# select-board — 10 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2023-05-02-minutes-450.txt BOARD : select-board DATE : 2023-05-02 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2023-05-02-minutes-450.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_05022023-450 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Chairman Jeffreys called the meeting to order at 7:00 p.m. and asked everyone to stand for the Pledge of Allegiance. Mr. Jeffreys announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg public access channel and Facebook Live and will be uploaded to the Lunenburg public access YouTube channel within 24 hours after the meeting. He provided the ZOOM link for those who would like to participate remotely. The agenda lists all the topics which may be discussed at this meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by the Open Meeting Law. PUBLIC COMMENT: Mr. Alonzo thanked everyone who attended the Lunenburg Boys & Girls Club fundraiser last Friday. He thanked all the teams who participated and congratulated the winning team (Police Dept. & comfort dog Hank). Mr. Jeffreys stated it was great to be there and lauded Mr. Alonzo for hosting the event. George Burden, 39 Cortland Circle, asked Mr. Jeffreys about a statement made at the January 17 meeting about tax increases/decreases in different areas of town. Mr. Jeffreys informed him he would have to review the video. ANNOUNCEMENTS • Ms. Lemieux noted the Eagle House Supporters clothing drive collected 1200 bags of clothing totaling 12,786 pounds from December to April. This raised $2557 for the Lunenburg Adult Activity Center. • Representative Margaret Scarsdale will be holding office hours in Lunenburg on May 10" at the public library from 5-6 p.m. • Yard waste days at Young's Road will be May 6, May 13 and May 20. • The Lunenburg youth baseball and softball parade will be May 13th at 9 00 a.m. starting at Kids Kingdom • The Annual Town Meeting is May 6th at 9:00 a.m. at the Middle/High School Auditorium • The Annual Town Election is May 20th 7:00 a.m. to 5:00 p.m. at the TC Passios Building • The Memorial Day ceremony will be on May 29th at 10:00 a.m. at Veteran's Park COMMUNICATIONS FROM OTHER BOARDS The Planning Board has begun their master planning process and they are seeking a representative from the Select Board to serve on the steering committee. The Sewer Commission has informed us the intermunicipal agreement with the City of Leominster expires at the end of June of next year and Dave MacDonald and Mike Nault will be representing the sewer commission. They were reaching out to see if the Select Board also wishes to have a representative present. Mary Wilson (Conservation Commissioner) and Ana Lockwood (Parks Commissioner) reported on the Earth Day 2023 Activities ===PAGE 2=== 4/15 4/22 4/22 4/22 Library: Sheet Mulching Wallis Playground: Spring Clean-up Pollinator Habitat: Spring Clean-up & Seed Starts Library: Tree Planting Various Ad hocs: Chestnut St Neighborhood Cleanup, New West Townsend Rd Clean Up, Mass Ave Clean-Ups, Northfield Rd Clean-ups SUMMARY REPORT: Description Properties & Areas Supported Volunteer Turnout Volunteer Hours Equivalent Value Back to Lunenburg Metrics 13 122 361 $11,180.00 Comments 9 Properties + 4 Ad Hoc Areas Volunteers at Events Man-hours used $31/hr. consistent with MassTrails "In-Kind" metric Special Thank you to: • Lunenburg Ledger • Sponsored the initial ¼ Page Color Ad to Promote Visibility Lunenburg DPW & Facilities • Trash Pickups, dumpster support, etc. Event Coordinators • Coordinating with Volunteers, Leading Projects State Representative Support Margaret Scarsdale Groups ===PAGE 3=== Rocks, for an All Alcohol Restaurant License located at 96 Lakefront Avenue, Lunenburg, MA. The premises is described as a one-story sports bar with a 29'x 12' sq. ft. outdoor patio; 1540 total sq. ft. Jonathan Dickhaut, owner/manager, was present for the application. Mr. Dickhaut stated his family owns a business in Townsend, Townsend House, since 1974. He also owns Partners Pub in Fitchburg, which was in need of some serious attention when he bought it. We've remodeled/rebranded and had zero alcohol violations since we took over. When asked, Mr. Dickhaut stated none of the current management will be staying at On the Rocks but some of the staff will remain. Discussion ensued about a liquor violation pending against the current owner of the business. When asked, Mr. Dickhaut stated hours of operation will remain the same. There was a memo from the Land Use Director concerning the special permit for the outside seating area. "It would be my belief that this would transfer as the business is continuing in the same manner as the new owner would be subject to all the conditions. The language that the ZBA often includes relative to the permit ceasing with the property transfer does not exist in this permit." Mr. Alonzo asked if Mr. Dickhaut had read the Select Board policy regarding liquor licenses. Mr. Dickhaut stated he had. He stated he would be the manager and once this license is approved, he will be changing the manager at his other business in Fitchburg. We will be a hands-on management team and use the same policies we use in Fitchburg. Discussion ensued about the pending violation against the current owner of On the Rocks and Mr. Dickhaut was advised that the hearing is next week for that. Also discussed were possible scenarios if the transfer is approved and possible results of the violation hearing next week. Dave Rodgers, 82 Highland Street, stated his wife's mother and father lived next door to the Townsend House and there was only one time there was a problem and they fixed it immediately. He did not know Mr. Dickhaut personally, but he restated the family are nice people. Seeing no other public comments, Mr. Jeffreys closed the public hearing. Motion: T. Alonzo 2nd. H. Sroka To transfer the all alcohol license and approve the common victualler license for Lakefront Beverage Inc. d/b/a On the Rocks, 96 Lakefront Ave. Vote: All in Favor Mr. Dickhaut thanked the board and exited the meeting. INTERVIEWS/APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS • Ratification of the Town Manager's Appointment of Building Commissioner Brian Gingras Ms. Lemieux stated we advertised and got six applicants. Three out of four accepted an interview with us and Mr. Gingras was our top choice. He has 15 years of relatable municipal experience He's previously worked 10 years as a local inspector for Athol, Lowell and Woburn before becoming a Building Commissioner and he currently works for the Town of Lancaster where he gained two and a half years of experience as their Building Commissioner. He's a certified local building inspector and will be taking his final test for his certification later this month. Prior to municipal work he owned and operated a general contracting company for 17 years. He did extensive research on the community for his interview. He's very well versed and we look forward to bringing him on board. ===PAGE 4=== IvIs. "As you are aware we have been looking to fill the new part time Administrative Assistant role for the Police Department since January of 2023. The position has been posted, and we have gone through two rounds of' interviews with several candidates. During the second round of interviews, we identified a candidate who we believe will be a great fit for our Department and Community. I am pleased to recommend Gail Kemp for the part-time Administrative Assistant for the Police Department position. Gail is a resident of Fitchburg and has family in Lunenburg. She holds an Associate's Degree in Business Administration from Jamestown Community College and has extensive administrative assistant experience. In her previous roles, Gail has been responsible for maintaining payroll, accounts payable and receivable, and has familiarity with the Microsoft Office suite. Gail possesses the skills and knowledge to successfully fulfill this position. Gail has met all of the requirements for this position, which included passing a full background investigation. I request that Gail Kemp be appointed to the part time Administrative Assistant for the Police Department position to be effective May 3. Thank you for your consideration of my request." Ms. Lemieux stated she had personally met her and felt she would be a good fit. Motion: T. Alonzo 2^°: L. Franco To ratify the Town Manager's appointment of Gail Kemp as Police Part-time Administrative Assistant Vote: All in Favor TOWN MANAGER REPORT Announcement on Existing Vacancies The following is a list of current vacancies on the following committees: Finance Committee (1 vacancy) • Green Communities Committee (1 Associate vacancy) • Open Space Committee (1 Member at Large vacancy) • Personnel Committee (1 vacancy) • Zoning Board of Appeals (1 Associate vacancy) Interested persons can find Volunteer Applications on the Town Website and completed forms can be sent to the Select Board's Office. Anyone that has any questions on volunteer opportunities can contact the Select Board's Office at (978) 582-4130 × 144. Current Employment Opportunities with the Town The following is a list of current employment opportunities with the Town: • Administrative Assistant for Conservation (10 hours/week) • Administrative Assistant for Planning (36 hours/week) • Assistant to the Sewer Business Manager (24 hours/week) • Assistant Town Accountant (32 hours/week) • Facilities Superintendent (40 hours/week) • Finance Director (40 hours/week- contractual) • Police Officer (40 hours/week) • Veterans Services Agent (varies) • Videographer (2-10 hours/week) More information on each position can be found on the job postings, which are located on the town ===PAGE 5=== Ave were teles a yelasign, butterested dess nos dese me shoo Mrolo thesies aiming ease and sins be tons a stay in theigh turnaes mergame and gostraight recommendation would beto control themovementcomingoff Chase Road. MassDOT installed traffic counters at the Route 2A/Electric Ave/Lunenburg Crossing driveway intersection and at the Route 2A and Chase Road intersection the week ending 12/02/2022 and removed them week ending 12/09/2022. In early March, the DPW Director asked Ann Sullivan of MassDOT for an update, and she had responded that they were still evaluating what they could do on this stretch between Chase Road and Electric Ave and the intersection and signal were designed as such that the outside lane is a shared through/right turn lane. As part of their evaluation, they are looking to determine if the outside lane on the WB approach at the signal can be modified to an exclusive right turn lane. On April 28th the DP W Director spoke with Lori Shattuck, MassDOTDistrict 3 Traffic Engineering. Shestated the intersection is a Top 5% Intersection Crash Cluster and as such is eligible for funding under the Highway Safety Improvement Program (HSIP). She is going to find out if a Road Safety Audit can be started. She envisions a future project to make permanent changes to alleviate the traffic conflicts. She is also willing to meet with public safety officials in the field to discuss temporary measures that may help. Ms. Shattuck said she would get back to the Director soon. Invitation for Bids/Request for Proposals: • Bids forthe Lunenburg Adult Activity Center Outdoor Patio project were initially due May 1st but will be extended to Monday, May 8th due to an addendum that needs to go out to address some changes to the bid specifications. • The Assistant Town Manager is currently reviewing draft bids for the Five Year Assessors Revaluation, Page Street Culvert Construction project, Guardrail Repairs, Fog Sealing, and a RFP for Operation and Maintenance of the Wastewater Collection System. Also, the Assistant Town Manager will be re-bidding the Public Safety Building Carport project shortly. I am finalizing the Request for Proposals for the LED Streetlight Conversion and hope to have this advertised by next week. 30 School Street Hazardous Abatement and Demolition Demolition of the building began on April 27th and is expected to be complete by town meeting. Site work and grading is expected to complete by May 19th. Department Head Updates: Facilities: The Facilities Director reported that the architect will be wrapping up the plans for the Ritter Building Envelope project soon; the bid for the Adult Activity Center Generator will begoing out soon; 30 School Street will be completed by the end of May; the Facilities Director is working with an architect on putting the PSB Carpet project bid together; the schematic design work for Marshall Park should be complete around mid-June. Land Use: We are currently in between Building Commissioners but our Alternate Building Commissioner is reviewing any permits in Viewpoint and available if needed until our next Building Commissioner starts; Master Plan; The Planning Board reviewed a draft charge for a Master Plan ===PAGE 6=== 229); Arrest: 114 (ytd) (March: 24, April: 30); Accidents: 82 (yta) (March: 23, April: 10); Year to date officers have issued 603 Citations and have written 292 Reports not involving the above calls. • Finance: The Finance Director willbesendingout a purchaseorder memo forendofthe yearPOs soon and after town meeting will set up FY24 budget so it is all set in MUNIS beforesheretires. • The Finance Director will complete the next expenditure report for ARPA that is due April 30th. • COA: TheCOA Directorreported that the center has been busy with programming, including Memory Cafe, Zumba, Line Dancing, Yoga, Stitch & Chat, Reiki and more. COA Director is beginning to plan for the Memorial Day Ceremony which will be on May 29th at 10 am. Library: March 25th burglary $400 in cash; June 2nd 2-7 June 3rd 9-2 pm Friends of Library Book Sale; partnered with Parks with tree planting and mulching project; • Assessors: Principal Assessor reported the hired consultant has done about ½ of the cyclical inspections (not related to abatement inspections); working with the Assistant Town Manager on the RFP for Five Year Revaluation to be put out shortly. • Public Access: The position of production technician was filled by an in-house videographer recently; Public Access will be getting ready for filming Are you Smarter than a Sixth Grader, Memorial Day Ceremonies, Graduation, and the ATM. • DPW: The DPW Director relayed that after the last big snowstorm the crews are still cleaning up a lot of roadside debris from trees. The crews are also street sweeping, performing catch basin cleaning operations, cutting back excessive roadside plant growth, repairing road signs, addressing drainage issues, and picked up branches collected during the Earth Day cleanup. CEI spent 2 days collecting data from our storm water systems (catch basins, manholes, connecting pipes, etc.) this past week. The DPW Director has been trying to get the easements signed for the Flat Hill Road Bridge project; two of the four have been signed to date. • IT: Fiber has been installed at the TC Passios and working with Comcast to schedule the fiber install at Town Hall; obtaining updated quotes for town building phone systems; MUNIS migration date is May 1st-5th and the go live date September 7th-8th; still waiting on a couple quotes from vendors for the camera system at the Public Safety Building. Ms. Lemieux reported a resident sent an email "sending a big thank you to the DPW (regarding street sweeping/catch basin cleaning) especially the operator, the street sweeper I don't think I've ever seen anyone do a more thorough job." She commended the DPW for all the work that they do. Ms. Lemieux read aloud a letter sent to Library Director Muir Haman. "Dear Mr. Haman, On behalf of the Statewide Massachusetts Teen Choice Book Award Selection Committee, I'm writing to express our sincere appreciation and gratitude for the outstanding work that Lunenburg Public Library Teen Librarian Susan Elbag has done as a founding member of our volunteer committee over the past two years. Being a part of the committee is a considerable undertaking. We require members to review at least 20 books and attend a series of meetings throughout the year totaling more than 15 hours of volunteer time. Their dedication and commitment to the committee's mission and fulfillment of these responsibilities has been truly remarkable. Her deep knowledge of adolescent development, library experience and professionalism have been invaluable as we work to curate an outstanding and diverse list of new young adult books for the youth of our state to vote on. Ms. Elbag's collaborative skills, commitment to literacy and attention to detail have helped us to create a welcoming and inclusive slate of books that serves our state's diverse needs. Additionally, as the ===PAGE 7=== Dalgall Agreement Was Deal, agree n Dye Dr de g a real agre Dy the Lunenburg Professional Firefighters. ARTICLE 8. To see if the Town will vote to raise and appropriate or transfer from available funds, a sum of money to fund the first year of the FY 24-FY 26 Collective Bargaining Agreement dated July 1, 2023 - June 30, 2026 with the Lunenburg Professional Firefighters, PFFM Local 5369; or take any other action relative thereto. (Submitted by the Town Manager) Motion: T. Alonzo 2nd: M. Jeffreys To recommend approval of Article #8 which is the Fire Union Bargaining Agreement Vote: All in Favor Ms. Lemieux reported the agreement included a 2½% increase for each year of the three-year agreement and a change in the shift differential between the top steps of Lieutenant to the first step of the Fire Captain position. That change in year 1 went from 3% to 5% differential; for year 2 an additional percent, and year 3 an additional percent. A fourth step for the Fire Captain position was added as well as a $1000 annual stipend position for the SAFE Coordinator. Also added was an officer out of grade pay increase of $2/hr. if there's not an officer on duty for a shift. The overall impact for fiscal 24 would be $26,043.04; for fiscal year 25 the impact will be $36,022.18 and for fiscal year 26 is $25,320.14. Mr. Alonzo noted there was a typo on Article 21 and there will be an amendment made on the meeting floor to remove the word "residential," and replace with "all taxpayers." The board reviewed the motion sheet for annual town meeting. CURRENT BUSINESS Approval of Minutes of February 28, 2023 Motion: M. Jeffreys To approve the minutes of February 28, 2023 as presented 2nd: L. Franco Vote: All in Favor Action Items: Mi. Jeffreys reported a resident sent a request to place no parking signs north or south of the intersection of Sunset Lane and Robb's Hill Road. The Police Chief will setting up some traffic monitors to study implications of doing so. Mr. Jeffreys stated a request for residents of Summer Street for a paved parking area in the Town Right of Way will be coming next week. Mr. Alonzo asked about the town roads getting line painted as this poses a safety issue. Ms. Lemieux will follow up with the DPW Director. Mr. Alonzo asked if the Assessors could provide this board reports of the abatements given out weekly. Upcoming Meetings Mr. Jeffreys reviewed the upcoming meetings: May 6 (Annual Town Meeting), May 9, May 16. He noted the Town election is May 20"i Mr. Jeffreys reviewed the schedule for the Town Manager evaluation process. Committee Reports Mr. Jeffreys reported the Municipal Building Design Committee met and we are looking to meet with the Select Board on the 16" to review the hybrid plan as well as some rough estimates for phasing and costs. ===PAGE 8=== and what we've done as far as policy work and planning speaks for itself. I would hope that voters would see that as evidence that the Town is in a good position, that the budget being put forth is appropriate, meets the Town's needs and there was a lot of thought and process that went into it as well. A gentleman who believed he had a peddler's license hearing for Sun Run Solar scheduled this evening stepped forward but his appointment was not listed on the agenda. He will be rescheduled for the next meeting. Mr. Alonzo following up on Ms. Lemieux's statement regarding Town Meeting, stated this is an opportunity for people to voice their opinions. The audit we received last week is similar to the audit we received the year before that and years before that. The Town is run very well, I think the Finance Director and the Town Manager and their teams do an excellent job. This is the time to come and support the budget that serves the needs of the town. If you look at any individual article separately from all the rest, it is either self-explanatory or easily supported about why we need it. These are not "nice to haves," these are core things like passing the budget and putting things in stabilization fund, etc. I encourage people to come to participate. Motion: L. Franco 2nd: H. Sroka To enter into Executive Session and to adjourn immediately after exiting Executive Session: Pursuant to MGL c. 30, Section 21, Paragraph 3, to discuss strategy with respect to collective bargaining, where an open meeting may have a detrimental effect on the government's bargaining position and the Chair so declares. (Public Employee Agreement). Vote: Ms. Sroka-aye, Mr. Franco-aye, Mr. Alonzo-aye, Mr. Jeffreys-aye ******************EXECUTIVE SESSION MINUTES ARE SEPARATE************************ The meeting adjourned at 9:12 p.m. Respectfully submitted, Elainem Peterson Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2023-05-09-agenda-238.txt BOARD : select-board DATE : 2023-05-09 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2023-05-09-agenda-238.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_05092023-238 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, May 9, 2023 7:00 PM AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. This meeting will be held in-person at the location provided on this notice. Members of the public are welcome to attend this in-person meeting. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda should make plans for in-person vs. virtual attendance accordingly. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e -mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fa ct be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT*** • BOARD • PUBLIC II. ANNOUNCEMENTS III. COMMUNICATIONS FROM OTHER BOARDS IV. APPOINTMENTS 7:10 PM Peddlers License application for Guglielmo Astudillo dba SUN RUN SOLAR 7:15 PM Public Hearing for Class II Auto Dealer License for J & E Realty Enterprises, Inc. (Jacques Nasif, Owner) d/b/a J & E Auto Sales at 383 Whalom Road 7:30 PM Alcohol License Violation Hearing for JK Waterfront d/b/a On the Rocks, 96 Lakefront Ave. 8:15 PM Discuss request from owners of 243 Summer Street V. INTERVIEWS/APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS VI. TOWN MANAGER REPORT VII. OLD BUSINESS VIII. CURRENT BUSINESS 1. Town Manager Performance Evaluation 2. Discussion on Follow-up Items from Annual Town Meeting 3. Review FY22 Goals ===PAGE 2=== 4. Discuss American Rescue Plan Act Evaluation Criteria 5. Minutes/Warrants/Action Items 6. Committee Reports IX. UPCOMING MEETING/EVENTS SCHEDULE May 16th, May 20th (ATE), May 23rd X. PUBLIC COMMENT*** • TOWN MANAGER • PUBLIC • BOARD XI. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2023-05-09-minutes-238.txt BOARD : select-board DATE : 2023-05-09 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2023-05-09-minutes-238.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_05092023-238 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Chairman Jeffreys called the meeting to order at 7:00 p.m. and asked everyone to stand for the Pledge of Allegiance. Mr. Jeffreys announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg public access channel and Facebook Live and will be uploaded to the Lunenburg public access YouTube channel within 24 hours after the meeting. He provided the ZOOM link for those who would like to participate remotely. The agenda lists all the topics which may be discussed at this meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by the Open Meeting Law. PUBLIC COMMENT: Mr. Franco announced the pancake breakfast scheduled for tomorrow is canceled. It will resume next month. He also thanked everyone who attended town meeting. Mr. Alonzo echoed Mr. Franco and thanked the Town Moderator, Town Manager, Finance Director and everyone else who helped with its preparation. Matthew Allison, 188 Flat Hill Road, regarding the Flat Hill Road drainage discussion a couple of weeks ago, stated he was glad there is finally some interest in doing something. The review engineer has confirmed what the residents have been seeing since 2001. The basin is broken, the outlet structure is useless, the sub drains are allowing groundwater to further exacerbate the negative impacts. In the early 2000s the roads had been cleared and grubbed; late November 2000 is when the water problems began. Soon after this is when Susan Whalen and I began contacting the town about flooding issues. Why would this board suggest that we move downhill and build a new basin, why wouldn't we just fix it? Why would you push this problem downhill onto the neighbors as has been done for 20 plus years? The Land Use Director failed to mention a possible recourse; there is a clause in the Village of Flat Hill master deed that speaks to the Town potentially taking a drainage easement. Why was that not mentioned, questioned or even suggested? Also I think it was on the 24th that Susan Whalen sent some documents to the Executive Assistant to be discussed at that discussion of Flat Hill drainage. Did anyone receive those documents? It was noted they were in the board's meeting packet. Mr. Allison asked that the Select Board vote on a directive for the review engineer and that the vote would include looking at the potential for taking the drainage easement as is mentioned in the master deed. Rhonda Lisio, 181 Reservoir Road, regarding the previous comment, stated she believed the engineering firm is responsible for design, not installation and if it was failing, it would be a problem for whomever installed it. ANNOUNCEMENTS Representative Margaret Scarsdale will be holding office hours on May 10th from 5-6 PM at the Lunenburg Public Library. • Yard Waste Days at the landfill off of Young's Road, near Tri-Town Landing will be on May 13 and 20. • The Lunenburg Youth Baseball and Softball Parade will be on Saturday, May 13 at 9 AM starting at Kids Kingdom. • The Annual Town Election is Saturday, May 20, 2023 7 AM-5 PM at TCP. • The Memorial Day Ceremony will be on Monday, May 29 at 10 AM at Veterans Park. Chairman Jeffieys will be taking the lead on this project. ===PAGE 2=== Public Hearing for Class Il Auto Dealer License for J& E Realty Enterprises, Inc. Jacques Nasif, Owner) d/b/a J & E Auto Sales at 383 Whalom Road-postponed due to failure to notify abutters. TOWN MANAGER REPORT Announcement on Existing Vacancies The following is a list of current vacancies on the following committees: • Finance Committee (1 vacancy) • Green Communities Committee (1 Associate vacancy) • Open Space Committee (1 Member at Large vacancy) • Personnel Committee (1 vacancy) • Zoning Board of Appeals (1 Associate vacancy) Interested persons can find Volunteer Applications on the Town Website and completed forms can be sent to the Select Board's Office. Anyone that has any questions on volunteer opportunities can contact the Select Board's Office at (978) 582-4130 x 144. Current Employment Opportunities with the Town The following is a list of current employment opportunities with the Town: • Administrative Assistant for Conservation (10 hours/week) • Administrative Assistant for Planning (36 hours/week) • Assistant to the Sewer Business Manager (24 hours/week) • Assistant Town Accountant (32 hours/week) • Facilities Superintendent (40 hours/week) • Finance Director (40 hours/week-contractual) • Police Officer (40 hours/week) • Veterans Services Agent (varies weekly) • Videographer (2-10 hours/week) More information on each position can be found on the job postings, which are located on the town website. ARPA Commitment for Ambulance and Two 6 Wheel Dump Trucks: On February 21st the Select Board voted to use ARPA funds for purchasing the two large dump trucks and the ambulance listed underthe Capital Plan, to beableto expedite the ordering instead of waiting until after July 1, 2023. Status of Ordering the Ambulance After the February 21st meeting the Fire Chief obtained all the specifications needed for the replacement ambulance and received a quote from MAPC, which is a cooperative purchasing group we have used to purchase ambulances. Since this is using federal funds and therefore subject to federal procurement requirements, we reviewed how the cooperative purchase was procured against federal requirements and it met all the requirements. ===PAGE 3=== chassis on their lot. The DPW Director asked about these chassis, and they replied all the units on our website are retail units and do not fall under our contracts. On March 29, 2023, the DPW Director asked Allegiance Trucksto provide a cost estimate for two dump trucks and on April 6, 2023, they responded Ford announced they are having serious supply issues with anythingon order with air brakes. The DPWDirectoraskedifother manufacturersarehaving similar issues and they stated, "it is industry wide; they can't get steel, glass, tires (big one lately), chips (still) and you nameit". Furthermore, Allegiancestated, "International cut production in 2023 by 54% due to supply chain issues; specifically, frame rails and brake systems. Allegiance Trucks was oversold by over 200 trucks". On April6, 2023, the DP W Director sent quote formstotwo suppliers under thestate contract: McGovern Commercial HO and Marcotte Ford Sales Inc. On April 21st and May 9th, the DP W asked Marcotte Ford Sales for a quote as they have not responded. On April 21st, McGovern responded, "We don't have any Chevys or Rams available, and the order bank isn't open yet. I have a list going right now for customers that are looking to get Chevys and I can send you a quote closer to when the order bank is opened." The DP W Director is now writing an IFB (Invitation for Bid) for the two trucks. The specification section of the IFB is finished. The DPW Director is working with the Assistant Town Manager on the remaining language. As you would recall, we are currently down 4 out of our 7 large trucks. Two of the four trucks were part of the FY22 and FY23 Capital Plans, respectively. The FY22 Capital Plan had a replacement of a 6 Wheel Dump truck with plow and sander and this was ordered on September 13, 2022 through Allegiance Trucks under the state contract. The initial delivery date was September of 2023, however, this changed as the build date for this truck is 10/11/2023, then it goes to JC Madigan for upfitting. Therefore, delivery is anticipated now in January of 2024. The truck in the FY23 Capital Plan was to replace a 10 Wheel Dump Truck. This truck was also ordered on Allegiance Trucks under the state contract. The initial delivery date was September of 2023, however, this changed as the build date for this truck is 12/15/2023, then it goes to JC Madigan for upfitting. Therefore, delivery is anticipated now in March of 2024. The ARPA funding allocated towards the two trucks is critical to snow operations and although we are having the same challenges ordering trucks, the critical need for them for Snow and Ice operations has not changed. DPW Updates: • Line Painting: The DPW has secured a contractor to paint the double yellow center lines and/or the single white edge lines on the following streets: Townsend Harbor Road, Pleasant Street, Highland Street, Main Street, Memorial Drive, Oak Avenue, Prospect Street, White Street, West Townsend Road, New West Townsend Road, and West Groton Road. Weare waiting fortheir W-9 and we are on their schedule to do line painting at night when the weather allows. • The Cemetery Superintendent and two seasonal workers have been working on getting the cemeteries ready for Memorial Day and are in good shape. Invitation for Bids/Request for Proposals: • On May 8th we received two bids forthe Lunenburg Adult Activity Center Outdoor Patio project. The low ===PAGE 4=== At the last Select Board meeting I reported in my Town Manager Report under Department Head Updates that the Planning Board had approved the 39 Main Street project. Last week it had not been approved yet, but it was approved at their meeting last night, on May 8th. CURRENT BUSINESS Town Manager Performance Evaluation This was tabled until the next meeting. Discussion on Follow-up Items from Annual Town Meeting Ms. Lemieux reported she received the certified vote from the Town Clerk regarding the home rule petition. Today I emailed Senator Cronin, Representatives Kushmerek and Scarsdale to notify them and provide that attachment and ask them to put that forth. I stated I hoped it would be done as quickly as possible so the benefit to those people affected could be seen sooner than later. Mr. Franco thanked the voters who came out and overwhelmingly supported the senior tax relief warrant article. Mr. Jeffreys thought the meeting went very well which speaks well to the preparation that occurred prior to the Mr. Alonzo noted since the advent of the voting clickers the process has become very streamlined and he believed people vote more honestly as they feel more comfortable using them than raising their hand. It eliminates the cumbersome process of hand counting votes. Alcohol License Violation Hearing for JK Waterfront d/b/a On the Rocks, 96 Lakefront Ave. Mr. Jeffreys read the violation hearing sent to the owner/Manager Ken Ricker. "On May 9, 2023 at 7:30 p.m. the Select Board will be holding a hearing to discuss your alcoholic beverage license [# 00031-RS-0636] at 96 Lakefront Avenue, Lunenburg. The hearing will be held in Town Hall, 17 Main Street, Second floor, Lunenburg, The hearing will concern violations of the Liquor License Regulations set forth by the Select Board and violation of Massachusetts General Law c. 138, §34 that allegedly occurred on April 14, 2023; specifically the following sections: Article IV. Regulatory; Section 4.01 Liquor Licenses Section 1.07 Alcoholic Beverage Sales and Laws (t) Licensees shall be responsible for ensuring that minors are not served alcoholic beverages and are not drinking Alcoholic beverages on the premises, whether served to them by an employee or handed to them by another patron. Licensees who do not have the ability to keep track of the drinking activity of minors at the premises shall exclude minors from coming onto the premises in order to meet the burden of ensuring that there is no underage drinking on the premises. Sufficient security personnel shall be employed to monitor the premises to ensure that patrons do not pass alcoholic beverages to minors. • Section 1.08 Environs of Licensed Premises (a) It shall be the obligation of licensees to ensure that a high degree of supervision is exercised over the conduct of the licensed establishment at all times. Each licensee shall be accountable for all violations that are related to the licensed premises to determine whether or not the licensee acted properly in the given circumstances. ===PAGE 5=== 19D any such beverages or alcohol to or tor use by a person who he knows or has reason to believe is under 2l years of age or whoever procures any such beverage or alcohol for a person under 21 years of age in any establishment licensed under section 12 or procures any such beverage or alcohol for a person under 21 years of age who is not his child, ward or spouse in any establishment licensed under said section 15, 19B, 19C or 19D or whoever furnishes any such beverage or alcohol for a person under 21 years of age shall be punished by a fine of not more than $2,000 or by imprisonment for not more than one year or both. Mr. Jeffreys stated this is a violation hearing. We will be hearing testimony from the licensee or their representative and testimony from the Lunenburg Police Department. Following the presentation of testimony the board will ask questions and then deliberate. The board will make a finding and determine a penalty, if applicable and then we will issue a notice of decision. The pertinent parties were sworn in for the hearing. Chiet Gammel reported on April 17th he was notified by the night shift sergeant that a fight had occurred at the bar. The fight occurred on April 14th at about 11:50 P.M. The responding officers found that one of the involved combatants was 20 years old. Upon learning this, he asked the detective to reach out to the bar to pick up video, examine it and see if we could determine if that was true. One of the things Chief Gammel noticed while reviewing the police report and through the sergeant was that when they spoke with the bouncer/doorman, he told the officer that the first time that he saw that combatant that was 20 years old was when he broke up the fight. When Chief Gammel viewed the video it was very clear that the 20 year old walked through the front door right by the bouncer seated next to the door, up to the bar, sat at the bar, ordered a drink and was issued a drink. The bouncer had indicated that he may have snuck in through the side door or somebody led him in through the side door. There was no such indication. The next part of the video that we examined was prior to the fight. That 20 year old was again seen bringing what appeared to be an alcoholic beverage to a table. That part of it we can't determine because we don't know what was in those cups. The first incident clearly shows the bartender pulls an alcoholic beverage bottle from the well, makes a drink and hands it right to the party involved. It was then we determined that the violation that Chairman Jeffreys spoke of would be the basis of what we're looking at. Chief Gammel stated he brought the officers that were involved in the call to answer any questions or provide any testimony. Kenneth Ricker, owner of On The Rocks, stated whatever the Chief determined from the tapes he fully agreed with. He added he has been in business almost 19 years and this was his first offense for serving an under aged person. Mr. Ricker stated it is what it is; I am not going to make up any stories. My own bartender called the police that night. I talk to Chief Gammel whenever we have an issue, we always comply and provide videos when requested. It is a busy bar and we try to keep order at all times. We are changing some procedures to make sure this doesn't happen again. Ms. Sroka asked Chief Gammel if the bouncer asked the 20 year old for an id. Chief Gammel responded no and there were also a couple of other people that walked right into the bar. Mr. Alonzo asked if the owner is conceding to the evidence. Mr. Ricker confirmed. Mr. Ricker stated some things he has done in the past to avoid serving under aged people. Mr. Alonzo asked if a past violation(s) on November 24 and 26, 2021 were considered one or two violations. Chief Gammel believed they were considered as one at the time. Mr. Jeffreys asked Mr. Ricker if he was owner of the bar in 2012. Mr. Ricker stated he was. Mr. Jeffreys asked Mr. Ricker if he recalled a hearing on November 20, 2012 in which the Alcoholic Beverages Control Commission (ABCC) found JK Waterfront Inc. d/b/a On The Rocks in violation of 204 CMR 2.05 to wit a ===PAGE 6=== been with On The Rocks? Officer Hill stated all three of us work night shift patrol so the early hours of our shift are normally involving On the Rocks, Kindred Spirits, Embers Pizzeria, Asian Imperial; places that serve alcoholic beverages. Officer Hill stated he has been with the Town for two and a half years. It's a younger crowd, normally very respectful. Sergeant John Morreale stated he has worked for the department for nine years. I've responded to similar calls to other bars and restaurants in town. In my experience with On the Rocks they've always been cooperative and anything that we've needed or asked they've done so for us. Officer Jesse Reed stated we conduct routine patrols at On the Rocks, especially on Friday or Saturday nights when it is busy. We like to keep our presence there. Up until that incident on April 14th I haven't had many incidents at the establishment and from what I understand too the owners have been cooperative if there ever has been an incident. Mr. Ricker expressed dissatisfaction with Mr. Jeffreys' previous comment at another meeting about himself and it being "all about the money." From his perspective, Mr. Ricker has done everything he can to make this a nice, sate, clean area. He stated this incident is going to make me change my procedures. Deliberation was very quick as the owner conceded there was a minor served. The board moved onto their finding. Motion: M. Jeffreys 2n: L. Franco To find that J K Waterfront, Inc. d/b/a On The Rocks, violated Article IV, Regulatory, Section 4.01; subsection 1.07 [Alcoholic Beverage Sales and Laws (f.) Vote: All in Favor Motion: M. Jeffreys 2nd: L. Franco To find that J K Waterfront, Inc. d/b/a On The Rocks, violated Article IV, Regulatory, Section 4.01; subsection 1.08; Environs of Licensed Premises Discussion: Mr. Alonzo stated these are overlapping violations, all this one says is because they have to ensure a high degree of supervision, each licensee shall be accountable for all the violations that are related to the licensed premises to determine whether or not they acted properly; so I don't know what the violation is that's different from the first one. They are two aspects of the same thing. Further discussion ensued. Vote: 2 in favor, 2 against (Motion does not pass) Motion: M. Jeffreys 2"d: L. Franco To find that J K Waterfront d/b/a On The Rocks violated Article IV, Regulatory, Section 4.01, subsection 1.10 [Standards of Conduct on the Premises (c) No alcoholic beverages shall be sold to anyone under twenty-one years of age. No service of alcoholic, wine/malt beverages shall be made to anyone under the twenty-one years of age.] Vote: All in Favor Mr. Jeffreys moved on to M.G.L. c 138, §34: Sale, delivery or furnishing alcoholic beverages to persons under twenty-one years of age. Motion: T. Alonzo 2n': M. Jeffreys To find that J k Waterfront d/b/a On The Rocks violated M.G.L. c 138, §34: Sale, delivery or furnishing alcoholic beverages to persons under twenty-one years of age. Vote: All in Favor ===PAGE 7=== Ricker to turn over the alcohol license to the Police Department once the appeal period is over. They will return the license at the end of the suspension period. Mr. Jeffreys also reminded Mr. Ricker to keep a copy of the Select Board policies available for his employees. Mr. Franco noted Mr. Ricker was cooperative and admitted to the violation and if he had not been, Mr. Franco would have no hesitation in agreeing to a longer license suspension period. Discuss Request for 243 Summer Street Lois Cosme presented a request on behalf of herself and her husband, who is blind, for a handicapped parking area within the Town right of way on the front of their property at 243 Summer Street. They had origınally reached out late last year to get a handicapped spot painted on Summer Street in front of their home. It was identified that there is adequate parking available on Summer Street. Mi. Jeffreys stated he and Ms. Cosme spoke to the Building Commissioner and Land Use Director about this. Town counsel was consulted as well. When Summer Street was reconstructed a few years ago, the property line of the town was pushed back and is now about 1 foot from their front steps. Ms. Cosme stated her husband is legally blind and requires dialysis. He cannot walk for too long and has taken a couple of falls outside already. The sidewalk is higher than the grass and he has fallen a couple of times. When we purchased the property we were told that the grass area was our property, so we were ready to put in a parking area right in front. Mr. Jeffreys organized a site visit to the property with the Police and Fire chiefs and the DPW Director to see if they the other way or award a license agreement to the owners. A quote to pave the area in the amount of 83400 was provided by Ms. Cosme and she is asking the Town to assist with the funding. Question was asked about the ample parking area on their property, why do you need more paving? Ms. Cosme stated she was looking for how to connect from the front of the house to the car without having to go around the sidewalk or through the grass. Discussion ensued about a possible liability or setting precedent on the street for other residents. Suggestion was made to level the area and/or raise the lawn. Ms. Cosme stated because of the walking stick it would not work because it needs a hard surface. It was decided to do some more research on the matter. Ms. Cosme thanked the board and exited the meeting. CURRENT BUSINESS Discuss American Rescue Plan Act Evaluation Criteria Mr. Jeffreys suggested putting criteria to the side, looking at the requests that we have and seeing where we can find agreement on where we can disperse or commit certain funds and then figure out what the remainder is and apply a process to that. The following are requests that the Select Board considered discussing further: • The Water District is requesting $485,000 for public education ($35,000), PFAS Master Plan ($50,000) and Pilot testing at the Keating and Lancaster well sites ($400,000). • The North Central Chamber of Commerce is requesting $50,000 for a proposed Regional Business Investment Fund ===PAGE 8=== a e s a cea ca ca ca cate cal ala ds va. sevelal of the requests require more information and the groups will be asked back to explain further. Mr. Alonzo noted the Flat Hill drainage issue was not on the list of requests, but could potentially be a big expense. He suggested discussing this further. Carol Archambault, School Committee Chair, regarding the sidewalks request, explained the idea was to go from where Turkey Hill and Northfield Road connect, down Northfield to the adjoining sidewalk on Oak Ave that's already there. Then pick up again on Oak Ave at the end where it connects with Main Street and follow along to Marshall Park. She added she would provide a map to the board. Ana Lockwood, Parks Commission Chair, thanked the board and assured the board they would put the funding to good use. Warrants The board signed an accounts payable warrant in the amount of $1,898,130.24; a payroll warrant in the amount of $967,747.09 and a payroll deductions warrant in the amount of $678,110.05. Action Items Ms. Lemieux will speak with the Land Use Director regarding the easement mentioned earlier in public comment. Mr. Jeffreys will touch base with Mr. Allison about the engineering on Flat Hill Road for more clarity. Mr. Alonzo stated he would continue to advocate for getting a crosswalk installed at the Whalom Road rotary and the lake. Committee Reports Mr. Franco announced the Council on Aging meeting was canceled. Mr. Jeffreys reported the Municipal Building Design Committee will be meeting with this board next week at their May 16 meeting. UPCOMING MEETING/EVENTS SCHEDULE Mr. Jeffreys announced upcoming meetings are May 16 and May 23. The annual town election is Saturday, May 20"". The Memorial Day ceremony is on Monday, May 29" at Veteran's Park at 10:00 a.m. PUBLIC COMMENT Dave Passios, 56 Whiting Street, stated one of the downsides of painting crosswalks in the fall is that they get beat up by the snow plows in the winter. He wondered if the one from the corner of Memorial Drive to the sidewalk in front of Town Hall could be redone. He also urged the board to use the Capital Planning process for the remaining projects and funding. Rhonda Lisio, 181 Reservoir Road, asked about a previous consultant that provided a presentation on managing ARPA funding for the town. Mr. Jeffreys informed her that they did not hire that company. She added the presentation recently given by the Parks Commission was excellent. Mr. Jeffreys thanked her for the positive feedback. Motion: L. Franco To adjourn the meeting 2': T. Alonzo Vote: All in Favor ===PAGE 9=== ======================================================================================== DOCUMENT : 2023-05-16-agenda-239.txt BOARD : select-board DATE : 2023-05-16 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2023-05-16-agenda-239.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_05162023-239 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, May 16, 2023 7:00 PM AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. This meeting will be held in-person at the location provided on this notice. Members of the public are welcome to attend this in-person meeting. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda should make plans for in-person vs. virtual attendance accordingly. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e -mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fa ct be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT*** • BOARD • PUBLIC II. ANNOUNCEMENTS III. COMMUNICATIONS FROM OTHER BOARDS IV. APPOINTMENTS 7:10 PM Lunenburg Boys & Girls Club Tollbooth Fundraiser Request for Saturday, June 3rd ; 9 am to 1 pm 7:15 PM Meeting with the Municipal Building Design Committee V. INTERVIEWS/APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS VI. TOWN MANAGER REPORT VII. CURRENT BUSINESS 1. FY23 4th Quarter Water Commitment in the amount of $10,066.11 2. Minutes/Warrants/Action Items 3. Committee Reports VIII. OLD BUSINESS 1. Tax Investigation Update 2. Discuss 243 Summer Street Request 3. Town Manager Performance Evaluation ===PAGE 2=== 4. Review and Assessment of FY23 Goals IX. UPCOMING MEETING/EVENTS SCHEDULE May 20th (ATE), May 23rd X. PUBLIC COMMENT*** • TOWN MANAGER • PUBLIC • BOARD XI. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2023-05-16-minutes-239.txt BOARD : select-board DATE : 2023-05-16 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2023-05-16-minutes-239.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_05162023-239 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Chairman Jeffreys called the meeting to order at 7:00 p.m. and asked everyone to stand for the Pledge of Allegiance. Mr. Jeffreys announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg public access channel and Facebook Live and will be uploaded to the Lunenburg public access YouTube channel within 24 hours after the meeting. He provided the ZOOM link for those who would like to participate remotely. The agenda lists all the topics which may be discussed at this meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by the Open Meeting Law. PUBLIC COMMENT: Ms. Sroka thanked the people that have supported her over the last nine years that she has been in public office and encouraged everyone to go vote this Saturday no matter who you're voting for; every vote counts. Thank you. Mr. Franco commented about his attendance at the Board of Assessors (BOA) meeting today. During that meeting it was requested that residents be provided with some kind of a letter they can present to their banks because their mortgage payments have gone up because the banks that pay their property taxes through an escrow account have seen their payment amounts increased. For some people that would be an inflated amount. That idea was rejected. He believed that should be rethought. Also, there had been an outstanding request that people would like to attend their abatement application review with the BOA. The solution was to have people attend public comment at the beginning of a BOA meeting at which abatement applications are going to be heard in Executive Session. Mr. Franco believed the public comment time is not the right setting for this. Another request was made that people be notified by letter or some other means when their abatement application is going to be reviewed and that was refused. It was brought up that a person is going to have to appear every single time the BOA meet. This is totally unworkable and it (the BOA meeting) is at 3:00 pm in the afternoon, when people are working. It was disheartening. Mr. Alonzo stated those seem like reasonable requests; and not knowing when your abatement application is coming up and having to attend each meeting is burdensome. Also, in a report from MFS, a suggestion was given that the lakefront properties be rated in three categories. The author of the published document on the town website, talks about average, good and below average waterfront and people wanted to know before their hearing if could they know which one of this MFS group assessed their property so they know what to expect. That was also denied. The last thing people were asking was if their property gets abated when they should expect getting refunds. But it was unknown at the time. The very short public comment of the meeting and these are my words; the meeting was once again shameful, completely tone deaf and way too rigid. The people who have been on the receiving end of these large tax increases, the burden has been on them every step of the way at every corner. They argue that their bills were too late but that was late in coming. So they had to come up n coming. So they had to come u with money, sometimes in as little as two weeks. Then everybody was filing; they knew this was going to be lengthy so they filed extensions. This is something in the BOA's control; they certainly out of the 440 abatements can organize them and tell people when they would be on the agenda. These are people's properties, these are people's lives that have been affected all along the way and now yet another hurdle gets put in their way. I couldn't believe what I was hearing. Mr. Jeffreys stated this was disheartening to hear. This has been the crisis of the year. ===PAGE 2=== Dear Mr Jelleys, would like to thank the select Board for the tunding trom AkA funds for the Athletic Facility feasibility side study. Your support in maintaining our facility is much appreciated. As requested please find the map of the proposed sidewalk project attached to this email. The estimate of $101,500 includes Turkey Hill Road. This map does not include Turkey Hill as I believe most people would feel it is not necessary. I would probably still set aside $100,000 to cover the instability of material costs." Lunenburg Boys & Girls Club Tollbooth Fundraiser Request for Saturday, June 3; 9 am to 1 pm Andrew woods, 94/ Flat Hill Koad, and Madelyn Dame, 612 Mass. Ave., presented for the tollbooth request. We have cones and have been in contact with the DPW and they will be assisting with more cones. We have also talked with the Police Chief. Ms. Sroka asked if they were aware it was the weekend of graduation. They stated they were. Funds raised will go towards the club's summer program. Motion: T. Alonzo 2"d: H. Sroka To approve the request for the tollbooth on Saturday, June 3d from 9 am to 1 pm in the town center Vote: All in Favor Meeting with the Municipal Building Design Committee Greg Roy provided a PowerPoint presentation of what the committee has arrived at: • Review the space needs for Town offices, school uses and community space • Prioritize and/or rank the existing space usage requests • Explore a variety of design permutations that would meet the needs of the Town • Committee may analyze, discuss and investigate other Town-owned buildings (not just TCP) • Prepare viable, cost-effective solutions to the Select Board that conform to all the Town's existing financial/fiscal policies • Take into account large scale capital expenditures projected for the next 10 years Committee Progress Performed a review a spaces needs using existing intormation previously pertormed Reviewed previously prepared building studies (Vertex, Tappe, recent TC Committee report • Identified several options for addressing space needs using existing municipal buildings and property • Identified and advanced a "Hybrid Concept" that merged the options identified into a single option Hybrid Concept Ritter Building becomes the New Town Hall and School Administration Building including the ACE Program • Perform a Historically appropriate renovation of the Ritter building (~6,000 SF) • Construct an addition (~4,000 SF) to accommodate additional space needs Town Hall becomes the Meeting House • Perform a Historically appropriate renovation of the Town Hall Building (~6,500 SF) • Construct 3 new meetings rooms on first floor • Increase the size of the second floor meeting room • Provide ADA upgrades TC Passios is used for transition space during other renovations and then renovated to become a community center ===PAGE 3=== Preliminary Costs • Using square footage costs from a previous TCP study with acceleration - $545/sq.ft. • Purpose of this cost analysis is for a presentation of relative project costs of each step • Final project costs WILL be different • Ritter (Town Hall/School Offices) • Renovation ~ $3.27 Million • Addition ~ $2.18 Million • Town Hall (Meeting House)~ $3.53 Million • TC Passios (Community Center) ~ $13.63 Million Mr. Roy stated the committee believes we have made significant progress. We came in tonight to get feedback, answer questions and get some input from you on our next steps. Perhaps the next step in the process might be to start to develop some a road map for how we proceed through those various stages. Each of the projects is independent and separate from each othei, so you could spread out the cost over a much longer period of time, which has the benefit of perhaps of aligning with the 10-year capital projections that we have. Mr. Jeffreys added we tried to identify ways to save money. One of the things looking at Town Hall was going with the meeting house concept that goes back to our New England roots. This building is providing supports a good process was and a key takeaway was to renovate a smaller portion that will not trigger all those code upgrades. When we finish we tear the rest of the building down that we don't need. Looking at the Ritter the idea was to figure what the barriers were, overcoming them and recognizing that would be a substantial renovation. Advice we were given from Mr. Sculimbrene and the Building Commissioner is that it's important for new construction to look different than the historic structure. We identified having two separate buildings conjoined and on that same parcel. Mr. Roy noted in addition to a road map they would need funding for architectural consulting services. The board members thanked the committee for the presentation and all their work. Mr. Alonzo asked about the Boys & Girls Club's request for space in the building. Mr. Jeffreys noted the Club had requested between 6,000-10,000 square feet and at $545/sq.ft., you are looking at millions of dollars. Dave Blatt, 411 Goodrich Street, added one of the things that the committee looked at was to provide multiple usages for the building, trying to get the most use out of a building. One of the things the Boys & Girls Club looked at is having a quiet space for the kids to study which possibly could be this meeting space here and then a gym or some area that they can go to on a rainy day and they can maybe utilize the gym or something in the community center. Seeing the proximity of the Boys and Girls Club to these two buildings, we thought it would be prudent that we looked at this as a multi-use building. Trying to get the most out of it, using it for the community, not just one group. Mr. Alonzo stated as a follow-up I would advocate to see if we could do it; those uses are what they're already doing and that splits up their employees. They have to hire more people because when they're not on site they have to provide somebody to go to the library or to go to the gym. Mr. Blatt noted there's a concern in this town for vacant buildings and that was one of the things we had to take into consideration. So we felt it was the best use for now. If something happens in the future where there's another space that opens that makes a lot more sense, than we'd more than happy to entertain that as well. ===PAGE 4=== values based on sales that occurred in calendar year 2021. As part of this analysis, MFS is performing physical interior and exterior inspections of all taxpayer properties that filed for a tax abatement that are located in Site Index 1. Site Index 1 (SI1) is a factor in the VGSI CAMA system that is applied to waterfront properties. In addition to physically inspecting properties, MFS reviewed sales in MLSPIN from that time frame, and interviewed many of the real estate agents/brokers that have had waterfront sales in Lunenburg since calendar year 2020. Finally, for sales that occurred in calendar year 2021, each deed was reviewed in order to help determine whether or not the sale was arms-length. An arms-length transaction is defined as a sale between a willing buyer and a willing seller with no unusual circumstances involved in the sale. It is important for assessors to determine whether a sale is arms-length because non-arms-length sales (NAL) are most often not reflective of the market. In analyzing waterfront sales to determine assessed values for FY23, the principal assessor found that two-thirds of the sales that occurred in calendar year 2021 had an Assessment to Sales Ratio, (ASR) of .40, indicating that a major adjustment was needed in order to bring values in line with DOR guidelines (.90-1.10). This was done, which created an increase in land values in some cases of around 135%. MFS was able to re-create the scenario that the principal assessor used to justify the increase, and we can honestly say that had we not inspected almost every waterfront parcel in the town we could have very easily made the same assumptions.In performing our own sales analysis, we disqualified some sales that were initially qualified and qualified some sales that were initially disqualified. We also expanded the time frame, looking at 2020, 2021 & 2022, then 2020 & 2021, then half of 2020, all of 2021 and half of 2022. In short- we used different data and different time frames. As of the writing of this report, there are 455 101 class (Single Family) properties located in Site Index 1, which indicates waterfront. Of these 455 properties, forty-one (41) sold during cendar 2021; the rest being disqualifie as arms-length. To be considered statistically significant, a sample size of at least 2% is needed. In this case, 2% would require nine (9) sales. In the event that the sample size is not large enough, assessors must consider two years' worth of sales. This can be done by either including the full prior calendar year (2020), or the second half of the prior year and the first half of the following year (2022). In calendar year 2020, there were seven (7) valid sales in SIl and in calendar year 2022 there were eight (8) valid sales. Between calendar 2020 and calendar 2021, there were thirteen (13) valid sales in SI1. Using calendar 2021 and combining it with the last half of calendar 2020 and the first half of calendar 2022, there were fourteen (14) valid sales. Prior year's sales data was not available. It is the understanding of MIFS that the Town went from the now defunct State CAMA, to Tyler, to VGSI since 2019. As such, MFS is unable to analyze any value changes that occurred between calendar years 2019 to 2020. It is our understanding that the principal assessor used sales from 2020 and 2021 in their sales analysis to determine the FY23 assessed values. With regards to the accuracy of the data on the buildings themselves, we found the data to be very accurate overall, making only minor changes, such as adding a central air system/mini split, a shed here and there or maybe a deck measurement was off by a foot or two. There were very few instances where we found that the house itself needed value correction, whether positive or negative. The issue was clearly specific to land valuation. MFS feels the waterfront land tables should be brought back to FY22 levels. From there, an increase of around 17% should be applied. This adjustment will establish values for "waterfront average," which we feel includes ===PAGE 5=== Dave MacDonald, 155 Island Road, thanked Mr. Cramer. He repeated what was mentioned in public comment about escrow taxes increasing. FY23 4th Quarter Water Commitment in the amount of $10,066.11 Motion: T. Alonzo To commit the 4' Quarter Water Commitment in the amount of $10,066.11 2''': L. Franco Vote: All in Favor TOWN MANAGER REPORT Announcement on Existing Vacancies The following is a list of current vacancies on the following committees: • Finance Committee (1 vacancy) • Green Communities Committee (1 Associate vacancy) • Open Space Committee (1 Member at Large vacancy) • Personnel Committee (1 vacancy) • Zoning Board of Appeals (1 Associate vacancy) Interested persons can find Volunteer Applications on the Town Website and completed forms can be sent to the Select Board's Office. Anyone that has any questions on volunteer opportunities can contact the Select Board's Office at (978) 582-4130 x 144. Current Employment Opportunities with the Town The following is a list of current employment opportunities with the Town: Administrative Assistant for Conservation (10 hours/week) • Administrative Assistant for Planning (36 hours/week) • Assistant to the Sewer Business Manager (24 hours/week) • Assistant Town Accountant (32 hours/week) • Facilities Superintendent (40 hours/week) • Finance Director (40 hours/week- contractual) • Police Officer (40 hours/week) • Veterans Services Agent (varies weekly) Videographer (2-10 hours/week) More information on each position can be found on the job postings, which are located on the town website. Invitation for Bids/Request for Proposals: • Bids for the Guardrail Repairs IFB are due on May 31st. • Bids forthe LED Streetlight Conversion project are due on June 7th. • Bidsforthe Page Street Culvert Construction IFB aredueon June 7th. ===PAGE 6=== Dale hassage Dilyeasts signage on mass dre do act decade datalies "An Act to Reduce Fatalities" was signed into law in December 2022 that stipulates when a motor vehicle is passing a vulnerable user, the operator of the motor vehicle shall pass at a safe distance of not less than 4 feet and at a reasonable and proper speed. As part of this new requirement, the Massachusetts Department of Transportation is responsible for providing the signage to towns for the towns to install on public ways that will notify operators of motor vehicles of the requirements for passing a vulnerable user from a safe distance asrequired by this law. MassDOThasalso provided guidance to public works on the location and installation of the signs. While the distance applies to passingallvulnerable road users, the sign created by MassDOT pictures bicyclists, which are likelyto bethe most common vulnerableroad user that a motor vehicle operator will encounter. As a reminder thisnew law appliesto allroadways, regardless of whether the Safe Bicycle Passing isposted. The sign is to serve as a reminder to drivers of the rule of the road. The DP W Director will be identifying how many signs we will berequesting and the locations. This information is then submitted to MassDOT. 925 Mass Ave (TM Goal#1) The EPA provided an update this week that the contractor that was hired by the EPA will be on site tomorrow to do some groundwater sampling and the work on the canopy structure and the underground tanks will start next week. If there are any changes to the schedule, I will update the Board. 30 School StreetUpdate: The hazardous materials abatement and demolition of the old Primary School, also known as 30 SchoolStreet, willbe substantially completeby the end ofthis week. Thecontractorsaredoing final grading of the site this week, loamed and hydro-seeded after the completion of the loam placement. OLD BUSINESS Action Items Mr. Alonzo asked about posts on social media about inspectors peering into private homes' windows without the owner's permission. Mr. Lemieux stated she was aware of a complaint and was looking into it. Committee Reports Mr. Franco reported the Economic Development Committee is meeting Thursday at 6 p.m. at the Ritter Building. He attended a Council on Aging meeting today and gave a senior tax relief update. The 300th Anniversary committee was brought up at the meeting as well. Mr. Lincoln stated they were going to start brainstorming on how to get every resident and every department involved in the celebration. There is a joint fundraiser run but the Eagle House supporters and the skate park project that is a raffle calendar. Discuss Request for 243 Summer Street Mr. Jeffreys following up on the homeowners' request to pave town property (easement) in front of their house for additional parking at the last meeting, asked the board for feedback. None of the board members thought the Town should have to pay for paving even if allowed. Although the board was sensitive to the situation, they did not want to set precedent by allowing the paving in the easement or licensing to an individual homeowner. Some other solutions had been presented to the homeowners at the last meeting but they only wanted a paved area installed in the easement. It was pointed out the homeowners were aware of the existing conditions when they bought the house and even if they were not, the responsibility fell on them to do the research before ===PAGE 7=== Select Board: Objective 1: Continue to pursue a project acceptable to the Town regarding the property and building at 30 School Street (a continuation of FY21 and FY22 Select Board Goal - Objective 1, with modified actions). 1. Action: Oversee hazardous material abatement and demolition of Old Primary School through weekly updates and timeline review with Town Manager COMPLETED I. Action: Seek public engagement to review and evaluate landscape architect plans for potential resubmission at 2023 Annual Town Meeting INCOMPLETE DUE TO CURRENT FINANCIAL CLIMATE III. Action: Create working title that provides a clear unique purpose and benefit to residents IV. Action: Communicate funding sources, distinct from Marshall Park project. Mr. Jeffreys stated he had not discussed this with the Town Manager but we may want to look into having a conversation with some of the big businesses in town. There may be some land that the Town owns that would be of interest in terms of earth removal and we may be able to structure an RFP in exchange for services. We could perhaps get work done at a much lower cost or offset the cost with work at other locations in a way that does not run afoul of procurement law. Objective 2: Work with Town Manager and Finance Director to establish a means-tested senior citizen property tax exemption or abatement. 1. Action: Discuss the authority allowing us to pursue this program. Evaluate examples of how other towns have already adopted similar programs. II. Action: Discuss and determine the eligibility criteria for seniors to be able to qualify and participate in the program. III. Action: Work with Town Manager and Finance Director to create financial models and illustrations to allow the Select Board to weigh options and to fine tune any proposal. At a minimum, these illustrations should include what the exemption and/or abatement would be to the eligible seniorsand what the impact would be on all other taxpayers. IV. Action: Hold public hearings when necessary (but at least one) to present the proposal and get feedback from the public. V. Action: Prepare a Town Meeting warrant article, when ready, detailing the final proposal for Town consideration. COMPLETED Objective 3: Review Select Board bylaws and propose updates for 2023 Annual Town Meeting 1. Action: Review Select Board Policies and Procedures Il. Action: Review all Select Board bylaws and prepare modifications/updates to improve clarity and consistency with the Town Charter. ===PAGE 8=== meetings and when things came in late, it was usually things that he was adding 10 minutes before a meeting. I think the availability of information has been better. Just the applicants that come before us, there's a lot of things that go into that. We had a calendar that mapped out the whole year's agendas from May 2022 to this May 2023. Once January hit the whole thing went out the window but we were on target going into January and it allowed us to have more workshops. I've tried to collaborate and reach out to other chairs. I've had a lot of conversations with them. It was certainly more Herculean than I recognized on the front end trying to balance the varying needs. I am grateful to Carol Archambault for the many conversations and engagements that we've had. Dr. Burnham always takes my phone calls. There are many areas in which I offered comments unrelated to the Select Board, but she was receptive and the School Committee was receptive to most of them. Mr. Franco has had numerous conversations with the BOA this year. Adding that collaborative time on our agenda for any other board to come has helped foster an improved relationship with the Parks Commissioners. I've had to call Mr. Alonzo for advice and I've called Mr. Toale and Mr. Rodgers for advice and many other previous members of the Select Board. We were under Mr. Alonzo's leadership for the last three years and I know that he and I have very similar hearts and intents, but very different styles about doing certain things. UPCOMING MEETING/EVENTS SCHEDULE Mr. Jeffreys announced their next meeting is May 23. The Annual Town Election is this Saturday, May 20". The Memorial Day ceremony is on Monday, May 29' at Veteran's Park at 10:00 a.m. PUBLIC COMMENT Rhonda Lisio, Reservoir Road, offered some alternatives to providing community space. Motion: T. Alonzo To adjourn the meeting 2"d: L. Franco Vote: All in Favor The meeting adjourned at 9:23 p.m. Respectfully submitted, Elaiem. Peterson Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2023-05-23-agenda-242.txt BOARD : select-board DATE : 2023-05-23 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2023-05-23-agenda-242.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_05232023-242 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, May 23, 2023 7:00 PM REVISED AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. This meeting will be held in-person at the location provided on this notice. Members of the public are welcome to attend this in-person meeting. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda should make plans for in-person vs. virtual attendance accordingly. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e -mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fa ct be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT*** • BOARD • PUBLIC II. ANNOUNCEMENTS III. COMMUNICATIONS FROM OTHER BOARDS IV. APPOINTMENTS 7:15 PM Sarjudas LLC d/b/a Lunenburg Liquors, 433 Electric Avenue, License # 00013-PK-0636 (Change of Manager and Officers) 7:25 PM Request from School to Support Modified Scope for the FY23 Capital Plan AC Project at Primary School V. INTERVIEWS/APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS Ratification of Town Manager’s Appointment of Administrative Assistant in Planning Department, Anne Aubrey VI. TOWN MANAGER REPORT VII. OLD BUSINESS 1. Review and Approve the Town Manager Evaluation 2. Discussion on ARPA funding requests, Draft Evaluation Criteria; Votes may be taken VIII. CURRENT BUSINESS 1. Reorganization of the Select Board 2. Acceptance of Gift from Eagle Scout Marcellus Thor for Food Donation Box ===PAGE 2=== 3. Discuss and vote on Public Employee Committee (PEC) Agreement Amendment 4. Per Appointment Policy - Identify boards for in-person interviews 5. Minutes/Warrants/Action Items 6. Committee Reports IX. UPCOMING MEETING/EVENTS SCHEDULE June 6th, June 13th, June 20th X. PUBLIC COMMENT*** • TOWN MANAGER • PUBLIC • BOARD XI. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2023-05-23-minutes-242.txt BOARD : select-board DATE : 2023-05-23 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2023-05-23-minutes-242.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_05232023-242 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Chairman Jeffieys called the meeting to order at 7:00 p.m. and asked everyone to stand for the Pledge of Allegiance. Mr. Jeffreys announced in accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg public access channel and Facebook Live and will be uploaded to the Lunenburg public access YouTube channel within 24 hours after the meeting. He provided the ZOOM link for those who would like to participate remotely. The agenda lists all the topics which may be discussed at this meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by the Open Meeting Law. PUBLIC COMMENT: The board members thanked outgoing member Heather for her service to the Town. They welcomed new board members Renee Emkey and Caesar Nuzzolo. Ms. Emkey and Mr. Nuzzolo thanked everyone for supporting them in the election. Mr. Franco stated he had been getting phone calls and emails regarding the Water District's request for ARPA funding. He encouraged people when the time comes to express any concerns or questions regarding the ARPA funding request. Ana Lockwood, 91 Main Street, spoke about the ARPA funding process and how there were three questions that had to be answered by requestors in the process. She noted that Mr. Alonzo had mentioned the Flat Hill Road drainage issue and possibly applying some ARPA funding towards it. If those questions were applied to it, it would not qualify. She also did not agree with using the capital project process for the ARPA funding requests. Acceptance of Gift from Eagle Scout Marcellus Thorson for Food Donation Box Marcellus Thorson of Carlisle is working on his Eagle Scout project and interested in doing something for a food bank because he was interested in addressing global hunger. He was contacted by Lions Club President Corinne Scouten about a need for a food drop off box in Lunenburg. He was interested in doing the project. It would be in front of the TC Passios building and will have a 5' × 2' base and it will be around 2-2 1/2" feet high with a slanted roof to keep it waterproof, It will have an inner lining to keep it animal and waterproot; have a latch to keep animals out and it will be blue color to represent the Town. The board thanked him for doing this project. Corinne Scouten noted it would sit in front of the cafeteria facing Route 2A. Motion: T. Alonzo 2'd: C. Nuzzolo To accept the gift from Marcellus Thorsun of a food drop off box for the food pantry Vote: Mr. Nuzzolo-aye, Ms. Emkey-aye, Mr. Franco-aye, Mr. Alonzo-aye, Mr. Jeffreys-aye ANNOUNCEMENTS The Memorial Day Ceremony will be on Monday, May 29 at 10 AM at Veterans Park. Refieshments will be provided by the Lions Club outside the Lunenburg Adult Activity Center: Please bring a folding chair if you wish to have seating • The Town Beach will open on Saturday, June 17th. Seasonal beach passes and swim lessons can be purchased through the lunenburgma.myrec.com site. ===PAGE 2=== Request from School Committee to Support Modified Scope for the FY23 Capital Plan AC Project at Primary School Dr. Burnham referred the board to a letter dated April 24, 2023; "The purpose of this letter is to provide information on FY23 Capital Plan Primary AC Project and ask for your support for the modified plan outlined herein. The intent of the project remains the same - managing classroom air comfort; however, the scope and execution are modified from the original plan presented last spring. The district administration presented this plan to the Lunenburg School Committee and the Committee approved this plan on March 15, 2023. BACKGROUND During the 2021-2022 school year, two hundred and thirty eight thousand dollars ($238,000.00) was approved under the 2023 Capital Plan to install air conditioning improvements at the Lunenburg Primary School, 1401 Massachusetts Avenue. The original budgeted amount was $290,000, and then reduced to $238,000. The initial assumption for the air conditioning upgrade was that the existing roof top air handling units could be utilized for this purpose. It was later determined that it was not possible. A subsequent assessment and project pricing for a complete air conditioning upgrade/replacement was conducted by VAV International. This consultant provided recommendations and complete project pricing; a total estimated project was $7,984.035. This was not viable. PROPOSED SOLUTION Alternative solutions were reviewed and it was determined that the best alternative plan would be installing ductless split systems for each classroom. These "systems" consist of one (1) 48,000 BTU Dual Zone condenser with Heat Pumps and two (2) 24,000 BTU wall or ceiling mounted heads for distribution. Each system will provide coverage for two (2) classrooms. Currently there are seven (7) rooms on the second floor and eight (8) rooms on the first floor that are air conditioned by permanently installed AC units as opposed to removable window mounted units. We are looking to provide air conditioning and supplemental heat in twenty two (22) classrooms and an additional two (2) offices. PROJECT PRICING The district has been working with various vendors on estimated projects costs, here is summary: PHASE 1-FY23 Capital Plan Funding $238,000.00 It is estimated that the district will be able to purchase eight (8) 48k BTU Condensing Units and sixteen (16) 18k BTU Cassettes Units 16 for classrooms. Electricians and roofing contractors will be hired independently to complete the installation of the units. This includes all thirteen (13) classrooms on the 2nd floor as well as three (3) classrooms on the first floor. PHASE 2 - Alternative Funding $119,000.00 The district will seek alternative funding, such as grants, and/or begin the local budgeting process to purchase the remaining eight (8) units for the six (6) remaining classrooms on the first floor and two (2) offices on the second floor: OPERATING COST ===PAGE 3=== the summer break. Unless there are supply chain challenges, we are quite confident that PHASE I can be completed during the 2023 summer break. The district will solicit bids for this project. We thank you in advance for your consideration." Mr. Cassidy stated the alternative Phase 2 funding has not yet been identified. We are looking within our own budget and toward the end of the next school year and this is just to give you a preview. There's a good chance that this may end up as a capital project submission as well. Mr. Pusateri clarified only the classrooms would be affected by the mini-splits; common areas will not be addressed. Mr. Jeffreys asked what the expected lifespan of these units would be noting 24 items would need to be replaced at some point in the future and with Phase 2 that's an additional 14 more. This is not the normal approach to air conditioning. Mr. Pusateri agreed this was not the optimal solution but they are working with the funding they have. He believed they could probably get 15-18 years out of these systems. There are other alternatives out there for a central chilling unit but you're looking at a much larger and expensive system and running refrigerant supply and return piping to every classroom. Mr. Jeffreys asked if a mechanical engineer was consulted. Mr. Pusateri stated no. We engaged with an engineering firm and the initial cost quoted was $7 M. With this plan we're looking at about $350,000 over the course of the next year or so and this is going to be a planned Capital replacement expense every 10 to 15 years. Mr. Alonzo asked about Phase 2; what is the breakdown? Mr. Pusateri stated for every two classrooms it would be one condenser and two cassettes. That would be another four condensing units and so the budget is about $27,000 for every two classrooms. Phase 1 plan is to locate three 48,000 BTU condensers on the roof and the rest would be on the ground. Phase 2 with the first floor classrooms would be on the ground outside the building and we would try to place as many in the courtyard and back of the building to make them the least visible. We're limited to approximately 93 feet of supply and return lines of each unit, so we're limited in location. Mr. Alonzo reported this was brought to the attention of the Capital Planning Committee and through individual responses from the members no one thought it that it rose to the level of being reconsidered as it addressed the initial funding. Alternate funding would have to be raised in some other fashion, so we did not meet to discuss this. Dave Passios, 56 Whiting Street, noted that with the original plan, the current electrical system in the building would not be able to support the upgrade. He wanted to make sure this scenario would be supported by the current electrical infrastructure. When asked, Mr. Pusateri stated we do not know, but we have plenty of space in the breaker panels to accommodate this installation. Mr. Passios also recommended that these type of projects be passed by the Green Communities Committee to see if there any eligibility for grant funding. Mr. Jeffreys supported the plan but was uncomfortable that an electrical or mechanical engineer was not consulted. Mr. Pusateri was not sure an engineer was needed based on his experience. Evan Watters, 245 Sunny Hill Road, Finance Committee Chair, expressed concerns about the proposal as well, especially about not having an engineer consulted to see if the scenario would work in the building. What happens if we open the school in August and we can't get the temperatures to go down? Is there a contingency plan? Mr. Pusateri stated the building was well insulated and the 24,000 BTUs is big enough to keep the rooms comfortable. Dr. Burnham stated a couple of years we installed min-splits in the core areas of ===PAGE 4=== Mr. Jeffreys encouraged the school committee to take the additional time to enlist a consultant to confirm the building can handle the additional load and that you're not going to spend $238,000 to have items that you're not going to be able to utilize. The Finance Committee will meet on Thursday and discuss as well. INTERVIEWS/APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS Ratification of Town Manager's Appointment of Administrative Assistant in Planning Department, Anne Aubrey Ms. Lemieux stated I'm asking the board to ratify an appointment tonight for the Planning Department Administrative Assistant position. Marjorie Boggio is retiring, so we thank her for many years of service. Her last day is June 1st !. The person that was I'm recommending tonight is Anne Aubrey. This position was posted internally and after the required time was posted externally after not receiving any internal candidates. We received 17 applications; three accepted interviews and Miss Aubrey stood out. She's going to be a great fit. I was able to meet her, she's extremely personable. I can tell that she'll have a great interface with the public and people coming into that office and she's excited for the opportunity as well. Mr. Alonzo thanked Ms. Boggio for all her service to the town. The other members echoed Mr. Alonzo's words. Motion: C. Nuzzolo 2'': M. Jeffreys To ratify the Town Manager's appointment is Anne Aubrey as Planning Board Administrative Assistant Vote: Mr. Nuzzolo-aye, Ms. Emkey-aye, Mr. Franco-aye, Mr. Alonzo-aye, Mr. Jeffreys-aye Ms. Lemieux informed the board that DPW worker/Heavy Equipment Operator Matt Lubao will be going to work for the Lunenburg Water District. TOWN MANAGER REPORT Announcement on Existing Vacancies The following is a list of current vacancies on the following committees: • Finance Committee (2 vacancies) • Green Communities Committee (1 Associate vacancy) • Open Space Committee (1 Member at Large vacancy) • Personnel Committee (1 vacancy) • Zoning Board of Appeals (1 Associate vacancy) Interested persons can find Volunteer Applications on the Town Website and completed forms can be sent to the Select Board's Office. Anyone that has any questions on volunteer opportunities can contact the Select Board's Office at (978) 582-4130 × 144. Current Employment Opportunities with the Town The following is a list of current employment opportunities with the Town: • Administrative Assistant for Conservation (10 hours/week) • Assistant Town Accountant (32 hours/week) • Facilities Superintendent (40 hours/week) • Finance Director (40 hours/week-contractual) • Police Officer (40 hours/week) ===PAGE 5=== over 100 ppm. This came as no surprise as it aligns with the limited soil contamination that was identified in the environmental siteassessment report. Notification to MassDEP is outside their scope of work, so I will be working with the consultant I have worked with since 2019, Joe McLoughlin of the BETA Group on the notification to DEP. This will not stop the work that is being conducted through the EPA and the hope is that due to the limited proximity of where these field meterreadings occurred, the soilremoval that is part of the EPA'sscope will be removed as part of this project. Open Meeting Law/Public Records/Conflict of Interest Training: I havecoordinated a tentative date of Thursday, June 22nd for Town Counselto do a training on Open Meeting Law, Public Records Law, and ConflictofInterest. There will bea training during the day forall staff and an evening training for all boards/committees/commissions. More details to follow on location. Welcome to LunenburgSign from North Central Chamberof Commerce The North Central Chamber of Commercehas offered usa Welcometo Lunenburgsign sponsored by the Chamberand would take care of the construction and installation. We will need to identify theroad it would be placed that would be in a gateway location on town owned land (cannot be located too close to a state highway property). The sign itself will be made of a composite material for durability and longevity. I will work with the DW Director on an appropriate gateway location that is on town property for the sign. OLD BUSINESS Review and Approve the Town Manager Evaluation POLICY AND PURPOSE The purpose of this evaluation instrument is to formally appraise the Town Manager's performance on an annual basis. The document allows the Select Board to assess the Town Manager's performance in management practices and in the accomplishment of goals. Through the evaluation procedure, Board members will recognize strengths, offer positive feedback, and suggest any areas that require corrective action. Individual performance evaluation forms prepared by members of the Select Board are considered work product/personnel documents, and shall not be publicly released. The only document to be released will be this overview document, compiling the ratings and comments, prepared by the Chair. PROCEDURE 1. The Town Manager will be reviewed annually on the achievement of the agreed upon goals established the previous year and performance standards. The performance standards will be measured using a rating scale of "consistently exceeds expectations, "often exceeds expectations", "meets expectations", "needs improvement" and "unsatisfactory". In addition to annual goal(s) ten categories of performance standards and core responsibilities will be used to evaluate the Town Manager: 2. The Town Manager will submit a narrative self-evaluation including a summary of the Town Manager's performance against goals and objectives for the year. 3. Board members will complete their evaluations, meet and discuss their conclusions with the Town Manager and give their input to the Chairman by a date set by the Chairman. 4. The Chairman will compile ratings from individual reviews and develop a composite overview document. 5. Copies of the individual reviews will be given to the Town Manager and placed in the Town Manager's personnel file. 6. The Chairman will provide the other Board members and the Town Manager with the composite evaluation overview document at a scheduled Select Board meeting. Publicly discuss the evaluation at a subsequent meeting(s). ===PAGE 6=== RATING SCALE The following scale will be used to rate the Town Manager's performance in all categories. 4 Consistently Exceeds Expectations: Performance consistently exceeds expectations. The overall quality of work is excellent, results far exceed the position requirements and annual goals were met. 3 Often Exceeds Expectations: Performance often exceeds expectations. Demonstrates the ability to take on progressive responsibility showing high success and most annual goals were met. 2 Meets Expectations: Performance consistently meets expectations and the overall quality of work is good. The most critical goals were met. Needs Improvement: Performance has not met expectations and improvement is needed. One or more critical goals were not met. 0 Unsatisfactory: Performance is inadequate and employee demonstrates an inability or unwillingness to meet job standards and performance expectations of the position. Immediate and sustained improvement is required. N/O Not observed: This rating is used when the reviewer has not directly observed the actions of the Town Manager. It will not be counted in the compilation of scores. PERFORMANCE STANDARDS AND CORE RESPONSIBILITIES 1. Individual Characteristics/Professionalism • Is dedicated to the highest ideals of honor and integrity in all public and personal relationships in order to merit the respect and confidence of the elected officials, other officials and employees, and of the public. Demonstrates accountability for actions; conducts him/herself fairly and honestly. • Treats others in a fair, consistent, impartial, and professional manner. Is effective in dealing with people without arousing antagonism and demonstrates an understanding of difficult situations. • Maintains an open and approachable manner, presents a positive outlook and sets an example for subordinates. RATING - 4 The Town Manager was challenged by a difficult year, in large part due to blistering and frequently unfair public attacks. Heather was objective, personable, honest, collaborative, fair, reliable, level-headed and calm. She managed a large volume of emails and Freedom of Information Act Requests with integrity and an even temperament. 2. Problem Solving/Decision-Making/Planning: • Anticipates and analyzes problems to develop effective approaches for solving them. Willing to try new ideas proposed by the Board members and/or staff. (Moved from Criteria #3 Professional Skills and Knowledge, as it speaks to problem solving) • Anticipates future needs, organizes work operations, and establishes timetables for work units or projects. Is aware of technological advances and changing standards; identifies and understands trends. Effectively allocates resources and predicts the impact of service delivery decisions. (Moved from Criteria #7 Community and Public Relations) Knows when to take action and what type of action is appropriate. Effectively allocates resources to provide service to the community. Anticipates stakeholder needs and attitudes, and the impact of policies and procedures, and responds appropriately. ===PAGE 7=== • Demonstrates skill in listening, speaking and writing, persuading without diminishing the views of others. • Has a full working knowledge of the administrative and management systems and procedures. • Understands and implements long-range and strategic planning techniques; identifies trends that will affect the community; demonstrates an understanding and ability to analyze and facilitate policy choices that will benefit the community in the long run. RATING -3.75 Heather has an impressive set of knowledge and knows the role of Town Manager inside and out. She is a member of multiple professional organizations, consistently improves her knowledge base and collaborates with neighboring Town leaders and the Town's Senator and Representatives. Her ability to strategically network paired with her desire to self-improve allows her to be resourceful and stay attuned with new ideas, policies, and laws that affect the Town. She provides informed opinions and is a great communicator, both in person and in writing. 4. Organizational Leadership and Personnel Management: Builds cooperation and consensus among and within diverse groups, helping them identify common goals and act effectively to achieve them; recognizes interdependent relationships and multiple causes of community issues; and anticipates the consequences of policy decisions. • Encourages the development and high-level performance of staff and employees throughout the organization. Effectively selects and hires employees for position vacancies. • Professionally manages the compensation and benefits plan. • Develops and executes sound personnel procedures and practices. Seeks to foster high morale and cohesiveness among employees. • Effectively plans, organizes and delegates work. Monitors results and evaluates performance of those supervised, and provides feedback in a timely manner. RATING - 2.25 Heather has sustained all previous improvements and meets the expectations of her position. She has been successful at identifying personnel needs, creating new roles (supported by existing workloads), and incorporating new positions into the government. While there's hope and confidence that the Town will see positive results in the future due to Heather's organizational planning, a majority of the Board has identified this as an area that would benefit from more attention and development. Heather relies heavily upon her department heads to work proficiently and is perceived at times of having a "hands off" managerial style. In the future, it would be beneficial for Heather or her designee to provide regular professional development for all staff that among other things, trains personnel on effective communication techniques as several communications from key staff notably missed the mark. One member would like for Heather to revisit the minute-taking positions/hours and instead develop an internship program with Fitchburg State University and Lunenburg High School. 5. Community and Public Relations: • Understands the basic principles of service delivery in functional areas (e.g. public safety, community and economic development, human and social services, administration, public works). • Provides responsive, equitable service to town residents and instills the value of good customer service in staff. Communicates effectively with the public. Maintains respectful, polite, and civil speech and demeanor in dealings with all. ===PAGE 8=== The second half of the rating year was challenging due to the tax crisis, and while most members believed that she was a "good face of the Town," a minority opinion was that information was not clearly or effectively communicated to the public in a timely manner. 6. Fiscal Management: • Prepares and administers the budget; shows knowledge of budgeting principles and practices, revenue sources, projection techniques, and financial control systems; presents information in an intelligent and accessible format. • Makes the best possible use of available funds, conscious of the need to operate the local government efficiently and effectively. Determines the cost effectiveness of programs, and compares alternative strategies. • As Chief Procurement Officer, effectively manages Town purchasing of supplies and services, disposition of town property, and construction projects • Establishes and manages sound fiscal policies including Five Year Financial Forecast, financial policies, and Capital Plan. RATING - 4 Fiscal management continues to be Heather's strength and the Town continues to be in an exceptionally healthy financial position, as confirmed by a clean and glowing annual audit provided by Powers and Sullivan. Heather's conservative budgeting practices meet the needs of the community, reserves money for future needs and allows for increased funding for capital projects that have been deferred or overlooked. Heather diligently follows our established fiscal policies and keeps excellent tabs on all aspects of our financial situation that impacts the Town's debt and bond rating, assuring us with competitive access to capital when/if needed. 7. Relations with Members of the Board: • Maintains effective communication with the Board. Maintains mutual trust and treats all Board members equally. • Offers professional advice to the Board on items requiring board action, with appropriate recommendations and supporting information based on thorough study and analysis. • Responds well to requests, advice, and constructive criticism. RATING - 3.5 Heather always makes time for questions and concerns and is fair in disseminating information to the entire Board and being willing to meet with any member to discuss items of particular interest or concern. She is respectful and engaged and follows up and reaches out, when needed. She is also receptive to arguments counter to her positions and advice. It is noted that a member expressed concern that some information related to the tax crisis was not shared in a timely manner. 8. Reporting • Provides regular information and reports to the Board concerning matters of importance to the local government, using the Town Charter as a guide. • Reports produced by the Manager are accurate, comprehensive, concise and written to their intended audience. • Produces and handles reports in a way to convey the message that affairs of the organization are open to public scrutiny. RATING - 3.75 Heather's weekly Town Manager reports, as well as her communications between meetings is timely and thorough and there is no doubt that she has her finger on the pulse of the Town of Lunenburg. Communications are ===PAGE 9=== Best Achievement: Financial Management, Project Management and Tax Crisis Management Heather was able to manage capital projects effectively, with specific progress on the demolition of the old Primary School and progress toward the Town taking possession of 925 Mass Ave (old gas station). Heather excelled at budgeting and financial management and provided critical support that enabled the Select Board to present and Town Meeting to pass Senior Tax Relief. She also handled the pressure and scrutiny of managing the tax crisis effectively - this was all on display in a smooth-as-silk 3-hour Town Meeting! Subject Which Would Benefit Most from Further Attention: Personnel Management - The board is uniform in its assessment that while Heather is a strong leader and has made notable progress in this area and is able to meet the expectations of her role, there's a need for a more focused lens on the management of her direct reports and fostering a supportive environment across all departments, in which personnel are mentored, trained and more directly supervised. There's a need for a multi- year plan that details facility deficiencies and a desire for a more collaborative hiring process that invites elected officials onto hiring committees. General Comments: Heather is an excellent Town Manager and is a true pleasure to work with! The Board and the Town are fortunate to have such a capable leader at the helm and Heather's dedication to her job and staff is self-evident. She demands the best of herself and appropriately manages deadlines while maintaining a genuine, professional and approachable demeanor. We hope to work with Heather for many more years to come! Ms. Lemieux stated obviously the public lens on this is not the most comfortable position to be put in, but I appreciate the constructive criticism and commentary as well that's positive. I thoroughly enjoy the one-on-one meetings with the board members. That's one piece of the process that I wish I had more time for. I try to communicate as much as possible. I thank you for your comments. We as humans are a work in progress, so I know my strengths and weaknesses and appreciate and recognize them as well. Mr. Alonzo noted not everybody who works in a professional field gets evaluations or has to give evaluations. It's a special thing when you have to hear it on public TV, recorded on YouTube forever: We all need to appreciate the kind of position that puts anybody in. The Town Manager does an incredible job in listening to that. Mr. Franco stated your composite is an excellent distillation of what all the members said. This has been an extremely challenging year for many people including residents. Many people don't engage with the Town Manager until something is going wrong and that's the unfortunate lens through which they may view her. They don't see everything that's going right on a day-to-day basis and keeping the town moving in a positive way. Any aspect of which if it weren't operating smoothly would be highly noticeable, but it goes unnoticed because it is going smoothly. Mr. Jeffreys stated this year has been challenging being in this role and being a member of this board. The relationship between the Chair and Town Manager has to be a close one and I appreciate Heather's openness. We've developed a healthy working relationship and most people don't know the amount of time that she and I spend together. These meetings for me are about 20% of the time that I give to the town and the other 80% is outside of these meetings. Heather and I spend a significant amount of time talking during her commutes in and ===PAGE 10=== CURRENT BUSINESS Reorganization of the Select Board Ms. Emkey asked to postpone nominations until the next meeting as she is so new to the board. Mr. Alonzo having been in that position himself, understood the request. Mr. Franco stated he appreciated Ms. Emkey's position and concern however he wanted her to realize that making a motion or seconding a motion would bring discussion thus making you more comfortable making a vote. Mr. Nuzzolo added it's common for newly elected boards or bodies in general for their first business to be electing leadership. Since this is our policy I would not be in favor of straying away from that. You're always welcome to either not make nominations or to abstain from votes. Mr. Jeffieys stated he heard Ms. Emkey's concern, but he was not comfortable deviating from policy either. Further discussion ensued about voting in officers. Motion: L. Franco 2"d: C. Nuzzolo To nominate Michael-Ray Jeffreys as Select Board Chair Discussion: Mr. Franco clarified his nomination of Mr. Jeffieys is in no way a negative reflection of anyone else. Mr. Jeffreys has led well and done enough to earn a second year out of the position. Mr. Jeffreys stated it has been a challenging year and believed it was important to hear feedback not only from the public but fellow members. We have made good progress and if elected I will meet with each board member. Mr. Nuzzolo stated Mr. Jeffreys was the first person he met when he moved to Lunenburg. He strongly encouraged me to get involved and I submitted a talent bank form for the Finance Committee. His professionalism and cool, calm and collected nature were my first impressions of the Select Board and the leadership. I think we've really benefited from these qualities and that's why I'm supporting Mr. Jeffreys for a second year as Chair. Mr. Nuzzolo-aye, Ms. Emkey-present, Mr. Alonzo- no, Mr. Franco-aye, Mr. Jeffreys-aye Motion: M. Jeffreys 2nd: C. Nuzzolo To nominate Lou Franco for Vice Chair Discussion: Mr. Franco stated he would accept the Vice Chair as long as Mr. Alonzo does not have an interest in being Vice Chair. Mr. Alonzo thanked Mr. Franco but noted that's not how nominations work. I think you would make a fine Vice Chair. Motion: R. Emkey 2"d; L. Franco To nominate Tom Alonzo for Vice Chair Mr. Alonzo thanked Ms. Emkey but refused the nomination. Ms. Emkey withdrew her nomination and Mr. Franco withdrew the second. Mr. Nuzzolo-aye, Ms. Emkey-aye, Mr. Alonzo-aye, Mr. Franco-aye, Mr. Jeffreys-aye Mr. Jeffreys explained the board clerk's duties. Motion: T. Alonzo To nominate Caesar Nuzzolo as Clerk Mr. Nuzzolo-aye, Ms. Emkey-aye, Mr. Alonzo- aye, Mr. Franco-aye, Mr. Jeffreys-aye 2'd: L. Franco ===PAGE 11=== individual coverage - $2,000; Opt-out incentive payments will be paid at the end of the fiscal year. The other one is called the Pillar RX program. There's only three employees out of town and school that are be affected. The insurance company would work with them to make sure that they get enrolled in this program. Motion: C. Nuzzolo 2"d: T. Alonzo To accept the Public Employee Committee amendments as presented Mr. Nuzzolo-aye, Ms. Emkey-aye, Mr. Alonzo- aye, Mr. Franco-aye, Mr. Jeffreys-aye Per Appointment Policy - Identify boards for in-person interviews Mr. Jeffreys referred the board to the list of the upcoming annual appointments/reappointments in June. All new applicants are interviewed. It was decided to request Sam Welch, Chris St. Germaine, Helen Balcom Dr: Robin Chandler and Steve Dubois to present for an interview for appointment. The board signed an accounts payable warrant in the amount of $322,016.08, a payroll warrant in the amount of $954, 616.74 and a payroll deductions warrant in the amount of $209,605.15. Committee Reports Mr. Alonzo reported Finance Committee meets this Thursday. Mr. Jeffreys reported the Municipal Building Committee met and realized that the ARPA funding request that they prepared earlier this year somehow was not forwarded to the board and so they did resubmit. UPCOMING MEETING/EVENTS SCHEDULE This board meets again on June 6, June 13 and June 20. PUBLIC COMMENT M: ME. Alone dauered Town angres proside a aly aly of shandants alted by marine on the decisions by the Board of Assessors. Motion: T. Alonzo To adjourn the meeting 2': C. Nuzzolo Vote: All in Favor The meeting adjourned at 9:17 p.m. Respectfully submitted, Elaine M. Peterson Elaine M. Peterson Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2023-06-06-agenda-241.txt BOARD : select-board DATE : 2023-06-06 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2023-06-06-agenda-241.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_06062023-241 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ======================================================================================== DOCUMENT : 2023-06-06-minutes-241.txt BOARD : select-board DATE : 2023-06-06 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2023-06-06-minutes-241.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_06062023-241 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, June 6, 2023 7:00 PM AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. This meeting will be held in-person at the location provided on this notice. Members of the public are welcome to attend this in-person meeting. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda should make plans for in-person vs. virtual attendance accordingly. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e -mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fa ct be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT*** • BOARD • PUBLIC II. ANNOUNCEMENTS III. COMMUNICATIONS FROM OTHER BOARDS IV. APPOINTMENTS 7:15 PM Public Hearing for Class II Auto Dealer License for J & E Realty Enterprises, Inc. (Jacques Nasif, Owner) d/b/a J & E Auto Sales at 383 Whalom Road 7:20 PM Presentations on ARPA Requests from North Central Chamber of Commerce, Water District V. INTERVIEWS/APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS • Ratification of the Town Manager’s Annual Appointments • Select Board Annual Appointments including the following interviews: o Chris St. Germain- 268 Flat Hill Road (Conservation Commission) o Sam Welch-38 New Townsend Road (Conservation Commission) o Helen Balcom- 128 Whiting Street (Council on Aging) o Dr. Robin Chandler-717 Reservoir Road (Cultural Council) o Steve Dubois-6 Trillium Court (Zoning Board of Appeals Associate Member) VI. TOWN MANAGER REPORT VII. OLD BUSINESS ===PAGE 2=== VIII. CURRENT BUSINESS 1. Discuss Leominster Hospital Proposed Closure of Labor &Delivery Unit 2. Correction to Operating Hours listed on License for Lake Front Beverage , Inc./On The Rocks, 96 Lakefront Ave. 3. Select Board Liaison & Committee Assignments 4. Master Plan Steering Committee Select Board Appointee 5. MRPC Alternate Representative (Select Board member) 6. Approval of Minutes of March 7, 2023 7. Warrants/Action Items 8. Committee Reports IX. UPCOMING MEETING/EVENTS SCHEDULE June 13th, June 20th (Workshop) X. PUBLIC COMMENT*** • TOWN MANAGER • PUBLIC • BOARD XI. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson. ======================================================================================== DOCUMENT : 2023-06-13-agenda-231.txt BOARD : select-board DATE : 2023-06-13 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2023-06-13-agenda-231.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_06132023-231 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, June 13, 2023 7:00 PM AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. This meeting will be held in-person at the location provided on this notice. Members of the public are welcome to attend this in-person meeting. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda should make plans for in-person vs. virtual attendance accordingly. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e -mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fa ct be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT*** • BOARD • PUBLIC II. ANNOUNCEMENTS III. COMMUNICATIONS FROM OTHER BOARDS IV. APPOINTMENTS 7:10 PM Select Board Interviews with Helen Balcom (128 Whiting Street) for Council on Aging and Chris St. Germain (268 Flat Hill Road) for Conservation Commission 7:20 PM Presentation on ARPA Requests from Turkey Hill Lions Club Food Pantry, Lunenburg Public Library and Boys & Girls Club V. INTERVIEWS/APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS 1. Select Board Annual Appointments 2. Ratification of the Town Manager’s Annual Appointments VI. TOWN MANAGER REPORT VIII. CURRENT BUSINESS 1. Discussion and Vote on Chapter 269 of the Acts of 2022 re: 5% Local COLA Option for Worcester County Regional Retirees 2. Discussion on Parking along Sunset Lane & Robb’s Hill 3. Minutes/Warrants/Action Items ===PAGE 2=== 4. Committee Reports VII. OLD BUSINESS 1. Select Board Liaison & Committee Assignments 2. MRPC Alternate Representative (Select Board member) 3. Master Plan Steering Committee Representative X. UPCOMING MEETING/EVENTS SCHEDULE June 20th (Workshop) XI. PUBLIC COMMENT*** • TOWN MANAGER • PUBLIC • BOARD XI. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson.