# sewer-commission — 47 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2014-01-14-agenda-5477.txt BOARD : sewer-commission DATE : 2014-01-14 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2014-01-14-agenda-5477.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_01142014-5477 ======================================================================================== ===PAGE 1=== MEETING NOTICE Town of Lunenburg Town of Lunenburg Town of Lunenburg Town of Lunenburg SEWER COMMISSION January 14, 2014 7:00pm meeting DPW Building Conference Room, 520 Chase Rd. AGENDA Regular Meeting 7:00 pm DPW Conference Room Public Discussion GENERAL DISCUSSION 174 Northfield Rd. – Montuori property SRF Loan IUP for Sewer Extension Project - Sunset Ave & Pratt St Lancaster Ave extension – • J. Toale concerns • Whiting St. Manhole issues • Sewer Assessment Statement and Commitment of Privilege Fees • Escrow account for warranty year • Sewer Extension workshop Whites Woods - Jacklyn Drive/Janet Lane Sewer Extension comple tion • Privilege Fee Assessment FY15 Budget SCADA System proposal Fitchburg IMA Flow Meter Site inspections Grease Trap status • Schools cleaning • Compliance status • Regulations revision Hollis Hills – Plaintiff’s Motion and Memorandum of Law Lunenburg Village 40B hearing Highfield Village Administrative Matters Flow meter calibration reports INVOICES SWSS pump station reports Next meeting – 1/28/14 Town Hall ======================================================================================== DOCUMENT : 2014-01-23-agenda-5478.txt BOARD : sewer-commission DATE : 2014-01-23 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2014-01-23-agenda-5478.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_01232014-5478 ======================================================================================== ===PAGE 1=== WORKSHOP NOTICE Town of Lunenburg Town of Lunenburg Town of Lunenburg Town of Lunenburg SEWER COMMISSION January 23, 2014 6:00pm DPW Building Conference Room, 520 Chase Rd. Revised AGENDA Workshop 6:00 pm DPW Conference Room FY15 Budget ======================================================================================== DOCUMENT : 2014-01-23-minutes-5478.txt BOARD : sewer-commission DATE : 2014-01-23 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2014-01-23-minutes-5478.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_01232014-5478 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2014-01-28-agenda-5479.txt BOARD : sewer-commission DATE : 2014-01-28 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2014-01-28-agenda-5479.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_01282014-5479 ======================================================================================== ===PAGE 1=== MEETING NOTICE Town of Lunenburg Town of Lunenburg Town of Lunenburg Town of Lunenburg SEWER COMMISSION January 28, 2014 7:00 pm Regular Meeting Town Hall ~ 2 nd floor meeting room ~ 17 Main St. Revised In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over Lunenburg Public Access. AGENDA Regular Meeting 7:00pm Town Hall Announcements Appointments 7:00 pm- Jamie Toale, 63 Lancaster Ave 7:30 pm – Jamie Rowe, Whitman & Bingham – 175 North field Rd 8:00 pm –Highfield Village Peer Review – NE Engineering and Weston & Sampson Public Discussion General Discussion Budget FY15 Lancaster Ave – manhole remediation SCADA system –Leominster Rd. SRF Project Lunenburg Village 40B Grease Traps - Compliance status CY2013 Annual Report Open Meetings Law Workshop Administrative Matters Permits to Connect Invoices SWSS pump station reports Next meeting – Regular meeting 2/11 DPW 7pm ======================================================================================== DOCUMENT : 2014-02-11-agenda-5480.txt BOARD : sewer-commission DATE : 2014-02-11 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2014-02-11-agenda-5480.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02112014-5480 ======================================================================================== ===PAGE 1=== MEETING NOTICE Town of Lunenburg Town of Lunenburg Town of Lunenburg Town of Lunenburg SEWER COMMISSION February 11, 2014 7:00pm meeting DPW Building Conference Room, 520 Chase Rd. REVISED AGENDA Regular Meeting 7:00 pm DPW Conference Room Appointments 7:00 pm – Jamie Rheault, Whitman & Bingham – 175 Northfield R d- discussion of Sewer Service Area 7:30 pm - Highfield Village • Peer Reviewed Plan sign-off and Commission vote • Planning Board extension Public Discussion GENERAL DISCUSSION Lancaster Ave – • Manhole remediation and Pending Permits to Connect • Privately Funded Extension Workshop to be scheduled Fitchburg IMA-commencement of meter-based billing Town meeting Warrant • Schedule including Town Caucus • Potential articles SRF Project • Pratt St • Wright Pierce 42 Highland St. Sewer Access CY2013 Annual Report submission Q3 Commitment – $163,803.40 18 Florence St-. Request for credit Administrative Matters ZBA Hearing 2/12/14 – 51 Joslin St Open Meetings Law Workshop 2/3 Order of Assessment – Lancaster Ave, Jacklyn Dr./Janet Lane Minutes - 1/23/14 Budget workshop SWSS- • Flow meter inspections • pump station reports w/e 1/25, 2/1/14 Next meeting – 2/25/14 Town Hall 3/27/14 FinCom FY15 Budget review ======================================================================================== DOCUMENT : 2014-02-11-minutes-5480.txt BOARD : sewer-commission DATE : 2014-02-11 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2014-02-11-minutes-5480.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_02112014-5480 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ===PAGE 3=== ======================================================================================== DOCUMENT : 2014-02-25-agenda-5481.txt BOARD : sewer-commission DATE : 2014-02-25 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2014-02-25-agenda-5481.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02252014-5481 ======================================================================================== ===PAGE 1=== MEETING NOTICE Town of Lunenburg Town of Lunenburg Town of Lunenburg Town of Lunenburg SEWER COMMISSION February 25, 2014 7:00 pm Regular Meeting Town Hall, 2 nd floor meeting room, 17 Main St. In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over Lunenburg Public Access. AGENDA Regular Meeting 7:00pm Town Hall Announcements ‘Flushable’ wipes – bill insert and video New Name Plates Public Discussion Appointments 7:00pm - Dave Misner, 51 Joslin St. – ZBA hearing o utcome General Discussion DPW Director Operations Update • Lancaster Ave o Manhole status and solution o Communication path o Connections • Wright Pierce and SRF at Town Meeting • SWSS Generator Maintenance • I/I reduction project 175 Northfield Rd • Revision of Sewer Service Area request • Request for Sewer Extension on Northfield Rd. • Development Policy – Section II-2.I Sewer Use regul ations SCADA system –Leominster Rd Sewer Commission Projects for 2014/15 Town Caucus –March 17, 2014 CY2013 Annual Report Fitchburg IMA • Billing adder • Meter usage Grease Trap compliance Administrative Matters Highfield Village memo to Planning Board Minutes – 2/11/14 Invoices –Leominster, Flow Assessment SWSS pump station reports Next meeting – Regular meeting 3/11 DPW 7pm FinCom FY15 Budget presen tation 3/27/14 ======================================================================================== DOCUMENT : 2014-02-25-minutes-5481.txt BOARD : sewer-commission DATE : 2014-02-25 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2014-02-25-minutes-5481.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_02252014-5481 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ===PAGE 3=== ===PAGE 4=== ===PAGE 5=== ======================================================================================== DOCUMENT : 2014-03-11-agenda-5482.txt BOARD : sewer-commission DATE : 2014-03-11 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2014-03-11-agenda-5482.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03112014-5482 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ======================================================================================== DOCUMENT : 2014-03-20-agenda-5483.txt BOARD : sewer-commission DATE : 2014-03-20 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2014-03-20-agenda-5483.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03202014-5483 ======================================================================================== ===PAGE 1=== NOTICE Town of Lunenburg Town of Lunenburg Town of Lunenburg Town of Lunenburg SEWER COMMISSION March 20, 2014 Meeting 5:00pm DPW Building Conference Room, 520 Chase Rd. AGENDA Meeting 5:00 pm DPW Conference Room 5:00 Open WORKSHOP: Privately funded Sewer Extensions discuss ion 6:00 Open Regular Meeting Commission / Public Comment 2014 Warrant Article finalization Sunset Ave Betterment Sewer Service Area Map Updates Commission/Public Comment Adjournment ======================================================================================== DOCUMENT : 2014-03-25-agenda-5484.txt BOARD : sewer-commission DATE : 2014-03-25 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2014-03-25-agenda-5484.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03252014-5484 ======================================================================================== ===PAGE 1=== SEWER COMMISSION March 25, 2014 7:00 pm Town Hall ~ 2 nd floor meeting room AGENDA (revised) In accordance with the requirements of the Open Mee ting Law, please be advised that this meeting is be ing recorded and broadcast over Lunenburg Public Access . 7:00 PM Public Comment Announcements 1. Commission vacancy 2. Grease Trap reporting requirements Appointments Current Business 1. DPW Director Operations SWSS Generator Maintenance I/I reduction project 2. Sewer Commission Projects – Champion update SCADA System – Jay S. Lake Whalom/Pratt extension– Dave M. Flow Rate/Metering– Mike N. Grease trap compliance – Mike N. & Dave M. Capacity Fee Policy – Carl L. Privately Funded Extension Policy update - TBD Business Systems and Process Improvement – Carl L. 3. Town Caucus 4. Budget FY15 5. Minutes 6. SWSS pump station reports w/e 3/7, 3/15 7. Business Manager reports Demand billing Invoices 8. Adjournment UPCOMING MEETING SCHEDULE March 27, 2014 – Town Hall – 7pm FinCom presentation FY15 budget presentation April 8, 2014 – DPW, 520 Chase Rd. April 29, 2014 – Town Hall, 17 Main St. ======================================================================================== DOCUMENT : 2014-03-25-minutes-5484.txt BOARD : sewer-commission DATE : 2014-03-25 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2014-03-25-minutes-5484.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03252014-5484 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ===PAGE 3=== ======================================================================================== DOCUMENT : 2014-04-08-agenda-5485.txt BOARD : sewer-commission DATE : 2014-04-08 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2014-04-08-agenda-5485.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04082014-5485 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2014-04-29-agenda-5486.txt BOARD : sewer-commission DATE : 2014-04-29 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2014-04-29-agenda-5486.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04292014-5486 ======================================================================================== ===PAGE 1=== SEWER COMMISSION April 29, 2014 7:00 pm DPW, 520 Chase Rd. Conference Rm. AGENDA 7:00pm Public Comment Appointments 7:00 pm Pat Cotton, Weston & Sampson – Whalom Area I/I project Current Business Sewer Commission Projects update • SCADA System (Jay) • Lakeview/Pratt extension (Dave) • I/I reduction project -TBD • SWSS Generator Maintenance (Butch) • Flow Rate/Metering (Mike) • Grease trap compliance – (Mike & Dave • Capacity Fee Policy (Carl) • Privately Funded Extension Policy update – TBD • Business Systems and Process Improvement (Carl) Lunenburg Village Town meeting 5/3 Town Election 5/17 SWSS pump station reports Permits to connect Minutes –8/13/13, 3/25/14 Business Manager reports • Fuel Use • Schools grease trap cleaning • Invoices Commission Comments Adjournment UPCOMING MEETING SCHEDULE May 3, 2014 – Town Meeting, Lunenburg High School, M ain St. May 13, 2014 – DPW, 520 Chase Rd. ======================================================================================== DOCUMENT : 2014-04-29-minutes-5486.txt BOARD : sewer-commission DATE : 2014-04-29 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2014-04-29-minutes-5486.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_04292014-5486 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ======================================================================================== DOCUMENT : 2014-05-03-agenda-5487.txt BOARD : sewer-commission DATE : 2014-05-03 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2014-05-03-agenda-5487.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_05032014-5487 ======================================================================================== ===PAGE 1=== SEWER COMMISSION May 3, 2014 9:00 am – Lunenburg High School 520 Chase Rd. AGENDA Current Business Annual Town Meeting Sewer Commission articles ======================================================================================== DOCUMENT : 2014-05-13-agenda-5488.txt BOARD : sewer-commission DATE : 2014-05-13 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2014-05-13-agenda-5488.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_05132014-5488 ======================================================================================== ===PAGE 1=== SEWER COMMISSION May 13, 2014 7:00 pm DPW Conference room 520 Chase Rd. AGENDA 7:00 pm Public Comment Announcements Current Business 42 Highland St. Extension Town meeting of 5/3/14 – FY15 Budget approved Map approved SRF Funding approved Highland Village Sewer Commission Projects update SCADA System (Jay) Lakeview/Pratt extension (Dave) • Project approved • Engineering design • SRF Borrowers Meeting 5/20 I/I reduction project (TBD) • homeowner letter • I/I inspections commence 5/12 • Posting of notice SWSS Generator Maintenance (Butch) Flow Rate/Metering (Mike) Grease trap compliance – (Mike & Dave) Capacity Fee Policy (Carl) Privately Funded Extension Policy update – (TBD) Business Systems and Process Improvement (Carl) Jay Simeone Permit to connect -115 Fairview Rd. Minutes Commissioners Comments Adjournment UPCOMING MEETING SCHEDULE May 27, 2014 – Town Hall, 17 Main St. ======================================================================================== DOCUMENT : 2014-05-13-minutes-5488.txt BOARD : sewer-commission DATE : 2014-05-13 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2014-05-13-minutes-5488.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_05132014-5488 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ======================================================================================== DOCUMENT : 2014-05-27-agenda-5459.txt BOARD : sewer-commission DATE : 2014-05-27 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2014-05-27-agenda-5459.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_05272014-5459 ======================================================================================== ===PAGE 1=== SEWER COMMISSION May 27, 2014 7:00 pm Town Hall ~ 2 nd floor meeting room AGENDA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over Lunenburg Public Access. 7:00 PM Public Comment Announcements 1. Jay Simeone -thank you 2. New member –Troy Daniels 3. Pool filling 4. Grease trap reports due/annual permit fees Appointments Current Business Town Election 5/17/14 Election of Officers Sewer Commission Projects update I/I reduction project SCADA System Lakeview/Pratt extension SWSS Generator Maintenance Flow Rate/Metering (Mike) Grease trap compliance Capacity Fee Policy Privately Funded Extension Policy update Business Systems and Process Improvement 4 th Quarter Commitment $150,667.64 SWSS pump station reports Minutes –8/13/13, 3/25/14, 5/13/14 Business Manager reports • Highfield Village • Invoices Commissioners Comments Adjournment UPCOMING MEETING SCHEDULE June 10, 2014 – DPW, 520 Chase Rd. ======================================================================================== DOCUMENT : 2014-05-27-minutes-5459.txt BOARD : sewer-commission DATE : 2014-05-27 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2014-05-27-minutes-5459.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_05272014-5459 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ======================================================================================== DOCUMENT : 2014-06-04-agenda-5460.txt BOARD : sewer-commission DATE : 2014-06-04 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2014-06-04-agenda-5460.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_06042014-5460 ======================================================================================== ===PAGE 1=== SEWER COMMISSION June 4, 2014 5:00 pm DPW Conference room 520 Chase Rd. SPECIAL MEETING AGENDA Current Business Lakeview/Pratt SRF extension discussion Sewer Commission Projects update • SCADA System (TBD) • I/I reduction project (TBD) • SWSS Generator Maintenance (Butch) • Flow Rate/Metering (Mike) • Grease trap compliance (Mike & Dave) • Capacity Fee Policy (Carl) • Privately Funded Extension Policy update (TBD) • Business Systems and Process Improvement (Carl) Whalom Luxury Apartments (aka Lunenburg Village) UPCOMING MEETING SCHEDULE Regular meeting - June 10, 2014 – 7pm DPW, 520 Chas e Rd ======================================================================================== DOCUMENT : 2014-06-04-minutes-5460.txt BOARD : sewer-commission DATE : 2014-06-04 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2014-06-04-minutes-5460.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_06042014-5460 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2014-06-10-agenda-5461.txt BOARD : sewer-commission DATE : 2014-06-10 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2014-06-10-agenda-5461.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_06102014-5461 ======================================================================================== ===PAGE 1=== SEWER COMMISSION June 10, 2014 7:00 pm DPW Conference room 520 Chase Rd. AGENDA 7:00 PM Public Comment Appointments 7:00 pm Small Water Systems Services • Contract for FY15 • Reports • SCADA 8:00 pm Weston & Sampson – I/I Project update Current Business Whalom Luxury Apartments (previously Lunenburg Village) Sewer Commission Projects update SCADA System (TBD) Lakeview/Pratt extension (Dave) I/I reduction project (TBD) SWSS Generator Maintenance (Butch) Flow Rate/Metering (Mike) ) Grease trap compliance – (Mike & Dave) Capacity Fee Policy (Carl) Privately Funded Extension Policy (TBD) Business Systems and Process Improvement (Carl) Flow Assessment Contract Recent Permits to connect Minutes –4/29/14, 5/27/14, 6/4/14 SWSS pump station reports Business Manager reports • YTD Budget FY14 • Highfield Village • Invoices Commissioners Comments Adjournment UPCOMING MEETING SCHEDULE June 24, 2014 – Town Hall, 17 Main St ======================================================================================== DOCUMENT : 2014-06-10-minutes-5461.txt BOARD : sewer-commission DATE : 2014-06-10 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2014-06-10-minutes-5461.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_06102014-5461 ======================================================================================== ===PAGE 1=== Minutes for Sewer Commission Meeting of June 10, 2014 – DPW, 5 20 Chase Rd. Attendees: Dave MacDonald, Butch Bilotta, Troy Danie ls, Mike Nault. Also present: Jack Rodriquenz, DPW Director, Barb Lefebvre, Business Manager. Absent: Carl Luck Guests: Debbie & Bruce Trumbull, Al Packard of Small Water Systems; Pat Cotton, Weston & Sampson Meeting was opened by the Dave MacDonald, Vice Chai rman, at 7pm There was no public comment. Dave reviewed his atte ndance at the Planning Board meeting, regarding the ANR at 174 Northfield , and making it clear that the property remains out side the Sewer Service Area and unable to connect to sewer. Barb had sent a memo on 6/9 to the Planni ng Board regarding same. Barb explained that Whalom Luxury Apartments (previously Lunenburg Village) was on the agenda to note that Carl attended the ZBA meeting 5/28 and informed them that since the project was essentiall y new, that new fees will apply and there would be no forgiving of privilege fees since Pleasantview would no longer b e sewered. Dave reviewed for the Commission that th is is the Gary Lorden project, and that they are now proposin g five 24-unit buildings. Debbie & Bruce Trumbull and Al Packard of Small Water Systems Services arrived for their 7:00 appointment. The contract for FY15 was discussed. Price increase of 2.5% had been noted and approved at a previous meet ing, going from a $75,000 per year amount to $76,875. Deb ha nded out a sheet with callout information. February and March were high and the Commissioners didn’t remember tha t from the weekly reports, and discussion followed on how to limit callouts costs. After much discussion, it wa s decided to basically use the old contract with up dates and combine it with the new Part II dealing with generators, us ing the format from the first year contract. Dave asked for a motion to accept the $76,875 per year? Butch stated that t he Commission should wait to accept contract as a w hole. Discussion moved to Generators, Part II of new cont ract. Each generator, with the recent work, should be up to snuff per Jack. Each station will receive a minor and a m ajor service throughout the year per Part II. De b stated that they’d just finished the initial diagnostics and se rvice on each of the ten stations last week. The wo rk is done by F&M per Bruce. Jack stated he needs a cost for the repa irs that still need to be done before year-end. Al noted there are issues with the Twin City generator. Dave wants to get it done on T&M this year, then start the new co ntract with the new year as maintenance. Dave noted that generato r service would be twice a year, major and minor f or each of 10 stations for $7500/yr. Jack wants to be sure i t is clear that we pay SWSS, no 3 rd party checks. Discussion of markup, and that it should not appear on contract. We get SWSS invoice. The rest is up to them. Jack noted we still need a detailed invoice. Troy brought up point of ‘ consequential damages’. This will be removed from c ontract. There was discussion on the issues that occur with t esting. Commission understands that sometimes damag es can occur. Dave asked for any comments. The value of th e generators was noted as ranging from $10,000 to $ 20,000. Maintenance extends the life of the generators. Jac k stated he’d like to have his facilities guy take a look at Part II of the contract. Bruce stated that it is standard boil er plate from the generator contractor, F&M. Barb wi ll do up a new draft of the old contract, indicating the cost incr ease of 2.5% and adding Part II. SCADA proposal- Jack met with Al and they have commenced getting the project going. Work and costs will not occur until after July 1. The next appointment was with Weston & Sampson on the I/I Project update –Pat Cotton handed out a copy of the most recent report (I/I Building Inspection Sum mary 6/10/14). They’ve inspected 144 of 165 buildin gs (87%) which is very good. They found 4 sump pumps directly connected, and have 4 suspect connections where th e piping is now blocked off. His recommendation is to send a letter to the confirmed 4 to remove the connection , and a similar letter to the other 4 regarding the piping being cu t and capped. These would require a follow-up inspec tion. Pat stated there are 21 buildings left and there is eno ugh time in the contract to go out once more –eithe r 1 guy full day with a DPW employee, or 2 Weston & Sampson employee s for a half day. Of the 21, some look as if they are foreclosures (vacant), some, that show phone number s, Pat has just not yet coordinated an appointment time with them. Dave asked Troy to help find owners contact in fo and work with Barb to reach out to these remaini ng owners. Dave noted the completion rate was pretty high. Pat agreed, usually they shoot for a 80% completion ra te. Jack asked about hitting them with penalties now. Dave w ants the program done. Pat restated they have 1 mor e day. Jack added if it takes 2 days, give us the cost. Let’s n ot cut the program short if we need the time. ===PAGE 2=== Dave reviewed the Sewer Commission Projects list. Lakeview/Pratt extension (Dave)-RFP was sent out 6/9 to Wright Pierce and Weston & Sampson with a deadline for response of 6/20. SCADA System – tabled as Jack is working with SWSS on. I/I reduction project –reviewed with Pat. SWSS Generator Maintenance (Butch) – reviewed with SWSS. Flow Rate/Metering (Mike) – Mike had no issues. Barb noted that Joe Jordan’s last day at Fitchburg is 6/19. Grease trap compliance (Mike & Dave)-Barb noted that the letters went out 6/2. We have received a couple fees, and multiple calls. Dave as ked Barb to check with Clerks office or Board of He alth if reports were sent there by accident. Troy brought up the po int that with a non-compliance fee of $250 and the cost for a professional cleaning/pumping, that it is cheaper t o be in non-compliance. Dave asked that this be on the next agenda to discuss. Barb noted that the Capacity Fee Policy (Carl) went to counsel 5/29 for review. There are no updates for Privately Funded Extension Policy or Business Systems and Process Improvement (Carl) projects. Barb noted we’d received the new Flow Assessment Contract , and that it reflects an increase of 8%, but that since the beginning of the working relationship in 2011, there has been no price increase. Dave would like to pass this on to Carl to call and discuss with Flow Assessment. The proposed price came in over $10,000 and may requir e 3 quotes. This brings up the concern that Flow Assess ment is so engrained – and whether the Town owns the meters or if Flow Assessment does. Barb will verify. Permits to connect issued since last meeting to 76 Main St., 26,28,30, 32 Riley Rd. Minutes – Dave asked for a motion to approve the minutes of 5/27/14. Troy made the motion, Mike seconded. Vote taken was unanimous. Dave asked for a motion to acc ept the 6/4/14 as revised. Troy made the motion, Mike seconded, vote taken was unanimous. Barb had confir med with the Clerk’s office that the 2 out of the 3 members present in the meeting could vote to accept the min utes. Barb noted the 4/29/14 minutes were on the agenda only to record their approval on 5/27/14 since they were not on that meeting agenda. SWSS pump station reports for week ending 5/16, 5/23, 5/30 were reviewed. Business Manager report- YTD Budget FY14 – Commission reviewed. Income greater than expense s as of 6/10; Highfield Village – Hearing continued to 6/23; Invoice –Weston & Sampson $15,814.31 approved; 174 Northfield Rd already reviewed. Commissioners Comments – Dave thanked Jack for coming to the meeting and for his input on the Small Water contract. Dave asked for a Motion to adjourn. Butch made the motion, Troy seconded bb, troy 2 nd - adjourned 8:58 pm Respectfully submitted, Barb Lefebvre Documents in meeting : New handouts - SWSS - Draft FY15 SWSS contract, Callout review 6/10/14, SWSS Generator report, prior FY14 contract; Weston & Sampson - I/I Building Inspection Summary 6/10/14, P.Cotto n email 6/9/14; Revised 6/4/14 minutes, YTD FY14 Budget sheet Meeting package : P. Cotton email 6/4/14, C. Luck email re: Lun V illage 5/29/14, Draft RFP of 6/5/14, Flow Meter email and report 4/26-5/25/14, sample Grease Trap le tter sent 6/2/14, minutes of 5/27/14, 6/4/14 ===PAGE 3=== Minutes for Sewer Commission Meeting of June 10, 2014 – DPW, 5 20 Chase Rd. Attendees: Dave MacDonald, Butch Bilotta, Troy Danie ls, Mike Nault. Also present: Jack Rodriquenz, DPW Director, Barb Lefebvre, Business Manager. Absent: Carl Luck Guests: Debbie & Bruce Trumbull, Al Packard of Small Water Systems; Pat Cotton, Weston & Sampson Meeting was opened by the Dave MacDonald, Vice Chai rman, at 7pm There was no public comment. Dave reviewed his atte ndance at the Planning Board meeting, regarding the ANR at 174 Northfield , and making it clear that the property remains out side the Sewer Service Area and unable to connect to sewer. Barb had sent a memo on 6/9 to the Planni ng Board regarding same. Barb explained that Whalom Luxury Apartments (previously Lunenburg Village) was on the agenda to note that Carl attended the ZBA meeting 5/28 and informed them that since the project was essentiall y new, that new fees will apply and there would be no forgiving of privilege fees since Pleasantview would no longer b e sewered. Dave reviewed for the Commission that th is is the Gary Lorden project, and that they are now proposin g five 24-unit buildings. Debbie & Bruce Trumbull and Al Packard of Small Water Systems Services arrived for their 7:00 appointment. The contract for FY15 was discussed. Price increase of 2.5% had been noted and approved at a previous meet ing, going from a $75,000 per year amount to $76,875. Deb ha nded out a sheet with callout information. February and March were high and the Commissioners didn’t remember tha t from the weekly reports, and discussion followed on how to limit callouts costs. After much discussion, it wa s decided to basically use the old contract with up dates and combine it with the new Part II dealing with generators, us ing the format from the first year contract. Dave asked for a motion to accept the $76,875 per year? Butch stated that t he Commission should wait to accept contract as a w hole. Discussion moved to Generators, Part II of new cont ract. Each generator, with the recent work, should be up to snuff per Jack. Each station will receive a minor and a m ajor service throughout the year per Part II. De b stated that they’d just finished the initial diagnostics and se rvice on each of the ten stations last week. The wo rk is done by F&M per Bruce. Jack stated he needs a cost for the repa irs that still need to be done before year-end. Al noted there are issues with the Twin City generator. Dave wants to get it done on T&M this year, then start the new co ntract with the new year as maintenance. Dave noted that generato r service would be twice a year, major and minor f or each of 10 stations for $7500/yr. Jack wants to be sure i t is clear that we pay SWSS, no 3 rd party checks. Discussion of markup, and that it should not appear on contract. We get SWSS invoice. The rest is up to them. Jack noted we still need a detailed invoice. Troy brought up point of ‘ consequential damages’. This will be removed from c ontract. There was discussion on the issues that occur with t esting. Commission understands that sometimes damag es can occur. Dave asked for any comments. The value of th e generators was noted as ranging from $10,000 to $ 20,000. Maintenance extends the life of the generators. Jac k stated he’d like to have his facilities guy take a look at Part II of the contract. Bruce stated that it is standard boil er plate from the generator contractor, F&M. Barb wi ll do up a new draft of the old contract, indicating the cost incr ease of 2.5% and adding Part II. SCADA proposal- Jack met with Al and they have commenced getting the project going. Work and costs will not occur until after July 1. The next appointment was with Weston & Sampson on the I/I Project update –Pat Cotton handed out a copy of the most recent report (I/I Building Inspection Sum mary 6/10/14). They’ve inspected 144 of 165 buildin gs (87%) which is very good. They found 4 sump pumps directly connected, and have 4 suspect connections where th e piping is now blocked off. His recommendation is to send a letter to the confirmed 4 to remove the connection , and a similar letter to the other 4 regarding the piping being cu t and capped. These would require a follow-up inspec tion. Pat stated there are 21 buildings left and there is eno ugh time in the contract to go out once more –eithe r 1 guy full day with a DPW employee, or 2 Weston & Sampson employee s for a half day. Of the 21, some look as if they are foreclosures (vacant), some, that show phone number s, Pat has just not yet coordinated an appointment time with them. Dave asked Troy to help find owners contact in fo and work with Barb to reach out to these remaini ng owners. Dave noted the completion rate was pretty high. Pat agreed, usually they shoot for a 80% completion ra te. Jack asked about hitting them with penalties now. Dave w ants the program done. Pat restated they have 1 mor e day. Jack added if it takes 2 days, give us the cost. Let’s n ot cut the program short if we need the time. ===PAGE 4=== Dave reviewed the Sewer Commission Projects list. Lakeview/Pratt extension (Dave)-RFP was sent out 6/9 to Wright Pierce and Weston & Sampson with a deadline for response of 6/20. SCADA System – tabled as Jack is working with SWSS on. I/I reduction project –reviewed with Pat. SWSS Generator Maintenance (Butch) – reviewed with SWSS. Flow Rate/Metering (Mike) – Mike had no issues. Barb noted that Joe Jordan’s last day at Fitchburg is 6/19. Grease trap compliance (Mike & Dave)-Barb noted that the letters went out 6/2. We have received a couple fees, and multiple calls. Dave as ked Barb to check with Clerks office or Board of He alth if reports were sent there by accident. Troy brought up the po int that with a non-compliance fee of $250 and the cost for a professional cleaning/pumping, that it is cheaper t o be in non-compliance. Dave asked that this be on the next agenda to discuss. Barb noted that the Capacity Fee Policy (Carl) went to counsel 5/29 for review. There are no updates for Privately Funded Extension Policy or Business Systems and Process Improvement (Carl) projects. Barb noted we’d received the new Flow Assessment Contract , and that it reflects an increase of 8%, but that since the beginning of the working relationship in 2011, there has been no price increase. Dave would like to pass this on to Carl to call and discuss with Flow Assessment. The proposed price came in over $10,000 and may requir e 3 quotes. This brings up the concern that Flow Assess ment is so engrained – and whether the Town owns the meters or if Flow Assessment does. Barb will verify. Permits to connect issued since last meeting to 76 Main St., 26,28,30, 32 Riley Rd. Minutes – Dave asked for a motion to approve the minutes of 5/27/14. Troy made the motion, Mike seconded. Vote taken was unanimous. Dave asked for a motion to acc ept the 6/4/14 as revised. Troy made the motion, Mike seconded, vote taken was unanimous. Barb had confir med with the Clerk’s office that the 2 out of the 3 members present in the meeting could vote to accept the min utes. Barb noted the 4/29/14 minutes were on the agenda only to record their approval on 5/27/14 since they were not on that meeting agenda. SWSS pump station reports for week ending 5/16, 5/23, 5/30 were reviewed. Business Manager report- YTD Budget FY14 – Commission reviewed. Income greater than expense s as of 6/10; Highfield Village – Hearing continued to 6/23; Invoice –Weston & Sampson $15,814.31 approved; 174 Northfield Rd already reviewed. Commissioners Comments – Dave thanked Jack for coming to the meeting and for his input on the Small Water contract. Dave asked for a Motion to adjourn. Butch made the motion, Troy seconded bb, troy 2 nd - adjourned 8:58 pm Respectfully submitted, Barb Lefebvre Documents in meeting : New handouts - SWSS - Draft FY15 SWSS contract, Callout review 6/10/14, SWSS Generator report, prior FY14 contract; Weston & Sampson - I/I Building Inspection Summary 6/10/14, P.Cotto n email 6/9/14; Revised 6/4/14 minutes, YTD FY14 Budget sheet Meeting package : P. Cotton email 6/4/14, C. Luck email re: Lun V illage 5/29/14, Draft RFP of 6/5/14, Flow Meter email and report 4/26-5/25/14, sample Grease Trap le tter sent 6/2/14, minutes of 5/27/14, 6/4/14 ======================================================================================== DOCUMENT : 2014-06-24-agenda-5462.txt BOARD : sewer-commission DATE : 2014-06-24 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2014-06-24-agenda-5462.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_06242014-5462 ======================================================================================== ===PAGE 1=== SEWER COMMISSION June 24, 2014 6:00 pm Town Hall ~ 2 nd floor meeting room AGENDA – Workshop & Meeting 6:00 PM WORKSHOP SRF Project RFP Response discussion and Interviews 7:00 PM MEETING In accordance with the requirements of the Open Mee ting Law, please be advised that this meeting is be ing recorded and broadcast over Lunenburg Public Access. Announcements 1. Pool filling or New Lawns 2. Grease trap reports due/annual permit fees due 7/1 Public Comment Current Business SRF Project Proposals Small Water Systems contract FY15 Flow Assessment contract for FY15 I/I project status Sewer Commission Projects update I/I reduction project (TBD) SCADA System (TBD) Lakeview/Pratt extension (Dave) Flow Rate/Metering (Mike) Grease trap compliance (Mike & Dave) Capacity Fee Policy (Carl) Privately Funded Extension Policy update (TBD) Business Systems and Process Improvement (Carl) SWSS pump station reports Minutes – 6/10/14 Business Manager reports • Whalom Luxury Apartment project ( previously Lunenburg Village) • FY14 Encumbrances • Highfield Village • Invoices • FY15 Goals and Evaluations • Vacation Commissioners Comments Adjournment UPCOMING MEETING SCHEDULE July 8, 2014 – DPW, 520 Chase Rd. ======================================================================================== DOCUMENT : 2014-06-27-agenda-5463.txt BOARD : sewer-commission DATE : 2014-06-27 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2014-06-27-agenda-5463.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_06272014-5463 ======================================================================================== ===PAGE 1=== SEWER COMMISSION June 27, 2014 1:30 pm DPW Conference room 520 Chase Rd. AGENDA 1:30 PM Meeting Current Business Lakeview/Pratt extension proposal discussion with Wright Pierc e ======================================================================================== DOCUMENT : 2014-06-27-minutes-5463.txt BOARD : sewer-commission DATE : 2014-06-27 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2014-06-27-minutes-5463.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_06272014-5463 ======================================================================================== ===PAGE 1=== Minutes for Sewer Commission Meeting of June 27, 2014 - DPW, 5 20 Chase Rd. Attendees: Carl Luck, Dave MacDonald, Mike Nault, Troy Daniels. Also Present: Jack Rodriquenz, DPW Director Absent: Butch Bilotta Guests: Kevin Olson and Matt Corbin of Wright Pier ce Meeting was opened by Carl Luck, Chairman, at 1:54 p.m. There was no public comment. Meeting was for the re view of proposal from Wright Pierce for sewer extension(s) for Lakeview/Pratt. Mr. Luck wanted clarification regarding the terms. Mr. Rodriquenz informed Wright Pierce (hereinafter WP) that the Sewer Commission (hereina fter SC) had discussed the proposals received from WP and Weston & Sampson and that the discussion resulted in questions regarding the terms. Mr. Luck wanted to also identify risk areas of the project. Kevin of WP (hereinafter Kevin) stated that the risk areas would be around Lakevie w - Sunset/Harris, the location of the STS, topographical. There would need to be research before the proposal would be carried out, until then they would not know. They could look at Google maps, but they are not 100%, he stated that is was “not that big a risk” to WP, but that he did not know, not 100%. The “end game” would be in the easements and recording requirement s. The budget he hoped would be more than needed. There would need to be deed research, property searches. More or less there was “plenty in the budget and we are not going to u se it all.” Mr. MacDonald Asked about the significance of the amount. “The $2.2 M was just in case, a cushion.” “$2 M would be on the high end” Kevin “We’re on the same page.” Mr. Rodriquenz Asked about the contingency and felt there was some gray area. Mr. Luck “I don’t see as a contingency” there is nothing in the contract for legal, so it is not contingency. Mr. Rodriquenz Asked WP what was typical for a $2.2M job. Kevin Typically 10-15%. Mr. Rodriquenz Stated that overall it is wise to have a minimum of 10%. Mr. Luck $1.8m included contingency based a lot on the SRF t o make sure that there would be enough. Construction contingen cy is in there. Kevin Yes, we have it. Mr. MacDonald The contingency changed on the basis of starting at $1.8M, then $2.0M and going to $2.2M. Kevin It should be enough. Mr. MacDonald Asked if Kevin thought the budget was adequate and how WP would get paid. Kevin Referred to the section of the proposal that was the source of question, stating that it would be up to the town/SC. Using $200K as an example, there could be a lump sum meaning that SC would agr ee to pay $200K for the scope of services, payment could be phased, it would have to managed c arefully by WP. Mr. Luck and Mr. Rodriquenz asked if that would be the equivalent to a contrac t “not to exceed.” Kevin stated that it was effectively the same. Mr. Luck If fixed lump sum means that we/Lunenburg would no t pay less. Kevin of WP “Yes.” It would be time and materials (T&M) not to exceed guesstimate. WP would bill monthly. They might overrun, it would be very lean, but there would be a chance that they could under run. Mr. Luck “Not to exceed” would mean that WP would be taking the risk. Kevin Not to exceed is something that happens outside th e scope, it is not envisioned. If there was something outside the scope WP would come back and renegotiate and make amendments. He realized that contradicts. Mr. MacDonald Usually a lump sump works differently. “not to exceed” is not the exceed but less can be paid. Ask ed if the lump sum would be paid up front. Mr. Rodriquenz said that a lump sum would not be paid up front and that he preferred ‘not to exceed.’ Kevin said that lump sum they would still bill monthly an d that he would keep track of the percentage complete. SC/DPW would agree with the i nvoice or call. Mr. Rodriquenz clarified that if the monthly billing did not exceed the cont ract amount that that would be okay with WP. ===PAGE 2=== Kevin “Yep” only the number is a guesstimate. Mr. Rodriquenz Any contracted consultant usually pushes back on a not to exceed, typically, surprised here, particularly with the second bid. He confirmed with Kevin. Kevin agreed. He stated, “It may be less.” Mr. Luck Asked if there was a way to get to less, to reduce the scope of wo rk. Mr. Rodriquenz There could be differences between 600 or 700 feet of line, 3 or 4 different places, it would be less for the contractor, the submittals (invoices and explanatio ns) should be simple. Kevin agreed. Mr. Rodriquenz It will be established after the first back and for th Kevin “Bingo.” Mr. Rodriquenz we were burned with the pump stations. The owner pa ying for multiple reviews. There should be no question about what to review or looking for problem. Multiples would become the responsibility of the contractor. Kevin agreed. Mr. Rodriquenz We’re looking to protect the owner Kevin when the client is happy WP is happy. Mr. MacDonald WP has a 21 1/2 work round up. Kevin There may be some other risk, WP is comfortable wit h the fee format, it is dependent on the contractor hired, how many feet pe r day, production of the contractor, how many fee in a day. What time of year, this is an estimate. Recommend field inspection 860 hours estimate. Depends on contractor, unexpected. Howe ver, WP comfortable with their proposal. Kevin stated they’ve done some preliminary independ ent review. All of the numbers ended in the middle. Mr. Rodriquenz The risk would be on WP. Kevin gave example of Hudson (Tony), contractor ran under. We cannot manage the contrac tor’s means/methods. Mr. MacDonald Calculated that WP was comfortable with the roughly $77 hr./$3200 week. Kevin Agreed. Mr. Luck Asked if there was an ability to put in contract. Mr. Rodriquenz Means/Methods acceptable, deal with results, stated it was illegal to manage means/methods, goals and speed could be. Discussion about penalty clause and bonus clause, l iquidated damages, all agreed it would not be contained within the contract. All commissioners a greed it best to leave in the not to exceed. Kevin discussed how to manage contractors and police det ail. Recommended not forcing two crews on contractor. Clarified that there were not two RFPs. Mr. MacDonald affirmed. Kevin based on feedback may recommend to contractor a sta rt area. Mr. MacDonald They are two different types one T/E and one gravity fed. Kevin which gets back to means and methods. Discussion about a bonus for completing job early. All agreed no. Mr. Nault “Time saved is the bonus.” All agreed to ‘not to exceed’ contract. Mr. Rodriquenz stated that he was “impressed” with outcome. Kevin stated that if there were any legitimate changes i n the scope of work or design changes it was incumbent upon them to notify SC/DPW for agreement amendment. Mr. Rodriquenz Confirmed that WP was comfortable with numbers for Sunset potential with not to exceed. Kevin WP is comfortable with the number, we have spoken to several contractors and put together an aggressive proposal, it has been lo oked at several times. Mr. Luck asked if there was anything in the project that WP thought was ove rkill or that drove costs unnecessarily. Kevin No. Stated to the contrary. Mr. MacDonald asked about ledge on Pratt. Mr. Rodriquenz confirmed that Whalom Rd did not have ledge when wa ter was run, sewer would be at same elevation or higher, water assumes pressure. Grave l was found, which is unusual. Kevin RFP not just boring (soil sample), also doing hollow st em augers, spaced 300 feet. Chance of ledge at Whalom/Pratt is small. At Whalom there is a nine f oot deep manhole Mr. MacDonald if wide profile, pipe might to be encased Kevin We still need survey, ledge profile from borings. Kevin We will put together a not to exceed for field inspect ion phase based on 860 hours at rate, deal with otherwise by amendments. Mr. MacDonald Asked how the police detail would be billed. Kevin Survey should not need a police detail, possibly bo rings. Estimate $50K for police detail for project. Matt of WP SRF funding does not allow for police detail i n construction contract, police detail will be billed to town. Mr. MacDonald Asked who kept track of police detail hours. Mr. ===PAGE 3=== Rodriquenz Police detail will have to be managed, requires con tractors to give two weeks advance, does not allow four hour minimums through managing notice, have to work with contractor. Matt of WP recommended reinforcing notice requirement of two weeks in pre-construction phase. Kevin guessed that police detail would run $2K for desig n phase. He would coordinate for/with driller, anticipates 3 days drilling, field inspect ion. WP will also track hours. Mr. Rodriquenz resident has to sign off. Mr. MacDonald made a motion to accept the proposal with final re view of the not to exceed contract and addendum for field inspection, in the amount of $198,300.00 to Wright Pierce. Mr. Luck was authorized to inform Wright Pierce, in writing , that the contract is accepted without further motion. Mr. Daniels seconded. Vote taken was unanimous. Carl asked for a motion to adjourn. Troy made the m otion, Dave seconded. Meeting was adjourned at 3:30pm. Respectfully submitted, Troy Daniels, Member ======================================================================================== DOCUMENT : 2014-07-08-agenda-5464.txt BOARD : sewer-commission DATE : 2014-07-08 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2014-07-08-agenda-5464.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_07082014-5464 ======================================================================================== ===PAGE 1=== SEWER COMMISSION July 8, 2014 7:00 pm DPW Conference room 520 Chase Rd. AGENDA REVISED 7:00 PM Meeting Appointments 7:00pm Gary Lorden, Lunenburg Village Apartments Public Comment Current Business SRF Project contract discussion I/I Project status Flow Assessment Contract Grease Trap Regulations Compliance Planning Board Economic Development Element Sewer Commission Projects update Lakeview/Pratt extension (Dave) I/I reduction project (Troy) Grease trap compliance (Mike & Dave) Flow Rate/Metering (Mike) Capacity Fee Policy (Carl) Privately Funded Extension Policy update (Troy) Business Systems and Process Improvement (Carl) FY14 year-end • Encumbrances • Commitment Goals and Assessment- Business Manager Minutes -6/10, 6/27 SWSS pump station reports – 6/21, 6/28 Business Manager report • Betterment methodology • Q4 Demands Commissioners Comments Adjournment UPCOMING MEETING SCHEDULE July 29 – Town Hall, 17 Main St. ======================================================================================== DOCUMENT : 2014-07-29-agenda-5465.txt BOARD : sewer-commission DATE : 2014-07-29 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2014-07-29-agenda-5465.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_07292014-5465 ======================================================================================== ===PAGE 1=== SEWER COMMISSION July 29, 2014 7:00 pm Town Hall ~ 2 nd floor meeting room AGENDA –Meeting 7:00 pm Meeting Agenda Appointments 7:00pm Gary Lorden, Whalom Luxury Apartments Public Comment Current Business SRF Project - • Draft agreement with Wright Pierce • West St requests • Surveying commenced 7/14/14 I/I Project status – • inspections 7/19 • 4 known illegal sump pumps • 37 Graham • Formal Report by 8/1 Flow Assessment Contract Grease Traps – • New High School Grease Trap • Annual Fee Status • Twin city request Regulations update • Capacity fee policy • Sewer Re-connection policy • Sewer Assessment Bylaw numbering Planning Board Economic Development Element Sewer Commission Projects update Lakeview/Pratt extension (Dave) I/I reduction project (Troy) Grease trap compliance – (Mike & Dave) Flow Rate/Metering (Mike) Capacity Fee Policy (Carl) Privately Funded Extension Policy update – (Troy) Business Systems and Process Improvement (Carl) SWSS • pump station reports w/e 7/4, 7/11 • flow meter inspections Business Manager reports • EOY Warrant $338.70 • SCADA system • Highfield • Invoices Commissioners Comments Adjournment UPCOMING MEETING SCHEDULE - August 12, 2014 – DPW, 520 Chase Rd . ======================================================================================== DOCUMENT : 2014-08-05-agenda-5466.txt BOARD : sewer-commission DATE : 2014-08-05 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2014-08-05-agenda-5466.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_08052014-5466 ======================================================================================== ===PAGE 1=== SEWER COMMISSION August 5, 2014 6:00 pm - Lunenburg High School, 1079 Mass Ave. AGENDA 6:00 PM Joint Executive Session with the Lunenburg Board of Selectme n M.G.L. Chapter 30A, §21A[9] To discuss strategy with respect to collective bargaining or li tigation if an open meeting may have a detrimental effect on the government’s ba rgaining or litigating position of the public body, and the Chair so declares. Discussion of Lunenburg v. Hollis Hills, LLC and HAC. ======================================================================================== DOCUMENT : 2014-08-12-agenda-5467.txt BOARD : sewer-commission DATE : 2014-08-12 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2014-08-12-agenda-5467.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_08122014-5467 ======================================================================================== ===PAGE 1=== SEWER COMMISSION August 12, 2014 7:00 pm DPW Conference room 520 Chase Rd. AGENDA REVISED 7pm Public Comment Appointments 7:00pm Pat Cotton, W eston & Sampson • I/I Project • FY15 General Services 7:30pm Gary Lorden, Whalom Luxury Apartments 8:00pm Gerry Gerbrands-228 West St extension Current Business SRF Project • Wright Pierce Contract • West St. additions Change of Use – 1259 Mass Ave Sewer Commission Projects update • Lakeview/Pratt extension (Dave) • I/I reduction project (Troy) • Grease trap compliance – (Mike & Dave) • Flow Rate/Metering (Mike) • Privately Funded Extension Policy update – (Troy) • Business Systems and Process Improvement (Carl Q1 Commitment $157,643.89 Permit to Connect – 53 Prospect St. Minutes – 8/5/14 SWSS pump station reports Business Manager reports Commissioners Comments Executive Session – M.G.L. Chapter 30A, §21 (3) To discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimenta l effect on the government’s bargaining or litigati ng position of the public body . Discussion of Lunenburg v. Hollis Hills, LLC and HAC . ADJOURNMENT UPCOMING MEETING SCHEDULE August 26, 2014 – Town Hall, 17 Main St. ======================================================================================== DOCUMENT : 2014-08-26-agenda-5468.txt BOARD : sewer-commission DATE : 2014-08-26 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2014-08-26-agenda-5468.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_08262014-5468 ======================================================================================== ===PAGE 1=== SEWER COMMISSION August 26, 2014 7:00 pm DPW, 520 Chase Rd. AGENDA 7:00 pm PUBLIC COMMENT CURRENT BUSINESS SRF Project - • status • 768 West St request • Surveying I/I Project status – • Fine Assessment: I/I Removal follow-up • Issues resolved • 37 Graham St. status Grease Trap Non-compliance ZBA Hearings • September 10, 2014 – 790 Mass Ave. • September 24, 2014 – Whalom Luxury Apts. Sewer Commission Projects update Lakeview/Pratt extension I/I reduction project Grease trap compliance Flow Rate/Metering Privately Funded Extension Policy update Business Systems and Process Improvement SWSS • pump station reports • questions Minutes - 8/5/14, 8/12/14 BUSINESS MANAGER REPORTS - Pump station generators; Invoices COMMISSIONERS COMMENTS ADJOURNMENT UPCOMING MEETING SCHEDULE - September 9, 2014 - DPW, 520 Chase Rd . September 30, 2014 – Town Hall, 17 Main St. ======================================================================================== DOCUMENT : 2014-08-26-minutes-5468.txt BOARD : sewer-commission DATE : 2014-08-26 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2014-08-26-minutes-5468.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_08262014-5468 ======================================================================================== ===PAGE 1=== Minutes for Sewer Commission Meeting of August 26, 2014 Attendees: Carl Luck, Dave MacDonald, Mike Nault, Butch B ilotta, Troy Daniels Meeting was opened by Carl Luck, at 7:02pm. It was held at the DPW as the Selectmen needed the Town Hall meeting room. SRF Project – Carl noted that we’d received a short update from Kevin, that they are on schedule, and working on the applicat ion for SRF, that they have included the 768 West St. pro perty, now part of the plan. When the resident of 76 8 West returns from vacation, he’ll provide the response form. Commission discuss ed that by adding the one parcel, it equates to 3 bett erments (4 apts.). Dave asked about the manhole on West for fut ure expansion. Carl noted that it depends on the design . Commission discussed that since we had not heard from the other r esident on West, that he would have to pursue connect ion as a private extension, like anyone else on West. It creates more of an issue anyway, as other impacted residents would need to be contacted. Dave stated that having the manhole on Wes t St. is most important if we want future expansion. I/I Project status – Carl stated that he and Barb have had a lot of discuss ion on the fining for these properties. We have 2 areas – those we have not had access to and illegal connections. We have not yet sent out the fines which will be effect ive 7/19/14. Troy provided his handout dated 8/25/14, entitled ‘Sewer Fines’, for Commission review and discussion. It included fining for lack of access as assuming an illegal sump pump exists. Butch asked about metering each account, but Carl thought that wou ld be too expensive. Discussion followed about the right of the Comm ission to cut off sewer service. Troy pointed out that , such as with 37 Graham, we could justify the charge of $50/day for th e cost. Troy also pointed out that we should have info rmation about their right to a hearing on any notice, and the process. He would like us to ask Town Counsel whether we can make an assu mption when a resident will not allow building access that an illegal connectio n exists, and charge $500/mo., similar to laws supporting the assessors when a resident refuses access. His prefere nce is to get away from the $50/day. Troy referenced t hat it is a constitutional right to not have someone search your home without a search warrant, and they are not always gr anted. Residents would just need to prove they don’t have an illegal conne ction. Carl stated that notification is key. Troy wants to notify lien holders now, as they’d prefer to pay the bills then collect it fr om the residents since they do not want a blemish on the title. Carl noted he likes the idea of a concise process to follow. Dave asked about doing up a form similar to a ticket, showing the lega l information, fines, etc. Troy asked how it would be served, whether it be police, a constable, etc. Carl wants to just get this project done and mailed, and work on the process going forward. Butch as ked about checking with counsel but Carl pointed out tha t we’d had both Weston & Sampson, and Town counsel review our policy. Troy pointed out that suspected illegal connections pay more t han actual illegal connections. Carl noted that that is only if they delay – they can solve it quickly and pay only $200 . Carl proposed to proceed in the manner we have, but work in parallel to in stitute the process Troy put forward. Dave suggested Troy work with counsel. Commission commenced going through the list of out standing issues to determine course of action. 55 Graham with owners in California assured us that they do not have a sump pump. Troy suggested that we send a letter, not certified, t hat we appreciate them being in contact, understand the issue, but include that once an inspection occurs, if an illegal connection exists, that they will be fined from 7/19 to the date of correct ion, that they should call when they are back to set up an appointment. With all the letters where we are fining, Troy wants the lien h older copied. Barb stated she had just done up invoices, not letters. Commis sion discussed and agreed that they’d prefer a letter, but that it includes fines. It should state you have failed to reply, that w e’ve sent 2 letters, left 3 notices at the property, a nd include the fine of $50/day, noting that the lien holder is copied, and includ e a copy of the last letter. Carl continued on the list. 37 Graham was the next site. He talked with Karen Weller, who walked away f rom the house 3 years ago. She confirmed that they had had it camera’d and confirmed of the break, that Roto Rooter did it, sh e’d be happy to let us in, and that they don’t know whe re break is . Carl talked to Jack and his belief is that the best solution fo r everyone is for us to fix the pipe, (instead of termina te the connection). Karen will give us permission to camera from the inside. Discu ssion followed about whether the pipe was clay or PVC, t he distance of the pipe from house to street, and who has the authority to authorize the work (whether it is the Wellers or the bank). Troy noted there is danger for us to fix it with the liabilit y. We should find the lien holder and include them on the notice. Dave proposed that we just cut off the connection at the street. Commission discussed this option and decided in fa vor of that option. That way there is no liability to the Town and the new own ers will have to repair the line. This is also a Board of He alth issue. We would charge a reconnection charge for new owners, wh ich helps us recoup the cost of cutting the pipe. Bar b to serve notice to Weller as the legal owner, that you are being disconnecte d, copy lien holder, with explanation and reference to co nversations. The bank may come forward and fix the pipe... Carl will talk to Jack about the change in plans. We will provide 10 days ’ notice, and need to advise BOH that they are being disconnected. They have 10 days to respond. Carl will close the loop w ith Jack, checking if there is any issue the Commission is not aware of by te rminating this line, since it was his preference to repair the line. Commission continued down the list. Discussion followed on whe ther to fine those whose issues are resolved or not, a nd determined that they would not fine those who have reso lved issues, or have appointments for inspections set u p. Mike stated we should go after the people we have not heard from. Jac k will have to keep an eye on those accounts who have redirected their sumps to make sure they don’t connect to the sewer aga in. We’ll give the owners of 55 Graham until the 30 th to arrange for an ===PAGE 2=== inspection, then we will fine . Commission agreed to not send the letters certified, even to the banks, as the assumption is, if they are not sent back, that they are received. We will se nd fines to the illegal connections that have no appointmen t. Grease Trap Non-compliance – Commission reviewed the list of non-compliant permittees and d iscussed sending letters out with the fines, referencing the prior letter sent. Troy was interested in our leverage on victualler’s licenses. Barb will send him the emails from last year. Fines for $50 for non- compliance, t hen $25/day backdated to the start of the fiscal year (7/1) were confirmed. Commission reviewed some of the establishments that had not complied with report submission, like Sean Patrick ’s or Conrad’s, and why it is so difficult to get copies. Troy su ggested adding it to the regulations that the cleaning fir ms must submit copies to the Sewer Dept., as other towns do. ZBA Hearings – Barb had 2 hearing notices from the ZBA – 1) September 10, 2014 – 790 Mass Ave . Commission confirmed that they are on the sewer line with 2 betterments, but not yet connected. The Commissioners reviewed the plan re ceived. Troy doubts the septic could support the gas station. Hear ing is on 9/10 and Carl encouraged anyone that could to plan to attend. 2) September 24, 2014 – Whalom Luxury Apts. Dave confirmed that the Commission has not agreed to give them any reductions. Carl reviewed that they had offered a red uction in return for installing a grease interceptor which they would maintain. Carl stated that Dick Heaton believed the developers pr icing to be flawed, and that it is economically feasible. Car l confirmed with Barb that they have not contacted the office with any more information, nor has counsel contacted Barb for a ny information regarding Hollis Hills. Troy didn’t think an outside grease tr ap was feasible. Carl has not heard anything further, so we won’t pursue that option. Dave noted that whatever is done should be uniformly done for all projects, relating to the Planning Board discussion on storm water. Dave made the motion that our recommendation to the ZBA is to char ge Whalom Luxury Apartments the sewer fees that were in the regulations as of the original application date of September 3, 2008, Troy seconded. Vote taken was unanimous. Dave added that they will try and make a case on the te levised hearing and that the Commission should be prepared. Sewer Commission Projects update – there were no updates in addition to anything previously discussed. SWSS – Commission had the pump station reports for week ending 8 /9 and 8/16 and discussed the content, including discrepancies on Francis St with run times between pumps 1 and 2. It was determined we’d ask them in to our next me eting 9/9 to discuss the reports, SCADA, run times, tour of stations . Barb noted that we’d received an estimate for the ma jor generator maintenance for $9250, but the Commission expects that to be covered under the contract, now that both major and minor repairs are included as of 7/1/14. Jack had made it clear at th e last meeting they attended that they needed to get t he work done. Carl will verify with Jack and generator maintenance can be disc ussed on 9/9 as well. Minutes from the 8/5/14 Executive Session had been sent to the Commission for review. Carl asked if there were any discussion. Everyone agreed to the minutes. Dave made the motion to accept the minutes, Troy seconded. Vote ta ken was unanimous. Even though the Minutes of 8/12 were on the agenda, Barb had not had a chance to fin ish them. BUSINESS MANAGER REPORTS – Discussion on the pump station generators was already covered. Barb had the invoices from Leominster for $43,364.73 and Fitchburg $7524.47 for review. They had come in for the amounts that were expected and were approved. Carl asked again when he could get the comparison of water in to water out. Barb will try and d o it. It is a manual process and should be done after a billing. It is hard be cause Leominster Water and Lunenburg water are on dif ferent schedules. Barb will be out on vacation from 8/29 returning 9/8, and the next meeting is 9/9. It was discussed to possibly s kip the meeting, but we want SWSS to come in, so we’ll keep the date. There were no Commissioners Comments. Carl asked for a mot ion to adjourn. Troy made the motion to adjourn, Mike seconded. Vote taken was unani mous. Meeting was adjourned at 9:10pm. Respectfully submitted, Barbara Lefebvre ======================================================================================== DOCUMENT : 2014-09-09-agenda-5469.txt BOARD : sewer-commission DATE : 2014-09-09 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2014-09-09-agenda-5469.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09092014-5469 ======================================================================================== ===PAGE 1=== SEWER COMMISSION September 9, 2014 7:00 pm DPW Conference room 520 Chase Rd. AGENDA 7:00 PM Public Comment Appointments 7:00 pm SWSS – pump station discussion 7:30 pm Dan Proctor, Private Extension request – 42 Highland St. Current Business SRF Project status I/I Project status – • Fine Assessment • 37 Graham St. status Sewer Rate Relief Fund FY15 Upcoming ZBA Hearings • September 10, 2014 – 790 Mass Ave . • September 24, 2014 – Whalom Luxury Apts ) Sewer Commission Projects update • Lakeview/Pratt extension (Dave) • I/I reduction project (Troy) • Grease trap compliance – (Mike & Dave) • Flow Rate/Metering (Mike) • Privately Funded Extension Policy update – (Troy) • Business Systems and Process Improvement (Carl) SWSS pump station reports Business Manager report UPCOMING MEETING SCHEDULE September 30, 2014 – Town Hall Commissioners Comments Adjournment ======================================================================================== DOCUMENT : 2014-09-16-agenda-5470.txt BOARD : sewer-commission DATE : 2014-09-16 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2014-09-16-agenda-5470.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09162014-5470 ======================================================================================== ===PAGE 1=== SEWER COMMISSION September 16, 2014 7:00 pm DPW Conference room 520 Chase Rd. AGENDA 7:00 PM Regular Meeting Public Comment Appointments 7:00 pm SWSS – Pump station discussion 7:30 pm Dan Proctor, Private Extension request – 42 Highland St. 8:00pm 909 Mass Ave. -Change of use Current Business Pratt St/Lakeview Ave SRF project • Layout review • legal counsel I/I Project status – Fine Assessment follow-up Sewer Rate Relief Fund FY15 September ZBA Hearings • September 10, 2014 – 790 Mass Ave . • September 24, 2014 – Whalom Luxury Apts Sewer Commission Projects update • Lakeview/Pratt extension (Dave) • I/I reduction project (Troy) • Grease trap compliance – (Mike & Dave) • Flow Rate/Metering (Mike) • Privately Funded Extension Policy update – (Troy) • Business Systems and Process Improvement (Carl) FY16 Capital Plan Minutes 8/26 SWSS pump station reports Business Manager report • Q1 Demands sent- 161 delinquent account s (9/10) • PB joint meeting notice on Economic Dev Element • YTD FY15 budget UPCOMING MEETING SCHEDULE September 30, 2014 – Town Hall – workshop 6pm with W right Pierce Commissioners Comments Adjournment ======================================================================================== DOCUMENT : 2014-09-16-minutes-5470.txt BOARD : sewer-commission DATE : 2014-09-16 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2014-09-16-minutes-5470.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_09162014-5470 ======================================================================================== ===PAGE 1=== TOWN OF LUNENBURG Sewer Commission MINUTES September 16, 2014 DPW Building 520 Chase Rd. Conference room Carl Luck, Dave MacDonald, Troy Daniels, Mike Nault, Butch Bilotta CALL TO ORDER : 7:00pm PUBLIC COMMENT: None APPOINTMENTS: 7:00 pm SWSS– Debbie & Bruce Trumbull, Al Packard (SWSS) -Generator work was discussed, and the estimate received for $9250 that didn’t match the per station quotes prov ided by Debbie at the meeting. Also discussed was t he issue of not receiving the invoice before the end of the fiscal year, and how this major work must be incorporated or prorate d with the current contract that includes the major service on generators. Bru ce noted the issues getting pricing and contractors in to do the work. The contract includes a major and a minor service on ge nerators. The work on this quote will be the major for this contract year. Al noted that there is more involved than just mainten ance to get Twin City up to speed, work occurring t his Friday, 9/19, and the quote doesn’t include Twin City costs. Commission wants to get a better quote with detail to match to tal. Carl made the motion to proceed based on a quote with better numbers. T roy seconded. Vote taken was unanimous. Pump stati on reports – Reports were discussed and that SWSS has meetings t wice daily, and they review the figures, but react to trends, due to the nature of the sewer business. Also discussed was t ank levels, and the readings dependent on time of d ay, or how soon after pump start. A tour will help alleviate Commissioner ’s questions. SCADA system - Scada is installed but there is no remote access. Discussion of carrier, whether it would be Comcast or Verizon and Al will contact Verizon. A l noted they are still waiting on the probe for West St. 7:30 pm Private Extension request- 42 Highland St e xtension Dan Proctor explained the project to connect 42 Hig hland to the manhole on Oak Ave. Neither 17 or 20 Highland want to participate at this time. It will be an E-o ne system. Carl noted that if those homes participated, that they would pay 50% o f the privilege fee. Carl asked if 42 Highland was aware that they must pay 50% now, but if future sewer requires a new line go es in later, he may have to pay the full betterment . The idea of putting a line in to handle future connections was discussed. Dan plans to start the work October 1 st . We will need the covenant, bonds, warranty. Discussed the type of bond, and the Town ’s responsibility, and whether the bond is between the contractor and homeowner or the Town. We will need the schedule o f performance, and all work should be complete befo re snow. Policy should require stubs for 17 and 20 Highland for fut ure connections. It was noted that the Town’s stak e is only from the manhole to the property line and the amount that the Town s hould require for their portion of the bond was dis cussed, and Jack’s involvement to determine that amount. The Commissio n will require a copy of the contract and will leav e it to the DPW director to determine the town portion. Troy’s position is that it should be for the cost of the contract. Dave made the motion to request Dan Proctor obtain a bond for the amount of work on town-owned property and approved by Jack Rodriquen z. Mike seconded. Vote taken was 4 for, 1 against. Motion p assed. 8:00pm 909 Mass Ave. -Change of use DJ Layhe & Ernest Beland for Harley House Décor. Change of Use application was received 9/15. There is a grease trap in the kitch en, but DOR has claimed all equipment, and kitchen is not used. There is no external interceptor that the Commission is aware o f. Mr. Beland said he could disconnect and remove s ink. Suggestion was made that he should have a plumber do it, and have documentation that it was done. Dave made the motion to accept the change of use, providing the Commission gets notice from the plumber that it has been disconnected. Mike seconded. Vote taken was unanimous. CURRENT BUSINESS Pratt St/Lakeview Ave SRF project -Layout review Carl reviewed the meeting with Kevin Olson, Jack, B arb and himself on 9/11. The entire project will be low pressure, whic h gives the project a better shot at one betterment . Pumps will add $5k to homeowners’ cost. We would like to have a workshop with Wright Pierce before the next meeting on 9/30, starting at 6pm. Project is on schedule for submittal of the applica tion 10/15. Communication to residents discussed. B etterment on cost of project may be less without cost of pump. Carl stat ed cost to connect should be close to $20k. Easements in Lakeview area were discussed. Also dis cussed with Wright Pierce was the possibility of dr opping a 2 nd line in the trench for future expansion. Wright Pierce has to go before Conservation Commission on 11/1. Carl may attend. Soil boring would be occurring from 9/15 through 9/17. Legal co unsel was involved to supply temporary access agree ments to allow soil borings on private right-of-ways. Agreements were s igned by Carl on the 5 properties to allow soil bor ings on right of ways 9/16 because of the time constraint, but counsel advised we have a formal vote on record that the Chairman is granted signatory ===PAGE 2=== authorization for Temporary Access Agreement in fut ure. Troy made the motion to allow Chairman to sign Temp orary Access Agreements. Dave seconded. Vote taken was un animous. I/I Project status – Fine Assessment follow-up – Letters were sent out 8/28/14 with fines. 55 Graha m with California owner has been inspected, and is all set. 18 The Clearing was inspected 9/2 and line re-directed, but fine s till applies. 37 Graham was inspected, owner agreed to the content of the lette r sent 8/28 that they have until 9/28 to repair the line and if not done, the Town will cap off the sewer at the property line. Sewer Rate Relief Fund FY15- FYI only, Fund is applicable only if projects are done without SRF funding and comes to the Town as a grant, not a low-interest loan. September ZBA Hearings - September 24, 2014 – Whalo m Luxury Apts. Carl had submitted a memo on behalf of the Commission and had had a conversation with Dick Hea ton. They may have a work session after the next me eting to discuss sewer fees. Dick stated that the ZBA believes that the application date we should be using is the date the application was complete. Impact on Hollis Hills case was discusse d briefly, noting that counsel submitted an appeal to the decision. Commission discussed whether Lorden had ever signed something agreeing to the fees. Barb to check. We need to compile a chronology of events. Members discussed Dick Heaton ’s definition of a workshop. Carl wants to go into it with a definite stance on the fees due, but that ultimately it is up to th e ZBA. September 10, 2014 – 790 Mass Ave . Hearing was to decide whether applicant needed a special permit or not, so now it will go to Planning Board for design review. Sewer Commission Projects update-I/I reduction proj ect - Troy had questions on the Weston & Sampson I/I rep ort from 2011. Carl suggested he check with Jack. Troy note d that we still have the other half of the I/I proj ect to do and need an updated proposal from Pat. Dave noted we should have a dis cussion to pinpoint problems in Whalom on issues su ch as the white liquid and come up with a strategy. Privately Funded Extension Policy update – After reviewing bylaw and regulations, Troy believes we are well set, just need processes defin ed, such as covenants and warranty. Only other issu e is whether to allow private extension with individuals or with the town . Another concern is defining the start and stop da tes from the DPW, and that it should be part of the application process to includ e the schedule. Dave added that we need to have a b ond to specify when and where and define what is a breach. Lancaster Ave. opened the door so the public knows that private extensions are possible. Carl stopped the meeting because of the hour and as ked Barb for any pressing issues that could not wai t until the next meeting. Barb quickly reviewed the remaining items . FY16 Capital Plan will be discussed at the next meeting. Submittal is not due until 10/17. Regarding the Minutes of 8/26, Troy stated that he’d reviewed. Carl asked if every one else had. It was agreed that we were prepared to vote on acceptance. Troy made the motion to accept the minutes of 8/26 /14, Dave seconded. Vote taken was unanimous. We’d already reviewed the SWSS pump station reports . As for the Planning Board joint meeting notice on Economic Development Element, the meeting is not until 10/20. We can discuss at the next meet ing. Barb had the YTD FY15 budget and will send to the Commissioners via email for re view. Barb had invoices which the Commission can review at the meeting on September 30. Carl asked for a motion to adjourn. Troy made the motion, Mike seco nded. Meeting was adjourned at 9:57pm UPCOMING MEETING SCHEDULE - September 30, 2014 – Town Hall – Workshop 6pm SRF p roject with Wright Pierce, Regular meeting 7pm COMMISSIONERS COMMENTS – ADJOURNMENT: 8:35 pm. Visitors: Debbie & BruceTrumbull, Al Packard (SWSS); Dan Proc tor, DJ Layhe & Ernest E Beland Jr(Harley House Déc or) Respectfully submitted, Barbara Lefebvre, Business Manager for the Sewer Commission ======================================================================================== DOCUMENT : 2014-09-30-agenda-5471.txt BOARD : sewer-commission DATE : 2014-09-30 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2014-09-30-agenda-5471.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09302014-5471 ======================================================================================== ===PAGE 1=== SEWER COMMISSION September 30, 2014 6:00 pm Workshop 7:00 pm Regular Meeting Town Hall – 17 Main St., 2 nd Floor Meeting Room AGENDA 6:00 pm WORKSHOP – SRF Project – Wright Pierce In accordance with the requirements of the Open Mee ting Law, please be advised that this meeting is be ing recorded and broadcast over Lunenburg Public Access. 7:00 pm MEETING ANNOUNCEMENTS PUBLIC COMMENT APPOINTMENTS 7:00 pm Kevin Olson, Wright Pierce – SRF Project • Project status • Request for inclusion 214 Cross Rd. • Requirements for SRF submittal 7:30 pm Dan Proctor, 42 Highland St extension appli cation CURRENT BUSINESS I/I Project status – • Updates on outstanding properties • Fine Assessment: 18 The Clearing • 37 Graham St. status Whalom Luxury Apts – • ZBA hearing 9/24 discussion Sewer Commission Projects update Lakeview/Pratt extension (Dave) I/I reduction project (Troy) Grease trap compliance – (Mike & Dave) Flow Rate/Metering (Mike) Privately Funded Extension Policy update – (Troy) Business Systems and Process Improvement (Carl) Capital Plan 2016 SWSS • Wet wells • Pump station generators • Reports Minutes Applications for Permit to Connect – 824 Mass Ave, 449 Sunnyhill Ave BUSINESS MANAGER REPORTS • YTD FY15 budget • Invitation for LHS groundbreaking 10/18 • PB joint meeting notice on Economic Dev Element 10/20/14 • Invoices • Correspondence COMMISSIONERS COMMENTS ADJOURNMENT UPCOMING MEETING SCHEDULE - October 14, 2014 - DPW, 520 Chase Rd . October 28, 2014 – Town Hall, 17 Main St. ======================================================================================== DOCUMENT : 2014-09-30-minutes-5471.txt BOARD : sewer-commission DATE : 2014-09-30 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2014-09-30-minutes-5471.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_09302014-5471 ======================================================================================== ===PAGE 1=== TOWN OF LUNENBURG Sewer Commission MINUTES September 30, 2014 Town Hall 17 Main St. 2 nd Floor meeting room Carl Luck, Dave MacDonald, Troy Daniels, Butch Bilotta CALL TO ORDER : 7:00pm ANNOUNCEMENTS: Reminder to those sites with grease traps that hav e not sent in their Annual Permit Fee and reporting to please do so. PUBLIC COMMENT: Stephen Keating, 236 Cross Rd. – requesting consideration of the Commission to be in cluded in the SRF project in Lakeview area. Parcel was not included in the CWMP ‘area of need’ and requires town meeting vote to extend Sewer Service Area. APPOINTMENTS: 7:00 pm Kevin Olson, Wright Pierce – SRF Project - Reviewed outcome of workshop preceding meeting, p roject status review, and SRF application to be submitted 10/15/14. Surv ey done, determined low pressure system needed on P ratt St, soil borings have been done. Project on schedule, expecting app roval by state in December, bidding in January, Con tractor to commence April/May, 7 months of construction, trenches settl e over winter, final paving Spring 2016. Noted fro m soil boring, rock on Rennie and shallow on Pratt-may increase cost. Easements w ill be required on Sunset & Harris Ave, preferred o ver eminent domain. Working with Board of Health to locate septics. Rev iewed invoices, approved. Kevin will review why 23 6 Cross was not included in Area 9 of CWMP. Debbie Sundstrom (214 Cross Rd) had sent letter to Commission, came forward to req uest inclusion in project. 7:30 pm Dan Proctor, 42 Highland St extension – Reviewed counsel’s input regarding bond for project . Chair requested change to vote taken at 9/16 meeting, to accept a b ond for the full amount naming the Town as ‘obligee ’. Troy made the motion to accept a bond for the full amount naming the Tow n as ‘obligee’, Dave seconded. Vote taken was unani mous. Discussed with Jack Rodriquenz allowing Dan to put up contract value in cash, with a schedule of compl etion, releasing money from tri-party account, to the point it becomes sub stantial completion (sewer in use), then leaving 5% on account for 12 month warranty period. Dan will provide schedule of valu es, and have Jack review. Barb will check this met hod with counsel. Dan will get letter from FR Mahoney on pipe sizing. Covenant received and signed by Commission. CURRENT BUSINESS I/I Project status – 21 John St., 18 Kirby -assessing fines. 18 The Clearing -letter sent 9/17with $500 fine, no appeal. 37 Graham St.- Jack will start plans to cap off sewer 9/29. Manholes -all complete but one that Jack will have done. Whalom Luxury Apartments – Carl reviewed outcome of ZBA hearing on 9/24, most of which dealt with sewer fees. Carl advised ZBA that the fees will remain, that nothing the applicant has proposed benefits our customers so there is no reason to waive fees. Dan Hill will research fees on behalf o f the ZBA. Pro forma has not been reviewed in full and the next ZBA hearing is 10/22. Carl noted comments made by developer about connecting directly to Leominster and he spoke wit h his contact in Leominster today and was assured that they have no intention to consider a direct connection. Sewer Commission Projects update - Privately Funded Extension Policy – Troy noted that our policy is good and that we just need to set up a more-defined process. Capital Plan 2016 is due 10/17 . Ideas proposed included I/I, generators, manholes, SCADA. Need to hear from SWSS to tell us what is needed. SWSS – we are awaiting status update on generator work, SCADA and wet well cleaning. Carl will talk to IT on the SCADA. Bob Ebersole explained why IT may not want to be involv ed in process. Permits to Connect received for 824 Mass Ave., 449 Sunnyhill Ave Business Manager reports: YTD FY15 budget –reviewed and discussed. New FinCom liaison, Terri Burchfield, was sitting in on meeting. Commission had received the Invitation for groundbreaking 10/18 for Lunenburg High School ===PAGE 2=== Planning Board notice of joint meeting on Economic Dev Element scheduled for October 20th, 6:30 PM at Ritter Invoices –Dave brought up that any work on SRF project shoul d be broken out to track costs. Barb will see that is done. Small Water’s invoice for SCADA $7700.90 higher tha n original proposal. Barb will follow up. Other in voices approved. Cards sent on behalf of Sewer Commission – get well to former Sewer Commissioner Mark Flagg, a nd congratulations on retirement to Jeanne McKnight, previous counsel at Koppelman & Paige. UPCOMING MEETING SCHEDULE - October 14, 2014 - DPW, 520 Chase Rd . COMMISSIONERS COMMENTS – Troy will be away for 10/28. Dave asked that Barb check again with new Land Use Director, Adam, in the Planning Board whether he wants to receive notices of Intent to Connect . Dave asked if we’d received notice that the grease trap at 909 Mass Ave . had been removed. Barb confirmed we’d received no tice of disconnect and that Planning Board was advised. They would have to go back to th e Planning Board to serve food, and they’d have to come back to us for Change of use. ADJOURNMENT: Carl asked for a motion to adjourn. Butch made the motion, Troy seconded. Vote taken w as unanimous. Meeting was adjourned at 8:35 pm. Visitors: Stephen Keating, Debbie Sundstrom, Jack Rodriquenz, Kevin Olson(WP), Matt Corbin(WP), Bob Ebersole(BOS liaison), Terri Burchfield (FinCom liaison) Respectfully submitted, Barbara Lefebvre, Business Manager for the Sewer Commission ======================================================================================== DOCUMENT : 2014-10-14-agenda-5472.txt BOARD : sewer-commission DATE : 2014-10-14 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2014-10-14-agenda-5472.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10142014-5472 ======================================================================================== ===PAGE 1=== SEWER COMMISSION October 14, 2014 7:00 pm DPW Conference room 520 Chase Rd. AGENDA 7:00 PM Public Comment Appointments 7:00pm 42 Highland St. private extension Current Business Pratt St/Lakeview Ave SRF project • 10/15 Submittal • Easements • 214 Cross Rd . • 236 Cross Rd . I/I Project status Whalom Luxury Apts. Sewer Commission Projects update • Lakeview/Pratt extension (Dave) • I/I reduction project (Troy) • Grease trap compliance – (Mike & Dave • Flow Rate/Metering (Mike) –Flow readings • Privately Funded Extension Policy update – (Troy) • Business Systems and Process Improvement (Carl) SWSS – • Generators • SCADA • Tour • Reports New FinCom liaison – Terri Burchfield FY16 Capital Plan Minutes – September meetings Business Manager reports • Q2 billing • Privilege fees UPCOMING MEETING SCHEDULE October 28, 2014 – Town Hall Commissioners Comments Adjournment ======================================================================================== DOCUMENT : 2014-10-14-minutes-5472.txt BOARD : sewer-commission DATE : 2014-10-14 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2014-10-14-minutes-5472.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10142014-5472 ======================================================================================== ===PAGE 1=== Minutes for Sewer Commission Meeting of October 14, 2014 – DPW conference room 520 Chase Rd. Attendees: Chair-Carl Luck; Members: Dave MacDonal d, Troy Daniels, Mike Nault, Butch Bilotta. Business Manager: Barb Lefebvre Guests: Dan Proctor, Stephen Keating (236 Cross R d) Meeting was opened by Carl at 7:02pm 7:00pm 42 Highland St. private extension –Carl introduced Dan Proctor, contractor for the 4 2 Highland Ave. private sewer extension. Dan reviewed the status an d should start next week. Barb noted that counsel h ad reviewed the schedule and requested that the Commission vote on what can be released at each milestone. Commiss ion was provided the suggested schedule to review and discu ssed the initial deposit with Dan. Although it was originally recommended by counsel to collect the $24,000 value assigned to ‘Street Work’ as what the Town might be liable for, the Commission discussed that the item ‘Erosion Con trol’ for $2,000 should be added as it would impact the public way. Mike suggested, given the duration expected t o complete the job, that we keep it simple and rele ase approximately 1/3 at each milestone. Week 1 and 2 releases would be $8,000 each, and when complete th e balance of $7,600, leaving a balance for the year’s warrant y of $2,400. Discussion followed on whether this is the policy going forward. Barb mentioned Jack’s preference for a Roa d Opening permit, such as Fitchburg ($10,000) and Le ominster ($5,000) do, in place of the bond or deposit. Jack had suggested a $5,000 bond, with the amount to in crease based on the value of the job. Carl asked what was the entire length of the extension. Dan stated it was about 600’. Carl voiced his concern whether $2400 would be sufficien t should the road settle and whether we’d have acce ss to the DPW road opening permit of $1,500 that Dan has with the DPW. Dan agreed we would. Carl asked for a motion to approve the milestones per the document from counsel. Mike made the motion to collect $26,000 from Dan and release the holdback for Step 2 of $8,000, and Step 3 of $8, 000, Step 4 being $7,600, leaving $2,400 on account for the year’s warranty with Jack’s approval. Dave s econded. Commission discussed coming up with a policy, working with Jack on the road opening. Vote taken was unanimous. Dave asked about stamped engineer’s plans. Barb provided the plans Dan had b rought, along with Henry Albro’s email verifying th e 1 ½ inch line which the Commission reviewed. Carl noted that the Commission needed to vote to accept the project. Tro y asked Dan if the homeowner was aware that he may have to pay to lay the pipe again. Dan said he was. Barb p rovided Dan a deposit slip to set up the tri-party account, and a copy of the Conveyance that the homeowner wi ll need to sign, in order to dedicate the sewer line to the To wn. Troy made the motion to approve the sewer extension, according to the plans received, Butch seconded. No further discussion. Vote taken was unanimous. Dave asked Dan to let them know when the E-one is instal led. He would like to see the installation. Dan not ed this is a buried pump. Pratt St/Lakeview Ave SRF project - Mr. Keating from 236 Cross Rd. was present. He ha d sent each commissioner a letter after the 9/30 meeting. Carl explained the CWMP about the determination of areas of need, and explained the map from Wright Pierce (Tier 1 Ana lysis-Figure 4-1, Phase I CWMP) and specifically Are a 9. He also explained the only prior situation on Elect ric Ave, where a portion of the parcel was not in t he SSA (Sewer Service Area), and the applicant had to show that t he land could not support conventional systems and then had to go to Town Meeting to have the SSA expanded to inclu de the entire parcel. Carl added that at this poin t unless it is not possible to put in septic, the Commission would not support changing the SSA. Mr. Keating explain ed the history of the property, with marshes forming off and on th roughout property, and that it didn’t perc years ag o. It was determined that if he did tests and finds he cannot put in an onsite system, then it would meet the re quirement that it cannot support conventional system. Carl added that the preference is to treat water locally since it is better for the town and the environment. Mr. Keating needs to gain Commission approval but would still need to go to Town Meeting. First he must prove it is not possible to put in septic by having tests done, get a letter fr om the Board of Health backing it up, and then the Sewer Commission would support your request at Town Meeting to chang e the SSA. Carl added we had another parcel that was rig ht on the border of the SSA, but he had a large amo unt of land, and couldn’t show that the parcel couldn’t support a conventional system. Carl asked that Mr. Keating advise when the perc tests are done so he can come witness, and that we’d need a document from the Board of Health that based on the data, the property cannot support a private system. Mr. Keating said he’d get in touch with Dan Proctor to start the process, and thanked the Commission for their c onsideration. ===PAGE 2=== Pratt St/Lakeview Ave SRF project – The SRF application will be submitted to the state to morrow, October 15. Board of Selectmen are signing the resolution tonig ht, Clerk will certify Kerry’s authority to sign, a nd it will be submitted. Only other item outstanding is the Notic e of Intent (NOI) to be signed by Conservation Commission(ConsCom). We are hoping to get it done o n the first meeting in November 214 cross rd – Commission discussed adding this lot into the project, noting their concern with lots on other side of Cross Rd., such as parcel 59, and costs related to the length of pipe required fo r the additional 560’. Since Highland Ave.’s contra ct was $36,000, we can assume that is approximately the additional cost to include 214 Cross. It was noted that we may have the addition of 2 more betterments (lots 21 & 22). The costs are up with the discovery of ledge, but proj ect cost down due to being an all low-pressure system. Carl asked to put it to a vote whether to pick up 214 Cross i n the SRF project. Dave made the motion to accept 214 Cross Road as part of the SRF proje ct. Troy seconded. Vote taken was unanimous. Nothing new on Easements. Wright Pierce will address once the SRF application is filed. I/I Project status – 21 John St – Commission discussed whether to continue to fine and Jack’s opinion to not fine. We are fining the property, not the individual, and it gives the lien holder notice. Even though we ca nnot lien fines, it does appear on Municipal Lien certificate as unpaid monies owed to the Town. Commission discussed whet her they could forgive the fees when a house is abandoned wi th no water or electricity and it was determined th at we’d need a policy on forgiving fines to keep consistent. After more discussion, it was proposed that we could hav e a policy to continue to fine, but if not rectified after 6 mont hs, Commission would have line capped and property owner would be responsible for any and all costs. Policy must have flexibility for different situations. Troy will ch eck our policies and Mass. General Law, see if it is written anywhere th at we have the right to disconnect and if there are limitations, and will have a policy for the Commission for the next meeting. Then we’ll send a letter to the homeowner a nd lien holder. We will also need to advise the Board of Health, as Troy believes they will need to condemn the house i f there is no active way to discharge sewage. 37 Graham St. work is to commence. Per Jack, work will be done b y the DPW. Whalom Luxury Apts – Carl noted there is no progress since last meeting, except that Dan Hil l is researching the fines. Ilana from Koppelman & Paige is doing same t hing. The next ZBA meeting is 10/22. Sewer Commission Projects update-I/I reduction project - Commission discussed getting the next phase going, inviting Weston & Sampson to refresh their proposa l for the next step and evaluating the last one. S torm drains need to be part of the discussion for illegal conne ctions, along with the white water at the Graham St . flow meter. Commission still needs to see comparison of actual flows to billing readings. Jack to complete work on depressed manhole when 37 Graham work done. Commission discu ssed timing of getting Weston & Sampson in, realizi ng conflicts with November dates. Sewer Commission wil l have only one meeting in November, 11/18. Barb w ill send Weston & Sampson a letter, asking to take what was successful from the spring I/I project, and apply i t to the next focus area with the intent to have them present to the Commission at a meeting in December or January, for work to commence in the spring and be completed before the end of the fiscal year. Business Systems and Process Improvement –Carl is going to review billing process with Barb this week. SWSS – Barb noted there is no update on the generator esti mate. Jack is waiting on Debbie for response. Carl noted that as long as we don’t pay her bills, she will ev entually have to have this discussion. Barb noted that our new FinCom liaison is Terri Burchfield. Dave asked that Terri be added to the distribution list for our meeting packages. FY16 Capital Plan – Carl noted that the Commission needs to do a Capi tal Plan, however not on the town’s timeline since the money comes through the Enterprise, not t he Town. Carl will talk to Terri. Minutes – Carl confirmed we had the members present and asked that if everyone had reviewed the minutes, he would request a motion to approve the minutes of 9/16/14. Troy made the motion, Dav e seconded. Vote taken was unanimous. Mike noted that he was not present at the 9/30 meet ing. The minutes will be revised to reflect his ===PAGE 3=== absence. Carl asked for a motion to approve the minutes for the 9/30 meeting as revised. Troy made the motion to approve the minutes of 9/30 with the amendment removing Mik e Nault as attending. Dave seconded. Vote taken was unanimous. Commission discussed the level of detail in the min utes, and the current level was acceptable. Business Manager report – Barb noted that she needs to start the Q2 billing and do nothing else to get them out by 11/1. She had privilege fee documents for Commissioner’s signatures, including Sewer Orders for the purpose of placing privilege fee on FY15 tax bills: 1) 2 privilege fees for Lancaster Ave , 2) 6 privilege fees for Whites Woods- , 3) $75 recording fee for 70 Lesure Ave. ; one Sewer Assessment Statement to record and lien the units at Whites Woods . Commissioners signed the documents, and Carl too k the Assessment Statement for notarization at the Clerk’s office. Barb had the q uarterly invoice for $2490 for Flow Assessment which was initialed by the Chair. Next meeting is October 28 th at Town Hall, and for November the meeting will be November 18 th at the DPW. As there were no Commissioners Comments, Carl asked for a motion to adjourn. Troy made the motion, Mike seconded. Vote taken was unanimous. Meeting was adjourned at 9:10 pm Respectfully submitted, Barbara Lefebvre ======================================================================================== DOCUMENT : 2014-10-20-agenda-5473.txt BOARD : sewer-commission DATE : 2014-10-20 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2014-10-20-agenda-5473.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10202014-5473 ======================================================================================== ===PAGE 1=== SEWER COMMISSION October 20, 2014 6:30pm Town Hall, 2 nd Floor meeting room 17 Main St. AGENDA 6:30 p.m. - Joint Meeting with the Planning Board to review and discuss the Economic Development Element of the Master Pl an ======================================================================================== DOCUMENT : 2014-10-28-agenda-5474.txt BOARD : sewer-commission DATE : 2014-10-28 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2014-10-28-agenda-5474.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10282014-5474 ======================================================================================== ===PAGE 1=== SEWER COMMISSION October 28, 2014 7:00 pm DPW, Conference Rm 520 Chase Rd. AGENDA -revised 7:00 pm PUBLIC COMMENT APPOINTMENTS 7:00pm Highland St. private extension – Jean Larkin • 17 Highland St. • Project status CURRENT BUSINESS SRF Project – • Notice of Intent to Conservation • SRF Application to State • Easements Whalom Luxury Apts. ZBA hearing Victualler’s License renewals SWSS update Minutes - 10/14/14 BUSINESS MANAGER REPORTS I/I Project status Invoices COMMISSIONERS COMMENTS ADJOURNMENT UPCOMING MEETING SCHEDULE - November 18, 2014 – DPW, 520 Chase Rd. (rescheduled from November 11- Veteran’s Day) ======================================================================================== DOCUMENT : 2014-10-28-minutes-5474.txt BOARD : sewer-commission DATE : 2014-10-28 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2014-10-28-minutes-5474.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10282014-5474 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ===PAGE 3=== ======================================================================================== DOCUMENT : 2014-11-18-agenda-5475.txt BOARD : sewer-commission DATE : 2014-11-18 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2014-11-18-agenda-5475.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11182014-5475 ======================================================================================== ===PAGE 1=== SEWER COMMISSION November 18, 2014 7:00 pm DPW Conference room 520 Chase Rd. AGENDA 7:00 PM Public Comment Appointments 7:00pm -Discussion with ZBA on Whalom Luxury Apts. Current Business Drumm Property Privilege Fee Abatement request Pratt St/Lakeview Ave SRF project - • Plans & Specifications • ConsCom hearing on Notice of Intent – 12/3/14 I/I Project status Highfield Village • Planning board update • Maple Parkway Sewer Commission Projects update Small Water Systems 42 Highland St. private extension – • acceptance • Privilege fee assessment ZBA hearing 11/12/14– 790 Mass Ave - Change of Use New FinCom liaison – Jay Simeone Q2 Billing Commitment FY15 Recap Minutes – 10/28/14 Business Manager report Commissioners Comments Adjournment UPCOMING MEETINGS/WORKSHOPS November 19, 2014 – Storm Water workshop, Town Hall December 3, 2014 – NOI review, ConsCom – Ritter bui lding December 9, 2014 – Regular Sewer Commission meeting , DPW December 30, 2014 – Regular Sewer Commission meetin g, Town Hall ======================================================================================== DOCUMENT : 2014-11-18-minutes-5475.txt BOARD : sewer-commission DATE : 2014-11-18 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2014-11-18-minutes-5475.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11182014-5475 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ======================================================================================== DOCUMENT : 2014-12-09-agenda-5476.txt BOARD : sewer-commission DATE : 2014-12-09 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2014-12-09-agenda-5476.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12092014-5476 ======================================================================================== ===PAGE 1=== SEWER COMMISSION December 9, 2014 7:00 pm DPW Conference room 520 Chase Rd. AGENDA 7:00 PM Public Comment Appointments 7:00pm Deb Trumbull , Small Water Systems - • Generators • Wet Wells • SCADA System • Station tour • Reports 8:00pm Pat Cotton, Weston & Sampson- I/I project Current Business Pratt St/Lakeview Ave SRF project - • Status • Wright Pierce Easement Scope of Work Privilege Fee Abatement Request – Drumm 42 Highland St. Sewer Extension • Acceptance • Privilege fee Assessment Sewer Commission Projects update • Lakeview/Pratt extension • I/I reduction project • Grease trap compliance • Flow Rate/Metering • Privately Funded Extension Policy update • Business Systems and Process Improvement Permits to Connect – 47 John St. Revised Q2 Commitment - $184,191.33 YTD Budget Minutes – 10/28/14, 11/18/14 Business Manager report • Q2 demands • Invoices UPCOMING MEETING SCHEDULE December 30, 2014– Town Hall Commissioners Comments Adjournment ======================================================================================== DOCUMENT : 2014-12-09-minutes-5476.txt BOARD : sewer-commission DATE : 2014-12-09 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2014-12-09-minutes-5476.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_12092014-5476 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ===PAGE 3===