# select-board — 13 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2021-07-06-minutes-5260.txt BOARD : select-board DATE : 2021-07-06 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-07-06-minutes-5260.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_07062021-5260 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Members present: Tom Alonzo, Chairman; Michael-Kay Jetfreys, Vice Chairman; Todd Dwyer, Jim Marino, Lou Franco Not Present: Heather Lemieux, Town Manager Chairman Alonzo called the meeting to order at 7:00 p.m. and announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg public access channel and on Facebook Live on the Public Access Facebook page. The meeting opened with the Pledge of Allegiance. PUBLIC COMMENT: Mr. Alonzo thanked the Police and Fire Departments for their Annual Memorial Service held recently. It was well attended. He also thanked them for the barbeque held at Eagle House Senior/Community Center. He noted that Reserve Police officer Don Letarte retired last week after 49 years of service. Mr. Alonzo expressed condolences to the family of resident Emily Foster who passed away on June 28th. • She had been a Cub Scout Den Mother, the Children's Librarian at the Ritter Memorial Library, a Meals on Wheels Volunteer and active Senior Center volunteer as well as an election worker. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS Ratification of the Town Manager's Appointments of Seasonal Lifeguards Ean Laundree and Mason Bowser Motion: M. Jeffreys 2n°: T. Dwyer To ratify the Town Manager appointment of seasonal lifeguard to Ean Laundree and Mason Bowser Vote: All in Favor CURRENT BUSINESS 1. Review of Draft Request for Proposals for Landscape Architectural & Engineering Services for 30 School Street Mr. Dwyer believed the scope from schematic design, design development to construction documents was too broad considering the approved budget for the work. He has reached out to a landscape designer for guidance and is waiting to hear back. Suggestion was made to do it in three phases to see how far the funding will go. In general the board thought the scope was accurate. Any questions should be directed to the Town Manager. 2. Issuance of Notice of Trespass Letters Mr. Alonzo reported for the public record two letters sent by Town Counsel to property owners due to encroachment along the edge of and into the public right of way at 993 Massachusetts Avenue and a structure (shed) at 38 Pierce Avenue erected on town property. ===PAGE 2=== Site Approval submitted by Pond View Commons, LLC (the Applicant). The proposed development will consist of 200 units of rental housing on 18.5 acres of land located at 318, 390 & 400 Howard Street in Lunenburg, MA. The site approval process is offered to project sponsors who intend to apply for a Comprehensive Permit under Chapter 40B. MassHousing's review involves an evaluation of the site, the design concept, the financial feasibility of the proposal, and the appropriateness of the proposal in relation to local housing needs and strategies. As part of our review, we are soliciting comments from the local community and we would appreciate your input. You also may wish to include in your response, issues or concerns raised by other Local Boards, officials or other interested parties. Pursuant to the new Massachusetts General Laws Chapter 40B regulations (760 CMR 56.00) your comments may include information regarding municipal actions previously taken to meet affordable housing needs such as inclusionary zoning, multifamily districts adopted under G.L. c.40A and overlay districts adopted under G.L. c.40R. Your comments will be considered as part of our review. We have been informed by the Applicant that the Town has received a copy of the application and site plans for Pond View Commons. Please inform us of any issues that have been raised or are anticipated in the Town's review of this application. We request that you submit your comments to this office by Friday, July 30, 2021, so we may process this application in a timely manner. During the course of its review, MassHousing will conduct a site visit, which Local Boards, as defined in 760 CMR 56.02, may attend. The site visit for Pond View Commons has been tentatively scheduled for Thursday, July 8th at 1:00 p.m. Please notify me promptly if any representatives of your office or if other Local Boards plan to attend the scheduled site visit. Please note that if and when an application is submitted for a comprehensive permit, assistance is available to the Zoning Board of Appeals (ZBA) to review the permit application. The Massachusetts Housing Partnership's (MHP) Ch. 40B Technical Assistance Program administers grants to municipalities for up to $15,000 to engage qualified third-party consultants to work with the town's ZBA in reviewing the Chapter 40B proposal. For more information about MHP's technical assistance grant visit MHP's web site, www.mhp.net/40B or e-mail MHP at kbosse@mhp.net. If you have any questions, please do not hesitate to email me at mbusby@masshousing.com. Thank you for your assistance. Sincerely, Michael Busby Relationship Manager" Mr. Alonzo noted the site visit date has been moved to July 28'h at 1:00 p.m. and the public comment period extended into August. The developer, Kevin O'Brien, had applied to the water district to request to extend the district to the development location on Howard Street but was denied. He then appealed directly to the water district for a special program where he would create a water distribution company for the one property that was in the water district and that was also denied. Subsequently the 40B application was submitted to MassHousing. He currently has a permit from the Planning Board to build 120 homes in the proposed development. 40B means that a builder can waive zoning regulations if 25% of the housing is deemed low income. Mr. Jeffreys asked if Town Counsel had provide an opinion on whether the Zoning Board of Appeals had jurisdiction over the Lunenburg Water District. Mr. Alonzo stated they had received a verbal opinion that they could but it was unknown to what extent. ===PAGE 3=== Motion: J. Marino To approve the Minutes of June 15, 2021 as presented Vote: All in Favor 2nd: T. Dwyer Motion: L. Franco To approve the Minutes of Jun 22, 2021 as presented Vote: 4 in Favor, 1 abstention (Alonzo) 2°: T. Dwyer 6. Warrants Mr. Alonzo and Mr. Jeffreys reported they signed the following warrants the previous week: • Fiscal Year 2021 Accounts Payable Warrant #60 21, dated 6/22/2021, in the amount of $452,078.54; • Payroll Warrant #26P21, dated 6/24/2021, in the amount of $971,042.08; • Payroll Warrant #26P21M, dated 6/16/2021, in the amount of $48,131.46 (non-renewed school employees); • Payroll Warrant FY21LS, dated 6/25/2021, in the amount of $247,947 (Teacher's lump sum payroll); • Payroll Deduction Warrant #61 21, dated 6/23/2021, in the amount of $23,883.66; • Payroll Deduction Warrant #62 21, dated 6/24/2021, in the amountof $202,252.62 (for lump sum payroll) • Fiscal Year 22 Accounts Payable Warrant #1 22, dated July 1, 2021 in the amount of $1,650,317.81 Warrants presented for signatures were for the following: • Payroll Warrant in the amount of $725,102.11 • Payroll Deductions Warrant in the amount of $25,419.61 7. Action Items: there were none 8. Committee Reports Mr. Franco reported the Economic Development Committee met June 24. They discussed a draft of a survey to be sent to business owners to get feedback on their experiences opening businesses in Lunenburg. One member shared a 28 page business guide used by Ashburnham that details what might be involved in opening a business there. Mr. Jeffreys noted the next meeting for the TCP Building Design Committee is July 28'h at 5:30 Mr. Alonzo reported after the Annual Town Meeting, Capital Planning Committee had discussed changing criteria for projects. It was presented to the Finance Committee and approved. CPC will be meeting to finalize and adopt the new policy which involves a dollar amount change. ===PAGE 4=== LILL A second goal was the senior property tax abatement which is also a Town Manager goal. He will reach out to Ms. Lemieux so they are in synchronization with her work. The third goal was changing their previous year's goal regarding volunteerism to a policy. He requested any comments or suggestions from the other members by the end of the week. 2. Pay As You throw Bag Fee and Proposed Increase Mr. Alonzo referred to an email sent by Town Manager: "As a point of information for tonight's discussion on the PAYT bags, if the Board decided not to offer a "bag relief program" for FY22, I would be recommending a 15% increase in bag prices instead of 30%. Based on our estimates for cases of bags to be sold for FY22, a 15% increase would still be a deficit in FY22 but we would be utilizing the surplus of funds that we will be closing out due to increased sales in FY21 to cover the deficit. At this rate, the surplus would be able to offset any deficits for the next few years. Below is the data for a 15% increase if the Board decides not to offer the bag relief for seniors." FY 22 Estimate - 15%/Roll Increase Description Cases to Stores @Retail Retail p/cs Pricing Revenue @ Retail Per Cs. Price @ contract pricing Total Fees to WZ 7/1/2021-6/30/2022 7/1/2021-6/30/2022 7/1/2021-6/30/2022 Small-13 gallon; 15 Ibs Large-33 gallon; 30 Ibs Extra Large-40 gallon; 30 lbs 510 436 11 $322.00 $655.50 $1,002.80 $164,220.00 $285,798.00 $11,030.80 $42.75 $76.50 $104.50 $21,802.50 $33,354.00 $1,149.50 Total Estimated Revenue Total Est. Pickup/Disposal Projected FY22 Surplus/Deficit Final Revenue $142,417.50 3508030 S404,74280 $419,850.00 ($15.107.20)] FY22 Proposed Cost Increase for PAYT Bags based on 15% increase per roll Small Bags (10/roll) Large Bags (5/roll) X-Large (5/roll) Per Bag-Current $ 1.40 $ 2.85 $ 4.36 $ Per Bag-w/ Increase Per bag inc. over PFY Per Roll - Current 1.61 Per Roll-w/ Increase Increase over PFY $ 0.21 $ 14.00 $ 16.10 $2.10 3.28 $ 0.43 $ 5.01 0.65 $ 14.25 16.39 $2.14 21.80 25.07 $3.27 Discussion ensued about the consequences of the price increase. Mr. Alonzo requested any seniors watching to inform the COA Director what their typical usage of PAYT bags is in order to calculate what the benefit of the program might be. The board agreed it should be noted that this is a pilot program and it could change. This will be discussed further at the next meeting. UPCOMING MEETING/EVENTS SCHEDULE Mr. Alonzo noted the board's next meetings were on July 13, July 20, August 3. PUBLIC COMMENT-there was none this evening Mr. Alonzo announced the Board would be entering Executive Session and adjourning afterwards. ===PAGE 5=== ***************EXECUTIVE SESSION MINUTES ARE SEPARATE*********** **** The meeting adjourned at 7:54 p.m. Respectfully submitted, Elaine M. Peterson Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2021-07-08-agenda-5280.txt BOARD : select-board DATE : 2021-07-08 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-07-08-agenda-5280.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_07082021-5280 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, July 6, 2021 7:00 PM-TOWN HALL Bilotta Meeting Room, 2nd Floor REVISED AGENDA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chai r. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may a lso be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS Ratification of the Town Manager’s Appointments of Seasonal Lifeguards Ean Laundree and Mason Bowser V. CURRENT BUSINESS 1. Review of Draft Request for Proposals for Landscape Architectural & Engineering Services for 30 School Street 2. Issuance of Notice of Trespass Letters 3. Discussion of Notice from MassHousing on 40B Site Approval Application from Pond View Commons, LLC (Kevin O’Brien). 4. Rescind Vote to Authorize Chairman to Sign Warrants on Behalf of the Board 5. Approval of Minutes of June 15, June 22, 2021 6. Warrants: Fiscal Year 2021 Accounts Payable Warrant #60 21, dated 6/22/2021, in the amount of $452,078.54: Payroll Warrant #26P21, dated 6/24/2021, in the amount of $971,042.08; Payroll Warrant #26P21M, dated 6/16/2021, in the amount of $48,131.46 (non-renewed school employees); Payroll Warrant FY21LS, dated 6/25/2021, in the amount of $247,947 (Teacher’s lump sum payroll); Payroll Deduction Warrant #61 21, dated 6/23/2021, in the amount of $23,883.66 ; Payroll Deduction Warrant #62 21, dated 6/24/2021, in the amount of $202,252.62 (for lump sum payroll) Fiscal Year 22 Accounts Payable Warrant #1 22, dated July 1, 2021 in the amount of $1,650,317.81 7. Action Items 8. Committee Reports VI. OLD BUSINESS 1. Review and Vote on Select Board Goals for FY 2022 2. Pay As You Throw Bag Fee and Proposed Increase for FY22 ===PAGE 2=== VII. UPCOMING MEETING/EVENTS SCHEDULE July 12, July 19, August 3 VIII. PUBLIC COMMENT***  PUBLIC  BOARD IX. EXECUTIVE SESSION: Motion to enter into Executive Session and to adjourn after exiting Executive Session pursuant to M.G.L. c. 30, Section 21, Paragraph 2, to conduct strategy sessions in preparation for negotiations with non-union personnel or contract negotiations with non-union personnel (Town Manager). X. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2021-07-13-agenda-5261.txt BOARD : select-board DATE : 2021-07-13 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-07-13-agenda-5261.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_07132021-5261 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, July 13, 2021 7:00 PM AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be able to be found on the LunenburgAccess YouTube channel after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to requ est to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS IV. WORKSHOP: USE/RE-USE OF OLD PRIMARY SCHOOL 1. Discussion on Select Board Goal related to the Old Primary School for FY 2022 2. Meeting with Architectural Preservation District Commission V. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS Ratification of the Town Manager’s Reappointment of John Godek, Constable –term to expire June 30, 2022. VI. TOWN MANAGER REPORT VII. CURRENT BUSINESS 1. Discussion on creating uniform policy on placing sanitiation equipment on town owned property 2. Discussion and vote on updating Section 3.02 “Capital Budget” Policy 3. Discussion on funding a survey of 192 Townsend Harbor Road 4. Approval of July 6, 2021 Minutes/Warrants/Action Items 5. Committee Reports VIII. OLD BUSINESS 1. Review and Vote on Select Board Goals for FY 2022 2. Pay As You Throw Bag Fee and Proposed Increase for FY 2022 3. Review of Draft Request for Proposals for Landscape Architectural & Engineering Services for 30 School Street 4. Discussion of Notice from MassHousing on 40B Site Approval Application from Pond View Commons, LLC (Kevin O’Brien). ===PAGE 2=== IX. UPCOMING MEETING/EVENTS SCHEDULE July 20th, August 3rd, August 10th, August 17th, August 24th X. PUBLIC COMMENT***  PUBLIC  BOARD XI. EXECUTIVE SESSION: Motion to enter into Executive Session and to adjourn after exiting Executive Session pursuant to M.G.L. c. 30, Section 21, Paragraph 2, to conduct strategy sessions in preparation for negotiations with non-union personnel or contract negotiations with non-union personnel (Town Manager and Finance Director). XII. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2021-07-13-minutes-5261.txt BOARD : select-board DATE : 2021-07-13 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-07-13-minutes-5261.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_07132021-5261 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Veribe Lopresent: Tom Alonzo, Chair, Michact-Ray Jeftieys, Vice Chairman; Todd Dwyer, Jim Also Present: Heather Lemieux, Town Manager; Karin Menard, Parks Commissioner; APDC members: Richard McGrath, Cullen Dwyer The meeting opened with the Pledge of Allegiance. Chairman Alonzo called the meeting to order at 7:00 p.m. and announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg public access channel and on Facebook Live on the Public Access Facebook page. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. PUBLIC COMMENT: Mr. Alonzo announced that yesterday was the first of the Monday night band concerts held at the new location of the TCP Building lawn. The concerts continue through early August. WORKSHOP: USE/RE-USE OF OLD PRIMARY SCHOOL 1. Discussion on Select Board Goal for FY 2022 Mr. Alonzo pointed out a revised draft for the Request for Proposals (RFP) for Landscape Architectural Engineering Services for the old Primary School located at 30 School Street. Once we have someone to work with we will discuss the project and the vision of it. We will hold some interim meetings and once the final drawings are complete, we will solicit public comment. Mr. Jeffreys had suggested to compile a history of the actions taken to reuse the building and summarize in a written report why future reuse is not a viable or prudent option; then to submit the report with a demolition permit application to the Architectural Preservation District Commission (APDC) and request a determination within 60 days of submission. Mr. Alonzo will send out all the finalized Select Board goals before the next meeting. 2. Meeting with Architectural Preservation District Commission Mr: Alonzo stated this meeting is to continue a dialogue with the APDC concerning the old Primary School building. There have been several town meeting warrant articles submitted for the property. One article was submitted to authorize the Select Board to sell and /or lease the parcel and/or buildings situated on it and it was defeated. Another article for the actual demolition of the building was also defeated at town meeting. It appears that the townspeople do not want to sell the land. Mr. Alonzo added, in his opinion, a renovation to the building would be cost prohibitive to the town to fund it. ===PAGE 2=== people attended school there is not enough reason to preserve it. The site should be used for other purposes that are more desirous for the community. Mr. Alonzo added he did not believe this same situation should befall the Town Hall and Ritter Building as they are more historic and important in value. Mir. Franco concurred with Mr. Jeffreys and Mr. Alonzo. APDC Chairman McGrath called their meeting to order at 7:22 p.m. and stated they were not seeking to be adversarial but are charged with enforcing the APD bylaw. He has been on the Historical Commission for 22 years and recently became Chair due to the former chair retiring. He has been on the APDC since its formation in 2015. He has been a master mason for 51 years. It is a family occupation. He has laid brick on many municipal and school buildings throughout the state and done many restoration projects. The APD was designed to protect the rural character and history of the district agaist unbridled development. In 2018 the APDC visited the site and wrote a letter to the Select Board noting the neglect of the building and citing a violation of the bylaw. They sent periodic reminders to the Select Board following the initial letter. The building remains in violation of the bylaw. Mr. McGrath noted seven years ago he spoke to Building Commissioner Mike Savageau regarding the Town Hall chimney condition; that it was rotten and in danger of collapsing. He reported back to me after speaking with the former Town Manager that they were not ready to fix it at that time. He cited potential liability issues in the conditions in the old Primary School and at Town Hall. He moved on to describe several old school houses in town that have been refurbished for use as residences. He noted several communities that have converted old schools into senior housing, some funded by non-profits and state money. Mr. Alonzo stated liability is a primary concern for the town. He reiterated if the town has to fund refurbishing the building, he did not see it passing at town meeting, therefore the liability takes a larger life than the building itself. As far as the demolition by neglect, the APDC did not even exist until this building was vacant for around eight years. When it first became vacant the idea of elderly housing was presented to us but the HUD funding disappeared due to the economy at the time. The proposed green space certainly prevents unbridled development. Mr. Jeffreys reported after the last meeting with the APDC he had watched a few of their meetings and their discussion about seeking funding to restore the building. He approached the state delegation to inquire about any available funding. He did learn that Fitchburg and Leominster were able to get funding due to their populations to convert areas into residential use to resolve the state's concern about lack of housing. There are smaller organizations that would contribute $5,000 - $20,000, but not the milions needed to restore the school building. APDC Vice Chair Cullen Dwyer reiterated it is the opinion of the APDC that the old Primary School has historical value due to the architectural style. This needs to be considered other than the amount to restore it. ===PAGE 3=== Motion: L. Franco To ratify the Town Manager's reappointment of John Godek to Constable- term to expire June 30, 2022. 2°: T. Dwyer Vote: All in Favor CURRENT BUSINESS 1. Discussion on creating uniform policy on placing sanitation equipment on town owned property Mr. Alonzo stated this arose due to a porta-potty at Marshall Park that had not been maintained by the company and used by the Summer Recreation program. It was determined that a private group that uses the park fields had it placed there. Their season had ended but it had not been removed or locked. A suggestion had been made to establish a town policy for guidance for all committees and departments for various town properties. Discussion ensued about having public bathrooms versus porta-potties being placed by private organizations and who would monitor them. Parks Commission Chair Karin Menard stated they would be discussing this at their meeting but noted the Board of Health does not have any regulations or permits concerning porta-potties. We have to start from scratch. She had spoken with the Little League regarding the dirty porta-potty and they had not been satisfied with the maintenance by the porta-potty company. At a minimum there needs to be some policy or expectation that groups should be registered and who to contact if there is an issue with one. Some sort of guidance from the Board of Health would be helpful. Peter Beardmore, 282 Pleasant Street, was concerned about over-regulating before the Board of Health addresses this topic. These are being rented by private organizations. He believed it was the facilities managers' responsibility to oversee these placements. Mr. Alonzo agreed but noted there has to be some communication about who placed it and who the contact is in case of issues. Mr. Alonzo thanked everyone for their input and suggested engaging the Board of Health about this. 2. Discussion and vote on updating Section 3.02 "Capital Budget" Policy The Capital Planning Committee had approved the change to the policy and presented this to the Finance Committee who had approved the amendments. There is also one clerical change from "Board of Selectmen" to "Select Board." Section 3.02 Capital Budget (Amended 09/02/2014) A. Capital Projects: Definition, criteria 1. Capital Projects (also referred to as capital assets) are any tangible item that costs_$210,000 or more and has a useful life of three years or longer. 2. Individual items that cost at least $t020,000 and groups of items of the same purpose that cost at least $210,000 are both capital items. ===PAGE 4=== Ms. Lemieux reported she had requested the DPW Director provide an estimate for the survey. Discussion ensued about the reasons for the request for the survey and how the violations were just discovered after having been there for many years. Mr. Dwyer, a former Conservation Commissioner, stated violations have sometimes been discovered while the commission is going to a site visit elsewhere. 4. Approval of July 6, 2021 Minutes Motion: L. Franco To approve the minutes of July 6, 2021 as presented 2°: T. Dwyer Vote: All in Favor Warrants/Action Items The Board signed an FY22 Accounts Payable warrant in the amount of $1,064,639.61 and a FY21 Accounts Payable warrant in the amount of $930,890.42. There were no action items this evening. 5. Committee Reports- There were none this evening. OLD BUSINESS 1. Review and Vote on Select Board Goals for FY22 This was tabled until another meeting. 2. Pay As You Throw Fee and Proposed Increase for FY2022 Ms. Lemieux had presented a memo previously that the price increase for the PAYT bags would be at least 15% more due to changes in the solid waste removal contract. If the Select Board decides to proceed with the pilot program of awarding a free roll of small trash bags to seniors over the age of 60, the cost of the bags would increase another 15%. Mr. Jeffreys supported the 15% increase but not with moving forward with the pilot program because he did not agree fully with the estimated numbers as presented. He suggested revisiting it next year earlier in the process and to use better numbers for what the participation rate would be in order to make the bags available to any senior above 60 years old who is having difficulty financially to receive a roll of bags monthly. Mr. Franco had been in favor of this in spirit initially, but has had time to reconsider and would like to focus on issues for seniors that have more of an impact. He is in favor of the 15% increase versus the 30%. Mr. Dwyer and Mr. Marino were both in favor of the 15% increase also. Motion: J. Marino 2': T. Dwyer To increase the cost of PAYT bags to 15% for FY22 Vote: All in Favor ===PAGE 5=== certain tasks. She recommended adding a section where they would list their hourly rate as well. She would add language under 1.2 Submission Instructions. Under 2. 3 Project Scope and Section 6.0 Selection Process, proposers would need to list their hourly rates for all their staff that would be assigned to the project and their disciplines. The Town would reserve the right to select and award the project to the highest ranked firm with the best price based on their price proposals for each task and the appropriation available for the project. She also would like to add the following wording; we may proceed with certain tasks and time and materials costs for additional work based on the firm's hourly rate schedule. Suggestion was made to add language to allow repurposing some of the building in the most cost effective way to limit the extent of additional engineering. Motion: T. Dwyer 2"d: J. Marino To approve the RFP as discussed and modified this evening with the wording stated by the Town Manager and the repurposing language for potential use of part of the building Vote: All in Favor 4. Discussion of Notice from MassHousing on 40B Site Approval Application from Pond View Commons, LLC (Kevin O'Brien) Mr. Alonzo noted developer Kevin O'Brien already has a permit for development of 120 homes. The 40B application consists of 200 units of rental housing on 18.5 acres of land located at 318, 390 & 400 Howard Street. Ms. Lemieux reported there may be another change to the site visit date from the 28" to the 29'h at 1:00 p.m. as this is a better time for the applicant; she will need to confirm that with the state. A 40B workshop is being coordinated with the Land Use Director upon the Planning Board's request. The potential date for that is July 27'h. She will be asking the school if we can reserve the auditorium for the workshop. Legal counsel would lead the workshop as well as answer questions and receive comments. The comment period has been extended to August 16". Mr. Alonzo noted the Lunenburg Water District has a meeting tomorrow at 4:00 p.m. and this is one of their agenda topics. Comments should be submitted by August 9th. The site application is now on the town website under News and Announcements. UPCOMING MEETINGS Mr. Alonzo reported the Board's next meeting will be on July 20"h and the potential 40B workshop on July 27%. They will then be meeting on August 3rd. TOWN MANAGER REPORT Announcement on Existing Vacancies: The following is a list of current vacancies on the following committees: • Architectural Preservation District Commission (2 vacancies-1 citizen at large and 1 representative ===PAGE 6=== Senior Work Off Program Committee (1 vacancy) • Zoning Board of Appeals (1 Associate vacancy) Interested persons can find application forms on the Town Website and completed forms can be sent to the Select Board's Office. As previously stated, the DPW Director and I will work with the engineering firm to submit a Small Bridge Grant application as soon as MassDOT announces they are accepting applications. Update on Bright Farms Development Project: Earlier this month learned that Bright Farms has decided to not purchase the property at 351 Mass Avenue where they were going to build a major greenhouse. After speaking with Sean O'Neill, the project developer from Bright Farms, he relayed to me that as part of a "bottom-up review of all their operations, corporate wanted to serve New England from another site". He said this had to do "with efficiencies with other greenhouses owned by Bright Farms" and had nothing to do with what the Town did or did not do. He expressed that the Town was terrific to deal with from town officials down to the owner of 351 Mass Avenue, Steve Powell, and although he couldn't disclose the other site that was chosen, once it was known it would make sense to us why this decision was made. I know that many, like myself, will be disappointed by this news. Many of us spent a lot of time and energy to promote the passage of the TIF agreement and how bringing a business like Bright Farms into Lunenburg would promote economic development with little impact on town services. However, given the reasons that were relayed on why another site was chosen, it is understandable from a business perspective and there was nothing more we as a Town could have done to prevent this. Resignation of Veterans Agent: The Veterans Agent notified our office that he will be resigning from his position as of August 31, 2021. The Assistant Town Manager/HR Director will be posting this position this week and reaching out to other local Veterans Agents to see if they would be interested in applying. Curbside Collection of Trash and Recycling and PAYT Bags: We are aware of a few issues that have occurred in the first two weeks of EL Harvey taking over collection of curbside trash and recycling, including missed recycling pick-ups and three streets that were not on the collection route that Casella provided and had verified prior to switching companies. Our office is addressing these issues with EL Harvey as soon as we are made aware of them and ask for everyone's patience as these are worked out with the new company. We were also notified that retailers were out of PAYT bags this week but after talking to the bag vendor and after the DP W Administrative Assistant spoke with all the retailers, there were still bags available at stores. Hannaford, who had been put on automatic delivery a while back, recently took themselves off automatic delivery but this has been corrected. We have also added the Gulf Station on Mass Avenue as another retailer to the list of retailers where bags are available. Invitation for Bids: ===PAGE 7=== camp this week and next week and a Multi sport program the week of July Loth and August yth. There will be no other programs offered at this time. Complete Streets: The contractor for the Complete Streets project was mobilizing onsite today to get the sidewalk project underway. They will be keeping some smaller equipment on Memorial Drive overnight while they are working. Work will begin on Memorial Drive starting tomorrow and they will be able to work around the parking spots along Memorial Drive without having people to park elsewhere. Line Painting: The DPW Director is currently working on scheduling certain newly paved roads and certain other roads that are not lined, to be striped as soon as feasible. Chase Road Speeding and Excessive Noise Complaint: The Town received a complaint from a resident on Chase Road that had previously met with the DPW, Police Department and former Representative Benson about the speeding and excessive noise on that road and requested we request the State to address these issues. The DPW Director, Police Chief and I are meeting tomorrow and will be attempting to set up a meeting with the State regarding this at a later date. Repairs at Town Facilities: The decking on the front entryway at Town Hall is currently being replaced in order to address the poor condition the decking boards were in. This will be completed shortly. The Facilities Director coordinated with the Fire Department to use the Ladder Truck to take pictures of the exterior of the Town Hall Clock Tower. A site visit is scheduled for this Friday for the engineer and structural engineer to inspect the interior of the tower as well. We are currently looking at cleaning up all the wiring in the Town Hall basement. This is a large and tedious project, as there will be a significant amount of troubleshooting where old wiring goes, working with IT and PACC on wiring to all the related equipment in the building, and cleaning up the vast amount of old wiring that is no longer functional. This will likely be done in phases to address the most imminent wiring needs first. The Facilities Director is currently in the process of having the USB Battery Backup at the Public Safety Building replaced, having a contractor address the dumpster enclosures at the Library and Public Safety Building, and trying to address rebuilding the front doors at the Library. FY22 State Budget Updates: Representative Kushmerek let us know that $40,000 for LED lights at the Library made it through the Senate and House Conference Committee and into the FY22 state budget report. The FY22 State budget is currently awaiting signoff by the Governor. DLS released the preliminary State Aid figures based on the Conference Committee's budget that was sent to the Governor to be signed and the overall impact to Lunenburg would be approximately $100,000 less in State Aid than the estimate in the FY 2022 budget. American Rescue Plan Act Funds: The Finance Director reported to me on June 29th that we received our 50% disbursement of American Rescue Plan Act funds (aka Coronavirus Local Fiscal Recovery Funds) totaling $614,195 on June 22nd. ===PAGE 8=== • Lunenburg Farmer's Market on the Kitter Bullding lawn will be Sundays through October 10" from 10:00 a.m. to 12:30 pm • Summer band concerts will resume on Monday evenings at 7:00 pm July 12"h until August 9'h (with a rain date of an additional Monday on August 16") and will be outside the front entrance of the TCP Building PUBLIC COMMENT-there was none. Mr. Alonzo noted the Board would be entering Executive Session. Motion: J. Marino 2'd: M. Jeffreys To enter into Executive Session and to adjourn after exiting Executive Session pursuant to M.G.L. c. 30, Section 21, Paragraph 2, to conduct strategy sessions in preparation for negotiations with non-union personnel or contract negotiations with non-union personnel (Town Manager and Finance Director) Vote: Mr. Marino-aye, Mr. Dwyer-aye, Mr. Franco-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye ****************EXECUTIVE SESSION MINUTES ARE SEPARATE*************** The meeting adjourned at 9:41 p.m. Respectfully submitted, Claure m. Petervor Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2021-07-27-agenda-5262.txt BOARD : select-board DATE : 2021-07-27 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-07-27-agenda-5262.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_07272021-5262 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, July 27, 2021 7:00 PM AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be able to be found on the LunenburgAccess YouTube channel after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to requ est to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS: 1. Election Officers Appointments: Warden-Glen Reinhardt(R); Deputy Warden-Ann Shattuck (R); Clerk-Darlene Steele (D); Clerk-Judy Haley (D); Inspector-Susan Andrews (D); Deputy Inspector-Joanne Bergeron (D); Inspector- Kathleen Pliska (R); Deputy Inspector Jane Ranley (R) 2. Ratification of Town Manager’s Appointments of Board/Committee Clerks: Amanda Koeck, Megan Lordan, Kristen Levine V. TOWN MANAGER REPORT VI. OLD BUSINESS 1. Review and Vote on Select Board Goals for FY 2022 2. Discussion of Notice from MassHousing on 40B Site Approval Application from Pond View Commons, LLC (Kevin O’Brien). VII. CURRENT BUSINESS 1. Discussion on Establishing Means Tested Senior Citizen Property Tax Exemption and program eligibility requirements 2. Fall Special Town Meeting Timeline 3. Approval of Minutes of July 13, 2021 4. Warrants Accounts Payable Warrant #2 WP 21, dated 6/30/21, in the amount of $20,857.01; Accounts Payable Warrant #4 22, dated 7/20/21, in the amount of $86,451.22; Payroll Deduction Warrant #5 22, dated 7/21/2021, in ===PAGE 2=== the amount of $699,814.48; Payroll Warrant #2P22, dated 7/22/2021, in the amount of $660,859.98; Accounts Payable Warrant #FY21LOAN, dated 5/31/2021, in the amount of $168,131.25 (Loan Payment due 5/1/21) 5. Action Items 6. Committee Reports VIII. UPCOMING MEETING/EVENTS SCHEDULE August 3rd, (40B Workshop at MS/HS Auditorium), August 10th, August 17th, August 24th IX. PUBLIC COMMENT***  PUBLIC  BOARD X. EXECUTIVE SESSION: Motion to enter into Executive Session and to adjourn after exiting Executive Session pursuant to M.G.L. c. 30, Section 21, Paragraph 2, to conduct strategy sessions in preparation for negotiations with non-union personnel or contract negotiations with non-union personnel (Town Manager). XI. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2021-07-27-minutes-5262.txt BOARD : select-board DATE : 2021-07-27 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-07-27-minutes-5262.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_07272021-5262 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Members present: Tom Alonzo, Chair; Michael-Kay Jetfreys, Vice Chairman; Todd Dwyer, Jim Marino, Lou Franco Also Present: Heather Lemieux, Town Manager, John Morreale Sr. Chairman Alonzo called the meeting to order at 7:01 p.m. and asked everyone to rise for the Pledge of Allegiance. He announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg public access channel and on Facebook Live on the Public Access Facebook page. He noted Zoom is available for public comment only and gave the sign-in instructions. The agenda lists all the topics which may be discussed at this meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. PUBLIC COMMENT: Mr. Alonzo attended the band concert on the TCP Building lawn and encouraged everyone to attend for the next two Monday nights at 7:00 p.m. He noted the acoustics are better in that location. Ms. Lemieux reminded all the site visit for the proposed 40B housing project is tomorrow at 1:00 p.m. and the 40B workshop is next Tuesday, August 3rd at the Middle/High School auditorium at 7:00 p.m. Anyone attending the workshop should follow face mask protocol if they are not vaccinated for Covid-19. There is a Grand Opening Ceremony ribbon cutting scheduled by the new owners of the Lunenburg gas station located at 451 Massachusetts Avenue on Wednesday, August 4' at 11:00 a.m. There will be other activities scheduled there from Tuesday through Thursday next week. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS 1. Election Officers Appointments: Warden-Glen Reinhardt(R); Deputy Warden-Ann Shattuck (R); Clerk-Darlene Steele (D); Clerk-Judy Haley (D); Inspector-Susan Andrews (D); Deputy Inspector-Joanne Bergeron (D); Inspector-Kathleen Pliska (R); Deputy Inspector Jane Ranley (R) Ms. Lemieux noted these are reappointments and the memo from Executive Assistant Peterson regarding the procedure guided by MGL c. 54 was in the Board's packet. Motion: M. Jeffreys 2nd: L. Franco To appoint the following election officers: Warden-Glen Reinhardt(R); Deputy Warden- Ann Shattuck (R); Clerk-Darlene Steele (D); Clerk-Judy Haley (D); Inspector-Susan ===PAGE 2=== Motion: M. Jeffreys To ratify the Town Manager Appointments of Megan Lordan, Amanda Koeck and Kristen Levine 2nd: L. Franco Vote: All in Favor TOWN MANAGER REPORT Announcement on Existing Vacancies: The following is a list of current vacancies on the following committees: • Architectural Preservation District Commission (2 vacancies-1 citizen at large and 1 representative from Historical Commission) • Board of Assessors (1 vacancy-joint appointments between BOA and BOS until next ATE) • Bylaw Review Committee (1 vacancy) • Commissioner of Trust Funds (2 vacancies-joint appointment between CTF and BOS until next ATE) • Economic Development Committee (1 person recommended by the Open Space Committee, 1 citizen at large, and 1 ex-officio member that is business owner • Housing Authority (1 position to be held by a tenant at Pearl Brook Apartments) • Senior Work Off Program Committee (1 vacancy) • Zoning Board of Appeals (1 Associate vacancy) Interested persons can find application forms on the Town Website and completed forms can be sent to the Select Board's Office. Retirement of the Principal Assessor: Principal Assessor Sue Byrne has notified me that she will be retiring by November 30, 2021. The Assistant Town Manager will be advertising the position this week and our goal would be to have this position filled and the person working in the office before the current Principal Assessor retires. PAYT Bag Price Increase: After the July 13'" meeting, I notified our bag vendor that bag prices will be increasing 15% and they have sent out a letter to all retailers that carry PAYT bags. The price increase will go into effect on August 16t. FY22 State Budget Update: The Governor signed off on the FY 2022 State Budget recently and DLS released the final State Aid figures. As reported at the last meeting, the final overall impact to Lunenburg is a deficit of ===PAGE 3=== and rate them using the evaluation criteria set at the August 24th meeting. The Assistant Town Manager will be assisting the Parks Commission on drafting their bid documents for a Master Plan for Marshall Park. 925 Mass Ave (TM Goal #1): I reached out to the MassDEP Deputy Regional Director of the Bureau of Waste Site Cleanup last week and unfortunately, there is no new news to offer. The last time he touched base with the office that handles Leaking Underground Storage Tanks, the LUST funds were tied up with the federal infrastructure bill. I will continue to check in with MassDEP on the availability of this funding for This afternoon I received the existing conditions survey that was performed by Dillis & Roy for this property. This was a necessary step in order to eventually dispose of the property and relevant to the clean-up of the property. American Rescue Plan Act Funds (Coronavirus Local Fiscal Recovery Funds): I had aroundtable meeting with the Police Chief, Fire Chief, DPW Director, Finance Director, IT Director, the Economic Development Manager from Montachusett Regional Planning Commission, and spoke with the Board of Health about possible eligible uses of the ARPA funds (Coronavirus Local Fiscal Recovery Fund). The US Treasury has identified five core areas for eligible uses of these funds: 1. Supporting public health expenditures, by funding COVID-19 mitigation efforts, medical expenses, behavioral healthcare, and certain public health and safety staff; 2. Addressing negative economic impacts caused by the public health emergency, including economic harms to workers, households, small businesses, impacted industries, and the public sector; 3. Replacing lost public sector revenue, using this funding to provide government services to the extent of the reduction in revenue experienced due to the pandemic; 4. Providing premium pay for essential workers, offering additional support to those who have borne and will bear the greatest health risks because of their service in critical infrastructure sectors; and, 5. Investing in water, sewer, and broadband infrastructure, making necessary investments to improve access to clean drinking water, support vital wastewater and stormwater infrastructure, and to expand access to broadband internet. There were a number of ideas that we discussed at that meeting, that ranged from expanding broadband access, stormwater projects that would improve water quality, costs related to the Police Reform Act such as a Mental Health Clinician, environmental remediation of certain parcels, public safety capital projects, and implementing IT recommendations from the Continuity ===PAGE 4=== an we want to spen bese tunas l d way that provides te greatest impact to tne town and our residents. I have asked the Finance Committee for their input and am asking the Select Board for any input before I present a plan for use of the funds at a future meeting. It will take some time to get answers from the US Treasury and to research the costs for the various possible projects/programs. I would anticipate I would present a plan by the end of September/beginning of October. Meetings, Events and Other Announcements: Lunenburg Farmers Market on the Ritter Lawn is being held Sundays until October 10th, 10 a.m. until 12:30 p.m. • Summer Band Concerts are on Monday evenings at 7 p.m. until August 9th (with a rain date of an additional Monday on August 16th) and will beoutside the front entrance of the TCP Building. These are posted on the Town Calendar on the website by the Town Clerk and if they need to be canceled, it will be updated on the Town Calendar. OLD BUSINESS 1. Review and Vote on Select Board Goals for FY 2022 FY2022 Lunenburg Select Board Goals Objective 1: Continue to pursue a project acceptable to the Town regarding the property and building at the Old Primary School Site (a continuation of last year's Select Board Goal - Objective 1, with additional actions). i. Action: Engage, via the RFP process approved at the 2021 Annual Town Meeting, with a landscape architecture firm to discuss the vision of a multi-use open- Siake respace propote the sys sie the metings) porticipate in his potential of incorporating some aspect of the current building in order to address, include and/or memorialize its historic value. ii. Action: At appropriate times during the process, advertise and hold public hearings in order to present the current working plans at the time and to get feedback and guidance from the public regarding the project ili. Action: Work with the landscape architecture firm to develop an article for the proposed project at the site to be presented to the 2022 Annual Town Meeting (or some later Town Meeting) for vote, including all estimated costs, plans, timeline and necessary funding. iv. Action: In preparation for a Town Meeting vote on the project, prepare for any/all permits required to achieve the project. Objective 2: Work with Town Manager and Finance Director to establish a means-tested senior citizen property tax exemption or abatement. ===PAGE 5=== any proposal. At a minimum, these illustrations should include what the exemption and/or abatement would be to the eligible seniors and what the impact would be on all other taxpayers. iv. Action: Hold public hearings when necessary (but at least one) to present the proposal and get feedback from the public. v. Action: Prepare a Town Meeting warrant article, when ready, detailing the final proposal for Town consideration. Objective 3: Develop a policy designed to encourage volunteerism in Town, especially with regard to town boards, committees and commissions. The policy should aim to determine how to improve existing methods, what new methods might be tried, and how obstacles might be removed to garner more active involvement from the public. Input from all current municipal body members and the public, at large, should be actively pursued. Motion: T. Dwyer 2nd: M. Jeffreys To accept the FY22 Select Board goals Vote: All in Favor 2. Discussion of Notice from MassHousing on 40B Site Approval Application from Pond View Commons, LLC (Kevin O'Brien) Mr. Alonzo noted the office is receiving public comment, all not in favor of the project. This project is being brought forward by the developer and the site walk is tomorrow. The site approval process is offered to project sponsors who intend to apply for a Comprehensive Permit under Chapter 40B. MassHousing's review involves an evaluation of the site, the design concept, the financial feasibility of the proposal, and the appropriateness of the proposal in relation to local housing needs and strategies. John Morreale Sr.,9 Sequoia Drive, stated he was not opposed to the project, but to the tactics and manner in which it is being presented. He attended the water district meetings and did not see any plans. He did note one could not do anything without water being supplied and the road is hard to navigate in the winter. It was pointed out that the plans are on the front page of the town website. Suggestion was made for the Planning Board to forward pertinent questions to the Zoning Board of Appeals who would be the entity that holds the hearings and makes the binding decisions. All public comment should be submitted to the Select Board office by August 9th in order to compile all of them for the August 16 deadline. Mr. Alonzo requested finding out what the criteria for such a project is, as he could find none. ===PAGE 6=== eligible for the credit, you would be eligible for this one. He stated two programs might be needed to address different financial needs criteria. Ms. Lemieux noted any proposal would have to go to to Annual Town Meeting for approval and then the Select Board would have to petition the legislature for passage of special legislation. Discussion ensued about different scenarios of need, criteria and how it will affect the remaining taxpayers as well as the town's revenue and town hall staff. There will be a future workshop on this and the Finance Director and Pricipal Assessor should be present. 2. Fall Special Town Meeting Timeline Ms. Lemieux presented a proposed timeline for a November 16" Special Town Meeting. 3. Approval of Minutes of July 13, 2021 Motion: L. Franco To approve the minutes of July 13, 2021 as presented 2n°: T. Dwyer Vote: All in Favor 4. Warrants Mr. Alonzo reported the following warrants were signed by the Board last week: • Warrants Accounts Payable Warrant #2 WP 21, dated 6/30/21, in the amount of $20,857.01; • Accounts Payable Warrant #4 22, dated 7/20/21, in the amount of $86,451.22; • Payroll Deduction Warrant #5 22, dated 7/21/2021, in the amount of $699,814.48; • Payroll Warrant #2P22, dated 7/22/2021, in the amount of $660,859.98; • Accounts Payable Warrant #F Y21LOAN, dated 5/31/2021, in the amount of $168,131.25 (Loan Payment due 5/1/21) 5. Action Items Mr. Alonzo reported the Board at their last Executive Session had ratified the employment agreement between the Town and the Director of Municipal Finance.It is a five year contract, retroactive to July 1, 2021 and through June 30, 2026. It outlines the first two years of compensation; the first year in the amount of $104,900 and the second year in the amount of $108,050 (effective 7/1/22). The remaining years are to be negotiated before the beginning of the fiscal year. The Board signed the contract. Mr. Alonzo thanked finance Director Brochu who is also the Town Accountant for all her continued hard work. Ms. Lemieux echoed Mr. Alonzo's praises. 6. Committee Reports Mr. Jeffreys reported the Friend of the Lunenburg Public Library met and it was noted residents are looking for the library to be open later at night and on Fridays. The Library is working on a request for additional funding to increase staffing in order to be open on Fridays in the amount of around $50,000. ===PAGE 7=== on the Housing Authority. Mr. Franco reported the Economic Development Committee met on July 22nd . The survey for businesses is almost completed. They are working with the Assessors' office and the Lunenburg Business Association to identify all of the businesses in town. Mr. Jeffreys reported the Council on Aging met and discussed the boulders on the Memorial Drive easement as well as the ongoing sidewalk construction. They are working on an orientation kit for new COA members as well as policies and procedures. Indoor programs are 99% back to normal. All is going well over there. UPCOMING MEETING/EVENTS SCHEDULE Mr. Alonzo noted the August 3rd, 40B Workshop at the MS/HS Auditorium next week and the board's regular meetings will be on August 10", August 17 and August 24th PUBLIC COMMENT- there was none this evening Mr. Alonzo announced the Board would be entering Executive Session. Motion: T. Dwyer 2nd: M. Jeffreys To enter into Executive Session and to adjourn after exiting Executive Session pursuant to M.G.L. c. 30, Section 21, Paragraph 2, to conduct strategy sessions in preparation for negotiations with non-union personnel or contract negotiations with non-union personnel (Town Manager) Vote: Mr. Marino-aye, Mr. Dwyer-aye, Mr. Franco-aye, Mr. Jeffreys- aye, Mr. Alonzo-aye **********************Executive Session Minutes are Separate********************** The meeting adjourned at 8:22 p.m. Respectfully submitted, Elaine I. Peteison Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2021-08-03-agenda-5263.txt BOARD : select-board DATE : 2021-08-03 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-08-03-agenda-5263.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_08032021-5263 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, August 3, 2021 7:00 PM AGENDA Lunenburg MS/HS Auditorium In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded by Public Access and will be broadcast after the meeting. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. 40B WORKSHOP 1. Presentation from Town Counsel 2. Question and Answer on Process and Procedure IV. COMMENT PERIOD: The Select Board will receive comments related to the 40B Site Eligibility Application from Pond View Commons at 318, 390 and 400 Howard Street V. UPCOMING MEETING/EVENTS SCHEDULE August 10th, August 17th, August 24th VI. PUBLIC COMMENT***  PUBLIC  BOARD VII. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2021-08-03-minutes-5263.txt BOARD : select-board DATE : 2021-08-03 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-08-03-minutes-5263.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_08032021-5263 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Members present: Tom Alonzo, Chair; Michael-Ray Jeffreys, Vice Chairman; Todd Dwyer, Jim Marino, Lou Franco Also Present: Heather Lemieux, Town Manager; Adam Costa, Town Counsel; Adam Burney, Land Use Director; Dave Blatt, Peter Beardmore, Dave Rodgers Chairman Alonzo called the meeting to order at 7:01 p.m. and asked everyone to rise for the Pledge of Allegiance. There was no public comment at this time. CHAPTER 40B WORKSHOP Mr. Alonzo stated Attorney Adam Costa would be conducting the 40B workshop and it would be followed by a question and answer period. Attorney Costa stated he would be referring to his syllabus and the Chapter 40B Handbook for Zoning Boards of Appeals (2017) issued by the Massachusetts Housing Partnership. He noted this state law is often referred to as the Comprehensive Permit Law (G.L. c. 40B, §§ 20-23), enacted in 1969 to facilitate construction of low to moderate income housing or "affordable housing." It establishes a consolidated local review and approval process that empowers the Zoning Board of Appeals (ZBA) to hold hearings and make binding decisions that encompass all local ordinances or Under Chapter 40B3, the 7B3,A has auchority to grant all approvals that would otherwise require individual applications under local bylaws or ordinances. The ZBA also has authority to grant waivers of local requirements if requested by the developer and necessary to construct the proposed project. The ZBA uses a single permit to expedite the approval process and construction of the housing. The ZBA's jurisdiction includes zoning, subdivision regulations, and other types of local bylaws or ordinances and regulations. The ZBA does not have the authority to waive state requirements. Therefore, Conservation Commission and the Board of Health retain jurisdiction when a project requires permits under the Massachusetts Wetlands Protection Act, G.L. c. 131, § 40 and Title V of the State Environmental Code, 310 CMR 15.00, respectively. The Housing Appeals Committee (HAC), under c. 40B, has authority to consider appeals arising from the ZBA's denial or conditional approval of comprehensive permits. However, the HAC's ability to overturn local decisions applies only to cases involving a city or town that has not met its regional fair-share obligations under the statute. Costa moved on to project eligibility. Before the comprehensive permit application is reviewed the town receives notice from the developer that it will be applying for comprehensive permit under c. 40B. The developer must meet certain prerequisites such as they are an eligible organization; that a housing subsidizing agency has determined the project is fundable and the developer has site control. The community has 30 days to provide public comment on the proposed project. A site visit is also recommended. Unce the comprehensive permit application is received, the ZBA has 30 days to hold the public hearing. The application to the ZBA must include the following: ===PAGE 2=== • Other information required by local rules and regulations • Applicable fees • Application processing Consultant reviews) Mr. Costa referred to the 40B hearing protocol listed in the Mass Housing Development handbook: Basic Public Hearing Protocol • Open the hearing and read the public hearing notice. Introduce the ZBA members sitting on the case, including any associate member appointed pursuant to G.L. c. 40A, § 12. • Explain public hearing "basics" so the applicant and public can anticipate how the ZBA will conduct the hearing and know what to expect along the way. (Some ZBAs have a short "code of conduct" poster at the front of the hearing room as a reminder, and also as an aid to people who arrive after the hearing has opened). If the ZBA customarily ends meetings at a certain time, the public should be told at the outset so they are not surprised later. Read correspondence into the record. (If town staff or members of boards that submitted comments are in the hearing room, acknowledge them.) • Invite the developer to present the project. After the developer's presentation, give ZBA members time to ask questions. Open the hearing to questions and comments from the public. Some ZBAs routinely set time limits on individual comments; others take a less formal approach and hold off on imposing time limits unless it becomes necessary. The board needs to strike a balance between providing enough time for people to be heard and avoiding needless repetition. Also, some questions from the public may need to be deferred until the ZBA receives peer review reports. For this reason, it makes sense to let abutters know as soon as possible what the ZBA's project review schedule will be. Schedule a site visit. Note that site visits should be open to the public, but they are not a "meeting" under the Open Meeting Law as long as the ZBA does not deliberate during the visit. Decide on a date to continue the public hearing (assuming it does not open and close on the same night), in consultation with the developer. Though some comprehensive permit hearings can be completed in one evening, most proposed developments need several sessions. For example, developers will often propose some changes to their original plans in response to concerns raised during the hearing. Furthermore, developers can use time between hearing sessions to obtain additional information for the ZBA and have informal discussions with city or town staff, consultants, or abutters to the site. Hearing continuances and extensions of the decision deadline must be approved in writing by the applicant and filed with the city or town clerk. ===PAGE 3=== There is the potential for peer review needed to evaluate the above issues and the developer is responsible for reasonable monetary costs for them. The developer is not responsible for peer review or studies on any issues not directly related to the project. Work sessions/informal meetings can be conducted in between the public hearing sessions but a quorum of the ZBA is not permitted. During the hearing process the developer may request waivers necessary to build the project. Attorney Costa moved on to deadlines. Failure to comply may risk constructive grant. Key ones are: • Open the public hearing within 30 days • Close the public hearing within 180 days • Decision awarded within 40 days Legal Standards: Consistent with Local Needs means balancing: Regional need for affordable housing with • Local Concerns Health and safety of residents • Protection of the natural environment • Promotion of better site and building design • Preservation of open space These local concerns must be valid, compelling and documented. Local requirements must be essential to protect the above Applicant standard for denials Denials will be • Rejected if reasonable conditions could be protective • Supported only if no practical way to conditionally approve Uneconomic •For conditional approvals •Applicant must first show Conditions of approval render project uneconomic Then burden shifts to ZBA • To prove conditions are Consistent with Local Needs •Uneconomic means Public or nonprofit organizations will suffer financial loss , Limited dividend organization cannot realize reasonable return • Reasonable return Within Subsidizing Agency's limitations • Without substantially changing rent levels or unit sizes • For sale development: return no less than 15% of total development cost (IDC) • Rental development: return on Total Development Cost is 450 basis points higher than 10-year Treasury rate ===PAGE 4=== A hypothetical question was asked if the developer gained approval to access to the water district's water sources for a large parcel of land, does that automatically allow adjacent abutters to also gain access to the water district's supply. Attorney Costa stated he was not necessarily of the opinion or going on record that the Housing Appeals Commission (HAC) has the authority under c. 40B to extend the water district beyond the district's boundaries or to any property outside of the proposed development. Other questions concerned indirect and direct financial costs to the town in the event of an appeal, or bringing utilities to the site, and types of conditions the ZBA can set. Mr. Alonzo thanked Attorney Costa for presenting the workshop. He reminded those watching the meeting that the Select Board will continue to collect public comments concerning the project. Comments can be sent to the Town Manager athlemiex@lunenburgonline.com Mary Alatalo, 244 Howard Street, talked about the farming history in the area, the rural character of the area and the impact on the abutters and their properties. She expressed anger that the state could come in without consulting any of the people it is going to affect. Mr. Jeffreys noted the construction if the project is approved, could go on as long as 5- 7 years to completion. Mr. Franco pointed out that the Town is 18 units short of reaching its affordable housing minimum and to bring in 200 units is draconian. Mr. Alonzo thanked everyone for attending. Motion: L. Franco To adjourn the meeting 2nd . M. Jeffreys Vote: All in Favor The meeting adjourned at 9:12 PM Respectfully submitted, Elaine Peterson Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2021-08-10-agenda-5284.txt BOARD : select-board DATE : 2021-08-10 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-08-10-agenda-5284.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_08102021-5284 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, August 10, 2021 7:00 PM REVISED AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak af ter joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS 7:05 PM Pole Petition for 38 & 48 Gilchrist Street by Unitil 7:15 PM Meeting with DPW Director re: Complete Streets project update and discussion about Main Street portion of project IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS 1. Ratification of the Town Manager’s Appointment of Seasonal Cemetery Laborer Daniel Dumford 2. Ratification of the Town Manager’s Appointment of Facilities Custodian Miles Hartung 3. Interviews and Appointments to the Green Communities Committee:  Dave Blatt, 411 Goodrich St.; 3 year term  Liz Murphy, 219 Rolling Acres Road; 2 year term  Dave Passios, 56 Whiting Street; 2 year term  Matt Synder, 985 Flat Hill Road, 1 year term V. TOWN MANAGER REPORT VI. CURRENT BUSINESS 1. Approval of July 27, 2021 Minutes 2. Warrants 3. Action Items 4. Committee Reports VII. OLD BUSINESS 1. Discussion on Notice from MassHousing on 40B Site Approval Application from Pond View Commons, LLC (Kevin O’Brien) ===PAGE 2=== VIII. UPCOMING MEETING/EVENTS SCHEDULE August 17th, August 24th IX. PUBLIC COMMENT***  PUBLIC  BOARD X. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2021-08-10-minutes-5284.txt BOARD : select-board DATE : 2021-08-10 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-08-10-minutes-5284.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_08102021-5284 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Members present: Michael-Ray Jeffreys, Vice Chairman; Todd Dwyer, Jim Marino, Lou Franco Member not present: Tom Alonzo, Chair Also Present: Heather Lemieux, Town Manager; Rob Oliva, DPW Director; Dave Blatt, Liz Murphy, Matt Snyder, Dave Passios Vice Chairman Jeffreys called the meeting to order at 7:00 p.m. and announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg public access channel and on Facebook Live on the Public Access Facebook page. He noted Zoom is available for public comment only and gave the sign-in instructions. The agenda lists all the topics which may be discussed at this meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. Mr. Jeffreys asked everyone to stand for the Pledge of Allegiance. PUBLIC COMMENT: there was none at this time. Ms. Lemieux announced the Town has requested an extension of the deadline for the comment letter to MA Housing concerning the proposed c. 40B project on Howard Street. It was granted and the new deadline is September 2na . Any public comments should be submitted to the Select Board office by Monday, August 23rd 1. APPOINTMENTS 7:05 PM Pole Petition for 38 & 40 Gilchrist Street by Unitil James Dee of Unitil was present for the hearing. Mr. Franco read the hearing notice aloud: "To All Interested Parties: In conformity with the requirements of Section 22 of Chapter 166 of the General Laws (Ter. Ed.), you are hereby notified that a public hearing will be held at the Town Hall, 17 Main Street, 2n° Floor in the Joseph F. Bilotta Meeting Room, Lunenburg, MA (or remotely via ZOOM, check the Select Board agenda on the Town website calendar [https://www.lunenburgma.gov] for directions on how to join the meeting), on Tuesday, August 10, 2021 at 7:05 P.M. upon petition of Unitil Fitchburg Gas and Electric for permission to erect or construct, and a location for, a line of wires, poles and such other fixtures as may be necessary to sustain or protect the wires of the line, for the transmission of electricity, upon, along, across, or under the following public ways of said Town: Gilchrist Street: (1) Proposed new pole location, approximately 582 feet northeast of the intersection of Northfield Road, at the property line between 38 & 40 Gilchrist Street, as shown on map as Plan No. 968-L dated 7/6/2021 Location approximately as shown on plan attached. Wherefore it prays that after due notice and hearing as provided by law, it be granted a location for and permission to erect and maintain poles and wires, ===PAGE 2=== Mr. Dee stated we would like to install one pole on Gilchrist Street between poles #1 and #2 as a mid-span pole directly in line with the existing wires; this would be on the property line between 38 and 40 Gilchrist Street for the purpose of feeding lines to two new houses. Mr. Jeffreys noted DPW Director Rob Oliva had no issues with the location. Motion: J. Marino 2nd: L. Franco To approve the pole petition as presented Vote: All in Favor Meeting with DPW Director re: Complete Streets project update and Discussion about the Main Street portion of the project Mr. Oliva reported the project is well underway. So far the majority of the work has been on Memorial Drive; the sidewalk has been poured and additional work is located at the intersection of Main and Oak Avenue. The work will continue in front of Town Hall and then over on the island area in front of 1 Main Street. An issue has arisen in the layout of the original sidewalk location due to a large tree that is overhanging there by quite a bit. The sidewalk will be moved to the other side. He has contacted the Turkey Hill Garden Club to inform them of some plantings that need to be moved to accommodate the new location. Although they are not happy they understand and DPW will do everything possible to save the plantings that are being removed. He was here tonight to inform the Select Board and ask for permission to alter the plan. Andrea Laford, Pleasant Street, stated she was not officially representing the garden club but that they understood if the tree had to go, it had to go. They were not sure if it had been planted in memoriam of someone, but perhaps something else could be planted there in its place. Discussion ensued about the sidewalk location. Ms. Laford stated the garden club would like the opportunity to assist in removing the plants to save them for later. The Board members were in agreement with the modifications to the plan. Mr. Oliva thanked them and exited the meeting. I. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS 1. Ratification of the Town Manager's Appointment of Seasonal Cemetery Laborer Daniel Dumford Ms. Lemieux reported Mr. Dumford is a resident of Lunenburg and attends URI, but is able to perform the work into the fall season around his schedule. Motion: T. Dwyer 2"°: L. Franco To ratify the appointment of Daniel Dumford as season cemetery laborer Vote: All in Favor TOWN MANAGER REPORT Announcement on Existing Vacancies: The following is a list of current vacancies on the following committees: • Architectural Preservation District Commission (2 vacancies-1 citizen at large and 1 representative from Historical Commission) ===PAGE 3=== • Senior Work Off Program Committee (1 vacancy) • Zoning Board of Appeals (1 Associate vacancy) Interested persons can find application forms on the Town Website and completed forms can be sent to the Select Board's Office. Invitation for Bids and Requests for Proposals: The optional site briefing for the 30 School Street Landscape Design RFP was held on Tuesday, August 3rd. A representative from one firm attended. Proposals are due August 17th. Flat Hill Road Culvert Project: The engineer for the Flat Hill Road Culvert reconstruction project provided the DPW Director and me an update on the construction prices they have been seeing for similar projects. Similar projects are seeing high prices right now and according to contractors they have spoken with, the precast concrete fabricators and steel fabricators are short-staffed since starting back up after their COVID shutdowns and behind on work, so projects to get done before this winter are seeing a high price tag or getting little to no bids. Our engineer did a similar culvert project in 2019 that cost $550k and today's similar projects are around $850k. Our current plan would be to move the utilities as needed, secure funding through the Small Bridge Grant program and put it out to bid for a construction season that could allow for it to get constructed in early spring. Pleasant Street Bridge Project: The DPW Director and residents have brought to my attention some outstanding issues with the Pleasant Street bridge project. The DPW Directoris working with the engineer and the contractorto address theseconcerns. All the final details should be worked out in the next couple of weeks and when the date is known about when the road will be re-opened, this will be announced. Massachusetts Avenue Bridge Project: The MassDOT bridge project on Mass Avenue is nearing the completion of Phase 1 around the end of this month. When this phase is complete, the temporary traffic lights will be taken out and two way traffic through the area will be restored over the new bridge deck that was installed. At this point Richard's Way will be opened back up at Mass. Ave. The road width will still be reduced so please proceed cautiously through the construction zone. Woodruff Property Update: In May I provided the Board an update on the Environmental Site Assessmentthat was conducted by an environmental consultant. This report was provided to the Conservation Commission and in July the Conservation Commission met and requested we file a Notice of Intent for this site. The environmental consultant that performed the initial Environmental Site Assessment will be ===PAGE 4=== the mesh screening around the bell will need to be replaced. This will be incorporated into the overall project to address the Town Hall roof, chimney, and building envelope repairs. Lions Club Food Pantry: The Lions Club has requested to move the Food Pantry from the second floor of the Public Safety Building to the TC Passios building. Currently all the items are stored in the second floor of an unfinished space at the Public Safety Building and have to be manually carried up and down the stairs, as there is no elevator. Last week I met with our Board of Health Agent, School Facilities Director, and School Superintendent to review the kitchen space as an alternative and all the logistics around operating the food pantry out of that space, including sufficient space for all the shelving, sufficient power supply if the Lions Club brought in a refrigerator and freezer to store cold and frozen items, additional operating costs, the need for a food permit, access, and security of the building. Also, during the pandemic the food pickups moved from the Public Safety Building to the front entrance of the TC Passios so the process for putting together the food pick- ups would be more efficient at the TC Passios. Lions Club President Corrine Scouten has reviewed the space to determine if all the shelving will fit in the kitchen space and it appears it will work. I will continue to work with the Lions Club to proceed with relocating the food pantry to the TC Passios. American Rescue Plan Act Funds (Coronavirus Local Fiscal Recovery Funds): In addition to the municipal allocation of CLFRF funds that Lunenburg was allocated, the Division of Local Services issued a memorandum yesterday regarding the County Reallocation portion of CLFRF funds to eligible municipalities. Per the statute, funds allocated to counties categorized as "not units of general government" by the US Treasury (Berkshire, Essex, Hampden, Hampshire, Middlesex, Nantucket, Suffolk and Worcester) are to be reallocated to municipalities in those counties. The commonwealth will distribute these funds on behalf of the US Treasury. Like other CLFRF payments, these will be made in twotrancheswith the firsttranche (50 percent) distributed now and the second tranche (the remaining 50 percent) distributed not less than 12 months after the first payment is made. Lunenburg's County Reallocation is $2,279,580. We will beeligible to receive 50% of this allocation ($1,139,790) on or about August 16th. Based on the language of the memorandum, it sounds likethe funds would follow the same criteria as the municipal allocation. These funds must be obligated to designated expenses by December 31, 2024 and the period of performance is by December 31, 2026. Meetings, Events and Other Announcements: • The Library is currently closed now until Sunday, August 22nd while all the carpets get replaced. Book drop return slots will be locked during this time so please keep your items through the closureorreturn them to another CWMARS library. Due dates have been extended so no overdue fines will be charged while the building is closed. If you place new holds on items, please consider selecting another library as a pickup location until the library re-opens. Staff can also retarget existing holds to be sent to another library at your ===PAGE 5=== Ms. Lemieux reported the fifth person on the Green Communities Task Force has not applied for the newly formed committee. • Dave Blatt, 411 Goodrich St.; 3 year term • Liz Murphy, 219 Rolling Acres Road; 2 year term • Dave Passios, 56 Whiting Street; 2 year term • Matt Snyder, 985 Flat Hill Road, 1 year term Dave Blatt stated the work is not completed and he wanted to continue to serve on the committee. Elizabeth "Liz" Murphy stated this is her way of giving back to the community. Dave Passios stated this is his first year on the task force but has been attending the meeting Dave Blatt for working tirelessly. Matt Snyder is interested in the committee's work and would like to continue on. One member and two associate members positions remain open. Motion: J. Marino 2nd: T.Dwyer To appoint Dave Blatt to a term of 3 years, Liz Murphy to a term of 2 years, Dave Passios to a term of 2 years and Matt Snyder to a term of 1 year ending on June 30th respectively Vote: All in Favor CURRENT BUSINESS 1. Minutes Approval Motion: J.Marino To approve the minutes of July 27, 2021 as presented 2nd: L. Franco Vote: All in Favor 2. Warrants The Board signed an Accounts Payable warrant dated August 4, 2021. 3. Action Items- there were none. 4. Committee Reports- there were none OLD BUSINESS 1. Discussion on Notice from MassHousing on 40B Site Approval Application from Pond View Commons, LLC (Kevin O'Brien) Mr. Jeffreys reported Conservation Commissioner Jack Rabbitt has found out two facts about the land the proposed c. 40B project is located on. The first was that it is identified as an area of critical environmental concern by the Commonwealth. It doesn't stop development from occuring but it does require additional permitting through the Commonwealth. The second fact is this area is designated a critical natural landscape by the Commonwealth. He thanked Mr. ===PAGE 6=== PUBLIC COMMENT- there was none this evening Motion: L. Franco To adjourn the meeting The meeting adjourned at 7:41 p.m. Respectfully submitted, Elaire I. Peterson Elaine M. Peterson Executive Assistant to the Town Manager 2nd: T. Dwyer Vote: All in Favor ======================================================================================== DOCUMENT : 2021-08-17-agenda-5264.txt BOARD : select-board DATE : 2021-08-17 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-08-17-agenda-5264.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_08172021-5264 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, August 17, 2021 7:00 PM AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak af ter joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS 7:05 PM Tollbooth Request- Lunenburg Skate Park- September 25; 10 am – 2 pm 7:10 PM Bicycles Battling Cancer Ride Request for September 25 - Mark Walter 7:15 PM Building Commissioner re: Renewal of Annual Earth Removal Permits 7:30 PM Meeting with Valerio Romano of UMA Flowers to discuss holding a Community Meeting and Host Community Agreement for Adult Retail Cannabis License IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS  Interview and Joint Appointment with Board of Assessors for the vacant Assessor seat: Kevin Fish, 70 Eastern Ave.  Retirement of Head Accounting Clerk Lynne Klaft effective October 31, 2021 V. TOWN MANAGER REPORT VI. CURRENT BUSINESS 1. Vote on Town Manager Contract for FY22-FY24 2. 1st Quarter FY22 Water Commitment $9,311.09 3. Minutes/Warrants/Action Items 4. Committee Reports VII. OLD BUSINESS 1. Vote on Special Town Meeting Date (November 16, 2021 at 7PM) and Opening/Closing Dates for Warrant (August 24th/September 28th at 5 PM) 2. Discussion of Notice from MassHousing on 40B Site Approval Application from Pond View Commons, LLC (Kevin O’Brien) ===PAGE 2=== VIII. UPCOMING MEETING/EVENTS SCHEDULE August 24, 2021 IX. PUBLIC COMMENT***  PUBLIC  BOARD X. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2021-08-17-minutes-5264.txt BOARD : select-board DATE : 2021-08-17 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-08-17-minutes-5264.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_08172021-5264 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Members present: Tom Alonzo, Chair; Michael-Ray Jeffreys, Vice Chairman; Todd Dwyer, Jim Marino Member not present: Lou Franco Also Present: Heather Lemieux, Town Manager; Anthony Caiozzo, Mark Walter, Casey Burlingame, Building Commissioner; Dan Proctor, Jean Proctor, Richard Letarte, Assessor; Kevin Fish, Valerio Romano Chairman Alonzo called the meeting to order at 7:00 p.m. and asked everyone to stand for the Pledge of Allegiance. He announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg public access channel and on Facebook Live on the Public Access Facebook page. He noted Zoom is available for public comment only and gave the sign-in instructions. The agenda lists all the topics which may be discussed at this meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. PUBLIC COMMENT: Mr. Alonzo thanked the town band for the summer concerts this year, adding it was an interesting year at the TCP Building lawn; easier to park and for people to get to. The band played well and it was a great five weeks. APPOINTMENTS Tollbooth Request- Lunenburg Skate Park- September 25; 10 am - 2 pm Anthony Caiozzo, 1091 Massachusetts Ave., presented for the request to be run in the center of town. He stated he understood the rules and would follow them. Motion: J. Marino 2nd: T. Dwyer To approve the request to hold a tollbooth fundraiser in the center of Town on Sept. 25th from 10 am to 2 pm Vote: All in Favor Mr. Caiozzo gave a brief update on their fundraising efforts. They have engaged both an IT and a Marketing team since they last appeared before the Select Board. They have revamped their website: Lunenburgskatepark.org. The group attended the Farmers Market last weekend. They have engaged a professional fundraiser. They are planning a mini-golf fundraiser later this year. They have raised around $83,000 and are pushing for $90,000 to get to another tier and an additional promised donation of $25,000. They are going to be doing some exploratory digging with the DPW tomorrow morning at Marshall Park to see what conditions are like there for a possible future site for the skate park. Mr. Alonzo thanked him for the update. Bicycles Battling Cancer Ride Request for September 25 ===PAGE 2=== cancel. Motion: J. Marino To approve the Bicycles Battling Cancer Ride for September 25th 2°0: T. Dwyer Vote: All in Favor Mr. Walter thanked the Board and exited the meeting. Building Commissioner re: Renewal of Annual Earth Removal Permits Mr. Burlingame reported he had conducted a site visit on August 3r° to the PJ Keating earth removal permit areas with two of the company's representatives. There are no issues to report; everything was in line with the conditions. He is recommending renewal on all. On August 4'h he conducted a site visit at 1325 Massachusetts Avenue site owned by Jean and Dan Proctor. They are about 60% through the work and he is also recommending renewal. There were no violations in any of the locations. Ms. Lemieux noted the owners of 1325 Mass Ave, Dan and Jean Proctor, would like to change their hours of operation from Monday- Friday (8:00 AM to 4:30 PM) to Monday- Friday (7:30 AM to 4:00 PM) and to add Saturday hours from 8:00 AM to NOON (no trucking on Sat.). Mr. Alonzo asked what type of activity would occur in regards to the Saturday hours? Daniel Proctor stated Saturday would be only for site work such as setting up transits, grading and consolidating piles. Pam Anzaldi and Clifford Smith Sr., 70 Townsend Harbor Road, via Zoom, stated from a residential viewpoint asking to start earlier is asking a lot and adding starting early on Saturdays is as well. Mr. Jeffreys sympathized with the abutters concerns. Typically construction hours are 7:00 am to 3:30 pm, so he understood that is the standard, but Saturdays is out of the norm. He encouraged the time change to Saturday to be closer to 9:00 am. Mr. Proctor was fine with that. Mr. Alonzo had no issues with the request but wanted to continue the discussion to next week to allow other abutters to comment. Mr. Proctor stated the equipment being run on Saturday would be an excavator, bulldozer and backhoe. After some discussion it was decided to give abutters one week to provide comment on the requested changes to the hours of operation. Mr. Alonzo read the list of the PJ Keating permits: • Parcel 1, 165 acres, more or less, lying northerly of Leominster-Shirley Road, and westerly of Reservoir Road, on both sides of the Boston & Maine Railroad (Permit#15) • Parcel 11, 170 acres, more or less, lying northerly of Leominster-Shirley Road, and easterly of Reservoir Road, on both sides of the Boston & Maine Railroad and both sides of Round Road (permit#16) • Parcel 111, 180 acres, more or less, lying southerly of Leominster -Shirley Road and easterly of Fort Pond Road (Permit #17) • In the very southeast corner of Lunenburg; 57 acres, more or less, of an 84 acre parcel formerly owned by Edward Credit (Permit #27) ===PAGE 3=== Boston & Maine Railroad near the Lancaster town line containing 30 acres, more or less, owned by the applicant (Permit #57) Motion: M. Jeffreys To renew the six permits as listed until August 31, 2022 2n: T. Dwyer Vote: All in Favor Mr. Alonzo thanked Mr. Burlingame for his inspections. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS Interview and Joint Appointment with Board of Assessors for the vacant Assessor seat: Kevin Fish, 70 Eastern Ave. Mr. Letarte introduced Kevin Fish to the Select Board. Mr. Alonzo noted this is a joint appointment to an elected position until the next annual town election. Mr. Fish has lived here since 1983 and would like to give back to the community. It seemed like an interesting opportunity and he believes he can learn about the assessor position as he has an accounting background. Both Mr. Letarte and Ms. Cosgrove Higdon have had opportunity to speak with Mr. Fish. Mr. Alonzo thanked Mr. Fish for coming forward. Motion: J. Marino 2nd: M. Jeffreys To appoint Kevin Fish as an Assessor until the next annual election Vote: Mr. Marino- aye, Mr. Dwyer-aye, Mr. Jeffreys- aye, Mr. Letarte-aye, Mr. Alonzo- aye Mr. Alonzo congratulated Mr. Fish. Mr. Fish thanked the Board members. Meeting with Valerio Romano of UMA Flowers to discuss holding a Community Meeting and Host Community Agreement for Adult Retail Cannabis License Attorney Romano stated they have cleared up the zoning issue that was brought up the last time they met as a certified survey was completed. Building Commissioner Burlingame has confirmed the required setback distance have been met via email. Romano stated the next step for them is the Host Community Agreement; he has submitted a template draft agreement to the Select Board. Mr. Alonzo stated Town Counsel would be reviewing the agreement with Ms. Lemieux. Attorney Romano stated although a special permit is required through the Planning Board, this will give UMA Flowers reassurance so that we can proceed with engineering and submit a detailed plan for the permit application. Also required is the Community Outreach meeting. Ms. Lemieux has graciously offered to hold it here in Town Hall. Possible dates of September 22 or 28 were discussed Attorney Romano noted he had a letter of support from Senator John Cronin for UMA Flowers. Mr. Jeffreys suggested reaching out to the abutters as a courtesy. Abutter Ray Morin questioned the survey conducted as he saw no evidence of one being performed. He also expressed concern ===PAGE 4=== employee tot many years. TOWN MANAGER REPORT Announcement on Existing Vacancies: The following is a list of current vacancies on the following committees: • Architectural Preservation District Commission (2 vacancies-1 citizen at large and 1 representative from Historical Commission) • Bylaw Review Committee (1 vacancy) • Capital Planning Committee (1 vacancy for Citizen At Large appointed by Town Moderator) • Commissioner of Trust Funds (2 vacancies-joint appointment between CTF and SB until next ATE) Economic Development Committee (1 person recommended by the Open Space Committee, 1 citizen at large, and 1 ex-officio member that is business owner) • Housing Authority (1 position to be held by a tenant at Pearl Brook Apartments) • Senior Work Off Program Committee (1 vacancy) • Zoning Board of Appeals (1 Associate vacancy) Interested persons can find application forms on the Town Website and completed forms can be sent to the Select Board's Office. Current Employment Opportunities with the Town The following is a list of current employment opportunities with the Town: • Digital Services Staff Librarian (Part Time Benefitted) • Principal Assessor (Full Time) • Veterans Services Agent (Part Time Non-Benefitted) • Temporary Recreation Director (Part Time Non-Benefitted) • Facilities Custodian (Full Time) • Assistant to the Sewer Business Manager (Part Time Non-Benefitted) • Seasonal Cemetery Laborer (1) • Public Access Videographer (Part Time Non-Benefitted) More information on each position can be found on the job postings, which are located on the town I was notified today by our Principal Assessor Sue Byrne that she will be moving up her retirement date from November 30th to September 23rd. We will be conducting interviews for this position this week, in the hopes of hiring someone that can begin before Sue departs. The Assistant Town Manager was notified today that one of the Board/Committee Clerks, Kristen Levine, hasresigned as she has accepted another job. Wewillbereposting thisposition to clerk for the Parks Commission, CapitalPlanning, Stormwater Task Force and the Economic Development Committee. ===PAGE 5=== budget and what will be built. Another comment was that the inclusion of an ADA restroom and bandstand area would require a minimum of three additional sub-consultants (architect, MEP, and structural). Most said they would be interested in bidding if these concerns were addressed. Cowdrey Property Survey of Boundaries on Townsend Harbor Road and Woodland Drive As a follow-up to the July 13th meeting on the Conservation Commission requesting the boundary between the Cowdrey Conservation property and 192 Townsend Harbor Road be surveyed to rectify a possible encroachment and the identification of other possible encroachments onto the Cowdrey property from another property on Townsend Harbor Road and Woodland Drive, the DPW Director sought an estimate for the survey costs. We received an estimate of $6,500 to perform a partial boundary survey of the three possible encroachments boundaries. For an additional $1,500 the property lines could be staked in the encroachment areas. I have notified the Conservation Chairman and Agent and this will be an agenda topic for the August 24th meeting. Meetings, Events and Other Announcements: Lunenburg Farmers Market is being held on Sundays until October 10th, 10 a.m. until 12:30 p.m. on the Ritter Building lawn CURRENT BUSINESS 1. Vote on Town Manager Contract for FY22-FY24 Mr. Alonzo summarized the terms of the new agreement between the Town and Town Manager. It is a three year term. We have agreed to pay out up to five vacation days in each of the three years of the contract if they are not used. Termination severance pay has been increased from two to four months. We have agreed to offer 4% of the base salary for a deferred compensation plan and we have increased her cellphone stipend from $60 to $85/month. There were clarifications made to language about vacation in the agreement. For compensation we agreed on the following: an increase of 6% in year one (FY22), 5% increase in the fiscal year 2023 and a 5% increase in fiscal year 2024. This brings the Town Manager's compensation into the same range of other Town Managers in the extended region of neighboring towns. We all felt the Town Manager is doing an excellent job and believe this is a fair contract and addresses the needs of the Town and Town Manager. Motion: J. Marino 2nd • T. Dwyer To sign the contract for Town Manager effective July 1, 2021 through June 30, 2024 Vote: All in Favor 2. 1s Quarter FY22 Water Commitment $9,311.02 Motion: M. Jeffreys 2nd. T. Dwyer To approve and sign the 1 Quarter Water Commitment of fiscal year 2022 in the amount of $9311.09 Vote: All in Favor ===PAGE 6=== Opening/Closing Dates for Warrant (August 24*"/September 28" at 5 PM) Ms. Lemieux requested an official vote in order to send out the notification and advertise in the local paper. Motion: T. Dwyer 2nd: J. Marino To hold the Special Town Meeting on November 16, 2021 at 7:00 PM and open the warrant for submission of articles on August 24 and close it on September 28 at 5:00 PM Vote: All in Favor 2. Discussion of Notice from MassHousing on 40B Site Approval Application from Pond View Commons, LLC (Kevin O'Brien) Ms. Lemieux reported the Board's meeting with Town Counsel is on August 24th. She has received a template comment letter to use when sending the Town's concerns to MA Housing. Mr. Alonzo asked the audience to send their comments to Ms. Lemieux's email address if they haven't already by Monday, August 23rd. UPCOMING MEETING/EVENTS SCHEDULE Mr. Alonzo noted their next meeting is August 24th PUBLIC COMMENT: There was none at this time. Motion: M. Jeffreys To adjourn the meeting 2n: T.Dwyer Vote: All in Favor The meeting adjourned at 8:27 p.m. Respectfully submitted, Elaine M. Peters on Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2021-08-24-agenda-5265.txt BOARD : select-board DATE : 2021-08-24 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-08-24-agenda-5265.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_08242021-5265 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, August 24, 2021 7:00 PM AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. The following information is also provided for members of the public that would like to view and participate remotely in public comment at the beginning and end of the meeting: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dia l *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS 7:05 PM Finance Director FY 2021 4th Quarter Financial Report 7:15 PM Joint Meeting with Housing Authority to conduct interview and vote to fill vacant Housing Authority Tenant Board Member Seat: Stanley Randall (131 White Street)- term to expire 2023 7:30 PM Meeting with Town Counsel re: 40B Comment Letter in response to Site Approval Application from Pond View Commons, LLC (Kevin O’Brien) IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS  Ratification of Town Manager’s Appointment of Full Time Patrolman Joel Ortega (Effective December 5, 2021)  Ratification of Town Manager’s Appointment of Temporary Veterans Agent-David Lauzon, Jr. V. TOWN MANAGER REPORT VI. OLD BUSINESS 1. Renewal of Annual Earth Removal Permit for 1325 Mass Avenue 2. Discussion on Complete Streets Project and Main Street Portion of the Project 3. Discussion on survey of boundaries on Townsend Harbor Road and Woodland Drive re: possible encroachments on Cowdrey Conservation property 4. Discussion on revised Request for Proposals for Landscape Architectural Services for 30 School Street VII. CURRENT BUSINESS 1. Approval of August 3, August 10, August 17, 2021 Minutes 2. Warrants/Action Items 3. Committee Reports ===PAGE 2=== VIII. UPCOMING MEETING/EVENTS SCHEDULE September 7th, September 14th, September 21st IX. PUBLIC COMMENT***  PUBLIC  BOARD X. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson.