# select-board — 13 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2023-10-24-minutes-817.txt BOARD : select-board DATE : 2023-10-24 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2023-10-24-minutes-817.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10242023-817 ======================================================================================== ===PAGE 1=== Select Board Bilotta Meeting Room, Town Hall October 24, 2023 7:00 PM Minutes Present: Michael-Ray Jeffreys, Tom Alonzo, Lou Franco, Caesar Nuzzolo (remote), Renee Emkey (remote), Heather Lemieux Call to Order and Pledge of Allegiance Public Comment Lou Franco “Master Plan will host a kick-off public meeting on November 2, 2023 at Smokestack Roasters 6:30 PM to 8:30 PM. More information is on planlunenburg.org. Heather Lemieux: Last week’s presentation regarding the staffing shortages covered staffing needs by department, action the town is taking and next steps. Heather wanted to make a correction to the estimated hours for the seasonal cemetery employees – FY23 was 805 hours for the year or roughly 15.5 hours a week. The hours presented did not account for holidays, vacation, personal, or sick time for any benefit eligible positions. Heather reviewed with the DPW Director and Cemetery Superintendent the total hours and how that time was split for the seasonal employees and from October 2022 to October 2023 they worked a total of 2,431 hours with an estimated 500 to 560 hours spent on mowing. Heather met with DPW employees and concerns centered around wages, lack of equipment, lack of understanding of the department and the majority of employees need to work a second job or obtain government assistance. Our Highway crew consists of (2) Heavy equipment operators and the highway superintendent. The general consensus is that residents and administration do not understand or appreciate the range of responsibility of the highway department. They handle flooding, snow removal, stormwater issues, clearing roadside vegetation, remove trees, and help with repairing culverts. They assist other DPW divisions of sewer and cemetery, school, parks, facilities department. Heather requests the Board use their voice to support the employees and better understand the roles and responsibilities of its staff. Paula Bertram: (Business Manager of Sewer Department) Thanked Heather for coming to DPW to meet with employees. Paula mentioned morale is low, employees are being asked to do more with less, and responsibility increased but salary has not. Years ago the Town had 10 highway employees and now the department is down to three not including the superintendent. The town needs to invest in basic tools needed to get the jobs done more efficiently such as compressors, cement mixers etc. so they can streamline the workflow. Comments made by the Chair last week are why morale is low. When discussing mowing at the cemeteries at last week’s meeting they questioned why they were paying for 3,900 hours of time when only 600 hours of work is being done – as Heather articulated, the hours were incorrect. The cemetery superintendent is responsible for much more than mowing including assisting the DPW, meeting with grieving families, funeral directors, preparing graves, oversees completing burials and coordinating the installation of monuments and maintaining the cemetery grounds. The personnel and HR Board are encouraging employees to work with their supervisors if they don’t agree with the classification and job descriptions that’s are being presented and I’m glad to see there was movement on that topic. Paula continued to address wages, job descriptions, classification, budgets and workload to encourage the Select Board to work with Commission members and supervisors to address these needs. ===PAGE 2=== Jean Russell, 80 West Street: Jean was distressed with the comments made by the Chair last week. As someone who knows what the superintendent does for the cemetery to hear comments like that at a time where there is short staffing, I feel it is not only ill timed but unfair. Jean urges that in the future more consideration is given to the town employees. Mark Feinberg: Has been a resident for 38 years and wife is in the cemetery and has been there for over 9 years and cemetery employees work very hard. Mark also requested there be closed captions on the TV for those hard of hearing. Dave McDonald, 155 Island Road: Dave has worked with the DPW for many years, Dave wanted to thank Heather for the efforts and if anything is needed he is happy to help. Christos Lekaditis, President of Lunenburg Professional Firefighters: Christos wanted to thank the Town Manager for the presentation and wanted to address the recruitment and retention issues. Losing one or two people in a department drastically affects the department operations, specifically in public safety departments. Salaries being negotiated are average for a very short period of time and obsolete or back at the bottom before they get approved at town meeting. Christos stressed the impact of losing a department head in the future which is realistic as both department heads in the public safety building are nearing the end of their careers. He mentioned department heads are grossly underpaid and hope the Board and Finance Committee can support the efforts to address the wages. Tom Alonzo: Tom agrees with the public comments and stressed the importance of working as a team and recognizing the public comments made today in regard to all employees that the Board does encourage citizens and volunteers and employees to speak out and acknowledge issues such as the ones that were discussed today. Michael-Ray Jeffreys: Michael-Ray recalls questioning a request from the Cemetery Commission for $10,000 and remembers the strong feedback he received and acknowledged the role of the cemetery is important to the residents. Michael-Ray wanted to address the original hours that were calculated were 3,900 and was corrected to 2,431 which is a large difference and part of this role requires asking questions. Michael-Ray has expressed support for wage increases and the need for a climate survey to improve the work culture and has discussed with department heads about opportunities for advancement. Michael-Ray thanked the members that came today and spoke and stressed how much the Board appreciates hearing the feedback. Renee Emkey: Renee wanted to thank Heather for going to the DPW and getting feedback first hand and is a step in the right direction. Renee continued that feeling appreciated doesn’t negate the need for an employee to work a second job and will have to all work together to come up with a solution. Caesar Nuzzolo: Thanked the Town Manager as well as the public for bringing feedback to the Board’s attention. Lou Franco: Lou made note there is positivity on social media for the public appreciating the work that DPW, Fire, Police etc. do and can go a long way. Announcements Lunenburg Business Association moved the Trunk or Treat Event until October 29 th 12:00 Noon – 3:00 PM at the Lunenburg High School upper parking lot; registration is required and can be found on the website and social media. Halloween trick-or-treating will be Tuesday October 31 st from 6:00 to 8:00 PM ===PAGE 3=== Yard waste days are every Saturday until November 18th 8:00AM – 4:00PM at Youngs Rd Planning Board will hold their public hearing for the agricultural commission and planning board special town meeting articles on Monday October 30th at 6PM in the Bilotta Meeting Room Special Town Meeting is November 14th at 7:00 PM in the middle school high school auditorium Jenny Smith has passed her Certification exam as a paramedic. Jenny joined the Fire Department in October 2020 and was promoted to Career Firefighter EMT in July 2022. Jenny’s paramedic training began of January 2023 and was completed in September and included nearly 2,000 hours of classroom training, clinical rotations with various hospital units and extensive field training time with active paramedic units. The Lunenburg Police Department received their accreditation from the MA Police Accreditation Commission led by Sergeant John Morreale. It is a comprehensive and lengthy evaluation process. Communications from other Boards Interviews/Appointments/Reappointments/Resignations Ratification of the Town Manager’s Appointment of DPW Driver/Laborer Mason Cooper Lou Franco made Motion to Ratify the Town Manager’s Appointment of Mason Cooper to the position of DPW Driver Labor. Seconded by Tom Alonzo. Roll Call Vote, T. Alonzo, aye; L. Franco, aye; C. Nuzzolo, aye; R. Emkey, aye; M. Jeffreys, aye. Town Manager Report Vacancies: • The Town Manager listed current vacancies on boards, committees, and commissions, including the Architectural Preservation District Commission, Cemetery Commission, Finance Committee, Green Communities Committee, Open Space Committee, and Personnel Committee. • Employment opportunities include positions such as Assistant to the Sewer Business Manager, Assistant Town Accountant, Assistant Meal Site Manager, Conservation Administrator, Facility Superintendent, Finance Director, Heavy Equipment Operator, Land Use Director, Principal Assessor, and Videographer. Funding and Grants: • The Town Manager reported receiving $25,000 from the Real Estate Services Technical Assistance Program for the 925 Massav project. • The project will involve creating a scope for the allocated funds, focusing on conceptual plans, feasibility assessments, and bid document assistance. • Notification of upcoming work by the EPA contractor for removal of the floor drain holding tank and hydraulic lift inside the building. • Discussion on Mass Development's focus on urban areas and its impact on funding for towns like Lunenburg. ===PAGE 4=== Old Business 1. Select Board recommendation vote/discussion on Special Town Meeting warrant articles: No discussion 2. Review Select Board Bylaws (FY24 Select Board Goal #3): Review Chapter 305: The discussion continues on whether to follow the current remote policy or revert to an earlier one. The Consensus is to observe the state’s stance on the matter and potentially align with it since it might be broader and more comprehensive than the town’s existing policy. Some members express the need for a blend between the old and new policies. A point is raised that the current policy allows flexibility for those who are sick or on business travel but not for those who simply prefer to stay home. There's a recognition of the benefits of in-person meetings for certain interactions and dynamics. Remote work is convenient, it doesn’t always capture the same level of engagement and energy as in-person meetings. Concerns about potential distractions and technical issues during remote meetings are also mentioned. It's emphasized that remote participation can make it easier for people to volunteer for town boards, especially those with challenging schedules. The aim is to remove barriers and increase participation. The in-person quorum requirement is discussed, with some members supporting it while others find it restrictive. The need for the chair to be physically present is questioned, but it is clarified that the chair can authorize someone else to chair the meeting if they are remote. Town Manager requested more time to review and consult with Town Counsel. Board agreed to revisit the review at the December meeting. 3. Disposition of Town Properties Current Business 1. Sign Certificate of Commendation for Immigrant Entrepreneur Award Nominee/Neighborhood Business – Jorge Marzuca Rosas M. Jeffreys made Motion to issue a certificate of commendation to Jorge Marzuca Rosas on behalf of the Lunenburg Select Board for outstanding immigrant business founder and nominee for the 2023 Barry Portnoy Immigrant Entrepreneur Award in recognition of the outstanding contribution that has business has made to the Town of Lunenburg and Massachusetts economic well-being. Seconded by Lou Franco. Roll call vote, T. Alonzo, aye; L. Franco, aye; C. Nuzzolo, aye; R. Emkey, aye; M. Jeffreys, aye. 2. Discussion on Future Workshop: What Makes Lunenburg a great place to live, work and volunteer: Board addressed several key issues focusing primarily on employment opportunities and financial concerns. Board agreed to plan a date for the broader discussion and to keep immediate focus on the specific policies that were discussed tonight. 3. Approval of Minutes August 22, 2023: M. Jeffreys made Motion to approve Minutes from August 22, 2023. Seconded by L. Franco. Roll Call Vote, T. Alonzo, aye; L. Franco, aye; R. Emkey, aye; C. Nuzzolo, aye; M. Jeffreys, aye. 4. Warrants/Action Items: payroll deductions $212,068.82 Accounts payable warrant $337,279.25; payroll warrant $971,088.89 5. Committee Reports: Significant focus on planning, budgeting, and public involvement in town developments and master planning efforts. Upcoming Meeting/Events Schedule November 7; November 14 STM; November 28 ===PAGE 5=== An invitation-only event called "Destination Groton" was mentioned, focusing on regional economic support and collaboration. The town was encouraged to emulate Groton's success in utilizing local talents and marketing the community effectively. Flat Hill Rd-November 7th meeting Public Comment: None L. Franco made Motion to Adjourn, Seconded by T. Alonzo. Adjourned 8:43 PM ======================================================================================== DOCUMENT : 2023-11-07-agenda-2631.txt BOARD : select-board DATE : 2023-11-07 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2023-11-07-agenda-2631.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11072023-2631 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, November 7, 2023 7:00 PM AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. This meeting will be held in-person at the location provided on this notice. Members of the public are welcome to attend this in-person meeting. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda should make plans for in-person vs. virtual attendance accordingly. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Tele phone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. COMMUNICATIONS FROM OTHER BOARDS IV. APPOINTMENTS 7:10 PM Public Hearing for Earth Removal Permit by Jim Latanzi, for 780 Northfield Road for removal of 5,300 cubic feet of sand 7:25 PM Salvation Army tollbooth fundraiser request for December 9th (December 16 rain date) at intersection of Main St./Mass. Ave. & Electric Ave./Whalom Road from 9 am to 3 pm 7:30 PM Meeting with the Village at Flat Hill and abutters along Flat Hill and Page Street regarding drainage V. INTERVIEWS/APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS  Ratification of the Town Manager’s Appointment of Police Officer Jenna Morse effective November 24, 2023  Ratification of the Town Manager’s Appointment of Conservation Administrator Sophie Dorow effective November 27, 2023  Ratification of the Town Manager’s Appointment of Assistant to the Sewer Business Manager Camille Farrar  Ratification of the Town Manager’s Appointment of Videographer Conner Garrity VI. TOWN MANAGER REPORT ===PAGE 2=== VII. OLD BUSINESS 1. Discussion of November 14, 2023 Special Town Meeting Warrant Articles and Consent Calendar VIII. CURRENT BUSINESS 1. Approval of Minutes of August 30, 2023 2. Warrants/Action Items 3. Committee Reports IX. UPCOMING MEETING/EVENTS SCHEDULE November 14, 2023 Special Town Meeting, no meeting on Nov. 21st; Nov. 28, 2023 X. PUBLIC COMMENT***  TOWN MANAGER  PUBLIC  BOARD XI. EXECUTIVE SESSION: Motion to enter into executive session and to adjourn the meeting from Executive Session pursuant to MGL Ch. 30A, Section 21(a), subsection (2) to conduct strategy sessions in preparation for negotiations with non-union personnel and subsection (3) to discuss strategy with respect to collective bargaining if an open meeting may have a detrimental effect on the bargaining position of the public body and the chair so declares. (Clerical Union) XII. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson ======================================================================================== DOCUMENT : 2023-11-07-minutes-2631.txt BOARD : select-board DATE : 2023-11-07 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2023-11-07-minutes-2631.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11072023-2631 ======================================================================================== ===PAGE 1=== Page 1 of 10 Select Board Meeting Minutes November 7, 2023 Town of Lunenburg Select Board Meeting Minutes Tuesday November 7, 2023 7:00 PM PRESENT: Michael-Ray Jeffreys, Lou Franco, Tom Alonzo, Renee Emkey OTHERS: Heather Lemieux ABSENT: Caesar Nuzzolo CALL TO ORDER AND PLEDGE OF ALLEGIANCE The meeting was called to order at 7:00 PM by Member Jeffreys. The Pledge of Allegiance was recited. Member Jeffreys noted that it was being recorded and broadcast live on Lunenburg Public Access Channel, Facebook Live, and would be uploaded to the Lunenburg Access YouTube channel. BOARD COMMENTS Member Jeffreys: A resident called to commend Officer LaChance and Officer Reed for assisting her with a flat tire. The board expressed appreciation for the officers’ community engagement and service. PUBLIC COMMENTS John Bowen, 162 Highland Street Raised concerns about an advertisement for Article 4.( To see if the Town will vote to transfer a sum of money from the Special Purpose Stabilization Fund to pay for a new ambulance to replace Rescue 1 and two new dump trucks to replace two de-commissioned dump trucks; or take any other action relative thereto. (Submitted by the Town Manager) Mr. Bowen questioned the source of the posting as it was advertised in the Lunenburg Ledger to vote yes on Article 4 and expressing worries about ARPA fund allocations and the executive branch's control over finances. He urged a "No" vote on Article 4, emphasizing the importance of public control over town funds and preservation efforts. He mentioned past contributions to the Historical Society and criticized potential mismanagement of funds. ANNOUNCEMENTS There are 2 Yard Waste Days remaining; this Saturday and the following Saturday November 18, 2023. Special Town Meeting is set for November 14th at 7:00 PM at the Middle School High School auditorium. APPOINTMENTS: Public Hearing for Earth Removal Permit for 780 Northfield Road ===PAGE 2=== Page 2 of 10 Select Board Meeting Minutes November 7, 2023 Applicant: Jim Latanzi Purpose: Removal of approximately 5,300 cubic feet of sand as a byproduct of land preparation for additional Christmas tree planting and irrigation installation. Discussion: The board confirmed the straightforward nature of the request, with activities falling under right-to-farm regulations. Questions about the hours of operation (proposed as 7 AM - 5 PM on weekdays, with some Saturday hours), truck traffic, and the final landscaping were addressed. Concerns raised by the Building Commissioner, Brian Gingras, about potential road damage, dust control, and the need for a wheel wash station were discussed, but the applicant argued against the necessity given the quarter-mile of paved roadway. The DPW Director, Bill Bernard, confirmed the roads should handle the truck traffic without issue. The Board discussed operating hours and agreed upon conditions without requiring a wheel wash station. Motion: Member Jeffreys made Motion for the Select Board to issue an Earth Removal Permit for Jim Latanzi for 780 Northfield Rd as requested with the following conditions. Operating hours: Monday-Friday 8:00 AM - 4:00 PM, Saturdays 9:00 AM - 1:00 PM; No on-site crushing or processing; Maintenance of vegetation for clear sight lines at the entrance of Northfield Rd. Seconded by Member Alonzo. All, aye. Passed unanimously. Appointment of Jenna Morse as Full-Time Police Officer: Presentation by Police Chief Thomas Gammel: Highlighted Jenna’s background as a Lunenburg High School graduate, her academic excellence at Fitchburg State University (3.89 GPA), and her athletic achievements. Noted her prior involvement with the department as an intern. Jenna Morse expressed gratitude and her long- standing connection to the Lunenburg community. The Board commended Jenna’s qualifications and community ties. Motion: Member Jeffreys made Motion to ratify the Town Manager’s Appointment of Jenna Morse, effective November 26, 2023 to the Lunenburg Police Department as a full- time Police Officer. Seconded by Lou Franco. All, aye. Passed unanimously. Appointment of Sophia Dorow as Conservation Administrator: Presentation by Town Manager: Detailed Sophie’s educational background with a Bachelor's in Environmental Science and a Master's in Conservation Biology. Highlighted her experience as the Conservation and Planning Agent for the City of Gardner and other relevant roles. References praised her as thorough, thoughtful, and a calm presence. Sophia (via Zoom) expressed excitement about joining the Lunenburg community. Emphasized her commitment to community involvement and conservation efforts. The Board welcomed Sophie and highlighted the importance of her role. Member Emkey inquired if Sophia has had the opportunity to meet with members of the Conservation Commission. She has not yet met with the Commission. The Board continued to welcome Sophia and emphasize her importance for the Town. ===PAGE 3=== Page 3 of 10 Select Board Meeting Minutes November 7, 2023 Motion: Member Jeffreys made Motion to ratify the Town Manager’s Appointment of Sophia Dorow as the Conservation Administrator effective November 27, 2023. Seconded by Member Emkey. All, aye. Passed unanimously. Salvation Army Toll Booth Fundraiser Request for December 9, 2023 with December 16 as a rain date at intersection of Main St./Mass. Ave. & Electric Ave./Whalom Rd from 9AM to 3PM: Applicant Lynette representing the Salvation Army requests the tollbooth for fundraising for various Salvation Army programs, including rent and utility assistance, summer camps for children, and music mentoring programs. Highlighted the increasing need in the community, with more working individuals seeking assistance. Board acknowledged the Salvation Army's positive impact on the community. Recognized the organization's adherence to safety protocols during such events. Motion: Member Alonzo made Motion to approve the Salvation Army tollbooth fundraiser request for December 9, 2023 with a rain date of December 16 th to be held at the intersections of Main Street and Massachusetts Avenue and also the intersection of Electric Ave. and Whalom Road from 9:00 AM to 3:00 PM. Seconded by Member Franco. All, aye. Passed unanimously. Meeting with the Village at Flat Hill and abutters along Flat Hill and Page Street regarding Drainage: [Member Jeffreys gave background information] Abutters of Flat Hill have expressed concerns about water coming onto their properties and would like to discuss source of drainage issues. The Village of Flat Hill Trustees have committed to addressing the cleanout of the basin and have secured four quotes and will complete the maintenance by the end of the Spring pending Conservation approval. They declined Town’s contributions for this project due to several factors including not meeting federal and state procurement requirements. Discussion: Chris Menard, 672 Page Street: Page Street has been deteriorating at a rapid rate due to water issues and expressed need for engineers and maintenance for the road. Water comes down and collects in between Resident Menard’s property and his neighbor’s property. Matthew Allison presented a slide deck with historical and current data on the drainage issues, seeking further comment from the DPW Director and town engineers. David Melvin, 655 Page Street: Commended DPW Director Bill Bernard for coming out to do some drain cleaning and appreciates the effort. Raised concerns about investigating this issue versus treating the symptoms. Development of housing has reduced groundwater absorption and the result is causing ponds to form on properties. Erosion has caused damage to the road and abutting properties. Resident Melvin is requesting a geological engineering survey. Member Jeffreys: Acknowledged the complexity of the issue and the need for continued monitoring and potential further engineering studies. Described personal observations of groundwater issues on his property and around town, noting that similar issues are widespread in Lunenburg, not just isolated to Page Street and Flat Hill. Expressed that while the maintenance ===PAGE 4=== Page 4 of 10 Select Board Meeting Minutes November 7, 2023 of the basin at The Village at Flat Hill might alleviate some issues, it may not fully resolve the problem, given the high groundwater levels observed in the area. Brian Marchetti, McCarty Engineering: Confirmed that the studies conducted so far focused on ensuring that the drainage system in The Village at Flat Hill was built to specifications and is still functioning as designed. Noted that the primary issue seems to be the rising groundwater table, which has become more prominent in recent years and is affecting many areas beyond just the Flat Hill and Page Street vicinity. Potential Solutions: Installation of additional storage solutions such as underground pipes or basins, although these would need to be placed in locations with lower groundwater levels to be effective. Stressed the importance of regular maintenance of existing stormwater infrastructure to mitigate surface water issues. Challenges: The high groundwater table poses a significant challenge to traditional stormwater management techniques, as many of these solutions require adequate separation from groundwater to function properly. Implementing new infrastructure could be costly and may require identifying new locations where groundwater is not as high. Member Alonzo: Confirmed with Mr. Marchetti that surface hydrology studies have been completed, as well as, review for accuracy and best practices of original documentation that was filed in 1994, review of abutting properties, site walks, test pitting. Asked about the feasibility of conducting a geological study to better understand the underlying causes of the high groundwater and to explore possible solutions. Raised concerns about the potential effectiveness of additional drainage solutions if the groundwater table remains high. Mr. Marchetti’s Response: A geological study could provide a better understanding of why groundwater is rising, but it may not directly lead to a solution. Finding a place for the excess water to go, such as identifying suitable areas for new basins or drainage, remains a key challenge. Agreed that any additional stormwater management practices would need to be carefully sited to ensure they function effectively and do not simply exacerbate the issue. Member Alonzo: Asked about the process for work completion and if there is any way to expedite the process and if the Town hired engineers can inspect the work once it’s complete. Ned Pratt, 10 Alder Way: Not prepared to speak on specifics as they are still in the procurement process. Under the advice of an attorney the Board of Trustees will not have any affiliation with the Town including inspections. The Village at Flat Hill trustees expressed concerns about the possibility of the town reopening their order of conditions if the town were to get involved in inspecting or overseeing the planned maintenance work on the detention basin. They emphasized that while they are committed to carrying out the necessary maintenance work, they prefer to handle it independently without town oversight to avoid potential legal or regulatory complications. Member Jeffreys: Clarified that the town does not have the explicit right to inspect the work under the current order of conditions, as this was not reserved at the time of the original approval. However, he emphasized the importance of ensuring that the work is done properly and that the concerns of the affected residents are addressed. ===PAGE 5=== Page 5 of 10 Select Board Meeting Minutes November 7, 2023 Member Alonzo: Questioned why the trustees would deny the town's request for an inspection if the work is being done "because it’s the right thing to do." He noted that without some form of inspection or verification, it would be difficult for the town to ensure that the maintenance work is effective in addressing the water drainage issues. Mr. Marchetti: Explained that typically, after such maintenance work is completed, the contractor would provide a report detailing the work done. He noted that having access to such a report or being allowed to inspect the work could help the town assess whether the maintenance has been effective. Member Alonzo: Highlighted a potential disconnect between the trustees’ desire to manage the work independently and the town’s responsibility to ensure compliance with the intent of the original planning conditions, especially considering the impact on nearby residents. Stressed the importance of cooperation among all parties involved. He acknowledged the trustees’ concerns but reiterated that the town’s primary goal is to protect the interests of all residents, including those affected by the drainage issues. Resident Melvin: Raised concerns about the ability of the town to reopen the order of conditions if it is determined that the maintenance work does not resolve the issues. He also emphasized the need for clear and effective communication between the town, the trustees, and the affected residents. Karen Menard, 672 Page Street: Raised concerns to the Board regarding timeline and urging decisions to be made to address the problem prior to Spring. Chris St. Germaine, 268 Flat Hill Rd: Request the Board move on from the retention pond and consider alternate solutions. Chris Menard, 672 Page Street: Stated the retention ponds do not need maintenance they need to be replaced. Expressed concern with focusing on retention ponds if work will not get done until Spring and the need for an alternative solution is growing. Heather Lemieux, Town Manager: Expressed a willingness to continue working with the trustees and the affected residents to find a solution that meets everyone’s needs. She also emphasized the importance of clear communication and documentation throughout the process. Member Jeffreys: Summarized the discussion and reiterated the Board’s commitment to ensuring that the drainage issues are addressed effectively. He thanked all participants for their input and encouraged ongoing dialogue as the situation progresses. Next Steps: • The Village at Flat Hill trustees to proceed with the planned maintenance work on the detention basin. ===PAGE 6=== Page 6 of 10 Select Board Meeting Minutes November 7, 2023 • The Board discussed the importance of ensuring that the maintenance work is documented and that the town receives a report or some form of evidence that the work has been completed to a satisfactory standard. • The Board agreed to monitor the situation closely and consider further action if the maintenance work does not result in a noticeable improvement in the drainage issues. • The possibility of conducting additional studies or exploring other engineering solutions will be revisited if necessary, particularly if the drainage issues persist after the maintenance work is completed. • The Board agreed to continue to explore and assess other potential solutions for the drainage issue, including the possibility of additional engineering studies or infrastructure improvements. • The Board will consult with Town Council regarding the possibility of giving written assurance to the trustees to not impose additional conditions while ensuring compliance with the current conditions. • The Board will communicate with the Conservation Commission regarding their role and authority in this matter. • The town will monitor the impact of the Basin maintenance and reassess the situation in the spring. If the issues persist, the board will consider more extensive solutions. Timeline Clarification: The board will formally request a detailed timeline from the Village at Flat Hill trustees, specifying the exact dates by which they plan to complete the necessary work on the detention basin. This will be done as soon as possible to ensure that everyone is on the same page regarding expectations. Exploration of Additional Solutions: While waiting for the Village at Flat Hill to complete their work, the town will continue exploring other potential solutions for the drainage issues, including the possibility of creating additional drainage systems or enhancing existing infrastructure. This will involve assessing the feasibility, costs, and potential impacts of these solutions. Public Safety Concerns: The town will ensure that the maintenance work along Flat Hill and Page Street is prioritized to address immediate public safety concerns related to erosion and potential ice formation. This will be done before the winter season to minimize the risks associated with these issues. Communication and Updates: The board commits to keeping the affected residents informed about any developments, timelines, and decisions made regarding this issue. Regular updates will be provided at future meetings or through direct communication to ensure transparency and continued engagement. Conclusion: The board acknowledges the frustration and concerns of the affected residents and is committed to finding a solution that addresses the issue in a timely and effective manner. While there are challenges in working with the Village at Flat Hill, the board will continue to advocate for a cooperative approach that benefits all parties involved. If necessary, further actions will be considered in the spring based on the outcomes of the current efforts. ===PAGE 7=== Page 7 of 10 Select Board Meeting Minutes November 7, 2023 APPOINTMENTS Ratification of the Town Manager’s Appointment of Assistant to the Sewer Business Manager Camille Farrar and Videographer Conner Garrity. Camille Farrar: Heather Lemieux presented C. Farrar’s education and work history. She has a degree in Accounting & Finance, has worked as an administrative assistant for the Pepperell Fire Department as well as the Shirely Water District as a collector accountant for 12 years. Prior to that she was the Assistant to the Town Administrator and was the Sewer Administrator for 4 years. She has a strong background in Sewer, billing, accounting and administrative skills. She was highly recommended by her references being described as efficient, proficient, and responsive. She is able to begin November 28, 2023. DPW Director Bill Bernard commented on behalf of the interview committee, they found Camille has an excellent background and recommend her for the position. Member Alonzo made Motion to ratify the Town Manager’s Appointment of Assistant to the Sewer Business Manager of Camille Farrar at the highest recommendation of our DPW Director. Seconded by Member Franco. All, aye. Passed unanimously. Connor Garrity: H. Lemieux presented Connor’s education and work history. Connor has a Bachelor’s degree in Communication Media and has experience working for a video production company. His references described him as good-natured, energetic, and motivated. Connor can begin November 9, 2023. Member Alonzo made a Motion to ratify the Town Manager’s Appointment of Videographer Connor Garrity. Seconded by Member Franco. All, aye. Passed unanimously. TOWN MANAGER’S REPORT Board and Committee Vacancies: Architectural Preservation District Commission: 1 vacancy Cemetery Commission: 1 vacancy (until the next annual Town election) Finance Committee: 1 Vacancy Green Communities: 1 Regular Member and 1 Associate vacancy Open Space Committee: 1 Member at Large vacancy Personnel Committee: 1 vacancy Employment Opportunities Assistant Town Accountant (32 hours/week) Assistant Meal Site Manager (19.5 hours/week) Facilities Superintendent (40 hours/week) Finance Director (40 hours/week- contractual) Heavy Equipment Operator (40 hours/week) Land Use Director (40 hours/week) Principal Assessor (40 hours/week) Videographer (2-10 hours/week) ===PAGE 8=== Page 8 of 10 Select Board Meeting Minutes November 7, 2023 925 Mass Ave: The additional work to remove the holding tank and hydraulic lift has been completed by the contractor hired by the EPA and they will be submitting the profile sheets that I signed to remove any hazardous materials to offsite. I will be contacted once the facilities accepting the materials approve and will schedule a pick up date. Home Rule Petition for Senior Means Tested Program: Representative Scarsdale notified me that our Home Rule Petition to create a Senior Citizen Means Tested Program was reported favorably out of committee and is currently with the Steering committee. The next step will be a second and then third reading on the House floor and then will move on to the Senate for a similar process. Sale of 2 DPW Trucks: Two of the decommissioned DPW trucks were sold through Municibid: the 1995 Mack 10 Wheel Spreader Plow Truck with Wing Plow was sold for $7,100 and the 2008 6-Wheel Dump Truck Spreader with Plow for $4,000. This exceeded the amount that was submitted for trade in value by the bidder for the 2 new DPW trucks so the award to Minuteman Trucks included the other three de- commissioned trucks (2-2006 International 6 wheel dump trucks with plows and 1-2008 International 6 wheel dump with plow). OLD BUSINESS Discussion of November 14, 2023 Special Town Meeting Warrant Articles and Consent Calendar: It was noted not all articles are suitable for inclusion in the consent calendar. Article 2: A prior year expense related to wages, which were supposed to be encumbered but were not, were identified. The total amount is $1,432.62. Articles 7 & 8: Sewer Articles were discussed and deemed non-controversial, making them suitable for inclusion in the consent calendar. Article 12 & 13: An error in the index of the warrant was identified and articles 12 & 13 were listed incorrectly. Article 12 should pertain to the Park, and Article 13 should concern the Water Supply District. It was clarified that the misprint does not affect the warrant itself and the corrected index will be reprinted for clarity at the Town Meeting. Planning Board and Agricultural Commission Articles: The planning board chair is coordinating the printing of color copies of relevant maps for the articles, including the agricultural commission article. These will be made available on the town's website and at the town meeting for easier accessibility. It was noted that an amendment might be proposed concerning the article on solar canopies, specifically regarding the maximum height. There were also minor corrections required in the water supply district numbering due to a scrivener's error in the DEP model bylaw. Budget Adjustment Article: The board reviewed a revenue and expenditure sheet provided in the meeting's Google Drive. New Growth was initially estimated at $200,000 but has since been ===PAGE 9=== Page 9 of 10 Select Board Meeting Minutes November 7, 2023 reassessed at approximately $484,000. It was recommended to be conservative with the new estimate and allocate $400,000 to avoid raising a deficit. An additional $119,000 in state aid was identified, bringing the budget adjustment article to $319,000. It was proposed to allocate $99,000 into the salary reserve account for potential adjustments, including a $20,000 adjustment to the town clerk's salary. The remaining $200,000 will be placed into the reserve account. Town Clerk Salary Adjustment: The board had previously discussed and agreed to increase the town clerk’s salary by $20,000 to align with the median pay based on a compensation analysis. This adjustment was confirmed to have been discussed during an executive session. Reserve Fund Discussion: The board discussed increasing the reserve fund from $75,000 to accommodate potential needs, particularly in light of potential abatement requests following tax bill distribution. There was a suggestion to consider placing funds into the overlay account controlled by the assessors, but the board leaned towards the reserve fund for its broader applicability. CURRENT BUSINESS Approval of Minutes of August 30, 2023: Member Franco made a Motion to approve the Minutes for the meeting of August 30, 2023. Seconded by Member Emkey. All, aye. Warrants: Payroll: $698,711.07; Accounts Payable: $1,042,170.83; Accounts Payable $792,943.36 COMMITTEE REPORTS School Committee: Member Emkey reported the new Facilities Director, Eric Hevy, started on October 23rd. Jerry Samson officially retired, receiving a "clap out" and confetti on her final day. Capital Planning Committee: Member Alonzo reported the Committee met last night for the first round of department presentations, hearing from the IT department, Fire Department, and Police Department. DPW will present tomorrow, with the Schools presenting on November 20th. Master Plan Steering Committee: Member Franco reported the committee held a meeting on November 2nd at Smokestack Roasters with a good public turnout. The Consultants introduced the planning process and held breakout sessions to identify key themes for the town's master plan. Public participation is encouraged, and the dedicated site for the master plan is planlunenburg.org. Municipal Building Design Committee: Member Jeffreys reported committee is scheduled to meet tomorrow, focusing on the town meeting presentation and procurement. The meeting was delayed due to the maximum number of Zoom meetings being reached. The town manager is looking into increasing the number of meetings the account can handle. Finance Committee: Member Jeffreys reported they met earlier today and appointed Dave Passios to the Finance Committee. ===PAGE 10=== Page 10 of 10 Select Board Meeting Minutes November 7, 2023 Member Jeffreys attended the Destination Groton Meeting which focused on the region on tourism. The Chamber of Commerce and Congresswoman Lori Trahan attended which was an impressive interaction. Topics of discussion included highlighting the Groton Hill Music Center and discussed regional support in order to increase tourism in the area. Upcoming Meetings: Special Town Meeting: November 14th at the Middle School High School auditorium. Select Board Meeting: November 28th, focused on receiving reports from appointed boards and committees. PUBLIC COMMENTS Heather Lemieux, Town Manager: Addressed a comment made during the Planning Board's public hearing on October 30th, which insinuated that an article on the warrant (related to the water supply district) was put forth in an underhanded manner. The town manager expressed that this was false and damaging to staff reputations. Member Franco: Concurred with the town manager, noting that the insinuation during the Planning Board's public hearing was inappropriate and unsupported. Member Jeffreys: Expressed gratitude to board members for their commitment. EXECUTIVE SESSION Member Jeffreys made Motion to enter into Executive Session and to adjourn the meeting from Executive Session pursuant to M.G.L. ch. 30A Section 21A s.2 to construct strategy sessions in preparation for negotiations with non-union personnel and subsection 3 to discuss strategy with respect to collective bargaining if an open meeting may have a detrimental effect on the bargaining position of the public body, and I as Chair so declare, which I do. Seconded by Member Franco. Roll Call Vote only to reconvene for the purposes of adjournment: Member Emkey, aye. Member Alonzo, aye. Member Franco, aye. Member Jeffreys, aye. Passed 5-0-0. Entered Executive Session at 10:22 PM Adjournment: The meeting was adjourned following the executive session. ======================================================================================== DOCUMENT : 2023-11-14-agenda-3679.txt BOARD : select-board DATE : 2023-11-14 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2023-11-14-agenda-3679.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11142023-3679 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, November 14, 2023 6:20 PM AGENDA Lunenburg Middle/High School Auditorium The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. I Call to Order I. Discuss/vote on Special Town Meeting warrant article recommendations III. Adjourn ======================================================================================== DOCUMENT : 2023-11-14-minutes-3679.txt BOARD : select-board DATE : 2023-11-14 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2023-11-14-minutes-3679.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11142023-3679 ======================================================================================== ===PAGE 1=== SELECT BOARD MINUTES November 14, 2023 Lunenburg Middle/High School Auditorium Members present: Michael-Ray Jeffreys, Chairman; Lou Franco, Vice Chairman; Tom Alonzo, Renee Emkey Member not present: Caesar Nuzzolo, Clerk Others present: Heather Lemieux, Town Manager Chairman Jeffreys called the meeting to order at 6:26 p.m. The Board voted on recommendations of the Special Town Meeting warrant articles. Motion: L. Franco 2nd: R. Emkey To recommend approval of Article 1 Vote: All in Favor Motion: T. Alonzo 2nd: L. Franco To recommend approval of Article 2 Vote: All in Favor Motion: T. Alonzo 2 nd: L. Franco To recommend approval of Article 3 Vote: All in Favor Article 9 was deferred until the Planning Board presents information later this evening on the warrant article. Motion: T. Alonzo 2 nd: R. Emkey To recommend approval of Article 15 Vote: All in Favor The meeting adjourned at 6:32 p.m. Respectfully submitted, Anne Aubrey Executive Assistant to the Town Manager ======================================================================================== DOCUMENT : 2023-11-28-agenda-4147.txt BOARD : select-board DATE : 2023-11-28 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2023-11-28-agenda-4147.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11282023-4147 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, November 28, 2023 7:00 PM REVISED AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. This meeting will be held in-person at the location provided on this notice. Members of the public are welcome to attend this in-person meeting. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda should make plans for in-person vs. virtual attendance accordingly. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Te lephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipate d by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  PUBLIC  TOWN MANAGER  BOARD II. ANNOUNCEMENTS III. COMMUNICATIONS FROM OTHER BOARDS Annual Update by Appointed Multimember Boards or Represententatives (per Appointment Policy)  Council on Aging- Deb Lincoln  300th Anniversary Committee- Pete Lincoln  PACC-Steve Walker  Conservation Commission- Mary Wilson/Bob Pease  Cultural Council-Elise Wiley & Donna Saiia Written Reports  APDC-Tony Sculimbrene  ZBA- Al Gravelle  Agricultural Commission- Matt Allison IV. APPOINTMENTS V. INTERVIEWS/APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS ===PAGE 2=== Ratification of the Town Manager’s Appointment of Public Access Videographer Christian Piscopo Ratification of the Town Manager’e Appointment of Interim Town Accountant Julie Costello VI. TOWN MANAGER REPORT VII. OLD BUSINESS 1. Status update on Capital Plan Projects from FY24 and prior VIII. CURRENT BUSINESS 1. Recap of Special Town Meeting and any follow-up action items 2. Minutes/Warrants/Action Items 3. Committee Reports IX. UPCOMING MEETING/EVENTS SCHEDULE December 5th, December 12th, December 19th X. PUBLIC COMMENT***  TOWN MANAGER  PUBLIC  BOARD XI. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at th e discretion of the Chairperson ======================================================================================== DOCUMENT : 2023-11-28-minutes-4147.txt BOARD : select-board DATE : 2023-11-28 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2023-11-28-minutes-4147.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11282023-4147 ======================================================================================== ===PAGE 1=== Page 1 of 6 Select Board Meeting Minutes November 28, 2023 Town of Lunenburg Select Board Meeting Minutes Tuesday November 28, 2023 PRESENT: Michael-Ray Jeffreys, Lou Franco, Renee Emkey, Tom Alonzo (remote via Zoom), Caesar Nuzzolo (remote via Zoom) OTHERS: Heather Lemieux CALL TO ORDER AND PLEDGE OF ALLEGIANCE The meeting was called to order at 7:00 PM by the Chair. The Pledge of Allegiance was recited. Member Jeffreys noted that it was being recorded and broadcast live on Lunenburg Public Access Channel, Facebook Live, and would be uploaded to the Lunenburg Access YouTube channel. PUBLIC COMMENTS Ana Lockwood, 91 Main Street: Refuted claims of a "backdoor deal" between the Cemetery Commission and the Select Board. She highlighted her community involvement, which includes engaging with seniors at the Senior Center and rallying support for projects like Marshall Park. Ana emphasized that her efforts are transparent and encouraged active citizen participation. She warned that unfounded accusations undermine volunteers' morale and called for thoughtful public discourse to foster a respectful community environment. Heather Lemieux, Town Manager: Lemieux expressed the need to address this encounter with the Select Board through a separate correspondence. She highlighted that the nature of the interaction was inappropriate and warranted further discussion to ensure that it is dealt with appropriately. Member Emkey expressed gratitude to the volunteers for their efforts in decorating the town center, underscoring the significant impact of community involvement. Member Alonzo informed the board about two upcoming Unitil public hearings scheduled for tomorrow related to proposed rate hikes. Member Franco addressed town meeting discussions, expressing concerns about insinuations of inside deals, and emphasized the need for respectful discourse. Chair Jeffreys announced the upcoming tree lighting ceremony and discussed feedback from residents about public discourse at town meetings, stressing the importance of collaboration. ANNOUNCEMENTS A survey was announced to gather community input for the Master Plan Steering Committee. Annual tree lighting ceremony is this Thursday at 6:00 P.M. at the Town gazebo. ===PAGE 2=== Page 2 of 6 Select Board Meeting Minutes November 28, 2023 COMMUNICATIONS FROM OTHER BOARDS Council on Aging: Deb Lincoln updated on the Council on Aging (COA), noting new members, rebranding initiatives, programs like the Century Club for centenarians, and volunteering efforts. She urged for increased funding for positions at the Lunenburg Adult Activity Center, highlighting the current difficulty in attracting applicants due to the unappealing wages and hours. 300 th Anniversary Committee: Pete Lincoln shared the committee's objectives for the 300th Anniversary celebration, including proposed activities and encouragement for volunteers to join. Scheduled events include a First Night celebration on December 31, 2027, an anniversary party on July 28, 2028, and a grand parade the first weekend after Labor Day in 2028. Public Access Cable Committee (PACC): Steve Walker presented an update on PACC's current undertakings, which encompass financial and budget evaluations, studio tours, technology assistance, policy formulation, and the ARPA funding proposal. The committee has recommended to the Select Board the necessity for establishing a specific location and timeline for the new studio. Conservation Commission: Mary Wilson elaborated on the Commission's initiatives to manage and enhance conservation lands. She detailed the Commission's achievements, such as fostering a thriving pollinator habitat that supports native flora and fauna, coordinating a month-long series of Earth Day events that improved 13 properties with the help of 161 volunteer hours, and securing a mass trails grant to enhance access to local conservation areas. Collaborations with residents around Lake Shirley and Hickory Hills were also highlighted as part of their robust lake management plans aimed at preserving these vital ecosystems. Despite facing challenges from notable staffing changes this year, the Commission has persevered, focusing on sustaining their endeavors. New proactive measures, including the distribution of informational flyers to educate the community about wetland protection and conservation practices, have also been introduced to promote environmental awareness and engage residents. Architectural Preservation District Commission (written report submitted by Anthony Sculimbrene): The Architectural Preservation District Commission (APDC) handled certificates to alter (CTAs) for 993 and 912 Massachusetts Avenue, related to roofing work approved as routine maintenance. The APDC reviewed a CTA for 1025 Massachusetts Avenue (Ritter Memorial Building), which included design changes to the handicap entry and window designs. The CTA was approved on September 12, 2023. Nathan Lockwood joined APDC, while Alyssa Dwyer's position remains vacant. APDC is revising procedures and creating a brochure on bylaws to help district property owners. As part of the master plan project, APDC ensures the preservation district's historical assets are recognized in future town guidelines. Recommendations include aligning reporting to fiscal years and offering digital training for volunteers. Zoning Board of Appeals (written report): The Zoning Board of Appeals (ZBA) has five members and three associate members appointed by the Select Board under MGL Chapter 40A, ===PAGE 3=== Page 3 of 6 Select Board Meeting Minutes November 28, 2023 Section 12. The board is fully staffed and has addressed 19 cases in 2023, with one case pending. The ZBA hears appeals per MGL Chapter 40A, Section 8, involving grievances from denied permits or enforcement actions, variances, special permits, and cases related to parcel dimensions that don't meet zoning bylaw standards. Notably, the ZBA is reviewing a 40B development permit for Palm View Commons, intended for affordable housing. Associate members partake in hearings, voting only if substituting for a full member, thus gaining experience with zoning practices. Agricultural Commission (written report submitted by Matthew Allison): The Agricultural Commission held ten meetings in 2023, raised awareness on grants, and enhanced the Lunenburg Farmers Market, attracting fourteen vendors. They addressed farming issues and promoted awareness about local agricultural opportunities. Their efforts included aligning local farm acreage requirements with state guidelines, featured in Article 13 at the 2023 town meeting. Community engagement was bolstered by creating market identity through market bags, with proceeds supporting Lunenburg 4-H. The Commission advised raising awareness of Chapter 143 of the Lunenburg Code to enhance transparency and support for agriculture. APPOINTMENTS Ratification of the Town Manager’s Appointment of Public Access Videographer Christian Piscopo: The Town Manager presented Christian Piscopo’s credentials, highlighting background and experience fit the role. Member Emkey made Motion to ratify the Town Manager’s appointment Christian Piscopo as Public Access Videographer. Seconded by Member Franco. Roll call vote: Member Franco, aye. Member Emkey, aye. Member Alonzo, aye. Member Nuzzolo, aye. Chair Jeffreys, aye. Unanimous approval (5-0-0). Ratification of the Town Manager’s Appointment of Interim Town Accountant Julie Costello. Member Franco made Motion to ratify the Town Manager’s Appointment of Julie Costello to the position of Interim Town Accountant. Seconded by Member Emkey. Roll call vote: Member Franco, aye. Member Emkey, aye. Member Alonzo, aye. Member Nuzzolo, aye. Chair Jeffreys, aye. Unanimous approval (5-0-0). TOWN MANAGER REPORT Employee Highlights: The Town Manager praised the Department of Public Works (DPW) for their exemplary response to the first storm of the season, emphasizing their effective road treatment efforts and cooperation with the school district to ensure the clearance of parking lots and roadways. Additionally, the sewer business manager demonstrated proactiveness by identifying open manholes through social media monitoring. Highway Superintendent addressed this situation efficiently on Thanksgiving by replacing the covers and later securing them to prevent future issues, thereby ensuring public safety during critical times. Vacancies on Board Committees and Commissions: Several committee vacancies are currently open: one vacancy in the Architectural Preservation District Commission, one vacancy until the next election in the Economic Development Committee, one vacancy in the Conservation Commission, a regular and an associate vacancy in the Green Communities ===PAGE 4=== Page 4 of 6 Select Board Meeting Minutes November 28, 2023 Committee, one member-at-large vacancy in the Open Space Committee, and one vacancy in the Personnel Committee. Interested residents are encouraged to submit a volunteer application available on the town's website or contact the Select Board's office for more information regarding responsibilities. Employment Opportunities with the Town: Key town positions currently available include Assistant Town Accountant, Assistant Meal Site Manager, Digital Services and Outreach Librarian, Facility Superintendent, Finance Director, Heavy Equipment Operator, Land Use Director, Principal Assessor, and Young Adult Librarian. Prospective applicants can explore these roles and apply through the job opportunities section on the town's website. Bidding Processes for Ongoing Projects: The bids for the Lunenburg Adult Activity Center generator project are due by December 13, and bids for the Public Safety Carpet Project by December 20. The town is aiming for a prompt selection of contractors to maintain project timelines. Paperwork and Grants Management: The town is currently processing the necessary paperwork for a $500,000 Park Grant and a $61,305 Mass Trails Grant, partially funded by the rod rights account at $15,450. These grants are crucial for advancing local environmental and societal projects; hence, the town is placing significant emphasis on ensuring efficient administrative and procedural progress. Q3 Preliminary Billing and Tax Recaps: A draft of the tax bill insert has been provided to the Board of Assessors and Select Board members to facilitate a mutual understanding regarding anticipated Q3 preliminary bill increases. Residents are encouraged to consider prepaying to alleviate budget adjustments amidst existing commitments. Interim Finance Director Karen Brochu leads the process, which includes simulating taxes on Munis, detailed assembly with the pro-contorted spreadsheet, comprehensive testing, and meticulous step-by-step testing and integration into the live Munis processing module to ensure accurate billing projections for the community. OLD BUSINESS Status Update on Capital Plan Projects from FY24 and Prior A brief overview of remaining funds and ongoing projects was provided. Projects ready to be ended and upcoming procurement tasks were highlighted. Notably, changes in contractors and interventions like completed project balances were discussed. CURRENT BUSINESS Recap of Special Town Meeting and Any Follow-up Action Items The board discussed the necessity of advancing the water protection map update, which did not pass at the last Town Meeting, and expressed hope for achieving a consensus for approval in future gatherings. Ms. Lemieux, the town manager, elaborated on efforts to address the issue, ===PAGE 5=== Page 5 of 6 Select Board Meeting Minutes November 28, 2023 indicating that the Planning Board had established it as a goal for the year. Interim support by Richard Harris and collaboration with the Department of Environmental Protection (DEP) were highlighted to refine and improve proposed bylaws and clarify mapping details before the next town meeting. During this discussion, member Mr. Alonzo praised the chair of the Planning Board for his efforts and excellent presentation of articles. Warrants: Signed items included: • Accounts Payable Warrant: $342,056.89 • Payroll Warrant: $987,327.38 COMMITTEE REPORTS Planning Board: Member Alonzo noted the Planning Board has been actively engaged in finalizing their goals for the year, with a strong focus on advancing crucial projects like the water protection map update. They aim to address feedback from the recent Special Town Meeting, where the proposal did not pass, by refining the plan to gain broad consensus. Interim support by Richard Harris and collaboration with the Department of Environmental Protection (DEP) were highlighted as key actions to clarify mappings and bylaws. Member Tom Alonzo commended the Planning Board chair for his diligence and effective presentation, underscoring the significance of accurate communications to facilitate future approvals. School Committee: The School Committee recently announced a significant appointment, naming Ellen Whittemore the new Director of Administration and Finance. Set to commence her duties in February, following the expiration of her current contract, Whittemore's entry marks a notable staff addition, promising leadership in financial planning and operation management at the district level. Her appointment is anticipated to lend strategic direction in furthering the School Committee's objectives, including enhancing educational infrastructure, staffing, and policymaking in line with modern pedagogic standards. Economic Development Committee: Set to meet this Thursday, the pending quorum underscores the importance of regularly congregating to progress strategic economic plans. Despite potential scheduling conflicts with the town's festive tree lighting, the committee emphasizes its commitment to reconceptualize local economic strategies. Their agenda involves exploring new opportunities, maximizing available resources, and encouraging business growth and sustainability within Lunenburg. The committee remains proactive in evaluating upcoming trends and aligning with community-centric development ideals that promise to foster fiscal health and communal prosperity. A significant community engagement occurred when the Attorney General herself attended a meeting regarding Unitil services and rates. Convened in Lunenburg approximately a week before Thanksgiving, the gathering saw representation from top-level state officials, including the Attorney General, who discussed critical regional utility concerns with over a dozen staff members prepared to assess public feedback. Officials from Lunenburg and neighboring towns, ===PAGE 6=== Page 6 of 6 Select Board Meeting Minutes November 28, 2023 alongside delegation representatives, addressed residents' service satisfaction, rate hikes, and infrastructural issues. Upcoming Meetings: December 5 th, December 12th, December 19th PUBLIC COMMENTS Mr. McDonald spoke expressing deep appreciation and support for troops deployed abroad. He shared a personal connection to the military, highlighting that his family is part of a Gold Star family, with several relatives, including two brothers, nephews in the Air Force, Marines, and Army, currently or having served in various branches of the military. Sam extended heartfelt thoughts and support particularly to Mr. Nuzzolo, acknowledging his dedication and service, promising that the town stands behind him. Furthermore, Mr. McDonald praised the town's ongoing volunteer efforts, particularly those directed towards festive events. He noted the tremendous volunteer turnout for the recent town center decoration and gazebo lighting, highlighting a strong sense of community spirit. The participation of local organizations like the Lion's Club in these efforts was particularly noted. In addition, Mr. McDonald expressed enthusiasm for the partnership with the Salvation Army and the involvement of Town Hall. He was eager about the upcoming tree lighting ceremony and anticipates seeing many people attend this promising and festive event. The Board emphasized the importance of the Master Plan survey, which seeks vital community input to inform future town development strategies. The survey's design prioritizes accessibility, featuring straightforward multiple-choice questions to facilitate broad resident engagement. Board Member Emkey highlighted the survey's user-friendly nature and the quick completion time of about five minutes, encouraging residents to access it via the town's website to ensure their perspectives are heard. Additionally, the Board expressed gratitude towards the community for their participation in the Special Town Meeting, which maintained a quorum despite its extended duration. Mr. Franco commended the residents for their active involvement, acknowledging their meaningful contributions to local governance. Mr. Alonzo also thanked individuals who participated in the town meeting, encouraging more residents to engage in civic matters. Board members collectively stressed the need for continuous public involvement in local governance, reinforcing the importance of resident contributions in shaping Lunenburg's future. Chair Jeffreys made Motion to adjourn. Seconded by Member Franco. Roll call vote: Member Franco, aye. Member Emkey, aye. Member Alonzo, aye. Member Nuzzolo, aye. Chair Jeffreys, aye. Unanimous approval (5-0-0). Meeting adjourned at 9:22 PM ======================================================================================== DOCUMENT : 2023-12-05-agenda-6106.txt BOARD : select-board DATE : 2023-12-05 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2023-12-05-agenda-6106.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12052023-6106 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, December 5, 2023 7:00 PM REVISED AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. This meeting will be held in-person at the location provided on this notice. Members of the public are welcome to attend this in-person meeting. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda should make plans for in-person vs. virtual attendance accordingly. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Tele phone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. COMMUNICATIONS FROM OTHER BOARDS IV. APPOINTMENTS 7:10 PM Public Hearing for flammable licenses at 647 & 677 Northfield Road for keeping & storage of four 1000 gallon propane tanks 7:30 PM Presentation and Review of New Fee Schedules for the Building Department- Brian Gingras, Building Commissioner V. INTERVIEWS/APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS  Ratification of the Town Manager's Appointment of Patrol Officer Paul Theodoulou to Sergeant  Ratification of the Town Manager’s Appointment of Assistant Town Accountant Amy Driggers  Personnel Committee Interview/appointment- Judith Muse- 46 Natick Street- term to expire June 30, 2026 VI. TOWN MANAGER REPORT VII. OLD BUSINESS VIII. CURRENT BUSINESS 1. Sign 100th birthday letters to Frederick Cuddy & Mario Patacchiola ===PAGE 2=== 2. Vote to Extend the pilot Health Insurance Opt Out Program through FY25 3. Unused Levy Capacity Letter for Pro Forma Recap and Third Quarter Preliminary Bills 4. Minutes/Warrants/Action Items 5. Committee Reports IX. UPCOMING MEETING/EVENTS SCHEDULE December 12th and December 19th X. PUBLIC COMMENT***  TOWN MANAGER  PUBLIC  BOARD XI. EXECUTIVE SESSION: Motion to enter into Executive Session and to adjourn the meeting after exiting Executive Session pursuant to MGL c. 30A §21(a), subsection (3) to discuss strategy with respect to litigation if an open meeting may have a detrimental effect on the litigating position of the public body and the chair so declares and subsection(6) to consider the purchase, exchange, lease or value of real estate, if the chair declares, that an open meeting may have a detrimental effect on the negotiating position of the public body (Review and Approve Release of Minutes) XII. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at th e discretion of the Chairperson ======================================================================================== DOCUMENT : 2023-12-05-minutes-6106.txt BOARD : select-board DATE : 2023-12-05 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2023-12-05-minutes-6106.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_12052023-6106 ======================================================================================== ===PAGE 1=== Page 1 of 4 Select Board Meeting Minutes December 5, 2023 Town of Lunenburg Select Board Meeting Minutes Tuesday December 5, 2023 7:00 PM PRESENT: Michael-Ray Jeffreys, Lou Franco, Tom Alonzo, Renee Emkey, Caesar Nuzzolo (Remote via Zoom) OTHERS: Heather Lemieux, Police Chief Thomas Gammel CALL TO ORDER AND PLEDGE OF ALLEGIANCE The meeting was called to order at 7:00 PM by the Chair. The Pledge of Allegiance was recited. Chair Jeffreys noted that it was being recorded and broadcast live on Lunenburg Public Access Channel, Facebook Live, and would be uploaded to the Lunenburg Access YouTube channel following the meeting. BOARD COMMENTS Member Emkey: Announced that the Lunenburg Basketball Booster is hosting its first Holiday Fair on December 9th, from 9 a.m. to 2 p.m., at the Lunenburg Middle High School cafeteria. Member Alonzo: Expressed gratitude to everyone involved in the tree lighting event and recognized how well it was attended. Shared upcoming plans for the Lunenburg Water District's special town meeting on January 10th to discuss a water treatment plant pilot at Lancaster Avenue Wells. Lou Franco: Announced the inductions into the Lunenburg Century with events for Frederick Cuddy and Mario Patacchiola. He shared induction details and invited people to reserve spots by calling 978-582-4166. PUBLIC COMMENTS George Burden, 39 Cortland Circle: Voiced concerns during public comment about harassment from neighbors, specifically involving "misters Sarapas and Liu," leading to police involvement. Mr. Burden spoke of unresolved neighborhood disputes and inadequate responses from local authorities. Despite complaints against the police chief and numerous emails to the town manager, Mr. Burden cited little feedback and conflicting info from Officer Thibodeaux on property hunting rules. He also noted a property tax reduction contrary to town trends, intensifying his grievances. John Bowen & Jeanmarie Price, 162 Highland Street: Presented a prepared statement expressing concerns with the Lunenburg Cemetery Commission, particularly regarding an encounter with Chairwoman Miss Yasko at a public library meeting. He questioned the remark and felt rushed, leading to police being called when he attempted to continue his public comment. Mr. Bowen criticized the commission's handling of neighbor relations, citing unresolved fuel leaks and enforcement of dog rules with surveillance, contributing to false accusations against his property. He also alleged misuse of authority by probing citizens and ===PAGE 2=== Page 2 of 4 Select Board Meeting Minutes December 5, 2023 potentially involving the police unnecessarily, impacting community relations and sensitivity to citizens' issues. ANNOUNCEMENTS Ms. Lemieux shared about the ongoing master plan survey available through the town's website and social media channels. The town offices will close in observance of Christmas Eve and Christmas Day on December 25th and 26th. APPOINTMENTS Presentation and Review of New Fee Schedules for the Building Department – Brian Gingras, Building Commissioner. The building commissioner presented a review of the new fee schedules for the building department, explaining adjustments based on surveys conducted of neighboring towns. Listings included residential and commercial building fee changes, with set rates of $12.75 per $1,000 for commercial and $10 per $1,000 for residential projects, as well as a minimum permit fee for commercial projects set at $150. The schedules also established rates for work orders and occupancy permits, such as $50 per unit for occupancy and a $75 fee for work without a permit. The presentation was an in-depth comparison with surrounding communities showcasing how the proposed increases generally aligned with median rates for the area. The board decided to postpone the vote on the new fee schedules to provide the public with an opportunity for comments and to ensure ample review, planning to revisit the decision at a future meeting. INTERVIEWS/APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS Ratification of the Town Manager’s Appointment of Patrol Officer Paul Theodoulou to Sergeant The Town Manager recommended the promotion of Patrol Officer Paul Theodoulou to Sergeant. Officer Theodoulou addressed the board, and the board expressed support. Chair Jeffreys made Motion to ratify the appointment of Patrol Officer Paul Theodoulou to the rank of Sergeant. Seconded by Lou Franco. Roll Call Vote: Member Nuzzolo, aye; Member Emkey, aye; Member Alonzo, aye; Member Franco, aye; Chair Jeffreys, aye. Unanimous approval vote (5-0-0). An impromptu swearing-in ceremony followed the ratification. Ratification of the Town Manager’s Appointment of Assistant Town Accountant Amy Driggers. The Town Manager recommended Amy Driggers for the Assistant Town Accountant. Driggers addressed the board outlining her background in banking and bookkeeping as qualifications. Chair Jeffreys made Motion to ratify the appointment of Amy Driggers as Assistant Town Accountant. Seconded by Lou Franco. Roll call vote: Aye by Member Nuzzolo, Member ===PAGE 3=== Page 3 of 4 Select Board Meeting Minutes December 5, 2023 Emkey, Member Alonzo, Member Franco, and Chair Jeffreys. Unanimous approval (5-0- 0). TOWN MANAGER REPORT: No Report OLD BUSINESS: None CURRENT BUSINESS Sign 100th Birthday Letters to Frederick Cuddy & Mario Patacchiola Board members signed letters in recognition of the 100th birthdays of Frederick Cuddy and Mario Patacchiola. Details included individual celebration dates and associated events. Vote to Extend the Pilot Health Insurance Opt Out Program Through FY25 The board discussed the health insurance opt-out program's pilot extension, highlighting synchronization challenges with certain enrollment periods with those of non-town affiliates. The board favored extension through FY25. Chair Jeffreys made a Motion to extend the pilot Health Insurance Opt Out Program through fiscal year 2025. Seconded by Member Emkey. Roll call vote: Aye by Member Nuzzolo, Member Emkey, Member Alonzo, Member Franco, and Chair Jeffreys. Unanimous approval (5-0-0). Unused Levy Capacity Letter for Pro Forma Recap and Third Quarter Preliminary Bills An explanation of the unused levy capacity was provided. The board signed off on the calculation, indicating an unused levy capacity of $8,629.17. Background: The documentation indicated an unused levy capacity amount of $8,629.17. This amount was affirmed following evaluation after the special town meeting. The excess levy capacity reflects a less-than-expected increase in taxes, demonstrating an exception this year to the typical allowance which equals the sum of 2.5% plus new growth. MINUTES/WARRANTS/ACTION ITEMS Warrants: Warrants presented were as follows: • Payroll Warrant: $1,030,042.89 • Accounts Payable Warrant: $144,864 • Payroll Deductions Warrant: $57,009.62 • Second Accounts Payable Warrant: $214,705.07 COMMITTEE REPORTS School Committee: Member Emkey highlighted efforts to convene the Storm Water Task Force and an upcoming school committee meeting scheduled for tomorrow night. ===PAGE 4=== Page 4 of 4 Select Board Meeting Minutes December 5, 2023 Capital Planning Committee: Member Alonzo informed about the ongoing process of evaluating requests and prioritizing for the town manager's upcoming budget considerations. Scheduled meetings are set for December 18th and 21st to finalize recommendations. Master Plan Steering Committee: Member Franco, noted a forthcoming meeting on December 7th at 6 PM in Town Hall. Upcoming Meetings: December 12th and December 19th PUBLIC COMMENTS Town Manager: Ms. Lemieux reiterated that public comment sessions at meetings were not meant for engagement or lengthy discussions, explaining their primary function is to allow members of the community to express their views and concerns succinctly. Acknowledging the voiced frustrations from earlier comments, the town manager stressed that there are always two sides to every story and emphasized the importance of considering all perspectives. The chair had explained earlier that the board's scope might lack direct authority and asked for understanding from all participants. Member Alonzo: Suggested that all meetings of public bodies should be both audio and video recorded to improve transparency. He also indicated that remote participants should have their cameras on for better accountability. Chair Jeffreys: Highlighted the challenges faced by town staff due to excessive communications from a few members of the public, noting over 500 emails to the town manager. Emphasized the impact on productivity and encouraged the public to express their gratitude to staff. Member Franco: Criticized the excessive number of emails sent to staff as both harassment and a waste of town resources, urging citizens to consider the town's interest and to stop such practices. EXECUTIVE SESSION: Chair Jeffreys made Motion to enter into executive session and to adjourn the meeting directly from executive session pursuant to M.G.L. Chapter 30A Section 21, subsection 3 to discuss strategy with respect to litigation, if an open meeting may have a detrimental effect on the litigating position, and subsection 6 to consider the purchase, exchange, lease, or value of real estate, if the chair declares that an open meeting may have a detrimental effect on the negotiating position of the public body, which I do declare. Seconded by Member Alonzo. Roll call vote: Aye by Member Nuzzolo, Member Emkey, Member Alonzo, Member Franco, and Chair Jeffreys. Unanimous approval (5-0- 0). Public Meeting Adjourned 8:29 PM ======================================================================================== DOCUMENT : 2023-12-12-agenda-6117.txt BOARD : select-board DATE : 2023-12-12 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2023-12-12-agenda-6117.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12122023-6117 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, December 12, 2023 7:00 PM REVISED AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. This meeting will be held in-person at the location provided on this notice. Members of the public are welcome to attend this in-person meeting. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda should make plans for in-person vs. virtual attendance accordingly. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e -mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT*** • BOARD • PUBLIC II. ANNOUNCEMENTS III. COMMUNICATIONS FROM OTHER BOARDS IV. APPOINTMENTS V. INTERVIEWS/APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS Ratification of the Town Manager’s Appointment of the Assistant Meal Site Manager Sandy Ricci VI. TOWN MANAGER REPORT VII. OLD BUSINESS VIII. CURRENT BUSINESS 1. Vote on 3rd Quarter Preliminary Tax Bill Insert 2. Annual License Renewals 3. Draft Board, Committee, Commission Handbook 4. Discuss – What makes Lunenburg a great place to Live, Work, and Volunteer a. Annual Community Events b. Annual Volunteer Events c. Annual Employee Events ===PAGE 2=== 5. Draft Environmental Policies – Overview a. Identify Next Steps & Key Stakeholders for Needed Revisions 6. Initial Discussion/Brainstorm: Town Vision and Mission Statements a. Purpose / Desired Endstate b. Goal 7. Minutes/Warrants/Action Items 8. Committee Reports IX. UPCOMING MEETING/EVENTS SCHEDULE December 19th X. PUBLIC COMMENT*** • TOWN MANAGER • PUBLIC • BOARD XI. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at th e discretion of the Chairperson ======================================================================================== DOCUMENT : 2023-12-12-minutes-6117.txt BOARD : select-board DATE : 2023-12-12 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2023-12-12-minutes-6117.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_12122023-6117 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== CALL TO ORDER AND PLEDGE OF ALLEGIANCE The meeting was called to order at 7:00 PM by Chair Jeffreys. The Pledge of Allegiance was recited. Chair Jeffreys noted that it was being recorded and broadcast live on Lunenburg Public Access Channel, Facebook Live, and would be uploaded to the Lunenburg Access YouTube channel. BOARD COMMENTS Chair Jeffreys opened the floor to public comments, starting with a presentation from Otficer John Wagner, who introduced himself and Cody, the new K-9 officer, recently certified after completing 560 hours of training. Other board members, including Heather Lemieux and Tom Alonzo, expressed appreciation for their presence. PUBLIC COMMENTS Ana Lockwood, 91 Main Street, commented on remote meetings, suggesting that in-person meetings offer a better platform for discussions and proposed a system where citizens could request in-person meetings for specific discussions. She questioned whether Massachusetts law accommodates such requests and pondered whether the town could implement this independently. ANNOUNCEMENTS Heather Lemieux provided several key updates. She reported that the Master Plan Steering Committee is conducting a survey to gather community feedback and emphasized its significance in shaping the master plan. The survey can be accessed via the town's social media platforms and the town website under the news and announcements section. Heather further announced that the town offices will be closed on December 25th and 26th for Christmas Eve and Christmas Day. She also expressed appreciation to participants of The Giving Tree initiative, confirming that all angels were claimed, with gift collection scheduled for the upcoming Thursday. Tom Alonzo acknowledged the Boys and Girls Club for their recent supporters' event, a community-engaged affair featuring a cookie giveaway and personal testimonials from club members. He highlighted the unwavering community support for the club. Additionally, Tom announced a centenary celebration for a community member, Mario, at 12:30 PM on Wednesday at Eagle House, underscoring the importance of commemorating such a milestone. Lou Franco shared further announcements, noting the Pancake Breaktast event at the Lunenburg Adult Activity Center on December 13th, from 8 AM to 10 AM. He commended Fred Cuddy's 100th birthday, celebrated the previous Friday where Fred was inducted as the second member of the new Century Club. Member Franco presented a letter from the board during the event and Page 1 of 6 Select Board Meeting Minutes December 12, 2023 ===PAGE 2=== ratification. Member Alonzo made Motion for the Ratification of the Town Manager's appointment of the assistant meal site manager, Sandy Ricci. Seconded by Member Emkey. Passed Unanimously (4-0-0). TOWN MANAGER REPORT Town Manager Lemieux provided comprehensive updates on vacancies in various town boards and committees which included a vacancy in the Architectural Preservation District Commission, a vacancy to the next annual town election for the Cemetery Commission, one vacancy on the Conservation Commission, one vacancy on the Finance Committee, a regular member and an associate vacancy on the Green Communities Committee, one member at large vacancy on the Open Space Committee, and one vacancy on the Personnel Committee. Those interested in these positions could locate the volunteer application on the town website and submit it to their office. The town offices were also looking to fill employment opportunities for roles such as Digital Services and Outreach Librarian, Facilities Superintendent, Finance Director, Heavy Equipment Operator, Land Use Director, Principal Assessor, and Staff Librarian in Young Adult Services. Applications and details regarding these positions were listed on the town's official website. The Town Manager submitted support letters for Verizon and Comcast's Massachusetts Broadband Institute applications. These letters support grant funding for fiber optic expansion for underserved areas. She quickly sent the letters by the deadline and contacted the local delegation to support broadband funding for Lunenburg. Updates on the Community Compact Projects were shared, highlighting the town received $25,000 towards creating an asset management plan for the local bridges and culverts under the Community Compact Best Practices program. Another best practice revolved around building financial policies and procedures with the state's Division of Local Services. Heather had interactions with a project manager from DLS's Financial Management Resource Bureau and incorporated the finance team to generate comprehensively drafted financial policies, anticipating completion for review by December with potential implementations by February. The fiscal year 2025 budget process: acknowledging increased health insurance premiums and working around the timeline to ensure PE activities were aligned with departmental feedback. She also elucidated an earlier tour directed by the Rural Affairs Director, involving pivotal town sites like 925 Mass Ave area development and potential engagements for addressing lack of parking and aging town buildings. Furthermore, she covered the Green Communities Grant stating the LED Conversion Project completion and monetary reimbursements were underway and anticipated a final report by Page 2 of 6 Select Board Meeting Minutes December 12, 2023 ===PAGE 3=== OLD BUSINESS CURRENT BUSINESS Vote on 3rd Quarter Preliminary Tax Bill Insert Chair Jeffreys commenced a substantive discourse aimed at enlightening taxpayers concerning the third-quarter preliminary tax bill, which has been impacted by delays in the certification of property values. The Board underscored critical points including the ramifications associated with an anticipated larger-than-usual increase in the fourth quarter. This increase is necessitated by the requirement to account for adjustments entirely within the concluding quarter, diverging from the customary spread across two quarters. To ensure taxpayer clarity, Chair Jeffreys articulated a detailed notification intended to inform all taxpayers of forthcoming tax billing adjustments and the extension of deadlines for abatements and exemptions. He emphasized the need to highlight that the fiscal year 2024 valuation process and tax rate adjustments will only manifest in the last quarter, stressing the significance of planning, particularly for individuals reliant on fixed incomes. The Board emphasized transparency and preparedness in managing taxpayer expectations, advocating for the detailed insert as a foundational tool to promote awareness and insight before the issuance of actual bills. Moreover, clear directives were provided regarding flexible payment arrangements for those requiring budget management, proposing the option to make payments in advance. This flexibility is devised to prevent taxpayers from facing unexpected financial burdens, thereby facilitating budgetary preparation in anticipation of substantial billing adjustments necessitated by scheduling shifts. Subsequently, a motion was presented to approve the inclusion of this detailed insert with the third-quarter bills, alongside the recommendation that it be printed on official town letterhead Member Alonzo discussed appointing a liaison for the Board of Assessors. Vice-Chair Franco made Motion to appoint Tom Alonzo as liaison for the Board of Assessors. Seconded by Chair Jeffreys. Passed unanimously (4-0-0). Member Alonzo made Motion to approve the 3'd quarter preliminary tax bill insert. Seconded by Member Emkey. Passed unanimously (4-0-0). Annual License Renewals The board discussed and renewed license categories, including Limousine, Auto Dealers (Class 1,2, 3), Common Victuallers, Miscellaneous Licenses, and Liquor Licenses. Discussion considered the requirements for businesses based outside Lunenburg, such as the regulation for out-of-town entities performing door-to-door services to obtain Lunenburg licenses. There was a dialogue examining the potential need for a use and sign permit for businesses without local Page 3 of 6 Select Board Meeting Minutes December 12, 2023 ===PAGE 4=== vy va blat licensing criteria for 2024. The board demonstrated adherence to local statutes and maintained a regulated business environment in Lunenburg. Motion for Limousine Licenses: Motion: To issue a limousine license for First Choice Limousine and Lloyd's Limousine Service. Seconded by: Renee Emkey Vote: Unanimous approval. Motion for Auto Dealer Licenses (Class 1, 2, and 3) Motion: To approve Auto Dealers licenses for Class 1, 2, and 3 as read. Seconded by: Renee Emkey Vote: Unanimous approval. Motion for Common Victuallers Licenses Motion: To approve Common Victuallers licenses as presented. Seconded by: Renee Emkey Vote: Unanimous approval. Motion for Miscellaneous Licenses Motion: To approve Miscellaneous Licenses for 2024 as presented Seconded by: Renee Emkey Vote: Unanimous approval. Draft Board, Committee, Commission Handbook Town Manager Lemieux introduced an early draft of a committee handbook, aiming to consolidate vital information in one location for recent members. The board acknowledged the effort and suggested scheduling a workshop for extensive reviews in January, stressing formatting refining and covering components like Zoom coordination. Discuss - What Makes Lunenburg a Great Place to Live, Work, and Volunteer Discussion spearheaded by Chair Jeffreys entertained ideas for compiling a thorough community event calendar. Concepts such as gaining high school involvement, identifying ongoing local festivals, embracing arts and crafts fairs, and nudging further collaboration with the cultural council. Draft Environmental Policies - Overview The board discussed the need for a thorough review of draft environmental policies distributed last October. Michael-Ray Jeffreys stressed the importance of board members and stakeholders, including town committees and the Conservation Commission, engaging with these drafts. Page 4 of 6 Select Board Meeting Minutes December 12, 2023 ===PAGE 5=== Initial Discussion: Town Vision and Mission Statements Chair Jeffreys proposed creating a distinct vision and mission statements for Lunenburg to clarify the town's purpose and long-term goals. Drawing from successful organizations, these statements would guide decision-making and align efforts towards common objectives. Chair Jeffreys suggested setting time in January for an in-depth discussion to address community issues and ensure alignment with the town's master plan. He emphasized a collaborative approach involving diverse stakeholders to craft statements that reflect the community's needs. Integrating SMART criteria—goals that are Specific, Measurable, Attainable, Relevant, and Time-bound-was recommended to drive development over the next decade. The mission and vision aim to serve as strategic guides and resonate with residents, embodying Lunenburg's values and aspirations. Warrants: Accounts Payable $346,641.46 COMMITTEE REPORTS School Committee: Member Emkey provided detailed topics: Key issues included efforts to locate class officers from several Lunenburg High School classes to address the matter of unclaimed class funds. A preceding article in the local ledger listed the classes requiring assistance with class officers for the graduating years of 2003, 2007, 2010, 2016, and 2018. Significant dialogue revolved around the Turkey Hill window engineering capital request, set to be deferred to fiscal year 2026. This maneuver arose amid deliberations concerning the Massachusetts School Building Authority's (MSBA) Accelerated Repair Program, underscoring frustration with MSBA's procedural timelines, impacting strategic planning efforts. Following these discussions, Mr. Beardmore volunteered to draft a letter intended for the MSBA, proposing a review in the forthcoming meeting. Additionally, a pressing concern acknowledged was the upcoming fiscal year 2025 budget challenges, notably stemming from the diminishing ESSER funds, coupled with anticipated increases in health insurance costs, speculated to reach up to 10%. This figure aligns with town-wide budgeting advice previously indicated by MIIA, encompassing municipal and school financial planning. A letter for state legislators discussing these fiscal hurdles was drafted during the meeting. Capital Planning Committee: Presented by Member Alonzo: Meeting next Monday and Thursday. Member Alonzo sent out the 35 items that were requested from different departments. Every member will rank them 1 to 35 in order of priority and will then generate an aggregate score for the Committee to then review. Finance Committee: Presented by Member Alonzo: Met last week, no current update. Page 5 of 6 Select Board Meeting Minutes December 12, 2023 ===PAGE 6=== Upcoming Meetings: December 19"h, January 9" PUBLIC COMMENTS None ADJOURN Chair Jeffreys made Motion to Adjourn. Seconded by Member Emkey. Passed unanimously (4-0-0). Meeting adjourned at 8:39 P.M. Respectfully Submitted, Annie M. Aubrey Executive Assistant to the Town Manager and Select Board Page 6 of 6 Select Board Meeting Minutes December 12, 2023 ======================================================================================== DOCUMENT : 2023-12-19-agenda-6137.txt BOARD : select-board DATE : 2023-12-19 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2023-12-19-agenda-6137.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12192023-6137 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, December 19, 2023 7:00 PM AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. This meeting will be held in-person at the location provided on this notice. Members of the public are welcome to attend this in-person meeting. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda should make plans for in-person vs. virtual attendance accordingly. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Tele phone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. COMMUNICATIONS FROM OTHER BOARDS IV. APPOINTMENTS 7:10 PM Public Hearing for application for license(s) for keeping & storage of four (1000 gallon) propane tanks to be located at 647 Northfield Road and four (1000 gallon) propane tanks to be located at 677 Northfield Road by DiLeo Gas. Co. on behalf of owner Stephen Violette V. INTERVIEWS/APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS VI. TOWN MANAGER REPORT VII. OLD BUSINESS 1. Discuss/vote on New Permit Fee Schedule for the Building Department (Building, Electrical, Plumbing, Gas) 2. Annual license renewals (cont.) VIII. CURRENT BUSINESS 1. Review and discuss bylaws that pertain to the Select Board  Chapter C. § 3. 1 General Provisions & § 3.2 Select Board  Chapter 305 Board of Selectmen Policies ===PAGE 2===  Chapter 184 Pawnbrokers and Dealers in Metal Article 1 §184-1 Licensing Authority and requirements  Chapter 74 Select Board  Chapter 5 Administration of Government 2. Approval of September 5, 2023 Minutes 3. FY 24 2nd Quarter Watter Committment in the amount of $10,537.75 4. Warrants/Action Items 5. Committee Reports IX. UPCOMING MEETING/EVENTS SCHEDULE January 9, January 16, January 23, 2024 X. PUBLIC COMMENT***  TOWN MANAGER  PUBLIC  BOARD XI. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at th e discretion of the Chairperson ======================================================================================== DOCUMENT : 2023-12-19-minutes-6137.txt BOARD : select-board DATE : 2023-12-19 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2023-12-19-minutes-6137.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_12192023-6137 ======================================================================================== ===PAGE 1=== Page 1 of 7 Select Board Meeting Minutes December 19, 2023 Town of Lunenburg Select Board Meeting Minutes Town Hall, 17 Main Street and via Zoom Tuesday December 19, 2023 Members Present: Michael-Ray Jeffreys, Lou Franco, Tom Alonzo, Renee Emkey, Caesar Nuzzolo (remote via Zoom) Also Present: Heather Lemieux, Town Manager Public Comment Participants are listed in the minutes CALL TO ORDER AND PLEDGE OF ALLEGIANCE The meeting was called to order at 7:00 PM by Chair Jeffreys. The Pledge of Allegiance was recited. Chair Jeffreys noted that it was being recorded and broadcast live on Lunenburg Public Access Channel, Facebook Live, and would be uploaded to the Lunenburg Access YouTube channel. BOARD COMMENTS Selectman Tom Alonzo thanked the Council on Aging and Lunenburg Activity Center for hosting a 100th birthday celebration for Mario Patacchiola. He noted it was the town's third centenarian and expressed amazement at knowing all three residents who have reached 100 years old. Selectman Lou Franco added that he attended the event as well and presented a letter from the Select Board to Mario. PUBLIC COMMENTS Guy Gauvin of 389 Highland Street inquired about the process for the public hearing on propane tanks later in the agenda. Chairman Jeffreys clarified there would be a presentation followed by an opportunity for public comments. COMMUNICATIONS FROM OTHER BOARDS Chairman Michael-Ray Jeffreys reported receiving correspondence from John Reynolds, Chair of the Sewer Commissioners, expressing concerns about the Munis software conversion and its impact on billing and staff hours. Town Manager Heather Lemieux addressed ongoing issues with Munis, the town's accounting software for receivables, payables, and utility billing. The conversion impacted the Sewer Commission over billing inaccuracies, tied to resource constraints from Munis staff. The town’s IT and business manager are actively seeking resolution, and the absence of a dedicated project manager. They have since appointed a regularly consulted technician. Future testing will involve pre-production environments to preempt issues. Selectman Tom Alonzo expressed concern about the length of time (6+ weeks) it has taken to resolve the billing issues, given their impact on town revenue. He suggested requesting a root cause analysis report from Munis and regular progress updates. Member Renee Emkey, who works with enterprise-level software, suggested implementing more thorough testing procedures for future upgrades, including test servers and bill generation tests. Town Manager Lemieux clarified that the real estate tax bills were not affected by these issues and reviewed them with the tax collector to ensure accuracy. ===PAGE 2=== Page 2 of 7 Select Board Meeting Minutes December 19, 2023 APPOINTMENTS 7:10 PM Public Hearing for the application for license(s) for keeping & storage of four (1000 gallon) propane tanks to be located at 647 Northfield Road and four (1000 gallon) propane tanks to be located at 677 Northfield Road by DiLeo Gas Co. on behalf of owner Stephen Violette Chairman Michael-Ray Jeffreys opened the public hearing at 7:16 PM. Paul DiLeo of DiLeo Gas presented the application on behalf of owner Steven Violette. He explained the request was for four 1,000-gallon propane tanks at each of the two addresses to provide cleaner, more efficient heating for Dick's Market Garden greenhouses. DiLeo outlined safety measures including vehicle crash protection, underground gas lines, leak mitigation systems, and regular inspections. He noted the fire department had reviewed and approved the plans. The Select Board asked questions about: • Efficiency compared to current oil heating (propane heaters will be 93% efficient) • Distance to nearest residences (over 200 feet) • Refill frequency (every 2 weeks in winter, not at all in summer) • Safety regulations and blast radius • Above-ground vs underground tanks Guy Gauvin, an abutter, asked questions about: • Above vs underground tank safety • Potential for asphyxiation from leaks • Visibility of tanks from his property Steven Violette provided additional details on tank locations and existing visual barriers. He expressed willingness to add landscaping screening if neighbors had concerns. The Board discussed conditions around screening and neighbor communication. Chairman Jeffreys closed the public hearing at 8:09 PM. Member Alonzo made Motion to approve the application for the licenses of four 1,000 gallon propane tanks at 647 Northfield Road and four 1,000 gallon propane tanks to be located at 677 Northfield Road as presented by DiLeo Gas on behalf of Steven Violette. Member Franco seconded. The motion passed unanimously by roll call vote (5-0-0): Member Nuzzolo: Aye; Member Emkey: Aye; Member Alonzo: Aye; Member Franco: Aye; Chairman Jeffreys: Aye. TOWN MANAGER REPORT Town Manager Heather Lemieux provided updates on several pertinent matters affecting the community: • The ongoing Master Plan survey: Residents are encouraged to participate by filling out the survey available on the Town website. It will remain open as long as there is sufficient response. • Holiday office closures: Town offices, including the Lunenburg Adult Activity Center, will be closed on December 25th and 26th in observance of Christmas. • Board and committee vacancies: Architectural Preservation District Commission, Cemetery Commission, Agricultural Commission, Green Communities Committee, Open Space Committee. Interested individuals can apply via the town website or by contacting the Town Manager's office. ===PAGE 3=== Page 3 of 7 Select Board Meeting Minutes December 19, 2023 • Open town employment positions: Openings include a Services and Outreach Librarian, Facilities Superintendent, Finance Director, Heavy Equipment Operator, Land Use Director, Principal Assessor, and a Staff Librarian for Young Adults. Details are available on the town website. • Police Chief Gammel's appointment: Chief Gammel has been honored as the President of the Central Mass Chiefs of Police Association, covering chiefs in parts of Worcester, Middlesex, Norfolk, and abutting counties. • Storm damage from recent heavy rains: Recent weather caused a tree to crush a trailer at Fairlane Home Park and tore off a section of siding at the Public Safety Building. No injuries were reported, and town staff worked to mitigate damage and address infrastructure impacts. • Potential changes to ARPA fund obligation deadlines: A new rule proposes redefining "obligation," necessitating service contracts by December 2024. Opposition to this definition was submitted due to its potential impact on town finances. • Additional $240,503 in Fair Share Amendment infrastructure funding: This is in addition to the Chapter 90 funding, which totals $418,064, aimed at improving local infrastructure. • Approval of tax rate and mailing of tax bills: The tax collector is finalizing steps, with mailings scheduled for December 22nd. A different company will handle the printing and mailing to avoid past issues. • MassDOT plans for safety improvements on Mass Ave: Low-cost, short-term measures will be addressed, though longer-term plans depend on budget considerations. • Installation of the new "Welcome to Lunenburg" sign: Situated on Lancaster Ave near Stillman's Farm following collaboration with relevant stakeholders. • Ongoing Public Safety Building carport project: The bid is due soon to advance the project. Town Manager Lemieux also expressed gratitude for the dedication and service of all town employees, who consistently go above and beyond in their roles. OLD BUSINESS Discuss/vote on New Permit Fee Schedule for the Building Department (Building, Electrical, Plumbing, Gas) Chairman Michael-Ray Jeffreys noted one resident had expressed interest in commenting but ultimately declined to attend. No other public comments were received. Member Alonzo moved to approve the building department permit fees as presented on December 5th by the building inspector and his team, the plumbing inspector and the electrical inspector, effective January 1, 2024. Member Franco seconded. The motion passed unanimously by roll call vote (5-0-0:Member Caesar Nuzzolo: Aye; Member Emkey: Aye; Member Alonzo: Aye; Member Franco: Aye; Chair Jeffreys: Aye. Annual License Renewals (cont.) Chair Jeffreys listed the businesses having submitted applications for common victualler licenses. • Smokestack Roasters, LLC as Smokestack Roasters at 39 Mass Ave ===PAGE 4=== Page 4 of 7 Select Board Meeting Minutes December 19, 2023 • Victory Distributors LLC, doing business as Hannaford Supermarket and Pharmacy #8388, at 333 Mass Ave • AAG LLC, doing business as Kindred Spirits at 324 Mass Ave • La Balena LLC, doing business as The Reboot at 50 Mass Ave • Red Pepper Inc, doing business as Xtapa Cantina at 308 Mass Ave • Lunenburg Liquor Inc, doing business as Lunenburg Liquor Mart at 88 Mass Ave • Lakefront Beverage LLC, doing business as On the Rocks at 96 Lakefront Ave A motion was made to approve the common victualler licenses, excluding La Belena LLC, as they required special conditions due to outstanding sewer payments. Member Alonzo made Motion to approve the common victualler licenses as presented by the chair with the exception to remove La Balena LLC from this list. Seconded by Member Franco. The motion passed unanimously by roll call vote (5-0-0):Member Nuzzolo: Aye; Member Emkey: Aye; Member Alonzo: Aye; Member Franco: Aye; Chair Jeffreys: Aye Miscellaneous Licenses The miscellaneous licenses included entertainment, jukebox, and automatic amusement licenses. Chair Jeffreys confirmed all necessary fees and documents were submitted, and the applications were in good order. Member Alonzo made Motion to approve the miscellaneous license renewals as read. Seconded by Member Franco. The motion passed unanimously by roll call vote (5-0-0): Member Nuzzolo: Aye; Member Emkey: Aye; Member Alonzo: Aye; Member Franco: Aye; Chair Jeffreys: Aye. Alcohol Licenses The meeting moved on to the renewal of alcohol licenses. Applications for renewal included: • Victory Distributors LLC, doing business as Hannaford Supermarkets and Pharmacy at 333 Mass Ave, Lunenburg for a package store all alcohol license • AAG LLC, doing business as Kindred Spirits at 324 Electric Avenue, for restaurant all alcohol • Red Pepper Inc, doing business as Ixtapa Cantina at 308 Massachusetts Avenue, for restaurant all alcohol • Lunenburg Liquor Inc, doing business as Lunenburg Liquor Mart at 88 Mass Ave, for package store all alcohol • Lakefront Beverage LLC, doing business as On the Rocks at 96 Lakefront Ave for restaurant all alcohol • Smokestack Roasters LLC, doing business as Smokestack Roasters at 39 Mass Ave for restaurant wine and malt Member Alonzo made Motion to approve the alcohol license renewals as read by the chair. Seconded by Member Emkey. The motion passed unanimously by roll call vote (5-0-0): Member Nuzzolo: Aye; Member Emkey: Aye; Member Alonzo: Aye; Member Franco: Aye; Chair Jeffreys: Aye. La Balena, LLC (The Reboot) Chair Jeffreys turned the board's attention to La Balena LLC, doing business as The Reboot. A special condition was required due to their outstanding sewer payments. A prior agreement ===PAGE 5=== Page 5 of 7 Select Board Meeting Minutes December 19, 2023 entailed installment payments to settle the arrears, with full settlement anticipated by May 28, 2024. The board emphasized the importance of meeting these commitments to maintain their licenses. Chair Jeffreys made Motion to approve the weekday entertainment license, Sunday entertainment license, common victualler license, and restaurant all alcohol license for La Balena LLC, doing business as The Reboot located at 50 Massachusetts Avenue, with the condition that the owners of La Balena meet with the select board on May 21st at 7:10 PM and under the condition that there's satisfactory compliance with a payment arrangement with the Sewer Commission. Seconded by Member Franco. The motion passed unanimously by roll call vote (5-0-0): Member Nuzzolo: Aye; Member Emkey: Aye; Member Alonzo: Aye; Member Franco: Aye; Chair Jeffreys: Aye CURRENT BUSINESS Review and discuss bylaws that pertain to the Select Board Chair Jeffreys noted this was a placeholder for future discussion, likely at the third meeting in January. He encouraged board members to review the bylaws and prepare any proposed changes. Approval of September 5, 2023 Minutes Member Franco moved to approve the minutes for the September 5, 2023 meeting as presented. Member Emkey seconded. The motion passed unanimously by roll call vote (5-0- 0): Member Nuzzolo: Aye; Member Emkey: Aye; Member Alonzo: Aye; Member Franco: Aye; Chair Jeffreys: Aye FY 24 2nd Quarter Water Commitment in the amount of $10,537.75 Chair Jeffreys moved to commit the second quarter water invoicing for FY24 for $10,537.75. Member Alonzo seconded. The motion passed unanimously by roll call vote (5-0-0): Member Nuzzolo: Aye; Member Emkey: Aye; Member Alonzo: Aye; Member Franco: Aye; Chair Jeffreys: Aye Warrants/Action Items The Board reviewed and signed several payroll and accounts payable warrants as follows: a payroll warrant for $1,087,184.10, an accounts payable warrant for $866,458.61, another accounts payable warrant for $658,548.56, and additional payroll adjustments of -$3,970.94 and -$2,788.31. Chair Jeffreys noted three action items: 1. Request for a January update on ARPA fund distribution status: Chair Jeffreys stated that they would focus on receiving an update regarding the status of ARPA fund distribution. The aim is to gain clarity on distributed funds and understand what remains outstanding. The update is targeted for an upcoming meeting in January. 2. Develop a formal policy on tax classification information requirements from the Board of Assessors: Member Alonzo emphasized the necessity of having a formal policy to ensure the Board of Assessors provides comprehensive tax classification information. This policy should include the requirement of receiving all tax bills for the entire town, alongside a summary of updates reflecting changes from fiscal year to fiscal year. The goal is to standardize the information provided for decision-making purposes. ===PAGE 6=== Page 6 of 7 Select Board Meeting Minutes December 19, 2023 3. Schedule a 30-minute discussion with Mr. Burden at the next meeting to address his multiple requests: Chair Jeffreys highlighted that there have been numerous requests from Mr. Burden, communicated via emails, particularly concerning how to perform an audit of the police department. Although typically outside the purview of the Select Board to entertain such an audit request by a single resident, the Board decided to allocate time at the subsequent meeting for a dedicated discussion. This session serves to consolidate the responses to his inquiries and provide a unified stance from the Board. Committee Reports: • School Committee: Member Emkey reported that the School Committee meeting was upcoming and that she would provide updates at future sessions. • Stormwater Task Force: Member Emkey informed the Board that the Stormwater Task Force was set to meet on December 28th. The focus would likely be on addressing town- wide stormwater concerns, given recent intense rainfall and resultant flooding issues highlighted by DPW Director's presentations. The discussion encompassed extensive needs for drainage improvements, highlighting broader challenges with old infrastructure tackling modern stormwater management needs. • Capital Planning Committee: Member Alonzo mentioned that the Capital Planning Committee had met to prioritize projects and was pushing to finalize its list before the end of the year. The discussions underscored the necessity of addressing infrastructure resilience, especially water and drainage systems, given increased incidences of severe weather events. • Board of Assessors: Although absent from the last report, Member Alonzo mentioned the need for developing the formal policy discussed previously. • Master Plan Steering Committee: Member Franco noted the ongoing survey efforts aimed at garnering resident feedback and scheduled the next significant public meeting to take place in February, intended as a dual session to accommodate varying schedules of town residents. • Finance Committee Appointing Committee: Chair Jeffreys provided an update regarding the recent appointment of Tiffany to the Finance Committee, noting her strong background in budget management and enthusiasm about contributing to the town's fiscal oversight. • Water District: Chair Jeffreys also provided insights into the Water District's ongoing public outreach efforts. This included the selection of Capital Strategic Solutions to enhance community understanding regarding water systems and the planned measures to address increasing concerns over PFAS in drinking water. This strategic partnership aims to educate, inform, and involve community participation through workshops, digital engagement, and proactive communication channels. Upcoming Meeting/Events Schedule The next Select Board meeting will be on January 9, 2024, followed by meetings on January 16th and 23rd. Public Comment Member Alonzo reminded residents of the upcoming Water District special meeting on January 10th at 6 PM. ===PAGE 7=== Page 7 of 7 Select Board Meeting Minutes December 19, 2023 Member Franco moved to adjourn. Member Emkey seconded. The motion passed unanimously by roll call vote (5-0-0): Member Nuzzolo: Aye; Member Emkey: Aye; Member Alonzo: Aye; Member Franco: Aye; Chair Jeffreys: Aye The meeting adjourned at 8:49 PM. Respectfully Submitted, Annie Aubrey Executive Assistant to the Town Manager These Minutes were reviewed and approved by the Select Board on: Tuesday December 10, 2024 Member Tom Alonzo made Motion to Approve minutes from December 19, 2023. Seconded by Member Renee Emkey. All, aye. Passed unanimously (5-0-0).