# select-board — 7 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2021-10-05-minutes-5269.txt BOARD : select-board DATE : 2021-10-05 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-10-05-minutes-5269.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10052021-5269 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== SELECT BOARD MINUTES October 5, 2021 Bilotta Meeting Room, Town Hall and via Zoom Members present: Tom Alonzo, Chair; Michael-Ray Jeffreys, Vice Chairman; Lou Franco, Clerk; Todd Dwyer, Jim Marino Also Present: Heather Lemieux, Town Manager; Karen Brochu, Finance Director; Dave Blatt, Dave Passios, TCP Building Design Committee members; Peter Beardmore, Finance Committee Chairman Alonzo called the meeting to order at 7:00 p.m. and asked everyone to stand for the Pledge of Allegiance. He announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg public access channel and on Facebook Live on the Public Access Facebook page. He noted Zoom is available for public comment only and gave the sign-in instructions. The agenda lists all the topics which may be discussed at this meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. PUBLIC COMMENT: Mi. Jeffreys encouraged all to reach out to veterans, in anticipation of Veterans Day on November 11, and remind them that they are valued members of the community and that they are cared about. APPOINTMENTS: Mr. Alonzo introduced the Lunenburg Little League District 3 Champions team in order to present a certificate of appreciation to them from the Select Board. He read it aloud: "In recognition of earning a Top 12 ranking in the state of Massachusetts and advancing further in the tournament than any other Lunenburg team in their 69 year history! Playing eight games, scoring 70 runs on 97 hits, with 14 doubles, 2 triples and 8 home runs, with a 418 batting average" Present were Nate Ayles, Cayden Chow, Ethan Dionne, Mackinley Dumais, Jordan Sammet, Conor Speck, Ryan Whitney, Gabriel Wright, Michael Wright-Manager, James McWalter- Coach and Stephen Chow-Coach/League President. Not present, but also recognized were Lugh Dumais, Simon Garcia, Jacob Melvin, and Cameron McWalter. Applause filled the meeting room. Mr. Alonzo thanked the players and their parents, coaches, and everyone who attended games and recognized their athletic achievement and all their hard work put into playing. He congratulated them on behalf of the Board and the town and their great run. Coach Chow presented signs memorializing previous District 3 Champion teams from 1967, 1974 and 1995 as well as this year's team to be placed in Marshall Park. The team players presented baseball caps to each of the Select Board and Ms. Lemieux. The Board presented the certificate and took a photo with the entire team wearing their new baseball caps. ===PAGE 2=== ANNOUNCEMENTS: Ms. Lemieux reported the Finance Committee will hold their public hearing on the Special Town Meeting warrant articles on Thursday, October 14 at 7:00 p.m, in this meeting room and via ZOOM. She announced the Lunenburg food pantry has moved to the TC Passios kitchen space and Halloween Trick or Treat hours in Lunenburg will be Sunday, October 31 from 6:00 to 8:00 p.m. Meeting with Finance Director re: Vote on Bond Anticipation Note (BAN) Renewal Ms. Brochu reported the BAN will renew on October 14" ! The Board will need to sign it in order for her to submit it to the Department of Revenue. She stated currently we have an outstanding BAN in the amount of $609,996. This was for the purchase of the Saliba property ($225,600) and a ladder truck ($384,396). On October 14'" when the note comes due, the financing option that we chose was a five BAN with an annual pay down. On October 14" the amount of $152,499 will be paid and the amount that we are looking to fenew is $457,497.00. That is for $169,200 for the Saliba Property purchase and $288,297 towards the ladder truck. Interest will be paid at .4% and this note will come due next October. Motion: T. Dwyer To sign the BAN as presented by the Finance Director 2"d; L. Franco Vote: All in Favor Ms. Brochu thanked the Board. RESIGNATIONS: Ms. Lemieux announced Dave MacDonald has resigned from the Personnel Committee. A thank you letter will be sent. She noted she had received notice of the resignation of Reserve Police Officer Chad Stateler earlier today as he is unable to commit to the required hours. TOWN MANAGER REPORT Announcement on Existing Vacancies: The following is a list of current vacancies on the following committees: • Architectural Preservation District Commission (2 vacancies-1 citizen at large and 1 representative from Historical Commission) • Commissioner of Trust Funds (2 vacancies-joint appointment between CTF and SB until next ATE) • Economic Development Committee (1 person recommended by the Open Space Committee, 1 citizen at large, and 1 ex-officio member that is business owner) • Personnel Committee (1 vacancy) • Senior Work Off Program Committee (1 vacancy) • Zoning Board of Appeals (1 Associate vacancy) Interested persons can find application forms on the Town Website and completed forms can be sent to the Select Board's Office. Ms. Lemieux noted the Town Moderator has appointed George Martin, Burrage Street, to the Capital Planning Committee. He is a former Finance Committee member. Current Employment Opportunities with the Town: The following is a list of current employment opportunities with the Town: ===PAGE 3=== • Board/Committee Clerk (Part Time Non-Benefitted) • Digital Services Staff Librarian (Part Time Benefitted) • Assistant to the Sewer Business Manager (Part Time Non-Benefitted) • Trash and Recycling Coordinator (Grant Funded, Part Time Non-Benefitted) • Asst. Town Accountant (Part Time Benefitted) More information on each position can be found on the job postings, which are located on the town website. FY22 Budget Updates: New Growth was certified at $430,254. We currently estimate a surplus of approximately $39,000. Due to the impending retirement of the Principal Accounting Clerk in the Town Accountant office and after discussions with the Finance Director that the position should be an Assistant Accountant to provide for succession planning and someone that can step in for the Town Accountant if she were out for an extended time, one of the FT22 budget amendments will be to ask for a transfer of funds to support this position with additional hours. We are currently advertisingforan Assistant Accountantat24hoursaweek and iftown meetingapproves fundingat the SpecialTown Meeting, thisposition would increaseto 32 hoursa week. The IT budget will be another budget that we will be looking for a 'FY22 budget amendment in order to provide for sufficient funds for the identified network equipment and security needs. This transfer will also address a backup plan in the event we do not get the Community Compact IT Grant. The DPW Director informed me that the consortium bids for Road salt were received and increased approximately 38%. This will impactour FY22 Snow and Icebudget, whichweare allowed to deficit spend. The good news is that we didn't use much salt last year and have a good amount in reserves. Grants: 2021 Community Enrichment Grant: The COA Director had applied for a $20,000 Community Enrichment Grant through the Community Foundation of North Central Massachusetts and was notified last week that they have awarded Lunenburg Council on Aging a grant of $7,500 for the Outdoor Recreation Area behind the Senior Center to make it ADA compliant. COVID-19 Update: The weekly update from the Boardof Health on the total numberof newcasesreported as of September 25 was 84. The current positivity rate for Lunenburg as of September 25 was 7.43%. Meetings, Events and Other Announcements: • The last day of the Lunenburg Farmers Market is being held on the Ritter lawn on Sunday, October 10th, from 10:00 a.m. until 12:30 p.m. • The fall Special Town Meeting will be Tuesday, November 16, 2021 at 7 p.m. at the Middle/High School. Meeting with TC Passios Building Design Committee re: Special Town Meeting Articles Dave Blatt, Vice Chair, stated the committee had wanted to further discuss the three warrant articles that they had previously submitted. The first article was to provide a report to town meeting of what they have researched to date. The other two articles; one to see if the Town will vote to pay costs of designing, renovating, furnishing and equipping the TC Passios Building and one to see if the Town will vote for the design and engineering required to construct a new building at 1025 Massachusetts Avenue. Mr. Blatt clarified that the committee believes the third warrant article proposed, for money to fund construction documents for a new Town Hall and Community Center is out of their scope as a ===PAGE 4=== committee. He encouraged the Select Board to consider the language proposed and consider placing it on the warrant, but noted that the committee has not made a recommendation. Much discussion ensued about whether to place the second and third articles on the warrant at the same time. It was noted it would be hard to make any decisions without dollar amounts for either option. Mr. Blatt stated the committee would hold a public meeting in advance of town meeting to inform townspeople in advance with monetary estimates for either renovating the building or the design and engineering for a new building. Concern was expressed by Mr. Alonzo about giving the numbers out a few weeks before the Special Town Meeting and having both articles fail for various reasons. Dave Passios, committee member, pointed out the funds for their current work are spent at the end of October. Mr. Jeffreys proposed funding construction document costs with free cash. Peter Beardmore, Finance Committee member, via ZOOM, stated there is a lot of complexity involved with this project. We need a lot of discussion about this, in addition, there are also other future town needs that will also require borrowing. Motion: M. Jeffreys To add Article J to the Special Town Meeting warrant 2"d: L. Franco Vote: All in Favor Motion: M. Jeffreys To add Article K to the Special Town Meeting warrant Mr: Franco stated he did not think Article K could be voted on unless we agree that Article L is going to go with it. Mr. Jeffreys withdrew his motion. Motion: M. Jeffreys 2''l, T. Dwyer To add Articles K and L to the Special Town Meeting warrant with the ability to amend either Discussion ensued about amending the wording at a future meeting. Vote: 4 in favor, 1 opposed (Alonzo) Mr. Blatt thanked the Board. CURRENT BUSINESS 1. Discussion on FY22 Select Board Goal on Old Primary School Property and Timeline for Request for Demolition Mr. Jeffreys suggested meeting with the Parks Commission to discuss the board's plans to convert the old Primary School location to a green space/park area and to hear what their considerations are and establish a timeline. He also suggested applying for the demolition permit and reviewing that timeline. Ms. Lemieux reported the RFP for the landscape design is due tomorrow. Discussion ensued about other options for the area. It was noted that the Architectural Preservation District Commission (APDC) had informally taken a position that they were not in favor of gutting the building and turning it into a farmer's market area as that would not comply with the APD by-law. Mr. Alonzo will reach out and request an official decision before proceeding further. Mr. Jettreys requested moving forward with the demolition request. The board concurred. This will be placed on next week's agenda. 2. Ambulance Billing Hardship Request Ms. Lemieux reported this was forwarded by the Fire Chief on behalf of a person (name not given due to HIPAA) who was transported by the Lunenburg Fire Department ambulance and incurred an invoice in the amount of $811.46. After payment of $461.46 by insurance company, a balance of $350.00 remains. Chief Sullivan reported the applicant meets HUD criteria. ===PAGE 5=== Motion: L. Franco To approve the billing hardship request of $350 2"d.T.Dwyer Vote: All in Favor 3. Approval of Minutes of September 14 and September 21, 2021 Vlotion: L. France 2n: J. Marino To approve the minutes of September 14, 2021 as presenter Vote: 4 in favor, 1 abstention (Dwyer) Motion: J. Marino 2"d: L. Franco To approve the minutes of September 21, 2021 as presented Vote: 4 in favor, 1 abstention (Jeffreys) Mr. Jeffreys requested business cards and name tags for the board members. He would like to invite Lisa LeBlanc, Grade 8 Civics teacher, to a meeting to discuss how to support the civics curriculum at the Middle School. Mr. Jeffreys will reach out to Ms. LeBlanc. Mr. Jeffreys requested meeting with the Agricultural Commission to discuss how we can better meet their needs. Mi. Jeffreys asked if updated certificates of occupancy were issued for the Ritter Building and the TCP Building after they were converted from their original uses. Ms. Lemieux will research that. 5. Committee Reports Mr. Jeffreys reported TCP Building Design Committee continues to meet weekly in advance of the Special Town Meeting and in relation to the work submitted by the design firm. He attended a MART meeting. They are adding new buses to the fleet. The Library Trustees met and continue to work on their strategic plan to identify their needs and how to meet the community's needs better. They have a consultant and assigned focus groups. They now have a finalized plan. They are requesting more funding in the amount of about $35,000 annually and want to be open on Fridays. They are asking for this to be placed on the Special Town Meeting. Mr. Alonzo reported Finance Committee met with the school department and the Town Manager and set up the timeline for the upcoming budget season for the various departments. OLD BUSINESS 1. Discussion on November 16, 2021 Special Town Meeting Warrant Articles Ms. Lemieux reviewed some changes to the STM warrant since the last meeting. There is an additional easement article: M. To see if the Town will vote to authorize the Select Board to acquire, by gift, purchase, eminent domain or otherwise, temporary, permanent and permanent utility easements in, along, over, under and through certain properties situated along Flat Hill Road, said easement interests each determined to be unique, which properties are identified in the Assessor's records as Parcel ID Nos. 122-0015-0000, 122-0016-0000, 122-0052-0000, 122-0054-0000, 122-0055-0000, 122- 0062-0000, as well as another property unidentified in said Assessor's records, but all as shown on a plan of land entitled "Temporary Construction Access Plan of Land in Lunenburg, Massachusetts," prepared for the Town of Lunenburg, prepared by VHB, Inc., Scale 1 inch = 10 feet, dated May 2021, identifying the owners-of-record of the aforesaid parcels and further specifying the temporary, permanent and permanent utility easements to be acquired, and the square footage of each, which plan is on file with the offices of the Town ===PAGE 6=== Clerk and the Select Board, said easements to be for all purposes necessary or desirable in connection with anticipated replacement of an existing and construction of a new culvert in the approximate area thereof; or take any other action relative thereto. (Submitted by the Town Manager) Also added were two articles from the Conservation Commission: N. To see if the Town will vote to transfer the care, custody, and control of certain property known as and numbered 970 Rear New West Townsend Road, more specifically identified in the Assessor's records as Map 4, Parcel 2, from the Select Board for general municipal purposes to the Conservation Commission for conservation and passive recreation purposes; or take any other action relative thereto. (Submitted by the Conservation Commission) O. To see if the Town will vote to transfer the care, custody, and control of certain property known as and numbered 781 Rear Page Street, more specifically identified in the Assessor's records as Map 8s, Parcel 1, trom the Select Board for general municipal purposes to the Conservation Commission for conservation and passive recreation purposes; or take any other action relative thereto. (Submitted by the Conservation Commission) From the Parks Commission: P. To see if the Town will vote to amend the sewer service area map by adding the parcel known as Marshall Park / Pond, 100 Chestnut Street (known as parcel id 060-0018-00) to the Lunenburg sewer service area and sewer service zone; or take any other action relative thereto. (Submitted by the Lunenburg Park Commission) Submitted by the Planning Board: Q. To see if the Town will vote to amend the Code of Lunenburg, Section 250-3.1, which is a Section of the Protective Bylaw entitled "Types of Districts," as depicted below, with additions underlined and deletions stricken-through, or take any other action relative thereto. (Submitted by the Planning Board) § 250-3.1 Types of districts. [Amended 5-7-2016 ATM by Art. 38] The Town of Lunenburg is hereby divided into 15 types of districts designated as: Residence A District. A. Residence B District. B. Outlying District. C. Recreation District. D. Commercial District. E. Limited Business/Residential District. F. Retail Commercial Distriet. Village Center District. G. Route 2A Overlay District. H. Office Park and Industrial District. 1. Floodplain District. J. Water Supply Protection District. A. Lake Whalom Overlay District. L. Tri-Town Smart Growth District. ===PAGE 7=== M. Summer Street Revitalization Overlay District. R. To see if the Town will vote to amend the Code of Lunenburg, Section 250-4.9, which is a Section of the Protective Bylaw entitled "Water Supply Protection District," Subsection B(1) District delineation as depicted below, with additions underlined and deletions stricken-through, and to modify the Zoning Map to reflect the new Water Supply Protection District Boundaries depicted on the same; or take any other action relative thereto. (Submitted by the Planning Board) § 250-4.9 Water Supply Protection District. [Amended 5-5-2018 ATM by Art. 32] A. Purpose. The purpose of the Water Supply Protection District is to promote the health, safety and general welfare of the community; to protect, preserve and maintain present and potential sources of water supply and watershed areas for the public health and safety; to protect, preserve and maintain the existing and potential groundwater supply and groundwater recharge areas within the Town for public health and safety; to preserve and protect the lakes; ponds, streams, brooks, rills, marshes, swamps, bogs and other water bodies and watercourses in Town; to protect the community from the detrimental use and development of land and water within the district; to conserve the natural resources of the Town; to preserve and maintain the groundwater table and water recharge areas within the Town; and to prevent blight and the pollution of the environment. B. District delineation. (1) The boundaries of the Water Supply Protection District shall be as follows: Zone I, Zone II, and Zone III for the Town of Lunenburg, approved by the Department of Environmental Protection (DEP) according to Map 1, entitled "Water Protection District, revised October, 2009 LUNENBURG WATER DISTRICT AQUIFER PROTECTION ZONES, dated July 2021." (2) Where the bounds as delineated are in doubt or in dispute, the burden of proof that the use is outside the Water Supply Protection District or does not impact the district shall be upon the owners) of the land in question. However, the Building Commissioner retains its authority to determine final location with regard to said Water Supply Protection District. (3) At the written request of the owners) of the property in question, the Town may engage a professional geologist, a certified soil scientist or a registered professional engineer trained in hydrology to determine the location and extent of a protection area on the parcel in question and charge the owners) of said parcel for the cost of the investigation. ===PAGE 8=== INSERT MAP FROM PLANNING BOARD & To see if the Town will vote to amend the Code of Lunenburg, Section 250-3.2, which is a Section of the Protective Bylaw entitled "Location of Districts," as depicted below, with additions underlined and deletions stricken-through, or take any other action relative thereto. (Submitted by the Planning Board) § 250-3.2 Location of districts. Said districts, except Floodplain Districts, Water Supply Protection Districts, the Route 2A Overlay District, Whalom Overlay District, and Tri-Town Smart Growth District, hereinbefore referred to are located and bounded as shown on a map entitled "Revised Protective Bylaw Map of the Town of Lunenburg, Massachusetts," dated May 3, 2008 November 16, 2021, signed by the Planning Board and filed with the Town Clerk, which map, together with all explanatory matter thereon, shall be deemed to accompany and be a part of this bylaw. The Floodplain District location is described in § 250-4.8B, Water Supply Protection District is described in § 250-4.9B, Route 2A Overlay District is described in § 250-4.10, Lake Whalom Overlay District is described in § 250-4.12B, Tri-Town Smart Growth District is described in § 250-4.13, and Summer Street Revitalization Overlay District is described in § 250-4.14B. I. To see if the Town will vote to amend the Code of Lunenburg, Section 250-5.1, which is a Section of the Protective Bylaw entitled "Lot Area," Subsection B as depicted below, with additions underlined and deletions stricken-through, or take any other action relative thereto. (Submitted by the Planning Board) § 250-5.1 Lot area. Purpose. The purpose of § 250-5.1. is to define all dimensional regulations related to allowable lot area, width, frontage, including dimensional regulations for all districts, and to clarify the regulations for dwellings per lot, lot size exceptions and reduction of occupied lots. A. Wetlands or land under water. In all districts, no more than 10% of the required lot area, as defined in this Article V, shall consist of wetlands or land under water. B. Lot area, width, shape and frontage. Except as provided in Subsections C, D and § 250- 5.5, no building, except a detached building of accessory use, shall be constructed on a lot having less area than the "Required Lot Area" or having less width than the "Required Lot Width Through Building," specified in the following table for the district in which said lot is located: Required Lot Area Required Lot Width Required Lot Width Through Building and Frontage (square feet) District Residence A 40,000 (feet) 175 (feet) 100 ===PAGE 9=== Residence B Outlying Dimensional requirements with sewer Retail Commercial Limited Business/Residential Commercial 80,000 80,000 175 = 175 100 100 40,000 40,000 100 150 100 100 District 60,000 200 150 Lastly, the Historical Commission amended the wording in their warrant article after their meeting with the Select Board. This will be discussed at the next meeting. 2. Discussion on Senior Work off Program Committee and creation of a policy Ms. Lemieux had presented a draft policy for the program at the last meeting. (See minutes of September 21, 2021). Motion: M. Jeffreys 2''d; L. Franco To approve the amended Senior Work Off Program Committee and Policy as presented Vote: All in Favor UPCOMING MEETING/EVENTS SCHEDULE This board meets again on the 12" and the 19. PUBLIC COMMENT Dave Passios, 56 Whiting Street, speaking in regards to Parks and a previous comment this evening about the old Primary School property, cautioned the Select Board about making plans for a piece ot property under their care and custody and expecting Parks Commission is going to jump on board down the road. Mr. Alonzo reported they would be entering Executive Session. Motion: L. Franco 2"d: M. Jeffreys To enter into Executive Session and to adjourn after exiting Executive Session to discuss strategy with respect to collective bargaining ifan open meeting may have a detrimental effect on the bargaining position of the public body and the Chair so declares. (Municipal Employees Union, Fire Union) Vote: Mr. Marino-aye, Mr. Dwyer-aye, Mr. Franco-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye *********************Executive Session Minutes are Separate*********************** The meeting adjourned at 8:55 p.m. Respectfully submitted, Claireth Pelerson Elaine M. Peterson Executive Assistant to the Town Manager APPROVED OCTOBER 12, 2021. ======================================================================================== DOCUMENT : 2021-10-12-agenda-5270.txt BOARD : select-board DATE : 2021-10-12 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-10-12-agenda-5270.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10122021-5270 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, October 12, 2021 7:00 PM AGENDA Bilotta Meeting Room, Town Hall, 17 Main Street In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. The following information is also provided for members of the public that would like to view and participate remotely in public comment at the beginning and end of the meeting: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dia l *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS 7:05 PM Common Victualler License hearing-AJD’S Café LLC d/b/a Lunenburg Diner, 324 Electric Ave. # 3 7:10 PM Common Victualler License hearing- BKK Group LLC d/b/a Bangkok Hill, 177 Mass. Ave. 7:15 PM Meet with PACC Chairman re: Letter to legislators re: Pending Bills on Streaming Video over Public Rights of Way 7:25 PM Meet with the Historical Commission re: Demolition Delay Bylaw Amendment Article for Special Town Meeting 8:00 PM Request of Randy Moulton to bow hunt on 671 West Street parcel IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS APDC- Resident Representative, term to expire June 30, 2024- Laura McGrath, 22 Cushing Lane V. TOWN MANAGER REPORT VI. OLD BUSINESS 1. Discussion on FY22 Select Board Goal on Old Primary School Property and Timeline for Request for Demolition 2. Discussion on November 16, 2021 Special Town Meeting Warrant Articles and possible vote(s) on warrant article recommendations VII. CURRENT BUSINESS 1. Discussion on Evaluation of Proposals for Landscape Design Services for 30 School Street 2. Vote on Revised Massachusetts COVID-19 Emergency Paid Sick Leave Policy 3. Approval of Minutes of October 5, 2021 4. Warrants/Action Items ===PAGE 2=== 5. Committee Reports VIII. UPCOMING MEETING/EVENTS SCHEDULE October 19, October 28- Meeting with Finance Committee re: Chapter 70, November 2, November 9, November 16 Special Town Meeting IX. PUBLIC COMMENT***  PUBLIC  BOARD X. EXECUTIVE SESSION: Motion to enter into Executive Session and to adjourn after exiting Executive Session: Pursuant to MGL c. 30, Section 21, Paragraph 3, to discuss strategy with respect to collective bargaining if an open meeting may have a detrimental effect on the bargaining position of the public body and the Chair so declares. (Fire Union) XI. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2021-10-12-minutes-5270.txt BOARD : select-board DATE : 2021-10-12 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-10-12-minutes-5270.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10122021-5270 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Also Present: Heather Lemieux, Town Manager; Arthur Dragoslis, Judith Dragoslis, Robert Bowen, Maneerat Srisawad, Natalie Laohome, Steve Walker, Richard McGrath, Randy Moulton Chairman Alonzo called the meeting to order at 7:00 p.m. and asked everyone to stand for the Pledge of Allegiance. He announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg public access channel and on Facebook Live on the Public Access Facebook page. He noted Zoom is available for public comment only and gave the sign-in instructions. The agenda lists all the topics which may be discussed at this meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. PUBLIC COMMENT: Peter Beardmore, Finance Committee Chair, 282 Pleasant St., announced their public hearing will be this Thursday at 7:00 PM in person and via ZOOM on the Special Town Meeting warrant articles. The public is invited to ask questions and provide comments. The Finance Committee will then make their recommendations on the STM articles. He announced the Finance Committee will be co-hosting a workshop with the School Committee on Chapter 70 funding on Thursday, October 28 at 7:00 PM. Members of the public are invited. Mr. Alonzo reported Fitchburg Gas and Electric Light Company d/b/a Unitil requested that the Department of Public Utilities (DU) approves the results of Unitil's most recent basic service supply solicitation for December 1, 2021 through May 31, 2022, for its small and medium customer groups. The proposed fixed basic service rate for residential and small commercial and industrial customers is $0.19880 per kilowatt hour ("kWh"). If the DPU approves the Company's basic service rates as proposed, a typical residential (R-1) customer using 600 kWh per month will see an average monthly bill increase of $61.96 (or 37.9 percent). The Department seeks written comments addressing the mitigation proposal no later than 5:00 p.m. on Monday, October 18, 2021. He noted Lunenburg has a municipal aggregation agreement in place for three years at a rate of 0.11210/k Wh versus Unitil's proposed increase to 0.1988 /kWh. If you are a resident and you have opted out of the municipal aggregation program, he recommended opting back in to get the lower Ms. Lemieux reported the Attorney General's office has filed comments with the DPU to request a 50% reduction in the proposed increase. In the meantime, the Municipal and Community Services Representative from Unitil, John DiNapoli, reached out to me to work on contacting residents that have opted out of the Municipal Aggregation Program to inform them that they would have the option of opting into the program. We will be working with them on that. APPOINTMENTS: Common Victualler License hearing-AJD'S Caté LLC d/b/a Lunenburg Diner, 324 ===PAGE 2=== To approve the common victualler license for AJD's Café LLC d/b/a Lunenburg Diner at 324 Electric Avenue Mr. and Mrs. Dragoslis thanked the board and exited the meeting. Common Victualler License hearing- BKK Group LLC d/b/a Bangkok Hill, 177 Mass. Ave. Attorney Robert Bowen, 1686 Mass. Ave., presented on behalf of the applicants, BKK Group LLC, doing business as Bangkok Hill. He introduced the new owners, Ms. Maneerat Srisawad and Ms. Natalie Laohome, who were present. The business has been sold to them and they are seeking a common victualler license. Mr. Bowen stated the operation is not going to change other than there will be no alcohol served and they will be doing take out for the time being. Ms. Lemieux stated if the alcohol license lapses, they will have to apply for a new license. Motion: J. Marino 2"': L. Franco To approve the common victualler license for BKK Group LLC, d/b/a Bangkok Hill, located at 177 Massachusetts Avenue Vote: All in Favor Meet with PACC Chairman re: Letter to legislators re: Pending Bills on Streaming Video over Public Rights of Way Steve Walker, PAC Chairman, 227 Pleasant Street, stated there is a bill to establish a state- wide policy concerning compensation for the use of digital infrastructure in the public right of way. There are two versions sitting in committee: S 2200 (Senate) and H 130 (House). He noted according to the Cable Act of 1984, a municipality can negotiate a franchise fee from the cable company for using a public right of way; which is what we have been doing with Comcast. The contract is negotiated every 10 years. We have three channels of broadcasting; public, education and government. We received a capital infusion of $170,000 which we are keeping in reserve for our future studio space. Video services are moving to the internet and being streamed there. As people are doing that, the amount we receive should reduce. In addition, people are doing cable cutting which is not using the cable service and instead watching television via the internet. The bill would impose a statewide franchise fee on the use of public rights of way for streaming services. Fees would be collected by the state rather than the municipality and placed in a streaming entertainment fund and then be dispersed. Twenty percent would go the Commonwealth, forty percent to municipalities based on population and forty percent would go to the community media center such as PAC. The impact of cable cutting will reduce fees to run public access cable, which is what we are using right now. We presently receive about $200,000 per year in franchise fees and we have seen a slight reduction in income at this point. This bill would help reduce the loss of that revenue. The action being requested by PAC is for the Select Board to send a letter to the two bill committees from the Select Board based on a MassAccess model letter on behalf of the town. The House bill (H 130) is being sponsored by Representative Kushmerek. Mr. Walker ===PAGE 3=== Meet with the Historical Commission re: Demolition Delay Bylaw Amendment Article for Special Town Meeting Chairman Richard McGrath submitted an amended warrant article with the following changes: D. If the building or structure is determined to be a significant building under this bylaw, the Building Commissioner shall impose a demolition delay of 540 days from the date of notification. During the delay period the applicant must notify the Historical Commission by means of submitting the document entitled, "Demolition Delay Bi-monthly Report" on a bimonthly basis, beginning with the first day of the second month following the imposition of the demolition delay, that: (1) Bona fide, reasonable attempts have been made to sell, preserve, move, rehabilitate or restore said building or structure. Evidence shall include: A. Listing of the building with a licensed real estate broker. B. An estimate of rehabilitation or restoration costs of the building or structure. C. An estimate for moving the building or structure in its present condition. D. Name, address and contact information of a party or parties that have been located who have agreed to preserve, rehabilitate, restore or relocate the building or structure. (2) The applicant has agreed to alternatives to demolition and/or accept conditions noted in the applicability determination. (3 Any owner failing to submit the bimonthly report on the prescribed schedule shall have the demolition delay period extended one day for each day of delay in filing. (4) At any time during the delay period, the Historical Commission may advise the Building Commissioner, in writing, to issue a demolition permit without waiting for the period to expire, if the Commission decides that: A. There is not a reasonable likelihood that any entity is willing to purchase, preserve, rehabilitate, restore, or move said structure. B. For at least six months the owner has made continuing bona fide and reasonable efforts to locate a purchaser to preserve, rehabilitate, restore, or move the subject structure, and that such efforts have been unsuccessful. § 134-5 Emergency demolition. ===PAGE 4=== District, Mr. Franco noted the changes to the article since the last meeting and they addressed the concerns he had previously had about the proposed article. Discussion about reformatting (4) and A. and B. and adding "and" or "or," and 1. Other minor changes to punctuation were suggested to make the wording clearer as well. Mr. Alonzo was also satisfied with the changes. Motion: L. Franco 2"': T. Dwyer To accept and approve the warrant article as amended Vote: All in Favor Request of Randy Moulton to bow hunt on 671 West Street parcel Randy Moulton, 157 Wilder Road, Leominster, is requesting to archery hunt on the 671 West Street parcel. The parcel is 66.5 acres and has a lot of swampy areas. He is aware he needs to hunt 75 feet away from roads and 170 yards away from dwellings. Mr. Dwyer asked him if he intended to use a tree stand. Mr. Moulton stated no. Mr. Jeffreys stated he would not support this request because this area is being used casually by residents for passive recreation and hay fields. There are no set guidelines on how it is to be used, nor a way to notify the many abutters, or how to alert people who use the land. Mr. Alonzo agreed adding the town has plenty of conservation areas that are open to bow hunting. Mr. Franco had not been against the request, but after hearing Mr. Jeffreys' reasoning, he would not support it. Motion: M. Jeffreys 2"d: L. Franco To deny the request to bow hunton the 671 West Street parcel Vote: 3 in favor, 2 against (Dwyer, Marino) Mr. Moulton stated he understood and thanked the board for their time and exited the meeting. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS APDC- Resident Representative, term to expire June 30, 2024- Laura McGrath, 22 Cushing Lane Mrs. McGrath stated she has been a middle school social studies teacher in Leominster for over 35 years. She believes in preserving the past to protect our history for the future. She has been watching the APD meetings since the pandemic began and oftentimes felt that she wanted to say something. She believes she could share and contribute to the commission and would like the opportunity to sit at the table and be an active participant. Mr. Marino expressed concern about a husband and wife participating on the same committee. Mrs. McGrath assured all that she had no hidden agenda. Mr. Dwyer while appreciating Mr. Marino's comments, noted there are not a lot of candidates applying for vacancies, so he welcomed any volunteers. Mrs. McGrath noted that the commission has had difficulty at times achieving a quorum and she often attends the meetings and thought she could alleviate that problem as a member. Mr. Franco also agreed with Mr. Marino and thought it would set a bad precedent as well. Mr. Jeffreys stated he was opposed to the same members of a household serving on the same committee and the perception of others regarding fairness, added it had ===PAGE 5=== The following is a list of current vacancies on the following committees: • Architectural Preservation District Commission (2 vacancies-1 citizen at large and 1 representative from Historical Commission) • Commissioner of Trust Funds (2 vacancies-joint appointment between CTF and SB . until next ATE) • Economic Development Committee (1 person recommended by the Open Space Committee, 1 citizen at large, and 1 ex-officio member that is business owner) • Green Community Committee (1 vacancy, 2 associate vacancies) • Personnel Committee (1 vacancy) • Senior Work Off Program Committee (1 vacancy) • Zoning Board of Appeals (1 Associate vacancy) Interested persons can find application forms on the Town Website and completed forms can be sent to the Select Board's Office. Current Employment Opportunities with the Town: The following is a list of current employment opportunities with the Town: • Board/Committee Clerk (Part Time Non-Benefitted) • Digital Services Staff Librarian (Part Time Benefitted) • Assistant to the Sewer Business Manager (Part Time Non-Benefitted) • Trash and Recycling Coordinator (Grant Funded, Part Time Non-Benefitted) • Asst. Town Accountant (Part Time Benefitted) More information on each position can be found on the job postings, which are located on the town website. Legislative Updates: I recently reached out to Senator Cronin, Representative Sena, Representative Kushmerek and their staff for updates on any pending bills that would affect Host Community Agreements, Property Tax Relief legislation for seniors, any possible legislation that would impact formula funding changes related to Chapter 70 and Chapter 90, the State supplemental budget bill, the State's plan for ARPA funding and the status of the Bond Bills that have funding earmarked for Lunenburg. We had a Zoom call last week and they provided the following updates: • The legislators confirmed that any bills on Host Community Agreements will not be acted on this fiscal year, nor is there any impetus to move it forward. • Senator Cronin was not aware of any bills that would adopt Tax Relief for seniors and did not believe the Senate had any appetite to act on such bills. The House has two bills that Representative Sena co-sponsored but they are not moving forward. • The legislators did not foresee any changesto the funding formulas for Chapter 70 and Chapter 90 this fiscal year but do expect a Chapter 90 funding formula bill in the future. • The Votes Act passed in the Senate and the House is expected to take act on this during this session. • The legislators should have received the reprecincting maps this past Friday and will ===PAGE 6=== • The State is currently in the process of holding hearings on the use of ARPA funds but are also in a holding pattern waiting for the federal government's infrastructure bill so there will not be duplication on the use of funding. I plan on putting together projects that are high priority to the Town, such as the Flat Hill Culvert project, to submit to the legislature as they are formulating on how best to use the state ARPA funds. In regards to the three Bond Bills that projects for Lunenburg were included in, the legislators were up front that we will never see that funding. Not only do we have a freshman delegation, but there have been zero projects for small towns that funding in Bond Bills has been released. I plan to extract the projects that were included in those bond bills that have not been completed and add them to our list of budget priorities that will be up for discussion, if they are not already. The Senate will be taking up a Mental Health Omnibus Bill between now and November 17th. This bill addresses mental health insurance reform and is not an appropriation bill. The delegation has been invited to an upcoming meeting in November to meet with the Board and once I hear back from all three we will announce the date. Budget Updates: The Finance Director submitted the FY 2021 balance sheet to DOR last week and free cash was certified on Friday, October 8th. The General Fund Free Cash was certified at $2,666,962, the Water Enterprise Retained Earnings was certified at $54,544, the Solid Waste Enterprise Retained Earnings was certified at 49,413, the Sewer Enterprise Retained Earnings was certified at $1,828,706, and the PEG Access Enterprise Retained Earnings was certified at $835,969. COVID-19 Update: The weekly update from the Board of Health on the total number of new cases reported as of October 2nd was 80. The current positivity rate for Lunenburg as of October 2nd was 6.94%. Ms. Lemieux spoke to the Board of Health agent today on how we can promote education on this and an informational page will be inserted into the special town meeting warrant. Meetings, Events and Other Announcements: Halloween Trick or Treat hours will be on Sunday, October 31; 6-8 PM • The fall Special Town Meeting will be Tuesday, November 16, 2021 at 7 PM Ms. Lemieux was copied on an email sent to the DPW from a new resident on Valley Road thanking them for a quick response on a request to cut back vegetation on the same road. She also read a note from a resident to the Select Board stating the ambulance crew that transported her to the hospital was wonderful as well as the Police officer who responded. The whole team was professional and kind, as well as compassionate and gentle, noting she had a great experience during a stressful and difficult time. Ms. Lemieux thanked all of those departments. Mr. Alonzo stated it was nice to hear good things about town staff. ===PAGE 7=== OLD BUSINESS 1. Discussion on FY22 Select Board Goal on Old Primary School Property and Timeline for Request for Demolition Following last week's meeting, Mr. Alonzo reached out to the Chair of the APDC regarding the suggestion to keep part of the building façade to memorialize the former school and his response was, "the consensus of the Commissioners is that saving part of the facade would be unacceptable. Condoning that would be antithetical to the Commission's mission, as stated in the APDC Guidelines and Regulations. It would also be a violation of the APD bylaw under 113-1 Purpose (1) and (3). " Discussion turned to whether to submit the demolition determination form. The consensus was to apply now. Mr. Alonzo stated he would be inviting the APD to attend the meeting after they have hired the design company to give them the opportunity to change their minds. Motion: M. Jeffreys 2': L. Franco That the Select Board submit a request for demolition of the old Primary School located at 30 School Street within the next fifteen days Vote: All in Favor 2. Discussion on November 16, 2021 Special Town Meeting Warrant Articles and possible vote(s) on warrant article recommendations Ms. Lemieux presented a draft of FY22 adjustments to the budget (Article A.) and stated she would be reviewing it with the Finance Director. FY22 Budget Adjustments from 5/1/21 ATM to 11/16/21 STM Line # 15 23 Group Health Insurance Medicare-Town Share Town Accountant Technology Director Article 1, 11/17/2020 STM - FY21 Budget Adjustments Appropriation Voted 6/1/21 11/16/21 STM Ad] us us 2,392.473.31$ 260.700.00S (78,500.00) S 39.935.00 226.955.30 S 4.912.00 S 236.448.685 65.35200 S subtotal FY22 Omnibus Budget Ad) S Total FY22 Omnibus Budget Adjustments from Above | Change in Sewer Enterprise | Change In State AssessmentsS Prior Year Expense | Total Expenditure Adjustments 5/1/21 ATM Revenue Surplus - Raise & Appropriate Change in Sewer Enterprise Change in Cherry Sheet S Change in New Growth | Total Revenue Adjustments Current Surplus Available 3.116.577.29 S 1.177,736.00 S 9.111.372.00 S es us Amended Appropriation 2.313.973.31 300.635.00 231,867.30 301,800.68 31,699.00 S 31.699.00 (5.360.00) 122.551.00 S 7.519.70 S 156.409.70 0.20 10.824.31 (1,001.00) 149.664.00 156.487.51 77.81 3.148.276.29 1.300.287.00 7.519.70 ===PAGE 8=== Sheet and New Growth. After talking to the Finance Director, Article D. appears to have no budgetary impact to the overlay account. Article E. accepts the easement on Leominster-Shirley Road from Lunenburg Central. Article F. amends the Sewer Enterprise budget. Article H. was discussed earlier this evening. Article I. amends the Salary Administration Plan with the position of Seasonal Cemetery Laborer to be added and assigned to Grade 1, the position of Alternate Building Commissioner to be added and assigned to Grade 16 and to change the class title of PACC Production Assistant to PACC Production Technician. Article J. is to hear an interim report from the TCP Building Design Committee Article K. is to pay costs of designing, renovating, furnishing and equipping the TC Passios Building, and for the payment of all costs incidental and related thereto, which building will be used for Town offices, school and community purposes, to determine whether this appropriation shall be raised by borrowing or otherwise; provided, however that any borrowing for this project would be contingent upon the approval by the voters of a debt exclusion related thereto. Ms. Lemieux reported the Finance Committee asked for specific information on Article K. related to the debt schedule impact; that will be presented on Thursday at their meeting. Mr. Alonzo reported the Finance Committee had said that clearly Articles K and L are linked and it was discussed if there was enough information coming from the new study that was added on the Annual Town Meeting to look at what new construction would be to make a determination that K. could have been on the Annual Town Meeting. Mr. Alonzo stated his understanding was the TCP Building Design Committee got word from the engineers that they won't have a number until November. If that is true, that will not give us 6 weeks, but 1 ½ to 2 weeks to discuss something that is brand new. He reiterated his objection to this article as there is not going to be any time to talk about this and come up with any reasonable comparison. Mr. Jeffreys noted Article K. is to fund a rehabilitation of the TCP Building, we had that dollar amount provided in the spring and it hasn't changed. Article L. is not to fund a new building, but to obtain funding for construction documents. We are plugging in an estimate of $250,000 as a number. He did not understand why the cost of a new building is being vetted to the Finance Committee if that is not being proposed to the town. The Finance Committee should concern themselves with the financial impact of what's actually in front of the town. Mr. Alonzo stated the Finance Committee will be asked at town meeting for a recommendation on an article of a high monetary value in terms of $23 million. One of the pieces that is going to be discussed about is what it is going to cost to do something similar in the same footprint of new construction; a number that is still not known and won't be known until 2 weeks before. That leaves no time for discussion unless people want to have a very lengthy discussion at town meeting that has almost 20 articles on it; he did not believe town meeting was the place to have those discussions. ===PAGE 9=== Dave Passios, 56 Whiting Street, stated the Finance Committee has scheduled a date for an additional public hearing on November 4. He agreed we are pushed up against the deadline way later than we were promised and expressed frustration by that as well. The TCP Building Committee will have another public forum the next week and the Town meeting is the week after Ms. Lemieux reported the Finance Committee has requested additional information; the debt schedules for the renovation project as well as Turkey Hill Elementary School and what that looks like up against our debt policy as well as the effect on the tax rate. Mr. Jeffreys stated we all share a common goal, which is to move forward in a way we can get the most buy-in from the community to resolve the building situation. We had all the information for Article K in the spring. He would not be in favor of Article K as a new building would cost about the same. He had some suggestions for amendments to Article L. The following is the change to the article wording; Town Counsel has not reviewed this yet: • To see if the Town will vote to raise and appropriate or transfer from available funds, $250,000 for the design and engineering required to construct a new building, Lunenburg Town Hall and Community Center, that consolidates town offices, school uses, and community space at the location of the building and land known as the TC Passios, located at 1025 Massachusetts Avenue, shown on Assessor's Map 060, Lot 055, and any and all incidental and related costs, including but not limited to, site evaluation, engineering, final design services, and bid preparation for construction; or take any other action relative thereto. The following are the changes noted in blue: • To see if the Town will vote to raise and appropriate or transfer from available funds a sum of money, $250,000 for the design and engineering required to construct a new building for the, Lunenburg Town Hall and Community Center, that consolidationes of town offices, school uses, and community space at the location of the building and land known as the TC Passios, located at 1025 Massachusetts Avenue, shown on Assessor's Map 060, Lot 055, and any and all incidental and related costs, including but not limited to, site evaluation, engineering, and final design services, and bid preparation for construction; or take any other action relative thereto. He was hoping these changes would identify the new building, provide a dollar amount for the construction documents and add language for bid preparation for construction. He also requested the Select Board be changed as the submitters of Article L. in the warrant. Mr. Jeffreys has also been working on the presentation of the article and would like to present it in a couple of weeks to the Select Board for approval. The presentation needs to remind the community of the work that has been done over the last 20 years, educate the public what the building design process in municipal government looks like; where we are at currently in that process and to identify the needs that exist in our community and how this meets those needs going forward. He added also to set a better expectation of what we intend to learn from this such as actual costs. This will give ===PAGE 10=== Mr. Jeffreys clarified that they already had a design but what they needed was having the engineering aspect drafted. Mr. Alonzo disagreed noting just the RFP process alone would take up to six weeks, placing us into 2022, not including holding meetings for community engagement and input. Mr. Dwyer agreed that Articles K and L go hand in hand; adding it appears we will have numbers from the TCP Building Design Committee to make our decision on which we would like to support. He also agreed keeping Article L on the warrant, but that there was no way we would have construction documents ready in six months. It would be more like twelve to eighteen months. Mr. Alonzo pointed out that some members of the Finance Committee have a problem about using free cash as a funding source at a Special Town Meeting. They will be advising Town Meeting, which could be an obstacle that we are putting in front of ourselves. Discussion continued to go back and forth regarding timing and available options. Mr. Alonzo moved on to Article M, which is needed for the culvert installation: To see if the Town will vote to authorize the Select Board to acquire, by gift, purchase, eminent domain or otherwise, temporary, permanent and permanent utility easements in, along, over, under and through certain properties situated along Flat Hill Road, said easement interests each determined to be unique, which properties are identified in the Assessor's records as Parcel ID Nos. 122-0015-0000, 122-0016- 0000, 122-0052-0000, 122-0054-0000, 122-0055-0000, 122- 0062-0000, as well as another property unidentified in said Assessor's records, but all as shown on a plan of land entitled "Temporary Construction Access Plan of Land in Lunenburg, Massachusetts," prepared for the Town of Lunenburg, prepared by VHB, Inc., Scale 1 inch = 10 feet, dated May 2021, identifying the owners-of-record of the aforesaid parcels and further specifying the temporary, permanent and permanent utility easements to be acquired, and the square footage of each, which plan is on file with the offices of the Town Clerk and the Select Board, said easements to be for all purposes necessary or desirable in connection with anticipated replacement of an existing and construction of a new culvert in the approximate area thereof; or take any other action relative thereto. (Submitted by the Town Manager) Article N is a correction to a previous article to correct the parcel identification: To see if the Town will vote to transfer the care, custody, and control of certain property known as and numbered 970 Rear New West Townsend Road, more specifically identified in the Assessor's records as Map 4, Parcel 2, from the Select Board for general municipal purposes to the Conservation Commission for conservation and passive recreation purposes; Article O: To see if the Town will vote to transfer the care, custody, and control of certain property known as and numbered 781 Rear Page Street, more specifically identified in the Assessor's records as Map 85, Parcel 1, from the Select Board for general municipal purposes to the Conservation Commission for conservation and passive recreation purposes; or take any other action relative thereto. (Submitted by the Conservation Commission) ===PAGE 11=== The last two articles were submitted by the Planning Board and described in detail in the October 5t" minutes. Land Use Director Burney will be present next week if there are any questions on them: To see if the Town will vote to amend the Code of Lunenburg, Section 250-3.1, which is a Section of the Protective Bylaw entitled "Types of Districts," and To see if the Town will vote to amend the Code of Lunenburg, Section 250-4.9, which is a Section of the Protective Bylaw entitled "Water Supply Protection District," Subsection B(1) District delineation as depicted below, with additions underlined and deletions stricken-through, and to modify the Zoning Map to reflect the new Water Supply Protection District Boundaries depicted on the same; CURRENT BUSINESS 1. Discussion on Evaluation of Proposals for Landscape Design Services for 30 School Street Ms. Lemieux reported the Asst. Town Manager was doing reference checks on all three applicants. Mr. Alonzo requested everyone complete their evaluation forms by this Thursday as the next meeting will involve the board interviewing each firm. 2. Vote on Revised Massachusetts COVID-19 Emergency Paid Sick Leave Policy Ms. Lemieux reported the Governor has extended the sick leave time to April 1, 2022 and Section III. Purposes for which leave may be granted, has been amended. Another change from the original policy was made to the grid for employees who have been on leave who have been exposed (what they are required to do as far as active monitoring). Also "Note," under Section V. has a minor wording change to AND/OR. Motion: T. Dwyer 2": J. Marino To approve the Revised MA Covid-19 Emergency Paid Sick Leave Policy Vote: All in Favor 3. Approval of Minutes of October 5, 2021 Motion: M. Jeffreys To approve the minutes of October 5, 2021 as presented 2"': L. Franco Vote: All in Favor 4. Warrants: The Board signed an Accounts Payable warrant in the amount of $1,261,490.85, a Payroll Warrant in the amount of $923,708.19 and a Payroll Deductions warrant in the amount of $605,318.76. 5. Action Items: Mr. Jeffreys reported he had requested from Ms. Lemieux the costs of what has been paid for the Tappe and Vertex studies as well as other funding spent related to building plans, in preparation for his presentation. ===PAGE 12=== The TCP Building Design Committee met and discussed the timeline of these cost estimates and worked out the rest of the program schematic design for the new build with the civil engineer. They also worked on parking areas. The engineer will make their markups on what the roadways will look like and the architect will make some modifications. Once complete they will engineer their design over the next two weeks and will have cost estimates no later than November 2nd Following up on the last Library Trustees' committee request to have the Library be open on Fridays and the resulting feedback, the Library Director and Chair of the Library Trustees will be making their increased budget requests for FY 23. They would like to present this to the Select Board sometime this year to get the information out about why they are looking for the additional funding. Mr. Jeffreys reached out to 8" grade Civics teacher Lisa LeBlanc and new requirements state 8th graders need to complete a community project. She is looking to attend the November 2nd meeting along with the School Supt. and a curriculum specialist in case of any additional questions. Mr. Jeffreys attended a Community Foundation meeting in Fitchburg attended by different community leaders. They have approved a $20,000 grant to the Council of Aging. Mr. Alonzo attended the Finance Committee meeting and their public hearing on the STM warrant is this Thursday night at 7:00 p.m. As mentioned earlier they will be holding another public hearing concerning the two warrant articles concerning the TCP Building because they will not have the numbers by tomorrow night. UPCOMING MEETING/EVENTS SCHEDULE This board meets again on the 19'". There will be a Chapter 70 presentation on October 28" cohosted by the Finance Committee and School Committee. PUBLIC COMMENT-there was none Mr. Alonzo reported they would be entering Executive Session. Motion: J. Marino 2': T. Dwyer To enter into Executive Session pursuant to MGL c. 30, Section 21, Paragraph 3 and to adjourn after exiting Executive Session to discuss strategy with respect to collective bargaining ifan open meeting may have a detrimental effect on the bargaining position of the public body and the Chair so declares. (Municipal Employees Union, Fire Union) Vote: Mr. Marino-aye, Mr. Dwyer-aye, Mr. Franco-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye *********************Executive Session Minutes are Separate*********************** The meeting adjourned at 9:47 p.m. ===PAGE 13=== ======================================================================================== DOCUMENT : 2021-10-19-agenda-5271.txt BOARD : select-board DATE : 2021-10-19 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-10-19-agenda-5271.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10192021-5271 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, October 19, 2021 7:00 PM AGENDA Bilotta Meeting Room, Town Hall, 17 Main Street In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. The following information is also provided for members of the public that would like to view and participate remotely in public comment at the beginning and end of the meeting: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dia l *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS 7:05 PM Meeting with DPW Director re: Share the Roads Signage and Acceptance of Donation of Picnic Table at Marshall Pond 7:25 PM Interviews with WOLA, Ray Dunetz Landscape Architecture, and Land Design Collaborative re: Landscape Design Services for 30 School Street IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS  Resignation of Reserve Officer Erin Morreale  Resignation of PACC Videographer Scott Finnegan V. TOWN MANAGER REPORT VI. OLD BUSINESS 1. Letters of Support re: House Bill 130 and Senate Bill 2200 on Streaming Video over Public Rights of Way 2. List of Budget Priorities to Provide Legislators for FY22 State Supplemental Budget Bill 3. Discussion on November 16, 2021 Special Town Meeting Warrant Articles and votes on warrant article recommendations. Sign November 16, 2021 Special Town Meeting Warrant. VII. CURRENT BUSINESS 1. Vote on 2020 Re-Precincting Plan from Town Clerk 2. Traffic Count Requests from Planning Board 3. Approval of October 12, 2021 Minutes ===PAGE 2=== 4. Warrants/Action Items 5. Committee Reports VIII. UPCOMING MEETING/EVENTS SCHEDULE November 2, November 9, Special Town Meeting November 16th October 28- Meeting with Finance Committee re: Chapter 70 IX. PUBLIC COMMENT***  PUBLIC  BOARD X. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2021-10-19-minutes-5271.txt BOARD : select-board DATE : 2021-10-19 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-10-19-minutes-5271.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10192021-5271 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Also Present: Heather Lemieux, Town Manager; Rob Oliva, DPW Director; Peter Cowley, Kathryn Ostermier via ZOOM, Emily Wright, Nicholas Betts, Ray Dunetz, Elana Pascarella, Adam Burney, Land Use Director; Grey Roy, TCP Building Design Committee Chair Chairman Alonzo called the meeting to order at 7:00 p.m. and asked everyone to stand for the Pledge of Allegiance. He announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg public access channel and on Facebook Live on the Public Access Facebook page. He noted Zoom is available for public comment only and gave the sign-in instructions. The agenda lists all the topics which may be discussed at this meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. PUBLIC COMMENT: There was none at this time. ANNOUNCEMENTS: Mr. Alonzo announced this Saturday is Homecoming Saturday. There will be a parade with floats in the center of town around noontime. The football game will follow at 2:00 p.m. The Lunenburg Boys and Girls Club will have two events following the parade; their Sweet Sixteen birthday party on Memorial Drive starts at 12:30 p.m. and in the evening they will be holding their Shrieks and Krieks Haunted House running from 6:30 to 9:30 p.m. For Halloween, Parks and Recreation is hosting a "Trunk or Treat" on Saturday the 30"* from 11:00 a.m. to 2:00 p.m. at the LMS upper parking lot; preregistration is required. On Sunday, Halloween Trick or Treat hours are from 6:00 to 8:00 p.m. APPOINTMENTS: Meeting with DPW Director re: Share the Roads Signage and Acceptance of Donation of Picnic Table at Marshall Pond Mr. Oliva stated the Parks Commission has a generous donation of a gift of a picnic table for Marshall Pond that they would like to accept. Motion: M. Jeffreys To accept the donation of the picnic table for Marshall Pond 2"d: T. Dwyer Vote: All in Favor Mr. Oliva stated resident Peter Cowley, an avid cyclist, would like to donate "Share the Road" signs and a cyclist stencil to the town to bring awareness to motorists and pedestrians that they are sharing the road with cyclists. Mr. Cowley, Peninsula Drive, stated Lunenburg has great biking roads, they are scenic and wide with nice surfaces. We have the opportunity to make roads in our town safer by judiciously ===PAGE 2=== would be Northfield Road, the Reservoir Road and Arbor Street corridor, Mulpus Road, Townsend Harbor Road, Leominster Road, Highland Road, the Sunset Lane and Robbs Hill Road area, and Goodrich Street. DPW would contribute the hardware and labor to install them and use a local contractor to paint the stencils. Mr. Oliva thought Mr. Cowley's idea was great and useful. Mr. Cowley believed this would get the ball rolling and was seeking prevention of bicycle/motor vehicle accidents. Discussion ensued about where the signs and stencils would go and how many would be placed. Mr. Oliva offered to come back with a plan before next spring as to where they would be placed. Motion: J. Marino To accept the donation of Share the Road signage/stencil 2": L. Franco Vote: All in Favor Mr. Alonzo thanked Mr. Cowley for his generous donation. Mr. Cowley thanked the Board for his donation. Interviews with WOLA, Ray Dunetz Landscape Architecture, and Land Design Collaborative re: Landscape Design Services for 30 School Street The first presentation was from Wright Ostermier Landscape Architects (WOLA). Kathryn Ostermier, Project Manager, was present via ZOOM, and Emily Wright and Nicholas Betts were attending in person. They presented an overview of the firm, noting they use outside consultants, such as Meridian Civil Engineering, when appropriate. Ms. Wright stated they are optimists, spend a lot of time getting to know a site and understanding its history and how people use it. They prioritize listening to their clients. Although the firm is only three years old, they have over twenty years of combined experience. Ms. Ostermier stated their approach is to hold a team kickoff and site analysis, then engage the community and the town to seek input; work on conceptual designs and present them. After getting additional feedback, they create the final design. Mr. Alonzo asked based upon the RFP, what do you understand about the project; did you do a site visit and if so, what is your impression of what the town is looking for? Ms. Wright stated that she and Mr. Betts had stopped there earlier and there are some complexities such as shared driveways/parking, and topography challenges, but what you are proposing is really interesting and this would be a great opportunity to bring people to what is an under-utilized site. Ms. Ostermier added you are looking to address a parking deficit in the area and seeking a passive recreational space, which includes a farmers market. In the vocational school rendering there were overhead structures as well as a playground and a place for community to gather; not so much a formal park but a community gathering space that allows flexible uses throughout the year. She thought it was important to incorporate parts of the primary school whether it is materials such as the brick or footprints. It could be a really special space. ===PAGE 3=== at getting a vision that supports what people want and putting it on paper so people can see and understand it. Mr. Betts added being able to communicate the idea clearly and effectively from both an engineering and landscaping architectural perspective. Ms. Ostermier stated we are imaginative in the way we take what we have and make something great with it. We are creative and clever with our resources and respectful and responsive with our client's resources. To make a project happen, we have to have everything on board so we can move forward and we are really good at that. Mr. Jeffreys noted for municipal experience, you listed a project for 2013, but you have only been in business for three years. Ms. Wright stated that was from her work with a previous firm. When asked about the listed 2021 Northampton and Springfield municipal projects, she informed the board that they are both currently in different stages of progress. Ms. Ostermier assured the timeline was not an issue as she had done some preliminary planning to make sure it was feasible. Ms. Wright stated they have another employee who assists with the graphics and meetings and Mr. Betts noted his company has around 30 additional staff. Mr. Franco asked if they had done other projects where they had reused materials for the site. Ms. Wright stated in Turners Falls they had repurposed granite planters for seating. Mr. Alonzo thanked the firm for their presentation and their responses. The next firm was Ray Dunetz Landscape Architecture. Mr. Dunetz introduced himself adding he was from Boston, but was familiar with the area as they have work in Fitchburg and Worcester. The firm has been around since 2002; 75-80% of their work is public, municipal- oriented for Massachusetts towns and cities; parks, playgrounds, master plans, athletic fields, cemeteries. He has been a landscape architect for 35 years and was the President of the Boston Society of Landscape Architects for several years. The firm prides itself on community engagement. We are great listeners and like to collaborate with the communities as that leads to the most loved designs and parks. We have seven staff and I am the principal and would be the prime contact. We are sustainability experts, very interested in green infrastructure and how we can promote climate resiliency through landscape interventions, and lastly, passionate about what we do. We have visited the site and are working with two firms who have previously worked on this site; Vertex Engineering who did the building assessment and PM&C, who was a cost estimator. It's important to establish a budget and as designers to maintain that budget. You are looking to make this a flexible space for a farmers markets possibly with some shade structures and a bandstand/gazebo. We have done similar projects. Identity is important with this site to draw people in; there is opportunity to establish a gateway into this park to celebrate the space that currently does not exist. Community voice is important to gain input and opinions. We want to make this a special place whether it is a natural play area or farmers market, band shelter for concerts, etc. We want to have the space sustainable with green infrastructure /nature based solutions. We can create wetlands to attract birds and pollinators while helping the environment. Vertex and PM&C will work behind the scenes on the engineering aspect. We need to update the ===PAGE 4=== in the ground and commemorating some of the important dates. The nearby Jamaica Pond had been used for ice making. The resulting open space became flexible for many uses such as yoga, concerts, etc. We would work with the community to facilitate ideas through two or three meetings; take the information and create and return with some alternative designs, solicit feedback from the Select Board, Town Manager and other pertinent town departments/boards and creating a final design along with a budgetary estimate. Mr. Marino noted there are a number of residences abutting the property, but we would like to see some kind of a hatch shell or such for music. Have you put any thought into that? Mr. Dunetz stated ultimately we let the community guide us, but we could work on having the music projected in the other direction and placing buffer plantings or baffling. Mr. Dwyer asked if Mr. Dunetz had any concerns meeting the project schedule. Mr. Dunetz's only concern was the holiday season where not much work gets done but we can conduct our meetings once a month, to have three. He believed spring 2022 was reasonable. Mr. Franco asked if they had any experience where portions of the building were used. Mr. Dunetz stated we don't have a slide but we could work with an architect on identifying what could stay and what could go. We could present those options and see what the financial consequences would be. Mr. Jeffreys thanked Dunetz for his presentation. Mr. Alonzo asked how do you balance the creative side with the engineering side, how do you meld them? Dunetz stated it is a puzzle, we have to identify what we are trying to solve; that's where the blue sky thinking comes in. What do you want here? Additional parking (usually pavement); the engineering realities of that create an impermeable area which creates the need for storm water management. So we look to see if there another way, perhaps gravel instead? They go hand in hand. We work collaboratively with the engineers. Mr. Alonzo asked what kind of forethought is given regarding maintenance when you incorporate gardens in your design. Mr. Dunetz stated nothing is ever "no maintenance". We can keep it simple but be creative. Mr. Alonzo asked in towns where there are competing ideas for a location, how have you helped to resolve those situations? Mr. Dunetz stated we held more meetings. Mr. Alonzo asked what strengths would make you the right firm for this project. Dunetz stated experience working with so many municipalities since 2002, understanding the procurement process, designing construction documents so that a low bidder doesn't come in and change order everything and we manage the project very tightly. Discussion ensued about a City of Lawrence park project that left the building shell intact with steel beams tying the walls together and the ceiling open to the sky. Dunetz will forward photos to the Board. Mr. Alonzo thanked him for the presentation. The last firm to present was Land Design Collaborative. Elana Pascarella is based in Rhode Island and works with Diana Soule, both are licensed architects in MA and RI. They have close ===PAGE 5=== a public meeting; TASK 2: CONCEPTUAL DESIGNS: Develop two conceptual designs; prepare a preliminary estimate of probable construction costs, Present design ideas at public meeting and TASK 3: WRITTEN REPORT; Prepare a written report based on input from design review meetings; report to provide selected design concept and cost estimate and outline of recommended next steps to move project forward Mr. Franco asked if they had any experience where they used portions of an existing building on the site. She replied they had on some projects in RI and for Lunenburg it would entail reviewing the Vertex Report and consulting with them to see which components of the building could remain. Mr. Jeffreys asked if there was other staff. Ms. Pascarella stated she also had a part-time consultant with experience in horticulture and as a building contractor. Mr. Alonzo asked how you balance the creative side with the engineering side against the restraints that a site provides. Ms. Pascarella stated that is the design process; a process of give and take, looking at different ideas and weighing in with other team members to come up with the best solution. Mr. Alonzo asked what is the one strength that your collaborative has that would make you the right choice for this job. Ms. Pascarella stated you have two heads, Diana's and mine and our combined experience of doing park projects of this sort, helping communities create usable spaces from a blank slate. Mr. Alonzo noting the collaborative, asked if Ms. Pascarella and her partner work individually as well. Ms. Pascarella stated yes, we are merging slowly and we work together on those projects that are of interest to us. Mr. Alonzo thanked her for her time and presentation this evening. Ms. Lemieux stated as part of the RFP process, the interview was part of the rating of the firms. Asst. Town Manager Belliveau performed reference checks on all three firms. After all the board's ratings are completed, the price proposals will be opened and weighed along with their proposals. A determination on the firm to hire will be made on November 2nd CURRENT BUSINESS 1. Vote on 2020 Re-Precincting Plan from Town Clerk Land Use Director Adam Burney presented two maps, one of the existing precincts and one of proposed revisions using the 2020 Census numbers. The goal is to have things as equal as possible. The Town Clerk is requesting the Select Board as the chief elected officials sign the new descriptions of each precinct. Motion: M. Jeffreys 2nd: T. Dwyer To accept the re-precincting plan as submitted by the Town Clerk and presented by the Land Use Director Vote: All in Favor 2. Traffic Count Requests from Planning Board Mr. Burney reported the Town through the Montachusett Planning Organization (MPO) is afforded the opportunity for traffic counts for analysis. The Planning Board has requested three be performed. The three proposed areas are east and west of 400 Howard Street, south of New ===PAGE 6=== warrant articles submitted by the Planning Board. The first discussed was a housekeeping task: ARTICLE 16. To see if the Town will vote to amend the Code of Lunenburg, Section 250-3.1, which is a Section of the Protective Bylaw entitled "Types of Districts," by deleting the reference in Subsection G to the "Retail Commercial District" and substituting "Village Center District" therefor; or take any other action relative thereto. (Submitted by the Planning Board) The next one was created by a request by the Water District as they had recently amended their water supply protection district map and remapped their underground aquifer map: ARTICLE 17. To see if the Town will vote to amend the Code of Lunenburg, Section 2504.9, which is a Section of the Protective Bylaw entitled "Water Supply Protection District," Subsection B, entitled "District delineation," by deleting the reference in Subsection (1) to the map entitled "Water Protection District, revised October, 2009," and substituting "LUNENBURG WATER DISTRICT AQUIFER PROTECTION ZONES, dated July 2021'" therefor, a copy of which is on file with the Town Clerk; or take any other action relative thereto. (Submitted by the Planning Board) Mr. Jeffreys asked how this change would affect residents. Mr. Burney will research and get an answer to him. This article is housekeeping that mirrors the previous article: ARTICLE 18. To see if the Town will vote to amend the Code of Lunenburg, Section 250-3.2, which is a Section of the Protective Bylaw entitled "Location of Districts," by deleting "May 3, 2008" as the date of the map referenced therein and substituting "November 16, 202l" therefor, and by adopting said revised map, a copy of which is on file with the Town Clerk, as the Town's official zoning map; or take any other action relative thereto. (Submitted by the Planning Board) The Planning Board has realized the protective bylaw that references the Limited Business/Residential district does not define the lot size or frontage requirements for it, so this would correct it: ARTICLE 19. To see if the Town will vote to amend the Code of Lunenburg, Section 250-5.1, which is a Section of the Protective Bylaw entitled "Lot Area," by deleting the reference in the table within Subsection B, first column, entitled "District," to the "Retail Commercial" district and substituting "Limited Business/Residential" district therefor, or take any other action relative thereto. (Submitted by the Planning Board) Mr. Burney thanked the Board and exited the meeting. ===PAGE 7=== MAn tank bou tot tell service to Lunenburg. TOWN MANAGER REPORT Announcement on Existing Vacancies: The following is a list of current vacancies on the following committees: • Architectural Preservation District Commission (2 vacancies, one citizen at largeand one representative from Historical Commission) • Commissioner of Trust Funds (2 vacancies-joint appointment between CTF and BOSuntil next ATE) • Economic Development Committee (1 personrecommendedby the Open Space Committee, 1 citizen at large and 1 ex-officio member that is a business owner) • Green Communities Committee (1 regular membervacancy and 2 Associate vacancies) • Personnel Committee (1 vacancy) • Zoning Board of Appeals (1 Associate vacancy) Interested persons can find application formson the Town Website and completed forms can be sent to the Select Board office. CURRENT EMPLOYMENT OPPORTUNITIES WITH THE TOWN • Assistant Accountant (Part Time Benefitted) • Board/Committee Clerk (Part Time Non-Benefitted) • Digital Services Staff Librarian (Part TimeBenefitted) • Assistanttothe SewerBusiness Manager(Part Time) • Public Access Videographers (Part Time Non-Benefitted) • Trash and Recycling Coordinator (Grant Funded, Part Time Non-Benefitted) More information on each position can be found on the job postings, which are located on thetown website. OurnewITconsultant, SuzorIT,providedallthematerialsand written justificationrequiredtosubmit the Community Compact IT Grant and I submitted the application last Wednesday fora total request for both Schooland TownNetwork Infrastructure in the amount of$188,000. I anticipatethe grant announcement will be made around the end of November. The Master Plan bid process for the Planning Board has been put on hold after they received zero bids in August. Atter contacting the firms that took out the FB, firms said the existing allocation would ===PAGE 8=== The Marshall Park RFP is due Wednesday, November 3rd Unitil Proposed Rate Increase: Unitil filed an amendment to their original proposed winter Basic Service increase (effective December 1, 2021 until May 31, 2022) with the DPU last week that would split their total proposed increase between the winter rate and summer rate 2022 rate. Comments to DPU were due yesterday at 5:00 pm. I submitted brief comment letter in opposition of the proposed rate increase restating the impact it would have on our residents that are Basic Service rate payers under Unitil and that even splitting this increase between the winter and summer rates would be detrimental for many people that are already on fixed incomes. I also expressed that there are insufficient time allowed for those wishing to submit comments between the notice and deadline for comments to DPU. I am currently working with our Municipal Aggregation Power Broker on contacting all eligible accounts about their ability to opt in to the program for 11.21 cents per kWh. COVID-19 Update: The weekly update from the Board of Health on the total number of new cases reported as of October 9th was 58. The current positivity rate for Lunenburg as of October 2nd was 5.35% Meetings, Events and Other Announcements: • Halloween Trick or Treat hours will be on Sunday, October 31" from 6-8 pm. • The fall Special Town Meeting will be Tuesday, November 16, 2021 at 7PM OLD BUSINESS 1. Letters of Support re: House Bill 130 and Senate Bill 2200 on Streaming Video over Public Rights of Way This was discussed at the last meeting by PAC Chairman Steve Walker. The impact of this bill would impose a statewide franchise fee on the use of public rights of way for streaming services. Fees would be collected by the state rather than the municipality and placed in a streaming entertainment fund and then be dispersed. Twenty percent would go the Commonwealth, forty percent to municipalities based on population and forty percent would go to community media centers such as PAC. Mr. Jeffreys was not in favor of supporting this bill adding the impact of this will be a 5% charge on everyone's cable bills. It was his belief that Comcast would not lose any money. He did not believe Lunenburg would receive anything substantial back because of its smaller population versus other larger towns and cities. Also, some cities have a public utility option and or other providers of video broadcasting services. Lunenburg has one option. He believed this is a creative way for the state to get more money. ===PAGE 9=== support for both legislative bills. Mr. Dwyer agreed with Mr. Alonzo, adding he could foresee cable being phased out and streaming becoming the norm in the next 10 or 20 years. This is a reasonable way to maintain the mechanism for funding some of the public access that is valued in town. Motion: T. Dwyer 2n: L. Franco To sign the letters of support for House bill 130 and Senate bill 2200 in support of PAC Vote: 4 in Favor, 1 Against (Jeffreys) 2. List of Budget Priorities to Provide Legislators for FY22 State Supplemental Budget Bill Ms. Lemieux stated typically we put together a budget priority list for the next year's upcoming budget season for the state to consider for earmarks for the town. That discussion will occur sometime in January as the legislators are busy right now and they requested to meet at that time. Tonight's request pertains to the state's supplemental budget bill which closes around mid- November. For this request period items should be no more than $50,000. Ms. Lemieux reviewed the previous requests and they are well over that threshold. There is a bond bill in the amount of $40,000 for the feasibility study of the old Primary School; we could amend that to do the hazardous materials abatement. Motion: M. Jeffreys 2"d: J. Marino To request $50,000 from the legislators for the hazardous waste abatement of the old Primary School as a budget priority for the FY22 state supplemental budget bill Vote: All in Favor 3. Discussion on November 16, 2021 Special Town Meeting Warrant Articles and votes on warrant article recommendations. Sign November 16, 2021 Special Town Meeting Warrant The Board reviewed the articles in order to make recommendations for Special Town Meeting. ARTICLE 1. To see if the Town will vote to raise and appropriate, borrow, or transfer from available funds, all sums of money necessary to amend the amounts voted for the Town's FY 2022 Budget, under Article 6 of the May 1, 2021 Town Meeting; or take any other action relative thereto. ===PAGE 10=== Subtotal FY22 Omnibus Budget Adil 3 Total FY22 Ornitus Budgel Adustments from Above Change in Sever Enterprise Change in State Assessments| Prior Year Expense S Total Expenditure Adjustments S/1/21 ATA Revenue Surplus - Rase & Appropriate Change in Sewer Enterprise Change in Cherry Sheet S Total Revenue Adjustments Current Surplus Avallable| 4.014.025.29 | 5 4,045.565.29 .177.736 0 9.441.372.00 31,540.00 S 31,540 00 (5,360.00) 122.551.00 7.519.70 156,250.70 0.20 10,624.31 (4.001.00) 149,661.00 156,487.51 236 81 1.300.287.00 8,164 70 Ms. Lemieux noted in past years the budgeted amount for Medicare (Town Share) has been level funded and has been covered by the group health insurance budget, so she has made the adjustment now rather than later. Another adjustment was from the Town Accountant line to change the hours for the Assistant Town Accountant position from 24 to 32 per week. The Technology budget has an adjustment to cover the conversion to Microsoft 365 in the event the two MIlA grants are not awarded and for the Town's portion of the Community Compact network infrastructure grant, which we won't know about until the end of November; as well as the consultant's cost which is covered mostly by the remaining salary line for the IT Director. Lastly, the Montachusett Regional Technical Vocational School assessment came in lower than budgeted. Overall there were adjustments of $31,540 The other changes to the budget are revenue adjustments; a change to the Sewer Enterprise Fund, State Assessments $122,551, and a prior year expense of $7,519.70 (STM Article #2). Total expenditure adjustments were in the amount of $156,250.70 and Revenue adjustments totaled $156,487.51. Motion: J. Marino To recommend approval of Article 1 2": M. Jeffreys Vote: All in Favor ARTICLE 2. To see if the Town will vote to raise and appropriate or transfer from available funds, a sum of money for payment of prior year expenses; or take any other action relative thereto. There are a total of four prior year bills for the IT Department totaling $7519.70 Motion: M. Jeffreys 2nd: J. Marino To recommend approval of Article 2 Vote: All in Favor ARTICLE 3. To see if the Town will vote to raise and appropriate or transfer from available funds, a sum of money to fund the first year of the FY 22 and FY 23 Lunenburg Professional Firefighters Collective Bargaining Agreement dated July 1, 2021 - June 30, 2023 with PFFM Local 5358A; or take any other action relative thereto. ===PAGE 11=== Sewer Enterprise Budget, under Article 11 of the May 1, 2021 Town Meeting; or take any other action relative thereto. Ms. Lemieux noted this would change the position of the Asst. Sewer Business Manager to a benefited position of 24 hours ($5,360) Motion: M. Jeffreys To recommend approval of Article 4 2"': J. Marino Vote: All in Favor ARTICLE 5. To see if the Town will vote to transfer from available funds $14,875.50 into the Sewer Capital Reserve Stabilization Fund; or take any other action relative thereto Motion: M. Jeffreys 2": J. Marino To recommend approval of Article 5 Vote: All in Favor ARTICLE 6. To see if the Town will vote to adjust the income and asset limits for the Elderly Exemption (M.G.L. ch. 59 § 5 cl. 41C) to Single person income limit $31,500, Asset limit $52,700, Married persons income limit $39,600, Asset limit $72,700, and to increase the exemption amount to $1,000; ol take any other action relative thereto. MS. Lemieux reported the Board of Assessors have requested to remove this from the warrant as further work needs to be done on implementing it. ARTICLE 7. To see if the Town will vote to hear an interim report from the TCP Building Design Committee and/or from representatives) from the design firm; or take any other action relative Motion: M. Jeffreys To recommend approval of Article 7 2"d: L. Franco Vote: All in Favor ARTICLE 8. To see if the Town will vote to appropriate a sum of money, to be expended under the direction of the TC Passios Building Committee, to pay costs of designing, renovating, furnishing and equipping the TC Passios Building, and for the payment of all costs incidental and related thereto, which building will be used for Town offices, school and community purposes, and located at 1025 Massachusetts Avenue, Lunenburg, MA 01462; to determine whether this appropriation shall be raised by borrowing or otherwise; provided, however that any borrowing for this project would be contingent upon the approval by the voters of a debt exclusion related thereto; or to take any other action relative thereto. Ms. Lemieux reported the amount would be $23,570,000. Mr. Alonzo noted if this article is passed at STM, it would also require a debt exclusion ballot question. Motion: M. Jeffreys To recommend disapproval of Article 8 2": J. Marino ===PAGE 12=== meeting. Mr. Dwyer seconded the motion. Vote: All in Favor ARTICLE 9. To see if the Town will vote to raise and appropriate or transfer $250,000 from available funds for the design and engineering required to construct a new building, Lunenburg Town Hall and Community Center, that consolidates town offices, school uses, and community space at the location of the building and land known as the TC Passios, located at 1025 Massachusetts Avenue, shown on Assessor's Map 060, Lot 055, and any and all incidental and related costs, including but not limited to, site evaluation, engineering, final design services, and bid preparation for construction; or take any other action relative thereto. Mr. Jeffreys suggested changing $250,000 to $350,000 and deleting ", and bid preparation for construction." We were going off numbers in the Tappe study, now we are looking at a cost of around 10% or around $350,000. Mr. Alonzo suggested splitting the two suggestions into two individual motions. Motion: M. Jeffreys To delete the wording, ", and bid preparation for construction" Motion: M. Jeffreys 2'd: J. Marino To amend Article 9 by deleting $250,000 and inserting $350,000 in its place Discussion: Mr. Jeffreys stated his intent was to make sure that they were properly funded. He was going with a higher number in case of a worst case scenario. TCP Building Committee Chair Greg Roy reported that schematic design is the step you take before design development; doing the work that is required to figure out what your program is going to be, meeting with all the stakeholders, what spaces are going to be used for and how much space is assigned to the different users, getting to an architectural plan. Once you agree on the schematic design, then you move on to the mechanical, electrical, plumbing consultants to figure out the specifics for the building. You employ structural and civil engineers. You advance to the design development phase which will be an outline of what the systems of the building are going to look like and gets you to the point of a reasonable cost estimate. He concurred with Mr. Jeffreys on the amended amount. We have a lot of data already and a lot of that is useable and can be used as a starting point for design development. Mr. Alonzo appreciated Mr. Roy coming in and providing clarification. Vote: All in Favor Motion: M. Jeffreys 2K: T. Dwyer To defer recommendation on the article until special town meeting Vote: All in Favor ARTICLE 10. To see if the Town will vote to authorize the Select Board to acquire an easement by gift, purchase, eminent domain or otherwise over a portion of certain parcel (s) of land adjacent to Leominster-Shirley Road for future maintenance of and repairs to said roadway, utility maintenance and repairs, snow storage and like purposes, and for any and all uses ===PAGE 13=== ARTICLE 11. To see if the Town will vote to authorize the Select Board to acquire, by gift, purchase, eminent domain or otherwise, temporary, permanent and permanent utility easements in, along, over, under and through certain properties situated along Flat Hill Road, said easement interests each determined to be unique, which properties are identified in the Assessor's records as Parcel ID Nos. 122-0015-0000, 122-0016-0000, 122-0052-0000, 122-0054-0000, 122-0055- 0000, 122-0062-0000, as well as another property unidentified in said Assessor's records, but all as shown on a plan of land entitled "Temporary Construction Access Plan of Land in Lunenburg, Massachusetts," prepared for the Town of Lunenburg, prepared by VHB, Inc., Scale 1 inch = 10 feet, dated May 2021, identifying the owners-of-record of the aforesaid parcels and further specifying the temporary, permanent and permanent utility easements to be acquired, and the square footage of each, which plan is on file with the offices of the Town Clerk and the Select Board, said easements to be for all purposes necessary or desirable in connection with anticipated replacement of an existing and construction of a new culvert in the approximate area thereof; or take any other action relative thereto. Motion: M. Jeffreys To recommend approval of Article 11 2'°: L. Franco Vote: All in Favor ARTICLE 12. To see if the Town will vote to amend the sewer service area map by adding the parcel known as Marshall Park / Pond, located at 100 Chestnut Street, also identified in the Assessor's records as Parcel ID No. 060-0018-00, to the Lunenburg sewer service area and sewer service zone; or take any other action relative thereto. Motion: M. Jeffreys To recommend approval of Article 12 2nd: L. Franco Vote: All in Favor ARTICLE 13. To see if the Town will vote to transfer the care, custody, and control of certain property known as and numbered 970 Rear New West Townsend Road, more specifically identified in the Assessor's records as Map 4, Parcel 2, from the Select Board for general municipal purposes to the Conservation Commission for conservation and passive recreation purposes; or take any other action relative thereto. Motion: T. Dwyer To recommend approval of Article 13 2n: M. Jeffreys Vote: All in Favor ARTICLE 14. To see if the Town will vote to amend Chapter 70 of the Town's General Bylaws, entitled "Salary Administration Plan," Schedule A, as follows: the position of Seasonal Cemetery Laborer to be added and assigned to Grade 1, the position of Alternate Building Commissioner to be added and assigned to Grade 16 and the class title of PACC Production Assistant to be changed to PACC Production Technician; or take any other action relative thereto. Motion: M. Jeffreys 2nd: J. Marino ===PAGE 14=== D. If the building or structure is determined to be a significant building under this bylaw, the Building Commissioner shall impose a demolition delay of 540 days from the date of notification, in which time the applicant must notify the Historical Commission through written documents that: During the delay period the applicant must notify the Historical Commission by means of submitting the document entitled "Demolition Delay Bi-monthly Report," once every other month, beginning with the first day of the second month following the imposition of the demolition delay, that: (1) Bona fide, reasonable attempts have been made to sell, preserve, move, rehabilitate or restore said building or structure. Evidence shall include: A. a listing of the building with a licensed real estate brokers; B. an estimate of rehabilitation or restoration costs of the building or structure or;; C. an estimate for moving the building or structure in its present condition; and D. (2) the name, address and contact information of A a party or parties that have been located who have agreed to preserve, rehabilitate, restore or relocate the building or structure. (2) (3) The applicant has agreed to alternatives to demolition and/or accept conditions noted in the applicability determination. (3) Any owner failing to submit the bimonthly report on the prescribed schedule shall have the demolition delay period extended one day for each day of delay in filing. (4) At any time during the delay period, the Historical Commission may advise the Building Commissioner, in writing, to issue a demolition permit without waiting for the period to expire, if the Commission decides that both: A. There is not a reasonable likelihood that any entity is willing to purchase, preserve, rehabilitate, restore, or move said structure; and B. For at least six months the owner has made continuing bona fide and reasonable efforts to locate a purchaser to preserve, rehabilitate, restore, or move the subject building or structure, and that such efforts have been unsuccessful. § 134-5 Emergency demolition. Nothing in this bylaw shall restrict the Building Commissioner or the Fire Chief from ordering the demolition of a significant building determined to present a clear and present danger to the ===PAGE 15=== is printed this evening. Motion: T. Dwyer To defer recommendation until Special Town Meeting 2": L. Franco Vote: All in Favor Mr. Alonzo noted the next four articles were presented by Mr. Burney earlier in the evening. Motion: M. Jeffreys 2'': L. Franco To recommend approval of Articles 16, 17, 18 and 19 as submitted by the Planning Board Vote: All in Favor CURRENT BUSINESS Approval of Minutes of October 12, 2021 Approval of these was tabled until the next meeting. Committee Reports Mr. Dwyer attended an MJTC meeting last week. There were presentations on "Safe Routes to School" program and the Complete Street program for Sterling. Their next meeting is November Mr. Jeffreys reported TCP Building Design Committee met and we are working on a presentation for special town meeting. The intention is they will go before the Finance Committee on November 4* regarding the Warrant Article #9. Mr. Alonzo reported the Finance Committee held their public hearing for the warrant articles and reviewed their recommendations. They also discussed Articles #8 and #9 in great detail. They will be holding another public hearing as the final numbers for new construction at the TCP Building have not been provided Mr. Alonzo reported Capital Planning Committee met this evening and reviewed requests from all the departments and planned agendas for every Tuesday. UPCOMING MEETING/EVENTS SCHEDULE The Chapter 70 Workshop is on October 28". The Board's next meeting is November 2nd. Special Town Meeting is November 16". PUBLIC COMMENT Greg Roy noted TCP Building Design Committee is meeting tomorrow, October 20t, October 27'h and November 3rd , all at 5:30 p.m. via ZOOM. Members of the public are welcome. Motion: M. Jeffreys To adjourn the meeting 2"d: L. Franco Vote: All in Favor The meeting adjourned at 10:39 p.m. ===PAGE 16=== APPROVED NOVEMBER 23, 2021. ======================================================================================== DOCUMENT : 2021-10-28-agenda-5272.txt BOARD : select-board DATE : 2021-10-28 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-10-28-agenda-5272.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10282021-5272 ======================================================================================== ===PAGE 1=== SELECT BOARD Thursday, October 28, 2021 7:00 PM AGENDA Bilotta Meeting Room, Town Hall, 17 Main Street In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. To join the meeting if you cannot attend in person, please click on the following link: https://us02web.zoom.us/j/87566226087?pwd=REViOS8wL0FINWNsSnN0TDc2RXVpUT09 Meeting ID: 875 6622 6087 Passcode: 700402 One tap mobile +13017158592,,87566226087# US (Washington DC) +13126266799,,87566226087# US (Chicago) Dial by your location 888 475 4499 US Toll-free 877 853 5257 US Toll-free Meeting ID: 875 6622 6087 Find your local number: https://us02web.zoom.us/u/kenG5fTPay 7:00 PM CALL TO ORDER I. Attend the Finance Committee & School Committee Workshop Meeting on Chapter 70 Presentation X. ADJOURN ======================================================================================== DOCUMENT : 2021-11-02-agenda-5273.txt BOARD : select-board DATE : 2021-11-02 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2021-11-02-agenda-5273.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11022021-5273 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, November 2, 2021 7:00 PM AGENDA Bilotta Meeting Room, Town Hall, 17 Main Street In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. The following information is also provided for members of the public that would like to view and participate remotely in public comment at the beginning and end of the meeting: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dia l *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS 7:05 PM Meeting with Lisa Leblanc re: Civics Curriculum and Partnership with Town Government 7:30 PM Meeting with UMA Flowers on the Host Community Agreement 8:00 PM Discussion and Presentation on Special Town Meeting Articles on the TC Passios Debt Exclsuion Article and Design Funding Article IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS Select Board Appointment to Personnel Committee- Wendy Bertrand, 71 Longwood Drive-term to expire June 30, 2022 Ratification of Town Manager’s Appointment of Board/Committee Clerk Dawn Pavone V. TOWN MANAGER REPORT VI. CURRENT BUSINESS 1. Bid results from Disposition of Real Property Parcel 7 Off Pratt Street (piece of 671 West Street) 2. Minutes/Warrants/Action Items 3. Committee Reports VII. OLD BUSINESS 1. Discussion and Award of Landscape Design Services for the 30 School Street Property 2. Discussion on November 16, 2021 Special Town Meeting Warrant Articles and Consent Calendar VIII. UPCOMING MEETING/EVENTS SCHEDULE November 9, Special Town Meeting November 16th, November 23rd ===PAGE 2=== IX. PUBLIC COMMENT***  PUBLIC  BOARD X. EXECUTIVE SESSION: Motion to enter into Executive Session and to adjourn after exiting Executive Session: Pursuant to MGL c. 30, Section 21, Paragraph 3, to discuss strategy with respect to collective bargaining if an open meeting may have a detrimental effect on the bargaining position of the public body and the Chair so declares. (Fire Union) XI. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson.