# select-board — 8 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2024-02-20-minutes-6421.txt BOARD : select-board DATE : 2024-02-20 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2024-02-20-minutes-6421.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_02202024-6421 ======================================================================================== ===PAGE 1=== Select Board Meeting Minutes Page 1 of 6 May 14, 2024 Town of Lunenburg Select Board Meeting Minutes Town Hall, 17 Main Street and via ZOOM Tuesday, February 20, 2024 Members Present: Chair Michael-Ray Jeffreys, Vice-Chair Lou Franco, Member Tom Alonzo, and Member Renee Emkey Members Absent: Clerk Caesar Nuzzolo Also Present: Heather Lemieux, Town Manager. Public Comment Participants are listed in the minutes. CALL TO ORDER AND PLEDGE OF ALLEGIANCE Chair Michael-Ray Jeffreys called the meeting to order at 6:45 PM and led the Pledge of Allegiance. Chair Jeffreys informed attendees that the meeting was being recorded and broadcast live and would be uploaded to YouTube after the meeting. He explained that the agenda listed topics that may be discussed, but not all items may be addressed and other items not listed could be brought up as permitted by Open Meeting Law. I. COMMUNICATIONS FROM OTHER BOARDS Chair Michael-Ray Jeffreys read a detailed update letter from the Lunenburg Water District into the record. (Attached). II. APPOINTMENTS 6:45 PM Continuation of License Denial Hearing for Conrad’s Drive-In, 835 Massachusetts Ave. Chair Michael-Ray Jeffreys recognized David H. Lee, 835 Massachusetts Ave. and 149 Bowling Acres Road, the General Manager for Conrad’s Drive-In. Mr. Lee explained that there had been issues with Workers’ Compensation, since corrected, and that there are some outstanding tax obligations on both properties. Mr. Lee explained that COVID and bad weather caused hardship, and they are working on refinancing to correct tax issues. Chair Jeffreys verified that Mr. Lee will have issues resolved within ninety (90) days. Chair Jeffreys stated that he is included to approve a license due to Conrad’s 80 year history in Lunenburg. Member Renee Emkey asked the Chair if he would support granting a license now or when financial plans are complete. The Chair said that he would support a license now. Member Tom Alonzo asked if, in fact, the application had been received in November. Town Manager Heather Lemieux stated that it had not been received complete due to Workers’ Compensation issues. Member Alonzo stated that he would vote to approve a ===PAGE 2=== Select Board Meeting Minutes Page 2 of 6 May 14, 2024 license as long as there is a deadline included to correct tax issues. Member Lou Franco agreed. Motion by Member Tom Alonzo to issue the license for Conrad’s Drive-In at 835 Mass. Ave. with the contingency that the back taxes have to be resolved or a plan in place no later than May 20. Seconded by Member Lou Franco. Call for the vote: Four-aye. The motion passed unanimously (4-0-0). 7:00-8:30 PM Joint Meeting of Select Board, Finance Committee, School Committee, with State Delegation on Budget Priorities and Legislative Priorities Chair Michael-Ray Jeffreys recognized Evan Watters, Chair of the Finance Committee and Carol Archambault, Chair of the School Committee. The Chairs of Finance and School Committees called their respective meetings to order, conducting roll call of their memberships. Chair Jeffreys introduced and welcomed State Senator John Cronin, State Representative Michael Kushmerek, and State Representative Margaret Scarsdale. Each legislator provided an update. School Committee Chair Carol Archambault recognized School Committee Member Mr. Peter Beardmore who spoke about the State not paying their fair share to communities. Chair Archambault expressed concern about this year’s School Department spending and state contributions. School Committee Member Laura Brzozoski echoed these sentiments. Representative Kushmerek talked about stagnation in Chapter 70 monies, and the need to find a solution for rural and suburban school districts. Senator Cronin talked about economic growth, housing needs, and the need for workforce development. 8:30 PM Request from Little League to use old Primary School property for T-Ball games and practices Chair Michael-Ray Jeffreys recognized TJ Loughlin, 207 Old Acres Road. (via Zoom), Vice President of Lunenburg Youth Baseball and Softball. They are requesting using the fields for T-ball because of skate park construction which might be disruptive to usual fields. This would be for Spring season only. Member Tom Alonzo asked about liability and maintenance. Town Manager Heather Lemieux stated that the Baseball League would need to provide insurance and the maintenance would not be anything other than what is being done. Member Renee Emkey said that the field is bumpy and sloped; Mr. Laughlin said that this is okay. Member Alonzo confirmed that any changes or needs will be managed by the league at no cost to the Town. ===PAGE 3=== Select Board Meeting Minutes Page 3 of 6 May 14, 2024 [** Select Board Member Caesar Nuzzolo joined the meeting at this point via Zoom **] Select Board Member Caesar Nuzzolo asked how long this need would continue. Mr. Loughlin explained that this need would be for the length of time Marshall Park and the skate park were under construction, and that this is not meant to be a permanent arrangement. Member Nuzzolo asked about parking. Board Chair Michael-Ray Jeffreys said that he does not support this request, because changes made would lead to it being an expansion of Marshall Park, and because he is not comfortable with liability and that there would need to be a more solid plan in place. Mr. Loughlin asked how the current arrangement was insured. Member Tom Alonzo asked what the timeframe was for a decision. Mr. Loughlin said that the league would need to know by early April. It was agreed to put this on an agenda for early March. Before then work needs to be done to add details, especially about liability, into the agreement. III. PUBLIC COMMENT Board Comment Member Lou Franco reminded residents about the many activities available at the Lunenburg Adult Activities Center. Member Franco announced that he will not run for a second term on the Select Board. Public Comment Chair Michael-Ray Jeffreys recognized John Bowen, 162 Highland Street. Mr. Bowen spoke about issues with planning and funding an upcoming cemetery project. Chair Jeffreys clarified that the Board cannot meet with him in Executive Session, and that the Select Board does not remove members of other elected boards. Peter Beardmore, 282 Pleasant Street, objected to the Select Board’s prioritization of school issues in discussion with the town’s legislators. Chair Jeffreys stated that there is nothing prohibiting any other board from meeting with the legislators. IV. ANNOUNCEMENTS Town Manager Heather Lemieux stated that the Annual Town Meeting Warrant is open until March 18 th at 4:00 pm for submission of Articles. V. INTERVIEWS/APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS Anna Lockwood, 91 Main Street – Historical Commission, term to expire June 30, 2025. ===PAGE 4=== Select Board Meeting Minutes Page 4 of 6 May 14, 2024 Chair Michael-Ray Jeffreys recognized Anna Lockwood. Member Tom Alonzo stated that documentation shows that the Historical Commission may have three to seven members, but traditionally has always had five members, and he is not in favor of expanding the committee. Town Manager Heather Lemieux explained that on April 11, 2023, she had discussed this with the Select Board, and discussion occurred about changing the bylaw to five members, but nothing was done. Chair Jeffreys noted that the town website has been advertising a vacancy on the Historical Commission for a long time. Member Renee Emkey stated that she reviewed last April’s discussion and she would support an article at this year’s Town Meeting defining the board as having five members. Chair Jeffreys moved to appoint Anna Lockwood and Heather Sroka, to the Historical Commission, term to expire June 30, 2025. Seconded by Vice-Chair Franco. Call for roll call vote: Member Nuzzolo, Aye; Member Emkey, Nay; Member Alonzo, Nay; Vice-Chair Franco, Aye; Chair Jeffreys, Aye. The motion passed (3-2-0). Kim Duffy, 1479 Mass. Ave. – change from Associate to Full Member of Green Communities Committee, term to expire June 30, 2024 Member Alonzo moved to change Kim Duffy from Associate to Full Member of the Green Communities Committee, term to expire June 30, 2024. Seconded by Member Emkey. Call for roll call vote: Member Nuzzolo, Aye; Member Emkey, Aye; Member Alonzo, Aye; Vice-Chair Franco, Aye; Chair Jeffreys, Aye. The motion passed unanimously (5-0-0). VI. TOWN MANAGER REPORT Town Manager Heather Lemieux presented her report. 1. Board and Commission vacancies on the Architectural Preservation District Commission, Cemetery Commission, Council on Aging, Green Communities Committee, Open Space Committee and Personnel Committee. 2. Open positions with the Town include Conservation Administrative Assistant, Facilities Custodian, Heavy Equipment Operator, Land Use Director, and Planning Board Administrative Assistant. 3. Town Manager Lemieux met today with MassDevelopment about handling development of the Request for Proposals (RFP) for disposing of 925 Mass Ave. 4. A number of Bids/RFPs are currently advertised, including Data Collection Services for the Assessing Department, the Flat Hill Culvert Project, Road Materials, and Project Manager Services for Marshall Park. ===PAGE 5=== Select Board Meeting Minutes Page 5 of 6 May 14, 2024 5. The new Electricity Supply Contract with BP was signed last week for 11.77 cents per kWh for 48 months. It will begin when the current contract (11.868) ends in November 2024. VII. OLD BUSINESS 1. Discussion on Fiscal Year 2024 Budget, Fiscal Year 2025 Budget, Capital Plan, and Annual Town Meeting Warrant Articles No discussion heard. 2. Discuss Environmental Policies and Select Board Bylaws No discussion heard. VIII. CURRENT BUSINESS 1. FY24 3 rd Quarter Water Commitment in the amount of $12,711.75 Chair Jeffreys moved to commit $12,711.75 for the FY24 3rd Quarter Water Commitment. Seconded by Member Alonzo. Call for roll call vote: Member Nuzzolo, Aye; Member Emkey, Aye; Member Alonzo, Aye; Vice-Chair Franco, Aye; Chair Jeffreys, Aye. The motion passed unanimously (5-0-0). 2. Sign Warrant for Presidential Primaries Member Alonzo moved to approve and sign the Warrant for the Presidential Primary. Seconded by Member Emkey. Call for roll call vote: Member Nuzzolo, Aye; Member Emkey, Aye; Member Alonzo, Aye; Vice-Chair Franco, Aye; Chair Jeffreys, Aye. The motion passed unanimously (5-0-0). 3. Minutes/Warrants/Action Items The Board signed Accounts Payable warrants in the amount of $196,710.50. 4. Committee Reports Member Emkey reported that the Stormwater Task Force was unable to meet last week. Member Alonzo reported that a Finance Committee meeting that had to be cancelled because of incorrect posting has been rescheduled for tomorrow. Chair Jeffreys stated that the Select Board met last Saturday to do a site walk. IX. UPCOMING MEETING/EVENTS SCHEDULE March 5 th, March 12th, March 19th ===PAGE 6=== Select Board Meeting Minutes Page 6 of 6 May 14, 2024 X. PUBLIC COMMENT*** TOWN MANAGER No public comment. PUBLIC Chair Jeffreys recognized Dave Passios, no address given, via Zoom, who advised the Board that the Finance Committee will also be meeting on Thursday to begin departmental meetings. Secondly, Mr. Passios confirmed that the Historical Commission is created by Bylaw, and not by Charter. BOARD Member Emkey thanked Mr. Franco for his time on the Board. Member Alonzo stated that it is alarming that nine months ago the Board discussed changing the membership of the Historic Commission but nothing was done, and that communication on this issue had been poor. XI. ADJOURN Member Alonzo moved to adjourn. Seconded by Vice-Chair Franco. Call for roll call vote: Member Nuzzolo, Aye; Member Emkey, Aye; Member Alonzo, Aye; Vice- Chair Franco, Aye; Chair Jeffreys, Aye. The motion passed unanimously (5-0-0). Meeting adjourned at 10:30 P.M. *** Per Policy, Public Comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson Respectfully submitted, Ellen McKenna Doiron Minute Clerk These minutes were reviewed and approved by the Select Board on: Tuesday, January 6, 2026 Chair Caesar Nuzzolo made the Motion to Approve the minutes of February 20, 2024. Seconded by Clerk Renee Emkey. Call for the Vote: Four-aye. One abstention (Member McLeod). Motion Passed (4-0-1). ======================================================================================== DOCUMENT : 2024-03-05-agenda-6443.txt BOARD : select-board DATE : 2024-03-05 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2024-03-05-agenda-6443.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03052024-6443 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, March 5, 2024 7:00 PM AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. This meeting will be held in-person at the location provided on this notice. Members of the public are welcome to attend this in-person meeting. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda should make plans for in-person vs. virtual attendance accordingly. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Tele phone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT***  BOARD  PUBLIC II. ANNOUNCEMENTS III. COMMUNICATIONS FROM OTHER BOARDS IV. APPOINTMENTS 7:10 PM One Day Sunday Entertainment license application for March 17 for Kindred Spirits, 324 Electric Ave. #4 7:25 PM Update from Personnel Committee representative on review of position descriptions and compensation/classification schedule V. INTERVIEWS/APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS  Ratification of the Town Manager’s appointment of Heavy Equipment Operator Paul Hallisey  Resignations from the Cultural Council- Diane Beaudoin, Nancy Heald, Joan Pease VI. TOWN MANAGER REPORT VII. OLD BUSINESS 1. Discussion requests for Open Space recommendations for transferrring 51 Parmenter Rd & 0 Shirley Reservoir Lake to the Parks Commssion 2. T - Ball Request to use old Primary School, review draft license agreement;Vote may be taken ===PAGE 2=== 3. Discuss Environmental Policies and Select Board By-laws 4. Discussion on Fiscal Year 2024 Budget, Fiscal Year 2025 Budget, Capital Plan, and Annual Town Meeting Warrant articles VIII. CURRENT BUSINESS 1. Review the draft Intermunicipal Agreement between Lunenburg Sewer and Leominster 2. Review Draft Teen Center Lease 3. Discuss possible Override to address FY25 budget; Vote may be taken 4. Prioritize Requests to State Delegation for Advocacy 5. Minutes/Warrants/Action Items 6. Committee Reports IX. UPCOMING MEETING/EVENTS SCHEDULE March 12th, March 19th, April 2 X. PUBLIC COMMENT***  TOWN MANAGER  PUBLIC  BOARD XI. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at th e discretion of the Chairperson ======================================================================================== DOCUMENT : 2024-03-05-minutes-6443.txt BOARD : select-board DATE : 2024-03-05 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2024-03-05-minutes-6443.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03052024-6443 ======================================================================================== ===PAGE 1=== Page 1 of 10 Select Board Meeting Minutes 3.5.2024 Town of Lunenburg Select Board Meeting Minutes Town Hall, 17 Main Street and via Zoom Tuesday, March 5, 2024 Mem bers Present: Chair Michael-Ray Jeffreys, Vice-Chair Lou Franco, Clerk Caesar Nuzzolo (via Zoom), Member Tom Alonzo, and Member Renee Emkey Members Absent: Also Present: Heather Lemieux, Town Manager CAL L TO ORDER AND PLEDGE OF ALLEGIANCE Chair Michael-Ray Jeffreys called the meeting to order at 7:00 PM and led the Pledge of Allegiance. He announced that the meeting was being recorded and broadcast live on Lunenburg Public Access and would be available on YouTube. He also explained that the agenda includes anticipated discussion topics but allows for additional items as permitted under Open Meeting Law. P UBLIC COMMENT Board Comment Vice Chair Tom Alonzo raised concern over the Marshall Park project’s rising cost, noting that the estimated budget had increased from $5.2 million in April 2023 to $8.5 million in the February 23, 2024 Ledger posting for the Owner’s Project Manager. He expressed disappointment that the Select Board had not been updated about this significant cost escalation and requested a future discussion with the Parks Commission. Chair Michael-Ray Jeffries clarified an earlier misunderstanding from a legislative meeting. He refuted the implication that he directed state legislators not to meet with other boards unless it was first approved by the Select Board. He affirmed his commitment to open and independent engagement between local boards and state or federal delegations. Public Comment Mr. Burden reiterated past disagreements with Chair Jeffreys, played audio from a prior meeting, and raised concerns about property sales and tax assessments. He also accused board members of past mistreatment and expressed frustration with his experiences involving town governance and his homeowner association. Mary Perkins, 62 Ruth Street, voiced strong support for keeping the Lake Shirley parcels under Select Board control and entering into a 10-year public access agreement with Shady Point. She emphasized the DeFazio family's generosity and support for the community and local events. Amanda Johnson Gilman, 186 Reservoir Road, a parent and local business owner, thanked the Board and School Committee for their hard budget work and urged the Board to place an override proposal on the warrant to allow voters to decide. She shared personal stories about her ===PAGE 2=== Page 2 of 10 Select Board Meeting Minutes 3.5.2024 children’s experiences in the schools and acknowledged concerns about affordability for residents on fixed incomes. Amanda Johnson Gilman, 186 Reservoir Rd., thanked the Select Board, School Committee, and Finance Committee for taking a hard look at the budget of town departments including the school. Encouraged the Select Board to consider putting the override proposal on the Town Meeting warrant. Rhonda Lisio, 181 Reservoir Road, criticized the override process, citing concerns about open meeting law violations, inconsistent budget information between town and school departments, and what she viewed as a lack of transparency. She expressed skepticism about the override being placed on the warrant without a citizen petition. Brian Lehtinen, 88 Beachview Road, speaking as a resident and vice chair of the School Committee, supported placing the override on the ballot to preserve school services and address townwide staffing shortages. He advocated for a combined school and municipal override. Renee Rubin, 46 Fire Road 12, spoke in opposition to transferring zero Shirley Road to the Parks Commission, citing its proximity to her home, lack of a development plan, and potential environmental and privacy impacts. Shoshana Mule, 139 Cove Road, a parent of two students, supported an override for both schools and municipal services. She commended students who advocated at recent meetings and emphasized the value of Lunenburg schools in her family’s life. Joel Swenson, 17 Ruth Street, expressed distrust toward the Parks Commission, claiming they provided inconsistent messaging about their plans for boat ramps and access at Lake Shirley parcels. He urged the Board not to approve any transfer without a detailed plan. DPW Director Bill Bernard addressed staffing issues, stating that the Personnel Committee’s proposed salary scenarios were inadequate and failed to make Lunenburg competitive with surrounding communities. He reported collecting salary data from 83 towns and found Lunenburg’s DPW director salary to be about 30% lower than the average. He urged the Select Board to ensure that future recommendations are data-driven and address the recruitment and retention crisis. ANNOUNCEMENTS COMMUNICATIONS FROM OTHER BOARDS Chair Jeffreys read a letter from the Finance Committee supporting the use of $50,000 in ARPA funds for professional grant writing services. The committee emphasized that expert assistance could help the Town pursue additional revenue opportunities across education, infrastructure, housing, and economic development. APPOINTMENTS ===PAGE 3=== Page 3 of 10 Select Board Meeting Minutes 3.5.2024 One Day Sunday Entertainment license application for March 17 for Kindred Spirits, 324 Electric Ave. #4 One-Day Entertainment License Motion by Member Alonzo to approve One Day Sunday Entertainment license application for March 17 for Kindred Spirits, 324 Electric Ave. #4 One-Day Entertainment License from 1:00 pm – 8:00 pm. Seconded by Vice-Chair Franco. Roll Call V ote: Clerk Nuzzolo – Aye, Member Emkey – Aye, Member Alonzo – Ay, Vice-Chair Franco– Aye, Chair Jeffreys – Aye. The motion passed unanimously (5-0-0). Update from Personnel Committee representative on review of position descriptions and compensation/classification schedule Wendy Bertrand provided an update on the Personnel Committee’s work to revise the job classification and compensation system. She explained that the committee shifted from an external point-based method to a revised internal grade system after evaluating 85 employees in 34 job titles. The Committee’s final recommendations are expected by mid-March for inclusion in the Annual Town Meeting Warrant. The Board expressed appreciation for the committee’s work and emphasized the need for timely and clear communication with employees. INTERVIEWS/APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS Ratification of the Town Manager’s appointment of Heavy Equipment Operator Paul Hallisey Motion by Vice Chair Franco to approve the ratification of the Town Manager’s appointment of Heavy Equipment Operator Paul Hallisey. Seconded by Member Alonzo. Call for the vote: Five- aye. The motion passed unanimously (5-0-0). TOWN MANAGER REPORT Town Manager Lemieux provided an update on upcoming deadlines, staffing, financials, and ongoing projects. She noted that the warrant for Annual Town Meeting is open for article submissions through March 18, with the meeting scheduled for May 4 at 9:00 AM at the Lunenburg Middle/High School. She announced several vacancies on boards and committees, and encouraged residents to apply using the volunteer forms available on the Town website. Job postings include administrative and director-level positions in conservation, facilities, land use, planning, and assessing. The Historical Society has requested the cupola from 925 Massachusetts Avenue before the building is sold. Lemieux has asked the Architectural Preservation District Commission to review the request. Procurement updates included upcoming deadlines for bids on Owner’s Project Manager services for Marshall Park, the Flat Hill Culvert Project, and cleaning services for municipal buildings. Financially, the snow and ice deficit as of February 21 was $142,000, to be covered by year-end surplus. New growth for FY24 is projected at $630,000—$230,000 above estimates—which will increase the FY25 tax base. Lemieux recommended allocating this additional funding to the school budget, pending final decisions. The Town’s Chapter 90 state allocation for FY25 is $418,000, level with the prior year. ===PAGE 4=== Page 4 of 10 Select Board Meeting Minutes 3.5.2024 OLD BUSINESS Discussion requests for Open Space recommendations for transferring 51 Parmenter Rd & 0 Shirley Reservoir Lake to the Parks Commission Chair Jeffreys stated that the Open Space Committee’s recommendation to transfer these parcels to the Parks Commission. Several residents raised concerns about public access and the lack of a clear usage plan. Motion by Chair Jeffreys for the Board to take no action on the request for 51 Parmenter Rd. Seconded by Member Emkey. Roll Call V ote: Clerk Nuzzolo – Aye, Member Emkey – Aye, Member Alonzo – Ay, Vice-Chair Franco– Aye, Chair Jeffreys – Aye. The motion passed unanimously (5-0-0). The Board discussed a recommendation from the Open Space Committee to transfer the Town- owned parcel at 0 Shirley Reservoir Road to the Parks Commission. Several members spoke in favor of pursuing an alternative agreement proposed by Shady Point Beach, which would provide Lunenburg residents with lake access at no cost through a 10-year agreement. Chair Michael-Ray Jeffreys suggested that the Town negotiate with Shady Point over the next month and, if an agreement is reached by April 2, refrain from including the transfer on the Annual Town Meeting warrant. He supported keeping the property under Select Board control unless meaningful access through other means could not be secured. Member Emkey reaffirmed that there was no specific plan from the Parks Commission for the parcel and that transferring care and custody would limit the Board’s flexibility. She stated that such a move should only occur if future infrastructure or maintenance responsibilities made it necessary. Several members expressed appreciation for the recent site visit to the property and the engagement of Lake Shirley residents. Chair Jeffreys and others acknowledged the positive role of Shady Point in addressing community concerns and offering access. They encouraged residents to report any inappropriate behavior around the property to help ensure peaceful neighborhood use. Following discussion, the Board unanimously voted to take no action on the Open Space Committee’s request to transfer the parcel. Motion by Chair Jeffreys to take no action on the request from the Open Space Committee for the transfer of 0 Shirley Reservoir Road to the Parks Commission. Seconded by Vice-Chair Franco. Roll Call Vote: Clerk Nuzzolo – Aye, Member Emkey – Aye, Member Alonzo – Aye, Vice-Chair Franco– Aye, Chair Jeffreys – Aye. The motion passed unanimously (5-0-0). The board took a brief three-minute recess and returned. T - Ball Request to use old Primary School, review draft license agreement The Board reviewed a draft license agreement allowing use of the old Primary School for T-ball ===PAGE 5=== Page 5 of 10 Select Board Meeting Minutes 3.5.2024 and youth recreation. The Board supported the request and emphasized safety and community engagement. Motion by Member Alonzo to send the license agreement to Lunenburg Youth Baseball and Softball, allowing use of the old Primary School for T-ball and youth recreation, and to have them reach out to the Historical Society regarding the spaces used by them. Seconded by Member Emkey. Roll Call Vote: Clerk Nuzzolo – Aye, Member Emkey – Aye, Member Alonzo – Aye, Vice-Chair Franco– Aye, Chair Jeffreys – Aye. The motion passed unanimously (5-0-0). Discuss Environmental Policies and Select Board By-laws Discussion on Fiscal Year 2024 Budget, Fiscal Year 2025 Budget, Capital Plan, and Annual Town Meeting Warrant articles Member Tom Alonzo clarified that the Historical Commission was reduced to five members by a 2008 Town Meeting vote, though no bylaw was ever updated to reflect the change. He noted the Board recently appointed two members beyond the five-member limit based on incorrect assumptions. Alonzo will draft a warrant article to formally codify the five-member composition in the bylaws and work with Town Counsel to clarify next steps for addressing the over- appointments. The Board supported this plan and will await legal guidance before proceeding. Town Manager Lemieux reviewed the status of capital project planning and the development of articles for the Annual Town Meeting warrant. Articles submitted or anticipated include standard annual items such as committee reports, revolving fund spending limits, payment of prior year bills, and budget adjustments for FY24. Other proposed articles include the FY25 operating budget, capital plan, and a placeholder for a potential override. Two personnel-related articles are expected from the Personnel Committee—one to update the compensation and classification grid, and another for amendments to the salary administration plan bylaw. Additional warrant items include articles for the general and special purpose stabilization funds, the OPEB trust fund, sewer-related funding articles, solid waste, water enterprise, and public access budgets. CURRENT BUSINESS Review the draft Intermunicipal Agreement between Lunenburg Sewer and Leominster A draft Intermunicipal Agreement between Lunenburg Sewer and Leominster was reviewed. Final edits and legal review are pending before Board approval. Review Draft Teen Center Lease The Board discussed a draft lease for a Teen Center. Some questions remain about operations and oversight. The final draft will be reviewed at a future meeting. Motion by Member Alonzo to send the lease for Teen Center to the Boys and Girls Club Board of Directors for acceptance. Seconded by Vice-Chair Franco. Roll Call Vote: Clerk Nuzzolo – Aye, Member Emkey – Aye, Member Alonzo – Aye, Vice-Chair Franco– Aye, Chair Jeffreys – Aye. The motion passed unanimously (5-0-0). ===PAGE 6=== Page 6 of 10 Select Board Meeting Minutes 3.5.2024 Discuss possible Override to address FY25 budget; Vote may be taken The Board engaged in an extensive discussion regarding a potential Proposition 2½ override request. The conversation was prompted by significant public input, including numerous emails and comments from parents and students concerned about anticipated cuts to the school budget. These included reductions in teaching staff, music and athletics programs, and counseling services, should additional funding not be secured. Clerk Nuzzolo opened the discussion by noting the large volume of communication the Board had received from the community and explained the importance of using the budget process as the appropriate time to consider an override. He emphasized that while emotions were high, the discussion needed to focus on the financial realities and process. Member Renee Emkey acknowledged the high level of public interest and supported placing a Proposition 2½ override question on both the Town Meeting warrant and the ballot, recognizing it as an issue the community should decide. While undecided on whether she would personally support the override, she shared her connection to school services and concern about proposed cuts. Member Emkey noted she had spent significant time reviewing school budgets and data, but with key questions still unanswered and no final override figure yet determined, she believed it was important to give voters the opportunity to weigh in. Member Alonzo voiced strong concerns about the lack of finalized data, inconsistent budget presentations from the school department, and what he considered poor planning related to the expiration of ESSER funds. He emphasized that in order to support placing a question on the ballot, he needed two conditions to be met: that the Board would only submit a balanced budget to Town Meeting, and that the Town Manager would not be asked to draft a second, alternate override budget. If these conditions were met, he said he would consider supporting placement of the question on the ballot, though he was not ready to support the override itself. Chair Jeffreys voiced skepticism about the proposed Proposition 2½ override. While he supported putting it to voters, he did not support the override itself and expected to vote against it. He criticized the school department’s financial planning—particularly its reliance on temporary ESSER funds without a long-term plan—and cited a lack of data and clear messaging. He stressed that any ballot question should be contingent on a balanced Town Meeting budget and that the Town Manager should not be tasked with creating a secondary override budget. Chair Jeffreys noted general consensus among the Board to move the override forward procedurally, placing an article on the Town Meeting warrant and a question on the ballot. While opinions varied on the override itself, all members agreed voters should decide. Town Manager Heather Lemieux explained that overrides require approval at both Town Meeting and the ballot. Only the Select Board can place a question on the ballot, though citizens may petition for a warrant article. The Board and Town Manager will finalize the override amount and ensure the ballot and warrant language match. They agreed that any new savings or revenue should be used to reduce the override, particularly for school needs. The School Committee’s upcoming budget vote will help clarify final numbers. ===PAGE 7=== Page 7 of 10 Select Board Meeting Minutes 3.5.2024 To prevent Town Meeting from approving spending without a successful override vote, the articles will be structured as "contingent." Deadlines for the May election are March 18 for the warrant and March 19 for the ballot question, with placeholder language used until figures are finalized. Board members discussed whether to include non-school spending, emphasized transparency, and warned against overinflating the request. Some raised concerns about the political risks of a failed override, highlighting the need for a united front and effective messaging. They acknowledged rising costs across all departments and the potential need for future overrides beyond education. Finally, members called for more collaboration between the Town and schools, especially in shared services like HR, IT, and facilities, while respecting the School Committee’s legal independence. Carol Archambault, Chair of the School Committee, 45 Crescent Street, was present and clarified that the school department had developed multiple budget scenarios including level services, level services minus ESSER funding, and needs-based budgets. She emphasized that the loss of federal ESSER funding was anticipated and had been discussed in public meetings since November. She confirmed that the final override request amount would be voted on at the school committee meeting the following evening and expressed appreciation for any additional funding identified by the Town Manager. Prioritize Requests to State Delegation for Advocacy The Board discussed incorporating environmental considerations into its policies and future by- law updates. Chair Jeffreys proposed Lunenburg lead by example in sustainability practices. The Board agreed to revisit proposed revisions at a future meeting. The Board identified key advocacy items to raise with the Town’s state legislative delegation, including capital project funding, infrastructure assistance, and school support. No formal vote was taken. Minutes/Warrants/Action Items The following warrants were signed by the Board: • Accounts Payable Warrant in the amount of $343,342.32 Member Alonzo stated that there is ongoing and unresolved encroachments on Town property observed during recent site visits. A notable case involves approximately 80 feet by 10 feet of paved land off Fire Road 12, where a resident has placed a boat, trailers, firewood, and a vehicle. This individual was previously issued a notice of encroachment by Town Counsel in 2021, but no follow-up occurred. The Board agreed this matter must be readdressed and not allowed to lapse again. ===PAGE 8=== Page 8 of 10 Select Board Meeting Minutes 3.5.2024 Committee Reports Member Emkey stated that the Stormwater Task Force met and heard a presentation from Nick Christophori regarding stormwater maintenance practices in other towns. He will collaborate with the DPW Director to propose a revenue goal for a potential stormwater utility program. Extensive public outreach will be necessary to educate residents on the purpose and benefits of such a program. Member Alonzo stated that the Finance Committee (FinCom) is scheduled to meet Thursday to hear from DPW and Facilities, with a school department presentation expected the following week. Override discussions are anticipated at upcoming meetings. Member Alonzo stated that the Capital Planning Committee has not reconvened due to ongoing budget discussions and the full schedules of its members, most of whom are involved in other committees. Member Alonzo emphasized that the committee will resume once current priorities settle. Vice-Chair Franco stated that the 300th Anniversary Committee discussed long-term event planning, including identifying a large, flat town-owned parcel for future large gatherings like bonfires. A 64-acre property on Northfield Road is being considered for a future site visit to assess suitability. He stated that the Master Plan Steering Committee will meet Thursday at 6:00 p.m. in the Town Hall meeting room. The meeting will be brief due to a scheduling overlap with the Finance Committee. While public attendance is welcome, this meeting is not a formal public input session. UPCOMING MEETING/EVENTS SCHEDULE Chair Jeffreys announced that the Select Board will be meeting March 12, March 19, April 2 PUBLIC COMMENT Town Manager Public Amanda Gilman , no address stated, speaking near the end of the meeting, reminded the Board that part of Town Hall itself is technically on their private property. The comment was made humorously and was not intended as a formal complaint. They then expressed appreciation for the Board's attention to the override discussion and urged the board not to lose sight of the opportunity for critical school funding. Paula Bertram, 312 Townsend Harbor Road, criticized the Personnel Committee process for lacking transparency and rigor. She noted that job descriptions were inconsistently reviewed and that rating decisions lacked documentation. She supported a modest cost-of-living increase in the interim but called for a formal compensation study by professionals to ensure Lunenburg remains competitive and fair in employee compensation. ===PAGE 9=== Page 9 of 10 Select Board Meeting Minutes 3.5.2024 Peter Beardmore, 282 Pleasant Street and School Committee Member, criticized the Board for what he saw as political posturing. He argued that the Select Board had shifted the financial burden to the school department while failing to acknowledge similar financial pressures on the town side. He pointed out that several town departments had budgets increasing well beyond 2.5%, and that the town was equally in need of an override. He called for more honest recognition of shared fiscal challenges and warned against framing the schools as the sole driver of the financial problem. Amanda Moore, 110 Mulpus Road, voiced frustration with the Personnel Committee process, stating that employees felt undervalued. She noted that public records requests were required to access compensation scenarios and that some internal emails contained inappropriate comments. She urged the board to take a stronger role in ensuring a fair and transparent compensation review process. Sybyl Kaufman, 27 Oak Ave, expressed disappointment with what she viewed as deflection by some board members, arguing that data on school funding needs had been available and clearly presented by the superintendent and school committee. She stressed that public schools provide essential services that support all families and the broader community and encouraged the Board to support an override. Board Comment Member Alonzo expressed appreciation for retiring Executive Assistant Elaine Peterson, thanking her for her nine years of dedicated service to the Town. He stated that March 25th Town caucus, offering to speak with anyone interested in learning about the responsibilities of serving on the board. Member Alonzo thanked the public for attending and staying engaged throughout the lengthy meeting, emphasizing the importance of civic participation and respectful dialogue even amid disagreement. Chair Jeffreys reflected on the challenges and value of public service, acknowledging that disagreement is part of healthy democracy and that compromise is key to progress. ADJOURNMENT Motion by Member Alonzo to adjourn. Seconded by Member Emkey. Roll Call Vote: Clerk Nuzzolo – Aye, Member Emkey – Aye, Member Alonzo – Aye, Vice-Chair Franco– Aye, Chair Jeffreys – Aye. The motion passed unanimously (5-0-0). Meeting adjourned at 11:13 PM. Respectfully Submitted, ===PAGE 10=== Page 10 of 10 Select Board Meeting Minutes 3.5.2024 Rebecca Johnson Minute Clerk These minutes were reviewed and approved by the Select Board on: Tuesday, January 6, 2026 Chair Caesar Nuzzolo made the Motion to Approve the minutes of March 5, 2024. Seconded by Clerk Renee Emkey. Call for the Vote: Four-aye. One abstention (Member McLeod). Motion Passed (4-0-1). ======================================================================================== DOCUMENT : 2024-03-12-agenda-6468.txt BOARD : select-board DATE : 2024-03-12 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2024-03-12-agenda-6468.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03122024-6468 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, March 12, 2024 7:00 PM AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. This meeting will be held in-person at the location provided on this notice. Members of the public are welcome to attend this in-person meeting. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda should make plans for in-person vs. virtual attendance accordingly. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e -mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT*** • BOARD • PUBLIC II. ANNOUNCEMENTS III. COMMUNICATIONS FROM OTHER BOARDS IV. APPOINTMENTS 7:15 PM Lunenburg Skate Park Update 7:30 PM Tax Classification Hearing as required by M.G.L. Ch.40 § 56 on allocation of the local property tax levy among the four classes of real and personal property 8:00 PM Presentation from Board of Assessors on Proposed Annual Town Meeting article for changing M.G.L. Ch. 59 §5 Clause 41C Low Income Senior Tax Exemption from 70 to 65 years or older V. INTERVIEWS/APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS VI. TOWN MANAGER REPORT VII. OLD BUSINESS 1. Discuss Environmental Policies and Select Board Bylaws 2. Discussion on Fiscal Year 2024 Budget, Fiscal Year 2025 Budget, Capital Plan, and Annual Town Meeting Warrant articles ===PAGE 2=== VIII. CURRENT BUSINESS 1. Review Annual Town Meeting Warrant Articles and Vote on Recommendations 2. Review List of Upcoming Vacancies in Boards/Committees for FY25 3. Minutes/Warrants/Action Items 4. Committee Reports IX. UPCOMING MEETING/EVENTS SCHEDULE March 19th X. PUBLIC COMMENT*** • TOWN MANAGER • PUBLIC • BOARD XI. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson ======================================================================================== DOCUMENT : 2024-03-12-minutes-6468.txt BOARD : select-board DATE : 2024-03-12 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2024-03-12-minutes-6468.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03122024-6468 ======================================================================================== ===PAGE 1=== Page 1 of 8 Select Board Meeting Minutes March 12, 2024 Town of Lunenburg Select Board Meeting Minutes Town Hall, 17 Main Street and via Zoom Tuesday, March 12, 2024 Members Present: Chair Michael-Ray Jeffreys, Vice-Chair Lou Franco(Via Zoom), Member Renee Emkey Members Absent: Clerk Caesar Nuzzolo, Member Tom Alonzo Also Present: Heather Lemieux Town Manager Public Comment Participants are listed in the minutes CALL TO ORDER AND PLEDGE OF ALLEGIANCE Chair Michael-Ray Jeffreys called the meeting to order at 7:00 PM and led the Pledge of Allegiance. Chair Jeffreys informed attendees that the meeting was being recorded and broadcast live and would be uploaded to YouTube after the meeting. He explained that the agenda listed topics that may be discussed, but not all items may be addressed and other items not listed could be brought up as permitted by open meeting law. PUBLIC COMMENT Board Comment Member Renee Emkey stated that she has questions regarding the budget and will wait until the agenda item to ask her questions. Chair Jeffreys stated that the Board is aware of the outpouring of concerns and support for the School override ballot question. Chair Jeffreys stated that at the last Board meeting, the Board informally agreed to add a placeholder for a School override. Chair Jeffreys stated that the Board will discuss this further later in the meeting. Public Comment Sarah Cammer: 304 Lancaster Avenue: described the education her child receives in the Town’s school system. Ms. Cammer stated that she is concerned with prior budgetary limitations of the School budget and potential for additional staffing cuts. Ms. Cammer stated that she is disappointed in the Board’s opinions regarding the proposed School override. Laura Brzozoski, 21 Francis Avenue: stated that she is speaking as a resident, not as a member of the School Committee. Ms. Brzozoski requested that the Board put the School override on the Town Meeting warrant, and a municipal ballot question, while voicing support for the two initiatives. Ms. Brzozoski described the public education system in the Town as a cornerstone of democracy. Mary Foyle, 985 Flat Hill Road: stated that she serves as the President of the Lunenburg Education Association. Ms. Foyle stated that the School district has not had adequate funding for ===PAGE 2=== Page 2 of 8 Select Board Meeting Minutes March 12, 2024 over 20 years. Ms. Foyle described the lack of maintenance in school facilities. Ms. Foyle stated that the School district is understaffed due to low salaries compared to other districts. Rhonda Lisio, 181 Reservoir Road: stated that she is not in support of the School district override. Ms. Lisio stated that she has concerns about higher property taxes due to the proposed override. Ms. Lisio stated that the School district has significant costs due to transportation. Ms. Lisio stated that she believes that the number of students in special education programs is too high, and she said it needs to be cut. David Passios, 56 Whiting Street: stated that he is speaking as a lifelong resident of Lunenburg. Mr. Passios stated that he has been concerned about unsustainable School budgets for the past decades. Mr. Passios stated that more financially conservative choices could have been implemented in the past 15 years that would have limited budget overrides. Mr. Passios stated that the Town’s budget has been conservative for the past decade. Mandy Gilman, 186 Reservoir Road: thanked the Board for engaging with residents regarding the proposed School budget override. APPOINTMENTS 7:15 PM Lunenburg Skate Park Update Aidan Moore, 51 Wildwood Road: stated that he is the only member of the skate park initiative who was able to attend the meeting. Mr. Moore described his interest and identifying the need for a skate park in Lunenburg. Mr. Moore stated that some land was donated for a skate park. Mr. Moore stated that dozens of fundraisers occurred to secure funding for the park. Mr. Moore stated that national media outlets covered their story. Mr. Moore stated that their non-profit has raised more than $330,000 to fund the project. Mr. Moore described the demographic changes in the population of Lunenburg. Mr. Moore stated that he distributed a community survey and received 400 responses, the vast majority of them being positive. Mr. Moore described the design plans for the park, which include experienced and beginner areas. Mr. Moore stated that the right of entry agreement and the state park builder contract are 90% complete. Mr. Moore stated that the anticipated groundbreaking is in the Summer 2024. Vice-Chair Lou Franco stated that he has been following the project for several years and is in support of the project. Member Emkey echoed Vice-Chair Franco’s sentiments. Chair Jeffreys congratulated and thanked Mr. Moore and others for their efforts regarding this project. 7:30 PM Tax Classification Hearing as required by M.G.L. Ch.40 § 56 on allocation of the local property tax levy among the four classes of real and personal property Board of Assessors Chair Brian Laffond called the Board of Assessors meeting to order at 7:30 PM. Members Present: Chair Brian Laffond, Member Sarah Cammer, Member John Rabbitt Mr. Laffond stated that the Board of Assessors main goal since September 2023 was to restore trust with the taxpayers of Lunenburg. ===PAGE 3=== Page 3 of 8 Select Board Meeting Minutes March 12, 2024 Mr. Laffond stated that the Board of Assessors have worked with Mike Tarello from Vision and has reviewed every property in the community. Mr. Laffond said that they have put together a data collection manual focusing on the factors for every piece of property in the community. He stated that a master file has been created for the 2023 abatements. He stated that during the public disclosure period there were eight parcels that were changed. Mr. Laffond stated that Ms. Cammer has created the “how to reach your vision property card”. Mr. Laffond stated that the Board of Assessors is wrapping up the 5-year revaluation process that is required by the State. Mr. Laffond stated that Nate Kramer of Municipal Financial Services will provide a presentation for the Tax Classification Hearing. Mr. Kramer described what his presentation will include four areas of focus; (1) select a single or split tax rate; (2) whether to adopt an open space discount (3) whether to adopt a residential tax exemption (4) whether to adopt a small commercial exemption. Mr. Kramer stated that between FY2023 and FY2024 the following value changes based on sales; single-family waterfront increased by 10-14%, single-family non-waterfront increased 6%, Condos increased 30%, Multi-family increased up to 30%, Commercial/industrial increased 6- 8%, and Personal property increased 17%. Mr. Laffond stated that the waterfront figures are after abatements, he said that if FY2023 values were used as they were assessed, waterfront areas are decreasing by 11%-31%, depending on the neighborhood. Mr. Kramer stated that the market is increasing due to record-low mortgage interest rates in 2022. Mr. Kramer said that despite high interest rates currently, the demand is still high. Mr. Kramer stated that FY2023 Levy Limit is $424,043,723, Plus 2.5%: $701,093, Plus New Growth: $630,220 Mr. Kramer stated that the FY2024 levy limit is $29,375,036, Debt Exclusion: $2,477,704, FY2024 Maximum Allowable Levy: $31,852,740 Vice-Chair Franco asked for clarification as to why the Town doesn’t normally have two different tax rates. Mr. Kramer stated that not until commercial and industrial approaches 20% of the tax base does it make sense to have two different tax rates. Mr. Kramer stated that the benefits of the residential taxes are going to be outweighed by the potential for disincentivizing commercial, which may cause residential tax rates to rise. Mr. Tarello stated that the Town is currently 97% residential. Member Emkey requests more information about the small commercial exemption. Mr. Tarello stated that the Town is allowed to exempt up to 10% of the property valuation for owner-occupied businesses with 10 or fewer employees and a valuation of less than $1 million. ===PAGE 4=== Page 4 of 8 Select Board Meeting Minutes March 12, 2024 Member Emkey asked for an explanation about the increase in condominiums. Mike Tarello stated that each condo or condo complex is treated as its own valuation neighborhood because every condo complex is built at a different time, could be a different style, and different quality. Mr. Tarello stated that condo complexes are looked at individually. Chair Jeffreys asked if the Board has reviewed the detailed FY2023 values and compared them to FY2024 values to look for outliers. Mr. Laffond stated that the evaluation of the FY2024 values includes the FY2023 values as well as the rate of change from FY2023 to FY2024. Mr. Laffond stated that the Board of Assessors presented median averages. Member Jeffreys asked for an explanation of what certain terms mean related to means and medians. Mr. Laffond stated that to find the mean average, you add them all up and divide them by the number you have. He said that the median takes all numbers and ranks them to find the midpoint. Mr. Laffond stated that this eliminates the impact of those outliers at the top and the bottom. Chair Jeffreys stated that the Town needs a commercial tax base and is unsure if the Town should be exempting them from any taxes. Chair Jeffreys stated that the Town needs a residential tax base, and he believes the Town cannot afford to have an exemption from any taxes. Chair Jeffreys stated that there is a significant number of people who have placed their properties under open space protection. Chair Jeffreys stated that he does not want commercial businesses to flee Lunenburg. Motion by Chair Jeffreys to adopt a single tax rate for the Town of Lunenburg and to take no action on a discount for open space, a discount for residential exemptions, or a discount for commercial exemptions. Seconded by Member Emkey. Motion was amended by Chair Jeffreys to include $14.10 as the single tax rate. Seconded by Member Emkey. Roll Call Vote: Vice-Chair Franco- Aye; Member Emkey-Aye; Chair Jeffreys- Aye. The motion passed unanimously (3-0-0). Presentation from Board of Assessors on Proposed Annual Town Meeting article for changing M.G.L. Ch. 59 §5 Clause 41C Low Income Senior Tax Exemption from 70 to 65 years or older Chair Jeffreys clarified that the Board of Assessors propose a warrant article to change the low- income senior tax exemption from 70 to 65 years old. Mr. Laffond Board of Assessor Member stated that the Board of Assessors found modifications that could potentially help elderly property owners. Mr. Laffond stated that as the Chair of the Board of Assessors, he allowed the Board of Assessors to investigate and evaluate an article warrant to make modifications to 41C. Mr. Laffond stated that it is not within the purview of the Board of Assessors. Mr. Laffond stated that the modifications should have been brought to the ===PAGE 5=== Page 5 of 8 Select Board Meeting Minutes March 12, 2024 Council on Aging. Mr. Laffond stated that the proposed change of 41C would cost $2,500 to the Town. Mr. Laffond stated that it would cost every residence $0.57 a year. Mr. Laffond suggests that the cost could be absorbed from the current overlay. Motion by Mr. Laffond to absorb the recommended change within the current overlay Seconded by Ms. Cammer. Call for the vote: Three-Aye. The motion passed unanimously (3- 0-0) Motion by Chair Jeffreys to accept the request as submitted and to provide Town Counsel the ability to modify the language of the article. Seconded by Member Emkey. Roll Call Vote: Vice-Chair Franco- Aye; Member Emkey-Aye; Chair Jeffreys- Aye. The motion passed unanimously (3-0-0). Vice-Chair Franco stated that he would have supported the request for an additional $10,000 if it had been brought forward to raise the exemption to an additional $250. Chair Jeffreys and Member Emkey agreed. Chair Jeffreys requests that the Board of Assessors bring forward both options to the Select Board. Mr. Laffond moved to adjourn. Seconded by Ms. Cammer. Call for the vote: Three- Aye. The motion passed unanimously (3-0-0). TOWN MANAGER REPORT The Town Manager stated that the warrant for the Annual Town Meeting is currently open for article submissions until March 18, 2024, at 4:00 p.m. The Town Manager stated that the Annual Town Meeting is scheduled for Saturday, May 4, 2024, at 9:00 a.m. The Town Manager stated that there is one vacancy in the Architectural Preservation District Commission, one vacancy until the Annual Town Election for the Cemetery Commission, one vacancy on the Council on Aging, two associate member vacancies in the Green Communities Committee, one Member-At-Large vacancy for the Open Space Committee, and one vacancy on the Personnel Committee. The Town Manager described the available employment opportunities with the Town. The Town Manager stated that there is a Conservation Administrative Assistant position for 10 hours a week, Facilities Custodian for 40 hours a week, Land Use Director for 40 hours a week, Planning Board Administrative Assistant for 36 hours a week, seasonal Cemetery Laborers and Seasonal Lifeguards, and a temporary Administrative Assessing Assistant for 32 hours a week. The Town Manager stated that as part of her annual goals, she had a site visit on March 7, 2024, with MassDevelopment, BETA Group regarding the real estate technical assistance project at the site on Massachusetts Avenue. ===PAGE 6=== Page 6 of 8 Select Board Meeting Minutes March 12, 2024 The Town Manager stated that the Town received three bids in response to the road maintenance IFB. She said that PJ Keating was awarded the bid. She stated that the bid was approximately $127,000 lower than the estimated budget. The Town Manager stated that an RFQ for Owners/Project Managers Services for Marshall Park is due tomorrow. The Town Manager stated that an IFB for the Flat Hill Culvert Project is due March 27, 2024. The Town Manager stated that an IFB for cleaning services in Town buildings is due April 4, 2024. The Town Manager notified Town officials and staff that the FY2024 new growth was approved at $630,220. The Town Manager stated that in the Fall 2023, it was projected that no new buildings or additions were expected at that time. The Town Manager described the conservative estimate of new growth over the year. The Town Manager stated that any new growth funds would go towards covering the School budget. OLD BUSINESS 1. Discuss Environmental Policies and Select Board By-laws The item was tabled. 2. Discussion on Fiscal Year 2024 Budget, Fiscal Year 2025 Budget, Capital Plan, and Annual Town Meeting Warrant articles The Town Manager stated that the only new Annual Town Meeting warrant article that was submitted is by the Cemetery Commission for the sale of cemetery lots to appropriate funds from that account. Town Manager Lemieux stated that this article is an annual article. Town Manager Lemieux stated that the School Committee submitted an article to raise and appropriate or transfer from Free Cash a sum of $82,119.00 to pay for network security upgrades at Lunenburg Public Schools. Chair Jeffreys stated that a placeholder on the warrant for the school district override has been made. Chair Jeffreys stated that the Board informally agreed at the last meeting to add the override to the warrant and as a ballot question. Chair Jeffreys stated that the Board and the School Committee will meet at the end of March to go over the language of the override. Town Manager Lemieux recommended that Town Counsel attend the meeting to answer any questions. Motion by Vice- Chair Franco to suspend the Board’s policy regarding the requirement for a 60-day notice before putting a question on the Town ballot. Seconded by Member Emkey. Roll Call Vote: Vice-Chair Franco- Aye; Member Emkey-Aye; Chair Jeffreys- Aye. The motion passed unanimously (3-0-0). Member Emkey stated that this is her first time as a Board member reviewing the Town and School budget. She stated that she has attended every School Committee and Finance Committee meeting regarding the budget. Member Emkey stated that she appreciated the efforts of all the committee members. She stated that in the Tax Classification Hearing, it was discussed that 13.5% of residential properties are expected to see a 20% or more increase in their assessed ===PAGE 7=== Page 7 of 8 Select Board Meeting Minutes March 12, 2024 values. She stated that it doesn’t include the proposed School override. Member Emkey stated that there are a lot of residents who are unaware of what a budget override entails. Member Emkey stated that a larger long-term budget projection for the Town and School budget is needed in the future. CURRENT BUSINESS 1. Discuss Environmental Policies and Select Board By-laws The item was tabled. 2. Review List of Upcoming Vacancies in Boards/Committees for FY25 The item was tabled. 3. Minutes/Warrants/Action Items Warrants Accounts Payable warrant in the amount of $355,054.87. Accounts Payable warrant in the amount of $699,281.70. Payroll warrant in the amount of $985,077.55. Action Items Member Emkey requested that at the next Select Board meeting, discuss ARPA funding to cover cybersecurity upgrades for the School district so that the funding doesn’t have to come from Free Cash. She said that if a discussion could occur regarding using Chapter 90 funds to upgrade and improve sidewalks at schools instead of using ARPA funding. COMMITTEE REPORTS Vice-Chair Franco stated that he was not able to attend a Council on Aging meeting, and he said that he will receive a debrief from the Chair of the Council on Aging shortly. Vice-Chair Franco stated that there is a Pancake Breakfast at the Senior Center tomorrow. UPCOMING MEETING/EVENTS SCHEDULE Chair Jeffreys stated that the Board will meet on March 19, 2024, and a tentative meeting on March 26, 2024, to discuss the school override language. PUBLIC COMMENT Town Manager Comment The Town Manager stated that the Parks Commission received a notification on a successful PARC grant award to fund renovations at Marshall Park. Chair Jeffreys stated that $2.5 million has been awarded from other sources that are not directly paid by Lunenburg taxpayers. Town ===PAGE 8=== Page 8 of 8 Select Board Meeting Minutes March 12, 2024 Manager Lemieux stated that the plan is to bring the Marshall Park renovations to Fall Town Meeting this year. Public Comment Sibyl Kaufman, 27 Oak Avenue: stated that the override language is 2-3 sentences on the warrant. She stated she appreciates Member Emkey’s remarks about cooperation with other committees. She stated that she would like the Board to publicly support voting for a School override. Board Comment Chair Jeffreys stated that the Board received several emails and comments regarding the School override. Chair Jeffreys commented that respecting other people’s viewpoints is critical for local democracy. ADJOURNMENT Member Emkey moved to adjourn. Seconded by Vice-Chair Franco. Roll Call Vote: Vice-Chair Franco- Aye; Member Emkey-Aye; Chair Jeffreys- Aye. The motion passed unanimously (3-0- 0). Meeting adjourned at 8:32 P.M. Respectfully Submitted, Anthony Senesi, Minute Clerk These Minutes were reviewed and approved by the Select Board on: Tuesday June 17, 2025 Chair Nuzzolo made the Motion to Approve the minutes from March 12, 2024. Seconded by Vice-Chair Moore. Call for the vote: Four-aye. One-abstain (McLeod). Motion passed (4-0- 1). ======================================================================================== DOCUMENT : 2024-03-19-agenda-6477.txt BOARD : select-board DATE : 2024-03-19 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2024-03-19-agenda-6477.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03192024-6477 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, March 19, 2024 7:00 PM REVISED AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. This meeting will be held in-person at the location provided on this notice. Members of the public are welcome to attend this in-person meeting. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda should make plans for in-person vs. virtual attendance accordingly. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e -mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT*** • BOARD • PUBLIC II. ANNOUNCEMENTS III. COMMUNICATIONS FROM OTHER BOARDS IV. APPOINTMENTS 7:05 PM Flammables Storage License Amendment for 998 Reservoir Road (P J Keating) to update the existing tanks’ list of materials 7:15 PM Joint Appointment of Cemetery Commissioner by the Cemetery Commission & Select Board to the vacancy with the term to expire at the next annual election; Mike Clark-275 Cross Road 7:30 PM Meeting with Conservation Commission Chair regarding Proposals including Use of Consultants V. INTERVIEWS/APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS Appointment to Cultural Council- Chriztine Foltz, 284 Lancaster Ave. –term to expire June 30, 2027 Appointment of Alternate Hisotrical Commission Member-David Passios, 56 Whiting Street VI. TOWN MANAGER REPORT VII. OLD BUSINESS 1. Discuss Composition of Historical Commission 2. Discuss Committed and Uncommitted ARPA funds; Votes may be taken 3. Review Annual Town Meeting Warrant Articles and Vote on Recommendations ===PAGE 2=== 4. Discussion on Fiscal Year 2024 Budget, Fiscal Year 2025 Budget, Capital Plan, and Annual Town Meeting Warrant articles 5. Discuss Environmental Policies & Select Board By-Laws 6. Review List of Upcoming Vacancies in Boards/Committees for FY25 7. Vote Required re: Early In-Person Voting VIII. CURRENT BUSINESS 1. Minutes/Warrants/Action Items 2. Committee Reports IX. UPCOMING MEETING/EVENTS SCHEDULE March 26th X. PUBLIC COMMENT*** • TOWN MANAGER • PUBLIC • BOARD XI. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson ======================================================================================== DOCUMENT : 2024-03-19-minutes-6477.txt BOARD : select-board DATE : 2024-03-19 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2024-03-19-minutes-6477.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03192024-6477 ======================================================================================== ===PAGE 1=== Page 1 of 11 Select Board Meeting Minutes March 19, 2024 Town of Lunenburg Select Board Meeting Minutes Town Hall, 17 Main Street and via Zoom Tuesday, March 19, 2024 Mem bers Present: Chair Michael-Ray Jeffreys, Vice-Chair Lou Franco, Clerk Caesar Nuzzolo (via Zoom), Member Tom Alonzo, and Member Renee Emkey Members Absent: None Also Present: Heather Lemieux Town Manager Public Comment Participants are listed in the minutes CAL L TO ORDER AND PLEDGE OF ALLEGIANCE C hair Michael-Ray Jeffreys called the meeting to order at 7:00 PM and led the Pledge of Allegiance. Chair Michael-Ray Jeffreys informed attendees that the meeting was being recorded and broadcast live and would be uploaded to YouTube after the meeting. He explained that the agenda listed topics that may be discussed, but not all items may be addressed and other items not listed could be brought up as permitted by open meeting law. P UBLIC COMMENT B oard Comment Member Tom Alonzo thanked the Board of Assessors for their efforts to bring forward a warrant article. He stated that there has been a significant change in a year with the Board of Assessors. P ublic Comment Mary Wilson, Chair of the Conservation Commission: stated that the Conservation Commission and Parks Commission are partnering for Earth Day events throughout April. She stated that if a resident is interested in sponsoring a project, they can reach out to her directly. She stated that the tentative dates for clean-ups are April 20 th for the Town Center and April 13th for the Town beach. D ebbie Lincoln, 46 Hemlock Drive: thanked the Board of Assessors for their efforts regarding the Town warrant article. J eff Bingham, 150 Peninsula Drive: stated that the Town Caucus is on March 25th at 7:00 p.m. at Lunenburg High School Auditorium. He stated that he is retiring from the Town committee that organizes the Town Caucus after 41 years. He stated that John Fortune and Wendy Bertrand will be stepping down from their positions on the committee. He stated that he is seeking applicants to fill the positions at the Town Caucus. Jack Rabbit, Board of Assessors: stated that there will be a conference regarding the upcoming Town warrant article that changes some 41c exemptions. He said that the conference will be held on March 25 th at 3:00 p.m. at the Senior Center. ===PAGE 2=== Page 2 of 11 Select Board Meeting Minutes March 19, 2024 William Tyler, 5 Grand Street: Mr. Tyler thanked Member Franco for his service in the Town. Mr. Tyler stated that he was the Cemetery Commission Chair for six years. He stated that the Town Charter has caused challenges with the DPW and the Cemetery Commission’s responsibilities and roles. He stated that members of the public should join a board/committee if they want to make a change in the community. ANNOUNCEMENTS COMMUNICATIONS FROM OTHER BOARDS Mark Bursch, Chair of the Board of Water Commissioners: stated that the Commissioners are working on a PFAS Master Plan which is a forever chemical. Mr. Bursch stated that one Lunenburg well has over the maximum contamination of 20 parts per trillion. He stated it was the Hickory Hills well. He stated that the Commissioners heard a presentation from Tighe and Bond regarding the PFAS Master Plan yesterday. He stated that the Commissioners are reviewing the plan and will be providing feedback at the next meeting. Mr. Bursch stated that the Massachusetts Avenue water main replacement from Northfield to Connell Drive has been running into issues. Mr. Bursch stated that billing practices will be updated and will cause an increase in fees for this update. Mr. Bursch stated that there are efforts to work on community outreach and engagement with the assistance of Capital Strategic Solutions. Mr. Busch stated that a PFAS webpage has been added to the Lunenburg Water website. He stated that social media engagement has grown. He stated that a PFAS informational mailer will be sent to all water users. He stated that the Lunenburg Water District’s Annual Meeting is being held on March 30 th. He stated that on April 4th there will be an open house for other boards and committees to meet to review the PFAS Master Plan. He stated that on May 16th there will be a vote to pass the PFAS Master Plan and PFAS remediation efforts. APPOINTMENTS 7:05 PM - Flammables Storage License Amendment for 998 Reservoir Road (P J Keating) to update the existing tanks’ list of materials Jacob Bremmer, Assistant Environmental Compliance Manager for PJ Keating, stated that he grew up in the Town of Lunenburg. Dave Le Comte, Site Manager for PJ Keating stated that the company is complying with State regulations and is not updating the amount of gasoline stored on site, but they are updating how the gasoline is being stored. Mr. Le Comte stated that PJ Keating wanted to provide the Town with updated, transparent records. Mr. Le Comte described the types of materials, their quantities, and how they are stored on the property. Mr. Le Comte stated that he cannot speak to specifics about how the quantities are stored; he did state that most of the storage tanks are double-skinned with environmental protection surrounding them. Member Tom Alonzo noted that the Fire Chief provided a letter articulating support for this. Member Alonzo asked Mr. Le Comte if the tanks are inspected every year by the Lunenburg Fire Department. Mr. Le Comte stated that he believed that the tanks do get inspected every year. ===PAGE 3=== Page 3 of 11 Select Board Meeting Minutes March 19, 2024 Motion by Member Alonzo to approve the Flammables Storage License Amendment for 998 Reservoir Road (P J Keating) to update the existing tanks’ list of materials. Seconded by Vice-Chair Franco. Roll Call Vote: Vice-Chair Franco-aye; Clerk Nuzzolo-aye; Member Alonzo- aye; Member Emkey-Aye; Chair Jeffreys-aye. The motion passed unanimously (5-0-0). 7:15 PM Joint Appointment of Cemetery Commissioner by the Cemetery Commission & Select Board to the vacancy with the term to expire at the next annual election; Mike Clark, 275 Cross Road. Cemetery Commission Chair Nancy Foss Yasko called the Cemetery Commission meeting to order at 7:33 PM Members Present: Chair Nancy Foss Yasko, Member David Dorren Ms. Yasko stated that Michael Clark went to a Cemetery Commission meeting last week. She stated that he has a wealth of knowledge professionally, and he’s been an engineering manager for 40 years. She stated that he has been involved in Lunenburg with youth soccer, the School Health Advisory Council, the School Committee, and the Boy Scouts. Michael Clark described his volunteer work in Lunenburg. He described the Boy Scout service projects that involved the Cemetery Commission. He stated that he was on the School Committee for three years. Member Renee Emkey asked if Mr. Clark will be running for the Cemetery Commission position in two months, because the current term is set to expire then. Mr. Clark stated that he will be attending the Town Caucus. Mr. Alonzo stated that he has known Mr. Clark for several years regarding his service to the Town of Lunenburg. Mr. Alonzo stated that he supports his appointment to the Cemetery Commission. Motion by Member Alonzo to appoint Michael Clark, 275 Cross Road to the Cemetery Commission with his term set to expire at the Annual Town Election, May 2024. Seconded by Vice-Chair Franco. Roll Call Vote: Vice-Chair Franco-aye; Clerk Nuzzolo-aye; Member Alonzo-aye; Member Emkey-Aye; Chair Jeffreys-aye; Commissioner Dorren-aye; Commissioner Yasko-aye. The motion passed unanimously (7-0-0). Ms. Yasko moved to adjourn the Cemetery Commission Meeting at 7:40 PM. Seconded by Mr. Dorren. Call for the vote: Two-aye. The motion passed unanimously (2-0-0). 7:30 PM Meeting with Conservation Commission Chair regarding Proposals including Use of Consultants ===PAGE 4=== Page 4 of 11 Select Board Meeting Minutes March 19, 2024 Mary Wilson, 138 Whiting Street, Chair of the Conservation Commission, stated that the Town hired a Conservation Administrator in November. She stated that there is a vacancy with the part- time Conservation Administrative Assistant. She described the backlog of projects due to vacancy issues over the past few months. Town Manager Heather Lemieux stated that interviews have been ongoing to fill the part-time position, and an offer will be given to a candidate. Ms. Wilson stated that the Commission is looking forward to staff using OpenGov for online e-permit applications. Ms. Wilson stated that the Commission needs to start using application fees to generate a budget for technical consultants. She stated that the Commission has estimated that 250 hours per year of consulting expertise is needed. She stated that the current fee structure only provides 60 hours of consulting services per year. She said that the Conservation Commission will have to review the fee structure. She stated that the Town has a lower fee cost structure compared to other communities. Town Manager Lemieux stated that she worked with Town Counsel to bring forth a warrant article to create a revolving account for the Conservation Commission to access funds for consulting services. INTERVIEWS/APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS Appointment to Cultural Council- Chriztine Foltz, 284 Lancaster Ave. –term to expire June 30, 2027 At this time, Member Alonzo recused himself and left the meeting because the applicant is his wife. Ms. Foltz described her artistic experience, including her education at the Royal College of Fine Arts in Copenhagen. She stated that she was the Chair of the Cultural Council 15 years ago. She stated that she designs prototype textiles for engineering companies. Motion by Vice-Chair Franco to appoint Chriztine Foltz, 284 Lancaster Ave to the Cultural Council to a term set to expire on June 30, 2027. Seconded by Member Emkey. Roll Call Vote: Vice-Chair Franco-aye; Clerk Nuzzolo-aye; Member Emkey-Aye; Chair Jeffreys-aye. The motion passed unanimously (4-0-0). At this time, Member Alonzo rejoined the Board meeting. Appointment of Alternate Historical Commission Member-David Passios, 56 Whiting Street Mr. Passios described his interest in the Historical Commission. Mr. Passios stated that the Historical Commission Chair has concerns about the Commission reaching a quorum consistently. Mr. Passios stated that the Historical Commission Chair, after an application was submitted, reached out to Mr. Passios to ask if he would consider being an alternate. ===PAGE 5=== Page 5 of 11 Select Board Meeting Minutes March 19, 2024 Member Alonzo noted that there will be a warrant article for May Town Meeting to outline the roles and responsibilities of the Historical Commission. He stated that he cannot support appointing Mr. Passios if the alternate position does not exist currently in the Town Bylaws. Member Alonzo stated that he supports appointing associate members who attend meetings but do not vote. Member Alonzo stated that he does not support alternate members who vote when there is a full-voting member who is not present. Vice-Chair Franco states that he agrees with Member Alonzo. Chair Jeffreys stated that he does support the appointment of the alternate, but he says that the roles have to be more defined. Vice-Chair Franco stated that the position is not defined and should not be appointed. Member Emkey noted that the Chair of the Historical Commission wrote to the Board that the Commission is having significant issues attaining a quorum with a seven-member commission. Member Emkey stated that she does not feel comfortable appointing a position that is not defined. Member Alonzo stated that the Board dismisses the non-appointment request without prejudice. TOWN MANAGER REPORT Town Manager Lemieux stated that the Annual Town Meeting is Saturday, May 4, 2024, at 9:00 a.m. at the Middle School/High School Auditorium. The Town Manager stated that Annual Town Election is Saturday, May 18, 2024 from 7:00 a.m. to 5:00 p.m. at the TC Passios Building. The Town Manager stated that there is one vacancy in the Architectural Preservation District Commission, one vacancy until Annual Town Election for the Cemetery Commission, one vacancy on the Council on Aging, two associate member vacancies in the Green Communities Committee, one Member-At-Large vacancy for the Open Space Committee, and one vacancy on the Personnel Committee. The Town Manager described the available employment opportunities with the Town. The Town Manager stated that there is a Conservation Administrative Assistant position for 10 hours a week, Facilities Custodian for 40 hours a week, Land Use Director for 40 hours a week, Planning Board Administrative Assistant for 36 hours a week, seasonal Cemetery Laborers and Seasonal Lifeguards, and a temporary Administrative Assessing Assistant for 32 hours a week. The Town Manager stated that the Town received four responses for the RFQ for the Owners/Project Managers Services for Marshall Park and they are currently being reviewed and will be discussed at the next Parks Commission meeting. The Town Manager stated that the IFB for the Flat Hill Culvert Project is due March 27, 2024. The Town Manager stated that the IFB for cleaning services in Town building is due April 4, 2024. The Town Manager stated that data collection services for the Assessing Department for Cyclical Inspections for FY2025 through FY2027 are due April 8, 2024. ===PAGE 6=== Page 6 of 11 Select Board Meeting Minutes March 19, 2024 The Town Manager stated that she worked with the Town’s energy broker to secure a new natural gas rate. She stated that the current rate expires in November 2025. She stated that the new rate will be $5.668 per dekatherm for a three-year period from December 2025 until November 2028. She stated that the current rate is $4.39 per dekatherm. She stated that knowing the prices now will assist the Town and School in planning these related costs when developing future budgets. The Town Manager stated that the solid waste and recycling contract ends this year. She stated that she requested a meeting with E.L. Harvey to negotiate an extension. She stated that the meeting with the vendor was with the DPW Director. She stated that if the Town wanted to extend the contract under the same conditions, the cost would increase 70%. She stated that the current contract assumes 80 hours of labor a week and it is currently taking them 120 hours of labor a week to finish the routes. She stated that in order to finish routes, for the next contract they would need to purchase new trucks. She stated that she has been in discussions with other trash and recycling haulers. She stated that most haulers are bidding on if the contract has a cart system in place due to it being less labor intensive and a more automated system. The Town Manager stated that in the event the contract was not renewed by June 30, 2024, the Town requested a 90-day extension until the end of September 2024. The Town Manager described the cart model which includes bins and totes for trash and recycling. The Town Manager stated that the pay-as-you-throw model will be monitored in the truck by cameras to ensure compliance with the bins and totes. Member Emkey stated that the Town Manager should consider weekly trash pick-up with recycling pick-up every other week. OLD BUSINESS 1. Discuss Composition of Historical Commission Member Alonzo stated that the proposed May Town Meeting article takes the two existing votes of the 1979 May Town Meeting and the 2008 May Town Meeting and incorporates them into the bylaws under the proper chapter. He stated that the 1979 May Town Meeting vote formed the Historical Commission as a six-member entity, and the 2008 May Town Meeting made it a five- member entity. 2. Discuss Committed and Uncommitted ARPA Funds Dr. Kathleen Burnham, Superintendent of Schools, and Carol Archambault, School Committee Chair, were present during the discussion. Chair Jeffreys stated that the Town Manager, Superintendent, Ms. Archambault, and he met to discuss options to bridge the gap in the budget. Chair Jeffreys stated that there is a proposal to review previously allocated funds for sidewalks from Turkey Hill Middle School down to Turkey Hill Road and the surrounding streets. Chair Jeffreys stated that the Board previously allocated $101,640 for sidewalk additions using APRA funds. Chair Jeffreys stated that the DPW Director confirmed that Chapter 90 funds can be utilized for these sidewalk improvements instead of ARPA funds. Chair Jeffreys stated that the School Committee requests that the $101,640 be reallocated with an additional $120,000 towards the Schools. The Town Manager stated that ===PAGE 7=== Page 7 of 11 Select Board Meeting Minutes March 19, 2024 pausing the Pavement Management Program for a year and reallocating those funds towards the School District to further bridge the gap in funding. Ms. Archambault thanked Chair Jeffreys, the Town Manager, and Member Emkey for their collaboration and innovative ideas. Ms. Archambault noted that some projects that they have requested for ARPA funds includes enhancing 911 compliance and security capabilities ($63,676) of all Schools, network security upgrades ($82,119), and purchasing annual Chromebooks for 6 th graders ($102,000). Dr. Burnham stated that the Chromebook purchase would not be entirely covered this year by the requested ARPA funds. Chair Jeffreys stated that the proposed ARPA allocations to the Schools, would leave $45,894 unallocated. Dr. Burnham stated that there may be a small gap even with ARPA funds, but she said that her Department Heads are working closely to tighten up their budgets and applying for grant funding. Chair Jeffreys stated that local receipts projections are always conservative, but there may be additional funding to close the gap. Member Alonzo asked the School Committee Chair and the Superintendent if a School budget override would occur. Ms. Archambault stated that a Citizens’ Petition is being formed to add a School budget override to the Town warrant and as a ballot question. Ms. Archambault stated that her recommendation would be to work with the Town to slowly build a case for an override next year, but she noted that she is one person on the School Committee. Town Manager Lemieux stated that a needs-based budget warrant article will be voted on by the School Committee tomorrow and will be presented under the omnibus balanced budgeted article. She stated that the next article after that will be the difference between the level-service funded budget and the needs-based budget. Member Emkey stated that Westford formed a budget task force and identified funding solutions. Motion by Member Alonzo to reallocate the $101,640 previously designated for sidewalks to repurpose it to the School Department with an additional $120,000 of uncommitted ARPA funds for the purpose of 911 emergency service upgrades, network security upgrades, and a portion of the Chromebook purchase for incoming 6 th graders. Seconded by Chair Jeffreys. Roll Call Vote: Vice-Chair Franco-aye; Clerk Nuzzolo-aye; Member Alonzo-aye; Member Emkey- aye; Chair Jeffreys-aye. The motion passed unanimously (5-0-0). 3. Review Annual Town Meeting Warrant Articles and Vote on Recommendations Chair Jeffreys stated that an email was sent today for a Citizens' Petition for a Town override in the amount of $265,000 from Jean Russell, a member of the Finance Committee. Chair Jeffreys stated that the request was sent past the deadline and is not actionable and does not have the required number of signatures. Warrant Article A: to hear regular written reports ===PAGE 8=== Page 8 of 11 Select Board Meeting Minutes March 19, 2024 Town Manager Lemieux stated that there have been no changes since prior Board meetings. Warrant Article B: to reauthorize the spending limits for revolving funds Town Manager Lemieux stated that there have been no changes since prior Board meetings. Warrant Article C: to create a revolving fund for the Conservation Commission Town Manager Lemieux stated that she needs to work with the Conservation Commission on the spending limit and the maximum amount. Warrant Article D: to see if the Town will vote to raise an appropriate sum of money for payment of prior year expenses or take any action relative thereto. Town Manager Lemieux stated that there have been no changes since prior Board meetings. Warrant Article E: to see if the Town will vote to transfer available funds all sums of money necessary to amend the amounts voted for the Town FY2024 budget under Article 7 of the May 6, 2023 Annual Town Meeting and Article 1 of the November 14, 2023 Special Town Meeting or take any action relative thererto. Warrant Article F: network security upgrades Town Manager Lemieux stated that this article can be removed because of the allocation of ARPA funds. Dr. Burnham stated that the School Committee will need to formally withdraw the request. Warrant Article G: to see if the Town will vote to raise an appropriate, borrow, or transfer from available funds a sum of money for the FY2025 Capital Plan is appearing in the Capital Planning Committee report, or to take any other action relative thereto. Warrant Article H: Omnibus Budget Article (Balanced Budget) Warrant Article I: School Budget Override Warrant Article J: Reclassifying Positions Warrant Article K: Market Adjustments for Positions within the Salary Administration Plan Warrant Article L: Modification of Sick Leave Policy Warrant Article M: Stabilization Fund Warrant Article N: Special Purpose Stabilization Fund ===PAGE 9=== Page 9 of 11 Select Board Meeting Minutes March 19, 2024 Warrant Article O: OPEB Trust Fund Warrant Article P: to see if the Town will vote to raise, appropriate, or transfer from available funds that amount of money to operate the Sewer Enterprise Fund for FY2025 or to take any other action relative thereto. Warrant Article Q: Sewer Capital Reserve Stabilization Fund Warrant Article R: Sewer OPEB Trust Fund Warrant Article S: to see if the Town will vote to raise, appropriate, or transfer from available funds that amount of money to operate the Solid Waste Disposal Program Enterprise fund for FY2025 or to take any other action relative thereto. Warrant Article T: to see if the Town will vote to raise, appropriate, or transfer from available funds that amount of money to operate the Water Enterprise fund for FY2025 or to take any other action relative thereto. Warrant Article U: to see if the Town will vote to raise, appropriate, or transfer from available funds that amount of money to fund the FY2025 Public Educational Government Access Enterprise Operating and Capital Budgets or to take any other action relative thereto. Warrant Article V: Cemetery Lots Warrant Article W: Personal Exemptions Warrant Article X: to see if the Town will vote to amend the vote of Article 33 of the May 6, 2006 Annual Town Meeting to decrease the age of the exemption allowed by Mass General Law Chapter 59 Section 541C from age 70 to age 65 and to amend the reimbursement amount up to 100% of the exemption and further to adjust the income and asset limits to the statute or to take any other action relative thereto. Warrant Article Y: Re-adopt OPEB Trust Fund Statute Warrant Article Z: To Codify Town Meeting Vote into a Bylaw for Historical Commission Warrant Article AA: Amend Code Regarding Battery Energy Storage Systems Warrant Article AB: Water Supply Protection District The Board did not vote to accept these articles as presented. ===PAGE 10=== Page 10 of 11 Select Board Meeting Minutes March 19, 2024 4. Discussion on Fiscal Year 2024 Budget, Fiscal Year 2025 Budget, Capital Plan, and A nnual Town Meeting Warrant articles The Board tabled discussion of this item. 5. Discuss Environmental Policies & Select Board By-Laws The Board tabled discussion of this item. 6. R eview List of Upcoming Vacancies in Boards/Committees for FY25 Chair Jeffreys informed the Board of the following Board/Committee vacancies for FY25: • Agricultural Commission (1 Member) • Architectural Preservation District Commission (2 Members) • Conservation Commission (4 Members) • Council on Aging (3 Members) • Cultural Council (3 Members) • Finance Committee (1 Member) • Green Communities Committee (2 Members and 1 Associate) • Historical Commission (2 Members) • Personnel Committee (2 Members) • Public Access Cable Committee (2 Members) C hair Jeffreys asked the Town Manager to review the cyclical nature of reappointments to make sure that reappointments for boards/committees are not all happening during one year. 7. E arly In-Person Voting The Board tabled discussion of this item due to the vote needing to be officially listed as a Public Hearing. The Board requested additional information and clarification regarding the motion from the Board of Registrars. CURRE NT BUSINESS Mi nutes/Warrants/Action Items Accounts Payable warrant in the amount of $291,652.30. CO MMITTEE REPORTS M ember Alonzo stated that there was a Board of Assessors meeting last night. UP COMING MEETING/EVENTS SCHEDULE C hair Jeffreys stated that the Board will meet on March 26, April 2, April 9, April 23, and April 30. ===PAGE 11=== Page 11 of 11 Select Board Meeting Minutes March 19, 2024 PUBLIC COMMENT Town Manager Comment None. Public Comment David Passios, 56 Whiting Street: stated as a member of the Finance Committee, that the Committee will meet tomorrow to review Monty Tech, Sewer Department, Unclassified, and Debt Service. He stated that the Finance Committee will meet on Thursday to review the School Department and other monetary articles. Mandy Gilman, 186 Reservoir Road: stated that she and others are working to support a School override. Jack Rabbit, Board of Assessors: described the 41C proposed changes for May Town Meeting. Board Comment ADJOURNMENT Vice-Chair Franco moved to adjourn. Seconded by Member Alonzo. Roll Call Vote: Vice-Chair Franco-aye; Clerk Nuzzolo-aye; Member Alonzo-aye; Member Emkey-Aye; Chair Jeffreys-aye. The motion passed unanimously (5-0-0). Meeting adjourned at 10:08 P.M. Respectfully Submitted, Anthony Senesi, Minute Clerk These minutes were reviewed and approved by the Select Board on: Tuesday, January 6, 2026 Chair Caesar Nuzzolo made the Motion to Approve the minutes of March 19, 2024. Seconded by Clerk Renee Emkey. Call for the Vote: Four-aye. One abstention (Member McLeod). Motion Passed (4-0-1). ======================================================================================== DOCUMENT : 2024-03-26-agenda-6490.txt BOARD : select-board DATE : 2024-03-26 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2024-03-26-agenda-6490.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03262024-6490 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, March 26, 2024 7:00 PM AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. This meeting will be held in-person at the location provided on this notice. Members of the public are welcome to attend this in-person meeting. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda should make plans for in-person vs. virtual attendance accordingly. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e -mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT*** • BOARD • PUBLIC II. ANNOUNCEMENTS III. APPOINTMENTS 7:05 PM Discussion with Town Counsel on Annual Town Meeting Warrant Articles and Proposition 2 1/2 Override Ballot Question. 7:45 PM Meeting with Personnel Committee Representative on Personnel Committee Annual Town Meeting articles 8:00 PM Meeting with Planning Board Representative on Planning Board Annual Town Meeting articles IV. OLD BUSINESS 1. Review Annual Town Meeting Warrant Articles and Vote on Recommendations 2. Discussion on Fiscal Year 2024 Budget, Fiscal Year 2025 Budget, Capital Plan, and Annual Town Meeting Warrant articles V. UPCOMING MEETING/EVENTS SCHEDULE April 2nd, April 9th, April 23rd VI. PUBLIC COMMENT*** • TOWN MANAGER • PUBLIC • BOARD ===PAGE 2=== VII. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at th e discretion of the Chairperson