# select-board — 13 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2021-08-24-minutes-5265.txt BOARD : select-board DATE : 2021-08-24 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-08-24-minutes-5265.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_08242021-5265 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Members present: Tom Alonzo, Chair; Michael-Ray Jeffreys, Vice Chairman; Lou Franco, Clerk; Todd Dwyer, Jim Marino Also Present: Heather Lemieux, Town Manager: Tom Gammel, Police Chief; Officer Joel Ortega; Karen Brochu, Finance Director; Linda MacDonald, Housing Authority member; Deb Christen, Housing Authority member; Adam Costa, Town Counsel Chairman Alonzo called the meeting to order at 7:00 p.m. and asked everyone to stand for the Pledge of Allegiance. He announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg public access channel and on Facebook Live on the Public Access Facebook page. He noted Zoom is available for public comment only and gave the sign-in instructions. The agenda lists all the topics which may be discussed at this meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. PUBLIC COMMENT: There was no public comment from the Board other than the observance that Hurricane Henri was not as damaging as predicted for the area. APPOINTMENTS Ratification of Town Manager's Appointment of Full Time Patrolman Joel Ortega (Effective December 5,2021) Chief Gammel provided the following background on Officer Ortega who was appointed as a Reserve Officer in February. Joel completed the Massachusetts Municipal Police Training Committee (MPTC) Reserve Intermittent Academy, in June of 2020, in accordance with G.L. 41 § 96B. Joel has successfully completed the Background Investigation, Pre-employment Physical, and the Psychological Examination. Joel has completed the Department's required 250 hours of the Field Training Officer (FIO) program. Joel is a resident of Fitchburg, and graduated in 2013 from Leominster High School Center for Technical Education Innovation. Joel is also a 2018 graduate of Mount Wachusett Community College, obtaining an Associate of Science in Criminal Justice Degree. Joel is fluent in two languages, English and Spanish. As previously stated when Joel was appointed as a Reserve Officer, through his background investigation it was found that Joel is a very dedicated, honest, and is a well thought of person. Joel was described as "one of the best humans on the planet." Joel completed an internship with Westminster PD where members stated they were "jealous" that we hiring Joel before them. Joel has dedicated himself to the Department, which was evident by completing the ===PAGE 2=== To ratify the Town Manager's appointment of Joel Ortega to Full-time Officer effective December 5, 2021 Vote: All in Favor Finance Director FY 2021 4* Quarter Financial Report Ms. Brochu presented a summary for the last quarter of fiscal year 2021, ending June 30, 2021. Revenues Total collections for FY21 are $44,252,049.61. Actuals exceeded estimates by 2.2%, or $935,001.20. Below is a summary of the individual categories: Local Receipts: We exceeded our FY21 Local Receipt estimate by 19.26%, or $590,515.97. There were only three of the fourteen categories below estimates - Fines and Forfeits, $13,950.40 or 51.26% below estimate; Departmental Revenue Other, $8,237.85 or 3.14% below estimate; and Investment Income, $27,350.23 or 43.46% below estimate. All other categories exceeded estimates. Budget Local Receipt 13 FINES & FORFEITS Local Receipt 26 OTHER EXCISE Local Receipt 31 DEPT REV - SCHOOL Local Receipt 41 PAYMENT IN UEU OF TAXES Local Receipt 43 FEES Local Receipt 44 LICENSES & PERMITS Local Receipt 46 ROLL BACK TAXES Local Receipt 47 DEPT REVENUE OTHER Local Receipt 48 INVESTMENT INCOME Local Receipt 49 DEPT REV CEMETERIES Local Receipt 50 MOTOR VEHICLE EXCISE Local Receipt 70 SPECIAL ASSESSMENTS Local Receipt 71 PENALTIES & INTEREST Local Receipt 99 MISC NON RECURRING Total Local Receipts $ $ $ $ $ Actual 27,213.00 $ 100,980.00 $ 60,207.00 $ 1,648.00 164,267.00 331,188.00 $ 13,262.60 125,662.18 72,687.97 3,920.71 $ 200,429.48 334,109.24 $ 47,182.19 262,600.00 $ $ 62,935.00 $ 254,362.15 $ 35,584.77 $ 4,100.00 $ 5,100.00 $ 1,671,640.00 $ 1,978,798.78 $ 11,844.00 $ 15,468.00 154,670.00 $ 259,184.01 212,698.50 $ 310,754.39 $ $ 3,065,990.50 $ 3,656,506.47 $ Variance (13,950.40) 24,682.18 12,480.97 2,272.71 36,162.48 2,921.24 47,182.19 (8,237.85) (27,350.23) 1,000.00 307,158.78 3,621.00 104,514.01 98,055.89 590,515.97 % Collected 48.74% 124.44% 120.73% 237.91% 122.01% 100.88% #DIV/01 96.86% 56.54% 124.39% 118.37% 130.60% 167.57% 146.10% 119.26% One thing Ms. Brochu wanted to point out is the Town is always conservative with our local receipt estimates. As the Town Manager always says, these are elastic revenues and are very dependent on the economy. Amounts received above estimates close out at year end and hopefully translate to free cash. Free cash can then be used as a funding source to fund capital costs, transfers to OPEB, and transfers to Stabilization Funds. Taxes: The total tax levy for FY21, net of the overlay, is $28,776,249.82. We received 99.7% or $85,366.77 less than the levy estimate. We also received $220,773.96 in tax lien revenue. Below is a summary of tax collections: Budget Actual Variance Taxes 40 TAX LIENS Taxes 42 TAX LEVY Total Taxes 28,776,249.82 28,776,249.82 $ 28,911,657.01 $ 135,407.19 % Collected #DIV/0! 99.70% 100.47% ===PAGE 3=== funds is $1,249,949.83. She provided a summary of the appropriation close-outs: FY 2021 Appropriation Close-outs FY21 Budget w/ Adjustmonts Balnnce 6/30/21 1260220 S 8,844.48 4,366.12 4,699,521.46 ...... Maturing Debt & Interest 1 Principal-Loans Interest - Lonns Interest-Temporary Loans ЗА Administrative Fees - Loans 3В Bond Issuance Costs Total Maturing Debt Inclassifie inhility Insuranc Workers Compensation Group Health Insurance Group Life Insurance 8 Physicals Print Town Reports 10 11 Mont Reg Planning Assess 12 Historical Commission 12A Band Concerts Agricultural Conmission 13 13A Rescrye Fund 14 Salary Reserve Fund Unemploymont Expense 14A Unemployment Expense - Stab Fund 15 Medicare - Town's Share $ $ $ $ s $ $ s Total Gen Goy Unclassified General Government 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Finance Committee Expense Annual Town Audit Charter Review Committee Selectmen's Administration Selectmen Salaries Town Manager Salary Town Manager Expense Town Accountant Trensurer's Administration Banking Charges Tax Collector's Admin Assessor's Salaries Assessor's Administration Technology Director Legal Expenses Town Clerk Salary 32_ Town Clerk's Administration - -5- 291,878.53 3,159,069.77 800.00 s 11,000.00 $ 124,738.87 135,675.60 6,000.00 216,244.99 90,780.87 1,000.00 100,241.79 181,757.28 244,189.40 110,000.00 51,678.45 40.628.12_S • • 425,544.95 419.01 2,741.50 4,239.81 1,235.00 2,232.23 1,000.00 12,582.53 L027.85 ===PAGE 4=== 35 Planning Board 36 Zoning Board of Appeals 37 Conservation Commission Total General Government Central Purchasing 38 Central Purchasing Total Central Purchasing Protection 39 Police Department 40 Police Lock Up 41 Injury Leave 42 Police/Fire Medical Expenses Subtotal Police 43 Fire Department 43A Capital - Fire Dept. 44 Fire Hydrant Expense Radio Equipment Mtc. Subtotal Fire Dept. 46 Radio Watch Subtotal Radio Watch 47 Emergency Management 48 Sealer of Weights & Measures 49 Wiring Inspector 50 Building Inspector Municipal Hearing Officer 52 Plumbing/Gas Inspector 53 Animal Control Subtotal Other Protection Total Profection Health & Sanitation 54 General Health Expense 55 Nashoba Board of Health 56 Nashoba Nursing $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 155,986.70 3,900.00 58,556.16 $ 1,608,581.23 S 56,280.00 S 56,280.00 S 1,850,570.54 44,343.33 9,179.06 2,825.00 $ $ 1,906,917.93 1,160,145.93 19,960.00 15,116.00 $ 10,000.00 1,205,221.93 . 304,709,27 S 304,709.27 S 7,000.00 $ 4,300.00 151,178.40 $ : $ 40,000.00 S 202,478.40 $ 3,619,327.53 $ 40,883.60 S 28,602.54 S 13,052.79 1,647.75 1,745.97 1,614.45 116,012.60 10,411.57 10,411.57 58,357.76 18,328.02 325.00 77,010.78 : 472.00 7,895.00 8,367.00 578.37 578.37 1,000.00 300.00 3,031.85 4,331.85 90,288.00 21.63 0.02 18.50% • 18.50% 11.50% 4.04% 3.12% 78.95% 0.69% 0.19% 0.19% 14.29%) 6.98%) 2.01% 0.00% 2.14% 2.49% 0.05% 0.00% 0.00% ===PAGE 5=== Total Health & Sanitation Department of Public Works 59 Highway Labor 60 Highway OT 61 General Highway Maintenance 61A Capital - General Highway 62 Town Highway Garage . 63 Traffic Signs & Devices 64 Vehicle Mtc. - Highway 65 Vehicle Mtc - Police 66 Vehicle Mtc. - Fire 67 Park Department 68 Cemetery Department 69 Tree Removal 70 Snow Removal Expense Total DPW Facilities and Buildings 71 Facilities and Grounds 72 Public Buildings 72A Additional Utilities, Library Total Facilities & Buildings Solid Waste/Recycling Program 73 Recycling Program Tutal Solid Waste/Recycling 74 Puhlic Assistance Council on Aging Subtotal C.O.A. 75 Veterans' Benefits 76 Veteran's Administration 77 Registrar of Vets' Graves 78 Momorial Day Subtotal Veterans Total Assistance $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 83,538.93 $ 443,698.50 $ 15,740.71 $ 696,114.60 $ $ 1,040.00 13,923.09 36,951.33 73,023.09 42,000.00 95,689.56 $ $ $ 70,878.59 51,495.04 347,052.55 $ 1,887,607.06 $ 449,022.97 232,053.10 - 681,076.07 $ 218,634.00 $ 218,634.00 $ 160,466.85 S 160,466.85 S 99,275.00 5,250.00 500.00 $ 750.00 $ 105,775.00 266,241.85 S 21.65 18,192.73 4,482.51 6,513.88 145.14 670.14 1,207.49 - 10,141.41 25,164.17 1,215.19 67,732.66 44,572.19 21,570.73 - 66,142.92 768.22 768.22 5,337.62 5,337.62 26,052.81 250.00 152.07 680.00 27,134.88 32,172.50 0.03% 9.93% 9.30% 0.35%| ===PAGE 6=== 79B Curriculum Update 80 Monty Tech Assessment Vehicle Mtc - School $ $ $ 17,686.00 888,684.00 $ 12,086.00 0.00% 1.36% Total Schools Library 82 Lunenburg Public Library Total Library $ 22,029,972.00 $ 491,126.67 2.23% $ $ 435,044.12 S 435,044.12 $ 8,370.89 8,370.89 1.92% 1.92% Total Omnibus $ 38,744,894.02 $ 1,308,892.63 3.38% State Assessments Tax Title County Retirement Prior Year Expense Transfer to Capital Project Fund Transfer to Trust Funds $ $ 1,036,576.00 $ 24,000.00 $ (58,984.00) 41.20 1,502,144.00 795.00 $ $ $ 1,226,387.39 $ 782,252.00 : 0.00% 43,317,048.41 $ 1,249,949.83 2.89% Ms. Brochu estimated Free Cash available will be $2,600,075.00 which is an increase of $871,000 for the close out of fiscal year 2021. She noted that the closeout for fiscal year 2020 was $1,242,000 compared to fiscal year 2021 of $1,249,000. One of the things we did exceed was our estimates on revenues. When Covid-19 originally happened, dates for penalties and interest fees for motor vehicle excise and tax bills were pushed out farther. So a lot of that revenue was received in fiscal year 21 versus fiscal year 20. When asked how the CARES Act had influenced any of these numbers, Ms. Brochu stated the Town budgets would have had to bear expenses of about $300,000 - $400,000 if the CARES Act did not reimburse the Town. We would have seen a much lower appropriation closeout. We are still waiting for reimbursement from FEMA for the federal reimbursements. Mr. Alonzo stated he and the other board members appreciated the work of the financial team putting Lunenburg in a very solid financial position and maintaining that year after year. Ms. Brochu exited the meeting. Joint Meeting with Housing Authority to conduct interview and vote to fill vacant Housing Authority Tenant Board Member Seat: Stanley Randall (131 White Street) - term to expire 2023 Mr. Randall stated he has been a resident for 30 years and has lived at the White Street housing for 2 ½ years. He stated he has concerns about the tenants. They have become his ===PAGE 7=== boara. de naa spoken wil te dousing Autory da restents dour some l une restaents concerns. He had no doubt that this appointment is necessary. Motion: M. Jeffreys To appoint Stanley Randall to the Housing Authority Tenant Board member seat with a term to expire 2023 2" :T. Dwyer Vote: All in Favor Mr. Randall thanked the Board and exited the meeting. Meeting with Town Counsel re: 40B Comment Letter in response to Site Approval Application from Pond View Commons, LLC (Kevin O'Brien) Ms. Lemieux reported the Town needs to submit a public comment letter to MassHousing regarding the 40B housing project proposed for Howard Street by September 2nd. We have received 21 resident comments, a letter from the Planning Board, two letters from Hickory Hills landowners, two reports from the Police Chief, a letter from the Water District and a letter from the Sewer Commission. Attorney Costa will review the components of our comment letter. Mr. Costa noted he provided a 40B workshop recently. The process starts with the application to MassHousing. The Town needs to formally compile the public comment letters. Ms. Lemieux and I will provide cover letters. When MassHousing receives those comments it will consider them in light of the application that is before them and will make a decision on whether or not to issue a project eligibility letter. This is a preliminary letter and doesn't bind the Town to issue a comprehensive permit. It also doesn't bind the subsidizing agency to issue final approval if a comprehensive permit is issued. The scope is very limited at this time. They look to see if the applicant is a qualified entity; they look at the nature of the project to determine if there is sufficient land area; if there are critical concerns that might prevent their endorsement. He stated in 9 out of 10 instances a preliminary letter is issued. It could be 30-60 days before a letter is issued to the applicant and the Town will receive a copy. The applicant will then have to compile its application in more detail and apply to the Zoning Board of Appeals. Ms. Lemieux noted the public comment letter will be formatted categorically such as traffic safety, pedestrian safety, accessibility, project size, access and egress from the site, etc. Mr. Jeffreys asked if MassHousing does not provide the subsidized funding for the project, can the applicant go to another subsidizing agency. Attorney Costa stated they could Motion: J. Marino 2nd: T. Dwyer To authorize Town Manager to work with Town Counsel to compile the submittal for public comment and create a cover letter for the submission of those public comments Vote: Mr. Marino-aye, Mr. Dwyer-aye, Mr. Franco-aye, Mr. Jeffreys- aye, Mr. Alonzo - aye Ms. Lemieux and the Board thanked Mr. Costa for coming in. ===PAGE 8=== Mr. Alonzo asked for any public comment. Pamela Anzaldi, 70 Townsend Harbor Road, via Zoom, asked if the change from 8 am to 9 am to Noon on Saturdays was still an option. After some discussion it was decided to adjust the hours to 9:00 a.m. to Noon on Saturdays. The owner had stated he had no problem with the 9:00 a.m. start time on Saturdays at the August 17' meeting. Motion: L. Franco 2nd: J. Marino To amend the operating hours from 7:30 a.m. to 4:00 p.m. Monday through Friday and 9:00 a.m. to Noon on Saturday, with no trucking on Saturdays Vote: All in Favor Ratification of Town Manager's Appointment of Temporary Veterans Agent-David Lauzon, Jr. Ms. Lemieux reported Mr. Lauzon has been assisting veterans for twelve years and is currently working part-time in West Boylston. He previously worked at the Recovery Center of America and the New Patriots Veterans Outreach Center in Fitchburg as Operations Director before it closed. He is certified as a Veterans Service Officer and has Training in Mediation. He served in the Army as a Staff Sergeant. This is a temporary position as we search for a permanent replacement. Motion: M. Jeffreys To ratify the Town Manager appointment of David Lauzon Jr as Temporary Veterans Agent 2"°: T. Dwyer Vote: All in Favor TOWN MANAGER REPORT Announcement on Existing Vacancies: The following is a list of current vacancies on the following committees: • Architectural Preservation District Commission (2 vacancies-1 citizen at large and 1| representative from Historical Commission) • Bylaw Review Committee (1 vacancy) • Capital Planning Committee (1 vacancy for Citizen At Large appointed by Town Moderator) • Commissioner of Trust Funds (2 vacancies-joint appointment between CTF and SB until next ATE) • Economic Development Committee (1 person recommended by the Open Space Committee, 1 citizen at large, and 1 ex-officio member that is business owner) • Senior Work Off Program Committee (1 vacancy) • Zoning Board of Appeals (1 Associate vacancy) Interested persons can find application forms on the Town Website and completed forms can be sent to the Select Board's Office. ===PAGE 9=== independently raised by a resident. That we would like reviewed. As soon as we have those inspected I will report back. Donation of Commercial Freezer and Refrigeration Units: Dave Macdonald has secured a donation to the Town for a large commercial freezer and refrigeration unit that willbe delivered to the TC Passios kitchen. These units will be used by the Lions Club forthe food pantry, once they relocate to this space. Thank you to Mr. MacDonald. IT Director Position: TheITDirector Steve Malandrinosresigned from his position last week dueto personalreasons. This positions is currently split between the town and the school (30% town, 70% school). We have temporarily transitioned tasks over torelevantstaffand managing thisinternally.I willkeeptheboard updated with any changes going forward. Meetings, Events and Other Announcements: • The last day the Town Beach will be open is Sunday, August 29t*. • Lunenburg Farmers Market on the Ritter Lawn is being held on Sundays until October 10th from 10 a.m. to 12:30 p.m. • The fallSpecial Town Meeting willbe Tuesday, November 16, 2021 at 7 p.m. Warrant articlescan be submitted to the Town Manager's office until Tuesday, September 28" at 5:00 p.m. Discussion on Complete Streets Project and Main Street Portion of the Project Ms. Lemieux reported on the upper common area first. After reviewing the area again, the consensus was to remove the large evergreen tree (and replace it later with a smaller one). We can lessen the impact to the exterior garden area alongside Main Street by going more in the center by the location of the sign. Discussion on Survey of boundaries on Townsend Harbor Road and Woodland Drive re: possible encroachments on Cowdrey Conservation property Mr. Alonzo noted the Conservation Commission had requested a survey be done to confirm town land boundaries. We received an estimate of $6,500 to perform a partial boundary survey of the three possible encroachments boundaries. For an additional $1,500 the property lines could be staked in the encroachment areas. Discussion ensued about 24 other possible encroachments near town properties and if they should all be done at once rather than focusing on one. Motion: T. Dwyer 2': J. Marino To approve the survey for the three potential encroachments against the Cowdrey Conservation property in the amount of $8,000 Vote: All in Favor Discussion on revised Request for Proposals for Landscape Architectural Services for 30 School Street Mr. Alonzo noted there were no submittals for the Request for Proposals (RFP) two weeks ago. ===PAGE 10=== later due date. It was suggested to put the RFP out sooner than later in case the Select Board had to go to Town Meeting to request additional funding. It was decided to reduce the REP to request only Task#1. The discussion turned to the bid schedule. The date of March 1st was suggested to have a finished product. More details will be discussed at the September 7'h meeting. CURRENT BUSINESS 1. Approval of August 3, August 10, August 17, 2021 Minutes Motion: M. Jeffreys To approve the minutes of August 3, 2021 as presented 2nd: T. Dwyer Vote: All in Favor 2nd: L. Franco Motion: M. Jeffreys To approve the minutes of August 10, 2021 as presented Vote: 4 in favor, 1 abstain (Alonzo) Motion: M. Jeffreys To approve the minutes of August 17, 2021 as presented Vote: 4 in favor, 1 abstain (Franco) 2nd: T. Dwyer 2. Warrants/Action Items- there were none this evening Committee Reports Mr. Jeffreys reported the TCP Building Design Committee meets tomorrow and Mr. Franco reported Economic Development meets on Thursday. UPCOMING MEETING/EVENTS SCHEDULE Mr. Alonzo noted this board's next meetings are on September 7, September 14 and September 21. PUBLIC COMMENT- there was none Motion: M. Jeffreys To adjourn the meeting 2nd. J. Marino Vote: All in Favor The meeting adjourned at 8:36 p.m. Respectfully submitted, Elaine M. Petervoi Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2021-09-07-agenda-5281.txt BOARD : select-board DATE : 2021-09-07 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-09-07-agenda-5281.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09072021-5281 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, September 7, 2021 7:00 PM REVISED AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. The following information is also provided for members of the public that would like to view and participate remotely in public comment at the beginning and end of the meeting: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dia l *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS 7:05 PM Meeting with Lunenburg Central regarding new parcel 475 Leominster Shirley Road as part of larger parcel 1263 Reservoir Road and Widening of Road for Turn Lane IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS Ratification of the Town Manager’s Appointment of Temporary Recreation Director Robert Thompson Ratification of the Town Manager’s Appointment of Facilities Custodian Donald Gagne V. TOWN MANAGER REPORT VI. CURRENT BUSINESS 1. Draft November 16, 2021 Special Town Meeting Warrant 2. Approval of August 24, 2021 Minutes 3. Warrants signed dated 8/31/21: Accounts Payable $510,536.63;Deductions $587,324.16; Payroll $808,166.31; Voided Payroll in the amount of -$2,431.04 4. Committee Reports VII. OLD BUSINESS 1. Discussion on revised Request for Proposals for Landscape Architectural Services for 30 School Street VIII. UPCOMING MEETING/EVENTS SCHEDULE September 14th, September 21st ===PAGE 2=== IX. PUBLIC COMMENT***  PUBLIC  BOARD X. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2021-09-07-minutes-5281.txt BOARD : select-board DATE : 2021-09-07 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-09-07-minutes-5281.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_09072021-5281 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Members present: Tom Alonzo, Chair; Michael-Ray Jeffreys, Vice Chairman; Lou Franco, Clerk; Todd Dwyer, Jim Marino Also Present: Heather Lemieux, Town Manager; Rob Oliva, DPW Director, John Brennan, Peter Mahoney, Jack Brennan (via Zoom); Eric Riece of GPI Engineering Chairman Alonzo called the meeting to order at 7:00 p.m. and asked everyone to stand for the Pledge of Allegiance. He announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg public access channel and on Facebook Live on the Public Access Facebook page. He noted Zoom is available for public comment only and gave the sign-in instructions. The agenda lists all the topics which may be discussed at this meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. There were no announcements or public comment at this time. Meeting with Lunenburg Central regarding new parcel 475 Leominster Shirley Road as part of larger parcel 1263 Reservoir Road and Widening of Road for Turn Lane Ms. Lemieux stated this is a preliminary presentation to the Board. Jack Brennan of Lunenburg Central is participating via Zoom due to having a cold and John Brennan (The Brennan Group, Inc.) and Peter Mahoney (John M. Corcoran & Co.) are here in person to represent Lunenburg Central. Eric Riece of GPI Engineering was also present. Jack Brennan thanked the Board for arranging time to present the project overview. • Project Proponent: A joint venture between The Brennan Group, Inc. and John M. Corcoran & Company • Proposed Description: Approximately 372,000 square foot Class-A High Bay Industrial Warehouse Distribution Facility • Located in Office Park and Industrial Zoning District Allowed/By Right Use subject to Site Design Approval Location & Current Use • Approximately 32 acres located at 475 Leominster-Shirley Road in Lunenburg, MA • Highly industrial area bordered by the PJ Keating Operation, Lafarge Concrete Processing, & MBTA Railway near the Lunenburg and Shirley Town Line • Underutilized portion of the PJ Keating Sand & Gravel operation • Majority of the topsoil and gravel has been removed as part of the historic mining operation on the site ===PAGE 2=== • On-site Sewage Disposal System • District Water for Domestic and Fire Protection Public Services & Fiscal Impacts • Positive Fiscal Impact with significant increase in tax revenue with limited impacts on Public Services • Project will provide approximately 325 new full-time, permanent jobs to the town and • Construction phase of the Project will provide approximately 150 jobs. • Provides a secondary benefit to the area in increased customers for local businesses, including retail, restaurants, professional services, etc. • Since the project is non-residential, the impact on Public Services is anticipated to be negligible, specifically related to the local school system • The impacts on Fire, EMS, and Police are anticipated to be minimal Roadway Enhancements • Project was reviewed by Robert Oliva, Director, Lunenburg DP W Director, and Graves Engineering, Inc (Peer Review) • Hannigan Engineering, Inc. has had meetings with DPW and Graves to review the project including the proposed roadway enhancements • DPW's comments have been addressed and incorporated into the project's plans. The proposed widening within the exiting town layout is supported by a comprehensive traffic analysis • Roadway Enhancements are proposed for Leominster- Shirley Road along the frontage of the Project: • Widening the Pavement within the Existing Town Layout by 10 feet to provide a Left-Turn Lane into the Project. • Per DPW's recommendation for the Town's benefit and given by the Project Proponent at no Cost or Expense to the Town a 10-foot Right-Of-Way Easement for Snow Removal, Road and Utility maintenance, etc. • Signage Enhancements along Leominster-Shirley Road • Under future traffic volume conditions, with the project in place, all movements along Leominster-Shirley Road are expected to operate at optimal levels • The Project's net new vehicle trips will not impact traffic operations in the area. ===PAGE 3=== SITE DRIVEWAY WEST is Male LO!! 191 SITE DRIVEWAY EAST PROP. 10FT WICE ROW. ESPELLENT EXICT. TOWN LAYOUT LEOMINSTER SHIRLEY ROAD OP. GORE EA TYI The following illustration shows proposed signage for the road. ===PAGE 4=== RESERVOIR RD CAUTION TRUCKS CROSSING TRUCKS ENTERING RIGHT RESERVOIR 600 FT FROM RESERVOIR RD CAUTION TRUCKS CROSSING SLOW NTERSECTION AHEAD (REM) Discussion ensued about the volume of traffic and the road conditions in the winter. Mr. Marino noted there has been concern about the traffic safety at the corner of Reservoir Road and Leominster- Shirley Road and that PJ Keating was going to take measures but never did. He offered to go over the details with Mr. Brennan. Mr. Dwyer shared those concerns and anticipated most of the traffic was to access Route 2 at peak volume times. He wondered if a traffic signal might be needed there. Mr. Jeffreys asked what the purpose of the building was. Mr. Brennan stated although it is industrial, they do not have a tenant yet but expect it to be a distribution type warehouse. DPW Director Oliva had expressed concern to the Planning Board about the increased traffic and the long term effect on the roads. He thought the Planning Board could work something out during the site approval process. He was willing to work with the developer now before any damage occurs. Mr. Brennan thanked all present. Ms. Lemieux will keep in touch with Mr. Brennan, along with the DPW Director and Land Use Director as this moves forward. Mr. Alonzo requested the Planning Board keep this board apprised of any meetings related to the project. The next hearing with the Planning Board is September 13". Mr. Alonzo thanked all for coming in tonight. ===PAGE 5=== seems like a good fit for the interim. Ratification of the Town Manager's Appointment of Facilities Custodian Donald Gagne Mr. Gagne has previous experience as a facilities custodian for the last two years for the Acton/Boxborough Regional School District and twenty-three years as a maintenance superintendent for a private company in Fitchburg. Mr. Oliva stated he is experienced in HVAC and plumbing. Motion: J. Marino 2nd: T. Dwyer To ratify the Town Manager's appointments of Temporary Recreation Director (Robert Thompson) and Facilities Custodian (Donald Gagne) Vote: All in Favor TOWN MANAGER REPORT DPW Updates: • Pleasant Street Bridge: The Pleasant Street Bridge was opened to through traffic on Friday, August 27th. Orange snow fence has been installed temporarily until the Contractor can install the permanent fence. Main Street Sidewalks Mr. Oliva reported the contractor for the sidewalk crossings on Main Street was supposed to be back today but did not return. The contractor is waiting for the flashing beacons for the pertinent intersections. The evergreen tree has been cut down on the sign common area so the sidewalk crossing can continue to Mass Ave. An inspector looked at the sidewalk crossings and believed they were in ADA compliance. Mr. Oliva is willing to follow up with the resident who had concerns about them. Mr. Alonzo asked about getting a crosswalk at the Whalom Street rotary as people are unsure where to cross there, especially at the lake side of Emerald Place towards the town beach area. Mr. Oliva will have to review the MassDOT specifications of installing a crosswalk as there are no sidewalks to connect to in that area. • MassDOT Bridge Project on Mass Ave: The MassDOT bridge project on Massachusetts Avenue entered Phase 2 of the project today. Traffic will be detoured around the area for the night while the work to shift traffic to the newly installed bridge deck takes place. There is a change in the original plan for this Phase that will now use a single lane and the temporary traffic lights, instead of the original plan to open to two lanes of traffic. This is being done to allow space for a pedestrian lane through the construction area. With two lanes of traffic there is no space for pedestrians, so MassDOT has decided to modify the plan. Also of note, Richards Way will remain closed at the Mass Ave. end throughout the duration of this Phase because of this change. MassDOT has indicated this Phase ===PAGE 6=== waiting on Air Quality Testing as a precautionary measure. Ms. Lemieux thanked Mr. Oliva for getting the roadside mowing on Lancaster and Leominster Roads done. Mr. Oliva thanked local resident Ray Morin for use of his equipment. Oliva is looking to purchase a new mowing vehicle to keep the town roadsides trimmed as the present one cannot handle older growth. Mr. Oliva reported he has been talking to residents on Flat Hill Road about the drainage issues there. He had been hoping for the option of discharging drainage to the back of their properties. Those conversations were not fruitful so he has to go back to their engineer to review previous options. Mr. Oliva exited the meeting. Announcement on Existing Vacancies: The following is a list of current vacancies on the following committees: • Architectural Preservation District Commission (2 vacancies-1 citizen at large and 1 representative from Historical Commission) • Bylaw Review Committee (1 vacancy) Capital Planning Committee (1 vacancy for Citizen At Large appointed by Town Moderator) Commissioner of Trust Funds (2 vacancies-joint appointment between CTF and BOS until next ATE) • Economic Development Committee (1 person recommended by the Open Space Committee, 1 citizen at large, and 1 ex-officio member that is business owner) • Senior Work Off Program Committee (1 vacancy) • Zoning Board of Appeals (1 Associate vacancy) Interested persons can find application forms on the Town Website and completed forms can be sent to the Select Board's Office. Current Employment Opportunities with the Town: The following is a list of current employment opportunities with the Town: • Board/Committee Clerk (Part-Time non-benefitted) • Digital Services Staff Librarian (Part-Time Benefitted) • Assistant to the Sewer Business Manager (Part-Time Non-Benefitted) • Seasonal Cemetery Laborer (1) • Public Access Videographer (Part Time Non-Benefitted) • Remote Meeting Coordinator (Part Time Non-Benefitted) More information on each position can be found on the job postings, which are located on the town website. ===PAGE 7=== Board of Assessors ratified the appointment at their meeting on August 3Ist per the process in the Town Charter. Christine began working today and will be able to work with Sue Byrne for a couple of weeks before she retires. Home Rule Petitions for Jaxx Country Variety and Library Trust Funds: We were notified by Representative Sena's Office last week that the Bill for an additional all alcohol liquor license for Jaxx Country Variety has passed through the legislature. The Executive Assistant has contacted the owner of Jaxx Country Variety about the next steps. The Bill to authorize the Library Board of Trustees to invest the library trust funds has received its second reading. I have asked Representative Sena's Office to keep me informed of the progress of this bill. Authorized Changes to Assessors Records on Certain Town Properties: The Conservation Commission has researched certain parcels of land that were incorrectly identified as under the care of the Conservation Commission instead of the Select Board. The Principal Assessor has verified through the related town meeting votes and deeds and will be making the following changes to the Assessors Property Records Files: 510 Townsend Harbor Road: This parcel (162/028.0-0009-0000.0) needs to be split into two parcels. The Front parcel (Deed Book 542 Page 215) under the care and control of the Select Board and the rear parcel (Deed Book 966 Page 580) under the care and control of the Conservation Commission. The front parcel is an old dump that was purchased at the March 5, 1938 Annual Town Meeting by Article 32 which voted $225 to purchase 33 acres. This parcel was never assigned to the conservation commission. The rear parcel was acquired for conservation purposes. 25 Fire Road 19 (Lake Shirley Dam): This parcel (162/135.0-0019-0000.0) was never transferred or acquired for conservation purposes. Land and Dam were given to the Town from Lake Shirley Improvement Corporation at the August 25, 1987 Special Town Meeting. (Deed Book 1628 Page 47) 75 Lakefront Avenue (Whalom Waterfront): There is no record (town meeting or deed) ofthis parcel (162/098.0-0025-0000.0) being transferred to the Conservation Commission. ===PAGE 8=== close out some of Mass's LUST releases. Disposition of Parcel 7 of 671 West Street: In November of 2020 we went out to bid for parcel 7 of the town-owned land at 671 West Street based on an inquiry by an abutter who was interested in purchasing the property. After advertising the required timeframe, we did not receive a bid from this resident. The resident recently contacted me to restate their interest in the parcel and that due to the uncertainly of the pandemic, did not submita bid last year but are now in a different position. I relayed to the resident that the Open Space Committee has since approached the Board about transferring this parcel from general municipal land to open space/recreation purposes. I would recommend we do not re-advertise for any portion of this land until a decision is made about the Open Space Committee's request. Discussion ensued about whether to keep the parcel or put it out for bid. This will be a future agenda item for discussion. Open Space Committee will be contacted regarding this parcel. CommentLetterto MassHousing re: 40B Project Eligibility/Site Approval Application from Pond View Commons: As the Board is aware, I finalized and sent the Town's comment letter to MassHousing regarding the 40B project eligibility/site approval application from Pond View Commons on Thursday, september 2, 2021. There were 32 attachments, including submittals from the Planning Board, the Police Chief, the Superintendent, the Sewer Commission, the Water Commission, Hickory Hills Landowners Incorporated, Town Counsel, and various residents. A copy of the comment letter will be uploaded to the town website on the front page under News & Announcements. Mr. Alonzo thanked Ms. Lemieux, Town Counsel Adam Costa and the 32 individuals who submitted comment letters to MassHousing. Grants: • MIIA Risk Management Grant: I applied for a $10,000 Risk Management Grant through our insurance carrier to transition the Town to Microsoft Office 365. I hopeto hear before their regular announcements in early November. • Community Compact IT Grant Program: 1 plan on applying for the Community Compact IT Grant for IT equipment upgrades. This grant is for funding up to $200,000 and is due by October 1st. • 2021 Community Enrichment Grant: The COA Director applied for a $20,000 Community Enrichment Grant through the Community Foundation of North Central Mass to go towards the redesign of the existing outdoor recreation area at the senior center to make it ADA compliant. COVID-19 Update: Dueto the rise in positive COVID cases in town, the Director at Nashoba Associated Boards of Health asked us to post a Public Health Notice from the CDC on how to protect yourself and others ===PAGE 9=== Meetings, Events and Other Announcements: • Lunenburg Farmers Market on the Ritter Lawn are being held Sundays until October 10th, 10 a.m. until 12:30 p.m. • The fall Special Town Meeting will be Tuesday, November 16, 2021 at 7 p.m. Warrant articles can be submitted to the Town Manager's Office until Tuesday, September 28th at 5 p.m. CURRENT BUSINESS 1. Draft November 16, 2021 Special Town Meeting Warrant A. To see if the Town will vote to raise and appropriate, borrow, or transfer from available funds, all sums of money necessary to amend the amounts voted for the Town's FY 2022 Budget, under Article 6 of the May 1, 2021 Town Meeting; or take any other action relative thereto. (Submitted by the Town Manager) B. To see if the Town will vote to raise and appropriate or transfer from available funds, a sum of money for payment of prior year expenses; or take any other action relative thereto. (Submitted by the Finance Director C. To see if the Town will vote to raise and appropriate or transfer from available funds, a sum of money to fund the first year of the FY 22 and FY 23 Lunenburg Professional Firefighters Collective Bargaining Agreement dated July 1, 2021 - June 30, 2023 with PFFM Local 5358A; or take any other action relative thereto. (Submitted by the Town Manager) D. To see if the Town will vote to raise and appropriate or transfer from available funds, a sum of money to fund the first year of the FY 22 and FY 23 Lunenburg Municipal Employees Collective Bargaining Agreement dated July 1, 2021 - June 30, 2023 with AFSCME, Council 93; or take any other action relative thereto. (Submitted by the Town Manager) E. To see if the Town will vote to adjust the income and asset limits for the Elderly Exemption (M.G.L. c. 59 § 5 cl.41C) to Single person income limit $31,500, Asset limit $52,700, Married persons income limit $39,600, Asset limit $72,700 and to increase the exemption amount to $1,000; or take any other action relative thereto. (Submitted by the Board of Assessors) There were no comments or questions about the warrant articles at this time. 2. Approval of Minutes of August 24, 2021 Motion: L. Franco To approve the minutes as presented 2nd: T. Dwyer Vote: 4 in favor, 1 abstain (Jeffreys) ===PAGE 10=== 1. Discussion on revised Request for Proposals for Landscape Architectural Services for 30 School Street Ms. Lemieux presented draft #2 of the RFP. The changes were made as requested previously; the project tasks have been reduced and the timeline for submission was amended. Motion: J. Marino To approve draft #2 of the Request for Proposals 2n: M. Jeffreys Vote: All in Favor UPCOMING MEETINGS Mr. Alonzo noted the board meets again on September 14 and 21. Ms. Lemieux reminded all the Community Outreach meeting for Uma Flowers for the proposed medical and adult use marijuana establishment located at 434 Summer Street will be on September 28t at 7:00 pm in Town Hall. PUBLIC COMMENT: Dave Rodgers, 82 Highland Street, via Zoom, inquired why the town was hiring a temporary recreation director. Ms. Lemieux reported the Recreation Director is on medical leave and this is to fill in until she returns. Mr. Rodgers asked about the Leominster-Shirley Road project and getting further information to figure out the future tax revenue potential. Mr. Alonzo suggested attending the September 13t Planning Board meeting to bring that forward. Mr. Jeffreys announced there is pancake breakfast sponsored by the Lions Club tomorrow morning at the Senior Center from 8:00 - 10:00 a.m. The price is $2.00. Motion: T. Dwyer To adjourn the meeting 2nd: M. Jeffreys Vote: All in Favor The meeting adjourned at 8:48 p.m. Respectfully submitted, claireh. Peterson Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2021-09-14-agenda-5266.txt BOARD : select-board DATE : 2021-09-14 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-09-14-agenda-5266.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09142021-5266 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, September 14, 2021 7:00 PM AGENDA Bilotta Meeting Room, Town Hall, 17 Main Street In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. The following information is also provided for members of the public that would like to view and participate remotely in public comment at the beginning and end of the meeting: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dia l *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS wanted III. APPOINTMENTS 7:05 PM Lunenburg Boys & Girls Club re: Shrieks and Krieks event (blocking off Memorial Drive October 23rd from 6:30 –9:30 PM) 7:10 PM Meet with the Principal Assessor re: Special Town Meeting Warrant Article to Increase the Elderly Exemption (MGL ch.59 §5 cl. 41C) 7:30 PM Meet with the TC Passios Building Design Committee re: Special Town Meeting Warrant Articles IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS V. TOWN MANAGER REPORT VI. CURRENT BUSINESS 1. Disposition of Parcel 7 of 671 West Street 2. Approval of Minutes of September 7, 2021 3. Warrants/Action Items 4. Committee Reports VII. OLD BUSINESS 1. Discussion on November 16, 2021 Special Town Meeting Warrant Articles VIII. UPCOMING MEETING/EVENTS SCHEDULE September 21, September 28 (Community Outreach Meeting for Uma Flowers), October 5, October 12, October 19 IX. PUBLIC COMMENT***  PUBLIC ===PAGE 2===  BOARD X. EXECUTIVE SESSION: Motion to enter into Executive Session Pursuant to M.G.L. c. 30A, § 21, Reason #6, to consider the purchase, exchange, taking, lease, or value of real property if such a discussion may have a detrimental effect on the negotiating position of the governmental body and to adjourn the meeting after exiting Executive Session (665 Mass Ave) XI. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2021-09-14-agenda-6340.txt BOARD : select-board DATE : 2021-09-14 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-09-14-agenda-6340.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09142021-6340 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2021-09-14-minutes-5266.txt BOARD : select-board DATE : 2021-09-14 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-09-14-minutes-5266.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_09142021-5266 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Approved October 5, 2021 • SELECT BOARD MINUTES September 14, 2021 Bilotta Meeting Room, Town Hall and via Zoom Members present: Tom Alonzo, Chair; Michael-Ray Jeffreys, Vice Chairman; Lou Franco, Clerk; Jim Marino Member not present: Todd Dwyer so Present: Heather Lemieux, Town Manager; Brent DeBraga, Sue Byrne, Christine Kuma CP Building Design Committee members present: Grey Roy, Chair; Dave Passios, Dav Blatt, Brian Lehtinen Chairman Alonzo called the meeting to order at 7:00 p.m. and asked everyone to stand for the Pledge of Allegiance. He announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg public access channel and on Facebook Live on the Public Access Facebook page. He noted Zoom is available for public comment only and gave the sign-in instructions. The agenda lists all the topics which may be discussed at this meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. PUBLIC COMMENT: Mr. Jeffreys stated he was unable to attend the Lance May cemetery garage building dedication. Mr. May was a dedicated volunteer for many years for the Town and the community. Mr. Jeffreys stated it was important to acknowledge all the work of Mr. May. Mr. Jeffreys also recognized the twentieth anniversary of 9/11/2001. It directly affected our community as a local resident lost his life that day. He noted sometimes a tragedy motivates us to give service to the community and gives meaning to what our community is; a combination of people from multiple walks of life working together for the common good of us all. He offered his condolences to those personally affected by 9/11 and to trust that we support you. Mr. Alonzo concurred with Mr. Jeffieys. He stated he could not attend the cemetery building dedication because he was at a wedding in Jersey City that was directly across the Hudson River from the Freedom Tower on September 11". It was a moving experience to be there on the anniversary. There was a lot of activity there that day as the Port Authority was conducting their ceremony. Peter Beardmore, 282 Pleasant Street, Finance Committee Chairman, extended an invitation to the Board and public to a joint meeting that they will be hosting with the School Committee on October 28 about Chapter 70 funding. Secondly, speaking as a resident he voiced concern about the upcoming discussion with the TC Passios Building Design Committee on whether to renovate or not renovate the TCP for town hall offices. He did not feel there was enough time between now and Special Town meeting to get all the information. ===PAGE 2=== APPOINTMENTS: Lunenburg Boys & Girls Club re: Shrieks and Krieks event (blocking off Memorial Drive October 23rd from 6:30 -9:30 PM Brent DeBraga, Program Director for the Boys and Girls Club, was present for the request to close down Memorial Drive on October 23rd. . He thanked the DPW, Police and Fire Departments for assisting with their event. This is their sixth year running the event. Motion: J. Marino 2nd: L. Franco To approve blocking off Memorial Drive on October 23"d from 6:30-9:30 p.m. Discussion: Mr. Jeffreys stated he does not participate in Halloween so will be abstaining from the vote. Mr. DeBraga stated the rain date will be October 301. Vote: 3 in favor, 1 abstention (Jeffreys) Mr. DeBraga thanked the Board and exited the meeting. Meet with the Principal Assessor re: Special Town Meeting Warrant Article to Increase the Elderly Exemption (MGL ch.59 $5 cl. 41C) Sue Byrne, Principal Assessor, introduced Christine Kumar, who will replacing Ms. Byrne upon her retirement next week. Ms. Byrne reported the Board of Assessors voted to place a warrant article on the upcoming November 16'" Special Town Meeting: "To see if the Town will vote to adjust the income and asset limits for the Elderly Exemption (M.G.L. ch. 59 § 5 cl.41C) to Single person income limit $31,500, Asset limit $52,700, Married persons income limit $39,600, Asset limit $72,700 and to increase the exemption amount to $1,000; or take any other action relative thereto. (Submitted by the Board of Assessors)" Ms. Byrne stated this was a change to increase the exemption amount from the previous policy from $750 to $1000. This amount is actually raised through taxation along with all the other exemptions provided and a good portion is reimbursed to the town through the state. The Board thanked them for the information. CURRENT BUSINESS 1. Approval of Minutes of September 7, 2021 Minutes Motion: L. Franco To approve the September 7, 2021 minutes as presented * 2nd. J. Marino Vote: All in Favor 2. Warrants The board members signed an Accounts Payable warrant in the amount of 615,004.23;a Payroll warrant in the amount of $888,578.11 and Payroll Deductions warrant in the amount of $588,815.66. 3. Action Items Mr. Jeffreys requested if the Board could discuss request for demolition timeline at the October 5' meeting. 4. Committee Reports Mr. Jeffreys reported MPO has canceled their meetings two months in a row. The Council on Aging met this morning. They are working through rules and regulations as the state is going to be issuing guidance on how COAs operate. There will be more discussion related to that later. :: ===PAGE 3=== There will be a volunteer appreciation breakfast this Monday, September 20" at the Senior Center. Ms. Lemieux reminded all that the community outreach meeting for UMA Flowers will be on September 28. Meet with the TC Passios Building Design Committee re: Special Town Meeting Warrant Articles Chairman Roy called the TCP Building Design Committee meeting to order at 7:30 p.m. He stated we have been working since the spring to get a comparative estimate for construction of a new building at the site. This was versus renovating a 70 year old building. We are embarking on that study now with the architect. The committee is presenting three possible warrant articles for special town meeting. The first article would be an update article with an emphasis on presenting the cost analysis for this $54,000 study that we are embarking on now. To see if the Town will vote to hear an interim report from the TCP Building Design Committee and/or from representative(s) from the design firm; or take any other action relative thereto. The second article would be funding the original charge (TCP Bldg, renovation); there is a report on that process on the TCP Committee website page. To see if the Town will vote to appropriate, borrow or transfer from available funds, a sum of money to be expended under the direction of the TC Passios Building Committee for renovation of the TC Passios Building to be used for town offices, school uses, and community uses, which is located on town land at 1025 Massachusetts Avenue, Lunenburg, MA 01462, to appropriate by borrowing $23,570,000.00 and to meet this appropriation the Select Board and Town Treasurer areauthorized to borrow said sum under M.G.L. chapter 44, or pursuant to any other enabling authority and further provided that any appropriation hereunder shall be subject to and contingent upon an affirmative vote of the Town to exempt the amounts required for the payment of interest and principal on said borrowing from the limitations on taxes imposed by M.G.L. 59, Section 21C (Proposition 2 ½); or to take any other action relative thereto. The third article would be to fund a new construction alternative to get to the design and development phase: To see if the Town will vote to raise and appropriate or transfer from available funds a sum of money for the design and engineering required to construct a new building for the consolidation of town offices, school uses, and community space at the location of the building and land known as the TC Passios, located at 1025 Massachusetts Avenue, shown on Assessor's Map 060, Lot 055, and any and all incidental and related costs, including but not limited to, site evaluation, engineering and final design services; or take any other action relative thereto. Dave Passios, 56 Whiting Street, thanked Mr. Roy for presenting the committee's articles, adding he believed it was time to get a clear picture from the voters in what direction the committee should proceed. He stated they would have numbers for the Special Town Meeting regarding the new construction option. Mr. Alonzo thanked the committee for coming tonight and their work. He personally believed there would not be enough time to digest those numbers, once received, before the Special Town Meeting. Once we know those numbers he was in favor of placing them on ===PAGE 4=== * the May 2022 Annual Town Meeting warrant as that would provide opportunity to meet with the public and get input, as well as have some internal discussions. He did not want to see both articles fail at the Special Town Meeting after all this time and investment of funding. He added if either of these pass, we need to hold an election within 90 days of them passing at an additional cost. Mr. Franco concurred with Mr. Alonzo. Mr. Jeffreys, also a TCP Committee member, supported the approach that the committee has taken and all three articles. He believed this is long overdue and this has been before the public long enough that they are informed. Mr. Marino agreed with Mr. Jeffreys, stating this project has to advance asking how much money have we spent already? Further discussion ensued about strategy and whether or not to present all or some of the articles at this town meeting or the annual town meeting; or if it is a new build, should it be at the TCP site? The TCP committee will meet and discuss what they have heard from the Board tonight. Mr. Alonzo thanked them for coming in tonight. The TCP Committee adjourned their meeting and exited. TOWN MANAGER REPORT Announcement on Existing Vacancies: The following is a list of current vacancies on the following committees: Architectural Preservation District Commission (2 vacancies-1 citizen at large and 1 representative from Historical Commission) • Bylaw Review Committee (1 vacancy) • Capital Planning Committee (1 vacancy for Citizen At Large appointed by Town Moderator) • Commissioner of Trust Funds (2 vacancies-joint appointment between CTF and SB until next ATE) Economic Development Committee (1 person recommended by the Open Space Committee, 1 citizen at large, and 1 ex-officio member that is business owner) • Senior Work Off Program Committee (1 vacancy.) • Zoning Board of Appeals (1 Associate vacancy) Interested persons can find application forms on the Town Website and completed forms can be sent to the Select Board's Office. Current Employment Opportunities with the Town: The following is a list of current employment opportunities with the Town: • Board/Committee Clerk (Part Time Non-Benefitted) • Digital Services Staff Librarian (Part Time Benefitted) • Assistant to the Sewer Business Manager (Part Time Non-Benefitted) • Seasonal Cemetery Laborer (1) • Public Access Videographer (Part Time Non-Benefitted) More information on each position can be found on the job postings, which are located on the town website. ===PAGE 5=== DPW Updates: • Line Striping: The line striping contractor had to push this from Sunday, September 12th to Tuesday, September 14th. • Follow-up with MassDOT: The DPW Director followed up with MassDOT abouttheroad markings on Mass Ave and the Right Hand Turn Lane into Lunenburg Crossing after the September 7th meeting. MassDOT will be scheduling to have the current markings restriped and expect that work to be completed fairly quickly. In regards to the Right Hand Turn Lane, they conducted the analysis at the Route 2A/Electric Ave/Lunenburg Crossing driveway with a left turn lane, a through lane, and a right turn lane on the Route 2A WB approach and found acceptable operations. However, it is not an easy striping fix as the outside lane currently accommodates the free right turn from Chase Road. Given this complexity, this change would require a review of the operations of both Route 2A/Electric Ave/Lunenburg Crossing and Route 2A/Chase Road intersections, as well as the segment of Route 2A between the two intersections. This review requires additional data collection, which they can schedule now that traffic volumes seem to be closer to normal, but will take some time. MassDOT also said they will be removing the conflicting right turn onlysign. Information Technology updates: Remote Meeting Coordinator: The Remote Meeting Coordinator position will be filled by Heidi Spinney and this transition will begin this Thursday. An email will be sent out to all staff and board/committee membersto notify them of who to contact to schedule Zoom meetings. IT Assessment: With the departure of the IT Director, I have engaged an IT consultant to come in to provide an assessment of our IT needs. This assessment will audit our core IT infrastructure, storage of data, and capital needs. This transition will also provide an opportunity to engage with a company that specializes in security assessments and a Cyber Security Posture Review. Another component of the assessment will be the Town's phone system that was installed around 2010.1 plan on having a further update next week. Records Management: I have engaged a consultant to come in to assess the status of our records management. This company, King Information Systems, has been in business since 1972 and has provided records management services to approximately 160 communities. Yesterday I went around with a representative to all our town buildings and meet with staff to conduct a preliminary assessment. The next step will involve the company spending 3-4 days performing a complete assessment of all our records and submitting a written report on creating a new records management system. Typically towns that implement a records management plan will eliminate up to 30% of their current records due to duplication and will catalogue all archived records for retrieval and timely disposition according to the State's Retention Schedule. This will also ensure that we utilize the appropriate amount of space for records that we are required to keep until they can be disposed of. We should have a cost estimate for this in time for the FY23 capital planning process. Home Rule Petitions for Library Trust Funds: Representative Kushmerek notified me last week that the bill to authorize the Library Board of Trustees to invest the library trust funds has moved to the third reading. Authorized Change to Assessors Records on 26 Sunset Lane: Another parcel has been corrected in the Assessors records based on the relevant town meeting and deed information. 26 Sunset Lane was identified as "Owner Unknown" under the care and custody of the Select Board but in fact is part of the bigger parcel of the Robbs Hill Conservation property. This has been now changed from "Owner Unknown" to "Town of Lunenburg/Conservation". ===PAGE 6=== New Growth: The Assessors' Office has submitted the required forms to the Department of Revenue to certify New Growth. The New Growth figure submitted was $430,254, which is $149,664 more than the ATM estimate for New Growth. This will eliminate the deficit of $126,551 that was due to the final State Aid figures that was due to an increase in School Choice and Charter Assessments to the State. Participation in LHS Civics Class Discussion: Annually I have attended Ms. Foyle's Civics Classroom Discussion related to their Community Service Learning projects. This is an opportunity to speak with students about current issues within the community and I will be participating again this year. State Budget and Legislative Updates: • Ata Town Administrators Association Meeting last week we heard updates from the new MMA Legislative Director David Koffman and Legislative Analyst Jackie Lavender Bird on the following: • The State closed out the FY21 State budget with a $4B surplus, largely due to actual tax collections exceedingestimates. The Governor has filed a Supplemental Budget Bill that includes using these funds to replenish the State's Stabilization Fund that originally was going to be drawn downand to support the Unemployment Fund. MMA hasasked that the Supplemental Budget also include an additional $200M for Chapter 90 funding. • The State will be receiving $5.3B in ARPA funding. The Governor has issued a short term proposal for $2.9B of these funds to be used on housing, water and sewer infrastructure, economic development, and environmental funding. The State is currently discussing the proposal. It was noted that given the ARPA funding that is proposed to be spent on water and sewer infrastructure and environmental programs, there is a high likelihood that there will be matching funds from the State on various programs that Towns would be eligible and we should be flexible in how we in turn use our ARPA funding. In terms of current bills before the legislature, the State is in the midst of the redistricting process, debating the Votes Act (same day voter registration), there are several bills that could affect Host Community Agreements with Cannabis retailers, and a Sports Betting Bill. COVID-19 Update: The weekly update from the Board of Health on the total number of new cases reported between August 22nd and September 4th was 60. The prior two week period had a total number of 38 new cases. The current positivity rate for Lunenburg as of September 4th was 7.15%. Meetings, Events and Other Announcements: • The Lunenburg Farmers Market is being held on the Ritter lawn every Sunday until October 10th, 10:00 a.m. until 12:30 p.m. • The fall Special Town Meeting will be Tuesday, November 16, 2021 at 7 p.m. Warrant articles can be submitted to the Town Manager's Office until Tuesday, September 28th at 5:00 p.m. ===PAGE 7=== I. CURRENT BUSINESS Disposition of Parcel 7 of 671 West Street Ms. Lemieux reported as a follow-up to the last discussion on getting input from the Open Space Committee prior to rebidding the disposition of parcel 7 of 671 West Street, I reached out to Chair Brandon Kibbe. The Chair responded that the committee is aware of the prior town meeting vote that authorized conveyances to abutters and the committee has supported the idea of the town continuing to pursue conveyances of the parcels that were authorized by the prior town meeting until (and if a new town meeting vote authorizes a change in the care and control of that land to a new permanent open space purpose. The committee also discussed making sure that any such town meeting authorization to change in the care and control in the larger parcel would give abutters one final chance to acquire a portion of the parcel under the prior authorization if the Select Board did agree to allow the town to vote on conveying this property to Open Space given the implications. Motion: M. Jeffreys 2nd. L. Franco To authorize the Town Manager to advertise parcel 7 as part of the disposition of 671 West Street Vote: All in Favor CURRENT BUSINESS Discussion on November 16, 2021 Special Town Meeting Warrant Articles The Board discussed the recent submission on a warrant article from the Historical Commission: "To see if the town will vote to amend the Code of Lunenburg as it applies to Chapter 134-4-D (1), (2), and (3) and 134-5, to better define parametèrs and reporting responsibilities on the part of the property owner as already specified, or act anything thereon." PROPOSED AMENDMENTS (In italics) D. If the building or structure is determined to be a significant building under this bylaw, the Building Commissioner shall impose a demolition delay of 540 days from the date of notification. The owner shall immediately, properly secure the structure from unauthorized entry, by means of boarding all windows and boarding or otherwise securing doors, to the satisfaction of the Building Commissioner and the Historical Commission, and take common preventative measures to prevent damage to said structure by repairing leaks in the roof or other existing sites allowing entry of water, or vermin. Subsequent damage or destruction of the structure at any time during the demolition delay period, which could have been avoided by these preventative and security measures, shall be considered a demolition in violation of this Bylaw. During the delay period the applicant must notify the Historical Commission by means of submitting the document entitled, "DEMOLITION DELAY BI-MONTHLY REPORT" on bimonthly basis, beginning with the first day of the second month following the imposition of the demolition delay, that: (1) Bona fide, reasonable attempts have been made to sell, preserve, move, rehabilitate or restore said building or structure. Evidence shall include: A. Listing of the building with a licensed real estate broker experienced in old or historic homes. B. An estimate of rehabilitation or restoration costs of the building or structure ===PAGE 8=== from a contractor experienced with the restoration of historic properties. C. An estimate for moving the building or structure ADD: in its present condition. D. ADD: Name, address and contact information of a party or parties INSERT: that have been located who have agreed to preserve, rehabilitate, restore or relocate the building or structure. (2) The applicant has agreed to alternatives to demolition and/or accept conditions noted in the applicability determination. B). Any person violating the aforementioned shall be subject to a fine or penalty in the amount of three hundred dollars ($300.00,) with each day to be considered as a separate violation. The enforcing authority for purposes of this bylaw shall be the Lunenburg Building Commissioner or his/her designee. (Subject to review by town counsel.) (4) At any time during the delay period, the Historical Commission may advise the Building Commissioner, in writing, to issue a demolition permit without waiting for the period to expire, if the Commission decides that: A, There is not a reasonable likelihood that any entity is willing to purchase, preserve, rehabilitate, restore, or move said structure. B. For at least six months the owner has made continuing bona fide and reasonable efforts to locate a purchaser to preserve, rehabilitate, restore, or move the subject structure, and that such efforts have been unsuccessful. § 134-5 Emergency demolition. Nothing in this bylaw shall restrict the Building Commissioner or the Fire Chief from ordering the demolition of a significant building determined to present a clear and present danger to the safety of the public, which only demolition can prevent. The Historical Commission shall be promptly notified of the decision. Mr. Jeffreys stated he found this article to be offensive to the concept of a democracy and obscene in its presentation. A $300 a day fine is equal to $9,000/month. Over the course of a year, that is outrageous. There is no other violation per day that the Town has that is close to $300.00 per day. This also allows the Historical Commission to "vet" the vendors of who people choose to hire to work for them on their homes. Mi. Franco also had concerns on the amount of the fine. He also did not like the idea of the Historical Commission being able to dictate who people contract with as long as objectives are met. In its current form there is no way he could support this article. Mr. Alonzo pointed out that in D. when the applicant is coming forward for a demolition permit in its existing form, the first thing the HC is having them do is spend more money to button up something that may not be buttoned up to begin with. The prior condition of a building is something that has to be taken into account. He understood the impetus behind the modification was but felt it was overreach. More discussion will occur next week when the Historical Commission comes in to discuss this article. Ms. Lemieux noted there is an easement article concerning the Lunenburg Crossing development ===PAGE 9=== UPCOMING MEETINGS Mr. Alonzo noted the board meets again on September 21st. Ms. Lemieux reminded all that the Community Outreach meeting for Uma Flowers for the proposed medical and adult use marijuana establishment located at 434 Summer Street will be on September 28" at 7:00 pm in Town Hall. PUBLIC COMMENT: Dave Passios, 56 Whiting Street, noted that the line of sight for traffic coming down Main Street while turning right onto Lancaster Avenue from Route 2A is obscured by growth on the common. Trees are blocking sight of any cars coming from Main Street if you are trying to make a right turn on red light. He suggested that although the plantings are beautiful they might be a safety hazard as they continue to get taller. Rhonda Lizio, 181 Reservoir Road, via Zoom, wanted to reiterate she is against the TCP project, specifically funding the renovation of 5000 square feet for the school's extended day program in the building. We are not mandated to run this program and it was supposed to be self-funded. Mr. Alonzo reported they would be entering Executive Session. Motion: L. Franco 2'd: M. Jeffreys To enter into Executive Session Pursuant to M.G.L. c. 30A, § 21, Reason #6, to consider the purchase, exchange, taking, lease, or value of real property if such a discussion may have a detrimental effect on the negotiating position of the governmental body and to adjourn the meeting after exiting Executive Session (665 Mass Ave) Vote: Mr. Marino-aye, Mr. Franco-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye *********************Executive Session Minutes are Separate*********************** The meeting adjourned at 9:20 p.m. Respectfully submitted, In Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2021-09-14-minutes-6340.txt BOARD : select-board DATE : 2021-09-14 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-09-14-minutes-6340.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_09142021-6340 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Also present: Town Manager Heather Lemieux The meeting commenced at 9:25 p.m. Ms. Lemieux reported on the property located at 665 Massachusetts Avenue. Resident Dave MacDonald had spoken with her and offered to purchase this property and sell it to the Town for $400,000. She was not sure what the advertised purchase price is. The assessed value is $265,000. She reported that Mr. Marino, before retiring as Police Chief, had researched purchasing another lot directly in front of the Public Safety Building (PSB) for additional egress from the PSB lot. It would also have been an ideal location for an Animal Control facility. Ms. Lemieux noted the 665 Mass Ave. property would not provide alternative egress to Beal Street in the event of an accident on Mass Ave. Question asked was what would be Mr. MacDonald's profit margin. Discussion ensued about the soil conditions on the property and a lot of unique factors dealing with the sale. Ms. Lemieux noted Mr. MacDonald has also offered to build an animal control facility on the lot. Mr. Alonzo asked if anyone has been in contact of the property owner of the lot directly located in front of the PSB. No one had. It was suggested to approach that property owner to revisit purchasing it. Discussion resumed about Mr. MacDonald's offer and the Board's consensus was that Mr. MacDonald's offer did not fit what the town needed. Mr. Marino will reach out to the other property owner discussed above. Motion: J. Marino To adjourn from Executive Session Vote: Mr. Marino-aye, Mr. Franco-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye 2nd: L. Franco The meeting adjourned at 9:45 p.m. Respectfully submitted, Elaine m. Peters on Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2021-09-21-agenda-5267.txt BOARD : select-board DATE : 2021-09-21 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-09-21-agenda-5267.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09212021-5267 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, September 21, 2021 7:00 PM AGENDA Bilotta Meeting Room, Town Hall, 17 Main Street In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. The following information is also provided for members of the public that would like to view and participate remotely in public comment at the beginning and end of the meeting: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dia l *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS 7:10 PM Meeting with Historical Commission regarding Special Town Meeting Warrant Article IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS Interview and Appointment of regular member to Bylaw Review Committee- Deborah Christen, 100 Boucher Road Ratificaiton of the Town Manager’s Appointment of Full Time Police Officer Matthew Pingitore Ratification of the Town Manager’s Appointment of Seasonal Cemetery Laborer Alexis Dimond Ratification of the Town Manager’s Appointment of Public Access Videographer Madeline Ross V. TOWN MANAGER REPORT VI. CURRENT BUSINESS 1. FY 2023 Budget Priorities 2. Discussion on Senior Workoff Program Committee and creation of a policy 3. Minutes/Warrants/Action Items 4. Committee Reports VII. OLD BUSINESS 1. Discussion on November 16, 2021 Special Town Meeting Warrant Articles VIII. UPCOMING MEETING/EVENTS SCHEDULE October 5, October 12, October 19, November 2 September 28 -Community Outreach Meeting for UMA Flowers October 28- Meeting with Finance Committee re: Chapter 70 ===PAGE 2=== IX. PUBLIC COMMENT***  PUBLIC  BOARD X. EXECUTIVE SESSION: Motion to enter into Executive Session Pursuant to M.G.L. ch. 30A, § 21, Reason #5, to consider the purchase, exchange, taking, lease, or value of real property if such a discussion may have a detrimental effect on the negotiating position of the governmental body and to adjourn the meeting after exiting Executive Session (North County Land Trust Forestry Legacy Application) ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2021-09-21-agenda-6341.txt BOARD : select-board DATE : 2021-09-21 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-09-21-agenda-6341.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09212021-6341 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2021-09-21-minutes-5267.txt BOARD : select-board DATE : 2021-09-21 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-09-21-minutes-5267.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_09212021-5267 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Approved October 5, 2021 SELECT BOARD MINUTES September 21, 2021 Bilotta Meeting Room, Town Hall and via Zoom Members present: Tom Alonzo, Chair; Lou Franco, Clerk; Todd Dwyer, Jim Marino Member not present: Michael-Ray Jeffreys, Vice Chairman Also Present: Heather Lemieux, Town Manager; Tom Gammel, Police Chief, Matthew Pingitore, Richard McGrath, Bill Laakso Chairman Alonzo called the meeting to order at 7:00 p.m. and asked everyone to stand for the Pledge of Allegiance. He announced in accordance with the requirements of the Open Meeting ›aw, please be advised that this meeting is being recorded and broadcast over the Lunenburs public access channel and on Facebook Live on the Public Access Facebook page. He noted Zoom is available for public comment only and gave the sign-in instructions. The agenda lists all the topics which may be discussed at this meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. PUBLIC COMMENT: Mr. Marino corrected a word he had used at last week's meeting during a discussion about the TCP Building Design warrant article from "malevolent" to "ambivalent." Mr. Alonzo noted there had been a volunteer appreciation breakfast yesterday at the Eagle House Senior Center, He was unable to attend but wanted to acknowledge the event and all the people who did attend. So much of what we do in town is volunteer driven. He thanked everyone who has participated either directly or as a group as they make a huge difference in town on behalf of the Select Board. You are all very much appreciated. He stated the Board has been asked to attend the Lunenburg Little League team's event Friday at 6:30 at the turf field. They have advanced to the state championship round. He requested everyone who could to attend. They have also been invited to a future Select Board meeting. Ms. Lemieux reminded all about the Community Outreach meeting for UMA Flowers here on September 28' at 7:00 p.m. It can also be attended via Zoom. More info is published in the Lunenburg Ledger, public access cable bulletin board and the town website. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS Ratification of the Town Manager's Appointment of Full Time Police Officer Matthew Pingitore Chief Gammel read from his letter of recommendation: "Matthew is a lifelong resident of Rutland, and graduated from Wachusett Regional High School in 2016. Matthew holds a Bachelor of Science Degree in Criminal Justice, graduating from Fitchburg State University (FSU) in 2020. Matthew maintained a GPA of 3.69 while playing collegiate baseball for FSU. He received several awards while attending FSU, including Athletic Honor Society, and 2020 Athletic Leadership Award. Matthew was also a National Strength and Conditioning All American. ===PAGE 2=== Matthew has successfully completed the Background Investigation, the Pre-employment Physical, and the Psychological Examination. Matthew previously served as an intern for the Department, and was well thought of, described by our Public Safety Coordinator as "one of the best interns we have had." Matthew worked very hard while with us, needed very little direction, and was able to work independently. By all accounts through his background investigation the same theme was found, hard worker, great leader, great person, and would make a good police officer. One statement that stood out was from a Matthew's Strength and Conditioning Coach at FSU. He told the background investigator "if my two year old grows up to be anything like what Pingitore exhibits, then I know my wife and I did a great job." That statement itself encompasses how Matthew is perceived and thought of. In the short time that I have gotten to know Matthew I would have to agree with everything that has been said about him. Matthew continues to volunteer his time as a youth and AAU baseball coach, and has been doing so since 2019. He has volunteered for several events such as Community Youth Group (Rutland), Team Impact, and was a bell ringer for the Salvation Aim. As Matthew becomes acclimated to the community I would expect to see him volunteering for various events. As can be seen throughout this letter, Matthew is an outstanding young man, and will be great for our Department, and would be an asset to our community. I can see Matthew growing with the community as he matures in his career. I respectfully request that Matthew R. Pingitore be appointed as a Full Time Officer effective December 5, 2021, the day prior to the start of the Boyiston Recruit Officer Training Class." Mr. Pingitore thanked the Chief for his comments and the opportunity to be here tonight to be appointed. Two years ago he had the opportunity to intern in Lunenburg. Everyone was great at the department; former Chief Marino was there at the time, Following that internship, he knew that Lunenburg was a town that he would like to work in. He looked forward to getting to know the community as much as possible. He thanked Ms. Lemieux and the Select Board members. Mr. Marino confirmed that Pingitore was a great intern and he was pleased to see him before us today. Mr. Dwyer and Mr. Franco weicomed him as well. Mr. Alonzo noted that Pingitore had a prepared statement for this evening, which no one has ever done before and added nowadays part of police work is public relations. : Motion: J. Marino 2"': T. Dwyer To ratify the Town Manager's appointment of Matthew Pingitore as Full-time police officer effective December 5, 2021 Vote: All in Favor APPOINTMENTS: Meeting with Historical Commission regarding Special Town Meeting Warrant Article Mr. McGrath, Chair of the Historical Commission, stated during his 22 years on the Historical Commission, eleven historical homes have been torn down during the demolition delay process; three from before 1730 that were in good shape. He provided a brief history of the evolution of the changes to the demolition delay bylaw. The current proposed article is for the commission to be more engaged and to enhance better communication with the applicant. He stated Vice Chairman Laakso had drafted the article and they would be willing to answer any questions. Mr. Laakso thanked Ms. Lemieux for guiding them to through this process. He presented the proposed article: To see if the town will vote to amend the Code of Lunenburg as it applies to Chapter 134-4-D (1), (2), and (3) and 134-5, as follows: ===PAGE 3=== D. If the building or structure is determined to be a significant building under this bylaw, the Building Commissioner shall impose a demolition delay of 540 days from the date of notification. The owner shall immediately, properly secure the structure from unauthorized entry, by means of boarding all windows and boarding or otherwise securing doors, to the satisfaction of the Building Commissioner and the appropriate commission, and take common preventative measures to prevent damage to said structure by repairing leaks in the roof or other existing sites allowing entry of water, or vermin. Subsequent damage or destruction of the structure at any time during the demolition delay period, which could have been avoided by these preventative and security measures, shall be considered a demolition in violation of this Bylaw. During the delay period the applicant must notify the Historical Commission by means of submitting the document entitled, "Demolition Delay Bi-monthly Report" on a bimonthly basis, beginning with the first day of the second month following the imposition of the demolition delay, that: (1) Bona fide, reasonable attempts have been made to sell, preserve, move, rehabilitate or restore said building or structure. Evidence shall include: A. Listing of the building with a licensed real estate broker experienced in old or historic homes. B. An estimate of rehabilitation or restoration costs of the building or structure from a contractor experienced with the restoration of historic properties C. An estimate for moving the building or structure in its present condition. D. Name, address and contact information of a party or parties that have been located who have agreed to preserve, rehabilitate, restore or relocate the building or structure. (2) The applicant has agreed to alternatives to demolition and/or accept conditions noted in the applicability determination. (3) Any person violating the aforementioned shall be subject to a fine or penalty in the amount of three hundred dollars ($300.00,) with each day to be considered as a separate violation. The enforcing authority for purposes of this bylaw shall be the Lunenburg Building Commissioner or his/her designee, (4) At any time during the delay period, the Historical Commission may advise the Building Commissioner, in writing, to issue a demolition permit without waiting for the period to expire, if the Commission decides that: A, There is not a reasonable likelihood that any entity is willing to purchase, preserve, rehabilitate, restore, or move said structure. B. For at least six months the owner has made continuing bona fide and reasonable efforts to locate a purchaser to preserve, rehabilitate, restore, or move the subject structure, and that such efforts have been unsuccessful. ===PAGE 4=== $ 134-5 Emergency demolition. Nothing in this bylaw shall restrict the Building Commissioner or the Fire Chief from ordering the demolition of a significant building determined to present a clear and present danger to the safety of the public, which only demolition can prevent. The appropriate commission shall be promptly notified of the decision. Mr. Laakso pointed out currently applicants fill out the demolition delay application and then we don't hear from them until the time period has or is about to lapse. Mt. Dwyer asked what would trigger the issuance of fines. Mr. Laakso stated we are very flexible. The Building Commissioner would enforce through the court system to collect the fine(s), when applicable. Mr. Franco appreciated the spirit of what they were trying to achieve but believed there was a lot of overreach in the amendments. He had issue with the provisions A and B under #1 that dictates how and with whom private parties can contract. As long as an objective is met he didn't know why it had to be a contractor experienced with historic homes. He believed a lesser penalty that is actually enforced would be more effective. The flexibility, the word flexibility that you used, could be unconstitutionally vague. People wouldn't know what constitutes a violation and what wouldn't. In its current form he could not support the article. Mi. McGrath stated often times people would use a friend who is a real estate agent but had no experience with historic homes. Ms. Lemieux asked if there was any consideration of hardship. Mr. McGrath stated definitely. Suggestion was made to add a provision for addressing that. Mr. Alonzo agreed with #4, but had issue with #3, the monetary fine, because he did not believe it would achieve what they wanted and it was problematic for the town. He suggested not using money as a fine but recommended "stopping the clock," until you receive the bi- monthly repoit. Similarly Section D also has to do with money and I am not in support of that. You are telling them to spend money on a building that they are requesting to tear down. He suggested the applicant should do what they need to do to make sure the building envelope doesn't further deteriorate. So as it is written, I would not support it. He suggested returning to the commission and discussing further and submitting as soon as possible. Dave Passios, 56 Whiting Street, researched online and found the towns of Norton and Mendon had the $300 fine in their demolition delay bylaws. He believed resetting the clock would impact people more. Interview and Appointment of regular member to Bylaw Review Committee- Deborah Christen, 100 Boucher Road Ms. Christen was paiticipating via Zoom this evening. Mr: Alonzo thanked Ms. Christen for coming forward for the committee. Ms. Christen stated she was on the Personnel Committee for many years, elected to the Housing Authority, and other committees in town as well as volunteering for sports groups. Motion: J. Marino 2n: L. Franco To appoint Deborah Christen to the By-law Review Committee Vote: All in Favor Ratification of the Town Manager's Appointment of Seasonal Cemetery Laborer Alexis Dimond and Public Access Videographer Madeline Ross ===PAGE 5=== Ms. Lemieux noted both women come on recommendations from the department heads and HR Director. Both are experienced in their fields and will be great additions to the town. Motion: T. Dwyer 2"i: L. Franco To ratify the Town Manager appointments of Alexis Dimond to seasonal cemetery worker and Madeline Ross as public access videographer Vote: All in Favor TOWN MANAGER REPORT Announcement on Existing Vacancies: The following is a list of current vacancies on the following committees: • Architectural Preservation District Commission (2 vacancies-1 citizen at large and 1 representative from Historical Commission) • Capital Planning Committee (1 vacancy for Citizen At Large appointed by Town • Commissioner of Trust Funds (2 vacancies-joint appointment between CTF and SI until next ATE) • Economic Development Committee (1 person recommended by the Open Space Committee, 1 citizen at large, and 1 ex-officio member that is business owner) • Senior Work Off Program Committee (1 vacancy) • Zoning Board of Appeals (1 Associate vacancy) Interested persons can find application forms on the Town Website and completed forms can be sent to the Select Board's Office. Current Employment Opportunities with the Town: The following is a list of current employment opportunities with the Town: • Assistant to the Sewer Business Manager (Part Time Non-Benefitted) • Board Committee Clerk (Part Time Non-Benefitted) • Digital Services Staff Librarian (Part Time Benefitted) • Trash and Recycling Coordinator (Grant Funded, Part Time Non-Benefitted) More information on each position can be found on the job postings, which are located on the town website. 925 Mass Ave (TM Goal #1): I received correspondence from MassDEP's LUST Coordinator regarding the outcome of the September 14' meeting regarding possible federal funding for the LUST program. He relayed unfortunately for now it does not appear additional funds will be available for site specific activities. The EPA did inform him that the IS Senate Version of the Infrastructure Bill had funds for the program but the House version does not. He will keep us posted if anything changes. In the meantime, our Environmental Site Assessment consultant has reached back out to MassDevelopment about whether this site could be competitive for any funding opportunities through MassDevelopment, and the response was yes, but the new "Community One Stop for Growth" funding will not be released until next year. We will need to work on a scope of work for the project to send to MassDevelopment in the near future and they will work with us on any other potential avenues. ===PAGE 6=== Information Technology Update: As I relayed last week I have engaged an IT consultant to come in and provide an assessment of our IT needs. My plan is to utilize the services of this consultant in place of an IT Director for the remainder of FY22. This will provide us the opportunity to assess all of our needs and whether outsourcing this management level position is better suited to our needs on a trial basis. COVID-19 Update: The weekly update from the Board of Health on the total number of new cases reported between September 5t' and 18' was 56. The current positivity rate for Lunenburg as of September 18th was 6.11%. Meetings, Events and Other Announcements: • The Lunenburg Farmers Market is being held on the Ritter lawn every Sunday until October 10th, 10:00 a.m. until 12:30 p.m. • The fall Special Town Meeting will be Tuesday, November 16, 2021 at 7 p.m. Warrant articles can be submitted to the Town Manager's Office until Tuesday, September 28th at 5:00 p.m. CURRENT BUSINESS 1. EY 2023 Budget Priorities Ms. Lemieux stated annually she provides an update to the board as far as budget priorities. She read her memo aloud: "Although the FY 2023 budget process is not fully underway, I have had preliminary meetings with various department heads to discuss their needs for next fiscal year. I will need to have more thorough discussions and a broader review of the requests and resources before I would suggest that certain requests will be included in the budget. In terms of needs that have been previously vetted and discussed, my budget recommendation will continue to include the 10 year statting plan for the Police Department and the 5 year Fire/EMS plan to get to a full time Paramedic Level Service. Last year I addressed the need for additional IT assistance, which still is a high priority. Another high priority will be to separate out Facilities from the Department of Public Works and create a managerial position that can manage all the capital projects and long term planning for our facilities. Outside of staffing needs that have been already expressed, there is also a continual need to address the maintenance of our aging buildings, including the Brooks House, Public Safety Building, and Town Hall. The Brooks House is in need of a new roof and gutters, the Public Safety Building needs an assessment of the windows and HVAC system due to loss of heat through the windows and consistent malfunctions of the HVAC System, and the exposed wiring in the Town Hall basement will be a substantial undertaking. Another area I will be recommending resources be allocated to is to address IT infrastructure, training, and preventative measures that will protect the Town. It is still very early in the budget process and there are many moving parts that become known later in the fiscal year. As budget developments come about or needs are identified, I will keep the Board updated." ===PAGE 7=== 2. Discussion on Senior Work off Program Committee and creation of a policy Ms. Lemieux presented a draft policy for the program. A lot of it is what we currently follow. Right now the committee is composed of staff and one citizen. We have reviewed a number of other towns and with most towns it is an internal function of reviewing the applications. The Board will read it and vote on it at their October 5'' meeting. 3. Minutes/Warrants/Action Items- there were none this evening. 4. Committee Reports Mr. Franco reported the Economic Development Committee has rescheduled for September 23rd at 6 p.m. in the Ritter Building. Mr. Alonzo reported Capital Planning Committee met earlier today and reorganized. Mr. Lehtinen is the Chairman, Mr. Passios is the Vice Chair and Ms. Bertram is the Clerk. There is a vacancy for a Member at Large, who would be appointed by the Town Moderator. We got an update from the Town Manager on the FY21 and FY22 projects and where they stand as we go into the new budget cycle. We will be sending out the request forms to the departments and they will need to be submitted by October 14' ! We will meet with the departments on their requests individually. Finance Committee meets this Thursday. I. OLD BUSINESS 1. Discussion on November 16, 2021 Special Town Meeting Warrant Articles Ms. Lemieux reported the Sewer Commission submitted two warrant articles. The warrant article wording for the donation of the easement for Leominster-Shirley Road development project has been finalized. The Personnel Committee has submitted an article for amendments to the Salary Administration Plan, Schedule A. UPCOMING MEETING/EVENTS SCHEDULE • Mr. Alonzo reported this board does not meet again until October S". Next week September 28, the Community Outreach Meeting for UMA Flowers will be here at 7:00 p.m. Regular board meetings will on October 12 and October 19. On October 28", ' the Finance Committee will be cohosting a workshop with the School Committee on Chapter 70 funding. PUBLIC COMMENT- there was none. Mr. Alonzo reported they would be entering Executive Session. Motion: L. Franco 2°: T. Dwyer To enter into Executive Session Pursuant to M.G.L. c. 30A, § 21, Reason #5, to consider the purchase, exchange, taking, lease, or value of real property if such a discussion may have a detrimental effect on the negotiating position of the governmental body and to adjourn the meeting after exiting Executive Session (North County Land Trust Forestry Legacy Application) Vote: Mr. Marino-aye, Mr. Dwyer-aye, Mr. Franco-aye, Mr. Alonzo-aye *********************Executive Session Minutes are Separate*********************** The meeting adjourned at 9:22 p.m. ===PAGE 8=== Respectfully submitted, Place In Peteron Elaine M. Peterson Executive Assistant to the Town Manager ===PAGE 9=== TOWN OF LUNENBURG SENIOR PROPERTY TAX WORK-OFF PROGRAM POLICY I. Introduction The Town of Lunenburg voted to accept the provisions of Massachusetts General Laws Chapter to the Town of Lunenburg. Il. Statutory Authority Massachusetts General Laws Chapter 59, §SK provides for the establishment of a program to allow persons over the age of 60 to volunteer to provide services to a town. In exchange for such volunteer services, the town shall reduce the real property tax obligations of such person and any reduction so provided shall be in addition to any exemption or abatement to which any such person is otherwise entitled. Per the statute, no such person shall receive a rate of, or be credited with, more than the current minimum wage of the Commonwealth per hour for services nor shall the reduction of the real property tax bill exceed $1,500 in a given tax year. It shall be the responsibility of the town to maintain a record for each taxpayer including, but not limited to, the number of hours of service and the total amount by which the real property tax has been reduced and to provide a copy of such record to the Assessor's Office in order that the actual tax bill reflects the reduced rate. Ill. Administration This policy/procedure shall be implemented and administered by the Assistant Town Manager/HR Director. The Assistant Town Manager/HR Director will coordinate with the Council on Aging Director, the Treasurer/Collector's Office, the Assessor's Office, and Finance Department in order to effectively administer and process all applications and process tax credits to participating seniors. IV. Cligibility Guidelines 1. Applicants must be 60 years of age or older as of January 1s' for the relevant year they are participating in the program; 2. Only one (1) applicant per real estate tax paying household may apply; 3. Applicant must be the assessed owner and occupy the property for which Town of Lunenburg taxes are paid. If the property is subject to a trust, the senior must have legal title (i.e. be one of the trustees); 4. Meet the income guidelines of gross household income not exceeding $50,000 for a single person or $75,000 for married person; 5. Meet the minimum skills required for the assigned position; 6. Successfully pass a Criminal Offender Record Information (CORI) check; 7. Submit to all applicable Town of Lunenburg policies; and ===PAGE 10=== 8. Applicant must complete an application and provide all necessary verification. V. Program Limitations 1. Currently, pursuant to M.G.L. Chapter 59 §5K, the hourly payment cannot exceed the state minimum wage and the maximum amount each participant can earn is fixed at $1,500 for the Senior Tax Work-Off Program. The Town will pay the current state minimum wage and if the state minimum wage increases, the hourly rate for all participating seniors will increase as well. 2. The maximum number of hours of work time cannot exceed the maximum allowed amount of credit a participating senior can receive. 3. Hours worked cannot be shared. 4. The actual credit received will be net of any federal withholdings, medicare withholdings and OBRA withholdings according to state rules. The net credit received will be applied to the 3rd quarter real estate tax bill. VI. Procedure A. Program Notification 1. Applications will be made available on the Town's website and at the Town Hall and Senior Center for eligible Town residents. 2. Posting for the program will be placed on the Town's website, local access cable, local newspapers, and flyers in prominent locations throughout the Town. 3. All Town departments will be contacted annually and asked to submit a request for workers and job skills required. B. Application Process 1. Completed applications must be submitted by close of business on the second (2"d) Thursday in December. 2. The Assistant Town Manager/HR Director will determine which department that the applicant may be assigned based on the type of work the applicant is interested in and qualified to perform. 3. All applicants will be scheduled for an interview with the relevant department head. Approved applicants will complete the following with the Assistant Town Manager/HR Director upon hire: • Information sheet • Confidentiality Agreement Form • CORI • Form W-4 - Employee's Withholding Certificate • I-9 Employment Eligibility Verification • SSA-1945 • Activities Release Form Page 2 ===PAGE 11=== C. Selection of Candidates If there are more qualified applicants than authorized positions in a particular year, positions will be filled on a first come, first served basis. D. Completion and Documentation of Hours 1. The time period for the Program runs between January 1° and November 1st of each year. The hours may be completed in a short timeframe or over the entire course of the program between January 1S and November 1st 2. All hours worked must be documented and signed off by the designated supervisor in the Town department. 3. The designated supervisor will return the signed timesheet at the end of the term to the Assistant Town Manager/HR Director. 4. The Assistant Town Manager/HR Director will be responsible for submitting all necessary documentation to the Assessor's Office for the proper accounting of tax abatement. 5. Earnings are not subject to state tax withholdings but are subject to Federal and Medicare tax withholdings and are also subject to OBRA (7.5%) of earnings, if the participant is not receiving a pension from Worcester Regional Retirement or Massachusetts State Teachers Retirement. Participating senior will receive a W2. VII. Exemption Related to Senior Tax Abatement Programs 1. The State Ethics Commission allows an exemption related to senior tax abatement programs under 930 CMR 6.17 in order to allow participants in senior tax abatement programs to hold additional municipal positions and to have financial interests in municipal contracts and vice versa. 2. A participant in a senior tax abatement program may hold additional municipal positions and have financial interests in municipal contracts without violating M.G.L. c. 268A, s20, provided that the employee does not participate in or have official responsibility for the administration of such program or decision-making with respect to the award of benefits or relief under such program. VIII. Program Benefit Limits and Amendments The Town Manager shall, from time to time, propose and the Select Board may adopt amendments to this policy based on changes to applicable laws and/or changes to program limitations. IX. Adoption by the Select Board This policy was adopted by a vote of the Select Board on - 2021. Page 3 ======================================================================================== DOCUMENT : 2021-09-21-minutes-6341.txt BOARD : select-board DATE : 2021-09-21 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-09-21-minutes-6341.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_09212021-6341 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Member not present: Michael-Ray Jeffreys, Vice Chairman Also present: Heather Lemieux, Town Manager, Al Futterman, Nashua River Wild and Scenic Stewardship Council- NSN Wild and Scenic Rivers Forest Legacy Program The meeting opened at 9:25 p.m. Mr. Futterman is seeking a letter of support from the Select Board for a federal grant in order to incorporate one tract of privately-owned donated land totaling 20 acres in Lunenburg out of a total of 25 tracts of woodlands included in the Nashua, Squannacook and Nissitissit Wild & Scenic Rivers (NSN) Forest Legacy Program (FLP) application. The property is located off Holman Street and abuts North County Land Trust property to the west and the Town of Lunenburg's conservation area and Town Forest to the east. He stated this application will be reviewed in November by the MA Department of Conservation and Recreation but will take years to be approved as the federal funding has to go through congressional and presidential budget approval. We will not know it is approved until 2023. The tract will be have a conservation restriction or a fee sale, the property owner has not informed us yet which it will be. In either case, it will be assumed by the Lunenburg Conservation Commission. Ms. Lemieux asked if the land was currently in Chapter 61. Mr. Futterman was not sure but would ascertain that. The value of the property is not determined as an appraisal is not required until the grant is approved. Motion: J. Marino 2'': L. Franco To send a letter of support for the FLP application and authorize Mr. Alonzo to sign it on behalf of the Select Board Vote: Mr. Marino-aye, Mr. Dwyer-aye, Mr. Franco-aye, Mr. Alonzo-aye Mr. Futterman thanked the Board for their support. Motion: J. Marino To adjourn the meeting and not reenter Open Meeting Vote: Mr. Marino-aye, Mr. Dwyer-aye, Mr. Franco-aye, Mr. Alonzo-aye 2nd: L. Franco The meeting adjourned at 9:43 p.m. Respectfully submitted, Elaire m. Piterson Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2021-09-28-agenda-5268.txt BOARD : select-board DATE : 2021-09-28 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-09-28-agenda-5268.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09282021-5268 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, September 28, 2021 7:00 PM AGENDA Town Hall, 17 Main Street, Bilotta Meeting Room & via ZOOM In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. Notice is hereby given that Uma Flowers, LLC will hold a Community Outreach Meeting on Tuesday, September 28, 2021 at 7 :00 PM EST for a proposed Medical and Adult Use Marijuana establishment to be located at 43 Summer Stre et, Lunenburg, MA. The meeting will take place at Lunenburg Town Hall located on 17 Main Street Lunenburg, MA 01462. Those that cannot attend the meeting in person can join th e meeting remotely via ZOOM at https://us02web.zoom.us/j/9091740347 . Participants may also dial in by telephone using the toll - free phone number: 877 -853-5257 or 888 -475- 4499 and enter meeting ID: 9091740347#. A copy of the meeting pr esentation will be made available at least 24 hours prior to the meeting on the town's website. Interested members of the community will have the opportunity to ask questions and receive answers from company representatives about the proposed facility and operations. Questions can be submitted in advance by emailing Priyanka@UmaFlowers.co . Also, please visit www.UmaFlowers.co to learn more about Uma Flowers. 7:00 PM CALL TO ORDER I. ATTENDANCE AT THE COMMUNITY OUTREACH MEETING II. ADJOURN ===PAGE 2=== ======================================================================================== DOCUMENT : 2021-10-05-agenda-5269.txt BOARD : select-board DATE : 2021-10-05 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-10-05-agenda-5269.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10052021-5269 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, October 5, 2021 7:00 PM AGENDA Bilotta Meeting Room, Town Hall, 17 Main Street In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. The following information is also provided for members of the public that would like to view and participate remotely in public comment at the beginning and end of the meeting: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dia l *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS 7:05 PM Meeting with the Lunenburg Little League U12 Team 7:15 PM Meeting with Finance Director re: Vote on BAN Renewal 7:30 PM Meeting with TC Passios Bldg Design Committee re: Special Town Meeting Articles IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS V. TOWN MANAGER REPORT VI. CURRENT BUSINESS 1. Discussion on FY22 Select Board Goal on Old Primary School Property and Timeline for Request for Demolition 2. Ambulance Billing Hardship Request 3. Approval of Minutes of September 14 and September 21, 2021 4. Warrants 5. Action Items 6. Committee Reports VII. OLD BUSINESS 1. Discussion on November 16, 2021 Special Town Meeting Warrant Articles and possible vote(s) on warrant article recommendations 2. Discussion on Senior Workoff Program Committee and creation of a policy, possible vote on policy VIII. UPCOMING MEETING/EVENTS SCHEDULE October 12, October 19, October 28 (Meeting with Finance Committee re: Chapter 70) ===PAGE 2=== IX. PUBLIC COMMENT***  PUBLIC  BOARD X. EXECUTIVE SESSION: Motion to enter into Executive Session and to adjourn after exiting Executive Session: Pursuant to MGL c. 30, Section 21, Paragraph 3, to discuss strategy with respect to collective bargaining if an open meeting may have a detrimental effect on the bargaining position of the public body and the Chair so declares. (Municipal Employees Union, Fire Union) XI. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson.