# sewer-commission — 11 documents, concatenated for reading and search
#
# This is a CONVENIENCE BUNDLE, not a source. Every document below is
# published separately and byte-identically; cite the individual file,
# whose path is given in each header, rather than this bundle.
# Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt
# The town's own scanned original is linked per document.

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DOCUMENT : 2018-10-09-minutes-5614.txt
BOARD    : sewer-commission
DATE     : 2018-10-09
KIND     : minutes
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2018-10-09-minutes-5614.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10092018-5614
========================================================================================

===OCR macOS Vision===
===PAGE 1===
they nave been working with some of the oldest sewer systems. lan Mead, Tighe & Bond - focuses in the Northeast, primarily with
water resources and dams. One third of their business is with water and they work with small condo associations up to large cities
(Joe A. arrived) Carl handed out the most recent I/l Engineering Data Review & Evaluation Request for Bid and said that this meeting
would be a discussion. He explained that the Commission wanted to have a third-party review of past I/l work done. Lunenburg has
focused past work on a section of town that had contributed 80% of the l/l. Carl detailed the work that had been done and data that was
available. He added that they are concerned that half of the water going out of town is unidentified. The Commission discussed
concerns about data, possible issues with the meters, and answered questions related to water/sewer volumes and billing. The
company representatives agreed that the numbers are within acceptable limits and suggested that the Commission might need to look
at adjusting the rates, if the cost of finding the cause is too high. Carl went over past work done, data and studies that are available for
review. Ryan asked what else could be done and Scott suggested that homeowners could have laterals inspected when they sell a
house. Justin suggested making sure that the data and methodology is accurate. Commissioners brought up concerns about costs of
work, increases to rate payers, the Dana Street pump station and houses with clay pipes. The group discussed the draw down tests
done by Weston Sampson, flow assessments and water department data. Carl asked the company reps to come up with a scope of
work or a proposal for how to proceed. Discussion followed on the importance of diversity in selecting a vendor. The Commission
thanked the representatives for coming.
PUBLIC COMMENT - Joan asked about holding the November 13t Commission meeting with the Special Town Meeting scheduled
for that same night. Commission will discuss this later in the meeting.
CURRENT BUSINESS
E-permitting system policy- Adam Burney presented information on the new e-permit system that the town has implemented for
applying and collecting permit fees online. The fees can be collected digitally or in person and annual renewals would be sent by email
each year. A 5% technology fee would be added to all permits to offset costs. Adam is requesting that the 5% fee be added by the
Sewer Commission to their permits. Joan asked where the fee revenues would go and Barb said into the general fund. Commissioners
discussed if the new system would benefit sewer users and be less work for Barb. Adam explained how the system could save some
time with the annual permit process. The Commission further discussed concerns about the fees added on top of the permit costs and
that the system would not save a lot of time or work.
Motion: John R.
That the Sewer Commission does not participate in the new electronic permitting system.
Second: Joan P.
Vote: Unanimous
Policy Discussions for Public Hearings scheduled for 10/30 and 11/27 - Commission confirmed the hearing schedule for October
30 at 6:30pm. Policies-Irrigation Meters, Sub-Meters, Grease Trap Rules & Regulations, Connection Charge Policy, Sewer
Use Regulations Waiver clause, Permit fee policy - Commission reviewed all edits and discussed the Sewer Use Regulations
Waiver and its impact on future Commissions. Joan made a motion to include the waiver but it was not seconded. Barb asked if the
Commission would mind referring to the new policy as Single Meter policy and not 'sub-meters' or 'manual meters' and the Commission
decided to refer to it as written by Town Counsel as Single Meter policy. The Commissioners will present the changes at the hearing.
MMA January 18-19, 2019 approval - The Commission discussed the budgeting for the MMA conference and requested that Carl ask
the Conservation Commission if they can cover the cost this year.
Motion: Ryan S.
Second: Carl L.
To approve one nights lodging and $ 180 registration fee for Carl to attend.
Vote: Aye-- Ryan S., Joe A., John R. and Carl L. Oppose-- Joan P.
Billing Outsourcing update - Barb reported Munis replied that there will be no charge if the required format is used. The cost from
NDS upfront is $2,989 and $489 per year ongoing for maintenance. The only downside is that Munis needs the meter IDs, so Barb will
have to swap out approximately 900 meter ID's in Munis in the next bill run. January will be the first attempt at importing the meter
===PAGE 2===
Minutes of 9/18/18
Motion: Carl L.
To accept the minutes of 9/18/18.
Second: Ryan S.
Vote: Aye-Joe A., Carl L. and Ryan S. Abstain- Joan P. and John R.
Minutes of 9/25/18
Motion: Carl L.
To accept the minutes of 9/25/18.
Second: Ryan S.
Vote: Unanimous
Member Agenda Inputs for Future Meetings: Public Hearing on 10/30. Barb added there was another engineering firm interested in
the l/l Data review recommended by Small Water (Onsite Engineering) but they were unable to attend the meeting. The Commission
suggested that Barb could send a copy of meeting recording to them.
Public Comment - Barb advised that she'll be working on billing in the next couple weeks. John may not be able to attend all
meetings for the next couple months and noted that in his opinion public comment should not be for personal comments. Joe thanked
Carl for setting up the meeting with the 3 engineering firms.
Joe read the Executive Session reason aloud
Executive Session MGL Chapter 30A, Section 21A(3); to discuss strategy with respect to litigation if an open meeting may
have a detrimental effect on the litigating position of the Sewer Commission and the chair so declares. Allocation
Agreement with Robert A. Leverone Lunenburg Nominee Trust (LNT))
Discussion: Carl asked if it was necessary to go into executive session to discuss this or if it was just to review the document sent out.
Barb had asked counsel if it merited executive session and he said it did since there was still a potential for future litigation.
Motion: Joan P
Second: John R.
To enter into Executive Session and not return to the regular meeting upon conclusion
Vote: Carl L.-Aye, Ryan S.-Aye, Joe A.- Aye, John R.- Aye, Joan P.- Aye
Open meeting adjourned at 8:52pm.
***************************************Executive Session minutes are Separate***************************************************************
Jane Ranley
Sewer Commission Board Clerk

========================================================================================
DOCUMENT : 2018-10-30-agenda-5600.txt
BOARD    : sewer-commission
DATE     : 2018-10-30
KIND     : agenda
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2018-10-30-agenda-5600.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10302018-5600
========================================================================================

===PAGE 1===
 
 SEWER COMMISSION 
October 30, 2018 
6:30pm PUBLIC HEARING & Regular Meeting  
Town Hall, 2nd Floor Meeting Room, 17 Main St. 
 AGENDA  
    
 
In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being 
recorded and broadcast over Lunenburg Public Access. 
 
PUBLIC HEARING – POLICY UPDATES  
 Irrigation Meter Policy-new process/requirements for meter installation, proposed $50 annual fee 
o adding policy into Sewer Use Regs(Article VII-3D(2)) 
o Appendix K 
 Single meter policy-new policy on restriction of sub-meters  
o adding policy into Sewer Use Regs(Article VII-3(B)) 
 Connection Charge Policy with new Inflow/Infiltration (I/I) requirements  
o adding language into Sewer Use Regs(Article VII-4) 
o Appendix G 
 Grease Trap Rules & Regulations-various clarifications including fee calculations and timing of 
assessments, responsibilities of owners/operators and reasons for non-renewal. 
o updating Appendix C (referred to in Sewer Use Regs(Article III-5-no update) 
 
ANNOUNCEMENTS 
 
 
PUBLIC COMMENT  
 
 
CURRENT BUSINESS   
 
Special Town Meeting 11/13/18 warrant article and Sewer Meeting Date Change to 11/6/18 
 
Inflow/Infiltration (I/I) Evaluation RFP –proposed changes to Scope  
 
Maintenance Plan proposal and vendor list 
 
Privilege Fee Assessment – 654 Mass Ave  
 
Minutes    
 
 
Members Agenda Inputs for Future Meetings 
 
 
Public Comment  
 
 
Adjournment   
 
 
UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES  
November 6, 2018 – 6:30pm Regular Meeting, DPW, 520 Chase Rd (change from regular schedule of 2nd 
 Tuesday due to Special Town Meeting on 11/13) 
November 27, 2018 – 6:30pm Public Hearing & Regular Meeting, Town Hall, 17 Main St

========================================================================================
DOCUMENT : 2018-10-30-minutes-5600.txt
BOARD    : sewer-commission
DATE     : 2018-10-30
KIND     : minutes
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2018-10-30-minutes-5600.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10302018-5600
========================================================================================

===OCR macOS Vision===
===PAGE 1===
credits will be given in the July and October billings. Any additional readings caused by mis-reads or meter malfunction will incur a $25
fee. Also, by June 2019, all existing meters will need to be upgraded to a new preferred meter, which has not yet been selected.
Single meter policy-new policy on restriction of sub-meters - Joe read the proposed single meter policy, that the Commission will only
use the meter readings by the water supplier for the record property owner. Any reading of individual or sub-meters will be the
responsibility of the property owners
Connection Charge Policy- with Inflow/Infiltration (I/I) requirements - John gave a definition of Inflow/Infiltration and read the changes
in the Connection Charge Policy wording that all involve 1/1. New section was added for the Removal and/or Capacity Fee for new
connections that exceed 15,000 gallons/day which will be used towards reduction of I/l as required by DEP.
Grease Trap Rules & Regulations-various clarifications including fee calculations and timing of assessments, responsibilities of
od staponminis, Which
owners/operators and reasons for non-renewal - Joe read changes to the Grease Trap Regulations for Food Establishments, which
included re-wording the annual permit fee section. The Annual Permit applications will be due 30 days August 1st instead of July 1.
Renewals will not be processed if there are outstanding fees due. Barb added for the TV audience that anyone can view these policy
changes on the town website under "What's New". The next public hearing will be November 27.
ANNOUNCEMENTS -
none
PUBLIC COMMENT - none
CURRENT BUSINESS
Special Town Meeting 11/13/18 warrant article - Barb reported that there is one warrant article regarding the transfer of the Reserve
Capacity funds collected to the Stabilization Fund. Due to the Town meeting being held on the regular meeting night, the next Sewer
Commission Meeting will be 11/6/18.
Inflow/Infiltration (I/i) Evaluation RFP -proposed changes to Scope - Commission will discuss Carl's proposed changes to the Scope
of work at the 11/6 meeting. Carl talked to Town Counsel who said that the scope draft could be posted on the town's website and it
would not be an open meeting violation. Barb had talked to Town Counsel as well but that it is usually an accepted practice and
wanted the Commission to approve of this before posting. Commission decided to put the discussion of this issue on the next agenda,
when all members are present for a consensus.
Maintenance Plan proposal and vendor list - Barb had forwarded Carl's proposed Maintenance Plan proposal with the Town
Manager as requested. Heather made suggestions, including concerns with calling it a Maintenance Plan versus Capital Plan.
Commission discussed maintenance being done currently and the need to document maintenance performed. Commission will review
the revised proposal verbiage at the next meeting and will then send it out to 9 vendors.
Privilege Fee Assessment - 654 Mass Ave.
Motion: Carl L.
To access the privilege fee for 654 Mass Ave for $17,327.20.
Second: Joe A.
Vote: Unanimous
Minutes 10/9/18
Motion: John R.
To accept the minutes of 10/9/18.
Member Agenda Inputs for Future Meetings - Proposed changes to the l/l scope, Maintenance plan, posting of draft changes to the
website, manholes, business manager updates at meetings. Public Comment - none
Motion: John R.
To Adjourn: 7:21 pm.
Second: Joe A.
Vote: Unanimous
Second: Carl L.
Vote: Unanimous
respectively sumitted,
lane L. Calen
Sewer Commission Board Clerk

========================================================================================
DOCUMENT : 2018-11-06-agenda-5599.txt
BOARD    : sewer-commission
DATE     : 2018-11-06
KIND     : agenda
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2018-11-06-agenda-5599.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11062018-5599
========================================================================================

===PAGE 1===
  SEWER COMMISSION 
November 6, 2018  
Rescheduled from 11/13 due to Special Town Meeting 
6:30pm REGULAR MEETING   
DPW Building, 520 Chase Rd.  
                    AGENDA   
                    
 
In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is 
being recorded. 
 
ANNOUNCEMENTS 
 
APPOINTMENTS 
6:30pm Bill Tapply, 146 Lancaster Ave. extension request   
 
PUBLIC COMMENT  
 
CURRENT BUSINESS   
 
Inflow/Infiltration (I/I) Evaluation RFQ discussion   
 
Policy and process discussion regarding Posting of Draft Policies/Documents to website prior to 
Commission review/approval   
 
Maintenance plan- proposed RFQ, vendor list   
 
Fy20 Budget discussion - schedule, anticipated expense discussions such as indirect costs, legal 
expenses, Fitchburg payments  
 
Policy updates and clarification from Public Hearing 10/30/18 for 11/27/18 Hearing-Grease Trap 
Rules & Regulations, Irrigation Meter Policy, Single-meter Policy, Connection Charge Policy 
 
Updated Town Charter review   
 
Privilege Fee Assessment – 77 Upland     
 
Minutes for approval 
   
Business Manager report – 1st Tuesday report, Bill outsourcing, Transfer to Delinquency    
 
Members Agenda Inputs for Future Meetings 
 
Public Comment  
 
Adjournment   
 
 
UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES  
November 13, 2018 -7:00pm Special Town Meeting, Lunenburg Middle-High School Auditorium    
November 27, 2018 – 6:30pm Public Hearing & Regular Meeting, Town Hall, 17 Main St  
December 11, 2018 – 6:30pm Regular Meeting, DPW, 520 Chase Rd

========================================================================================
DOCUMENT : 2018-11-06-minutes-5599.txt
BOARD    : sewer-commission
DATE     : 2018-11-06
KIND     : minutes
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2018-11-06-minutes-5599.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11062018-5599
========================================================================================

===OCR macOS Vision===
===PAGE 1===
To approve moving forward on the extension for 146 Lancaster Road based on the engineering plan provided.
Vote: Unanimous
Bill wants to get all his approvals/permits, work on the structure during the winter and connect in the spring.
PUBLIC COMMENT and ANNOUNCEMENTS - none
CURRENT BUSINESS
Inflow/Infiltration (I/I) Evaluation RFQ discussion- Commission reviewed Car's proposed changes to the scope and procurement
process. The Commission agreed with changes and will need to turn it into a formal RFQ before sending to the 5 companies chosen.
Policy and process discussion regarding Posting of Draft Policies/Documents to website prior to Commission
review/approval-Commission discussed posting documents/draft policies on the website and agreed that it cannot be for sharing
opinions. If documents are discussed at a meeting, it can be added to the website for Commissioner's review. Otherwise, documents
should be sent to the Chair first. Maintenance Plan- proposed RFQ, vendor list -Carl had shared 2 samples for the Commission to
review. Commission discussed what should be included in the plan for routine maintenance and repairs. They also discussed the list of
vendors and the initial statement will be sent out to Wright Pierce, Weston Sampson, SWSS and On-Site. In the meantime, the
Commission will work on refining the sample plan.
FY20 Budget discussion/schedule-Commission discussed the list of budget deadlines from last year and the reasoning for sending
the budget to FinCom. Barb will confirm the budget deadlines with Heather and Karen. Anticipated expense discussions --
Commission discussed tasks required of the DPW manager and feasibility of outsourcing some tasks. Commission agreed to have a
discussion with DPW Manager and Town Manager. They also discussed the cost calculations for office space, liability insurance,
accounting and treasurer services. The Commission agreed to get justification for costs from the town. Regarding funding OPEB
(retirement insurance fund), Commission will discuss the amount funded and have a policy. Fitchburg payments - Barb reported the
payment will be $20,900 over 20 years. Legal expenses-Commission discussed the expectations for calculating the F20 legal budget,
based on hours used last year and the hourly rate from the town. The full budgeted amount would be given to the town at the beginning
of year and any litigation costs would be additional. Joe will contact Heather to discuss the budget expenses and get clarification.
Policy Update from Public Hearing - Irrigation Meter Policy - Commission discussed edits to the policy and will start the $50 annual
fee in the first quarterly billing of the fiscal year (July). Commission discussed the new meter requirement and the selection of the new
meter system. It was decided to change the deadline from June 2019 to June 2020 for users to have compatible meters and change
the effective date of the policy to February 1, 2019. Single meter policy - Commission discussed changes and decided the effective
date will be February 1, 2019. Barb will send out letters to the users affected. Connection Policy- is all set. Commission agreed on
removing the percentage language on the Grease Trap Regulation. Updated Town Charter review- Commission discussed the
update for the Sewer Commission as it relates to the supervision of the Business Manager. Joe will speak with Heather. Barb noted
additional hearings will be held by the Charter Review Committee.
Privilege Fee Assessment - 77 Upland Avenue- private extension - $6,998. 74
Motion: Carl L.
To assess privilege fee of $6,998.74 for 77 Upland Avenue
Second: Joe A.
Vote: Unanimous
Minutes for Approval
Motion: John R.
To accept minutes for 10/30/18 meeting.
Second: Joe A.
Vote: Carl, Joe and John-aye, Ryan - abstain
Business Manager Report - 1st Tuesday report- Barb will report next meeting. Bill Outsourcing- Barb reported she had gotten the
contract from Northern Data that she forwarded to counsel. It came back with alot of edits that Barb will forward on to Northern Data.
Transfer to Delinquency-Barb has had lots of calls from residents regarding this process and will be transferring delinquencies on to
tax rolls once the billing is out. Barb just received today the permitting guidebook from the Planning Board for the Montachusett
Regional Planning Commission. They are looking for each department's input, so she will put the proposed update for the Commission
on the website. Fitchburg Invoice for $16,929.36 was reviewed. Barb also reported that the work on John Street and the Task 1 that
===PAGE 2===
Respectively submitted,
Cane 4
Sewer Commission Board Clerk
"Panly

========================================================================================
DOCUMENT : 2018-11-27-agenda-5606.txt
BOARD    : sewer-commission
DATE     : 2018-11-27
KIND     : agenda
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2018-11-27-agenda-5606.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11272018-5606
========================================================================================

===PAGE 1===
   SEWER COMMISSION 
November 27, 2018 
6:30pm PUBLIC HEARING & Regular Meeting  
Town Hall, 2nd Floor Meeting Room, 17 Main St. 
 AGENDA  
  
 
In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being 
recorded and broadcast over Lunenburg Public Access. 
 
PUBLIC HEARING – POLICY UPDATES  
 Irrigation Meter Policy-new process/requirements for meter installation, proposed $50 annual fee 
o adding policy into Sewer Use Regs(Article VII-3D(2)) 
o Appendix K 
 Single meter policy-new policy on restriction of sub-meters  
o adding policy into Sewer Use Regs(Article VII-3(B)) 
 Connection Charge Policy with new Inflow/Infiltration (I/I) requirements  
o adding language into Sewer Use Regs(Article VII-4) 
o Appendix G 
 Grease Trap Rules & Regulations-various clarifications including fee calculations and timing of 
assessments, responsibilities of owners/operators and reasons for non-renewal. 
o updating Appendix C (referred to in Sewer Use Regs(Article III-5-no update) 
 
ANNOUNCEMENTS 
 
PUBLIC COMMENT  
 
CURRENT BUSINESS   
 
Policy updates- Vote 
 Irrigation Meter Policy-Change to Sewer Use Regs Article VII-3D(2), Appendix K 
 Single meter policy-Addition Sewer Use Regs Article VII-3(B) 
 Connection Charge Policy- Change to Sewer Use Regs Article VII-4, Appendix G 
 Grease Trap Rules & Regulations- Changes to Appendix C  
 
Special Town Meeting 11/13/18 –Article 5 result 
 
Inflow/Infiltration on Elizabeth St- remediation discussion 
 
OML Complaint of 5/11/18 – Attorney General response  
 
Q1 FY19 Commitment for Sewer Billing  
 
Minutes- 11/6/18  
 
Business Manager report – 1st Tuesday report, Invoices, Delinquencies, FY19 Recap   
 
Members Agenda Inputs for Future Meetings 
 
Public Comment  
 
Adjournment   
 
UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES   
December 11, 2018 – 6:30pm Regular Meeting, DPW, 520 Chase Rd (no last Tuesday meeting 12/25- Happy Holidays!) 
January 9, 2019 – 6:30pm Public Hearing & Regular Meeting, Town Hall, 17 Main St

========================================================================================
DOCUMENT : 2018-11-27-minutes-5606.txt
BOARD    : sewer-commission
DATE     : 2018-11-27
KIND     : minutes
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2018-11-27-minutes-5606.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11272018-5606
========================================================================================

===OCR macOS Vision===
===PAGE 1===
sewer usage invoice of the new fiscal year. The Irrigation meter reading will be deducted from the water reading and a credit will be
given in the July and October billing. He added that the Commission will be selecting a new irrigation meter and users will need to
comply by June 2020. Also a licensed plumber must pull a plumbing permit for any installations.
Public Comment-Dave Passios, 56 Whiting Street, had questions about when the policy and fee go into effect. Joe replied it would
be February 1, 2019. Dave is concerned since the Commission has not selected a new meter, there is no way for homeowners to
comply and he has been holding off on installing a new meter. He also questioned how the $50 fee was determined. Barb replied that
the fee does not cover all expenses relating to irrigation meters but helps to defray the costs. Commission clarified that they are looking
at options using new meter technology.
Single meter policy - new policy on restriction of sub-meters - Joe read the updated Single Use Meter policy, that states effective
Ipdated Single Use Meter policy, that states effective
2/1/19, sewer accounts will only be in the official property owner's name and the Commission will no longer read submeters.
Public Comment -Karen Carnavale, Whalom Village - asked if the $50 will be charged for the now single meter that we will be
reading and Commission clarified that the $50 fee is only for Irrigation Meters.
Connection Charge Policy with new Inflow/Infiltration (I/l) requirements - Ryan read the addition of the 'l/l Removal and/or
Capacity Fee' language to the Connection Charge Policy for new connections to the sewer that have flows exceeding 15,000 gals/day.
The Capacity fee will be used towards reduction of I/l studies and remediation.
Grease Trap Rules & Regulations- various clarifications including fee calculations and timing of assessments,
responsibilities of owners/operators and reasons for non-renewal - Joan read the changes to the Grease Trap Regulations. The
permit effective date was changed from July 1st to August 1st, with fees based on food establishment's compliance in the previous year.
No renewal application will be accepted or processed for a property with outstanding, unpaid fees or penalties and the two-week
requirement for assessing non-compliance fees was removed.
The public hearing for Policy Updates was closed.
CURRENT BUSINESS
The Commission needed to vote on Policy Updates to formally accept the changes.
Irrigation Meter Policy - Change to Sewer Use Regs Article VII-3D(2), Appendix K
Motion: Ryan S.
Second: Joan P.
Discussion: John said he supports the $50 fee but he cannot vote to approve the new policy without knowing which meter will be
chosen. Barb noted that the changes are general without specifying the new meter. Commission discussed the selection of the new
meter in regards to the policy changes.
To approve the Irrigation Meter Policy changes.
Vote: Joe and John- opposed, Joan and Ryan - aye
The Irrigation policy change was tabled.
Single Meter Policy- Addition Sewer Use Regs Article VII-3(B)
Motion: John R.
To accept the Single Meter Policy as written.
Second: Ryan S.
Vote: Unanimous
Connection Charge Policy - Change to Sewer Use Regs Article VII-4, Appendix G
Motion: Joan P.
To change the Connection Charge Policy.
Second: John R.
Vote: Unanimous
Grease Trap Rules & Regulations- Changes to Appendix C
Motion: Joan P.
To approve the Grease Trap Regulation changes.
Second: Ryan S.
Vote: Unanimous
ANNOUNCEMENTS- Barb-Q2 bills were sent out and can be paid online. If anyone hadn't received their bill, they can call either the
===PAGE 2===
comment trom Carl Luck, highlighting that the Attorney General agreed with Town Counsel and that the Commission was commended
for taking action to rectify the violation.
Commission signed the Q1 FY19 Commitment for Sewer Billing for $219,704.52.
Minutes - 11/6/18
Motion: John R.
To accept the minutes of 11/6/18.
Second: Ryan S.
Vote: Joe A, John R. and Ryan- aye. Joan P.- abstain
Business Manager report - 1st Tuesday report -Barb reported all are compliant. Commission reviewed the Fitchburg Monthly bill
and Leominster Quarterly Invoices. The Transfer Delinquencies are not done yet because they are waiting for rates to be
approved. FY19 Recap - Barb will be doing up a letter for Karen. Member Agenda Inputs for Future Meetings - selecting new
Irrigation Meter,
Public Comment - Barb had sent out the sewer connection process for the MRPC guidebook to the Planning Board.
Motion: Joan P.
To Adjourn: 7:18 pm.
Second: John R.
Vote: Unanimous
Respectively submitted,
-one
h.
Jane Ranley
Sewer Commission Board Clerk
/

========================================================================================
DOCUMENT : 2018-12-11-agenda-5607.txt
BOARD    : sewer-commission
DATE     : 2018-12-11
KIND     : agenda
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2018-12-11-agenda-5607.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12112018-5607
========================================================================================

===PAGE 1===
  SEWER COMMISSION 
December 11, 2018  
6:30pm REGULAR MEETING   
DPW Building, 520 Chase Rd.  
 AGENDA  
                     
 
In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is 
being recorded. 
 
ANNOUNCEMENTS 
 
APPOINTMENTS  
 
6:30pm Gary Burton, 944 Mass Ave – Change of Use to single family to 2-family  
7:00pm Dan Proctor, 380-390 Electric Ave – Change of Use –Multi-use facility/lot subdivision  
  
 
PUBLIC COMMENT  
 
CURRENT BUSINESS   
 
Irrigation Meter – revised policy discussion/approval; meter selection discussion 
 
Fitchburg –John Fitch Highway improvement project- payment schedule approval   
 
Inflow/Infiltration discussion- Manhole rehabilitation project, Elizabeth St remediation discussion, I/I 
quarterly comparison, 3rd party Evaluation RFQ   
 
Maintenance plan request-document review, vendor confirmation   
 
Fy20 Budget discussion – proposed schedule, Town Manager discussion, legal costs review   
 
Grease Trap activity – relicensing activities-Sean Patricks, Simon Pure; 1st Tuesday report  
 
Minutes approvals –11/27/18  
   
Business Manager report – Policy updates, Delinquencies, Recap    
 
Members Agenda Inputs for Future Meetings 
 
Public Comment  
 
 
Adjournment and Motion to Enter into Executive Session – Highfield Village  
Executive Session –To discuss strategy with respect to litigation pursuant to G.L. c. 30A s 21(a)(3) 
regarding enforcement of the Allocation Agreement between the Sewer Commission and Robert A. 
Leverone Lunenburg Nominee Trust (LNT) because discussion in an open meeting may have a 
detrimental effect on the litigating position of the Sewer Commission and the chair so declares. 
 
 
 
UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES  
December 25, 2018 – no meeting – Merry Christmas  
January 8, 2019 – 6:30pm Regular Meeting, DPW, 520 Chase Rd

========================================================================================
DOCUMENT : 2018-12-11-agenda-5615.txt
BOARD    : sewer-commission
DATE     : 2018-12-11
KIND     : agenda
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2018-12-11-agenda-5615.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12112018-5615
========================================================================================

===PAGE 1===
Sewer Commission Meeting- Executive Session1.

========================================================================================
DOCUMENT : 2018-12-11-minutes-5607.txt
BOARD    : sewer-commission
DATE     : 2018-12-11
KIND     : minutes
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2018-12-11-minutes-5607.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_12112018-5607
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===OCR macOS Vision===
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secona - Ryan o.
To approve the change of use from single family to 2 family
Votes will be by roll call because of Carl's remote participation.
Vote: Joe-aye, Joan-aye, Ryan-aye, John-aye, Carl- aye.
Gary added that the connection should be done in the next couple weeks.
Dan Proctor, 380-390 Electric Ave - Change of Use - Multi-use facility/lot subdivision - Dan did not attend
PUBLIC COMMENT - Dave Passios, 56 Whiting Street - inquired about getting the cost of administrative costs for reading
the irrigation meters. Barb noted that there is nothing yet compiled but would send it to Dave once the Commission could
review and discuss. Ryan had read and shared the plumbing inspector, Gary Williams' input on the irrigation meters.
CURRENT BUSINESS
Fitchburg - John Fitch Highway improvement project -payment schedule approval- Barb reported that Fitchburg is
waiting for the official approval of the Sewer Commission for the John Fitch Highway cost-sharing payment schedule.
Motion: Joe A.
Second: Joan P.
To approve the payment schedule with interest for cost sharing of the John Fitch project.
Vote: Joe-aye, Joan-aye, John-aye, Ryan-aye, Carl-aye.
Minutes approvals - 11/27/18
Motion: Joe A.
To accept the minutes of 11/27/18
Vote: Joe-aye, Joan-aye, John-aye, Ryan-aye, Carl- aye.
Second: Ryan S.
Grease Trap activity - relicensing activities - Sean Patricks- Barb reported that Sean Patricks had their grease trap
pumped on 12/11 as requested in August by the Commission but she has not received the waiver request. The former
Bootleggers has reopened as Simon Pure and is under new management. Barb has received their annual permit
application, with the $650 non-compliant fee and the report of the grease interceptor pumpout that was due. 1st Tuesday
report- Barb has 2 establishments that have submitted their November grease trap logs - Conrads and Donnelly's.
Inflow/Infiltration(/l) discussion - Manhole rehabilitation project - The Commission reviewed pictures of manhole
repairs submitted by Weston Sampson. Elizabeth St remediation discussion - Commission discussed report by Pat
Cotton, Weston Sampson, concerning the I/l issue found 238' down. Barb said that Pat will give an estimate for cameraing
but that they still need to determine the exact source. Commission discussed asking Pat what has to happen to pinpoint the
location. I/l quarterly comparison - Barb sent the information to Flow Assessment(FA) and SWSS. Commission discussed
the response from Dan Edwards(FA) on the Q2 billing and meter readings. Commission discussed Dan's suggestion of
having a rain gauge installed and that advice on the placement of the gauge is needed. 3rd party Evaluation RFQ - Barb
received the draft from Carl and needs to send to Heather for review. Maintenance plan request - document review,
vendor confirmation - The Commission discussed Heather's feedback on the maintenance plan RFP and agreed to add
the liability insurance. They will just send it to companies they are using now- Weston & Sampson, Wright Pierce, and
SWSS. Barb will go back to Heather to let her know what they are doing and why. The Commission discussed need for
Selectmen liaisons and agreed that one is not needed at this time.
FY20 Budget discussion - proposed schedule-Joe will meet with Heather in January to discuss issues of legal costs,
Jack's time and other budget questions. Commission will discuss the budget at the January 8th meeting.
Irrigation Meter - revised policy discussion/approval, meter selection discussion- The Commission discussed the
meter options, fees and quotes from Badger and Neptune. Joan said that based on her research, she would suggest going
with the cellular system and in the long run, it will save money. She also suggests having a policy that encourage users to
switch, but not one that mandates a change. The Commission discussed the $50 fee. Dave Passios commented that he
===PAGE 2===
Motion: Jonn R.
To adjourn the regular session and enter into executive session.
Vote: Joe-aye, John-aye, Joan-aye, Ryan-aye, Carl-aye.
Joe read the Executive Session reason aloud:
To enter Executive Session to discuss strategy with respect to litigation pursuant to G.L. c. 30A s21(a)(3) regarding
enforcement of the Allocation Agreement between the Sewer Commission and Robert A. Leverone Lunenburg
Nominee Trust (LNT) because discussion in an open meeting may have a detrimental effect on the litigation
position of the Sewer Commission and the chair so declares.
Motion: Joan P.
To enter into executive session and not return to the regular meeting upon conclusion.
Vote: Joe-aye, John-aye, Joan-aye, Ryan-aye, Carl-aye.
Second: John R.
Open meeting adjourned at 8:00 pm.
**********************************************Executive Session Minutes are Separate******************************************
Respectively submitted
Gene h. Pandey,
Sewer Commission Board Clerk

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DOCUMENT : 2018-12-11-minutes-5615.txt
BOARD    : sewer-commission
DATE     : 2018-12-11
KIND     : minutes
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2018-12-11-minutes-5615.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_12112018-5615
========================================================================================

===OCR macOS Vision===
===PAGE 1===
Commission and barb wanted the Commission to review it betore sending to Kr Law. Interest costs were not
mentioned in the original Allocation calculation, just the John Fitch construction cost. Carl added that originally the full
payment was to be made upfront, but now they are renegotiating to pay over 20 years, so it is valid to ask for interest.
As for the status, we had sent the revised agreement to KP Law after discovering an error in the original calculation
but we only know that it is not yet signed, not whether opposing counsel had already presented the document to the
proponent. Joan reviewed adding a clause that if they pay the money upfront, there would be some forgiven. Carl
agreed and per the terms, reminded the group that the Proponents had agreed to pay the amount in full if they go to
sell the property so interest may not be a big deal to them. Barb clarified that the interest Fitchburg was charging was
2%. Carl also wanted the Commission to discuss changing counsel from KP Law to town counsel as it may be a
good time since we are changing the agreement. All present agreed that it has been drawn out longer than originally
expected and it was a good time to change.
Motion: Joan P.
Second: John R.
To change counsel from KP Law to town counsel. Vote: Joe-aye, Joan-aye, John-aye, Ryan-aye, Carl-aye
Motion: Joan P.
Second: John R.
To specify interest as stated in Carl's email of Dec 2nd. Vote: Joe-aye, Joan-aye, John-aye, Ryan-aye, Carl-
aye.
Motion: Joan P.
To ask town counsel to recommend a reduction in interest for paying it off early.
Vote: Joe-aye, Joan-aye, John-aye, Ryan-aye, Carl-aye.
Second: John R.
Motion: John R.
To adjourn executive session at 8:12pm.
Second: Ryan S.
Vote: Joe-aye, Joan-aye, John-aye, Ryan-aye, Carl-aye.
Respectively submitted,
Jane Ranle
Sewer Commission Board Clerk
Handouts:
Barb's email "Stop the presses" from November 30th
Carl's email from November 30th
Carl's email from December 2nd