# select-board — 9 documents, concatenated for reading and search
#
# This is a CONVENIENCE BUNDLE, not a source. Every document below is
# published separately and byte-identically; cite the individual file,
# whose path is given in each header, rather than this bundle.
# Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt
# The town's own scanned original is linked per document.

========================================================================================
DOCUMENT : 2023-06-13-minutes-231.txt
BOARD    : select-board
DATE     : 2023-06-13
KIND     : minutes
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2023-06-13-minutes-231.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_06132023-231
========================================================================================

===OCR macOS Vision===
===PAGE 1===
Chairman Jeffreys called the meeting to order at 7:00 p.m. and asked everyone to stand for the Pledge of
Allegiance. Mr. Jeffreys announced in accordance with the requirements of the Open Meeting Law, please be
advised that this meeting is being recorded and broadcast live over the Lunenburg public access channel and
Facebook Live and will be uploaded to the Lunenburg public access YouTube channel within 24 hours after the
meeting. He provided the ZOOM link for those who would like to participate remotely.
The agenda lists all the topics which may be discussed at this meeting and are those reasonably anticipated by
the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and
other items not listed may also be brought up for discussion to the extent permitted by the Open Meeting Law.
PUBLIC COMMENT:
Mr. Nuzzolo noted the Police and Fire Memorial Service was wonderful; he couldn't attend but watched the
video. He will be volunteering at the pancake breakfast tomorrow at Eagle House from 8-10 a.m. He also
encouraged residents to reach out to him to discuss thoughts or ideas.
Mr. Franco stated as of the end of last week 300 property tax abatement applications had been reviewed. The
Assessors were hoping to finish up reviewing them by the 15'h
Pete Lincoln, Hemlock Drive applauded the DPW for the road line striping throughout town.
ANNOUNCEMENTS
The Town Beach opening dates are Saturday, June 17th and Sunday, June 18th, the beach will be closed
from June 19th until June 23rd for additional cleaning, and will reopen fully on Saturday, June 24th.
The beach hours will be Saturdays and Sundays 12 PM-6 PM and Monday through Friday 10 AM-7
PM. Seasonal beach passes and swim lessons can be purchased through the lunenburgma.myrec.com
Town Counsel will beconducting an Open Meeting Law,Public Recordsand ConflictofInterest
Training on June 22nd. There will be a training for the staff during the day and the one for the board,
committee and commission members will be in the evening at 6 PM at the Lunenburg Adult Activity
Center (Eagle House). Public Access will be taping this so anyone that cannot attend in person that
evening, the recording will be circulated afterwards.
• The Farmers Market on the Ritter lawn have begun and are held every Sunday from 10 AM until 1 PM
until mid-October.
• The Summer Band Concert Series will begin every Monday evenings at 7 PM starting on July 10th and
ending August 7th, with a rain date of August 14th. The location will be on the lawn at the TC Passios
building.
APPOINTMENIS
Select Board Interviews:
Helen Balcom (128 Whiting Street) for Council on Aging
Ms. Balcom stated she has worked at the Senior Center volunteering for a lot of years. She volunteers to put on
the annual tea and she volunteers at the monthly Veterans' breakfast. The board thanked her for volunteering.
Deb Lincoln, Hemlock Drive, Chair of the COA, stated the entire team supported her application.
Motion: L. Franco
2': C. Nuzzolo
===PAGE 2===
they have to be brought to members of town so everybody understands the concept. Mr. Jeffreys stated what
matters to me is having a customer-focused front when it comes to how the Conservation Commission engages
with the public. The service need for the Conservation Commission and the need for the Wetland Protections
Act is apparent; one part is protecting and ensuring the environment is here for posterity and the other part is
meeting residents where they are and being clear with them and explaining things that come before them. I
would just encourage that continues with your appointment. Mr. St. Germain agreed. The board thanked him for
volunteering. When asked if he would be willing to serve as a non-voting associate if he was not appointed, Mr.
St. Germain stated yes.
Presentation on ARPA Requests from Turkey Hill Lions Club Food Pantry, Lunenburg Public Library
and Boys & Girls Club
Library Trustee Chair Harry Kubetz stated Library Director Haman would be providing the Power point
presentation.
Library Mission: Lunenburg Public Library welcomes all and serves residents of the Lunenburg area as a hub
for the community, enriching our lives through its collections, programs, services, facility, and people.
Summary of Requests (total $760,000)
•
HVAC Redesign and Construction ($300,000) To address increasing inefficiency and
maintenance costs and to correct performance issues that have been present since its inception, this
project would redesign the HVAC system for the library facility with a commitment to increased
efficiency, environmental awareness, and sustainability.
* Address increasing maintenance, respond to difficulty sourcing replacement parts
* High priority for Library Trustees and Director
Target increased efficiency, resilience, and sustainability
Benefit to entire community, especially library users
* Capital Plan project for 2030, at tail end of 15-25 year expected lifespan for HVAC.
•
Teen Room Renovation ($150,000) To address the increasing need for dedicated space to support
the young adult (tween and teen) demographic, this project would design and construct a renovation of
the library facility to expand the teen room by approximately 40%. The project would include the
construction of two additional offices for staff use to address increasing staffing numbers and the
displaced work area resulting from the teen room expansion.
* Address increased teen traffic that has impacted access to library services for all demographics, and
increased staffing volumes
* Inadequate 450 sq. ft. Teen Room
* Renovation to increase that space by 40%, add two staff offices, sacrificing only a small amount of shelf
space
* Benefit all library users, improving access for adults, teens and children/families
* Increased opportunity to partner with Boys and Girls Club?
• Restoration and Expansion of Proctor Memorial Garden ($25,000) To address the utility and
appeal of library grounds, this project would restore the Proctor Memorial Garden and expand the
ecologically designed gardens on the library grounds to create an appealing, supportive, and nourishing
outdoor space. The project would expand the seating available for library programs, restore plantings,
replacing the water feature pump, re-seat stones on the patio as necessary, add a shade canvas, and install
===PAGE 3===
ecosystems.
• Exterior Painting and Maintenance of Library's Building Envelope ($60,000) To address the
deteriorating exterior of the facility, this project would paint and maintain the building envelope.
** Protects the investment the town has made in the facility
* Proper maintenance ensures no disruption of library services
Safeguards the assets stored in the facility and access to those assets for the taxpayers and residents
• Installation of Backup Power Generator ($100,000) To address needs for warming, cooling, and
shelter, this project would install a backup power generator at the library facility to enable the library to
operate independently from reliance on the power grid.
* Increase resilience in response to weather events
* Trustees have volunteered the facility as both warming and cooling facility for town in emergency
situations
* Commitment by trustees and director to expand this role for the facility
* Expanded "community center" role for library benefits all residents, and at-risk demographics, in
particular, during weather emergencies
• Installation of Solar Shades in Library Main Hall ($25,000) To address solar glare in the Main
Hall of the Library, this project would install solar blocking shades to mitigate seasonal interference with
the use of the Main Hall.
** Address solar glare in Main Hall
* Potential impact on solar gain: installation of 27 similar shades in Children's Room in 2019 and 2022
have had significant impact on cooling
* Benefit to visitors, in particular, but also potential improvement in efficiency of cooling operation, could
lessen the burden of running the facility
Purchase of Outreach Vehicle for Library Outreach Services ($100,000) To address
the increased need to meet library patrons outside the walls of the library and to make library
services more accessible to all community members, this project would purchase, renovate and
support the operation of a bookmobile. The library has added staff positions to help address the
need to support underserved and non-library users, and this vehicle would support the initiative
to increase the library's outreach services.
Support initiatives that are part of LL's Strategic Plan for FY22-27
Enable staff to more effectively deliver outreach services
*
Assist in engaging with underserved population and non-library users (priority in strategic plan)
* Cellular hotspot would enable delivery of internet access to underserved areas
* Not funding this request would require staff use of personal vehicles to deliver outreach and
would limit breadth of outreach
Discussion ensued on the various proposals, increased construction costs and the large amount requested. It
was also noted the amount of dedication and work Mr. Haman and the Trustees have put into the library.
Turkey Hill Lions Club Food Pantry $15,000- $20,000
Lions Club President Corrine Scouten, 116 Island Road, noted the Lion's Club is the sponsor of the food
pantry which in the fall of 2022 became a 501c (3) organization. They are seeking equipment such as stock
refrigerators, freezers and shelving due to the increase in donated food.
The board members thanked the Lions Club for all their work with the food pantry.
===PAGE 4===
Youth Staff: Payroll, taxes and benefits
Program Materials and Supplies
Overhead: Insurance, maintenance, software, training, legal etc.
FY24
80,000
7,000
86,000
90,000
8,000
90,000
170,000
15,000
176,000
Total Expenses
This funding will allow BGCL to:
Increase part time staff
Increase our program selection in line with BCA guidelines i.e.:
Communication and Self Esteem Resiliency
Youth Mental Health
Family Support
Developing Healthy Habits
Good Character and Leadership
Academic Success
173,000
188,000
361,000
Dave Tocki, 72 Leominster Road, BGCL Treasurer, stated he volunteers for the club because when he was a
kid he went to the club. Dave Blatt, board member, stated the envelope of the building also needs to be taken
care of at the club. We look at the building as a town building and hope the town can remove the poison office
for us. Some of the funding would pay for additional staffing for new programs.
The board reviewed and discussed the prioritized list of requests. No action was taken.
Select Board Annual Appointments
Motion: M. Jeffreys
2': L. Franco
To appoint the listed Select Board appointments and ratify the Town Manager's appointment of:
AGRICULTURAL COMMISSION -TERM TO EXPIRE JUNE 30, 2026
JENNIFER DUFFY - MEMBER
ASHLEY YORK -ARONOVICH- ASSOCIATE
AMERICANS WITH DISABILITIES COMMITTEE-APPOINTED BY TOWN MANAGER/RATIFIED BY
SELECT BOARD - TERM TO EXPIRE JUNE 30, 2026
LORI ANN TESSIER
APDC- TERM TO EXPIRE JUNE 30, 2026
NATHAN LOCK WOOD -RESIDENT OF APD
COUNCIL ON AGING-TERM TO EXPIRE JUNE 30, 2026
DIANE NOWD
GEORGE MARTIN
GREEN COMMUNITIES COMMITTEE- TERM TO EXPIRE JUNE 30, 2026
===PAGE 5===
PERSONNEL- TERM TO EXPIRE JUNE 30, 2026
SUSAN ANDREWS
Vote: All in Favor
Motion: M. Jeffreys
2"d: L. Franco
To appoint Richard Bursch and Chris St. Germain to the Conservation Commission with a term to
expire June 30, 2026
Vote: All in Favor
TOWN MANAGER APPOINTMENTS FY 2024
Motion: M. Jeffreys
I move to ratify the Town Manager's appointments of:
Animal Control Officer
Kathleen Comeau, 806 West Street
Building Commissioner-Brian Gingras
Alternate Building Commissioner- Eric Chartrand
Dam Keeper
Ronald Wilson- 701 Reservoir Road
Assistant Dam Keeper
Rich Patry- 655 Reservoir Road
Emergency Management Director/Fire Chief
Patrick Sullivan
RACES* Control Officer-Ralph Swick-133 Townsend Harbor Road
Asst. RACES Officer -Brian LeBlanc-67 Mulpus Road
Member-Jeanine Swick-113 Townsend Harbor Road
*(Radio Amateur Civil Emergency Service)
Field Driver
Kathy Comeau-806 West Street
Forest Warden
Patrick Sullivan
Hazardous Waste Coordinator
Heather Lemieux
Hearings Officer
Heather Lemieux
Inspector of Plumbing/Gas (recommended by Building Commissioner):
Gary Williams-34 Round Road
Assistant Inspector of Plumbing/Gas (recommended by Building Commissioner)
Richard Kapenas-Townsend, MA
Public Weighers- (provided by PJ Keating)
Rich Reynolds
Eric Morin
Brian Contois
2": R. Emkey
===PAGE 6===
Tom Alonzo-284 Lancaster Ave.
Louis Franco-250 Arbor Street
Mike Kidney-86 Lancaster Ave.
Chuck Venezia-1402 Mass. Ave.
William Tyler-S Graham Street
Tree Warden
William Bernard
Motion: M. Jeffreys
To reappoint the following:
Full-time Officers:
1. Chief Thomas L. Gammel
2. Lieutenant Jeffrey M. Thibodeau
3. Sergeant Sean J. Connery
4. Sergeant Joshua B. Tocci
5. Sergeant Sean W. Zrate
6. Sergeant John F. Morreale
7. Off. Joshua M. Mathieu
8. Off. Jonathan J. Broc
9. Off. Bradley J. McNamara
10. Off. Jacob A. Lachance
11. Off. John M. Wagner
12. Off. Gage R. Russell
13. Off. Kamerin P. Munroe
14. Off. Anthony P. Cappucci
15. Off. Jeffrey T. Hill
16. Off. Jesse C. Reed
17. Off. Deven O'Brien
18. Off. Paul C. Theodoulou
19. Off. George E. Tibbetts
Reserve Officers:
1. Ott. Robert R. Dacosta
2. Off. Benjamin R. Campbell
3. Off. Paul A. Duquette
4. Off. Joel Ortega
Civilian Traffic Members
1. Paul Bozicas
2. Tony Brennan
3. John Hazelrigg
4. Daniel Bourgeois
Vote: All in Favor
2nd: R. Emkey
===PAGE 7===
Ten te ta patters. response te ponce Department set up a trac monitor to une north and soun
side of the intersection from May 1st through May 12'. It tracked 5175 vehicles over this time period. The
average speed was 20 miles/hour to 23.5 miles/hour. There was one vehicle recorded traveling more than 10
miles above the speed limit. The 85th percentile of speed was still below the speed limit and that highest speed
was 28.5 miles per hour. What we identified from the traffic survey was that the overwhelming majority of
vehicles that traversed this area are traveling 7 to 10 miles per hour below the speed limit.
The history of accidents in the area indicated that over the last 15 years there have been two accidents in or
around the area of this intersection which is consistently very low for intersections generally in the town.
Marsha Beers, 23 Rose Garden Lane, owns property on the corner of Sunset Lane and Robb's Hill. She stated
we've heard of complaints when we're there during the summertime or on the weekends. We park along the side
of the street, not in the road but as far up the banking as we can get. We do see people speed by when our car is
there. I've noticed when we are parked there if there are cars coming down Robb's Hill and people coming up
Sunset, the people move to the left and if people come down that Robb's Hill corner and they don't slow down,
there is that potential there. I've never seen it but I know there's been complaints from people of us parking
there. People will beep their horn as they drive by because we're parked there. I really don't see the problem
with us parking there because we're not in the road. A solution might to put a stop sign at the end of Robb's Hill,
because that would stop the people on that side and give it a little more time.
whether a stop sign would be beneficial in that area.
Discussion and Vote on Chapter 269 of the Acts of 2022 re: 5% Local COLA Option for Worcester
County Regional Retirees
Ms. Lemieux reported in November of 2022 we were notified by PERAC which is the Public Employee
Retirement Administration Commission that the Governor signed into law Chapter 269 of the Acts of 2022
which provided for an additional cost of living adjustment for retirement boards to act on. Our local retirement
board, Worcester County Retirement System, had previously voted under the sectional law that allows them to
vote every year on the cost of living adjustment which was a 3% adjustment. This change in law allowed
for an additional 2% added to that 3%, so up to 5% which they did vote on, to ask all the member communities
but it requires a 2/3 approval vote of those communities. The board discussed and decided to wait one week to
vote.
Dave Blatt, 411 Goodrich Street, Chair of the Green Community Committee, introduced himself to the new
board members. The committee wants to help the Town save money. He encouraged them to request projects
come to the committee for review so we can understand the return on the investment (ROI). Is there an energy
savings? There are funds that the state can give us; we've already gotten $500,000+. Most of it has gone to the
schools because the facilities director was using our services. I look at that $300,000; there are ways that the
Green Committee can help with that that will be an energy savings. I look at the Library generator request; that
is not the proper way to go. This to me would be a solar system with battery backup because that would be
something that would have a quick ROI. A diesel generator is just going to be a money sink to this town
===PAGE 8===
TOWN MANAGER REPORT
Board/Committee/Commission Vacancies:
The following is a list of current vacancies on the following boards/committees/commissions:
• Finance Committee (2 vacancies)
• Green Communities Committee (1 Associate vacancy)
• Open Space Committee (1 Member at Large vacancy)
• Personnel Committee (1 vacancy)
Zoning Board of Appeals (1 Associate vacancy)
Interested persons can find Volunteer Applications on the Town Website and completed forms can be sent to the Select
Board's Office. Anyone that has any questions on volunteer opportunities can contact the Select Board's Office at (978)
582-4130 x 144.
Employment Opportunities with the Town:
The following is a list of current employment opportunities with the Town:
Assistant Town Accountant (32 hours/week)
Facilities Superintendent (40 hours/week)
• Finance Director (40 hours/week- contractual)
• Heavy Equipment Operator (40 hours/week)
• Principal Assessor (40 hours/week)
• Veterans Services Agent (varies)
• Videographer (2-10 hours/week)
More information on each position can be found on the job postings, which are located on the town website.
Invitation for Bids/Requests for Proposals:
•
Invitation for Bids for Guardrail Repair Services was due on May 31st and the Town received two bids. The
lowest, eligible, responsible bidder was Premier Fence, LLC out of Canton in the amount of $80,886. This will be
paid out of the MassDOT Winter Recovery Assistance Program (WRAP) funding the Town received this year.
•
Invitation for Bids for the Page Street Culvert Replacement project was due on June 7th and the Town received
three bids. The lowest, eligible, responsible bidder was R.A. Powell Construction in the amount of $86,913.16. This
project is funded through the FY 23 Capital Plan appropriation.
Request for Proposals for the Five Year Assessing Revaluation are due on June 14th at 9 AM.
• Invitation for Bids for the LED Streetlight Conversion and Maintenance is due on June 14th at 11 AM.
• Invitation for Bids for the Operations and Maintenance of the Lunenburg Wastewater Collection System is due on
June 14th at 12 PM.
• Invitation for Bids for Roadway Maintenance for Fog Sealing are due June 21st at 12 PM.
• The Assistant Town Manager is currently reviewing the documents for the Invitation for Bids for the Generator
project at the Lunenburg Adult Activity Centerand thetwo Dump DPW Trucks.
FY 2023 Tax Assessment Update:
Municipal Finance Services has fulfilled their contract and dueto an additional 12 inspections needed the total cost
increased by $2,400 for a total cost of $82,400. As of today there were 12 non-waterfront tax abatements approved with a
tax refund amount of $21,410.39 and 359 waterfront tax abatements approved with a tax refund amount of $1,211,386.
===PAGE 9===
Town Facilities:
The ADA Patio project at the Lunenburg Adult Activity Center began last Monday and they are currently doing
site work. There will be a change order to reuse the septic sand that was still on site in areas needed on site and
export more of clean material. The change order should be roughly $5,000 and will be paid out of the facilities
budget.
The HVAC System at the Library iscurrently not working properly in the Children'ssection and the Facilities
Director is working on getting costs for repair, which is estimated around $8,000.Unfortunately right now the
parts needed for the repair have a 10-12 week lead time. In the meantime the Facilities Director is looking into
a portable unit to keep that side of the building cool.
The 30 School Street project has been hydro-seeded and the grass is starting to grow.
925 Mass Ave (TM Goal #1)
The Contractor hired by the EPA is substantially complete. They took samples from each of the underground storage
tanks, as wellas from the fuel tank area. They currently have approximately 200 cubic yards of petroleum impacted soil
staged on site and covered with poly sheeting. This material will be removed off site for treatment, as well as a few
hundred gallons of residual sludge/cleaning fluid stored in totes at the site. Once they get the generator ID from MassDEP
they can move that material off site. It has been about a month since they filed the request.
They reused some of the excavated material from the top and upper half of the sidewalls as backfill sincethe readings
were all within the acceptable limits. There is a layer of poly sheeting at the bottom of the UST excavations and then
another layer on top of the reused backfill material to segregate it from the clean imported backfill material. This should
help segregate material down the road iffuture soil excavation is required.
Joe McLoughlinofthe BETA Group willbeour Licensed SiteProfessionalhandlingreportingto DEP regarding the
identified soil contamination that was found during the EPA'sremoval of the UST's, pumps, canopy, and piping. BETA
will prepare the Immediate Response Action Plan that details completed and planned activities requested by MassDEP and
activities that have been performed by EPA's contractor.
On June 2nd I submitteda grantapplication through MassDevelopment's One Stopapplication portal for the Real Estate
Technical Assistance funding in the amount of $50,000. The request isto fund hired staff to work with the stakeholders in
developing conceptual plans for the reuse of that property, a feasibility and marketingassessment, and technical
assistance in thedevelopmentofa Request for Proposals. I spent a significant amount of time on this application to
make it as competitive as possible, included a number of photos and also requested/received a letter of support from
Representative Margaret Scarsdale. The award notice for this grant will be around October-November 2023.
Committee Reports
Mr. Franco reported the proposed senior tax relief legislation has been filed with the House of Representatives
Clerk as of June 7" and there could be a hearing between now and February 2024.
He also noted the Adult Activity Center (formerly the Senior Center) has good programs for adults 50 and up.
Select Board Liaison & Committee Assignments
The board discussed the different assignments and what was involved. Ms. Emkey expressed interest in
serving on the Americans with Disabilities Committee and the School Committee. Mr. Franco would like to
remain liaison for the Council on Aging and the Economic Development Committee. Mr. Jeffreys preferred
remaining as liaison to the Library Trustees, Municipal Building Committee and expressed interest in the
Finance Committee Appointing Committee. Mr. Nuzzolo stated he would be willing to cover the Planning
===PAGE 10===
for retirees on fixed incomes. The Social Security COLA for this year was 8.7% and 5.9% in 2022. We
don't get that, we get our pensions because we didn't pay into Social Security, so this modest benefit is
going to help us keep pace with inflation and I urge you to vote yes.
Ana Lockwood, 91 Main Street, stated she watched the ARPA presentations this evening and advised the board
to hold the same standards for the other requests that you had for the Parks Commission. Regarding the Flat Hill
Road drainage problem and as the Town Manager talked about earlier, we don't have a plan for that. She was
also not in favor of helping property owners with private wells with ARPA funding.
Motion: C. Nuzzolo
To adjourn the meeting
2": L. Franco
Vote: All in Favor
The meeting adjourned at 10:24 p.m.
Respectfully submitted,
Elaire M. Pelerson
Elaine M. Peterson
Executive Assistant to the Town Manager

========================================================================================
DOCUMENT : 2023-07-11-agenda-386.txt
BOARD    : select-board
DATE     : 2023-07-11
KIND     : agenda
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2023-07-11-agenda-386.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_07112023-386
========================================================================================

===PAGE 1===
SELECT BOARD 
Tuesday, July 11, 2023 
7:00 PM 
AGENDA 
Bilotta Meeting Room, Town Hall 
 
In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and 
broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page 
(https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the 
LunenburgAccess YouTube after the meeting. 
 
This meeting will be held in-person at the location provided on this notice. Members of the public are welcome to attend 
this in-person meeting. Please note that while an option for remote attendance and/or participation is being provided as a 
courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual 
broadcast, unless otherwise required by law. Members of the public with particular interest in any specific item on this 
agenda should make plans for in-person vs. virtual attendance accordingly. 
 
The following information is also provided for members of the public that would like to participate in the meeting 
remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar:  
https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 
0347 # If you have not registered with Zoom you will be asked for your name and an e -mail address. 
Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the  meeting. 
Computer and app users may use the “raise hand” feature to request to speak. 
 
The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may 
be taken as a result of these discussions. Not all items listed may in fa ct be discussed and other items not listed may also be brought 
up for discussion to the extent permitted by Open Meeting Law. 
 
7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE 
 
I. PUBLIC COMMENT*** 
• BOARD 
• PUBLIC 
 
II. ANNOUNCEMENTS 
 
III. COMMUNICATIONS FROM OTHER BOARDS 
 
IV. APPOINTMENTS  
7:15 PM Update from DPW Director on Flat Hill Road Culvert project and Flat Hill Road Drainage Update 
 
V. INTERVIEWS/APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS 
• Ratification of Town Manager’s Appointment of Full Time Police Officer, Michael McCormack 
• Ratification of Town Manager’s Appointment of Town Clock Winder, George Martin- 522 Burrage Street- term 
to expire June 30, 2024 
 
VI. TOWN MANAGER REPORT 
 
VII. OLD BUSINESS 
1. Discussion on ARPA funding requests and evaluation criteria; votes may be taken 
2. Select Board Liaison & Committee Assignments 
3. MRPC Alternate Representative (Select Board member)  
4. Master Plan Steering Committee Representative 
 
 
===PAGE 2===
VIII. CURRENT BUSINESS 
1. Notice of Right of First Refusal for Parcel 4, Leominster Road ( To convert 61B to Residential)  
2. Minutes/Warrants/Action Items 
3. Committee Reports   
 
IX. UPCOMING MEETING/EVENTS SCHEDULE 
July 18th, August 1st, August 8th, August 15th, August 22nd  
 
X. PUBLIC COMMENT*** 
• TOWN MANAGER 
• PUBLIC 
• BOARD 
 
XI. ADJOURN 
 
*** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of 
the Chairperson.

========================================================================================
DOCUMENT : 2023-07-11-minutes-386.txt
BOARD    : select-board
DATE     : 2023-07-11
KIND     : minutes
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2023-07-11-minutes-386.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_07112023-386
========================================================================================

===OCR macOS Vision===
===PAGE 1===
Chairman Jeffreys called the meeting to order at 7:00 p.m. and asked everyone to stand for the Pledge of
Allegiance. Mr. Jeffreys announced in accordance with the requirements of the Open Meeting Law, please be
advised that this meeting is being recorded and broadcast live over the Lunenburg public access channel and
Facebook Live and will be uploaded to the Lunenburg public access YouTube channel within 24 hours after the
meeting. He provided the ZOOM link for those who would like to participate remotely.
The agenda lists all the topics which may be discussed at this meeting and are those reasonably anticipated by
the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and
other items not listed may also be brought up for discussion to the extent permitted by the Open Meeting Law.
PUBLIC COMMENT:
Phyllis Luck, 50 Sunset Lane, expressed disagreement with the Town Manager's appointment of Rena Swezey
as Interim Principal Assessor. Carl Luck, 50 Sunset Lane, thanked the two newly elected members for stepping
up to run for Select Board. He thanked Mr. Jeffreys for the work on the tax investigation and reminded there are
only three status reports on the ongoing investigation. He requested an update on it from Chairman Jeffieys and
placing a hold on hiring until there is a comprehensive plan in place for the Assessors' office.
Mr. Franco stated he understood the concern but work needs to continue in the Assessor's office until a
permanent Principal Assessor is hired. This is not going to be easy as there are very few people filling these
positions. He believed it would have been reckless not to fill the position at the time as things have to be
processed.
INTERVIEWS/APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS
• Ratification of Town Manager's Appointment of Full Time Police Officer, Michael McCormack
Lt. Thibodeau read Chief Gammel's letter to the Town Manager:
"As you are aware the Department has an immediate opening due to an officer accepting a position with the
Massachusetts State Police. We posted the position and interviewed six potential candidates for the position.
Upon completion of the interviews we were able to identify a candidate that would be an excellent fit for our
Department and Community. I am pleased to recommend Michael McCormack for the Full Time Police Officer
position.
Michael comes to us by way of Essex, VT, where he is currently a Sergeant with the Winooski Police
Department in Winooski, VT. Michael and his wife have decided to relocate to Townsend, where his wife's
family is from.
He is a graduate of Essex High School, and holds an Associate Degree of Science in Criminal Justice graduating
in 2013 the Community College of Vermont. He graduated from the Vermont Police Academy in 2017 as well as
Vermont's part time academy in 2016. Michael completed the Drug Enforcement Administration (DEA) task
force training in 2021 which led him to be assigned to the Drug Task Force in South Burlington, VT.
During Michael's background investigation it was found that he is an outstanding person as well as excellent
employee. Comments were made such as "a wonderful person and you can't find anyone better," "Michael is a
hard worker that never complained," and "he has a good ability to be coached" to list a few. Previous employers)
described Michael as a great asset to their Department, hard-working, who also volunteered for numerous
community events. One event that Michael is passionate about is the Special Olympics, which he volunteers his
time each year. All of the qualities that were described in his background investigation were also observed during
the interview process. Michael brings wealth of knowledge and experience, all of which we believe would be a
===PAGE 2===
To ratify the Town Manager appointment of Michael MeCormick as a full-time police officer
Vote: All in Favor
Officer McCormick thanked the board.
Ratification of Town Manager's Appointment of Town Clock Winder, George Martin- 522
Burrage Street- term to expire June 30, 2024
Ms. Lemieux reported that Mr. Martin's name had been inadvertently left off the annual appointment list for
clock winders.
Motion: L. Franco
2': T. Alonzo
To ratify the Town Manager's appointment of George Martin as Town Clock winder with a term to
expire June 30, 2024
Vote: All in Favor
Update from DPW Director on Flat Hill Road Culvert project and Flat Hill Road Drainage Update
Mr. Bernard reported the Town has been trying to replace the bridge for at least three years. We got a Municipal
Small Bridge Program grant and we have capital funds. We have a consultant who has designed the new bridge
and put the contract specifications together. We are going to be seeking temporary easements to move some
utility poles and we are working with four residents for easements. Out of the four, one wants to be paid and the
other wants her lawyer to look over her agreement which has held up the project. I have consulted with Town
counsel and he has advised starting eminent domain takings. It is probably easier to all four properties that way.
That could take three to four months, so construction would start next year. Ideally it should start in October
when the lake water level is lowered. Going forward we will get the easements and advertise the contract so we
are able to begin in fall of 2024.
Discussion ensued over the easements and the eminent domain process, as well as the condition of the bridge.
Discussion turned to the Flat Hill Road drainage situation. Mr. Bernard reported since April, consultant Brian
Marchetti contacted the residents across the street from the Allison's property about potentially using their land
to place piping to direct the water. The residents preferred maintenance being performed on the detention ponds
first to see if this alleviates the problem. Mr. Marchetti provided a brief history up to present for the new board
members. Mr. Marchetti agreed that if we have these detention basins maintained, clean and grub them out to
restore their volume capacity, fix the outlet structures and start at the source of where the water is likely coming
from before the Town spends for costs of design and construction. Looking at the condition of the basins now
versus how they were designed, they clearly have diminished capacity.
Mr. Jeffreys inquired what the cost would be for the owners of the detention basins to get the work done. Mr.
Marchetti estimated around $10,000. Mr. Jeffreys asked Land Use Director Burney what tools are available for
the Town to expect or require the owners to perform the recommended maintenance. Mr. Burney replied the
approval does say it should be maintained as constructed but how and what that means isn't clearly defined.
Without the operation and maintenance plan it's hard for a layperson to say this is what I would need to do; the
mowing and removal of vegetation would generally be one. Without consistently surveying and identifying
what the base elevation is, the association and their contractor would probably assume that by maintaining the
vegetation and keeping the pond clear and accepting water would be normal maintenance. The outlet structure
again, until you have an engineer look at it, appears to be functioning correctly because the water goes into it
===PAGE 3===
that the Select Board's visit to the site was not sanctioned by the trustees. Mr. Jeffreys stated he did not know if
at this point Mr. Pratt would be helpful to the conversation. He added that when certain things have special
permits through the Town you allow the Town to perform some forms of inspections. Mr. Pratt again asked the
same question. Did you invite the Trustees to that meeting? Mr. Jeffreys stated he did not recall. Mr. Pratt stated
you did not. Mr. Pratt stated although appreciating the "opinions" of Mr. Marchetti and Mr. Burney, there is no
substantive evidence that the Village of Flat Hill development has caused the water problem. It was just
acknowledged during the first part of the presentation that the water problem existed prior to the development
of the Village of Flat Hill. So I'm going to say to the Select Board as I did at the last meeting that this is a Town
problem. In 2007 the Planning Board signed off on the development; it didn't sign off saying we should bring
our detention basins back to where it is. Mr. Pratt did not believe the statement that the detention ponds are not
up to snuff was a factual statement. So we have a large disagreement with the Town.
Mr. Jeffreys asked about the detention ponds and was interrupted by Mr. Pratt. Mr. Jeffreys thanked Mr. Pratt
for coming in and asked the DPW Director to return to the podium. Mr. Pratt exited the meeting.
Mr. Jeffreys asked Mr. Bernard if we don't have an association that's willing to clean out the basin and as per
the terms of their agreement, what are you proposing for solutions? Mr. Bernard responded the best solution,
probably the least costly is to catch the water before it hits Flat Hill Road or as it hits Flat Hill Road and then
pipe it to the Town's property behind the Allison's property. We would have to go through the Allison's property
but they don't seem to be willing to allow easements if there's no maintenance done at the Village of Flat Hill so
it's kind of an impasse. I suppose there's other solutions; pipe it further, it's just going to cost a lot more.
The board discussed next moves. A joint cooperative effort was suggested for the solution. Mr. Jeffreys stated
just to clarify we did not extend an invitation to the condominium association to present any information to us
or to speak tonight, understanding that the members were here. I wanted to hear what their plans were based on
the information that we had provided. The resident before us this evening is a long-term resident of Lunenburg
who clearly had a lot of passions. I have full confidence that we will be able to meet again and have a
conversation about what an appropriate path forward is perhaps when cooler heads prevail. I think for next steps
we need to speak with the members of the condominium board and coordinate a meeting with them and see if
we can come to an agreement for them to take some efforts to better understand what their financial needs are
and what their request is from the Town. It was unclear whether they had hired an engineer.
Mr. Alonzo noted that when the Village at Flat Hill trustee was saying that the lack of ability or capability of the
detention pond and the drainage was an opinion; it is an opinion from a trained and certified engineer in this
field.
Mr. Jeffreys stated we will reach out to the Trustees board and schedule a meeting with them for the purpose of
furthering this conversation. Tonight's intent was to hear from Mr. Burney, Mr. Bernard and Mr. Marchetti.
Mr. Burney noted the Planning Board did sign off on the construction of the detention basin throughout the
process. This was approved as a subdivision and a special permit for a planned residential area. He stated when
one develops a subdivision there is a method of surety required from the approval to the final construction. That
method of surety ensures the roadway's utility infrastructure and drainage infrastructure is installed in
compliance with the approved plans. Throughout the process the Planning Board retains a peer review engineer
who does regular inspections of the construction and the plans to ensure that as they move through the process
it's done correctly. The surety is sometimes a covenant which means they can't build houses until it's done, often
it's a cash or surety bond and as construction happens they an amount of that bond over time with a final sign
off releasing all of those funds saying it was constructed and is as it was intended to be built. That doesn't mean
===PAGE 4===
there, the whole area is wet but starting in 2002 after that road went in, that's when we started to notice the
water coming down Flat Hill. Something was disturbed, whether it was from the grading, putting in the
utilities, the road, the houses; it changed the whole way of the water coming down and to say that it's not
coming from the Village of Flat Hill is kind of naive. I get flooded out quite badly, the road in front of my
house gets severely iced in the winter. The water comes across Allison's field and floods my whole driveway
out in the back. I've been working on this for a long time and I would really like to see a solution before I pass
this world. I've been working on it for about 20 years. I was so hopeful that getting everyone to talk about it was
going to help to move this project forward, so anything that can be done will be appreciated.
Mr. Alonzo asked Mr. Marchetti in a system such as this, what would be your anticipated maintenance over the
course of the 20 years since it has been in existence and how long would you expect the corrugated pipes to
last? Mr. Marchetti stated the life of corrugated pipe is at its limit at about 20 years, depending on the material.
He cited DEP regulations for storm water management. Mr. Marchetti noted he was given copies of two reports
that stated it had been maintained twice in the last ten years.
Carl Luck, regarding the bridge, wanted clarification on the timing of completion of the project. The current
plan is to use the lake drawdown in the fall to save costs. He expressed concern if there was a lot of rainfall in
November. Mr. Bernard stated the contractor has to provide a dam and pumping plan and they may want to start
earlier. We don't necessarily have to wait until the lake is at its lowest level.
Matt Woodward, 64 Arbor Street, suggested that we can investigate whose problem this is, but the real solution
is how to try to fix it. He thought Mr. Marchetti's plan was the best approach.
The board and Ms. Lemieux thanked the DPW Director and Land Use Director for coming in this evening and
Mr. Marchetti for his time as well.
Discussion on ARPA funding requests and evaluation criteria.
Mr. Jeffreys distributed a document showing requests and prioritized items, as well as what was committed to
date. Two items, the Board of Health COVID response hours and the remote meeting costs which totaled
around $90,000 have been left blank as he does not have final numbers. But in the available funds he was
accounting for them. He reported some of the requests have been modified, so they have $2,027,390.00 in
requests and $1,080,000.00 remaining. Mr. Alonzo suggested that criteria be used to award the funding and that
the board decide on what that criteria would be in order to decide on how to award the funding. He also
suggested putting some money in reserve rather than spend it all. The board discussed the requests and what
they were in support of individually and why.
After much discussion, Mr. Alonzo motioned to commit ARPA funding of $50,750 for Public Access
Committee. Mr. Franco seconded the motion.
Vote: All in Favor
Motion: T. Alonzo
2nd: L. Franco
To commit $20,000 to the Lions Club for the community food pantry
Vote: 4 in favor, 1 abstention (Nuzzolo)
The board looked at criteria for rating ARPA requests based loosely on the Capital Planning Committee criteria.
Mr. Alonzo noted some of the criteria applies and others don't, but this was a starting point back in November
2022 and at that time the board was not in agreement with them. The discussion continued on how to rate the
requests. It was suggested to provide a list, by department, of the requests.
===PAGE 5===
Stefan McSweeney, co-owner of the limited liability company that owns the parcel, stated the intent is to
develop the entire property consisting of 35 acres (including parcel 4 consisting of 12.5 acres) running from
Leominster Koad to Sunny Hill Road, with four single family homes, as a majority of the property is wetlands.
Motion: T. Alonzo
2nd: C. Nuzzolo
To waive the right of first refusal for parcel 4, Leominster Road
Vote: All in Favor
TOWN MANAGER REPORT
The Town Beach hours are Saturdays and Sundays 12 PM-6 PM and Monday through Friday 10 AM-7 PM.
Seasonal beach passes and swim lessons can be purchased through the lunenburgma.myrec.com site.
:
The Farmers Market is every Sunday from 10 AM until 1 PM until mid-October on the Ritter lawn.
The Summer Band Concert Series was supposed to begin last night but was cancelled due to weather. The first
concert will be on July 17th and will be every Monday thereafter at 7 PM, ending on August 14th at the TC
Passios front lawn.
Board/Committee/Commission Vacancies:
•
The following is a list of current vacancies on the following boards/committees/commissions:
• Architectural Preservation District Commission (1 vacancy)
• Finance Committee (2 vacancies)
• Green Communities Committee (1 Associate vacancy)
• Open Space Committee (1 Member at Large vacancy)
• Personnel Committee (1 vacancy)
• Zoning Board of Appeals (1 Associate vacancy)
Interested persons can find Volunteer Applications on the Town Website and completed forms can be sent to the Select
Board's Office. Anyone that has any questions on volunteer opportunities can contact the Select Board's Office at (978)
582-4130 x 144.
Ms. Lemieux reported since the last meeting she had received four resignations; the first was Anna Petrie, Conservation
Administrator, who found this role did not fit what she was looking for long-term. Assistant Meal Manager Sandy Ritchie
resigned due to the hours not fitting her schedule, and the two seasonal cemetery workers resigned due to getting full-time
jobs elsewhere.
Employment Opportunities with the Town:
The following isa list of current employment opportunities with the Town: Assistant Town Accountant (32 hours/week)
•
Assistant Meal Site Manager (19.5 hours/week)
• Assistant Outreach Coordinator (10 hours/week)
• Conservation Administrator (36 hours/week)
• Facilities Superintendent (40 hours/week)
• Finance Director (40 hours/week- contractual)
• Heavy Equipment Operator (40 hours/week)
• Principal Assessor (40 hours/week)
•
Seasonal Cemetery Laborers
===PAGE 6===
were estimated too high. The current vendor was issued a two- month extension on the current contract and the
IFB was revised and is going to be re-bid with bids due July 26th.
• Invitation for Bids for Roadway Maintenance for Fog Sealing were due on June 21st and we received one bid
Sealcoating Inc. dba as Indus for $103,233.
• The Invitation for bids for Two Snow Plow Trucks will bereleased on July 17th and will be due on July 31st.
925 Mass Ave (TM Goal#1)
In the past few weeks I have worked with the EPA and our consultant from BETA on administrative filings with DEP. A
Bill of Lading was required to be signed off that will allow the transportation ofthe Remediation Waste beingstoredat
925 Mass Aveaspart ofthe remediation work the EPA performed to be removed to a receiving facility. Now that this is
submitted, the contractor will be able to remove the waste pile in the next few weeks.
Our consultant from BETA, who is our Licensed Site Professional handling the reporting required as part of the identified
soil contamination, submitted a Release Notification and Retraction Form that also needed sign-offon.
The Lunenburg Ledger will be doing a story on this project in the near future and I was contacted by the EPA to be part of
their published success stories as well.
Ms. Lemieux read a commentary statement on staffing:
The past few years have been challenging on many levels but staffing continues to be one of the hardest
obstacles to overcome. Looking back over the last two years we average between seven to twelve openings at
any one time. We've had vacancies at the department head level after multi-decade long employees retired like
the DPW Director and most recently our Finance Director. We have retirements of support staff that are critical
to all the components of what it takes for a municipality to run smoothly. No matter the position since we do not
have a large staff to begin with and some departments only have one or two people in it, anytime there is a
vacancy or transition to a new employee, it causes a strain on the organization and a loss of experience and
knowledge that goes with it. We are not alone in the struggle. I hear it from my colleagues in the public sector
and I hear it from those working and managing employees in the private sector. I bring this up for a multitude of
reasons; we currently have a recently retired Finance Director who will assist us in closing out our fiscal year
since she doesn't want to leave the town in that predicament. This is a crucial position in town, we have
advertised for this position for three months now on Indeed.com, the website, MMA, Mass Hire, the Mass.
Govt. of Finance Offices Association, and the Mass Municipal Auditors and Accounting Association with no
candidate to put forth at this time. We have reached out to consultants that assist municipalities in this situation
but they have all have little or no capacity to take this on. The Assistant Town Accountant position has also
been vacant since January. We have gone through interviews, had interested applicants but ultimately don't take
that position. Another critical financial role is the Principal Assessor and the staff in the Assessor's office. This
office has key deadlines to meet all year long to ensure that we are performing inspections, doing data
collection, valuing all real and personal property on a fair value basis, inspecting property sales, implementing a
cyclical property and inspection program, completing annual property value adjustment analyzes, conducting
building permit properties that capture new growth in town, assessing motor vehicle taxes and many other
duties that are critical to the financial stability of the town. We are currently advertising for Principal Assessor,
but last I looked on MMA website, so are seven other communities. I have spoken with private companies
specializing in this work and they do not have the capacity for special projects or to take on an outsourced role
of this nature. I have a verbal commitment from Nate Cramer of Municipal Finance Services that he could help
===PAGE 7===
accounting right now, but not one for assessing. The Collins Center may be working on putting together a
program but currently nothing exists. This does not help the town or other towns right now who need to fill this
important position. The principal assessor and finance director positions are very specialized and specific to the
public sector unless you want to spend time training. You need to be offering enough money to attract or poach
a person with similar title from another community. I understand the position we are in as a town it is something
that keeps me up at night. We are trying to fill these positions as they are instrumental to the operations of the
town, however I can't manufacture people. Right now I am trying to manage expectations. We may be without
these positions and operating on less than what we are used to in the skill and experience level that we're used
to. We're doing everything we can to fill these positions as quickly as possible but responsibly as well. I'm
working on putting together additional checks and balances in place so we don't have a repeat of this past year,
but part of that will depend on people that don't report to me and are accountable to the voters. Everyone needs
to hear that we are in a difficult job market right now and that we will continue to struggle to fill these positions.
I will continue to try to get assistance from outside agencies and advocate to the state that this is a universal
problem with municipalities and that we need assistance.
Mr. Alonzo thanked the Town Manager for the statement as he did not think enough people are aware of this.
This is not unique to municipalities, he hears this from the people he works with, his customers and the
company that he works with. The DOR has got to help us out here, we are advertising and we don't have
people.
Mr. Franco thanked Ms. Lemieux for making the statement as well. People may not like who was put in for the
Interim Assessor, but that position is absolutely critical. Ms. Swezey is expert in the field and she is a good
interim solution and we're very fortunate that she didn't walk out the door and that her appointment was made
when it was. We would really be in a bind if that didn't happen.
Mr. Jeffreys appreciated the Town Manager's comment and added we are in a very challenging time not having
a Finance Director/Town Accountant or Assistant Town Accountant. We have bills to pay, a large budget that
• Be care
has to get administered and we don't have anyone in the office anymore to account for the bills. We are
fortunate that Ms. Brochu is on vacation and is coming back and will work with us in a consulting capacity for a
lot longer, but this is a really challenging time. I spoke with the Assistant Town Accountant who left our
community and I was very direct and asked her why and she made it very clear to me that we don't pay enough.
She loves the community but has to take care of her family and she can't do it on $40,000 a year and that makes
perfect sense to me. I have had conversations with Representative Kushmerek and Senator Cronin and we need
to have pathways to get people into these jobs. That was a conversation I was heavy on with Senator Cronin. I
was thankful that he came up with Innovation Pathways, which is looking broadly at how to get some of the
students who don't go into the college world, how you get them into middle class jobs, they're having success
these jobs and I understand in this state of affairs with vacancies, interns could be hard to manage.
I can see while talking with the office that Town Manager is working a minimum of 65 hours per week; we
know the Assistant Town Manager has been working above and beyond her hours. The Finance Department Just
to get through this year has been working on Fridays and Saturdays. We are in a non-sustainable environment
and when we think about the workplace and the world we are in, it does not help for residents to come in and
bad mouth the staff. Nobody works better when people are talking crap about them. It's rude and uncalled for;
===PAGE 8===
stay. How we get out of this is by first elevating ourselves, controlling what we can control. We can control
how we behave, how we act, we need to exercise some real control over ourselves and how we interact with
government, understanding the environment that we're all in. We also can talk to our friends, neighbors,
children, and encourage people to come into these pathways. Systemic government is unappealing right now for
a variety of reasons and we've got to get the talent, but we have to be an appealing place to work and we have
to pay people more money. It's a complicated thing but this is a warning sign that things are about to get tricky
for a lot of us.
So thank you to the town Manager, I think you understood that 1 was going to make a comment about staffing
tonight and that I was going to make the appeal to people at home. I plan on coming to the town and working
with the members of this board and for this board to work to really advocate for some of these increases. I will
be on the forefront of advocating it in order for the government to work the way we want it to work.
To the Town Manager, I will say I feel like a big part of my job is making sure you stay in your job because I
recognize the impact of how much this is impacting you and your family and the sacrifice you are making.
I know my family already feels like my sacrifices too much, so I can't imagine how much how hard this is on
your family. We can't do this without you Heather and I really personally appreciate you and sometimes you
got to take the hard things and just take them, but don't take it personally.
Master Plan Steering Committee Representative
The board members discussed and then asked if a resident representative for the board could be appointed. It
was read in the message that one member: of the Select Board would be appointed by the Select Board. It was
decided to ask the Planning Board if it absolutely has to be a Select Board member. The board will revisit this
once it gets an answer from the Planning Board.
Warrants
The board signed an accounts payable warrant in the amount of $43,489.90.
Committee Reports
Mr. Alonzo reported the Finance Appointing Committee reappointed Jay Simeone to the Finance Committee
earlier today. Two vacancies remain on that committee.
Mr. Franco stated the Economic Development Committee met on June 9' and are planning a Meet and Greet
event under the auspices of the Lunenburg Business Association in September. This would include town
officials and business community.
Action File Issues
Mr. Alonzo asked how far we are into the solid waste removal contract. Ms. Lemieux stated we are in year two
of three. Ms. Lemieux reported the plan is to put this out to bid but with consulting services as we've done with
Mr. Toale this past year for outreach. Part of that scope would be to assist the Town with developing an RFP
and best practices and working with both the town and our vendor to see what's worked, what hasn't worked and
then fine-tune the RFP. Mr. Alonzo lauded Mr. Toale for being the intermediary for missed trash pickups.
He then asked about the status of the Ritter Building Certificate to Alter. Ms. Lemieux reported she had a
meeting scheduled with the Facilities Director tomorrow and planned on meeting with the APDC soon.
===PAGE 9===
during war and with someone who shared the same birthday year and day as me who died in front of me. It
brought life into perspective at a very young age for me of being in war at 20 years old. It really made me
wonder and think what am I doing; I could be dead tomorrow and it doesn't really hit you until you see someone
pass in front of you that is equally young, equally inexperienced, equally hasn't had a lot of those moments. I
believe strongly in the value and purpose of democracy, but I also believe that we have to agree to the ground
rules and the ground rules are we have to be respectful and maintain a sense of decorum with one another. It is
okay to be upset, to have heightened emotions, but in this role I see what happens when a meeting goes off the
hinges, when we don't maintain decorum, when we allow those natural emotions to get in the way of the rules
of the society that we've all agreed to live under.
So I offer the comment tonight not as a rebuke of anyone in particular but just to kind of reaffirm what my
belief system is. We provide in all of our meetings an opportunity for people to say whatever they want to say,
to be as critical as they want to be and they have up to three minutes to say it. But in the meeting we try to
incorporate participation in many different areas, but that participation is limited with the understanding that on
the back end of this that we leave these meetings at 10:30, 11 o'clock at night. That our capacity to understand,
comprehend and digest everything in front of us diminishes over time and it's to maintain the decorum that I
believe all residents expect of our government. That is strictly my intent. I personally am okay with people
saying whatever they want to, but I believe it's a level of disrespect to people who've paved the way for this
democracy to exist for the people who've come before us to permit certain behaviors that that go beyond the
ability to have a productive conversation and are strictly adversarial. I recognize that democracy is intended to
be messy, that we're not all supposed to agree. We're supposed to disagree, but we have to agree to a way by
which we do disagree.
Mr. Franco stated in the same spirit, and not bringing the previous conversation into it, the reason I do this and
why I volunteer is because being a patriot is about contribution, that's first and foremost. It's about rolling up
your sleeves and digging in and making your community better and why I act and it's what I say at the Civics
discussions when we go to the school and speak to the students. The preamble to the Constitution, We the
People of the United States in order to form a more perfect union... the formation of a more perfect union was
not a single crystallizing moment in the summer of 1787. It was a charge to future generations and every
subsequent generation that takes that mantle up and sustains democracy because there is nothing self-sustaining
about democracy and it depends on people of good faith participating with intellectual honesty, not poisoning
the well with misinformation and conspiracy theories. It's about drilling down, doing the homework, the hard
work of getting to facts and having sensible intellectually honest discussions that are informed, that's patriotism,
that's making your country a better place whether it's happening in your school, your town, your state or on the
national level.
Mr. Alonzo stated I would agree with most of what you said in the backdrop of how things progress. I
think everybody's goal is to make the place they live a better place. It's okay that people on boards don't agree
and there's dissent and in dissent you come up with common solutions, because not everybody's going to agree
and the only way you can get to those agreements and that cooperation is by hearing what people's concerns are.
While I agree with what you said Mr. Chair, I would be failing in my duty if I said from my perspective both
people that you referenced that you cut off, neither one of them in my mind was being disrespectful to the
board, to the Chair, or to the Town Manager. They were presenting a case of their perspective of a very difficult
problem. I believe that the cutoff was unfair and unhelpful to the situation. I understand what you were saying
but in order to make dissent work in the favor of the bettering of a more perfect union, you have to hear the
===PAGE 10===
To adjourn the meeting
The meeting adjourned at 10:25 p.m.
Vote: All in Favor
Respectfully submitted,
Elaine m. Peters on
Elaine M. Peterson
Executive Assistant to the Town Manager

========================================================================================
DOCUMENT : 2023-07-18-agenda-395.txt
BOARD    : select-board
DATE     : 2023-07-18
KIND     : agenda
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2023-07-18-agenda-395.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_07182023-395
========================================================================================

===PAGE 1===
SELECT BOARD 
Tuesday, July 18, 2023 
7:00 PM 
AGENDA 
Bilotta Meeting Room, Town Hall 
 
In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and 
broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page 
(https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the 
LunenburgAccess YouTube after the meeting. 
 
This meeting will be held in-person at the location provided on this notice. Members of the public are welcome to attend 
this in-person meeting. Please note that while an option for remote attendance and/or participation is being provided as a 
courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual 
broadcast, unless otherwise required by law. Members of the public with particular interest in any specific item on this 
agenda should make plans for in-person vs. virtual attendance accordingly. 
 
The following information is also provided for members of the public that would like to participate in the meeting 
remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar:  
https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 
0347 # If you have not registered with Zoom you will be asked for your name and an e -mail address. 
Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the  meeting. 
Computer and app users may use the “raise hand” feature to request to speak. 
 
The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may 
be taken as a result of these discussions. Not all items listed may in fa ct be discussed and other items not listed may also be brought 
up for discussion to the extent permitted by Open Meeting Law. 
 
7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE 
 
I. PUBLIC COMMENT*** 
• BOARD 
• PUBLIC 
 
II. ANNOUNCEMENTS 
 
III. COMMUNICATIONS FROM OTHER BOARDS 
 
IV. APPOINTMENTS  
7:15 PM Public Hearing for Transfer of a Wine & Malt license to Mahant Baker’s Variety Inc., d/b/a Bakers Whalom 
Variety located at 423 Electric Ave; Common Victualler & (3) Automatic Amusement Devices (video games) Licenses 
7:30 PM Joint meeting of Sewer Commission & Select Board to interview Michael Mackin to fill the Sewer Commission 
Vacancy (Failure to Elect) 
 
V. INTERVIEWS/APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS 
• Montachusett Regional School Representative Reappointment- Barbara Reynolds, 952 Flat Hill Road- term to 
expire June 30, 2027 
• Ratification of the Town Manager’s Appointment of Veterans Services Agent, Michelle Durkee 
• Ratification of the Town Manager’s Appointment of Seasonal Lifeguard, Cole Keifer 
 
VI. TOWN MANAGER REPORT 
 
VII. OLD BUSINESS 
1. Discussion on ARPA funding requests and evaluation criteria; votes may be taken 
 
===PAGE 2===
VIII. CURRENT BUSINESS 
1. Discussion on FY24 Select Board Goals 
2. Sign letter to ABCC revoking Jaxx Country Variety transfer to Priha, Inc.  
3. Minutes/Warrants/Action Items 
4. Committee Reports   
 
IX. UPCOMING MEETING/EVENTS SCHEDULE 
August 1st, August 8th, August 15th, August 22nd  
 
X. PUBLIC COMMENT*** 
• TOWN MANAGER 
• PUBLIC 
• BOARD 
 
XI. ADJOURN 
 
*** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of 
the Chairperson.

========================================================================================
DOCUMENT : 2023-07-18-minutes-395.txt
BOARD    : select-board
DATE     : 2023-07-18
KIND     : minutes
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2023-07-18-minutes-395.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_07182023-395
========================================================================================

===OCR macOS Vision===
===PAGE 1===
Chairman Jeffreys called the meeting to order at 7:00 p.m. and asked everyone to stand for the Pledge of
Allegiance. Mr. Jeffreys announced in accordance with the requirements of the Open Meeting Law, please be
advised that this meeting is being recorded and broadcast live over the Lunenburg public access channel and
Facebook Live and will be uploaded to the Lunenburg public access YouTube channel within 24 hours after the
meeting. He provided the ZOOM link for those who would like to participate remotely.
The agenda lists all the topics which may be discussed at this meeting and are those reasonably anticipated by
ay in fact be discussed and
the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and
other items not listed may also be brought up for discussion to the extent permitted by the Open Meeting Law.
PUBLIC COMMENT:
Mr. Alonzo thanked the Town band and its conductor, Steve Archambault, which held its first summer concert
last night. They did a great job.
The board expressed condolences to Stanley Barney's family on his passing.
John Reynolds, Sewer Commissioner Chair, clarified some comments made at the last meeting. It was stated
that a new request in the form of email was sent into the board. We didn't send in a new request; it was
documentation to support what I had presented at the last meeting. We haven't submitted a new request since
DO i had a direct impact on the soure and if you got the package that was emailed to each of you can see
it in that graph.
Dave MacDonald, 155 Island Road, via ZOOM, thanked Mike Mackin, who was up for appointment to the
Sewer Commission this evening. He encouraged people to volunteer for the Town.
ANNOUNCEMENTS
• The Town Beach hours are Saturdays and Sundays 12PM-6 PM and Monday through Friday 10AM-7
PM. Seasonal beach passes and swim lessons can be purchased through the lunenburgma.myrec.com
site.
• The Farmers Market is every Sunday from 10 AM until 1 PM until mid-October on the Ritter lawn.
• The Summer Band Concert Series is every Monday at 7 PM, ending on August 14th at the TC Passios front
lawn.
• Tax Bills are due Tuesday, August 1st.
INTERVIEWS/APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS
• Montachusett Regional School Representative Reappointment- Barbara Reynolds, 952 Flat
Hill Road- term to expire June 30, 2027
Mr. Jeffreys noted that since this is a reappointment, we did not ask Ms. Reynolds to appear. Ms. Lemieux
reported Ms. Reynolds is an excellent representative for the town. She attends meetings that I have with Monty
Tech on occasion and she has served in this role for many years. Mr. Alonzo stated he had served with her on
the Finance Committee and she is an excellent volunteer for the Town.
Motion: T. Alonzo
2"d: L. Franco
===PAGE 2===
Guard she served as the administrative clerk; in the last 10 years she served as their chaplain. Her most recent
work was for Trinity hospice where she served as the chaplain. Her references validated her passion for this
type of work which was apparent during her interview process and confirmed that her strength is
advocacy. She is committed and compassionate. Since Michelle has not served as a Veteran Service Officer
before, the Assistant Town Manager has lined up training from the Leominster VSO as well as the state
representative to help on the processes and submittal of paperwork that needs to be done for veteran benefits.
Motion: L. Franco
2"d. C. Nuzzolo
To ratify the appointment of Michelle Durkee as Veterans Service Agent
Vote: All in Favor
Public Hearing for Transfer of a Wine & Malt license to Mahant Baker's Variety Inc., d/b/a Bakers
Whalom Variety located at 423 Electric Ave; Common Victualler & (3) Automatic Amusement Devices
(video games) Licenses
Mr. Nuzzolo read the public hearing notice aloud:
The Lunenburg Licensing Authority/Select Board will hold a public hearing on July 18, 2023 at 7:15 PM in Town Hall,
17 Main St., 2nd Floor, Lunenburg, MA, on the application submitted by Mahant Baker's Variety Inc. d/b/a Baker's
Whalom Variety, for the Transfer of a Wine & Malt Retail License located at 423 Electric Ave., Lunenburg, MA. The
premises is described as a single story variety store consisting of display and storage areas, and an office with 1 entrance
and 2 exits; total 1600 square feet.
Attorney Beau Akers of Brainsky Levinson, LLC introduced himself as representing the applicant/proposed
manager, Ashishkumar Patel. Just as an overview the proposed open hours are 7:00 A.M. to 11:00 PM.
The current employees will be staying on alter the transter. There is a purchase and sales agreement, a lease as
well as a request for the automatic amusement device licenses; everything as far as what would be sent to the
ABCC, CORI forms, business certificate, TIP certificates, and an alcohol sales policy regarding security and
safety measures such as determining legal age requirements.
Ms. Emkey asked for confirmation that the applicant owned four other businesses in Massachusetts. Mr. Patel
confirmed. Attorney Akers stated his client has 12 years of experience in this industry. Mr. Alonzo noted the
other businesses are a significant distance away, how are you going to handle management in Lunenburg?
Attorney Akers replied his client visits all of his businesses, he would have a manager overseeing the store here.
Mr. Alonzo asked if the hours, 7:00 A.M. to 11:00 PM, were a change from the current ones. Akers was not
sure.
Mr. Nuzzolo asked if there had been any violations or issues over the past 12 years. Mr. Patel stated no, he has
never received any tickets for anything. When asked, Mr. Patel stated he had a business in Swansea, Fall River,
New Bedford and Attleboro.
Mr. Jeffreys continuing on the management of the business, stated you mentioned that later down the line you
plan on having a manager or a different manager on record. Mr. Patel stated I have a general manager in my
stores, but on top of that my wife also has more than 12 years' experience, so she also comes and takes care of
training employees and she's going to one or two stores every day to check on things. My brother also is the
manager for one store. Attorney Akers clarified that Mr. Patel was applying as the manager on record for this
license. Mr. Patel is speaking about a general manager for the other stores that oversees the employees as well
as Mr. Patel visiting and making sure everything's running smoothly. More discussion ensued about managing
the stores. Mr. Jeffreys read from the Select Board policy that states "the manager or their designee must be on
===PAGE 3===
the license. I think to be in compliance with the town's liquor policies agree with my colleagues that you re
going to want to appoint somebody else to be there as well, otherwise either you're not going to be there and
then you won't be in compliance or you're going to spend a lot of time driving to and from here or getting a
home here quickly.
Mr. Jeffreys stated we are in support of small businesses in town. To be fully compliant with our policies I
would expect that you will come back before us and submit a change of manager or add another manager in
because of the distance from Seekonk to Lunenburg. Mr. Patel stated maybe he will move to this area.
Carol Baker, current owner of Baker's Whalom Variety, stated she and her husband Henry have owned it for 35
years. It's been a wonderful store. We've had the beer and wine license for a good 20-25 years. It's worked out
very well. We've had underage people try to come in and buy because when you ask for their license they say
oh I left it in the car and they go out to the car and never come back. Those young people who want to come in,
don't come in anymore because they know they're not going to get anywhere. I wanted to thank you all and my
husband Henry is here; we both own the store and we just can't do it anymore. Mr. Patel is going to improve the
store, it's an old post and beam. I liked what he was going to do so I chose him to buy my store.
Mr. Alonzo stated I am glad that Mrs. Baker came up because it gives me the opportunity to say the store has
been a cornerstone of the town ever since I moved here in 1998. It's been run by an excellent family, it's been a
arent to say the 105 be a
great store and I really appreciate all the work that you put into it and thank you for what you brought to the
community. Thank you to your husband as well.
Matthew Straight, 279 West Street, stated he represented the Bakers as the listing real estate agent. He hoped
the Select Board would support the decision today. They certainly want to retire. One thing that Mr. Patel didn't
point out is about a month ago he reached out to me asking to help him look to purchase a home here and we
had a pretty serious conversation about that. I live in Lunenburg, I can practically walk to the store. I want to
make sure that it's run by people who are invested in and care about Lunenburg and although my kids are
young, eventually they're going to be thinking about alcohol and we're all on the same page. I think we're going
to have a great new business partner.
Seeing no further comments, Mr. Jeffreys closed the hearing at 7:39 p.m.
Motion: T. Alonzo
2nd: C. Nuzzolo
To approve the transfer of license of the wine and malt license to Mahant's Baker Variety, Inc. doing
business as Baker's Whalom Variety located at 423 Electric Avenue, inclusive of the common victualler
license and three automatic amusement licenses
Vote: All in Favor
Attorney Akers thanked the board and exited the meeting. The board wished the Bakers a happy retirement.
Joint meeting of Sewer Commission & Select Board to interview Michael Mackin to fill the Sewer
Commission Vacancy (Failure to Elect)
The Sewer Commission called their meeting to order at 7:42 p.m.
i to orderat our pith anniversary as homeowners in Lunenbur
Mike Mackin, 26 Cortland Circle, stated we just passed our 20th anniversary as homeowners in Lunenburg.
What brings me to the Sewer Commission? Anybody that knows Mr. MacDonald; knows he's very persuasive.
I've been on the School Committee; I served two terms and one was as the chairman. I served two years on the
Finance Committee. I served on the School Building Committee, I then became the chairman and served on that
until the completion of the project. In my professional background I spent years in service to people with
===PAGE 4===
Ramsden- aye. Mr. MacDonald-aye, Mr. Reynolds-aye
Mr. Mackin thanked the boards after they congratulated him. The Sewer Commission adjourned their meeting
at 7:54 p.m.
Ratification of the Town Manager's Appointment of Seasonal Lifeguard, Cole Keeter
Ms. Lemieux stated Cole would serve as backup for the other lifeguards. He was a lifeguard at the Jewish
Community Center in Lancaster and has certifications for Lifeguard, CPR, AED. He is a senior at Lunenburg
High.
Motion: T. Alonzo
To ratify the Town Manager's appointment of Cole Keefer as Lifeguard
2'': C. Nuzzolo
Vote: All in Favor
TOWN MANAGER REPORT
Board/Committee/Commission Vacancies:
The following is a list of current vacancies on the following boards/committees/commissions:
• Architectural Preservation District Commission (1 vacancy)
• Finance Committee (2 vacancies)
• Green Communities Committee (1 Associate vacancy)
• Open Space Committee (1 Member at Large vacancy)
• Personnel Committee (1 vacancy)
• Zoning Board of Appeals (1 Associate vacancy)
Interested persons can find Volunteer Applications on the Town Website and completed forms can be sent to the Select
Board's Office. Anyone that has any questions on volunteer opportunities can contact the Select Board's Office at (978)
582-4130 x 144.
Employment Opportunities with the Town:
The following is a list of current employment opportunities with the Town:
.
Assistant Town Accountant (32 hours/week)
• Assistant Meal Site Manager (19.5 hours/week)
• Assistant Outreach Coordinator (10 hours/week)
• Conservation Administrator (36 hours/week)
• Facilities Superintendent (40 hours/week)
• Finance Director (40 hours/week- contractual)
• Heavy Equipment Operator (40 hours/week)
• Principal Assessor (40 hours/week)
• Seasonal Cemetery Laborers
•
Videographer (2-10 hours/week)
More information on each position can be found on the job postings, which are located on the town website.
Home Rule Petition for Means Tested Senior Citizen Tax Exemption (House Bill 3911)
Representative Scarsdale's Office notified me that a hearing for the Home Rule Petition to create a Means Tested Senior
Citizen Tax Exemption is scheduled for July 25th with the Joint Committee on Revenue. Written testimony may be
submitted to the Committee via email to jointcommittee.revenue@malegislature.gov or to the Joint Committee on Revenue
===PAGE 5===
the concrete sidewalk are in, and the footings for the pavilion are in place. The pavilion slab is supposed to be
poured this week.
•
The architect has completed the drawings for the Ritter ADA Ramp and building envelope project. The Facilities
Director is working on preparing a new Certificate to Alter application and once submitted, the APDC will need to
schedule a hearing within 45 days and a decision by the APDC must be issued within 20 days after the close of the
public hearing and no later than 90 days after the submittal of the application. It is noteworthy that during the
architect's preparation of the drawings, documentation from the Historical Society revealed that thecurrent
windows in that building are not the original windows. The replacement windows drawn on the plans will look
like the windows that were original to that building.
•
The Facilities Director will be sending the Assistant Town Manager a draft bid this week for the Lunenburg Adult
Activity Center Generator project and is close to sending a draft bid for the Public Safety Carpet project to the
Assistant Town Manager forreview. He iscurrently working with the architect on a review of the Public Safety
Building carport project and once complete, that will be forwarded to the Assistant Town Manager for review as
well.
• The School terminated their use of SchoolDude for reservation of space at the school buildings, which was also
used to reserve space at the TC Passios. The Facilities Department transitioned all reservations of space at the TC
Passios to MyRec. Right now this is a temporary solution.
Ms. Lemieux stated we had a leak in this room (Bilotta Meeting Room, Town Hall) today; that project obviously was part
of a capital plan to replace this roof so that's going to become a higher priority. We are doing that in phases because the
initial bid we received for the comprehensive project exceeded the appropriation. Also which will be coming to the
Municipal Building Design Committee is there have been about 23 leaks identified in the TC Passios building roof. We've
known for a long time that roof is beyond its life expectancy but this is becoming of an issue. We utilize a lot of that
space, some rooms are not able to be used because the asbestos is hot and we don't want that to occur in the space we are
using due to leaks. That is something the Facilities Director and I spoke of today, to bring that to the Municipal Building
Design Committee and plans should be identified as quickly as possible so we don't lose space that we really depend on.
IT Updates:
• The fiber at Town Hall was installed by Comcast in June and new phones for the Town Hall, Ritter, Library,
Lunenburg Adult Activity Center, and DPW have been ordered.
• The new town website, through CivicPlus, is expected to go live by the end of August.
• The migration of data for the MUNIS update is complete and we are now entering the training phase. The go
live date is scheduled for the beginning of September.
Discussion about other communities using MUNIS software ensued.
CURRENT BUSINESS
Sign letter to ABCC revoking Jaxx Country Variety transfer to Priha, Inc.
Mr. Jeffreys reported the Executive Assistant had received a notification that the applicant had withdrawn her
application for the license transfer for Jaxx Country Variety. The Alcoholic Beverages Control Commission
(ABCC) was requesting a letter from the Select Board that confirmed the application had been withdrawn and
the license returned to the original owner. Mr. Jeffreys would be signing the letter for the board.
Motion: T. Alonzo
2"'': C. Nuzzolo
To authorize the Chair to sign the letter on behalf of the board
Vote: All in Favor
===PAGE 6===
Discussion on FY24 Select Board Goals
Last year's goals were:
Objective 1: Continue to pursue a project acceptable to the Town regarding the property and building at 30 School Street (a
continuation of FY21 and FY22 Select Board Goal - Objective 1, with modified actions).
I. Action: Oversee hazardous material abatement and demolition of Old Primary School through weekly
updates and timeline review with Town Manager
Il. Action: Seek public engagement to review and evaluate landscape architect plans for potential resubmission
at 2023 Annual Town Meeting
III. Action: Create working title that provides a clear unique purpose and benefit to residents
IV. Action: Communicate funding sources, distinct from Marshall Park project.
It was noted the building had been demolished, so some progress was made. There is a little more work to do. Mr. Jeffreys
stated we had planned on considering the location become a park; we went before the town. At that time town feedback
was that our plan was costly, the idea wasn't fully developed and the town did not support moving forward in that
direction. Presently we have a parcel sitting in the center of town, grass was applied to the area where the building was
demolished and that area is pretty level. But there's still a decent parcel that we may want to figure out a usage for.
Mr. Alonzo added the project presented had excellent reception by the public. It was poorly labeled as a park and we
should consider changing that, it was meant as a multi-purpose, multi-generational open space. I'd like to revisit that at
some point, but I think the project that was presented there was excellently suited.
Ms. Lemieux stated instead of delaying that, doing something, even a forward vision of what that timetable is going to
look like; whether it's pursuing grants at a different period of time, looking forward for financing, but just something to
keep progress moving on the parcel, because there's changes of board membership over time and it may get lost.
After further discussion, Mr. Jeffreys asked, are we in agreement about a goal related to buildings by next spring? There
was consensus on that.
Objective 2: Work with Town Manager and Finance Director to establish a means- tested senior citizen property tax
exemption or abatement.
I. Action: Discuss the authority allowing us to pursue this program. Evaluate examples of how other towns have
already adopted similar programs.
Il. Action: Discuss and determine the eligibility criteria for seniors to be able to qualify and participate in the
program.
II. Action: Work with Town Manager and Finance Director to create financial models and illustrations to allow the
Select Board to weigh options and to fine tune any proposal. At a minimum, these illustrations should include
what the exemption and/or abatement would be to the eligible seniorsand what the impact would be on all other
taxpayers.
IV. Action: Hold public hearings when necessary (but at least one) to present the proposal and get feedback from the
public.
V. Action: Prepare a Town Meeting warrant article, when ready, detailing the final proposal for Town
consideration.
It was noted that this is now in the hands of the legislature.
===PAGE 7===
Mr. Jeffreys stated he would like the Select Board to continue working on this goal.
Another goal suggestion was to work with the Green Communities Committee on installing solar panels placed
at the old dump to generate income for the Town.
A common theme from three Mr. Franco, Mr. Nuzzolo and Ms. Emkey was staffing, what could we do to assist
in that situation? Discussion ensued on possible reorganization or bringing in a consultant, retention of
employees and improving morale.
Mr. Nuzzolo also had a goal of exploring establishing a municipal electrical power plant; we pay more than
double the national average in electricity costs. He also had thought about increasing participation in town
government.
Mr. Jeffreys suggested providing new resident packages about the Town.
Action Items
Ms. Emkey requested an update on the tax assessment investigation. Mr. Jeffreys stated he would be
reporting on August 15" after speaking with Mr. Alonzo.
There were no committee reports or further public comment this evening.
Upcoming Meetings:
August 1, August 8, August 15, August 22
Motion: T. Alonzo
To adjourn the meeting
2": L. Franco
Vote: All in Favor
The meeting adjourned at 9:23 p.m.
Respectfully submitted,
Claire m. Peterson
Elaine M. Peterson
Executive Assistant to the Town Manager

========================================================================================
DOCUMENT : 2023-08-01-agenda-353.txt
BOARD    : select-board
DATE     : 2023-08-01
KIND     : agenda
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2023-08-01-agenda-353.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_08012023-353
========================================================================================

===PAGE 1===
SELECT BOARD 
Tuesday, August 1, 2023 
7:00 PM 
AGENDA 
Bilotta Meeting Room, Town Hall 
 
In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and 
broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page 
(https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the 
LunenburgAccess YouTube after the meeting. 
 
This meeting will be held in-person at the location provided on this notice. Members of the public are welcome to attend 
this in-person meeting. Please note that while an option for remote attendance and/or participation is being provided as a 
courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual 
broadcast, unless otherwise required by law. Members of the public with particular interest in any specific item on this 
agenda should make plans for in-person vs. virtual attendance accordingly. 
 
The following information is also provided for members of the public that would like to participate in the meeting 
remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar:  
https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 
0347 # If you have not registered with Zoom you will be asked for your name and an e -mail address. 
Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the  meeting. 
Computer and app users may use the “raise hand” feature to request to speak. 
 
The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may 
be taken as a result of these discussions. Not all items listed may in fa ct be discussed and other items not listed may also be brought 
up for discussion to the extent permitted by Open Meeting Law. 
 
7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE 
 
I. PUBLIC COMMENT*** 
• BOARD 
• PUBLIC 
 
II. ANNOUNCEMENTS 
 
III. COMMUNICATIONS FROM OTHER BOARDS 
 
IV. APPOINTMENTS  
 
V. INTERVIEWS/APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS 
• Lunenburg 300th Anniversary Committee Interview for appointment- Lois Filiau, 919 Mass. Ave.  
• Appointment of Election Workers (terms to begin September 1 through August 31, 2024) 
1. Glen Reinhardt (R), 53 Pearl St.-Warden            
2. Judith Halligan (R), 29 Elizabeth St- Deputy Warden 
3. Darlene Steele (D), 1234 Mass. Ave-Clerk           
4. Judy Haley (D), 184 Highland St.-Clerk 
5. Susan Andrews (D),81 Horizon Island Rd.-Inspector   
6. Joanne Bergeron (D), 306 W. Townsend Rd.-Deputy Inspector 
7. Jane Ranly (R), 450 Leominster Rd.-Inspector         
8. Lorraine Rudd (R), 340 Highland St. –Deputy Inspector 
  
• Ratification of the Town Manager’s Appointment of Civilian Traffic Member, Tyler Thibodeau 
• Ratification of the Town Manager’s Appointment of Reserve Officer, Sean Connery  
• Ratification of the Town Manager’s Appointment of Assistant Outreach Coordinator, Lori-Ann Tessier  
===PAGE 2===
• Correction of term Montachusett Regional School Representative Appointment Barbara Reynolds with term to 
expire June 30, 2027 
 
VI. TOWN MANAGER REPORT 
 
VII. OLD BUSINESS 
1. Discussion on ARPA funding requests and review Select Board rankings for project requests; votes may be taken 
2. Status Update on Capital Plan Projects from FY24 and prior 
 
VIII. CURRENT BUSINESS 
1. Select Board Representative for Storm Water Task Force 
2. Approval of April 4, April 11, April 25, 2023 Minutes 
3. FY24 1st Quarter Water Commitment in the amount of $10,375.83 
4. Warrants/Action Items 
5. Committee Reports   
 
IX. UPCOMING MEETING/EVENTS SCHEDULE 
August 8th, August 15th, August 22nd  
 
X. PUBLIC COMMENT*** 
• TOWN MANAGER 
• PUBLIC 
• BOARD 
 
XI. EXECUTIVE SESSION:   
Motion to enter into Executive Session and to re-enter Open Session after exiting Executive Session pursuant to MGL c. 
30, Section 21, Paragraph 2, to discuss contract negotiations with non-union personnel  
 
XII. Appointment of Interim Finance Director/Town Accountant, Karen Brochu 
 
XIII. ADJOURN 
 
*** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of 
the Chairperson.

========================================================================================
DOCUMENT : 2023-08-01-minutes-353.txt
BOARD    : select-board
DATE     : 2023-08-01
KIND     : minutes
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2023-08-01-minutes-353.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_08012023-353
========================================================================================

===OCR macOS Vision===
===PAGE 1===
Allegiance. Mr. Jeffreys announced in accordance with the requirements of the Open Meeting Law, please be
advised that this meeting is being recorded and broadcast live over the Lunenburg public access channel and
Facebook Live and will be uploaded to the Lunenburg public access YouTube channel within 24 hours after the
meeting. He provided the ZOOM link for those who would like to participate remotely.
The agenda lists all the topics which may be discussed at this meeting and are those reasonably anticipated by
the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and
other items not listed may also be brought up for discussion to the extent permitted by the Open Meeting Law.
ANNOUNCEMENTS
The Town Beach hours are Saturdays and Sundays 12 PM-6 PM and Monday through Friday 10 AM-7
PM. Seasonal beach passes and swim lessons can be purchased through the lunenburgma.myrec.com
site.
• The Farmers Market is every Sunday from 10 AM until 1 PM until mid-October on the Ritter lawn.
• The Summer Band Concert Series is every Monday at 7 PM, ending on August 14th at the TC Passios front
lawn.
Ms. Lemieux stated a comment came up recently on social media that she wanted to address about the Town
Accountant position. She clarified that our recently retired Town Accountant is staying on a reduced schedule to
get the bills paid and close out the previous fiscal year.
PUBLIC COMMENT:
Mr. Alonzo stated the town band concerts are ongoing; he was not able to make last night's, but there are two
more Mondays coming up. He thanked the Town Manager for clarifying the comment about the Town
Accountant as he saw the same comment on social media. He added posting rants on social media helps no one.
Mr. Jeffreys stated he was asked to speak at the public hearing regarding the maternity unit closing at
UMass/Leominster Hospital last Monday. Other elected officials from the area spoke as well. We are hoping for
a positive outcome. He will keep people posted.
COMMUNICATIONS FROM OTHER BOARDS
Mr. Jeffreys stated the Conservation Commission has requested meeting with the Select Board on three topics;
announcement of a Mass Trails grant award, authorization to use litigation for an encroachment issue and staff
needs in the conservation office. This will be scheduled for an upcoming meeting.
INTERVIEWS/APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS
Lunenburg 300th Anniversary Committee Interview for appointment- Lois Filiau, 919 Mass. Ave.
Ms. Filiau has been a town resident for years and shared a memory from the 275' anniversary celebration with
the board. The board members thanked her for coming forward for the committee.
Motion: T. Alonzo
2nd: L. Franco
To appoint Lois Filiau to the 300# anniversary committee
Vote: All in Favor
===PAGE 2===
Ratification of the Town Manager's Appointment of Civilian Traffic Member, Tyler Thibodeau
Ratification of the Town Manager's Appointment of Reserve Officer, Sean Connery
Ratification of the Town Manager's Appointment of Assistant Outreach Coordinator, Lori-Ann Tessier
Ms. Lemieux read the letter from Police Chief Gammel:
"The detail season is in full swing and we have received an application for an additional candidate for the
Civilian Traffic Member unit. The candidate is Tyler Thibodeau, who is currently an EMT with Woods
Ambulance Inc., in Gardner. Mr. Thibodeau has completed all of the requirements to fulfill the duties of a
Civilian Traffic Member. I have personally known Mr. Thibodeau for over ten years and he is also the son of
Lt. Thibodeau. I believe he would be an excellent candidate to fulfill this position. All of the required
paperwork has been submitted to HR Director Julie Belliveau. I respectfully request that Tyler Thibodeau be
appointed to the Civilian Traffic Unit effective August 2, 2023. Thank you for your consideration of my
request."
Ms. Lemieux noted Officer Connery has just retired and is willing to serve as a reserve officer.
Ms. Lemieux stated the Assistant Outreach Coordinator is a new position; it's a 10 hour position at the Adult
Activity Center.
Motion: T. Alonzo
2": R. Emkey
To ratify the Town Manager's appointments of Civilian Traffic Member Tyler Thibodeau, Reserve
Officer Sean Connery and Assistant Outreach Coordinator Lori Ann Tessier
Vote: All in Favor
Correction of term for Montachusett Regional School Representative Appointment Barbara Reynolds
with term to expire June 30, 2027
Motion: I. Alonzo
To correct the term to expire on June 30, 2027 for Barbara Reynolds
2": R. Emkey
Vote: All in Favor
TOWN MANAGER REPORT
Board/Committee/Commission Vacancies:
The following isa list of current vacancies on the following boards/committees/commissions:
Architectural Preservation District Commission (1 vacancy)
Finance Committee (2 vacancies)
• Green Communities Committee (1 Member and 1 Associate Member vacancy)
• Open Space Committee (1 Member at Large vacancy)
• Personnel Committee (1 vacancy)
Interested persons can find Volunteer Applications on the Town Website and completed forms can be sent to the Select
Board's Office. Anyone that has any questions on volunteer opportunities can contact the Select Board's Office at (978)
582-4130 x 144.
===PAGE 3===
Finance Director (40 hours/week- contractual)
• Heavy Equipment Operator (40 hours/week)
• Principal Assessor (40 hours/week)
• Seasonal Cemetery Laborers
• Videographer (2-10 hours/week
More information on each position can be found on the job postings, which are located on the town website.
FY 2023 Tax Abatement Refunds Update:
The current principal paid in tax refunds related to the FY23 tax abatements is $1,317,690 and the interest paid to date is
$14,771 for a total of $1,332,461. It is recommended that the remaining amount of funds remain in the Overlay Account
until it is known if any abatements are appealed to the ATB.
925 Mass Ave Update:
The drum and the stockpile of soilhave been removed from the site and I signed off on the Generator Waste Stream Profile
sheet today for the removal of the totes that contain the cleaning fluids from the Underground Storage Tanks. The
Contractor will let me know when the scheduled pick-up of the totes will occur.
Invitation for Bids/Requests for Proposals:
• Invitation for Bids for the Operations and Maintenance of the Lunenburg Wastewater Collection System are due
on August 2nd.
• Invitation for Bids for Two Snow Plow Trucks are due on August 7th.
Age Friendly Community
COA Director Sue Doherty filled out and submitted our application to AARP to become an Age Friendly Community
and I provided a letter of commitment that accompanied the application. Today we received our approval letter that we
are now the 793rd community to enroll in the AARPNetwork of Age Friendly States and Communities. Age
Friendly States and Communities is anorganizational affiliate of the World Health Organization Global Network for
Age-Friendly Cities and Communities which started in 2006. Through the age-friendly program, AARP helps
participating communitiesto becomemore livableand age-friendly by creating safer and more walkable streets,
addressingsuch thingsas housing and transportation, better accessto key services, and opportunities forresidentsto
participate in communityactivities.
A core group of public officials started this process last year, working with MRPC on putting together a survey and
getting the results, and we will now re-group in the coming months to put together an action plan to make Lunenburg
more "Age Friendly". There are a lot of things already in the pipeline, such as the Marshall Park project and
implementing a Means Tested Senior Citizen Tax Exemption Program that will aid in this effort.
Thank you to the COA Director Sue Doherty for being the steward and moving this forward.
Employee Highlights
• DP W: Thank you to the DP W crew who worked all day on Sunday, July 16th during that rain event that caused a
lot of damage and washout around town. The DP W crew has continued to address different washout areas
around town and address overgrowth at different intersections around town. The DPW Director had the
crosswalksand cross bars striped in the center of Town, among a variety of other projects that he has been
working on.
===PAGE 4===
Government Leadershipand Management with 36 othermunicipalemployeesfromaroundthe state. This is a
graduate level program that is held over the course of 25 Fridays that the Assistant Town Manager chose
to do on her own time and included writing papers on different course topics and presentations.
Congratulations to Julie for this accomplishment!
LED Streetlight Conversion and Follow on Warranty and Maintenance Services
We received three bids, one of the bids was rejected and the Town awarded the project to Pine Ridge Technologies. The
contract was sent to Pine Ridge today and the expected start date is no later than September 1st and should be completed
by September 22nd. The installation cost will be $23,055 for the estimated 358 lights and they will have the maintenance
contract for the system for a 3 year period.
OLD BUSINESS
Discussion on ARPA funding requests and review Select Board rankings for project requests
The board members presented their rankings and rationale behind them. In general, choices were made based on
the most impact on people and caused by the pandemic. Leaving money in reserve was also mentioned. These
requests will be focused on more at the August 15th meeting.
Select Board Representative for Storm Water Task Force
After a brief discussion, Ms. Emkey volunteered to serve on the task force.
Approval of April 4, April 11, 2023 Minutes
Motion: L. Franco
2'd: T. Alonzo
To approve the minutes of April 4 and April 11, 2023 as presented Vote: 3 in favor, 1 abstention
(Emkey)
Status Update on Capital Plan Projects from FY24 and prior
Ms. Lemieux highlighted changes since her last update. Funds that are available from fiscal 2014 for the
chimney repair that's going to be tied into the phase project for the Town Hall for the roof and the chimneys
projects will be advertised in the near future. The carport reconfiguration project, the architect completed the
drawings and the draft bid package was sent to the Assistant Town Manager to review.
Dire
Fiscal
2005
2014
2020
2928
2021
2021
DPW
Pliering
Police
Focilities
SAILINS
Profest Name
Engisser and Costrust Severs
Chimeo Roar . Town Holl.
Fuel Tarks
Master Plaa
Prtable Radios
Carport Recoefiguratica - Polic
Kisbia Recodel - Serior Cecter
Kishen Reesodel - Rider Building
Appropriatica
$ 1,215,000.00
$5,575.00
$ 220,000.00
$ 50,000.00
S-45,000.00
$ 135,000.00
$ 22,000.00
$ 12,000.00
Currect Balasse
S 149.17
5557500
$ 1,557.00
516.13290
$ 20,615.00
$ 320.70
Notes
Original vote was torraing, doing out as useded borrowing
Martin and til cueded toget, Folkies Director wit be ding projed in plaste arting with roofsieeys
Small amount of parcessed work sadded to to dee
Wall be used in cogjanation with the attical FY2) CP fusSing fir Masterplan to complete a chapters. Tell prejet S1S9K, using all offbe 513,050
Project creplate, either available towards other capital in FY21 crassilable for FY24 Capital Plan st ATM
Archant completed dra wants and drall bod podkage sect to Ant Town Manager to restew.
Mody Tech wil be making the bow catincts for this projed bot due to their sabdife cannot begin util cent school year.
Point cimplete
S 1.704,575.00
S797077
Unexposted Capital so to
Reappropristed
===PAGE 5===
FM21-02
INFRA21-
Facilities
Town
Facilities
Highway
Town Hall Repairs- Vatex Year Items 2,3,5,6
Page Street Survey/Design/Pernit
69,425.00
20,000.00
59,975.00
Recited 1 biden 2/2323 for approx. $300K; Facilities Director will do project in phases with rood chimney to be first phese:
Complete
FM21-03
PI20-02
FM16-05
FM21-03
Town
Facilities
Police
Town
Facilitics
Rica, Enclope Repoi Projets in Verterto-
Police Vehick, Marked Replacemert
PSB, Replace Carpet Ist Floor
Marshall Park Masterplan
115,910.00
66,950.00
$5,000.00
$0,000.00
2,259.72
55,000.00
Architot completed drawings and new Certificate to Aller application submitted to APIX. Waiting on bearing date.
Complete, reserving for Ritter and Town Hall projocts on FY22 Capital
Architect completed drawings and infonnation en carpet. Daft tid to go to Asst. Toan Manager shortly:
Conceptul Design Complete, $13,377 left from phase 1 will be usal on schematie
Facilities
Highway
34 Ten Pickup with Plow
48,000.00
Received Jan 2023 and now on the road
02
Total Capital Plan
1,597,825.00
752,595.00
Ms. Lemieux reported both Ritter projects were reviewed and drawings done for the windows and the ramp by
an architect because our previous architect retired and a new submission was put into the APDC for a certificate
to alter and one question came up. The facilities director is addressing that question so a hearing should be
scheduled shortly on that once they have to deem the application complete.
We are working on getting the Flat Hill Road culvert construction easements; construction is scheduled for fall
of 2024. We are looking at the Town Hall repair project in phases. The scope of the project has not changed, we
are still doing the roof, nothing has changed since town meeting. The idea is doing it in phases with the goal of
getting better cost estimates.
The architect completed drawings for the public safety building carpet project; that information is being sent to
the Asst. Town Manager.
FY2023 Cariul Fan
CIPI
INFRA21-02
Dept
Infrastructure
Project Name
Page Street Culvert Construstion
$ 52,305.49
DPW17-03
FM22-01
DPW
IPS19-05
G022-02
DPW21-01
INFRA22-03
FM21-05
IPS19-10
FM21-06
Schools
Town Manager
DPW
Facilities
Facilities
DPW
Schools
Facilities
Senior Center, HVAC Upgrades
Mater Plen
Too Way Radio System
Canine Replscernend
Police Marked Ford interceptor
Hybrid -Addition to Fleet
Tem 111813» Vate Year 2
FLat Hall Rost Drainise Stud
One Ten Dump Trick with Pow
Rocords Retriion
Untily Tractor Rotay Mower Conto
Mishall Park Suney
Snier Center, Vetex Icens #1, 7
1993 Roof Replscener
he Tea Dump Truck with Plot
Mower
Brooks House-Verter liams 83, 1
Foundatica
Appropriatica
$ 150,000.00
$ 250,000.00
$ 25,000.00
$ 25,000.00
$ 110,000.00
$ 35,000.00
$ 24,250.00
$ 62,000.00
$ 96,000.00
$ -45,000.00
$ 58,833.00
$ 62,500.00
$ 170,000.00
$ 25,000.00
$35,661.00
338,000.00
$-45,000.00
$ 24,000.00
$ 25,000.00
$ 25,000.00
$ 50.00
$ 11,250.00
$ 3,269.65
$ 96,000.00
S-40,197.00
$ 62,500.00
$ 7,300.00
$ 35,661.00
3240000
Notes
Contract awarded to Pomell
Constrixtion June 2023 for
$86,913.16, remainder of
expenditures to date were consultant
relssed
Ordered 9/22; Est Delivery changod
Facilities Director detennised not a
rainage issue casing constin
short cycling Can close cut
Facilities Director having company
prossue spees tooed lon
replacement.
Contract awarded for $153K, usin
how obes us rom in
nstallet, repeater need- allitional
treet Culvert excess to cover deficit
bould be installed shorty
Officer Jack Wagner will be new K-9
handler, procurol new K-9 in Jur
023; deplored this Fal
Ordered 9/22; Delivered in March,
sed specifications drawn up t
McCarty Engineering shitted
& Carty recorumendations; ongoir
derod, Est. Delivery January 202
Working on RFP
Ordered 9/22; Est Delivery changed
from May/June 2023 and still has not
been received.
Project complete
Neol specifications drawn up by
archite: engineering fum
No update at this point
47%
===PAGE 6===
The Facilities Director determined the public safety building engineering design does not have a drainage issue
that's causing the condensation in the public safety building training room. He's working on a solution for that
system. The canine replacement purchased in June will be deployed by this fall and at some point will be
circulated for everyone to meet.
The two Cruisers, both the Ford Interceptor and the F-150 have been received and mostly for the F-150 some
remaining invoices need to be paid. The Interceptor needs to be fully up-fitted. There may be some leftover
funds from that line.
The Town Hall repair specifications need to be drawn up. The Flat Hill Road drainage study is an ongoing topic
and that will be on the September 12th agenda.
The one ton dump truck with plow was delivered in July and the title was being brought to the registry today.
For the old primary school, that amount will be fully available. We do not need to touch that capital line at all.
That project is complete. We had $100,000 from the state for an earmark and the article that was for the
demolition and the architectural/design work related to that fully covered the cost of that project. There'll be an
amount remaining of that article as well. That will be money that will be able to be reappropriated at a future
town meeting.
The Assistant Town Manager has the draft bid for the senior center generator and that's currently being
reviewed and the AC for the classrooms is on hold.
FY2024 Capitil Plen
CIP
FD17-03
LPS23-0S
LPS23-09
LPS23-10
DPW 17-14
DPW23-18
IPS20-05
FD23-01
INFRA21-03
DPW23-16
EM19-07A-2
FM23-03
Dept
Fire
School
Sibool
School
DPW
DPW
Schools
Fire
DPW
DPW
Facilities
Facilities
Project Name
Replacement Rescue 1
THES Exterior Door Upgrades/Repisements
THES Security Upgrades
Primary Security Upgrades
6 Wheel Dump Spreader/Plow Truck
6 Wheel Dump'Spreader/Plow Truck 2
THES Upgrade Fire Alarm System
Public Safety Radio system- Upusto Replace Obsolde Hardware Pluse 1
Northfield Coltert (Kelly's Pond) Sarvey/Design/Penit
New 1/2 Tea-AWD Crewcab Pickup
TC Passios Side Walk Repur Vertex Item #4
Parks, Whelm Lake and Marshall Pood Treatment
Appropristisa
$506,000.00
S160,000.00
$131,000.00
$83,500.00
$240,000.00
$240,000.00
$287,000.00
$242,510.00
$25,000.00
$S5,000.00
$25,000.00
$30,000.00
Balance
$506,000.00
$160,000.00
$131,000.00
583,500.00
$2-40,000.00
$2-0,000.00
$287,000.00
$242,510.00
$25,000.00
$55,000.00
$25,000.00
$30,000.00
Notes
Ordcred March 2023.
Sebool Adminis prepering drawings on the replscement door locations, Fall public bid
School Adminis preparing drawings on the replacement door locations, Fall pallie bid
School Admin is preparing drawings on the replacement door locations, Fall poblic bid
Put cut to bid July 2023
Put out to tid July 2023
School Admin is working with tendors and fire depurtment to derekop specifications, carly Fall public hid
Fire Chief will work with radio system vendor on specifications
No upulate at this point
DW Director getting quotes fron stute contract vendors and cogeratine bid vendor.
No uplate at this point.
Sartred vendor for week; currently working on permitting phase for this project.
$2,025,010.00
$2,025,010.00
For fiscal year 2024: Replacement Rescue 1 has been ordered. The schools are preparing drawings for their
projects. We are looking for a fall public bid for that. The two plow trucks are currently out to bid and due next
week. The Fire Chief is working with the vendor on specifications for the public safety radio system. The DPW
Director is getting quotes for the ½ ton 4 wheel drive crew cab pickup. A vendor was secured for the work at
Marshall Park for the pond treatment and they are working on the permitting process.
FY24 1St Quarter Water Commitment in the amount of$10,375.83
Motion: T. Alonzo
To approve the 1s Quarter Water Commitment in the amount of $10,375.83
2"d: L. Franco
Vote: All in Favor
Warrants
The board signed a payroll warrant in the amount of $756,257.36, a payroll deductions warrant in the amount of
$832, 672.08 and an accounts payable warrant in the amount of $412,439.15.
===PAGE 7===
The meeting was recessed at 8:42 p.m.
******************EXECUTIVE SESSION MINUTES ARE SEPARATE*****************
The board reentered Open Session at 8:49 p.m.
Mr. Jeffreys announced that the board had appointed Karen Brochu as Interim Finance Director/Town
Accountant. He thanked Ms. Brochu for her many years of service and her continued willingness to serve the
town and the residents until a replacement is hired.
There was no public comment.
Motion: T. Alonzo
To adjourn the meeting
2": L. Franco
Vote: All in Favor
The meeting adjourned at 8:52 p.m.
Respectfully submitted,
Elaine In. Peters on
Elaine M. Peterson
Executive Assistant to the Town Manager

========================================================================================
DOCUMENT : 2023-08-08-agenda-446.txt
BOARD    : select-board
DATE     : 2023-08-08
KIND     : agenda
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2023-08-08-agenda-446.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_08082023-446
========================================================================================

===PAGE 1===

========================================================================================
DOCUMENT : 2023-08-08-minutes-446.txt
BOARD    : select-board
DATE     : 2023-08-08
KIND     : minutes
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2023-08-08-minutes-446.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_08082023-446
========================================================================================

===OCR macOS Vision===
===PAGE 1===
Vice Chairman Franco called the meeting to order at 6:30 p.m. and asked everyone to stand for the Pledge of
Allegiance. He announced in accordance with the requirements of the Open Meeting Law, please be advised
that this meeting is being recorded and broadcast live over the Lunenburg public access channel and Facebook
Live and will be uploaded to the Lunenburg public access YouTube channel within 24 hours after the meeting.
The agenda lists all the topics which may be discussed at this meeting and are those reasonably anticipated by
the Chair: Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and
other items not listed may also be brought up for discussion to the extent permitted by the Open Meeting Law.
PUBLIC COMMENT:
Mr. Alonzo announced next Monday at 7:00 p.m. is the last Town band concert of the season.
Mr. Franco announced the pancake breakfast tomorrow morning at the Adult Activity Center from 8-10 a.m.
Ms. Lemieux commented on the recent resignation of two members of the Board of Assessors. Last Wednesday
the Chairman of the Board of Assessors (BOA) Richard Letarte and member Kevin Fish resigned. Recognizing
that this may be cause for alarm, this meeting is intended to address the short and long-term implications of
being down to one member of the BOA. The board cannot hold meetings or vote on any required votes until at
least one of the two vacancies is filled, as a quorum of two members would be required to hold a meeting and
the single remaining member cannot act on his own. Before Mr. Letarte and Mr. Fish resigned, the board voted
on all the pending abatement applications and at their last meeting on August 1st addressed a handful of
abatement applications that had additional information that impacted their assessed values. However, anyone
that wished to meet with the board on their abatement application to provide supplemental information that has
not already done so, and received a signed off abatement form will not be able to do so until there is a quorum
of that board. Those that filed abatement applications on time and received notification of the decision of the
BOA and wish to appeal to the Appellate Tax Board (ATB), must do so within three months of the date of the
decision per Mass General Law Chapter 59, section 65. Outside of any persons that still wish to meet with the
assessors to provide supplementary information on their abatement application that are still within the three
months of the date of the decision on their abatement application, there are no required votes of the board or
signatures needed that are necessary in order for business to proceed as normal until the tax classification
hearing and the relevant tax rate forms need to be submitted this fall. The forms that are submitted must be
signed by assessors that have become certified by taking Module 0 and 4 under the DOR-101 course.
I have been meeting with office staff and our consultant to check on day-to-day operations and discuss the
progress of the required actions, such as making sure data entry on new construction inspections, lot splits and
sketches are entered, sending sales verification forms etc., to confirm we are on schedule to keep on track for
the tax classification hearing and submittal of the required tax rate forms and what we need to do for our five-
year certification of values process. I will continue to meet weekly with the interim assessor and the consultant
to monitor the progress.
To summarize, in the short term operations can commence without a major impact. The long-term implications
are more dire. There exists no alternative other than having at least two members of the BOA that have passed
Module 0 and 4 under the DOR course 101 to sign off on the tax rate forms and ultimately certification of
values. This will require at least one registered voter, preferably two, to step up and be willing to take these
self-paced online courses and be able to pass them as soon as the end of September.
===PAGE 2===
taxes are assessed. Without a fully functioning assessing department there is no revenue and without revenue
operations of the Town cannot be sustained. For the purposes of proper functioning of the Town, the Select
Board is putting out this call for volunteers and requesting members of the public strongly consider service on
the BOA. Your Town needs your help. Although members of the BOA are normally elected to three-year terms,
the term of any member who is appointed expires at the next town election in May 2024. Terms are for three
years if you desire to run for election in May.
Mi. Franco listed desirable qualities and skills needed for the positions; the ability to work with numbers and be
heavily data-driven; willingness to learn and work to achieve the command of rules and regulations necessary to
contribute and be effective. A good member will possess integrity and intellectual honesty who can see issues
from many angles, collaborate in constructive deliberations with other board members, and render decisions in a
fair and impartial manner. It is also imperative that a member of the BOA work cooperatively, constructively
and professionally with the Town's paid staff and with members of the public.
Any person potentially interested in serving should visit the town's website and become acquainted with the
basic roles and functions of the assessing department and with the BOA. Interested persons should submit their
interest to the Executive Assistant to the Town Manager.
Ms. Emkey noted this appeal is a high priority but also wanted to remind that there are other vacancies and
employment opportunities with the town.
Mr. Alonzo stated volunteerism is how the Town largely runs, obviously there are paid employees in all
different departments and all across the town but this body plays a critical role in the running of the Town. The
BOA has state mandates that go along with them.
Ever since I've been involved in town I've done my best to try to get people involved as best I could. This one is
one of the more critical ones. He spoke about the rewards of volunteerism. It is going to take work; we are
going to be rebuilding a department by strengthening things that have been revealed as weaknesses this year.
He echoed Mr. Franco's list of desirable qualities for the candidate(s) and added it would be a plus to have
residents that represent different areas of the town. He thanked Mr. Letarte and Mr. Fish for their time served on
the BOA.
Mr. Franco also thanked Mr. Letarte and Mr. Fish noting they did stay on through the difficult time and the
abatement process and for that he was gratetul.
Mr. Alonzo added anyone who would be volunteering would be welcome, but I would also ask any prior
members of the BOA, even if you don't intend on running next year, if you would act as an interim to get us
from here to next May just to help and to guide people along, especially a new member would be really
beneficial.
Ms. Lemieux expressed appreciation to Mr. Letarte and Mr. Fish for their service to the town. Mr. Letarte has
served for eight years and this was a tough year. But they both stuck it out through the full abatement process.
WARRANTS
The board signed an accounts payable warrant in the amount of $237,226.46; an encore fire payroll warrant in
the amount of $4046.04 and a payroll warrant in the amount of $509,823.27.
UPCOMING MEETINGS
Mr. Franco noted their next meetings are August 15 and August 22.
===PAGE 3===
The meeting adjourned at 7:00 p.m.
Respectfully submitted,
Elainem. Peterson
Elaine M. Peterson
Executive Assistant to the Town Manager