drainage issues. The residents are going to think about this proposal
and get back to the DPW Director.
Paving and Bridge Project Updates:
MassDOT notified the Town last week that starting Wednesday, June 9th they will be detouring traffic
around the area in the evening starting at 7 PM until 5 AM in order to get the temporary traffic signals
and barriers set up for the one lane traffic pattern. The one lane traffic pattern will be up and running on June
===PAGE 15===
lane isa shared through/rightturn lane. MasSDUl hasagreedto evaluate thetrattic volumes and
operations at the intersection to determine if the outside lane on the WB approach at the signal can be
modified, with signsand striping, to an exclusiveright turn lane. They will follow-up with their findings
upon completion.
Department Updates:
Library: Library hours are back to "normal" for browsing and entering the library: M-Thurs 10-8, Sat 10-2,
with curbside pickups available, if requested. The carpet project will begin the week of August 9th and the
Library will close for the couple of weeks until the project is complete. The summer reading program is
kicking off on June 24th 6:30-7:30 pm with a family event including "Flying High Dogs" on develop their
Long Term Strategic Plan. The recommended plan will be voted on by the Library Board of Trustees at their
June meeting.
Treasurer/Collector: The Collector's Office is getting Preliminary Billing ready and preparing for the
auditors (on site the week of June 7th).
Finance Director: The Finance Director issued notice for departments that all final Purchase Orders and
Requisitions for FY21 must be opened by June 10th and that departments need to submit requests for
encumbrances by July 15th. The Finance Director has also been busy reconciling the changes made by the
federal and state government related to what is eligible to be submitted to FEMA and under CARES, as
this has changed multiple times and then needs to be readjusted in our accounting system. Also, she
submits quarterly spending reports for the CARES funding, with the latest due on June 4th.
Land Use: North End Subaru is leveling theirdealership and buildinga new, expanded footprint that will
increase their servicearea. The Planning Board has a subdivision plan before them for 101 Pleasant Street
for a six-lot subdivision consisting of six duplex buildings. The applicant requested a waiver from the
maximum dead-end road length of 650 feet, which the Board denied. As a result, the applicant
redesigned the subdivision proposal byreducing itto four duplex buildings. Thecontinuation of this
hearing is scheduled for June 28th.
The Planning Board also has a hearing for the construction of four 2-unit townhouse buildings consisting
of six 3-bedroom and two 2-bedroom units at 711 Massachusetts Avenue. The continuation of this
hearing is scheduled for June 28th.
is sponsored by the Police and Fire Departments and the Eagle House Supporters on Friday, June 25th at
1 p.m. There are a number of other programs at the Senior Center that can be found in their monthly
newsletter, on the website, and advertised on their Facebook page.
Assessors: Motor Vehicle Excise tax bills in the amount of $364,000 went out in May. The new assessing
software conversion is complete and VISION will go live on July 1st. Billing will be done from VISION.
GIS Mapping through Cartographics will be updated regularly and those field cards will be updated
accordingly.
DPW: The DPW Directorreported that the DPW isperformingallthe landscapingand mowing untilthe
new contractor begins on July Ist. The Town Beach will be opening on June 20th and Lakeview
Nursery will be coming in to do clean-up at the beach. The Recreation Director is currently out on
maternity leaveso the DPW Directorand DPW Administrative Assistantwillbehandlingalltownbeach
related responsibilities whilethe Recreation Director isout. Therehas been an increase in purchase of rain
===PAGE 16===
Meetings, Events and Other Announcements:
Lunenburg Farmers Market on the Ritter Lawn will be Sundays starting June 13th until October 10th; 10
a.m. until 12:30 p.m. except on Sunday, July 4th.
The Summer Band Concerts willresume on Monday evenings at 7 p.m., July 12th until August 9th (with a
rain date of an additional Monday on August 16th). Concerts will moveto the area in front of the TCP,
with the band set up on the front entrance steps of the TCP, the public on the grassy area acrossthe front
entrance, and parking between the Library and TCP. Thetriangleentrance and exit and the gate to
Memorial Drive will be closed off for safety reasons.
Ms. Lemieux reported she had met with one of the Monty Tech teachers at the Ritter Building last
week to see if they could work on the kitchen renovation and they could. This will be done in the
fall.
Mr. Alonzo reported former Select Board member Katey Adams will continue her appointment on
the Americans with Disabilities Act Commission until her term expires in 2022.
UPCOMING MEETING/EVENTS SCHEDULE
Mr. Alonzo reported their upcoming meetings are June 15 which will be a goals workshop and
will be in person and then on June 22.
PUBLIC COMMENT: There was none this evening.
Motion: L. Franco
To adjourn the meeting
Vote: Mr. Franco-aye, Mr. Marino-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye
2nd: M. Jeffreys
The meeting adjourned at 8:58 p.m.
Respectfully submitted,
Elainem. Peterson
Elaine M. Peterson
Executive Assistant to the Town Manager

========================================================================================
DOCUMENT : 2021-06-15-agenda-5259.txt
BOARD    : select-board
DATE     : 2021-06-15
KIND     : agenda
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-06-15-agenda-5259.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_06152021-5259
========================================================================================

===PAGE 1===
SELECT BOARD 
Tuesday, June 15, 2021 
7:00 PM-Town Hall 
Bilotta Meeting Room, Second Floor 
AGENDA 
 
In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and 
broadcast live over the Lunenburg Public Access channel and on FacebookLive on the Public Access Facebook page 
(https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/). 
 
The following information is also provided for members of the public that would like to participate in the meeting 
remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar:  
https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174-0347 
# If you have not registered with Zoom you will be asked for your name and an e-mail address. 
Note: No participant ID is needed, just press # when asked. Tel ephone users may dial *9 to request to speak after joining the 
meeting. Computer and app users may use the “raise hand” feature to request to speak.  
 
The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may 
be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought 
up for discussion to the extent permitted by Open Meeting Law. 
 
7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE 
 
I. PUBLIC COMMENT*** 
 BOARD 
 PUBLIC 
 
II. ANNOUNCEMENTS 
 
III. APPOINTMENTS  
7:05 PM COA Director End of Year Report 
7:15 PM Weekday Entertainment License- Smokestack Roasters, LLC, 39 Mass. Ave. 
 
IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS 
Ratification of the Town Manager’s Appointment of Full Time Police Officer Robert Dacosta (effective June 27, 2021) 
Ratification of the Town Manager’s Appointment of Senior Videographer Daniel Seminatore  
 
V. CURRENT BUSINESS  
1. Discussion on Pay As You Throw Bag Program and Fees for FY22 
2. Approval of Minutes of June 1, 2021 
3. Warrants: Accounts Payable Warrant #57 21, dated 6/8/21, in the amount of $579,554.93; Accounts Payable 
Warrant #59 21, dated 6/8/21, in the amount of $112,252.33 (Medicare Part B Reimb.): Payroll Deduction 
Warrant #58 21, dated 6/9/21, in the amount of $583,517.57; Payroll Warrant #25P21, dated 6/10/21, in the 
amount of $882,663.58 
4. Action Items 
5. Committee Reports   
 
VI. OLD BUSINESS 
 
VII.  TOWN MANAGER REPORT 
 
VIII.  WORKSHOP: SELECT BOARD AND TOWN MANAGER GOALS FOR FISCAL YEAR 2022 
 1. Review FY 2021 Select Board Goals 
 2. Discussion on setting FY 2022 Select Board and Town Manager Goals 
===PAGE 2===
 
IX. UPCOMING MEETING/EVENTS SCHEDULE 
 June 22, 2021 
 
X. PUBLIC COMMENT*** 
 PUBLIC 
 BOARD 
 
XI.  EXECUTIVE SESSION: Motion to enter into Executive Session and to adjourn after exiting Executive Session 
pursuant to M.G.L. c. 30, Section 21, Paragraph 2, to conduct strategy sessions in preparation for negotiations with non-
union personnel or contract negotiations with non-union personnel (Town Manager). 
 
XII.  ADJOURN 
 
*** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the 
discretion of the Chairperson.

========================================================================================
DOCUMENT : 2021-06-15-minutes-5259.txt
BOARD    : select-board
DATE     : 2021-06-15
KIND     : minutes
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-06-15-minutes-5259.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_06152021-5259
========================================================================================

===OCR macOS Vision===
===PAGE 1===
Members present: Tom Alonzo, Chair; Michael-Ray Jeffreys, Vice Chairman; Todd Dwyer,
Jim Marino, Lou Franco
Also Present: Heather Lemieux, Town Manager; Sue Doherty, COA Director; Jaclynn Nicoll;
Police Lt. Jeffrey Thibodeau, Officer Robert DaCosta
The meeting opened with the Pledge of Allegiance.
Chairman Alonzo called the meeting to order at 7:00 p.m. and announced in accordance with
the requirements of the Open Meeting Law, please be advised that this meeting is being
recorded and broadcast over the Lunenburg public access channel and on Facebook Live on
the Public Access Facebook page.
Mr. Alonzo noted they are continuing the Zoom portion of the meetings as a courtesy and the
public can participate in Public Comment only. However, anyone conducting business with
the board and listed on the agenda will need to appear in person. He informed the public of
the Zoom meeting id on the agenda located on the Town website.
PUBLIC COMMENT: There was none at this time.
ANNOUNCEMENTS:
Mr. Alonzo thanked the Turkey Hill Lions Club and everybody who came out to participate in
painting the gazebo this weekend. He also thanked the gardeners for working on the town
center gardens.
Ms. Lemieux announced there will be a PRIDE flag raising event tomorrow at 7:00 p.m. at
the upper Town Common.
Council on Aging Director End of Year Report
COA Director Sue Doherty presented a PowerPoint detailing the last year. She began by
showing Volunteer Recognition was done via drive through due to the pandemic; it was
awkward but worked. Next she recognized the Meals on Wheels drivers :
Patricia Arsenault
Larry Letarte
Linda Betti
Carol McShane
Laura Boussom
Betty Orlow
Shana Daykin
Walter Orlow
Jessica Frank
Peter Pignatiello
Stephanie Grzybowski
Cindy Romano
Bob Hamel
Elise Shofield
Charlotte Jenkins
Heather Sroka
The Senior/Community Center received assistance for the Drive Through events from both the
Police and Fire Departments as well as other organizations and companies during the pandemic:
The Lunenburg Turkey Hill Lions Club, Salvation Army, Worcester County Sheriff's Office,
and PJ Keating Company. All the community came together and helped out, anything we asked
===PAGE 2===
Category
Community Education
Congregate Meals
Cultural
Fitness Exercise
Grab & Go
Health Benefits
Counseling
Health Education
Health Screening
Intergenerational
Other Health Services
Professional Services
Recreation
Wellness
ZOOM
Total Event Signins
Fiscal Year 2021
Category
Congregate Meals
Cultural
Fitness Exercise
Grab & Go
Health Benefits
Counseling
Other Health Services
Professional Services
Recreation
Wellness
ZOOM
Total Event Signins
Duplicated
13
1317
99
1715
160
49
12
55
103
179
8
9077
Unduplicated
13
217
50
171
49
43
12
25
32
69
110
481
26
8
765
Duplicated Unduplicated
2
57
260
3944
17
21
73
785
7
274
2
41
33
238
17
21
30
155
7
40
5440
356
===PAGE 3===
Other
Rec/Social
Shopping
Totals
647
647
663
2339
33
24
21
59
Fiscal Year 2021
Category
Medical
Duplicated Unduplicated
432
38
Other
Rec/Social
245
32
Shopping
328
Totals
1037
21
4
12
49
• We assisted 83 people with booking vaccine appointments
• Mailed 2262 "Wellness Postcards" to Lunenburg residents age 60+
• 77 "New" clients came on board during FY21
• Delivered 7072 "Meals on Wheels" to 59 clients
• "In House" SHINE (Serving Health Insurance Needs for Everyone) Health Insurance
Counseling to 25 clients 41 times
They are open now and will have a tent set up outside for the summer for activities such as
Bocce, community gardening, corn hole, horseshoes, music, etc. The Fire and Police are putting
on a welcome back cookout next week there. She was looking forward to getting back to normal.
Mr. Alonzo thanked her for the excellent work being done at the Senior/Community Center. Ms.
Doherty noted that the Town Manager kept them going. Ms. Doherty thanked the Board and
exited the meeting.
===PAGE 4===
Wed: 6am-9pm
Thurs: 6am - 9pm
Fri: 6am-11pm
Sat: 6am-11pm
Mr. Marino asked if everyone working there had alcohol server training. Ms. Nicoll stated not
everyone, but we have one person in charge who is; who physically serves and checks licenses
and an alcohol log as well as a strict policy.
Mr. Jeffreys recommended all staff be server certified. He was not in favor of the 6:00 a.m. hours
and inquired what a realistic start time would be. Ms. Nicoll stated no earlier than Noon.
Discussion ensued about modifying the hours for live entertainment and the location of the
nearest residential abutters. It was determined that if there were complaints between now and
renewal time in December, the hours would be modified then. Ms. Nicoll assured the board she
wanted to keep good relations with her neighbors. Ms. Alonzo added that it would be reasonable
to not hear the music more than 30 feet outside of the building in any direction. Mr. Marino
stated he shared the same sentiments as Mr. Jeffreys regarding noise early in the morning but
would be agreeable to soft acoustic style music in the morning.
Motion: J. Marino
2nd: M. Jeffreys
To approve the Weekday Entertainment license to Smokestack Roasters, LLC
Vote: All in Favor
INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/RESIGNATIONS
Ratification of the Town Manager's Appointment of Full Time Police Otficer Robert
DaCosta (effective June 27, 2021)
Lt. Thibodeau, on behalf of Chief Gammel, reported the department lost two officers in May
due to attrition and entering the MA State Police Academy. We anticipate another officer
retiring in July and adding another officer in Fiscal Year 2022. This essentially creates four
openings in FY2022. One of the vacant positions was posted internally and he was pleased to
recommend Officer Robert DaCosta for the position of full-time police officer. He has been a
reserve officer with the department since 2012; a reserve officer with Boxboro police
department since 2011 and is currently a lieutenant with the Fitchburg Fire Department. He has
decided to leave the Fire service to become a full-time police officer. He has completed the
Central MA Police Chiefs Association Academy and the Massachusetts Municipal Police
Training Committee Reserve Intermittent Academy. He has an Associate of Science degree in
fire science from Mt. Wachusett Community College and is currently pursuing a Bachelor
degree in Southern Columbia University with a concentration in arson investigations. He is a
certified CPR first responder instructor for the department and has completed yearly in-service
training as well as specialized training courses while employed as a reserve officer. Among
completed specialized training is basic motorcycle school and he is currently assigned to the
===PAGE 5===
ume ponce oincer electve June 41, 4021.
Mr. Alonzo stated to Officer DaCosta the Chief spoke highly of you and that he appreciated him
stepping forward.
Mr. Marino stated as former Police Chief he had tried to get Officer DaCosta to come on as a
full-time officer. He added DaCosta was a great guy and wished him the best of luck and that
his resume speaks for itself. Mr. Jeffreys noted Officer DaCosta comes from an outstanding
family and he has outstanding character and he looked forward to his appointment tonight.
Motion: J. Marino
2n: M. Jeffreys
To ratify the Town Manager appointment of Full-time Officer Robert DaCosta effective
July 27, 2021
Vote: All in Favor
The Board congratulated Officer DaCosta and applause was heard throughout the meeting
room.
Ratification of the Town Manager's Appointment of Senior Videographer Daniel
Seminatore
Ms. Lemieux stated this recommendation was brought forth by PAC Coordinator McLaughlin
and Asst. Town Manager Belliveau. Mr. Alonzo asked if Mr. Seminatore was present this
evening upon which Mr. Seminatore came out of the recording studio and indicated he was
there.
Motion: L. Franco
2": T. Dwyer
To ratify the Town Manager's appointment of Daniel Seminatore to Senior Videographer
Vote: All in Favor
I. CURRENT BUSINESS
1. Discussion on Pay As You Throw Bag Program and Fees for FY22
Ms. Lemieux following up to her Town Manager's report from last week provided an update on
the costs to operate the PAYT bag program and information related to a suggestion at the June
8, 2021 meeting to offer discounted bags to senior citizens in Fiscal Year 2022. There is still
pending information as well. Due to a substantial increase in the costs to operate the Pay-As-
You-Throw curbside trash and recycling program related to new contract terms with E.L.
Harvey that reflects the increased market costs for collection and disposal of trash and recycling
and the increase in manufacturing and distribution of the PAYT bags, bag costs will be
increasing in Fiscal Year 2022. The price increase will be dependent on two main variables.
These variables include the estimate used to project the number of cases of the different sized
bags sold next fiscal year and whether the Town offers relief to senior citizens for PAYT bags.
The estimate used to project the number of cases of the different sized bags affects the cost of the
bags; as more cases of bags are sold, it decreases the operational costs for collection because this
is a flat rate annually. We received updated sales figures from our bag manufacturer for the time
period of June 1, 2020 until May 31, 2021 and there was a 38% increase in the actual number of
===PAGE 6===
After discussing this with the Finance Director, we anticipate that due to the actual number of
cases sold compared to our estimates, we will have a surplus in the Solid Waste Enterprise
account of between $40,000 and $50,000 at the end of the fiscal year.
Understanding that our collection and disposal costs that are covered under the Enterprise are
estimated to increase from $318,014.00 to $419,850.00 and the costs of manufacturing and
supplying the bags is also increasing, we will not see a surplus in Fiscal Year 2022 if the
estimated number of bags decreases and the price of the bags remains the same.
Ms. Lemieux stated she was waiting on additional information on Fiscal Year 2020 trash bags
sold versus Fiscal Year 2021 and trying to project knowing that due to people being home the
past year that more people were generating more trash.
The other variable is whether the Town offers relief to senior citizens for PAYT bags. At the
June 8" meeting Selectman Jeffreys inquired about offering discounted bags to senior citizens
and how we could implement a program for seniors in Fiscal Year 2022. In the last week I have
corresponded with Selectman Jeffreys on this question and made inquiries of my own on the
feasibility of such an initiative. In order to control the financial impact, maintain a simple
operational process, and not create burdensome additional responsibilities on different parties,
the Town could purchase a set number of cases that are directly shipped to the Town to disburse
to seniors for free through a tracked system. The purchase of the bags is an eligible expense
using our Recycling Dividends Program funds and the Senior Center could be the location that
seniors could pick up their allotted number of free bags. The logistics would need to be worked
out such as number of bags per household and how this information is tracked that I would
work out with the Senior Center Director and base the estimated number of cases on the total
number of eligible seniors in Lunenburg. We would also have to supplement the pickup and
disposal of the bags with the surplus Enterprise funds from this year. Ms. Lemieux spoke to
COA Director Doherty and she is agreeable to handing out those bags. This could encourage
more people to visit the Senior Center as well. It could be tracked through the My Senior Center
software used at Eagle House to see which households receive them so they would be
distributed evenly.
I am still awaiting data that will assist me in making a recommendation on the proposed
increase in bag price and the logistics of working out a senior citizen PAYT bag relief program.
This will be a recommendation made at a future meeting.
Mr. Alonzo wanted to ensure that there is not more work and time involved tracking that would
negate the savings.
Mr. Jeffreys added one issue discussed with Ms. Lemieux over the past week was the ability
to administer it seamlessly and not create a hardship on local vendors. Further discussion
ensued on what criteria would qualify getting the free bags as well as the number of households
that would receive them. This will be discussed more at a future meeting.
===PAGE 7===
• Accounts Payable Warrant #59 21, dated 6/8/21, in the amount of $112,252.33
(Medicare Part B Reimb.)
• Payroll Deduction Warrant #58 21, dated 6/9/21, in the amount of $583,517.57
• Payroll Warrant #25P21, dated 6/10/21, in the amount of $882,663.58
4. Action Items-there were none.
5. Committee Reports
Mr. Alonzo reported the Finance Committee Appointing Committee met earlier today and
interviewed two candidates and both were appointed to the two slots that are effective July 1st.
Both have financial backgrounds; one is retired and the other is still working. He believed they
would be excellent members of the Finance Committee.
TOWN MANAGER REPORT
Announcement on Existing Vacancies:
The following is a list of current vacancies on the following committees:
• Architectural Preservation District Commission (2 vacancies-1 citizen at
large and 1 representative from Historical Commission)
• Board of Assessors (2 vacancies-joint appointments between BOA and BOS
until next ATE) Bylaw Review Committee (1 vacancy)
• Commissioner of Trust Funds (2 vacancies-joint appointment between CTF and
BOS until next ATE)
• Economic Development Committee (1 person recommended by the Open Space
Committee, 1 citizen at large, and 1 ex-officio member that is business owner)
• Senior Work Off Program
Committee (1 vacancy)
• Zoning Board of Appeals
(1 Associate vacancy)
Interested persons can find application forms on the Town Website and completed forms can be
sent to the Select Board's Office.
American Rescue Plan Act Funding:
The American Rescue Plan Act (ARPA) that was signed in March of 2021 includes $3.4 B in
funding through the Coronavirus Local Fiscal Recovery Fund (CLFRF) for Massachusetts local
governments. These funds are disbursed in two rounds, 50% became available as of June 1st
and the remaining 50% becomes available not less than 12 months after the town receives the
===PAGE 8===
that will address any important infrastructure needs and would provide a meaningful impact to the
community.
Invitation for Bids:
Wereceived filed sub-bids for the Roofing/Flashing work today for the Public Safety Carport
project. The low bidder was Rockwell Roofing of Leominster for $23,750. General bids are due
Tuesday, June 22nd. Due to the recent inflation in the building industry, we expect the total cost for
this project will exceed the capital article amount and therefore will need to be subsidized
through the Facilities budget. Anticipating this as a need, we have earmarked funds for this
purpose in the event the total cost exceeds the capital article amount of $135,000.
Flat Hill Culvert Update:
The engineer for the Flat Hill Road Culvert project provided an update to the DPW Director and I this
past week. The engineered plans were submitted to MassDOT and are still under review. We
submitted a Notice of Intent with Conservation in May and our engineer and the DPW Director
met with Conservation on June 2nd. There were a few small issues with Conservation that were
brought up that need to be further defined and resolved that the engineer will address before the
next meeting with Conservation.
The engineer brought to our attention that the estimated construction costs for this project are
now $750,000. The DPW Director and I have asked for a breakdown of why the construction costs
have escalated so substantially and are awaiting a response from the engineer. After speaking
with the DP W Director, although it was our intent to move forward as quickly as possible with this
project at the start of FY 2022, we are going to submit a Small Bridge Grant application in the
hopes of receiving additional funding to supplement the FY22 capital article for this project. As
we learn more information, I will keep the Board informed.
Meetings, Events and Other Announcements:
• Lunenburg Farmers Market on the Ritter Lawn will be Sundays starting June 13th until
October 10th; 10 a.m. until 12:30 p.m. except on Sunday, July 4th.
• Summer Band Concerts will resume on Monday evenings at 7:00 p.m., July 12th until
August 9th (with a rain date of an additional Monday on August 16th) and will be outside
the front entrance of the TCPBuilding.
Mr. Jeffreys reported he had received two requests from residents to consider
moving the Town Manager Reports closer to announcements.
WORKSHOP: SELECT BOARD AND TOWN MANAGER GOALS FOR FISCAL YEAR
2022
1. Review FY 2021 Select Board Goals
Mr. Alonzo noted the first goal concerned the old Primary School.
Objective 1: To identify, define and propose at least one project to the 2021 Annual Town
Meeting regarding the use and/or re-use of the Old Primary School building, and/or
===PAGE 9===
ii. Action: Review exist information and documents and/or engage the
appropriate professionals to create such documents that provide for
the accurate assessment, including cost, of, at least, (a) the demolition
of the existing building; (b) removal of hazardous materials from the
building and site;
(c) conceptual rendering(s) of the property post-demolition; (d) a design
(or designs), prepared by a landscape architect, of potential concepts for
the property, specifically focusing on open space and a "Town
Common" theme
ili. Action: Determine one (or two, if applicable) option(s) to be fully developed
into a proposed project for the building and/or site to be presented to the
2021 Annual Town Meeting for vote, including approximate costs,
plans and necessary funding.
Mr. Alonzo stated we brought this to town meeting to get the funding for the landscape architect,
which was approved. We also received conceptual drawings from Monty Tech. He suggested
going out to bid so we can get that going. Once these are completed, we can get input trom other
boards and hold public hearings and return to town meeting with the next step. We should
incorporate this goal into our 2022 goals. The Board concurred
Mr. Jeffreys noted when the Board determines the building needs to be demolished, the APDC
will want to know what efforts have been made to try to salvage the building. He has reached out
to Representatives Sena and Kushmerek to find resources for available funding for towns for
rehabilitating buildings; so far we are not eligible; since that is going to be required as part of the
process to demolish the building. Mr. Alonzo requested he send a written note to him regarding
this via email so he could incorporate it in the goal. Mr. Alonzo suggested meeting with the
APDC in July to work with them to find some compromise other than restoring the building.
Objective 2: To review, discuss and revise (where needed) the re-appointment process of all
annual Select Board appointments and to formalize that process into a policy for
distribution.
i. Action: Review the existing process step-by-step as well as any existing
written policies that might pertain to the re-appointment process. Also
review the Charter for exact list of Select Board appointments.
ii. Action: Ask for initial input from all affected appointed bodies. Discuss
improvements that might be made to streamline, clarify and strengthen
===PAGE 10===
alstribunon.
Mr. Alonzo noted we got fairly far through this goal; action items i. and ii. with some
disagreements about things there and asked for feedback. Is this a policy that we want to pursue?
Mr. Jeffreys thought the process went well and did not think it needed to be modified so was in
favor of dropping this goal. The board concurred
Mr. Alonzo moved on to objective iii. adding they really did not get to this one and asked the
board if they would like to pursue it. Mr. Franco stated this was an important issue for him; it
gets qualified people to serve and keeps the people currently serving from becoming complacent.
Mr. Marino agreed and suggested finding events in town to set up a recruitment table. Mr.
Alonzo noted they have done that before with little response. Mr. Jeffreys was on the fence about
this goal and added when people have a problem with board members they are going to make
their voices heard. He was in favor of continuing to promote public service and opportunities but
was unsure of increasing participation. Further discussion ensued about how to recruit
volunteers.
Objective 3:
To analyze, discuss and strategize how to get more people actively interested
and involved in volunteering for Town elected and appointed positions.
i. Action: Review all existing methods and practices presently in place that inform
and/or encourage people to volunteer. Discuss what is currently
effective and what is not with an eye to determining why, as well. Talk
about potential obstacles, challenges or hurdles to more widespread
involvement. Work to determine how to improve existing methods,
what new methods might be tried, and how obstacles might be removed
to garner more active involvement from the public.
ii. Action: Ask all current elected and appointed bodies for their input in
determining the same issues as the Select Board will discuss in the
previous action. Ask each elected and appointed member for a short
summary of how they, personally, became involved and what led to
them running or getting appointed to their current position. Request they
submit any ideas they might have, individually or as a body, to improve
volunteerism.
ili. Action: Work to implement what was determined in actions i. and ii. by
modifying existing methods, creating new ones and doing whatever else
was deemed to be a potential solution for improving volunteerism.
Ensure that all changes are made public with an outreach campaign
utilizing available media resources (public-access TV, newspaper,
===PAGE 11===
Jeffreys suggested two avenues, the senior circuit breaker and assisting low income seniors. A
question arose about the TCP Building Design Committee progress.
Discussion ensued about residents wanting to know what will happen to the vacant Town Hall
and Ritter buildings if municipal offices are moved to the TCP Building. Ms. Lemieux suggested
getting some of this information from the building reuse committee's findings. Further
discussion was about scenarios occurring from the resulting empty buildings.
Mr. Alonzo summarized that the board would have two goals and one will be a short term goal
on how to make a policy about getting more volunteers. Mr. Alonzo will draft something in
accordance with the discussion.
Town Manager Goals Fiscal Year 2022
board. Mr A pressued three goals. She noted Goal #3 would be a shared goal for herself and the
actions would work with it.
Goal #3: Establish Means Tested Senior Citizen Property Tax Exemption
a. Objective: To establish a Senior Citizen Real Estate Tax Credit Program to seniors
that meet certain eligibility requirements.
i. Action: Research different models of Senior Citizen Property Tax Exemption
programs in the Commonwealth and work with the Finance Director and
Principal Assessor on the financial impact of implementing a reduced
residential tax rate for seniors.
ii. Action: Present a recommendation to the Select Board on the program
eligibility requirements, language of the Home Rule Petition, and financial
impact on both eligible seniors and remainder of residential taxpayers.
Timeframe of the recommendation will take into account the requirement of
approval by town meeting of an article to petition the State Legislature to adopt
the Home Rule Petition.
The other two goals are continuations from FY21.
Goal #1: Continuation of the Goal to Redevelop/Reuse 925 Mass Ave:
b. Objective: To address a blighted property that has been in tax title for over a decade.
i. Action: The Town Manager will continue to work with the consultant that
performed the Environmental Site Assessments, MassDEP, and
MassDevelopment to seek all available outside funding resources that will
result in remediation of the site and limit the risk exposure of clean-up costs
that would be borne by the Town.
il.
Action: Depending on the results of associated steps under Action i. and
===PAGE 12===
and improve the long term maintenance and repair plan for town facilities.
i. Action: Review the current organizational structure and determine if a
reorganization that separates Facilities from the Department of Public
Works would create greater efficiencies. Follow the process in the Town
Charter as required for any reorganization.
UPCOMING MEETING/EVENTS SCHEDULE
Mr. Alonzo noted they will be meeting on June 22nd and then on July 6th.
PUBLIC COMMENT
Dave Passios, 56 Whiting Street, suggested the board put in the demolition request for the old
Primary School immediately as the building needs to come down for a new use and turn their
energy on refurbishing the Town Hall and Ritter Building.
Mr. Alonzo noted the board would be entering Executive Session upon adjournment.
Motion: L. Franco
2°: T. Dwyer
To enter into Executive Session and to adjourn after exiting Executive Session pursuant
to M.G.L. c. 30, Section 21, Paragraph 2, to conduct strategy sessions in preparation for
negotiations with non- union personnel or contract negotiations with non-union personnel
(Town Manager).
Vote: Mr. Marino-aye, Mr. Dwyer-aye, Mr. Franco-aye, Mr. Jeffreys-aye, Mr. Alonzo-
aye
***********************Executive Session Minuts re Separate*****************
The meeting adjourned at 9:04 p.m.
Respectfully submitted,
Elaiiem. Peterson
Elaine M. Peterson
Executive Assistant to the Town Manager

========================================================================================
DOCUMENT : 2021-06-22-agenda-5279.txt
BOARD    : select-board
DATE     : 2021-06-22
KIND     : agenda
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-06-22-agenda-5279.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_06222021-5279
========================================================================================

===PAGE 1===
SELECT BOARD 
Tuesday, June 22, 2021 
7:00 PM-TOWN HALL 
Bilotta Meeting Room, 2nd Floor 
REVISED AGENDA 
 
In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and 
broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page 
(https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be able to be found on the 
LunenburgAccess YouTube channel within 24 hours after the meeting. 
 
The following information is also provided for members of the public that would like to participate in the meeting 
remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar:  
https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174-0347 
# If you have not registered with Zoom you will be asked for your name and an e-mail address. 
Note: No participant ID is needed, just press # when asked. Telephone users may  dial *9 to request to speak after joining the 
meeting. Computer and app users may use the “raise hand” feature to request to speak.  
 
The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. V otes may 
be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought 
up for discussion to the extent permitted by Open Meeting Law. 
 
7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE 
 
I. PUBLIC COMMENT*** 
 BOARD 
 PUBLIC 
 
II. ANNOUNCEMENTS 
 
III. APPOINTMENTS 
7:05 PM Meeting with Valerio Romano of Uma Flowers, LLC to hear presentation for Adult Retail Cannabis License at 
43 Summer Street 
7:15 PM Joint Meeting with Board of Assessors to Appoint Assessor- Christine Cosgrove Higdon, 83 Lancaster Ave. 
 
IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS 
 
V. TOWN MANAGER REPORT 
 
VI. CURRENT BUSINESS 
1. Vote on Extension of Contract Terms for Town Manager and Director of Municipal Finance until July 31, 2021 
2. Approval of June 8, 2021 Minutes 
3. Warrants/Action Items 
4. Committee Reports 
 
VII. OLD BUSINESS 
1. Pay As You Throw Bag Fee and Proposed Increase for FY22 
 
VIII. UPCOMING MEETING/EVENTS SCHEDULE 
July 6th, July 13th, July 20th 
 
IX. PUBLIC COMMENT*** 
 PUBLIC 
 BOARD 
===PAGE 2===
X. EXECUTIVE SESSION: Motion to enter into Executive Session and to adjourn after exiting Executive Session: 
Pursuant to M.G.L. c. 30, Section 21, Paragraph 3, to discuss strategy with respect to litigation, where an open meeting 
may have a detrimental effect on the government’s litigating position and the Chair so declares, namely Aldrich, et al. v. 
Board of Selectmen of the Town of Lunenburg, et al., Worcester Superior Court Docket No. 1985CV00647, Lunenburg 
Bd. of Health v. Gonynor, et al., Central Housing Court Docket No. 04H85CV000229, Massey v. Town of Lunenburg 
Zoning Bd. of Appeals, Worcester Superior Court Civil Action No. 1985CV01033; Town of Lunenburg v. Alleva, Central 
Housing Court Docket No. 16H85CV00812, and approval of Executive Session meeting minutes related to these cases. 
 
XI. ADJOURN 
 
*** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the 
discretion of the Chairperson.

========================================================================================
DOCUMENT : 2021-06-22-minutes-5279.txt
BOARD    : select-board
DATE     : 2021-06-22
KIND     : minutes
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-06-22-minutes-5279.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_06222021-5279
========================================================================================

===OCR macOS Vision===
===PAGE 1===
Members present: Michael-Ray Jeffreys, Vice Chairman; Todd Dwyer, Jim Marino, Lou
Member not present: Tom Alonzo, Chair
Also Present: Heather Lemieux, Town Manager; Richard Letarte, Assessor; Christine Cosgrove
Higdon, Valerio Romano, Priyanka Patel, Yash Patel, Davis Patel; Ray Morin
Vice Chairman Jeffreys called the meeting to order at 7:00 p.m. and announced in accordance
with the requirements of the Open Meeting Law, please be advised that this meeting is being
recorded and broadcast over the Lunenburg public access channel and on Facebook Live on
the Public Access Facebook page.
The meeting opened with the Pledge of Allegiance.
PUBLIC COMMENT: There was none at this time.
APPOINTMENTS:
Joint Meeting with Board of Assessors to Appoint Assessor- Christine Cosgrove Higdon, 83
Lancaster Ave.
Mr. Jeffreys invited Assessor Letarte and Ms. Cosgrove Higdon to the front of the meeting room.
Ms. Cosgrove Higdon stated she and her husband have lived here for over 40 years. Mr. Letarte
invited her to apply for the vacancy and she thought with her background as a professor it would
be a good fit. Mr. Franco, former Assessor, thanked her for coming forward.
Motion: T. Dwyer
2nd: L. Franco
To appoint Ms. Cosgrove Higdon as Assessor until the next annual town election
Vote: All in Favor
Meeting with Valerio Romano of Uma Flowers, LLC to hear presentation for Adult Retail
Cannabis License at 43 Summer Street
Attorney Valerio Romano, VGR Law Firm for Uma Flowers, introduced Priyanka Patel, Yash
Patel, and Davis Patel to the board. UMA Flowers has been awarded a special permit, site plan
approval and a provisional license from the Cannabis Control Commission for the operation of
a retail business in Pepperell. They also have a special permit and site plan approval for
cultivation in Athol and have an application in process for a special permit in Waltham.
Ms. Patel, one of the founders, provided her background:
• Education: Northeastern University, Boston, MA (PharmD, 2009)
• Work Experience
• Retail Pharmacist for over 10 Years
• Walgreens & Costco Pharmacy in the Greater Boston Area
• Eaton Apothecary in Southborough, MA
• Complying with federal and state laws
===PAGE 2===
She noted all of the team members have health care backgrounas, Davis and tash Paler ale
physicians and co-founder Tejal Patel has a Master's Degree in Public Health. Attorney
Romano showed the interior design of the other facilities. The proposed location in
Lunenburg is 43 Summer Street, located in the commercial district, which is currently
operating as Donnelly's Tavern.
• Uma Flowers proposes to renovate the existing building to build ~3000 SF medical and
retail marijuana dispensary
• Will demolish the existing house located on the parcel
• Ample parking spaces
• The location will offer collocated sales to both medical cannabis patients and adult-use
customers
Attorney Romano noted they had to go before the Planning Board for a special permit and
site plan approval. What they are doing tonight is introducing themselves and at some point if
successful in the permitting process, would negotiate a host community agreement with the
Select Board. He has been in consultation with Building Commissioner/Zoning Enforcement
Officer Casey and they have a difference of opinion on his analysis of being within 250 feet
of a residential use structure located at 48 Youngs Road, which has been empty for 2 years.
Ray Morin, owner of 48 Youngs Road, stated the property has been a mixed use
residential/commercial use lot since 1948 when his grandparents bought it. It was their
primary residence. Since 1988 they have had a lease agreement with the company that leases
two rooms for office use. In 2012, his grandmother passed away and the estate was settled in
2019. My aunt had until 2020 to remove the personal belongings of his grandmother but the
pandemic postponed that happening. The house is intended to be rented as a residence once
everything is removed.
The presentation moved on to the security of the facility. Uma Flowers will contract with a
professional security and alarm company to design, implement, and monitor a
comprehensive security plan to ensure that the facility is a safe and secure environment for
employees and the local community and compliant with the Commission's strict security
requirements set forth in 935 CMR 500.110.
Uma Flowers' state-of-the-art security system will consist of a perimeter alarm on all exit
and entry points and perimeter windows, as well as duress, panic, or hold-up alarms
connected to local law enforcement for efficient notification and response in the event of a
security threat. The system will also include a failure notification system that will
immediately alert the executive management team if a system failure occurs. A back-up alarm
system or alternate safeguards will be installed to ensure continuous operation of the security
system.
Interior and exterior HD video surveillance in all areas that contain marijuana, entrances,
exits, and parking lots will be operational 24/7 and available to the Lunenburg Police
Department. These surveillance cameras will remain operational even in the event of a power
===PAGE 3===
consumers 21 years of age or older with a verified and valid, government-issued photo ID
will be permitted to enter the dispensary and purchase adult-use marijuana. Any patient that is
21 years or older with a valid Massachusetts Medical Card and government-issued ID can
purchase from Uma Flowers or 18 and older, and also accompanied by a registered caregiver
with valid ID.
In the event Uma Flowers discovers any of its agents intentionally or negligently sold
marijuana to an individual under the age of 21, the agent will be immediately terminated and
the CCC will be promptly notified.
Uma Flowers will not engage in any marketing, advertising, or branding practices that are
targeted to, deemed to appeal to, or portray minors under 21 years of age.
Uma Flowers will not manufacture or sell any edible products that resemble a realistic or
fictional human, animal, or fruit, including artistic, caricature, or cartoon renderings.
Any marketing, advertising, and branding materials for public viewing will include a warning
stating, "For use only by adults 21 years of age or older. Keep out of the reach of children."
Uma Flowers' website will require all online visitors to verify they are 21 years of age or
older prior to accessing the website. Uma Flowers will not hire any individuals who are under
the age of 21 or who have been convicted of distribution of controlled substances to minors.
Plan to Avoid Creating a Nuisance to the Community:
All litter and waste will be properly disposed of to minimize the development of odor and the
potential for attracting pests.
Uma Flowers will not use radios or loud speaker equipment for the advertising of marijuana.
Uma Flowers will not engage in any advertising or marketing practices using public or
private vehicles or public transportation venues.
Uma Flowers will comply with all reasonable special permit conditions required by the town
of Lunenburg and will work diligently and in good faith to address any reasonable nuisance
concerns brought to its attention by members of the community.
No marijuana or marijuana products will be clearly visible to a person from the exterior of
Uma Flowers' facility or delivery vehicles.
Uma Flowers will not install any neon or illuminated signage that does not comply with local
ordinances or is illuminated more than 30 minutes before sundown until closing.
No consumption of marijuana or marijuana products will occur on Uma Flowers' premises
by customers, patients, employees, or visitors.
To the extent practicable, Uma Flowers will pre-package its retail products and use carbon
filtration or other air ventilation procedures to minimize potential odors.
Attorney Valerio presented data from marijuana research and studies on property values,
crime and opioid use, and other concerns about bringing such a business to a community.
Mr. Jeffreys thanked them for coming out this evening. Mr. Valerio thanked the board also.
===PAGE 4===
next ATE
• Economic Development Committee (1 person recommended by the Open Space Committee,
1 citizen at large, and 1 ex-officio member that is business owner)
• Senior Work Off Program Committee (1 vacancy 1 vacancy)
• Zoning Board of Appeals (1 Associate vacancy)
Interested persons can find application forms on the Town Website and completed forms can be sent to
the Select Board's Office.
Invitation for Bids:
Wereceived general bids for the Public Safety Carport project today. Wereceived two bids; the low
bidder was Elite Construction and Design of Fitchburg for a total cost of the project of $298,750
(includes the low bidder price for roofing/flashing). The total cost for this project is approximately
$164,000 more than the appropriated amount in the capital article and at this time are
recommending not to move forward with this project as this would impact the FY21 and FY22
facilities budget severely.
Flat Hill Culvert Update:
The DP W Director and I received a comparison of the original preliminary construction cost
estimateto the revised construction cost estimate for the Flat Hill Culvert project.
A big factor is the unpredictable material and contractor costs that the engineering firm has
been seeing lately that impacted the estimated cost for demolition of the existing structure and
costs of asphalt, rebar, etc. Dueto COVID and the Texas infrastructure collapse this winter, there
have been shortages for various materials and unusually high prices. This may trend downwards,
depending on timing of the advertisement for the project but the revised cost estimate is based on
today's pricing. This added approximately $67,000 to the estimated costs.
The other big factor is the final design includes longer and taller wingwalls to avoid increased fill
in the lake and to address the bit of discovered scour at the existing culvert. This in turn
required more excavation for the wingwalls and created a closer proximity to abutters, which
resulted in some temporary support of excavation. The temporary support of excavation at two
of the abutters is required so as not to undermine the shed at the southeast corner and the structure
at the south west corner. This added approximately $209,000 to the estimated costs.
Due to the increased total cost of the project, this also impacted the 10% contingency amount and
increased that by approximately $26,000.
As previously stated, the DPW Director and I will work with the engineering firm to submit a Small
Bridge Grant application as soon as MassDOT announces they are accepting applications.
===PAGE 5===
1. Vote on Extension of Contract Terms for Town Manager and Director of
Municipal Finance until July 31,2021
Mr. Jeffreys reported a request to extend the agreements between the Town Manager and the
Select Board and the Director of Municipal Finance and the Select Board for their employment
agreements until July 31% to allow the parties additional time to negotiate a contract extension.
Motion: J. Marino
2n°: T. Dwyer
To extend both agreements until July 31, 2021
Vote: All in Favor
2. Approval of June 8, 2021 Minutes
Motion: L. Franco
2nd: J. Marino
To approve Minutes of June 8, 2021 as presented
Vote: 3 in favor, 1 abstention (Mr. Dwyer)
3. Warrants/ Action Items: there were none this evening
4. Committee Reports: there were none this evening
OLD BUSINESS
1. Pay As You Throw Bag Fee and Proposed Increase for FY22
Ms. Lemieux reported from her memorandum:
As mentioned in my memorandum to the Board last week, there are two main variables that will
impact the cost of the PAYT bags, the estimated number of cases sold for FY 2022 and offering
free bags to senior citizens for FY 2022. After reviewing the bag sales for the last three years,
the estimate that will be used to project the number of cases sold of the different sized bags for
FY 2022 will be based on FY2020 bag sales. Comparing FY2020 bag sales to FY2021 bag
sales, there was an 8% increase in cases of small bags sold, a 12% increase in cases of large
bags sold, and a 45% increase in cases of extra-large bags sold. Using the more conservative
figures will not negatively impact the Solid Waste Enterprise Account.
The other variable, providing free bags to senior citizens for FY 2022, required determining the
estimated number of senior households in Lunenburg that are not in multi-family complexes
that do not receive collection services through the PAYT bag program. The estimate I am using
is 2,200 households. My recommendation, if the Board does decide to offer free bags to seniors
in Fiscal Year 2022, would be to offer one roll of small bags to each household that is owned or
rented by a senior citizen. In order to track the supply, bags would be picked up at the Senior
Center. The overall projected cost of this provided an estimated 2,200 affected households
would be approximately $40,000 for collection and disposal costs and approximately $5,000
for the bags. The $5,000 could be paid out of the Recycling Dividends Grant funds and the
$40,000 would be covered by the projected surplus at the close of FY 2021.
===PAGE 6===
a comparison of the current bag prices and the recommended cost increase for PAYT bags
for FY 2022.
FY 22 Estimate - 30%/Roll Increase
7/1/2021-6/30/2022
7/1/2021-6/30/2022
7/1/2021-6/30/2022
Description
Small-13 gallon; 15 Ibs
Free Small Bags to Seniors
Large-33 gallon; 30 lbs
Extra Large-40 gallon; 30 lbs
Cases to Stores
@Retail
400
110
436
11
Retail p/cs
Pricing
$364.00
$364.00
$741.00
$1,133.60
Revenue @
Retail
$145,600.00
$40,040.00
$323,076.00
$12,469.60
Per Cs. Price @
contractricing
Total Fees to W
$42.75
$42.75
$76.50
$104.50
$17,100.00
$4,702.50
$33,354.00
$1,149.50
Total Estimated Revenue
Total Est. Pickup/Disposal
Projected FY22 Surplus/Deficit
Final
Revenue
$128,500.00
$0.00
$289,722.00
$11,320.10
$429,542.10
$419,850.00
$9,692.10
FY22 Proposed Cost Increase for PAYT Bags based on 30% increase per roll
Small Bags (10/roll)
Large Bags (5/roll)
X-Large (5/roll)
$
$
$
Per Bag-Current
1.40
2.85
4.36
Per Bag-w/ Increase Per bag inc. over PFY
1.82
3.71
5.67
$
0.42
0.86
1.31
Per Roll - Current
14.00
14.25
21.80
Per Roll-w/ Increase Increase over PFY
$
18.20
$4.20
18.53
$4.28
$
28.34
$6.54
Once a decision is made, I will provide our bag vendor an update and the bag vendor will work
directly with the retailers to notify them of pricing changes. This transition would take
approximately 30 days.
The Board delayed voting until Mr. Alonzo returns for the next meeting.
Mr. Jeffreys noted their upcoming meetings are July 6, July 13 and July 20.
PUBLIC COMMENT-there was none this evening
Mr. Jeffreys announced the Board would be entering Executive Session and adjourning
afterwards.
Motion: L. Franco
2nd: T. Dwyer
To enter into Executive Session and to adjourn after exiting Executive Session: Pursuant
to MI.G.L. c. 30, Section 21, Paragraph 3, to discuss strategy with respect to litigation,
where an open meeting may have a detrimental effect on the government's litigating
position and the Chair so declares, namely Aldrich, et al. v. Board of Selectmen of the
Town of Lunenburg, et al., Worcester Superior Court Docket No. 1985CV00647,
Lunenburg Bd. of Health v. Gonynor, et al., Central Housing Court Docket No.
04H85CV000229, Massey v. Town of Lunenburg Zoning Bd. of Appeals, Worcester
Superior Court Civil Action No. 1985CV01033; Town of Lunenburg v. Alleva, Central
===PAGE 7===
The meeting adjourned at 8:02 p.m.
Respectfully submitted,
ElaineM. Petetson
Elaine M. Peterson
Executive Assistant to the Town Manager

========================================================================================
DOCUMENT : 2021-07-06-agenda-5260.txt
BOARD    : select-board
DATE     : 2021-07-06
KIND     : agenda
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-07-06-agenda-5260.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_07062021-5260
========================================================================================

===PAGE 1===
SELECT BOARD 
                                                         Tuesday, July 6, 2021 
7:00 PM-TOWN HALL 
                                            Bilotta Meeting Room, 2nd Floor 
                                                         AGENDA 
 
In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded 
and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page 
(https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be able to be found on the 
LunenburgAccess YouTube channel within 24 hours after the meeting. 
 
The following information is also provided for members of the public that would like to participate in the meeting 
remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar:  
https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174-
0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. 
Note: No participant ID is needed, just press # when asked. Telephone users may di al *9 to request to speak after joining the 
meeting. Computer and app users may use the “raise hand” feature to request to speak.  
 
The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes 
may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may a lso be 
brought up for discussion to the extent permitted by Open Meeting Law. 
 
 
7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE 
 
I. PUBLIC COMMENT*** 
 BOARD 
 PUBLIC 
 
II. ANNOUNCEMENTS 
 
III. APPOINTMENTS  
 
IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS 
Ratification of the Town Manager’s Appointments of Seasonal Lifeguards Ean Laundree and Mason Bowser 
 
V. CURRENT BUSINESS  
1. Review of Draft Request for Proposals for Landscape Architectural & Engineering Services for 30 School Street 
2. Issuance of Notice of Trespass Letters 
3. Discussion of Notice from MassHousing on 40B Site Approval Application from Pond View Commons, LLC 
(Kevin O’Brien). 
4. Rescind Vote to Authorize Chairman to Sign Warrants on Behalf of the Board 
5. Approval of Minutes of June 15, June 22, 2021 
6. Warrants: Fiscal Year 2021 Accounts Payable Warrant #60 21, dated 6/22/2021, in the amount of $452,078.54: 
Payroll Warrant #26P21, dated 6/24/2021, in the amount of $971,042.08; Payroll Warrant #26P21M, dated 
6/16/2021, in the amount of $48,131.46 (non-renewed school employees); Payroll Warrant FY21LS, dated 
6/25/2021, in the amount of $247,947 (Teacher’s lump sum payroll); Payroll Deduction Warrant #61 21, dated 
6/23/2021, in the amount of $23,883.66 ; Payroll Deduction Warrant #62 21, dated 6/24/2021, in the amount of 
$202,252.62 (for lump sum payroll) 
Fiscal Year 22 Accounts Payable Warrant #1 22, dated July 1, 2021 in the amount of $1,650,317.81 
7. Action Items 
8. Committee Reports   
 
VI. OLD BUSINESS 
1. Review and Vote on Select Board Goals for FY 2022 
===PAGE 2===
 
VII. UPCOMING MEETING/EVENTS SCHEDULE 
July 12, July 19, August 3 
 
VIII. PUBLIC COMMENT*** 
 PUBLIC 
 BOARD 
 
IX. EXECUTIVE SESSION:  
Motion to enter into Executive Session and to adjourn after exiting Executive Session pursuant to M.G.L. c. 30, Section 
21, Paragraph 2, to conduct strategy sessions in preparation for negotiations with non-union personnel or contract 
negotiations with non-union personnel (Town Manager). 
 
X. ADJOURN 
 
*** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of 
the Chairperson.