# select-board — 9 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2022-05-03-minutes-5317.txt BOARD : select-board DATE : 2022-05-03 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2022-05-03-minutes-5317.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_05032022-5317 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Chairman Alonzo called the meeting to order at 7:00 p.m. and asked everyone to stand for the Pledge of Allegiance. He announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg public access channel, on Facebook Live and it will be uploaded to the Lunenburg public access YouTube channel within 24 hours after the meeting. He noted Zoom is available for remote participation in the meeting and gave the sign-in instructions. The agenda lists all the topics which may be discussed at this meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by the Open Meeting Law. PUBLIC COMMENT Matthew Allison, 188 Flat Hill Road, via ZOOM, asked if the board would be taking public comment during their meeting with the Sewer Commission. Mr. Alonzo stated yes. Mr. Alonzo reminded all the Annual Town Meeting is this Saturday at 9:00 AM. 3rd Quarter Financial Report from Finance Director Ms. Brochu began her report with Revenues: Revenues Total collections to date are $36,549,685.90, or 81.0% of FY22 estimates through 3/31/22. Below is a summary of the individual categories: Local Receipts: The local receipt estimate for FY22 is $3,114,990.50. We have collected $3,369,784.81 or 108% of that estimate through 3/31/2022. Taxes: The total tax levy for FY22, net of the overlay, is $29,833,387.33. At this time we have collected $22,677,389.69 (78%) of the levy. We have also received $560,411.43 in tax lien revenue. State Aid: The total state aid estimate per the FY2022 Cherry Sheet is $9,242,812.00, net of school choice and library state aid. We have received $7,034,737.87 (76%) of our state aid estimate. Ms. Brochu moved on to expenditures. Expenditures The total budgeted expenditures for FY22 are $45,098,551.93. We have expended/encumbered $33,490,078.23 (74%) of budgeted expenditures as of 3/31/22. Of note on the expenditure side is the following: Reserve Fund - To date there has been no draw on the Reserve Fund. The budgeted amount is $75,000. Snow Removal - The deficit in snow removal based on actual expenditures as of 3/31/22 is $127,930.97. This deficit will be eliminated with appropriation transfers at the upcoming annual town meeting Health Insurance/Life Insurance/Medicare Expense - We anticipate a surplus in our health insurance line due to unfilled positions, as well as decreases during the year in our retiree enrollment. A portion of the surplus will be used to cover an anticipated overage in our Medicare Expense line, as well as covering ===PAGE 2=== Mr. Alonzo read the public hearing notice aloud: "The Licensing Authority will hold a public hearing on Tuesday, May 3, 2022 at 7:15 p.m. at Town Hall, 17 Main Street, Second Floor, Lunenburg, MA, on the application submitted by Jose Iris De Oliveira Jr., 69 Plain Street, Lowell & AM to 5:00 PM; Sunday 9:00 a.m. to 12:00 p.m.; or by appointment only. Tom Alonzo, Chairman, Select Board/Licensing Authority" Mr. De Oliviera Jr. stated he also owned Lunenburg Auto Center located at 36 Summer Street. Mr. Dwyer asked when paving on the property would occur. Mr. de Oliviera stated he was waiting for the license to be approved. Discussion occurred about the 50 vehicle limit on the site. Motion: T. Dwyer 2nd: L. Franco To approve the Class II auto dealer license for Jose Iris de Oliviera Jr. and Sidney Fernandes De Souza, d/b/a Maxi Auto Inc. at 40 Summer Street Vote: All in Favor Mr. Alonzo closed the public hearing. The applicants thanked the board and exited the meeting. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS • Ratification of the Town Manager's Appointment of Reserve Officer- Paul Theodoulou Chief Gammel read aloud his letter to the Town Manager: "As you are aware our Reserve Officer program as it was known in the past has drastically changed due to Police Reform, and the creation of the Peace Officer Standards and Training Commission (POSTC). The training requirements for a reserve officer has to be equal to a full time officer, or that standard has to be met through the Bridge Academy program. As a result of these requirements our reserve ranks have significantly been reduced. With that being said, we are constantly attempting to recruit qualified candidates for our Reserve Officer ranks. I am pleased to announce that we have found a Reserve Officer candidate who meets the criteria set forth by POSTC, and would be a good fit for our Community and Department. I am pleased to recommend Paul C. Theodoulou to an appointment as Reserve Police Officer. Paul grew up in the City of Fitchburg, graduating from Fitchburg High School in 2007, and was a lifelong resident until moving to Townsend. Shortly after graduation Paul enlisted in the Army National Guard, serving until being honorably discharged in 2018. During his tenure Paul obtained the rank of Sergeant, and had received several commendations and medals during his service. Also during his service his unit was activated and he served in Afghanistan during Operation Enduring Freedom. In 2015, Paul was hired by the Fitchburg Police Department as a full time police officer. Paul attended the Municipal Police Training Committee (MPTC) Basic Recruit Officer Course (ROC) Academy at Reading, graduating with the 23d ROC in 2015. Paul worked for Fitchburg PD from 2015-2020, when he resigned to take a position with the Townsend Police Department. Paul decided to leave Fitchburg PD as result of living in Townsend and working in a small town policing environment was appealing. Paul worked for Townsend PD until November of 2021 when resigned to accept a job in the private sector. The job provided substantially more money, and the schedule was better suited for his family. Lt. Thibodeau and myself were aware of his status, and sought him out. Upon speaking with Paul it was found that he has not lost the desire to be a police officer, but could not be in the profession full time at this point in his life. Paul recognized that he could still provide a service to the community as a reserve officer, and was excited about the opportunity that was presented to him by ===PAGE 3=== Vote: All in Favor Chief Gammel moved on to the next appointment. In our continuing effort to staff the Civilian Traffic unit, I have received an application to fill a position on the unit. The candidate is John Hazelrigg, who is a retired MA State Trooper. Trooper Hazelrigg (Ret.) served the MSP with 35 years of distinction, retiring in 2021. Trooper Hazelrigg served in the Division of Field Services, Division of Investigative Services, and prior to retirement as an Aircraft Commander for the MSP Ail wing. Trooper Hazelrigg has retired in good standing with the MSP. He is certified to be a member of the Civilian Traffic unit, and has provided the required paperwork according to the policy, which has been submitted to HR Director/Assistant Town Manager Julie Belliveau. Motion: M. Jeffreys 2"d: T. Dwyer To ratify the Town Manager's appointment of John Hazelrigg as Civilian Traffic Unit member Vote: All in Favor Both appointments are effective May 4, 2022. Meeting with Sewer Commission Representative on Article 25 Sewer Bylaw Amendment Commissioner Dave Macdonald and Business Mgr. Lefevbre presented the proposed changes to the bylaw: Article 25 is to revise the current sewer bylaw including: • the clarification that inclusion of a property in the Sewer Service Area (SSA) does not constitute entitlement to a sewer connection and must still be subject to available capacity, capacity limitations and Sewer Commission approval • creating an exception to prohibiting sewer connections via easement provided that, and only if, the following criteria are satisfied: • the property must still be in the Sewer Service Area (which can only be expanded by Town Meeting vote) • connections through an easement must be across adjoining properties • the process requires the issuance of a waiver (to be added as Section 10.0 of the Bylaw in Article 25) upon findings by the Commission: • of emergency circumstances justifying the easement; • that the inability to connect to public sewer is causing undue hardship; or • that allowing the easement is deemed to be in the best interest of Town and consistent with the purpose and objectives of the sewer bylaw • a further clarification of the Commission's authorization to adopt rules and regulations under the bylaw and to amend them following a public hearing with notice published at least 5 business days in advance, with subsequent posting on the Commission's website Discussion about some of the wording ensued. Suggestion was made to that in the event of an emergency waiver rather than having a majority vote to have a super majority vote; that it should require a public hearing. Other wording allows the commission to waive the rules when in the best interest of the town; it should only be in the event of an emergency. Discussion continued on the waiver wording in its current form ===PAGE 4=== community. He went to college for architecture but became a CAD operator and surveyor. He is still interested in architecture and keeping that home town feel. He is looking forward to getting involved Question was asked if he saw himself as a person who can weigh all the factors as there may be occasions when a historic building has to be demolished or modified. Mr. Lloyd stated definitely, there has to be a balance and some thought put into it. Motion: M. Jeffreys 2": T. Dwyer To appoint William Lloyd to the APDC with a term to expire June 30, 2025 Vote: All in Favor Mr. Lloyd thanked the board and exited the meeting. Resignation of Reserve Officer Brian Watson and Heavy Equipment Operator Jarrett Ober Ms. Lemieux stated this is notification to the Select Board of these resignations. We wish them both the best. TOWN MANAGER REPORT Announcement on Existing Vacancies The following is a list of current vacancies on the following committees: • Economic Development Committee (1 person recommended by the Open Space Committee) • Green Communities Committee (1 regular member vacancy and 2 Associate vacancies) • Historical Commission (1 vacancy) Interested persons can find application forms on the Town Website and completed forms can be sent to the Select Board's Office. Anyone that has any questions on volunteer opportunities can contact the Select Board's Office at (978) 582-4130 x 144. Current Employment Opportunities with the Town The following is a list of current employment opportunities with the Town: • Conservation Administrator (Full Time Benefitted) • Digital Services StaffLibrarian (Part TimeBenefitted) Heavy Equipment Operators (Full Time Benefitted) Seasonal Lifeguards (Non Benefitted) • Van Driver (Part Time Non-Benefitted) • Videographers (Part Time Non-Benefitted) More information on each position can be found on the job postings, which are located on the town website. Green Communities Competitive Grant Submission: ===PAGE 5=== that businesses and towns could submit reimbursement requests up to $850/employee. The Assistant Town Manager Julie Belliveau submitted all the reimbursement requests for town employee expenses and the School Business Office Administrative Secretary Penney Borneman submitted the reimbursement requests for school employee expenses. This is received as a general fund receipt and will close out at the end of the fiscal year to be certified as free cash. MBTA Housing Choice Act Asdiscussed at the Board's March 22, 2022 meeting, the Town was required to submit the MBTA Communities Information form by May 2nd. The Land Use Director submitted this on behalf ofthe Town on April28th. Grant Updates: • The Schoolreceived an $18,000 grant from the State for one time assistance for districts with pandemic related enrollment disruptions that impacted Chapter 70 Aid. • Wewerenotified yesterday that the State has announced new statewide funding called the Winter Recovery Assistance Program. Lunenburg'sshareofthisfunding apportionmentis $272,678.78, which is based on our local miles. This funding is not retroactive and must be expended by June 30, 2023. The eligible expenses include: • Rehabilitation, reconstruction, resurfacing or preservation of roadways and appurtenances (including sidewalks and bike lanes/paths) • Repair or replacement of traffic control devices, signage, guardrails, and storm grates Road striping or painting Updates on FY22 Capital Plan Projects: • PSB Chiller Replacement: Chiller was ordered but due to supply issues it won't be delivered until August. Working with engineer and contractor to figure out solution if current chiller fails. • Flat HillCulvert Construction: On hold foradditional funding; applied for Small Bridge Grant and for federal "earmark" through Community Project Funding. • 2 Marked Police Cruisers: Both cruisers werereceived in the last week of April. Waiting on parts for them to be up-fitted. • Ritter ADA Rampand Envelope Construction: Ourarchitectwentbeforethe APDConApril21st and the APDC voted to send the CTA to binding review. This was continued until May 19th. • TownHall Repairs: Certificateto Alterapplication was submitted to APDC and this willbe discussed at the APDC's meeting on May 19th. Meetings, Events and Other Announcements • Yard Waste Collection Days at Youngs Road are on Saturdays now until May 21st. The collection is open from 8 am until 4 pm. ===PAGE 6=== Motion: L. Franco To approve the tailings policy as presented 2": T. Dwyer Vote: All in Favor 2. Discussion on One Day Liquor License Policy to include Insurance Requirement The board had been presented with what other towns require for liability insurance for their one day licenses. A history of past applications revealed that both non-profit and for profit entities had applied. It was suggested the town be added as an additional insured on the policy. Discussion ensued on how to ensure coverage for alcohol is included. Motion: T. Dwyer 2nd: L. Franco To add a requirement for liability coverage for one day liquor licenses and to add the Town as an additional insured in the amount of $250,000 per event and $500,000 aggregate Vote: All in Favor 3. Review Sign Policy re: Signs at Polling Places during Elections Mr. Jeffreys read aloud the following proposed amendment to the Sign Policy: Discussion ensued about the wording. The following is what was decided upon: Election Day Exception On any day that the Town conducts an election, administered by the Town Clerk, the following policy shall apply: 1) Campaign signs and/or ballot question signs may be placed on Town property along Massachusetts Avenue and Oak Avenue, as follows: i. On Massachusetts Avenue, signage must be located between the driveway to the Lunenburg Public Library and the eastern entrance to the middle/high school parking lot il. On Oak Avenue, signage must be located within 50 feet of the entrance to the middle/high school parking lot 2) All signs and rockers must be less than 24 inches tall and 24 inches wide. Metal brackets shall be used to stake signs into the ground, and when staked, the top of the sign shall be less than 40 inches above the ground. Signs may be placed on a first-come, first serve basis, within 10 hours of polls opening, and must be removed within 2 hours of polls closing. 4) Signs shall be placed within 10 feet of the public right of way and cannot obscure the point of view of vehicles exiting each parking lot 5) Each campaign or ballot question is limited to a maximum of 50 signs on Town property. Candidates and their supporters may personally hold an unlimited amount of signs, provided that they remain at least 150 feet from the polling place. 7) Prior approval from any Town agent is not required. 8) Any sign in violation of this policy, will be removed by the Town Clerk or his/her designee. Motion: T. Dwyer 2'd: M. Jeffreys To approve the Election Day Exception wording for the Sign Policy as amended this evening Vote: All in Favor Suggestion was made to forward this to the School Committee for any comments. ===PAGE 7=== Lemieux stated this was approved by the Personnel Committee and they are going to do a more comprehensive review of all the positions and classifications for the next two years. The total impact of this for FY23 is $33,018. ARTICLE 21, To see if the Town will vote to replace the current Salary Schedule in the Code of Lunenburg, Chapter 70, Section 70-8.A, entitled "Salary Administration Plan," Schedule A, if and as amended by the preceding individual contract; or take any other action relative thereto. (Submitted by the Personnel Committee) Motion: M. Jeffreys To recommend approval of Article 21 2"': L. Franco Vote: All in Favor ARTICLE 22. To see if the Town will vote to amend the Code of Lunenburg, Chapter 70 entitled "Salary Administration Plan" as shown on a document entitled "Amendments to the Salary Administration Plan Bylaw", with additions to the Bylaw underlined and deletions stricken-through therein, the entire text of which is on file at the offices of the Town Clerk and Select Board and posted on the town website; or take any other action relative thereto. (Submitted by the Personnel Committee) Mir. Alonzo had questions about this article so requested to defer until Town Meeting. ARTICLE 24. To see if the Town will vote to amend the General By-laws of the Town of Lunenburg as follows: To see if the Town will vote to amend the General By-laws of the Town of Lunenburg as follows: (i) by deleting all references throughout to "Selectman," "Selectmen" and "Board of Selectmen," and substituting therefor the terms "Select Board member," "Select Board" and "Select Board," respectively; (ii) by adding to Chapter 12, entitled "Boards, Commissions and Committees," to Article II, entitled "Building Committee," to Section 12-3, entitled "Membership, appointment," second sentence, the phrase "one member of the Select Board appointed by the Select Board" between the phrases "comprised of" and "one member from the Planning Board"; (iii) by deleting Article IV, entitled "Computer Advisory Committee," from said Chapter 12, in its entirety, including Sections 12-7, entitled "Establishment and membership; vacancies," and 12-8, entitled "Powers and duties"; (iv) by deleting from Chapter 12, entitled "Boards, Commissions and Committees," from Article V, entitled "Public Access Cable Committee," from Section 12-9, entitled ===PAGE 8=== (vii) (vili) (ix) (x) entitled "Membership," within Subsection C, the phrase "or any Lunenburg High School student"; by deleting from said Chapter 12, from said Article V, from Section 12-11, entitled "Membership," Subsection G in its entirety, and substituting the following therefor: G. Vacancies. Vacancies shall be appointed by the Select Board to serve the balance of the unexpired term. by deleting from said Chapter 12, from Article VII, entitled "Americans with Disabilities Committee," from Section 12-20.1, entitled "Meetings," within Subsection E, the word "Robett's" and substituting the word "Robert's" therefor; by deleting from Chapter 81, entitled "Town Meetings," from Article I, entitled "Town Meetings," from Section 81-1, entitled "Warrants," within Subsection A, Item G, the phrase "Centre Pizza & Variety" and substituting "JAXX Country Variety" therefor; and by deleting from Chapter 168, entitled "Licensing," from Article II, entitled "Denial or Revocation of Licenses for Failure to Pay Taxes," Section 168-6, entitled "Exceptions," in its entirety, substituting the following therefor: § 168-6 Exceptions. This article shall not apply to the following licenses and permits: Statute MGL c. 48, § 13 MGL c, 101, § 33 Contact Fire Department Select Board MGL c. 149, $ 69 MGL c. 140, § 21E School Department Select Board MGL c. 140, § 137 MGL c. 207, § 28 MGL c. 140, § 181 Animal Control Town Clerk Select Board Subject Matter Open burning Sale of article for charitable purposes Children work permits Clubs, associations dispensing food or beverage licenses Dog licenses Marriage licenses Theatrical events, public exhibition permits (Submitted by the Bylaw Review Committee Motion: M. Jeffreys To recommend approval of Article 24 2nd: L. Franco Vote: All in Favor ===PAGE 9=== Protective Bylaw, Section 4.15, entitled "Non-medical marijuana establishments," Subsection K, entitled "Special permit procedure," by deleting Item (1) therefrom in its entirety, which presently reads: (1) Applicant shall submit proof of approval from the Commonwealth of Massachusetts for the proposed Marijuana Establishment by submitting copies of all required registrations, licenses and permits issued to the applicant by the state and any of its agencies for the facility as well as Host Community Agreement (HCA) with the Town and approval hereunder shall be conditioned on final approval from the Commonwealth. and by substituting therefor the following: (I) An applicant shall submit a copy of its Host Community Agreement (HCA) with the Town, authorizing its development of a Marijuana Establishment on the site subject to receipt of applicable permits; as well as copies of all registrations and licenses, if any, issued to the applicant by the Commonwealth or any of its agencies for operation of a Marijuana Establishment on the site. Licensure by the Commonwealth is not a prerequisite to application submittal; provided, however, that commencement of use of or construction under a special permit is and shall be conditioned upon issuance of all requisite provisional licenses and approvals under applicable law. Final licensure of the Marijuana Establishment shall be required before commencement of operations. or take any other action relative thereto. (Submitted by the Planning Board) The board took no action on this article until the presentation is made at town meeting. ARTIC D21. To see if the Town will vote to amend the Code of Lunenburg, Section 250-4.9, which is a Section of the Protective Bylaw entitled "Water Supply Protection District," as shown on a document entitled "Section 250-4.9 Water Supply Protection District Updates 2022", with additions to the Bylaw underlined and deletions stricken-through therein, the entire text of which is on file at the offices of the Town Clerk and Land Use Director and posted on the town website; or take any other action relative thereto. (Submitted by the Planning Board) ARTICLE 28. To see if the Town will vote to amend the Code of Lunenburg, Section 250-3.2, which is a Section of the Protective Bylaw entitled "Location of Districts," by deleting "May 3, 2008" as the date of the map referenced therein and substituting "May 7, 2022" therefor, and by adopting said revised map, a copy of which is on file with the Town Clerk, as the Town's official zoning map; or take any other action relative thereto. (Submitted by the Planning Board) Discussion ensued on the impact of the changing of zones and how the residents of those areas feel about it. No recommendation was made. CURRENT BUSINESS 1. Approve Minutes of March 22, 2022 Motion: L. Franco 2nd: T. Dwyer To approve the Minutes of March 22, 2022 as presented Vote: 3 in favor, 1 abstain (Alonzo) There were no warrants this evening. ===PAGE 10=== come on that later. Mr. Jeffreys reported the Municipal Building Design Committee failed to post their meeting on time so had to cancel. A response back from the Superintendent and School Committee when asked about their current after school programs in the TCP building being moved to the schools (the top 20 school districts in the state hold their extended day care programs in their schools), indicated this was not viable for them. While the Municipal Design Committee is looking at the Town Hall and Ritter Building needs, we need to reduce the square footage of any rehabilitation at the TCP building. There is going to be some engagement with the School Committee and Superintendent following Town meeting. We are going to invite them to our next meeting to get to an answer that we know the schools don't want to provide. We need to look at the best practices in the Commonwealth and figure out why they won't work in Lunenburg. Mr. Jeffreys will be chairing the Memorial Day Ceremony this year. It will occur at 10:00 AM on Memorial Day. An active General of the Army will be attending and speaking at the ceremony as well as Mr. Alonzo. Mr. Alonzo reported the Finance Committee met and reviewed some of the warrant articles they have not addressed yet. Much discussion about the Capital Plan occurred and if it could be amended on town meeting floor. We saw the opinion from Town Counsel and the Chair of the Finance Committee was not in agreement with it. Chair Peter Beardmore, Finance Committee member Dave Passios and myself met with Attorney Costa during office hours last week to discuss further. We agreed to disagree. Tomorrow we are meeting with the Town Moderator at Town Hall for the pre-Town Meeting meeting. UPCOMING MEETINGS Mr. Alonzo noted May 7' is the Annual Town Meeting. Our next meetings are May 10, May 17, and May 24. PUBLIC COMMENT There was none this evening other than Mr. Alonzo encouraging residents to attend the town meeting. Motion: T. Dwyer To adjourn the meeting 2nd: L. Franco Vote: All in Favor The meeting adjourned at 9:19 PM. Respectfully submitted, Elainem. Peterson Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2022-05-10-agenda-5318.txt BOARD : select-board DATE : 2022-05-10 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2022-05-10-agenda-5318.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_05102022-5318 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, May 10, 2022 7:00 PM AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS 7:05 pm Tollbooth Fundraiser Request for May 21, 9 am to 1 pm Lunenburg Boys & Girls Club (raindate June 11th) 7:45 pm Senior Project Request - John McCormack-49 Williams Drive IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS  Ratification of the Town Manager’s Appointment of DPW Director-William Bernard  Ratification of the Town Manager’s Appointment of the Conservation Administrator- Nadia Madden V. TOWN MANAGER REPORT VI. CURRENT BUSINESS 1. Review of Annual Town Meeting Articles and any required follow-up 2. Report on FY 2022 Town Manager Goals 3. Review Composite Town Manager Performance Evaluation 4. Discussion on ARPA Spending 5. 4th Quarter FY22 Water Commitment $11,630.73 6. Minutes/Warrants/Action Items 7. Committee Reports VII. OLD BUSINESS VIII. UPCOMING MEETING/EVENTS SCHEDULE Select Board Meetings: May 17; May 24 APDC Hearing for Ritter Bldg alterations; May 19; 7:30 PM; Annual Town Election May 21st ===PAGE 2=== IX. PUBLIC COMMENT***  PUBLIC  BOARD X. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2022-05-10-minutes-5318.txt BOARD : select-board DATE : 2022-05-10 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2022-05-10-minutes-5318.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_05102022-5318 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== ZOOM, John McCormick, Chairman Alonzo called the meeting to order at 7:00 p.m. and asked everyone to stand for the Pledge of Allegiance. He announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg public access channel, on Facebook Live and it will be uploaded to the Lunenburg public access YouTube channel within 24 hours after the meeting. He noted Zoom is available for remote participation in the meeting and gave the sign-in instructions. The agenda lists all the topics which maybe discussed at this meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by the Open Meeting Law. PUBLIC COMMENT: Mr. Alonzo thanked everyone who attended the Annual Town Meeting this past Saturday and everyone who made it possible. Anthony Sculimbrene, 5 Valley Road, noted he has attended three town meetings since moving here from Ohio and finds them of great value. There is no such thing as a town meeting other than here in New England. He expressed concern about the meeting stretching through the better part of the day and the time commitment and management involved, and concerns about amendments to articles being made at town meeting. He felt this could negate all the citizen input that has come before. He was also concerned about the Capital plan list and had said so at the town meeting. He did appreciate the electronic voting method. He looked forward to continuing in that process. Mr. Alonzo stated it was nice to hear Mr. Sculimbrene's experience with town meeting and that he had participated. Mr. Alonzo announced Per the Select Board Policies & Procedures, Article IV. Regulatory. § 4.01 Liquor Licenses, § 1: General Licensing Rules For Licensees; Subsection 1.21: Applications and Fees of the Select Board; Notice is being provided of an available Wine & Malt Off Premises License (Section 15) in the Town of Lunenburg to the public. Please note the Licensing Authority will not accept any new applications for this license until 30 days after such a notification has been made, published and posted, which will be June 6, 2022. Ms. Lemieux noted the Town Annual Election is Saturday, May 21 at the TCP Building. Absentee ballots are available at the Town Clerk office. APPOINTMENIS Tollbooth Fundraiser Request for May 21, 9 am to 1 pm Lunenburg Boys & Girls Club (rain date June 11") ===PAGE 2=== Ms. Lemieux reported Mr. Bernard has a Bachelor of Science degree in civil engineering from UMass Lowell and 30 years of engineering experience with MassDOT District 4. Mr. Bernard started his career there as the assistant resident engineer working on all highway maintenance responsibilities and worked his way yup to the civil ugen or vidge repaib. Mr. Bernardhas yeance experience of mana 10 employees, writing bid specifications, cost estimating and project management and his references described him as conscientious, intelligent, easy going and great with developing and managing contracts. Mr. Bernard came forward and stated he was looking forward to working in Lunenburg. Motion: L. Franco 2": T. Dwyer To ratify the Town Manager's appointment of DPW Director William Bernard Vote: All in Favor Ratification of the Town Manager's Appointment of the Conservation Administrator- Nadia Madden Ms. Lemieux introduced Ms. Madden via ZOOM. She has a Bachelor Degree of science, earth and planetary sciences from MIT and a Master's Degree in water resource management from UNH. She has three years' experience with the Town of Shirley as their conservation agent and four years serving on the Groton Conservation Commission. She has customer service experience including supervisory and working in an independent setting and her references described her as pleasant, reliable, being knowledgeable and a good communicator. Ms. Madden stated she looked forward to working in Lunenburg and this job is doing something she enjoys. Motion: T. Dwyer 2"d: M. Jeffreys To ratify the Town Manager's appointment of Nadia Madden as Conservation Administrator Vote: All in Favor TOWN MANAGER REPORT Announcement on Existing Vacancies The following is a list of current vacancies on the following committees: • Economic Development Committee (1 person recommended by the Open Space Committee • Green Communities Committee (1 regular member vacancy and 2 Associate vacancies) • Historical Commission (1 vacancy) Interested persons can find application forms on the Town Website and completed forms can be sent to the Select Board's Office. Anyone that has any questions on volunteer opportunities can contact the Select Board's Office at (978) 582-4130 x 144. Current Employment Opportunities with the Town: ===PAGE 3=== town website. Flat Hill Road Culvert Project We received notification today that our Community Project Funding request for the supplemental funding for the Flat Hill Road Culvert project did not make it to the Appropriations Committee, so does not have any potential of being funded this year by the federal government. We also have a Small Bridge Program grant application pending before MassDOT for this project that we expect to hear something by June. Department Head Updates • Police: The Civilian Traffic Unitemployeesare busy with many detailsbeingscheduledaroundtown. The department has their accreditation site visit scheduled in July. • PACC: The project with the ACE student is going well. Still searching for a Production Assistant and videographers. • Treasurer/Collector: The Treasurer/Collector is working on updating tailings. Quarterly taxes were due May 2nd. • IT: A portion of the network equipment is in and they will beworking with the Network Administrator on scheduling installation. The email migration for employees iscurrently occurring in phases. Areview of all the licenses available against what is needed for each ofthe employees is underway and after the employees are migrated we will focus on boards/committees. • Assessors: The data collection being conducted by Vision is finishing this week. Currently the Principal Assessor is working on supplemental assessments. • COA: The participation ratesatthe COA are way up. Currently waiting on MARTtocompleteprocess before new van driver can begin. Currently there is no transportation on Mondays due to lack of having a driver on that day. • Land Use: Uma Flowers has filed their Special Permit and are scheduled for Monday, May 23rd. The Planning Board has reached out to various boards, including the Select Board, on having a workshop to discuss the potential impacts and possible mitigation measures related to the expansion of water and sewer that is proposed by the Pond View Commons project. Meetings, Events and Other Announcements • Absentee Ballots are now available at the Town Clerk's Office for the Annual Town Election on May 21st. The last day and hour to vote absentee is Friday, May 20, 2022 at noon. • Yard Waste Collection Days at Youngs Road are Saturdays now until May 21st. The collection is open from 8 am until 4 pm. • The Lunenburg Farmers Market will start on Sunday, June 12th and be every Sunday until Sunday, September 25th. • The Band Concerts will on the following dates: July 11th, July 18th, July 25th, August 1st, August 8th and a rain date for any of those dates on August 15th. Band concerts will once ===PAGE 4=== project, the sewer Commission bylaw waiver wording, redistricting of the water district map and the professionalism of the slide presentation preparation for the Town Meeting. Overall it was a successful meeting. Senior Project Request - John McCormack-49 Williams Drive John McCormack, a senior at Lunenburg High School, presented his project request to the Select Board. He would like to publish an array of geocaches within the town center and surrounding historical areas to help promote tourism within our town, while also utilizing geocaching as a way for people to learn more about the historical sites within our lovely town as there is so much interesting history. Geocaching is an outdoor recreational activity/online scavenger hunt game that is played globally. You use an app on your phone which displays a list of caches (containers with a paper log that you sign once you find it on a map. He presented the locations in town that he would like to place them. He requested placing one on the back of the Stop sign over by the Ritter Memorial Building. The next one would be on the back of the solar panel at Veterans Memorial Park and the third one would be on the back of the stop sign near the gazebo on Lancaster Ave. The last one would be down by the old pond at Marshall Park as it is an interesting site in town. Mr. Alonzo stated we have to check to see if there are any regulations about putting anything on a stop sign. Mr. McCormack will contact the Police chief about the stop signs. Mr. Jeffreys suggested he hingested contacting the Town Managers office for contact information of all the pertinent departments. Motion: M. Jeffreys 2": T. Dwyer To approve the request from John McCormack to install four geocaches in the town center on town property contingent upon approval from the DPW and Police Chief Vote: All in Favor The board informed Mr. McCormack that he gave a well prepared presentation and wished him good luck at geocaching and college. He was advised to contact the Select Board office in the morning to get contact emails he will need for his request. Report on FY 2022 Town Manager Goals Ms. Lemieux noted she had been updating the board and continued on with her goals to date. 1. Goal #1: Continuation of the Goal to Redevelop/Reuse 925 Mass Ave: a. Objective: To address a blighted property that has been in tax title for over a decade. i. Action: The Town Manager will continue to work with the consultant that performed the Environmental Site Assessments, MassDEP, and MassDevelopment to seek all available outside funding resources that will result in remediation of the site and limit the risk exposure of clean-up costs that would be borne by the Town. Status: I continued to work with our Environmental Consultant (Joe McLaughlin of BETA Group, MassDEP, and MassDevelopment about possible cleanup funding. Ultimately Joe McLaughlin and I were meeting with someone from the EPA and federal funding became available through the stimulus bill. The EPA contact put our ===PAGE 5=== Status: After reassurance from both the environmental consultant and the EPA contact that the Town would not be liable per MA DEP standards since there was no known imminent hazard based on the series of environmental site assessments conducted, the Town agreed to move forward with foreclosing on this property. I notified the Treasurer/Collector the day after this decision was made at a Select Board's meeting to notify our Tax Title Attorney to proceed with foreclosure. 2. Goal #2: Enhance Facilities Management and Maintenance: a. Objective: To look at the feasibility of creating an independent facilities departmentand improve the long term maintenance and repair plan for town facilities. i. Action: Review the current organizational structure and determine if a reorganization that separates Facilities from the Department of Public Works would create greater efficiencies. Follow the process in the Town Charter as required for any reorganization. Status: After multiple conversations with the past two DPW Directors, everyone was in agreement that Facilities would be better served as an independent department and that the two current Facilities personnel could remain in the DPW Union, as the new position would not be taking away from any bargaining unit work. Since the Facilities staff already is responsible for snow removal for the facilities, this would remain the same. The Assistant Town Manager assisted with soliciting position descriptions from other communities and salary ranges. I used these as a basis, as well as conversations with board members and general comments received during Finance Committee discussions and a Parks Commission meeting to formulate the Administrative Organization Plan, that is required per the Town Charter. A hearing notice was placed in the newspaper, a public hearing held at a Select Board's meeting, and an article to vote on the Administrative Organization Plan will be voted on at the May 7" Annual Town Meeting. 3. Goal #3: Establish Means Tested Senior Citizen Property Tax Exemption: a. Objective: To establish a Senior Citizen Real Estate Tax Credit Program to seniors that meet certain eligibility requirements. i. Action: Research different models of Senior Citizen Property Tax Exemption programs in the Commonwealth and work with the Finance Director and Principal Assessor on the financial impact of implementing a reduced residential tax rate for seniors. Status: I had previously provided Wakefield's Home Rule Petition for a Senior Discount Program and after engaging the Finance Director and Principal Assessor in the conversation, each reached out to two different communities on their models. Select Board Chairman Tom Alonzo, Select Board Clerk Lou Franco, Finance Director Karen Brochu, Principal Assessor CJ Carroll, and I had a meeting the last month and the Principal Assessor has provided this group with additional information. We will likely set up a meeting in the next couple of weeks. ===PAGE 6=== neview Composite town Manager pertormance Evaluation This was tabled until the next meeting. Discussion on ARPA Spending Ms. Lemieux reported last week Jon Hogue, who runs a Leominster non-profit shelter for homeless families, had contacted her about seeking ARPA funding for additional housing from the surrounding communities, including Lunenburg. However she did not receive his proposal for this evening. But this will be a discussion going forward until the town has a spending plan in place for the funding. 4th Quarter FY22 Water Commitment $11,630.73 Motion: T. Dwyer 2'd: L. Franco To approve the FY22 4t' Quarter Water Commitment in the amount of $11,630.73 Vote: All in Favor Minutes/Warrants/Action Items There were no minutes for approval this evening. The board signed a Payroll warrant in the amount of $951,234.74, a Payroll Deductions warrant in the amount of $607,055.89 and an Accounts Payable warrant in the amount of $2,115,570.04. Action Item: Mr. Alonzo noted it was brought to their attention that the pavement management plan on the town website is out of date and we will be working with the new DPW Director to update it. He also noted we have gotten emails about finding another location for the tree that was planted in memorial at the crossing area in from of 1 Main Street. We have not forgotten and will be seeking another location for another tree to be planted. Mr. Jeffreys, following up on the draft sign policy amendment from last meeting, asked if the School Committee had provided any feedback on the wording. Ms. Lemieux will have to check on that. Committee Reports Mr. Dwyer reported MJTC meets tomorrow at 2:30 pm; he will be unable to attend. Mr. Jeffreys reported the Lunenburg Municipal Building Design Committee will be meeting next Monday at 6:00 pm via ZOOM. There is a Library Trustees meeting next Thursday at 6:45 pm at the Library. The Memorial on the 30' at 10:00 AM at Veterans Memorial Park. Mr. Alonzo stated this board's next meetings are May 17 and May 24 at 7:00 PM. The APDC public hearing for the Ritter Building alterations is on May 19 at 7:30 p.m. at the Ritter Building and the Annual Town Election is Saturday, May 21. PUBLIC COMMENT: There was none this evening. Mr. Franco announced the Lion's Club Pancake Breakfast tomorrow at Eagle House Senior/Community Center from 8- 11 a.m. ===PAGE 7=== Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2022-05-17-agenda-5303.txt BOARD : select-board DATE : 2022-05-17 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2022-05-17-agenda-5303.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_05172022-5303 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, May 17, 2022 7:00 PM AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak af ter joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS 7:05 PM Pole Petition Hearing- 65 Watt Street-Plan 973-L 7:15 PM Pole Petition Hearing- 360 Flat Hill Road- Plan 974-L IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS  Town Manager Annual Appointments V. TOWN MANAGER REPORT VI. OLD BUSINESS 1. Senior Project Request from John McCormack VII. CURRENT BUSINESS 1. Letter of Support to Montachusett Regional Planning Commission for Planning Assistance Grant 2. Review Composite Town Manager Performance Evaluation 3. Approval of Minutes of April 5th/Warrants/Action Items 4. Committee Reports VIII. UPCOMING MEETING/EVENTS SCHEDULE APDC Hearing for Ritter Bldg CTA: May 19th 7:30 PM Annual Town Election May 21st 7 AM - 5 PM Select Board Meeting May 24th APDC Hearing for Town Hall CTA: June 6th at 7:30 PM ===PAGE 2=== IX. PUBLIC COMMENT***  PUBLIC  BOARD X. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2022-05-17-minutes-5303.txt BOARD : select-board DATE : 2022-05-17 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2022-05-17-minutes-5303.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_05172022-5303 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Burney, Land Use Director Chairman Alonzo called the meeting to order at 7:00 p.m. and asked everyone to stand for the Pledge of Allegiance. He announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg public access channel, on Facebook Live and it will be uploaded to the Lunenburg public access YouTube channel within 24 hours after the meeting. He noted Zoom is available for remote participation in the meeting and gave the sign-in instructions. The agenda lists all the topics which may be discussed at this meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by the Open Meeting Law. PUBLIC COMMENT: Ms. Lemieux reminded about the annual town election on Saturday. Mr. Alonzo noted the two pole petitions scheduled for this evening will be rescheduled due to failure to notify the proper abutters. Town Manager Annual Appointments Ms. Lemieux presented her list of appointments with terms to expire June 30, 2023. Animal Control Officer-Kathleen Comeau, 806 West Street Building Commissioner-Casey Burlingame Alternate Building Commissioner-Eric Chartrand Dam Keeper-Ronald Wilson- 701 Reservoir Road Assistant Dam Keeper-Rich Patry- 655 Reservoir Road DPW Director- William Bernard Emergency Management Director/Fire Chief-Patrick Sullivan RACES* Control Officer-*Radio Amateur Civil Emergency Service (under direction of EMD) Ralph Swick-133 Townsend Harbor Road Jeanine Swick- Member- 133 Townsend Harbor Road Asst. RACES Officer- Brian LeBlanc-67 Mulpus Road Field Driver- Kathy Comeau-806 West Street Forest Warden- Patrick Sullivan Hazardous Waste Coordinator-Heather Lemieux Hearings Officer-Heather Lemieux Inspector of Plumbing/Gas (recommended by Building Commissioner)-Gary Williams-34 Round Road ===PAGE 2=== Inspector of Weights and Measures-Steve Cullinane-46 Goodrich Street Inspector of Wires (recommended by Building Commissioner)-John Biery-15 Crescent Road Assistant Wiring Inspector (recommended by Building Commissioner) - David Stone-83 Arbor Street Town Clock Winders-term expires June 30, 2023 Mike Kidney-86 Lancaster Ave. Chuck Venezia-1402 Mass. Ave. William Tyler-5 Graham Street Tom Alonzo- 284 Lancaster Ave. Louis Franco- 250 Arbor Street Tree Warden-William Bernard Interim Veterans' Service Officer-David Lauzon Jr. Motion: M. Jeffreys To ratify the Town Manager appointments as presented 2id: L. Franco Vote: All in Favor Ms. Lemieux moved on to the police department appointments with terms to expire June 30, 2023: Full-time Police Officers: 1. Chief Thomas L. Gammel 2. Lieutenant Jeffrey M. Thibodeau 3. Sergeant Sean J. Connery 4. Sergeant Joshua B. Tocci 5. Sergeant Sean W. Zrate 6. Sergeant John F. Morreale 7. Off. Joshua M. Mathieu 8. Off. Jonathan J. Broe 9. Off. Bradley J. McNamara 10. Off. Jacob A. Lachance 11. Off. John M. Wagner 12. Off. Gage R. Russell 13. Off. Kamerin P. Munroe 14. Off. Anthony P. Cappucci 15. Off. Jeffrey T. Hill 16. Off. Nicholas J. Marino 17. Off. Matthew R. Pingitore 18. Off. Jesse C. Reed ===PAGE 3=== Civilian Traffic Members 1. Paul Bozicas 2. Tony Brennan 3. John Hazelrigg Motion: M. Jeffreys To ratify the Town Manger appointments as presented 2': L. Franco Vote: All in Favor TOWN MANAGER REPORT Announcement on Existing Vacancies The following is a list of current vacancies on the following committees: • Economic Development Committee (1 person recommended by the Open Space Committee) • Green Communities Committee (1 regular member vacancy and 2 Associate vacancies) • Historical Commission (1 vacancy) Interested persons can find application forms on the Town Website and completed forms can be sent to the Select Board's Office. Anyone that has any questions on volunteer opportunities can contact the Select Board's Office at (978) 582-4130 x 144. Current Employment Opportunities with the Town: The following is a list of current employment opportunities with the Town: • Library Page (Part-Time Non Benefitted) • Heavy Equipment Operators (Full-Time Benefitted) Seasonal Lifeguards(Non Benefitted) Production Technician (Part-Time Benefitted Position) Van Driver (Part-Time Non-Benefitted) • Videographers (Part-Time Non-Benefitted) More information on each position can be found on the job postings, which are located on the town website. 30 School Street (Old Primary School): The asbestos abatement project that was undertaken with the $50,000 we received from the state is now complete. I will be working on the next steps for the remaining hazardous materials abatement that will need to be done before demolition. I notified Ray Dunetz about the town meeting vote and he is going to put together an estimate for the demolition plans. One aspect of demolition that will need to be addressed is whether we are putting aside bricks from the existing structure for reuse or resale. This will inevitably increase the overall cost of demolition in the attempt to preserve a certain quantity of bricks. ===PAGE 4=== from the MA Historical Commission as the Town Hall building has a Preservation Restriction Agreement in place thatrestricts maintenanceinorderto protect the architectural, archaeological, and historical integrity of the structure. Update on Public Records Retention Project I received new information last week that we would be able to digitize records that would replace paper copies, if we can document that we will continue to keep them in a format that is accessible (i.e. at one point floppy disks were widely used for storage, perhaps in the future cloud storage would not be the right storage method). Preparing for this, a formalized digital storage plan will need to be established and this will incorporate input from all of our departments and IT department. The public records retention storage project will first look at destroying all the records that we no longer have to retain, then look at all the records that we can destroy the paper copies if we have them digitally stored, put in place proper storage of any paper records, and catalogue all our records for retention and location. Digitization of what records we can eliminate paper copies of will reduce our overall square foot needs for storage. There will be more to come once I look more into what is involved the digital plan we would need to put in place. On a related note, the Municipal Building Design Committee asked if off site storage was an option. I responded that that would not be optimal for the Town. Records that are not digital need to be easily accessible in order to respond to public records request within the required timeframe and there are times that departments need to look back into records for information. It doesn't need to be in the same building as the town offices, but in my opinion, it should be within another town owned property that is easily accessible (first floor or space that is handicapped accessible). Email Migration Project Today ImetwithourITconsultantstoreview the projecttimeline for theemailmigrationprojectandto review the process. About 40% of the staff has been migrated to the new email platform and the remaining staff will all be migrated by June 3rd We are in the process of reviewing all the licenses assigned to staff and any possible changes in license type and what additional email only licenses will be needed for board/committee members. After June 3rd we will begin the process of communicating to all board/committee members about the email migration process and provide dates that a pre-migration training will take place and a post- migration training will take place. We will also be including communication to all board/committee members the importance of using a town email account for any town related communication. Meetings, Events and Other Announcements • Absentee Ballots are now available at the Town Clerk's Office for the Annual Town Election on May 21st. The last day and hour to vote absentee is Friday, May 20, 2022 at noon. • Yard Waste Collection Days at Youngs Road are Saturdays now until May 21st. The collection is open from 8 am until 4 pm. • The Lunenburg Farmers Market will start on Sunday, June 12th and be every Sunday until Sunday, September 25th. ===PAGE 5=== Town Pound a part of Marshall Park) were actually under the Parks Commission care. Mr. McCormack reached out to the Parks Commission Chair and she approved those requests in advance of their meeting tomorrow night. He also reached out to the Police Chief and he did not want anything put on the stop signs. Mr. McCormack has received a time extension from his senior advisor so he can continue to find alternate locations. CURRENT BUSINESS Review Composite Town Manager Performance Evaluation Mr. Alonzo presented the draft composite of the Town Manager performance evaluation. He requested the members review and make sure it reflects their consensus. He will read it at the next board meeting for finalization. In the meantime the Select Board members may read the other members' written reviews in the Town Manager office. If you have any changes, please email them only to Mr. Alonzo. Approval of Minutes of April 5, 2022 Motion: L. Franco To approve the minutes of April 5, 2022 as presented 2": M. Jeffreys Vote: All in Favor Warrant The Board signed an Accounts Payable warrant in the amount of $334,176.53. Action Items Mr. Alonzo noted that as he went around the Whalom rotary recently there still remains nowhere for a person to cross. We really need crosswalks there for people to use as it is a safety issue. He recommended one going from the corner of the Emerald Place development towards the Town beach. Ms. Lemieux suggested revisiting the Complete Streets plan and reprioritizing. Committee Reports Mir. Jeffreys reported the Municipal Building Design Committee met yesterday and spent the first hour meeting jointly with the School Committee. We have been looking to decrease our square footage, especially the amount of storage space. I have asked the Town Manager to look into digitizing records and a similar request went to the School Committee as well. Anything we can do to reduce storage works. The other thing we discussed with them was about the after school programs at the TC Passios Building and having them trying to envision not having them at the TCP. The initial response and he paraphrased, was they would be looking at program elimination in some areas and placing a cap on the extended day program due to some complications, one of which it would have to be held in the cafeterias within the schools, as well as some staffing issues. Discussion ensued about the school using the TCP after it was turned over to the Town and how Turkey Hill Elementary School factors into all of this. There was also discussion about using the Ritter Building in the future for office space for the school. We are meeting again on June 6' and our focus is discussing prioritization criteria for all the ===PAGE 6=== building. Mr. Alonzo suggested letting the Town Manager approve the last one so Mr. McCormack doesn't have to come back to this board. He reported he did present his project at school and possibly inspired others to take up geocaching. He thanked the Board for all their assistance with the request. Ms. Menard via ZOOM reported the Parks Commission is meeting tomorrow night and she was comfortable saying she expected approval for this from the other members. Mr. Franco reported he had asked the School Committee a couple of weeks ago about their policy for naming buildings and structures. They had said they were going to send it over. Ms. Lemieux stated she had received it. She will forward it to the board members. Letter of Support to Montachusett Regional Planning Commission for Planning Assistance Grant Mr. Burney reported that a few months ago he came before the board about the new MBTA communities zoning requirement, c. 48 §3A, which requires the Town to comply with the guidelines outlined by the Dept. of Housing & Community Development. We filled out the community survey and submitted it to them. Now the state is offering planning assistance grants to start looking at locations and densities, and developing a road map for compliance with the MBTA communities zoning. MRPC is putting together applications for its member communities. While talking with the Planning Board and Town Manager recently, general consensus was to get technical assistance in order to see what this would look like and how it would affect the town. While working with Karen Chapman of MRPC we have developed a framework of scope of services which would be looking at the geographic area; using their GIS capabilities to identify areas that would compile the 50 acre zoning district, what it would look like and how we would comply with density requirements. We would also be developing an action plan if we are non-compliant. The grant is due this Friday and would go through the end of fiscal year 2024. • The Town would be obligated to the terms of the contract but it doesn't obligate us to adopt a zoning by- law. Discussion ensued about the letter of support, the impending deadline and the process. Motion: M. Jeffreys 2'd: L. Franco For the Chair of the Select Board and the Town Manager to have the authority to review and approve the letter of support for the MRPC grant for the planning assistance grant for the MBTA community compliance Vote: All in Favor Mr. Alonzo reported that last Wednesday, Ms. Lemieux, Mr. Burney and myself participated in the Lunenburg Central groundbreaking ceremony. It was a really nice event. Mr. Jeffreys noted he was emailed by some residents about funding available from Mass Development. He wanted to clarify their purpose is twofold; one is a land bank and the other is the Commonwealth promoting economic opportunities through investing in businesses by providing them with low cost and financing options. They also provide grant money and opportunities to rehabilitate buildings etc., basically in targeted districts. These targeted districts are in urban areas such as Springtield, Worcester, Lawrence, and Fall River to boost economic development. By their standards, Lunenburg is considered ===PAGE 7=== PUBLIC COMMENT: There was none this evening. Motion: L. Franco To adjourn the meeting The meeting adjourned at 8:05 PM. Respectfully submitted, Elaiie m. Peterson Elaine M. Peterson Executive Assistant to the Town Manager 2'd: M. Jeffreys Vote: All in Favor ======================================================================================== DOCUMENT : 2022-05-24-agenda-5319.txt BOARD : select-board DATE : 2022-05-24 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2022-05-24-agenda-5319.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_05242022-5319 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, May 24, 2022 7:00 PM AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak af ter joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS IV. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS  Vote to Approve Exemption per MGL 268A, § 20 (f) request from Police Chief regarding Firefighters to serve as Civilian Traffic members and ratification of appointments of Firefighters Christos Lekaditis, James Ricci, Melissa Buchanan, and Olivia Hayes as Civilian Traffic members  Resignation from Agricultural Commission Member- Ryan Stober  Resignation from Public Access Cable Committee Member- Jeffrey Bajko  Appointment to Public Access Cable Committee- Paul Sarapas- 43 Cortland Circle –term to expire June 30, 2023 V. TOWN MANAGER REPORT VI. OLD BUSINESS 1. Review and Approve the Town Manager Evaluation VII. CURRENT BUSINESS 1. Reorganization of the Select Board 2. Select Board designees to certain committees and liaison assignments 3. Approval of April 12th Minutes/Warrants/Action Items 4. Committee Reports VIII. UPCOMING MEETING/EVENTS SCHEDULE Memorial Day Ceremony at Veterans Park on Monday, May 30th at 10 AM APDC Hearing for Ritter and Town Hall CTA: June 6th at 7:30 PM ===PAGE 2=== Volunteer Appreciation Event at Eagle House on June 16th 5:30 PM-7 PM June 7th , June 14th , June 21st IX. PUBLIC COMMENT***  PUBLIC  BOARD X. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2022-05-24-minutes-5319.txt BOARD : select-board DATE : 2022-05-24 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2022-05-24-minutes-5319.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_05242022-5319 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Also Present: Heather Lemieux, Town Manager; Paul Sarapsas Chairman Alonzo called the meeting to order at 7:01 p.m. and asked everyone to stand for the Pledge of Allegiance. He announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg public access channel, on Facebook Live and it will be uploaded to the Lunenburg public access YouTube channel within 24 hours after the meeting. He noted Zoom is available for remote participation in the meeting and gave the sign-in instructions. The agenda lists all the topics which may be discussed at this meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by the Open Meeting Law. PUBLIC COMMENT: Mr. Alonzo welcomed newly elected member Heather Sroka. He also thanked Mr. Jeffreys on his being re-elected and thanked everyone who voted for himself. Ms. Sroka thanked everyone for electing her and hoped she could contribute to the discussions and bring a new and fresh perspective to the board. The other board members welcomed her as well. Mr. Jeffreys read a prepared statement following the election: Five years and a few months ago I stood at the podium in this great hall and my first Board of Selectmen meeting to raise concerns about what I termed to be a Gillette stadium of pot; a 300,000 square foot facility proposed to be built in my backyard, a residential neighborhood. In preparation for that meeting I went door to door and spoke to all the abutters willing to talk to me on Mass Ave., Arbor Street, Page Street and Rolling Acres Road to build opposition to a marijuana growing facility that was trying to slip into our town under the guise of agriculture prior to the approval of a marijuana bylaw and the state excluding marijuana for being a farming activity. At that time my primary concern was my sick father and what I perceive to be an encroachment on property rights, town sovereignty and the potential disruption to the quality of life for so many at the expense of millionaires trying to earn more millions. In these past five years I have gotten married, graduated from college, retired from the Army and served our town on the Planning Board and Select Board. I've served as a member of the Montachusett Regional Planning Commission, Montachusett Joint Transportation Committee, Montachusett Planning Organization and Montachusett Regional Transit Authority. I've served on the Lunenburg Municipal Building Design Committee, the Charter Review Committee and liaised with the Library Trustees, the Council of Aging and our high school civics teachers. Serving my fellow residents has been an honor and I am beyond words at the support from those in our community who've elected me to serve for three more years. There's a lot of work to be done still but I first have to give glory and honor to God who is ahead of my life. I have to thank my husband Ezra for his support albeit on the condition that he doesn't have to get involved. I want to thank Dave and Karen Rogers who are my surrogate parents; Ezra and I have nothing but love for you. I want to thank Jane and Jack Rabbitt for their enduring friendship and ===PAGE 2=== INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS • Vote to Approve Exemption per MGL 268A, § 20 (f) request from Police Chief regarding Firefighters to serve as Civilian Traffic members and ratification of appointments of Firefighters Christos Lekaditis, James Ricci, Melissa Buchanan, and Olivia Hayes as Civilian Traffic members Ms. Lemieux reported Police Chief Gammel has requested to hire four full-time firefighters due to difficulty hiring Detail officers. In a memo to the Town Clerk: "As Detail season is in full swing, we are finding it difficult to fill "road details." To address this ongoing issue the Police Department created a Civilian Traffic Member Unit. This unit is dedicated to traffic control on various details throughout Town. Due to the number of detail request we receive we would like to add four (4) Full Time Lunenburg Firefighters to our Civilian Traffic Member Unit. I am requesting the following Lunenburg Firefighters: 1. Christos Lekaditis 2. James Ricci 3. Melissa Buchanan 4. Olivia Hayes receive an exemption under G.L. c. 268Aş 20, (f), which states: "(f to a municipal employee if the contract is for personal services in a part time, call or volunteer capacity with the police, fire, rescue or ambulance department of a fire district, town or any city with a population of less than thirty-five thousand inhabitants; provided, however, that the head of the contracting agency makes and files with the clerk of the city, district or town a written certification that no employee of said agency is available to perform such services as part of his regular duties, and the city council, board of selectmen, board of aldermen or district prudential committee approve the exemption of his interest from this section." This proposal has been addressed with the Lunenburg Police Officers Union, I.B.P.O. Local 353, and the Lunenburg Firefighters Union, P.F.F.M. Local 5358A. Both unions are in agreement to allow the above firefighters to work details for the Lunenburg Police Department upon completion of a certified Traffic Control class." Motion: L. Franco 2nd: M. Jeffreys To approve the exemption of c. 268A, §20(f) to allow firefighters to serve as civilian traffic members Vote: All in Favor Motion: M. Jeffreys 2"d: L. Franco To ratify the appointments of Firefighters Christos Lekaditis, James Ricci, Melissa Buchanan, and Olivia Hayes as Civilian Traffic members Vote: All in Favor Mr. Alonzo noted the resignation of Ryan Stober from the Agricultural Commission. He also announced the resignation of Jeffrey Bajko from the Public Access Cable Committee. ===PAGE 3=== To appoint Paul Sarapsas to the Public Access Cable Committee with a term to expire June 30, 2023 Vote: All in Favor It was noted that PACC Chair Steve Weaver sent a message via ZOOM that the committee was very pleased to have Mr. Sarapsas on board. TOWN MANAGER REPORT Announcement on Existing Vacancies The following is a list of current vacancies on the following committees: • Economic Development Committee (1 person recommended by the Open Space Committee) • Green Communities Committee (1 regular member vacancy and 2 Associate vacancies) • Historical Commission (1 vacancy) Interested persons can find application forms on the Town Website and completed forms can be sent to the Select Board's Office. Anyone that has any questions on volunteer opportunities can contact the Select Board's Office at 978) 582-4130 x 144. Current Employment Opportunities with the Town: The following is a list of current employment opportunities with the Town: • Library Page (Part-Time Non Benefitted) • Heavy Equipment Operators (Full-Time Benefitted) • Seasonal Lifeguards(Non Benefitted) • Production Technician (Part-Time Benefitted Position) • Van Driver (Part-Time Non-Benefitted) • Videographers (Part-Time Non-Benefitted) More information on each position can be found on the job postings, which are located on the town website. Department Head Updates: Library: The Library is preparing for opening on Fridays after the start of the new fiscal year. Hours will be 2-6 PM. The Summer Reading Program is beginning. IT: The network equipment installation will begin in the beginning of June. Wewill need to upgrade our accounting software to a newer version before the end of the fiscal year. New equipment will be ordered to enable hybrid meetingsto be conducted in the DP W Conference Room and the Ritter lower meeting room. The delivery date and installation date are still unknown at this point. Police: Police Officer Matt Pingitore graduated from the academy last week. The appointment of additional Civilian Traffic positions will help fill all the details that are needed right now. Fire: The Fire Chiefisadvertising forthe 9th paramedicposition currently. The Chiefwillbelooking ===PAGE 4=== Finance Director: Departments will be notified shortly about the last date to open purchase orders for FY22 and about any outstanding purchases or services that invoices will not be processed by June 30th that will need to be encumbered. Public Access: Public Access is still working with the HR Director to try to fill the Production Technician and videographer positions. DW: The DPW Director provided the roadwork schedule for the next few weeks, including that catch basin repairs would be occurring today on Main Street, Memorial Avenue, Oak Avenue, and Highland Street in preparation for the upcoming paving and Goodrich Street was being paved today. The Director spoke with PJ Keating about the paving on Main Street, Memorial Avenue, Oak Avenue, and Highland Street and the preliminary schedule is to start paving Highland first on May 31st, then move to Memorial and Main on June Ist, and Oak Avenue last. This is subject to change but will be announced by the DPW Director. Meetings, Events and Other Announcements • Memorial Day Ceremony will be on Monday, May 30th at 10 a.m. at Veterans Park. • The Lunenburg Farmers Market will start on Sunday, June 12th and be every Sunday until Sunday, September 25th. • The Band Concerts will on the following dates: July 11th, July 18th, July 25th, August 1st, August 8th and a rain date for any of those dates on August 15th. Band concerts will once again be held on the lawn in front of the TC Passios Building. OLD BUSINESS 1. Review and Approve the Town Manager Evaluation Last meeting Mr. Alonzo presented the draft composite of the Ms. Lemieux's performance evaluation. Part I. Performance on Prior Year Goals 1. Continuation of the goal to redevelop/reuse 925 Mass. Ave. In Progress 2. Enhance Facilities Management and Maintenance In Progress 3. Establish Means Tested Senior Citizen Property Tax Exemption In Progress Notes: As a general consensus comment, the Select Board was pleased with the progress made on these goals, several being large, multi-year tasks. The Town Manager never loses sight of these goals and is able to further their progress while still attending the daily tasks of running the Town. Part II. Performance Standards and Core Responsibilities A rating scale of 1- 4 was used to rate the Town Manager's performance in all categories. An average of all the members' evaluations determines the final rating. 4 Consistently Exceeds Expectations: Performance consistently exceeds expectations. The overall quality of work is excellent, results far exceed the position requirements and annual goals were met. 3 Often Exceeds Expectations: ===PAGE 5=== met. 0 Unsatisfactory: Performance is inadequate and employee demonstrates an inability or unwillingness to meet job standards and performance expectations of the position. Immediate and sustained improvement is. required. N/O Not observed: This rating is used when the reviewer has not directly observed the actions of the Town Manager. It will not be counted in the compilation of scores. 1. Individual Characteristics/Professionalism • Is dedicated to the highest ideals of honor and integrity in all public and personal relationships in order to merit the respect and confidence of the elected officials, other officials and employees, and of the public. Demonstrates accountability for actions; conducts him/herself fairly and honestly. • Treats others in a fair, consistent, impartial, and professional manner. Is effective in dealing with people without arousing antagonism and demonstrates an understanding of difficult situations. • Maintains an open and approachable manner, presents a positive outlook and sets an example for subordinates. Rating - 4 The Select Board unanimously recognizes that the Town Manager is the consummate employee who conducts herself with the utmost professionalism in every facet of her job. She deals with everyone equally and impartially, is personable, honest, collaborative, approachable and available while maintaining a steady and calm demeanor throughout all her interactions. She is a strong advocate for her staff and their respect for her makes her leadership very effective. She is very firm and resolute in her convictions while still being open to suggestions and always amenable to listening to differing viewpoints. 2. Problem Solving/Decision-Making/Planning: • Anticipates and analyzes problems to develop effective approaches for solving them. Willing to trynew ideas proposed by the Board members and/or staff. • Anticipates future needs, organizes work operations, and establishes timetables for work units or projects. Is aware of technological advances and changing standards; identifies and understands trends. Effectively allocates resources and predicts the impact of service delivery decisions. .. Knows when to take actionand what type of action is appropriate. Effectively allocates resources to provide service to the community. Anticipates stakeholder needs and attitudes, and the impact of policies and procedures, and responds appropriately. Rating - 3.25 ===PAGE 6=== • Maintains knowledge of current developments affecting the practice of local government management and is familiar with applicable local, state and federal legislation and regulations related to Town • Demonstrates skill in listening, speaking and writing, persuading without diminishing the views of others. • Has a full working knowledge of the administrative and management systems and procedures. • Understands and implements long-range and strategic planning techniques; identifies trends that will affect the community; demonstrates an understanding and ability to analyze and facilitate policy choices that will benefit the community in the long run. Rating- 3.5 The Town greatly benefits from the Town Manager's knowledge, skills and experience as she is clearly well- versed in all aspects of municipal government. She is a good listener and her verbal and written communication abilities are excellent. It was noted that one of her greatest strengths as a leader is acknowledging when she doesn't know the answer to a question, then going out and researching it and coming back with an answer at a subsequent meeting. This instills confidence that what is being asked is taken seriously, that information is seriously sought and considered and a response is reasoned and thoughtful. 4. Organizational Leadership and Personnel Management: Builds cooperation and consensus among and within diverse groups, helping them identify common goals and act effectively to achieve them; recognizes interdependent relationships and multiple causes of community issues; and anticipates the consequences of policy decisions. • Encourages the development and high-level performance of staff and employees throughout the organization. Effectively selects and hires employees for position vacancies. Professionally manages the compensation and benefits plan. • Develops and executes sound personnel procedures and practices. Seeks to foster high morale and cohesiveness among employees. • Effectively plans, organizes and delegates work. Monitors results and evaluates performance of those supervised, and provides feedback in a timely manner. Rating- 3 ===PAGE 7=== Among other minority criticisms in this category included the lack of an employee survey to determine employee satisfaction and Town Hall still being open only 4 days a week. 5. Community and Public Relations: • Understands the basic principles of service delivery in functional areas (e.g. public safety, community and economic development, human and social services, administration, public works). • Provides responsive, equitable service to town residents and instills the value of good customer service in staff. • Communicates effectively with the public. Maintains respectful, polite, and civil speech and demeanor in dealings with all. • Maintains good working relationship with legislators, media, and public groups/organizations, as well as with other regional, state, and federal governmentagencies. RATING - 3.5 The Town Manager continues to have an excellent relationship with the numerous and varied people with whom she interacts including elected officials, employees, business entities, charitable organizations and residents. Throughout, she is open and engaged, caring, even-handed and responsive providing detailed replies. As the public face of Lunenburg, she proudly represents the Town in every aspect. 6. Fiscal Management: • Prepares and administers the budget; shows knowledge of budgeting principles and practices, revenue sources, projection techniques, and financial control systems; presents information in an intelligent and accessible format. Makes the best possible use of available funds, conscious of the need to operate the local government efficiently and effectively. Determines the cost effectiveness of programs, and compares alternative strategies. • As Chief Procurement Officer, effectively manages Town purchasing of supplies and services, disposition of town property, and construction projects • Establishes and manages sound fiscal policies including Five Year Financial Forecast, financial policies, and Capital Plan. Rating - 4 Once again this year, the Select Board unanimously recognizes the Town Manager's skill and creativity as a fiscal manager. Her budgets meet the needs of the community, save for the future and are consistent with all financial policies. She maintains fiscal discipline that keeps the Town on solid financial footing, monitors all economic data, even in these current times of economic uncertainty, to determine budgeting objectives and strategies to achieve them. Because of her hard work, the Town is well-poised to weather most any global and/or national economic situations might arise. ===PAGE 8=== The relationship with the Town Manager and the Select Board is very strong. It is so because the Town Manager is very equitable in her communications to each of the board's members. She shares information openly and to every member. She is always available (some say maybe too available) to speak about any matter, quick to respond and/or provide further information, open to hearing arguments counter to her own, and is willing to spend as much time as needed to ensure that all board members are up-to-speed on any issue. This is especially important to newer members of the board just learning the position. 8. Reporting • Provides regular information and reports to the Board concerning matters of importance to the local government, using the Town Charter as a guide. • Reports produced by the Manager are accurate, comprehensive, concise and written to their intended audience. • Produces and handles reports in a way to convey the message that affairs of the organization are open to public scrutiny. Rating- 3.75 The Town Manager's reporting on all topics is strong, timely and thorough. Her Town Manager Report, given during Select Board meetings, continues to provide important information to the board and the public on current (and upcoming) topics of interest. Her financial reports are detailed, well-explained and well-documented. While the content is admired, it is noted that the documents don't always translate well to broadcast or Zoom presentations, with fonts and spreadsheets being too small for the public to read; also requested was that the board be able to receive the reports at least 24 hours before their presentation so that they can be reviewed in advance. Part III. Overall Performance Summary Best Achievement There was no unanimity on any single "best" achievement, but the board members did offer the a list of noted accomplishments including: (i) the establishment of a Facilities Department, (ii) consistent fiscal discipline and sound budgeting practices, (iti) continued progress on 925 Mass. Ave. Subject Which Would Benefit Most from Further Attention: The majority of the board agrees that more attention needs to be paid to personnel management. It is widely acknowledged that staffing has become a big challenge and will likely continue to be going forward. Hiring and or maintaining staff will require diligence and continued communication with department heads and staff. Morale will be very important. Addressing these will all take additional time and attention. Also, the Town Manager should re-assess her time commitments and be sure to maintain a healthy, sustainable work/life balance to avoid undue stress that can jeopardize long-term success. While we applaud ===PAGE 9=== Part IV. Town Manager Goals and Professional Development Plan The Town Manager and the Board of Selectmen will work together to develop specific goals or performance objectives for which the Town Manager will be accountable. Goal statements should include a short descriptive title, desired outcome, the actions the Town Manager will implement to obtain the goal, and a date that the goal will becompleted. The Town Manager's professional development plan should: • Identify desired outcomes related to areas of growth discussed during the Town Manager's performance review. • Include both corrective and developmental outcomes, including any "stretch" areas that would improve the Town Manager's overall effectiveness or increase the organization's capacity. • Identify appropriate training, education, and experience to promote the desired outcomes. Ms. Lemieux thanked the board for the process. It's very helpful to have that self-evaluation piece and meet with the members individually. She appreciated the feedback and finds it valuable. Motion: M. Jeffreys 2'd: L. Franco To accept the composite Town Manager evaluation as a public record Vote: Mr. Dwyer-aye, Mr. Franco-aye, Mr. Jeffreys-aye, Mr. Alonzo-aye, Ms. Sroka-abstain CURRENT BUSINESS 1. Reorganization of the Select Board After some discussion the following nominations were made. Motion: T Alonzo To nominate Mr. Jeffreys as Chairman 2'': L. Franco Vote: 4 in favor; 1 abstained (Jeffreys) Motion: L. Franco To nominate Mr. Alonzo as Vice Chairman 2': T. Dwyer Vote: 4 in favor; 1 abstained (Alonzo) Motion: T. Dwyer To nominate Lou Franco as Clerk 2nd: T. Alonzo Vote: 4 in favor; 1 abstain (Franco) Select Board designees to certain committees and liaison assignments The Board reviewed the current positions and it was suggested for members to send their choices via email to the Chairman. The final decisions will be made next meeting. Select Board Representatives/Liaisons 2021-2022 American with Disabilities Act Commission Katey Adams (2022) Capital Planning Committee Tom Alonzo (2023) Council on Aging Michael-Ray Jeffreys Representative Member Liaison ===PAGE 10=== MRPC Open Space Planning Board School Committee Lunenburg Bldg Design Committee Senior Tax Relief Subcommittee Middle/High School Civics Classes vacant Lou Franco Todd Dwyer Representative Liaison Liaison Liaison Member Michael-Ray Jeffreys Lou Franco/Tom Alonzo M.Jeffreys/L. Franco Liaisons Approval of April 12' Minutes Motion: T. Alonzo 2'd: L. Franco To approve the minutes of April 12, 2022 as presented Vote: 4 in favor, 1 abstain (Sroka) Warrants The board signed an Accounts Payable warrant in the amount of $876,803.74; a Payroll warrant in the amount of $3031. 60, a Payroll warrant in the amount of $999,464.02 and a Payroll Deductions warrant in the amount of $211,991.09. Committee Reports Mr. Franco reported the School Committee on May 18" approved the draft election sign policy that this board sent to them. Mr. Jeffreys reported the Library Trustees met and there were some questions about trust funds administration once it passes at the state level. It is still working its way through the state house. More to come on that later. Mr. Alonzo reported he and Mr. Franco met with the senior tax relief group and reviewed data that had been provided by Principal Assessor Carroll after our initial meeting. The Chair of the Board of Assessors also attended the meeting along with the Finance Director. We started working on what the framework of such a program would be. Mr. Carroll has researched what properties may be eligible given the residency and age requirements. He also reviewed with assessors from Wakefield and Andover who already have a program about how they work and how much they are abating. The next step is to put what we've discussed into writing for a framework and start working with town counsel on language. We also have to determine what the age and income requirements will be. We want to make sure the right people benefit from the program and we have to determine if there is a cap on the amount abated. Mr. Jeffieys reminded all about the Memorial Day ceremony on May 30" at 10 am at Veteran's Park; the APDC Hearing for Ritter Building and Town Hall Certificates to Alter: June 6" at 7:30 PM; Volunteer Appreciation Event at Eagle House on June 16' 5:30 PM-7 PM. This board meets again on June 7"', June 14 and June 21st. ===PAGE 11=== The meeting adjourned at 8:06 PM. Respectfully submitted, Elaine m. Peterson Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2022-06-07-agenda-5300.txt BOARD : select-board DATE : 2022-06-07 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2022-06-07-agenda-5300.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_06072022-5300 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, June 7, 2022 7:00 PM AGENDA Bilotta Meeting Room, Town Hall And via ZOOM In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the Lunenburg Public Access YouTube channel after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link belo w to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions . Some items listed may be discussed and other items not listed may also be brought up for discussion to the extent permitted by the Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. COMMUNICATIONS FROM OTHER BOARDS IV. APPOINTMENTS 7:15 PM Pole Petition Hearing from Unitil – 65 Watt Street- Plan 973-L 7:25 PM NOWOCO Request for flag raising on Wednesday, July 13th at 3:00 PM 7:35 PM Request for 5K Road Race from Betsy Daigneault on June 18th 10:30 AM V. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS Appointment to Green Communities Committee-Chris Holden- 25 Upland Circle- term expires June 2024 VI. TOWN MANAGER REPORT VII. OLD BUSINESS 1. Select Board designees to certain committees and liaison assignments VIII. CURRENT BUSINESS 1. Annual Appointments including Interview for Conservation Commission appointments  Richard Tremblay- 386 Sunset Lane  Mary Wilson- 138 Whiting Street  Bob Pease- 11 Wintergreen Court  Jack Rabbitt- 314 Townsend Harbor Road  Jeffrey Viviano- 338 Sunset Lane ===PAGE 2=== 2. Discuss request for Candlelight Vigil and Community Resolution 3. Review Annual Meeting Calendar 4. Approval of April 26, 2022 Minutes/Warrants/Action Items 5. Committee Reports IX. UPCOMING MEETING/EVENTS SCHEDULE June 14: Workshop: Annual Select Board Goals June 16th 5:30 – 7:00PM Volunteer Appreciation Reception June 21: Workshop: Review Select Board Policies and Procedures, Articles I & II X. PUBLIC COMMENT***  TOWN MANAGER  PUBLIC  BOARD XI. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2022-06-07-minutes-5300.txt BOARD : select-board DATE : 2022-06-07 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2022-06-07-minutes-5300.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_06072022-5300 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Also Present: Heather Lemieux, own Manager; John Kimball, Unitil Kepresentative, Betsy Daigneault Via ZOOM, Chris Holden, Dave MacDonald, Timothy Murphy, Paul Sarapsas, Ana Lockwood Chairman Jeffreys called the meeting to order at 7:00 p.m. He announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg public access channel, on Facebook Live and it will be uploaded to the Lunenburg public access YouTube channel within 24 hours after the meeting. He noted Zoom is available for remote participation in the meeting and gave the sign-in instructions. The agenda lists all the topics which may be discussed at this meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by the Open Meeting Law. He asked everyone to stand for the Pledge of Allegiance. PUBLIC COMMENT Mr. Alonzo announced that a Lunenburg artist Bridie Wolejko is exhibiting her work in an exhibition titled Mixed Media Fantasies at the Fitchburg Art Museum, opening June 25' and running through September 4, 2022. Mr. Jeffreys announced the Memorial Day program went well and thanked everyone who participated and attended. He thanked Pentagon General Nori, guest speaker and Mr. Alonzo as the closing speaker. He also thanked Mr. Alonzo for attending an awards ceremony for Lunenburg students. Mr. Jeffreys noted graduation was an exciting event this past weekend. He congratulated all who had students graduating this year, including three of this board's members. Mr. Jeffreys reported he was invited to participate on The Kushmerek Connection, a monthly local public access program hosted by Rep. Mike Kushmerek. It will be broadcast on Lunenburg and Fitchburg Public Access. Mr. Jeffreys reminded all about the Volunteer Appreciation Reception on June 16 from 5:30 - 7:00 PM at the Senior Center, hosted by the Select Board. Please RSVP to Executive Asst. Peterson in the Select Board office by 4PM/June 9th. Paul Luria, 63 Pratt Street, related a problem he was having with his septic system records, specifically trying to find out if an electrical permit was taken out for his septic system installation sixteen years ago. Mr. Jeffreys asked for his contact information so the Town Clerk could get back to him. Matt Nazarenko, 79 Robbs Hill Road, via ZOOM, regarding the Conservation Commission appointments coming up later this evening, asked that Jack Rabbitt not be reappointed. Bill Tyler, 5 Graham Street, speaking as Curator of the Historical Society, reported they are expanding their open hours to include Sundays from 10 am to Noon from June 12' to September 25'h in conjunction with the Farmers Market. Mr. Jeffreys noted a new agenda item at the beginning of Select Board meetings (Communications From Other Boards) that allows boards and committees to come forward with announcements and/or ===PAGE 2=== Fitchburg Gas and Electric for permission to erect or construct, and a location for, a line of wires, poles and such other fixtures as may be necessary to sustain or protect the wires of the line, for the transmission of electricity, upon, along, across, or under the following public ways of said Town: LOCATION 65 Watt Street, (1) proposed new pole #2A, approximately 1213 feet east of Page Street and 368 feet west of Flat Hill Road as shown on Plan 973-L, dated 4/14/2022 Wherefore it prays that after due notice and hearing as provided by law, it be granted a location for and permission to erect and maintain poles and wires, together with such sustaining and protecting fixtures as it may find necessary, said poles to be erected substantially in accordance with the plan filed herewith marked. Also for permission to lay and maintain underground laterals, cables, and wires in the above or intersecting public ways for the purpose of making connections with such poles and buildings as each of the petitioners many desire for distributing purposes. " There were no abutters present regarding the petition and the Board had no comments. Motion: L. Franco To approve the pole petition for 65 Watt Street, Plan 973-L, dated April 14, 2022 2'd: T. Alonzo Vote: All in Favor Mr. Kimball thanked the board and exited the meeting. NOWOCO Request for flag raising on Wednesday, July 13 at 3:00 PM There was no one present for the request. Mr. Jeffreys noted Anthony Bovenzi was recovering from a medical issue. This will be rescheduled to another agenda. Request for 5K Road Race from Betsy Daigneault on June 18" 10:30 AM Betsy Daigneault thanked the Town Manager for expediting their request. She stated the road race is a fundraiser for a Lunenburg resident who has lymphoma and this is to support the family. The road race/walk will run 10 am to 5 pm and is an informal non-timed race. It starts at On the Rocks, Lakefront Ave. and proceeds to Prospect Street to Cross Street, Pine Grove Ave. and circles back. There is a registration fee for the race, a non-disclosure form or one can provide a monetary donation. There will be a raffle as well. Suggestions were on made on how to circulate the event details and to reach out to the Police Chief as they get closer to the date for possible closing the roads) for safety measures. Motion: T. Alonzo 2nd: T. Dwyer ===PAGE 3=== builder, contractor, and remodeler for decades and has always been conscious of efficient energy consumption of any structures he has worked on. Since 2014 he's been involved in energy efficiencies working with the Mass Save program. He has residential energy auditor credentials and has been through a lot of training related to energy. When he was speaking with Dave Blatt, he informed me they're working on a lighting project. Mr. Holden used to install commercial lighting as a sales person that would go out and audit the properties. He would specify the lighting and hire the contractors to come in there and do the work. Motion: T. Alonzo 2nd: L. Franco To appoint Chris Holden to the Green Communities Committee with a term to expire June 30, 2024 Vote: All in Favor Mr. Holden thanked the board and exited the meeting. CURRENT BUSINESS Annual Appointments Mi. Jeffreys began with the Conservation Commission; those asking for appointment/reappointment are. He thanked everyone for coming forward and volunteering. He noted the board members have read their requests and will be interviewing everyone. He asked responses to be brief. First up was Richard Trembley, 386 Sunset Lane, "I'm very interested in the Conservation Commission. I live outdoors; camping, hiking, backpacking, kayaking and swimming. I've been in town for 36 years. I am an associate member of the Conservation Commission. I have attended all the meetings for the past five months, I go on a site walks when available. I have been reviewing the bylaws and associated Code of MA Regulations to try to increase my knowledge. If given an opportunity, I think that I can be helpful. When asked if he could attend meetings in person hé responded yes, but in the winter he goes to Florida with his wife so would have to participate remotely. When asked if he would remain an associate if not appointed tonight, he stated he would be leaning towards staying. When asked if he could support a vote if he did not agree with it, he responded it was hard to say without knowing what it concerned. If it could be justified he would go with it. Mary Wilson, 138 Whiting Street, stated I'm really interested in the Conservation Commission. I'm an avid outdoors woman; I am out on the trails all the time. I've done a lot of trail work, last year putting in maybe 65 plus hours. I worked with Bob Pease and the local snowmobile club to apply for a Mass Trails grant that would benefit five small projects. I organized the Earth Day event for the Conservation Commission this year that brought 146 volunteer hours back to benefit our properties. I have a Bachelor's in electrical engineering and have been in the industry 23+ years. I hold the title of Director of hardware development for a Fortune 500 company. I am looking forward to partnering more closely with the Conservation Commission and learning and being able to apply my skills set. I currently am an associate member. When asked if she would be able to attend meetings in person and would stay an associate even if not appointed tonight, she stated she would. She thought visibility, communication and ===PAGE 4=== gives to maintaining, improving and promoting our conservation lands. Two and a half years ago I applied for a grant to improve our conservation lands. I've worked for the last year and a half with the MRPS'S GIS Department to produce trail maps for all of our conservation lands. We got multi-colored trail markers to mark the trails with different colors. The trail maps are color coded so that the lines on the trail map correspond with the lines on the ground. We put up six kiosks, the Lunenburg Snow Riders built the six kiosks and installed them and then we put up all the stuff on them. We also purchased four or five access gates that will allow public satety and maintenance vehicles in but hopefully keep out ATVs. The other focus is to try to make the experience for applicants better, to make the commission more user-friendly for applicants; to work with them before they apply to make sure that everything's in their application before they come to a meeting. When asked he stated he would attend meetings in person and his commitment to the commission is unwavering. When asked if he would continue as an associate if not reappointed, he stated probably not but would run for another board. He believed the commission has to do more, they have a new administrator and he looks forward to working with her. He did not have a problem with supporting the majority of the commission's decisions. Mr. Alonzo thanked him for all his work. Mr. Jeffreys echoed that. Mr. Jeffreys asked what resources are currently unavailable that would help you accomplish the goals and mission of the commission. Mr. Pease's answer was administrative support in the office for the administrator. Timber harvesting brings in funding for maintaining their conservation areas and applying for grants. John (Jack) Rabbitt, 314 Townsend Harbor Road, stated he has been on the commission for eight years now and serves on the Stormwater Task Force (SWTF) as their representative. The SWTF has been six years in the works and it's been evolving and nicely supported by Town Manager and Mr. Burney. We do our site walks every other Saturday. The meetings and the site walks have probably been about 85 percent of them; you do a lot of prep work before you walk into the meeting. We're trying to figure out how this meets the laws that we've taken a vow to support and protect. I've even built a model that allows me to do a search for the wetland protection laws, all the 310s, everything we've got. I've got a Doctorate in quality systems management; I've taught college at the graduate level for 15 years as well as working for a living. Mr. Rabbitt confirmed he would attend meetings in person and continue the time commitment. When asked if he was not reappointed if he would remain on as an associate, he stated yes and would like to continue the SWTF work. He believed education to the public was important and to get more people involved. He confirmed he would not go with the majority vote if pushed to that point. Regarding the public comment, he responded there were discrepancies with the specifications submitted by that applicant and the issue is ongoing. Jeffrey Viviano, 338 Sunset Lane, was unable to attend this evening but submitted a letter; "I sincerely apologize I am not able to attend this week's meeting but please accept this letter in my absence. To start, a bit of my history in Lunenburg. In my early years my family would rent a camp on Lake Shirley during the summers. As we grew older my parents enjoyed life on the lake so much they decided to become full-time residents and in 1988 they relocated from Acton to Lunenburg....My wife and I always wanted to own a home on a lake and after raising our family in Lunenburg for 12 years we rolled the dice on a vacant lot on Lake Shirley ===PAGE 5=== These positions requires a member to be fluent in reading and deciphering engineered drawings from small projects, which may be just a retaining wall, to large projects like commercial distribution facilities. I have seven years' experience as a heating ventilation and air-conditioning contractor on large commercial job-sites with advanced knowledge in reading blueprints. This may seem like an easy task but requires the ability to reproduce two-dimensional drawings into a three-dimensional picture in your mind which is a requirement, in my opinion, to serve our residents as well as tentative or current investors in our community. My work history also includes over 30 years as a commercial airline pilot. This profession requires a great amount of reading and deciphering rules and regulations. Being on the Conservation Commission there are many rules and regulations in the Massachusetts Wetlands Protection Act and also in the town bylaws. I believe my niche on this commission is working with the residents of our beautiful town that may have difficulty with our process. On many occasions I developed designs and drawings with applicants in order to help them through the application process which can be challenging and stressful. The Town of Lunenburg has many wetland areas with a substantial residential presence and expanding commercial footprint. I feel that in my time on this commission I have provided the applicants within our ability to live in parallel with that fragile ecosystem which is our job to protect." Mr. Dwyer spoke positively of Mr. Viviano having served with him on the commission. Mr. Alonzo noted the town is blessed to have so many applicants. He wanted the commission to represent a diversity of townspeople, as well as on other boards. He is looking for people who provide the teamwork and leadership that he thinks is important. Any single member has only the authority they have as a voting member of the body and it's the commission that has the authority. Whether you come out on the majority or the minority, it's the commission that has the authority to do that and to try to fight against that in any substantial way against your own; either you don't trust people on your own commission to make good decisions and to take issue with that and take it to "higher powers," it is something I have problems with. So those are the three things that I'll be looking at for these three positions. Mr. Jeffreys stated being a Selectman for three years, there was only one time in which we had residents here for multiple meetings and it was because of the commission's dealings with residents from Lake Shirley. It was an inappropriate situation that occurred and I know that when you're in the heat of the moment sometimes you don't respond the best way to situations. But it highlights what my concern has been over the last couple of years and that our ability to affect the commission is through this process. We try to show professional deference to the commission and not meddle with the affairs, but it's who we appoint in this process. Tonight we get to push out our viewpoints on what we would like to see and what we hope for. It's very important to the residents who come before the commission that you are respectful of their time. There may need to be some thought put into how the meetings are going and to how much time members individually are speaking for, because the meetings are too long. ===PAGE 6=== you 18 months...I heard some things Mi: Pease said tonight and encourage continuing that focus on the user experience. Motion: T. Dwyer 2"': T. Alonzo To reappoint Bob Pease to the Conservation Commission with a term to expire June 30, 2025 Vote: All in Favor Motion: H. Sroka 2'd: T. Dwyer To appoint Mary Wilson to the Conservation Commission with a term to expire June 30, 2025 Vote: All in Favor Motion: T. Alonzo 2nd: T. Dwyer To reappoint Jeffrey Viviano to the Conservation Commission with a term to expire June 30, 2025 Vote: 3 in favor; 2 opposed Mr. Jeffreys thanked Mr. Trembley for stepping up tonight and Mr. Rabbitt for his eight years of service. TOWN MANAGER REPORT Announcement on Existing Vacancies The following is a list of current vacancies on the following committees: • Agricultural Commission (1 vacancy) • Economic Development Committee (1 person recommended by the Open Space Committee • Green Communities Committee (1 regular member vacancy and 2 Associate vacancies) • Finance Committee (1 vacancy) • Historical Commission (1 vacancy) Interested persons can find application forms on the Town Website and completed forms can be sent to the Select Board's Office. Anyone that has any questions on volunteer opportunities can contact the Select Board's Office at (978) 582-4130 x 144. Current Employment Opportunities with the Town: The following is a list of current employment opportunities with the Town: • 2 Library Assistants (Part-Time Non-Benefitted) 2 Heavy Equipment Operators (Full-Time Benefitted) • Meal Site Manager (Part-Time Non-Benefitted) Production Technician (Part-Time Benefitted Position) ===PAGE 7=== Unrestricted General Government Aid for a 5.4% increase and includes $60/student for minimum aid. It also includes accelerated funding for Charter and Special Education reimbursements. • Remote Meetings: There is currently pending legislation to extend the allowance forremote meetings until December 15, 2023. Currently this provision is set to expire on July 15th. • Retirement Board legislation: Currently there is a bill that would allow retirement boards to add a COLA increase of up to 5% annually without other approvals. This would unilaterally increase our retirement assessment for our unfunded liability. • Cannabis Bill: The Senate has passed a bill that would affect Host Community Agreements and create a Social Equity Fund that grants access to capital funds to start up recreational cannabis businesses. Another provision of this bill is to require that the fees charged by communities would need to be directly linked to costs. The Senate bill is prospective only on the HCA's but it is unclear on whether the House bill would affect both past and future Host Community Agreements. The argument against is that the communities that have signed HA's have binding, legal agreements. MBTA Housing Choice Act: This Act has attracted a lot ofattention from affected communities. There is nothing in this statute that requires that this be affordable housing and there is the threat of possible litigation if communities require 20% of the housing to beaffordable, as this is a by right statute. Information Technology Updates • The Network Equipment project switches, firewalls, This project improves the WiFi coverage across all town buildings, improves the security through advanced malware protection, improves the reporting and alerting and adds a Guest WiFi access that is separate Frances a separate WiF coverage with proper placement of ances points to be done bethat ellent affect the network and will not mean any downtime. All the town email accounts have been migrated over to Office 365, with the exception of the library email accounts. This week it was brought to our attention that the Library accounts through CWMARS do not archive their emails so we will need to create town accounts for all those users. A timeline for transitioning all the board/committee members will be forthcoming. FY 21 and FY 22 Capital Plan Updates Ritter Building Breakroom: I am meeting with Monty Tech staff next week to go over the Ritter Building breakroom project. This project was initially scheduled for them to do it this school year but due to staffing changes and vacancies it had to be postponed. They are looking now to start in the fall. 6 WheelDump Truck: Theprevious DPW Directorcontacted dealershipsunderCOMMBUYSbutthe dealership did not acknowledge an order. Town Mechanic has been actively searching for this truck and has not found one. ===PAGE 8=== Town Hall Building Envelope Repairs: Since there is a Preservation Restriction Agreement on this buildingwithMAHistorical Commission, anapplication wasrecently filed with the proposed workand they have until July 1st to respond. The APDC had a scheduled hearing on June 6th for this project as well and therefore this will be postponed until the re-advertised date of June 27th. 925 Mass Ave (old Gas Station) The Tax Title Attorney wasnotified in Apriltomoveforward with the foreclosureof925 Mass Avenue and a notice had to bereissuedto three additional parties as there were three mortgagees that needed to be notified. These parties were notified successfully and they have until June 20th to respond. If they do not respond, our Tax Title attorney will file a Motion to Issue a Foreclosure Judgement and there will bea one year redemption period before the foreclosure becomes finalized based on when this motion is filed. Town Beach Building Update The asbestos abatement work was just completed and we now have to put out the construction portion of this project out to bid. I would not anticipate that the building will be usable this season so all beach operations will be conducted outside of the building and construction zone. Nashoba Regional Dispatch District Update The Nashoba Regional Dispatch District Administration Board, which I currently chair, has been reviewing our original Intermunicipal Agreement that we signed upon regionalizing. Some of the subsequent communities that joined the District signed a slightly different agreement as the law changed that allowed us to become a District. The Administration Board has tacked looking at the two different versions and coming up with agreed upon language and the finalized version will eventually need to be voted on by each participating community. Meetings, Events and Other Announcements • The Lunenburg Farmers Market will start on Sunday, June 12th and be every Sunday until Sunday, September 25th. • The Band Concerts will on the following dates: July 11th, July 18th, July 25th, August 1st, August 8th and a rain date for any of those dates on August 15th. Band concerts will once again be held on the lawn in front of the TC Passios Building. CURRENT BUSINESS (cont.) Discuss Request for Candlelight Vigil and Community Resolution Mr. Jeffreys reported that a resident, Dave MacDonald had requested to hold a vigil on June 10t at 6:30 PM on the TCP Building campus to address violence against children. This comes following a mass shooting at Robb Elementary School in Uvalde, Texas on May 24"i Mr. Alonzo noted the group requesting to hold it did not want it to be hosted or endorsed by the Select Board or it to be a political or religious call to action. It would be for individuals and a personal call to action as a confirmation or commitment such as keeping an eye out for potential violence, seeing signs of erratic behavior, threatening or violence promoting social media postings, etc. What is being asked tonight is to have permission to hold the vigil on town property. ===PAGE 9=== VED DUSINEDS Select Board Designees to Certain Committees and Liaison Assignments After some discussion the following assignments were determined: Select Board Representatives/Liaisons 2022-2023 American with Disabilities Act Commission Capital Planning Committee Council on Aging Economic Development Finance Committee Finance Committee Appointing Committee Library Trustees MART Advisory MMPO MJTC MRPC Open Space Planning Board School Committee Lunenburg Bldg Design Committee Senior Tax Relief Subcommittee Middle/High School Civics Classes Todd Dwyer Tom Alonzo (2023) L. Franco/H.Sroka Alt. Lou Franco Tom Alonzo Tom Alonzo Michael-Ray Jeffreys Heather Sroka Heather Sroka Vacant Vacant Lou Franco Todd Dwyer Heather Sroka Michael-Ray Jeffreys Lou Franco/Tom Alonzo M.Jeffreys/L. Franco Member Member Liaison ex-officio Liaison Member Liaison Representative Representative Representative Representative Liaison Liaison Liaison Member Liaisons Annual Appointments (cont.) The board reviewed the following requests for appointments and reappointments. Agricultural Commission 3 members-3 Year Term- term expires June 30, 2025 Matthew Allison • Greg Burns Maryrae Holman 1 Associate -2 year term -term expires June 30, 2024 • Kira McClellan (Associate) Motion: H. Sroka 2'': T. Dwyer To reappoint Matthew Allison, Greg Burns, Maryrae Holman to the Agricultural Commission with a term ===PAGE 10=== Judith arbell • 1 vacancy-term expires June 30, 2024 Motion: H. Sroka 2™: T. Dwyer To reappoint Pete Lincoln, Susan O'Sullivan, Jane Rabbitt, Judith Tarbell to a term to expire June 30, 2025 and appoint James McGuigan to a term to expire June 30, 2024 Vote: All in Favor Green Communities Committee- 3 year term 2 members • • Matt Synder-term expires June 30, 2025 I vacancy- term expires June 30, 2024 2 Associates-terms expire June 30, 2024 Motion: T. Alonzo To reappoint Matt Synder to Green Communities Committee with a term to expire June 30, 2025 2"d: L. Franco Vote: All in Favor Personnel Committee-3 Year Tern- term expires June 30, 2025 2 members • Wendy Bertrand • Joanna Bilotta-Simeone- NOTE: term needs to be amended to June 30, 2025 (appointed 8/4/20 to remaining term of M. Fiorentino's term which would have expired 2022) Motion: T. Alonzo 2nd: T. Dwyer To reappoint Wendy Bertrand and Joanna Bilotta-Simeone to the Personnel Committee with a term to expire June 30, 2025 Vote: All in Favor Zoning Board of Appeals - 5 Year Term- term expires June 30, 2027 2 members Patrick Callahan • David Blatt Motion: L. Franco 2nd. T. Alonzo To reappoint Patrick Callahan and Dave Blatt to the ZBA with terms to expire June 30, 2027 Vote: All in Favor ZBA Associate Member- 3 Year Term- term expires June 30, 2025 2 associate members Anthony Nicastro • I associate vacancy Motion: T. Alonzo 2™: T. Dwyer ===PAGE 11=== Approval of April 26" Minutes Motion: T. Alonzo To approve the minutes of April 26, 2022 as presented 2"d: L. Franco Vote: 4 in favor, 1 abstain (Sroka) Warrants The board signed an Accounts Payable warrant in the amount of $879,438.71; another Accounts Payable Warrant in the amount of $2000.00; a Payroll Deductions warrant in the amount of $38,231.91 and a Payroll warrant in the amount of $1,062,698.72. Action Items: Mr. Alonzo reported a resident on Lancaster Ave. has reported street lights are out in various sections of the road. Ms. Lemieux requested the person's contact information to follow up. Mr. Jeffreys requested sending a letter of thanks to Brigadier General Nori from the Select Board thanking him for his participation in the Memorial Day ceremony. Mr. Jeffreys requested an Executive Session at the end of their next meeting. Discussion ensued about Mr. Jeffreys' next action item which was to send a town wide email asking other boards/committees what they would like to see the Select Board have as a goal. He also advised that he would adding an ongoing item to the agenda that would schedule time for communications from other boards. Committee Reports Mi: Alonzo reported the Town Manager sent around an invitation from the Personnel Committee to come to their meeting and explain the position of two amendments made on Town Meeting. As I was the one who proposed them, I felt they deserved a response and so I was here last night where I explained my position as a member, not a representative of the board and why I made the motions. I thought it was a productive discussion, there was opinions that were expressed and feelings from a lot of the members and also some of the SAP employees who were in attendance. Overall I thought it was a good dialogue so that there's not any harboring of ill feelings. Mr. Jeffreys reported the Municipal Building Design Committee met and focused on space requests. Members participated in an exercise of what the ideal layout would be and how we would use the buildings if they were 'king for the day." There was a variety of opinions on that. One suggestion was to use the Ritter Building for school administrative offices. Another was to keep Town Hall's second floor as is and to use the first floor for community and meeting spaces. Others felt the 30 School Street site should be a new location for Town Hall. Another was to tear down T C Passios Building and build a new school there and move Town Offices to Turkey Hill Elementary. The next meeting will go back to those ideas to look at the pros and cons. Mr. Jeffreys reviewed the board's upcoming meetings and events: ===PAGE 12=== To adjourn the meeting The meeting adjourned at 10:20 PM. Respectfully submitted, Elaine m. Peterson Elaine M. Peterson Executive Assistant to the Town Manager Vote: All in Favor