# select-board — 10 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2025-02-11-minutes-7027.txt BOARD : select-board DATE : 2025-02-11 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2025-02-11-minutes-7027.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_02112025-7027 ======================================================================================== ===PAGE 1=== Page 1 of 10 Select Board Mee�ng Minutes February 11, 2025 Town of Lunenburg Select Board Meeting Minutes Town Hall, 17 Main Street and via Zoom Tuesday, February 11, 2025 Members Present: Caesar Nuzzolo, Michael-Ray Jeffreys, Amanda Moore, Renee Emkey Members Absent: Tom Alonzo Also Present: Jennifer Warren-Dyment, Town Manager Public Comment Participants are listed in the minutes CALL TO ORDER AND PLEDGE OF ALLEGIANCE Chair Caesar Nuzzolo called the meeting to order at 7:00 p.m. and led the Pledge of Allegiance. Chair Nuzzolo informed attendees that the meeting was being recorded and broadcast live and would be uploaded to YouTube after the meeting. He explained that the agenda listed topics that may be discussed, but not all items may be addressed and other items not listed could be brought up as permitted by open meeting law. BOARD COMMENTS Member Moore commented as a parent, former Town employee and Select Board member she sees how budget decisions affect all and has sat on both sides of the table in budgeting discussions. She recognized the work that departments and the School Committee and School Administration have put in thus far and she is committed to working together. She stated the Town also needs to look at the long-term infrastructure needs and that the Municipal Building Design Committee (MBDC) project addresses critical space and facility needs for the schools. She stated funding the operating budget and funding the building projects are two different funding paths. She encouraged residents to stay engaged in the entire budget process including capital planning and long-term financial stability. Vice-Chair Jeffreys utilized the comment period to read a farewell address from retired Sergeant Joshua Tocci. He spoke about his twenty years of service to the community. He shared the challenges of the role, the impact Officers have on the community, and how they can change the course of one’s life. He stated he hoped that he had contributed to the betterment of the Town and the Department. He spoke to the professionalism and dedication withing the Department. He spoke to the effort made to build community and interact with residents. He shared anecdotes of the selfless acts of those in the Department. He shared his commitment to community policing. He spoke to the leadership that will be had under Interim Chief Thibodeau and Sergeant Sean Zrate. He concluded in saying he hoped he had made a positive impact and to stay safe. Chair Nuzzolo stated the Board of Assessors hosted their Senior Tax Workshop last week and it is on YouTube if you were unable to attend. ===PAGE 2=== Page 2 of 10 Select Board Mee�ng Minutes February 11, 2025 PUBLIC COMMENTS Brian Lehtinen of 88 Beachview Road spoke as School Committee Chair and welcomed the feedback and recommendations from members of the public and encouraged the public to contact the legislative delegation. As a citizen he thanked the Board for putting the Budget Task Force recommendations on the agenda and for creating the Task Force. He stated that he was shocked with how many needs there are across departments. He spoke to staffing issues when positions are non-benefitted. He spoke to the positives of the Community Preservation Act (CPA). He read from the Budget Task Force Recommendations about the limits of Proposition 2 ½ and stated Lunenburg needs an override and the Select Board needs to place the matter on the warrant. Mandy Gilman of 186 Reservoir Road stated she had helped to successfully lead the override last year and thanked those who had supported the override. She stated last year’s override was a stop-gap measure and that they knew it would not fix everything. She encouraged the Select Board and School Committee to collaborate. She stated she was concerned irreversible decisions would be made because it being a chaotic year and not having planned more. She expressed her opinion that it was difficult to talk about a building project and also talk about cutting thirty-six positions at the school. Julie Long of 569 West Townsend Road stated she is a parent of three children and she was concerned about the $3.5M shortfall in the school budget. She asked there be a focus on the overall well-being of the community in the budget process and asked that the school system not only survive, but thrive. She asked for all departments to collaborate. Sondria Harp of 20 Pratt Street stated she has two children in the school system, and she is worried about budget cuts affecting special education. John Bowen of 162 Highland Street stated the Town is looking at five years of 2 ½ overrides to address concerns in a piecemeal manner. He spoke to the positive experiences his son is having in the school system. He stated that if all property owners pay $1,386.33 in the next Fiscal Year we will no longer need to discuss overrides. He suggested the Select Board sell some property. He alleged persons working for the Town owe property taxes. He suggested that if an override vote comes to Town Meeting that you come to Town Meeting when it starts and stay until it ends. Ana Lockwood of 91 Main Street stated that Lunenburg is a good community and it has many needs. She stated she has questions about the school budget process and suggested it could have been talked about months ago. She stated numbers were known by the end of December which would have allowed the School Committee more time to look over the budget. She stated she and her family supported the last override. She also spoke to the work of the MBDC. ===PAGE 3=== Page 3 of 10 Select Board Mee�ng Minutes February 11, 2025 APPOINTMENTS, RATIFICATIONS, AND RESIGNATIONS Ratification of the Town Manager’s Appointment of Police Officer Christopher Bergeron effective February 24, 2025. Ratification of the Town Manager’s Appointment of Police Officer Jacob LaChance to Sergeant effective February 12, 2025. Both Mr. Bergeron and Mr. LaChance approached the Board with Interim Chief Thibodeau. Chief Thibodeau spoke first to Mr. Bergeron’s background. Mr. Bergeron has been a full-time police officer with Hubbardston since 2014, is certified by the Massachusetts Post Commission, resident of Town, and has a Bachelor’s and Master’s Degree from Anna Maria College. He then spoke about his recommendation of Jacob LaChance for Sergeant who has been with the Department since 2014. He has served in many roles in Lunenburg including Field Training Officer, Accident Reconstruction Officer, Taser Instructor, and Traffic Officer. He has excelled at all tasked and has dedication to the community and Department and is prepared for Sergeant. Both candidates expressed their thanks. Members of the Board welcomed and congratulated both Officer Bergeron and Sergeant LaChance. Chair Nuzzolo moved to ratify the Town Manager’s appointment of Police Officer Christopher Bergeron effective February 24, 2025 and the Town Manager’s appointment of Police Officer Jacob LaChance to Sergeant effective February 12, 2025. Vice-Chair Jeffreys seconded the motion. Call for vote: Four- Yes. Motion passed (4-0-0). ANNOUNCEMENTS None. COMMUNICATIONS FROM OTHER BOARDS None. TOWN MANAGER REPORT Ms. Warren-Dyment provided project updates on the Library Teen Room expansion and Children’s craft room floor replacement and the Town Hall Roof Replacement and Chimney Restoration. She informed the Board that the Town has been notified by the Department of Telecommunication and Cable that the cable television license with Comcast Cable Communications expires on February 29, 2028 and the Town must start to begin the renewal process. She informed the Board that the Administrative Board of the Nashoba Valley Regional Dispatch District voted to allow the Town of Hudson to join the district and that Chiefs Sullivan and Thibodeau were in support. ===PAGE 4=== Page 4 of 10 Select Board Mee�ng Minutes February 11, 2025 Ms. Warren-Dyment provided updates on vacant positions. She stated the application period for the Police Chief position had now closed and that the Screening Committee would begin to review the applicants. She stated the Department of Public Works received a MassDOT grant for $21,953.68 for FY25 Rural Roadways and Fire Department received a Firefighter Safety Grant for the amount of $18,960.00. The Town also applied for and was provided funds under the Wellness grant to provide employees with healthy snacks free of charge. In response to the questions by Member Emkey, she informed the Board that the Police Chief Screening Committee was comprised of the Fire Chief, Senior Center Director, Superintendent, Chief from Another Community, Town Manager from another Community, and herself. SCHEDULED MEETINGS AND HEARINGS 7:05 PM Public Hearing for Class II Auto dealer License at 40 Summer Street (Glauciel Bueno de Oliveira dba Web Motors Group, Inc.) Member Moore read the Public Hearing Notice into the record: The Licensing Authority will hold a public hearing on Tuesday, February 11, 2025 at 7:05 p.m. at Town Hall, 17 Main Street, 2nd Floor, Lunenburg, MA, on the application submitted by Glauciel Bueno de Oliveira, 3600 Mystic Valley Pkwy, Apt 811, Medford, MA 02155, d/b/a Web Motors Group, Inc., for a Class II Auto Dealer License. The license is to be exercised at premises located at 40 Summer Street. The applicants seek to store and display fifty (50) used motor vehicles for sale. Proposed hours of operation are from 8:00 a.m. to 6:00 p.m. Monday through Friday, 9:00 AM to 5:00 PM; Sunday 9:00 a.m. to 12:00 p.m.; or by appointment only. Glauciel Bueno de Oliveira of 3610 Mystic Valley Parkway, Medford, introduced himself as the applicant. With him, to assist with translation, was William Vilela of 1184 Mary Street, Elizabeth, NJ. When asked if he was hired to translate, they explained that they are friends. Mr. Vilela proceeded to translate (Brazilian Portuguese) for Mr. Bueno de Oliveira. Chair Nuzzolo asked Mr. Bueno de Oliveira to walk the Board through his application. Mr. Bueno de Oliveira stated he is an entrepreneur, has a Bachelor Degree in Business Administration, and six years of experience with selling cars. He stated he submitted an application to sell forty cars and agreed to reduce the number to thirty. He stated the business hours were accurate. Chair Nuzzolo asked Mr. Bueno de Oliveira if there was anything further he would like to say about his application before opening it up to questions from the Board. He responded no. Chair Nuzzolo turned to the Board for any questions. Vice-Chair Jeffreys asked how many other dealerships Mr. Bueno de Oliveira owned. He responded none. Mr. Jeffreys clarified that Mr. Bueno de Oliveira is neither a treasurer, principal, part owner in any other dealership or any other car license in anyway. Mr. Bueno de Oliveira responded in the negative. He stated he was a general manager in another store and he worked selling cars for another dealership but never being a partner or owner of any other dealership. When asked by Mr. Jeffreys if he was a manager in any other dealership he responded in the affirmative. ===PAGE 5=== Page 5 of 10 Select Board Mee�ng Minutes February 11, 2025 Member Emkey asked if the Board had seen a similar application in the past. Chair Nuzzolo advised that the Board had received an application for the same address, but not by the same applicant. Chair Nuzzolo advised the applicant that the Board was done asking questions for the time. Lunenburg Police Officer Jeffrey Hill approached the Board stating he wanted to speak to the Board about an investigation he had in relation to this application. Officer Hill apprised the Board that on January 6, 2025 he was working a uniform 7:00 a.m. to 3:00 p.m. shift. He was advised by Chief Thibodeau that the Chief had received an email from Annie Aubrey of the Town Manager's Office in relation to documents submitted to a for a Class II Dealers License for 40 Summer Street. Ms. Aubrey shared the paperwork submitted by Glauciel Bueno de Oliveira on behalf of his LLC, Web Motors Group which is registered out of 40 Summer Street in Lunenberg. Officer Hill relayed that Ms. Aubrey had received two separate surety bonds, each for $25,000. Ms. Aubrey had spoken to both Travelers and Western Surety. Travelers advised the bond was active. Western Surety advised that the bond in her hand was not a legitimate bond and the legitimate bond was registered to a Dasa Motors, LLC out of Leominster. Officer Hill stated he communicated with Western Surety through email and by phone. Officer Hill stated he sent the Western Surety bond the Town had received to Western Surety who advised that the document was fraudulent. Western Surety shared with Officer Hill the legitimate bond they had in their system which he shared with the Board (3 page document). He also shared with the Board the copy of the Western Surety bond that had been provided to the Town with the application (2 page document). He noted the six fillable spots in the document: bond number, effective date, coverage name of the company secured by the bond, location of business secured by the bond, date signed by the bond company, and an additional spot for the name of business secured by the bond. Officer Hill stated he noticed a lot of discrepancies. While the bond number of 67166839 is the same on both documents, the effective date of the original document it is August 20, 2024 and the altered document, submitted to the Town, is October 1, 2024. Officer Hill stated on the original document the name of the company secured by the bond is Dasa Motors, Inc. out of Leominster and on the document submitted to the Town, Web Motors, Inc. is listed. The original bond has the location of 728 Central Street, Leominster, and the document submitted to the Town has 40 Summer Street in Lunenburg. The effective date on the original is August 19th and the document submitted to the Town has October 1st. Lastly, the additional spot for the name of business lists Dasa Motors, Inc. in the original and Web Motors Group, Inc. in the document submitted to the Town. He summarized that out of the six possible spots where documentation could have been changed, five of them were changed. Officer Hill then asked the Board to focus on page two of the document. He highlighted that on the original document, Dasa Motors, Inc. is listed and, on the document submitted to the Town, it says Western Surety. He also stated that in the original document the date the corporate seal was stamped was August 19, 2024 and on the one submitted to the Town it is October 1, 2024. The same was true of the date the document was completed in front of a notary public. In summary ===PAGE 6=== Page 6 of 10 Select Board Mee�ng Minutes February 11, 2025 of the second page, out of the six possible spots where documentation could have been changed, three were changed to different information. Officer Hill then provided the Board with the Town of Lunenburg Business identity form from the application submitted by Mr. Bueno de Oliveira. Officer Hill stated the documents show that the applicant is listed as the President, Treasurer, Secretary, and Director of the business, showing he should know all documents submitted and their validity. He then directed the Board to the first page of the document, in which Mr. Bueno de Oliveira had appeared in front of Ellen Griffin, Notary Public, and verified through his Massachusetts Driver's License that the forgoing statements were true. Officer Hill stated that there is presently an ongoing investigation. Member Moore asked Officer Hill to speak to the relationship between the business owner that is listed on the bond and the prior business entity at this location. Officer Hill responded that the owner of Dasa Motors is Tatiana Oliveria who is associated with the former business conglomerate, Maxi Auto at 40 Summer Street. Officer Hill also stated he has seen Sidney Fernandes of Maxi Auto with Mr. Bueno de Oliveira while on routine patrols. In response to a question from Member Moore, Officer Hill stated to his knowledge the business in Leominster has been shut down. Member Emkey clarified that there was an ongoing investigation, Officer Hill responded yes. Chair Nuzzolo asked for comments from the public. John Bowen of 162 Highland Street commented. He stated he has been following this situation since September. He stated it seemed like this is an individual who is trying to start a business and separate himself from all the other issues brought up by Officer Hill. He asked the Board to question the applicant whether or not he was separated from the former owner. Chair Nuzzolo called Mr. Bueno de Oliveira and his translator back to the podium. Vice-Chair Jeffreys asked the applicant whether he recalled providing a document with his application (he then handed the two-page Western Surety document to the applicant). The applicant responded that he did not recall providing the document. Mr. Jeffreys stated he believed that the Board will likely find that the two-page Western Surety document was submitted by the applicant to the Town. Mr. Bueno de Oliveira responded that he applied for the bond online and that is why he does not remember the document. He stated he has a bond from Travelers. Chair Nuzzolo asked Mr. Bueno de Oliveira if he was the only one who worked on the application package that was submitted. Mr. Bueno de Oliveira responded in the affirmative. He stated that he had applied for the Traveler’s Bond. Chair Nuzzolo clarified that he was speaking about the application to the Town. Mr. Bueno de Oliveira responded that he submitted the application himself. He again stated he did not recall that specific document. Vice-Chair Jefferey asked Officer Hill if he was aware of how the two-page Western Surety bond (manipulated document) came into possession of the Town. Officer Hill responded that it was submitted in the original Class II license application to Ms. Aubrey at the Town Hall. Officer Hill did not know if it was emailed or hand delivered. ===PAGE 7=== Page 7 of 10 Select Board Mee�ng Minutes February 11, 2025 Vice- Chair Jeffreys opined that this is straightforward for him and that preponderance of evidence is the standard. He stated that Officer Hill has reached a much higher burden. He stated it has been established beyond a reasonable doubt that the document before them was fraudulent. He stated it was self-evident in comparing the original document provided by Western Surety and the document submitted with the application. He stated the manipulation was clear. He stated when you submit fraudulent documents to obtain a license, the answer is no. No other members had questions. Mr. Bueno de Oliveira expressed he has been waiting for five months, paying the bills, waiting for license approval. Vice-Chair Jeffreys moved to close the evidentiary portion of the hearing. Member Moore seconded the motion. Call for vote: Four- Yes. Motion passed (4-0-0). The evidentiary portion of the hearing closed. Vice-Chair Jeffreys moved to approve the Class II Auto dealer License at 40 Summer Street to Glauciel Bueno de Oliveira dba Web Motors Group, Inc. Member Emkey seconded the motion. Mr. Jeffreys offered additional discussion. He recognized that business owners can make mistakes and that a fair opportunity should be provided to correct errors. He stated this does not appear to be an error, but it appears to be a very deliberate misrepresentation of a financial document that was submitted to a government entity to request a license. Mr. Jeffreys stated he was not sure of how many crimes were committed. He stated the Board heard that the applicant should have known that the information presented was false and that the applicant was responsible for the accuracy of the information provided. He stated the Board did not need to be experts to identify what appears to be clear manipulation. Call for vote: Four- No. Motion Passed (0-4-0). The motion failed to pass and the application was denied. Ms. Warren-Dyment stated the applicant will receive a formal decision in writing from the office. Chair Nuzzolo summarized to the applicant that the application had been denied and the applicant will be notified. Vice-Chair Jeffreys moved to close the public hearing. Member Moore seconded the motion. Call for vote: Four- Yes. Motion passed (4-0-0). OLD BUSINESS Action Re: Sell or Hold 55 (*sic) Carr Avenue: *The agenda listed the address as 55 Carr Avenue. The correct property address is 56 Carr Avenue. Chair Nuzzolo advised the Board had an email from the Treasurer/Collector who answered some of their questions. Ms. Warren- Dyment read from a memo that she had provided to the Board on the status of the property. The property has not been foreclosed upon and nothing will happen until the town files a Motion for General Default. She stated there is no requirement for the Town to hold the property for a certain period if the Board chooses to retain the property, but that Counsel advises it should be ===PAGE 8=== Page 8 of 10 Select Board Mee�ng Minutes February 11, 2025 retained for at least twelve months. She went over the costs of holding the property and stated there is no deadline for the board to make a decision. There was no further discussion on this matter. Discussion on Workplace Climate Survey Policy: The Chair passed over this item. Discussion on Select Board and Town Manager Goal-Setting Process: The Chair passed over this item. Review and Discussion on Budget Task Force Recommendations: Member Emkey advised the Board that the Budget Task Force came up with the idea for an audit when they were looking at revenues and noticed that in the category of miscellaneous non-recurring expense revenue that the amount dropped from about $1M by $400,000 and stayed down. She stated that the drop could not be explained and it was a challenge to get a clear picture. She stated a forensic audit had been suggested, but they can be expensive. To narrow the scope, she stated that the Finance Director and School Director of Administration and Finance drafted a memo with five main focus areas for the audit: staffing, technology, payment timelines, process mapping, and interdepartmental communication. She also discussed the Community Preservation Act (CPA) recommendation. She said it is worth looking at closely. Board members expressed a general interest in pursuing the CPA for the next Annual Town Meeting. Members discussed the need for a grassroots effort in regard to the CPA. CURRENT BUSINESS Review ARPA Press Release: Chair Nuzzolo read a draft of the press release he had drafted relative to ARPA funds received by the Town of Lunenburg. Vice-Chair Jeffreys provided feedback on the draft. Chair Nuzzolo suggested bringing the draft to the next meeting of the Board when all members can be present. Discussion on FY2025 Budget, FY2026 Budget, Capital Plan, and Annual Town Meeting Warrant Articles: Chair Nuzzolo acknowledged the attention on the budget and is glad the public is involved. He pointed out that we are very early in the budget process. He said that he hoped the budget process would be collaborative and respectful. Ms. Warren-Dyment stated she began in the Town with the budget process well underway and that deadlines were established prior to her arrival. She stated that she would not be able to have a budget presentation by February 13 th. She went over the process, stating requests had come in from departments and meetings with stakeholders were held over the month of January. However, not all that had been discussed had been reduced to spreadsheets. She emphasized that the budget would remain in flux as we approach Town Meeting and that the picture becomes clearer the closer to Town Meeting we get. She went over the Revenue budget that was put together by Mr. Terenzini, stating she wanted to look closer at local receipts and new growth. She stated the revenue budget suggested there was $1.2M in new revenues with $520k going to the Town and $680k going to the school. On the expenditure side we are looking at a 16% increase in health insurance for $489k and $264k from Worcester County Retirement. She stated that she believes that she can close the budget gap on the Town side of the budget, but it was ===PAGE 9=== Page 9 of 10 Select Board Mee�ng Minutes February 11, 2025 premature to discuss how that may happen without knowing the total shortfall. She stated that Mr. Terenzini had put together a $1.2M Capital Plan, much of which was shared with the Capital Planning Committee. There is $225k from the reduction in debt service used to offset the capital plan and while she understands the logic, she is unsure if it can be accomplished. She also discussed some Free Cash transfers that had been planned. She stated she was committed to collaboration through the process. Member Emkey stated she was concerned with the timing in the case an override needs to be brought forward. Ms. Warren-Dyment stated her initial preference was not to go forward with an override this year, but to spend the time doing substantial analysis, but that she could not speak for the Superintendent. Member Emkey expressed an interest in meeting jointly with the School Committee and Finance Committee to discuss the budget. Vice-Chair Jeffreys suggested that cuts should be made across the Board and that parties need to be reasonable in bridging the gap. He stated every department, except the School Department, is dealing with more customers. He stated that he would like further conversation about health insurance living in department budgets, snow removal, facilities, human resources, procurement, and revenue. He emphasized the need to work together. Ms. Warren-Dyment discussed the Town Meeting Warrant and stated she has reached out to departments and Boards, Committees, and Commissions to ensure that no articles had been missed with the internal deadline. Vice-Chair Jeffreys expressed an interest of having proponents of certain warrant articles appear before the Board to discuss their proposals as it has helped in the past. Ms. Warren-Dyment briefly reviewed the articles that had been submitted thus far, acknowledging that some were standard articles and some were placeholders at this point. She discussed the frustration with the internal deadline that was set for warrant article submissions. She stated there is substantial time for Boards to change the language of their articles. Members acknowledged that the internal deadline was set by Mr. Terenzini, and not the Board and that if it becomes an issue it can be revisited. MINUTES/WARRANTS/ACTION ITEMS Regular Session Minutes for February 4, 2025 and January 15, 2025: The Chair passed over this item. Chair Nuzzolo stated he would be creating the action item tracker. COMMITTEE REPORTS • Council on Aging: Vice Chair Jeffreys reported he attended the Council on Aging and it was wonderful to see the new Director engaging. • MMPO: Chair Nuzzolo stated he will be attending the MMPO caucus where they will be selecting the sub-region representative. UPCOMING MEETING/EVENTS SCHEDULE Chair Nuzzolo announced the Board is meeting on February 18 th. ===PAGE 10=== Page 10 of 10 Select Board Mee�ng Minutes February 11, 2025 TOWN MANAGER COMMENT None PUBLIC COMMENTS Glenn Mcleod of 436 Reservoir Road welcomed the Town Manager. He expressed frustration with the legislative delegation. He stated that the state should be the primary target for more funding. He stated the state seems to have plenty of money. John Bowen of 162 Highland Street commented that he agreed with the last speaker. He stated the Town is too busy looking for handouts from the state. BOARD COMMENTS Vice-Chair Jeffreys voiced his strong disagreement with the prior two comments. He wanted to highlight there are needs in the other communities that our legislators serve. He said he has been very impressed with the legislative delegation. ADJOURNMENT Vice Chair Jeffreys moved to adjourn. Member Moore seconded the motion. Call for vote: Four- Yes. Motion passed unanimously (4-0-0). The Board adjourned at 9:36 p.m. Respectfully Submitted, Annie Aubrey, Executive Assistant to the Town Manager These Minutes were reviewed and approved by the Select Board on: Tuesday March 11, 2025 Member Emkey made the Motion to Approve the minutes from February 11, 2025. Seconded by Clerk Moore. Call for the vote: Five-aye. Motion passed unanimously (5-0-0). ======================================================================================== DOCUMENT : 2025-02-18-agenda-7055.txt BOARD : select-board DATE : 2025-02-18 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2025-02-18-agenda-7055.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02182025-7055 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, February 1 8 , 2025 7:00 PM AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/ ) and will be uploaded to the LunenburgAccess YouTube after the meeting. This meeting will be held in-person at the location provided on this notice. Members of the public are welcome to attend this in-person meeting. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda should make plans for in-person vs. virtual attendance accordingly. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “ raise hand ” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Agenda items may be taken out of order at the discretion of the Chair. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I . PUBLIC COMMENT***  BOARD  PUBLIC I II . ANNOUNCEMENTS I V. COMMUNICATIONS FROM OTHER BOARDS V. SCHEDULED MEETINGS AND HEARINGS V I . APPOINTMENTS, RATIFICATIONS, AND RESIGNATIONS Acknowledge the resignation of John E. Baker, Constable, effective May 2025 V I I . TOWN MANAGER REPORT VIII . OLD BUSINESS 1. Action Re: Sell or Hold 5 6 Carr Avenue 2. Review Draft of Cannabis Control Commission Host Community Agreement for Bliss Cannabis 3. Discussion on Workplace Climate Survey Policy 4. Discussion on Select Board and Town Manager Goal-Setting Process 5. Review and Discussion on Budget Task Force Recommendations 6. Municipal Building Design Update ===PAGE 2=== 7. Discussion on FY2025 Budget, FY2026 Budget, Capital Plan, and Annual Town Meeting Warrant articles 8. Review ARPA Press Release IX . CURRENT BUSINESS X. MINUTES/WARRANTS/ ACTION ITEMS  Regular Session Minutes for January 15, 2025 , January 21, 2025 , February 4, 2025, and February 11 2025 XI. COMMITTEE REPORTS X II . UPCOMING MEETING/EVENTS SCHEDULE March 4 th and March 11 th X I II . PUBLIC COMMENT ***  TOWN MANAGER  PUBLIC  BOARD X I V . ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at th e discretion of the Chairperson ======================================================================================== DOCUMENT : 2025-02-18-minutes-7055.txt BOARD : select-board DATE : 2025-02-18 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2025-02-18-minutes-7055.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_02182025-7055 ======================================================================================== ===PAGE 1=== Page 1 of 5 Select Board Meeting Minutes February 18, 2025 Town of Lunenburg Select Board Meeting Minutes Town Hall, 17 Main Street and via Zoom Tuesday, February 18, 2025 Members Present: Caesar Nuzzolo, Michael-Ray Jeffreys, Tom Alonzo, Renee Emkey Members Absent: Amanda Moore Also Present: Jennifer Warren-Dyment, Town Manager Public Comment Participants are listed in the minutes CALL TO ORDER AND PLEDGE OF ALLEGIANCE Chair Caesar Nuzzolo called the meeting to order at 7:00 p.m. and led the Pledge of Allegiance. Chair Nuzzolo informed attendees that the meeting was being recorded and broadcast live and would be uploaded to YouTube after the meeting. He explained that the agenda listed topics that may be discussed, but not all items may be addressed and other items not listed could be brought up as permitted by open meeting law. BOARD COMMENTS Member Alonzo announced he would not be seeking re-election to the Select Board this year and encouraged candidates to run for his seat. He also announced the Town Caucus will be held on March 10, 2025. PUBLIC COMMENTS Glenn McLeod of 436 Reservoir Road commented on the municipal building design update agenda item and expressed concern about the town's management of existing buildings and their issues. George Burden, 39 Cortland Circle, raised several concerns regarding not being able to attend the Finance Committee Appointing Committee Meeting that was held this evening. He commented he was not sent the Zoom details and could not attend the meeting. He elaborated on issues with public record requests and the Town’s relationship with a company based out of New York that has human rights violations. He expressed concerns about feeling attacked after raising concerns about tax assessments, and his taxes went down 33% and the value of his home went down. ANNOUNCEMENTS None. COMMUNICATIONS FROM OTHER BOARDS None. SCHEDULED MEETINGS AND HEARINGS ===PAGE 2=== Page 2 of 5 Select Board Meeting Minutes February 18, 2025 None. APPOINTMENTS, RATIFICATIONS, AND RESIGNATIONS Acknowledge the resignation of John E. Baker, Constable, effective May 2025 Chair Nuzzolo read a resignation letter from John E. Baker, the town constable, effective May 2025. Mr. Baker, who has served Lunenburg in various capacities since 1969, expressed his decision to step down from the position to allow "some young blood to fill this position." He noted in his letter that it has been his honor o have served this town all these years. Board members took a moment to express their gratitude for Mr. Baker’s long service. Member Alonzo personally thanked Mr. Baker, recalling his years of service, not only as a constable but also for his involvement with the police force and other committees. Chair Nuzzolo echoed these sentiments, appreciating Mr. Baker’s decades of dedication to the town. It was noted that the constable position is an elected role, responsible primarily for posting town meeting and election warrants. TOWN MANAGER REPORT Town Manager Warren-Dyment provided her report to the Board, beginning with project updates. She reported the replacement of the floors in the Library teen room and story room is complete. Phase 2 of the project will commence once the doors for the Library Director’s office have arrived and the director has relocated. The Town Hall roof replacement and chimney restoration project has not seen any updates due to unfavorable weather conditions. She stated the Invitation for Bids for cleaning services for municipal buildings was released today. She also reported that the Town has entered into a contract with BETA Group for design and engineering services to develop sidewalk design plans along Northfield Road and Highland/Chestnut Street. The contract also includes an assessment of sidewalk and ramp replacements and repairs as identified in the Town’s 2020 ADA Transition Plan. The total contract amount is $119,010, which is funded through Chapter 90. The Town Manager reported that the Division of Local Services has informed the Town that the Schedule A for Fiscal Year 2024 has been processed and approved. She provided an update on the long-duration winter storm impacted the community this past weekend. The Public Works Crew worked tirelessly for thirty-three consecutive hours to ensure public safety. She also updated the Board on a conference call with Congresswoman Trahan, Department Head meetings, and her visits to various Town Departments. She also stated she is considering closing public-facing offices for two to three hours on March 17, 2025 for a staff engagement event. She also provided an update on current vacancies. OLD BUSINESS Action Re: Sell or Hold 56 Carr Avenue: The Board discussed the timeline for making a decision on this property. They agreed to table the matter until spring when an assessment could be done without snow cover, targeting the first meeting in April. ===PAGE 3=== Page 3 of 5 Select Board Meeting Minutes February 18, 2025 Review Draft of Cannabis Control Commission Host Community Agreement for Bliss Cannabis: The Board reviewed the draft agreement with Bliss Cannabis. Vice-Chair Jeffreys expressed concerns about some of the hiring practice language required by the state but said he supports the business coming to town. Member Alonzo moved to authorize the Town Manager to execute the host community agreement with Uma Flowers on behalf of the Select Board. Seconded by Member Jeffreys. Call for vote: Three-Yes . One-No (Jeffreys). Motion passed (3-1-0). Discussion on Workplace Climate Survey Policy: The Board reviewed the redlined version of the policy contained within their packet. Vice-Chair Jeffreys moved to approve the Workplace Climate Survey Policy, to be identified as section 2.13 of the Select Board policies and procedures. Seconded by Chair Nuzzolo. Call for vote: Four-Yes. Motion passed (4-0-0). Member Emkey noted the need to get the Personnel Committee in place, stating the position has been vacant for nearly a year. Discussion on Select Board and Town Manager Goal-Setting Process: The Chair passed over this item. Review and Discussion on Budget Task Force Recommendations: Member Emkey discussed the recommendation to adopt the Community Preservation Act (CPA) and discussed the timing of when to bring the matter to a Town Meeting. She discussed other projects that may have an impact on taxpayers. Municipal Building Design Update: Vice-Chair Jeffreys provided an update on the municipal building design project and stated that the Committee has not met since last presenting to the Select Board. He stated that discussions have started with Bond Counsel and finance staff on borrowing details. The Committee is preparing their presentation for Town Meeting and is considering holding tours of Town buildings. The Board discussed receiving any additional staff feedback by the March 11 th Select Board meeting when the Committee will give their next update. Discussion on FY2025 Budget, FY2026 Budget, Capital Plan, and Annual Town Meeting Warrant Articles: Chair Nuzzolo stated the Town Manager planned to give her budget prestation on February 27 th. Board members discussed the potential $3.5 million deficit in the School budget. Members stated they need to see more information and details before fully forming their opinion and expressed interest in meeting jointly with the School Committee and discussed potential scheduling options including holding a special meeting. Member Emkey expressed concerns with the timing. The Board then turned their discussion to reviewing the Town Meeting Warrant articles and discussed a schedule for reviewing and approving the Warrant. The Board discussed having proponents of warrant articles appear before the Select Board. ===PAGE 4=== Page 4 of 5 Select Board Meeting Minutes February 18, 2025 Review ARPA Press Release: The Board reviewed the draft ARPA press release and suggested changing the phrase "Munis and Web Deployment" to "Munis and Cloud Deployment" and correcting the "Village of Flat Hills" to "Village of Flat Hill". Member Alonzo moved to approve the ARPA press release with revisions as discussed. Seconded by Chair Nuzzolo. Call for vote: Four-Yes. Motion passed (4-0-0). CURRENT BUSINESS None. MINUTES/WARRANTS/ACTION ITEMS The Board passed over the review of the regular Session Minutes for January 15, 2025, February 4, 2025, and February 11 2025. The Town Manager stated the January 21, 2025 minutes listed on the agenda had already been approved. The Board reviewed an accounts payable warrant for $408,887.23. Board Members discussed action items, with Chair Nuzzolo stating he had created an action item tracking sheet. The Board discussed creating Board and Committee specific handbooks, an organizational chart tagged with job descriptions, a State of the Organization report which would summarize staff departures, organizing the shared drive, obtaining the full results from the workplace survey, and addressing meeting room temperature issues. COMMITTEE REPORTS Finance Committee: Member Alonzo reported that the Finance Committee Appointing Committee, which had convened earlier in the day, successfully appointed two new members, Ana Lockwood and Michael Rupp, to the Finance Committee. He added that the Committee was under some time pressure to fill these vacancies, as they were critical for the Finance Committee's continued operation. Both appointees were expected to attend their next meeting after getting sworn in. Board of Assessors: Member Alonzo mentioned that he would be meeting with the Principal Assessor, a member from the Board of Assessors, and Lou Franco to discuss the mechanics of implementing the senior tax abatements, which were a result of recent special legislation. He noted the importance of this meeting in establishing a systematic process to inform seniors in the community about the tax abatement opportunities available to them. John Bowen of 162 Highland Street interjected from Zoom. Due to a glitch, he had become Zoom “host”. UPCOMING MEETING/EVENTS SCHEDULE Chair Nuzzolo announced the Board is meeting on March 4, 2025 and March 11, 2025 ===PAGE 5=== Page 5 of 5 Select Board Meeting Minutes February 18, 2025 TOWN MANAGER COMMENT None. PUBLIC COMMENTS John Bowen of 162 Highland Street commented on federal funding for students and expressed concerns about voting procedures at Town Meeting. BOARD COMMENTS None. ADJOURNMENT Member Alonzo moved to adjourn. Chair Nuzzolo seconded the motion. Call for vote: Four- Yes. Motion passed unanimously (4-0-0). The Board adjourned at 8:19 PM. Respectfully Submitted, Annie Aubrey, Executive Assistant to the Town Manager These Minutes were reviewed and approved by the Select Board on: Tuesday March 11, 2025 Member Emkey made the Motion to Approve the minutes from February 18, 2025. Seconded by Clerk Moore. Call for the vote: Five-aye. Motion passed unanimously (5-0-0). ======================================================================================== DOCUMENT : 2025-02-25-agenda-7073.txt BOARD : select-board DATE : 2025-02-25 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2025-02-25-agenda-7073.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02252025-7073 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, February 25, 2025 6:00 PM AGENDA Remote via Zoom In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e -mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 6:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. JOINT EXECUTIVE SESSION Motion to Enter into Joint Executive Session with the Conservation Commission and not to re-enter into Open session pursuant to MGL c. 30 §21 (a)(3) to discuss strategy with respect to litigation if an open meeting may have detrimental effect on the litigating position of the Town, and the Chair of the Board so declares, namely Town of Lunenburg v. Latour, Worcester Superior Court Docket No. 2385CV01189 II. ADJOURN ======================================================================================== DOCUMENT : 2025-03-04-agenda-7080.txt BOARD : select-board DATE : 2025-03-04 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2025-03-04-agenda-7080.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03042025-7080 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, March 4, 2025 7:00 PM REVISED AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. This meeting will be held in-person at the location provided on this notice. Members of the public are welcome to attend this in-person meeting. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda should make plans for in-person vs. virtual attendance accordingly. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e -mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT*** • BOARD • PUBLIC II. ANNOUNCEMENTS III. COMMUNICATIONS FROM OTHER BOARDS IV. SCHEDULED MEETINGS AND HEARINGS 7:15 PM Application to transfer Common Victualler license for Sam Fam Inc D/B/A Lunenburg Diner located at 324 Electric Ave 7:30 PM Meeting with Principal Assessor to discuss Board of Assessors Town Meeting Warrant Article 7:50 PM Presentation by Joeci Gilchrest Re: Spring All Vendor Fair V. APPOINTMENTS, RATIFICATIONS, AND RESIGNATIONS • Acknowledge the resignation of Sewer Commissioner Michael Mackin • Acknowledge the resignation of School Commissioner Committee Member Peter Beardmore VI. TOWN MANAGER REPORT VII. OLD BUSINESS 1. Discussion on Select Board and Town Manager Goal-Setting Process 2. Review and Discussion on Budget Task Force Recommendations 3. Discussion on FY2025 Budget, FY2026 Budget, Capital Plan, and Annual Town Meeting Warrant articles ===PAGE 2=== VIII. CURRENT BUSINESS 1. Notice of Right of First Refusal for 100 Townsend Harbor Road 2. Consider approval of the revised Regional 911 Emergency Communication District Agreement with Nashoba Valley Regional Dispatch District 3. Potential Vote to declare approximately 100 cubic years of sand (previously obtained by Town at no cost) as surplus IX. MINUTES/WARRANTS/ACTION ITEMS • Regular Session Minutes for January 15, 2025; February 4, 2025; February 11, 2025; February 18, 2025 X. COMMITTEE REPORTS XI. UPCOMING MEETING/EVENTS SCHEDULE March 11 th and March 18th XII. PUBLIC COMMENT*** • TOWN MANAGER • PUBLIC • BOARD XIII. EXECUTIVE SESSION Motion to Enter into Executive Session and to re-enter into Open session pursuant to MGL c. 30 §21 (a)(3) to discuss strategy with respect to litigation if an open meeting may have detrimental effect on the litigating position of the Town, and the Chair of the Board so declares. XIV. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at th e discretion of the Chairperson ======================================================================================== DOCUMENT : 2025-03-04-minutes-7080.txt BOARD : select-board DATE : 2025-03-04 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2025-03-04-minutes-7080.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03042025-7080 ======================================================================================== ===PAGE 1=== Page 1 of 7 Select Board Meeting Minutes March 4, 2025 Town of Lunenburg Select Board Meeting Minutes Town Hall, 17 Main Street and via Zoom Tuesday, March 4, 2025 Members Present: Caesar Nuzzolo, Amanda Moore, Renee Emkey (via Zoom) Members Absent: Michael Ray Jeffreys, Tom Alonzo Also Present: Jennifer Warren-Dyment, Town Manager Public Comment Participants are listed in the minutes CALL TO ORDER AND PLEDGE OF ALLEGIANCE Chair Caesar Nuzzolo called the meeting to order at 7:00 p.m. and led the Pledge of Allegiance. Chair Nuzzolo informed attendees that the meeting was being recorded and broadcast live and would be uploaded to YouTube after the meeting. He explained that the agenda listed topics that may be discussed, but not all items may be addressed and other items not listed could be brought up as permitted by open meeting law. BOARD COMMENTS Member Moore wanted to thank Public Safety teams, both Police and Fire and several other agencies that were deployed. There was a missing juvenile that was found and recovered safely and wanted to thank all the teams and staff members involved in the rescue mission. Chair Nuzzolo wanted to thank all Public Safety Personnel. Also last week there was a large structural fire. He commended the professionalism and feels well-served by our First Responders. Member Emkey echoed the comments from the Board to thank the Public Safety personnel and is glad the juvenile was found safe. PUBLIC COMMENTS None ANNOUNCEMENTS Chair Nuzzolo gave a reminder the Citizen Party Caucus is next Monday, March 10 th at 7:00 PM at the Middle High School Auditorium. Attending the caucus is the easiest way to be put on the ballot with nomination otherwise, you will need to obtain signatures and submit nomination papers to the Town Clerk. Openings include the Select Board, School Committee and Sewer Commission. A complete list is available on the Town website and Facebook page. Chair Nuzzolo announced an Executive Session to be held at 8:00 P.M. at tonight’s meeting. The Board will return to Open Session only if there are agenda items remaining, otherwise the Board will adjourn following the Executive Session. ===PAGE 2=== Page 2 of 7 Select Board Meeting Minutes March 4, 2025 COMMUNICATIONS FROM OTHER BOARDS None. SCHEDULED MEETINGS AND HEARINGS Application to transfer Common Victualler license for Sam Fam Inc D/B/A Lunenburg Diner located at 324 Electric Ave Applicant, Sam Somonita, was present for this hearing. Member Emkey inquired about the need for transfer and it was stated that the business sold to Sam Fam Inc. All necessary documentation for the transfer were included in the package except for the purchase and sale agreement of the business which the applicant agreed to submit as soon as possible. Ms. Somonita stated that she has no intention of making any changes to the business operations or building floor plan and will be conducting business in the same way as it was previously licensed including hours of operation. Member Moore made Motion to approve the transfer of the common victualler license to Sam Fam Inc. D/BA/ Lunenburg Diner located at 324 Electric Ave. Seconded by Member Emkey. Roll Call Vote: Member Emkey, Aye; Member Moore, aye. Chair Nuzzolo, Aye. Motion passed (3-0-0). Meeting with Principal Assessor to discuss Board of Assessors Town Meeting Warrant Article Lynda McQuade, Principal Assessor was present via Zoom and brought forward two Warrant Articles for the Boards review and discussion. The first proposed article is “To see if the Town will vote to amend M.G.L. Ch. 59 §5(17D)(17E)(17F) (Elderly, Surviving Spouses and Minors Exemptions), or take any other action relative thereto. For FY2026 they would like increase the asset level from $40,000 to $66,000 and the exemption amount from $185 to $332. COLA Provisions have been accepted by the Town Meeting would apply to both exemption amounts. Sarah Cammer, Vice-Chair on the Board of Assessors clarified (via Zoom) that this is something that the Town has not voted on for about 20 years and in order to adjust the rates and update the assets to appropriate levels. Member Emkey asked the Article references 17D, 17E and 17F but the modifications only reference 17E and 17F. Ms. McQuade explained that 17E allows the asset limit to increase per COLA, and 17F allows the exemption amount to increase per COLA and both 17E and 17F modify 17D. Ms. McQuade continued to the second proposed warrant article which amends Clauses 41C and 41D relative to tax exemptions. “To see if the Town will vote to amend MGL Ch. 59, §5(41C)(41D) (Elderly Exemptions), or take any other action relative thereto. For FY2026 the income level for an individual would increase from $24,000 to $31,500 and married income level would increase from $30,000 to $39,600. The single asset amount for an individual would increase from $40,000 to $52,700; and married couples would increase from $55,000 to $72,700. COLA provisions were accepted at the last Town Meeting and would apply to these income and asset amounts. ===PAGE 3=== Page 3 of 7 Select Board Meeting Minutes March 4, 2025 Member Emkey asked for clarification on the amounts and Ms. McQuade informed that the proposed rate would bring it current to 2022. And COLA rates would be effective July 1, 2025 for FY2026 to make the rates current. Town Manager Warren-Dyment questioned whether or not language needed to be added to incorporate the COLA to be applied or if it gets applied by Statute automatically. Ms. McQuade mentioned that at the last Town Meeting that was approved but will check with Counsel. Ms. McQuade noted that they currently have 121 real estate exemptions, of these 41C (to become 41D) there are 20 people that have applied and 2 were over the current income levels and if they do not qualify for 41C they can qualify for 17D. Six applicants were approved. No further discussion or action was taken by the Board. Presentation by Joeci Gilchrest Re: Spring All Vendor Fair Joeci Gilchrest, President of the Lunenburg Business Association presented to the Board the efforts and plans for a 1 st Annual Fair in the Town of Lunenburg. Fair is to be held Saturday May 10, 2025 from 11:00 AM to 6:00 PM held by the Lunenburg Business Association and the Lunenburg Parks Department. Activities to include local vendors, food trucks, live music, petting zoo, inflatable axe throwing, sword fighting (local professional swordsman Dan Burns), face painting, and a dunk tank. There will also be an entrepreneur section and interactive entertainment. So far there are 52 confirmed table vendors; each will have 10x10 and 10x12 spaces placed through the TC Passios green space. The fair will go from the front of TC Passios to the Teen Center. The Teen Center will also be a touch-a-truck and a jail break fundraiser and outdoor games such as cornhole and ring toss. The Adult Activity Center has authorized the use of their pavilion and seating area for live entertainment including a jazz band, John Gerard, and a folk singer. Local non-profits and organizations have been in support as well; the Eagle House will be setting up a photo booth, the Story School will be providing a scavenger hunt, Hollis Hills Farm will be providing a hayride shuttle service to assist with parking (which will be at the High School). The same day as the event, the Lunenburg Food Pantry will be receiving donations via the Post Office which they have been working in conjunction with the Post Office and DPW regarding road closures. Ms. Gilchrest added the possibility of incorporating a live drop-off during the event for attendees to donate to the Food Pantry. Member Moore inquired about approvals from Public Safety and the schools – Ms. Gilchrest is planning on having in-person meetings with various departments to make sure all necessary requirements are met. Ms. Gilchrest added the need for volunteers. The Parks Department has a signup sheet on their Facebook page. Chair Nuzzolo mentioned the Town can help share the signup forms. Ms. Gilchrest asked about anything additional to be aware of for applications and approvals. Member Moore mentioned any raffles for any vendor will need approval. One day liquor licenses would go through the Select Board and Town Manager Warren encouraged to submit soon as the process takes a bit of time to complete. Member Emkey wanted to make note regarding the food drive that she is unsure about blocking off the circle in front of TC Passios because of the need for multiple trips people will take delivering and dropping off food. Ms. Gilchrest has been in communication with them and they have set up a system to handle the traffic. Member Moore explained the need to inform the Police Department to have a traffic safety officer helping with traffic. The fair will have a rain date of May 11, 2025. ===PAGE 4=== Page 4 of 7 Select Board Meeting Minutes March 4, 2025 APPOINTMENTS, RATIFICATIONS, AND RESIGNATIONS Acknowledge the resignation of Sewer Commissioner Michael Mackin Acknowledge the resignation of School Committee Member Peter Beardmore Chair Nuzzolo acknowledged both long-time volunteers; their contributions are greatly appreciated. TOWN MANAGER REPORT Project Updates: Bridge work on Flat Hill Rd at Catacoonamug Brook is starting. A portion of the road will be closed on Friday March 7, 2025. Detour route is in place and posted. Anticipated reopening is April 25, 2025. Library Teen Room expansion Phase 1 is largely completed. Phase 2 starts later this week. The first chimney is completed on the Town Hall Roof Replacement and Chimney Restoration project and the 2nd chimney has started. Invitation to Bid is out for Municipal Building Cleaning Services; a site visit was held February 28, 2025 with 25+ attendees and the date for bids has been extended from March 6th to March 12, 2025 at 10:00 AM to allow questions to be answered. General Updates: Attorney General sent notification of the approval of Town Articles 7, 8, and 9 from the November 12, 2024 Town Meeting were approved. Recruitment: A candidate has accepted an offer for Assistant to the Sewer Business Manager position and will be on the March 11, 2025 meeting. The Screening Committee for the Police Chief has reviewed applications and interviews start March 12, 2025. Open positions are a seasonal Lifeguard, Seasonal Beach Director and a Library Page. Board and Committee Vacancies: Openings for the Agricultural Commission, Architectural Preservation District Commission, Board of Health, Cultural Council, Green Communities Committee, Historical Commission, Master Plan Steering Committee, Personnel Committee, Public Access Cable Committee (PACC), Sewer Commission, Stormwater Task Force, Zoning Board of Appeals Member Emkey inquired about the Town Hall chimney restoration and if there were any unexpected costs or roadblocks. Town Manager Warren-Dyment responded that there have been no unexpected costs, except for the placement of scaffolding which has been resolved, and the neighboring business had been cooperative through the process. OLD BUSINESS Workplace Climate Policy: Member Moore volunteered to begin drafting Policy. Discussion on Select Board and Town Manager Goal-Setting Process: Board discussed scheduling workshop in the near future. Review and Discussion on Budget Task Force Recommendations: Chair Nuzzolo passed over until there is a full Board in attendance. ===PAGE 5=== Page 5 of 7 Select Board Meeting Minutes March 4, 2025 Discussion on FY2025 Budget, FY2026 Budget, Capital Plan, and Annual Town Meeting Warrant Articles: Town Manager presented Preliminary Budget to the Finance Committee last week. The biggest change is reducing the pavement management line to zero. Residents are asking for more data and request a reduction and not an elimination. Chapter 90 apportionment, $690,000, helps to offset as it is significantly more than last year’s appropriation (increase from $418,000). Ms. Warren-Dyment is open for all feedback. Member Emkey noted the large increase in Chapter 90 funding and inquired about the reason behind the increase. Ms. Warren- Dyment responded that the Governor is asking for bond authorization from the Legislature and the amount is contingent on the bond being approved. Ms. Warren-Dyment stated considering the feedback from last week’s presentation, she would like to request to add an additional warrant article as a placeholder to supplement the pavement management line as a standalone article if the decision is to supplement that line with one-time funds such as free cash. CURRENT BUSINESS Notice of Right of First Refusal for 100 Townsend Harbor Road: Chair Nuzzolo requested to discuss in more detail with a full Board present. The Chair included recommendations from the Planning Board and Conservation Commission that they reviewed the notice and found no related use for the property. The Agricultural Commission provided a recommendation the Chair read aloud. The Agricultural Commission is for the Town to preserve the property for the agricultural aesthetic, the potential use for passive recreation or a community garden. Open Space Ad Hoc Committee met and discussed the property which the Chair attended, and the Committee had expressed interest but did not provide a formal recommendation. Chair Nuzzolo inquired about the process of whether the Town were to purchase the property. Town Manager Warran-Dyment explained in the hypothetical, there would need to be an adjustment in the current budget to offset the cost and would start FY27 with no Free Cash. Chair Nuzzolo did have interest in the property though the financial impact would need more consideration. This discussion was tabled to continue to the next meeting. Consider Approval of Revised Regional 911 Emergency Communication District Agreement with Nashoba Valley Regional Dispatch District: Ms. Warren-Dyment explained this would adding the Town of Hudson to this agreement. This would change the original assessment for $212,000 to $206,000. The district is applying for grants through the E911 Program. Member Moore made Motion to Authorize the Town Manager to Execute the revised 911 Emergency Communications District Agreement. Seconded by Member Emkey. Roll Call Vote: Member Emkey, Aye; Member Moore, aye. Chair Nuzzolo, Aye. Motion passed (3-0-0). Potential Vote to declare approximately 100 cubic yards of sand (previously obtained by Town at no cost) as surplus. Chair Nuzzolo wanted to give a thank you to Jim Lattanzi, a past long-time Lunenburg resident now residing in Fitchburg, while on vacation, arranged to have buckets of sand delivered to seniors to help fill the gap. Member Moore made Motion to ===PAGE 6=== Page 6 of 7 Select Board Meeting Minutes March 4, 2025 declare 100 cubic yards of sand as surplus. Member Emkey Seconded. Roll Call Vote: Member Emkey, Aye; Member Moore, aye. Chair Nuzzolo, Aye. Motion passed (3-0-0). EXECUTIVE SESSION Chair Nuzzolo made Motion to Enter into Executive Session and to re-enter into Open session pursuant to MGL c. 30 §21 (a)(3) to discuss strategy with respect to litigation if an open meeting may have detrimental effect on the litigating position of the Town, and the Chair of the Board so declares. Member Moore Seconded. Roll Call Vote: Member Emkey, Aye; Member Moore, aye. Chair Nuzzolo, Aye. Motion passed (3-0-0). Executive Session began at 8:08 P.M. The Board re-entered Open Session at 9:21 P.M. MINUTES/WARRANTS/ACTION ITEMS Regular Session Minutes for January 15, 2025; February 4, 2025; February 11, 2025; February 18, 2025. Chair passed over this agenda topic. Accounts Payable Warrant: $962,530.75. Member Moore recused from signing. COMMITTEE REPORTS Master Planning Steering Committee: Member Moore read aloud a prepared statement. Member Moore went into detail of the efforts she has put into understanding the Master Plan process including reviewing meeting minutes, completing public surveys however the information regarding the process on deliverables have not been made available to the Steering Committee. The Committee has not been able to meet since May 30, 2024. The most recent meeting of March 3, 2025 it was discovered that the Planning Board had been discussing adjustments to the Master Plan Steering Committee structure but no official request was ever made to the Committee. Member Moore additionally noted in the last two Planning Board meetings it was incorrectly stated that the Select Board did not have a representative despite Member Moore’s appointment in June 2024. Member Moore requested a tri-board meeting potentially with the Planning Board, the Select Board and the Master Plan Steering Committee along with the hired consultants to get a thorough update on deliverables and what is outstanding. UPCOMING MEETING/EVENTS SCHEDULE Chair Nuzzolo announced the Board is meeting on March 11, 2025 and March 18, 2025 TOWN MANAGER COMMENT None. PUBLIC COMMENTS ===PAGE 7=== Page 7 of 7 Select Board Meeting Minutes March 4, 2025 David Passios, as the Vice Chair of the Green Communities Committee (noted he missed the agenda item for Communications from other Boards), wanted to pass on the information from the Chair that they received notification of $225,000 in Green Communities dollars they applied for in October has been awarded to the Town of Lunenburg. Funds will go toward the primary school heat pump system installation, primary and high school refrigeration controls, police cruisers, Primary school weather stripping, and a couple thousand for the administration of the grants by Town employees. BOARD COMMENTS None. ADJOURN Member Moore moved to adjourn. Member Emkey seconded the motion. Roll Call Vote: Member Emkey, Aye; Member Moore, aye. Chair Nuzzolo, Aye. Motion passed (3-0-0). The Board adjourned at 9:28 PM. Respectfully Submitted, Annie Aubrey, Executive Assistant to the Town Manager These Minutes were reviewed and approved by the Select Board on: Tuesday March 11, 2025 Member Emkey made the Motion to Approve the minutes from March 4, 2025. Seconded by Clerk Moore. Call for the vote: Five-aye. Motion passed unanimously (5-0-0). ======================================================================================== DOCUMENT : 2025-03-11-agenda-7096.txt BOARD : select-board DATE : 2025-03-11 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2025-03-11-agenda-7096.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03112025-7096 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, March 11, 2025 6:00 PM REVISED AGENDA (Agenda Revised March 7, 2025) Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. This meeting will be held in-person at the location provided on this notice. Members of the public are welcome to attend this in-person meeting. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda should make plans for in-person vs. virtual attendance accordingly. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e -mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 6:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. JOINT MEETING WITH SCHOOL COMMITTEE • Discucssion on FY26 Budget • Discussion on FY26 Budget II. PUBLIC COMMENT*** • BOARD • PUBLIC II. ANNOUNCEMENTS III. COMMUNICATIONS FROM OTHER BOARDS IV. SCHEDULED MEETINGS AND HEARINGS • 7:15 PM G.W. Shaw & Sons proposed route changes • 7:30 PM Presentation by Christopher Reilly, Land Use Director, on Town Meeting Warrant Articles (Accessory Dwelling Units and Floodplain Map Update) • 7:45 PM 7:50 PM Presentation by Anita Scheipers, Chair, Parks Commission on Town Meeting Warrant Article (Marshall Park) V. APPOINTMENTS, RATIFICATIONS, AND RESIGNATIONS • Ratification of the Town Manager’s Appointment of Tiffany Tiffaney Tavares as Assistant to the Sewer Business Manager • Acknowledge the resignation of John “Jack” Rabbit from the Board of Assessors, effective May 16, 2025 ===PAGE 2=== • Acknowledge the resignation of Joe Russo, Library Page VI. TOWN MANAGER REPORT VII. OLD BUSINESS 1. Discussion on FY2025 Budget, FY2026 Budget, Capital Plan, and Annual Town Meeting Warrant articles 2. Notice of Right of First Refusal for 100 Townsend Harbor Road 3. Vote Required Re: Early In-Person Voting 3. Discussion on Budget Task Force Recommendations and Next Steps VIII. CURRENT BUSINESS 1. Review List of Upcoming Vacancies for Appointed Boards, Committees, and Commissions for FY26 2. Vote Required: In-Person Early Voting for Local Elections 2. Signature of Authority? IX. MINUTES/WARRANTS/ACTION ITEMS • Regular Session Minutes for January 15, 2025; February 4, 2025; February 11, 2025; February 18, 2025; March 4, 2025 X. COMMITTEE REPORTS XI. UPCOMING MEETING/EVENTS SCHEDULE March 18, 2025; April 1, 2025 XII. PUBLIC COMMENT*** • TOWN MANAGER • PUBLIC • BOARD XIII. EXECUTIVE SESSION ? Motion to Enter into Executive Session and not to re-enter into Open session pursuant to MGL c. 30 §21 (a)(3) to discuss strategy with respect to litigation if an open meeting may have detrimental effect on the litigating position of the Town, and the Chair of the Board so declares. XIV. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at th e discretion of the Chairperson ======================================================================================== DOCUMENT : 2025-03-11-minutes-7096.txt BOARD : select-board DATE : 2025-03-11 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2025-03-11-minutes-7096.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03112025-7096 ======================================================================================== ===PAGE 1=== Page 1 of 10 Select Board Meeting Minutes March 11, 2025 Town of Lunenburg Select Board Meeting Minutes Town Hall, 17 Main Street and via Zoom Tuesday, March 11, 2025 Members Present: Chairperson Caesar Nuzzolo, Vice Chair Michael Ray Jeffreys, Clerk Amanda Moore, Member Tom Alonzo, Member Renee Emkey Also Present: Jennifer Warren-Dyment, Town Manager Public Comment Participants are listed in the minutes CALL TO ORDER AND PLEDGE OF ALLEGIANCE Chair Nuzzolo called the meeting to order at 6:00 P.M. and led the Pledge of Allegiance. Chair Nuzzolo informed attendees that the meeting was being recorded and broadcast live and would be uploaded to YouTube after the meeting. He explained that the agenda listed topics that may be discussed, but not all items may be addressed and other items not listed could be brought up as permitted by open meeting law. JOINT MEETING WITH SCHOOL COMMITTEE School Committee Chair Brian Lehtinen called the meeting to order at 6:05 PM. Discussion on FY26 Budget Chair Nuzzolo welcomed the School Committee members. He stated the purpose of the joint meeting was to discuss the FY26 budget and provide guidance to the Town Manager and Superintendent on how to move forward with the budget. Town Manager Warren-Dyment opened with recognizing the gaps on both the school side, as well as the Town. She presented options for addressing the current budget gap. The options discussed included a multi-year override or utilizing one-time funds specifically free cash as a stopgap, however these funds should not be used in an operating budget, but as a one-time appropriation. Town Manager Warren-Dyment does not recommend pursuing an override this year, pointing instead towards the following year as being more feasible. She factored in the current economic uncertainty, which makes an override less predictable in its outcome. She highlighted the need for better multi-year forecasting and planning, as the economic landscape is continually shifting. Town Manager Warren-Dyment also noted the upcoming superintendent transition as a reason for caution, as she believed that long-term decisions should be made by the new superintendent in collaboration with the current town administration. Moreover, she saw potential for efficiency gains through increased collaboration between town and school departments, which could help alleviate some financial pressures. ===PAGE 2=== Page 2 of 10 Select Board Meeting Minutes March 11, 2025 To navigate the current budgetary constraints, Town Manager Warren-Dyment proposed the use of one-time free cash funds this year. Alongside this approach, she suggested commitments to develop a robust 3–5-year financial forecast, pursue a multi-year joint override next year, engage in serious and transparent cost containment discussions across all departments, and understand that this use of free cash would be a one-time effort and not a recurring solution. School Committee Member Anthony Sculimbrene expressed his support for the idea of pursuing a joint override next year rather than this year. He emphasized the need to rethink each component of the school district in face of ongoing economic challenges, noting that it was a mistake not to regionalize because the rules and funding mechanisms for towns that didn’t regionalize got the short shrift in legislation. He suggested shaping the school district in a way that allows us to live within the means we have. There is not enough time now to do a thorough review of every line. He anticipates another 5 years of bad budgets, therefore doing the override now does not allow us to go to the taxpayers and in good faith say that everything that needs to be done has been done. Conversely, School Committee Member Laura Brzozoski raised concerns about the risks of not pursuing an override this year. She worried that without additional funds, the town might fall further behind, and systemic financial changes might not be keeping pace with rising costs, leading to annual cuts. Select Board Vice Chair Jeffreys inquired about the override amount needed to address the immediate needs. It was indicated that approximately $2 million would be needed specifically for the schools, with additional town needs, bringing the total to around $2.6 million for one year. Chair Nuzzolo asked if the Budget Task Force discussed an override for this year? Mr. Beardmore and Member Emkey said that an override was not discussed. What was recommended from the Budget Task Forces were recommendations to avoid stopgap measures. School Committee Member Peter Beardmore said that the expectation of the Budget Task Force was to look into operating costs, revenues, what the gap was and how to close it. Using Free Cash comes with a lot of risks. Free cash is not going to continue as it has in the past. Planning needs to start now in order to recommend a new proposal a year from now. There is a lot of work to be done. School Committee member Carol Archambault indicated that she does not believe the override this year would pass. There is lack of understanding as to budgets and spending in a school district vs. a regional school district. She questioned if the override requested extra money, and could the Town legally set it aside for use on educational purposes. Town Manager Warren- Dyment responded with a multi-year override, you set the override amount that sets the levy limit and the Town does not need to appropriate to that level. Member Alonzo said that in 2014, the approach was to go to levy limit and place the funds in the stabilization fund for the first part of the override, building up money, and then the 2 nd half, fund out of the stabilization fund. However, this did not pass in 2014. School Committee Member Laura Brzozoski mentioned the Finance Committee said that this is going to be the year that we figure out who we are and what ===PAGE 3=== Page 3 of 10 Select Board Meeting Minutes March 11, 2025 we value. Vice Chair Jeffreys agreed that all support education. The question is what people can afford as 30% of the community are retirees and are already struggling with today’s costs. He stated the entire focus has been on the school funding and not focusing on other departments or prioritizing their needs. Additionally, if there is no override on the ballot, we are going to have to lay off a number of teachers and have cuts. The voters can decide. Vice Chair Jeffreys continued to say that he disagrees with taking money out of Free Cash because that’s borrowing from deferred maintenance and just kicking the can further down. Select Board Clerk Moore asked about the one-time funding. Town Manager Warren-Dyment described our current free cash, its purpose, and what our target is. If this is approved at Town Meeting, next year we would start free cash at $383,162. After a lengthy discussion, the general consensus among both boards was to refrain from pursuing an override this year. Instead, they agreed on using one-time funds to bridge the financial gap, while focusing on developing a strategic, comprehensive override proposal for the next year. This proposal would aim to address both town and school needs, ensuring the stability of services and operations. The School Committee adjourned their meeting at 7:12 pm. PUBLIC COMMENTS BOARD COMMENTS Member Alonzo thanked those who came out to the town caucus and volunteered for positions. He expressed concern that out of 26 open spots, about 13 were unfilled. Chair Nuzzolo confirmed there is still a remaining vacancy on the School Committee that was not filled at the caucus. He noted candidates can pull papers from the Town Clerk's office and collect 50 signatures to be placed on the ballot. It was mentioned that only one of four openings on the Sewer Commission was filled, potentially leading to quorum issues if more people do not step forward. ANNOUNCEMENTS COMMUNICATIONS FROM OTHER BOARDS None. SCHEDULED MEETINGS AND HEARINGS 7:15 PM G.W. Shaw & Sons proposed route changes DPW Director, Bill Bernard, and Ben Shaw from G.W. Shaw, discussed proposed changes to the trash collection routes. The main proposal is to reduce the number of trucks used on Mondays from two to one. This alteration is projected to enhance operational efficiency, lower the ===PAGE 4=== Page 4 of 10 Select Board Meeting Minutes March 11, 2025 likelihood of vehicular conflicts, and decrease safety hazards associated with garbage collection activities. Mr. Bernard highlighted that Mondays have a significantly heavier load compared to other weekdays, being the busiest day with drivers working until almost 4 PM, whereas on other days, they typically finish by around 12:30 PM or even earlier. He noted there are 48% more trash pickups and about 34% more recyclables handled on Mondays as opposed to Wednesdays. As a result, drivers frequently require two trucks to manage the Monday load, a necessity not observed on other weekdays. To achieve a more balanced workload across the week, it is proposed that certain routes traditionally serviced on Monday be moved to Wednesday. Roads identified for this shift are Highland St, Chestnut St, Main St, Memorial Dr, sections of Townsend Harbor Rd, Woodland Dr, Hemlock Dr, Pine Acres Rd, Birch Island Way, Hilltop Ln, and Hickory Ln. For Thursdays route, a minor change is suggested wherein Longwood Dr and a short section of Burrage down to Longwood move to Friday routes. The plan includes sending letters directly to homes that will be affected, attaching notices to garbage barrels, and providing updates via the town's Facebook page and official website. These adjustments are scheduled to begin during the week of April 7 th. The proposal received unanimous support from the Select Board, who commended the plan and the comprehensive strategy for communicating these changes to town residents. 7:30 PM Presentation by Christopher Reilly, Land Use Director, on Town Meeting Warrant Articles (Accessory Dwelling Units and Floodplain Map Update) Land Use Director, Christopher Reilly, provided a presentation on two zoning warrant articles for the upcoming Town Meeting. The first article focused on the Accessory Dwelling Unit (ADU) bylaw update, which aims to align with the state mandate, per chapter 40A, stating that ADUs are protected use in a single-family residential districts. Mr. Reilly explained how this is more permissive than our previous regulation and falls under the Dover Amendment which prevents us from doing a lot to regulate it. Vice Chair Jeffreys inquired about the language that referenced locations to not be within 0.5 miles of an MBTA Commuter station. If there are no properties within that range, he mentioned the possibility of omitting that language. Vice Chair Jeffreys also inquired about the statute for a time limit and did not see a time limit or if this would be perpetual. Mr. Reilly mentioned it is meant to be perpetual. Vice Chair Jeffreys indicated that he believes from previous confirmation from Representative Scarsdale and Representative Kushmerek that there was an 8 year time limit but wants to look into that further. Town Manager Warren-Dyment also mentioned if the Article does not pass at Town Meeting the statute would still apply. Planning Board Chair Matthew Brenner reiterated that Lunenburg had ===PAGE 5=== Page 5 of 10 Select Board Meeting Minutes March 11, 2025 one of the most permissive ADU bylaws in the region, however this is not a big shift from business as usual in town now. Mr. Reilly also presented the second article, which involves updating the floodplain bylaw. This update is significant as it involves revising our Flood Insurance Rate Maps (FIRM) for the first time since 1982. The major watersheds are being updated throughout the State. The benefit to the residents is the Town’s participation in the National Flood Insurance Program This process involves updating the map along with the model bylaw with things we didn’t have before, such as a variance process, definitions, and more stringent use regulations. This is highly beneficial to those in the floodplain area. Member Emkey inquired about the availability of the updated map. Mr. Reilly noted that it would be available at Town Meeting for the presentation. Vice Chair Jeffreys asked how those impacted or newly impacted would learn about this update. Mr. Reilly said that any residents affected by this change would be contacted directly by the Planning Board by mail. 7:50 PM Presentation by Anita Scheipers, Chair, Parks Commission on Town Meeting Warrant Article (Marshall Park) Chair Scheipers and Clerk Menard presented an update on the Marshall Park improvements and updated designs, emphasizing the need to revise the previous project scope due to budget constraints. The project has been reduced in scope to acknowledge reality and cost. Originally, the project was envisioned in four phases, but after a reassessment by the Parks Commission and their design firm, RDLA, the plan was condensed into two main phases, with an additional small phase, 2B. The Skate Park Commission is anticipating that their construction will be completed over summer. Phase 1, estimated at $5.8 million, includes constructing new parking facilities off Mass Ave to accommodate 94 vehicles, a significant improvement over the current dirt lot with approximately 45 undefined spaces and no designated ADA spots. The phase also encompasses an accessible playground, sports courts, and a skate park, which the Skate Park Organization plans to construct by summer 2025. The sports courts will feature a basketball court and three pickleball courts, and work in Phase 1 will align with finished elevations from the skate park project. Phase 2A focuses on redeveloping the men's baseball field and enhancing the women's softball field, along with providing additional parking off Chestnut Street to alleviate parking issues voiced by local residents. Phase 2B plans for constructing bathroom and concession facilities, key amenities for visitors and event goers at the park. A map was provided to show the updated design. The entire project, encompassing all phases, is projected to cost $13.9 million. The Parks Commission plans to seek debt exclusion borrowing beyond the levy limit to fund the project. If the full funding is not supported by the town, the Commission has prepared a fallback option to move forward only with Phase 1, including the building component from Phase 2B, amounting to $5.8 million. This contingency plan ensures at least part of the park is fully upgraded. ===PAGE 6=== Page 6 of 10 Select Board Meeting Minutes March 11, 2025 The construction timeline, if approved, spans from March 2026 to May 2027, with Phase 1 designed to commence promptly despite ongoing utilization of the ball fields, ensuring minimal disruption to existing park activities. Public information sessions are planned for April to engage the community and provide detailed insights into the scope and benefits of the proposed enhancements. Chair Scheipers noted that while they were previously successful in securing grants, adjustments are necessary due to the new project scope. The state advised they were strong contenders, encouraging re-application for grants fitting the updated plan. Additionally, a professional grant writer will be engaged to explore potential funding avenues. Member Emkey questioned if this would impact the eligibility of grants. Clerk Menard explained that she is unsure if we would receive the same amount of grant funding, but would qualify for at least some. Vote Required Re: Early In-Person Voting Representatives, Ruth Anderson and Karen Kemp, from the Board of Registrars recommended not implementing in-person early voting for local elections, citing the cost and low turnout for previous attempts. Despite opting out, alternative voting methods remain available. Mail-in ballots can be requested and obtained from the Town Clerk's. Absentee voting is available during town hall hours, or use the secure ballot drop box outside of Town Hall. Motion: Member Alonzo moved to opt out of in-person early voting for the local annual town elections. The motion was seconded by Clerk Moore. The Motion passed unanimously (5-0-0). APPOINTMENTS, RATIFICATIONS, AND RESIGNATIONS Ratification of the Town Manager’s Appointment of Tiffaney Tavares as Assistant to the Sewer Business Manager Town Manager Warren-Dyment recommended appoin�ng Tiffany Tavares as Assistant Sewer Business Manager. She noted Tavares' accoun�ng and organiza�onal skills would translate well to the role. Member Alonzo moved to ratify the Town Manager's appointment of Tiffany Tavares as Assistant to the Sewer Business Manager. Vice Chair Jeffreys seconded the motion. The motion passed unanimously (5-0-0). Acknowledge the resignation of John “Jack” Rabbit from the Board of Assessors, effective May 16, 2025 The Board acknowledged and thanked Mr. Rabbit for his service on the Board of Assessors. Acknowledge the resignation of Joseph Russo, Library Page The Board acknowledged Joseph Russo's resignation as Library Page. ===PAGE 7=== Page 7 of 10 Select Board Meeting Minutes March 11, 2025 TOWN MANAGER REPORT Project Updates Library Teen Room Project The library teen room project is nearly complete, with painters scheduled to begin work tomorrow. The project is expected to be fully concluded by next week. Roof Replacement and Chimney Restoration The roof replacement and chimney restoration are progressing at Town Hall. The second chimney will be completed by early next week, after which the chimney work will move to the Ritter Memorial building. Concurrently, roofing work in Town Hall will commence, focusing on assessing the lower roof condition once existing shingles are removed. The crews will then move on to slate tile replacements and gutter and trim repairs at the Ritter building. Municipal Building Cleaning Service The deadline for municipal building cleaning service bids is tomorrow. We had a robust turnout on the attendance during the building tours. Adult Activity Center Kitchen Renovation This renovation project is ongoing, and new equipment, including a stove, warming oven, stainless steel sink, and counters, has been ordered and received. Work is underway to install a grease trap, which the center had previously been operating without. Town-Wide Keying and Security Project Funded by the FY '25 capital plan, a vendor has be obtained off of the statewide bid list vendor. An executed contract is in the process. All exterior locks on town buildings, including Town Hall, Ritter Memorial, the Public Safety Complex, the Adult Activity Center, Library, DPW, Beach House, and Teen Center, will be replaced. Recruitment Police Chief Screening Committee The screening committee is meeting tomorrow to interview three candidates for the Police Chief position, with the Town Manager observing but not participating in the interviews. Board and Committee Vacancies The Town is advertising for several open positions across departments, including Seasonal Lifeguards, Beach Director, Library Page, Seasonal Cemetery Laborer, and an Administrative Assistant for the Conservation Department. The Planning Department Administrative Assistant is currently assisting the Conservation Department to provide coverage. General Updates On March 17th, the Town Manager is hosting a St. Patrick's Day luncheon for staff at the Senior Center which is a good opportunity for team building. ===PAGE 8=== Page 8 of 10 Select Board Meeting Minutes March 11, 2025 OLD BUSINESS Discussion on FY2025 Budget, FY2026 Budget, Capital Plan, and Annual Town Meeting Warrant Articles: Budget Overview and Challenges Town Manager Warren-Dyment presented the FY26 Preliminary Budget. Total revenues are $48,594,145Net State Aid is $9,803,971. Local receipts are budgeted conserva�vely, with some adjustments based on trends.. The Town Manager highlighted key budget challenges and changes consisting of the cost of health insurance increasing, removal of pave management, Worcester County Retirement costs are increasing, unsettled Collective Bargaining Agreements, and the reorganization of the Land Use Department for efficiency. Unemployment remains level funded. Discussion occurred about hiring a Grant and Contract Manager, The Town Manager explained why the Town is not going to pursue a Grant Writer, but rather a Grant and Contract Manager. Member Alonzo expressed that a Grant Writer should be hired before a Grant and Contract Manager. Vice Chair Jeffreys agrees and that there was a budget for a Grant Writer. Member Emkey questioned why this service wasn’t fulfilled within the year especially when it was budgeted. Vice Chair Jeffreys recommends a policy on the utilization of grants. The Town Manager will is going continue working on this. Other discussions surrounded various aspects of the budget, including the use of free cash and stabilization funds, a potential override for next year, concerns about cutting out the pavement management plan, IT consulting services, and staffing needs and potential cuts. The Town Manager and Select Board reviewed the Annual Town Meeting draft warrant. No final decisions were reached, but the board agreed to continue budget discussions at future meetings to refine strategies for both immediate fiscal issues and long-term financial stability. CURRENT BUSINESS Review List of Upcoming Vacancies for Appointed Boards, Committees, and Commissions for FY26 The Board acknowledged receipt of the list of upcoming vacancies but deferred detailed review to a future meeting. MINUTES/WARRANTS/ACTION ITEMS Member Emkey made Motion to approve Minutes for January 15, 2025, February 4, 2025, February 11, 2025, February 18, 2025, and March 4, 2025. Motion was seconded by Clerk Moore. Motion passed unanimously (5-0-0). ===PAGE 9=== Page 9 of 10 Select Board Meeting Minutes March 11, 2025 Notice of Right of First Refusal for 100 Townsend Harbor Road: The Board reviewed recommendations from various committees regarding the Town's right of first refusal on 100 Townsend Harbor Road. While some Committee’s expressed interest, it was determined theTtown does not have $400,000 available to purchase the property. Member Alonzo moved that the Board waive its right of first refusal on 100 Townsend Harbor Road. The motion was seconded by Vice Chair Jeffreys. The motion passed 4-0-1, with Vice Chair Jeffreys abstaining. COMMITTEE REPORTS Economic Development Committee: Clerk Moore mentioned that the Committee has not met and did not have an update. Master Planning Steering Committee: Member Moore said that the Town Manager has been working diligently and will have updates to come. Superintendent Screening Committee: Chair Nuzzolo provided an update that the Committee met Monday night and have orientation with their representative from Massachusetts Association of School Committees who is helping them in the hiring process. They are in the process of drafting interview questions. UPCOMING MEETING/EVENTS SCHEDULE Chair Nuzzolo announced the Board is meeting on March 19, 2025 TOWN MANAGER COMMENT None. PUBLIC COMMENTS Glenn McLeod of 436 Reservoir Road took the floor to express a series of comments and considerations to the board. First, he emphasized his appreciation for the board's attention to the pressing need for another shift in the fire department. Mr. McLeod acknowledged the difficult budgetary constraints the town faces but underscored the critical importance of addressing staffing shortages in emergency services, highlighting the growing risks and service demands that require a more robust department. Mr. McLeod also voiced significant concerns regarding any potential plans to negotiate a change in the health insurance cost splits for town employees. He noted that altering the current split could effectively serve as a pay cut for employees, such changes being particularly tough given the economic climate and the rising costs of healthcare that employees are already bearing. Stressing the delicate nature of employee compensation and morale, Mr. McLeod recommended that the board avoid making any alterations to the insurance contributions, citing them as a crucial benefit and a sensitive area of employee agreements. Further, Mr. McLeod expressed his reservations about the board's decision to waive the right of first refusal on the 100 Townsend Harbor Road property. He argued that the town should ===PAGE 10=== Page 10 of 10 Select Board Meeting Minutes March 11, 2025 thoroughly utilize the full 120-day period allotted for such decisions, allowing more time for community input and exploration of potential benefits and uses for the property. Mr. McLeod observed that the community has, historically, invested in this property through tax credits and felt that the residents deserved ample opportunity to weigh in or perhaps suggest alternative partners or approaches before a decision to pass on the purchase was finalized. BOARD COMMENTS None. EXECUTIVE SESSION & ADJOURNMENT Chair Nuzzolo made Motion to Enter into Executive Session and not to re-enter into Open session pursuant to MGL c. 30 §21 (a)(3) to discuss strategy with respect to litigation if an open meeting may have detrimental effect on the litigating position of the Town, and the Chair of the Board so declares. Vice Chair Jeffreys seconded. Motion passed (5-0-0). Executive Session began at 11:15 PM. The Board adjourned the meeting concluding the Executive Session. Respectfully Submitted, Julie Belliveau, Assistant Town Manager/HR Director These Minutes were reviewed and approved by the Select Board on: Tuesday May 6, 2025 Member Alonzo made the Motion to Approve the minutes from March 11, 2025. Seconded by Vice Chair Jeffreys. Call for the Vote: Four Aye. One Abstention (Member Moore). Motion Passed (4-0-1). ======================================================================================== DOCUMENT : 2025-03-18-agenda-7105.txt BOARD : select-board DATE : 2025-03-18 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2025-03-18-agenda-7105.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03182025-7105 ======================================================================================== ===PAGE 1=== SELECT BOARD Tuesday, March 18, 2025 6:30 PM REVISED AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. Additionally, please be advised that the Town of Lunenburg utilizes the Zoom platform as host for its hybrid and remote meetings; that the Zoom platform utilizes AI technology, known as "AI Companion," to create audio transcriptions of meetings to aid in the subsequent preparation of meeting minutes; and that AI Companion is activated immediately upon launching the Zoom application. You are hereby notified that this AI technology may capture audio prior to the start of the meeting and/or following the conclusion of the meeting. This meeting will be held in-person at the location provided on this notice. Members of the public are welcome to attend this in-person meeting. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda should make plans for in-person vs. virtual attendance accordingly. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e -mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 6:30 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. EXECUTVE SESSION Motion to Enter into Executive Session and to re-enter into Open session pursuant to MGL c. 30 §21 (a)(3) to discuss strategy with respect to litigation if an open meeting may have detrimental effect on the litigating position of the Town, and the Chair of the Board so declares, namely Town of Lunenburg v. Latour, Worcester Superior Court Docket No. 2385CV01189 II. PUBLIC COMMENT*** • BOARD • PUBLIC III. ANNOUNCEMENTS IV. COMMUNICATIONS FROM OTHER BOARDS V. SCHEDULED MEETINGS AND HEARINGS 7:05 PM Special Event License Application for the Turkey Hill Lions Club for the use of Memorial Drive and TC Passios Yard, located at 1025 Massachusetts Ave on May 21, 2025 from 4PM to 7PM for a Car Show 7:15 PM Tollbooth Application for the Turkey Hill Lions Club for April 26, 2025 from 8AM – 12PM (Town Center) 7:30 PM Presentation by John Bowen on a Cemetery Corporation for the Town of Lunenburg and Citizens’ Petition Town Meeting Warrant Article re: Cemeteries VI. APPOINTMENTS, RATIFICATIONS, AND RESIGNATIONS ===PAGE 2=== VII. TOWN MANAGER REPORT VIII. OLD BUSINESS 1. Discussion on FY2025 Budget, FY2026 Budget, Capital Plan, and Annual Town Meeting Warrant articles IX. CURRENT BUSINESS 1. Review List of Upcoming Vacancies for Appointed Boards, Committees, and Commissions for FY26 2. Review and Potential Vote on Letter to State Delegation Re: Local Aid X. MINUTES/WARRANTS/ACTION ITEMS • Regular Session Minutes for March 11, 2025 • Executive Session Minutes for March 11, 2025 XI. COMMITTEE REPORTS XI. UPCOMING MEETING/EVENTS SCHEDULE March 19, 2025; April 1, 2025; April 8, 2025 XII. PUBLIC COMMENT*** • TOWN MANAGER • PUBLIC • BOARD XIII. EXECUTIVE SESSION Motion to Enter into Executive Session and not to re-enter into Open session pursuant to MGL c. 30 §21 (a)(3) to discuss strategy with respect to litigation if an open meeting may have detrimental effect on the litigating position of the Town, and the Chair of the Board so declares. XIV. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at th e discretion of the Chairperson ======================================================================================== DOCUMENT : 2025-03-19-agenda-7106.txt BOARD : select-board DATE : 2025-03-19 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/select-board/2025-03-19-agenda-7106.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03192025-7106 ======================================================================================== ===PAGE 1=== SELECT BOARD Wednesday, March 19, 2025 7:00 PM AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. Additionally, please be advised that the Town of Lunenburg utilizes the Zoom platform as host for its hybrid and remote meetings; that the Zoom platform utilizes AI technology, known as "AI Companion," to create audio transcriptions of meetings to aid in the subsequent preparation of meeting minutes; and that AI Companion is activated immediately upon launching the Zoom application. You are hereby notified that this AI technology may capture audio prior to the start of the meeting and/or following the conclusion of the meeting. This meeting will be held in-person at the location provided on this notice. Members of the public are welcome to attend this in-person meeting. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda should make plans for in-person vs. virtual attendance accordingly. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE I. PUBLIC COMMENT*** • BOARD • PUBLIC II. Discussion on FY2025 Budget, FY2026 Budget, Capital Plan, and Annual Town Meeting Warrant articles III. ADJOURN *** Per Policy, Public comment is limited to 15 minutes, with no more than 3 minutes per speaker except at the discretion of the Chairperson