# select-board — 19 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2023-09-12-agenda-320.txt BOARD : select-board DATE : 2023-09-12 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2023-09-12-agenda-320.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09122023-320 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, September 12, 2023 7:00 PM REVISED AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. This meeting will be held in-person at the location provided on this notice. Members of the public are welcome to attend this in-person meeting. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda should make plans for in-person vs. virtual attendance accordingly. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e -mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT*** • BOARD • PUBLIC II. ANNOUNCEMENTS III. COMMUNICATIONS FROM OTHER BOARDS IV. APPOINTMENTS 7:10 PM Joint Meeting with the Cemetery Commission: ARPA Request 7:30 PM Flat Hill Road Drainage Discussion; meet with the Village at Flat Hill Trustees V. INTERVIEWS/APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS VI. TOWN MANAGER REPORT VII. OLD BUSINESS 1. Review November 14th Special Town Meeting Warrant Articles VIII. CURRENT BUSINESS 1. Vote to Authorize Town Counsel to respond to 15 Cliffview Terrace Appeal to Worcester Superior Court 2. Sign Temporary/Permanent Easement for 895 Flat Hill Road 3. Discuss/Review Dog Hearing Bylaw, Section 110-1 4. Discuss Site Visit schedule for property under the care and custody of the Select Board 5. Approval of June 20, 2023 Minutes ===PAGE 2=== 6. Warrants/Action Items 7. Committee Reports IX. UPCOMING MEETING/EVENTS SCHEDULE September 19th, October 3rd, October 10th, October 17th, October 24th September 13th Discovery Center for Civic Engagement Volunteer Fair, 4-7 PM Lunenburg Adult Activity Center, 25 Memorial Drive October 11th Ribbon Cutting for new ADA Patio, 12 PM, Lunenburg Adult Activity Center, 25 Memorial Drive X. PUBLIC COMMENT*** • TOWN MANAGER • PUBLIC • BOARD XI. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2023-09-12-minutes-320.txt BOARD : select-board DATE : 2023-09-12 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2023-09-12-minutes-320.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_09122023-320 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ===PAGE 3=== ===PAGE 4=== ===PAGE 5=== ===PAGE 6=== ===PAGE 7=== ===PAGE 8=== ======================================================================================== DOCUMENT : 2023-09-14-agenda-326.txt BOARD : select-board DATE : 2023-09-14 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2023-09-14-agenda-326.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09142023-326 ======================================================================================== ===PAGE 1=== SELECT BOARD Thursday, September 14, 2023 6:00 PM AGENDA REMOTE Via ZOOM In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 6:00 PM CALL TO ORDER I. PUBLIC COMMENT***  BOARD  PUBLIC II. Joint meeting with Member of Board Assessors to interview/appoint to Board of Assessor Vacancy until the May 2024 Election: Sarah Cammer, 304 Lancaster Ave. III. PUBLIC COMMENT***  TOWN MANAGER  PUBLIC  BOARD IV. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2023-09-14-minutes-326.txt BOARD : select-board DATE : 2023-09-14 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2023-09-14-minutes-326.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_09142023-326 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ======================================================================================== DOCUMENT : 2023-09-19-agenda-336.txt BOARD : select-board DATE : 2023-09-19 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2023-09-19-agenda-336.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09192023-336 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, September 19, 2023 7:00 PM REVISED AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. This meeting will be held in-person at the location provided on this notice. Members of the public are welcome to attend this in-person meeting. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda should make plans for in-person vs. virtual attendance accordingly. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e -mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT*** • BOARD • PUBLIC II. ANNOUNCEMENTS III. COMMUNICATIONS FROM OTHER BOARDS IV. APPOINTMENTS 7:15 PM Public Hearing for All Alcohol Retail License Transfer to Lunenburg Liquor Mart., Inc. d/b/a Liquor Mart from Elena’s Gourmet Grocery (1 Main Street) and a Change of Location to 88 Mass. Ave. and application for a Common Victualler License 7:30 PM Public Hearing for Amendment to Alcohol License 07528-RS-0636 for Lakefront Beverage Inc. d/b/a On the Rocks, for a Pledge of Collateral V. INTERVIEWS/APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS VI. TOWN MANAGER REPORT VII. OLD BUSINESS 1. Re-sign Temporary and Permanent Easement for 895 Flat Hill Road 2. Review November 14th Special Town Meeting Warrant Articles VIII. CURRENT BUSINESS 1. Review Select Board Bylaws (FY24 Select Board Goal #3) ===PAGE 2=== 2. Minutes/Warrants/Action Items 3. Committee Reports IX. UPCOMING MEETING/EVENTS SCHEDULE October 3rd, October 10th, October 17th, October 24th October 11th Ribbon Cutting for new ADA Patio, 12 PM, Lunenburg Adult Activity Center, 25 Memorial Drive X. PUBLIC COMMENT*** • TOWN MANAGER • PUBLIC • BOARD XI. ENTER EXECUTIVE SESSION: Motion to enter into Executive Session and to adjourn the meeting after exiting Executive Session pursuant to MGL c. 30 § 21, Paragraph 3, to discuss strategy with respect to collective bargaining, where an open meeting may have a detrimental effect on the government’s bargaining position and the Chair so declares. (Clerical Union) XII. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2023-09-19-minutes-336.txt BOARD : select-board DATE : 2023-09-19 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2023-09-19-minutes-336.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_09192023-336 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ===PAGE 3=== ===PAGE 4=== ===PAGE 5=== ======================================================================================== DOCUMENT : 2023-10-03-agenda-804.txt BOARD : select-board DATE : 2023-10-03 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2023-10-03-agenda-804.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10032023-804 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ======================================================================================== DOCUMENT : 2023-10-03-minutes-804.txt BOARD : select-board DATE : 2023-10-03 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2023-10-03-minutes-804.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10032023-804 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ===PAGE 3=== ===PAGE 4=== ===PAGE 5=== ===PAGE 6=== ===PAGE 7=== ===PAGE 8=== ===PAGE 9=== ===PAGE 10=== ======================================================================================== DOCUMENT : 2023-10-10-agenda-307.txt BOARD : select-board DATE : 2023-10-10 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2023-10-10-agenda-307.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10102023-307 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, October 10, 2023 7:00 PM AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. This meeting will be held in-person at the location provided on this notice. Members of the public are welcome to attend this in-person meeting. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda should make plans for in-person vs. virtual attendance accordingly. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e -mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fa ct be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT*** • BOARD • PUBLIC II. ANNOUNCEMENTS III. COMMUNICATIONS FROM OTHER BOARDS IV. APPOINTMENTS 7:05 PM Joint meeting with Parks Commission to interview/appoint to Parks Commission Vacancy until the May 2024 Annual Town Election: Anita Schiepers, 63 Chestnut Street 7:15 PM Meeting with Parks Commission Chair Ana Lockwood re: Special Town Meeting Warrant Article for PARC Grant for Marshall Park V. INTERVIEWS/APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS Ratification of the Town Manager’s Appointment of Seasonal Cemetery Laborer Rachel Hunt VI. TOWN MANAGER REPORT VII. CURRENT BUSINESS 1. Approval of Minutes of August 8, 2023 2. Warrants/Action Items 3. Committee Reports VIII. OLD BUSINESS ===PAGE 2=== 1. Disposition of Town Property 2. Review of the Special Town Meeting Warrant Articles; Votes on Recommendations May Be Taken 3. Review Select Board Bylaws (FY24 Select Board Goal #3) IX. UPCOMING MEETING/EVENTS SCHEDULE October 17, October 24 October 11th Ribbon Cutting for new ADA Patio, 12 PM, Lunenburg Adult Activity Center, 25 Memorial Drive November 14th Special Town Meeting at 7 PM, LMSHS Auditorium X. PUBLIC COMMENT*** • TOWN MANAGER • PUBLIC • BOARD XI. ENTER EXECUTIVE SESSION: Motion to enter into executive session and to adjourn the meeting after exiting Executive Session pursuant to MGL Ch. 30A, Section 21(a), subsection (2) to conduct strategy sessions in preparation for negotiations with non-union personnel and subsection (3) to discuss strategy with respect to collective bargaining if an open meeting may have a detrimental effect on the bargaining position of the public body and the chair so declares. (Clerical Union) XII. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at th e discretion of the Chairperson ======================================================================================== DOCUMENT : 2023-10-10-minutes-307.txt BOARD : select-board DATE : 2023-10-10 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2023-10-10-minutes-307.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10102023-307 ======================================================================================== ===PAGE 1=== Select Board Minutes October 10, 2023 7:00 PM Chairman Jeffreys called the meeting to order at 7:00 p.m. He asked everyone to rise for the Pledge of Allegiance. He announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access Channel, Facebook Live and the Public Access Facebook page and will be uploaded to the Public Access YouTube channel within 24 hours after the meeting. The agenda lists all the topics which may be discussed at this meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by the Open Meeting Law. Members Present: Michael-Ray Jeffreys, Charman; Lou Franco, Vice Chair; Caesar Nuzzolo, Clerk; Renee Emkey. Tom Alonzo, Absent. Others Present: Heather Lemieux, Town Manager, Chris Sullivan, Zoom Parks Commission, Karen Menard, Ana Lockwood. PUBLIC COMMENT R. Emkey noted new Town website went live today. Caesar Nuzzolo commented on agenda center page with agenda and minutes on one page. L. Franco made comment tomorrow morning (October 11th, 2023) there is a pancake breakfast at the Eagle House at the Lunenburg Adult Activities Center from 8:00 AM to 10:00 AM. Michael-Ray Jeffreys commented on the recent news headlines and encouraged those at home to offer prayers to the people of Israel and Palestine due to the current conflict. Carl Luck, 50 Sunset Lane: C. Luck made comments referring to Open Meeting Law Complaint that was previously filed. C. Luck noted the complaint only named two (2) of the members which included Town Manager and the Select Board Chair and did not name Member Tom Alonzo. MFS Final report identifies the main issue was the Principal Assessor’s work and Department Staffing. C. Luck referenced the investigation team’s report previously presented at Select Board Meetings “asserts that the principal Assessor did no wrong and followed all DOR process requirements. This is blatantly untrue…” Additional notes were made regarding the draft report and management of the prior contract outside the assessor’s supervision of the principal assessor and his Department. It was recommended to publish all teams and residents questions and to open up the process and remove barriers to access information more quickly. Phyllis Luck, 50 Sunset Lane: P Luck noted she was a former Select Board member and understands the situation the Select Board is in; referencing the tax debacle last January. P. Luck asked why the Principal Assessor would be on the investigation team, and noted potential conflict of interest. P. Luck questioned how the 135% tax increase for Lake properties never been answered. Ms. Luck made note investigation efforts seem tainted due to significant difference in MFS Draft and final version including doubled tax ===PAGE 2=== increase percentages which “curiously tied out to the amount the town manager had initially set aside.” It was then requested Chair and Town Manager resign from investigation team and select two new members to join Selectmen Alonzo. Michael-Ray Jeffreys noted there were many inaccuracies to the public comments this evening but chooses to not respond at this time. Ana Lockwood, 91 Main St: As a resident who was not affected by the tax increase A. Lockwood noted she does not believe there was anything nefarious about the investigation team. All reports have been made public and as a community lessons were learned and encouraged the community to look forward and to give support to town employees. APPOINTMENTS 7:05 PM Joint Meeting with Parks Commission to interview/appoint to Parks Commission Vacancy until the May 2024 Annual Election: Anita Schiepers, 63 Chestnut Street Anita Schiepers has been a town resident since 2009, Town Manager has a professional relationship as Anita used to be a Town Administrator and comes very highly recommended. A. Schiepers has 25 years of experience as a Town Administrator and Town Manager and has knowledge on putting forward any facility improvements or capital improvements and working alongside other Commission members with that goal in mind. Ana Lockwood was asked for any comments or questions and noted excitement to have Ms. Schiepers aboard and thanking her for volunteering and being an added resource. Chris Sullivan (remote) commented on his excitement to have someone with the experience and knowledge to bring to the table. Caesar Nuzzolo and Lou Franco made comments on heavy endorsement and noted experience as a Town Manager will be a benefit for the committee. Michael-Ray Jeffreys asked if Anita has seen plans for proposed use for Marshall Park and what part of the plans speaks to you most? Ms. Schiepers responded making note of parking improvements, different facets of the proposed park improvements and multi-generational benefits. Karen Menard made Motion to Appoint Anita Schiepers to the Parks Commission through May 2024; Seconded by Chris Sullivan. Roll Call Vote Ana Lockwood, aye. Karen Menard, aye. Chris Sullivan, aye. Renee Emkey, aye. Caesar Nuzzolo, aye. Lou Franco, aye. Michael-Ray Jeffreys, aye. Unanimous. K. Medard made Motion to Adjourn Joint Meeting of Parks Commission and Select Board. Chris Sullivan Seconded. Meeting Adjourned 7:25 PM 7:15 PM Meeting with Parks Commission Chair Ana Lockwood re: Special Town Meeting Warrant Article for PARC Grant for Marshall Park. Article is to apply for $500,000 of ARPA funds and have Select Board approve at Town Meeting. Purpose of article is to acknowledge the utilization for those authorized funds be used for Marshall Park and there are no conflicts and does not affect Town budget. The article will designate the park as Chapter 45 Section 3. The land was purchased by the Town in 1913 and has a deed restriction. ARPA Funding Application requires vote on allocation of funds but ARPA funds are not rescinded if vote does not pass at town meeting but funds will not be utilized for Marshall Park if voted down. Select Board including Renee Emkey and Michael-Ray Jeffreys expressed concerns about redundancy and how voters will interpret the presentation. Michael-Ray suggested to make presentation very clear to voters if they vote yes or no these are the affects. Heather Lemieux noted that this requirement is specific for this Grant and not typical as well as a requirement under the purchase and sale agreement to designate the property as Park property. ===PAGE 3=== INTERVIEWS/APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS Ratification of the Town Manager’s Appointment of Seasonal Cemetery Laborer Rachel Hunt: Applicant withdrew as she took another position. ANNOUNCEMENTS / TOWN MANAGER REPORT Interim Conservation Administrator Leah Virgorov has resigned due to relocation to Western MA. Ribbon Cutting Ceremony for the ADA Patio for the Adult Activity Center is on Wednesday October 11th at 12:00 PM. Town Manager commended to the efforts of past and present town employees including Rob Olivia, Sue Doherty, Bill Bernard, Chris Ruth, and Don Gagney. Lunenburg Business Association hosting Trunk or Treat Saturday October 28th 12 Noon – 3:00 PM at the High School Upper Parking Lot. Registration is required, information is on Lunenburg website. Halloween Trick or Treating will be October 31st 6 PM – 8 PM. Yard waste started this past Saturday and will be every Saturday until November 18th from 8:00AM – 4:00 PM at Youngs Road behind Tri Town. Planning Board will hold their Public Hearing for the Agricultural Commission and Planning Board Special Town Meeting articles on Monday October 30th at 6 PM in the Bilotta Meeting Room at Town Hall. Special Town Meeting is Tuesday November 14th at 7:00 PM at the High School Auditorium Finance Committee will be holding their Public Hearing Thursday October 12th at 7:00 PM in Bilotta Meeting Room at Town Hall. Land Use Director Adam Burney’s last day is October 12th DPW Employees assisted Mayor Wood in reconstructing a drainage pipe on Gibson Street that was damaged during the September 11th rain event and their efforts had the street open than expected. VACANCIES: Architectural Preservation District Commission – 1 Vacancy Cemetery Commission – 1 Vacancy until next annual town election Finance Committee – 2 Vacancies Green Communities Committee – 1 Vacancy; 1 Associate Vacancy Open Space Ad Hoc Committee – 1 member-at-large vacancy Personnel Committee – 1 Vacancy Volunteer Applications are available on the Town website. More information is available by calling 978- 582-4130 ext 144 EMPLOYMENT OPPORTUNITIES: Assistant to the Sewer Business Manager – 19 hours a week Assistant Town Accountant – 32 hours a week Assistant Meal Site Manager – 19.5 hours a week Conservation Administrator – 36 hours a week Facilities Superintendent – 40 hours a week Finance Director – 40 hours a week Heavy Equipment Operators – 40 hours a week ===PAGE 4=== Land Use Director – 40 hours a week Principal Assessor – 40 hours a week Seasonal Cemetery Laborers Videographer – 2-10 hours a week More information available under Job Opportunities on the Town website Update on Community Compact Best Practices Grant Application: Lieutenant Governor notified Town Manager they approved the request to update our financial management policies and procedures and to create a bridge and culvert management plan. Sean Cronin, the Senior Deputy Commissioner of Local Services, updated they were able to fund the management plan through the best practices funding and will be utilizing the department of local services staff to handle the financial management policies and procedures update instead of the Call Center staff. The new town website has launched today; shout out to Kara McCarthy for doing an excellent job as well as Casey Chisholm working with Civic Plus and all departments getting the agendas and minutes posted. MUNIS: Upgrade last week which had several critical issues which has since been resolved. Karen Brochu has approximately 120 hours remaining as interim Finance Director. Her priority right now is to close out FY23 and Steve Barrett the Assistant Town Accountant will be taking on more responsibilities. CURRENT BUSINESS Approval of Minutes August 8, 2023: Caesar Nuzzolo made Motion to approve Minutes from August 8, 2023. Seconded by Tom Alonzo. All, aye. Warrants/Action Items: Payroll warrant $986,208.24. Payroll deduction warrant $687,871.84. Accounts payable warrant $98,161.23. Action Items: Michael-Ray Jeffreys posed the question of how long does it take to cut the cemeteries using existing equipment. DPW Director and Cemeteries Superintendent have been working on it and they were going to use Lakeview and Select Board has been invited to their meeting on the 19 th. COMMITTEE REPORTS: School Committee – Approved Capital Plan as proposed but meeting was conducted without the facilities director. Next meeting is on the 18 th and will have an update on the Rte 70 bridge. Council on Aging – Ribbon Cutting ceremony will happen tomorrow, there will be indoor seating and hot dogs. Master Planning Steering Committee – met on the 5 th and discussed tentative public meeting on November 2nd from 7 – 9 PM in the Library and details will be confirmed at next meeting October 19th. Existing Conditions report of the Town will be discussed and a 5 ft x 7 ft model of the Town will be built in 3-D. PlanLunenburg.com for more information. Capital Planning Committee: Next meeting is October 23rd Municipal Building Design Committee: No report Finance Committee: Michael-Ray will attend next meeting to discuss warrant related to special sterilization fund ===PAGE 5=== OLD BUSINESS Disposition of Town Property: 671 West St, 66.5 acres, intersection of West and Pleasant St as well as Pratt St. ; 225 Pleasant Street and parcel on 27 Young’s Road. Chairman encouraged Select Board Members to walk town owned property. Intent of properties is to hold future use for municipal buildings and intent to create policy in regard to the town holding onto property for future development. Review of the Special Town Meeting Warrant Articles: Motion to Defer Article A to Special Town Meeting, all aye. Motion to Defer Article B to Special Town Meeting, all aye. Motion to Defer Article C to Special Town Meeting, all aye. Motion to Defer recommendation of Article D to Special Town Meeting, all aye. Motion to recommend approval for Article E: Vote to transfer $232,800 from the FY23 Capital Plan under Article 6 of the May 7, 2022 Annual Town Meeting to the Lunenburg School District for the purpose of installing Ductless Split Climate Control Systems. Michael-Ray Jeffreys expressed intent to vote against which initiated a discussion. Mr. Jeffreys is in support of getting installation of air conditioning in school. Is not in favor of all the penetrations into the building exterior that will come with ductless split systems. Every penetration becomes a point of maintenance and vote is against the use of that system for the building. Analysis from facilities director pointed at costing upwards of several million dollars if that system is not used and Michael-Ray rejects that analysis. Board continued discussion and majority in-favor but agreed is less than ideal situation but the cost is greater to not get the school air conditioning. Made Motion to recommend for approval Article E. Lou Franco, aye; Caesar Nuzzolo, aye; Renee Emkey, aye; Michael-Ray Jeffreys, no. In favor 3-1. Article F requests the appropriation of $300,000 for repair TC Passios Building roof. Excess funding from the 30 School St project after receipt of an earmark for $100,000 from the State and Capital Plan FY23 with the Hazardous Materials abatement for 30 School St and funding for this project is available. Michael-Ray Jeffreys made Motion to recommend Approval for Article F to Special Town Meeting, all aye. Article G. To see if Town will vote to transfer $1,851.30 into the Sewer Reserve Capacity Stabilization Fund. Michael-Ray Jeffreys made Motion to recommend approval to Special Town Meeting, ally aye. Article H. To see if town will vote to transfer $5,340 into the Sewer Inflow/Infiltration Stabilization Fund. Michael-Ray Jeffreys made Motion to recommend approval to the Special Town Meeting, all aye. Article I. Vote to transfer $986,000 from Special Purpose Stabilization Fund to pay for a new ambulance to replace Rescue 1 and two (2) new dump trucks to replace two (2) decommissioned dump trucks. Michael-Ray made Motion to recommend approval to the Special Town Meeting. Seconded by Caesar Nuzzolo, all aye. Article J. To see if Town will hear interim report from Municipal Building Design Committee. Michael- Ray made Motion to approve to the Special Town Meeting, Seconded by Caesar Nuzzolo, all, aye. ===PAGE 6=== Article K. To see if Town will vote to reauthorize raising and appropriating $184,000 for final engineering and design services for certain recreation and open space areas at Marshall Park, located at 100 Chestnut Street with an additional sum of $1,000,000 from available ARPA funds. Proposed construction of a playground, multi-sport courts and pavilion, for a total amount $1,184,000. Michael- Ray made Motion to accept Article K into the Warrant. Motion to recommend approval to Special Town Meeting, Caesar Nuzzolo Seconded. All,aye. Article L. Vote to amend the Code of Lunenburg Chapter 250, Zoning Bylaw Definitions. Michael-Ray made Motion to recommend approval to Special Town Meeting, Seconded by Caesar Nuzzolo, all aye. Article M. Vote to amend the Code of Lunenburg Section 250-6.4 Driveways and Entrances. Michael- Ray made Motion to recommend approval to Special Town Meeting, Seconded by Caesar Nuzzolo, all aye. Article N. Vote to amend the Code of Lunenburg Section 250-4.5 and 250-4.6 by adding new sections 250-4.5A(6) and 250-4.6A(4) to include language regarding Solar Parking Canopy. Michael-Ray made Motion to defer to next week Select Board Meeting, Seconded by Lou Franco, all aye. Article O. Vote to amend the Code of Lunenburg Section 250-4.13 Solar Energy Systems by modifying the definition of Large-Scale Ground-Mounted Photovoltaic Installation. Michael-Ray made Motion to recommend approval to Special Town Meeting, Seconded by Lou Franco, all, aye. Article P. Vote to amend the Code of Lunenburg Section 250-4.9 Water Supply Protection District. Michael-Ray made Motion to recommend approval for Special Town Meeting, Seconded by Lou Franco, all aye. Michael-Ray withdrew Motion and Lou Franco withdrew Second. Michael-Ray made Motion to defer to Special Town Meeting, Seconded by Lou Franco, all aye. Lou Franco made Motion that the Select Board has voted on a disposition of any article to either defer, not recommend approval, or recommend approval. Such vote on disposition also explicitly constitutes a vote to put it on the warrant. Seconded by Michael-Ray, all aye. Review Select Board Bylaws (FY24 Select Board Goal #3) Chapter 305 in Select Board Policies pertains to remote participation. Currently guidelines for participating remotely is limited to emergencies, illnesses, or military service. Michael-Ray recommended language changes. Meeting on the 24 th to discuss Chapter 305. Chapter 74 – Michael-Ray made Motion to modify the language in Chapter 74 to read each instance of the word selectman and phrase Board of Selectmen shall be replaced with Select Board. Seconded by Lou Franco, all aye. Michael-Ray made Motion to add those modifications to Chapter 74 to the Annual Town Meeting in the Spring. Seconded by Lou Franco, all aye. Chapter 5 – Administration of Government. 5-3 Conflict with current language in the Charter. The discussion shifted towards Chapter 5 of the town's administration, particularly focusing on sections 5-3, 5-2, and 5-4. There was a noted discrepancy between the current language in the charter and the identified responsibilities. The discussion primarily revolved around the town manager's role in overseeing public grounds, parks, buildings, and places of public resort. It was suggested that clarification is necessary to delineate responsibilities between the Board of Selectmen and the town manager. ===PAGE 7=== Recommendations were made to maintain the current language in section 5-2 regarding the Police Department's oversight, emphasizing the importance of their unique role and the need for additional oversight despite state and town management supervision. It was agreed not to propose substantive changes to Chapter 5 but to review it comprehensively. Tasks were assigned for further review and analysis, with a request for the town manager to advise on Section 5- 3 by the first meeting in December. UPCOMING MEETING/EVENTS SCHEDULE October 17, October 24 October 11th Ribbon Cutting for new ADA Patio, 12 PM, Lunenburg Adult Activity Center, 25 Memorial Drive; November 14th Special Town Meeting at 7 PM, LMSHS Auditorium PUBLIC COMMENT A clarification was provided regarding the town manager's role in the investigation, emphasizing cooperation rather than active investigation. The importance of providing accurate information to the public was underscored. The meeting concluded with a reminder of the ongoing investigation report compilation and the challenges of balancing responsibilities alongside other commitments. ADJOURNED 9:24 PM ======================================================================================== DOCUMENT : 2023-10-17-agenda-443.txt BOARD : select-board DATE : 2023-10-17 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2023-10-17-agenda-443.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10172023-443 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, October 17, 2023 7:00 PM AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. This meeting will be held in-person at the location provided on this notice. Members of the public are welcome to attend this in-person meeting. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda should make plans for in-person vs. virtual attendance accordingly. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Tele phone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. COMMUNICATIONS FROM OTHER BOARDS IV. APPOINTMENTS 7:10 PM One Day Entertainment License for American Graffiti, 113 Summer St. for 11/22/23 from 7:30-11:00 PM V. INTERVIEWS/APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS Ratification of the Town Manager’s Appointment of Interim Conservation Administrators Charlotte Steeves and Bryanna Weigel VI. TOWN MANAGER REPORT VII. CURRENT BUSINESS 1. Town Manager Report on Staffing 2. Select Board final recommendation votes on Special Town Meeting warrant articles and vote to sign warrants for posting 3. Approval of Minutes of August 15, 2023 4. Warrants/Action Items 5. Committee Reports ===PAGE 2=== VIII. OLD BUSINESS IX. UPCOMING MEETING/EVENTS SCHEDULE October 24th November 14th Special Town Meeting at 7 PM, LMSHS Auditorium X. PUBLIC COMMENT***  TOWN MANAGER  PUBLIC  BOARD XI. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at th e discretion of the Chairperson ======================================================================================== DOCUMENT : 2023-10-17-minutes-443.txt BOARD : select-board DATE : 2023-10-17 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2023-10-17-minutes-443.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10172023-443 ======================================================================================== ===PAGE 1=== Select Board Minutes October 17, 2023 7:00 PM Present: Michael-Ray Jeffreys, Lou Franco, Tom Alonzo, Caesar Nuzzolo (via Zoom), Heather Lemieux Absent: Renee Emkey Chairman Jeffreys called the meeting to order at 7:00 p.m. He asked everyone to rise for the Pledge of Allegiance. He announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access Channel, Facebook Live and the Public Access Facebook page and will be uploaded to the Public Access YouTube channel within 24 hours after the meeting. The agenda lists all the topics which may be discussed at this meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by the Open Meeting Law. PUBLIC COMMENT - None ANNOUNCEMENTS Lunenburg Business Association hosting Annual Trunk or Treat Saturday October 28th 12 Noon – 3:00 PM at Lunenburg High School Upper Parking Lot. Registration is required. Halloween trick or treating will be October 31st from 6:00 PM – 8:00 PM Yard waste started last Saturday and will continue every Saturday until November 18th 8:00 AM to 4:00 PM at Youngs Road. Planning Board and Agricultural Commission will hold Public Hearing for the Special Meeting Articles on Monday October 30th at 6:00 PM in the Bilotta Meeting Room in Town Hall. Special Town Meeting is on November 14th at 7:00 PM in the Middle School High School Auditorium Finance Committee held their public hearing last week COMMUNICATION FROM OTHER BOARDS APPOINTMENTS 7:10PM One Day Entertainment License for American Graffiti, 113 Summer Street for 11/22/23 from 7:30 PM – 11:00 PM Todd Jennison, 129 Sunnyhill Rd is the Applicant requesting One Day Entertainment License for a three person band. Tom Alonzo made Motion to Approve the One-Day Entertainment License for American Graffiti at 1113 Summer Street for November 22,2023 from 7:30 PM to 11:00 PM. Seconded by Lou Franco. Roll call vote: Tom Alonzo, aye; Caesar Nuzzolo, aye; Lou Franco, aye; Michael-Ray Jeffreys, aye. ===PAGE 2=== INTERVIEWS / APPOINTMENTS / REAPPOINTMENTS / RESIGNATIONS Ratification of the Town Manager’s Appointment of Interim Conservation Administrators Charlotte Steeves and Bryanna Weigel Bryanna Weigel is currently the Conservation Agent for Sterling – 19 hours, and Rutland – 12 hours. She has her Master’s in Science and Geography and dual Bachelor’s degree in Geography Outdoor Recreation Planning and Spanish and is a Certified Storm water Inspector and has experience as a ecological technician providing support in Wetland delineations and updating bylaws and regulations. She is available 10 hours a week for Monday and Wednesday afternoons. Charlotte Steeves is currently full-time Conservation Agent and Assistant Town Planner for Lancaster. She has a Master’s in Biology and a Bachelor’s of Science in Environmental Science and Management. Charlotte has received many scholarships and awards as well as participated in a handful of presentations and publications. She was employed by the US Geological Survey New England Water Science Center as a hydraulic technician and co-founded an environmental education platform. She is available to commit to remote work on Friday afternoons and attend Conservation meetings on 1st and 3rd Wednesday of the month. Both are temporary positions. Lou Franco inquired about both positions having coordinating meetings to streamline communication and yes there will be coordination efforts. Tom Alonzo made Motion to ratify the Town Manager’s Appointment as Interim Conservation Administrators Charlotte Steeves and Bryanna Weigel. Seconded by Lou Franco. Roll call vote: Tom Alonzo, aye; Caesar Nuzzolo, aye; Lou Franco, aye; Michael-Ray Jeffreys, aye. CURRENT BUSINESS Town Manager Report on Staffing: (Agenda items are out of order of meeting) Report on Staffing Shortages – Topics of discussion include how short staffed we are, causes, organization, current strategies, what more we can do and conclusion and next steps. Current vacant positions include - Principal Assessor (40hrs) - Assistant Meal Site Manager (19.5 hrs) - 2 Seasonal Cemetery Laborers (35hrs) - 2 Heavy Equipment Operators - Assistant to Sewer Business Manager (19 hrs) - Finance Director/Town Accountant (40 hrs) - Assistant Town Accountant (32 hrs) - Land Use Director (40 hrs) - Conservation Administrator (36 hrs) - Digital Services Librarian (20 hrs) - Library Outreach Assistant (14 hrs) - Police Sergeant (40 hrs) - 2 Videographers for Public Access ===PAGE 3=== Departments Subsidized by Consultants/Interim Appointments: Assessing Department (Interim Principal Assessor); Finance Department (Interim Finance Director); Interim Planning Consultant; Interim Conservation Administrators – total hours short of being fully staffed is 200 hours a week. Causes: Significant increase in retirements vs. people entering into municipal careers, employee turnover and current pay rates. Pay rates are confined by collective bargaining agreements and the salary administration plan. Changes to pay scales requires town meeting votes or collective bargaining negotiations. Staying within the budget is crucial, and current employers are counter-offering wages that exceed the town’s pay scale. The strong labor market and inflation reduce the number of applicants for public services jobs. There is a need to maintain pay equity among existing staff. Impact: Staffing shortages lead to decreased productivity, backlog of work, increased possibility of missed deadlines, and decreased quality of work. Financial implications include town board, resident, and business dissatisfaction. Overworked employees experience burnout, reducing morale and the ability to take on new programs and services. Recruitment and Retention Strategies: Recruitment efforts include advertising on various platforms: MMA website, Mass Hite, professional association websites, Indeed, town website, town bulletin boards, Facebook, Instagram, the Ledger, North Central Chamber of Commerce website, and job fairs. Consultants are contacted to fill gaps when necessary. Networking and cold calls are used to attract candidates. Retention Efforts: Town administration conducts wage studies to ensure competitive pay. Employee engagement surveys are conducted to understand and improve morale. Training programs are provided to develop skills. Employee Assistance Program (EAP) and health and wellness programs are available. Efforts to improve work-life balance are prioritized. Future Steps: Address wages to offer competitive compensation. Define organizational mission and vision to enhance employee engagement. Create training and mentorship programs. Examine current staffing structure and budgeted positions. Build pathways for future employees by partnering with local schools and higher education institutions. Advocate for state programs and funding to support these initiatives. Board members expressed gratitude for the detailed report and acknowledged the significant efforts made to address staffing issues. Discussions included the importance of competitive pay, flexibility in training, and potential incentives for longevity and retention. C. Nuzzolo emphasized the importance of competitive wages and shared concerns about the financial well-being of town employees. L. Franco agreed. M. Jeffreys made concerns about pay structure for key positions, particularly those identified as undercompensated. Consider increasing hours for part-time positions to attract more qualified candidates. M. Jeffreys commented regarding the Cemetery Department being 53% understaffed. M. Jeffreys calculated the hours it takes yearly to mow the cemetery lawns and it takes 7.5 days to cut the North and South Cemeteries which equates to 600 hours of time cutting grass and we have structured ourselves to have 3,952 hours for the cemetery department to spend 600 hours cutting grass. M. Jeffreys questioned why we might need almost 4,000 hours to get 600 hours of work done. M Jeffreys continued to explore structural changes including assess the feasibility of separating the procurement function from HR responsibilities and consider the option of a full time procurement specialist. It was also mentioned to advocate for municipal workforce development by partnering with local schools and higher education ===PAGE 4=== institutions to create pathways for future municipal employees as well as, work with state representatives to advocate for funding and programs to support municipal workforce development. T. Alonzo commented there has never been a time where Lunenburg has had such a need for employees but external circumstances has caused a shortage as well as the need for balance in paying salaries and tax payers paying for these increases. H. Lemieux responded to Board comments to encourage managing expectations. Many other communities will allow a job posting to lapse to give the impression the position has not been vacant for extended periods of time and it takes a lot of effort to keep track of every job posting on every platform. Another component was engagement recognition – there have been comments from other committee meetings regarding employees not feeling appreciated and speaking with other department heads that issue is town wide. Board comments concluded to consider the presentation from the Town Manager and to start getting items scheduled to increase procurement efforts and increase current employee pay and morale. Select Board final recommendation votes on Special Town Meeting warrant articles and vote to sign warrants for posting Article 1: Related to budget adjustments. Board asked if there are final numbers. No, but H. Lemeiux received confirmation that the Town is able to amend the estimate for state aid at this town meeting so that increases our available surplus $120,000 and estimated increase in New Growth as well. There are 10 more properties the interim principal assessor is working on but looks like we could increase that estimate from 200 to 400. Board agreed until they get final numbers recommend to Defer. Article 2: Refer to prior year expenses. Defer until final numbers come in. Article 3: Refer to funds raised for the Collective Bargaining Unit for Municipal Employees. Defer until numbers come in. Article 4: Related to the special purpose stabilization fund. Michael-Ray attended the presentation before the Finance Committee and committee recommended to not approve the request 3 to 2. One member did not vocalize concerns but voted against it; another member had concerns in wanting to align ARPA funding with the capital plan and had specific objections to funds allocated for the Artisan schools which accounts for 7% of the funding. Another member expressed concern about the ARPA legislation itself which is an executive appropriation. Article 5: Refers to the transfer of $80,000 in opioid settlement stabilization fund; contingent upon the Town of Lancaster’s approval of 50% of the program and did get confirmation that Lancaster did approve that 50%. Tom Alonzo made Motion to approve Article 5; Seconded by Lou Franco. Roll call vote: T. Alonzo, aye; C. Nuzzolo, aye; L. Franco, aye; M. Jeffreys, aye. Article 6: Refers to the school’s request to transfer $232,800 from the Capital Plan to the Lunenburg School District to install ductless split climate control systems at the Lunenburg Primary School. Recommend approval 3 to 1. M. Jeffreys was looking for T. Alonzo to a vote for recommendation. T. Alonzo commented that votes are not cumulative. Article 7: Recommend Approval Article 8: Recommend Approval ===PAGE 5=== Article 9: Deferred Public Comment: Joan Pease, 11 Winter Green Ct, the water protection district warrant article has a procedural irregularity/inconsistency. For the purpose of this bylaw there are hereby established within the town of Lunenburg certain groundwater supply protection areas consisting of aquafers or recharge area zone 2 and certain protected areas beyond Zone 2 and area 3. These areas are delineated on a map entitled Lunenburg Water District Aquifer Protection Zones dated July 2021 which is hereby made part of the water supply protection district bylaw and is on file at the Town Clerk’s office. I am requesting that map be made part of the warrant article so that the government is transparent and all voters have an opportunity at home to see what the map references. Article 10: Recommend Approval Article 11: Refers to repairs on TC Passios roof. Recommend Approval Article 12: Recommend Approval Article 13: Recommend Approval Article 14: Recommend Approval Article 15: Deferred Article 16: Recommend Approval M. Jeffreys made Motion for the Board to accept and sign the warrant posting with the modifications discussed. T. Alonzo Seconded. Roll Call vote: T. Alonzo, aye; C. Nuzzolo, aye; L. Franco, aye; M. Jeffreys, aye. Approval of Minutes of August 15, 2023: L. Franco made Motion to accept the minutes for the meeting of August 15, 2023. Seconded by T. Alonzo. Roll call vote: T. Alonzo, aye; C.Nuzzolo, aye; L. Franco, aye; M. Jeffreys, aye. Warrants / Action Items Accounts Payable Warrant: $1,256,239.82 Committee Reports: Municipal Building Design Committee: Joint Meeting with the School Committee - Met Monday 10/16/23. The discussion primarily focused on the phased plan for the municipal building design, with particular emphasis on accommodating school offices in the Ritter building and constructing a new town hall at its site in phase one. Phase 2 involves renovating the Old Town Hall to include meeting rooms and office relocations. Phase 3 pertains to the TC Passios Community Center addressing structural and code-related issues. There was extensive discussion on the potential overlap between TC Passios and Turkey Hill in phase three. Considerations included building conditions, community needs, and financial implications of renovating versus building new. The School Committee expressed interest in potentially using TC Passios for a future school site, while exploring the suitability of Turkey Hill for community services. The board acknowledged the need for further community input and detailed analysis regarding the functionality and cost-effectiveness of TC Pasio and Turkey Hill for their respective roles. The discussion highlighted the importance of integrating community feedback and assessing building ===PAGE 6=== conditions comprehensively before finalizing plans. It was agreed that phase one and phase two should proceed first, with detailed planning and cost estimation. Further exploration of TC Pasio and Turkey Hill's roles will continue in subsequent meetings to refine the project scope and timelines. OLD BUSINESS UPCOMING MEETING / EVENTS SCHEDULE October 24th November 14th Special Town Meeting at 7 PM, LMSHS Auditorium L. Franco made Motion to adjourn. Seconded by T. Alonzo. Meeting adjourned 8:37 PM ======================================================================================== DOCUMENT : 2023-10-24-agenda-817.txt BOARD : select-board DATE : 2023-10-24 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2023-10-24-agenda-817.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10242023-817 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, October 24, 2023 7:00 PM AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. This meeting will be held in-person at the location provided on this notice. Members of the public are welcome to attend this in-person meeting. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda should make plans for in-person vs. virtual attendance accordingly. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Tele phone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  TOWN MANAGER  PUBLIC II. ANNOUNCEMENTS III. COMMUNICATIONS FROM OTHER BOARDS IV. APPOINTMENTS V. INTERVIEWS/APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS Ratification of the Town Manager’s Appointment of DPW Driver/Laborer Mason Cooper VI. TOWN MANAGER REPORT VII. OLD BUSINESS 1. Select Board recommendation votes/discussion on Special Town Meeting warrant articles 2. Review Select Board Bylaws (FY24 Select Board Goal #3) 3. Disposition of Town Properties VIII. CURRENT BUSINESS 1. Sign Certificate of Commendation for Immigrant Entrepreneur Award Nominee/Neighborhood Business- Jorge Marzuca Rosas 2. Discussion on Future Workshop: What Makes Lunenburg a great place to live, work and volunteer ===PAGE 2=== 3. Approval of Minutes of August 22, 2023 4. Warrants/Action Items 5. Committee Reports IX. UPCOMING MEETING/EVENTS SCHEDULE November 7; November 14 STM; November 28 Flat Hill Road- November 7th meeting X. PUBLIC COMMENT***  TOWN MANAGER  PUBLIC  BOARD XI. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at th e discretion of the Chairperson ======================================================================================== DOCUMENT : 2023-10-24-minutes-817.txt BOARD : select-board DATE : 2023-10-24 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2023-10-24-minutes-817.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10242023-817 ======================================================================================== ===PAGE 1=== Select Board Bilotta Meeting Room, Town Hall October 24, 2023 7:00 PM Minutes Present: Michael-Ray Jeffreys, Tom Alonzo, Lou Franco, Caesar Nuzzolo (remote), Renee Emkey (remote), Heather Lemieux Call to Order and Pledge of Allegiance Public Comment Lou Franco “Master Plan will host a kick-off public meeting on November 2, 2023 at Smokestack Roasters 6:30 PM to 8:30 PM. More information is on planlunenburg.org. Heather Lemieux: Last week’s presentation regarding the staffing shortages covered staffing needs by department, action the town is taking and next steps. Heather wanted to make a correction to the estimated hours for the seasonal cemetery employees – FY23 was 805 hours for the year or roughly 15.5 hours a week. The hours presented did not account for holidays, vacation, personal, or sick time for any benefit eligible positions. Heather reviewed with the DPW Director and Cemetery Superintendent the total hours and how that time was split for the seasonal employees and from October 2022 to October 2023 they worked a total of 2,431 hours with an estimated 500 to 560 hours spent on mowing. Heather met with DPW employees and concerns centered around wages, lack of equipment, lack of understanding of the department and the majority of employees need to work a second job or obtain government assistance. Our Highway crew consists of (2) Heavy equipment operators and the highway superintendent. The general consensus is that residents and administration do not understand or appreciate the range of responsibility of the highway department. They handle flooding, snow removal, stormwater issues, clearing roadside vegetation, remove trees, and help with repairing culverts. They assist other DPW divisions of sewer and cemetery, school, parks, facilities department. Heather requests the Board use their voice to support the employees and better understand the roles and responsibilities of its staff. Paula Bertram: (Business Manager of Sewer Department) Thanked Heather for coming to DPW to meet with employees. Paula mentioned morale is low, employees are being asked to do more with less, and responsibility increased but salary has not. Years ago the Town had 10 highway employees and now the department is down to three not including the superintendent. The town needs to invest in basic tools needed to get the jobs done more efficiently such as compressors, cement mixers etc. so they can streamline the workflow. Comments made by the Chair last week are why morale is low. When discussing mowing at the cemeteries at last week’s meeting they questioned why they were paying for 3,900 hours of time when only 600 hours of work is being done – as Heather articulated, the hours were incorrect. The cemetery superintendent is responsible for much more than mowing including assisting the DPW, meeting with grieving families, funeral directors, preparing graves, oversees completing burials and coordinating the installation of monuments and maintaining the cemetery grounds. The personnel and HR Board are encouraging employees to work with their supervisors if they don’t agree with the classification and job descriptions that’s are being presented and I’m glad to see there was movement on that topic. Paula continued to address wages, job descriptions, classification, budgets and workload to encourage the Select Board to work with Commission members and supervisors to address these needs. ===PAGE 2=== Jean Russell, 80 West Street: Jean was distressed with the comments made by the Chair last week. As someone who knows what the superintendent does for the cemetery to hear comments like that at a time where there is short staffing, I feel it is not only ill timed but unfair. Jean urges that in the future more consideration is given to the town employees. Mark Feinberg: Has been a resident for 38 years and wife is in the cemetery and has been there for over 9 years and cemetery employees work very hard. Mark also requested there be closed captions on the TV for those hard of hearing. Dave McDonald, 155 Island Road: Dave has worked with the DPW for many years, Dave wanted to thank Heather for the efforts and if anything is needed he is happy to help. Christos Lekaditis, President of Lunenburg Professional Firefighters: Christos wanted to thank the Town Manager for the presentation and wanted to address the recruitment and retention issues. Losing one or two people in a department drastically affects the department operations, specifically in public safety departments. Salaries being negotiated are average for a very short period of time and obsolete or back at the bottom before they get approved at town meeting. Christos stressed the impact of losing a department head in the future which is realistic as both department heads in the public safety building are nearing the end of their careers. He mentioned department heads are grossly underpaid and hope the Board and Finance Committee can support the efforts to address the wages. Tom Alonzo: Tom agrees with the public comments and stressed the importance of working as a team and recognizing the public comments made today in regard to all employees that the Board does encourage citizens and volunteers and employees to speak out and acknowledge issues such as the ones that were discussed today. Michael-Ray Jeffreys: Michael-Ray recalls questioning a request from the Cemetery Commission for $10,000 and remembers the strong feedback he received and acknowledged the role of the cemetery is important to the residents. Michael-Ray wanted to address the original hours that were calculated were 3,900 and was corrected to 2,431 which is a large difference and part of this role requires asking questions. Michael-Ray has expressed support for wage increases and the need for a climate survey to improve the work culture and has discussed with department heads about opportunities for advancement. Michael-Ray thanked the members that came today and spoke and stressed how much the Board appreciates hearing the feedback. Renee Emkey: Renee wanted to thank Heather for going to the DPW and getting feedback first hand and is a step in the right direction. Renee continued that feeling appreciated doesn’t negate the need for an employee to work a second job and will have to all work together to come up with a solution. Caesar Nuzzolo: Thanked the Town Manager as well as the public for bringing feedback to the Board’s attention. Lou Franco: Lou made note there is positivity on social media for the public appreciating the work that DPW, Fire, Police etc. do and can go a long way. Announcements Lunenburg Business Association moved the Trunk or Treat Event until October 29 th 12:00 Noon – 3:00 PM at the Lunenburg High School upper parking lot; registration is required and can be found on the website and social media. Halloween trick-or-treating will be Tuesday October 31 st from 6:00 to 8:00 PM ===PAGE 3=== Yard waste days are every Saturday until November 18th 8:00AM – 4:00PM at Youngs Rd Planning Board will hold their public hearing for the agricultural commission and planning board special town meeting articles on Monday October 30th at 6PM in the Bilotta Meeting Room Special Town Meeting is November 14th at 7:00 PM in the middle school high school auditorium Jenny Smith has passed her Certification exam as a paramedic. Jenny joined the Fire Department in October 2020 and was promoted to Career Firefighter EMT in July 2022. Jenny’s paramedic training began of January 2023 and was completed in September and included nearly 2,000 hours of classroom training, clinical rotations with various hospital units and extensive field training time with active paramedic units. The Lunenburg Police Department received their accreditation from the MA Police Accreditation Commission led by Sergeant John Morreale. It is a comprehensive and lengthy evaluation process. Communications from other Boards Interviews/Appointments/Reappointments/Resignations Ratification of the Town Manager’s Appointment of DPW Driver/Laborer Mason Cooper Lou Franco made Motion to Ratify the Town Manager’s Appointment of Mason Cooper to the position of DPW Driver Labor. Seconded by Tom Alonzo. Roll Call Vote, T. Alonzo, aye; L. Franco, aye; C. Nuzzolo, aye; R. Emkey, aye; M. Jeffreys, aye. Town Manager Report Vacancies: • The Town Manager listed current vacancies on boards, committees, and commissions, including the Architectural Preservation District Commission, Cemetery Commission, Finance Committee, Green Communities Committee, Open Space Committee, and Personnel Committee. • Employment opportunities include positions such as Assistant to the Sewer Business Manager, Assistant Town Accountant, Assistant Meal Site Manager, Conservation Administrator, Facility Superintendent, Finance Director, Heavy Equipment Operator, Land Use Director, Principal Assessor, and Videographer. Funding and Grants: • The Town Manager reported receiving $25,000 from the Real Estate Services Technical Assistance Program for the 925 Massav project. • The project will involve creating a scope for the allocated funds, focusing on conceptual plans, feasibility assessments, and bid document assistance. • Notification of upcoming work by the EPA contractor for removal of the floor drain holding tank and hydraulic lift inside the building. • Discussion on Mass Development's focus on urban areas and its impact on funding for towns like Lunenburg. ===PAGE 4=== Old Business 1. Select Board recommendation vote/discussion on Special Town Meeting warrant articles: No discussion 2. Review Select Board Bylaws (FY24 Select Board Goal #3): Review Chapter 305: The discussion continues on whether to follow the current remote policy or revert to an earlier one. The Consensus is to observe the state’s stance on the matter and potentially align with it since it might be broader and more comprehensive than the town’s existing policy. Some members express the need for a blend between the old and new policies. A point is raised that the current policy allows flexibility for those who are sick or on business travel but not for those who simply prefer to stay home. There's a recognition of the benefits of in-person meetings for certain interactions and dynamics. Remote work is convenient, it doesn’t always capture the same level of engagement and energy as in-person meetings. Concerns about potential distractions and technical issues during remote meetings are also mentioned. It's emphasized that remote participation can make it easier for people to volunteer for town boards, especially those with challenging schedules. The aim is to remove barriers and increase participation. The in-person quorum requirement is discussed, with some members supporting it while others find it restrictive. The need for the chair to be physically present is questioned, but it is clarified that the chair can authorize someone else to chair the meeting if they are remote. Town Manager requested more time to review and consult with Town Counsel. Board agreed to revisit the review at the December meeting. 3. Disposition of Town Properties Current Business 1. Sign Certificate of Commendation for Immigrant Entrepreneur Award Nominee/Neighborhood Business – Jorge Marzuca Rosas M. Jeffreys made Motion to issue a certificate of commendation to Jorge Marzuca Rosas on behalf of the Lunenburg Select Board for outstanding immigrant business founder and nominee for the 2023 Barry Portnoy Immigrant Entrepreneur Award in recognition of the outstanding contribution that has business has made to the Town of Lunenburg and Massachusetts economic well-being. Seconded by Lou Franco. Roll call vote, T. Alonzo, aye; L. Franco, aye; C. Nuzzolo, aye; R. Emkey, aye; M. Jeffreys, aye. 2. Discussion on Future Workshop: What Makes Lunenburg a great place to live, work and volunteer: Board addressed several key issues focusing primarily on employment opportunities and financial concerns. Board agreed to plan a date for the broader discussion and to keep immediate focus on the specific policies that were discussed tonight. 3. Approval of Minutes August 22, 2023: M. Jeffreys made Motion to approve Minutes from August 22, 2023. Seconded by L. Franco. Roll Call Vote, T. Alonzo, aye; L. Franco, aye; R. Emkey, aye; C. Nuzzolo, aye; M. Jeffreys, aye. 4. Warrants/Action Items: payroll deductions $212,068.82 Accounts payable warrant $337,279.25; payroll warrant $971,088.89 5. Committee Reports: Significant focus on planning, budgeting, and public involvement in town developments and master planning efforts. Upcoming Meeting/Events Schedule November 7; November 14 STM; November 28 ===PAGE 5=== An invitation-only event called "Destination Groton" was mentioned, focusing on regional economic support and collaboration. The town was encouraged to emulate Groton's success in utilizing local talents and marketing the community effectively. Flat Hill Rd-November 7th meeting Public Comment: None L. Franco made Motion to Adjourn, Seconded by T. Alonzo. Adjourned 8:43 PM ======================================================================================== DOCUMENT : 2023-11-07-agenda-2631.txt BOARD : select-board DATE : 2023-11-07 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2023-11-07-agenda-2631.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11072023-2631 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, November 7, 2023 7:00 PM AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. This meeting will be held in-person at the location provided on this notice. Members of the public are welcome to attend this in-person meeting. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda should make plans for in-person vs. virtual attendance accordingly. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Tele phone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. COMMUNICATIONS FROM OTHER BOARDS IV. APPOINTMENTS 7:10 PM Public Hearing for Earth Removal Permit by Jim Latanzi, for 780 Northfield Road for removal of 5,300 cubic feet of sand 7:25 PM Salvation Army tollbooth fundraiser request for December 9th (December 16 rain date) at intersection of Main St./Mass. Ave. & Electric Ave./Whalom Road from 9 am to 3 pm 7:30 PM Meeting with the Village at Flat Hill and abutters along Flat Hill and Page Street regarding drainage V. INTERVIEWS/APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS  Ratification of the Town Manager’s Appointment of Police Officer Jenna Morse effective November 24, 2023  Ratification of the Town Manager’s Appointment of Conservation Administrator Sophie Dorow effective November 27, 2023  Ratification of the Town Manager’s Appointment of Assistant to the Sewer Business Manager Camille Farrar  Ratification of the Town Manager’s Appointment of Videographer Conner Garrity VI. TOWN MANAGER REPORT ===PAGE 2=== VII. OLD BUSINESS 1. Discussion of November 14, 2023 Special Town Meeting Warrant Articles and Consent Calendar VIII. CURRENT BUSINESS 1. Approval of Minutes of August 30, 2023 2. Warrants/Action Items 3. Committee Reports IX. UPCOMING MEETING/EVENTS SCHEDULE November 14, 2023 Special Town Meeting, no meeting on Nov. 21st; Nov. 28, 2023 X. PUBLIC COMMENT***  TOWN MANAGER  PUBLIC  BOARD XI. EXECUTIVE SESSION: Motion to enter into executive session and to adjourn the meeting from Executive Session pursuant to MGL Ch. 30A, Section 21(a), subsection (2) to conduct strategy sessions in preparation for negotiations with non-union personnel and subsection (3) to discuss strategy with respect to collective bargaining if an open meeting may have a detrimental effect on the bargaining position of the public body and the chair so declares. (Clerical Union) XII. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson ======================================================================================== DOCUMENT : 2023-11-07-minutes-2631.txt BOARD : select-board DATE : 2023-11-07 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2023-11-07-minutes-2631.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11072023-2631 ======================================================================================== ===PAGE 1=== Page 1 of 10 Select Board Meeting Minutes November 7, 2023 Town of Lunenburg Select Board Meeting Minutes Tuesday November 7, 2023 7:00 PM PRESENT: Michael-Ray Jeffreys, Lou Franco, Tom Alonzo, Renee Emkey OTHERS: Heather Lemieux ABSENT: Caesar Nuzzolo CALL TO ORDER AND PLEDGE OF ALLEGIANCE The meeting was called to order at 7:00 PM by Member Jeffreys. The Pledge of Allegiance was recited. Member Jeffreys noted that it was being recorded and broadcast live on Lunenburg Public Access Channel, Facebook Live, and would be uploaded to the Lunenburg Access YouTube channel. BOARD COMMENTS Member Jeffreys: A resident called to commend Officer LaChance and Officer Reed for assisting her with a flat tire. The board expressed appreciation for the officers’ community engagement and service. PUBLIC COMMENTS John Bowen, 162 Highland Street Raised concerns about an advertisement for Article 4.( To see if the Town will vote to transfer a sum of money from the Special Purpose Stabilization Fund to pay for a new ambulance to replace Rescue 1 and two new dump trucks to replace two de-commissioned dump trucks; or take any other action relative thereto. (Submitted by the Town Manager) Mr. Bowen questioned the source of the posting as it was advertised in the Lunenburg Ledger to vote yes on Article 4 and expressing worries about ARPA fund allocations and the executive branch's control over finances. He urged a "No" vote on Article 4, emphasizing the importance of public control over town funds and preservation efforts. He mentioned past contributions to the Historical Society and criticized potential mismanagement of funds. ANNOUNCEMENTS There are 2 Yard Waste Days remaining; this Saturday and the following Saturday November 18, 2023. Special Town Meeting is set for November 14th at 7:00 PM at the Middle School High School auditorium. APPOINTMENTS: Public Hearing for Earth Removal Permit for 780 Northfield Road ===PAGE 2=== Page 2 of 10 Select Board Meeting Minutes November 7, 2023 Applicant: Jim Latanzi Purpose: Removal of approximately 5,300 cubic feet of sand as a byproduct of land preparation for additional Christmas tree planting and irrigation installation. Discussion: The board confirmed the straightforward nature of the request, with activities falling under right-to-farm regulations. Questions about the hours of operation (proposed as 7 AM - 5 PM on weekdays, with some Saturday hours), truck traffic, and the final landscaping were addressed. Concerns raised by the Building Commissioner, Brian Gingras, about potential road damage, dust control, and the need for a wheel wash station were discussed, but the applicant argued against the necessity given the quarter-mile of paved roadway. The DPW Director, Bill Bernard, confirmed the roads should handle the truck traffic without issue. The Board discussed operating hours and agreed upon conditions without requiring a wheel wash station. Motion: Member Jeffreys made Motion for the Select Board to issue an Earth Removal Permit for Jim Latanzi for 780 Northfield Rd as requested with the following conditions. Operating hours: Monday-Friday 8:00 AM - 4:00 PM, Saturdays 9:00 AM - 1:00 PM; No on-site crushing or processing; Maintenance of vegetation for clear sight lines at the entrance of Northfield Rd. Seconded by Member Alonzo. All, aye. Passed unanimously. Appointment of Jenna Morse as Full-Time Police Officer: Presentation by Police Chief Thomas Gammel: Highlighted Jenna’s background as a Lunenburg High School graduate, her academic excellence at Fitchburg State University (3.89 GPA), and her athletic achievements. Noted her prior involvement with the department as an intern. Jenna Morse expressed gratitude and her long- standing connection to the Lunenburg community. The Board commended Jenna’s qualifications and community ties. Motion: Member Jeffreys made Motion to ratify the Town Manager’s Appointment of Jenna Morse, effective November 26, 2023 to the Lunenburg Police Department as a full- time Police Officer. Seconded by Lou Franco. All, aye. Passed unanimously. Appointment of Sophia Dorow as Conservation Administrator: Presentation by Town Manager: Detailed Sophie’s educational background with a Bachelor's in Environmental Science and a Master's in Conservation Biology. Highlighted her experience as the Conservation and Planning Agent for the City of Gardner and other relevant roles. References praised her as thorough, thoughtful, and a calm presence. Sophia (via Zoom) expressed excitement about joining the Lunenburg community. Emphasized her commitment to community involvement and conservation efforts. The Board welcomed Sophie and highlighted the importance of her role. Member Emkey inquired if Sophia has had the opportunity to meet with members of the Conservation Commission. She has not yet met with the Commission. The Board continued to welcome Sophia and emphasize her importance for the Town. ===PAGE 3=== Page 3 of 10 Select Board Meeting Minutes November 7, 2023 Motion: Member Jeffreys made Motion to ratify the Town Manager’s Appointment of Sophia Dorow as the Conservation Administrator effective November 27, 2023. Seconded by Member Emkey. All, aye. Passed unanimously. Salvation Army Toll Booth Fundraiser Request for December 9, 2023 with December 16 as a rain date at intersection of Main St./Mass. Ave. & Electric Ave./Whalom Rd from 9AM to 3PM: Applicant Lynette representing the Salvation Army requests the tollbooth for fundraising for various Salvation Army programs, including rent and utility assistance, summer camps for children, and music mentoring programs. Highlighted the increasing need in the community, with more working individuals seeking assistance. Board acknowledged the Salvation Army's positive impact on the community. Recognized the organization's adherence to safety protocols during such events. Motion: Member Alonzo made Motion to approve the Salvation Army tollbooth fundraiser request for December 9, 2023 with a rain date of December 16 th to be held at the intersections of Main Street and Massachusetts Avenue and also the intersection of Electric Ave. and Whalom Road from 9:00 AM to 3:00 PM. Seconded by Member Franco. All, aye. Passed unanimously. Meeting with the Village at Flat Hill and abutters along Flat Hill and Page Street regarding Drainage: [Member Jeffreys gave background information] Abutters of Flat Hill have expressed concerns about water coming onto their properties and would like to discuss source of drainage issues. The Village of Flat Hill Trustees have committed to addressing the cleanout of the basin and have secured four quotes and will complete the maintenance by the end of the Spring pending Conservation approval. They declined Town’s contributions for this project due to several factors including not meeting federal and state procurement requirements. Discussion: Chris Menard, 672 Page Street: Page Street has been deteriorating at a rapid rate due to water issues and expressed need for engineers and maintenance for the road. Water comes down and collects in between Resident Menard’s property and his neighbor’s property. Matthew Allison presented a slide deck with historical and current data on the drainage issues, seeking further comment from the DPW Director and town engineers. David Melvin, 655 Page Street: Commended DPW Director Bill Bernard for coming out to do some drain cleaning and appreciates the effort. Raised concerns about investigating this issue versus treating the symptoms. Development of housing has reduced groundwater absorption and the result is causing ponds to form on properties. Erosion has caused damage to the road and abutting properties. Resident Melvin is requesting a geological engineering survey. Member Jeffreys: Acknowledged the complexity of the issue and the need for continued monitoring and potential further engineering studies. Described personal observations of groundwater issues on his property and around town, noting that similar issues are widespread in Lunenburg, not just isolated to Page Street and Flat Hill. Expressed that while the maintenance ===PAGE 4=== Page 4 of 10 Select Board Meeting Minutes November 7, 2023 of the basin at The Village at Flat Hill might alleviate some issues, it may not fully resolve the problem, given the high groundwater levels observed in the area. Brian Marchetti, McCarty Engineering: Confirmed that the studies conducted so far focused on ensuring that the drainage system in The Village at Flat Hill was built to specifications and is still functioning as designed. Noted that the primary issue seems to be the rising groundwater table, which has become more prominent in recent years and is affecting many areas beyond just the Flat Hill and Page Street vicinity. Potential Solutions: Installation of additional storage solutions such as underground pipes or basins, although these would need to be placed in locations with lower groundwater levels to be effective. Stressed the importance of regular maintenance of existing stormwater infrastructure to mitigate surface water issues. Challenges: The high groundwater table poses a significant challenge to traditional stormwater management techniques, as many of these solutions require adequate separation from groundwater to function properly. Implementing new infrastructure could be costly and may require identifying new locations where groundwater is not as high. Member Alonzo: Confirmed with Mr. Marchetti that surface hydrology studies have been completed, as well as, review for accuracy and best practices of original documentation that was filed in 1994, review of abutting properties, site walks, test pitting. Asked about the feasibility of conducting a geological study to better understand the underlying causes of the high groundwater and to explore possible solutions. Raised concerns about the potential effectiveness of additional drainage solutions if the groundwater table remains high. Mr. Marchetti’s Response: A geological study could provide a better understanding of why groundwater is rising, but it may not directly lead to a solution. Finding a place for the excess water to go, such as identifying suitable areas for new basins or drainage, remains a key challenge. Agreed that any additional stormwater management practices would need to be carefully sited to ensure they function effectively and do not simply exacerbate the issue. Member Alonzo: Asked about the process for work completion and if there is any way to expedite the process and if the Town hired engineers can inspect the work once it’s complete. Ned Pratt, 10 Alder Way: Not prepared to speak on specifics as they are still in the procurement process. Under the advice of an attorney the Board of Trustees will not have any affiliation with the Town including inspections. The Village at Flat Hill trustees expressed concerns about the possibility of the town reopening their order of conditions if the town were to get involved in inspecting or overseeing the planned maintenance work on the detention basin. They emphasized that while they are committed to carrying out the necessary maintenance work, they prefer to handle it independently without town oversight to avoid potential legal or regulatory complications. Member Jeffreys: Clarified that the town does not have the explicit right to inspect the work under the current order of conditions, as this was not reserved at the time of the original approval. However, he emphasized the importance of ensuring that the work is done properly and that the concerns of the affected residents are addressed. ===PAGE 5=== Page 5 of 10 Select Board Meeting Minutes November 7, 2023 Member Alonzo: Questioned why the trustees would deny the town's request for an inspection if the work is being done "because it’s the right thing to do." He noted that without some form of inspection or verification, it would be difficult for the town to ensure that the maintenance work is effective in addressing the water drainage issues. Mr. Marchetti: Explained that typically, after such maintenance work is completed, the contractor would provide a report detailing the work done. He noted that having access to such a report or being allowed to inspect the work could help the town assess whether the maintenance has been effective. Member Alonzo: Highlighted a potential disconnect between the trustees’ desire to manage the work independently and the town’s responsibility to ensure compliance with the intent of the original planning conditions, especially considering the impact on nearby residents. Stressed the importance of cooperation among all parties involved. He acknowledged the trustees’ concerns but reiterated that the town’s primary goal is to protect the interests of all residents, including those affected by the drainage issues. Resident Melvin: Raised concerns about the ability of the town to reopen the order of conditions if it is determined that the maintenance work does not resolve the issues. He also emphasized the need for clear and effective communication between the town, the trustees, and the affected residents. Karen Menard, 672 Page Street: Raised concerns to the Board regarding timeline and urging decisions to be made to address the problem prior to Spring. Chris St. Germaine, 268 Flat Hill Rd: Request the Board move on from the retention pond and consider alternate solutions. Chris Menard, 672 Page Street: Stated the retention ponds do not need maintenance they need to be replaced. Expressed concern with focusing on retention ponds if work will not get done until Spring and the need for an alternative solution is growing. Heather Lemieux, Town Manager: Expressed a willingness to continue working with the trustees and the affected residents to find a solution that meets everyone’s needs. She also emphasized the importance of clear communication and documentation throughout the process. Member Jeffreys: Summarized the discussion and reiterated the Board’s commitment to ensuring that the drainage issues are addressed effectively. He thanked all participants for their input and encouraged ongoing dialogue as the situation progresses. Next Steps: • The Village at Flat Hill trustees to proceed with the planned maintenance work on the detention basin. ===PAGE 6=== Page 6 of 10 Select Board Meeting Minutes November 7, 2023 • The Board discussed the importance of ensuring that the maintenance work is documented and that the town receives a report or some form of evidence that the work has been completed to a satisfactory standard. • The Board agreed to monitor the situation closely and consider further action if the maintenance work does not result in a noticeable improvement in the drainage issues. • The possibility of conducting additional studies or exploring other engineering solutions will be revisited if necessary, particularly if the drainage issues persist after the maintenance work is completed. • The Board agreed to continue to explore and assess other potential solutions for the drainage issue, including the possibility of additional engineering studies or infrastructure improvements. • The Board will consult with Town Council regarding the possibility of giving written assurance to the trustees to not impose additional conditions while ensuring compliance with the current conditions. • The Board will communicate with the Conservation Commission regarding their role and authority in this matter. • The town will monitor the impact of the Basin maintenance and reassess the situation in the spring. If the issues persist, the board will consider more extensive solutions. Timeline Clarification: The board will formally request a detailed timeline from the Village at Flat Hill trustees, specifying the exact dates by which they plan to complete the necessary work on the detention basin. This will be done as soon as possible to ensure that everyone is on the same page regarding expectations. Exploration of Additional Solutions: While waiting for the Village at Flat Hill to complete their work, the town will continue exploring other potential solutions for the drainage issues, including the possibility of creating additional drainage systems or enhancing existing infrastructure. This will involve assessing the feasibility, costs, and potential impacts of these solutions. Public Safety Concerns: The town will ensure that the maintenance work along Flat Hill and Page Street is prioritized to address immediate public safety concerns related to erosion and potential ice formation. This will be done before the winter season to minimize the risks associated with these issues. Communication and Updates: The board commits to keeping the affected residents informed about any developments, timelines, and decisions made regarding this issue. Regular updates will be provided at future meetings or through direct communication to ensure transparency and continued engagement. Conclusion: The board acknowledges the frustration and concerns of the affected residents and is committed to finding a solution that addresses the issue in a timely and effective manner. While there are challenges in working with the Village at Flat Hill, the board will continue to advocate for a cooperative approach that benefits all parties involved. If necessary, further actions will be considered in the spring based on the outcomes of the current efforts. ===PAGE 7=== Page 7 of 10 Select Board Meeting Minutes November 7, 2023 APPOINTMENTS Ratification of the Town Manager’s Appointment of Assistant to the Sewer Business Manager Camille Farrar and Videographer Conner Garrity. Camille Farrar: Heather Lemieux presented C. Farrar’s education and work history. She has a degree in Accounting & Finance, has worked as an administrative assistant for the Pepperell Fire Department as well as the Shirely Water District as a collector accountant for 12 years. Prior to that she was the Assistant to the Town Administrator and was the Sewer Administrator for 4 years. She has a strong background in Sewer, billing, accounting and administrative skills. She was highly recommended by her references being described as efficient, proficient, and responsive. She is able to begin November 28, 2023. DPW Director Bill Bernard commented on behalf of the interview committee, they found Camille has an excellent background and recommend her for the position. Member Alonzo made Motion to ratify the Town Manager’s Appointment of Assistant to the Sewer Business Manager of Camille Farrar at the highest recommendation of our DPW Director. Seconded by Member Franco. All, aye. Passed unanimously. Connor Garrity: H. Lemieux presented Connor’s education and work history. Connor has a Bachelor’s degree in Communication Media and has experience working for a video production company. His references described him as good-natured, energetic, and motivated. Connor can begin November 9, 2023. Member Alonzo made a Motion to ratify the Town Manager’s Appointment of Videographer Connor Garrity. Seconded by Member Franco. All, aye. Passed unanimously. TOWN MANAGER’S REPORT Board and Committee Vacancies: Architectural Preservation District Commission: 1 vacancy Cemetery Commission: 1 vacancy (until the next annual Town election) Finance Committee: 1 Vacancy Green Communities: 1 Regular Member and 1 Associate vacancy Open Space Committee: 1 Member at Large vacancy Personnel Committee: 1 vacancy Employment Opportunities Assistant Town Accountant (32 hours/week) Assistant Meal Site Manager (19.5 hours/week) Facilities Superintendent (40 hours/week) Finance Director (40 hours/week- contractual) Heavy Equipment Operator (40 hours/week) Land Use Director (40 hours/week) Principal Assessor (40 hours/week) Videographer (2-10 hours/week) ===PAGE 8=== Page 8 of 10 Select Board Meeting Minutes November 7, 2023 925 Mass Ave: The additional work to remove the holding tank and hydraulic lift has been completed by the contractor hired by the EPA and they will be submitting the profile sheets that I signed to remove any hazardous materials to offsite. I will be contacted once the facilities accepting the materials approve and will schedule a pick up date. Home Rule Petition for Senior Means Tested Program: Representative Scarsdale notified me that our Home Rule Petition to create a Senior Citizen Means Tested Program was reported favorably out of committee and is currently with the Steering committee. The next step will be a second and then third reading on the House floor and then will move on to the Senate for a similar process. Sale of 2 DPW Trucks: Two of the decommissioned DPW trucks were sold through Municibid: the 1995 Mack 10 Wheel Spreader Plow Truck with Wing Plow was sold for $7,100 and the 2008 6-Wheel Dump Truck Spreader with Plow for $4,000. This exceeded the amount that was submitted for trade in value by the bidder for the 2 new DPW trucks so the award to Minuteman Trucks included the other three de- commissioned trucks (2-2006 International 6 wheel dump trucks with plows and 1-2008 International 6 wheel dump with plow). OLD BUSINESS Discussion of November 14, 2023 Special Town Meeting Warrant Articles and Consent Calendar: It was noted not all articles are suitable for inclusion in the consent calendar. Article 2: A prior year expense related to wages, which were supposed to be encumbered but were not, were identified. The total amount is $1,432.62. Articles 7 & 8: Sewer Articles were discussed and deemed non-controversial, making them suitable for inclusion in the consent calendar. Article 12 & 13: An error in the index of the warrant was identified and articles 12 & 13 were listed incorrectly. Article 12 should pertain to the Park, and Article 13 should concern the Water Supply District. It was clarified that the misprint does not affect the warrant itself and the corrected index will be reprinted for clarity at the Town Meeting. Planning Board and Agricultural Commission Articles: The planning board chair is coordinating the printing of color copies of relevant maps for the articles, including the agricultural commission article. These will be made available on the town's website and at the town meeting for easier accessibility. It was noted that an amendment might be proposed concerning the article on solar canopies, specifically regarding the maximum height. There were also minor corrections required in the water supply district numbering due to a scrivener's error in the DEP model bylaw. Budget Adjustment Article: The board reviewed a revenue and expenditure sheet provided in the meeting's Google Drive. New Growth was initially estimated at $200,000 but has since been ===PAGE 9=== Page 9 of 10 Select Board Meeting Minutes November 7, 2023 reassessed at approximately $484,000. It was recommended to be conservative with the new estimate and allocate $400,000 to avoid raising a deficit. An additional $119,000 in state aid was identified, bringing the budget adjustment article to $319,000. It was proposed to allocate $99,000 into the salary reserve account for potential adjustments, including a $20,000 adjustment to the town clerk's salary. The remaining $200,000 will be placed into the reserve account. Town Clerk Salary Adjustment: The board had previously discussed and agreed to increase the town clerk’s salary by $20,000 to align with the median pay based on a compensation analysis. This adjustment was confirmed to have been discussed during an executive session. Reserve Fund Discussion: The board discussed increasing the reserve fund from $75,000 to accommodate potential needs, particularly in light of potential abatement requests following tax bill distribution. There was a suggestion to consider placing funds into the overlay account controlled by the assessors, but the board leaned towards the reserve fund for its broader applicability. CURRENT BUSINESS Approval of Minutes of August 30, 2023: Member Franco made a Motion to approve the Minutes for the meeting of August 30, 2023. Seconded by Member Emkey. All, aye. Warrants: Payroll: $698,711.07; Accounts Payable: $1,042,170.83; Accounts Payable $792,943.36 COMMITTEE REPORTS School Committee: Member Emkey reported the new Facilities Director, Eric Hevy, started on October 23rd. Jerry Samson officially retired, receiving a "clap out" and confetti on her final day. Capital Planning Committee: Member Alonzo reported the Committee met last night for the first round of department presentations, hearing from the IT department, Fire Department, and Police Department. DPW will present tomorrow, with the Schools presenting on November 20th. Master Plan Steering Committee: Member Franco reported the committee held a meeting on November 2nd at Smokestack Roasters with a good public turnout. The Consultants introduced the planning process and held breakout sessions to identify key themes for the town's master plan. Public participation is encouraged, and the dedicated site for the master plan is planlunenburg.org. Municipal Building Design Committee: Member Jeffreys reported committee is scheduled to meet tomorrow, focusing on the town meeting presentation and procurement. The meeting was delayed due to the maximum number of Zoom meetings being reached. The town manager is looking into increasing the number of meetings the account can handle. Finance Committee: Member Jeffreys reported they met earlier today and appointed Dave Passios to the Finance Committee. ===PAGE 10=== Page 10 of 10 Select Board Meeting Minutes November 7, 2023 Member Jeffreys attended the Destination Groton Meeting which focused on the region on tourism. The Chamber of Commerce and Congresswoman Lori Trahan attended which was an impressive interaction. Topics of discussion included highlighting the Groton Hill Music Center and discussed regional support in order to increase tourism in the area. Upcoming Meetings: Special Town Meeting: November 14th at the Middle School High School auditorium. Select Board Meeting: November 28th, focused on receiving reports from appointed boards and committees. PUBLIC COMMENTS Heather Lemieux, Town Manager: Addressed a comment made during the Planning Board's public hearing on October 30th, which insinuated that an article on the warrant (related to the water supply district) was put forth in an underhanded manner. The town manager expressed that this was false and damaging to staff reputations. Member Franco: Concurred with the town manager, noting that the insinuation during the Planning Board's public hearing was inappropriate and unsupported. Member Jeffreys: Expressed gratitude to board members for their commitment. EXECUTIVE SESSION Member Jeffreys made Motion to enter into Executive Session and to adjourn the meeting from Executive Session pursuant to M.G.L. ch. 30A Section 21A s.2 to construct strategy sessions in preparation for negotiations with non-union personnel and subsection 3 to discuss strategy with respect to collective bargaining if an open meeting may have a detrimental effect on the bargaining position of the public body, and I as Chair so declare, which I do. Seconded by Member Franco. Roll Call Vote only to reconvene for the purposes of adjournment: Member Emkey, aye. Member Alonzo, aye. Member Franco, aye. Member Jeffreys, aye. Passed 5-0-0. Entered Executive Session at 10:22 PM Adjournment: The meeting was adjourned following the executive session. ======================================================================================== DOCUMENT : 2023-11-14-agenda-3679.txt BOARD : select-board DATE : 2023-11-14 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2023-11-14-agenda-3679.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11142023-3679 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, November 14, 2023 6:20 PM AGENDA Lunenburg Middle/High School Auditorium The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. I Call to Order I. Discuss/vote on Special Town Meeting warrant article recommendations III. Adjourn ======================================================================================== DOCUMENT : 2023-11-14-minutes-3679.txt BOARD : select-board DATE : 2023-11-14 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2023-11-14-minutes-3679.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11142023-3679 ======================================================================================== ===PAGE 1=== SELECT BOARD MINUTES November 14, 2023 Lunenburg Middle/High School Auditorium Members present: Michael-Ray Jeffreys, Chairman; Lou Franco, Vice Chairman; Tom Alonzo, Renee Emkey Member not present: Caesar Nuzzolo, Clerk Others present: Heather Lemieux, Town Manager Chairman Jeffreys called the meeting to order at 6:26 p.m. The Board voted on recommendations of the Special Town Meeting warrant articles. Motion: L. Franco 2nd: R. Emkey To recommend approval of Article 1 Vote: All in Favor Motion: T. Alonzo 2nd: L. Franco To recommend approval of Article 2 Vote: All in Favor Motion: T. Alonzo 2 nd: L. Franco To recommend approval of Article 3 Vote: All in Favor Article 9 was deferred until the Planning Board presents information later this evening on the warrant article. Motion: T. Alonzo 2 nd: R. Emkey To recommend approval of Article 15 Vote: All in Favor The meeting adjourned at 6:32 p.m. Respectfully submitted, Anne Aubrey Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2023-11-28-agenda-4147.txt BOARD : select-board DATE : 2023-11-28 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2023-11-28-agenda-4147.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11282023-4147 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, November 28, 2023 7:00 PM REVISED AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. This meeting will be held in-person at the location provided on this notice. Members of the public are welcome to attend this in-person meeting. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda should make plans for in-person vs. virtual attendance accordingly. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Te lephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipate d by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  PUBLIC  TOWN MANAGER  BOARD II. ANNOUNCEMENTS III. COMMUNICATIONS FROM OTHER BOARDS Annual Update by Appointed Multimember Boards or Represententatives (per Appointment Policy)  Council on Aging- Deb Lincoln  300th Anniversary Committee- Pete Lincoln  PACC-Steve Walker  Conservation Commission- Mary Wilson/Bob Pease  Cultural Council-Elise Wiley & Donna Saiia Written Reports  APDC-Tony Sculimbrene  ZBA- Al Gravelle  Agricultural Commission- Matt Allison IV. APPOINTMENTS V. INTERVIEWS/APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS ===PAGE 2=== Ratification of the Town Manager’s Appointment of Public Access Videographer Christian Piscopo Ratification of the Town Manager’e Appointment of Interim Town Accountant Julie Costello VI. TOWN MANAGER REPORT VII. OLD BUSINESS 1. Status update on Capital Plan Projects from FY24 and prior VIII. CURRENT BUSINESS 1. Recap of Special Town Meeting and any follow-up action items 2. Minutes/Warrants/Action Items 3. Committee Reports IX. UPCOMING MEETING/EVENTS SCHEDULE December 5th, December 12th, December 19th X. PUBLIC COMMENT***  TOWN MANAGER  PUBLIC  BOARD XI. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at th e discretion of the Chairperson