# select-board — 10 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2022-10-11-minutes-5290.txt BOARD : select-board DATE : 2022-10-11 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2022-10-11-minutes-5290.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10112022-5290 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Zoom, Michael Chapdelaine, Mark Chapdelaine, Anthony Sculimbrene, Greg Roy, Tom Gray, Brian Lehtinen via Zoom, Dave Blatt Chairman Jeffreys called the meeting to order at 7:00 p.m. He asked everyone to stand for the Pledge of Allegiance. He announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg public access channel, on Facebook Live and it will be uploaded to the Lunenburg public access YouTube channel within 24 hours after the meeting. The agenda lists all the topics which may be discussed at this meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by the Open Meeting Law. PUBLIC COMMENT Mr. Franco announced the Lions Club pancake breakfast is tomorrow morning at Eagle House Senior/Community Center on Memorial Drive from 8-10 a.m. Ms. Lemieux reminded all the Special Town Meeting is November 15' at the Middle/High School auditorium at 7:00 p.m. COMMUNICATIONS FROM OTHER BOARDS Mr. Jeffreys reported a communication from the Conservation Commission regarding the property at 35 Leominster Road being up for sale. They are not interested in it for conservation purposes, but wanted to let the board know. Mr. Alonzo noted this property is coming out of Chapter 61 status. It will be discussed at a later time. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS Resignation of Full-time Police Officer Nicholas Marino effective October 12, 2022 Chief Gammel thanked Officer Marino for his time in Lunenburg and noted he served the Town well and was moving on to the Acton Police Department. He was sorry to see him go but was confident wherever he goes he will be a great addition. Ratification of Town Manager's Appointment of Paul Theodoulou to Full-time Police Officer effective October 12, 2022 Chief Gammel stated we interviewed seven candidates and they were ranked based on the interview results. Officer Theodoulou has been a Lunenburg Reserve Officer since May 2022. He completed his Field Training Officer (FTO), and has worked numerous hours covering cruiser shifts, prisoner watches, desk shifts and details. Recently he has covered the open desk position, made a seamless transition and has taken over the initial intake process for License to Carry Firearms. He grew up in Fitchburg, and served in the Army National Guard until 2018. He obtained the rank of Sergeant and received several commendations and awards. His unit was activated and deployed to Afghanistan during Operation Enduring Freedom. Officer Theodoulou was hired full-time by the Fitchburg Police Department in 2015. He attended the ===PAGE 2=== Officer Theodoulou stated he got here and fell in love with the position immediately. It's a great department and he is grateful to be here. The board members welcomed Officer Theodoulou. Motion: , Alonzo 2nd': L. Franco To ratify the appointment of Paul Theodoulou as full-time officer effective October 12, Vote: All in Favor Ratification of Town Manager's Appointment of George Tibbetts to Reserve Officer effective October 12, 2022 Chief Gammel continued on: We have been actively recruiting to fill vacant reserve officer positions. We identified a Fitchburg State University Police Program candidate who we believe will be a great fit for our department and community. I am pleased to recommend George E. Tibbetts ("Trey") for appointment as a Reserve Police officer. Trey is a lifelong resident of Lunenburg, graduating in 2018. Trey was an accomplished athlete and earned a scholarship to Assumption College. Trey left Assumption College after his freshman year to take advantage of the Police Program at Fitchburg State University. He successfully completed the program, earned a Bachelor of Science degree in Criminal Justice in May of 2022, magna cum laude. Upon graduation Trey was enrolled in the 5th Recruit Officer course at Fitchburg State University, graduating in September of 2022. Trey is currently enrolled in the Master of Science program at Fitchburg State University as part of the Police Program, with an anticipated graduation date of May 2023. He has successfully completed his background investigation, pre-employment physical, and pre- employment psychological test. He has met all requirements of Peace Officer Standard and Training Commission (POSTC), and is a certified police officer. Trey comes to us with an impressive resume. Trey has constantly demonstrated strong leadership skills. As well as being a leader, Trey has volunteered for several community programs, including Working for Worcester, Lunenburg Youth Football, and the Lunenburg Gift Mart. Trey was on our radar since he was a step intern with our department through LHS. We recognized his potential and maintained contact with him. I am impressed with his work ethic, as he continued to hold seasonal jobs throughout high school and college, while maintaining a high GPA. Upon completion of his background investigation, I was not surprised to hear all positive statements. Trey was found to be a very level headed person, hard worker with a strong work ethic. We believe Trey will be a valuable asset and we look forward to seeing his future accomplishments. I request that George E. Tibbetts be appointed to the position of Reserve Police Officer to be effective October 12, 2022. Officer Tibbetts thanked Chief Gammel for all his comments and he thanked the Town for their support. The board members welcomed him and thanked him for serving the town in his new position. Motion: T. Alonzo To ratify the Town Manager appointment of George Tibbetts to Reserve Police officer effective October 12, 2022 2"d: L. Franco Vote: All in Favor ===PAGE 3=== for the hayride and the library has granted permission for parking in their lot. Mr. Alonzo clarified this club event is in its fourth or fifth year and is called Shrieks and Krieks. They were seeking permission to hold the event and have Memorial Drive closed during the duration of the event and perhaps earlier (5:00 PM) to allow food trucks and road closure equipment to set up. There is also a rain date of October 30t, if needed. Motion: T. Alonzo 2"': T. Dwyer To approve the request from the Lunenburg Boys & Girls Club to hold the Haunted House event as discussed on October 29 Vote: 4 in favor, 1 abstention (Jeffreys) Mr. Geneau and Ms. Foreman thanked the board and exited the meeting. Review of Special Town Meeting Warrant Articles with representatives from article sponsors including Personnel Committee/HR Director, School Committee/Superintendent, Citizen Petitioner for 199 Mass Ave, and APDC Mr. Jeffreys reported this is a continuation of the review of the Special Town Meeting articles. Erik Arnold, Personnel Committee Chair was up first regarding the amendment to the Salary Administration Plan. The warrant article adds some new positions and reads as follows: To see if the Town will vote to amend the Code of Lunenburg, Chapter 70, Section 70-8.A, entitled "Salary Administration Plan," Schedule A, as follows: the position of Administrative Assistant - IT to be added and assigned to Grade 8; the position of Facilities Director to be added and assigned to Grade 16; the position of Civilian Traffic Member to be added and paid at the Sergeant overtime rate per Local 353; or take any other action relative thereto. (Submitted by the Personnel Committee" Mr. Jeffreys asked Mr. Arnold if the Personnel Committee has revaluated the Town Clerk's annual salary of $52,000 recently as it seemed low. Mr. Arnold replied we have put out requests to have all of the positions reviewed, how they're graded and the qualifications that are needed. We're looking to have a consultant review comparable towns to make sure that we're competitive and that process is underway and hopefully will be done between January and February. Motion: T. Alonzo 2": T. Dwyer To recommend approval of the warrant article submitted by the Personnel Committee Vote: All in Favor The next warrant article was from the School Committee. "To see if the Town will vote to raise and appropriate, or transfer from available funds, a sum of money necessary to amend the amount voted for approval for the Primary School Air Conditioning; (#LPS 19-3-B under the FY 2023 Capital Plan) under Article 6 of the May 7, 2022 Annual Town Meeting; or take any other action relative thereto. (Submitted by the School Committee)" Dr. Burnham and School Committee Chair Carol Archambault presented for the article. ===PAGE 4=== The partial, just to cool and dehumidify the classroom spaces came in at a little over $1.7 million. The funding secured at town meeting was $232,800 so clearly we cannot proceed with either of these options at this time. My team and I had a conversation after we met with the engineers to see if you would consider an alternate plan to accomplish cooling and dehumidifying at least the classroom spaces that does not cost $1.7 million, but stays within the scope of the monies that have already been allocated for the AC project at the primary school. The proposal would be to install mini-split systems. We took a look at this and based on Facility Director Pusateri's experience, he believes that the split systems will provide cooling and dehumidification in the classroom spaces with the monies that have been allocated if you are willing to entertain that alternate plan. We ask you to allow us to amend the language of the warrant article that we submitted for Special Town Meeting as follows: "To see if the Town will vote to re-appropriate the sum of money from the approval for the Primary School air conditioning under Article 6 of the May 7, 2022 Annual Town Meeting to support the purchase and installation of ductless mini split systems." If that's not an option I think our request is to withdraw the warrant article that we submitted. When asked, Dr. Burnham did not have a cost of the mini-split because it was just discussed earlier today. Discussion occurred about the past estimate provided and how this new estimate from a new engineering firm was arrived at, as well as getting a firm number to present to Town Meeting. Suggestion was made to wait until next Annual Town Meeting and to further research if the mini-split option would work. Mr. Jeffreys described what he found during his walk through the Primary School last spring regarding the preservation of the building. After more discussion, Dr. Burnham and Ms. Archambault requested to withdraw the warrant article. The next article was a citizen petition to change zoning on an area of Massachusetts Avenue: "To see if the Town will vote to amend the Zoning Map by rezoning a portion of the land located at 199 Massachusetts Avenue from Residence A to Commercial District so the entire lot is in the Commercial District, as shown on a plan on file at the office of the Town Clerk, Select Board and Planning Board; or take any other action thereto. (Citizen's Petition)" Michael Chapdelaine, 208 Leominster Road, and Mark Chapdelaine, 616 Northfield Road, stated this request arose when they closed their auto dealership and had someone interested in leasing-to-own part of the property. We assumed our entire property (16.93 acres) was zoned commercial. The back portion is actually zoned residential. Discussion ensued about future plans for the property, the appearance of some wetlands on the west side of about 3-5 acres, the presence of residential homes adjacent to the property on Tilton Ave. and White Street and what abutters might think about the zoning change. It was suggested to approach the Planning Board about their proposal in advance of Town Meeting. ===PAGE 5=== those particular sections that we identified. It was not to question the whole bylaw. If the Select Board moves forward with the entire APD bylaw, we'll withdraw it and resubmit a consolidated version at the Annual Town Meeting next May. We proposed the change to make our work more effective for the town. After some discussion it was evident the majority of the board were in favor of printing the condensed version. It was suggested to have a policy so people know what to expect when submitting a warrant article and work with Town Moderator and Town counsel on it. Joint Meeting with Municipal Building Design Committee (MBDC) Mr. Jeffreys, also a MBDC member, noted other members present: Greg Roy, Tom Gray and Brian Lehtinen via Zoom. Mr. Roy, Acting Chair, called their meeting to order at 8:38 p.m. Mr. Roy reported the committee has drafted three concepts for how the TCP Building, Town Hall, Ritter Building and Brooks House could potentially be used. He stated he would go through all of them and then take feedback on each one. TC Passios Town Hall Ritter Building Concept 1 Future Town Hall: Community Building/ School Administration Brooks House Seldemolish Demolish north ving: Preserve 2nd floor renovate kitchen and gym; Meeting Room keep PACC (identify cost contrbution) Concept 2 School Programs & transition space - future site for Turkey Hill or Community Rooms; Preserve 2nd floor Meeting Room NewTown Hall: Annex to Ritter for Town offices additional fields Concept 3 Hybnid Concept Transition space, then Community Center - Demolish north, central, and part of west wings; create small office and community rooms; pantry, renovate kitchen & gym PACC studio (identify cost contribution) Transition space, then Community Center - Demolish north, centrai, and part of we st wings; create small office and town derk storage; pantry, novate kitchen & gyn ACC studio (identify co entribution; publi throoms; parkin Community Rooms; Preserve 2nd floor Meeting Room School Administration Lease to business; Lease as house (ZBA Variance); PACC Studio; demolish and convert to athletic building for seniors/B&G dub Storage School & Town Facilities Department Meeting House - 1st floor. NewTown Hall: Ritter 3 meeting rooms; 2nd Second floor and floor. remove TM & HR basement for school offices to increase size of administration and 2nd floor meeting room. ACE; current planning department bridges to new2-story Town Hall annex Demolish or Sell ===PAGE 6=== school programs to the Ritter Building. He stated the committee has done a good job at minimizing new construction costs with these options. Mr. Franco preferred the hybrid concept because it envisions the most robust uses of the Ritter Building and Town Hall, especially in light of the $30/40 million price tag for the TCP building renovation/new build. Mr. Alonzo thanked the committee for presenting options, although he was afraid that when you give people multiple options they get frozen and fractioned, which could be averse to a decision being made. If he had to rate them he would be for the hybrid option; everybody is taken into consideration. He also liked the fact that 30 School Street remains a green space. His second preference was Option 1. He did note in any scenario the Brooks House will be a challenge to get over. Ms. Lemieux stated obviously a lot of thought and discussion went into this so thank you. She stated we haven't seen how those figures align/don't align as far as space needs if you're trying to fit in what we have for available space versus the needs that were addressed. Mr. Jeffreys responded we haven't addressed details yet as the intent tonight was to get feedback. After tonight's meeting the Municipal Building Design Committee is also going to go before the Planning Board and the School Committee with these concepts to get their feedback as well. Then based on the square footage of these buildings what was proposed at the TCP Building fits into these footprints and that's how we came out with the square footage of what the needs for an annex would be. Ms. Lemieux noted even in a year's time we have changed as far as composition and staffing so looking long-term we wouldn't want the plan to be short-sighted on office spaces. Discussion about costs per square footage ensued. Ms. Lemieux asked how this is going to compare to what we got for costs if you're renovating, new construction, all these different buildings, demolishing; where does that compare to we where we were at a year ago. She also recommended discussing alterations with the APDC as all of these concepts would be going before them. Mr. Jeffreys noted the committee has incorporated an APD member into all of their meetings and they participate fully as a member and provide feedback. Mr. Sculimbrene stated the APD appreciated the opportunity to participate. Mr. Jeffreys stated the hybrid option also appealed to him. One of the good things about the meeting house plan is that a meeting house is a historical New England thing; before there were town halls you had meeting houses. This building comes with a lot of challenges, number one being that it is very old and has a lot of the original wood. There are definitely some structural concerns. One of the things with older buildings that helps them last long is sometimes minimizing the usage. Discussion ensued about the reasoning of addressing all the buildings and keeping them standing and usable. Mr. Jeffreys thanked the committee for coming in this evening. The LMDC adjourned their meeting at 9:41 p.m. OLD BUSINESS Review Special Town Meeting Warrant Articles ===PAGE 7=== Subtotal FY23 Omnibus Budget Adj S Total FY23 Omnibus Budget Adjustments from Above S Change in Cherry Sheet Offsets S Change in State Assessments S Prior Year ExpenseS Total Expenditure Adjustments 517/22 ATM Revenue Surpius - Raise & Appropriate Change in Cherry SheetS Change in New Gromh S Total Revenue Adjustments Current Surplus Available 359,064.60S 41,568,744.92 131,710.00 1.134.931.00 500.00 10,390,105.00 213,523.00 92.500.005 92,500.00 8.277.00 47,329.00 1,804.54 149,910.545 186,044.92 110,023.00 22,479.00 318,546.92 168,636.38 451,564.60 41,661,244.92 139,987.00 1.182 260.00 2,304.54 149.910.54 10,500.128.00 236.002.00 The adjustments include Historical Commission funding of $12,500 because they're looking to apply for a grant this year and this would be their 50% match. Under Town Manager expense I don't have actual estimates, but I'm looking to do a climate survey; 1 put in $15,000 for funding into that line. Under Assessor's Administration, data collection expenses were unanticipated when we put together the budget; this is necessary to fulfill our revaluation and the high estimate is $60,000, but I'll know a better number this week. The Planning Board (APDC expenses), missed asking for funding for a budget line for administrative expenses. That totals $92,500 out of an available $262,500. There's other budget adjustments including the cherry sheet offset/state assessment numbers. On the revenue side there are changes (increases) in cherry sheet numbers as well as New Growth. Prior year expenses in the amount of $1804.54 will be on the second Town Meeting warrant article and would come out of that total available amount to appropriate of $262,500, leaving a balance of $168,636.38 of available money to appropriate. Her recommendation would be to put in a Special Purpose Stabilization account which is another warrant article. Ms. Lemieux noted the citizens petition contact, Deb Christen, was unable to attend but sent the following reasoning for the article to change Annual Town Meeting/Election dates to Reasons to consider this change: The month of May has many activities happening around town that can conflict with people taking the time from their other obligations to attend town meeting. Many events happen during this month (graduations, weddings, recitals, etc.). The warmer weather often sees people outside getting ready for their spring activities (cleaning up winter debris, readying their gardens, etc.) Baseball, softball, and soccer are among the many activities that people are involved in at this time. We now have the bylaw that calls for a Special Town Meeting in the fall where any adjustments to the town's budget can be discussed and voted upon. The majority of the people signing this petition felt we would have more participation if town meeting moved back to April. ===PAGE 8=== Discussion ensued on the potential impact of changing the dates, such as lengthening Special Town Meeting in the fall and the preliminary town budget would have to be completed before the Governor releases their budget proposal. It was noted there is no evidence that would show increased attendance by changing the dates of both ATM/Annual election. CURRENT BUSINESS 1. Approval of Minutes of September 20, 2022 Motion: T. Dwyer To approve the minutes of September 20, 2022 Vote: 4 in favor; 1 abstention 2"': H. Sroka (Alonzo) 2. Warrants The board signed a Payroll deductions warrant in the amount of $651,576.63; an accounts payable warrant in the amount of $1,449,216.52 and a payroll warrant in the amount of $976,463.21. Mr. Franco read aloud a letter from the Salvation Army envoy, Lynnette Valentine, requesting assistance in collecting donations for the Christmas season via either standing in front of a kettle or adopting a family for the Salvation Army Angels program. 3. Action Items: Mr. Alonzo in response to a Facebook posting inquired about the weathervane for Town Hall. Ms. Lemieux stated the tower needs to be repaired before the weathervane can be placed back but the job has not been out for bid yet. 4. Committee Reports Ms. Sroka reported the School Committee met last week and they also held their Meet and Greet for their Facilities Director but not a lot of people participated. The SC worked on the Superintendent's goals. They talked about Turkey Hill School and the need for a new building project. They also had the principals in briefly and they talked about school improvements. They meet again next week. Mr. Franco attended the first hour of the Council on Aging meeting and COA Director presented her budget report. Mr. Alonzo reported he attended the APD meeting with Town Manager where they discussed their warrant article as well as the Certificate to Alter application for the Ritter Building and denial of the windows replacement. We had a constructive conversation about their position and what they are looking for. They also expressed what they felt wasn't provided to them to make a decision other than the one they made. Our Facilities Director Paul Visconti attended and presented a very good perspective from his position. The APDC also felt there is no mechanism in their bylaw to suspend their decision and extend it. There also was a commitment from some of the individual members that any resubmittal would be ===PAGE 9=== Mr. Jeffreys noted the following upcoming meetings: Site Visit- Saturday, October 15, October 18, November 1, November 8, November 15 (STM), November 22 (if needed) Mr. Jeffreys announced the board would not be going into Executive Session tonight. PUBLIC COMMENT Rhonda Lizio, 181 Reservoir Road, stated the public could not read the concepts presented by the MDBC earlier this evening. Mr. Jeffreys stated they would be on their website page. Mr. Jeffieys to the other members, noting how long the past few weeks' meetings have been over three hours long, stated he was appreciative of the board and how well they are able to work together. He thanked them for the work they do for the town, adding he thought they were making good progress. He also thanked Ms. Lemieux. Mr. Franco echoed his statement. Motion: T. Alonzo 2"d: T. Dwyer To adjourn the meeting Vote: All in Favor The meeting adjourned at 10:20 P.M. Respectfully submitted, Elaire M. Pelerson Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2022-10-15-agenda-5291.txt BOARD : select-board DATE : 2022-10-15 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2022-10-15-agenda-5291.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10152022-5291 ======================================================================================== ===PAGE 1=== SELECT BOARD Saturday, October 15, 2022 10:00 AM AGENDA 10:00 AM TOWN PROPERTY SITE VISITS: (Center of Town)  104 Fairview Road  247 Highland Street Rear  1249 Massachusetts Avenue Rear ADJOURN ======================================================================================== DOCUMENT : 2022-10-15-minutes-5291.txt BOARD : select-board DATE : 2022-10-15 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2022-10-15-minutes-5291.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10152022-5291 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== SELECT BOARD MINUTES October 15, 2022 Town Property Site Visits Members present: Michael-Ray Jeffieys, Chairman; Tom Alonzo, Vice Chairman; Lou Franco, Clerk; Todd Dwyer Member not present: Heather Sroka Also Present: Connor Fisher The Select Board scheduled a meeting for Saturday, October 15, 2022 at 10:00 a.m. for the express and limited purpose of conducting site walks on certain Town-owned properties currently under the jurisdiction of the Select Board. The properties in connection with which these site walks were posted were: 104 Fairview Road 247 Highland Street 1249 Massachusetts Avenue Also present was Connor Fisher, a senior at Lunenburg Public High School who joined the walk- throughs as part of a school project on which he is working. The meeting was called to order at 104 Fairview Road at 10:04 a.m. 104 Fairview The walk started at 10:09 a.m. The frontage along Fairview Road through which the Town has access is approximately 108 feet long. Lou Franco noted that much of the land appears to be maintained and hayed. Michael-Ray Jeffreys noted that various people are doing this and that we like other towns might want to have some formal agreements in place acknowledging and allowing this. As the walk-through proceeded the question was raised, with reference to maps provided to each member of the Board, whether the Town has an easement in the vicinity of parcels 1 and 45, which are mutually adjacent. It was noted that more than half the parcel is heavily vegetated, perhaps 1/3 is open fields of presently-shortened grass that were recently hayed/mowed. Also noted and remarked upon by several present was the presence of substantial milkweed and goldenrod. In addition to open fields, the Board and Mr. Fisher walked through some wooded trails back to the starting point at the frontage on Fairview Road. This site visit ended at 10:44 a.m. and members along with Connor Fisher proceeded to 1249 Massachusetts Avenue. ===PAGE 2=== 1249 Massachusetts Avenue This site walk began at 10:49 a.m. This parcel is landlocked and lacks frontage along Mass. Avenue. It was noted however, that the parcel could be appealing for development because of its proximity to Massachusetts Avenue. Limited dumping was noted, although there appeared to be no hazardous materials present. This site visit ended at 11:03 a.m. The Board decided not to visit 247 Highland Street and the meeting was therefore adjourned at 11:03 a.m. Respectfully submitted, Lou Franco Clerk ======================================================================================== DOCUMENT : 2022-11-01-agenda-5304.txt BOARD : select-board DATE : 2022-11-01 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2022-11-01-agenda-5304.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11012022-5304 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, November 1, 2022 7:00 PM AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the pub lic meeting webinar: https://us02web.zoom.us/j/87189493113 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 871 8949 3113# If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics wh ich may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT*** • BOARD • Update from Chair • PUBLIC II. ANNOUNCEMENTS III. COMMUNICATIONS FROM OTHER BOARDS IV. APPOINTMENTS 7:10 PM Salvation Army tollbooth fundraiser request for December 10th 10 am to 2 pm in two locations 7:15 PM Public Hearing (continued) for Alteration of Premises to Alcohol License: Il Forno Lunenburg Bar, Inc., 494 Electric Avenue 7:30 PM Presentation from Police Department on Certification Process and Status V. INTERVIEWS/APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS Ratification of Town Manager’s Appointment of Tax Collector Principal Clerk Alisha Aquino VI. TOWN MANAGER REPORT VII. OLD BUSINESS 1. Review American Rescue Plan Act (ARPA) Funding Requests and Evaluation Criteria 2. Discussion on November 15, 2022 Special Town Meeting Warrant Articles and Consent Calendar 3. Status Update on Town Manager and Select Board Goals for FY23 VIII. CURRENT BUSINESS 1. Approval of Minutes of October 4, October 15, 2022 2. Warrants/Action Items 3. Committee Reports ===PAGE 2=== IX. UPCOMING MEETING/EVENTS SCHEDULE November 8th, November 15th (Special Town Meeting) X. PUBLIC COMMENT*** • TOWN MANAGER • PUBLIC • BOARD XI. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2022-11-01-minutes-5304.txt BOARD : select-board DATE : 2022-11-01 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2022-11-01-minutes-5304.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11012022-5304 ======================================================================================== ===PAGE 1=== SELECT BOARD MINUTES November 1 , 2022 Town Hall, 17 Main Street and via ZOOM Members present: Michael-Ray Jeffreys, Chairman; Tom Alonzo, Vice Chairman; Lou Franco, Clerk; Todd Dwyer , Heather Sroka Also Present: Heather Lemieux, Town Manager ; Dave MacDonald, Lynnette Valentine - Warren , Mohamed Mohamed, Police Chief Gammel, Police Sergeant Morreale, Chairman Jeffreys cal led the meeting to order at 7:00 p.m. He asked everyone to stand for the Pledge of Allegiance. He announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg public a ccess channel and Facebook Live and it will be uploaded to the Lunenburg public access YouTube channel within 2 4 hours after the meeting . The agenda lists all the topi cs which may be discussed at this meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by the Open Meeting Law. PUBLIC COMMENT Mr. Jeffreys stated recently there was a vote with the Water D istrict Commission and many residents in town have expressed concerns about the way that that process was handled . I want to clarify that the W ater D istrict was created by a special legislative a ct . I t is not part of the town government , so not underneath the Select Board. T he water distric t has its own elections and the members who can vote are members who are in the water service area . T he district has its own moderator , funding and budget and is separate from the Town . They do have to follow th e Open Meeting Law but are a separate entity . Any concerns about process should be directed towards the Water D istrict Commission and the alternative would be the Secretary of S tate office . Mr. Jeffreys stated many residents receive d their tax bills recently . T he T own goes through its budgeting process every year . T he Capital Planning C ommittee has already been meet ing to go over capital project proposals . I n the beginning of January , the Town Manager meets with the Select B oard and provides us with a proposed budget . T here's a series of meetings that happen all throughout the spring with the Finance C ommittee in which there's a lot of review of the b udget . T he Town Manager is really good with budgets, but taxes do go up e very year and part of that are the staff pay increases , generally about 2% annually. We are paying hi gher energy and health care costs. M ost pe ople who own their homes in Lunenburg typically only live here for about 10 years . T here are many people who choose to be here , myself included , for the rest of our natural lives . The Select B oard is working on some form of senior tax relief to account for those who make the decision to invest in Lunenburg and want to remain here . I think we have a responsibility to consider those individuals and ensure that we have a fair system for them to ensure they can remain here in retirement . A home is an investment and for most it's the largest investment you can make . M ost people who've sold their h omes in the last five years have seen a substantial incr ease in value . I have some friend s who've sold their homes and doubled their money in five years . W e have never received a complaint from someone who sold their home and said the town didn't do enough to make sure that their homes have a good value . Although taxes are related to property value, many people myself included , are looking at hundreds of thousands of dollars of ===PAGE 2=== equity in their ho mes and that is one of the values of the g eneral market . None of us enjoy paying taxes but I jus t want to put that in a little different context . My third comment is about Veteran ’s Day. The town has a Memorial Day service but we don't have a Veteran ’s Day service. Ve teran ’s Day is for th e living, for those who've served . W e have people in the room , myself included who served, Mr. Dwyer, Chief Gammel , who made that sacrifice and the biggest thing that we can offer anyone is our time . I enco urage you if you have family members or friends who ar e veterans to consider reaching out to them on Veteran ’s Day . Mr. Alonzo stated yesterday Mr. Franco and the T own M anager were able to participate and join in the Volunteer Appreciation D ay at Eagle H ouse Senior Center that was sponsore d by Senator Cronin and R epresentative Kushmerek . They presented a $100,000 check for the Eagle H ouse ADA patio proje ct . I want to thank al l of the people who attended; Senator Cronin , R epresentative Kushmerek , Town M anager an d all the town officials who were there . M ost importantly the day was for th e volunteers who help the Council on Ag ing do their good work . A couple of people were acknowledged with awards for all the ir times of service and volunteerism . V olunteerism at Eagle H ouse is a large part of what makes it work , that's true of other sections of the town too . S o I thank everybody who came out and a special congratulations to the volunteers themselves Mr. Alonzo added he was honored  to be able to go to a memorial servi ce for a citizen who has passed away . John Mayall was a longtime resident o f Lunenburg and truly involved in many aspects of the town . H e and his wife were involve d early on with Hickory Hills when it became a homeowners ’ association . I got to know him when he served as Chair on the Finance Committee when I first joined the c ommittee . He was a mentor to me and taught me a lot of principles that h ave carried me through all the years , and to see the service and the people speaking on his behalf ; it was a wonderful ceremony for a really special person . A great sense of humor , great dedication, great family person and so I just want to acknowledge h im. Lastly, I actually was in attendance at t hat W ater D istrict meeting and my comments I make here are not because I think the town can do anything , but on the same principle that brought the W ater Comm issioners and their S uperintendent here to present their projec t because they know that we reach a larger audience . T he meeting that night was basically divided into two halves ; the first half was the discussion around the single article of the special meeting they called regarding the study for treatment of the well at Hickory Hills . T hey had presented here asking for the board's support for that study . T hat discussion went very well and people presented both sides of the argument and back and forth . H owever a t the point where it came to vote, i t devolved into absolute chaos, it really was a debacle of how not to run a meeting and because of that I believe there was a lot o f confidence lost by the voters of the district in the result . F irst of all i t was a very close vote , there were two counts; one was tied at 77 to 77. T hen there was a whole discrepan cy about some people who weren't there , some were using the restroom , some thought it was over so they left . They asked for a recount and that came out to 79 to 77 , but all around there was no order to this . T here was mulling around and a lost opportunity to gain the confidence of the people . After that meeting it was discovered that there w ere 60 people left off the list of potential voters and one person at least showed up and could not vote at that meeting . T herefore if g overnment regardless whether it's the town or the water district , gets its power from the consent of the people being governed and the people taking the votes and it really relies on the confidence that those votes are taken and are fair; I would say that that meeting did not reach that hurdle . W hile I have no power over what they do , I can say as an elected official in the town , that I would highly recommend that they recall that meeting and prepare for the number of people that would show up and have counting mechanisms in place to regain the c onfidence of the people that the vote was ===PAGE 3=== actually accurate . I am a voter in the water district being a w a ter district user , but it was clear the process of the meeting was not something that should be looked at as any kind of standar d. They fell well b elow that and I would urge the W ater Commissioners and anybody who feels similarly to these comments , should ask for a new meeting with the same a rticle to debate this again where people can feel confident in their votes and that the people who want to vote could vote. Ms. Lemieux added that the volunteer appreciation at Eagle House was a fabulous event spons ored by Senator Cronin and the Eagle H ouse supporters. T he recognition was for 40 volunteers who donated 1183.25 hours of their time in the last year . I also want to extend my gratitude to all the people that volunteer . The other event I attended at the senior center was on October 24 th ; the annual High T ea that was started by Sarah Grant in 2014 . S he initiated it , and decorated all the tables for the first two years of the event and if you haven't gone you should go . I t's a great event , a lot of time planning and food preparation , the donations and everything went into it . T hey raised $2, 756 dollars for the Council on Aging .  Mr. Alonzo thanked everyone involved in Homecoming this past Saturday. It was a great day all around. Dave MacDonald, 155 Island Road, read aloud a letter expressing disappointment about the water district meeting and the water commissioners ’ behavior. Salvation Army tollbooth fundraiser request for December 10 th 10 am to 2 pm in two locations Dave MacDonald and Lynnette Valentine -Warren presented on behalf of the request to hold a tollbooth fundraiser on December 10 th in two locations; the intersection of Main Street and Lancaster Ave. and the intersection of Electric Ave. and Whalom Road. The rain date would be December 17 th . Discussion ensued about providing waiver forms to the office after the event. Motion: T. Alonzo 2 nd : T. Dwyer To approve the tollbooth fundraiser for the Salvation Army for Dec.10 th and rain date of December 17 th at the two locations from 10 :00 am to 2 :00 pm Vote: All in Favor For more information or to send gifts directly, you can call 978-342-3300 and the Salvation Army ’s address is 739 Water Street in Fitchburg. Mr. MacDonald and Ms. Valentine-Warren thanked the board and exited the meeting. Public Hearing (continued) for Alteration of Premises to Alcohol License: Il Forno Lunenburg Bar, Inc., 494 Electric Avenue Mr. Jeffreys opened the public hearing that was continued to tonight. Mr. Mohamed was present and had forwarded the requested building plans for the new addition. Mr. Dwyer had reviewed them and believed the plans were clear and straightforward. Mr. Franco believed they were satisfactory and Mr. Alonzo concurred. Mr. Jeffreys did not have any concerns as well. In addition to the plans the following points were provided: Proposed Detached Dining Structure Key Points  Proposed structure will be detached but permanent  Intent of structure is to safely allocate allowed seating capacity as granted NOT gain additional seating  Proposed structure will have glass garage doors that can open it up for open air dining in good weather conditions  Proposed structure will have heat and a/c to accommodate those appropriate weather conditions. ===PAGE 4===  SAFETY: Proposed structure will have a concrete walkway surrounding the front and left side and will be protected by a metal fence/railing with buried steel posts to prohibit improper exit of building and also to add protection from parking lot  Structure will have the necessary points of egress, however, all patrons must enter through normal restaurant entrance and will access the new structure via a new door to be cut in the back right corner of the existing bar side of the restaurant.  A temporary soft- sided covered vestibule will go from the new door to the entry door of the new structure so patrons and staff will be protected from the elements in the event of inclement weather Motion: T. Alonzo 2 nd : M. Jeffreys To approve the alteration to premises for the alcohol license to Il Forno Lunenburg Bar, Inc., at 494 Electric Avenue contingent upon the building being built without any significant or substantial changes being made from what is being presented to us today on November 1 st by the applicant Vote: All in Favor Mr. Mohamed thanked the board and exited the meeting. Presentation from Police Department on Certification Process and Status Police Chief Gammel and Sgt. Morreale were present . Ms. Lemieux noted the certification process was started by former Police Chief Marino in 2015. Chief Gammel confirmed it has been a long process but finally came to fruition on October 26 th . This voluntar y program opens our department up for review to assure the highest professionalism is met ; the certification process includes review of our policies and procedures, our rules and regulations , our facilities and also what our operations are within the police department . Sgt. Morreale reported he was assigned as accre ditation manager of the process last September. We started out reformatting all our policies to make sure we met the standards. We went t hrough all our training records and how we retained them and made sur e we met the standards. We reviewed our facility, cellblock evidence room, even the lobby , to make sure all met certain standards. We had a mock assessment and they provided us with a list of recommendations in advance of the actual assessment in July. That went well and in October we met with th e board and they awarded us certification through the Massachusetts Police Accreditation Commission (MPAC) . Now that we are certified we are aiming to become accredited through MPAC. Chief Gammel noted w e would not have been able to meet these standards if it w e re not for th e cooperation of the entire d epartment. I would be remise if I did not also re cognize the Union President Officer Bradley McNamara. Officer McNamara was an integral part of the process as we had to introduce new polici es, and re-write old ones. Officer McNamara worked diligently with us, and addressed any issues that arose in a cooperative manner . He also thanked Public Safety Coordinator Amanda Moore for all her assistance. The board praised the Police Department for accomplishing the certification. INTERVIEWS/APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS Ratification of Town Manager ’s Appointment of Tax Collector Principal Clerk Alisha Aquino Ms. Lemieux reported the town received 33 application s for this position; we interviewed four applicants and Alisha Aquino was hired . S he has ni ne year s of banking experience, familiarity with real estate taxes, municipal lien certifi cates and reconciliation . Her references described her as providing great customer service, reconciliation and a great fit anywhere. Motion: L. Franco 2 nd : T. Alonzo To ratify the Town Manager appointment of Alisha Aquino as Tax Collector Principal Clerk Vote: All in Favor ===PAGE 5=== Announcement on Existing Vacancies The following is a lis t of current vacancies on t h e following c o m m itte e s :  Finance Committee (2 vacancies)  Green Communities Committee ( 2 Associate vacancies) Historical C o m m is s io n (2 vacancies)  Open Space Committee (1 Member at Large vacancy)  Planning Board (1 vacancy jointly appointed by the Planning Board and Select Board until the next ATE)  Zoning Board of Appeals (1 Associate vacancy) Interested persons can find application forms on t h e T o w n W e b site a n d c o m p le te d forms can be sent t o t h e S elect Board's Offi ce. Anyone t h a t h a s a n y questions on volunteer opportunities can contact t h e S elect Board's Offi c e a t (978) 582-4130 x 144. Current Employment Opportunities with the Town The following is a list of current employment opportunities with t h e Town:  Administrative Assistant IT ( P a r t T im e Non-Benefitted)  Conservation Administrator (Full T im e Benefitted)  Heavy Equipment Operator (Full Time Benefitted)  Library Assistant (Part Time Non-Benefitted)  Police Officer (Full Time Benefitted)  Production Technician (Part Time Benefitted)  Public Safety Front D esk C le rk (Full T im e Benefitted)  Recreation Director ( P a r t T im e Non-Benefitted)  Videographers ( P a r t T im e Non-Benefitted) More information on each position can be found on t h e job postings, which a r e located on t h e t o w n website. Invitation fo r Bids/Request fo r P r o p o sa ls  IFB for A s s e s s o rs Real Property Data C o lle c tio n S e rv ic e s : Two bids were re c e iv e d on October 1 1 t h a n d t h e bid w a s awarded t o Patrick Harring in t h e amount of $45,000, pending t o w n m e e tin g a p p r o v a l of t h e funding a t t h e S p e c ia l T o w n Meeting.  IFB Surve y Work a t Marshall Park: Two bids were re c e iv e d on October 1 3 t h a n d t h e bid w a s awarded t o D illis & Roy in t h e amount of $17,700. The t o t a l budget in t h e capital plan for this project w a s $25,000.  R F P for Lease of Space a t T o w n Hall for Communications Equipment : O n e proposal w a s re c e iv e d from T -M o b ile on October 1 8 t h . The proposal is currently under re v ie w .  R F P for Cleanup of S o lid Waste Materials a t Woodruff Property : W e did not re c e iv e a n y proposals in response t o t h e R F P . W e a r e currently reaching out t o those t h a t receiv ed bid packages a n d re a sse ssin g t h e scope of work. Department Updates DPW : Currently t h e DPW is down four large trucks: t w o of t h e trucks a r e on order a s capital projects a n d t w o a r e requested in t h e FY24 capital requests t o be replaced. The Director a n d t h e Superintendent a r e working out a plan t o make sure w e h a v e enough coverage for all our roads for winter operations. The D P W 's contractor will be fixing t h e pavement a t t h e S e n io r Center circle driveway a n d t h e puddling issue a t T o w n Hall this week. The sidewalks on Highland were done last week. F a c ilitie s: The Director is working with t h e Assistant T o w n Manager on various capital projects t h a t will n e e d t o be p u t out t o bid. He will be attending t h e APDC m e e tin g this Thursday following up on additional information they requested comparing t h e re p la c e m e n t versus restoration costs of t h e ===PAGE 6=== windows a t t h e Ritter. The Director is m e e tin g with McCarty Engineering this week t o re v ie w t h e ADA d e sig n for t h e S e n io r Center patio. A s s e s s o rs : The Principal A s s e s s o r submitted t h e S a le s Reports a n d t h e form t o certify N e w G r o w t h a n d w e re c e iv e d notification t o d a y t h a t N e w G r o w t h w a s certified a t $234,383, which is $20,860 more than the A nnual T own M eeting estimate. L a n d U se: The L a n d U se D ire c to r, P o lic e C h ie f a n d DPW Director h a v e a m e e tin g with P J Keating t o re v isit t h e possible removal of t h e rocks a t t h e corner of Reservoir R o a d . Cavicchio Greenhouses of Sudbury is looking t o build a c o m m e rc ia l greenhouse on Reservoir R o a d . Lunenburg Central is currently working on the road widening and the building should be fully finished by this spring. Fire : The 3rd Paramedic is on board. The S t a t e conducted their inspection for t h e Paramedic licensure on October 2 7 t h ; there were a couple of follow up ite m s t h a t n e e d t o be addressed b u t licensure should be is s u e d shortly. L i b r a r y : The Library is using t h e L S T A g r a n t for extra programming related t o S T E M a n d they a r e Partnering with Smokestack Roasters on a STEM program at their location in order to get more out into the community. T h e y h a v e b e e n open on Fridays a n d they a r e seein g a good t u r n o u t on Friday afternoons. COA : The COA is holding a new meditation class in D ecem b er a n d h a s b e e n busy with all their other monthly a n d regular programming. Cable: P A C C is covering t h e H o m e c o m in g Football game a n d is currently working with t h e School a n d Suzor IT on making one of t h e collaboration rooms hybrid -capable . Opioid Settlement Funds As p a r t of t h e S e ttle m e n t A g re e m e n t with t h e case against t h e opioid manufacturers a n d distributors, w e h a v e re c e iv e d a t o t a l of $28,706, which is roughly half of t h e t o t a l amount w e will re c e iv e . This is c o m in g in a s a general f u n d receipt, which in order t o spend it w e would h a v e t o appropriate it a t t h e A n n u a l T o w n Meeting. There is legislation t o change this t o a S p e c ia l Revenue Account, b u t t h a t legislation h a s not passed yet. DLS Certi fi cation of Free Cash Free Cash for FY23 w a s certified by t h e D iv isio n of Local S e rv ic e s on October 2 5 t h a s follows:  General F u n d : $2,838,550  Water Enterprise: $57,539  S o lid Waste Enterprise: $134,318  S e w e r Enterprise: $2,232,978  PEG A ccess Enterprise: $922,599 The General F u n d Free Cash is allocated a t t h e A n n u a l T o w n Meeting on next y e a r's Capital Plan, t h e S p e c ia l Purpose Stabilization F u n d , t h e regular Stabilization F u n d , a n d w e usually c lo s e o u t a portion of t h e free cash t o go t o w a r d s t h e following y e a r's Free Cash. Streetlight Update The DPW Director h a s b e e n working with Unitil on re c o n c ilin g t h e inventory lis t of lights t h a t were both on our lis t a n d ones t h a t were not on t h e lis t b u t a r e in t h e field. The Purchase a n d Sale A g re e m e n t included a provision for reconciliation of lights not lis te d on t h e Exhibit t h a t lis te d all t h e lights known a t t h e time of c lo s in g a n d t h a t if within 90 d a y s of t h e c lo s in g date, either P a r t y identifies lights t h a t should h a v e b e e n included, there would be no additional charge t o t h e Town. W h e n t h e DPW Director m e t with John DiNapoli from Unitil , a b o u t 30 lights were identified t h a t were found in t h e field t h a t t h e T o w n never paid for a n d there were lights t h a t t h e T o w n paid for b u t were not in t h e field. There were 19 lights t h a t w e h a v e not b e e n paying for t h a t t h e DPW Director is c h e c k in g with t h e P o lic e C h ie f on adding t o our inventory a n d t h a t w e would be b ille d for a n y f u t u r e e le c tric a l e x p e n s e . Overall, t h e T o w n made out a s there were more lights t h a t w e were not b ille d for t h a n t h e contrary. The T o w n will be engaging t h e s e rv ic e s of a consultant for a s s e s s m e n t a n d oversight s e rv ic e s t h a t will h e lp us with t h e bidding process a n d oversight of t h e entire project. ===PAGE 7=== F la t Hill Road Drainage Study P r o je c t McCarty Engineering h a s issu e d his findings regarding t h e study of t h e Flat H ill R o a d Drainage issu e s in a report, which h a s b e e n forwarded t o t h e B o a r d a n d t o t h e residents involved. The DPW D ire c to r, t h e E n g in e e r, a n d I will be m e e tin g this week a n d will c o m e t o t h e B o a r d with a n u p d a t e a t a f u t u r e meeting. Meetings, Events, and Other Announcements:  The remaining Fall Yard Waste Days a t t h e old landfill, off Young ’s R o a d , will be November 5 t h , 1 2 t h a n d 1 9 t h from 8 a m until 4 pm on t h e following S a t u r d a y s . This is open t o L u n e n b u r g residents o n ly .  The Zoning B o a r d of Appeals will be having t h e next hearing on t h e Pond V ie w Commons 40B comprehensive p e rm it application on November 9 t h a t 7 PM in t h e T o w n Hall m e e tin g room.  The S T M will be on November 15, 2022 a t 7 PM a t t h e MS/HS Auditorium. OLD BUSINESS 1. Review American Rescue Plan Act (ARPA) Funding Requests and Evaluation Criteria Mr. Jeffreys stated this item was carried over from last month. Mr. Alonzo presented a draft of rating criteria to the board and thanked Ms. Lemieux for her assistance as well. ARPA RATING CRITERIA (based largely on CAPITAL PLANNING COMMITTEE RATING CRITERIA) I. EFFECTIVENESS OF GOVERNMENT: A . State, Federal Mandate Does this request address a current or foreseeable state or federal regulatory or legal mandate such as Protection Agency (EPA) directives, the Americans with Disabilities Act or other County, State and Federal laws? B . Replaces an Asset Due for Replacement Identify the estimated useful life of the facility, vehicle, equipment, etc. Identify whether asset is Over/At/Under Reasonable Life C . Increases Effectiveness or Efficiency Does the request increase effectiveness or efficiencies of the department(s)? D . Reduces Potential Liabilities/Threats to Operations Does the request reduce potential liabilities or threats to operations? E . Adds or Expands Customer Service Does the request add or expand customer service? II. EFFECT OF CAPITAL INVESTMENT ON OPERATING COSTS AND REVENUES: A . Anticipated Change in Operating Costs How does the request impact the Town ’s operating costs? B . Anticipated Changes in Revenues How does the request impact the Town ’s revenue? C . Grant Funding Is grant fund ing available for this request? III. COMMUNITY CONTRIBUTION: A . Economic Growth -Community Contribution Does the request contribute to econom ic growth? ===PAGE 8=== B . Cultural or Recreational Opportunities -Community Contribution Does the request contribute to cultural or recreational opportunities? C . Education -Community Contribution Does the r equest contribute to education? D . Public Safety-Community Contribution Does the reque st contribute to public safety? E . Aesthetics, Historic Preservation-Community Contribution Does the request contribute to the aesthetics of a town building or property? Does the request contribute the historic preservation of the building or property? F . Environmental Sustainability-Community Contribution Does the request contribute to environmental sustainability? Does the request help create a beautiful and clean community? Does the request specifically promote the responsible use of resou rces? G . Public Health-Community Contribution Does the request contribute to the health and/or wellbeing of the community? ONE TIME EXPENSE: Is this request a one-time expense that will not be an annually r eoccurring operational expense? PERSONNEL IMPACT: Will this request require additional pers onnel and/or impact operations? CAPITAL EXPENSE: Is this request a capital expense that is currently on the 10-year capital plan? TIMEFRAME FOR COMPLETION: Can this project be completed in its entirety (including any preliminary planning) by 2026? OVERALL QUESTION: What are the ramifications for not funding this request through ARPA? Mr. Jeffreys stated the hope is to finalize this by the end of December. He noted one thing in his notes to Mr. Alonzo was to have a two part funding process. There are some projects that we have awareness of now that may need funding in the spring. The first phase being a small dollar amount in spring and the second phase being paid in the fall. Since this was presented thi s evening it was decided that the board read it over and discuss at another meeting. Discussion on November 15, 2022 Special Town Meeting (STM) Warrant Articles and Consent Calendar Ms. Lemieux stated they have their new growth figures and a finalized source of funding, and the surplus capacity that we have to spend at STM. The prior fiscal year number has not changed. For the Police collective bargaining agreement, the amount needed to be transferred from the surplus reserve account will be $16,000. Ms. Lemieux added the agreement is a 2% increase for fiscal 23, 2.5% for fiscal 24 with a wage adjustment and 2.55 for fiscal 25 . The wage adjustment was based on a comp analysis indicating that we were below par for our sergeants and our patrolmen wages . T here was a wage adjustment made there ; also added a n officer in charge pay, s pecialty pay and field training officer stipends . The total impact to the budget for fiscal 23 and this is utilizing the surplus and other lines is $ 37 ,823. 45 ; of which we only need the $ 16 ,000 from the salary r eserve account . T he impact for fiscal 24 is $ 197 ,489.13 and for fiscal 25, $53,948.82 for a total three-year impact of $289. 261 . ===PAGE 9=== Discussion ensued over an increase in overtime hours,  particularly in the Police Dept. and how it is utilized and how to better control it. Ms. Lemieux for Article 4 noted after talking with the Facil ities Director and Parks Commis s ion C hair that cost for the engineering and design for Marshall Park is estimated between $150,000 and $200,000. After speaking with the Finance Director we would like to keep a surplus at the close of town meeting, so $184,000 would be available for that. If it doesn ’t pass it will be recommended to deposit those funds into a special purpose stabilization account, which is Article 5. They also have remaining funds of about $10,000 from the Capital Plan for the M aster Plan for Marshall Park . For A rtic les 6 and 7 we already have the information. For A rticle 8 we still do not have a number, she will try to have one by next meeting. Article 9 will be discussed by the APDC and they will vote on whether to pass over it or not at town meeting . The APDC will also be taking a vote on the Ritter Building Certificate to Alter project. Ms. Lemieux will be attending that meeting. Articles for the Consent C al endar were discussed. Ms. Lemieux would be recommending placin g Articles 2, 6, 7 and 9 on it. Motion: T. Alonzo 2 nd : T. Dwyer To add articles 2, 6, 7 and 9 on the consent calendar Vote: All in Favor Status Update on Town Manager and Select Board Goals for FY23 Mr. Jeffreys reported the board ’s first objective is to continue to pursue a project acceptable to the town regarding the property and building at 30 School Street ; we will be discussing this in more detail in December/ January. O bjective number two was working with the Town Manager and Finance D irector to establish a means- tested senior citizen property tax exemption or a batement . Mr . Alonso reported there is no change since last month. O bject ive number three was to review Select B oard bylaws and propose update s for 2023 Annual Town M eeting , so we will be splitting that between a meeting in Dece mber and January. Ms. Lemieux reported on goal number one, Continuation to Redevelop R euse 925 Mass Ave ; the project i s moving forwa rd in the targeted brownfields a ssessment program and is anticipated to be complete by the end of the calendar year by the EPA . A fter the last correspondence I had with Jim Byrne from the EPA , they're looking at removal of the cano py as part of the project and there's no update as far as the disposition of the property at this point .  For Goal #2, Long-term P lanning ; for Capital plan ning we did our annual review of our insured vehicles and eq uipment and those forms will be updated accordingly this fall . W e started using the same software that we use for budgeting which is Clear G ov for a capital planning process . A ll the d epartments that submitted project reque sts had to submit them through Clear G ov , all that information is compiled in a central location and the software allows for repo rting out of all the projects; that's what I've used th e last couple meetings for the Capital P lann ing C ommittee as far as summarizing all the requests by d epartment . For long-term s taffing I've begun to meet with department heads about long-term staffing needs so that's in progress . The pavement management condition report has been submitted by the Beta G roup an d the DPW D irector and I will be reviewing this with the project manager . W hat they noted in their initial findings came back very positive ; our overall Network rating came in at 84.75 which is one of the highest scores our project manager has seen in New England for the last 12 years . T he DPW D irector has received a quote for their bridge/c ulvert management plan and he and I are looking at possible grants to fund this expense. For employee recruitment recognition and retention -regarding working with towns on a regional approach to recruitment , I have approached other towns and they are open to a regional approach for recruitment so that was nice to hear . For design job postings that ===PAGE 10=== market the town and position to attract greater pool of applicants , the A ssistant Town M anager has been working on job posting s that would be geared more to marketing a flashier type advertising for positions because our everyone knows that the job market has changed significantly . For attend college job fairs and explore internship programs , I recently reached out to Suffolk University about a job shadowing program , so not specifically internship , but it starts the process of trying to get people interested in the types of jobs that municipalities have . For C reate a formal recognition plan - I do n ot have an update on the annual Employee Appreciation event . F or retention su rvey, I have surveyed department heads at our department h e ad meetings and as of yet nothing's come out of that f or training specifically . I did work with Worcester County Retirement and we're doing a benefit seminar this Monday for all eligible employees . For C onduct Employee S urvey to assess job satisfaction; that is one of the funding requests on the special town meeting budget adjustment article . Discussion about the lack of line striping on roads ensued again, it was noted that the weather has not been cooperating and Ms. Lemieux has reached to other towns for suggestions of other companies but no vendors have responded back to the DPW Director as of yet. Mr. Alonzo noting comments on social media about trash not being picked up, pointed out the trash pickup contract is similar in that no one else bid on the service and we need to work with the vendor as best as possible. CURRENT BUSINESS Approval of Minutes of October 4, October 15, 2022 Motion: L. Franco 2 nd : T. Alonzo To approve the minutes of October 4, 2022 as presented Vote: All in Favor Motion: L. Franco 2 nd : T. Alonzo To approve the minutes of October 15, 2022 Vote: 4 in favor, 1 abstention (Sroka)   Warrants – there were none this week Action Items Mr. Franco asked for an agenda item to be added to the next meeting regarding a clothing drive. Committee Reports Mr. Alonzo reported Capital Planning met last week and we heard a presentation from the School D epartment on their requests. These meetings are now being recorded. We meet next week and on Monday there will be a facility presentation and on Wednesday there will be presentations from Fire, Police and DPW. Mr. Jeffreys reported he was working with the Green Communities Committee about the possib ility of placing solar panels at the old town dump. He will come back to the board with more details later. Lunenburg Municipal Building Committee meets again in December. We are still awaiting feedback from other boards on our three concepts. He also attended the School Committee meeting and it was a lengthy one. He did not stay for their workshop. We had a discussion on behal f of the Municipal Building Design C ommittee on the three concepts and the environmental policies that we sent to them to get their feedback. They are meeting again to discuss what we sent to them. The library is doing well. T he Chair of the T rustee s wants to thank Treasurer Mallari and Town Manager for the work that's ongoing with getting the trust funds i nto a different f inancial vehicle . Mr. Jeffreys had two updates; w e received a request from a resi dent on Summer Street for an ADA parking space in front of their home . In response to that I sent a couple of qu estions to ===PAGE 11=== the homeowner, pr imarily my question was looking at the residence driving by, they have a two-car garage , there's two parking spaces behind that garage , they have parking for an RV and this is a section of Summer Street that we just put in new sidewalks and their request is to move the sidewalk closer to their hou se and to put a private parking space in front of their house . M y question to them was why this can ’t be achieved on your own prope rty as a first question and I asked them to respond. W e have not rec eived a response , so at this point I did send a follow-up communication to them . The other request concerns town property at 51 Parmenter Road off Lake Shirley . The owner /abutter at 45 Parmenter is lo oking to put in a septic system and his request is to access Town property to get to his existing septic tank to remove it . T hat request is coming on behalf of the homeowner but it's through contractor Dan Proctor and the request is on our agenda for next week . Ms. Lemieux added we had received an abutter notification from C onservation because they have a hearing for the homeowner on the septic install due to its proximity to the lake . I asked Ms. Peterson to get more inform ation on it knowing the address and that we've had a history of encroachment on both sides of that prope rty. So the concern was making sure because we had the property surveyed where the boundary was knowing that this property owner is selling the property and to ensure that the installation of a new septic system is on their property and not on ours . I reached out to Town Counsel because any access on that property should have a R ight of Entry agreement with the homeowner that will lay out a ny stipulations on the property; if there's damage to the propert y and formalize that in an agreement from the board . UPCOMING MEETING/EVENTS SCHEDULE Mr. Jeffreys reported the board will be meeting on November 8 and Special Town Meeting is on November 15. The board is not planning on meeting the rest of November but that could change. PUBLIC COMMENT Ms. Lemieux reminded about the municipal aggregation program and the low residential rate for electricity supply only is .11740 per kilowatt. Anyone can opt in or out of the program. Most residents are automatically opted in. Mr. Jeffreys reminded all about the Recycle Your Reusables event on Saturday the 12 th from 9: 30 am to 1:30 pm. at A y e r S h i r l e y R e g i o n a l M i d d l e S c h o o l , 1 H o s p i t a l R d , S h i r l e y . M o r e i n f o r m a t i o n i s o n t h e t o w n w e b s i t e . Motion: T . Alonzo 2 nd : T. Dwyer To adjourn the meeting Vote: All in Favor The meeting adjourned at 9:20 P.M. Respectfully submitted, Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2022-11-08-agenda-5307.txt BOARD : select-board DATE : 2022-11-08 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2022-11-08-agenda-5307.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11082022-5307 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, November 8, 2022 7:00 PM REVISED AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/82734492876 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 827 3449 2876# If you have not registered with Zoom you will be asked for your name and an e -mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chai r. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT*** • BOARD • PUBLIC II. ANNOUNCEMENTS III. COMMUNICATIONS FROM OTHER BOARDS IV. APPOINTMENTS 7:10 PM Joint Meeting with the Parks Commission to Recognize Retired Beach Director Genevieve Nass 7:257:10 PM Tax Classification Hearing: Presentation from Principal Assessor Christopher Carroll 7:45 7:30 PM Request from Jason and Kathleen Martin of 45 Parmenter Road to Use Town Property at 51 Parmenter Road in order to install a new septic system V. INTERVIEWS/APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS Ratification of Town Manager’s Appointment of Conservation Administrator Anna Petrie VI. TOWN MANAGER REPORT VII. OLD BUSINESS 1. Review American Rescue Plan Act (ARPA) Funding Requests, Evaluation Criteria, and Process 2. Update on FY22 and FY23 Capital Plan Projects 3. Discussion on November 15, 2022 Special Town Meeting Warrant Articles, Consent Calendar, Motions VIII. CURRENT BUSINESS 1. Approval of Minutes of October 11, 2022 2. Warrants/Action Items 3. FY23 2 nd Quarter Water Commitment of $11,105.40 4. Committee Reports ===PAGE 2=== IX. UPCOMING MEETING/EVENTS SCHEDULE November 15, 2022 (STM), December 6th, December 13th, December 20th X. PUBLIC COMMENT*** • TOWN MANAGER • PUBLIC • BOARD XI. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2022-11-08-minutes-5307.txt BOARD : select-board DATE : 2022-11-08 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2022-11-08-minutes-5307.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11082022-5307 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Brochu, Finance Director; Dan Proctor, Jason Martin Chairman Jeffreys called the meeting to order at 7:00 p.m. He asked everyone to stand for the Pledge of Allegiance. He announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg public access channel and Facebook Live and it will be uploaded to the Lunenburg public access YouTube channel within 24 hours after the meeting. The agenda lists all the topics which may be discussed at this meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by the Open Meeting Law. PUBLIC COMMENT Mr. Franco noted the pancake breakfast is tomorrow at Eagle House Senior Center from 8-10 a.m. Mr. Alonzo reminded all that there was still one hour remaining to vote in the state Ana Lockwood, 91 Main Street, gave a brief history of the Town Center and spoke about the origin of the Architectural Preservation District bylaw and the Architectural Preservation District Commission and its purpose. Mr. Jeffreys reminded all about the Recycle Your Reusables event this Saturday from 9:30 a.m. - 1:30 p.m. at Ayer-Shirley Middle School in Shirley. He read aloud a list of items that will be accepted. Ms. Lemieux reminded all about the Special Town Meeting on November 15'h at 7:00 p.m. at the Lunenburg Middle/High School auditorium. Tax Classification Public Hearing: Presentation from Principal Assessor Christopher (C.J.) Carroll Mr. Carroll read from his presentation: The Select Board must hold a public hearing to consider the available tax rate options under property tax classification. The hearing is held after the Assessors have determined final values, classified all properties and reported this information to Department of Revenue. Municipalities must decide whether (1) to tax all classes of property at their full and fair cash valuation share of the tax levy, which results in a single tax rate, or (2) to reduce the share of the tax levy paid by the residential and shift those taxes to commercial, industrial and personal property taxpayers, which results in a split tax rate. Either way, the total tax Levy remains the The Select Board must decide the percentages of the tax levy that each class of real property and personal property will bear. To do so, a residential factor is adopted. The residential factor governs the percentage of the tax levy to be paid by Class One, Residential properties. The difference is shifted to Class Three-- Commercial, Class Four-Industrial and Personal Property (or "CIP"). ===PAGE 2=== adopted, which would have the opposite effect. The maximum shift in the tax levy allowed for the year is determined as follows: 'IP taxpayers cannot pay more than 150% of their full and fair cash value share of the tax levy esidential taxpavers must nav at least 65% of their full and fair cash value share of the lev' CLASS Valuation by Class Residential Factor of Residential 1,957,462,820 CIP 153,972,120 TOTAL 2,111,434,940 92.7077% 7.2923% 100% Shift of Levy Minimum Residential Factor 89.0616% 10.9384% 100% Historically Lunenburg has maintained a single tax rate. Shifting the tax onto the C/I/P properties with a split rate would create a greater tax burden for those properties while the residential properties would only benefit from a small savings. (If the maximum CIP % was used, residential bills would see approximately 3.9% in savings, while that shift would increase CIP tax bills by 50%) FY2022 Levy Limit: FY2022 Levy Limit Amended FY2022 Growth Add 2.5% Add New Growth Levy Limit FY2023 Maximum Allowable Levy: FY2023 Levy Limit $28,043,723 Debt Exclusions $2,831,933 Maximum Allowable Levy $30,875,656 $27,131,063 $ 678,277 $ 234,383 $28,043,723 Tax Rate Appropriations (pending STM) Amount certified for Tax Title purposes Cherry Sheet Offsets* Worcester Reg. Retirement State and Cherry Sheet Charges** Allowances for Abatements and Exemption $ 46,972,416.32 $ 29,000.00 $ 139,987.00 $ 1,689,147.00 $ 1,182,260.00 $ 116,041.33 ===PAGE 3=== CLASS Residential Commercial Industrial Personal Property Totals Less total estimated receipts and other revenue sources" $ 19,209,012.03 Tax Levy estimate $ 30,869,178.82 * Cherry Sheet Offsets and Receipts amounts based FY2022 as the State has not passed a budget yet. ** Cherry Sheet Charges based on Governor's revised budget proposal. Distribution of Tax Rates and Levies Levy % (b) Tax Levy x Levy % (c) Valuation by Class (d) 92.7077% 28,618,105.69 $1,957,462,820 3.5517% 1,096,380.62 $74,992,410 1.1285% 348,358.68 $23,827,600 2.6121% 100% 806,333.82 $55,152,710 30,869,178.81 $2,111,434,940 Proposed Tax Rate* 14.62* 14.62 14.62 14.62 14.62 *Subject to DOR approval Excess Levy Capacity Maximum Allowable Levy Estimated Tax Levy Excess Levy Capacity $ 30,875,656 $ 30,869176.82 $ 6,477.18 Levy by Class 28,618,106.43 1,096,389.03 348,350.74 806,332.62 30,869,178.82 EXCESS LEVY CAPACITY 2014 $4,744.40 2015 $201,190.87 2016 $9,786.23 2017 $1,240.11 2018 $9.28.99 2019 $53,705.72 2020 $3.12 2021 $4,112.57 2022 $6,488.03 2023 $6,477.18 ===PAGE 4=== Totals 1S2,11,434,940 ($1,742,668,830 (5368,766,110 21.16% 5 Year New Growth Comparison FY 2023 FY 2022 FY 2021 FY 2020 FY 2019 FY 2018 234,383 430,254 308,732 366,231 472,536 481,496 Average Single Family Home Fiscal Year 2019 2020 2021 2022 2023 Tax Rate 18.68 18.12 17.74 17.19 14.62* AVG SFH Assessment 308,900.00 332,400.00 351,400.00 374,400.00 470,164.00 The average single family home value has increased $161,200.00 or about 52% over the past 5 years. The average single family home tax bill has increased $1103.55 or about 19.12% over the past 5 years. AVG SFH Tax Bill 5,770.25 6,023.09 6,233.84 6,435.94 Recommended motion: The Select Board should vote in accordance with M.G.L.., Ch. 40, § 56, as amended, the percentage of local tax levy which will be borne by each class of real and personal property, relative to setting the Fiscal Year 2023 tax rate and set the Residential Factor at 1.0, with a corresponding CIP shift of 1.0, pending approval of the town's annual tax recap by the Massachusetts Department of Revenue Discussion ensued about taxing to the full 2.5% and the amount of available free cash that might offset taxing to the full amount allowed. Question was asked what kind of growth we would need to see in our commercial/industrial properties to warrant change in how we're taxing them. Mr. Carroll replied given that this year if we were to apply a split tax rate at the ===PAGE 5=== When asked what period is used for assessments, Mr. Carroll responded, from an assessment perspective this year's values are actually based on January 1, 2021 through December 31, 2021. So this year's stagnation in the market likely won't be reflected um for two years from now. Discussion ensued about recent sales of properties and how that would affect values. The board and Ms. Lemieux thanked Mr. Carroll for his presentation. The entire presentation will be posted on the town website under the Assessors' Page. Motion: T. Alonzo 2"°: L. Franco That the Town accepts the recommendation of the Principal Assessor and adopt a single rate tax levy Vote: All in Favor Request from Jason and Kathleen Martin of 45 Parmenter Road to Use Town Property at 51 Parmenter Road in order to install a new septic system Dan Proctor, excavating contractor for the property owner, reported the Martins have a failed septic system. The failed system is actually on Town property, where a leach pit is over the line. So we need to remove that. Dillis and Roy did the survey work to determine the property lines. The existing septic tank will have to be pumped out, removed and filled in with clean sand. As far as construction to get the (new) septic tanks into the property, the best access would be to go through the adjacent town property; there's no trees on the town property, it's just light vegetation, all sand and gravel. There's an existing drain line that goes from the drain in the street and comes down by Shirley Lake. We have to remove two sections of fence on Mr. Martin's property and what we would do is bring our equipment around the town property to the front of his existing carport, dig all that material out, put it on trucks and truck it off site. Discussion ensued about an existing brown fence. Mr. Martin stated the fence was there when they purchased the property five years ago. It was determined the brown fence was on town property and should be removed. Mr. Proctor reported they go before the Conservation Commission next week for the Notice of Intent for the septic installation; this plan was approved by the Board of Health. We will need to install erosion control and remove the old leach bed and septic tank. We would remove material for the new septic and install the plumbing/electrical, backtill everything and then everything would be done on town property. It would take three days maximum for the install and then we have loam, seed and mulch. Discussion ensued about the drainage pipe, Mr. Proctor stated it was buried four feet deep and probably had a 12 inch diameter. Ms. Lemieux preferred the DPW remove the fence on town property for liability reasons. She also advised that a Right of Entry agreement be drafted. Ms. Lockwood stated that she was on the Open Space Committee and the adjacent town property was listed on their meeting agenda tomorrow. I just want to keep that in mind that whatever is done, that the town may be has not used it but it might be one that we're going to be using in the future. So whatever work they do leaves it in a way that it doesn't hurt the property further. ===PAGE 6=== when there's an encroachment issue it should be addressed with all deliberate haste because when it's the other way around when you're in a situation where you need us to act quickly you don't want us to wait two years. So it's that two-way street that we're here to be helpful but at the same time we don't send a lot of encroachment letters out and when we do they need to be addressed. Motion: T. Alonzo 2"d: L. Franco That we approve the request to access Town property for the removal of a prior and installation of a new septic system as presented with the additional caveats that the removal of the fence by the homeowner be included in this agreement and that the protection of the drainage pipe against any damage during construction be the liability of the homeowner as well Vote: All in Favor The board will sign the right of entry agreement at the December 6'h meeting. COMMUNICATIONS FROM OTHER BOARDS Ms. Lemieux reported the Water District Commission Chair was requesting a representative be included in their discussions about the Hickory Hills well. Mr. Dwyer and Mr. Alonzo have offered to step forward. She spoke with Mr. Bursch today, they have a representative from Hickory Hills Landowners Association as well as the Woodlands Board of Trustees to sit in on these meetings. They'll be discussing this at their meeting next week as how if that's going to be part of their regular meetings or separate group meetings. Mr. Alonzo noted that Mr. Dwyer was not a user of the district and he was and they were looking for a neutral party. He was happy to bow out and have Mr. Dwyer be the representative. Ms. Lemieux will notify Mr. Bursch that Mr. Dwyer will be the representative. INTERVIEWS/APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS Ratification of Town Manager's Appointment of Conservation Administrator Anna Petrie Ms. Lemieux requested the board ratify her appointment of Anna Petrie as Conservation Administrator: We received 34 applications for the position; there were three with relevant experience and one accepted an interview. Anna Petrie has her Bachelors of Science in Wildlife and Fisheries Management. She was a wildlife intern for the U.S Forest Service, was a tern intern for the U.S Fish and Wildlife Service at Monomoy National Wildlife Refuge and inventory arborist for the DAV Resource Group. She worked at Weston Nurseries as their tree and shrub sales specialist and is currently working part-time for the Town of Sterling as their Conservation Administrator. She's worked with Matt Marro over the years so considers him a mentor and a resource with any questions that she may have. Her references described her as intelligent, organized and having a great personality. She would be able to start November 28'h. The Conservation Chair was notified as well and was happy to hear that we found someone. Motion: L. Franco 2"': T. Dwyer ===PAGE 7=== Historical Commission (2 vacancies) • Open Space Committee (1 Member at Large vacancy) • Planning Board (1 vacancy jointly appointed by the Planning Board and Select Board until the next ATE) • Zoning Board of Appeals (1 Associate vacancy) Interested persons can find application forms on the Town Website and completed forms can be sent to the Select Board's Office. Anyone that has any questions on volunteer opportunities can contact the Select Board's Office at (978) 582-4130 x 144. Current Employment Opportunities with the Town The following is a list of current employment opportunities with the Town: • Administrative Assistant IT (Part Time Non-Benefitted) • Heavy Equipment Operator (Full Time Benefitted) • Library Assistant (Part Time Non-Benefitted) • Library Page (Part-Time Non-benefitted) • Police Officer (Full Time Benefitted) • Production Technician (Part Time Benefitted) • Public Safety Front Desk Clerk (Full Time Benefitted) • Recreation Director (Part Time Non-Benefitted) Videographers (Part Time Non-Benefitted) More information on each position can be found on the job postings, which are located on the town website. Eagle House Supporters Clothing Drive Asan updateto therequest by the Eagle House Supportersto placea donation pod on the Ritterlawn, Iworked outwiththemtheuseofaroomattheTC Passios. representativefromtheEagleHouse Supporters willbeat the TCPassios front entry to accept donations on Tuesdays/Thursdays from 10 a.m. - 12 Noon from December until the end of April. Email Migration for Town Committee/Board/Commission Members and Library accounts Themigrationof all buncommittee, board, and commission membersemails from Addition Networks toMSOffi ce 365 is now complete. Our ITcompany has fielded any follow-up questionsandemails fromthe lunenburgonline.comaccountwill be forwarded indefinitely. ThespamfilteronMSOffice365 isstrongerthan Addition Networks, so users willneed to check their junk folderand thereisan option toreportthatitisnotjunk and emailsfromthataddresswillnolongergointotheirjunk folder. MS Office 365 accountshave also been created andassignedto all thelibrary staff and Board of Trustees members. The migrationof CWMARS emails for thoseuserswill notbe migratedinthe fashion as CWMARS will not allow Suzor IT to access those emails, but Suzor IT is currently working on a work- around with the Library Director to make sure everyone has access to the WMARSemails. Economic Development Bill Earmark We received notification onFridaythat the Fannic Development Bill passed andthereforewe receivedthe $100,000 earmarktowardstheabatement fortheold Primary School project. Ihavesent the ExecutiveOfficeof Administration and Financealltherelevant information needed forthemto issue the contract documents. ===PAGE 8=== OLD BUSINESS Update on FY22 and FY23 Capital Plan Projects Ms. Lemieux reviewed the chart with the board. FY2022 Capital Plan CIP# Dept. FD21-01 PD16-07 Fire Police DPW17-07 FM17-05 INFRA20- 02 PD17-02-B LPS20-01 FM20-03 FM21-02 INFRA21- 01 FM21-03 PD20-02 FM16-05 FM21-08 DPW21-02 Highway Town Facilities Highway Police Schools Town Facilities Town Facilities Highway Town Facilities Police Town Facilities Town Facilities Highway Project Name Turnout Gear Bulletproof Vests, 29 Officers 6-Wheel Dump, plow & sand/Repl.2005 International PSB, Chiller Replacement Flat Hill Culvert Construction Police Vehicle, Marked Replacement THES Exterior Envelope Repairs Ritter, ADA Ramp Construction Town Hall Repairs- Vertex Year Items 2,3,5,6 Page Street Survey/Design/Permit Ritter, Envelope Repair Projects in Vertex#6-12 Police Vehicle, Marked Replacement PSB, Replace Carpet 1st Floor Marshall Park Master Plan 3/4 Ton Pickup with Plow Total Capital Plan Project Est. 100,000.00 17,500.00 211,000.00 150,000.00 428,500.00 66,950.00 67,000.00 127,500.00 69,425.00 20,000.00 120,000.00 66,950.00 55,000.00 50,000.00 48,000.00 1,597,825.00 Balance 2,594.98 2,725.50 14,800.00 428,500.00 3,598.97 127,500.00 69,425.00 120,000.00 3,598.97 55,000.00 13,377.00 (1,561.50) 839,558.92 Status Complete Need to order 1 more vest for additional officer. $1000 Ordered 9/22; Est Delivery fall of 2023 Chiller installed, remaining aspects of project need to be completed Will be put out to bid in January 2023, Construction Fall of 2023 Vehicle on the road; still processing invoices Complete Specs complete; waiting on decision on Ritter windows Specs complete, Asst. TM working on bid package Final Design plans and contract specs 90% complete Specs complete; waiting on decision on Ritter windows Vehicle on the road; still processing invoices Estimates received; Asst. TM to advertise per procurement Conceptual Design Complete; Two invoices not processed yet Ordered 9/22; Est Delivery January 2023 When asked about the status of the public safety building carpet replacement, Ms. Lemieux reported there had been condensation issues in the training room and they did not want to install it until that was resolved. When asked if there were projects prior to FY22 that are still open, Ms. Lemieux replied there were and they are reviewed by myself and the Finance Director with the department heads on their status. But they are pretty much all closed out. There's I think at least three that identified will be available for June appropriation to be closed. Discussion ensued about why some projects are delayed. Ms. Lemieux moved on to the FY23 Capital Plan Projects. ===PAGE 9=== DPW22-03 PD22-01 PD20-03 Board DPW Police Police FM19-05 Facilities INFRA21- Infrastructure LPS19-05 Schools GG22-02 Town Manager DPW21-01 DPW INFRAZ2- Facilities 03 FM21-05 Facilities DPW17-09 LPS19-10 Schools FM21-06 Facilities PD16-14-2 Police FM19-08A Facilities FM17-16B Facilities FM22-03 Facilities LPS19-3-B Schools Two Way Radio System Canine Replacement olice Marked Fore nterceptor Hybrid Addition to Fleet Town Hall Repairs- Vertex Year 2 Items 7-11 & 13 Flat Hill Road Drainage Study One Ton Dump Truck with Plow Records Retention Utility Tractor/Rotary Mower Combo Marshall Park Survey Senior Center, Vertex Items #4, 7(1998 Roof Do may Truck wilh Plow Mower Brooks House-Vertex Items #3, #4 Foundation Police Marked Ford 150 Responder - Addition to fleet Old Primary-Vertex Haz. Mats Abatement Senior Center, Install Generator Senior Center, Outdoor ADA Patio AC for Classrooms at Primary School $ 35,000.00 $ 24,250.00 S 62,000.00 $ 24,250.00 S 62,000.00 $ 96,000.00 $ 45,000.00 $ 58,833.00 $ 62,500.00 S 170,000.00 $ 25,000.00 $ 35,661.00 $ 96,000.00 S 40,197.00 $ 62,500.00 (S 1,300.00) $ 7,300.00 $ 35,661.00 on putting this project out to bid; in draft format Ordered; Est. Delivery April 2023 Process for posting K-9 handler commencing shortly Ordered 9/22; 16-20 weeks to be delivered and then need to be up-fitted Specs complete; Fac. Dir. Working with Asst. TM McCarty Engineering submitted report of drainage study findings Ordered; Est. Delivery January 2023 Seeking estimates for Phase I destruction of documents Ordered 9/22; Est. Delivery June 2023 Project Awarded; Est. Completion by 1/31/23 Work scheduled for this week $ 58,000.00 S 45,000.00 $ 24,000.00 S 67,805.00 (S 2,919.10) $ 45,000.00 $ 24,000.00 $ 67,805.00 $ 371,000.00 $ 90,000.00 $ 371,000.00 $ 90,000.00 $ 100,000.00 $ 232,800.00 S 2,162,849.00 $ 100,000.00 $232,800.00 Ordered 8/22; Est. Delivery March 2023 Will be ordered in next couple of weeks. Fac. Dir. Seeking estimates from contractors Ordered 9/22; 16-20 weeks to be delivered and then need to be up-fitted To be put out to bid in January 2023 as part of larger demolition project. Seeking engineer to put together project specifications In design phase; waiting on updated engineering/construction estimates On hold; School reassessing project after new estimates $ 1,561,729.50 Mr. Dwyer, regarding the public safety engineering design for drainage project, noted we had an exceptionally dry year and thought the study might still be worth going forth with as there are wetlands in the immediate area. Ms. Lemieux stated this project was proposed by former DPW Director Oliva and she is trying to track down any correspondence related that may have led to that conclusion. Mr. Jeffreys expressed concern about having so many projects and a handful of staff to oversee them effectively while doing their day to day duties. Discussion ensued on why some projects are delayed that are out of control of the town implementing them such as vehicles on order, the need for appropriation, etc. Review American Rescue Plan Act (ARPA) Funding Requests, Evaluation Criteria, and Process Mr. Jeffreys stated the board was given the rating criteria last week to look over and suggested going section by section. Mr. Alonzo noted he removed the scoring that is used by ===PAGE 10=== time away from the board as well. Ms. Lemieux noted we have to commit it by December 31, 2024 and expend it by December of 2026. Another suggestion was to treat requests that would not fall under and would fall under the capital plan separately. Mr. Jeffieys will take the criteria and draft a process and return to the SB to review. Discussion on November 15, 2022 Special Town Meeting Warrant Articles, Consent Calendar, Motions Ms. Lemieux noted the Select Board already voted on Articles 2, 6, 7 and 9 (part of the Consent Calendar) and she has forwarded that information to the Finance Committee so there would be consensus at Town Meeting. Finance Committee is meeting this Thursday. Discussion ensued over the special stabilization article and possible actions. Ms. Lemieux stated concerning the warrant article about buying back time for the on-call firefighters, she is still waiting for information from Worcester County Retirement Association. We need to provide a month by month history of all the payroll in excess of the five years that they automatically get that on-call time going back to the early 90s. Those are physical payroll records that are stored at TC Passios Building, so it's a very time intensive project to undergo putting all that data together. WCRA is looking at shifts while all our data is hourly. She was not sure they could get all that information in time for Town Meeting. It will ultimately be up to the Board regarding the motion on this at Town Meeting. Discussion ensued about having to make make a decision without financial impact to the Town. Motion: T. Dwyer 2nd: H. Sroka To pass over Article 8 at Special Town Meeting Vote: 3 in favor, 2 opposed (Alonzo, Jeffreys) Ms. Lemieux reported the Architectural Preservation District Commission (APDC) met last week and she attended the meeting as well as Ana Lockwood and Facilities Director Paul Visconti. He had obtained some information as far as a cost for the restoration of the windows versus replacement. The two estimates weren't exactly apples to apples as far as quantity but you could extract the numbers. There was a quote from Pella but it doesn't include the installation cost. The facilities director is in the process of getting all of the additional information that was requested at that meeting. APDC voted not to rescind their prior decision regarding the windows, so that's where we're at with that article. They also voted to keep moving forward on their article that they submitted. Further discussion ensued about the APDC article and the original intent of the bylaw. CURRENT BUSINESS Approval of Minutes of October 11, 2022 Motion: T. Dwyer To approve the minutes of October 4, 2022 as presented 2"d: L. Franco Vote: All in Favor ===PAGE 11=== has also checked with other vendors as well. No one is available. Mr. Alonzo noted it is a safety issue. Mr. Franco added Townsend Harbor Road is particularly dangerous when foggy. Committee Reports Ms. Sroka reported the School Committee met last week and discussed the three options presented by the Municipal Building Committee. They are going to push back on all three and focus on renovation of the Brooks House for relocation of one of their programs. Mr. Jeffreys reported he forgot to mention when he attended the last school committee meeting that they had discussed the eighth grade trip to Washington D.C. and students would be flying instead of taking buses. Mr. Alonzo suggested looking into the Acela train that goes to Washington D.C. versus the cost of flying down. Ms. Sroka noted the school got their MCAS results and across the board marks were not that good, so there will be free extra help available after school. Discussion ensued about a statewide push to become not only dementia friendly but age friendly. Ms. Lemieux reported she is working with MRPC. They have a grant to help us through the end of December on trying to put together a plan. The first step is a survey that would be conducted; we're hopefully going to be able to condense it into a digestible survey that people will actually fill out. Mr. Alonzo reported Capital Planning met yesterday and we had a presentation from the Facilities Director. He gave a very thorough presentation on all the buildings and their capital requests, not just for this year but going out 10 years. It's the first time we've gotten a facilities one that's that long from somebody who had them as their primary focus as opposed to somebody who's been in the buildings like the Chiefs or the schools. These meetings are being recorded now. Our next meeting is tomorrow; we're hearing presentations from Fire, Police and DPW; the last of our presentations and then we will start going into the evaluation and prioritization phase the week before Thanksgiving. By mid-December we'll have something to present to the Town Manager. Mr. Alonzo appealed to the public for any volunteers for Finance Committee as there are two vacancies and the Town is going into the budget forming season. Mr. Jeffreys reported the Municipal Building Committee meeting was canceled. We are still waiting for feedback from the School Committee and the Planning Board on our presentation. He also received some constructive feedback on the draft environmental policy from Richard Bursch (Conservation Commission member). UPCOMING MEETING/EVENTS SCHEDULE Or metings terest Noval To The neit i did meding The been a in PUBLIC COMMENT Dave Rodgers, 182 Highland Street, watched last night's facility director's Capital Planning presentation and was very impressed. He asked if McNally Park will still be named the same due to the fabric of the Whalom area and the contributions made by the family. Regarding the ===PAGE 12=== complying with the letter of the bylaw. When there is a complicated project, it becomes a bigger strain for that to materialize. We decided to move forward with the warrant article because we feel that it's going to actually make it easier for the residents to comply with the process; changing the application itself, shortening the overall time for a response and then being more objective about making sure that people understand what the application requires to become complete and comply with. Mr. Alonzo requested residents to attend town meeting next week. Motion: T. Alonzo To adjourn the meeting 2"': T. Dwyer Vote: All in Favor The meeting adjourned at 10:13 P.M. Respectfully submitted, Claire In. Peterson Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2022-11-15-agenda-5292.txt BOARD : select-board DATE : 2022-11-15 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2022-11-15-agenda-5292.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11152022-5292 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, November 15, 2022 6:30 PM AGENDA Lunenburg Middle/High School Auditorium 6:30 PM CALL TO ORDER  Vote to authorize the Select Board Chair to sign the November 22, 2022 Warrants ADJOURN ======================================================================================== DOCUMENT : 2022-11-15-minutes-5292.txt BOARD : select-board DATE : 2022-11-15 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2022-11-15-minutes-5292.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11152022-5292 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== The meeting was called to order at the scheduled site of Special Town Meeting at 6:32 p.m. The Select Board had scheduled a meeting at 6:30 p.m.; 30 minutes prior to Special Town Meeting for the express and limited purpose of considering and voting on a motion to empower Select Board Chair Michael-Ray Jeffreys to sign any and all warrants necessary on behalf of the full Select Board during the week of Thanksgiving. At 6:32 p.m., Chairman Jeffreys announced that he would entertain a motion to allow him to sign all necessary warrants on behalf of the full Select Board on November 22, 2022, or otherwise during the week of Thanksgiving. Motion: T. Alonzo 2id T. Dwyer Vote: 5-0 approving the motion The meeting was adjourned by unanimous consent at 6:33 p.m. Respectfully submitted, Lou Franco Clerk ======================================================================================== DOCUMENT : 2022-12-06-agenda-5297.txt BOARD : select-board DATE : 2022-12-06 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2022-12-06-agenda-5297.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12062022-5297 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, December 6, 2022 7:00 PM AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/88441983717 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: #/88441983717 If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users m ay dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT*** • BOARD • PUBLIC II. ANNOUNCEMENTS III. COMMUNICATIONS FROM OTHER BOARDS IV. APPOINTMENTS 7:10 PM 1st Quarter FY23 Financial Report from Finance Director 7:30 PM Joint Interview/appointment by Select Board and Planning Board to Planning Board of Timothy Willsmer, 762 Northfield Road V. INTERVIEWS/APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS VI. TOWN MANAGER REPORT VII. OLD BUSINESS 1. Status Update on Town Manager and Select Board Goals 2. Review American Rescue Plan Act (ARPA) Funding Requests, Evaluation Criteria & Process VIII. CURRENT BUSINESS 1. Special Town Meeting Recap 2. Sign Right of Entry Agreement for 45 Parmenter Road 3. Annual License Renewals 4. Approval of Minutes of October 18, and November 1, November 15, 2022 5. Warrants/Action Items 6. Committee Reports IX. UPCOMING MEETING/EVENTS SCHEDULE December 13th and December 20th ===PAGE 2=== X. PUBLIC COMMENT*** • TOWN MANAGER • PUBLIC • BOARD XI. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson.