# select-board — 8 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2022-08-16-minutes-5296.txt BOARD : select-board DATE : 2022-08-16 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2022-08-16-minutes-5296.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_08162022-5296 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== SELECT BOARD MINUTES August 16, 2022 Town Hall, 17 Main Street and via ZOOM Members present: Michael-Ray Jeffreys, Chairman; Tom Alonzo, Vice Chairman; Lou Franco, Clerk; Todd Dwyer, Heather Sroka Also Present: Heather Lemieux, Town Manager; Karen Brochu, Finance Director; Dave Passios, Brian Lehtinen, Peter Beardmore Chairman Jeffreys called the meeting to order at 7:00 p.m. He asked everyone to stand for the Pledge of Allegiance. He announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg public access channel, on Facebook Live and it will be uploaded to the Lunenburg public access YouTube channel within 24 hours after the meeting. He provided information to the public on how to participate remotely via ZOOM. The agenda lists all the topics which may be discussed at this meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by the Open Meeting Law. PUBLIC COMMENT Mr. Alonzo thanked all involved with the final summer band concert last night. Mr. Jetfreys asked the public to keep Wayne Comeau in their prayers while he is in recovery. He thanked those who contributed to the donation for the family. Mr. Jeffreys announced "Devens Day" at Devens, (formerly Ft. Devens) will be held Saturday from 10 am to 4 pm and the public is invited. The military base will be open to the public and many activities are planned. There will be fireworks in the evening. FY 2022 4 Quarter Financial Report from Finance Director Ms. Brochu began with Revenues: Revenues Total collections for FY22 are $46,695, 138.62. Actuals exceeded estimates by 3.54%, or $1,596,086.69. Below is a summary of the individual categories: • Local Receipts: We exceeded our FY22 Local Receipt estimate by 33.68%, or $1,049,137.83. The only category of local receipts below estimates was investment income - 2.24%, or $559.99 below the estimate of $25,000.00. All other categories exceeded estimates by large percentages. Other excise (meals tax) exceeded estimates by $32,048.26, or 32%; Departmental revenue - school exceeded estimates by $138,443.10 - this is primarily due to an increase in the municipal Medicaid reimbursement for eligible students; Licenses & permits exceeded estimates by $126,106.75, due to the building permit issued to Lunenburg Central, 475 Leominster-Shirley Road; Departmental revenue other (ambulance revenue) exceeded estimates by $24,467.50, or 10%; Motor vehicle excise exceeded estimates by $118,280.15, or 7%; Penalties & interest exceeded estimates by $306,518.44, or 153.25%, due to increases in penalties & interest on tax liens due to the payoff of the tax lien for ===PAGE 2=== Meadow Woods trailer park and other payments received prior to the tax lien sale; and finally Miscellaneous non-recurring revenue exceeded estimates by $232,945.39, or 110%, due to payments received for emergency paid sick leave in the amount of $71,453.56, payments for prior year Meadow Woods water betterment revenue in the amount of $121,249.13, and also unclaimed tailings revenue in the amount of $21,848.81. • Taxes; The total tax levy for FY22, net of the overlay, is $29,833,387.33. We received 99.6% or $116,992.51 less than the levy estimate. We also received $585,466.77 in tax lien revenue. • State Aid: We received 1.31%, oi $120,946.87 more in state aid than the FY22 estimate, This was primarily due to receiving $83,961 more than estimated for reimbursements on tax abatements for veterans and surviving spouse - for FY20 and FY21, as well as two fiscal years of homeless transportation reimbursements in the amount of $41,228.29. Expenditures The total budgeted expenditures for FY22 are $45,099,051.93. We have expended/encumbered $44,384,375.85, or 98.4% of budgeted expenditures. The balance of unexpended/unencumbered funds is $714,676.08. Ms. Brochu reported on several subcategories of the FY22 appropriations. The total omnibus budget closeout was $ 686,665.20, currently she estimated Free Cash to be $2,820,603 which is an increase over last year's certification of $2,666,962. We had a very good year and the reason for that on the revenue side is related to tax liens and the building permit for the new Leominster-Shirley Road facility. On the expenditure side I think budgets over the years especially since Ms. Lemieux has been in charge, have been increased slightly so that they have sufficient funds to get them through the year. Hopefully we'll close out at least a small amount to go towards Free Cash for the following year. I talked to Ms. Lemieux; there were staff positions that were not funded but not filled. The board thanked her for her report and her financial team's work. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS Ms. Lemieux reported Lisa Melnicki had resigned from the Police Department for personal reasons. She thanked her for her years of service. Ms. Lemieux also noted that Sewer Business Manager Barb LeFebvre is retiring in January 2023. She thanked her for all her WORKSHOP: 1. Joint Meeting with Capital Planning Committee to discuss available ARPA funding and potential projects The Capital Planning Committee called their meeting to order at 7:22 p.m. The Select Board moved off the stage to the lower meeting room table. Mr. Jeffreys noted the Town has 3.5 million dollars of available ARPA funding and the goal tonight is to come up with projects that could use the funding. Mr. Alonzo directed the group to the Capital Plan list from last year as no new projects have been submitted yet for FY23. Mr. Passios stated two things that stuck in his mind were infrastructure and recreational projects. Many of the larger dollar amounts in the Capital Plan are from the various Vertex building reports and decisions on some of those buildings have not yet been made. Mr. Lehtinen added hazardous abatement was a big dollar project and has to be done if any building is ===PAGE 3=== demolished or renovated. Mr. Passios stated we currently occupy buildings where we need remediation, such as the TC Passios Building, and when you remove hazardous materials you need to bring those floors, ceilings and walls back to usable condition. Although Turkey Hill Elementary School has done remediation on the first floor, they still have the second floor to Mr. Jeffreys noted the following items listed on last year's Capital Plan project requests: Police Department-records storage room at the Public Safety Building; $230,000 Fire Department- developing unused space on the second floor; $132,000 Senior Center- new parking lot estimated at $150,000 Ritter Building repairs year 1; $182,000 TCP building asbestos abatement; $943,000. Brooks House abatement; $111,000 and building envelope $132,000. Ms. Lemieux read from her memo the eligible categories that ARPA funding can be used on: 1. Supporting the Public Health Response: This includes COVID-19 mitigation efforts, medical expenses, behavioral health, and certain public health and safety staff. 2. Addressing the negative economic impacts caused by the public health emergency: Respond to the far-reaching public health and negative economic impacts of the pandemic, by supporting the health of communities, and helping households, small businesses, impacted industries, nonprofits, and the public sector recover from economic impacts 3. Premium Pay for Essential Workers: Provide premium pay for essential workers, offering additional support to those who have and will bear the greatest health risks because of their service in critical sectors Water, Sewer, and Broadband Infrastructure: Invest in water, sewer, and broadband infrastructure, making necessary investments to improve access to clean drinking water, to support vital wastewater and stormwater infrastructure, and to expand affordable access to broadband internet 5. Replacement of Lost Revenue: Replace lost public sector revenue, using this funding to provide government services up to the amount of revenue lost due to the pandemic. The Final Rule by the US Treasury allows recipients to elect a standard allowance of up to $10 million to spend on government services through the period of performance. Electing the standard allowance does not increase or decrease a recipient's total allocation. Therefore, Lunenburg, since our allotment is less than $10 million, could choose to use all our funds under this category. After some discussion Mr. Jeffreys summarized the ideas: Roof stabilization of TCP building • Town beach building repair • 30 School Street demolition • Flat Hill drainage • Public Safety building- develop unused space • Brooks House building envelope and other repairs Mr. Jeffreys noted that requests for ideas would also be requested from committees, boards and the public. Mr. Alonzo emphasized the old Primary School demolition should be done as soon as possible due to continual vandalism. All the others are up for discussion at our CPC meeting. He also wanted to hear what departments and the public feel should be done. Ms. Lemieux reported the Sewer Commission has requested $200,000 for manhole repairs and $300,000 for pump station upgrades. The Fire Chief has proposed replacement of Rescue ===PAGE 4=== 1 ($442,000) which is on the Capital Plan. The Police Chief requested a Mental Health clinician to be shared with Townsend due to the increase in mental health calls; and could also be used as a resource for officers. She added there should be a number allocated towards the Board of Health for mitigation related to the pandemic. Also proposed were the Marshal Park engineering and adding public restrooms there in conjunction with funding available for a new septic system from the Board of Health. Mr. Passios noted the Parks Commission is looking to install a septic for one side of Marshall Park and tying into sewer on the other side. Ms. Lemieux reported another suggestion came from the IT consultant to expand broadband by installing a cell tower on town property in an area where we need coverage. Mr. Dwyer suggested expanding the sidewalk system within 1.5 miles of the schools to help facilitate the students who have to walk to school or even a feasibility study to look at that. Mr. Jeffreys suggested adopting a policy to require pollinator gardens on town property due to the decrease in insect populations. He also asked if this should be an opportunity for the Town to start testing Lake Shirley's water; estimated at $15,000 annually. He noted he has previously mentioned adding solar panels to the old Town dump land. Peter Beardmore, Finance Committee member, stated we need shovel ready projects and would like to see something the community can immediately see the benefit from. Mr. Lehtinen noted recently people's wells have been going dry and perhaps adding more access to water for people would be another idea. Ms. Lemieux stated another issue is food insecurity; perhaps designating some funding to the local food pantry. The Capital Planning Committee adjourned their meeting at 8:33 p.m. TOWN MANAGER REPORT Announcement on Existing Vacancies The following isa list of current vacancies on the following committees: Finance Committee (1 vacancy) and 1 additional vacancy at the end of September Green Communities Committee (2 Associate vacancies) HistoricalCommission (1 vacancy) Planning Board (1 vacancy jointly appointed by the Planning Board and Select Board until the next ATE) Zoning Board of Appeals (1 Associate vacancy) Interested persons can find application forms on the Town Website and completed forms can be sent to the Select Board's Office. Anyone that has any questions on volunteer opportunities can contact the Select Board's Office at (978) 582-4130 × 144. Current Employment Opportunities with the Town The following is a list of current employment opportunities with the Town: Facilities Director (Full-Time Benefitted) (3) Heavy Equipment Operators (Full-Time Benefitted) • Library Assistant (Part Time Non Benefitted) • Meal Site Manager (Part Time Non Benefitted) • Police Officer (Full Time Benefitted) • Production Technician (Part Time Benefitted Position) • Van Driver (Part Time Non-Benefitted) • Videographers (Part Time Non-Benefitted) More information on each position can be found on the job postings, which are located on the town website. Lufa Farms Lufa Farms has submitted their preliminary application to Mass Office of Business Development and their internal review team has moved them forward for consideration for state credits in addition to a TIF. Lufa Farms is working on the required supplemental application, which is due tomorrow, and MOBD will need a valuation spreadsheet from the ===PAGE 5=== Town as part of that review process. I am working with our Principal Assessor on the estimated valuation for this project that would be inputted on this valuation spreadsheet. I would expect that once we have the preliminary estimated valuation, we would begin negotiations on a TIF agreement with Lufa Farms. FY23 State Earmarks We received notification from Senator Cronin's Office that we received a $100,000 earmark for the Senior Center ADA Patio project. Wewere notified earlier in the state budget process that there was also a $100,000 earmark for the Hazardous Materials Abatement and Demolition of the old Primary School project, but I am awaiting verification from our legislators on that earmark. 30 School Street Hazardous Materials Abatement and Demolition Ray Dunetz has begun the initial work for the 30 School Street project. His survey crew was at the building last week to survey the existing building, including doors, walls, stairs, roof, windows, basement equipment and building elevations. The deliverable for this portion of work will be an existing conditions survey. The next step will entail an Asbestos Containing Materials inspection, collection, and testing and soil samples. The final report is expected to be complete no later than December. The remaining tasks include preparation of 100% bid documents, advertising around January 2023, and construction (demolition) occurring in the spring of 2023. DPW Updates Sidewalk repairs on Lancaster Avenue between Massachusetts Avenue and Whiting Street are being undertaken this week through August 23rd. Please use caution when driving in this area. The replacement of the Upper Common memorial tree that was removed during the Complete Streets project was planted this week on the Lower Common. One ofthe small trees on the Lower Common was moved to the Ritter Building property to replace a damaged tree and a new tree on the other side of the parking lot entrance was also replaced. The FY22 Capital Plan 3/4 Ton Pickup with Plow and the FY23 Capital Plan One Ton Dump Truck with Plow have been ordered and are expected to arrive in September and November respectively. The DPW Director is working on quotes for the FY22 Capital Plan 6 Wheel Dump Truck and the FY23 Capital Plan 10 Wheel Truck currently. Meetings, Events and Other Announcements The Lunenburg Farmers Market will be every Sunday until Sunday, September 25th and the Historical Society Building is open during the Farmers Market. The Special Town Meeting warrant is open from August 23rd until 5 pm on September 20th and the STM will be on November 15, 2022 at 7 PM at the MS/HS Auditorium. Review Select Board Policies and Procedures, Article II! Financial Policies Mr. Jeffreys noted that the board was reviewing all their policies as a goal. His expectation was that they would review them tonight and have a follow-up meeting on them at another meeting. The board reviewed Financial Policies by section. The only comment for the first section, 3.01 Borrowing, was a request for the use of the word "percent," or the symbol for percent "%," to be used consistently with either one or the other through the document. Section 3.2 Capital Budget, A. 1. and 2. require updating of the monetary amounts. It was also suggested anywhere "Board of Selectmen," is written, it should be replaced with "Select Board." Under Capital Planning Process (E.) the second line should be reworded to be more accurate. E. The Town Manager may modify and/or add to this list of capital projects as part of the proposed budget for the next fiscal year. This budget will ===PAGE 6=== be presented at the Annual Town Meeting, amended as necessary to reflect the will of Town Meeting, and voted on. There were no proposed changes to 3.03 Free Cash, 3.04 Stabilization and General Reserve Fund, and 3.05 Warrants. Section 3.06, Investment Policy Statement follows M.G.L, c. 44 §55B so no changes are needed. Under II. The Investment of Trust Funds and Bond Proceeds; policy applies to funds that could be invested long term (i.e.: bond proceeds, trust funds, and stabilization funds.) and follows to M.G.L. c. 203C. Section 3.07 OPEB Funding Policy, establishes guidelines for management of the impact of the Town's Other Post-Employment Benefits liability on the overall budget and credit rating within the context of town's long term obligations to its retirees. There were no suggested changes to this or Section 3.08 Tax Title Policy and Procedures. A new section "3.09 Tailings Policy," dealing with uncashed checks after a certain period of time, will be added to the end of this section. It was noted the formatting of the entire Article needed to be corrected. OLD BUSINESS Vote to Sign Purchase & Sale Agreement and License Agreement with Unitil for Streetlights Purchase Ms. Lemieux received the two documents today; there are two revisions from the last draft of the license agreement that removed "City of Fitchburg" wording, Town Counsel has reviewed as well. We are planning for the closing to be on September 15. Motion: M. Jeffreys 2''i: T. Alonzo To proceed to sign the purchase and sale agreement and the license agreement as presented with a closing date of September 15, 2022 and to authorize the Town Manager to execute the Bill of Sale for the street lighting Vote: All in Favor Mr. Jeffreys returned to the ARPA funding and asked if the board members were in agreement with sending out Ms. Lemieux's memo to all departments regarding the American Rescue Plan Act (ARPA) Funding Requests. They were. CURRENT BUSINESS 1. Approve Minutes of June 21, 2022 and July 12,2022 Motion: T. Alonzo 2''I: M. Jeffreys To approve the Minutes of June 21, 2022 as written Vote: Mr. Jeffreys-aye, Mr. Alonzo-aye, Ms. Sroka-aye, Mr. Franco-abstain, Mr. Dwyer-abstain Motion: L. Franco To approve the Minutes of July 12, 2022 as presented 2id: T. Alonzo Vote: All in Favor 2. Sign September 6, 2022 State Primary Warrant Mr. Jeffreys read aloud the slate of positions for the upcoming state primary. Motion: T. Alonz 2"d: L. Franco o sign the state primary warrant as rea Vote: All in Favor 3. Warrants The board signed a payroll warrant in the amount of $722,978.16; a payroll deduction warrant in the amount of $170,586.17 and an accounts payable warrant in the amount of $456,366.53. 4. Action Items- there were none this evening ===PAGE 7=== 5. Committee Reports Mr. Alonzo did not have a committee report but a comment about the recent school policy regarding children walking to school. They're going to provide buses for kindergarten through second grade students no matter where you live. From third grade upward you don't get buses, but third and fourth graders aren't allowed to walk to school. So parents have to come up with some method to get their third and fourth graders to school. There's probably people who may be one-car families and the other parent doesn't drive. This is just a disaster waiting to happen as many roads are not suitable for walking especially in winter. Further discussion ensued over the reasoning behind the policy and the safety and liability involved. Mr. Jeffreys suggested that he and Town Manager attend the next School committee meeting to express concern on behalf of the board about this policy. UPCOMING MEETINGS Mi. Jeffreys noted the board's next meeting is August 23rd. The board will meet again on September 6", September 13h and September 20th. PUBLIC COMMENT Dave Rodgers, 82 Highland Street, via ZOOM, suggested putting a tarp on the roof of the TC Building thus sending a message to taxpayers that something needs to be done. He asked if the Brooks House is renovated to the amount of $225,000 what it would be used for. He believed the ARPA funds should be spent on something that benefits the vast majority of the taxpayers like roads, 30 School Street, or an ambulance. He respectfully requested to update technology so presentations being made at meetings could be viewed by people at home. Lastly, he stated when the Park Commissioners came forth with the design for Marshall Park, they indicated they would seek funding in grants and now the whole thing has changed. Motion: T. Dwyer 2': L. Franco To adjourn the meeting Vote: All in Favor The meeting adjourned at 9:33 p.m. Respectfully submitted, Elainem Pelessn Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2022-08-23-agenda-5324.txt BOARD : select-board DATE : 2022-08-23 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2022-08-23-agenda-5324.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_08232022-5324 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, August 23, 2022 7:00 PM AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak af ter joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. COMMUNICATIONS FROM OTHER BOARDS IV. APPOINTMENTS 7:15 PM FY22 Council on Aging Report- COA Director Sue Doherty and COA Representative 7:35 PM Tollbooth fundraiser and Use of Ritter parking lot (for food donations collection) on September 24th request by Turkey Hill Lions Club 7:40 PM Ginny Albertson Presentation on Pollinator Habitats V. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS Ratification of the Town Manager’s Appointment of Facilities Director Paul Visconti VI. TOWN MANAGER REPORT VII. OLD BUSINESS 1. Discussion of 300th Anniversary Committee Charge VIII. CURRENT BUSINESS 1. 265 Pleasant Street Solar NG, LLC Payment In Lieu of Taxes for Personal Property Agreement 2. Review 30 School Street project and discuss path ahead 3. Approval of Minutes of July 19, 2022 & August 2, 2022 4. Warrants/Action Items 5. Committee Reports IX. UPCOMING MEETING/EVENTS SCHEDULE September 6th, September 13th (Workshop), September 20th ===PAGE 2=== X. PUBLIC COMMENT***  PUBLIC  TOWN MANAGER  BOARD XI. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2022-08-23-minutes-5324.txt BOARD : select-board DATE : 2022-08-23 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2022-08-23-minutes-5324.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_08232022-5324 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Also Present: Heather Lemieux, Town Manager; Paul Visconti, Sue Doherty, COA Director; Jane Rabbitt, COA member, Corrine Scouten, Ginny Albertson Chairman Jeffreys called the meeting to order at 7:00 p.m. He asked everyone to stand for the Pledge of Allegiance. He announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg public access channel, on Facebook Live and it will be uploaded to the Lunenburg public access You Tube channel within 24 hours after the meeting. The agenda lists all the topics which may be discussed at this meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by the Open Meeting Law. PUBLIC COMMENT- there was none at this time ANNOUNCEMENTS Mr. Jeffreys reported the board members have been invited to the North Central Massachusetts Chamber of Commerce's Annual Legislative and Candidates Reception scheduled for Thursday, September 22, 2022 from 5:00 pm to 7:00 pm at the Chocksett Inn, 59 Laurelwood Road in Sterling. It is a great opportunity to meet with the different candidates who are running statewide and meet with other local government officials. He had attended the School Committee meeting last week and expressed their concerns about the transportation policy. The school committee will be holding a meeting tomorrow at 6:30 p.m. to address their busing policy. He encouraged anyone with concerns to attend this meeting. Mr. Jeffreys announced the MSPCA has taken possession of about 100 goats and an emu. Anyone interested in homing some goats can contact the MSPCA at www.mspca.org/goats Ms. Lemieux announced the Special Town Meeting warrant is open from August 23rd until 5 pm on September 20th and the STM will be on November 15, 2022 at 7 PM at the MS/HS Auditorium. COMMUNICATIONS FROM OTHER BOARDS Mr. Jeffreys has been in contact with the Finance Committee Chairman and we are looking to have a joint meeting on September 20t; they would like to discuss debt policy. I have encouraged them to opine on our Financial Policies which we reviewed recently as well. There will be additional discussion on the ARPA funding at a later date. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS Ratification of the Town Manager's Appointment of Facilities Director Paul Visconti Ms. Lemieux stated she was excited about tonight's appointment of the Facilities Director. This is a brand new position that was created as part of a reorganization plan through the Town Charter process approved at Town Meeting. We received 55 applications; out of those ===PAGE 2=== town facilities as well as the school buildings and facilities. Previous to that I worked for Department of Corrections, Executive Office of Public Safety. I worked in conjunction with DRM; Division of Capital Asset Management and Maintenance (DCAMM) on several large projects. I sat on the CommBuys board for the prime grocery contract from 2014 to 2017. One thing I've always taken from every position is that I treat what I'm doing as if it's my own, so when I'm spending money or looking for resources, it's not always the quickest resource or the least expensive, but it's going to be best for the town, for the building and sustainability of it going forward. Mr. Dwyer and Mr. Franco had no questions but welcomed him and looked forward to working with him. Mr. Alonzo asked what challenges he faced while working in Medway. Mr. Visconti stated some of the most challenging things are pulling other assets or getting a group colaboration between the town entities. So the state entities and working with private sector vendors and pulling everything all together; DPW responsibilities, Parks and Rec's responsibilities, buildings responsibilities; how all that gets allocated. I found that usually to tackle these problems that come up they're usually not very complex problems but what I found is the lack of reporting and having sort of a key person to be the reporting structure. Then the facilitation of the work, how to follow up and make sure it gets allocated to the proper vendor and then getting them in there in a timely fashion. I want to be the point person and have the ownership. I'll make sure that it gets to the proper person; we'll come up with a plan and then working the financing and the allocations of funds and whose budget it comes out of. Then getting the proper vendor in to do it in a timely fashion. That was one of the biggest challenges anytime you start a new job, getting to know who the key people are. Mr. Alonzo thanked him and stated he looked forward working with him as well. Mr. Jeffieys stated he was happy to have this position created after identifying the need, noting Mr. Visconti was clearly qualified to take on this responsibility. He looked forward to the work he will do for Lunenburg as a community. Motion: L. Franco To ratify the Town Manager appointment of Paul Visconti as Facilities Manager 2"d: T. Alonzo Vote: All in Favor FY22 Council on Aging Report- COA Director Sue Doherty and COA Representative Ms. Doherty and Ms. Rabbitt presented an update on the prior fiscal year for the Council on Aging. Ms. Doherty was happy to report they were back to being fully open after the COVID-19 pandemic. She noted that in fiscal year 2021 they had served 601 people and in fiscal year they had served 758 people. For Fiscal Year 22: ===PAGE 3=== Other Health Services Professional Services Recreation Wellness 33 113 2937 8 17 49 267 8. Total Event Signins 7203 532 Ms. Doherty reported the Eagle House Senior Community Center has started cooking their own meals; we hold a Tuesday lunch, a Wednesday brunch and on Thursdays a soup and salad lunch bar. We are in the process of hiring a meal site manager who will be cooking home style meals on site. People really enjoy coming down for lunch and having a home cooked meal. TRANSPORTATION & NUTRITION: FY2022 Transportation Stats: Category Duplicated Unduplicated Medical 443 36 Other 433 32 Rec/Social 741 Shopping Totals 211 1828 15 55 Category FY22 CONGREGATE MEAL STATS Duplicated Unduplicated Congregate Meals 1731 172 EY22 MEALS ON WHEELS STATS Meal Name Duplicated Unduplicated MOW 6370 Totals 6370 57 57 ===PAGE 4=== biscovery celer Navigator Friendly Phone Call Friendly Visitor Handy Man Kitchen Help Library Meals on Wheels Driver Memory Cafe Other •Program Leader Tea Party 50.75 2.00 88.00 19.00 18.00 680.00 24.00 3.00 90.00 22.00 Totals 1183.25 Ms. Doherty reported the changes since last year reflect the difference due to COVID-19. She noted the volunteer hours, if paid, would have amounted to $16,861.32. FY22 SERVICE STATS Category Case Management Client Finding Support Services Totals Duplicated Unduplicated 28 107 878 1013 18 107 322 387 Case Management - Ongoing Client Cases/Outreach Client Finding - New Clients to the Senior Center Support Services - see list below WHAT WE DO Ageless Grace Arts/Crafts Caregiver Toolkit A-Z Billiards Application Assistance Coffee with the Chief Bingo Bocce Computer Help ===PAGE 5=== MOVIeS Notary Services Puzzle Swap Senior Tax Work-Off Tai Chi Wellness Checks Music Programs Pickle Ball Sand for Seniors/Smoke Detector Checks Shuffle Board Tap Dancing Volunteer Opportunities Yoga Newsletter Pitch Stitch & Chat Transportation Zumba Ms. Doherty noted there is movement among communities now to remove the word "Senior" from Senior Center. At the last COA meeting, members were tasked with coming up with alternative names and logos for the center. She presented some of the examples. Lunenburg Adult Activity Center LIVE ACTIVE - LIVE WELL LUNENBURG ADULT ACTIVITY CENTER LIVE ACTIVE - LIVE WELL LunenBuRG ADuLt Activity Center LIVE ACTIVE - LIVE WELL Lunenburg Adult Activity Center LIVE ACTIVE - LIVE WELL Ms. Doherty noted that the center is open to people ages 50 +. Ms. Rabbitt added there is something there for everyone and we want people to know that. Mr. Dwyer thanked them for all they do for the seniors in town. You all put in a lot of effort and it is appreciated. Ms. Doherty thanked Town Manager Lemieux for all her support and Mr. Jeffreys for advocating for the seniors. She has dedicated this year's report to COA member Sarah Grant who passed away last winter. Every year Sarah ran a very detailed tea party. Ms. Rabbitt stated the ===PAGE 6=== Lisa, and Dave; they are all great. The people love them and the staff is what makes the place great. Tollbooth fundraiser and Use of Ritter parking lot for food donations collection) for September 24 request by Turkey Hill Lions Club Corrine Scouten, 830 Massachusetts Avenue, introduced herself as President of the Turkey Hill Lions Club and was here to request to hold a tollbooth fundraiser on September 24t from 8:00 am to Noon at the intersection of Lancaster Ave. and Massachusetts Ave. They also would like to hold a food collection at the Ritter Building parking adjacent to School Street, to collect non-perishable food for the food bank. She noted DPW and Police have no issues as long as the rules are followed. Motion: T. Alonzo 2"d: T. Dwyer To approve the request for the tollbooth fundraiser and the use of the Ritter parking lot on Saturday, September 24t from 8:00 am to Noon Vote: All in Favor Ginny Albertson Presentation on Pollinator Habitats Ms. Albertson, 50 Upland Ave. appreciated coming in to talk about pollinators. She has been researching this for about 10 years. She started the Lunenburg Community Pollinator Habitat which others have since taken over. She is a member of the Xerces Society for Invertebrates Conservation, a member of the MA Pollinator Network, Native Plant Trust, Wild Seed Project (ME.), Grow Native Massachusetts and the National Butterfly Association. We are in the greatest global species die off in recorded history and time is critical as we can still change it around. She explained briefly about ecosystems, biodiversity and the need for plants to sustain a healthy planet. She referred to Bringing Nature Home written by entomologist Douglas Tallemy and how his book talks about how we can sustain wildlife with native plantings. We have already started in Lunenburg but we can do a lot more and we need to get more people involved. Ms. Albertson spoke about plant/pollinator relationships; how plants and pollinators depend upon each other. Native plants are ones that were here before European settlers arrived. Author Tallemy recommends 70% of your garden be planted with native plants. The town can plant native plants, trees and shrubs on public lands with appropriate guidance. Herbicides, pesticides and fertilizers should not be used on native plantings. Once established you do not have to water them. She recommended homeowners start out small by leaving a part of their lawn unmowed. We have to teach our children about this. She recommended going to www.xerces.org for more information and encouraged everyone to try to do something, even planting in a pot if you don't have a yard. Monarch butterflies have been added to the red list of endangered species of the International Union for Conservation of Nature due to the fact that the eastern population has decreased by 90% over the last 40 years. They only lay their eggs on milkweed (botanical name Asclepias spp.). Lunenburg has eight species of milkweed present. Monarchs overwinter in Mexico. Since each generation typically lives only a month, they lay eggs in different states along their migration route in ===PAGE 7=== as establish pollinator gardens and limit pesticide use and encourage organic practices. Ms. Albertson thanked Mr. Jeffreys and noted the town pollinator habitat is located at 123 Hollis TOWN MANAGER REPORT- there was no report this evening but Ms. Lemieux reviewed the following: Announcement on ExistingVacancies The following is a list of current vacancies on the following committees: Finance Committee (1 vacancy) and 1 additional vacancy at the end of September • Green Communities Committee (2 Associate vacancies) • Historical Commission (1 vacancy) • Planning Board (1 vacancy jointly appointed by the Planning Board and Select Board until the next ATE) • Zoning Board of Appeals (1 Associate vacancy) • Conservation Commission ( 1 vacancy) Interested persons can find application forms on the Town Website and completed forms can be sent to the Select Board's Office. Anyone that has any questions on volunteer opportunities can contact the Select Board's Office at (978) 582-4130 x 144. Current Employment Opportunities with the Town The following is a list of current employment opportunities with the Town: (3) Heavy Equipment Operators (Full-Time Benefitted) • Library Assistant (Part Time Non Benefitted) • Meal Site Manager (Part Time Non Benefitted) • Police Officer (Full Time Benefitted) • Production Technician (Part Time Benefitted Position) Van Driver (Part Time Non-Benefitted) Videographers (Part Time Non-Benefitted) More information on each position can be found on the job postings, which are located on the town website. Ms. Lemieux reported the funding for 30 School Street for the hazardous materials abatement and demolition that was included in the economic development bill but was not passed. As it came up there was fiscal uncertainty related to the 1986 tax law so they delayed passing that bill. It's not to say that it may not be passed, but right now it's on hold. Our legislators will keep us updated if it does Pond View Acres (Howard Street) submitted their application but their filing fee was deficient thus making the application incomplete. The Planning Board approved UMA Flowers' application at their meeting last night. Mr. Jeffreys reported he attended the farmers market last Sunday and manned a town volunteer information table with Matt Allison. They did get one volunteer and he sent their talent bank form to the office. ===PAGE 8=== Coordinate with other entities within the Town government including the Police, Fire Department, DPW, Historical Commission, and schools in order facilitate safety and maximize resident participation Solicit, evaluate, and generate recommendations as to how the Town should manage the commemoration of its Tricentennial, and the celebration of its rich history Oversee subcommittees established for specified purposes, and supervise and assist these subcommittees in their functions Recruit, organize, task, and oversee volunteers from among the townspeople in furtherance of the overall celebration and the execution of specific functions of the Committee and/or its subcommittees Plan, coordinate, manage, sponsor, and implement commemorative events including, but not limited to, recreational and educational activities and social/cultural gatherings intended to enhance among the townspeople awareness and appreciation for the history of the Town and the contributions that its residents have made locally and nationally to various fields of human endeavor including, for example: architecture, arts, civil rights, government, engineering, environmental protection, industry, invention, law, literature, medicine, the military, politics, public policy, public safety, and science. Encourage through effective communication and outreach maximum inclusion, attendance, and participation by the townspeople in events and celebrations Partner with local businesses and community organizations to develop events that appeal to all ages and encourage maximum participation by town residents Mr. Alonzo thanked Mr. Franco as it captured everything we want to include as a charge. Mr. Dwyer agreed. Mr. Jeffreys stated it was excellent and suggested adding "facilities," under the following statement: "Coordinate with other entities within the Town government including the Police, Fire Department, DPW, Historical Commission, and schools in order facilitate safety and maximize resident participation" Mr. Jeffreys suggested committee member terms expiring upon completion of the celebration. He suggested adding two Cultural Council members and Mr. Franco suggested adding two members of the Historical Commission. Mr. Alonzo stated we want people to bring lots of enthusiasm, organizational and planning skills. After looking up the town meeting article, Ms. Lemieux noted 11 members made up the committee. Mr. Jeffreys requested Mr. Franco amend the draft with the minor revisions for the next discussion with a full board present. CURRENT BUSINESS 265 Pleasant Street Solar NG, LLC Payment In Lieu of Taxes for Personal Property Agreement (PILOT) Ms. Lemieux reported this solar field was constructed around 2014 and went online in 2015. Nugen had approached our previous assessing office, but through the private consultant we had Regional Resource Group. Due to change of turnover in that office over the years they were seeking a PILOT and all involved came to what are fair terms of the PILOT. The ===PAGE 9=== ATB cases. Mr. Jeffreys explained to those viewing that the past assessments did not allow for depreciation of the personal property so this PILOT is to address that. Motion: T. Alonzo 2"d: L. Franco To approve the Nugen PILOT agreement as presented and the settlement agreement with the ATB litigation as presented Vote: All in Favor Review 30 School Street project and discuss path ahead Mr. Jeffreys reported at town meeting we put forward a proposal to demolish 30 School Street and begin design for a park but it did not pass. An amendment was on town meeting floor that only authorized the demolition and plans necessary for the demolition. The discussion tonight is what we need to do to move ahead. Mr. Alonzo stated the board has put a lot of time and effort into the design of what would happen after the demolition. The design was well received by the town surveys and it would be appropriate to bring it up as a separate article for the design. Maybe it would be helpful to know what the Municipal Building Design Committee is looking at and where they are. The next step in the design plan from Archiast is tosee th Ray Dunetz Landscape Architect is to see what the final building design and building cost would be on that location. Mr. Dwyer believed town meeting did not have interest in a several million dollar park project. He suggested using the land minimally until another use comes along. Mr. Franco stated he had not given up on the park project yet, it might be easier for people to imagine What can be done there once the building is gone. Mr. Alonzo asked those watching the meeting if they had any ideas for the property to send them to the Select Board Mr. Jeffreys agreed with Mr. Dwyer, especially after seeing the Marshall Park plan. That's going to attract a multi-generational section of the community, especially parents, because it will involve their children's activities and include walking areas. We came up with a really good plan on how to use the property but in context with all the other proposed projects, people aren't going to want to vote for multi-million dollar parks. He suggested minimal site development there and planting a pollinator habitat and community garden until we have a better plan. Further discussion ensued about the pros and cons of both sides. Mr. Jeffreys suggested rediscussing after they hear from the Municipal Building Design Committee and with a full board, sometime in October. Approve Minutes of July 19, 2022 and August 2, 2022 Motion: L. Franco 2": T. Alonzo To approve the Minutes of July 19, 2022 and August 2, 2022 as written Vote: All in Favor Warrants/Action Items - there were none this evening Committee Reports Mr. Alonzo reported the Finance Committee meets this Thursday. Mr. Jeffreys reminded again that the School Committee will be holding a meeting tomorrow at 6:30 p.m. to address ===PAGE 10=== Motion: T. Alonzo To adjourn the meeting The meeting adjourned at 9:21 p.m. Respectfully submitted, Elainem. Peterson Elaine M. Peterson Executive Assistant to the Town Manager 2nd: T. Dwyer Vote: All in Favor ======================================================================================== DOCUMENT : 2022-09-06-agenda-5325.txt BOARD : select-board DATE : 2022-09-06 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2022-09-06-agenda-5325.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09062022-5325 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, September 6, 2022 7:00 PM AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak af ter joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. COMMUNICATIONS FROM OTHER BOARDS IV. APPOINTMENTS 7:10 PM One day Wine & Beer license for St. Boniface Parish on September 17th 7:20 PM Toll booth fundraiser request from the Lunenburg Boys & Girls Club for September 17th 7:30 PM Presentation from the Lunenburg Water District and Tighe & Bond on re-activation of Hickory Hills well V. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS  Interview for the Conservation Commission vacancy with term to expire June 30, 2024 -Richard Tremblay, 386 Sunset Lane  Ratification of the Town Manager’s Appointment of Heavy Equipment Operator- Eric Babin  Ratification of the Town Manager’s Appointment of Meal Site Manager-Pamela Myllykangas VI. TOWN MANAGER REPORT VII. OLD BUSINESS 1. Discussion of 300th Anniversary Committee Charge 2. Review and Discuss Section 2.07 - Appointment Policy VIII. CURRENT BUSINESS 1. Review Special Town Meeting Warrant Articles 2. a) Minutes: Vote to Release the following Executive Session Minutes: March 24, 2015; April 21, 2015; May 12, 2015; December 15, 2015; January 5, 2016 b) Approve Minutes of August 9, 2022 ===PAGE 2=== 3. Warrants 4. Action Items 5. Committee Reports IX. UPCOMING MEETING/EVENTS SCHEDULE X. PUBLIC COMMENT***  PUBLIC  TOWN MANAGER  BOARD XI. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2022-09-06-minutes-5325.txt BOARD : select-board DATE : 2022-09-06 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2022-09-06-minutes-5325.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_09062022-5325 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== ZOOM Chairman Jeffreys called the meeting to order at 7:00 p.m. He asked everyone to stand for the Pledge of Allegiance. He announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg public access channel, on Facebook Live and it will be uploaded to the Lunenburg public access YouTube channel within 24 hours after the meeting. The agenda lists all the topics which may be discussed at this meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by the Open Meeting Law. PUBLIC COMMENT Mr. Dwyer wished his wife a very Happy 48th Birthday. The board echoed his wishes. Mr. Franco thanked people for voting and all the poll workers; the Town Clerk, registrars, election workers and campaign supporters. ANNOUNCEMENTS Mr. Jeffreys announced the polls are open until 8 PM tonight at the TC Passios Building for those who haven't voted yet. Mr. Alonzo noted there was a hole in the sidewalk outside the TCP. It is marked off so no one steps into it but it needs to be filled in and patched. COMMUNICATIONS FROM OTHER BOARDS Mr. Jeffreys stated there was a communication that went from the Municipal Building Design Committee to Ms. Lemieux as Town Manager and Dr. Burnham as School Superintendent that all permutations of plans will minimize long storage capacity and to reevaluate their long term storage space requests. In addition the committee requested they submit revised proposals with the explanation for why some records cannot be put in digitized or put in off- site storage. This will be mentioned in more detail under Committee Reports. One Day Wine & Beer license for St. Boniface Parish on September 17h Jamie Toale, Peninsula Drive, was representing the church this evening for the request for the wine and beer license along with Tom Bodkin, 64 Beal Street. They plan to resume an annual event that was put on hold due the pandemic; their Oktoberfest on September 17", from 10 a.m. to 6 p.m. Ms. Sroka announced for the record that she was a member of the parish. Mr. Dwyer noted the application was complete and well put together. There were no questions from the board. Motion: T. Alonzo 2nd: T. Dwyer To approve the request for the beer and wine license for St. Boniface Parish on September 17th Vote: 4 in favor, 1 abstention (Sroka) ===PAGE 2=== Motion: T. Alonzo To approve the Boys and Girls Club request for a tollbooth on September 17t from 9 a.m. to 1 p.m. in the Town center 2nd: H. Sroka Vote: All in Favor Mr. Geneau thanked the board. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS • Interview for the Conservation Commission vacancy with term to expire June 30, 2024 -Richard Tremblay, 386 Sunset Lane Mr. Tremblay has been a full-time resident for 36 years. He has a great appreciation of the outdoors and has been an Associate member of the Conservation Commission for 8 months. He has been attending their meetings and site visits. Ms. Sroka thanked him for applying again even though the board did not appoint him last time there was a vacancy. Mr. Dwyer thanked him for stepping up and based on what his colleagues have said, he was in favor of appointing him. Mr. Franco echoed Ms. Sroka and Mr. Dwyer's comments. Mr. Alonzo was glad to see Mr. Tremblay was still interested in full membership. Mr. Jeffreys asked Mr. Tremblay if he had any perspective about allowing hunting on conservation land. Mr. Tremblay did not think there was one answer to that but that requests should be taken on a case by case basis. Motion: L. Franco 2°: T. Dwyer To appoint Richard Tremblay to the Conservation Commission with a term to expire June 30, 2024 Vote: All in Favor Mr. Tremblay thanked the board and exited the meeting. • Ratification of the Town Manager's Appointment of Heavy Equipment Operator- Eric Babin Ms. Lemieux stated we've had multiple vacancies for this position; it's been a hard position to fill due to the CDL and federal requirements for being a heavy equipment operator. Mr. Babin comes from Waste Management; he's been there since 2006. He has his CDL B license and his 2-way and 1C hoisting licenses. While at Waste Management he was safety leader and lead management person for their trucks. When Waste Management was in Lunenburg, he was on that route so is familiar with our roads. When I met with him I saw he is very enthusiastic and can't wait to join the team; this recommendation also comes from the DPW Director. Motion: T. Alonzo To ratify the Town Manager's appointment of Eric Babin as Heavy Equipment Operator 2nd: L. Franco Vote: All in Favor ===PAGE 3=== manager as presented Vote: All in Favor Ms. Lemieux announced that Recreation Director Rob Thompson resigned in late August. We are currently reviewing the position description before advertising for it. TOWN MANAGER REPORT Announcement on Existing Vacancies The following is a list of current vacancies on the following committees: • Finance Committee (2 vacancies) • Green Communities Committee (2 associate vacancies) • Historical Commission (1 vacancy) • Planning Board (1 vacancy jointly appointed by the Planning Board and Select Board until the next ATE Zoning Board of Appeals (1 Associate vacancy) Interested persons can find application forms on the Town Website and completed forms can be sent to the Select Board's Office. Anyone that has any questions on volunteer opportunities can contact the Select Board's Office at (978) 582-4130 x 144. Current Employment Opportunities with the Town The following is a list of current employment opportunities with the Town: • Heavy Equipment Operators (Full Time Benefitted) • Library Assistant (Part Time Non-Benefitted) • Police Officer (Full Time Benefitted) • Production Technician (Part Time Benefitted) • Van Driver (Part Time Non-Benefitted) • Videographers (Part Time Non-Benefitted) More information on each position can be found on the job postings, which are located on the town website. WRAP (Winter Recovery Assistance Program) Funding Aspreviously reportedtotheBoard atthe May 3,2022 meeting, Lunenburgreceived $272,679 inone time state funding through the Winter Recovery Assistance Program. Municipalities must spend their WRAP fundingallocation by June 30, 2023. Any program fundsleft unspent by this date are no longer available for use. Eligible WRAP Costs • Rehabilitation, reconstruction, resurfacing or preservation of roadways and appurtenances (including sidewalks and bike lanes/paths) • Repair or replacement of traffic control devices, signage, guardrails, and ===PAGE 4=== Pavement/Roadway Resurfacing Pavement/Roadway Preservation Sidewalk or Bike Lane/Path Repair or Reconstruction Repair or Replacement of Traffic Control Devices Repair or Replacement of Signage Repair or Replacement of Guardrail • Repair or Replacement of Storm Grates or Other Drainage Feature Road Striping orPainting Based on the DPW Director's assessment of needs, his rough plan is to use the funding as follows: $30,000 - Road Striping or Painting $167,000 - Sidewalk Repair or Reconstruction $50,000 - Repair or Replacement of Guardrails $25,000 - Traffic signal controller replacement - Whalom/Electric • $272,000 - Total The locations for the sidewalk repairs will include another section of Lancaster Avenue from Whiting Street to Rolling Acres, then Highland Avenue from Oak Avenue to Marshall Pond, and then based on the 2020 PROW ADA Transition Plan. The Director is working on the specific locations for the remaining categories, with the exception of the traffic signal controller. Once those are known I will update the Board. Collaboration with School on Facilities and Athletics Director I have been communicating with the School Superintendent on setting up an internal meet and greet between our new Facilities Director, the DPW Director, and their new School Facilities Director and Athletics Director. We are both on the same page that our staff will be working as a team and meeting on a scheduled basis. The future Recreation Director will be included in this group as well. The internal Meet and Greet will be this week, but the Superintendent and I have also discussed doing a larger Meet and Greet with different organizations and the committees at a later date. Meetings, Events, and Other Announcements: • TheLunenburgBusiness Associationisplanningondoingthe Trunk or Treat eventagainthis year. They have been in touch with the school and tentativedate is Sunday, October 30th. • The Lunenburg Farmers Market is every Sunday until Sunday, September 25th and the Historical Society Building is open during the Farmers Market. • The Special Town Meeting warrant is open for submission of articles until 5 pm on September 20th and the STM will be on November 15, 2022 at 7 PM at the ===PAGE 5=== 1. Discussion of 300t" Anniversary Committee Charge This was tabled until next week's meeting. 2. Review and Discuss Section 2.07 - Appointment Policy Mr. Jeffreys recalled the board was talking about dividing this into three sections of a policy: appointments, reappointments and ad hoc committees. He directed the board to the list of appointed volunteers and how long they have been serving. Discussion ensued and it was suggested if the board does not want term limits to keep the status quo and take each appointment on a case by case basis. Discussion turned to the appointment process and advertising vacancies annually on April 1st and asking those who want to be reappointed to let the office know by May 1st. Also discussed was what to do with multiple applicants for one position, having "associate" non- voting positions, and possibly having a formal process to qualify someone for appointment. No action was taken on these items. Mr. Jeffieys will finalize the changes according to their discussion and return with an updated draft. CURRENT BUSINESS 1. Review Special Town Meeting Warrant Articles Ms. Lemieux reported there were only three articles currently; a FY23 budget adjustment, paying any prior fiscal year's unpaid bills and funding the first year of the Police Union's collective bargaining agreement. 2. Minutes: Vote to Release the following Executive Session Minutes: March 24, 2015; April 21, 2015; May 12, 2015; December 15, 2015; January 5, 2016 This was tabled until the board reviews the Executive Session minutes. 3. Approve Minutes of August 9, 2022 Motion: T. Dwyer 2n: T. Alonzo To approve the Minutes of August 9, 2022 as written Vote: 4 in favor, 1 abstention (Jeffreys) Warrants- there were none this evening Action Items - Mr. Jeffreys reported a resident had concerns about the pavement management plan. Due to the change between DPW Directors, line striping scheduling fell behind the paving schedule. Now it is taking longer to have it done due to the vendor's schedule. Ms. Lemieux reported they are researching whether they can find another vendor through contract administration. Mr. Jeffreys reported he had gotten back to the resident to explain why this hasn't happened yet. ===PAGE 6=== found any remodel of an existing town building or any new construction would require long term storage space. The cost of digitization and off-site storage is lower than the cost of constructing, remodeling or maintaining space. We are encouraging school and town departments to digitize for long term record storage. We also encourage a response from the Town Manager and School Superintendent by the end of September that identifies their storage needs for records that cannot be digitized or stored off-site, and the reasons why. We reviewed all the Tappe and Vertex reports to identify what the needs for all these buildings were and what remains outstanding. Everything that remains will be addressed as part of a change in use. We did an exercise that was if you were in charge of Lunenburg what would you do with all these buildings. We took those ideas and created three plans to address all of the town buildings. At our meeting on the 19th we will look at those three ideas and finalize them. We will be seeking a meeting with the Select Board in October. The Library. Trustees have not met but they will be seeking a town meeting vote to have more control over the investment of their trust funds. UPCOMING MEETINGS Mr. Jeffreys noted the board will meet again on September 13th and September 20 (Joint meeting with the Finance Committee). PUBLIC COMMENT- there was none at this time Motion: L. Franco To adjourn the meeting 2"d: T. Dwyer Vote: All in Favor The meeting adjourned at 8:40 p.m. Respectfully submitted, Elaine h Petiosan Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2022-09-13-agenda-5306.txt BOARD : select-board DATE : 2022-09-13 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2022-09-13-agenda-5306.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09132022-5306 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, September 13, 2022 7:00 PM REVISED AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/88578980518 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 885 7898 0518 # If you have not registered with Zoom you will be asked for your name and an e -mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak a fter joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT*** • BOARD • PUBLIC II. ANNOUNCEMENTS III. COMMUNICATIONS FROM OTHER BOARDS IV. APPOINTMENTS 7:10 PM Presentation from the Lunenburg Water District and Tighe & Bond on re-activation of Hickory Hills well V. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS • Ratification of the Town Manager’s Appointment of Heavy Equipment Operator- Max Anderson VI. TOWN MANAGER REPORT VII. OLD BUSINESS 1. Discussion of 300th Anniversary Committee Charge 2. Review Special Town Meeting Warrant Articles 3. Status Update on Town Manager and Select Board Goals VIII. CURRENT BUSINESS 1. Donation Bins at Walmart 2. Update on Town/School Electricity Accounts and the Municipal Aggregation Program (Community Choice Power Supply Program) 3. Authorization for Town Manager to file Asset Management Grant Application and Execute Related Agreement with MassDEP 4. Discuss Site Visit to Town Properties 5. Approval of Minutes of August 16, 2022 6. Warrants/Action Items 7. Committee Reports ===PAGE 2=== IX. UPCOMING MEETING/EVENTS SCHEDULE September 20th, October 4th, October 11th, October 18th X. PUBLIC COMMENT*** • PUBLIC • TOWN MANAGER • BOARD XI. EXECUTIVE SESSION: Motion to enter into Executive Session and to adjourn after exiting Executive Session pursuant to MGL c. 30, Section 21, Paragraph 3, to discuss strategy with respect to collective bargaining if any open meeting may have a detrimental effect on the bargaining position of the public body and the Chair so declares. (Police Union) XII. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2022-09-13-agenda-5326.txt BOARD : select-board DATE : 2022-09-13 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2022-09-13-agenda-5326.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09132022-5326 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, September 13, 2022 7:00 PM AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/88578980518 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 885 7898 0518 # If you have not registered with Zoom you will be asked for your name and an e -mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak af ter joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT*** • BOARD • PUBLIC II. ANNOUNCEMENTS III. COMMUNICATIONS FROM OTHER BOARDS IV. APPOINTMENTS 7:10 PM Presentation from the Lunenburg Water District and Tighe & Bond on re-activation of Hickory Hills well V. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS • Ratification of the Town Manager’s Appointment of Heavy Equipment Operator- Max Anderson VI. TOWN MANAGER REPORT VII. OLD BUSINESS 1. Discussion of 300th Anniversary Committee Charge 2. Review Special Town Meeting Warrant Articles 3. Status Update on Town Manager and Select Board Goals VIII. CURRENT BUSINESS 1. Update on Town/School Electricity Accounts and the Municipal Aggregation Program (Community Choice Power Supply Program) 2. Authorization for Town Manager to file Asset Management Grant Application and Execute Related Agreement with MassDEP 3. Discuss Site Visit to Town Properties 4. Approval of Minutes of August 16, 2022 5. Warrants/Action Items 6. Committee Reports ===PAGE 2=== IX. UPCOMING MEETING/EVENTS SCHEDULE September 20th, October 4th, October 11th, October 18th X. PUBLIC COMMENT*** • PUBLIC • TOWN MANAGER • BOARD XI. EXECUTIVE SESSION: Motion to enter into Executive Session and to adjourn after exiting Executive Session pursuant to MGL c. 30, Section 21, Paragraph 3, to discuss strategy with respect to collective bargaining if any open meeting may have a detrimental effect on the bargaining position of the public body and the Chair so declares. (Police Union) XII. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2022-09-13-minutes-5306.txt BOARD : select-board DATE : 2022-09-13 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2022-09-13-minutes-5306.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_09132022-5306 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Also Present: Heather Lemieux, Town Manager; Carol Archambault, Fran McNamara, Tom Mahanna, Louis Soracco, Derek Belanger via ZOOM; Paula Bertram, John Fortune, Dave Rodgers, via Zoom; Marc Terry, Town Labor Counsel Chairman Jeffreys called the meeting to order at 7:00 p.m. He asked everyone to stand for the Pledge of Allegiance. He announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg public access channel, on Facebook Live and it will be uploaded to the Lunenburg public access YouTube channel within 24 hours after the meeting. The agenda lists all the topics which may be discussed at this meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by the Open Meeting Law. PUBLIC COMMENT Ms. Sroka had received a photo of the donation bins area at the Walmart Plaza and they looked horrific. She called the phone number on the donation box and they referred her to Standard Recycling and after speaking to someone, they will be putting cameras on the bins to deter dumping. This will be discussed later under Current Business. Mr. Franco announced the pancake breakfast at the Eagle House Senior Center tomorrow morning from 8 a.m. to 10 a.m. Mr. Alonzo announced tomorrow at 7 p.m. the Zoning Board of Appeals will be holding a public hearing on the 40B proposal for Pond View Commons Development (200+ units) on Howard Street here at Town Hall. Ms. Lemieux noted the comprehensive permit for this development is on the Town website. She also reminded everyone that Special Town Meeting is on November 15th at 7:00 PM at the Middle/High School Auditorium. Warrant articles are due by September 20th at 5:00 p.m. COMMUNICATIONS FROM OTHER BOARDS School Committee Chair Carol Archambault, 662 Page Street, read aloud a letter sent to the Select Board from the School Committee. "Dear Lunenburg Select Board, The Lunenburg School Committee respectfully requests the town of Lunenburg use appropriate funding, including ARPA funds, to increase the safety and walkability of Lunenburg with additional sidewalks. Many students live near the Turkey Hill Elementary School and Lunenburg Middle High School. Walking to school for many of these students is dangerous due to the lack of sidewalks near these buildings. We do understand that Massachusetts Avenue is under state control, therefore the town has no jurisdiction over sidewalks there. We are also writing to our state legislators to ask for assistance increasing sidewalk availability on Mass. Ave., particularly east of school property. ===PAGE 2=== do the sidewalks made sense. Ms. Archambault stated we have a 3 prong approach to transportation that we thought we had communicated to families and apparently families did not hear it for whatever reason. The first was a short-term solution and that was to get kids on the bus. We had three families that were concerned about the bus and then after it was brought up at the Select Board meeting we had 241 families. Somebody requested busing last week and they were the last ones to be placed, but this is obviously not sustainable because it's stressful on parents, on us and on the kids. The long term is to look at this policy and see if we can in fact say that we can bus all children. Busing all children; making that decision is multifaceted because we know that at the moment we can bus all the kids. We have about 100 high school kids that drive to school but if we say we can bus everybody, we have to have room to bus everybody. If that doesn't work then we have to make a decision, do we once again set a mileage barrier and say if you're beyond whatever mileage you cannot ride the bus. We added a bus this year which enabled the extra kids to go on; another bus costs an additional $143,000 (per bus). Obviously we don't have an extra $143,000, so that would be the decision that has to be made by the school committee and is being talked about through this fall. If something like the 40b development should go through the policy may have to be looked at again because that is way far out and we would have to bus those kids. Any of those decisions as far as increasing housing in town certainly affects this decision. We're working on a long-term solution and we're working on why this message did not come out the way we thought it had. Discussion about the policy ensued. Presentation from the Lunenburg Water District and Tighe & Bond on re-activation of Hickory Hills well Background: The Lunenburg Water District was established in 1939 through a legislative act. The district is a separate and distinct municipal entity within the boundaries of Lunenburg. The current district supplies water to about 70% of the town and operates on the same laws and requirements that are required of towns. The Water District Commission requested to come before the Select Board to present information about the Hickory Hills well reactivation to the public. Mr. McNamara, Superintendent, noted that Lunenburg is in the Nashua River Watershed. Currently all the water that comes into Lunenburg comes from the Catacunemaug Brook basin, via Lake Shirley which gets discharged into the Mulpus Brook and Baker Brook. If we get the Hickory Hill well back on line we will have another basin to draw water from and we will need that if we want to have water treatment plants. We are going after funding as more systems are finding PFAs (polyfluoroalkyl substances) in the water. We're going to set a date for a special meeting and I want to get the support of the Select Board and residents to show up at that meeting and vote to appropriate the money needed to do a pilot study. The pilot study means we're going to investigate if that well can be treated to go back online and we're not going to know until we do this testing. Mr. Mahanna and Mr. Sorraco of Tighe & Bond, an engineering consulting firm, gave a presentation on why they need the pilot study and ways they can do the study. ===PAGE 3=== ypical avage daily water consumption is less than 500,000 gallons per day " 1.2 million gallons pumped per day during peak demand periods WATER MANAGEMENT ACT PERMIT • Water District must operate their water supply under the conditions of their Water Management Act Permit which is issued by MassDEP. • Water District can only withdraw on an annual average 0.54 million gallons per day (MGD) from all of its wells • Permit balances a variety of factors including: • Reasonable protection of existing water uses, land values, investments and enterprises • Reasonable conservation consistent with efficient water use • Reasonable protection of public drinking water supplies, water-based recreation, wetland habitat, fish and wildlife • Reasonable economic development and job creation Approved maximum withdrawal rates for all sources as listed in the Water District's Permit: Name Table 3: Maximum Daily Withdrawal Rate PWS Source ID Code Maximum Daily Rate (MGD) Well I 2162000-01G 0.18 Well 2 2162000-02G 0.11 Well 4 2162000-04G 0.29 Wellfield 5 2162000-05G 0.4 Hickory Hills Well 2162000-06G 0.72 Keating Well Site 2162000-0AG* 1.44 * The final Source Code ID will be assigned when your source is approved to activate. The rate will be finalized with Zone I! approval and may vary from this draft permit. • Hickory Hills Well has been off-line since 2012 due to high manganese levels. • If Keating Well fails or becomes inactive, Water District will have to rely on Lancaster Ave. wells only to meet demands. • Water District's ability to meet demands will be significantly compromised if Keating Well (1.44 MGD) becomes inactive • Lancaster Ave. wells have limited capacity and cannot meet peak demands alone • Well No.1 and No.4 (0.47 MGD) cannot operate continuously and will shut down after 2-3 days from over pumping • Restoring Hickory Hills Well (0.72 MGD) is critical for Water District to provide resiliency in their water supply ===PAGE 4=== Potential Health Effects for Manganese Current Massachusetts Regulatory Limit Office of Research and Standards Guideline (ORSG): Target Population General population General population Infants/children less than 1 year of age Exposure Period Lifetime 10-day < 10 days (Address within 10. days or sooner if possible) ORSG, mg/L (ppm) 0.3 1.0 0.3 *parts per million (ppm) Hickory Hills Well exceeds ORSG Limit of 0.3 mg/ IRON AND MANGANESE TREATMENT PROCESSES • Sequestration • Use of chemicals to prevent iron and manganese from precipitating out in distribution system and household fixtures • Only effective at low concentration levels Softening/lon Exchange • Use of resins to filter minerals and reduce "hard" water impacts • Chemical Oxidation • Addition of chemicals to oxidize iron and manganese Conventional treatment (oxidation and settlin Oxide coated media filtration: GreensandPlus™!, LayneOx™M, and ===PAGE 5=== JASOC Per and Polyfluoroalkyl Substances (PFAS) are considered an emerging contaminant • Long term PFAS exposure can cause harmful health effects to humans Pesticides Stain Resistance Products Fast Food Packaging/ Wrappers Firelighting Foams Candy Wrappers Microwave Popcom Bags oodwoys Water Resistant Clothing PRODUCTS THAT CONTAIN PFAS Eye Makeup Non-Slick Cookware Paints, Sealants, and Varnishes Dental Floss Nail Polish Cleaning Products EPA PFOA and PFOS MCL EPA Interim Health Advisories MassDEP PFAS6 MCL MassDEP Action Level ===PAGE 6=== Hickory Hills Well PFAS Samples Initial Well Sample Repeat Well Sample (low flow) Lake Surface Water 37 ppt 30 ppt 19.4 ppt WHAT IS A TREATMENT PILOT STUDY? 1. Uses treatment equipment to conduct either small or full-scale test of effectiveness of treatment processes being evaluated 2. Required by MassDEP before constructing permanent treatment facility 3. Source water from wells) is used for testing treatment effectiveness 4. Multiple filter columns can be utilized to test various scenarios 5. Pilot Study benefits: / Proves effectiveness of treatment • Pilot/Demonstration studies provide useful data needed for design of full scale/permanent treatment facility PFAS BENCH TESTING • Rapid Small Scale Column Testing (RSSCT) • Alternative approach for pilot testing of different filter media • Useful for PFAS media comparisons • Provides limited performance data for use in full-scale facility design • Approach is not feasible for evaluating manganese treatment ON-SITE PILOT SCALE STUDY • Can be used for pilot testing treatment for iron, manganese and PFAS • Provides practical data for full-scale sizing of permanent treatment facility • Pilot study duration can last 1 week - 1 year • Equipment is housed in small trailer or available space at well facility • Typical pilot study requires: • 6-inch diameter filters ===PAGE 7=== • Either pilot or full-scale PFAS treatment would be provided depending on PFAS concentrations • Full-scale treatment effectiveness can be evaluated before Water District invests in a permanent treatment solution • Estimated cost $2M-$4M PILOT STUDY - OPTION 1 • Biological Filtration Pilot Study Only • This option includes conducting a pilot study that utilizes biological filtration to remove iron and manganese. It appears that the iron and manganese levels present in the well are at sufficient concentrations at low flow rates of approximately 100 to 200 gpm to be able to conduct the pilot study without having to pump the well at a higher rate. A PFAS pilot study would not be included under this option if the Water District decides to use granular activated carbon (GAC) media for treatment.The media would need to be included on MassDEP's approved technology. list. MassDEP will require full scale sampling to confirm that adequate PFAS6 treatment is being provided once the permanent facility is constructed. This approach will not provide the Water District with any specific operation and maintenance (i.e. media replacement) costs for the PFAS treatment system, and it commits the Water District to using GAC media. • Duration of this Pilot Study is approximately 2 to 3 months • Total budget for this option is approximately $160,000 PILOT STUDY - OPTION 2 • Biological Filtration Pilot and PFAS Bench Scale Testing • This option includes conducting a biological filtration pilot study as described in Option 1 along with a Rapid Small Scale Column Test (RSSCT) for PFAS removal. The RSSCT is used to test and compare multiple filter medias for PFAS removal and obtain theoretical breakthrough curves. The well would also be pumped at the lower flow rates (100 to 200 gpm). As PFAS concentrations appear to be directly proportional to the flow rate of the well, the RSSCI would allow the sample water to be spiked to the desired level of the various PFAS compounds without operating the well at full capacity for an extended period. This option will be more expensive than Option 1, however it will provide the Water District with specific information on the cost difference between the multiple filter media tested. Option 2 will not predict actual breakthrough times, so conservative estimates will be used to calculate the required media replacement frequency. • Duration of this pilot study option is approximately 2 to 4 months • Total estimated budget for this option is approximately $210,000 ===PAGE 8=== can then be used to determine actual media replacement frequency. This will provide more accurate data to estimate the long-term operation and maintenance costs for the future treatment facility. Duration of this Pilot Study option is approximately 16 months • Total estimated budget for this option is approximately $360,000 PILOT STUDY - OPTION 4 • Biological Filtration and PFAS Demonstration Study This option utilizes full scale treatment equipment (6-feet and 12-feet diameter filters) to conduct a long-term demonstration pilot study for the removal of iron, manganese, and PFAS6. After completion of the demonstration study, this treatment equipment could then be installed in the permanent treatment plant.Under this option, the well will need to be pumped at the projected annual average flow rate. Since the demonstration study will be capable of' producing water that meets drinking water standards, the well could be pumped directly into the distribution system during the entire duration of the pilot study. If the Water District decides to proceed with this option, Tighe & Bond will seek MassDEP's approval to conduct the pilot study while pumping directly into the distribution system. This is the most expensive pilot study option as it requires full-scale treatment equipment and a facility to house the equipment. However, it will provide the most accurate data and information on the effectiveness of this equipment to meet the desired treatment goals. • Duration of this study is approximately 16 - 18 months from the time the filter equipment arrives at the site. Procurement of the treatment equipment can take up to one year based on our experience with similar projects. " Preliminary estimated budget range for this option is $2M - $4M. FULL SCALE WATER TREATMENT PLANT • What to expect in new facility • 6 ft.-12 ft. diameter filter pressure vessels installed within a building or building addition • Filter size will require building height of approximately 30 feet. • Chemicals required will be same as currently used at well • Biological filter residuals are captured in settling tanks. Backwash water is recycled to concentrate solids before being hauled away • PFAS media is replaced approximately every year or less frequent pending pilot results • Spent PFAS media is hauled away for disposal ===PAGE 9=== Mr. Sorraco stated though the well is in close proximity to the lake, it has been tested and permitted as a groundwater source not under the influence of surface water. DEP requires you run through tests to confirm where the water is actually coming from. There's concern that the level of the lake might be negatively impacted if the well was turned back on. Surface area of the lake is roughly 319 acres; roughly 2 inches of rain during the summer months would replenish any water that would have been taken from the source had it a direct connection to the lake from the well. We surmise that the impact is quite minimal but during a pilot test those levels will be monitored. Question was asked how long was the Hickory Hills well operational before it's the use was terminated? Mr. McNamara answered the original well was found in 1985. The permanent well was put online in 1995 and we took it offline in 2012 due to the manganese levels. Question was asked about the PFAs numbers in the wells. Mr. McNamara answered we've tested every site numerous times; the Lancaster Ave. wells range from nine to none detected. We have some that there's no PFAs at all detected. The average is a reading of like four or five. The Keating well, the highest producing was in the same range, five or six for the reading. But with the new regulations we hear they're going to break it out into certain segments. That's why we're trying to prepare for the future so that if it does affect us, then we're ready to go. Mr. McNamara stated the actual treatment plant might have to be placed on adjacent land because the well site is very small but we need the pilot study to determine the needed size. Paula Bertram, Townsend Harbor Road, and John Fortune, Hemlock Drive, board members of the HHL Association, expressed concerns about the impact to the lake. Representatives of the lake have been meeting with the Water Commissioners. Ms. Bertram stated their concerns stem from the 1994 pumping report. We've discussed our apprehension that continual pumping of the well may result in lowering of the lake level. This is a very shallow well and in very close proximity to the lake, less than 50 feet. We're concerned about the continuation of existing recreational uses. Marielle Stone, DEP Water Division Deputy Regional Director has said that while the approvals issued in 1994 and 1995 remain in effect, a 48-hour pumping test at the full withdrawal rate may be necessary to re-evaluate water quality and in some cases monitoring of the surrounding groundwater and surface water. The review the scope before it goes out for bid. Our biggest issue is modifications to the well to provide treatment and returning the well to service can't negatively impact the Hickory Hills about other well options. Ms. Bertram stated there is a dispute between the HHL Association and the Water Commission about the size of the restrictive casement around the well and what it includes. Mr. McNamara stated we are looking at Option 3 for the pilot study. When we finalize the proposal we will also send it to the DEP for approval. ===PAGE 10=== Option 3 for testing Hickory Hills lake water Discussion ensued about a future treatment plant site. Mr. Alonzo clarified at this point he was only in support of the pilot study. Vote: All in Favor Dave Rodgers, Highland Street, via Zoom, recommended reexamining the intermunicipal agreement with the City of Fitchburg for supply of water as a fallback measure. Mr. McNamara stated they had discussions with Fitchburg but looking at the financial costs, decided it was cheaper to look for our own source. Also we do have the ability to do that but it would need to be pumped (additional cost) from some other location in Lunenburg due to water pressure differences. Mr. Jeffreys thanked the water commission and Tighe & Bond staff for coming in this evening. INTERVIEWS/APPOINTMENTS/ RE-APPOINTMENTS/ RESIGNATIONS • Ratification of the Town Manager's Appointment of Heavy Equipment Operator- Max Anderson Ms. Lemieux stated Mr. Anderson has worked for Sterling Concrete since 2017 as their concrete mixer trucks and other heavy equipment and has worked at a landscaping company, a construction company and tire service company. He has his CDL-B license as well as his 2A hydraulics license and his IB crane operator's license. Motion: T. Alonzo To ratify the Town Manager's appointment of Max Anderson as heavy equipment operator 2"': H. Sroka Vote: All in Favor TOWN MANAGER REPORT Announcement on Existing Vacancies The following is a list of current vacancies on the following committees: • Finance Committee (2 vacancies) • Green Communities Committee (2 associate vacancies) • Historical Commission (1 vacancy) • Planning Board (1 vacancy jointly appointed by the Planning Board and Select Board until the next ATE) Zoning Board of Appeals (1 Associate vacancy) Interested persons can find application forms on the Town Website and completed forms can be sent to the Select Board's Office. Anyone that has any questions on volunteer opportunities can contact the Select Board's Office at (978) 582-4144. Current Employment Opportunities with the Town The following is a list of current employment opportunities with the Town: Heavy Equipment Operator (Full Time Benefitted) • Library Assistant (Part Time Non-Benefitted) ===PAGE 11=== delivery date is 9 months out. All three purchases combined are $1,140 over the capital appropriations. The DPW has been busy with catch basin repairs and tree removals. Our line painting contractor told the DPW Director that the line striping was scheduled for this week. Police: One of the new cruisers is now on the road and the other cruiser will be on the road in the next few weeks. The department has their acreditation meeting in October. Council on Aging: Thecollaborationplatform Elder Connect between the Police, Fire, and Senior Center is ready to go live once one remaining component regarding a Privacy Statement is addressed by our Town Counsel. There will be a legislative break fast on 10/31/22 at 9 am at the EagleHouse. Pre-pandemictherewasa moveto become an AgeFriendly Community(wealready achieved thestate'sdesignationas Dementia Friendly community) and therewillbeare-kickoffof this Thursday. The Meal Site Manager has already started to "beefup" the nutrition program at the Eagle House with a menu of home cooked meals and this should attract a lot more peopleto these meals. Theamount the Town willrecei ve in Formula Grant funds has been finalized by the State; the population figures will bebased on the UMass Donahue Institutepopulations sincethe federalcensus numbers will not beavailable until spring. This population statistichas Lunenburg at 3,155 persons over 60 and based on $12/elder the Town willreceive$37,860 in formula grant funds, an increaseof $12,588 overFY22. The Facilities Directorand COA Director will bemeeting with McCarty Engineering this week regarding the ADA Patio, but the original estimate of $100,000 for this project appears it will not be sufficient. Once a more firm estimate of costs is known, I will update Land Use: The Planning Board approved the Site Plan and two special permits for Uma Flowers at 43 Summer Street on August 22, 2022. The Lunenburg Central project has been progressing according to their schedule, with the walls being constructed, and the line striping in place at the intersection of Leominster Shirley Road and Fort Pond Road. The owners of Lunenburg Central are interested in purchasing 300 acres of the property across the street at 400 Leominster Shirley Road, owned by PJ Keating. Assessors: ThePrincipal Assessor is currently working with the Assistant Town Managerin putting out an RFP for Data Collection to meet the required 5 year valuation schedule. Public Access: Reviewing the Production Technician position description to attract more qualified candidates. Public access has finished filming the band concerts and will move onto filming the LHS Football games. IT: Our IT consultant plans on transitioning the remainder of town email accounts for board, committee, and commission members in October. Correspondence will go out in advance to notify everyone involved. The remote meeting equipment for the Ritter building and DPW Conference Room has been received and is awaiting installation by our Network Administrator: Facilities and Grounds: The new Facilities Director started on August 31 st. Paul has toured all the facilities, had meetings with various contractors including the landscaping, cleaning, current building project contractors, is looking at fire safety, pest control, alarm systems, and other building related items at all our facilities. He and the DPW Director have been in constant to this new department. Paul has reported that the PSB Chiller project will begin in 2 weeks, Monty Tech has begun the Ritter Breakroom project this week, and he will be working with the Assistant Town Manager on putting various projects out to bid. Paul is now the point of contact for the 30 School Street project for removal of the remaining hazardous materials and demolition of the building and will be meeting with the architect and team this week. The Facilities Director, DPW Director, Assistant TM and I had a very productive meeting with the Superintendent, new School Facilities Director and new ===PAGE 12=== expiring, I worked with the Assistant Town Manager in putting out a Request for Proposals for a new lease. Proposals are due October 18th. A Request for Proposals will be issued next week for the cleanup of solid waste materials at the Woodruff Property (104 Fairview Road). Bids will be due by October 24th. Meetings, Events, and Other Announcements: • The Zoning Board of Appeals will be having the first hearing on the Pond View Commons 40B comprehensive permit application tomorrow, September 14th at 7 PM in the Town Hall meeting room. This is an in person meeting and there is no virtual component. Nashoba Associated Boards of Health will be holding a Flu Clinic at the Lunenburg Library on October 3rd 3-5 PM for all ages. Pre-registration is required. More information can be found on the Lunenburg Board of Health web page. • TheLunenburg Business Association isplanning on doing the Trunk or Treat event again this year. They have been intouch with theschool and a tentativedate is Sunday, October 30th 12- 3 PM at the LHS Upper Parking Lot. • The Lunenburg Farmers Market is every Sunday until Sunday, September 25th and the Historical Society Building is open during the Farmers Market. • The Special Town Meeting warrant is open for submission of articles until 5 pm on September 20th and the STM will be on November 15, 2022 at 7 PM at the MS/HS Auditorium. OLD BUSINESS Discussion of 300th Anniversary Committee Charge Mr. Franco presented the second draft of the committee charge with tracked changes. It addresses the composition of the board; not to exceed 11 members; clarifies that the Select Board appoints the members and it we want continuity their term lasts through completion or discharging of all the functions and the dissolution of the committee. Discussion ensued about some other changes. Mr. Franco will send the amendments to the Town Manager to distribute before the next meeting. Review Special Town Meeting Warrant Articles Two more articles have been added to the warrant totaling five. To see if the Town will vote to transfer a sum of money to the Special Purpose Stabilization Fund; or take any other action relative thereto. (Submitted by the Town Manager) To see if the Town will accept the provision contained within M.G.L. c. 32 § 4(2)(b) written as "For a reserve or permanent-intermittent police officer or a reserve, permanent-intermittent or call firefighter retiring from a governmental unit accepting the provisions of this sentence, the board shall credit, in addition to the five years of credit allowed pursuant to the preceding sentence, as one day of full-time service each day in any year which is subsequent to the fifth year following said appointment and on which a reserve or permanent-intermittent police officer or a reserve, permanent-intermittent or call fire fighter was assigned to and actually performed duty as a reserve or permanent-intermittent police officer or reserve, permanent- intermittent or call fire fighter; provided, however, that such service as a permanent-intermittent or call fire ===PAGE 13=== employees so what you're ultimately doing there is accepting a provision that allows a person to get additional credit of years of service. I'm happy to look at it more closely for you and get back to you. Status Update on Town Manager and Select Board Goals Mr. Jeffreys stated our first goal or objective is: Continue to pursue a project acceptable to the Town regarding the property and building at 30 School Street a continuation of FY21 and FY22 Select Board Goal - Objective 1, with modified actions). The first action is overseeing hazards material abatement and demolition of the old Primary School; this is in process with Ray Dunetz Landscaping and then the rest of the actions here; seeking public engagement to review and evaluate landscape architect plans. We're waiting for Municipal Building Design Committee on some of this. The third action is create working title that provides a clear unique purpose. There's more work that has to be done there and then also action for communicating a funding source so there's still more work to be done in the course of the year on that objective. Objective 2: Discuss and determine the eligibility criteria for seniors to be able to qualify and participate in the program. Mr. Alonzo reported he is halfway through the framework he needed to call the next meeting of the subcommittee. Mr. Jeffreys moved on to Objective 3: Review Select Board bylaws and propose updates for 2023 Annual Town Meeting. Action ii: Review Select Board Policies and Procedures. We should be done after next week's meeting. Action iii: Review all Select Board bylaws and prepare modifications/updates to improve clarity and consistency with the Town Charter. This should be coming up on an October agenda. Mr. Jeffreys believed they were making good progress. Town Manager Goals: Ms. Lemieux reported not much change from the last update; for the 925 Mass Ave goal, I contacted the abutter who had private property on that property. That has been removed and that was a necessary step for the EPA for when their contractor comes in to do the remediation because it's a very tight site. For long-term planning/Capital Planning, I'm working on right now and that includes all of assets of the Town. I previously updated the board on the pavement management plan so that company was out within the last month to do that work for the Lidar. The last goal for employee recruitment recognition and retention, I don't have any updates tonight for them. CURRENT BUSINESS Donation Bins at Walmart As stated earlier in public comment, Ms. Sroka reported she spoke with Standard Recycling (owners of the bins) and they rent the space from Brixmor. They will be putting up cameras to deter dumping. I will reach out to him after they are installed to see if they made a difference. ===PAGE 14=== electricity costs and what we re being quoted for rates that would take over in November. The municipal aggregation program can take on our accounts, but there would be a one-time cost increase to the program because of our annual consumption. We use about 1.7 million kilowatt hours annually between the town and school accounts, so this would increase that rate from 11.21 cents per kilowatt to 11.732 cents per kilowatt, which is about a half penny increase. They would send out a single notice to all the program users; it's always an opt-in opt-out program with the municipal aggregation program and just for point of reference the current basic service rate with Unitil is 13.436 cents/kilowatt and that's their current rate. There should be a significant rise in their winter rate, so the municipal aggregation by far is a much better option for electricity supply. Our municipal aggregation program contract is through November 2024. Authorization for Town Manager to file Asset Management Grant Application and Execute Related Agreement with MassDEP Ms. Lemieux stated she is requesting authorization as required by the grant at a public meeting; she has filed the grant paperwork and this is the last component of the documents. This is related to stormwater. Motion: T. Alonzo 2nd: L. Franco To authorize the Town Manager to file the Asset Management Grant application and execute related agreement with Mass/DEP Vote: All in Favor Discuss Site Visit to Town Properties Mr. Jeffreys referred the board to the list of properties under the care and custody of the Select Board and the map of them. One of the things that I'm looking for us to do over the next couple of months is to conduct site visits to some of these properties. We've had two town meetings where residents showed up and identified that we had not walked town property and that there was debris and household trash there for a significant period of time. This is for us to be proactive in trying to monitor some of this property and next week when we hear about pollinator habitats and community gardens, we may want to have some sites in mind. I'd like to coordinate a couple of site visits; I'd like to target our three largest parcels first: the Woodruff parcel on 104 Fairview Road; 225 Pleasant Street and 671 West Street. Some of these properties are being maintained, some have hay fields on parts of them. He asked the board members about their availability on Saturdays. This would be to inspect the properties in order to formulate some rules on how we provide access to using the properties and to identify potential future uses of them. Discussion ensued about visiting them. Approve Minutes of August 16, 2022 Motion: T. Alonzo To approve the Minutes of August 16, 2022 as written 2": H. Sroka Vote: All in Favor Warrants The board signed a payroll warrant in the amount of $1,245.08; an accounts payable warrant in the amount of $457, 483.39; a payroll deductions warrant in the amount of $23,509.31 and another payroll warrant in the amount of $922,583.86. ===PAGE 15=== UPCOMING MEETINGS Mr. Jeffreys noted the board will meet again on September 20t and have a joint meeting with the Finance Committee. They will also meet the first three Tuesdays in October. PUBLIC COMMENT- Ms. Sroka suggested showing the goals of the Town Manager and Select Board to the public when they are updating them on a monthly check-in. Mr. Franco had discussed a proposal for a bylaw change with the Sewer Commission and although it was well received, they did not want to see this on the Special Town Meeting Warrant. They will revisit it for the 2023 annual town meeting. Mr. Jeffreys announced the board would be entering Executive Session. Motion: L. Franco 2': T. Alonzo To enter into Executive Session and to adjourn after exiting Executive Session pursuant to MGL c. 30, Section 21, Paragraph 3, to discuss strategy with respect to collective bargaining if any open meeting may have a detrimental effect on the bargaining position of the public body and the Chair so declares. (Police Union) Vote: Ms. Sroka-aye, Mr. Franco-aye, Mr. Alonzo-aye, Mr. Jeffreys- aye **** *****EXECUTIVE SESSION MINUTES ARE SEPARATE************** The meeting adjourned at 9:39 PM Respectfully submitted, Elaire M. Peterson Elaine M. Peterson Executive Assistant to the Town Manager