# select-board — 6 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2022-04-05-minutes-5315.txt BOARD : select-board DATE : 2022-04-05 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2022-04-05-minutes-5315.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_04052022-5315 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== SELECT BOARD MINUTES April 5, 2022 Town Hall, 17 Main Street and via ZOOM Members present: Tom Alonzo, Chairman; Michael-Ray Jeffreys, Vice Chairman; Lou Franco, Clerk, via ZOOM; Todd Dwyer Also Present: Heather Lemieux, Town Manager; Karl Edmonds, Fire Chief Patrick Sullivan; Jose Iris de Olivieira Ji., Anita Scheipers, Corrine Scouten Chairman Alonzo called the meeting to order at 7:00 p.m. and asked everyone to stand for the Pledge of Allegiance. He announced it accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg public access channel, on Facebook Live and it will be uploaded to the Lunenburg public access YouTube channel within 24 hours after the meeting. He noted Zoom is available for remote participation in the meeting and gave the sign-in instructions. The agenda lists all the topics which may be discussed at this meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by the Open Meeting Law. PUBLIC COMMENT: Peter Beardmore, 282 Pleasant St., regarding the Annual Town Meeting facilities management warrant article, specifically the new position for Director of Facilities, stated the position is well warranted. He noted this is opportunity with no DPW Director and no School Facilities Director and an upcoming position, if approved, of a Facilities Director to perhaps make some changes. Rhonda Lisio, 181 Reservoir Road, noted two weeks ago tomorrow that Chief Sullivan and staff responded to their home and saved her husband's life. She wanted to thank them all publicly. APPOINTMENTS Tollbooth Fundraiser Request by Shriner's Hospital (Local Fitchburg/Leominster) on May 28, 2022 Karl Edmonds of Ashby, MA. stated he was here along with other Shriners to request to conduct the tollbooth fundraiser for the Shriner's Hospital on May 28 from 8:00 am to 1:00 pm. He showed the sign they would be displaying the day of the event. Mr. Jeffreys asked specifically how the organization would be using these funds. Mr. Edmonds explained the money collected will go to local families for any assistance needed such as transportation for their children. Motion: T. Dwyer 2*: M. Jeffreys To approve the tollbooth fundraiser on May 28' from 8:00 am to 1:00 pm at Route 2A and Lancaster Ave. Vote: Mir. Franco-aye, Mr. Dwyer-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye Mr. Edmonds thanked the board. ===PAGE 2=== Hearing on Non-Renewal of Common Victualler License for Conrad's Mr. Alonzo reported this hearing was scheduled in advance of the owner entering into a payment agreement for delinquent taxes with the Tax Collector. The Tax Collector has forwarded a letter noting the agreement is in place. So the license can be approved now that everything is in order. Motion: 1. Dwyer 2": M. Jeffreys To approve the common victualler license for Conrad's Drive-In located at 835 Mass. Ave. Vote: Mr. Franco-aye, Mr. Dwyer-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye Meeting with Fire Chief Sullivan on the Emergency Comprehensive Management Plan Chief Sullivan stated the plan is a guidebook for a major incident or disaster in the community that would affect the town for a long period of time, not the day to day operations. We are updating it to a digital format that makes it easier to update and place on the state's website emergency operations center. The plan delineates the steps to take in one of these extreme events. It references other emergency plans such as the continuity of operations and the hazard mitigation plans. It was used in 2008 and 2011 for extreme weather incidents. Motion: M. Jeffreys 2''': T. Dwyer To approve the revised emergency comprehensive management plan as submitted Vote: Mr. Franco-aye, Mr. Dwyer-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye Class II Auto Dealer License Hearing for Jose Iris De Oliveira Jr. d/b/a Lunenburg Auto Center, Inc. @, 36 Summer Street (continued) Mr. Alonzo noted there had been two issues at the location that did not meet the special permit conditions, Ms. Lemieux reported the Building Commissioner has revisited the site and both issues have been resolved. Motion: T. Dwyer 2"': M. Jeffreys To approve the Class I! Auto Dealer license for Jose Iris de Oliviera Jr. d/b/a Lunenburg Auto Center, Inc. located at 36 Summer Street Vote: Mr. Franco-aye, Mr. Dwyer-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye Mr. Alonzo informed Mr. de Oliviera that the office will contact him when to pick up the license. Lions Club Update on Lunenburg Food Pantry Anita Scheipers, 63 Chestnut Street and Corrine Scouten, Lunenburg Turkey Hill Lions Club President, 830 Mass. Ave., presented an update on the Lunenburg Food Bank. Ms. Scheipers introduced the Lions Club. They currently have 100 paying members, 50 non- paying volunteers and high school volunteers. Local Lions Club Chapter focus is on: Community Service/Support * Lunenburg Community Food Pantry * North Star Meal Donations * Vision & Hearing Exams/Aids * Monthly Senior Pancake Breakfasts * Easter Egg Hunt * Trunk or Treat * Gazebo Area Cleanup ===PAGE 3=== * Summer Band Concerts * Boys & Girls Club support * Scholarships * Gazebo Christmas tree The International organization focuses on five key areas: • Hunger • Vison • Hearing Environment • Diabetes Club Donations & Fundraisers The cost of these projects is mostly covered by: Donations * Local residents & business * Hannaford provides food and monetary donations * Local Churches * Schools * Salvation Army Fitchburg * Food Drives (Lions, Schools, Businesses) * Social Media requests We also apply and receive various grants throughout the year. Fundraisers * Christmas Tree recycling * Meat Bingo (2x/year) * February Calendar raffle * Food sales at town events (band concert/boys & girls club) Local Lions Club Chapter primary focus is on food insecurity in the community. Family need has increased 100% since Feb/March of 2022. The Lunenburg Community Food Pantry has a new location at the Thomas C. Passios Building. The food pantry has recently established an Advisory Committee comprised of residents of all ages, including students, to ensure the pantry meets the needs of the community. Pantry is by appointment and serves approximately 16 families each week Open: Sundays 10:00 am -1:00 pm, Tuesdays & Thursdays 6:00 pm - 7:00 pm Walk-In Pantry - no appointment necessary-Serves up to 60 families each week Open: Sundays 1:00 am-12:00 pm, Tuesdays & Thursdays 7:00 pm - 8:00 pm Ms. Scouten noted the new location in the TCP Building; we also use the cafeteria as needed, when it is available. It allows us to have a walk-in pantry. On behalf of the Lions Club I want to extend our thanks for letting us have this space. We received the donation of a refrigerator and a commercial freezer through the efforts of Mi. MacDonald, so we are now able to provide dairy, fresh produce and frozen meats, which is a plus for these families. Ms. Scheipers stated the advisory committee is to provide awareness of different dietary needs of the families coming into the food pantry. She described the different levels of pantry service. One requires pre-registration (by appointment) and the other walk-in service (no appointment ===PAGE 4=== required). Monetary donations fill in the items that are not donated. Volunteers are always welcome. Anyone interested can call 978-660-8074 or they can go to our website: https://www.lunenburglions.org/or follow us on Facebook. Mr. Alonzo thanked them and their organization for all the work they do. He also thanked the Town Manager for working with them to use the space. Mr. Jeffreys asked how someone makes a food donation to them. Ms. Scouten stated right now they would have to bring it to the food pantry as they don't have any drop boxes. Mr. Jeffreys asked if all the families they serve are from Lunenburg. Ms. Scouten stated they only serve Lunenburg. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS • Appointment to ZBA Associate- Donald Gurney, 37 Riley Road-term to expire June 30, 2025 Mr. Gurney introduced himself and stated he had heard about the different volunteer opportunities and believed the Zoning Board of Appeals was most appropriate for him. He has been a full-time resident since 2013. He is a graduate of Tufts University and the University of Virginia, School of Law. He is currently retired. He practiced law in New York City for 46 years and his specialty is public finance serving as bond counsel and counsel of underwriters of debt offerings for cities, towns, counties and states. He hoped he was able to learn about the ZBA activities as an Associate Member. He met with the ZBA a couple of weeks ago. He stated after moving to Lunenburg he was appointed to the Stone Farm Estates Board of Trustees as President once development had been completed there. Motion: T. Dwyer 2": M. Jeffreys To appoint Donald Gurney as ZBA Associate with a term to expire June 30, 2025 Vote: Mir. Franco-aye, Mr. Dwyer-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye • Appointment to Council on Aging- Jacquelyn Dwyer- 361 Mulpus Road - term expires June 30, 2023 Ms. Dwyer introduced herself adding she has prior experience serving on the Council on Aging. She left to finish graduate school and has now finished so is ready to serve again. The boar thanked her for coming forward. Motion: M. Jeffreys 2"dl; L. Franco To appoint Jacqueline Dwyer to the Council on Aging, term to expire June 30, 2023 Vote: Mr. Franco-aye, Mr. Dwyer-abstain, Mr. Jeffreys-aye, Mr. Alonzo-aye • Ratification of the Town Manager's Appointment of Seasonal Cemetery Laborers- Alexis Dimond and Danielle Peterson Ms. Lemieux noted these are seasonal positions and one is a returning laborer from last year. The other person is new but did interview for the position last year. Discussion ensued about the Town Manager's appointment ratification process. Motion: T. Dwyer 2"': M. Jeffreys To ratify the Town Manager's appointment of seasonal Cemetery workers Danielle Peterson and Alexis Dimond Vote: Mr. Franco-aye, Mr. Dwyer-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye • Ratification of the Town Manager's Appointment of Civilian Traffic Unit positions-Paul Bozicas and Tony Brennan ===PAGE 5=== Ms. Lemieux read Chief Gammel's memo: "As you are aware the Civilian Traffic Unit was approved by the Personnel Committee on March 21, 2022. As a result we have two candidates that have applied for positions with the Unit. The first candidate is Paul C Bozicas, who is a retired Deputy Chief from the Fitchburg Police Department. Deputy Bozicas served the City of Fitchburg for over 30 years with distinction, retiring in 2017. Deputy Bozicas is currently an Adjunct Professor at Fitchburg State University, and has also taught various training courses for the Municipal Police Training Committee. The second candidate is Tony Brennan, who is a retired Sergeant form the Massachusetts Department of Correction. Sgt. Brennan served the Department of Corrections for over 30 years with distinction, retiring in 2022, Sgt. Brennan was also a Reserve Police Officer with the Town of Townsend, and the Town Ashby, retiring from Townsend in 2021. Deputy Bozicas and Sgt. Brennan have both retired in good standing with their respective departments. They are also currently certified to be a member of the Traffic Unit, and have provided the required paperwork according to the Policy, which has been submitted to Julie Belliveau. I respectfully request that Paul C. Bozicas and Tony A. Brennan be appointed to the Civilian Traffic Unit effective April 6, 2022." Motion: T. Dwyer 2"Ii: M. Jeffreys To ratify the Town Manager's appointments of Paul Bozica and Tony Brennan Vote: Mr. Franco-aye, Mr. Dwyer-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye • Ratification of the Town Manager's Appointment of Seasonal Beach Director Elizabeth Simeone and Seasonal Lifeguards-Paige Gengler, Ethan Gengler, Jarrod Bowser, Nicholas Coronella Ms. Lemieux noted all worked previously for the Town. Elizabeth Simeone applied for and is qualified for the Beach Director position. The town beach should open around the close of school for the summer. Motion: T. Dwyer 2id: M. Jeffreys To ratify the Town Manager's appointments of Elizabeth Simeone, Paige Gengler, Ethan Gengler, Jarrod Bowser and Nicholas Coronella Vote: Mr. Franco-aye, Mr. Dwyer-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye • Ratification of the Town Manager's Appointment of Van Driver-Kimberly Moore Motion: T. Dwyer 2ml: M, Jeffreys To ratity the Town Manager's appointment of Kimberly Moore as Van driver Vote: Mr. Franco-aye, Mr. Dwyer-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye TOWN MANAGER REPORT Announcement on Existing Vacancies The following is a list of current vacancies on the following committees: • Architectural Preservation District Commission (2 vacancies, one citizen at large and one ===PAGE 6=== representative from Historical Commission) • Economic Development Committee (1 person recommended by the Open Space Committee) • Green Communities Committee (1 regular member vacancy and 2 Associate vacancies) • Historical Commission (2 vacancies) Interested persons can find application forms on the Town Website and completed forms can be sent to the Select Board's Office. Anyone that has any questions on volunteer opportunities can contact the Select Board's Office at (978) 582-4130 x 144. Current Employment Opportunities with the Town The following is a list of current employment opportunities with the Town: • Conservation Administrator (Full Time Benefitted) • Digital Services Staff Librarian (Part Time Benefitted) • Heavy Equipment Operator (Full Time Benefitted) • Seasonal Lifeguards (Non Benefitted) • Trash and Recycling Coordinator (Part Time Non-Benefitted) • Van Driver (Part Time Non-Benefitted) • Videographers (Part Time Non-Benefitted) More information on each position can be found on the job postings, which are located on the town website. Department Head Updates Police: The civilian traffic unit position description and rate was approved by the Personnel Committee. The Police Chief is working towards the development of a co-response team for Mental Health calls for service. Patrol Officers would partner with a mental health clinician when responding to individuals who are in crisis due to mental health or substance abuse issues. Mental health calls are on the rise. Three reserve officers have completed the bridge academy that certifies them to the level of a FT officer. Fire: The Fire Chiefmet with the Staterecently abouttheplanto gettheir paramediclicensure through the State. July 1st is the target date. Library:TheDirectorreportedthatitlooksliketheDigitalServicespositionwillbehiredshortly. The Director has been working on a Library Services and Technology Grant for a STEM/Sustainability program. The annual book sale will be the first week of June and the Library is currently accepting donations. Land Use: The Stone Farm property has been sold and divided into 3 parcels. The new owner is looking to open a marijuana social consumption business there. The Economic Development Committee will be sending out a survey shortly. Powell will be tearing down their old garage and rebuilding a 12,000 square foot garage that will require a water line expansion. IT: Suzor IT is holding cyber security trainings for staff on two dates. Public Access: PACC is looking to replace their remote switcher: Currently getting a new lighting truss system that is not attached to the building. One of the Cable Manager's projects is working with an ACE student on shooting video. Getting ready to advertise for the Production Technician position. Treasurer/Collector: Motor Vehicle commitment #1 is complete. Getting ready for auditors who will be coming in June. Reported results of the Tax Title Auction. Town Clerk: The 2020 Census has been finalized. The state redistricting has created new precincts that will be labeled B1 and C1. The Annual Town Election will just be precincts A through D but the State Primaries/Elections will include B1 and Cl, which means that a separate voting area will need to be set up in the TC Passios Cafeteria space. The people affected have been notified by mail. Assessors: The Assessors finished the Personal Property and Real Estate abatements last week. ===PAGE 7=== The Principal Assessor is working on the cyclical data collection timeline. Finance Director: The FY 2021 Audit will be issued shortly by Powers & Sullivan. The Finance Director completed the final reporting on the CARES Act funding. Councilon Aging: The Director reported a new van driver will bestarting soon. The COA, Police and Fire will be starting a new Lunenburg Elder Connections which will be used to support the seniors. A new platform will be created by the designer of My Senior Center to create a communication platform between the Senior Center, Police and Fire and Nashoba Nursing and Hospice. The software will allow for these departments to pull up vital information via different types ofdevices. Update on Electricity and Natural Gas Contracts for Town/School Accounts Our energy broker solicited bids for the electricity and natural gas accounts as our current contracts are expiring on November 30, 2022. For natural gas we locked in a 3 year rate of $4.39/DTH (dekatherm). This is a decrease of $0.80/DTH. The electricity rates came in higher than the current municipal aggregation rate therefore I am working with our Municipal Aggregation broker to confirm that all our accounts can transition to the municipal aggregation electricity supplier on December 1, 2022. Response from MassHousing on 40B Project Eligibility/Site Approval for Pond View Commons On Thursday, March 31st MassHousing emailed me a copy of the letter they sent to Pond View Commons LLC notifying them that they reviewed the application and were issuing Site Approval. This approval is effective for a period of two (2) years form the date of the letter and if the applicant did not apply for a comprehensive permit through the ZBA within this period, the site approval would be expired unless MassHousing extends the effective period in writing. A copy of the letter has been forwarded to all the appropriate officials and boards/committees. COVID-19 Update The weekly update from the Board of Health on the total number of new cases reported as of March 26th was 8 and the positivity rate was 1.38%. Meetings, Events and Other Announcements There will be a Veterans Informational Expo at the Eagle House on Tuesday, April 12, 2022 from 6-8 pm. The Veterans Service Officer worked with the COA Director to put this together. • Yard Waste Collection Days at Youngs Road will begin Saturdays starting April 16th until May 21st. The collection is open from 8 am until 4 pm. • The Lunenburg Lions Club will host an Easter Egg Hunt on Saturday April 16th from 11 am until 1 pm in the field between the TCP building and Kids Kingdom. There will be face painting and light refreshments provided. This event is for Lunenburg residents only. • The Planning Board will be holding the public hearing on the three articles they submitted to be voted on at the Annual Town Meeting on April Itth at Town Hall at 6:05 PM. • The Lunenburg Farmers Market will start on Sunday, June 12th until Sunday, September 25th. Ms. Lemieux also reported that she had heard from MRPC regarding our Unified Planning work and they have approved two projects; the freight truck corridor analysis along Leominster- Shirley Road and the intersection study of Northfield Road and Chase Road. They did not approve the study of Electric Ave. and West Street. OLD BUSINESS ===PAGE 8=== 1. Update on Creating a Senior Tax Relief Program through a Home Rule Petition Ms. Lemieux reported they had a meeting about a week ago. Present was Mr. Alonzo, Mi. Franco, Principal Assessor CJ Carroll and Finance Director Karen Brochu. We reviewed some different communities that have adopted a senior tax relief program. The criteria we used was the senior circuit breaker and those thresholds and different action steps that we are going to take going forward. The Principal Assessor will be providing data on what the impact is given different thresholds of different time that people have lived in the community, 10 or 15 years and merge that with the data that he will receive from the Town Clerk on age limits based on her residence list. This is basically the first step where we can see how many properties we are talking about and what the impact financially would be. Mr. Alonzo noted the goal is to help seniors who meet certain criteria, residency and age, to provide property tax relief, while making the burden minimal to the rest of the residents. As soon as we hear back from the principal assessor we will have our next meeting. 2. Discussion on Fiscal Year 2023 Budget, Capital Plan, Financial Forecast, and Annual Town Meeting Warrant articles Ms. Lemieux reported she updated the preliminary budget. She showed the operating costs in addition to the indirect costs of the Enterprise Funds. The level of funding for the Capital Plan changes the appropriations by increasing the unexpended capital amount; there was additional unexpended capital from previous years thus decreasing the amount to be taken from free cash. She recommended increasing the amount to the special purpose stabilization account to $450,000. 3. Action Items Mr. Jeffreys inquired if there was any communication back from the school regarding an Earth Day street cleanup, Ms. Lemieux reported no community group or school groups step forward. The DPW Administrative Assistant has trash bags that people can pick and leave at designated spots that DW can pick up at a later time. Mr. Jeffreys suggested discussing next week to encourage residents during school vacation week to try to do some roadside cleanup. There is a lot of pollution on the streets and it seem like a lot of it is recycling. Last year I was heavily focused on Walmart and this year it is not any better. We should be calling the property management company Brickmor. He inquired if there were littering ordinances. and the response given was there were none except for public safety through the Board of 4. Committee Reports Mr. Jeffreys reported the Lunenburg Municipal Building Design Committee met night and they reviewed the programming that the space needs that everyone has and we reviewed everything for the newest members. We encourage public participation at our meetings. Discussion was about the amount of space needed for storage and any alternatives to physically storing them as well as the after school program's needs. We are looking to provide a handout at town meeting rather than providing an update. We broke up into groups to look at the Tappe Study and Vertex reports to record all the recommendations. I went through all the town meetings Capital plan reports and what we have programmed already in order to create a baseline. We will meet again the week of town meeting. ===PAGE 9=== Mr. Alonzo reported the Finance Committee had their public hearing and reviewed all the warrant articles. CURRENT BUSINESS 1. Select Board Final Votes/Signatures on ATM Warrant Articles The board reviewed the warrant articles and voted on their recommendations. ARTICLE L To see if the Town will vote to hear and/or accept the regular written reports of the Town Officers and Committees; or take any other action relative thereto. (Submitted by the Town Manager) Motion: M. Jeffreys 2'°: T. Dwyer To recommend approval Vote: Mr, Franco-aye, Mr. Dwyer-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye ARTICLE 2. To see if the Town will vote to authorize revolving funds for various departments, boards, committees, agencies or officers pursuant to Massachusetts General Law Chapter 44, Section 53E ½ for the fiscal year beginning July 1, 2022 to be expended in accordance with Chapter 138 of the Town's General By-laws; or take any other action relative thereto. (Submitted by the Town Manager) Motion: M. Jeffreys 2nd: T. Dwyer To recommend approval Vote: Mr. Franco-aye, Mr. Dwyer-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye ARTICLE 3. To see if the Town will vote to raise and appropriate, or transfer from available funds, a sum of money ($500) for payment of prior year expenses; or take any other action relative thereto. (Submitted by the Town Manager) Motion: M. Jeffreys 2'd. T. Dwyer To recommend approval Vote: Mr. Franco-aye, Mr. Dwyer-aye, Mr. Jeffreys-aye, Mr: Alonzo-aye ARTICLE 4. To see if the Town will vote to transfer from available funds, all sums of money necessary to amend the amounts voted for the Town's FY 2022 Budget, under Article 6 of the May 1, 2021 Annual Town Meeting and Article 1 of the November 16, 2021 Special Town Meeting; or take any other action relative thereto. (Submitted by the Town Manager) Motion: M. Jettreys 2"d: T. Dwyer To recommend approval Vote: Mr. Franco-aye, Mr. Dwyer-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye ARTICLE 5. To see if the Town will vote to raise and appropriate or transfer from available funds, a sum of money to fund the first year of the FY 22 and FY 23 Collective Bargaining Agreement dated July 1, 2021 - June 30, 2023 with AFSCME, Council 93, Municipal Employees Union; or take any other action relative thereto. (Submitted by the Town Manager) Motion: M. Jeffreys 2": T. Dwyer To recommend approval Vote: Mr. Franco-aye, Mr. Dwyer-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye ARTICLE 6. To see if the Town will vote to raise and appropriate, borrow, or transfer from available funds a sum of money for the FY 2023 Capital Plan, as appearing in the Capital Planning Report; or take any other action relative thereto. (Submitted by the Town Manager) Motion: M. Jeffreys 2'd: T. Dwyer To recommend approval Vote: Mr. Franco-aye, Mr. Dwyer-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye ARTICLD 7. To see if the Town will vote to approve a reorganization of the Public Works Department in accordance with a reorganization plan entitled "Administrative Organization Plan," dated April 5, 2022, and ===PAGE 10=== accompanying message of the Town Manager, both on file at the office of the Town Clerk and Select Board and posted on the town website, under the authority provided for in Article 5, Section 1(b) of the Town Charter; or take any other action relative thereto. (Submitted by the Town Manager) Motion: M. Jeffreys 2"d. T. Dwyer To recommend approval Vote: Mr. Franco-aye, Mr. Dwyer-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye ARI CLO8. To see if the Town will vote to raise and appropriate or transfer from available funds, a sum of money to defray the charges and expenses of the Town for FY 2023 and to fix the salaries and compensation of all elected officials of the Town and any other items included in the budget of the Town Manager; or take any other action relative thereto. (Submitted by the Town Manager) Motion: M. Jeffreys 2id. T. Dwyer To recommend approval Vote: Mr. Franco-aye, Mr. Dwyer-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye ARTICLES. To see if the Town will vote to raise and appropriate or transfer from available funds, a sum of money Motion: M. Jeffreys (otion: M. the sabilization Fund; or take any other action relative thereto. (Submi, . by whe Town Manager) To recommend approval Vote: Mr. Franco-aye, Mr. Dwyer-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye ARTICLE 10. To see if the Town will vote to raise and appropriate or transfer from available funds, a sum of money ($450,000) to the Special Purpose Stabilization Fund; or take any other action relative thereto. (Submitted by the Town Manager) Motion: M. Jeffreys 2nd. T. Dwyer To recommend approval Vote: Mr. Pranco-aye, Mr. Dwyer-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye ARTICLE 11. To see if the Town will vote to raise and appropriate or transfer from available funds, a sum of money ($266,696 and $656 from Sewer Enterprise) into the OPEB Trust Fund that was created at the November 10, 2010 Special Town Meeting; or take any other action relative thereto. (Submitted by the Town Manager) Motion: M. Jeffreys 2nd: T. Dwyer To recommend approval Vote: Mir. Franco-aye, Mr. Dwyer-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye ARTICLE 12. To see if the Town will vote to raise and appropriate or transfer from available funds, a sum of money ($1,213,082) to operate the Sewer Enterprise Fund for FY 2023; or take any other action relative thereto. (Submitted by the Sewer Commission) Motion: M. Jeffreys 2n: T. Dwyer To recommend approval Vote: Mr. Franco-aye, Mr. Dwyer-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye ARTICLE 13. To see if the Town will vote to transfer from available funds $35,548.86 into the Sewer Capital Reserve Stabilization Fund; or take any other action relative thereto. (Submitted by the Sewer Commission) Motion: M. Jeffreys 2nd. T. Dwyer To recommend approval Vote: Mr. Franco-aye, Mr. Dwyer-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye ARTICLE 14. To see if the Town will vote to raise and appropriate or transfer from available funds a sum of money ($302,000)to operate the Solid Waste Disposal Program Enterprise Fund for FY 2023; or take any other action relative thereto. (Submitted by the Town Manager) Motion: M. Jeffreys 2"': T. Dwyer ===PAGE 11=== To recommend approval Vote: Mir. Franco-aye, Mr. Dwyer-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye ARTICLE 15. To see if the Town will vote to raise and appropriate or transfer from available funds a sum of money ($25,000) to operate the Water Enterprise Fund for FY 2023; or take any other action relative thereto. (Submitted by the Town Manager) Motion: M. Jeffreys 21d: T. Dwyer To recommend approval Vote: Mr. Franco-aye, Mr. Dwyer-aye, Mr. Jeffreys-aye, Mr, Alonzo-aye ARTICLE 16. To see if the Town will vote to raise and appropriate or transfer from available funds, a sum of money ($163,567) to fund the FY 2023 Public Educational Government (PEG) Access Enterprise operating and capital budgets; or take any other action relative thereto. (Submitted by the PAC Committee) Motion: M. Jeffreys 2": T. Dwyer To recommend approval Vote: Mr. Franco-aye, Mr. Dwyer-aye, Mr: Jeffreys-aye, Mr. Alonzo-aye ARTICLE 17, To see if the Town will vote to appropriate the sum of $10,000 from the Sale of Cemetery Lots account to be used for the care and improvement and embellishment of the Town Cemeteries; or take any other action relative thereto. (Submitted by the Cemetery Commission)Motion: M. Jeffreys 2id, T. Dwyer To defer recommendation until town meeting Vote: Mr. Franco-aye, Mr. Dwyer-aye, Mr. Jeffreys-aye, Mr. Alonzo-nay ARCh 18. To see if the Town will vote to raise and appropriate or transfer from available funds a sum of money ($100,000) to remove and dispose of solid waste materials and restore the work area to prior natural conditions at the property known as the Woodruff Property, known as and numbered 104 Fairview Road, as shown on Assessor's Map 080, Lot 021, including all costs related or incidental thereto, including but not limited to consultants' fees and expenses; or take any other action relative thereto. (Submitted by the Town Manager) Motion: M. Jeffreys 21: T. Dwyer To recommend approval Vote: Mr. Franco-aye, Mr. Dwyer-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye ARTICLE 12. To see if the Town will vote to raise and appropriate or transfer from available funds a sum of money ($450,000) for the demolition of the building at the property known as the old Primary School, 30 School Street, shown on Assessor's Map 071, Lot 076, and for final engineering and design services to create a passive recreation/open space area at this property, including all costs related or incidental thereto; or take any other action relative thereto. (Submitted by the Select Board) Motion: M. Jeffreys 2": T. Dwyer To recommend approval Vote: Mr. Franco-aye, Mr. Dwyer-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye ARTICLE 20. To see if the Town will vote to amend the Code of Lunenburg, Chapter 70, Section 70-8.A, entitled "Salary Administration Plan," Schedule A, as follows: the position of Council on Aging Assistant Meal Site Manager to be added and assigned to Grade 3; the position of Council on Aging Meal Site Manager to be changed from a Grade 3 to a Grade 6; the position of Firefighter/AEMT-Call to be added and assigned to Grade 10; and the position of Firefighter/Paramedic-Call to be added and assigned to Grade I1; or take any other action relative thereto. (Submitted by the Personnel Committee) Motion: M. Jeffreys 2'': T. Dwyer To recommend approval Vote: Mr. Franco-aye, Mr. Dwyer-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye ARTICLE 21. To see if the Town will vote to replace the current Salary Schedule in the Code of Lunenburg, ===PAGE 12=== Chapter 70, Section 70-8.A, entitled "Salary Administration Plan," Schedule A, if and as amended by the preceding Article 20, with a FY 2023 Salary Schedule as recommended by the Personnel Committee, which authorizes wage increases for Fiscal Year 2023, for permanent employees not covered by a collective bargaining unit agreement or individual contract; or take any other action relative thereto. (Submitted by the Personnel Committee) Motion: M. Jeffreys 2": L. Franco To defer recommendation until town meeting Vote: Mr. Franco-aye, Mr. Dwyer-aye, Mr. Jeffieys-aye, Mr. Alonzo-aye ARTICLE 22. To see if the Town will vote to amend the Code of Lunenburg, Chapter 70 entitled "Salary Administration Plan" as shown on a document entitled "Amendments to the Salary Administration Plan Bylaw", with additions to the Bylaw underlined and deletions stricken through therein, the entire text of which is on file at the offices of the Town Clerk and Select Board and posted on the town website; or take any other action relative thereto. (Submitted by the Personnel Committee) Motion: M. Jeffreys 2id: L. Franco To defer recommendation until town meeting Vote: Mr. Franco-aye, Mr. Dwyer-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye ARTICLE 23. To see if the Town will vote to create a special committee composed of not more than 11 members to act as a steering committee to plan for the observance of the 300" Anniversary of the Town of Lunenburg, which was incorporated August 1, 1728, said committee to be appointed by the Select Board, and to raise and appropriate or transfer from available funds a sum of money ($5,000) to cover initial expenses of said committee; or take any other action relative thereto. (Submitted by the Select Board) Motion: M. Jeffreys 2'°: T. Dwyer To recommend approval Vote: Mr. Franco-aye, Mr. Dwyer-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye ARTICLE 24, To see if the Town will vote to amend the General By-laws of the Town of Lunenburg as follows: (1) by deleting all references throughout to "Selectman," "Selectmen" and "Board of Selectmen," and substituting therefor the terms "Select Board member," "Select Board" and "Select Board," respectively; (ii) by adding to Chapter 12, entitled "Boards, Commissions and Committees," to Article Il, entitled "Building Committee," to Section 12-3, entitled "Membership, appointment," second sentence, the phrase "one member of the Select Board appointed by the Select Board" between the phrases "comprised of" and "one member from the Planning Board"; (iii) (iv) by deleting Article IV, entitled "Computer Advisory Committee," from said Chapter 12, in its entirety, including Sections 12-7, entitled "Establishment and membership; vacancies," and 12-8, entitled "Powers and duties"; by deleting from Chapter 12, entitled "Boards, Commissions and Committees," from Article V, entitled "Public Access Cable Committee," from Section 12-9, entitled "Establishment and purpose," second sentence, the phrase "Lunenburg TV Channels 8 and 9" and substituting the phrase "Lunenburg TV Channels 8, 9 and 99" therefor; (v) by deleting from said Chapter 12, from said Article V, from Section 12-11, entitled "Membership," within Subsection A, the phrase "or full-time students at Lunenburg High School"; (vi) by deleting from said Chapter 12, from said Article V, from Section 12-11, entitled "Membership," within Subsection C, the phrase "or any Lunenburg High School ===PAGE 13=== (vii) (vili) (ix) (x) student; by deleting from said Chapter 12, from said Article V, from Section 12-11, entitled "Membership," Subsection G in its entirety, and substituting the following therefor: G. Vacancies. Vacancies shall be appointed by the Select Board to serve the balance of the unexpired term. by deleting from said Chapter 12, from Article VII, entitled "Americans with Disabilities Committee," from Section 12-20. 1, entitled "Meetings," within Subsection E, the word "Robett's" and substituting the word "Robert's" therefor; by deleting from Chapter 81, entitled "Town Meetings," from Article I, entitled "Town Meetings," from Section 81-I, entitled "Warrants," within Subsection A, Item G, the phrase "Centre Pizza & Variety" and substituting "JAXX Country Variety" therefor; and by deleting from Chapter 168, entitled "Licensing," from Article II, entitled "Denial or Revocation of Licenses for Failure to Pay Taxes," Section 168-6, entitled "Exceptions," in its entirety, substituting the following therefor: § 168-6 Exceptions. This article shall not apply to the following licenses and permits: Statute Contact MGL c. 48, § 13 Fire Department MGL c, 101, $ 33 Select Board MGL c. 149, $ 69 MGL c. 140, § 21E School Department Select Board MGL c. 140, § 137 MGL. c. 207, §28 MGL c. 140, § 181 Animal Control Town Clerk Select Board Subject Matter Open burning Sale of article for charitable purposes Children work permits Clubs, associations dispensing food or beverage licenses Dog licenses Marriage licenses Theatrical events, public exhibition permits Motion: T. Dwyer To defer recommendation until town meeting Vote: Mr. Franco-aye, Mr. Dwyer-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye ARTICLE 25. To see if the Town will vote to amend the Lunenburg Sewer Bylaw as follows: 2n°: M. Jeffreys (i) by adding to Section 2.0, entitled "Sewer Service Area," at the end of the second paragraph, which presently reads: "The Sewer Service Area and Sewer Service Zones are delineated on the Sewer Service Area Map as approved by the Town Meeting. The Sewer Service Area Map may be amended from time to time by vote of Town Meeting." ===PAGE 14=== the following: "The inclusion of a property, or portion of a property, in the Sewer Service Area may establish eligibility to connect to the sanitary sewer but shall not create an entitlement thereto. All sewer connections shall be subject to, and shall comply with, the provisions of this by-law, including but not limited to available capacity, capacity limitations and Sewer Commission approval(s), where required. Neither the boundaries of the Sewer Service Area nor the requirement that a property be located within said Sewer Service Area to be eligible to connect may be waived." and (I) by deleting from Section 3.0, entitled "Connection Eligibility," the third paragraph, in its entirety, which presently reads: "Sewer connections shall be located entirely on the property they are to serve. The connection must enter the property directly from the public way in which the sewer is located. No connections shall be allowed via an easement. A sewer line must remain within the parcel that it serves." • and substituting the following therefor: "Sewer connections shall be located entirely on the property they are to serve. The connection must enter the property directly from the public way in which the sewer is located. No connections shall be allowed via an easement. A sewer line must remain within the parcel that it serves. Not disadin the above ever rein as a beated in career aron a ring rogeries. and (iii) by deleting from Section 4.0, entitled "Sewer Extensions," the fourth paragraph, in its entirety, which presently reads: (Submitted by the Bylaw Review Committee) Motion: T. Dwyer To defer recommendation until town meeting Vote: Mr. Franco-aye, Mr. Dwyer-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye 2"d: M. Jeffreys ARTICLE 26. To see if the Town will vote to amend the Code of Lunenburg, Chapter 250, a.k.a. the Protective Bylaw, Section 4.15, entitled "Non-medical marijuana establishments," Subsection K, entitled "Special permit procedure," by deleting Item (1) therefrom in its entirety, which presently reads: (1) Applicant shall submit proof of approval from the Commonwealth of Massachusetts for the proposed Marijuana Establishment by submitting copies of all required registrations, licenses and permits issued to the applicant by the state and any of its agencies for the facility as well as Host Community Agreement (HCA) with the Town and approval hereunder shall be conditioned on final approval from the Commonwealth. and by substituting therefor the following: (1) An applicant shall submit a copy of its Host Community Agreement (HCA) with the Town, authorizing its development of a Marijuana Establishment on the site subject to receipt of applicable permits; as well as copies of all registrations and licenses, if any, issued to the ===PAGE 15=== applicant by the Commonwealth or any of its agencies for operation of a Marijuana Establishment on the site. Licensure by the Commonwealth is not a prerequisite to application submittal; provided, however, that commencement of use of or construction inder a special permit is and shall be conditioned upon issuance of all requisite provisional licenses and approvals under applicable law. Final licensure of the Marijuana Establishment shall be required before commencement of operations. or take any other action relative thereto. (Submitted by the Planning Board) Motion: T. Dwyer 2™: M. Jeffreys To defer recommendation until town meeting Vote: Mr. Franco-aye, Mr. Dwyer-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye ARTICLE 27. To see if the Town will vote to amend the Code of Lunenburg, Section 250-4.9, which is a Section of the Protective Bylaw entitled "Water Supply Protection District," as shown on a document entitled "Section 250-4.9 Water Supply Protection District Updates 2022", with additions to the Bylaw underlined and deletions stricken through therein, the entire text of which is on file at the offices of the Town Clerk and Land Use Director and posted on the town website; or take any other action relative thereto. Motion: M. Jeffreys 2n°: T. Dwyer To recommend approval Vote: Mr. Franco-aye, Mr. Dwyer-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye ARTICLE 28. To see if the Town will vote to amend the Code of Lunenburg, Section 250-3.2, which is a Section of the Protective Bylaw entitled "Location of Districts," by deleting "May 3, 2008" as the date of the map referenced therein and substituting "May 7, 2022" therefor, and by adopting said revised map, a copy of which is on file with the Town Clerk, as the Town's official zoning map; or take any other action relative thereto. (Submitted by the Planning Board) Motion: M. Jeffreys 2nd. T. Dwyer To recommend approval Vote: Mr. Franco-aye, Mr. Dwyer-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye ARU C22. To see if the Town will vote to amend the sewer service area map by adding the remaining acreage for parcel known as 5 Chestnut Street to the Lunenburg sewer service area and sewer service zone (known as parcel id 059-0032-00); or take any other action relative thereto. (Submitted by Citizen Petition) lotion: Mi. Jettreys 2nd: T. Dwyer To defer recommendation until town meeting Vote: Mr. Franco-aye, Mr. Dwyer-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye ARTICLD30, To see if the Town will vote to adopt the following "Resolution in Support of Changing the State Flag & Seal of Massachusetts": Whereas the history of Massachusetts is replete with instances of conflict between the European Colonists and the Native Nations of the region, who first extended the hand of friendship to the Colonists on their shores in 1620, and helped them to survive starvation during the settlers first winters on their land; Whereas members of the Native Nation for who the State of Massachusetts is named were ambushed and killed by Myles Standish, first commander of the Plymouth Colony, in April of 1623, barely two years after the Pilgrims arrived on their shores; Whereas the Colonial broadsword brandished above the head of the Native man on the Massachusetts State Flag and Seal is modeled after Myles Standish's own broadsword, borrowed for that purpose from the Pilgrim Hall in Plymouth by the illustrator Edmund Garrett in 1884; ===PAGE 16=== Whereas the belt binding the Native's cloak on the Flag and Seal is modeled after a belt worn by Metacomet, known to the English as King Philip, who was among the Wampanoag leaders who resorted to a mutually destructive war in 1675-76 in defense of Native lands against Colonial encroachment; Whereas the proportions of the body of the Native man in the Flag and Seal were modeled from a Native skeleton kept in Winthrop, the bow modeled after a bow taken from a Native man shot and killed by a colonist in Sudbury in 1665, and his facial features taken from a photograph of an Ojibwe chief from Great Falls, Montana, considered by the illustrator to be a "fine specimen of an Indian," though not from Massachusetts; Whereas the history of relations between Massachusetts since Colonial times and the Native Nations who continue to live within its borders includes the forced internment of thousands of so-called "praying Indians" on Deer Island, in Boston Harbor, where they died by the hundreds of exposure in 1675, their subsequent enslavement in Boston, Bermuda, and the Caribbean Islands, the offering of 40 pounds sterling as bounty for the scalps of Native men, women and children in Massachusetts beginning in 1686, increased to 100 pounds sterling for the scalps of Native adult males by 1722, half that amount for Native women and children; Whereas Native Americans were legally prohibited from even stepping foot into Boston from 1675 until 2004, when that law was finally repealed; Whereas the 400# anniversary of the landing of the colonists at Plymouth Plantation in the year 2020, afforded every citizen of the Commonwealth a chance to reflect upon this history and come to an awareness of the possibility of a better relationship between the descendants of the Colonial immigrants and the Native Nations of the Commonwealth; Whereas Native Americans have long suffered the many abuses of racism, the appropriation of their symbols for public schools and sports teams, the loss of their ancestral lands and the encroachment of their cultural lifeways; Whereas the area now known as the Town of Lunenburg shares a rich Native history with modern day tribal Nations, who inhabited this area long before the first colonial settlers arrived circa 1718, such as the Abenaki and the Nipmuc; Now, therefore, BE IT RESOLVED that the Town of Lunenburg hereby adopts this resolution in support of the work of the Special Commission Relative to the Seal and Motto of the Commonwealth, established by a Resolve of the General Court in 2020 and appointed by the Governor to recommend changes to the current flag and seal of Massachusetts; and in support of a new seal and motto for the Commonwealth that may better reflect our aspirations for harmonious and respectful relations between all people who now call Massachusetts home. The town clerk shall forward a copy of this resolution to Sen. Marc Pacheco and Rep. Antonio Cabral, co-chairs of the Joint Committee on State Administration, who serve as members of the Special Commission Relative to the Seal and Motto of the Commonwealth, and to Sen. John Cronin, Rep. Michael Kushmerek and Rep. Danillo Sena, with the request they support the work of the aforementioned Special Commission. (Submitted by Citizen Petition) Motion: M. Jeffreys To defer recommendation until town meeting Vote: Mr. Franco-aye, Mr. Dwyer-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye 2": T. Dwyer UPCOMING MEETING/EVENTS SCHEDULE April 12'", no meeting April 19"', April 26", May 3d, May 7* (Annual Town Meeting) PUBLIC COMMENT ===PAGE 17=== There was none this evening. Motion: M. Jeffreys To adjourn the meeting Vote: Mr. Franco-aye, Mr. Dwyer-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye The meeting adjourned at 9:24 PM Respectfully submitted, EVanel Peterson Elaine M. Peterson Executive Assistant to the Town Manager 2': T. Dwyer ======================================================================================== DOCUMENT : 2022-04-12-agenda-5316.txt BOARD : select-board DATE : 2022-04-12 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2022-04-12-agenda-5316.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04122022-5316 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, April 12, 2022 7:00 PM AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak af ter joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS 7:05 PM Public Hearing on Administrative Organization Plan per Town Charter for Facilities Director Position 7:30 PM Update from the Cultural Council (Elise Wiley) IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS  Ratification of the Town Manager’s Appointment of DPW Director- Jim Donison  Ratification of the Town Manager’s Appointment of Police Sergeant- John Morreale  Appointment to APDC (Resident)- Anthony Sculimbrene-5 Valley Road- term to expire June 30, 2025 V. TOWN MANAGER REPORT VI. OLD BUSINESS 1. Discussion on Fiscal Year 2023 Budget, Capital Plan, Financial Forecast, and Annual Town Meeting Warrant articles VII. CURRENT BUSINESS 1. Discussion on Consent Calendar for Annual Town Meeting warrant articles 2. Foreclosed Properties Requested by Conservation Commission: Braeburn Circle, 867 Rear Leominster Road, 408 Lancaster Avenue 3. Discsussion on Draft Commemorative Policy 4. Discussion and Vote on Public Employee Committee Agreement 5. Minutes/Warrants/Action Items 6. Committee Reports ===PAGE 2=== VIII. UPCOMING MEETING/EVENTS SCHEDULE April 26, May 3, May 7 (Annual Town Meeting) IX. PUBLIC COMMENT***  PUBLIC  BOARD X. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2022-04-12-minutes-5316.txt BOARD : select-board DATE : 2022-04-12 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2022-04-12-minutes-5316.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_04122022-5316 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== SELECT BOARD MINUTES April 12, 2022 Town Hall, 17 Main Street and via ZOOM Members present: Tom Alonzo, Chairman; Michael-Ray Jeffreys, Vice Chairman; Lou Franco, Clerk; Todd Dwyer Also Present: Heather Lemieux, Town Manager, via ZOOM; Police Chief Gammel, Officer John Morreale, Jim Donison, Elise Wiley, Dave Passios, Bob Pease via ZOOM, Chairman Alonzo called the meeting to order at 7:00 p.m. and asked everyone to stand for the Pledge of Allegiance. He announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg public access channel, on Facebook Live and it will be uploaded to the Lunenburg public access YouTube channel within 24 hours after the meeting. He noted Zoom is available for remote participation in the meeting and gave the sign-in instructions. The agenda lists all the topics which may be discussed at this meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by the Open Meeting Law. PUBLIC COMMENT: There was none this evening. Mr. Alonzo reminded all of the upcoming Annual Town Meeting on May 7" at 9:00 a.m. at the Lunenburg Middle/High School. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS • Ratification of the Town Manager's Appointment of Police Sergeant- John Morreale Chief Gammel read his letter for this appointment. "As you are aware we have had a vacancy in the Sergeant's rank for some time now. As we were able to backfill patrol positions, the vacancy was posted, and interviews were conducted on Wednesday, April 6, 2022. At the conclusion of the process we were able to identify a candidate to fill that vacancy. I am pleased to recommend Officer John Morreale for promotion to Patrol Sergeant. On February 2, 2022, the vacant Sergeant's position was posted in accordance with the Collective Bargaining Agreement (CBA) between the Town of Lunenburg and I.B.P.O. Local 353, Article XXX, Promotions. The position was posted for 30 days, and I received three letters of interest for the position. On April 6, 2022, an interview panel was assembled, that included yourself, Chief Michael Luth from the Groton Police Department and Chief Richard Burrows from the Acton Police Department. Questions were asked of each candidate and their response was rated on a scale of 1-5. At the conclusion of the interviews the panel was tasked with ranking the candidates based on the interview. Upon the conclusion of the panel interviews, Lt. Thibodeau and I met with the panel to discuss the results. We were informed that all three candidates did well, and "we could not go wrong with any of them." The strongest candidate was identified as Officer Morreale. Officer Morreale was described as very well-spoken, knowledgeable and compassionate to ===PAGE 2=== give a few examples. It was also stated that he has a good working knowledge of the Department's Policy and Procedures. Officer Morreale was a lifelong resident of Lunenburg until recently moving to Ashby and is a graduate of Lunenburg High School. Officer Morreale holds a Bachelor's Degree of Science in Criminal Justice, graduating from UMASS Lowell in 2014. Officer Morreale completed the Reserve Intermittent Academy in 2014 and was hired as a Lunenburg Reserve Police Officer in July of 2014. In June 2017, he was hired as a full time officer and attended the Municipal Police Training Committee Basic Recruit Officer Course (ROC) in Reading, graduating in 2018 with the 8th ROC. Officer Morreale has completed several instructor level courses and is currently one of the Department's Firearms, Less-Lethal, and Taser instructors. As well as being use of force application instructor he is also currently one of Department's Field Training Officers, as well as the Department's Criminal Justice Information System (CJIS) representative. As the Department was working on Certification with Massachusetts Police Accreditation Commission (MPAC), Officer Morreale was assigned as the Department's Accreditation Manager. Officer Morreale was then certified as an Accreditation Manager through MPAC and has played an integral role as we near completion. This has been a major process to complete and without Officer Morreale's tireless work we would not be ready for our certification. Officer Morreale often volunteers his time with various community events, such as the Boys and Girls Club "Are You Smarter than Our 6" Graders?" Another organization that he is involved with is the Massachusetts Chiefs of Police Jimmy Fund Walk, annually assisting with the fundraising efforts at Fenway Park. Officer Morreale is also responsible for setting up and collection of the Jimmy Fund Collection cans at various stores throughout Town. In his relatively short period time with the department Officer Morreale has made the most of the opportunities given to him. Officer Morreale's commitment to the department and the community is beyond reproach, which I can personally attest to after working with him for the last eight years. Officer Morreale possesses the leadership skills that we look for in our supervisors. I believe Officer Morreale recognizes the strengths of others, and knows how to address deficiencies in a positive manner using teachable moments. Officer Morreale's compassion and understanding will help him grow and navigate the inherent challenges that come with a Sergeant's role. It is also my belief that he has the skills to develop younger officers into leadership roles throughout their careers. I believe with his work experience, education, and leadership skills Officer Morreale is extremely qualified for Sergeant's position. I highly recommend that Officer John Morreale be appointed as a Sergeant. I thank you for your consideration of my request." He presented Officer Morreale to the meeting. Officer Morreale thanked everyone for having him in this evening and his family and friends for coming in this evening. He stated he was grateful for this opportunity and was excited to get started on this next part of his journey and continue working with the Town and its citizens. The board congratulated Officer Morreale on his promotion and Chief Gammel for his hires to the department. Motion: M. Jeffreys 2'': L. Franco To ratify the Town Manager's appointment of John Morreale as Police Sergeant Vote: All in Favor Applause resounded through the meeting room. ===PAGE 3=== • Ratification of the Town Manager's Appointment of DPW Director- Jim Donison Ms. Lemieux reported Jim Donison has worked for the past three years as the DPW Director in Lebanon, N.H. and is responsible for overseeing around 50 employees. Prior to that he worked for the City of Lowell as their Commissioner of Public Works and as the Assistant Director Town Engineer for Hookset, NH. He has over 30 years of engineering experience. She was requesting the board ratify her appointment as DPW Director. After some discussion, Mr. Franco motioned to ratify the Town Manager's appointment of Jim Donison as DPW Director. Mr. Jeffreys seconded the motion. Vote: All in Favor Mr. Donison thanked the board and exited the meeting. Update from the Cultural Council (Elise Wiley) Cultural Council member Elise Wiley reported that when she was appointed to the council other more experienced members' terms were ending. So she has been communicating with the MA Cultural Council for guidance. The Lunenburg Cultural Council was having trouble reaching quorums for their meetings until around February 2022 when they should have been meeting in December 2021 and voting on the grant funding. She reached out to the community via Facebook for more members in January. They are now up to 11 members. Ms. Wiley thanked fellow member Donna Saiia for taking on the treasurer's role for the council. They anticipate going forward more smoothly in the upcoming year. Discussion ensued about holding anothel Art Festival. Mr. Alonzo thanked her for taking initiative for the council's responsibilities. Ms. Wiley reported for the 2021 funding they granted a music and dance group at the senior center, various programs (storytelling, science) at the Library, a trip to the Acton Discovery Museum, "Cheeseburger Chainsaws" for the Middle School. Going forward we need to inform the town residents about the availability of the grant funding for local events. Mr. Alonzo encouraged Ms. Wiley to come back and let the public know about their finding when it is time. Appointment to APDC (Resident)- Anthony Sculimbrene-5 Valley Road- term to expire June 30,2025 Mr. Sculimbrene stated he goes by Tony as his son of the same first name was recently appointed to the School Committee. Historic preservation has been a significant part of his professional career. While working as an environmental manager at Wright Patterson Air Force Base he had been responsible for management and maintenance of one of America's historic military air force base; partly associated with the Wright Brothers. There were a lot of other aviation firsts there. He noted other parts of his career were associated with historic preservation, so he looks forward to receiving the appointment to the APD. He has met with Chairman McGrath only because their meeting was canceled, but is familiar with the APD bylaw and with the APDC's charge. Discussion ensued about working with the Municipal Building Design Committee and the board members thanked him for coming forward. Mr. Alonzo read an email from Chairman McGrath regarding the appointment, "Gentlemen of the Select Board, I recommend Tony Sculimbrene to be appointed to the APDC. His profession as a civil engineer and his extensive experience in historic preservation for the Air Force, as well as experience with Wright Brothers historical sites and administrative duties dealing with preservation, qualifies him to be appointed to the APDC. His understanding and skills will be useful in the coming years as the village district is developed, in protecting the contributing properties and guiding and communicating with the many different interests in our town to assure great outcomes for the APD." ===PAGE 4=== Motion: M. Jeffreys 2": T. Doryer To appoint Anthony Sculimbrene to the APDC (Resident Representative) with a term to expire June 30, 2025 Vote: All in Favor Public Hearing on Administrative Organization Plan per Town Charter for Facilities Director Position Mi. Alonzo noted the public hearing notice was posted in the Lunenburg Ledger on April 1st and read the hearing notice aloud. PUBLIC HEARING NOTICE Notice is hereby given that the Select Board wil hold a Public Hearing on Tuesday, April 12, 2022 at 7:05 PM to review the Administrative: Organizational Plan presented by the Town Manager, in accordance with Section 5-1 (b) of the Town Charter, regarding the impending creation of the position of Facilities Director. A copy of the plan will be available for review in the Town Managen Office on Tuesday, April 5, 2022. The hearing will be held in the second floor meeting room, Town Hall, 17 Main Street, Lunenburg, MA 01462. Ms. Lemieux reported the notice was also provided to the Town Clerk and posted on the Town website. The posting is a requirement according to Town Charter. The purpose of this reorganization plan is to create a Director of Facilities and Grounds position that would oversee, supervise and facilitate the comprehensive management of all town facilities and grounds. The reason this is being recommended to town meeting is that it will improve the long and short term management of our facilities and grounds with an individual whose background and skills relate to property management, capital planning, building construction and grounds maintenance. This position will help the Town strategize, prioritize and coordinate maintenance, repairs, safety and efficiencies of municipal properties, as well as play a key role in future use and reuse of properties. As there are no bylaws that would be affected by this reorganization plan, there are no proposed bylaws with any amendments, revisions, repeals or otherwise as may be necessary to accomplish this desired reorganization. Town meeting vote would approve or disapprove the plan and cannot make any amendments. The key benefits of creating a Director of Facilities and Grounds Position: 1. Hiring a professional level position with a background in facilities management. Facilities management experience is not typical for Department of Public Works Directors. An individual with this skill set will enhance and improve the town's current and future facilities management plan. 2. A management level position whose sole focus is long term and short term planning and maintenance of town facilities and grounds. Since the DPW Director is responsible for ===PAGE 5=== multiple different divisions, town facilities receive only a portion of that position's focus. 3. More preventative maintenance and less reactionary maintenance of our facilities and grounds. 4. Collaborate with the School's counterpart position on the overall maintenance plan for facilities and grounds and work together with the Town Manager and Finance Director on capital planning and financing alternatives. S. Directed effort towards the health and safety of all staff and users of town facilities. 6. Create and maintain a property condition assessment of all town facilities and grounds utilizing Facilities Management software. This position will be appointed by the Town Manager, in accordance with Sections 4-2 (d) of the Town Charter, with ratification of the appointment to be made by the Select Board. The Director of Facilities and Grounds will have direct supervision for the following existing positions: Facilities Superintendent, Facilities Custodian, and Recreation Director. Those positions that are currently in the Laborers International Union of North America, Public Employees, Local 39 will continue to assist with snow and ice removal operations, mostly related to town facilities and grounds. Essential functions of this position: • Responsible for the planning, organizing, directing and control of all aspects of Town facilities and grounds. This will include facility planning, renovation, construction, energy conservation measures and efficiencies, preventative and regular maintenance, and repair of all town-owned buildings and grounds. • Responsible for a comprehensive approach to building maintenance and repair coordination, oversight, inspection, oversight of maintenance logs, resolving any warranty issues, establishing facility management schedules, and building security. • Formulates procedures related to Facilities and Grounds operations, develops and oversees employee schedules, and reviews and advises on daily maintenance issues. • Ensures all facilities staff attend routine training development for essential functions and the proper handling and application of all department equipment and tools; ensures staff obtain required licenses and safety trainings. • Focuses on the optimal facility use by staff, residents, and those who seek to conduct business with or in the town to ensure an effective user-experience. • Works with relevant town departments and elected Park Commission to advise and recommend long term plan for all town facilities and grounds. Updates the ten-year capital plan for all facilities and grounds projects that meet the Town's definition of a capital project and are not funded in the operating budget. Presents and answers all related questions for said plan and updates the Town Manager on the status of approved capital projects as they progress. ===PAGE 6=== • Collaborates with the School Facilities Director to ensure a town-wide approach to facilities management and sustainability for all properties. Work with the Town Manager and Finance Director to examine how large building projects fit into the town's overall debt schedule. • Acts as contract administrator for any town building or grounds project including the town facilities cleaning contract and landscaping contracts. • Serves as the representative for any building or grounds project that requires permitting approval at a board/committee/commission meeting (i.e. APDC, Historical, Planning Board, etc.). • Establishes and manages effective preventive maintenance schedules, building control system optimization and analytics, and energy efficiency measures including warranty management of new and existing equipment and appliances. • Ensures that all town building systems are serviceable, including ventilation, air conditioning, heating, mechanical, electrical, refrigeration, monitoring and alarm systems. • Oversees the performance of various construction ot repair work with contractors, vendors, suppliers and Town employees; evaluates construction documents and plans associated with the maintenance and repair of Town-owned buildings to ensure that projects are completed in accordance with specifications and within established budgets. • Ensures that the procurement of price quotations and supplies related to the Facilities and Grounds Department operations are in accordance with the State Procurement Law. Responsible for coordinating with DPW director to ensure snow removal and winter safety procedures during and after storms provide timely access to town facilities. • Provides information and/or advice related to any building construction, repair, reuse, or disposal of town property. • Prepares and presents the operating budgets under this department; actively monitors utility and maintenance expenses to identify needed efficiencies and to advise the Town Manager of any changes in spending trends. • Engages in regular trainings and participates in trade shows and industry-events to remain current on technological advancements and best practices. Mr. Jeffreys stated he fully supported this plan and noted that it was well thought out. He thanked the Town Manager for how she has put this together. Mr. Alonzo agreed it was a long time coming and it covers all the important bases while noting this excludes school facilities but ===PAGE 7=== leaves room for coordination with school facilities. He supported the construction and implementation of it but also the monetary value assigned to it. It seem appropriate for the job. Dave Passios, 56 Whiting Street, inquired about the chain of command. Ms. Lemieux stated the chain of command would shift from the current facility staff reporting to the DPW Director to reporting to this new position. Mr. Passios wondered if the part-time recreation director reporting to this new position was appropriate. He did agree this was a move in the right direction. He noted this would be reviewed again at the Finance Committee meeting on Thursday night. As there were no other comments or questions, Mr. Alonzo closed the public hearing. TOWN MANAGER REPORT Announcement on Existing Vacancies The following is a list of current vacancies on the following committees: • Architectural Preservation District Commission (1 vacancy; one representative from Historical Commission) • Economic Development Committee (1 personrecommended by the Open Space Committee) • Green Communities Committee (1 regular member vacancy and 2 Associate vacancies) Historical Commission (1 vacancy) Interested persons can find application forms on the Town Website and completed forms can be sent to the Select Board's Office. Anyone that has any questions on volunteer opportunities can contact the Select Board's Office at (978) 582-4130 x 144. Current Employment Opportunities with the Town The following is a list of current employment opportunities with the Town: • Conservation Administrator (Full Time Benefitted) • Digital Services Staff Librarian (Part Time Benefitted) • Heavy Equipment Operator (Full Time Benefitted) • Seasonal Lifeguards (Non Benefitted) • Trash and Recycling Coordinator (Part Time Non-Benefitted) • Van Driver (Part Time Non-Benefitted) • Videographers (Part Time Non-Benefitted) More information on each position can be found on the job postings, which are located on the town website. Earth Day Cleanup Events • The DP W is once again providing trash bags for residents to pick up and fill with roadside trash. Residents can drop off the filled up bags at the DPW for the Town to dispose of. • A Lunenburg HS student is looking to create an event to provide trash claws and gloves to people to clean up particular areas in town that need cleanup and to provide pamphlets to people on what is and what is not recyclable, what is pollution and how everyone can help lessen the problem. • Townsend is holding an Earth Day event on April 23rd 10 am-3 pm at the North Middlesex Regional HS Parking Lot where they are offering free document disposal, textile and eyeglass collection, returnable bottle/can drive, donation of used bicycles, baby items, K-cups and chip bag collecting and a plant swap. ===PAGE 8=== Community Funding Project Requests to US Representative Lori Trahan Last week the Assistant Town Manager, Land Use Director and I met virtually with a staffer of US Representative Lori Trahan's Office regarding community needs and any possible Community Funding project requests, which needed to be submitted by April 11th. These Community Project Funding (CPF) requests are similar to earmarks however, they are subject to more strict transparency and accountability rules to ensure a fairer funding process. Each Member of Congress has the opportunity to present 15 CPF requests to the Appropriations Committee. Even for the 15 requests which their office will select to submit, there is no guarantee they will receiving funding. Also, these community project funding requests needed to no more than $3M and show that the Town has matched a portion of the project. Since we only have a couple of projects that match that description, I submitted the Flat Hill Culvert project as one (the Town has already appropriated $428,500 for this project) and the 30 School Street project (pending Town meeting the Town will appropriate funding for hazardous materials abatement, demolition of building, and engineering costs). Grants The Pire Chief submitted and was awarded a grant in the amount of $2,116.91 for an Automated External Defibrillator that will replace an obsolete unit in one of the fire trucks. The Police Chief submitted and was awarded a grant in the amount of $7,900 towards the cost of new exercise equipment for the Public Safety Building exercise room under our insurance carrier's Wellness Grant. Streetlight Update Now that we have settled on a purchase price for the streetlights with Unitil, our counsel has been told to move forward with finalizing the Purchase and Sale Agreement. We will need to solicit proposals for maintenance ofthe lights, since once we purchase the lights from Unitil they will no longerbe responsible for maintaining the lights. Proposals for Streetlight Design Services and Project Oversight are due this Thursday. The Green Communities Committee has a meeting scheduled Thursday at 5:30 pm to review the proposals and discuss the grant application that is due on April 22nd. Green Communities funding only covers the cost of the LED conversion that proves that it will be an energy savings so we must bundle the design and cost of conversion together in a way that proves we will be achieving an energy savings. Besides the LED Streetlight Conversion project, the only other project that will be submitted will be 5,000 towards the Police Cruiser that is in the FY23 Capital Plan. COVID-19 Update The weekly update from the Board of Health on the total number of new cases reported as of April 2nd was 6 and the positivity rate was 1.03%. Meetings, Events and Other Announcements • Yard Waste Collection Days at Youngs Road will begin Saturdays starting April 16th until May 21st. The collection is open from 8 am until 4 pm. • The Lunenburg Lions Club will host an Easter Egg Hunt on Saturday April 16th from 11 am until 1 pm in the field between the TCP building and Kids Kingdom. There will be face painting and light refreshments provided. This event is for Lunenburg residents only. • The Lunenburg Farmers Market will start on Sunday, June 12th until Sunday, September 25th. ===PAGE 9=== OLD BUSINESS Discussion on Fiscal Year 2023 Budget, Capital Plan, Financial Forecast, and Annual Town Meeting Warrant articles Ms. Lemieux reported there was a slight change in some of the indirect costs of public access and Sewer Enterprise but it was only around $100. Mr. Jeffreys following up on a previous question about using cemetery funds and noted a resident had brought to his attention that a memorial of headstones was created on private land. He stated that the Cemetery Commission did not use any of their funds for this but the Historical Commission had provided some funding in addition to funding coming from other sources. The board had deferred recommending Alticle 17 at the last meeting due to needing some questions answered about how the Cemetery Commission can use their funding. Mr. Jeffreys stated he would now support that article and recommend approval at town meeting. Discussion ensued about making comments and asking questions that could be misconstrued by the public during a meeting. CURRENT BUSINESS 1. Discussion on Consent Calendar for Annual Town Meeting warrant articles Ms. Lemieux had created a list of warrant articles that could be placed on the consent calendar without causing debate. Article 1. That the Town vote to pass over Article 1 having already accepted the regular written reports of the Town Officers and Committees. Article 2. That the Town vote to re-authorize the revolving funds for certain town departments, boards, committees, agencies or officers for the spending limits as printed in the Annual Town Meeting warrant. Article 3. That the Town vote to transfer the sum of $500 from Free Cash for payment of prior year expenses. Article 9. That the Town vote to transfer from Free Cash the sum of $100,000 to the Stabilization Fund. Article 10. That the Town vote to transfer from Free Cash the sum of $450,000 to the Special Purpose Stabilization Fund. Article 11. That the Town vote to transfer from Free Cash the sum of $266,696, and transfer from Sewer Enterprise Retained Earnings the sum of $656.00 to the OPEB Trust Fund established at the November 30, 2010 Special Town Meeting. Article 12. That the Town vote to appropriate from Sewer Enterprise revenues the sum of $853,112.53; transfer from the Sewer Capital Reserve Stabilization Fund the sum of $20,000.00; transfer from the Sewer Reserve Capacity Fund the sum of $20,962.00; and appropriate from Sewer Enterprise retained earnings the sum of $319,107.47; for a total appropriation of $1,213,182.00 to operate the Sewer Enterprise Fund for FY23; and further that $793,968.47 be included in appropriations from the general fund for indirect costs and be allocated to the Sewer ===PAGE 10=== Enterprise Fund. Article 13. That the Town vote to transfer from Sewer Enterprise Retained Earnings the sum of $35,548.86 into the Sewer Capital Reserve Stabilization Fund. Article 14. That the Town vote to appropriate from Solid Waste Disposal Enterprise Revenues the sum of $302,000 to operate the Solid Waste Disposal Program. Article 15. That the Town vote to appropriate from Water Enterprise Revenues the sum of $25,000 to operate the Water Department. Article 16. That the Town vote to appropriate from PEG Access and Cable Related revenues the sum of $152,477.00; and appropriate from PEG Access and Cable Related Enterprise retained earnings the sum of $11,090.00; for a total appropriation of $163,567.00 to fund the operating and capital budgets of the PEG Access and Cable Related Enterprise Fund for FY23; and further that $47,808.00 be included in appropriations from the general fund for indirect costs and be allocated to the PEG Access and Cable Related Enterprise Fund. Article 20. That the Town vote to amend Chapter 70 of the Town's General Bylaws, entitled "Salary Administration Plan," Schedule A, as follows: the position of Council on Aging Assistant Meal Site Manager to be added and assigned to Grade 3; the position of Council on Aging Meal Site Manager to be changed from a Grade 3 to a Grade 6; the position of Firefighter/AEMT-Call to be added and assigned to Grade 10; and the position of Firefighter/Paramedic -Call to be added and assigned to Grade 11. Suggestion was made to add Article 17 for appropriating $10,000 from the Sale of Cemetery Lots account for care, improvement and embellishment of the Town Cemeteries. Ms. Lemieux will add Article 17 to the list and forward it to the Finance Committee. 2. Foreclosed Properties Requested by Conservation Commission: Braeburn Circle, 867 Rear Leominster Road, 408 Lancaster Avenue Ms. Lemieux reported that all three properties were foreclosed on and the one year redemption period has passed. Mr. Alonzo noted the Conservation Commission has voted and reaffirmed their request to have these properties assigned to their care and control. Mr. Dwyer inquired whether they were landlocked. Conservation Commission Chair Bob Pease joined the meeting via ZOOM. He affirmed that all the properties were landlocked. One abuts the Woodruff property and the other two parcels are swampy areas near Massapoac Pond. Mr. Jeffreys stated he would like the Select Board to do their own research on properties before assigning them to any other town body to see if there could be some future use other than for open space or conservation purposes. Mr. Pease noted the Select Board does not have any rules of guidelines for three major properties; Pleasant Street, Woodruff land and West St. There are no rules against possession of firearms, use of all-terrain vehicles, or any other things the Conservation Commission is promulgating for on their properties. You should be thinking about ===PAGE 11=== what is allowed on them. Mr. Dwyer stated he had reviewed the aerial maps of these three properties during this discussion and two are swampy areas by the pond and for the Lancaster Ave. property, he did not believe it was developable based on its proximity to water bodies. Motion: T. Dwyer 2'd: L. Franco To transfer the Braeburn Circle, 867 Rear Leominster Road, 408 Lancaster Avenue properties to the Conservation Commission care and control Discussion: Question was asked about the acreages of the properties. It was unclear at this time. Mir. Jeffreys stated it was important to keep properties on the tax roll if possible. If a neighbor wants to purchase it maybe we should pursue that option first. This is why there needs to be a methodical approach to determine what the future disposition is of these and other properties. Mr. Dwyer pointed out if someone buys this property they could tend to do things that are against the Wetlands Protection Act, such as build structures or place things out where they shouldn't be. By placing them in conservation we prevent that from happening at little or no cost to the town. Mr. Alonzo requesting rescinding the motion and second and returning to the issue at the next meeting. Mr. Dwyer and Mr. Franco withdrew them. Ms. Lemieux reminded everyone that the transfer of properties to the Conservation Commission requires a town meeting vote. 3. Discussion on Draft Commemorative Policy TOWN OF LUNENBURG COMMEMORATIVE POLICY I. General: The Commemorative Policy provides a set of procedures to guide the location of commemorative items and to assist with their management. Commemorative items include requested signage within the town right of way by private parties, plantings, plaques, benches or other types of donations to commemorate individuals, groups, or special events. This policy applies to any property under the care, custody, and control of the Select Board. Il. Objectives: The reasons for having a formalized procedure are to: 1. Provide a clear and consistent method for reviewing requests to place signs, plantings, plaques, benches or other commemorative items on Town property; 2. Ensure that decisions involving such requests are well-considered and address the concerns and needs of the Town relative to maintenance costs, durability of materials, aesthetics, appropriateness of bench or tree location and type, and merit of the request; and 3. Allow for the placement of high-quality benches and plantings at an economical cost to the donor and in the most efficient and cost-effective manner for the Town. ===PAGE 12=== Ill. Standards: When considering a request for the placement of a commemorative item on Town-owned land, the Select Board shall apply the following standards: 1. Acceptance and placement of a memorial bench, plaque, or planting on Town-owned property shall be done sparingly, for good cause shown. At minimum, persons being memorialized shall have, at some point in their lives, held residency or participated in the community for over ten years. 2. Except as otherwise allowed by the Town Manager, all memorial benches shall be deemed of acceptable material that fits the character of the landscape that it will be placed. 3. All proposed memorial trees shall require review by the Tree Warden to ensure the appropriateness of the species and its proposed location, as well as the sufficiency of the selected tree's size and condition. The tree shall be planted by an experienced landscaper under the supervision of the Tree Warden. The final location of the tree requires approval of the Select Board 4. Donors will be required to pay for all costs associated with the donated item, including materials and labor costs if installation requires hiring a contractor for installation. IV. Installation: Donated commemorative items will become the property of the Town once the item is accepted and installed. The Town will install the donation with town staff unless it requires an outside contractor or equipment to perform the work. V. Expected Life Cycle of Commemorative Item: Donated commemorative items will be accepted by the Town with an expected life cycle. • Benches and plaques will be considered at the end of their life cycle when the item needs to be replaced. The donor on file will be contacted to notify them the item will be removed due to the condition. • Trees or other plantings that were commemorative in nature will be considered at the end of their life cycle if the tree or planting has outgrown the original location due to size and interfering with public safety or _years, whichever occurs first. The donor on file will be contacted to notify them the tree/planting will be removed. • Signage within the Right of Way will be assessed annually and the Select Board may vote to remove commemorative signs upon recommendation by the DPW Director. The donor on file will be contacted to notify them the signage will be removed. • Other criteria for removal include if the item is vandalized in a manner that makes it visually unacceptable, if the donated item needs to be removed to accommodate changing landscapes, or infrastructure. The Town does not guarantee against the effects of weather, vandalism, or theft. VI. Notification: It shall be the responsibility of the donor to provide the Select Board's Office with a current address, phone number, and email address for purposes of notification regarding installation or removal of their donation. ===PAGE 13=== VII. Procedures: The procedure for requesting the placement of a memorial bench or tree on public property shall be as follows: 1. Requests for permission to install new or replacement memorial benches or plant memorial trees (or to place a memorial plaque on an existing bench) on Town-owned real property shall be directed to the Select Board's Office. 2. Requestors shall be provided with a copy of this policy. 3. Before submitting a formal request for commemorative item such as a bench, plaque, or planting, the requestor is encouraged to discuss the matter with the Director of the Department of Public Works. 4. All requests shall be made by completing a Commemorative Request Form and submitting it the Select Board's Office. Submitted request forms shall be forwarded by the Select Board's Office to the Director of Public Works that is responsible for maintaining the Town-owned land in question. 5. All comments and/or recommendations from the Department of Public Works should be returned to the Select Board's Office within 21 days of receipt. 6. The Select Board will then place on the next available meeting agenda to take action on the request, including acceptance of the gift per MGL ch. 44 § 53A ½ and subject to its recommended conditions, ifany. 7. Once the request has been approved by the Select Board, it shall be effectuated as follows: • Donor shall submit payment to the Select Board's Office. • The Town will coordinate with the donor on installation of commemorative item, when conditions and circumstances permit. VIll. Adoption by the Select Board: This policy was adopted by a vote of the Select Board on _, 2022, Discussion ensued about the wording of Expected Life Cycle of Commemorative Item. It was noted that the idea was to put a cap on the number of years on the longevity of protection. Mi. Alonzo requested the board members submit any amendments in writing to Ms. Lemieux. 4. Discussion and Vote on Public Employee Committee Agreement Ms. Lemieux reported the Town accepted a provision of MGL establishing a Public Employee Committee (PEC), which is composed of a representative within the town and school from each ===PAGE 14=== of the bargaining units and from the retiree group. We enter into agreements with the PEC every 'so many years and the current one ends June 30th . The Assistant Town Manager, Payroll Benefits Director, a health insurance broker and myself met with the committee regarding the changes we are looking to make. The new agreement starts July 1 and provides another health insurance plan option (Blue Cross Select). It provides a smaller network of providers and a lower cost. The agreement modifies Medicare Part B reimbursement from a percentage to a flat dollar amount. The last change is a request from the PEC for an opt-out plan for health insurance. This will require some research and establishing a policy. Typically you have to be on the health insurance plan for at least two years. The financial impact of these changes to the Town for Medicare B reimbursement is 60% so we pay about $102 per individual; it will be a savings for the Town. With the Blue Select health insurance plan a savings for both the Town and the employee will be attained. Motion: M. Jeffreys 2"d:T. Dwyer To approve the Public Employee Agreement as presented by Town Manager and effective July 1, 2022 Discussion: Mr. Jeffreys stated he has read through the material and it was out of his element so he cannot be informed and is fully deferring to Town Manager's recommendation Vote: All in Favor 5. Warrants The Board signed a school utility warrant in the amount of $24,731.71; an accounts payable warrant in the amount of $587,303.04; a final school employee payroll payment in the amount of $2909.96; a payroll deductions warrant in the amount of $610,246.39 and a payroll warrant in the amount of $900,872.36. UPCOMING MEETING/EVENTS SCHEDULE Mr. Alonzo announced there would be no meeting April 19"h. Their next meetings will be April , May 3d, ", and May 7" (Annual Town Meeting) PUBLIC COMMENT Dave Passios noted the Finance Committee will be meeting Thursday to review the Town Manager's Administrative Organization Plan and the Parks Commission will be meeting tomorrow on ZOOM at 7:00 pm to review the final design plan for Marshall Park. Mi. Franco announced the Pancake Breakfast tomorrow morning from 8-10 am at Eagle House. Mr. Jeffreys thanked people who are watching their meetings at home and staying informed. He encouraged them if they are not on a board or committee to find an opportunity to get involved in the community. The Library, Senior Center and the schools always need volunteers. Mr. Franco asked people watching meetings and sending an email about a particular subject, if they could please put a time mark of when in the meeting that happened, such as at one hour and forty-four minutes. Motion: T. Dwyer To adjourn the meeting 2": M. Jeffreys Vote: All in Favor The meeting adjourned at 9:09 PM ===PAGE 15=== Respectfully submitted, Claim Peterona : Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2022-04-26-agenda-5293.txt BOARD : select-board DATE : 2022-04-26 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2022-04-26-agenda-5293.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04262022-5293 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, April 26, 2022 7:00 PM AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak af ter joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS  Ratification of the Town Manager’s Appointment of Seasonal Lifeguards- Ean Laundree and Mason Bowser V. OLD BUSINESS 1. Discussion on Draft Commemorative Policy 2. Foreclosed Properties Requested by Conservation Commission: Braeburn Circle, 867 Rear Leominster Road, 408 Lancaster Avenue 3. Discussion on Fiscal Year 2023 Budget, Capital Plan, Financial Forecast, and Annual Town Meeting Warrant articles, including updates or votes of recommendation, Consent Calendar VI. CURRENT BUSINESS 1. Discusssion on Select Board Goal on Volunteerism Policy 2. Draft Tailings Policy 3. Amend One Day Liquor License Policy to include Insurance Requirement 4. Review Sign Policy re: Signs at Polling Places during Elections 5. Approval of Minutes of March 15, 2022 6. Ratification of Annual Town Election Warrant signing by the Select Board 7. Warrants/Action Items 8. Committee Reports VII. UPCOMING MEETING/EVENTS SCHEDULE May 3, Annual Town Meeting May 7, May 10, May 17 ===PAGE 2=== VIII. PUBLIC COMMENT***  PUBLIC  BOARD IX. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2022-04-26-minutes-5293.txt BOARD : select-board DATE : 2022-04-26 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2022-04-26-minutes-5293.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_04262022-5293 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Also Present: Heather Lemieux, Town Manager; Dave Passios Chairman Alonzo called the meeting to order at 7:00 p.m. and asked everyone to stand for the Pledge of Allegiance. He announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg participation in the meeting and gave the sign-in instructions. The agenda lists all the topics which may be discussed at this meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by the Open Meeting Law. PUBLIC COMMENT: There was none this evening. Ms. Lemieux reminded all of the upcoming Annual Town Meeting on May 7 at 9:00 a.m. at the Lunenburg Middle/High School. She also noted some road closures: Lancaster Ave. between Goodrich and Leominster-Shirley Road will be closed on April 27 between 8 am and 2 pm for a crane to bring in a tight tank to a residence. Townsend Harbor Road will be paved on the 27 and 28" and will be down to one lane on those days. Mr. Alonzo noted the Annual Town Election will be Saturday, May 21st. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS Ratification of the Town Manager's Appointment of Seasonal Lifeguards; Ean Laundree and Mason Bowser Ms. Lemieux reported these two individuals worked for the town last year and she is asking for ratification of their appointments this year. Motion: T. Dwyer To ratify the Town Manager's appointments as listed 2': M. Jeffreys Vote: All in Favor Mr. Alonzo read aloud the upcoming appointments and added that some of the incumbents may be requesting to be reappointed. He encouraged any people interested in any of the positions to submit a talent bank form to the Select Board. • Architectural Preservation District Commission 1 Historical Commission representative-term expires June 30, 2024 • Agricultural Commission- 3 members-term expires June 30, 2025 • 1 Associate-term expires June 30, 2024 • Conservation Commission-term expires June 30, 2025- 3 members • Council on Aging-term expires June 30, 2025- 5 members • Cultural Council-term expires June 30, 2025-1 member ===PAGE 2=== 1. Discussion on Drait Commemorative Policy The board had reviewed this at a previous meeting. Mr. Alonzo asked if there were any additions, comments etc. with it. They also need to determine an amount of years for expected life cycle under V. Expected Life Cycle of Commemorative Item. Suggestion was made of 25 years. Discussion ensued about naming things after people. Mr. Franco will contact the School Committee about their policy. Motion: M. Jeffreys 2": T. Dwyer To approve the Commemorative Policy as presented and with the amendment of 25 years Vote: All in Favor 2. Foreclosed Properties Requested by Conservation Commission: Braeburn Circle, 867 Rear Leominster Road, 408 Lancaster Avenue This was passed over until a review of all of the town properties is done by this board. Town meeting approval is required so the board has until November. It was requested to know if on any of these properties if there are wetlands or any restrictions by MGL as well as acreage and valuation. 3. Discussion on Fiscal Year 2023 Budget, Capital Plan, Financial Forecast, and Annual Town Meeting Warrant articles, including updates or votes of recommendation, Consent Calendar Mr. Alonzo noted the Capital Plan has been discussed extensively at the Finance Committee meeting. Dave Passios, 56 Whiting Street, Finance Committee member, stated the committee is not in agreement with the questions that have been brought up. At this point they voted to defer until town meeting. Mr. Alonzo noted they have consulted with Town Counsel for an opinion on what is and isn't in order as far as making amendments to the Capital Plan. The town meeting could make an adjustment to the dollar amount of the budget, but in his opinion they couldn't say they want this or that item that funding could be spent on. The Finance Committee will be consulting with Town Counsel tomorrow. He will be attending that meeting and will report back at the next meeting Mr. Jeffreys asked if they had any more information about the citizen's petition article about the state flag. Mr. Alonzo stated we did get an email asking how to present information about it. Due to the pandemic they are not comfortable coming to our meeting in person or to town meeting. They were told they have to attend annual town meeting in person. There has been no other follow up since then. CURRENT BUSINESS 1. Discussion on Select Board Goal on Volunteerism Policy Mr. Alonzo noted their first goal was for 30 School Street, which is in progress and we have a warrant article for demolition and engineering costs for the project. The second goal is for senior ===PAGE 3=== through the weekend I saw others doing it too. There's certainly seems to be things we can do for Earth Day. He was looking for someone to step up and take it on. Mr. Dwyer suggested holding an event to get face to face with people and ask them if they want to volunteer for the town. Perhaps set up a table at the Farmers market? Mr. Franco suggested making an announcement at town meeting and maybe run some pieces in the Ledger periodically; put the word out on social media. Mr. Alonzo asked those watching the meeting if they have ideas about how to get people to volunteer, to send in their suggestions. Mr. Jeffreys stated if we continue to struggle on certain elected boards, it might be a good idea to look into providing some compensation, adding he would be opposed to this board being paid. Ms. Lemieux suggested soliciting volunteers at the 55'" Anniversary Celebration at the Senior Center on June 14" at Noon. Mr. Alonzo requested resurrecting the volunteer appreciation event at the Senior Center. 2. Draft Tailings Policy Ms. Lemieux reported this addresses uncashed checks issued by the Town. This has come up in our audit management letter for the past two years. The auditors would like to see a written policy. I. Purpose: To minimize the liability posed by uncashed checks and the associated negative impact on cash position certainty, this policy sets guidelines for the timely resolution of tailings. Il. Applicability: This policy applies to the Treasurer/Collector, Finance Director/Town Accountant, or their designees. Ill. Policy: The town's policy is to identify and research all uncashed checks (tailings) as a part of the timely reconciliation of all bank accounts. All checks that are not cashed within 90 days of the date of issuance will be investigated. Checks that are not cashed after 180 days will be reported to the Finance Director/Town Accountant as uncashed so the General Ledger can be adjusted to increase cash and to record a corresponding liability. A listing of all uncashed checks shall be published once a year consistent with Massachusetts General Law. Checks not claimed must be reported by the Treasurer to the Finance Director/Town Accountant so that revenue can be increased and the liability can be eliminated. IV. Procedures: • All town bank accounts shall be reconciled each month; uncashed checks (tailings) ===PAGE 4=== vendor's check disbursement report. • The Treasurer/Collector's Office shall send a notice of the uncashed check and the amount to the recipient at their last known address and retain evidence of thismailing. • If the check has not been cashed 180 days after the date of issuance, the Treasurer/Collector, consistent with Massachusetts General Law, shall submit a List of Uncashed Checks to the Finance Director/Town Accountant so that cash can be adjusted and the liability of the tailings/abandoned property can be recorded on the General Ledger. • The Treasurer/Collector shall publish the List of Uncashed Checks consistent with state law. • The Assistant Treasurer shall prepare a List of Abandoned Property/Uncashed Checks for all checks that are not claimed after the public advertisement and submit it to the Treasurer/Collector for approval. • After signing the document, the Treasurer shall submit the List of Abandoned Property/Uncashed Checks to the Finance Director/Town Accountant. The Finance Director/Town Accountant will increase the revenue of the Town on the General Ledger and eliminate the liability. V. References: This policy is allowed through the town's acceptance of M.G.L. c. 200A § 9A, which occurred at the Special Town Meeting on November 20, 2010. The board will review the policy and vote on it at a later date. 3. Amend One Day Liquor License Policy to include Insurance Requirement Ms. Lemieux noted the current policy does not require liability insurance coverage. This would be a criteria for approval of the one day license. Discussion ensued and a request was made for sample language from other towns and who has applied for a one day license over the past five years. This will be discussed at a future meeting. 4. Review Sign Policy re: Signs at Polling Places during Elections Ms. Lemieux reported the current policy does not address signs at polling locations. Discussion ensued on wording and what should be permitted. Mr. Jeffreys will work on a draft to bring back for the board to review. 5. Approval of Minutes of March 15, 2022 Motion: L. Franco To approve the Minutes of March 15, 2022 as written 2": T. Dwyer Vote: All in Favor ===PAGE 5=== $845,815.21. Mr. Alonzo reminded the board members to meet with Town Manager regarding her annual performance evaluation and then to forward them to him. 8. Committee Reports Mr. Dwyer reported the Storm Water Task Force met with Nick Christofor of Comprehensive Environmental Inc. and reviewed the MS4 permit. When asked about a budget, Mr. Dwyer stated we don't have a clear understanding of where the Town's efforts are expended in terms of compliance with the MS4 permit. Right now we don't track separate DPW work, such as cleaning out a catch basin, and this is something we need to do over the next year. Ms. Lemieux reported our line item budget is $104,000 but most of that is for the consultant work on the MS4 requirements. Mr. Dwyer noted our consultant says Lunenburg does a better job than most towns. Mr. Franco stated the School Committee meets tomorrow night. Ms. Lemieux reported the results of the survey by the Economic Development Committee are on the town website. UPCOMING MEETING/EVENTS SCHEDULE Mr. Alonzo noted the upcoming meetings: Select Board meeting on May 3 and 10th and the Annual Town Meeting is on May 7". PUBLIC COMMENT Dave Passios announced the opening day of Little League and the parade on Saturday April 30th This is an opportunity for the public to take a good look at Marshall Park. Lots of great things are going to be happening there. The Skate park group has relocated their sign to the new location. Motion: T. Dwyer To adjourn the meeting 2nd: L. Franco Vote: All in Favor The meeting adjourned at 8:18 PM. Respectfully submitted, Elaine M. Peterson Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2022-05-03-agenda-5317.txt BOARD : select-board DATE : 2022-05-03 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2022-05-03-agenda-5317.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_05032022-5317 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, May 3, 2022 7:00 PM AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS 7:05 PM 3rd Quarter Financial Report from Finance Director 7:15 PM Public Hearing for Class II Auto Dealer License at 40 Summer Street (Jose Iris De Oliviera Jr. & Sidney Fernandes De Souza dba Maxi Auto Inc. 7:20 PM Meeting with Sewer Commission Representative on Article 25 Sewer Bylaw Amendment IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS  Ratification of APDC (Design Professional) William Lloyd, 53 Highland Street –term to expire June 30, 2025  Ratification of the Town Manager’s Appointment of Civilian Traffic Unit position- John Hazelrigg  Ratification of the Town Manager’s Appointment of Reserve Officer- Paul Theodoulou  Resignation of Resere Officer Brian Watson and Heavy Equipment Operator Jarrett Ober V. TOWN MANAGER REPORT VI. OLD BUSINESS 1. Review and Approve Tailings Policy 2. Discussion on One Day Liquor License Policy to include Insurance Requirement 3. Review Sign Policy re: Signs at Polling Places during Elections 4. Discussion on Fiscal Year 2023 Budget, Capital Plan, Financial Forecast, and Annual Town Meeting Warrant articles, including updates or votes of recommendation, Consent Calendar VII. CURRENT BUSINESS 1. Approve Minutes of March 22, 2022 2. Warrants/Action Items ===PAGE 2=== 3. Committee Reports VIII. UPCOMING MEETING/EVENTS SCHEDULE May 7th Annual Town Meeting, May 10, May 17, May 24 IX. PUBLIC COMMENT***  PUBLIC  BOARD X. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson.