# sewer-commission — 50 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2015-01-13-agenda-5499.txt BOARD : sewer-commission DATE : 2015-01-13 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2015-01-13-agenda-5499.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_01132015-5499 ======================================================================================== ===PAGE 1=== SEWER COMMISSION January 13, 2015 7:00 pm DPW Conference room 520 Chase Rd. AGENDA PUBLIC COMMENT APPOINTMENTS 7:00pm Robert Emma, 1 Janet Lane –Billing policy discussion Current Business FY16 budget Drumm Privilege Fee Abatement Request Pratt St/Lakeview Ave SRF project • Project Acceptance Certificate • Easements Lancaster Ave. Warranty Reserve release Privately-funded Extension process Annual Town Meeting Warrant opening 1/7/15 Sewer Commission Projects update • Lakeview/Pratt extension (Dave) • I/I reduction project (Troy) • Grease Trap Compliance (Mike & Dave) • Flow Rate/Metering (Mike) • Business Systems and Process Improvement (Carl) Credit request– 65 Fairview Privilege Fee Assessment – 42 Highland St. Minutes – 10/28/14 ,11/18/14 , 12/9/14 Business Manager reports • Invoices • Permits to connect • SCADA UPCOMING MEETING SCHEDULE January 27, 2015 – Town Hall Commissioners Comments Adjournment ======================================================================================== DOCUMENT : 2015-01-13-minutes-5499.txt BOARD : sewer-commission DATE : 2015-01-13 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2015-01-13-minutes-5499.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_01132015-5499 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ===PAGE 3=== ======================================================================================== DOCUMENT : 2015-01-27-agenda-5500.txt BOARD : sewer-commission DATE : 2015-01-27 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2015-01-27-agenda-5500.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_01272015-5500 ======================================================================================== ===PAGE 1=== SEWER COMMISSION January 27, 2015 7:00 pm Regular Meeting Town Hall – 17 Main St., 2 nd Floor Meeting Room AGENDA In accordance with the requirements of the Open Mee ting Law, please be advised that this meeting is be ing recorded and broadcast over Lunenburg Public Access ANNOUNCEMENTS PUBLIC COMMENT Current Business FY16 Budget Private Sewer Extension workshop scheduling I/I Spring 2015 project SRF Project status- Easements SWSS • SCADA progress • pump station reports – w/e 1/10, 1/17/15 Whalom Luxury Apts. 1/13/15 article correction Sewer Commission Projects update • Lakeview/Pratt extension • I/I reduction project • Grease trap compliance • Flow Rate/Metering • Privately Funded Extension Policy • Business Systems and Process Improvement Minutes Business Manager report UPCOMING MEETING SCHEDULE February 10, 2015 Commissioners Comments Adjournment ======================================================================================== DOCUMENT : 2015-02-03-agenda-5501.txt BOARD : sewer-commission DATE : 2015-02-03 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2015-02-03-agenda-5501.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02032015-5501 ======================================================================================== ===PAGE 1=== SEWER COMMISSION February 3, 2015 7:00 pm Regular Meeting DPW-520 Chase Rd – Conference Rm. AGENDA ANNOUNCEMENTS PUBLIC COMMENT Current Business FY16 Budget Private Sewer Extension workshop scheduling I/I Spring 2015 project SRF Project status • Easements • Public Outreach/Education • Pump Specification/agreements SWSS • SCADA progress/Phase 2-all RFQ • pump station reports – w/e 1/10, 1/17/15 Whalom Luxury Apts. 1/13/15 article correction Grease Trap Compliance: Action Plan (if time allows ) Sewer Commission Projects update • Lakeview/Pratt extension • I/I reduction project • Grease trap compliance • Flow Rate/Metering • Privately Funded Extension Policy • Business Systems and Process Improvement Minutes Business Manager report UPCOMING MEETING SCHEDULE February 10, 2015 Commissioners Comments Adjournment ======================================================================================== DOCUMENT : 2015-02-03-minutes-5501.txt BOARD : sewer-commission DATE : 2015-02-03 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2015-02-03-minutes-5501.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_02032015-5501 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ======================================================================================== DOCUMENT : 2015-02-10-agenda-5502.txt BOARD : sewer-commission DATE : 2015-02-10 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2015-02-10-agenda-5502.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02102015-5502 ======================================================================================== ===PAGE 1=== SEWER COMMISSION February 10, 2015 7:00 pm DPW Conference room 520 Chase Rd. AGENDA PUBLIC COMMENT APPOINTMENTS 7:00pm Dan Proctor projects discussion Current Business Pratt St/Lakeview Ave SRF project • Easements • Public Outreach/Education • Pump Specification/agreements Pleasantview extension request Grease trap compliance /fines SWSS • SCADA • Generator update • Pump station reports – w/e 1/24,1/31 Private Sewer Extension workshop scheduling FY16 Budget Sewer Commission Projects update • Lakeview/Pratt extension (Dave) • I/I reduction project (Troy) • Grease Trap Compliance (Mike & Dave) • Flow Rate/Metering (Mike) • Business Systems and Process Improvement (Carl) Town Meeting warrant Permits to connect Q3 Commitment Minutes Business Manager report UPCOMING MEETING SCHEDULE February 24, 2015 – Town Hall Commissioners Comments Adjournment ======================================================================================== DOCUMENT : 2015-02-10-minutes-5502.txt BOARD : sewer-commission DATE : 2015-02-10 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2015-02-10-minutes-5502.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_02102015-5502 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ======================================================================================== DOCUMENT : 2015-02-24-agenda-5503.txt BOARD : sewer-commission DATE : 2015-02-24 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2015-02-24-agenda-5503.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02242015-5503 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2015-03-03-agenda-5504.txt BOARD : sewer-commission DATE : 2015-03-03 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2015-03-03-agenda-5504.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03032015-5504 ======================================================================================== ===PAGE 1=== SEWER COMMISSION March 3, 2015 DPW Conference Room, 520 Chase Rd. AGENDA 7:00 pm MEETING 6:00 pm Workshop Sewer Extension workshop ___________________________________________________ _______________________________________________ 7:00 pm Meeting Appointments 7pm Pat Cotton, Weston & Sampson, Town-wide Manhole Inspection PUBLIC COMMENT Current Business Pleasant View Ave. sewer extension request - status of response Pratt/Lakeview Betterment Project status • Easements • Bid process Sewer Homeowner Insurance Plan Grease Trap Regulation discussion & fee implementat ion • Updated forms - Non-Compliance notice / Compliance checklist • Landlord/tenant discussion • Audit/spot inspections to confirm compliance • Communication with Food Service Establishments(FSE) SWSS • SCADA progress • Generators • pump station reports – w/e 2/7, 2/13, 2/20 Sewer Commission Projects update • I/I reduction project (Troy) • Flow Rate/Metering (Mike) • Business Systems and Process Improvement (Carl) Lien subordination -68 Elm St Town Caucus – March 16 7pm THMS Minutes – 1/13, 2/3, 2/10 Business Manager report • FY16 Budget Presentation to FinCom 3/12 7pm • Invoices UPCOMING MEETING SCHEDULE March 10, 2015 – Regular meeting 7pm March 12, 2015 – FinCom Budget presentation 7pm March 16, 2015 – Town Caucus, THMS 7pm Commissioners Comments Adjournment ======================================================================================== DOCUMENT : 2015-03-03-minutes-5504.txt BOARD : sewer-commission DATE : 2015-03-03 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2015-03-03-minutes-5504.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03032015-5504 ======================================================================================== ===PAGE 1=== CL, DM, MN, TD, BB Minutes of 3/3/15 Sewer Commission meeting - at the DPW conference room 520 Chase Rd. Attendees: Chair, Carl Luck, Vice-Chair, Dave MacDo nald; Members, Mike Nault, Troy Daniels. Butch Bilot ta, Business Manager, Barb Lefebvre. Carl opened the meeting at 7:03pm, introducing Pat Cotton from Weston & Sampson. Pat provided a handout, and advised of the plan to plot all the manholes from the data Jimmy Breault already had on his GPS , apply a numbering system and send to Cartographics to add a nother layer to the town maps and sewer system. Thi s would cost about $1000. Carl asked if he could sen d us an email with that cost and the Commission can vote on it at their next meeting. Pat proposed that aft er that had been completed, Weston & Sampson could do town-wide manhole inspections. Pat estimated that for 350 manholes the project would run around $25,0 00 and would include recommendations for manhole rehab ilitation. Pat noted that Lunenburg’s covers are la rger than others but didn’t recommend making any changes and staying consistent across town. As far as what else could be done to reduce I/I, Pat noted from the pri or report that infiltration is not the problem, mor e inflow. Dave inquired about temporary meters in the Whalom area, especially in Graham St.. Troy brought up the know n issue at 37 Graham with the broken pipe and asked P at how much I/I that could be contributing. Pat sai d it depends on where the pipe is broken and how deep. Tr oy wanted to know if the repair should be done befo re or after the I/I work. Pat suggested another alternati ve for capping the line by mentioning that contract ors, such as NEPCO, can come in and seal the pipe using a bladde r. Carl asked if the bladder can be removed easily once the pipe is repaired. Troy asked if it would be more than $1000 and Pat thought so, but the road would not have to be dug up. He thinks it is deep there. Pat will get the Commission a quote and they can compare to the cost of having a contractor dig. It still may be cheaper a nd we don’t need to repair the street. Dave asked a bout installing temporary meters to monitor flow on Grah am St. Carl reminded Pat that he had suggested usin g the Leominster Rd. pump station to determine flow. Pat would recommend running a drawdown test to check accuracy of flows. Pat said a simple drawdown would work without having to install a temporary meter a nd you can have the subcontractor in charge of the station s do that. We can ask SWSS to do it, or have Weston & Sampson come do it with SWSS there to watch for fut ure investigations. Troy asked if that would be his recommendation over putting in temporary meters. Pa t wouldn’t recommend putting meters in, it is very expensive and estimated it to be around $8000 for 1 0 weeks. Dave didn’t think it was that expensive. P at will check but added that they already did that analysis . Troy added that we need to consider what the Commi ssion would do with the data. Pat said we could study Gra ham this spring during high groundwater, study the manholes and TV all the lines. Dave said there is a situation going on on Graham St. and still getting dirt at the flow meter. He still thinks someone hooked up storm drains to the sewer. Pat said there was no smoke c oming out the storm drains when they did the smoke testin g. Commission discussed how a resident might have g otten around being found out during smoke testing. Pat ad ded that they looked at each residence carefully. D ave still wants to study storm drains in that area. Pat revie wed the process of studying storm drains when smoke is detected using dye tests but none was seen in that area. Storm drain systems are significantly over-si zed. Is there a flooding problem during high rain periods b ecause of a drain system backing up? Dave is just n ot convinced that the dirt at Graham St. meter is not just 37 Graham and would like to send a camera up t he storm drain. Pat stated that the Commission would be bett er served by camera-ing the sewer line during high ground water, to find a service connection that doesn’t ma tch up with a house. Carl agreed that it is a good thought and that he is glad there is an technique to getting th e broken pipe capped off since we do know we have d irt coming in and some of it could be from that. They can then look at the flow differences between the pump stat ion and flow meter. Butch asked Pat for a quote. Carl aske d to move on with the agenda. Pat stated that for L eominster Rd. we’re on target for early April so he’ll be con tacting Barb to get the letters out. He’ll email th e package out for distribution to have the Commission look at it and comment. The only change from last time is that we’l l add a date to the notices. Dave stated that we’re still l ooking to get a 98% signoff rate. Pat noted that i n the agreement that they’ll do their best to get to 80% but the Commission knows what it takes to get more. Pat asked if we wanted to get a proposal to do the manh ole inspections for this spring? Carl noted that it depends on the budget and if we have the money this year or if we have to wait for next year. We do plan to do I/ I work next year. Pat would recommend to study area directly up stream from the Graham St. meter and when we have t he crew come in to do the manhole inspections to TV all those pipes. Carl asked Pat to include that in the quote as an option. To close out the metering question, would W&S do the monitoring of the flow for us? Pat sai d our subcontractors provide the run times daily and all W&S would need is relatively accurate flow rate for each ===PAGE 2=== CL, DM, MN, TD, BB pump. For the ten week period, we only need to do th e drawdown just once. Carl thought SWSS could calcu late the flow rate. Pat agreed that they could do a draw down, get an average and they could run a volume c ount to get the gpd. Carl confirmed with Mike that we could go to SWSS to do this? Pat offered that someone fr om W&S could come out with SWSS to they could give them ac cess. Pat added that they just need to have 2 peopl e for a few hours– one to take the measurements, and the ot her to time it, turning the pump on. Carl confirmed that we’ll talk to SWSS about doing it and see if they are com fortable doing that If not, we’ll have W&S train SW SS. Pat has some things to look into and will get back to u s. Current Business- Pleasantview Ave sewer extension request – Carl introduced Sue Bunish who joined the meeting. Letters went out to 14 residences to deter mine interest, including 1 to Lorden. Current maps have him with a cul-de-sac and 3 lots but subsequent plan mo dification shows they no longer exist. Another prop erty with frontage on Ramgren but more than 50’ on Pleasantvi ew was also sent letter for interest although he wo uldn’t be counted in the 2/3rds or no. The third questionable parcel is the lot at the end of Pleasantview who m ay not want sewer. Commission discussed stopping extension part way. Barb read from Betterment bylaw: “Prior to t he initiation of a sewer project in any Sewer Service Zone as identified on the Sewer Service Area Map, a nd prior to submitting an appropriation request to the Town, the Sewer Commission shall survey the landowners in sa id Sewer Service Area to determine whether a minimum o f 2/3 of all affected owners support the installati on of sewer service.” Dave said he could go and speak to those who hadn’t responded or responded as a ‘no’. Sue made a point for the home in foreclosure that the b ank may be interested in the improvement. Sue noted that it is listed by Foster Healy who is always there, keeping up with maintenance. Carl thought that was a possi bility and that we should talk with the realtor. Dave will ta lk with Brogna and Sue with the realtor. Sue asked if Jack had any discussion with Leominster about the water situ ation. Carl said Kerry was going to follow up with Jack. Sue noted that she just doesn’t want to get all the way to Town Meeting and be shut down because of the iss ues with the water line. Per Carl, Kerry would like to roll all this together. Jack seemed to believe that we could do the work independent of the water issue and it shouldn’ t have to hold up the sewer. The road is another iss ue. Dave pointed out we need to do one thing at a time and g et the people to approve, then put pressure on Leom inster. Carl said it is just a formality to get Leominster’ s to say no again then Lunenburg can take some acti on. Troy asked if we have a placeholder on the warrant which Barb said we did and that we’ll address the warran t articles at next week’s meeting. Dave asked Barb to email hi m the paperwork on those that haven’t responded yet and thought the bank is the best way to go. Butch said there is a lot of red tape with a bank. Carl summed it up saying that we all had some actions to make this ha ppen. Sue left the meeting, thanking the Commission for all their work. Pratt/Lakeview Betterment Project - Easements – Carl noted we are down to the one coming in and the one with the Town. Dave noted that Brogna wa nts to sell the property. On the Bid process, Carl asked for any last inputs before going out to bid and tha t Kerry said it is our authorization. Dave asked th at the engineer’s questions were answered. Barb noted that the email of potential bid dates from Wright Pierc e has everything on it, the room at Town Hall confirmed, and Jack’s request for a pre-bid meeting has been a dded. Dave recommends that someone from the Commission at tends the pre-bid meeting. Carl asked for a motion to release the bid. Butch made the motion, Troy seconded. Vote taken was unanimous. Barb wanted to go back to the Easements for a moment to verify that n ext week, providing we have Brogna’s paperwork, it will be on the agenda for the Sewer Commission to vote to a ccept the Easements and sign all the documents. Als o we will need to vote to authorize counsel to commence the eminent domain process on the ‘Town property’, called that because is it actually ‘owner unknown’ even af ter counsel’s title search. Dave asked why the Boar d of Selectmen can’t just sign off on it but Barb noted that that is because we don’t own it and Troy added ‘nor do we want to’. Carl said that that is fine, just add to the agenda for the meeting. Sewer Homeowner Insurance Plan - Carl said this item is on the agenda per his reques t. He had seen an editorial in the Sentinel by one of the councilors in Fitchburg reporting on the success of a program. A company sells insurance to homeowners to cover the sewer & water lines from the town to the house. Dave asked doesn’t’ homeowners’ insurance c over that? Per Carl, no – that was his first question al so. Butch stated that his cousin in Leominster did this with some success. Carl said that Leominster doesn’t official ly sponsor it. Editorial claimed that it saves the homeowners’ money. Carl handed out sample pamphlets that were sent to him. For sewer it costs about $80-90 per ye ar. By the town helping with the program, they can get 8% of the income returned to them or pass it on to the homeowners. He would recommend we pass the saving t o the homeowners. Troy would want to see a packet of information and check out other companies to see ho w they compare before recommending one company. Car l said we can also talk to Fitchburg and provided some of the endorsements from Westfield and Leominster. We ===PAGE 3=== CL, DM, MN, TD, BB would not be endorsing, just informing. Also, Carl had put in a call to Dave Rodgers to see if the Wat er department would be interested. It was noted that t he Town Caucus is March 16 at 7pm. Carl asked for discussion and advised that neither Dave nor Butch are planning to run. Dave noted that the Commission has done good work, accomplished good community relatio ns and other people respect this board. They’ve gott en a lot accomplished and that it would be good if the w hole system worked like that. He added that ‘what’s good for the Town’ is what it should all be about and noted t hat it has been a joy working with everyone. Troy wi ll not be in Town for the caucus. Carl asked for everyone to c ome up with ideas for people who may be interested. Minutes – Barb provided the minutes for 2/3 and revised minut es of 1/13 & 2/10. Carl asked for a motion to approve the minutes as corrected of 1/13. Dave made the motion, Troy seconded. Vote taken was unanimous. Carl asked for a motion to approve the minutes of 2/3. Dave made the motion to approve the minutes, Troy seconded. Vote taken was unanimous. For the minutes of 2/10 , Troy noted a change in the SRF section. Dave made the motion to accept the minutes with the amendment. Troy seconded. Vote take was unanimous. Carl reviewed the activity with the Lien subordination request for 68 Elm St. Troy stated that he would never support a subordination of a town lien to any lende r or mortgage company. Carl noted that the request was driven by hardship and the HARP program. Counsel wa s contacted and advised that no subordination shoul d occur. Lender withdrew request. Carl noted that the Fincom meeting is next week. Carl is still working through the betterment piece of the budget and is working w ith Karen B. Brief discussion of the project monies and SCADA. Carl asked if there was anything more and asked for a motion to adjourn. Troy made the motion, Dave seconded. Vote taken was unanimous and the meeting was adjourned at 8 :50pm. Respectfully submitted, Barbara Lefebvre ======================================================================================== DOCUMENT : 2015-03-17-agenda-5505.txt BOARD : sewer-commission DATE : 2015-03-17 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2015-03-17-agenda-5505.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03172015-5505 ======================================================================================== ===PAGE 1=== SEWER COMMISSION March 17, 2015 7:00 pm DPW Conference room 520 Chase Rd. AGENDA PUBLIC COMMENT APPOINTMENTS 7:00pm Wright Pierce, Kevin Olson & Matt Corbin • Pratt St/Lakeview Ave SRF project –Construction Bid status • Grant of Easements • Eminent domain request for 40 Lakeview Avenue (112- 40) • Pleasant View Ave Betterment and SRF modification • E-One Grinder Pumps • DEP Tech Assistance Grant Solicitation Current Business Town Meeting Warrant articles placeholders • Pleasant View Ave. sewer extension • FY16 budget • Reserve Capacity Fee Stabilization Fund • I/I Fee Stabilization Fund SWSS • SCADA discussion and progress • Next quarterly update 3/31 • Generators • pump station reports – w/e 2/28, 3/7 Town-wide Manhole Project • Plotting quote from Weston & Sampson • Quote for bladder to cap off 37 Graham St • Quote for town-wide inspections from W&S Sewer Commission Projects update • I/I reduction project • Flow Rate/Metering • Business Systems and Process Improvement Annual Town report submittal Public records request - Aro Estates Town Caucus – March 16 Joint Executive Session March 24– Hollis Hills Minutes – 3/3/14 Business Manager report UPCOMING MEETING SCHEDULE March 19, 2015 – FinCom Budget presentation, Town H all 7pm March 24, 2015 – Joint Executive Session with Board of Selectmen and ZBA- Town Hall, 6pm March 31, 2015 – Regular meeting, Town Hall 7pm Commissioners Comments Adjournment ======================================================================================== DOCUMENT : 2015-03-17-minutes-5505.txt BOARD : sewer-commission DATE : 2015-03-17 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2015-03-17-minutes-5505.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03172015-5505 ======================================================================================== ===PAGE 1=== CL,DM,BB,MN Minutes of 3/17/15 Sewer Commission meeting - DPW c onference room 520 Chase Rd. Attendees: Chair, Carl Luck, Vice-Chair, Dave MacDonald; Members, Mike Nault, Bu tch Bilotta, Business Manager, Barb Lefebvre. Abse nt: Troy Daniels Carl opened the meeting at 7:01pm, and introduced t he 1 st appointment, Kevin Olson and Matt Corbin of Wright Pierce regarding the Pratt St/Lakeview Ave SRF project. Kevin provided a copy of the bid schedule to review the status of the Construction Bid. Dave confirmed that the bid was advertised in the Ledger and Central Register. Plan s are available at Wright Pierce for pickup and at the DPW for review only. On 4/1, there is a pre-bid meeting 10am at To wn Hall for questions. Matt will be there. On 4/15, bids are op ened at 2pm. Wright Pierce will review the bids, ch eck figures, do reference checks. Carl plans to be there and Jack R odriquenz. Once the lowest responsible bidder is ch osen, they’ll send request to DEP to award the bid which they expect b y 5/22, with the notice to proceed issued by June 5 . This has to happen before 6/30 per SRF rules. Kevin assured the group that these dates are not etched in stone. Da ve agreed that Wright Pierce is best suited to go through the bids to select the lowest responsive bidder, that’s why we hired them. They’ll look at the bids and check that the bids have all t he information. Kevin added that it is not necessar ily their decision but a Mass General law ruling. Whether the Sewer Commiss ion needs to vote on it is up to them but not many communities that they’ve worked with bring it to a vote. It is usual ly just the lowest responsive bid but someone appoi nted by the Sewer Commission or Jack can select the bidder also. Carl stated that we’ll target the end of April for anno uncement. It was determined that Wright Pierce will run the bid open ing meeting. Estimated Betterment– Carl asked for Kevin’s input on sending out estimated betterments to help with inte rim financing. Kevin asked whether it could wait un til after the bid opening because cost is the biggest variable and we ’ll have a better sense after we’ve opened the bids . Carl asked for the process in doing this but Kevin had not had any tow n he’s worked with do one before. Also, this is a v ery short-term project. Kevin will check but meanwhile we can check with ou r counsel whether it is something we can do. Matt h anded out the latest cost estimate with bottom line of $1,888,000 . Dave asked whether Wright Pierce is coordinating the work with the water department and Unitil. Matt answered that Lun enburg Water is not involved but they had been in t ouch with Joe Z of National Grid and will coordinate. Dave stated that there had been conversation and that Unitil should share in pavement costs, start with 50%. Kevin said that they would i nitiate the request. Mike noted one line item for replacement of water main and Matt stated it was there for contingency o nly. Matt also provided one mylar and 2-3 paper co pies of the 12/5/14 plan relating to the easements that counsel will li kely wish to record at the Registry of Deeds. Pleasant View Ave Betterment and SRF modification discussion– Carl summarized the Pleasantview issue for Bob Eber sole who had joined the meeting to provide the information to th e Board of Selectmen next Tuesday, adding that the Commission is moving forward on having Pleasantview on the warran t for Town Meeting. Kevin added that there is a def inite upside to both cost and schedule to add this street to the Pratt/L akeview project as you can usually negotiate a good price with contractor as long as the Town and Kerry is okay with adding i t in. Commission discussed having as addendum or s eparate project and how quickly we would have it designed and what the cost would be. Kevin noted that the design cou ld be done in August and handed to contractor and under that scen ario, contractor could get the work done by 11/15. We’ll need to check with Kerry if it has to be done as a separate proje ct or as a change order. Matt noted that DEP needs to approve anything over $100k as a change order and he will check tomo rrow if DEP would be favorable. Carl will check wit h Kerry on the change order and what the bond interest may be. Ke vin stated that even if the change order is approve d by DEP and Kerry, there is always the option to do it as a sep arate project. Kevin noted that there is also a que stion of the water main replacement. Matt provided a quick number for 600’ of $175 per linear foot, for an 8” water main woul d be about a $105,000 project. Kevin added that the contractors would lay the deep sewer 1 st , lay water next and pave only once. Carl noted that it complicates SRF and Matt added that t hey can do it but water would be considered ineligi ble for the SRF so there was no action taken. Matt also brought up th at Leominster currently provides the water to the s treet and who would own the line if Lunenburg fixed the pipes. Dave add ed who would pay for the repair. Carl stated that K erry was thinking this would be a water betterment. Dave requested that th is Commission not get tied up in this issue and tha t it is really between the Town and Leominster. The Water District does no t extend to that area. Carl noted that Jack wants L eominster to handle it. Kevin asked about getting the water item on the warrant. Carl stated that the deadline for placeho lders is March 23, and there is just not enough time. Matt had done rese arch on the comparison of grinder pumps which was handed out. Carl noted that it is good to have an option but the E-o ne proves to be preferable and it may be best to st andardize with the one pump. Kevin noted that there are 7 – 8 different pu mp vendors and Matt reviewed each one. But when the y looked at design it worked better with E-one, adding that they are i ndustry leaders, service is really important, and t hat they are on-call 24/7. Other vendors require residents to pull out the pum p and ship it to the plant for repair. Butch noted that it makes sense to stay with one pump. Kevin noted the value of having all pumps same. Dave notes his concern for taking out competition in the pricing. Kevin stated that the resident doesn’t have to go with the recommendation, but we could b ring in FRMahoney, pre-negotiate and hold them to a number. We could save $2-300 per pump. Carl brought up the extended warranties. Commission discussed other vendors, and their desig n. Carl asked Wright Pierce to find two pumps that would technically work and then negotiate with E-one. They have a gre at reputation adding that Chelmsford requires their use and Harvard lists them in their connection paperwork. Dave want s to do a comparison (i.e. extended warranty, equip ment breakdown, etc) and let the Commission negotiate the best deal for the Lunenburg residents. ===PAGE 2=== CL,DM,BB,MN Kevin will talk to Flygt and do a budget bid, then compare. Carl wants it before the neighborhood meet ing. DEP Tech Assistance Grant Solicitation – Carl would like a grant to help us do more on th e CWMP or at least start discussion, and there is an opportunity to get additional funding. Matt stated that at a DEP pre-proposal meeting last week, he learned that once they rank the priorities, they will give out t he full $30,000 until it’s gone. The priorities wou ld be in asset improvement (hardware) so the chance of getting the money to up date the CWMP is not likely. The fund, originally at $2.7million was reduced to $400,000. Dave asked what we need to go after. Kevin said they would take another look, get more guidance on the criteria. With the pot reduced, not a lot of c ommunities may go after it. Carl asked what asset m anagement needs do we have that would qualify. Kevin noted water drain age, Matt suggested software for asset management. Kevin added that the grant application is due 4/14 which is not a lo t of time. Matt also pointed out the median income for Lunenburg is around $76,000. With the statewide average at $66-6 8K, by being above the town would have to contribut e 25% to the project. Kevin notes he just wanted to manage the C ommission’s expectations, that the percent chance o f winning is low. Carl asked and Kevin noted the proposed changes to the CWMP: Fitchburg IMA, needs areas, SSA adjustmen ts, re-routing flow. Carl stated that it is important to update th e document, at the same level of detail and asked W right Pierce to provide the cost, understanding that the amount of monies a vailable affects the scope. Matt confirmed that the Commission had budgeted $20,000 in FY16. Kevin stated that to do i t right, it could be a bit more, but no more than $ 40,000. Dave asked for the priority. Kevin noted that the Fitchburg re-rou te would be first. Kevin asked if there’d been an y conversation with Leominster. Carl stated we have the capacity, but a sked if there were any issues on the horizon with L eominster. Kevin stated that there are more with Fitchburg. Carl wil l discuss with Kerry and Jack to see if there are o ther areas of town for the DEP assistance grant and pass it along. Kevin noted the DEP tech assistance work must be completed by 12/31/15. Grant of Easement vote - Carl read the motion for the Easements, “That we approve and acce pt the easements granted by the land owners for sewer purposes over those portions of Lakeview Avenue, Sunset Avenue, a nd Harris Avenue shown on a plan entitled “Lakeview Av enue, Sunset Avenue, Harris Avenue, Lunenburg, MA, Drawing Title: Easements & Rights of Way Survey,” d ated December 5, 2014, prepared by Lighthouse Land Surveying LLC. ” Dave stated ‘so moved’, Butch seconded. Vote taken was unanimous. Commissioners signed off on the 14 Easement documents. Eminent domain request for 40 Lakeview Avenue (112- 40)- Carl then read the motion for the Order of Taking, “That we approve and sign the Order of Taking by Eminent Domain of permanent easement for sewer purposes in a portion of Lakeview Avenue in “Easement Area A” adjoining the lot shown as “W haloma Park” on a plan of land entitled “Lakeview Avenue, Sunset Avenue, Harris Avenue, Lunenburg, MA, Drawin g Title: Easements & Rights of Way Survey,” dated December 5 , 2014, prepared by Lighthouse Land Surveying, LLC; and further to award no damages to the property owner; and further to authorize Town Counsel to record the Order of Taking with the Worcester-North County Registry of Deeds within thirty (30) days of this date.” Dave made the motion to accept , Butch seconded . Carl asked for discussion on the verbiage in the Order of Taking document regarding the statement that no betterment would be assessed on this property. Barb stated that that is because up until now, the property has been “owners unknown”, and that counse l has left it open, in case upon further research i t is determined that Ivers is not the true owner. Barb read from the Ord er “Said land is owned or supposed to be owned and/ or formerly owned by the persons listed below, hereinafter collective ly referred to as the Owner. If in any instance th e name of the Owner is not correctly stated, the name of the supposed Owne r being given as of this Order of Taking, it is und erstood that in such instance the land referred to is owned by an Owner or Owners unknown to us.... Owner: Ivers P. Lawren ce and his heirs and devisees under Worcester Probate No. 178810, Pr operty Address: “Whaloma Park,” Lakeview Avenue, L unenburg, Massachusetts”. Barb noted that the name of Ivers s urfaced after this recent title search, but the lik elihood of reaching him or his estate is slim, since the plan was recorded around 1901 and he is long gone. Barb added that th e Town had been unable to do a taking, or collect taxes. Commission discussed and determined to be better to assess be tterments that we had a chance of collecting. Carl asked for a vote. Vote taken was unanimous. Commission signed the Order of Taking document. Current Business Town Meeting Warrant articles – Commission discussed the 3 placeholders to go on th e warrant, which need to be submitted to Kerry on 3/23. Commission first discus sed the Pleasant View placeholder, #2. Carl was con cerned that it would cover the extension if the SRF funding option did n ot happen. Barb will confirm with Jeff Blake. Commi ssion also discussed the highlighted text: “provided that the Sewer Comm ission may expend such funds only if at least __ of such borrowing is through the State Revolving Fund loan program based upon eligibility in Calendar Year 2016” which Jeff had included, and wanted it removed. Barb will advise counsel that we want to take out that clause, and clarify that the placeholder works whether we use SRF or not. Dave made the motion to take out the highlighted section and clarify with c ounsel. He then revised the motion to state that we submit the placeholder for the Pleasant View extension after it has been u pdated and approved by Carl. Butch seconded. Vote taken wa s unanimous. Article 1 is the standard budget request previously approved by the Commission and for Artic le 3, Carl described the Reserve Capacity Fee Stabi lization Fund and ===PAGE 3=== CL,DM,BB,MN the need for the stabilization fund to be put in pl ace. Carl asked for a motion to put the stabilization fund forward. Mike made the motion for Article 3, Butch seconded. Vote taken was unanimous. SWSS was skipped over since it was getting late, and the y have been invited to come to the last meeting in March. Dave wasn’t sure that was good timing. Barb noted that Weston & Sampson had submitted a qu ote for the T own-wide Manhole Project for $25,000. Commission wanted to pass over it unti l the next meeting. Carl added that we had received a formal quote from Pat for the Manhole Plotting job for $1000 and asked for a vote to authorize app roving that work. Dave made the motion to update the manhole mapping in town for $1 000, Butch seconded. Vote taken was unanimous . Sewer Commission Projects update- Carl asked to move quickly through the rest of the agenda as it was getting late. I/I reduction project – Barb noted that we hadn’t yet received a package from Weston & Sampson to start the I/I job. 37 Graham - Barb stated that we’d received a quote for a liner to seal off 37 Graham St from Weston & Sampson for $4750. Jack had provided an estimate of $3500 to have it d ug up to disconnect. Barb noted that per Jack’s ema il of 3/17 that he was in favor of the using this technology f or both 37 Graham and the issue at Elizabeth to mak e it more cost effective. Discussion followed with Dave expressin g his serious disappointment that the issue at Eliz abeth had not yet been resolved. He wanted it on record that he thoug ht that the Elizabeth St. job was done. Mike agreed , and they want the manhole filled. Discussion continued and both Dave & Mike felt the pipe should be cut, and when new o wners take over, they’ll have to pay to reconnect. Carl added there may be additional costs as well, if we are paying f or the disconnection. Carl made the case for the liner, as that would acc omplish stopping the flow in the main. Dave asked to have Proctor or Powell price a bladder as it may be better to have local guys do the work. Carl suggested getting anot her quote for digging a hole and putting in a bladder. Butch made a motion to dig a hole and cap the pipe for $3500. Mike seconded . Discussion continued with Carl stating that the Com mission should hear from Jack as it is on the opera tions side. Dave wants Elizabeth Street fixed and the pipe cut at 37 Graham. Carl is still not comfortable for the Comm ission to be making an operations decision without Jack being present. But ch noted there was an open motion. Vote taken, 3 for, 1 against. Flow Rate/Metering – Barb noted that Flow Assessment is coming out on Th ursday to replace the corroded unit on Mass Ave. Both Al Packard(SWSS) and Mike hope to be ther e. Discussion followed on the unit that had been r eplaced after the accident had leveled it and they had put it undergr ound to prevent the same happening again. But Flow Assessment had informed Barb that because it is underground and sh allow, the moisture will continue to continue to co rrode and Barb has asked for a quote for the above-ground cabinet. Annual Town report submittal – Barb noted we’d received the request, and hopes to have something by the end of the month . Barb noted that she had completed the Public records request for Aro Estates last week. Town Caucus on March 16 – Carl stated that there were no candidates for nomin ation. There will be a Joint Executive Session with Board of Selectmen on Hollis Hills on March 24 at 6pm at Town Hall. Barb noted that there were no Minutes for review. Business Manager report – Barb reminded the Commission of the FY16 Budget Presentation to FinCom on 3/19 at 7:30pm. Barb provided the most recent Fi nCom handout that Carl had provided. Carl noted that the most interesting section is the char ts where the two funds are shown and noted that the funds’ lowest point is in 2018 . He added that this is extremely conservative, howev er, and doesn’t take into consideration privilege f ees, new connections, or the Lorden 40B units. Dave noted ad ditional accomplishments of the Commission that wer e not shown, including public awareness and the SCADA units. Bar b noted that because of the work of the Commission with pump station monitoring and grease trap reports, that th e town saved 2% on the cost of insurance. She reminded the Commission of the Volunteer Appreciation Social on 3/31at 6pm at the Eagle House. She had sent out 172 Q3 demands today. Carl asked for Commissioners Comme nts. Dave stated that as far as Small Water attendi ng the televised meeting on the 31 st , he wasn’t sure that was the best time to have the m come. Commission discussed possibly moving them to a non-televised meeting and Carl sai d he would consider it. Mike thought the $9000 est imate for the 2 nd SCADA was high since subsequent installations were supposed to be cheaper. Adjournment Carl asked for a motion to adjourn. Mike made the motion, Dave seconded. Vote taken was unanimous an d the meeting was adjourned at 9:55pm. Respectfully submitted, Barbara Lefebvre ======================================================================================== DOCUMENT : 2015-03-24-agenda-5506.txt BOARD : sewer-commission DATE : 2015-03-24 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2015-03-24-agenda-5506.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03242015-5506 ======================================================================================== ===PAGE 1=== SEWER COMMISSION March 24, 2015 6:00 pm – Town Hall, 2 nd Floor Meeting Room AGENDA 6:00 PM Joint Executive Session with the Lunenburg Board of Selectm en and Lunenburg Zoning Board of Appeals M.G.L. Chapter 30A, §21(a) To discuss strategy with respect to collective barga ining or litigation if an open meeting may have a detrimental effect on the govern ment’s bargaining or litigating position of the pub lic body, and the Chair so declares. Discussion of Lun enburg v. Hollis Hills, LLC and HAC. ======================================================================================== DOCUMENT : 2015-03-31-agenda-5507.txt BOARD : sewer-commission DATE : 2015-03-31 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2015-03-31-agenda-5507.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03312015-5507 ======================================================================================== ===PAGE 1=== SEWER COMMISSION March 31, 2015 7:00 pm Regular Meeting Town Hall – 17 Main St., 2 nd Floor Meeting Room AGENDA (revised) In accordance with the requirements of the Open Mee ting Law, please be advised that this meeting is be ing recorded and broadcast over Lunenburg Public Access ANNOUNCEMENTS PUBLIC COMMENT Current Business Grease Trap Regulation discussion & fee implementat ion • Updated forms • Landlord/tenant discussion • Audit/spot inspections to confirm compliance • Communication with Food Service Establishments SRF Project status • Bids o Calendar o Current Plan holders • Easements and Order of Taking Inflow/Infiltration - Spring 2015 Town Meeting • Budget and Betterment Fund overview • Warrant articles o Budget o Capacity Stabilization Fund o Pleasant View Ave. Betterment Sewer Line insurance availability Sewer Commission Projects update • Flow Rate/Metering (Mike) • Privately Funded Extension Policy (Troy) o Performance Bond drafts o Sewer Extension checklist • Business Systems and Process Improvement (Carl) • Financials (Carl) Permits to connect - 42 Oak Ave. Minutes – 3/3, 3/17 Pump station reports –3/14, 3/21 Business Manager report • Invoices • Annual Report submittal Commissioners Comments Executive Session- M.G.L. Chapter 30A, §21(a) To discuss strategy with respect to collective barg aining or litigation if an open meeting may have a detrimental effect on the g overnment’s bargaining or litigating position of th e public body, and the Chair so declares. Discussion of Lunenburg v. Holl is Hills, LLC and HAC. Adjournment UPCOMING MEETING SCHEDULE April 1, 2015 – SRF Project -Pre-bid meeting 10am T own Hall April 14, 2015 – Regular meeting April 15, 2015 SRF Project – Bid opening ======================================================================================== DOCUMENT : 2015-04-14-agenda-5508.txt BOARD : sewer-commission DATE : 2015-04-14 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2015-04-14-agenda-5508.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04142015-5508 ======================================================================================== ===PAGE 1=== SEWER COMMISSION April 14, 2015 7:00 pm Regular Meeting DPW Conference Room AGENDA (revised) 7:00 pm MEETING PUBLIC COMMENT APPOINTMENTS 7:00pm Small Water Systems Quarterly update • SCADA - Upgrade status, costs and alternatives • Future Improvements for Pump Stations • Grease trap compliance management options • Interim updates • Generators update • Pump station reports o Level of detail o Reports week-ending 3/28, 4/4 Current Business Sewer Commission openings Grease Traps • 1 Main St. tenant change • School grease trap cleaning • Mailing SRF Project status • Pleasant View Avenue acceptance • Bid opening – April 15 2pm – Town Hall • Homeowner Insurance Plan Budget o FY16 Budget – final warrant article o FY15 Budget year-to-date Planning Board ANR Process update ZBA Hearing –Riley property 4/13 Sewer Commission Projects update • I/I reduction project (Troy) o I/I inspections commenced 4/13 o Manhole plotting • Flow Rate/Metering (Mike) • Privately Funded Extension Policy update (Troy) • Business Systems and Process Improvement (Carl) UPCOMING COMMISSION ACTIVITIES SCHEDULE April 15, 2015 -2pm Town Hall – SRF Pratt/Lakeview Bid opening April 28, 2015 -7pm Town Hall – Regular Meeting May 2, 2015 – 9am LHS – Annual Town Meeting Commissioners Comments Executive Session- M.G.L. Chapter 30A, §21(a) To discuss strategy with respect to collective barg aining or litigation if an open meeting may have a detrimental effect on the g overnment’s bargaining or litigating position of th e public body, and the Chair so declares. Discussion of Lunenburg v. Holl is Hills, LLC and HAC. Adjournment ======================================================================================== DOCUMENT : 2015-04-23-agenda-5509.txt BOARD : sewer-commission DATE : 2015-04-23 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2015-04-23-agenda-5509.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04232015-5509 ======================================================================================== ===PAGE 1=== SEWER COMMISSION April 23, 2015 6:00 pm Special Meeting DPW Conference Room AGENDA 6:00 pm MEETING PUBLIC COMMENT Current Business Grease Trap - 1 Main St. tenant change UPCOMING COMMISSION ACTIVITIES SCHEDULE April 28, 2015 -7pm Town Hall – Regular Meeting May 2, 2015 – 9am LHS – Annual Town Meeting Commissioners Comments Executive Session- M.G.L. Chapter 30A, §21(a) To discuss strategy with respect to collective barg aining or litigation if an open meeting may have a detrimental effect on the g overnment’s bargaining or litigating position of th e public body, and the Chair so declares. Discussion of Lunenburg v. Holl is Hills, LLC and HAC. Adjournment ======================================================================================== DOCUMENT : 2015-04-28-agenda-5510.txt BOARD : sewer-commission DATE : 2015-04-28 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2015-04-28-agenda-5510.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04282015-5510 ======================================================================================== ===PAGE 1=== SEWER COMMISSION April 28, 2015 7:00 pm Regular Meeting Town Hall – 17 Main St., 2 nd Floor Meeting Room AGENDA - revised In accordance with the requirements of the Open Mee ting Law, please be advised that this meeting is be ing recorded and broadcast over Lunenburg Public Access. ANNOUNCEMENTS PUBLIC COMMENT APPOINTMENTS 7pm – Wright Pierce, SRF Project • Bidding status • Informational meeting Current Business SRF Project Bid status Grease Traps • 1 Main St – renovation • Non-compliance mailing Spring I/I inspection project status Town Meeting –May 2 nd at 9am Lunenburg High School Phone conversion project SWSS – • SCADA –remaining stations • Grease trap compliance monitoring • Pump station reports – w/e 4/11, 4/18 Sewer Commission Projects update • I/I reduction project (Troy) • Flow Rate/Metering (Mike) • Privately Funded Extension Policy (Troy) • Business Systems and Process Improvement (Carl) Business Manager report • Invoices • Q4 billing • Thanks to Betty Donelle, Tax Workoff volunteer UPCOMING COMMISSION ACTIVITIES May 2, 2015 – 9am LHS – Annual Town Meeting May 16, 2015 Town Election May 26, 2015 Regular Sewer Commission meeting, Town Hall 7pm Commissioners Comments Adjournment ======================================================================================== DOCUMENT : 2015-05-02-agenda-5511.txt BOARD : sewer-commission DATE : 2015-05-02 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2015-05-02-agenda-5511.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_05022015-5511 ======================================================================================== ===PAGE 1=== SEWER COMMISSION May 2, 2015 9:00 am – Lunenburg High School 1079 Mass. Ave. AGENDA Current Business Annual Town Meeting Sewer Commission articles ======================================================================================== DOCUMENT : 2015-05-06-agenda-5512.txt BOARD : sewer-commission DATE : 2015-05-06 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2015-05-06-agenda-5512.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_05062015-5512 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2015-05-06-minutes-5512.txt BOARD : sewer-commission DATE : 2015-05-06 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2015-05-06-minutes-5512.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_05062015-5512 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2015-05-12-agenda-5513.txt BOARD : sewer-commission DATE : 2015-05-12 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2015-05-12-agenda-5513.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_05122015-5513 ======================================================================================== ===PAGE 1=== SEWER COMMISSION May 12, 2015 6:00pm Workshop & 7:00 pm Regular Meeting DPW Conference Room Executive Session – Town Hall AGENDA 6:00 pm Roundtable with Planning, Building & Plumbi ng on Grease Traps 7:00 pm Regular Meeting PUBLIC COMMENT APPOINTMENTS 7:00pm Hadwen Mkt – Grease Trap compliance hearing 7:15pm Deb Trumbull, SWSS • Grease Trap Compliance proposal • SCADA • pump station reports CURRENT BUSINESS SRF Project – • Bidding status – Award • Pleasant View Ave. • Informational meeting for Pratt/Lakeview residents Grease Traps • 1 Main St – renovation • Non-compliance status Town Meeting results Sewer Insurance Sewer Commission Projects update • I/I reduction (Troy) o Weston & Sampon I/I project o Elizabeth ST resolution • Flow Rate/Metering (Mike) • Privately Funded Extension Policy update – (Troy) • Business Systems and Process Improvement (Carl) Permits to connect – 163 Whalom Rd. Minutes Business Manager report UPCOMING COMMISSION ACTIVITIES May 16, 2015 Town Election May 26, 2015 Regular Sewer Commission meeting, Town Hall 7pm Commissioners Comments Regular Meeting recessed to reconvene at 17 Main St . Joint Executive Session with Board of Selectmen- M.G.L. Chapter 30A, §21(a) To discuss strategy with respect to collective bargaining or litigation if an open meet ing may have a detrimental effect on the government ’s bargaining or litigating position of the public body, and the Cha ir so declares. Discussion of Lunenburg v. Hollis Hills, LLC and HAC. ======================================================================================== DOCUMENT : 2015-05-26-agenda-5514.txt BOARD : sewer-commission DATE : 2015-05-26 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2015-05-26-agenda-5514.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_05262015-5514 ======================================================================================== ===PAGE 1=== SEWER COMMISSION May 26, 2015 7:00 pm Regular Meeting Town Hall – 17 Main St., 2 nd Floor Meeting Room AGENDA In accordance with the requirements of the Open Mee ting Law, please be advised that this meeting is be ing recorded and broadcast over Lunenburg Public Access. Current Business Election of Officers ANNOUNCEMENTS PUBLIC COMMENT APPOINTMENTS 7pm Kevin Olson, Wright Pierce • SRF PROJECT -INFORMATIONAL MEETING for Pratt/Lakevi ew residents • CWMP proposal 8pm Chip Davis, Arbor St. Extension request Grease Trap Regulation compliance Sewer Insurance Sewer Commission Projects update • I/I reduction (Troy) – o Spring I/I project o Elizabeth St. resolution • Flow Rate/Metering (Mike) • Privately Funded Extension Policy update – (Troy) • Business Systems and Process Improvement (Carl) John Fitch Highway project Q4 Sewer Billing Commitment Pump station reports Minutes Business Manager report UPCOMING MEETING SCHEDULE June 9, 2015 Regular Sewer Commission meeting, DPW 7pm June 30, 2015 Regular Sewer Commission meeting, Tow n Hall 7pm Commissioners Comments Adjournment ======================================================================================== DOCUMENT : 2015-06-09-agenda-5515.txt BOARD : sewer-commission DATE : 2015-06-09 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2015-06-09-agenda-5515.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_06092015-5515 ======================================================================================== ===PAGE 1=== SEWER COMMISSION June 9, 2015 6:30pm Regular Meeting (early start) DPW Conference Room, 520 Chase Road AGENDA 6:30 pm MEETING Current Business SRF Project status • Betterment Legal opinion • 214 Cross Rd • Interest rate • Grinder Pumps PUBLIC COMMENT APPOINTMENTS 7:00pm-8:00pm SRF Project Pratt/Rennie residents’ concerns • 7:30pm Paul Michaud • 8:00pm Bernie Forget, Joe Champa 8:00-8:30 pm Grease Trap Compliance Hearings • 8pm - Howard Conrad, Conrad’s Drive-in • 8:10pm –Ole Ahad, Hadwen Market • 8:20pm-Todd Jennison, American Graffitti • 8:30pm Pastors Burke & Moritz,Twin City Baptist Other Business Contracts – FY16 Sewer Commission Projects update • I/I reduction project (Troy) • Flow Rate/Metering (Mike) • Privately Funded Extension Policy update – (Troy) • Business Systems and Process Improvement (Carl) Vacancy on Sewer Commission Minutes Pump station reports Business Manager report UPCOMING COMMISSION ACTIVITIES SCHEDULE June 19, 2015 –Pre-construction meeting, Town Hall 9am June 30, 2015 Regular Sewer Commission meeting Commissioners Comments Adjournment ======================================================================================== DOCUMENT : 2015-06-09-minutes-5515.txt BOARD : sewer-commission DATE : 2015-06-09 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2015-06-09-minutes-5515.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_06092015-5515 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ======================================================================================== DOCUMENT : 2015-06-30-agenda-5516.txt BOARD : sewer-commission DATE : 2015-06-30 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2015-06-30-agenda-5516.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_06302015-5516 ======================================================================================== ===PAGE 1=== SEWER COMMISSION June 30, 2015 6:00pm Executive Session 7:00 pm Regular Meeting Town Hall – 17 Main St., 2 nd Floor Meeting Room AGENDA 6pm Executive Session M.G.L. Chapter 30A, §21(a) To discuss strategy with respect to collective barg aining or litigation if an open meeting may have a detrimental effect on the government’s barga ining or litigating position of the public body, an d the Chair so declares. Discussion of potential litigation on SRF project 7pm Regular Meeting In accordance with the requirements of the Open Mee ting Law, please be advised that this meeting is be ing recorded and broadcast over Lunenburg Public Access. ANNOUNCEMENTS PUBLIC COMMENT APPOINTMENTS 7:30pm Homeowner Safety Valve - Sewer Insurance 7:45pm E-One Pumps presentation 8:15pm Pastors Burke & Moritz, Twin City, Grease Tr ap Hearing 8:30pm Dario’s Pizza, Grease Trap Hearing 8:45pm Wright Pierce Presentation: Gravity options/ costs for Pratt St. Current Business Sewer Extension project • Meeting with Selectmen 6/23 o Key points and follow up actions o Request to delay project • Parcel owners’ requests o 214 Cross Rd., 768 West St. o 204 Cross Rd • Web site update approvals • Pleasantview Ave. Engineering Contract Grease Traps • Inspections • Annual fee invoices FY15 Encumbrances FY15 Year-end Commitment Vacancy on Commission SWSS – Pump station reports Business Manager report UPCOMING SEWER COMMISSION ACTIVITIES July 14, 2015 – DPW 7pm Regular Meeting Commissioners Comments Adjournment ======================================================================================== DOCUMENT : 2015-06-30-minutes-5516.txt BOARD : sewer-commission DATE : 2015-06-30 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2015-06-30-minutes-5516.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_06302015-5516 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ======================================================================================== DOCUMENT : 2015-07-07-agenda-5519.txt BOARD : sewer-commission DATE : 2015-07-07 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2015-07-07-agenda-5519.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_07072015-5519 ======================================================================================== ===PAGE 1=== Sewer Commission Meeting 1. ======================================================================================== DOCUMENT : 2015-07-07-minutes-5519.txt BOARD : sewer-commission DATE : 2015-07-07 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2015-07-07-minutes-5519.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_07072015-5519 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2015-07-14-agenda-5517.txt BOARD : sewer-commission DATE : 2015-07-14 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2015-07-14-agenda-5517.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_07142015-5517 ======================================================================================== ===PAGE 1=== SEWER COMMISSION July 14, 2015 7pm Regular Meeting DPW Conference Room AGENDA 7:00pm MEETING ANNOUNCEMENTS John Reynolds appointment to the Commission PUBLIC COMMENT APPOINTMENTS 7:00pm Kabobelicious-Grease Trap 7:15pm Pat Cotton , Weston & Sampson– Spring I/I pr oject review 7:45pm Deb Trumbull, SWSS – Grease traps • inspections review • Grease Trap contract FY16 Current Business DEP Grant award Sewer Commission Projects update • Grease trap compliance ( ) o Annual fee invoices • Flow Rate/Metering (Mike) • Privately Funded Extension Policy update (Troy) o Timing of Privilege Fee assessment • Funding Sources for Public Projects/Individual cost s ( ) FY15 Encumbrances FY15 Year-end Commitment Minutes- 7/7/15 Pump station reports Business Manager report UPCOMING COMMISSION ACTIVITIES SCHEDULE July 28, 2015 Regular Sewer Commission meeting, Tow n Hall Commissioners Comments Adjournment ======================================================================================== DOCUMENT : 2015-07-14-minutes-5517.txt BOARD : sewer-commission DATE : 2015-07-14 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2015-07-14-minutes-5517.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_07142015-5517 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ======================================================================================== DOCUMENT : 2015-07-28-agenda-5518.txt BOARD : sewer-commission DATE : 2015-07-28 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2015-07-28-agenda-5518.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_07282015-5518 ======================================================================================== ===PAGE 1=== SEWER COMMISSION July 28, 2015 7:00 pm Regular Meeting Town Hall – 17 Main St., 2 nd Floor Meeting Room AGENDA 7pm Regular Meeting In accordance with the requirements of the Open Mee ting Law, please be advised that this meeting is be ing recorded and broadcast over Lunenburg Public Access. ANNOUNCEMENTS PUBLIC COMMENT APPOINTMENTS 7:00pm Deb Trumbull, SWSS – Grease traps • Inspections review • Grease Trap contract FY16 Current Business Pratt/Lakeview Sewer Extension project • Construction update • Road paving Pleasantview Sewer Extension Manhole Inspections with DEP Grant Spring I/I Final report Sewer Commission Projects update • Flow Rate/Metering (Mike) • Business Systems and Process Improvement (Carl) SWSS – Pump station reports Business Manager report UPCOMING SEWER COMMISSION ACTIVITIES August 11, 2015 – DPW 7pm Regular Meeting Commissioners Comments Adjournment ======================================================================================== DOCUMENT : 2015-08-11-agenda-5489.txt BOARD : sewer-commission DATE : 2015-08-11 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2015-08-11-agenda-5489.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_08112015-5489 ======================================================================================== ===PAGE 1=== SEWER COMMISSION August 11, 2015 7:00pm Regular Meeting DPW Conference Room AGENDA ANNOUNCEMENTS PUBLIC COMMENT APPOINTMENTS 7:00pm Deb Trumbull, SWSS – Grease traps • inspections review • Grease Trap contract FY16 7:30pm Pete Romprey, Flygt Current Business Barney property remediation Manhole Inspections for DEP Grant Pratt/Lakeview Sewer Extension project • Construction update • Road paving Pleasantview Sewer Extension • Water • Change order . Spring I/I Final report Grease Trap Annual fee invoices Sewer Commission Projects update (if not listed above) • Private Extension process (Troy) • Funding Sources for Public Projects/Individuals ( S ue) • Flow Rate/Metering (Mike) • Business Systems and Process Improvement (Carl) SWSS – Pump station reports Permits to connect – 131 Leominster Rd . Web site UPCOMING SEWER COMMISSION ACTIVITIES August 25, 2015 – Town Hall 7pm Regular Meeting Commissioners Comments Adjournment ======================================================================================== DOCUMENT : 2015-08-25-agenda-5490.txt BOARD : sewer-commission DATE : 2015-08-25 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2015-08-25-agenda-5490.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_08252015-5490 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2015-08-25-minutes-5490.txt BOARD : sewer-commission DATE : 2015-08-25 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2015-08-25-minutes-5490.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_08252015-5490 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2015-09-13-agenda-5525.txt BOARD : sewer-commission DATE : 2015-09-13 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2015-09-13-agenda-5525.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09132015-5525 ======================================================================================== ===PAGE 1=== SEWER COMMISSION September 13, 2016 6:30pm MEETING DPW Conference Room, 520 Chase Rd. Lunenburg AGENDA 6:30pm Regular Meeting ANNOUNCEMENTS PUBLIC COMMENT APPOINTMENTS- 6:30pm Seema Williams, Kabobelicious –Non-compliance hearing CURRENT BUSINESS DPW Operations report - Grease Trap Program - SWSS, External Inspections, Crossroads, Bootlegger Restaurant; Pump Stations; I/I Remediati on- Manholes, Flow Meters Whalom Luxury Apartments status SRF Betterments – Final submittals, costs Minutes/Action File Issues- Q1 Commitment/Warrant, Minutes Clerk, Invoices Business Manager Report- 274 Prospect St, Permits, Tasks Adjournment UPCOMING SEWER COMMISSION ACTIVITIES September 27, 2016 Regular meeting, Town Hall ======================================================================================== DOCUMENT : 2015-09-15-agenda-5491.txt BOARD : sewer-commission DATE : 2015-09-15 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2015-09-15-agenda-5491.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09152015-5491 ======================================================================================== ===PAGE 1=== SEWER COMMISSION September 15, 2015 7:00pm Regular Meeting (rescheduled from 9/8/15) DPW Conference Room AGENDA ANNOUNCEMENTS PUBLIC COMMENT APPOINTMENTS 7pm Steve Marsden, Privilege Fee Discussion –Elm St reet Current Business Grease Traps • SWSS FY16 Proposal • Non-compliant customers • Deactivation discussion Pratt/Lakeview Sewer Extension project • Project status • Review of Pay Applications 1, 2 • Grinder pumps- Specifications and Vendor quotations Pleasantview Sewer Extension project • CJP proposal • DEP approval of SRF change order Wright Pierce activities • Grinder pump specification and Sewer Regulation upd ate • Manhole Inspections for DEP Grant 339 Electric Ave – Leominster Monument Co. Highfield Village project Privilege fee assessment • Order of Assessment -30 Elm St., 40 Elm St., & 7 Ri ley Rd. • Policy discussion SWSS – Pump stations • Francis St generator • reports Sewer Commission Projects update • I/I remediation (Troy) • Private Extension process (Troy) • Funding Sources for Public Projects/Individuals ( S ue) • Flow Rate/Metering (Mike) • Business Systems and Process Improvement (Carl) Business Manager report UPCOMING SEWER COMMISSION ACTIVITIES September 29, 2015 – Town Hall 7pm Regular Meeting Commissioners Comments Adjournment ======================================================================================== DOCUMENT : 2015-09-15-minutes-5491.txt BOARD : sewer-commission DATE : 2015-09-15 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2015-09-15-minutes-5491.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_09152015-5491 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ======================================================================================== DOCUMENT : 2015-09-29-agenda-5492.txt BOARD : sewer-commission DATE : 2015-09-29 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2015-09-29-agenda-5492.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09292015-5492 ======================================================================================== ===PAGE 1=== SEWER COMMISSION September 29, 2015 7:00 pm Regular Meeting Town Hall – 17 Main St., 2 nd Floor Meeting Room AGENDA 7pm Regular Meeting In accordance with the requirements of the Open Mee ting Law, please be advised that this meeting is be ing recorded and broadcast over Lunenburg Public Access. ANNOUNCEMENTS PUBLIC COMMENT Current Business Pratt/Lakeview Sewer Extension project • Project Status/Connection Timeline • Paving considerations • Grinder pumps Pleasantview Ave Contract Release Status/Schedule Policies review • Privilege fees • Reconnection charge Sewer Commission Projects update • Grease Traps (Sue) • I/I remediation (Troy) • Private Extension process (Troy) • SCADA systems ( ) • Funding Sources for Public Projects/Individuals ( S ue) • Flow Rate/Metering (Mike) • Business Systems and Process Improvement (Carl) Special Town Meeting November 16, 2015 Open Meeting Law Workshop September 30, 2015 SWSS – Pump station reports Workshop scheduling Business Manager report UPCOMING SEWER COMMISSION ACTIVITIES September 30, 2015 7pm Open Meeting Law workshop, E agle House October 13, 2015 – DPW 7pm Regular Meeting Commissioners Comments Adjournment ======================================================================================== DOCUMENT : 2015-09-29-minutes-5492.txt BOARD : sewer-commission DATE : 2015-09-29 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2015-09-29-minutes-5492.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_09292015-5492 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2015-10-06-agenda-5493.txt BOARD : sewer-commission DATE : 2015-10-06 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2015-10-06-agenda-5493.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10062015-5493 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2015-10-06-minutes-5493.txt BOARD : sewer-commission DATE : 2015-10-06 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2015-10-06-minutes-5493.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10062015-5493 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2015-10-27-agenda-5494.txt BOARD : sewer-commission DATE : 2015-10-27 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2015-10-27-agenda-5494.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10272015-5494 ======================================================================================== ===PAGE 1=== SEWER COMMISSION October 27, 2015 7:00 pm Regular Meeting Town Hall – 17 Main St., 2 nd Floor Meeting Room AGENDA 7pm Regular Meeting In accordance with the requirements of the Open Mee ting Law, please be advised that this meeting is be ing recorded and broadcast over Lunenburg Public Access. ANNOUNCEMENTS PUBLIC COMMENT APPOINTMENTS 7pm Bill Severance, 768 West St. Extension request 7:15pm Twin City Baptist request for waiver 7:30pm Sean Patrick’s Restaurant request for waiver Current Business Pratt/Lakeview Sewer Extension project – • Substantial completion • Applications for Permits to Connect Pleasantview Ave Project Commencement Sewer Commission Projects update • Grease Traps (Sue) o Fats, Oils & Grease (FOG) Workshop 10/6 o Non-compliance review • Private Extension process (Troy) o Surety Bond o Road Opening Permit discussion • Inflow/Infiltration (I/I) remediation (Troy) • SCADA systems ( )- Competitive Bid • Funding Sources for Public Projects/Individuals ( S ue) • Flow Rate/Metering (Mike) • Business Systems and Process Improvement (Carl) Project Funds Privilege Fees FY16 • Sewer Orders #9 & #10 for FY16 Actual taxes • Commitment for Privilege Fees Paid Permits to connect – 99 Leominster Rd. SWSS – Pump station reports Business Manager report UPCOMING SEWER COMMISSION ACTIVITIES November 10, 2015 –Regular Commission meeting, DPW November 16, 2015 – Special Town Meeting Commissioners Comments Adjournment ======================================================================================== DOCUMENT : 2015-10-27-minutes-5494.txt BOARD : sewer-commission DATE : 2015-10-27 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2015-10-27-minutes-5494.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10272015-5494 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ======================================================================================== DOCUMENT : 2015-11-03-agenda-5495.txt BOARD : sewer-commission DATE : 2015-11-03 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2015-11-03-agenda-5495.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11032015-5495 ======================================================================================== ===PAGE 1=== SEWER COMMISSION November 3, 2015 6:00pm Special Meeting on FOG Regulations and Policies DPW Conference Room, 520 Chase Road AGENDA PUBLIC COMMENT CURRENT BUSINESS Grease Trap Regulation discussion items: Requirement for monthly inspection of external gre ase traps/interceptors Seasonal establishments, special provisions Waivers based on change of use Non-compliance fees, waiver policy and self-fundin g enforcement costs Floor drains for commercial/automotive and or priv ate residences Next steps in SWSS contract for FY 16 UPCOMING SEWER COMMISSION ACTIVITIES November 10, 2015 – DPW 7pm Regular Meeting Adjournment ======================================================================================== DOCUMENT : 2015-11-03-minutes-5495.txt BOARD : sewer-commission DATE : 2015-11-03 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2015-11-03-minutes-5495.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11032015-5495 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ======================================================================================== DOCUMENT : 2015-11-10-agenda-5496.txt BOARD : sewer-commission DATE : 2015-11-10 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2015-11-10-agenda-5496.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11102015-5496 ======================================================================================== ===PAGE 1=== SEWER COMMISSION November 10, 2015 7:00pm MEETING DPW Conference Room AGENDA 7pm PUBLIC COMMENT ANNOUNCEMENTS APPOINTMENTS 7:00pm Nick Pauling, GPR – 339 Electric Ave project – Change of Use request 7:30pm Twin City Baptist Request for waiver – Greas e Trap Non-compliance fees 8:00pm Peter Dulchinos, Meadowwoods Trailer Park- R equest for waiver - Reconnection fee CURRENT BUSINESS Pratt/Lakeview Project status– Connections, Paving response Pleasantview Ave Project schedule Wright Pierce – Contracts – 1) Grinder Pump, 2) CWM P update, 3) Manhole Inspections Inflow/Infiltration (I/I) remediation discussion Sewer Commission Projects update • Grease Traps (Sue) • Private Extension (Troy) • SCADA systems () • Funding Sources for Public Projects/Individuals ( S ue) • Flow Rate/Metering (Mike) • Business Systems and Process Improvement (Carl) Irrigation meter discussion-new technology Permits to Connect (9)– 71 Pratt St, 31, 34, 36 & 4 6 Pine Grove Rd, 43 Pratt, 1,3,5 Riley Rd. Minutes – 11/3 Special Meeting Pump station reports review –weeks ending 10/24, 10 /31/15 Business Manager Report • Public Hearing notices- Highfield Village 11/9/15, 175 Northfield Rd 11/23/15 • Invoices for approval • Website updates UPCOMING SEWER COMMISSION ACTIVITIES November 24, 2015 – Town Hall 7pm Regular Meeting Commissioners Comments Adjournment ======================================================================================== DOCUMENT : 2015-11-10-minutes-5496.txt BOARD : sewer-commission DATE : 2015-11-10 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2015-11-10-minutes-5496.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11102015-5496 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ======================================================================================== DOCUMENT : 2015-12-08-agenda-5497.txt BOARD : sewer-commission DATE : 2015-12-08 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2015-12-08-agenda-5497.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12082015-5497 ======================================================================================== ===PAGE 1=== SEWER COMMISSION December 8, 2015 7:00pm MEETING DPW Conference Room, 520 Chase Rd. Lunenburg AGENDA 7pm Executive Session –with Steve Pederson, Weston & Sampson-Hollis Hills Connection Fe e discussion M.G.L. Chapter 30A, §21(a) To discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the govern ment’s bargaining or litigating position of the pub lic body, and the Chair so declares. CURRENT BUSINESS Pratt/Lakeview Project status– Completion, Bond status Pleasantview Project status – Completion Highfield Village- allocation agreement questions/clarification Grease Traps – Proposed Posting, SWSS work authorization Minutes Assistance - Administrative Clerk Sewer Commission Projects update (not listed above) – • Private Extension (Troy) • SCADA system –new leader & request competitive bids • Funding Sources for Public Projects/Individuals ( Sue) • Flow Rate/Metering (Mike) and comparison of meter to billing 11/17 • Business Systems and Process Improvement (Carl) Permits to Connect (7), 5 SRF - 70 Pine Grove Rd., 18 & 43 Pratt St., 9 Rennie St ., 26 Sunset Ave; plus 459 Sunnyhill Rd, 1205 Mass Ave Pump stations –DPW labor costs, Reports w/e 11/7, 11/14, 11/21, 1 1/28 Business Manager Report – • Commitment for Q2 billing; Wright Pierce Contracts – CWMP updat e, Manhole Inspections; Public Hearing notices 1) ZBA 12/9/15-321 Electric Ave- Central Mass Motorcycl es, 2) Planning Board 12/14/15-357 Electric Ave – Unitil, Permit to Connect form update, Invoices for approval, Website updates, License renewal input to BOS UPCOMING SEWER COMMISSION ACTIVITIES December 15, 2015 Joint Executive Session with Boar d of Selectmen, Town Hall – Hollis Hills December 29, 2015 Regular Sewer Commission meeting, Town Hall ======================================================================================== DOCUMENT : 2015-12-08-minutes-5497.txt BOARD : sewer-commission DATE : 2015-12-08 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2015-12-08-minutes-5497.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_12082015-5497 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ======================================================================================== DOCUMENT : 2015-12-15-agenda-5498.txt BOARD : sewer-commission DATE : 2015-12-15 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2015-12-15-agenda-5498.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12152015-5498 ======================================================================================== ===PAGE 1=== SEWER COMMISSION December 15, 2015 6:00 pm – Town Hall, 2 nd Floor Meeting Room AGENDA 6:00 PM Joint Executive Session with the Lunenburg Board of Selectm en M.G.L. Chapter 30A, §21(a) To discuss strategy with respect to collective barga ining or litigation if an open meeting may have a detrimental effect on the govern ment’s bargaining or litigating position of the pub lic body, and the Chair so declares. Discussion of Lun enburg v. Hollis Hills, LLC