# select-board — 8 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2022-02-15-minutes-5312.txt BOARD : select-board DATE : 2022-02-15 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2022-02-15-minutes-5312.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_02152022-5312 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Also Present: Heather Lemieux, Town Manager; Ray Dunetz, Ray Dunetz Landscape Architecture; Mike Toohill, Open Space Committee Chair, via Zoom, Myleen Mallari, Collector/Treasurer, via Zoom; Karen Brochu, Town Accountant, via Zoom; Peter Beardmore, Finance Committee Chair, via Zoom; Dave Passios via Zoom Chairman Alonzo called the meeting to order at 7:00 p.m. and asked everyone to stand for the Pledge of Allegiance. He announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg public access channel, on Facebook Live and it will be uploaded to the Lunenburg public access YouTube channel within 24 hours after the meeting. He noted Zoom is available for remote participation in the meeting and gave the sign-in instructions. The agenda lists all the topics which may be discussed at this meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by the Open Meeting Law. PUBLIC COMMENT There was none at this time. ANNOUNCEMENTS Ms. Lemieux announced that the Citizen's Party caucus is on Monday, March 14 at 6:30 p.m. at the Lunenburg Middle/High School. Warrant articles for the Annual Town Meeting are due by March 21 at 4:00 p.m. to the Select Board office. WORKSHOP: OLD PRIMARY SCHOOL • Meeting with Ray Dunetz on preferred concept for Landscape Design for 30 School Street Vil. Dunetz noted this is the 3rd community meeting regarding the 30 School Street site design. The process started in December 2021 with a site walk with the Select Board and town officials to get input on what might happen at this park. A community meeting was held in early December to generate comments and was followed up with an online survey. Based on the feedback we drafted two options and presented those in mid-January and issued another online survey. Between then and now we have refined the Master Plan to capture everyone's input and are looking to finish everything by the end of the month. At community meeting #1 we talked about the history and some inspiration about what this park could be. We also talked about the condition of the old primary school and generated a lot of feedback from the first online survey. It was surprising how well it matched the requests for proposals for this project. Folks really wanted a town green, community space for the farmers market and concerts, to enjoy nature with pollinator gardens and to have an opportunity to picnic and have enough parking to accommodate all those new uses. ===PAGE 2=== bit of sense that you are in the building. A large 40 x 70 foot pavilion shade structure will provide programming opportunities and a place for the farmers market. One big design element requested was a strolling path. We created a handicap parking area at the entrance to the park with an accessible path that goes all the way around. We added picnic tables close to the parking area and away from the pollinator meadow that we wanted to incorporate into the plan for some nature interpretation and learning. A large lawn area can be used for a variety of purposes. A heavily favored concept was an amphitheater with a band shell that would match the pavilion with granite seating that is nestled into the hillside with shade trees on either side. We would buffer the southern property from sound and from the park itself with plantings. We placed two restroom facilities near the entrance that would require utility connections such as water service, electrical and sewer. At the forefront of the building there will be an ornamental gate that allows vehicles to drop off their wares or allows emergency vehicles access. We have an interpretive sign that talks about the old Primary School. The parking area was reorganized from 25 to 48 spaces and 12 new spaces were redeveloped behind the Ritter Building. We created accessible walkways and crosswalks and narrowed the wide opening from Massachusetts Avenue to a 24 foot wide two-way lane. Also incorporated is pedestrian level, dark sky compliant lighting. We also considered placing ambient lighting under the pavilion and running electric service to the band shell for performances. While doing the estimate we included utility upgrades. He asked, would the Town want to install irrigation there? Mr. Dunetz showed some conceptual drawings on how things might look. He stated it is a big project and suggested construction phases over a time period in order to help finance it. The first phase would be hazardous materials removal and demolition. The second phase would be incorporation of some of the park elements at the upper level. The third phase would be to bring in some more amenities with the concert area and restrooms and the final phase is the roadwork. He had distributed the cost estimate to the Select Board. We have taken the cost estimate and added the design contingencies, permitting and soft costs and portioned it to two to four phases. The estimator expects a 4% increase per annum in costs due to inflation. • PHASE ONE 2023 - $778,000 - ABATEMENT, DEMOLITON • PHASE TWO 2024 - $1.5 M - UTILITIES, UPPER PATHWAY, BUILDING FOOTPRINT, SHADE STRUCTURE • PHASE THREE 2025 - $1.4 M - BANDSTAND, AMPHITHEATER, COMFORT STATIONS, PLANTING • PHASE FOUR 2026 - $750,000 - PARKING, ROAD WORK The Select Board appreciated the work and incorporation of all the feedback into the design. Mr. Alonzo noted the costs are something we are going to need to address as a town and a board and other committees and boards will be discussing as well. But Phase One is certainly something we are looking at regardless. We have an application to demolish in to the APDC and the hazardous materials removal goes with that. That part of the project is something we were going to do ===PAGE 3=== Lemieux noted placing a warrant article for the demolition costs. Hazmat costs would be covered under the Capital Plan. Mr. Alonzo added the second article would be the design costs. Mr. Dunetz stated that would be a conservative cost and in some ways it is better to go out to bid for the full design and then bid out as separate documents because everything kind of ties together. Mr. Alonzo asked about the Portland Blues being tied into the existing septic rather that sewer. Mr. Dunetz pointed out the sewer hookup is very close to the area where they would be placed. We don't know the condition of the septic as of yet. Mr. Jeffreys asked Mr. Dunetz if he saw any other areas of opportunities for changes that would result in savings. Mr. Dunetz stated the restrooms in the alternative pre-manufactured wooden structure would be a significant savings versus the Portland Blues. But they would be less vandal proof. Also less lighting could be another option and the curb work and paving could be done through the Town's paving contract. We did cost out pervious paving for the site to address storm water runoff off the top of the hill but we could just do asphalt. Unit pavers inside the building footprint could provide opportunity to solicit donations and donor bricks, but we could go to concrete. Concrete would give you another impervious surface. Mr. Jeffreys noted there was opportunity for people to donate trees and some benches as he saw a community approach to help furnish the park. He asked about water sources throughout the park other than the irrigation. Mr. Dunetz did not plan water sources as the plantings should be sustainable. Grass needs irrigation but we can do drought tolerant plantings as well as native trees. Dunetz stated it could be incorporated into the next level as there is water on the site. Dave Passios, 56 Whiting Street, stated the efficiencies are in doing this project all at once. He asked the Select Board to not cheapen the project by finding ways to save money because five years later you are spending money to repair of renovate something you spent less on. Regarding the pavilion roof, he noted solar panels could be installed for offset power use. The warrant articles will be discussed up until the warrant closes and through budget planning. Mr. Dunetz thanked the board for the opportunity to work with the Town. Resignations Ms. Lemieux reported she received DPW Director Rob Oliva's resignation today. Hi last day will be March 11th • The Asst. Town Manager/HR Director will be advertising that position immediately. TOWN MANAGER REPORT Announcement on Existing Vacancies The following is a list of current vacancies on the following committees: • Architectural Preservation District Commission (2 vacancies, one citizen at large and one representative from Historical Commission) • Council on Aging (1 vacancy) • Economic Development Committee (1 person recommended by the Open Space ===PAGE 4=== Zoning Board of Appeals (1 Associate vacancy) Interested persons can find application forms on the Town Website and completed forms can be sent to the Select Board's Office. Anyone that has any questions on volunteer opportunities can contact the Select Board's Office at (978) 582-4130 x 144. Current Employment Opportunities with the Town The following is a list of current employment opportunities with the Town: • Digital Services Staff Librarian (Part-Time Benefitted) • Assistant to the Sewer Business Manager (Part-Time Benefitted) Minutes Clerk (Part-Time Non-Benefitted) • Minutes Clerk positions (Part Time Non-Benefitted) • Principal Assessor (Full-Time Benefitted) • Trash and Recycling Coordinator (Part-Time Non-Benefitted) Van Driver (Part-Time Non-Benefitted) • Videographers (Part Time Non-Benefitted) More information on each position can be found on the job postings, which are located on the town website. Electricity and Natural Gas Our energy broker, Tradition Energy, will be soliciting bids for the Town for electricity and natural gas as our current contracts are expiring on November 30, 2022. Our broker believes we are better off to go out to bid this spring, instead of waiting until summer or fall due to volatility in the market in the near term. Our current electricity rates for town/school properties is $.09425 kWh and our natural gas rates for town/school properties is $5.19/DTH (dekatherm). Our electricity costs will not exceed $.112 kWh for the remainder of FY23 as we can opt into the municipal aggregation rate. Bids are expected to bereceived in March. Meadow Woods Trailer Park As agreed by the Select Board the Town has agreed to rescind the receivership for Meadow Woods and has entered into a payment agreement with Meadow Woods MHP LLC. The payment agreement stipulates an initial payment of $400,000 as a down payment to be applied as a partial payment to the delinquent sewer usage bill and on the other previous years old tax title receivables. Each year thereafter on or before the anniversary date of this agreement Meadow Woods will pay down $100,000 against delinquent taxes until the delinquent tax amount is paid off, while keeping current with their current tax bills. The $400,000 payment was provided to the Tax Collector today upon execution of this agreement. ===PAGE 5=== ability of a select board to reduce the town meeting quorum requirement; and reinstating the remote option for representative town meetings (which does not apply to Lunenburg). COVID-19 Update The weekly update from the Board of Health on the total number of new cases reported as of February 5th was 71 and the positivity rate was 8.73%. Meetings, Events and Other Announcements There will be a Tax Lien Auction on March 17th at 10 a.m. • The Town Caucus will be March 14th at 6:30 pm at the MS/HS Auditorium. The elected positions that will be up for nomination at the Town Caucus and on the ATE Ballot are up on the town website under News and Announcements. • The warrant to submit articles for the Annual Town Meeting is open for submission of articles until Monday, March 21, 2022 at 4 p.m. • I will be visiting the English Community Service Learning and Civics Class this Thursday to discuss needs in the community. • I am attending the Personnel Committee and Conservation Commission meeting tomorrow night and the Finance Committee meeting on Thursday night. CURRENT BUSINESS 1. Discussion on 30 School Street and Certificate to Alter Application Mr. Alonzo noted that the APD has reversed their determination that the Certificate to Alter was not complete to complete. The hearing is scheduled for March 10th at the Ritter Building at 7:30 p.m. He encouraged anyone who wants to comment on this should attend the hearing. 2. Review of Tax Lien Sale List and Request from Open Space Committee Ms. Lemieux reported the Select Board has a list of the tax lien sale properties in their packets this evening. This is a public auction of tax liens used to recover delinquent property taxes. The Tax Collector advertises the properties in the local newspaper and a company or individuals can bid on the listed property at the auction. The bidder in turn pays off all the delinquent taxes and late fees, interest, etc. to the Town and the property owner must pay the bidder or risk foreclosure. The properties continue to owe taxes to the town on an annual basis going forward. Mike Toohill, Open Space Committee Chair, reported the committee is asking for four properties to be removed from the list as they have potential for open space for the community. Mr. Jeffreys inquired about the tax lien process, does the Select Board have to approve the list or is this within the Tax Collector's function? Ms. Lemieux stated the SB has the ability to request she remove them from the auction list. Mr. Toohill stated 356 Hollis Road, 250 Hollis Road, 56 Carr Avenue are all adjacent to each other. They are 4.7 acres, 19 acres and 11.5 acres. 101 Pleasant Street is separate property that is adjacent to existing town open space. Further discussion about the properties ensued. ===PAGE 6=== Committee is interested in these properties, putting them on the tax lien auction isn't going to disallow them from maintaining an interest in them. The Town would still collect the $323,954 and the current owners will still have the property. In the past Tallage LLC, did not foreclose on any of the properties they took over liens on, the people paid their taxes and in some instances the lien from Tallege was released. Further discussion ensued about the complete list and looking at all of them. Mr. Alonzo for it. He asked the Collector and Accountant for the same reasoning on any of the properties. Ms. Lemieux noted the list could change before the next meeting as some people will pay their taxes between now and the tax title auction. Peter Beardmore, stated he was glad there was no action taken tonight as more information needs to considered. Mr. Alonzo understood both the Open Space Committee's and the Collector's and Accountant's viewpoints and there needs to be further discussion on these at the next couple of meetings. He thanked everyone for their time tonight. Town Manager's FY23 Preliminary Budget Presentation FY2023 Budget Timeline to Date • Capital Planning Committee began in September 2021, met with departments in November and December 2021 • Town Manager sent target budgets to departments in December 2021 due back on January 12, 2022 • The Capital Planning Committee finalized the prioritization of projects for the FY23 Capital Plan on January 4, 2022 • Town Manager presented the FY23 Capital Plan and FY23- FY27 Five Year Financial Forecast in January • As required by the Town Charter, the Town Manager presents a Preliminary FY23 Budget by mid-February Preparing the FY2023 Recommendation • Goal was to create a balanced budget that funds operating budgets using recurring revenues at current service levels with some exceptions. • Original target budget used in December and preliminary budget use conservative revenue projections. • Meets the Town's Financial Policies Smart Growth to ensure Long Term Fiscal Sustainability • Certified Free Cash not used on operating budget and abides bythe Town's Financial Policies: $1,000,000 Free Cash towards Capital Items; ===PAGE 7=== FY2023 Target Budget • On the Revenue side: Property Taxes: Included adding 2 ½ % to previous year's levy, $213,540 for New Growth, and debt exclusion amounts. • State Aid: Level funded State Aid based on the FY22 State Aid figures that were approved in July 2021. • Local Receipts: Included a $50,000 increase over previous FY's estimate for Motor Vehicle Excise Taxes but level funded all other local receipts. • Other available funds: Target budget did not address use of Free Cash. Other sources of available funds similar to the previous fiscal year sources. • On the Expenditure side: • Level funded Cherry Sheet Offsets, State & County Charges and Choice/Charter Assessments using FY22amounts • Departments were sent target budgets in December that included all known contractual increases and level funded other expense categories except: • Included costs associated for .5 FT Patrolman and Career Firefighter/Paramedic • Additional $50K for Pavement Management • Known Principal and Interest debt payments for FY23 • Included a 8% rate increase for Health Insurance for active employees and a 5% rate increase for retirees • 5% Increase for General Insurances Included a 10% increase for Worc. County Retirement • Included 2.5% increase for LPS and Monty Tech FY2023 Preliminary Budget vs. Target Budget: Assumptions and "Unknowns" • Revenues: State Aid (Governor's Budget Proposal); Governor's proposal is an overall increase of 10% (+$949,734 than target) New Growth: Assumes $213,523; continue to monitor and adjust if needed • Expenditures: Cherry Sheet Offsets and State Assessments: Uses the Governor's figures • Health Insurance: Assumes a 6% rate increase for active employees and 5% rate increase for retirees. Actual Health insurance renewal received in early March. • Liability and WC Insurance: Assumes a 5% increase. Renewals are received in late March. Police and Fire IOD: Level funded. • Monty Tech Assessment: Includes a 21% increase; assessments received by the beginning of March ===PAGE 8=== TOTAL $47,488,938 FY2023- Revenue Estimates $3,110,153, 6% $3,133,885, 7% $10,390,105, 22% • Property Tax • State Aid • Local Receipts • Available Funds $30,854,795, 65% Revenue Property Tax* State Aid Local Receipts Available Funds** total: FY21 Final $28,896,249 9,427,619 $ 3,600,669 $ 2,427,555 $ $14,352,093 FY22 Final $29,959,876 9,440,371 $ 3,060,153 $ 3,089,126 $ $45,549,526 *Property Taxincludes starting tax levy, 21/290, New Growth, Excludable Debt "Available funds will fluctuate mainly due to use of free casit FY23 TM Prelim Budget $30,854,795 10,390,105 3,110,153 3,133,885 $47,488,938 Dollar Increase 90 Increase Over PY over Prior Year $894,919 $949,734 $50,000 $44,759 $1,939,412 2.99% 10.06% 1.63% 1.45% 4.26% ===PAGE 9=== • Property Tax: • Prior Year base ($27,131,063) plus 2 ½% increase ($678,277) • Estimate for New Growth ($213,523) • No New Overrides or Exclusions • Excluded Debt from previous projects for FY23 =$2,831,932 • Maximum allowable tax levy for FY2023-$30,854,795 History of New Growth • New Growth Dollars by Property Class Residental New Growth 315,692 Open Space (OS) Commercial (C) Industrial (l) Personal Property (PP) CIP New Growth 67,664 2,336 95,804 165,804 TOTAL New Growth O 481,496 OLS, Galeway, Tavate, LA-13 Tax LevyBase Granth, colummK 3year average Residential Open Spacel 346,848 PP Tob L 30,408 64,926 442,1821 5 year average Residential Open Space CI PP Totall 294,2301 20,995 315,225 10-year average Residentiaf Open Space CI PP Total 239,9901 13,267 253,257| 285,164 55,209 34,901 97,262 187,372 472,536 338,051 45,913 83,811 41,151 300,521 30,972 331,495 261,0781 18,609 279,687 173,768 3,187 31,840 157,436 192,463 366,231 258,208 42,020 116,8341 417,062] 299,895 29,924 329,820 270,5041 16,905 281,409 160,452 9,272 139,732 149,004 309,456 206,461 22,556 131,417 360,441 269,675 30,040 299,714| 275,2121 17,179 292,991 325,257 12,096 92,901 104,997 430,254 219,826 8,185 130,023 358,0344 252,067 29,486 281,552 266,930 18,988 285,918 ===PAGE 10=== • Budget Proposal provides for additional $898,610 in Chapter 70 funds (11.5% increase) and an additional $31,380 in Unrestricted General Government Aid (2.7% increase); the total estimate for FY23 =$10, 390,105 (an increase of 10% over the final FY22 State Aid FY2023- Local Receipts • Estimated Local Receipts = increased $50.000, or 1.6% over the previous year's estimates • Motor Vehicle Excise Tax, licenses, permits, fees, fines, investment income • Elastic Revenues- very dependent upon the economy • Local Receipts: Estimate is an overall increase of 1.6% over the previous fiscal year estimates. FY2020 Actual 1,813,251 134,867 154,669 FY2021 Actual 1,978,799 125,662 259,184 3,921 FY2022 Estmate 1,721,640 100,980 200,000 1,648 FY2023 Estmate 1,771,640 100,980 200,000 1,648 1. Motor Vehicle Excise 2a. Meals Excise 2b. Room Excise 2c. Other Excise-Boat 3. Penales/Interest on Taxes and Excises 4. Payment In Lieu of Taxes 5. Charges for Services-Water 6. Charges for Services-Sewer 7. Charges for Services-Hospital 8. Charges for Services-Solid Waste Fees 9. Other Charges for Services 10. Fees 11. Rentals 12. Dept. Revenue-Schools 13. Dept. Revenue- Libraries 14. Dept. Revenue- Cemeteries 15. Dept. Revenue-Recreation 16. the Departmental Revenue 17. Licenses/Permits 18. Special Assessments 19. Fines and Forfeits 20. Investment Income 21. Medicaid Reimbursement 22. Misc. Recurring 23. Misc. Non-Recurring TOTAL Local Receipts-Actual O Difference: Actual over Budget 165,998 60,207 4,100 262,555 331,255 11,844 37,183 102,340 231,808 3,310,076 243,085 200,429 72,688 5,100 254,362 334,109 15,468 13,263 35,585 176,052 60,207 4,100 257,370 331,188 11,844 13,263 25,000 176,052 60,207 4,100 257,370 331,188 11,844 13,263 25,000 357,936 3,656,506 590,516 211,699 3,114,991 211,699 3,164,991 ===PAGE 11=== debt payment will expire in 2023 • Water & Sewer Betterments • Fully funds associated debt service for water and sewer debt • Sewer Enterprise Fund covers their Indirect Costs • Public Access Enterprise Fund covers their Indirect Costs • Transfers $42,134.74 from the Artificial Turf Revolving Fundto pay the associated costs for the Artificial Turf Field Debt for FY23 Available Finds Free Cash Bond Premium Unexpanded Articles Bonowing SpecialPupc Stabilization Fund MBARebusement (Both debtand Reirbursement expires in 2023 MoBAReserve Rembusement Appled Sewer EnterpriseRetained Earrings Sewer Betterments Water Betterments Septic Loan Revere PEGRetained Earrings Sale of CerretaryLots ArtificialT ufRevolving Fund School Transportation FeeOffeet $ $ $ $ FY2020 After Race 1,297,73196 $ 6,350.49 171,781.68 $ 535,31689 $ 70,805.00 $ 817,901.40 $ 56,837.50 $ 35,000.00 $ 43,500.00 S 3,035224.92 $ 365,682 13.70% FY2021 After Recap 858,356.21 $ 6,825.61 $ $ $ total: S Dollar IncreaseOverPrior Year $ Percentagelncrease OverPrior Yese 535051.195 72,682.00 $ 804,329 90 5 55,837.50$ 48,000.00 $ $ 46,473.00 $ 2,427,55541 S $ S (607,670 -20.02% F2L2 TMI After Raap 1,485,60400 $ 111,281.58$ 534,779.55 $ 90,587.20 $ 705,876.16 S 54,837.50 $ 46,842.00 $ 15,000.00 $ 44,318.19 $ 3,089,126.18 $ 661,571 $ 27.25% FX23 TMI Prelim. Budget 1,616,69200 40,049.00 534,501.26 105,730.27 687,99232 58,837.50 47,948.00 42,134.74 3,133,885.09 44,759 1.45% Grants, Earmarks, Federal and State Funding • In Fiscal Year 2022 the following is a list of the types grants, donations, earmarks, federal and state funding that were received: > Police: • Applied for DOJ Bullet Proof Vest Grant • Fire: > State Student Awareness of Fire Education Grant and Senior SAFE Grant: $6,789 ===PAGE 12=== > Applied for MassDOT Small Bridge Program for Flat Hill Culvert: Up to $500,000 > Library: > State Aid (on Cherry Sheet as Offset Receipt): $15,000 > Friends of the Library: $15,000 • Gift Fund: $500 > Revolving Fund: $1,500 • Senior Center: › State Formula Grant: $25,272 > Eagle House Supporters: $12,500 > Community Foundation Grant: $7,500 > COA Gift Fund: $4,041 > Cultural Council: $750 • Friends of Nashoba Valley Hospital: $300 • Town Manager: > Recycling Dividends Program Grant: $6,600 • MIIA Risk Management Grant: $10,000 > Applied for MIIA Wellness Grant: $13,430 • School: > Elementary and Secondary School Emergency Relief II: $588,834 > Elementary and Secondary School Emergency Relief III: $1,351,034 > Other COVID Grants: $298,636 (competitive grants) > State Grants: $145,700 (one a competitive grant) • Federal Grants: $634,978 • State and Federal Funding to the Town: > ARPA Funding: $3.5M > FY 2022 State ARPA funds for $50,000 for Hazardous Materials Abatement at 30 School Street > FY2022 State Earmark for $40,000 for the LED Lighting at Library FY2023 Expenditures • Expenditures are a reflection of the cost of providing a level of services to residents of all ages in our community, to visitors traveling or doing business in Lunenburg, and maintaining or improving our assets. • As a town, we provide services to students, we provide health and human services to seniors and veterans, recreational services, public safety to all • The balance is to provide the best services possible given the available resources, maintain our assets, and plan for the future by putting funding into reserves. ===PAGE 13=== Cable Access Enterprise Fund Other Warrant Articles with a Financial Impact including transfers into Stabilization accounts, OPEB Trust Fund, and Capital Plan FY2023 Target Budget Highlights • Police- Approx. $30k for add'l Patrol Officer (1/2 Year) • Fire - $70k for add'l Career Firefighter • DPW- $50K for Pavement Management • Lunenburg Public Schools-$541K for a 2.5% increase • Monty Tech Assessment- $22K for a 2.5% increase • Worcester Reg. Retirement-$153K or 10% increase • Health Insurance-$140K more than final FY22 budget based on 8% rate increase for active employees and 5% rate increase for town and school retirees FY2023 TM Preliminary Budget: • General Govt: Funds the target and above target requests for a PT technical support position, a PT clerical position for Conservation, addresses wages for Registration Workers, additional hours for Assistant Tax Collector, and increases in software, hardware, website, internet costs • Police- Funds target for additional FT Officer for ½ year and above target requests for a PT clerical position, leasing a motorcycle, funds for retirement of officer, addresses ACO wages : Fire - Funds target budget and SIOK of above target request. Facilities- Funds target and $85K of above target request for a Facilities Director position. • DPW- Includes additional $50K for Pavement Management • COA- Includes restructuring the Meal Site Manager program and adding a new PT position • Veterans- Addresses wages of VSO • Library- Includes adding 2 PT library positions to open on Fridays, related heating costs, increase in programming funds, WMARS cost increase due to population, and exceeds the min. 16% towards Library Materials Worcester Reg. Retirement: Our assessment came in at a 10.32% increase or $158K more than the previous FY. ===PAGE 14=== Expenditures General Fund Expendifures General Goverment Central Purchasing Police Fire Radio Watch Other Protection Department ofPublic Works Public Buildings & Facilities Solid Waste Health & Sanitation Council on Aging Veterans Lunenburg Public Schools Monty Tech Assessment Library Debt Service Unclassified Retirement Assessment $ $ $ $ $ $ sub-total: $ FY2022 FY2023 TM After Recap Prelim Budget F23 Prelim Budget Dollar Inc over PFY 1,738,191 75,580 $ $ 2,030,691 1,403,190 304,679 $ $ 205,151 1,944,012 799,489 354,634 89,540 167,318 105,775 $ $ $ $ $ $ 21,669,378 876,289 439,541 4,562,594 $ $ $ 3,130,386 $ 1,531,070 41,427,508 $ F23 Prelim Budget %% of total increase 1,792,492 77,800 $ $ 2,146,949 1,568,216 $ 318,904 214,405 2,001,294 884,566 $ 312,634 $ 99,260 $ 183,629 110,775 22,342,995 1,056,990 492,984 $ $ 4,497,723 3,382,151 1,689,147 $ $ 43.202,314 $ 54,301 2,220 116,258 165,025 13,625 9,254 87,282 85,077 (42,000) 9,720 16,311 5,000 673,617 180,701 53,443 (64,870) 251,765 158,077 1,774,806 3.06% 0.13% 6.55% 9.30% 0.77% 0.52% 4.92% 4.79% -2.37% 0.55% 0.92% 0.28% 37.95% 10.18% 3.01% -3.66% 14.19% 8.91% 4% Non-Discretionary- Debt Service FY2020 Lfter Recal Total: Debt Service 1,681,672 offsets: Tax, Outside Prop 21/2 Sewer Betterment Water Betterment MSBA Net Impact: General Fund $ 2,947,348 $ 817,901 $ 56,838 $ 535,317 $ 324,269 $ FY2021 After Recap 4,699,521 $ 2,852,779 804,329 55,838 535,051 $ $ $ 451,524 $ FY2022 After Recap 4,562,594 $ $2,828,812 705,876 $ 54,838 534,780 438,288 $ Total appropriation for FY2023 Debt Service = $4,497,723 FY2023TM Prelim Budget 4,497,723 $ $2,831,932 $ 687,992 58,838 $ $ 534,501 384,460 $ DollarIncrease Over PY (64,870) 3,120 (17,884) 4,000 (278) (53,828) ===PAGE 15=== sever Vebt Administasve rees Transfer from Sewer Enterprise - Sewer Debt Service $ 3,164.40 705,876.16 2,434.05 687,93232 1,072.45$ 646,81628 1,234.123 311,668.16 1,127.80 IS 184,920.48 S Transfer from Septic Receipts Reserved Meadow Woods Water Betterment Revenue Transfer from Artificial Turf Revolving Net Regular Debt Service $ $ % of Net Regular Debt to Levy (cap of 4% per Policy) Net Excludable Debt % of Excludable Debt to Total Levy (cap of 11% per Policy) % of Aggregate Debt Service Costs to Total Levy (cap of 14% pe 54,837.50 $ 44,318.19$ 393,969.84 1.45% $ 2,828,812.36 9.44% 10.76% $ 58,837.503 42,134.743 342,325.24 1.22% $ 2,831,932.29 9.18% 10.29% $ 57,587.50 $ 39,321.785 234,359.02 $ 0.81% 2,477,703.88 7.86% 8.60% $ $ 56,337.50 41.478.43 216,523.38 0.72% 2,313,898.33 $ 7.13% 7.80% 55,087.50 38,463.785 55,301.08 0.18% 2,213,677.52 6.61% 6.78% FY2023 Expenditures, Non-Discretionary- General Government Unclassified • Insurance Estimates Liability and Worker's Compensation include a 5% estimated increase. Actual renewals are received in March. • Police/Fire Injured on Duty insurance is level funded. • Health Insurance Renewal estimate is 6% rate increase for active employees and 5% rate increase for retirees: 34% of Health Insurance budget is for active town employees; 17% is retiree health insurance for town employees and 49% is retiree health insurance for school employees. The active portion is approx. $828K out of the $2.45M. School retirees account for $1.2M and Town retirees account for $414K. Retirees renewal is on a calendar year basis and is based on a 5% increase for MedEx2, Managed Blue and Medicare. We will receive our Health Insurance renewals by the beginning of March. 1,019.12 182,612.58 58,837.50 35,396.90 61,378.86 0.19% $ 2,199,352.52 6.37% 6.55% • FY2023 Expenditures, Non-Discretionary- Worcester County Retirement Assessment Summary of Member Data Total Active Members Average Age Average Service Valuation Salary Average Salary 168.57 45.60 8.70 6.631,003.00 $38,778.00 Retired Members & Beneficiaries Average Age Total Annual Pension Average Annual Pension 95.00 73.50 1,942,829.00 $20,451.00 Disabled Members • Accidental Average Age Total Annual Pension Average Annual Pension 3.00 75.60 77,886.00 $25,962.00 Disabled Members• Ordinary Average Age Total Annual Pension Average Annual Pension 1.00 54.70 6,828.00 $6,828.00 Inactive Members Annuity Savings Fund 51.00 $715.773.00 ===PAGE 16=== Inactive Members 715,773.00 36,355,165.00 total AAL= Unfunded Actuarial Accrued Liability (UAAL) Actuarial Accrued Liability Actuarial Value of Assets Unfunded Actuarial Accrued Liability FY2023 Assessment Employer Normal Cost (Benefit - Employee Contrib + Admin Costs) Payment on UAL Payment on 2002 ERI Payment on 2003 ERI Payment on 2010 ERI Total Assessment: 36,355,165.00 16,660,420.00 19,694,745.00 479,962.00 1,240,310.00 early payment discount Total if paid on July 1st 1,720,272.00 (51,125.00) 1,689,147.00 Department Town Sewer School Town/School Total Employer Normal Cost $266,468 $5,326 $202,126 $6,042 $479,962 FY2023 Appropriation Breakout Payment on UAL $815,983 $11,072 $407.045 $6,210 $1.240,310 Total Appropriation $1.082,451 $16,398 $609.171 $12,252 $1.720,272 If Total Appropriation is Paid on 7/1 $1.062,867 $16,101 $598,149 $12,030 $1,689,147 ===PAGE 17=== Cheny Sheet Offsets $ 199,18 2 $ 197,55 $ 131,710 Overay 2 $ 174,99 7 115,88 7 Tax Title $ 24,00 0 24,00 $ 123,08 9 $ 24,00 $ 120,000 $ 29,000 $ 0 sub-total: $ 1,480,68 6 1,375,64 1,447,37 5 $ 6 $ 1,415641 Cheny Sheet Cherges and Cheny Sheet Offsets reflect theestimate wad to finalize the FY 2021 budgetat the STMand whenthe tax rate wasset Noteworthy Highlights • Cherry Sheet charges increased while Cherry Sheet Offsets have decreased from the previous fiscal year for an overall decrease of $33,646. > The Overlay Account is funded at $120K and Tax Title has increased by $5,000. FY2023 Expenditures- Capital, Other Post-Employment Benefits (OPEB), Stabilization FY2020 After Recap FY2021 After Recap FY2022 After Recap FY2023 TM Prelim. Budget Other Warrant Articles: Capital Articles Prior Year Expenses OPEB Liability Stabilization Fund Special Purpose Stabilization Fund Health Insurance Stabilization Fund $ $ 1,684,100 500 150,000 100,000 288,222 $ $ $ 1,142,213 626 110,000 422,252 250,000 $ 1,597,825 8,165 180,418 100,000 250,000 369,334 $ 1,740,049 $ $ $ $ 266,692 100,000 250,000 $ sub-total: $ 2,222,822 $ 1,925,091 $ 2,136,408 $ 2,356,741 $ (65,845 5,000 131,735 Dollar Increase Over PY 142,224 (8,165) 86,274 (369,334) 220,333 ===PAGE 18=== 14 13 11 15 16 19 20 • 0 10 11 12 13 14 15 wo way Radio system 69 PD22-01 Police Canine Replacement S4 PD20-03 Police Police Marked Ford Interceptor Hybrid -Adätionto Fleet 66 FM19.05 Facilities Town Hall Repairs. Vertex Year 2 Items 7-11 & 13 60 INFRA21.05 Infrastructure Flat Hill Road Drainage Desigh 30 INFRA22-03 Facilities Marshall Park Survey 67 GG22-02 Town Manage Records Retention 46 DPW21.01 DPW Utility Tractor/Rotary MowerCombo 61 LPS19-05 Schools One Ton Dump Truck with Plow 61 FM21-05 Facilities Senior Center, VertexItems #4, 7(1998 Roof Replacement) 37 DPW17-09 DPW One Ton Dump Truck with Plow 47 FM21-06 Facilities Brooks House-Vertex Items #3, #4 Foundation 42 LP$19-10 Schools Mower 54 PD16-14-2 Police Police MarkedFord 150 Responder - Additionto fleet 53 FM19.08A Facilities Old Primary-Vertex Haz. Matis Abstement Highway Police Police Town Facilities Highway Town Facilities Gen. Govt Highway Schools Town Facilities Highway Town Facilities Schools Police Town Facilities $ Funding Raise & appropriate Free cash UnexpendedCapital Premium Reservedfor Capital Special PurposeStabilization Account Total AvailableFunding Recap of Less Discretionary & Discretionary Expenditures The FY 2023 Budget Recommendation reflects requests to increase the staffing levels for certain departments: Includes One Additional Police Officer for ½ year • Includes One Additional Career Firefighter • Creates a new FT Facilities Director position • Creates part time clerical support for Police Department and Conservation • Restructures COA Meal Site Program by adding one PT position • Creates part time technical support position • Creates two part-time library positions to open on Fridays • Adds four hours for the Assistant Tax Collector • Addresses wages for various staff that were less than State Min. Wage Includes LPS priority needs identified in the Superintendent's 3.11% budget • Includes a 21% increase for the Montachusett Technical Assessment based on minimum required 39,000.00 24,250.00 62,000.00 62,500.00 700,000 1,000,000 40,049 1,740,049 ===PAGE 19=== through local appropriation and 3 new positions through grant funds. Will seek additional grant funds that become available. • Montachusett Regional High School: • Preliminary Budget Recommendation is a 21% increase. We receive our assessment around the beginning of March. The assessment may be positively offset with the availability of other funds to offset the increase. FY23 Required Local Contribution for Education Massachusetts Department of Elementary and Secondary Education Y EDUCATION Office of School Finance FY23 Chapter 70 Apportionment of Local Contribution across School Districts 1 FY22 foundation enrollment 2 FY22 foundation budget 3 Each district's share of municipality's combined FY22 foundation 92.60% 4 FY22 required contribution Lunenburg 1,656 18,408,485 10,908,378 Monty Tech 83 1,471,017 7.40% 871,685 FY23 apportionment of contribution among community's districts 5 FY23 total unapportioned required contribution ('municipal contribution' tab row 19 or 25) 12,346,684 6 FY23 foundationenrollment 7 FY23 foundation budget 8 Each district's share of municipality's total FY 23 foundation 9 FY23 Required Contribution 1,671 20,056,630 91.80% 11,334,402 94 1,791,269 8.20% 1,012,282 10 Change FY23 to FY22(9 - 4) 426,024 140,597 1,739 19,879,502 100.00% 11,780,063 1,765 21,847,900 100.00% 12,346,684 566,621 FY23 Monty Tech Required Minimum Contribution X EDUCATION Massachusetts Department of Elementary and Secondary Education Office of School Finance FY23 Chapter 70 Regional District Enrollment and Contributions by Member City or Town ===PAGE 20=== Total 1,461 1,467 10,458,906 10,71 5954 257,048 11 As hburnham 12 As hby 15 Athol 21 Barre 97 Fitchburg 103 Gardner 125 Harvard 134 Holden 140 Hubbardston 162 Lunenburg 234 Petersham 235 Phillipston 241 Princeton 255 Royalston 282 Sterling 294 Templeton 328 Westmiroter 70 37 113 48 384 178 4 88 42 83 5 18 29 12 64 89 81 67 34 114 50 375 177 8 107 46 94 8 21 26 8 62 87 73 -3 -3 2 -9 -1 19 4 11 -3 -4 -2 -2 -8 564,187 388,431 326,630 344,548 1,656,184 1,061,288 58,486 923,793 460,621 871,685 60,677 198,878 424,025 78,817 935,779 604,441 800,710 548,196 337,357 327,378 349,848 1,655,228 1,062,724 122,883 1,156,707 480,261 1,012,282 90,327 212,584 385,030 53,753 948,973 570,693 742,053 -15,991 -51,074 748 5,300 -956 1,436 64,397 232,914 19,640 140,597 29,650 13,706 -38,945 -25,064 13,194 -33,748 -58,657 This does not include transportation costs. FY2023 Expenditures- CONCLUSIONS Includes Governor's Budget Proposal for State Aid-figures which are subject to change. Fully funds all contractual obligations and increased costs for non-personnel related expenditures. • Balanced based upon use of recurring revenues for operating costs; no draw on Stabilization Fund or Free Cash for operating expenses. • Maintains existing staff with additional 3FTE and 6 PTE town employees. Preliminary budget same as Superintendent's proposed FY23 budget. • Preliminary budget leaves an unappropriated balance of $514K that can backfill any unknown increases, increase funding for Capital Plan, and any funding needed for ATM articles. • Current recommendation leaves a balance of $1.05M of Free Cash that can be used for financial warrant articles, increase funding for the FY23 Capital Plan, used on FY22 Snow and Ice Deficit, or deposited into stabilization. Recommend leaving a portion to fall to next year's free cash. Looking Ahead FY23-27 Projected Debt & Capacity ===PAGE 21=== Max Net Excludable Debt (11%) Max Aggregate Debt (14%) Annual Debt Capacity Reg. Annual Debt Capacity Excludable Annual Debt Capacity Agg. Five Year Tax Rate Impact Fiscal Year: Total Assessedvalue % change Single Family Average Assessed Value % change Levy ceing Levy Lint to Levy Celing Ratio Levy Limt (wlo debt exclusions) New Growth New Levy Lint 2.5% Levy as percent of Levy Lint Add Override / (Underride asnegative) Tax rate impact Levy (laxation) Base tax rate - wio debt exclusions Annual Tax Rate Change -w/o debtexclusions Add Debt Exclusion Tax Levy Tax rate inpact Austed tax rele Annual Tax Rate Change 2022 1,742,668,830 2.0% 294,961 2.0% 43,566,721 0.61 26,700,809 430,254 27,131,063 100.0% 0 $0.00 27,131,063 15.57 ($0.42) 2,828,812 29,959,875 $1.62 $17.19 ($0.55) 3,394,027.48 4,319,671.34 $ $ 3,469,211.34 4,415,359.88 $ 3,570,238.47 4,543,939.87 $ $ 778,589.28 562,095.19 1,145 413.81 928,064.22 991,507.46 1,703,296.98 989,189.22 1,256,340.14 2,013,518.16 $ $ 2023 1,777,522,207 2.0% 300,860 2.0% 44.438,055 0.63 27 809,340 213,523 28,022,863 100.0% 0 $0.00 28,022,863 15.77 $0.20 2,831,932 30,854,795 $1.59 $17.36 $0.17 2024 1,813,072,651 2.0% 306,877 2.0% 45,326,816 0.63 28.723,434 300.000 29,023,434 100.0% 0 $0.00 29,023,434 16.01 $0.24 2,477,703 31,501,137 $1.37 $17.37 $0.02 2025 1,849,334,104 2.0% 313.015 2.0% 46,233,353 0.64 29,749,020 300,000 30,049,020 100.0% $0.00 30,049,020 16.25 $0.24 2,313,898 32,362,918 $1.25 $17.50 $0.13 2026 1,886,320,786 2.0% 319,275 2.0% 47,158,020 0.65 30,800,245 300,000 31.100,245 100.0% $0.00 31,100,245 16.49 $0.24 2,213,677 33,313,922 $1.17 $17.66 $0.16 FY2023 Budget Calendar • Departments will present a more in-depth review of their programs, services, and needs during individual presentations beginning on February 24th • House Ways & Means Budget, end of April • Senate Budget, end of May Town Meeting: May 7th • State Budget: Conference Committee by June 30" with State Aid typically finalized by July 3,687,235.97 4,685,209.41 1,194,783.08 1,467,558.45 2,416,230.81 33,556,674.77 3 4,526,676.98 $ 1,231,957.42 $ 1,357,322.25 32,265,945.60 2027 1,924,047,202 2.0% 325,660 2.0% 48,101,180 0.66 31,877,752 300,000 32,177,752 100.0% $0.00 32,177,752 16.72 $0.24 2,199,352 34,377,104 $1.14 $17.87 $0.21 ===PAGE 22=== 8:00 Police Thursday, March 10, 2022 7:00 8:00 Monty Tech DPW Thursday, March 17, 2022 7:00 8:00 8:30 Lunenburg Public Schools Information Technology Administration, Unclassified, Debt Service Thursday, March 24, 2022 7:00 7:30 8:00 Public Access Committee Sewer Other Monied Articles Thursday, March 31, 2022 7:00 FY2023 Budget Public Hearing and Vote on Recommendations Discussion ensued about the increased enrollment at Monty Tech. Question was asked why there was such an increase this year. Ms. Lemieux will ask Monty Tech. Suggestion was made to reflect the effect of the budget on the average property tax bill for better understanding for residents. Other questions were related to school enrollment the 37% decrease in LPS and increased enrollment by 336% in charter schools/charter tuition reimbursements.), and Esser grant funding, Ms. Lemieux will reach out to the school for clarification. Minutes/Warrants/Action Items There were no minutes for approval this evening. The board signed a Payroll warrant in the amount of $902,574.08; a Payroll deduction warrant in the amount of $200, 425.65 and an Accounts Payable warrant in the amount of $508,183.66. Mr. Jeffreys stated he has requested a map showing all the town-owned properties. Mr. Alonzo noted trash pickup complaints being reported on social media and that his street's trash was not picked. People who put out their trash are concerned that animals are getting into it. He understood the hauler has had to deal with driver shortages, Covid-19, etc., but hopefully they will be addressing this. Ms. Lemieux stated the office as well as DPW has been fielding phone calls, complaints and emails. We are in constant communication with EL Harvey. Committee Reports Mr. Jeffreys reported the Lunenburg Municipal Design Committee met Monday and he could not attend but watched the video. There was general discussion about how to move forward with the expanded charge. He was appointed as Chairman and their next meeting is Monday, March 7' at 6:00 p.m. The meeting will be to brainstorm and set milestones to achieve and the steps needed to get there. He expected to focus on those for the meetings in March and April to take a look back on work that has already been done and review the Vertex reports and Tappe Study. ===PAGE 23=== Discussion on Fiscal year 2023 Budget, Capital Plan, Financial Forecast, and Annual Town Meeting Warrant articles There was no further discussion. UPCOMING MEETING/EVENTS SCHEDULE Mr. Alonzo reported their next meeting will be March 1st. PUBLIC COMMENT Mr. Alonzo stated he intended to run for reelection this year and will be seeking one of the nominations for Select Board at the town caucus. Motion: L. Franco To adjourn the meeting 2'': T. Dwyer Vote: Mr. Franco-aye, Mr. Dwyer-aye, Mr. Jeffreys-aye. Mr. Alonzo-aye The meeting adjourned at 9:18 p.m. Respectfully submitted, Elain m. Peteor Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2022-02-22-agenda-5313.txt BOARD : select-board DATE : 2022-02-22 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2022-02-22-agenda-5313.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02222022-5313 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, March 22, 2022 7:00 PM AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS 7:05 PM Class II Auto Dealer License Hearing for Jose Iris De Oliveira Jr. d/b/a Lunenburg Auto Center, Inc. @ 36 Summer Street 7:15 PM Joint Appointment with the Housing Authority of Pastor Dale Proulx, 138 Beal Street -term to expire May 21, 2022 7:20 PM FY 2022 2nd Quarter Financial Reports from the Finance Director 7:30 PM Meeting with McCarty Engineering Representative on Flat Hill Road Drainage 8:15 PM Presentation of Draft DHCD Guidelines on New Multifamily Zoning Requirement for MBTA Communities per Chapter 358 of the Acts of 2020 and Community Information Form IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS Ratification of the Town Manager’s Appointments of Board Clerk/Secretary- Danielle Marr and Andrea Mastrototoro V. TOWN MANAGER REPORT VI. CURRENT BUSINESS 1. Approval of Minutes of March 8, 2022 2. Warrants/Action Items 3. Committee Reports VII. OLD BUSINESS 1. Sign Conrad’s Common Victualler License pending Letter from Tax Collector 2. Discussion on Fiscal Year 2023 Budget, Capital Plan, Financial Forecast, and Annual Town Meeting Warrant articles ===PAGE 2=== VIII. UPCOMING MEETING/EVENTS SCHEDULE April 5th, April 12th, April 19th IX. PUBLIC COMMENT***  PUBLIC  BOARD X. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2022-03-08-agenda-5302.txt BOARD : select-board DATE : 2022-03-08 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2022-03-08-agenda-5302.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03082022-5302 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, March 8, 2022 7:00 PM AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak af ter joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS 7:05 PM Joint Appointment with Parks Commission to Parks Commission of Patrick Hakey, 136 Highland Street until next ATE 7:10 PM Pole Petition Hearing-Lancaster Ave.-Plan 972-L date 2/2/2022 7:15 PM Pole Petition Hearing-Kilburn Street @ Goodrich St.-Plan 970-L dated 2/2/2022 7:20 PM Pole Petition Hearing-Kilburn Street - Plan 971-L dated 2/2/2022 7:30 PM Skate Park Update 7:40 PM Skate Park Request for Tollbooth Fundraiser on May 14th from 10 am to 2 pm in Town Center IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS  Interview and Appointment of member to the Cultural Council-Judit Ernst-568 Flat Hill Road-term to expire June 30, 2025  Interview and Appointment of members to the Storm Water Task Force-John Beale-116 Island Road andMatt Proctor-180 Hemlock Drive terms to expire  Ratification of the Town Manager’s Appointment of Assistant to the Sewer Business Manager-Paula Bertram V. TOWN MANAGER REPORT VI. CURRENT BUSINESS 1. Trash and Town Services on Private Roads 2. Conrad’s Drive-In 835 Massachusetts Ave. – Request to send Cease & Desist Letter due to operating without a Common Victualler License since January 1, 2022. 3. 4. Review of Town Bylaws relative to the Select Board for Bylaw Review Committee ===PAGE 2=== 5. Approve Minutes of February 1, February 8, February 15, 2022 6. Warrants/Action Items 7. Committee Reports VII. OLD BUSINESS 1. Review of Tax Lein Sale list 2. Discussion on Fiscal Tear 2023 Budget, Capital Plan, Financial Forecast, and Annual Town Meeting Warrant articles 3. Discussion on Annual Town Meeting warrant articles for 30 School Street 4. Select Board MRPC Representative and School Committee liason VIII. UPCOMING MEETING/EVENTS SCHEDULE March 10; 7:30 PM APDC Hearing for Certificate to Alter application for 30 School Street building March 15, March 22, April 5 IX. PUBLIC COMMENT***  PUBLIC  BOARD X. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2022-03-08-minutes-5302.txt BOARD : select-board DATE : 2022-03-08 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2022-03-08-minutes-5302.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03082022-5302 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== SELECT BOARD MINUTES March 8, 2022 Town Hall, 17 Main Street and via ZOOM Members present: Tom Alonzo, Chairman; Michael-Ray Jeffreys, Vice Chairman; Lou Franco, Clerk; Todd Dwyer Also Present: Heather Lemieux, Town Manager; Patrick Hakey, John Kimball, Unitil Representative, Keith Caribou, Unitil Representative; Aiden Moore, Chris Roy, Griffin Caiozzo, Mason Whitcomb, Paul Bertram via ZOOM, Parks Commissioners present via ZOOM: Chris Sullivan, Ana Lockwood, Dave Passios Chairman Alonzo called the meeting to order at 7:00 p.m. and asked everyone to stand for the Pledge of Allegiance. He announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg public access channel, on Facebook Live and it will be uploaded to the Lunenburg public access YouTube channel within 24 hours after the meeting. He noted Zoom is available for remote participation in the meeting and gave the sign-in instructions. The agenda lists all the topics which may be discussed at this meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by the Open Meeting Law. PUBLIC COMMENT Mr. Jeffreys stated on March 10th there is a public hearing with the Architectural Preservation District Commission (APDC) at the Ritter Building at 7:30 p.m. regarding the Select Board's application to demolish the old Primary School at 30 School Street. He will not participate in that meeting and had comments about what he perceives to be unethical and unacceptable behaviors by certain appointed members of the committee. He asked his colleagues to consider the following concerns and act on them. Our government structure provides the Select Board with the responsibility of appointing members to some boards such as the Zoning Board of Appeals, Conservation Commission and the APDC. It is expected for the Select Board to at times submit applications on behalf of the Town and appear before those boards. Every member of every municipal board or committee should vigorously perform their duties and provide the same level of inquiry to all applicants regardless of who they are. A public hearing should be just that but here is what happened and it is outrageous. Several years ago the Town made the decision to create an Architectural Preservation District in the center of our Town and created a new process requiring those with property in the district to get the guidance and consent of a new committee, the APDC, to ensure that the exterior modifications remain as visually similar to their condition as in the past as possible in a bylaw. It required the APDC to conduct a public hearing within 45 days of receiving an application and issue a determination within 70 days. On October 27" the Select Board submitted an application to the APDC to demolish the old Primary School. One week later on November 4"h ', a Facebook page titled the Lunenburg Architectural Preservation District was created. In November and December there were two ===PAGE 2=== posts concerning the Methodist Church. On December 15", 49 days after receiving the application, the APDC advised the Select Board that the wrong form was submitted. On December the 30" we submitted the correct form. On January 9'" the APDC posted a copy of that application on Facebook and noted the application had not been accepted. On the same day they also posted to facebook a photo of the old Primary School with the statement, "The old Primary School has been badly neglected since it was vacated in 2005. It is the APDC's opinion that the Town should preserve and restore the building. "On January 11" their Facebook page posted a photo of a classroom of the old Primary School with a caption that noted that the APDC would rather see the building sold or leased to a private developer that could restore it. On January 13 the APDC posted a photo of the old Primary School with the caption, "Don't let this building be demolished." On January 31", 32 days after receiving the application and weeks after publicly advocating against the application, the APDC informed the Select Board that our application was incomplete. On February 8" at a Select Board meeting we extended an invitation to the APDC to meet with us and this was communicated to them on February gth. On February 10' they declined our invitation in an email that essentially said there is nothing to discuss. On February 11" ", 43 days after submitting the application, the APDC changed their mind and determined that the application was accepted. They scheduled a public hearing for March 10'" which is 71 days after submitting the correct application and 136 days alter submitting the first application. We can all disagree on solutions and results and as I say often, reasonable people will disagree. Differing opinions and individual talents offered for the public good, make us better. But we all have to agree on the ground rules. Our bylaws are our ground rules and the rules say by a public hearing by the APDC must be held within 45 days, not 71 days, and certainly not 136 days later. So what happens when boards don't follow certain timelines? They constructively grant approvals. The APDC effectively approved the town's application to demolish the old Primary School when they failed to meet the requirements of the bylaw and hold a public hearing within 45 days. No one has to deduce or assume what the APDC's opinions and reflections are about the application we submitted. They have already told us and everyone else, which is antithetical to the purpose of a fair and impartial public hearing. This is overreach and obstruction, plain and simple. I have a hard time accepting that if we are proposing to do something that the APDC supported it would take 71 or 136 days to even get to a public hearing. If this series of events happened to a private citizen and if that private citizen sued the town, I would not expect this board to waste taxpayers' dollars defending what is overtly wrong. Right is right and wrong is wrong and the appearance of wrong doing which is hard to deny here is the same as actually doing something wrong. We all have to hold ourselves to the highest standards, so in my view certain members of the APDC egregiously disqualified themselves from fairly and impartially executing the duties of their office and should be excluded from being appointed to positions of trust in the future. It would have been okay for the APDC to hold a public hearing and then deny the application; that is completely fine but weaponizing process through delays in action and then publicly advocating as a town agent against an application submitted to them is a serious dereliction of duty and none of this should be ignored. Mr. Alonzo wanted to acknowledge the global situation and noted he was wearing the colors of Ukraine (blue and yellow) and that he supported the people there who are undergoing unbelievable conditions and unspeakable horrific acts against them in their fight for their own sovereignty and their freedom. We all see it from all different kinds of media. I can't imagine ===PAGE 3=== the situation that they are in and I do support what the United States and NATO and the rest of the world has done so far. I don't know how it will play out but I do stand with them in support of their fight for their own self-rule, sovereignty and democracy. I hope they can prevail in this and that we would under similar circumstances do the same thing and act with such incredible bravery in light of the war crimes being done to them. If anyone has ideas on how we can show our support even if it is just lighting Town Hall in blue and yellow; if somebody has that capability please let us know. We did have someone inquire if we could fly their flag, but it is against flag protocol to fly two flags on the same pole. ANNOUNCEMENTS Ms. Lemieux noted the Marshall Park conceptual design presentation will be on March 16". The Citizen's Party caucus is on Monday, March 14 at 6:30 p.m. at the Lunenburg Middle/High School. Warrant articles for the Annual Town Meeting are due by March 21 at 4:00 p.m. to the Select Board office. APPOINTMENTS Joint Appointment with Parks Commission to Parks Commission of Patrick Hakey, 136 Highland Street, until next Annual Election Patrick Hakey has lived in town for 31 years. He was a member of the Fire Department until last year. He works for the Town of Maynard as a firefighter. He is married with three children. His kids want to play hockey and last year they began skating at Marshall Park. His neighbor Chris Sullivan informed him of the vacancy and he would like to keep the parks the way they should be. He has met the other Parks Commissioners as well. Vice Chair Sullivan called the Parks Commission meeting to order. The board members thanked Mr. Hakey for volunteering for the Parks Commission. Questions asked of Mr. Hakey was if he had any agenda getting on the commission (no) and do you intend to run for election in May? (yes). Mr. Passios asked Mr. Hakey if he knew what the charge of the Park Commissioners is according to the Charter and Massachusetts general law. Mr. Hakey stated he did not know a lot about it but that they were in charge of all the ball fields and parks in town. Ms. Lockwood stated she was looking forward to working with him and his enthusiasm. Motion: T. Dwyer 2nd: L. Franco To appoint Patrick Hakey to the Parks Commission until the third Saturday in May 202 Vote: Mr. Jeffreys-aye, Mr. Franco-aye, Mr. Dwyer-aye, Mr. Sullivan-aye, Mr. Passios- aye, Ms. Longwood-aye, Mr. Alonzo-aye The Parks Commission adjourned their meeting at 7:23 p.m. Pole Petition Hearing-Lancaster Ave.-Plan 972-L dated 2/2/2022 John Kimball of Unitil stated the pole is going to be a support pole for pole #97 directly across the street. Mr. Jeffreys asked why Unitil can't just replace pole #97. Mi. Kimball stated it is going to have strain on it from pole #97 to #17 as we are upgrading wires and it will be heavier than what is there now. Mr. Dwyer asked if there would be guide wires on the ground as well. Mr. Kimball confirmed. Mr. Dwyer suggested adding guide wires to future plans. Mr. Caribou explained that all three pole petitions this evening are tied to one reliability project to cut the exposure of our circuit in half. Right now everything is fed one way and a motor vehicle accident would take out the one feed into town. We want to build another feed down ===PAGE 4=== Leominster Road left onto Kilburn over to Goodrich and out to the Town of Lancaster. Then we are going to have an open spot on that line coming into town. This project brings four other feeds into town. Motion: M. Jeffreys 2nd: L. Franco To approve the pole petition for Lancaster Ave., Plan 972-L dated 2/2/22 Vote: All in Favor Pole Petition Hearing-Kilburn Street @ Goodrich St.-Plan 970-L dated 2/2/2022 Mr. Kimball stated this similar to the last pole petition. Currently there is a tree guide wire and this would replace that with pole #4-1-1 to support the corner pole #4. Guide wires will be on the right of way. Motion: M. Jeffreys 2N: T. Dwyer To approve the pole petition for Kilburn St. at Goodrich St., Plan 970-L dated 2/2/22 Vote: All in Favor Pole Petition Hearing-Kilburn Street - Plan 971-L dated 2/2/2022 Mi. Caribou stated this is part of the project and connects Leominster Road to Goodrich Street via Kilburn Ave. with four new poles. We need to fill in 1000 feet and we are placing the four poles every 200 feet. This is the best way to have less impact on trees on that road and cut our customer load in half. Mr. Alonzo asked why the poles aren't all on one side of the road. Mr. Caribou noted this makes less impact on the existing trees on the road. Mr. Jeffreys suggested deferring until the next meeting in order to go look at the road to have a better idea of what the vegetation looks like there. Mr. Caribou noted the locations are marked. The hearing was continued to the March 15 meeting. Skate Park Update Aiden Moore, 59 Wildwood Road, stated since the last update they have been talking to different groups; the first is the Parks Commission, and we have been discussing where we could fit the skate park in Marshall Park. We have also been talking with WOLA, the design consultant for Marshall Park, about fitting it in the overall master plan. We are down to mere feet about where it is going to go. We are also in the process of getting the final design. Chris Roy, 105 Chestnut Street, reported his father, a co-owner at Dillis and Roy, has generously donated his time for the engineering aspect of the design. We have been able to get quotes on the geological survey and soil analysis. Next week we have a meeting with the National Youth Leadership Council and an interview with their CEO. We are also meeting with local area service learning groups where we aim to inspire fellow high school students to help out with our project and also build something in their community. Griffin Caiozzo, 1091 Mass. Ave., informed about the upcoming fundraisers in the next couple of months, including the request for another tollbooth fundraiser following this presentation. We will holding a "learn to skate" day. He thanked all those who have helped them to where they are so far. Mason Whitcomb, 110 Houghton's Mill Road, noted they have held almost 50 fundraisers to date, the most recent was a 100 kilometer run. Through them they have raised over $175,000. He indicated James Reynolds sitting in the back of the room, had run the entire course in 15 hours. He is joining our board. He also acknowledged resident Ben Howard, who was one of the original Marshall Park skate park creators. We also want to thank the Miles for Myles Foundation for donating their final funds to us. ===PAGE 5=== Mr. Alonzo commended the group on their organization, work and presentation skills. He thanked them and all the people behind the scenes for all the work involved. Mr. Jeffreys noted the skate group is demonstrating that if you just get involved and speak up, it can actually happen. So good job! Mr. Franco echoed the previous comments on their dedication and effort. Mr. Dwyer stated their volunteerism on this project is very impressive and that combined with persistence it has been a long time coming. If you keep that up you will continue to be successful. A group representing Miles for Myles Foundation presented a check for $11,400 to the Skate Park group making the total donated to them $20,400. They congratulated the Skate Park group for all their amazing efforts. Applause resounded through the meeting room. Skate Park Request for Tollbooth Fundraiser on May 140 from 10 am to 2 pm in Town Center Motion: L. Franco 2''': T. Dwyer To approve the tollbooth fundraiser on May 14 from 10 am to 2 pm in town center Vote: All in Favor INTERVIEWS APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS Interview and Appointment of members to the Storm Water Task Force-John Beale- 116 Island Road and Matt Proctor-180 Hemlock Drive Matt Proctor expressed his interest in being appointed to the Storm Water Task Force as there are a lot of storm water runoff issues in town. He thought he could offer some knowledge from a contractor's point of view. He deals with smaller storm water issues at private residences. Mr. Dwyer thanked him for stepping forward. While enforcing the MS4 permit we don't want to create regulations that would cause undue burdens on contractors if avoidable. The board concurred. Motion: M. Jeffreys To appoint Matt Proctor Il to the Storm Water Task Force 2nd: T. Dwyer Vote: All in Favor Ratification of the Town Manager's Appointment of Assistant to the Sewer Business Manager-Paula Bertram Motion: L. Franco 2'': M. Jeffreys To ratify the appointment of Paula Bertram to Asst. to Sewer Business Manager Vote: All in Favor TOWN MANAGER REPORT Announcement on Existing Vacancies The following is a list of current vacancies on the following committees: • Architectural Preservation District Commission (2 vacancies, one citizen at large and one representative from Historical Commission) • Council on Aging (1 vacancy) • Economic Development Committee (1 person recommended by the Open Space Committee and 1 ex-officio member that is business owner) • Green Communities Committee (1 regular member vacancy and 2 Associate vacancies) • Housing Authority (1 vacancy that will be jointly appointed by the Select Board and the Housing Authority until the next annual election) • Zoning Board of Appeals (1 Associate vacancy) ===PAGE 6=== Interested persons can find application forms on the Town Website and completed forms can be sent to the Select Board's Office. Anyone that has any questions on volunteer opportunities can contact the Select Board's Office at (978) 582-4130 x 144. Current Employment Opportunities with the Town The following is a list of current employment opportunities with the Town: • Digital Services Staff Librarian (Part-Time Benefitted) • DPW Director (Full-Time Benefitted) • Minutes Clerk positions (Part-Time Non-Benefitted) • Trash and Recycling Coordinator (Part-Time Non-Benefitted) • Van Driver (Part-Time Non-Benefitted) • Videographers (Part Time Non-Benefitted) More information on each position can be found on the job postings, which are located on the town website. Meadow Woods Update: The Treasurer/Collector informed me this week that Meadow Woods has paid the remaining balance of their outstanding back taxes. Per the recent agreement signed by the Board, a down payment of $400,000 was paid to the Town and they agreed to pay $100,000 each year thereafter until the back taxes were paid off. They decided to pay off the full amount of the remainder of the back taxes, totaling$338,341, to forego theadditional interest/finesthat wouldaccrue. Theagreement willstillbe in placeto require that they continue paying their current taxes and sewer usage charges on time. Principal AssessorUpdate: Last week the Assistant Town Manager and I met with both the Personnel Committee and the Board of Assessors regarding the hiring of a new Principal Assessor. The new Principal Assessor will be Christopher "CJ" Carroll. CJ previously worked for one of our assessing consultants, Harring Assessment Consultants, and Lunenburg was one of his communities, so he is familiar with the town. He is coming from the Town of Winthrop as their Assistant Assessor and also has four years' experience as a realtor. The Assessors ratified my appointment last week and CJ will begin this coming Monday, March 14th. Woodruff Property (104 Fairview Road): I attended the Conservation Commission's continued public hearing for the Notice of Intent on the WoodruffProperty on February 16, 2022 and the Commission accepted the NOI at this meeting. The next step is to work with the environmental consultant on putting together bid specifications for the project that address the Order of Conditions issued by the Conservation Commission. Funding for this will be requested through an article at the Annual Town Meeting, unless another state/federal grant becomes available. 925 Mass Ave (TM Goal #1, i): Over the last couple of weeks I worked with our environmental consultant from the BETA Group to fill out the EPA's Brownfields Targeted Assessment Application form to request funding to remove the tanks and a limited amount of soil at 925 Mass Avenue. I have a ===PAGE 7=== phone conference with our environmental consultant and the EPA Representative this Thursday to review the application and next steps. Lunenburg Central Project The Town received the building permit and associated payment from Lunenburg Central last week in the amount of $187,000. The site work has commenced and the owners hope to be moving tenants into the building in 2023. FY 2023 Budget Updates: • The week of February 14th we received our active health insurance renewal rates, which will be a 5.56% increase (Preliminary budget was 6%). • We received the FY 23 Preliminary Budget Assessment Amount from Monty Tech and it was $1,054,376 (20.3% increase) • MassDOT informed us our Chapter 90 local transportation aid funding for FY23 will be $419,940. This is $4,974 more than FY22. • The FY23 assessment for Nashoba Dispatch will be $204,606 (2.56% increase). FY 2023 CapitalPlan: After evaluating the current ATM articles that will require funding, additional resources from unexpended capital articles from previous years, and the current surplus in the budget, I have revised the FY23 Capital Plan funding recommendation. The Ritter Hazardous Materials Abatement project will be pushed to FY24 in order to perform an evaluation as the preliminary step that will determine the extent and cost of the work to be done. I am recommending an additional $422,800 be allocated towards the FY23 Capital Plan with an additional $155,075 from unexpended capital articles and an additional $267,725 from the unappropriated balance from the available tax levy. Based on my current prioritized list of capital projects, this will fund installing a generator at the Senior Center, creating an ADA compliant outdoor patio at the Senior Center, and the AC at the Primary School. The new total recommendation for the FY23 Capital Plan is $2,162,849. COVID-19 Update The weekly update from the Board of Health on the total number of new cases reported as of February 26th was 0 and the positivity rate was.89%. Meetings, Events and Other Announcements • There will be a Tax Lien Auction on March 17th at 10 a.m. • The Town Caucus will be March 14th at 6:30 pm at the MS/HS Auditorium. The elected positions that will be up for nomination at the Town Caucus and on the AlE Ballot are up on the town website under News and Announcements. • The warrant to submit articles for the Annual Town Meeting is open for submission of articles until Monday, March 21, 2022 at 4 p.m. CURRENT BUSINESS 1. Trash and Town Services on Private Roads Discussion ensued around ongoing problems with trash pickup in general as well as discontinuance of service on some private roads that had previously been serviced and now are not being serviced by E L Harvey and Sons. Service has been interrupted by lack of truck drivers ===PAGE 8=== due to COVID-19, inability to find new truck drivers, extreme weather, a driver involved in a serious vehicle accident and ELH refusing to go down some roads due to the size of their trucks or the inability to turn around on them. It was suggested to draft a policy that is clear and does not appear arbitrary so there's no guessing whether someone should or shouldn't get those services. DPW should also weigh in on the policy. It was also suggested to communicate to those residents that will not be getting service on their roads and why. The list provided when the Town went out to bid was from the previous trash company so when the Town goes out to bid in the future private roads should be reviewed by the vendor. Ms. Lemieux stated there are private roads on the list in the contract that ELH is not picking up on due to the road conditions and their ability to get to those locations. Discussion ensued about ELH saying they were going to pick up on these roads and then after the fact decided not to. Ms. Lemieux noted that there were roads not included on the list that they are now servicing. She added this issue is taking up an exorbitant amount of time in our office and DPW on a daily basis. Ms. Lemieux will forward the contract to the board. She added ELH has been responsive to the town and gone out to look at roads to see what can be done but it is not an easy solution. John Beale, 116 Island Road, presented for the Storm Water Task Force appointment. Mr. Beace Mated he waste a Beal a Babir and he engineroich an tie ent and a the Hickory Hills Dam Committee. He thanked him for stepping forward. The rest of the board concurred. Motion: L. Franco 2"d; T. Dwyer To approving John Beale to the Storm Water Task Force Vote: All in Favor Conrad's Drive-In 835 Massachusetts Ave. - Request to send Cease & Desist Letter due to operating without a Common Victualler License since January 1, Mi. Lemieux reported Conrad's manager came in today and paid $20,000, but there is still a balance due. The manager stated he would be paying more next early next week. Discussion ensued about the lack of communication with the town and operating without a license. It was decided to send the letter but the cease and desist will apply if they haven't paid by March 15thh or set up a payment agreement. Motion: L. Franco 2"d: T. Dwyer To draft and send a cease and desist letter to Conrad's Drive In, effective March 15" unless paid in full or acceptable payment arrangements have been made with the Tax Collector Vote: All in Favor 3. Review of Town Bylaws relative to the Select Board for Bylaw Review Committee Ms. Lemieux reported she had emailed Mary Foyle, Chair of the Bylaw Review Committee and Ms. Foyle had indicated in a previous communication that the committee might delay submitting articles until fall Special Town Meeting. It was decided to try to get an update from the committee before taking any action on the bylaws. 4. Approve Minutes of February 1, February 8, February 15, 2022 Motion: M. Jeffreys To approve the minutes of February 8 and 15, 2022 2"d: L. Franco Vote: All in Favor ===PAGE 9=== Motion: M. Jeffreys 2nd: L. Franco To approve the minutes of February 8, 2022 Vote: 3 in favor, 1 abstention (Alonzo) 5. Action Items Mr. Jeffreys requested in light of the Town Manager's report if a message to the School Committee about the AC at the Primary School could be sent. 6. Committee Reports Mr. Franco reported the Economic Development Committee met and had a presentation from Kevin Kuros, Director of the MA Office of Business Development, Central Region. It centered on various programs to support local businesses. Mi. Jeffreys reported he and Mr. Franco had visited the three civics classes at the high school. We presented information on why we were engaged in politics, what were our motivations and we answered questions. Then we went to the 8' grade classes another time and that was a focused discussion on town government structure and the role of the Select Board. The Lunenburg Municipal Building Design Committee met yesterday and held a two hour brainstorming session. We took the new committee charge and discussed milestones and a timeline to get to the finish line. There was consensus to look at Town Hall and the Ritter Building and review in detail the Vertex reports and Tappe Study to identify what is needed, what has already happened and what remains. Once completed we can understand better what programing can go into either of those buildings. Before we get back to the TCP building we need to figure out costs and requirements of these buildings so we can maximize their usage. We meet again on March 21st . We have also invited former members of the building reuse committee to share some of their insights. Mr. Alonzo reported the Finance Committee is meeting weekly to review budgets. There was a long discussion on Mr. Dunetz's presentation on the 30 School street park project. They meet again on Thursday to review the DPW budget. OLD BUSINESS 1. Review of Tax Lien Sale list It was noted the list has been reduced since the last meeting. Discussion turned to the Open Space letter sent to the Select Board. Paula Bertram, Open Space Committee member, noted the letter sent to the SB listed the properties they were interested in and why. The properties were 250 Hollis Road, 356 Hollis Road, 56 Carr Avenue and 101 Pleasant Street. We are asking if we can remove them from the tax lien list and if they are, we would move forward to try to acquire funding for purchasing them. Motion: M. Jeffreys 2"'d: L. Franco To remove 250 Hollis Road, 356 Hollis Road, 56 Carr Avenue and 101 Pleasant Street from the tax lien sale list Vote: All in Favor Mr. Alonzo requested Ms. Lemieux thank the Tax Collector for putting all this together. She has made great progress in getting some properties being taken off the list by getting payment agreements. 2. Discussion on Fiscal year 2023 Budget, Capital Plan, Financial Forecast, and Annual Town Meeting Warrant articles ===PAGE 10=== Mr. Alonzo recalled that last year some people wanted to start organizing for the Town's 300th Anniversary celebration in 2028. It is my intent to put something on the warrant to form that committee. I asked Town Manager to research the warrant article from 25 years ago and give them a modest budget to start working. Ms. Lemieux presented a draft warrant article for the board to vote on. To see if the Town will vote to create a special committee of not more than 11 members to act as a steering committee to plan for the observance of the 300# anniversary of the Town of Lunenburg, Which was incorporated August 1, 1728, said committee to be appointed by the Select Board, and to raise and appropriate or transfer from available funds a sum of money to cover initial expenses of said committee; or take any other action relative thereto Ms. Lemieux suggested $1000 as startup funding, as 25 years ago $300 was approved. Another draft article added to the warrant reads: To see if the Town will vote to raise and appropriate or transfer from available funds a sum of money for the demolition of the building at property known as the old Primary School, 30 School Street, shown on Assessors Map 071, Lot 076, and for final engineering and design services to create a passive recreation/open space area at this property; or take any other action relative thereto Suggestion was made to draft two individual funding articles for the demolition and the design, as the Select Board is waiting for approval for demolition from the APDC. Discussion ensued on the reasons to do so or not. It was decided to keep the article as is. Ms. Lemieux reviewed the list of standard articles such as hearing and/or accepting the regular written reports of the Town Officers and Committees, approving spending limits for revolving funds for different departments, paying any outstanding bills from the previous fiscal year (1 so far), amending the current fiscal year's budget, the first year cost for the clerical bargaining agreement, the fiscal year 23 Capital plan funding, the fiscal year 23 omnibus budget, the stabilization fund, the special purpose stabilization fund, the OPEB trust fund, the budget for the solid waste disposal and water enterprise funds, and the Public Education Government (PEG) enterprise fund. Some of these will be incorporated into the Consent Calendar to be voted on all at once. Other articles are an article submitted by the Cemetery Commission to appropriate $10K from the sale of cemetery lots; a reorganization article that separates Facilities from DPW, and a funding article related to the project on the Woodruff Property as reported on earlier this evening. She is still expecting three articles from the Personnel Committee following their review of the bylaw as well as the three year review of the compensation plan under the Salary Administration Plan (SAP), and a third for addition of some approved positions to the SAP grid. Also expected are some Sewer articles. 3. Select Board MRC Representative and School Committee liaison Mr. Franco offered to be the School Committee liaison until the election and there is a full board again. Due to the MRPC meetings being held during the day no one was available. UPCOMING MEETING/EVENTS SCHEDULE Mr. Alonzo reported the APDC hearing for the Certificate to Alter (demolition of the old Primary School) will be this Thursday night at 7:30 p.m. at the Ritter ===PAGE 11=== Building. Mr. Jeffreys believed the APDC has constructively approved the CTA due to their inability to react in a timely manner to the application. Even by their own rules they are supposed to respond within five days of an application submission on whether it is complete or not and they did not. He was willing to claim constructive approval for the building demolition. Discussion among the SB members ensued about the statement and what action to take. Mr. Alonzo noted this is not on tonight's agenda so should not be acted upon. Further discussion will occur another time as procedure and policies need to be reviewed Mi. Alonzo stated he intended to attend the hearing and see it through. Ms. Lemieux asked if the board wanted to address the APDC bylaw as a result of this discussion in a warrant article. It will put in as a placeholder. She noted she has received several emails from individuals including APDC members about the location of the hearing and wanted to point out it is not up to the Select Board to determine the location of the hearing. APDC met last week and decided to keep the location. Mr. Alonzo stated this board's next meetings are March 15 and March 22. PUBLIC COMMENT There was none at this time. The meeting adjourned at 9:30 p.m. Respectfully submitted, Elainem Pelevor: Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2022-03-15-agenda-5314.txt BOARD : select-board DATE : 2022-03-15 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2022-03-15-agenda-5314.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03152022-5314 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, March 15, 2022 7:00 PM AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak af ter joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS 7:05 PM Hearing for All Alcoholic Liquor License and Change of Manager for Genghis Inc. d/b/a Jaxx Country Variety, 1353 Massachusetts Avenue 7:15 PM Continuation of Pole Petition for Unitil for Kilburn Street, Plan 971-L and Discussion on Scenic Road Tree Hearing 7:40 PM Meeting with Environmental Consultant on Next Steps for 925 Mass. Ave (old Gas Station) IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS  Ratification of the Town Manager’s Appointment of Jesse Reed effective April 4, 2022  Resignation of Reserve Officer Bonilla-Perez effective April 4, 2022  Board of Registrars- Shirley McBride, 159 Hollis Road – term runs April 1, 2022 - March 31, 2025  Appointment of member to the Cultural Council-Judit Ernst-568 Flat Hill Road-term to expire June 30, 2025 V. TOWN MANAGER REPORT VI. CURRENT BUSINESS 1. Discussion on APDC Certificate to Alter filing for 30 School Street 2. Minutes/Warrants/Action Items 3. Committee Reports VII. OLD BUSINESS 1. Discussion on Fiscal Year 2023 Budget, Capital Plan, Financial Forecast, and Annual Town Meeting Warrant articles 2. Update on Cease & Desist and Non-Renewal of Common Victualler License for Conrad’s Drive-In ===PAGE 2=== 3. Discussion on article to address deficiencies in APD Bylaw VIII. UPCOMING MEETING/EVENTS SCHEDULE March 22, April 5 IX. PUBLIC COMMENT***  PUBLIC  BOARD X. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2022-03-15-minutes-5314.txt BOARD : select-board DATE : 2022-03-15 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2022-03-15-minutes-5314.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03152022-5314 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Also Present: Heather Lemieux, Town Manager; John Kimball, Unitil Representative, Alan Wernick, Aaron Wernick, Police Chief Thomas Gammel, Jesse Reed, Judit Ernst via ZOOM, Joe McLoughlin, BETA Group Inc. via ZOOM, Chairman Alonzo called the meeting to order at 7:00 p.m. and asked everyone to stand for the Pledge of Allegiance. He announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg public access channel, on Facebook Live and it will be uploaded to the Lunenburg public access YouTube channel within 24 hours after the meeting. He noted Zoom is available for remote participation in the meeting and gave the sign-in instructions. The agenda lists all the topics which may be discussed at this meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by the Open Meeting Law. PUBLIC COMMENT Dave Passios, 56 Whiting Street, wanted to remind the public that tomorrow night at 7:00 PM at Town Hall the Parks Commission will be reviewing two design proposals from WOLA Landscape Architecture for Marshall Park. ANNOUNCEMENTS Warrant articles for the Annual Town Meeting are due by March 215 at 4:00 p.m. to the Select Board office. Hearing for All Alcoholic Liquor License and Change of Manager for Genghis Inc. d/b/a Jaxx Country Variety, 1353 Massachusetts Avenue Mr. Alonzo read the hearing notice aloud. "The Lunenburg Licensing Authority will hold a public hearing on Tuesday, March 15, 2022 at 7:05 p.m. on the application submitted by Genghis Inc. d/b/a Jaxx Country Variety for a change from Package Store Wine & Malt to Package Store All Alcoholic Beverages, and Change of Manager to Aaron Wernick, located at 1353 Massachusetts Avenue, Lunenburg, MA. The premises is described as a single level variety store providing food for takeout, 1500 square foot area, with 2 exits/entrances, 2 bathrooms, sink prep area and office. The hearing will be at Lunenburg Town Hall, 2'd Floor, 17 Main Street." Owner Alan Wernick presented for the application for the license and noted he did not plan to change anything at this time. He did note that everyone is TIP Certified for Off Premise As he had stated they would do. He intended to continue selling everything else that is non- alcohol related as he always has, just in a smaller volume. Groceries will be on one side and ===PAGE 2=== Motion: T. Dwyer 2nd: L. Franco To approve the all alcohol liquor license and the change of manager for Jaxx Country Variety at 1353 Massachusetts Avenue Vote: All in Favor The Wernicks thanked the Select Board and exited the meeting. Continuation of Pole Petition Hearing-Kilburn Street - Plan 971-L dated 2/2/2022 Unitil Representative John Kimball returned for their project to connect Leominster Road to Goodrich Street via Kilburn Ave. with four new poles. Mr. Jeffreys had suggested deferring in order to go look at the road and proposed pole locations. There were no further questions but discussion about poles crossing over the road ensued. Unitil's position was that they did this to avoid cutting down some very large trees. Motion: M. Jeffreys 2': T. Dwyer To approve the pole petition for Kilburn Street, Plan 971-L dated February 2, 2022 Vote: All in Favor Chief Gammel announced that he has issued a letter of commendation to Officer Nick Marino. During a domestic violence investigation in February Officer Marino had determined that a child was involved and during the incident the child's toy had been broken intentionally and the child was devastated. Officer Marino went to his house and grabbed his own Nintendo switch and brought it back to the child. That goes above and beyond what is required of a police officer. The second recognition is for two officers, one who is here tonight. Officer Mathieu and Lt. Thibodeau have been dealing with an elderly resident for well-being checks, assisting with shoveling his driveway etc. Recently Officer Mathieu discovered this resident had no heat and had been heating his home with space heaters and a wood stove and it just wasn't conducive. The house was in disarray. Officer Mathieu through Veterans Services, had contacted a heating company to come out and inspect it, but they would not go in the house until it was cleaned. So the final in an ay com than lending th the meantime and paid plea by binst and load od firewood to the elderly man's house so he had heat. This shows acts of kindness that go beyond what is expected of them and is well deserving of letters of commendation. This is exactly what we are looking for in community policing. Applause filled the meeting room. Mr. Alonzo echoed Gammel's statement. He commended the Chief and the officers. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS Ratification of the Town Manager's Appointment of Jesse Reed effective April 4, 2022 Chief Gammel was pleased to recommend Jesse Reed as a full-time police officer. Jesse holds a bachelor's degree of science in criminal justice from Fitchburg State University. He completed the Methuen full-time municipal police training academy in 2019. Upon successfully completing the academy he was hired by the Berlin Police Dept. and has been there since. He has completed specialized training in various disciplines. ===PAGE 3=== here and happy to meet everyone. He stated Lunenburg is the town he wanted to work for and he had worked in the Town of Berlin to get a couple of years of experience and he was grateful to them. But he felt he would be a great fit for Lunenburg. The Board members welcomed and congratulated Officer Reed. Motion: M. Jeffreys To ratify the Town Manager appointment of Jesse Reed to full-time Police officer effective April 4, 2022 2nd: L. Franco Vote: All in Favor Chief Gammel announced Reserve Officer Bonilla-Perez is resigning effective April 4, 2022 due to accepting a position with the Fitchburg Police Department. Board of Registrars- Shirley McBride, 159 Hollis Road - term runs April 1, 2022 - March 31,2025 Mrs. McBride was not present as she does not drive at night but she has served on the BOR for several years and would like to be reappointed, Motion: M. Jeffreys 2nd: T. Dwyer To reappoint Shirley McBride to the Board of Registrars from April 1, 2022- March 31, 2025 Vote: All in Favor Appointment of member to the Cultural Council-Judit Ernst-568 Flat Hill Road-term to expire June 30, 2025 Ms. Ernst, via ZOOM, stated she has lived in town for 25 years and is a piano teacher. Her children are in college and she has more time now to something for the town. The board thanked her for coming forward. Motion: L. Franco 2": T. Dwyer To appoint Judit Ernst to the Cultural Council with a term to expire June 30, 2025 Vote: All in Favor Meeting with Environmental Consultant on Next Steps for 925 Mass. Ave (old Gas Station) Ms. Lemieux stated this abandoned gas station has been the source of discussion for many years. We have submitted an application to the Environmental Protection Agency (EPA) for a targeted Joe McLoughlin of BETA Group Inc. via ZOOM, stated under a grant that Montachusett Regional Planning Commission (MRC) received, we assessed the site and some contamination was detected but not anything that was unexpected. The biggest issue remaining there are underground storage tanks, a septic system and some underground piping; a dry well is there too. They have been trying to find additional funding to do more work on the property and were referred to the EPA by the Dept. of Environmental Protection. The EPA has received funding through the federal infrastructure funding program. The EPA can use the funding to remove the andiandirely tane Toilty ey wil the de siesyes One stickdry poll. i chetro and avies ===PAGE 4=== The board thanked him for the information. Ms. Lemieux thanked Mr. McLoughlin as he has been working with her through every step of the process. Mr. Alonzo commended Ms. Lemieux for all her work on this through the five years she has been with the town. Mr. Alonzo asked for any public comment related to the earlier public hearing scheduled at 7:05 PM as he had neglected to ask at the time. Ann Penney, 1361 Mass. Ave., stated her driveway is right next to the store. Ms. Penney stated she gets trash from the store in her driveway all the time and she and her husband go out and clean it all the time because she has asked the store several times to clean it up. She has difficulty with them (owner) and does not want to get into arguments, so she cleans it up herself. More open and a trailer is being stored on the property. Mr. Alonzo noted the trash issue is not a liquor license issue but if something comes up concerning the license he advised her to contact the Select Board office. He did agree with Ms. Penney that the store property should not be unbecoming. Ms. Penney thanked the board for any assistance. TOWN MANAGER REPORT Announcement on Existing Vacancies The following is a list of current vacancies on the following committees: • Architectural Preservation District Commission (2 vacancies, one citizen at large and one representative from Historical Commission) • Council on Aging (1 vacancy) • Economic Development Committee (1 person recommended by the Open Space Committee) • Green Communities Committee (1 regular member vacancy and 2 Associate vacancies) • Historical Commission (3 vacancies) • Zoning Board of Appeals (1 Associate vacancy) Interested persons can find application forms on the Town Website and completed forms can be sent to the Select Board's Office. Anyone that has any questions on volunteer opportunities can contact the Select Board's Office at (978) 582-4130 x 144. Current Employment Opportunities with the Town The following is a list of current employment opportunities with the Town: • Digital Services Staff Librarian (Part-Time Benefitted) • DPW Director (Full-Time Benefitted) • Minutes Clerk positions (Part-Time Non-Benefitted) Trash and Recycling Coordinator (Part-Time Non-Benefitted) • Van Driver (Part-Time Non-Benefitted) Status of FY21 and FY22 Capital Plan Projects FY21 Capital Plan Projects: ===PAGE 5=== • Ritter, Kitchen Remodel: On hold until Monty Tech Instructor hired • 2 Marked Police Cruisers: Complete and balance of $13,593 can be added to unexpended capital funding available for the FY23 Capital Plan • ALSEquipment: Remainderof funding for purchase of medications closerto time ofParamedic Licensure • Police Portable Radios: Two remaining radios to purchase • ADA Ramp Design: Design complete, some funds still needed for architect to assist with APDC process FY22 Capital Plan Projects: • Fire Dept. Turnout Gear: Purchased and closed out. • Police Bulletproof Vests: Purchased and will be closed out shortly. DPW 6 Wheel Dump: Difficulty procuring the truck. • PSB Chiller Replacement: Bid awarded and work will be done by May. • Flat Hill Culvert Construction: On hold for additional funding; applied for SBG. • 2 Marked Police Cruisers: Ordered in the fall; notified recently just sent to production. May receive this spring and then will be up-fitted. On the road by this summer. • THES Ext Envelope Repairs: Complete; Unexpended $7,100 going towards FY23 Capital • Ritter ADA Ramp Construction: Design complete and project needs to go before APDC before being bid. • Town Hall Repairs: Design complete; needs to go before APD before being bid. • Page Street Survey/Design/Permit: Engineered design nearing completion. • Ritter Envelope Repairs: Design complete; needs to go before APDC before being bid. • PSB Replace Carpeting: On hold until drainage issues addressed. • Marshall Park Masterplan: Currently underway; project complete by May. • DPW 3/4 Ton Pickup Truck: Ordered in fall; no delivery date yet. Invitation to Bid/Request for Proposals: Assistant Town Manager Belliveau put the Cleaning Services out to bid and we received 5 bids. The bid was awarded to All Pro, who was the lowest, responsive, responsible bidder. The contract price is within our budgeted amount for cleaning for facilities. The new cleaning company will begin at the end of the month. ===PAGE 6=== Committee and I believe we are closer to coming to an agreed upon purchase price in order to execute a Purchase & Sale. I have worked with the Green Communities Committee to put together a RFP for LED Streetlight Design and Project Management Services that will be finalized and advertised later this week. COVID-19 Update The weekly update from the Board of Health on the total number of new cases reported as of March 5th was 6 and the positivity rate was 1.12%. Public Employee Committee The Health Insurance Broker, representatives from MIIA Health, the Assistant Town Manager and 1 are meeting with the Public Employee Committee tomorrow to review the health insurance renewal rates and discuss any possible plan design changes and review the PEC Agreement between the Town and the Committee. The Agreement is set to expire on June 30th and will need to be renewed prior to that date. I will keep the Board updated with any new information. Meetings, Events and Other Announcements • There will be a Tax Lien Auction on March 17th at 10 a.m. • The warrant to submit articles for the Annual Town Meeting is open for submission of articles until Monday, March 21, 2022 at 4 p.m. CURRENT BUSINESS 1. Discussion on Architectural Preservation District Commission (APDC) Certificate to Alter filing for 30 School Street Mr. Alonzo reported last Thursday the APD held the hearing and there were several people there. The APDC heard several peoples' perspectives and concerns. The APDC continued the hearing to Monday the 21s', so we will not know their decision until they take an official vote. The meeting is recorded and available for viewing on YouTube public access. 2. Warrants The board signed a payroll warrant in the amount of $917,564.43; an accounts payable warrant in the amount of $526,790.49 and a payroll deductions warrant in the amount of $615,349.44. 3. Action Items-there were none 4. Committee Reports Mr. Alonzo stated the Finance Committee heard from the DPW Director for his budget. ===PAGE 7=== review the by-laws every five years and actively engage those boards and committees to see about changes. He did speak with Chair Mary Foyle and she had reported participation has been low, but there could have been more opportunity for the committee to engage with board and committees. Further discussion ensued about this. The next article seeks funding for the demolition of the old Primary School and for final engineering and design services to create a passive recreation/open space area at this property. Ms. Lemieux moved on to three Planning Board articles which; • amend the Code of Lunenburg, Chapter 250, a.k.a. the Protective Bylaw, Section 4.15, entitled "Non-medical marijuana establishments, • amend the Code of Lunenburg, Section 250-3.2, which is a Section of the Protective Bylaw entitled "Location of Districts," by deleting "May 3, 2008" as the date of the map referenced therein and substituting "May 7, 2022" therefor, and by adopting said revised map, • amend the Code of Lunenburg, Section 250-4.9, which is a Section of the Protective Bylaw entitled "Water Supply Protection District," § 250-4.9 Water Supply Protection District. Discussion ensued about the proposed changes to the by-laws. Clarification from the Land Use Director was requested on why these changes were proposed. Update on Cease & Desist and Non-Renewal of Common Victualler License for Conrad's Drive-In Mr. Alonzo stated this was discussed last week and we have informed the licensee that they can have a hearing on April 5'h regarding the license not being renewed due to delinquent taxes related to the property. Ms. Lemieux reported another payment was made on the overdue taxes today. If a payment arrangement is entered into with the Treasurer/Collector before then, the hearing will be canceled. Discussion on Article to Address Deficiencies in APD Bylaw Mr. Alonzo stated this article would probably not make it to the Annual Town meeting but it should begin a conversation about what needs to be changed. There has been talk about deadline and response times for the Certificate to Alter process and Town Counsel has communicated that some of the APD's regulations are actually stricter than the by-law, which may overstep their bounds. This will be worked on in anticipation of fall town meeting with the APD and Town counsel. UPCOMING MEETING/EVENTS SCHEDULE Mr. Alonzo noted this board's next meeting is March 22, and Mr. Jeffreys will Chair as Mr. Alonzo will be away. The next meeting following that will be April 5th ===PAGE 8=== Mr. Alonzo noted that State Senator Markey has introduced legislation keeping daylight savings time 365 days a year. It did pass the Senate and he hoped it would pass the House. He thanked Senator Markey for putting it forward and all who voted in favor of it. Motion: T. Dwyer To adjourn the meeting The meeting adjourned at 8:36 p.m. Respectfully submitted Elaire M. Peterson Elaine M. Peterson Executive Assistant to the Town Manager 2nd: L. Franco Vote: All in Favor ======================================================================================== DOCUMENT : 2022-03-26-agenda-5320.txt BOARD : select-board DATE : 2022-03-26 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2022-03-26-agenda-5320.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03262022-5320 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2022-04-05-agenda-5315.txt BOARD : select-board DATE : 2022-04-05 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2022-04-05-agenda-5315.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04052022-5315 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, April 5, 2022 7:00 PM AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak af ter joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS 7:05 PM Tollbooth Fundraiser Request by Shriner’s Hospital (Local Fitchburg/Leominster) on May 28, 2022 7:10 PM Hearing on Non-Renewal of Common Victualler License for Conrad’s 7:15 PM Meeting with Fire Chief Sullivan on the Emergency Comprehensive Management Plan 7:20 PM Class II Auto Dealer License Hearing for Jose Iris De Oliveira Jr. d/b/a Lunenburg Auto Center, Inc. @ 36 Summer Street (continued) 7:25 PM Lions Club Update on Lunenburg Food Pantry (Anita Scheipers & Corrine Scouten) IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS  Appointment to ZBA Associate- Donald Gurney, 37 Riley Road-term to expire June 30, 2025  Appointment to Council on Aging- Jacquelyn Dwyer- 105 West St. - term expires June 30, 2023  Ratification of the Town Manager’s Appointment of Seasonal Cemetery Laborers- Alexis Dimond and Danielle Peterson  Ratification of the Town Manager’s Appointment of Civilian Traffic Unit positions-Paul Bozicas and Tony Brennan  Ratification of the Town Manager’s Appointment of Seasonal Beach Director Elizabeth Simeone and Seasonal Lifeguards-Paige Gengler, Ethan Gengler, Jarrod Bowser, Nicholas Coronella  Ratification of the Town Manager’s Appointment of Van Driver-Kimberly Moore V. TOWN MANAGER REPORT VI. OLD BUSINESS 1. Sign Conrad’s Common Victualler License pending Letter from Tax Collector 2. Update on Creating a Senior Tax Relief Program through a Home Rule Petition ===PAGE 2=== 3. Discussion on Fiscal Year 2023 Budget, Capital Plan, Financial Forecast, and Annual Town Meeting Warrant articles VII. CURRENT BUSINESS 1. Select Board Final Votes/Signatures on ATM Warrant Articles 2. Minutes/Warrants/Action Items 3. Committee Reports VIII. UPCOMING MEETING/EVENTS SCHEDULE April 12th, April 19th, May 3rd, May 7th (Annual Town Meeting), May 10th, May 17th, May 24th IX. PUBLIC COMMENT***  PUBLIC  BOARD X. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson.