# sewer-commission — 69 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2025-01-21-agenda-6972.txt BOARD : sewer-commission DATE : 2025-01-21 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2025-01-21-agenda-6972.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_01212025-6972 ======================================================================================== ===PAGE 1=== SEWER COMMISSION AGENDA Tuesday, January 21, 2025 6:00 PM Regular Meeting via Remote Participation (Zoom) In accordance with the requirements of the Open Meeting Law, please be advised that this meeting will be recorded and can be found on the LunenburgAccess YouTube channel (https://www.youtube.com/user/LunenburgAccess/videos) within 24 hours of the meeting. This public meeting is being conducted remotely. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use this link to join the public meeting webinar: https://us02web.zoom.us/j/83187249940 or from a telephone, dial the toll-free number (888) 475-4499 and enter Webinar ID: 831 8724 9940. If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. 1. 6:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PUBLIC COMMENT 3. ANNOUNCEMENTS 4. CURRENT BUSINESS a. Business Manager Position New Hire – Welcome Andrew Valliere b. 12 Kimball St – Vote to assess privilege fee c. Fiscal Year 2026 Budget – Discussion and possible vote d. Absent Members - discussion e. DPW Director/Sewer Business Manager Updates i. 2nd Quarter Billing – Demands – update ii. Assistant to the Business Manager Position – update iii. Manhole Repair IFB – update iv. Line Repairs – Mass 1 – updated f. Future agenda Items – Discussion 5. OLD BUSINESS 6. PUBLIC COMMENT 7. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES January 28, 2025 6 pm Zoom Meeting February 11, 2025 7 pm Hybrid Meeting February 25, 2025 6 pm Zoom Meeting March 11, 2025 7 pm Hybrid Meeting 8. Adjourn ======================================================================================== DOCUMENT : 2025-01-28-agenda-6982.txt BOARD : sewer-commission DATE : 2025-01-28 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2025-01-28-agenda-6982.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_01282025-6982 ======================================================================================== ===PAGE 1=== SEWER COMMISSION AGENDA Tuesday, January 28, 2025 6:00 PM Regular Meeting via Remote Participation (Zoom) In accordance with the requirements of the Open Meeting Law, please be advised that this meeting will be recorded and can be found on the LunenburgAccess YouTube channel (https://www.youtube.com/user/LunenburgAccess/videos) within 24 hours of the meeting. This public meeting is being conducted remotely. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use this link to join the public meeting webinar: https://us02web.zoom.us/j/83187249940 or from a telephone, dial the toll-free number (888) 475-4499 and enter Webinar ID: 831 8724 9940. If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. 1. 6:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PUBLIC COMMENT 3. ANNOUNCEMENTS 4. CURRENT BUSINESS a. Minutes of 10/19/24, and 12/10/24 – Review/Vote b. 12 Kimball St – Discuss next steps of the privilege fee assessment process c. Fiscal Year 2024 Annual Report – Discussion d. Absent Members - discussion e. DPW Director/Sewer Business Manager Updates i. 2nd Quarter Billing – Demands – update ii. Assistant to the Business Manager Position – update iii. Manhole Repair IFB – update f. Future agenda Items – Discussion 5. OLD BUSINESS 6. PUBLIC COMMENT 7. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES February 11, 2025 7 pm Hybrid Meeting February 25, 2025 6 pm Zoom Meeting March 11, 2025 7 pm Hybrid Meeting March 25, 2025 6 pm Zoom Meeting 8. Adjourn ======================================================================================== DOCUMENT : 2025-01-28-minutes-6982.txt BOARD : sewer-commission DATE : 2025-01-28 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2025-01-28-minutes-6982.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_01282025-6982 ======================================================================================== ===PAGE 1=== Minutes of 01 /28/25 Sewer Commission meeting – via Zoom (Video Conference) Attendees: , Vice-Chair- Brett Ramsden , Clerk- Scott Dall , Member : Joe Hurley , DPW Directo r- Bill Bernard , Sewer Business Manager-Andrew Va lliere, Minutes Clerk- Jane Ranley Absent: Chair- Mike Mackin and Eli Torres Brett opened the meeting at 6 :0 4 pm. and did a roll call of attendees. The Commission began the meeting by saying the Pledge of Allegiance. PUBLIC COMMENT & ANNOUNCEMENTS - none CURRENT BUSINESS - --- Minutes of 10/19/24 and 1 2/10/24 Motion: Joe H. Second : Scott D. To accept the minutes of 10/19/24 and 12/10/24 . Roll Call Vote: Scott-aye, Joe- aye and Brett-aye. --- 12 Kimball St. – Bill reported that the owner came into the office and stated he will pay the Privilege F ee now in full. The Commissioners will DocuSign the document so it can go to the Town Treasurer . --- Fiscal Year 2024 Annual Report- Bill explained the Annual Report is a short summary of the fiscal year and Jane has volunteered to write it. Jane stated that she will do a draft and send it to Andrew and Bill for updated figures . They will send the completed report to the Commissioners , who will need to vote to accept before the report goes to the Town Manager ’s office. The report is due 2/17 , so they will need to vote on it at the next meeting. --- Absent Members – Bill noted that he made contact with Eli , who said he h as taken on a new job and does not have time to be on the Commission anymore. Eli s tated he w ill write a letter of resignation and bring it to the Town Hall within a couple weeks. Bill added that once the resignation is received at the Town Hall, they can start recruiting a new member. --- DPW Director /Sewer Business Manager Updates --2 nd Quarter Billing Demands Update – Andrew reported that he thinks he got the demands to go through with straight $10 fees and will be work ing with Paula to get them to print . If it goes well, he is h op ing to have them ready for Friday and ask Jane to come in to do the mailing . He is also working on the quarterly billing and making progress on that . The quarterly billing usually goes well and i t should be done in the next week or so. Brett told Andrew that he is doing a great job and they appreciate it. Bill reported that Andrew is doing well and picking it up with Paula ’s instruction. To give Andrew more help, they reached out to the town ’s Munis consultant and he will be coming in the mid dle of February . Bill also asked the consultant to give Andrew a high level look at Munis to help him understand what Munis does in the background . The consultant came in to work with Paula in the past and he is being paid out of ARPA money – not the Sewer budget. --Assistant to the Business Manager Position - Bill reported that they have 2 candidates with interviews lined up. He w ill let the Commissioners know when the interviews will take place so they can sit in on t hem . -- Manhole Repair IFB- Bill stated there are n o updates and Brett added that they need to wait until the frost comes out of ground. Bill replied that is why they res trict road openings from November to April 15 th . --- Future Agenda Items- Assistant Business Manager, Quarterly Billing , FY24 Annual Report ---OLD BUSINESS - already covered. ===PAGE 2=== P UBLIC C OMMENT – Bill remind ed residents to not flush anything down their toilets other than waste and toilet paper. Also flushable wipes are not flushable – they tend to clog up the system , so p lease do not flush any wipes . Bret t added that this was a positive meeting with more help with Munis , a potential assistant on the way , m oney coming in and a plan for future repairs. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES : February 11 , 2025 @ 7pm – Regular Meeting, Hybrid Meeting at DPW February 25 , 202 5 @ 6 pm – Regular Meeting , Zoom Meeting March 11 , 202 5 @ 7 pm – Regular Meeting, Hybrid Meeting at DPW March 25 , 2025 @ 6pm – Regular Meeting, Zoom Meeting Motion: Scott D. Second: Joe H. To adjourn at 6:25pm Roll Call Vote: Joe-aye, Scott- aye and Brett-aye. Respect fully submitted, Jane L. Ranley Minutes Clerk ======================================================================================== DOCUMENT : 2025-02-11-agenda-7018.txt BOARD : sewer-commission DATE : 2025-02-11 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2025-02-11-agenda-7018.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02112025-7018 ======================================================================================== ===PAGE 1=== SEWER COMMISSION AGENDA (REVISED) February 11th, 2025 7:00pm Hybrid Meeting via Remote Participation (Zoom) In accordance with the requirements of the Open Meeting Law, please be advised that this meeting will be recorded and can be found on the LunenburgAccess YouTube channel (https://www.youtube.com/user/LunenburgAccess/videos) within 24 hours of the meeting. This public meeting is being conducted remotely. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use this link to join the public meeting webinar: https://us02web.zoom.us/j/83187249940 or from a telephone, dial the toll-free number (888) 475-4499 and enter Webinar ID: 831 8724 9940. If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. 1. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PUBLIC COMMENT 3. ANNOUNCEMENTS 4. CURRENT BUSINESS a. Absent Members – Discussion b. FY24 Annual Report – Discussion / possible vote c. DPW Director/Sewer Business Manager Updates i. 2nd and 3rd Quarter Billing and Demands – update ii. Assistant to the Business Manager Position – update iii. Manhole Repair IFB – update iv. General items - Discussion d. Future agenda Items – Discussion 5. OLD BUSINESS 6. PUBLIC COMMENT 7. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES February 25, 2025 6 pm Zoom meeting March 11, 2025 7 pm Hybrid Meeting March 25, 2025 6 pm Zoom meeting April 8, 2025 7 pm Hybrid Meeting ======================================================================================== DOCUMENT : 2025-02-25-agenda-7069.txt BOARD : sewer-commission DATE : 2025-02-25 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2025-02-25-agenda-7069.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02252025-7069 ======================================================================================== ===PAGE 1=== SEWER COMMISSION AGENDA February 25th, 2025 6:00pm Meeting via Remote Participation (Zoom) In accordance with the requirements of the Open Meeting Law, please be advised that this meeting will be recorded and can be found on the Lunenburg Access YouTube channel (https://www.youtube.com/user/LunenburgAccess/videos) within 24 hours of the meeting. This public meeting is being conducted remotely. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use this link to join the public meeting webinar: https://us02web.zoom.us/j/83187249940 or from a telephone, dial the toll-free number (888) 475-4499 and enter Webinar ID: 831 8724 9940. If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. 1. 6:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PUBLIC COMMENT 3. ANNOUNCEMENTS 4. CURRENT BUSINESS a. Commitment Q3 FY 2025 – Discussion / Vote b. Minutes 1/21/25, 1/28/25 and 2/11/25 – Review / Approve c. DPW Director/Sewer Business Manager Updates i. Budget FY26 Presentation – Discussion ii. Assistant to the Business Manager Position – update iii. 2nd Quarter Demands – update iv. Manhole Repair IFB – update d. Future agenda Items – Discussion 5. OLD BUSINESS 6. PUBLIC COMMENT 7. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES March 11, 2025 7 pm Hybrid Meeting March 25, 2025 6 pm Hybrid meeting April 8, 2025 7 pm Hybrid Meeting April 29, 2025 6pm Hybrid Meeting ======================================================================================== DOCUMENT : 2025-02-25-agenda-7071.txt BOARD : sewer-commission DATE : 2025-02-25 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2025-02-25-agenda-7071.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02252025-7071 ======================================================================================== ===PAGE 1=== SEWER COMMISSION AGENDA February 25th, 2025 6:00pm Meeting via Remote Participation (Zoom) In accordance with the requirements of the Open Meeting Law, please be advised that this meeting will be recorded and can be found on the Lunenburg Access YouTube channel (https://www.youtube.com/user/LunenburgAccess/videos) within 24 hours of the meeting. This public meeting is being conducted remotely. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use this link to join the public meeting webinar: https://us02web.zoom.us/j/83187249940 or from a telephone, dial the toll-free number (888) 475-4499 and enter Webinar ID: 831 8724 9940. If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. 1. 6:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PUBLIC COMMENT 3. ANNOUNCEMENTS 4. CURRENT BUSINESS a. Commitment Q3 FY 2025 – Discussion / Vote b. Minutes 1/21/25, 1/28/25 and 2/11/25 – Review / Approve c. DPW Director/Sewer Business Manager Updates i. Budget FY26 Presentation – Discussion ii. Assistant to the Business Manager Position – update iii. 2nd Quarter Demands – update iv. Manhole Repair IFB – update d. Future agenda Items – Discussion 5. OLD BUSINESS 6. PUBLIC COMMENT 7. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES March 11, 2025 7 pm Hybrid Meeting March 25, 2025 6 pm Hybrid meeting April 8, 2025 7 pm Hybrid Meeting April 29, 2025 6pm Hybrid Meeting ======================================================================================== DOCUMENT : 2025-02-25-agenda-7122.txt BOARD : sewer-commission DATE : 2025-02-25 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2025-02-25-agenda-7122.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02252025-7122 ======================================================================================== ===PAGE 1=== SEWER COMMISSION AGENDA March 25th, 2025 6:00pm Remote Participation (Zoom) In accordance with the requirements of the Open Meeting Law, please be advised that this meeting will be recorded and can be found on the Lunenburg Access YouTube channel (https://www.youtube.com/user/LunenburgAccess/videos) within 24 hours of the meeting. This public meeting is being conducted remotely. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use this link to join the public meeting webinar: https://us02web.zoom.us/j/83187249940 or from a telephone, dial the toll-free number (888) 475-4499 and enter Webinar ID: 831 8724 9940. If you have not registered with Zoom you will be asked for your name and e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. 1. 6:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PUBLIC COMMENT 3. ANNOUNCEMENTS 4. CURRENT BUSINESS a. Commission Vacancies – Discussion b. Zoom/remote Open Meeting Law Legislature – Update c. DPW Director/Sewer Business Manager Updates i. Minutes from 2/25/25 and 3/11/25 – Review/Vote to approve ii. Sewer expansion request outside service area & Easement for connection – General Discussion iii. Wright-Pierce NDPES requirements – Discussion/Update iv. Bill payment online feature/options – Update v. Assistant to the Business Manager Position – Discussion vi. Manhole Repair IFB – Update d. Future agenda Items – Discussion 5. OLD BUSINESS 6. PUBLIC COMMENT 7. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES April 8th, 2025, 7 pm Regular (Hybrid) Meeting April 29th, 2025, 6pm Regular (Zoom) Meeting May 13th, 2025, 7 pm Regular (Hybrid) Meeting May 27th, 2025, 6pm Regular (Zoom) Meeting ===PAGE 2=== 2025.03.20 ======================================================================================== DOCUMENT : 2025-03-11-agenda-7092.txt BOARD : sewer-commission DATE : 2025-03-11 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2025-03-11-agenda-7092.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03112025-7092 ======================================================================================== ===PAGE 1=== SEWER COMMISSION AGENDA March 11th, 2025 7:00pm Hybrid Meeting via Remote Participation (Zoom) In accordance with the requirements of the Open Meeting Law, please be advised that this meeting will be recorded and can be found on the Lunenburg Access YouTube channel (https://www.youtube.com/user/LunenburgAccess/videos) within 24 hours of the meeting. This public meeting is being conducted remotely. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use this link to join the public meeting webinar: https://us02web.zoom.us/j/83187249940 or from a telephone, dial the toll-free number (888) 475-4499 and enter Webinar ID: 831 8724 9940. If you have not registered with Zoom you will be asked for your name and e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. 1. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PUBLIC COMMENT 3. ANNOUNCEMENTS 4. CURRENT BUSINESS a. Commission Vacancies – Discussion b. Zoom/remote Open Meeting Law legislation – Discussion c. DPW Director/Sewer Business Manager Updates i. Wright-Pierce NDPES requirements – Discussion ii. Budget FY26 – Discussion iii. Assistant to the Business Manager Position – update iv. Demands – update v. Manhole Repair IFB – update d. Future agenda Items – Discussion 5. OLD BUSINESS 6. PUBLIC COMMENT 7. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES March 25th, 2025, 6 pm Zoom meeting April 8th, 2025, 7 pm Hybrid Meeting April 29th, 2025, 6pm Hybrid Meeting May 13th, 2025, 7 pm Hybrid Meeting ======================================================================================== DOCUMENT : 2025-03-25-agenda-7123.txt BOARD : sewer-commission DATE : 2025-03-25 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2025-03-25-agenda-7123.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03252025-7123 ======================================================================================== ===PAGE 1=== SEWER COMMISSION AGENDA March 25th, 2025 6:00pm Remote Participation (Zoom) In accordance with the requirements of the Open Meeting Law, please be advised that this meeting will be recorded and can be found on the Lunenburg Access YouTube channel (https://www.youtube.com/user/LunenburgAccess/videos) within 24 hours of the meeting. This public meeting is being conducted remotely. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use this link to join the public meeting webinar: https://us02web.zoom.us/j/83187249940 or from a telephone, dial the toll-free number (888) 475-4499 and enter Webinar ID: 831 8724 9940. If you have not registered with Zoom you will be asked for your name and e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. 1. 6:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PUBLIC COMMENT 3. ANNOUNCEMENTS 4. CURRENT BUSINESS a. Commission Vacancies – Discussion b. Zoom/remote Open Meeting Law Legislature – Update c. DPW Director/Sewer Business Manager Updates i. Minutes from 2/25/25 and 3/11/25 – Review/Vote to approve ii. Sewer expansion request outside service area & Easement for connection – General Discussion iii. Wright-Pierce NDPES requirements – Discussion/Update iv. Bill payment online feature/options – Update v. Assistant to the Business Manager Position – Discussion vi. Manhole Repair IFB – Update d. Future agenda Items – Discussion 5. OLD BUSINESS 6. PUBLIC COMMENT 7. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES April 8th, 2025, 7 pm Regular (Hybrid) Meeting April 29th, 2025, 6pm Regular (Zoom) Meeting May 13th, 2025, 7 pm Regular (Hybrid) Meeting May 27th, 2025, 6pm Regular (Zoom) Meeting ===PAGE 2=== 2025.03.20 ======================================================================================== DOCUMENT : 2025-04-08-agenda-7149.txt BOARD : sewer-commission DATE : 2025-04-08 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2025-04-08-agenda-7149.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04082025-7149 ======================================================================================== ===PAGE 1=== SEWER COMMISSION AGENDA April 8th, 2025 7:00pm Hybrid Meeting via Remote Participation (Zoom) In accordance with the requirements of the Open Meeting Law, please be advised that this meeting will be recorded and can be found on the Lunenburg Access YouTube channel (https://www.youtube.com/user/LunenburgAccess/videos) within 24 hours of the meeting. This public meeting is being conducted in person at the DPW Office. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use this link to join the public meeting webinar: https://us02web.zoom.us/j/83187249940 or from a telephone, dial the toll-free number (888) 475-4499 and enter Webinar ID: 831 8724 9940. If you have not registered with Zoom you will be asked for your name and e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. 1. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PUBLIC COMMENT 3. ANNOUNCEMENTS 4. CURRENT BUSINESS a. Zoom/remote Open Meeting Law Legislature – Update b. Commission Vacancies – Discussion c. DPW Director/Sewer Business Manager Updates i. Manhole Repair IFB – Update ii. Waiver of interest for 50 Massachusetts Ave – Discussion/Vote iii. Indirect costs for DPW Director as acting Sewer Business Manager Q2 and Q3 FY25 – Discussion/Vote iv. Online Unipay partial payment option – General Discussion/Vote v. Assistant to the Business Manager Position – Update d. Future agenda Items – Discussion 5. OLD BUSINESS 6. PUBLIC COMMENT 7. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES April 29th, 2025, 6pm (Zoom) Meeting May 13th, 2025, 7 pm Regular (Hybrid) Meeting May 27th, 2025, 6pm (Zoom) Meeting June 10th, 2025, 7 pm Regular (Hybrid) Meeting 2025.04.03 ======================================================================================== DOCUMENT : 2025-04-15-agenda-7161.txt BOARD : sewer-commission DATE : 2025-04-15 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2025-04-15-agenda-7161.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04152025-7161 ======================================================================================== ===PAGE 1=== SEWER COMMISSION AGENDA April 15th, 2025 (RESCHEDULED) 7:00pm Hybrid Meeting via Remote Participation (Zoom) In accordance with the requirements of the Open Meeting Law, please be advised that this meeting will be recorded and can be found on the Lunenburg Access YouTube channel (https://www.youtube.com/user/LunenburgAccess/videos) within 24 hours of the meeting. This public meeting is being conducted in person at the DPW Office. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use this link to join the public meeting webinar: https://us02web.zoom.us/j/7927370353?omn=87995745630 or from a telephone, dial the toll-free number (888) 475-4499 and enter Webinar ID: 792 737 0353 . If you have not registered with Zoom you will be asked for your name and e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. 1. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PUBLIC COMMENT 3. ANNOUNCEMENTS 4. CURRENT BUSINESS a. Zoom/remote Open Meeting Law Legislature – Update b. Commission Vacancies – Discussion c. DPW Director/Sewer Business Manager Updates i. Manhole Repair IFB – Update ii. Waiver of interest for 50 Massachusetts Ave – Discussion/Vote iii. Indirect costs for DPW Director as acting Sewer Business Manager Q2 and Q3 FY25 – Discussion/Vote iv. Online Unipay partial payment option – General Discussion/Vote v. Assistant to the Business Manager Position – Update d. Future agenda Items – Discussion 5. OLD BUSINESS 6. PUBLIC COMMENT 7. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES April 29th, 2025, 6pm (Zoom) Meeting May 13th, 2025, 7 pm Regular (Hybrid) Meeting May 27th, 2025, 6pm (Zoom) Meeting June 10th, 2025, 7 pm Regular (Hybrid) Meeting 2025.04.09 REV ======================================================================================== DOCUMENT : 2025-04-29-agenda-7189.txt BOARD : sewer-commission DATE : 2025-04-29 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2025-04-29-agenda-7189.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04292025-7189 ======================================================================================== ===PAGE 1=== SEWER COMMISSION AGENDA April 29th, 2025 (REVISED) 6:00pm Remote Participation (Zoom) In accordance with the requirements of the Open Meeting Law, please be advised that this meeting will be recorded and can be found on the Lunenburg Access YouTube channel (https://www.youtube.com/user/LunenburgAccess/videos) within 24 hours of the meeting. This public meeting is being conducted remotely. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use this link to join the public meeting webinar: https://us02web.zoom.us/j/83187249940 or from a telephone, dial the toll-free number (888) 475-4499 and enter Webinar ID: 831 8724 9940. If you have not registered with Zoom you will be asked for your name and e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. 1. 6:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PUBLIC COMMENT 3. ANNOUNCEMENTS 4. CURRENT BUSINESS a. CWMP - Discussion b. Commission Vacancies – Discussion c. DPW Director/Sewer Business Manager Updates i. Minutes from 3/25/2025 and 4/15/2025 – Review/Vote to approve ii. Quarter 4 FY25 Billing – Update iii. Manhole Repair IFB – Update iv. Town Meeting Slideshow – Discussion v. Asst. To Sewer Business Mgr. – Updates d. Future agenda Items – Discussion 5. OLD BUSINESS 6. PUBLIC COMMENT 7. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES May 13th, 2025, 7 pm Regular (Hybrid) Meeting May 27th, 2025, 6pm (Zoom) Meeting June 10th, 2025, 7 pm Regular (Hybrid) Meeting June 24th, 2025, 6pm (Zoom) Meeting REV 2025.04.24 ======================================================================================== DOCUMENT : 2025-04-29-minutes-7189.txt BOARD : sewer-commission DATE : 2025-04-29 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2025-04-29-minutes-7189.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_04292025-7189 ======================================================================================== ===PAGE 1=== M inutes of 4/29/25 Sewer Commission meeting – via Zoom (Video Conference) Attendees: Vice-Chair- Brett Ramsden , Clerk- Scott Dall , Member: Joe Hurley , DPW Directo r- Bill Bernard , Sewer Business Manager: Andrew Valliere, Minutes Clerk- Jane Ranley Brett opened the meeting at 6 :0 3 pm. and did a roll call of attendees. The Commission began the meeting by saying the Pledge of Allegiance. PUBLIC COMMENT & ANNOUNCEMENTS - none CURRENT BUSINESS - ---CWMP (Comprehensive Wastewater Management Plan ) discussion- Bill emailed the Commissioners the E xec utive Summary and 1 st chapter of the CWMP but could not send the whole f ile because it was too large . He screen -shared a summary of the CWMP which was started around 2005 and last updated in 2016. That update looked at the future of the system up to 203 6. The Town determined they needed a plan for 3 factors : ---1 .) the re are areas of the t own that are not well suited to conventional on-site disposal ( Title V ) --- 2.) concerns about population growth --- 3.) the limited capacity for sending wastewater to nearby municipal facilities (Fitchburg and Leominster). Phase 1 determined there were 11 areas that need ed study. Phase 2 identified , described and evaluated several alternatives. Phase 3 included a detailed evaluation of wastewater collection , treatment and disposal alternatives listed in Phase 2. Phase 4 updated the plan. The Priority areas were: Lower Mass Ave, Baker Station, Whalom , Mass A ve/Beal St., Highland St., Rolling Acres Rd. and Pioneer Drive. Bill stated most people that want to connect are in the S ewer Service A rea and they have b een following the plan. The Plan also included water conservation, stormwater management, nutrient management and developing a Septage Management Plan (SMP). The plan indicated the majority of sewer be sen t to Leominster , which has more capacity and lower c ost than Fitchburg. This included sending Lower Mass Ave and Mass Ave/Beal St to Leominster instead of Fitchburg. The plan was evaluated on Public Health, Water Supply Protection, Protection of Surface Waters, Preserving Community Character and Managed Growth. Joe asked if the 11 areas were not suitable for septic s due to proximity to lakes. Bill replied th e 11 areas studied had unsuitable so ils, were near lakes or had lots too small. J oe asked if a T itle 5 can not go in , are they required to find a way to bring sewer there and Bill answered that it does not require them to do that. The report shows the areas to look at first for expansion. ---Commission Vacancies – Bill talked to the town manager about a town-wide letter going out but it didn ’t go too far. He added that i f the Commission want ed to do their own letter , it would be okay. The Commission discussed possible ways to get the word out at Town Meeting, soccer practices and putting a letter together. Bill was abl e to locate the previous letter sent out and will email it to the Commissioners for edits at the next meeting. --- DPW Director /Sewer Business Manager Updates – I. Minut es from 3/25/2025 and 4/15/25- Motion: Scott D. Second: Joe H. To a ccept the minutes of 3/25/25 and 4/15/25. Roll Call Vote: Scott-aye, Joe- aye and Brett-aye. II. Quarter 4 FY25 Billing – And rew reported the bill run was d one and going out. He added it was a lot of work going over things, but it should be accurate. Brett thanked Andrew for all ===PAGE 2=== his work and that they appreciated all he did to get it together. Bill noted that Munis threw 1 4 curveballs at him and they brought in 2 consultants but he was able to work through it all. Andrew stated it took a lot of checking and rechecking. He is hoping when every thing go es into the cloud , it won ’t be so “wonky ”. Scott asked if they turn ed on the partial payment process and Andrew replied he will talk to Myleen . III. Manhole Repair IFB – Bill contacted Insituform and they plan on start ing in June . IV. iv. Town Meeting Slideshow – Bill screen-shared the presentation for the articles at town meeting. Articles 21, 23 & 24 will be part of the Consent Calendar and Article 22 (Budget) will be presented at Town Meeting. They will need to borrow from Retained Earnings but the good news is rates will not increase. He will remind people that clogs are a serious issue and to not flush anything that does not belong there. Bill added that clogs have been down but he will keep reminding people. Bill will do the presentation which will include a summary of the Re venues and estimated E xpenses . Scott noted there may be a question about whether the billing is working now and the issue of the 26% delinqu ency rate . Andrew stated that the demands were mailed and now the quarterly billing is go ing out. Demands will go out again soon and he will seek help if there are any issues. Scott said it will be a good opportunity to get the word out that things are working now . V. Asst . To Sewer Business Mgr. – Bill reported they interviewed a woman named Susan and she is going through the HR process. If everything goes as planned, her start date will be May 27 th . Future Agenda Items- Comm ission Vacancies, Updates from DPW/ Sewer Business Manager, Town Meeting Update , and potential new Assistant update. P UBLIC C OMMENT – Bill urged all to attend the Town Meeting – there will be a lot of important things discussed there and to make your voice heard by voting. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES : May 13 , 202 5 @ 7 pm – Regular Meeting , Hybrid Meeting May 27 , 202 5 @ 6 pm – Regular Meeting, Zoom Meeting June 1 0 , 2025 @ 7 pm – Regular Meeting, Hybrid Meeting June 24 , 2025 @ 6 pm – Regular Meeting, Zoom Meeting Motion: Joe H. Second: Scott D. To adjourn at 6:47 pm Roll Call Vote: Joe-aye, Scott-aye and Brett-aye. Respect fully submitted, Jane L. Ranley Minutes Clerk ======================================================================================== DOCUMENT : 2025-05-13-minutes-7218.txt BOARD : sewer-commission DATE : 2025-05-13 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2025-05-13-minutes-7218.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_05132025-7218 ======================================================================================== ===PAGE 1=== M inutes of 5/13/25 Sewer Commission meeting – via Zoom (Video Conference) Attendees: Vice-Chair- Brett Ramsden , Clerk- Scott Dall , Member: Joe Hurley , DPW Directo r- Bill Bernard , Sewer Business Manage r- Andrew Valliere, Minutes Clerk- Jane Ranley Brett opened the meeting at 7 :02 pm. and did a roll call of attendees. The Commission began the meeting by saying the Pledge of Allegiance. PUBLIC COMMENT - & ANNOUNCEMENTS - none CURRENT BUSINESS - ---Commission Vacancies – Bill reported they d o not have any new members but he gave the Commissioners copies of the letter sent out previously . The Commissioners discussed edits and agreed to mail an updated version of the letter. Andrew will make the edits and send the letters to sewer users. ---DPW Director/Sewer Business Manager Updates i. Minutes of 4/29/25 Motion: Joe H. Second: Scott D. To accept the minutes of 4/29/25. Roll Call Vote: Joe-aye, Scott- aye and Brett- aye. ii. Quarter 4 FY25 Billing - Andrew reported he was able to get t he billing done but found an issue in Munis with the rate s. Munis had reverted it back to the 2022 rates for the bills over the minimum charge. He t hought he corrected the issue and the consultant agreed it looked ok. However, he received a call from a c ustomer who alerted him that he was charged $13 6 but it should have been $158. Andrew said the Commitment number will be a bit low er and he will have to do a supplemental Commitment because he will need to send out another round of bills for the difference. T he new bill will come on Uni-pay but there will be no interest due to the inconvenience . Bill noted that about half of the bills were incorrect -about 500 . Of that 500, the difference on 475 was less than $100. He added that the sys tem used the correct rate for a year and now it grabbed the wrong rate . If they don ’t send the corr ected bills , they would lose $24,000 . Andrew stated the bills will reflect any payments paid already and he extended the due date. Bill reported they are changing to the cloud based system in 2 weeks. The consultant helped so they did not have to do manual adjustments on each bill . Joe asked if someone is on auto-pay will it automatically make the supplemental payment and they will check on that. iii . Assistant to the Business Manager Position- Bill announced that Susan Sullivan will be starting on 5/27 as the new assistant. iv . Manhole Repair IFB – Bill contacted Insitufo rm for an update. They are changing project managers but they will still be starting in June . Bill added that the flow meters will show an increase with all the rain. v. Commitment Q4 FY25 - The C ommi ssioners reviewed, signed and voted on the Commitments. Motion: Joe H. Second: Scot t D. T o accep t the Q4 FY25 C ommitment and S up p lemental Commitment as written . Roll Call Vote: Joe-aye, Scott-aye and Brett- aye. --- Future Agenda Items- C omm ission v acancies, minutes, review end of year budget items and any adjustments , new A ssistant Manager , D ana S treet work before 7/1. P UBLIC C OMMENT – Brett wished residents with children a happy Mother ’s Day. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES : May 27 , 202 5 @ 6 pm – Regular Meeting , Zoom Meeting June 10 , 202 5 @ 7 pm – Regular Meeting, Hybrid Meeting @ DPW ===PAGE 2=== June 24 , 2025 @ 6pm – Regular Meeting, Zoom Meeting July 8 , 2025 @ 7pm – Regular Meeting, Hybrid Meeting @ DPW Motion: S cott D. Second: J oe H. To adjourn at 7:31pm . Roll Call Vote: Joe-aye, Scott-aye and Brett- aye. Respect fully submitted, Jane L. Ranley , Minutes Clerk ======================================================================================== DOCUMENT : 2025-05-22-agenda-7241.txt BOARD : sewer-commission DATE : 2025-05-22 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2025-05-22-agenda-7241.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_05222025-7241 ======================================================================================== ===PAGE 1=== SEWER COMMISSION AGENDA JOINT SELECT BOARD MEETING May 22nd, 2025 7:00PM (Remote participation via Zoom) In accordance with the requirements of the Open Meeting Law, please be advised that this meeting will be recorded and can be found on the Lunenburg Access YouTube channel (https://www.youtube.com/user/LunenburgAccess/videos) within 24 hours of the meeting. This public meeting is being conducted remotely. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use this link to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll-free number (888) 475-4499 and enter Webinar ID: 909-174-0347 #. If you have not registered with Zoom you will be asked for your name and e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. I. 7:00 PM CALL TO ORDER II. 7:00 PM Joint meeting of Sewer Commission & Select Board – Appointments to fill the Sewer Commission Vacancies. III. Adjournment ======================================================================================== DOCUMENT : 2025-05-22-minutes-7241.txt BOARD : sewer-commission DATE : 2025-05-22 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2025-05-22-minutes-7241.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_05222025-7241 ======================================================================================== ===PAGE 1=== Minutes of 5/22/25 Select Board joint Sewer Commission meeting– via Zoom (Video Conference) Attendees: Vice-Chair- Brett Ramsden, Clerk- Scott Dall, Member: Joe Hurley, Sewer Business Manager, Andrew Valliere Select Board Members: Caesar Nuzzolo, Chair - Amanda Moore, Vice Chair - Renee Emkey, Clerk - Brian Lehtinen, Member, Glenn Mcleod Member, - Town Manager: Jennifer Warren-Dyment Caesar welcomed all to the meeting starting at 7:03 pm. Brett opened the meeting around 7:07 pm. and made a roll call of attendees of the Sewer commission staff. PUBLIC COMMENT & ANNOUNCEMENTS - none CURRENT BUSINESS - Appointment to fill the Sewer Commission Vacancies. Joe Hurley to be appointed to sewer commission. Motion: Scott D. Second: Brett To re-appoint Joe Hurley member of the Sewer Commission. Roll Call Vote: Scott-aye, Brett-aye. Select Board members: 5 of 5 (all in favor) - aye Caesar, Brett and Scott D. all thanked Joe Hurley for his contribution to the Sewer Commission and thankful for Joe’s willingness to continue being a member of the commission. Introduction for Daniel Proctor; Daniel is a business owner of two carwashes in town that utilizes the sewer system as well manages his own construction business in Lunenburg and looks forward to helping serve his community. Appointment to fill the Sewer Commission Vacancies. Daniel Proctor to be appointed to Sewer Commission. Motion: Scott D. Second: Brett To appoint Daniel Proctor as member of the Sewer Commission. Roll Call Vote: Scott-aye, Joe H- aye. Select Board members: 5 of 5 (all in favor) -aye Introduction for Arthur Katsis; Arthur has lived in Lunenburg for many years and has had his children attend Lunenburg schools. He is a former military veteran and wants to help serve his community. Appointment to fill the Sewer Commission Vacancies. Arthur Katsis to be appointed to sewer commission. Motion: Scott D. Second: Brett To appoint Arthur Katsis as member of the Sewer Commission. Roll Call Vote: Scott-aye, Joe H- aye. Select Board members: 5 of 5 (all in favor) -aye PUBLIC COMMENT - none Motion: Brian L. Second: Amanda M. To adjourn at 7:26 pm Roll Call Vote: Select Board members 5 of 5-aye Respectfully submitted, Andrew Valliere Sewer Business Mgr. ======================================================================================== DOCUMENT : 2025-05-27-agenda-7242.txt BOARD : sewer-commission DATE : 2025-05-27 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2025-05-27-agenda-7242.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_05272025-7242 ======================================================================================== ===PAGE 1=== SEWER COMMISSION Brett Ramsden, Vice-Chairman Scott Dahl, Member Joseph Hurley, Member Bill Bernard, DPW Director Andrew Valliere, Business Mgr. SEWER COMMISSION AGENDA May 27th, 2025 6:00pm Remote Participation (Zoom) In accordance with the requirements of the Open Meeting Law, please be advised that this meeting will be recorded and can be found on the Lunenburg Access YouTube channel (https://www.youtube.com/user/LunenburgAccess/videos) within 24 hours of the meeting. This public meeting is being conducted remotely. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use this link to join the public meeting webinar: https://us02web.zoom.us/j/83187249940 or from a telephone, dial the toll-free number (888) 475-4499 and enter Webinar ID: 831 8724 9940. If you have not registered with Zoom you will be asked for your name and e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. 1. 6:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PUBLIC COMMENT 3. ANNOUNCEMENTS 4. CURRENT BUSINESS a. Commission Re-Organization / Meeting of 5/22 – Discussion b. DPW Director/Sewer Business Manager Updates i. Dana Street Repairs – Discussion ii. Supplemental Billing Q4 FY25– Update iii. Manhole Repair IFB – Update iv. Quarterly demands – Update v. Asst. To Sewer Business Mgr. – Update/Welcome c. Future agenda Items – Discussion 5. OLD BUSINESS 6. PUBLIC COMMENT 7. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES June 10th, 2025, 7 pm Regular (Hybrid) Meeting June 24th, 2025, 6pm (Zoom) Meeting July 8th, 2025, 7pm Regular (Hybrid) Meeting July 29th, 2025, 6pm (Zoom) Meeting 2025.05.21 ======================================================================================== DOCUMENT : 2025-05-27-minutes-7242.txt BOARD : sewer-commission DATE : 2025-05-27 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2025-05-27-minutes-7242.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_05272025-7242 ======================================================================================== ===PAGE 1=== M inutes of 5/27/25 Sewer Commission meeting – via Zoom (Video Conference) Attendees: Chair- Brett Ramsden , Vice -Chair - Scott Dall , Clerk- Dan Proctor, Member s : Joe Hurley and Arthur Katis , DPW Directo r- Bill Bernard , Sewer Business Manager: Andrew Valliere, Minutes Clerk- Jane Ranley Brett opened the meeting at 6 :0 7 pm. and did a roll call of attendees. The Commission began the meeting by saying the Pledge of Allegiance. PUBLIC COMMENT - Bill thanked Scott for running again and Joe for continuing as long as he is able . He also gave a big welcome to the newest members - Dan and A rthur , thanking them for jumping on. H e appreciate s having a full Commission and welcomed their new ideas. CURRENT BUSINESS - ---Commission Re-Organization /Meeting of 5/22- Brett also welcomed Dan and Arthur and thanked Joe for staying on . Bill advis ed they will need to vote for new officers now. Nominations: Joe nominated Brett for Chair and Scott seconded. Brett nominated Scott for Vice-Chair and Dan seconded. Scott nominated Dan for Clerk and Brett seconded. Votes: Chair – Joe-aye, Scott-aye, Dan-aye, and Art hur -aye. Brett abstained . Vice-Chair – Art hur -aye, Joe-aye, Dan-aye, Scott-aye and Brett-aye. Clerk- Scott-aye, Dan-aye, Joe-aye and Arthur-aye (Brett did not vote) Brett thanked Andrew for putting the letter (re. new commissioners) together a nd sending it out. --- DPW Director /Sewer Business Manager Updates – i. D ana Street Repairs - Bill noted that the Dana pump house is our main pump station and almost all the waste in town goes through it. The force mai n is where the waste exits and the pipes are pretty rotted . They will be u s ing Chad Empey (our contractor) who is hiring Pride Environmental to do the work for $123,600 . S imilar work done at Mass 1 co s t $88K plus about $10K for pump trucks. At Dana Street , they figured out a way to use the by-pass and will not need pump trucks this time but will have to excavate to check those pipes. The w ork should be done in another month and will take 5-7 days to complete . Bill stated that t he Commission had already added money to C apital to cover this repair. He no ted that if the pressure line broke , it would be a costly emergency repair and create an environmental issue. Dan asked how much pipe was being replaced and Bill replied a bout 40 feet. Joe asked if there is any other work that needs to be done while it is open and Bill replied no . T his station is about 20 years old and had a design li fe of 25 years. Art asked if there is a warranty on the work . Bill re ad the work procedure from the quote but did not notice a warranty statement. Scott inquired about the contractor ex ercising the cut-offs and if they will be adding it to the future maintenance contract . Bill said that is duly noted. The Commission discussed the wording of the vote and making it dependent on a warranty. Motion: Scott D. Seco nd: Dan P. To accept the quote and move forward to schedule the work before it becomes an issue. Roll Call Vote: Scott-aye, Joe-aye, Dan-aye, A rthur-aye and Brett-aye. B rett asked B ill to give an update at the next meeting on the warranty . ii. Supplemental Billing Q4 FY25 – Andrew reported that the billing went out . They got some questions but have received checks and it worked out well . He added that the Munis system had originally calculated the rates from 2022 and the sewer rates were ===PAGE 2=== wrong. They brought in the consultant to help and thought it was all straightened out , but a ny bill over the minimum charge was not correct. Suppl e mental billing was then sent out for the difference. Andrew stated that everything has been upd a ted and the y will make sure the next bill run will not have as many issues as possible . Bill reported the town just updated to the newest version of Munis and Andrew now has a helper to assis t him. iii. Manhole Repair IFB - Bill – Bill stated that the S ewer C ommission received $100K of ARPA funds to make sewer manhole repairs . They are focusing on manholes that are allowing clean water to enter the system as I/I (Inflow/Infiltration). The work went out to bid and Insituform Technol ogies was the lowest bidder. Bill noted that they h ave ch anged project managers and he does not have a start date yet but will stay on them. Dan asked where the money is coming from and Bill replied $100K from ARPA funds (Federal money) and $40K from the budget. iv. Quarterly demands – Andrew said he will be working on the demands in the next couple weeks . He estimated 27-29% users are delinquent . Bill confirmed that when it is delinquent for 1 year it is put on th eir taxes. v. Ass t. To Sewer Business M gr. - Andrew reported that Susan started today and they are get ting her set up so s he can shadow Andrew . B ill added there is plenty to do and they came up with a new project today. --- Future Agenda Items- Dana St. update, Manhole repairs update , Select Board meeting w/Commission minutes P UBLIC C OMMENT – Joe said if they have someone new that is willing to come onboard, he will step down. Dan asked if he can talk to Bill to get up to speed on the Commission . Brett replied he can talk with Bill and Andrew. Scott noted they just c an not discuss as a group outside of the m eeting s . Bill suggested read ing all the minutes posted on the town website. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES : June 10, 2025 @ 7pm – Regular Meeting, Hybrid Meeting at DPW June 24 , 202 5 @ 6 pm – Regular Meeting , Zoom Meeting July 8 , 2025 @ 7pm – Regular Meeting, Hybrid Meeting at DPW July 29 , 2025 @ 6pm – Regular Meeting, Zoom Meeting Motion: Scott D. Second: Dan P. To adjourn at 6:53pm Roll Call Vote: S cott-aye , A rthur-aye , D an-aye , and Brett - aye ( Joe had left) Respect fully submitted, Jane L. Ranley Minutes Clerk ======================================================================================== DOCUMENT : 2025-06-10-agenda-7255.txt BOARD : sewer-commission DATE : 2025-06-10 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2025-06-10-agenda-7255.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_06102025-7255 ======================================================================================== ===PAGE 1=== SEWER COMMISSION AGENDA (REVISED) June 10th, 2025 7:00pm Hybrid Meeting via Remote Participation (Zoom) In accordance with the requirements of the Open Meeting Law, please be advised that this meeting will be recorded and can be found on the Lunenburg Access YouTube channel (https://www.youtube.com/user/LunenburgAccess/videos) within 24 hours of the meeting. This public meeting is being conducted from the DPW office. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use this link to join the public meeting webinar: https://us02web.zoom.us/j/83187249940 or from a telephone, dial the toll-free number (888) 475- 4499 and enter Webinar ID: 831 8724 9940. If you have not registered with Zoom you will be asked for your name and e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. 1. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PUBLIC COMMENT 3. ANNOUNCEMENTS 4. CURRENT BUSINESS a. Minutes from May 13th and May 27th Meeting – Review/Vote to approve b. DPW Director/Sewer Business Manager Updates i. Dana Street Repairs – Update ii. Manhole Repair IFB – Update iii. Quarterly Demands – Update iv. Wright-Pierce -NDPES Permit - Update c. Future agenda Items – Discussion 5. OLD BUSINESS 6. PUBLIC COMMENT 7. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES June 24th, 2025, 6pm (Zoom) Meeting July 8th, 2025 7pm Regular (Hybrid) Meeting July 29th, 2025, 6pm (Zoom) Meeting August 12th, 2025 7pm Regular (Hybrid) Meeting 2025.06.03 SEWER COMMISSION Brett Ramsden, Chairman Scott Dahl, Vice Chairman Dan Proctor, Clerk Joseph Hurley, Member Arthur Katis, Member Bill Bernard, DPW Director Andrew Valliere, Business Mgr. ======================================================================================== DOCUMENT : 2025-06-10-minutes-7255.txt BOARD : sewer-commission DATE : 2025-06-10 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2025-06-10-minutes-7255.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_06102025-7255 ======================================================================================== ===PAGE 1=== M inutes of 6/10/25 Sewer Commission meeting – via DPW Office and (Zoom) Attendees: Chair- Brett Ramsden , Vice-Chair - Scott Dall , Clerk- Dan Proctor, Member s : Joe Hurley and Arthur Katis , Sewer Business Manager: Andrew Valliere, Minutes Clerk- Jane Ranley Absent : DPW Director- Bill Bernard Brett opened the meeting at 7 :00 p m. and did a roll call of attendees. The Commission began the meeting by saying the Pledge of Allegiance. PUBLIC COMMENT & ANNOUNCEMENTS - none CURRENT BUSINESS – ---Minutes of 5/13 /25 and 5/27 /25. Motion: Scott D., Second: Joe H. To approve the minutes of 5/13/25 and 5/27/25. Roll Call Vote: Joe-aye, Scott-aye and Brett-aye. (Arthur and Dan abstained) --- DPW Director /Sewer Business Manager Updates – i. Dana Street Repairs – Andrew reported that P ride is starting to stage equipment and will be on the site soon . Dan noted there were 2 workers there today. ii. Manhole Repair IFB – Andrew stated the contractor sent Bill the materials for submittals and they are in the process of reviewing them. They will have an update for the next meeting. iii. Quarterly Demands – Andrew reported he is waiting until due date (the 17 th ) for the supplemental billing and then he can start running the demands . He added that with the Munis update, it looks like they will be able to print the demands on the proper bill setup. iv. Wright-Pierce ND PES Permit- Andrew noted they approved the scope of work and will be in touch for the proposal for next year ’s requirements for 2026 . The Commissioners reviewed the contract and Brett read aloud the components of the contract , which total $83, 800 . He noted that W right -P ierce has been their engineering contractor for many projects. Scott asked what is involved with the mapping and Andrew replied it is to assure it is accurate. Dan inquired how many residents are on the line but not connected . Andrew replied he would find out. Brett asked if there have been any new inquiries to join the system and Andrew said there have been a few calls from residents regarding the cost to hook up. Dan noted he had talked to Bill a bout whether there would be additional fees for adding an ADU ( A uxiliary Dwelling Unit ). Scott stated they had discussed the 20 year old plan for sewer and questioned if they are supposed to protect or expand the sewer. They do not want to overwhelm the system. The Commission discussed permit fees and who would make those decisions , especially considering the impact from the MBT A Communities requirements . Brett suggested discuss ing this in future meetings. Andrew read from the 2023 Regulations that the minimum charge for hooking up is $2250, plus an additional $550 for each bedroom in excess of 3. J oe suggested looking at what other towns charge and Brett stated he would need to talk to Bill. They will add this discussion to the agenda. ---Joe said he can attend only 1 more meeting before moving and Commissioners will ask around for a new candidate. - - - New Assistant to the Business Manager – Andrew reported that she is doing good and there is a lot for her to learn. --- Future Agenda Items- Minutes, Dana St. work , Manhole Repair, Quarterly Demands, and discussion on ADU hookups and fees. ===PAGE 2=== P UBLIC C OMMENT – Brett thanked new members for attending and thanked Joe for staying on until he moves. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES : June 24 , 202 5 @ 6 pm – Regular Meeting , Zoom Meeting July 8 , 202 5 @ 7 pm – Regular Meeting, Hybrid Meeting at DPW July 29 , @ 6pm – Regular Meeting, Zoom Meeting August 12 , 2025 @ 7pm – Regular Meeting, Hybrid Meeting at DPW Motion: Joe H. Second: Scott D. To adjourn at 7 :33 pm Roll Call Vote: Dan-aye , Joe-aye, Scott-aye, Arthur- aye and Brett-aye. Respect fully submitted, Jane L. Ranley Minutes Clerk ======================================================================================== DOCUMENT : 2025-06-24-agenda-7282.txt BOARD : sewer-commission DATE : 2025-06-24 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2025-06-24-agenda-7282.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_06242025-7282 ======================================================================================== ===PAGE 1=== SEWER COMMISSION AGENDA June 24th, 2025 6:00pm Hybrid Meeting via Remote Participation (Zoom) In accordance with the requirements of the Open Meeting Law, please be advised that this meeting will be recorded and can be found on the Lunenburg Access YouTube channel (https://www.youtube.com/user/LunenburgAccess/videos) within 24 hours of the meeting. This public meeting is being conducted remotely. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use this link to join the public meeting webinar: https://us02web.zoom.us/j/83187249940 or from a telephone, dial the toll-free number (888) 475- 4499 and enter Webinar ID: 831 8724 9940. If you have not registered with Zoom you will be asked for your name and e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. 1. 6:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PUBLIC COMMENT 3. ANNOUNCEMENTS 4. CURRENT BUSINESS a. Minutes from 6/10/2025 – Vote to approve b. DPW Director/Sewer Business Manager Updates i. Dana Street Repairs – Update ii. Manhole Repair IFB – Update iii. TC. Passios File Cleaning - Update iv. Quarterly Demands – Update v. ADU Guidelines - Discussion c. Future agenda Items – Discussion 5. OLD BUSINESS 6. PUBLIC COMMENT 7. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES July 8 th, 2025 , 7pm Regular (Hybrid) Meeting July 29th, 2025, 6pm (Zoom) Meeting August 12th, 2025, 7pm Regular (Hybrid) Meeting August 26th, 2025, 6pm (Zoom) Meeting 2025.06.17 SEWER COMMISSION Brett Ramsden, Chairman Scott Dahl, Vice Chairman Dan Proctor, Clerk Joseph Hurley, Member Arthur Katis, Member Bill Bernard, DPW Director Andrew Valliere, Business Mgr. ======================================================================================== DOCUMENT : 2025-07-08-agenda-7299.txt BOARD : sewer-commission DATE : 2025-07-08 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2025-07-08-agenda-7299.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_07082025-7299 ======================================================================================== ===PAGE 1=== SEWER COMMISSION AGENDA July 8th, 2025 7:00pm Hybrid Meeting via Remote Participation (Zoom) In accordance with the requirements of the Open Meeting Law, please be advised that this meeting will be recorded and can be found on the Lunenburg Access YouTube channel (https://www.youtube.com/user/LunenburgAccess/videos) within 24 hours of the meeting. This public meeting is being conducted from the DPW office. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use this link to join the public meeting webinar: https://us02web.zoom.us/j/83187249940 or from a telephone, dial the toll-free number (888) 475- 4499 and enter Webinar ID: 831 8724 9940. If you have not registered with Zoom you will be asked for your name and e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. 1. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PUBLIC COMMENT 3. ANNOUNCEMENTS 4. CURRENT BUSINESS a. Minutes from June 24th, 2025– Review/Vote to approve b. Sewer Business Manager Updates i. Dana Street Repairs – Update ii. Manhole Repair IFB – Update iii. Quarterly Demands – Update iv. End of Year FY25 Adjustments – Vote to approve v. ADUs - Discussion c. Future agenda Items – Discussion 5. OLD BUSINESS 6. PUBLIC COMMENT 7. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES July 29th, 2025, 6pm (Zoom) Meeting August 12th, 2025 7pm Regular (Hybrid) Meeting August 26th, 2025 6pm (Zoom) Meeting September 9th, 2025 7pm Regular (Hybrid) Meeting 2025.07.01 SEWER COMMISSION Brett Ramsden, Chairman Scott Dahl, Vice Chairman Dan Proctor, Clerk Joseph Hurley, Member Arthur Katis, Member Bill Bernard, DPW Director Andrew Valliere, Business Mgr. ======================================================================================== DOCUMENT : 2025-07-08-minutes-7299.txt BOARD : sewer-commission DATE : 2025-07-08 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2025-07-08-minutes-7299.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_07082025-7299 ======================================================================================== ===PAGE 1=== M inutes of 7-8-25 Sewer Commission meeting – via Hybrid Meeting via Re mote Participation (Zoom) Attendees: Chair- Brett Ramsden , Vice-Chair - Scott Dall , Clerk- Dan Proctor, Member - Arthur Katis , Sewer Business Manager - Andrew Valliere, Minutes Clerk- Jane Ranley Absent: DPW Director- Bill Bernard, Brett opened the meeting at 7:05 pm. and did a roll call of attendees. The Commission began the meeting by saying the Pledge of Allegiance. PUBLIC COMMENT & ANNOUNCEMENTS - none CURRENT BUSINESS – ---Minutes from June 24, 2025- Motion: Scott D. Sec ond: Dan P. To ac cept the minutes of June 24, 2025. Roll Call Vote: Dan-aye, Scott-aye, Arthur- aye and Brett-aye. --- Sewer Business Manager Updates – i. Dana Street Repairs - Andrew spoke with Chad (Empey) who said they we re setting up back-up pumps last week and w ill be replacing the pipes this week. It will be day time work. Dan noted they had the generators all set up. ii. Manhole Repair IFB – Andrew reported that Insituform will be there on 7/15 to start work ing on the manholes most in need . Scott said Bill mentioned something about m oisture sensors to find the ones that need to be sealed up. Brett noted that it is sometimes just visual and Scott added he can hear everyone hitting the manhole in front of his house. iii. Quarterly Demands- Andrew reported they were able to correct the fee charge with the help of S upport and sent them out 6/26. He will have information about the current delinquency rate for the next meeting . He has been getting calls from customers that are having i ssues paying due to the economy. iv. End of FY25 Adjustments – Andrew not ed th ese were final readings and bill adjustments which the Commission will need to vote on. Scott s ta te d for the record that these are the items that come in after the fiscal year closed. Motion: Scott D. Second: Dan P. To accept the $ 4,786.50 in adjustments to the Fiscal Year 2025 . Roll Call Vote: Scott-aye, Arthur-aye , Dan-aye, and Brett-aye. Andrew will send it out digitally for all the Commissioners to sign. v. ADU ’s – Dan reported that he did some research and found that Leominster has not designated ADU units yet but will charge a fee of $220 for add ing a nother bedroom. Andrew stated that Lunenburg charges $250 for extra bedrooms after 3. Dan suggested having Andrew put together an email on behalf of the Commission stating they would like to put a fee in place for an ADU and ask what the procedure would be. The Commission discussed possible fee scenarios and Brett added he is leaning towards a flat rate. The new construction fee is $3500. Dan noted the maximum size of an ADU is 9 00 sq ft. He also questioned i f there is an existing building on sewer , are they going to run a line from the ADU to the existing main. Andrew noted there is already a by-law in eff ect and the ADU is not considered a separate building . Dan added that the W ater D ep artment does not have anything in place yet for ADU s. They would consider it a multi-family, which increases the minimum charge and w ould run off the same meter. Scott mentioned that in the future someone may want to sell the ir ADU and then they would need a ===PAGE 2=== separate water/sewer meter . Andrew suggested discussing this with town counsel and Scott suggested starting with a draft about how to chang e the fee schedule . --- Future Agenda Items - ADU discussion, manhole repairs , billing, mapping project by Wright Pierce , NP DES vs the station service contract. The Commission discussed not trying to restrict but how much they can expand. It was noted that o riginally anything over a certain amount of flow on John Fitch would require replac ing the pipes. Brett stated the 40B project is now in the courts . It would be a r idiculous amount of sewer added to the system and require add ing 3 pump stations , with other connections along the route. P UBLIC C OMMENT – none UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES : July 29 , 202 5 @ 6 pm – Regular Meeting , Zoom Meeting August 12 , 202 5 @ 7 pm – Regular Meeting, Hybrid Meeting August 26 , 2025 @ 6pm – Regular Meeting, Zoom Meeting September 9 , 2025 @ 7pm – Regular Meeting, Hybrid Meeting Motion: Scott D. Second: Dan P. To adjourn at 7: 58pm. Roll Call Vote: Dan-aye, Arthur-aye , Scott- aye, and Brett-aye. Respect fully submitted, Jane L. Ranley Minutes Clerk ======================================================================================== DOCUMENT : 2025-07-29-agenda-7326.txt BOARD : sewer-commission DATE : 2025-07-29 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2025-07-29-agenda-7326.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_07292025-7326 ======================================================================================== ===PAGE 1=== SEWER COMMISSION AGENDA July 29th, 2025 6:00PM Remote Participation (Zoom) In accordance with the requirements of the Open Meeting Law, please be advised that this meeting will be recorded and can be found on the Lunenburg Access YouTube channel (https://www.youtube.com/user/LunenburgAccess/videos) within 24 hours of the meeting. This public meeting is being conducted remotely. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use this link to join the public meeting webinar: https://us02web.zoom.us/j/83187249940 or from a telephone, dial the toll-free number (888) 475- 4499 and enter Webinar ID: 831 8724 9940. If you have not registered with Zoom you will be asked for your name and e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. 1. 6:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PUBLIC COMMENT 3. ANNOUNCEMENTS 4. CURRENT BUSINESS a. Minutes from 7/8/2025 – Vote to approve b. Sewer Business Manager/DPW Director Updates i. Dana Street Repairs – Update ii. Manhole Repair IFB – Update iii. End of Year FY25 Adjustments – Final approval(s) iv. ADUs – Discussion v. Easements / Possible new connections – General discussion vi. NPDES Permit- General discussion on mapping c. Future agenda Items – Discussion 5. OLD BUSINESS 6. PUBLIC COMMENT 7. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES August 12th, 2025, 7pm Regular (Hybrid) Meeting August 26th, 2025, 6pm (Zoom) Meeting September 9th, 2025, 7pm Regular (Hybrid) Meeting September 30th, 2025, 6pm (Zoom) Meeting 2025.07.24 SEWER COMMISSION Brett Ramsden, Chairman Scott Dall, Vice Chairman Dan Proctor, Clerk Joseph Hurley, Member Arthur Katis, Member Bill Bernard, DPW Director Andrew Valliere, Business Mgr. ===PAGE 2=== ======================================================================================== DOCUMENT : 2025-07-29-minutes-7326.txt BOARD : sewer-commission DATE : 2025-07-29 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2025-07-29-minutes-7326.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_07292025-7326 ======================================================================================== ===PAGE 1=== M inutes of 7/29/25 Sewer Commission meeting – via Zoom (Video Conference) Attendees: Chair- Brett Ramsden , Vice-Chair - Scott Dall , Clerk- Dan Proctor, , DPW Directo r- Bill Bernard , Sewer Business Manager: Andrew Valliere, Minutes Clerk- Jane Ranley Absent: Member: Arthur Katis Brett opened the meeting at 6 :03 pm. and did a roll call of attendees. The Commission began the meeting by saying the Pledge of Allegiance. PUBLIC COMMEN T & ANNOUNCEMENTS - none CURRENT BUSINESS - ---Minutes from 7/8/25- Brett noted that he had a correction of the word “effort ” but should be “effect ”. Jane will make the correction. Motion: Scott D. Second: Dan P. To accept the minutes from 7/8/25, with correction as noted. Roll Call Vote: Scott-aye, Dan-aye and Brett-aye . --- DPW Director /Sewer Business Manager Updates – i. Dana Street Repairs- Bill reported the se repairs have been complete d . The Contractor told Bill that the heads of the bolts holding one of the couplings together were almost rusted out and it was good the repair was done now. Andrew noted the repair was done with FY25 money before the end of the fiscal year. Bill added t hey needed the dual-bypass and everything worked out fine. Dan asked how old the system was and Bill said 20 , with a design l ife of 25 years. He believes t he d ual b y-pass will stay in place but will check. Scott asked if the bolts can be inspected easily each year and Bill replied they are visible when the hatch is opened . They can check when they do the draw down and clean the pits each year. ii. Manhole Repair IFB - Bill stated that I n situform came in for just under 2 weeks and fixed all the manholes that d id not require the frame and cover replaced. A sub- contractor will be coming in to do the frames and covers in a couple of weeks. After that, they will do the repairs on the inside of those manholes. Bill added they did not see anything unusual – just normal looking stuff. Brett asked about grading a round the manholes and Bill replied they should be to grade to prevent damage by cars. T hey will also patch holes and put a sealer around , especially up at the top (the chimney). It is pre-cast concrete and bricks to get the grade , with s ealing t o keep water out. They will also seal around the pipes and hopefully these repairs wi ll lessen the I/I. They targeted the worst of the worst based on prior inspections from the past 4-5 years. iii. End of Year FY25 Adjustment- Andrew noted he got all the signatures now and all is goo d . iv. ADUs – Dan suggested having a Flat R ate of $500 or $1,000 to cover inspections to check for leaks from the ADU to the existing house . Another option is to charge for adding bedrooms to an existing house which is what L eominster is doing , with a fee of $220/bedroom. Dan added that they may need to base fees on whether it is just a bedroom or an ADU. B rett agreed with a flat rate , but they should add more if a unit has to go direct ly to the street , which would require further discussion before approval . Andrew noted he and Bill will be meeting with Town Counsel on August 21 st @ 10am at the Library . One or two Commissioners can also attend. v. Easements/Possible new connections – Bill stated a couple of contractors came in asking about easements and routing the sewer through another property. One contractor was talking about splitting a lot and connecting the 2 houses to a manhole which would then connect to the lateral. The Commission needs to allow easements but contract ors will be required to provide a plan and come before the Commission to plead their case . Dan stated he was contracted to do that sewer connection on Mass Ave , noting the property ha s been divided and the homeowner ’s stub is now on the other property. If this comes before the Commission for a vote, he will recuse ===PAGE 2=== himself. He added there is a similar issue on the corner of Leominster Road and Whiting Street . They also want to sub divide the lot and would need to do a manhole at the edge of the property to avoid an easement . Bill noted there have been other contractors coming in with similar situations. Brett stated that was why they changed the easement policy and the Commission will go forward on a case by case basis. vi. NPDES Permit – Bill sent the Commissioners a copy of the D EP letter listing their requirements for submittals . He was able to submit some items but there is a lot more required so they t urned to Wright Pierce for help since they know the system and the DEP. Bill noted they are e xpensive but they will do a good job. Brett added they have lots of paperwork showing they have been addressing I/I. Scott q uestioned the biggest line item of mapping and if it is a recurring cost every year . Bill replied that the DEP want s a n updated map every year and since it was last updated, there have been a lot of extensions which will require a lot of effort to do the update. Scott asked if it would be a sizeable charge every year and Bill replied it should be less next year since it only entail s adding any new e xtensions . Andrew added it is figured on billing hours , according to the volume o f work required . Brett questioned the dates noted on the list and B ill replied he had submitted the map from 2016 but they want ed an updated map. He noted Wright Pierce ’s proposal is to take care of all these questions with the initial d eadline at the end of this year. There is a lso a yearly requirement due starting March 2026 and t hese submittals are all new requirements for the NPDES permit. --- Future Agenda Items- Manhole IFB, Billing for Q1, ADU discussion , meeting with T own C ounsel , Easements, NPDES permit. ---Old Business – Bill got a request for a connection outside of the Sewer Service Area which would require a Town Meeting vote . Dan asked who would make the presentation for the request at Town Meeting and Bill replied it should be the proponent. They should also come before the Commission first before going to Town Meeting. Brett added it would also go before other boards , such as Planning Board. P UBLIC C OMMENT – none UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES : August 12, 2025 @ 7pm – Regular Meeting, Hybrid Meeting @ DPW August 26 , 202 5 @ 6 pm – Regular Meeting , Zoom Meeting September 9 , 202 5 @ 7 pm – Regular Meeting, Hybrid Meeting @ DPW September 30, 2025 @ 6pm – Regular Meeting, Zoom Meeting Motion: Scott D. Second: Dan P. To adjourn at 6:47pm. Roll Call Vote: Scott-aye, Dan- aye , and Brett-aye. Respect fully submitted, Jane L. Ranley Minutes Clerk ======================================================================================== DOCUMENT : 2025-08-12-agenda-7340.txt BOARD : sewer-commission DATE : 2025-08-12 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2025-08-12-agenda-7340.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_08122025-7340 ======================================================================================== ===PAGE 1=== SEWER COMMISSION AGENDA August 12th, 2025 (Revised) 7:00PM Hybrid Meeting via Remote Participation (Zoom) In accordance with the requirements of the Open Meeting Law, please be advised that this meeting will be recorded and can be found on the Lunenburg Access YouTube channel (https://www.youtube.com/user/LunenburgAccess/videos) within 24 hours of the meeting. This public meeting is being conducted at the Lunenburg DPW. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use this link to join the public meeting webinar: https://us02web.zoom.us/j/83187249940 or from a telephone, dial the toll-free number (888) 475- 4499 and enter Webinar ID: 831 8724 9940. If you have not registered with Zoom you will be asked for your name and e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. 1. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PUBLIC COMMENT 3. ANNOUNCEMENTS 4. CURRENT BUSINESS a. Approve minutes from 7/29/25 Meeting b. Sewer Business Manager/DPW Director Updates i. Quarter 1 FY26 billing– Update ii. ADUs – Discussion iii. Touch a Truck – General discussion iv. Easements and Extensions – General discussion v. Manhole Repair IFB – Update c. Future agenda Items – Discussion 5. OLD BUSINESS 6. PUBLIC COMMENT 7. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES August 26th, 2025, 6pm (Zoom) Meeting September 9 th, 2025, 7pm Regular (Hybrid) Meeting September 30th, 2025, 6pm (Zoom) Meeting October 14th, 2025, 7pm Regular (Hybrid) Meeting 2025.08.06 SEWER COMMISSION Brett Ramsden, Chairman Scott Dall, Vice Chairman Dan Proctor, Clerk Joseph Hurley, Member Arthur Katis, Member Bill Bernard, DPW Director Andrew Valliere, Business Mgr. ======================================================================================== DOCUMENT : 2025-08-12-minutes-7340.txt BOARD : sewer-commission DATE : 2025-08-12 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2025-08-12-minutes-7340.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_08122025-7340 ======================================================================================== ===PAGE 1=== M inutes of 8/12/25 Sewer Commission meeting – via Zoom (Video Conference) Attendees: Chair- Brett Ramsden , Vice-Chair - Scott Dall , Clerk- Dan Proctor, Member : Arthur Katis , DPW Directo r- Bill Bernard , Sewer Business Manager - Andrew Valliere, Absent: Minutes Clerk- Jane Ranley Brett opened the meeting at 7 :00 pm. and did a roll call of attendees. The Commission began the meeting by saying the Pledge of Allegiance. PUBLIC COMMEN T & ANNOUNCEMENTS – Ed McSweeney introdu ced himself and stated that he was interested in the discussion on extensions. He owns land in town that he would like to develop for 4 single family homes and ha s perc ’d the land. He would like to see if they could connect to town sewer but would need to be allowed to do easements across the lots. The 4 homes would be entered through a common driveway. If they do septics for each, it would be hard to do future upgrades to the septics without tearing everything up. Ed noted the town allows common driveways as long as all requirements are met. He referred to a development in Ashburnham where they brought in a line from the main road and had a dded a 25 ’ service easement for each property to connect to sewer. They will use F .R. Maho ny to d esign the plan and service the E-1 pumps. Ed is just looking for information at present but would like to present a plan to the Commission. Brett stated that the Commission allows easements on a case -by- case basis and suggested Ed put together a package to present at a meeting. Ed noted the property is on Sunny Hill Road and the common driveway would go down to a flat area. He will come back with a presentation. CURRENT BUSINESS – ---Minutes from 7/29/25 Meeting – Motion: Dan P. Second: Scott D. To accept the minutes of 7/29/25. Roll Call Vote: Dan-aye, Scott-aye, Arthur-aye and Brett-aye. --- Sewer Business Manager / DPW Director Updates – i. Quarter 1 FY26 Billing – Andrew reported that the billing went out 7/28 and took 6 days to com plete, w hich included 3 days for Munis to straighten out the printing issue after the upgrade . The demand notices will go out in about 30 day s and he then will be able to give the Commission a n update on the delinquency rate. Motion: Scott D. Second: Dan P. To accept the Q1FY26 billing notice of Commitment for $315,274.90. Roll Call Vote: Dan-aye, Scott-aye, Arthur-aye and Brett-aye. ii. ADUs – Bill noted he and Andrew will be meeting with the Town Att orney on 8/21 to discuss ADUs. Dan Proctor is planning on attending and would like to ask for clarification on the wording for conn ecting the unit. Scott stated that they had talked about charging a flat fee and whether the line would go straight to the street or to the main house. iii. Touch a Truck – Bill reported they are asking for donations of school supplies for the schools to give out to those in need. The event is August 22 nd at 12 :30 to 2: 3 0pm. Andrew will have some information to give out on sewer and a flyer on what not to put into the sewer . Scott offered to bring a cotton candy machine . iv. Easements and Extensions- Bill noted there have been others who are interested in easements and added that Mr. McSweeney wanted to put the easement for the 4 new houses in the back, run parallel to Sunny Hill and connect to West Street through one of neighbors properties. The Commissioners discussed the possible future i mpacts with easements going ===PAGE 2=== through other properties. Bill pointed out Section 10 of Waivers lists 3 criteria, which the Commissioners should be ready to discuss . Brett rei terated that they will go on a case-by-case basis for each situation. v. Manhole Repair IFB- Bill reported the contractor has completed most of work on the inside of the manholes . T hey are hiring a sub- contractor to replace the framing covers but that work has not been scheduled yet. After that is done, they will do the inside of those manholes , which will complete the project. --- Future Agenda Items- Update on meeting with Town Attorney, Touch A Truck update, Manhole IF B update, and extension requests. Bill no ted that if they receive a formal request for an extension , it has to be a public hear ing , needs to be posted for 5 days and advertis ed in the newspaper. P UBLIC C OMMENT – Scott suggested if anyone wanted to donate school supplies but was unable to attend the Touch A Truck event, they could drop their donation at the DPW during business hours . UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES : August 26 , 202 5 @ 6 pm – Regular Meeting , Zoom Meeting September 9 , 202 5 @ 7 pm – Regular Meeting, Hybrid Meeting September 30 , 2025 @ 6pm – Regular Meeting, Zoom Meeting October 14 , 2025 @ 7pm – Regular Meeting, Hybrid Meeting Motion: Scott D. Second: Dan P. To adjourn at 7:55 pm. Roll Call Vote: Arthur-aye , Dan-aye, Scott- aye, and Brett-aye. Respect fully submitted, Jane L. Ranley Minutes Clerk ======================================================================================== DOCUMENT : 2025-08-26-agenda-7363.txt BOARD : sewer-commission DATE : 2025-08-26 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2025-08-26-agenda-7363.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_08262025-7363 ======================================================================================== ===PAGE 1=== SEWER COMMISSION AGENDA August 26th, 2025 6:00PM Remote Participation (Zoom) In accordance with the requirements of the Open Meeting Law, please be advised that this meeting will be recorded and can be found on the Lunenburg Access YouTube channel (https://www.youtube.com/user/LunenburgAccess/videos) within 24 hours of the meeting. This public meeting is being conducted remotely. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use this link to join the public meeting webinar: https://us02web.zoom.us/j/83187249940 or from a telephone, dial the toll-free number (888) 475- 4499 and enter Webinar ID: 831 8724 9940. If you have not registered with Zoom you will be asked for your name and e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. 1. 6:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PUBLIC COMMENT 3. ANNOUNCEMENTS 4. CURRENT BUSINESS a. Minutes of 8/12/2025 – Vote to approve b. Sewer Business Manager/DPW Director Updates i. Town Counsel meeting– Update ii. Touch-A-Truck Recap - discussion iii. ADUs – Discussion iv. Manhole Repair IFB – Update v. 17 Rennie Street adjustment – Discussion/Vote c. Future agenda Items – Discussion 5. OLD BUSINESS 6. PUBLIC COMMENT 7. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES September 9th, 2025, 7pm Regular (Hybrid) Meeting September 30th, 2025, 6pm (Zoom) Meeting October 14th, 2025, 7pm Regular (Hybrid) Meeting October 28th, 2025, 6pm (Zoom) Meeting REV2025.08.21 SEWER COMMISSION Brett Ramsden, Chairman Scott Dall, Vice Chairman Dan Proctor, Clerk Arthur Katis, Member Bill Bernard, DPW Director Andrew Valliere, Business Mgr. ======================================================================================== DOCUMENT : 2025-09-09-agenda-7392.txt BOARD : sewer-commission DATE : 2025-09-09 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2025-09-09-agenda-7392.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09092025-7392 ======================================================================================== ===PAGE 1=== SEWER COMMISSION AGENDA September 9th, 2025 7:00PM Hybrid Meeting via Remote Participation (Zoom) In accordance with the requirements of the Open Meeting Law, please be advised that this meeting will be recorded and can be found on the Lunenburg Access YouTube channel (https://www.youtube.com/user/LunenburgAccess/videos) within 24 hours of the meeting. This public meeting is being conducted at the DPW building. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use this link to join the public meeting webinar: https://us02web.zoom.us/j/83187249940 or from a telephone, dial the toll-free number (888) 475- 4499 and enter Webinar ID: 831 8724 9940. If you have not registered with Zoom you will be asked for your name and e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. 1. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PUBLIC COMMENT 3. ANNOUNCEMENTS 4. CURRENT BUSINESS a. Minutes of 8/26/2025 – Vote to approve b. Sewer Business Manager/DPW Director Updates – i. ADUs – Discussion ii. Manhole Repair IFB – Update iii. 45 Riley Road Bill Credit – Discussion/Vote c. Future agenda Items – Discussion 5. OLD BUSINESS 6. PUBLIC COMMENT 7. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES September 30th, 2025, 6pm (Zoom) Meeting October 14th, 2025, 7pm Regular (Hybrid) Meeting October 28th, 2025, 6pm (Zoom) Meeting November 11th, 2025 7pm Regular (Hybrid) Meeting 2025.09.04 SEWER COMMISSION Brett Ramsden, Chairman Scott Dall, Vice Chairman Dan Proctor, Clerk Arthur Katis, Member Bill Bernard, DPW Director Andrew Valliere, Business Mgr. ======================================================================================== DOCUMENT : 2025-09-09-minutes-7392.txt BOARD : sewer-commission DATE : 2025-09-09 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2025-09-09-minutes-7392.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_09092025-7392 ======================================================================================== ===PAGE 1=== M inutes of 9 /9/25 Sewer Commission meeting – via Zoom (Video Conference) Attendees: Chair- Brett Ramsden , Vice-Chair - Scott Dall , Clerk- Dan Proctor, Member : Arthur Katis , DPW Directo r- Bill Bernard , Sewer Business Manager - Andrew Valliere, Minutes Clerk- Jane Ranley Brett opened the meeting at 7 :08 pm. and did a roll call of attendees. The Commission began the meeting by saying the Pledge of Allegiance. PUBLIC COMMENT /ANNOUNCEMENTS - none CURRENT BUSINESS – ---Minutes of 8/26/25 Motion: Scott D. Second: Arthur K. To accept the minutes of 8/26/25 . Roll Call Vote: Scott-aye, Arthur- aye, and Brett-aye. --- DPW Director /Sewer Business Manager Updates – i. ADUs – Bill gave the Commissioners lists of ideas supplied by Dan Proctor and Andrew , which the C ommissioners reviewed. He noted that they will need to write a new regulation concerning ADUs and Andrew said it would be added in Appendix G of the regulations. S tate law limits the size to 900 sq.ft. and Dan suggested a $500 fee to tie in , with a $330 fee for the extra bedroom. Dan further suggested t he ADU unit sewer line must tie into the existing sewer line on the property , with no new connections on the street . Connections would be into interior plumbing or from a detached unit via a TY connection underground into the existing line going out. Bill noted a clean out would also be added and t he work would be done by a licensed drainlayer . Bill would inspect the pipe and if it is bad, it would require replacement. He clarified the lateral and pipe in the street is the town ’s responsibility but the rest of the line is the homeowner ’s . Scott questioned what the fee would be for a new construction with a propos ed ADU. Bill suggested there would be the fee for the new home and the fee for the ADU. It would be up to the homeowner if they want a separate water meter for the ADU , which will be noted in the regulation. The separate meter would have the tenant ’s name on the bill , similar to how they bill for apartments. (Dan P. joined the meeting .) Next steps would be tying these ideas together and discuss it at the next meeting , before sending it to Town Counsel for review . Dan questioned where the ADU fees would be allocat ed and Andrew responded probably to F low C apacity . Arthur asked if easements would present a problem and Bill noted the regulations s ta te no easements but there are waivers for emergenc ies. T hey can plead their case but there are criteria and it is ultimately up to the Commission. Dan added the ADU would be tied to the existing house so it should not involve a n easement. The Commission discussed possible scenarios requiring a direct connection for the ADU , such as the main home being on septic. It was suggested that the house along with the ADU would be connected to sewer and the usual connection fee charged. Bill noted there is one being permitted right no w. The Commission agreed to fine tun ing the verbiage at the next meeting or two before sending it to Town Counsel. ii. Manhole Repair IFB - Bill reported they are still waiting for the manhole cover fram ing to come in. iii. 45 Riley Road Bill Credit - Andrew noted he received a call from the resident that the water department was chang ing her meter and increased her usage but later gave her a credit . He said her usual bill is around $174 but the last bill was $2 83.24. Andrew asked if the Commission would vote to c redit her next bill for $83.24. Motion: Dan P. Second: Arthur K. ===PAGE 2=== To allow Andrew to credit the next bill for 45 Riley Road for $83.24 . Roll Call Vote: Dan-aye, Arthur-aye, Scott-aye, and Brett-aye. --- Future Agenda Items - ADUs, Minutes, Manhole Repair IFB , Bil l noted 2 parties interested in Easements, and Change in Use /Flow for a new gym on Mass. Ave. P UBLIC C OMMENT – none UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES : September 30 , 202 5 @ 6 pm – Regular Meeting , Zoom Meeting October 14 , 202 5 @ 7 pm – Regular Meeting, Hybrid Meeting October 28 , 2025 @ 6pm – Regular Meeting, Zoom Meeting November 11 , 2025 @ 7pm – Regular Meeting, Hybrid Meeting Motion: Dan P. Second: Arthur K. To adjourn at 7 :50pm Roll Call Vote: Scott-aye, Arthur-aye, Dan-aye and Brett-aye. Respect fully submitted, Jane L. Ranley Minutes Clerk ======================================================================================== DOCUMENT : 2025-09-30-agenda-7424.txt BOARD : sewer-commission DATE : 2025-09-30 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2025-09-30-agenda-7424.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09302025-7424 ======================================================================================== ===PAGE 1=== SEWER COMMISSION AGENDA September 30th, 2025 6:00PM Zoom Meeting via Remote Participation (Zoom) In accordance with the requirements of the Open Meeting Law, please be advised that this meeting will be recorded and can be found on the Lunenburg Access YouTube channel (https://www.youtube.com/user/LunenburgAccess/videos) within 24 hours of the meeting. This public meeting is being conducted remotely. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use this link to join the public meeting webinar: https://us02web.zoom.us/j/83187249940 or from a telephone, dial the toll-free number (888) 475- 4499 and enter Webinar ID: 831 8724 9940. If you have not registered with Zoom you will be asked for your name and e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. 1. 6:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PUBLIC COMMENT 3. ANNOUNCEMENTS 4. APPOINTMENTS 5. CURRENT BUSINESS a. Minutes of 9/9/2025 – Vote to approve b. Sewer Business Manager/DPW Director Updates – i. ADUs – Discussion ii. Q1 FY26 Demands – Update iii. 308 Mass Ave Change of Use – Commission vote iv. Manhole Repair IFB – Update c. Future agenda Items – Public Hearing 10/14/25 waiver easement request for 830/832 Mass Ave. and Public Hearing for Leominster Road easement waiver request on 11/18/25 6. OLD BUSINESS 7. PUBLIC COMMENT 8. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES October 14th, 2025, 7pm Regular (Hybrid) Meeting October 28th, 2025, 6pm (Zoom) Meeting November 18th, 2025, 7pm Regular (Hybrid) Meeting November 25th, 2025, 6pm (Zoom) Meeting REV2025.09.24 **MEETING DELAYED A WEEK - VETERANS DAY 11/11/25** SEWER COMMISSION Brett Ramsden, Chairman Scott Dall, Vice Chairman Dan Proctor, Clerk Arthur Katis, Member Bill Bernard, DPW Director Andrew Valliere, Business Mgr. ======================================================================================== DOCUMENT : 2025-10-14-agenda-7448.txt BOARD : sewer-commission DATE : 2025-10-14 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2025-10-14-agenda-7448.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10142025-7448 ======================================================================================== ===PAGE 1=== SEWER COMMISSION AGENDA October 14th , 2025 7:00PM Public Meeting via Hybrid & Remote Participation (Zoom) REVISED In accordance with the requirements of the Open Meeting Law, please be advised that this meeting will be recorded and can be found on the Lunenburg Access YouTube channel (https://www.youtube.com/user/LunenburgAccess/videos ) within 24 hours of the meeting. This public meeting is being conducted at the DPW building . The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use this link to join the public meeting webinar: https://us02web.zoom.us/j/83187249940 or from a telephone, dial the toll-free number (888) 475- 4499 and enter Webinar ID: 831 8724 9940. If you have not registered with Zoom you will be asked for your name and e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “ raise hand ” feature to request to speak. 1 . 7 :00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2 . PUBLIC COMMENT 3 . PUBLIC HEARING a. 7:05pm - Easement Request, 830/832 Mass Ave b. 7:40pm - Easement Request, 792 Mass Ave 4 . CURRENT BUSINESS a. Minutes of 9/30/2025 – Vote to Approve b. Sewer Business Manager/DPW Director Updates – i. ADUs – Discussion ii. Manhole Repair IFB – Update c. Future agenda Items – Discussion 5 . OLD BUSINESS 6 . PUBLIC COMMENT 7 . UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES October 28 th , 2025, 6pm (Zoom) Meeting November 1 8 th , 2025 7pm Regular (Hybrid) Meeting November 25 th , 2025 6pm (Zoom) Meeting December 9 th , 2025 7pm Regular (Hybrid) Meeting REV 202 5. 10.0 8 SEWER COMMISSION Brett Ramsden, Chairman Scott Dall, Vice Chairman Dan Proctor, Clerk Arthur Katis, Member Bill Bernard, DPW Director Andrew Valliere, Business Mgr. ======================================================================================== DOCUMENT : 2025-10-28-agenda-7474.txt BOARD : sewer-commission DATE : 2025-10-28 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2025-10-28-agenda-7474.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10282025-7474 ======================================================================================== ===PAGE 1=== SEWER COMMISSION AGENDA October 28th, 2025 6:00PM Public Meeting via Hybrid & Remote Participation (Zoom) In accordance with the requirements of the Open Meeting Law, please be advised that this meeting will be recorded and can be found on the Lunenburg Access YouTube channel (https://www.youtube.com/user/LunenburgAccess/videos) within 24 hours of the meeting. This public meeting is being conducted at the DPW building. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use this link to join the public meeting webinar: https://us02web.zoom.us/j/83187249940 or from a telephone, dial the toll-free number (888) 475- 4499 and enter Webinar ID: 831 8724 9940. If you have not registered with Zoom you will be asked for your name and e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. 1. 6:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PUBLIC COMMENT 3. PUBLIC HEARING (continuation) a. 6:05pm - Easement Request, FWP Realty Partners 763 Massachusetts Ave b. 6:35pm - Easement Request, Dillis & Roy 830/832 Massachusetts Ave 4. CURRENT BUSINESS a. Minutes of 10/14/2025 – Vote to Approve b. Sewer Business Manager/DPW Director Updates – i. Town Counsel – Update ii. ADU Bylaw - Discussion iii. Manhole Repair IFB – Update c. Future agenda Items – Discussion 5. OLD BUSINESS 6. PUBLIC COMMENT 7. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES November 25th, 2025, 6pm (Zoom) Meeting December 9th, 2025, 7pm Regular (Hybrid) Meeting 12/9 last meeting of 2025 Happy Holidays January 13th, 2026, 7pm Regular (Hybrid) Meeting REV2025.10.20 SEWER COMMISSION Brett Ramsden, Chairman Scott Dall, Vice Chairman Dan Proctor, Clerk Arthur Katis, Member Bill Bernard, DPW Director Andrew Valliere, Business Mgr. ======================================================================================== DOCUMENT : 2025-10-28-minutes-7474.txt BOARD : sewer-commission DATE : 2025-10-28 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2025-10-28-minutes-7474.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10282025-7474 ======================================================================================== ===PAGE 1=== Minutes of 10/28/25 Sewer Commission meeting– Hybrid Meeting (Video Conference) Attendees: Chair- Brett Ramsden, Vice-Chair- Scott Dall, Clerk- Dan Proctor, Member: Arthur Katis, DPW Director- Bill Bernard, Sewer Business Manager- Andrew Valliere, Minutes Clerk- Jane Ranley Guests: Ryan Proctor (Dillis & Roy) and Steve Ballard (Haley Ward) Brett opened the meeting at 6:08 pm. and did a roll call of attendees. The Commission began the meeting by saying the Pledge of Allegiance. PUBLIC COMMENT/ANNOUNCEMENTS - none PUBLIC HEARINGS – Chair Brett read the ground rules for conducting the public hearings. --- Easement Request, FWP Realty Partners for 763 Mass. Ave., represented by Steve Ballard (Haley Ward). (This hearing was continued from 10/14/25 and opened at 6:13pm.) Steve noted this project is at the old funeral home and is similar to 792 Mass. Ave. previously reviewed by the Commission. They are proposing to have 3 lots connecting into 1 manhole, flowing to sewer on Mass. Ave. This would avoid shutting down Mass. Ave. 3 times, which would also involve crossing under the existing water main. It would be better to do this just once--not 3 times. The easement would come from lot 3 across to lot 1 and to Mass. Ave. Steve clarified the lots and access points on the site plan, noting that all driveways will access from Chestnut St. They will take part of the existing building out to create a duplex. Scott questioned if the lots could be hooked up to sewer on Chestnut Street. The existing house was on septic and not connected to sewer. Steve clarified there will be 3 new manholes. Bill pointed out that there is no sewer on Chestnut Street but it is in the Sewer Service Area. The Commission discussed whether they should entertain running an extension up Chestnut. Dan stated that their Bylaw requires they go halfway through the furthest lot and someone else could take it from there. Scott suggested possibly petitioning everyone on the street. Dan noted that there should be a sewer stub for the funeral home. He asked Steve to verify where the stub is located and if the 6” stub be big enough or do they need an 8”. Steve stated there will be 6 units but he did know how many bedrooms. Dan added that the plan should show where they will connect and note if it will be an 8” rather than 6”. Bill pointed out how an extension could go up Chestnut Street and the Commission discussed this idea, along with other proposed building in the area that may be interested in connecting. Brett suggested continuing the hearing until they get the location of the stub, what the size pipe will be and Scott asked for the number of bedrooms. Dan added that he did not love easements going across multiple properties that have addresses on Chestnut Street. Steve noted that Lot 3 does not have any frontage on Chestnut St. Arthur suggested in the interest of the town, getting a consensus from residents on Chestnut about adding sewer. Dan noted that some people on Chestnut Street would need to pump with an E1 pressure line. Brett questioned if they would then need a pump station. The Commission discussed how to proceed, what further information they need and looking at extending on Chestnut Street. Steve said their client would want to do 3 tie-ins on Mass. Ave. rather than going up the street. Bill added that they cannot deny him access to Mass Ave. Dan noted that when they pull the building permit, the address is updated. Bill clarified that this hearing was for a waiver to grant an easement to tie into one and this is what they need to vote on. Steve stated they can continue it in order to come back with answers on the stub and show it on the plan. Scott asked to compare the costs for tying in on Mass. Ave. vs a spur on Chestnut St. Dan noted the hill is all ledge. Motion: Dan P. Second: Scott D. To have Haley Ward get additional information for the next meeting so they can discuss it. Roll Call Vote: Dan-aye, Scott-aye, Arthur-aye and Brett-aye. Motion: Scott D. Second: Dan P. To extend their permitting to the next meeting. Roll Call Vote: Arthur-aye, Scott-aye, Dan-aye, and Brett-aye. The Commission will meet next on November 25th in person. Easement Request - Waiver 830/832 Mass Ave. represented by Ryan Proctor (Dillis & Roy) – Brett opened the hearing at 7:32 pm. Ryan stated they are seeking a waiver to allow a sewer connection through an easement which he indicated on the site plan. He added that 830 Mass. Ave. was subdivided a couple years ago into 2 lots with # 832 as the back lot. It was discovered that the sewer stub for # 830 is now on the # 832 lot. Instead of making curb cuts ===PAGE 2=== to connect # 830 to Mass. Ave., they are proposing to add a manhole within the easement to tie into the existing stub. They would also add a stub for any future connection to the # 832 property. Utilizing the existing stub, all the work would be done on the back side of the sidewalk, about 13’ after the manhole. It would be a gravity run to the 2nd manhole. The Commission reviewed the lots and site plan. Ryan stated they meet the 3 requirements for a waiver. The house has a 60 year old septic system in the back. When the ANR was done in 2022, the previous owner was required to hook up to sewer but did not. The current owners want to sell and the easement would be a less intrusive way to connect. This meets the emergency criteria. Ryan clarified that the easement is on # 832 to benefit # 830. Both properties are in the SSA and they are trying to consolidate services. If the waiver is not granted, they would have to cut into Mass Ave with DOT permit, which is holding up the sale of # 830. The Commission discussed and voted. Motion: Scott D. Second: Arthur K. To accept the waiver request for an easement at 830/832 Mass. Ave. Roll Call Vote: Scott-aye, Arthur-aye and Brett-aye. (Dan recused himself from the hearing and voting. ) Brett closed the hearing at 7:41pm. CURRENT BUSINESS – ---Minutes of 10/14/25 Motion: Dan P. Second: Arthur K. To approve the minutes of 10/14/25. Roll Call Vote: Dan-aye, Scott-aye, Arthur-aye and Brett-aye. ---DPW Director/Sewer Business Manager Updates– i. Town Counsel on ADU Bylaw- Andrew, Scott, Brett and Bill met with Town Counsel regarding the waiver language and ADU bylaw. The biggest discussion was on the waiver language and the emergency wording will change to unusual and extraordinary circumstances. Bill noted the Commission can vote to change the regulation wording but in order to make that change in the By-law, it would need to be brought to Town Meeting in May. The Commission discussed the wording. Bill read the verbiage on waivers, which noted that if the Commission grants a waiver it would not set a precedent for another waiver. Bill suggested putting the wording vote on the next agenda. ii. Manhole Repair IFB- Bill reported that the frames came in, but when they opened the first manhole, they realized the frames were too small, so the project is on delay again. ---Future Agenda Items- Continuance of 763 Mass. Ave. hearing, waiver wording PUBLIC COMMENT – none UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES: November 25, 2025 @ 6pm – Hybrid Meeting, in person meeting December 9, 2025 @ 7pm – Hybrid Meeting, in person meeting January 13, 2026 @ 7pm – Hybrid Meeting, in person meeting Motion: Dan P. Second: Scott D. To adjourn at 7:50 pm. Roll Call Vote: Arthur-aye, Scott-aye, Dan-aye, and Brett-aye. Respectfully submitted, Jane L. Ranley Minutes Clerk ======================================================================================== DOCUMENT : 2025-11-25-agenda-7530.txt BOARD : sewer-commission DATE : 2025-11-25 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2025-11-25-agenda-7530.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11252025-7530 ======================================================================================== ===PAGE 1=== SEWER COMMISSION AGENDA November 25th, 2025 6:00PM Public Meeting via Hybrid & Remote Participation (Zoom) In accordance with the requirements of the Open Meeting Law, please be advised that this meeting will be recorded and can be found on the Lunenburg Access YouTube channel (https://www.youtube.com/user/LunenburgAccess/videos) within 24 hours of the meeting. This public meeting is being conducted at the DPW building. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use this link to join the public meeting webinar: https://us02web.zoom.us/j/83187249940 or from a telephone, dial the toll-free number (888) 475- 4499 and enter Webinar ID: 831 8724 9940. If you have not registered with Zoom you will be asked for your name and e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. 1. 6:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PUBLIC COMMENT 3. PUBLIC HEARING a. 6:05pm - Easement Request, 763 Mass Ave – CONTINUED DISCUSSION and Commissions Vote(s) 4. CURRENT BUSINESS a. Minutes of 10/28/2025 – Vote to Approve b. Sewer Business Manager/DPW Director Updates i. ADU amendment – Vote to Approve ii. Manhole Repair IFB – Update c. Future agenda Items – Discussion 5. OLD BUSINESS 6. PUBLIC COMMENT 7. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES December 9th, 2025 7pm Regular (Hybrid) Meeting January 13th 2026, 7pm Regular (Hybrid)Meeting January 27th, 2026, 6pm (Zoom) Meeting February 10th, 2026, 7pm Regular (Hybrid) Meeting REV2025.11.19 SEWER COMMISSION Brett Ramsden, Chairman Scott Dall, Vice Chairman Dan Proctor, Clerk Arthur Katis, Member Bill Bernard, DPW Director Andrew Valliere, Business Mgr. ======================================================================================== DOCUMENT : 2025-11-25-minutes-7530.txt BOARD : sewer-commission DATE : 2025-11-25 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2025-11-25-minutes-7530.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11252025-7530 ======================================================================================== ===PAGE 1=== Minutes of 11/25/25 Sewer Commission meeting– via Zoom (Video Conference) Attendees: Chair- Brett Ramsden, Vice-Chair- Scott Dall, Clerk- Dan Proctor, Member: Arthur Katis, DPW Director- Bill Bernard, Sewer Business Manager- Andrew Valliere, Minutes Clerk- Jane Ranley Guests: Daniel Sheehan (Haley Ward) Brett opened the meeting at 6:00 pm. and did a roll call of attendees. The Commission began the meeting by saying the Pledge of Allegiance. PUBLIC COMMENT/ANNOUNCEMENTS - none PUBLIC HEARING ---Easement Request, 763 Mass. Ave. (Continued from 10/28/25)- represented by Daniel Sheehan (Haley Ward)– Brett reviewed the ground rules for the hearing and opened it at 6:04pm. Daniel summarized the project and noted the changes requested by the Commission. The property at 763 Mass. Ave. will be separated into 3 lots with a duplex on each lot, with the existing building retrofitted into a duplex. Daniel noted they shifted over the location of the stub by 6’ on the updated plan. Also the manhole behind one of the duplexes is now a drop manhole. The duplexes will have a total of 19 bedrooms and they calculated the total flow to be 2,090 gal/day, which the existing 6” pipe can handle. If there is an issue with the integrity of the existing pipe, they will replace it. Scott and Arthur noted they had not provided the cost figures for adding sewer to Chestnut Street for tie-ins vs making 3 connections to Mass. Ave. The only update Haley Ward provided was related to relocating the stub on the plan. Bill asked Daniel if he received the Commission’s list of questions and Daniel replied he did but was not aware they asked for pricing. He stated that going up Chestnut Street would be significantly more expensive -especially if there is ledge-- than hooking up to the stub. The property owner would rather get the DOT permits from the State to connect each lot to Mass. Ave. Scott noted that 2 lots are on Chestnut Street and it would have to be a real financial hardship for the Commission to grant an easement waiver. He added that they would be missing their biggest opportunity to add sewer to Chestnut St. Brett summarized that either they connect through the existing stub or force them to go 3 times to Mass Ave. Arthur questioned whether it is better for the town to have properties with easements or without easements. The Commission discussed the easement request and the benefits of adding sewer to Chestnut Street but agreed they cannot force them to extend the sewer. Brett asked for a vote. Motion: Dan P. Second: Scott D. To vote on the waiver request for an easement at 763 Mass. Ave. Roll Call Vote: Dan-nay, Arthur-nay, Scott-nay and Brett-nay. The motion did not carry and the hearing was closed at 6:32 pm. CURRENT BUSINESS – ---Minutes of 10/28/25 Motion: Dan P. Second: Scott D. To accept the minutes of 10/28/25. Roll Call Vote: Arthur-aye, Scott-aye, Dan-aye and Brett-aye. ---DPW Director/Sewer Business Manager Updates– i. ADU amendment – Bill summarized that Town Counsel reviewed the admendment, the Commission agreed with the wording and they are ready to vote. Arthur asked to clarify the connection charge was a one-time fee and Dan inquired if an ADU could have 2 bedrooms. The answer to both questions was yes. Motion: Scott D. Second: Dan P. To accept the Sewer Connection Charge Policy for ADUs. Roll Call Vote: Scott-aye, Dan-aye, Arthur-aye, and Brett-aye. ii. Manhole Repair IFB – Bill reported that the frames they received were the wrong size and they reordered new ones but they are not in yet . The roads cannot be opened up after 11/15 and the contract was over on 10/31. They are granting the company an extension to June 30, 2026. ===PAGE 2=== ---Future Agenda Items- Bill noted they will need to go to Town Meeting to change the waiver language in the by- law. Dan suggested discussing and making a change in their by-law or regulations to state that a property needs to connect to sewer on the street of their address. Brett will add it to the next agenda and Bill said they will need to discuss it with Town Counsel. Bill will also ask Town Counsel when the new ADU policy will be in effect. The Manhole Repair will be added to spring agendas. PUBLIC COMMENT – Scott noted that other towns have had increases in their sewer and water rates. He asked if they will be looking at increases and Andrew replied they will need to look at raising the rates as an agenda item. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES: December 9, 2025 @ 7pm – Regular Hybrid Meeting January 13, 2026 @ 7pm – Regular Hybrid Meeting January 27, 2026 @ 6pm – Zoom Meeting February 10, 2026 @ 7pm – Regular Hybrid Meeting Motion: Dan P. Second: Arthur K. To adjourn at 6:48 pm. Roll Call Vote: Arthur-aye, Scott-aye, Dan-aye and Brett-aye. Respectfully submitted, Jane L. Ranley Minutes Clerk ======================================================================================== DOCUMENT : 2025-12-09-agenda-7550.txt BOARD : sewer-commission DATE : 2025-12-09 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2025-12-09-agenda-7550.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12092025-7550 ======================================================================================== ===PAGE 1=== SEWER COMMISSION AGENDA December 9th, 2025 7:00PM Regular (Hybrid) Meeting via Remote Participation (Zoom) In accordance with the requirements of the Open Meeting Law, please be advised that this meeting will be recorded and can be found on the Lunenburg Access YouTube channel (https://www.youtube.com/user/LunenburgAccess/videos) within 24 hours of the meeting. This public meeting is being conducted at the DPW building. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use this link to join the public meeting webinar: https://us02web.zoom.us/j/83187249940 or from a telephone, dial the toll-free number (888) 475- 4499 and enter Webinar ID: 831 8724 9940. If you have not registered with Zoom you will be asked for your name and e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. 1. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PUBLIC COMMENT 3. CURRENT BUSINESS a. Minutes of 11/25/2025 – Vote to Approve b. Sewer Business Manager/DPW Director Updates i. ADU amendment – Update ii. Q2 FY26 Demands – Update iii. FY25 Tax Lien Report – Update c. Future agenda Items – Discussion 4. OLD BUSINESS 5. PUBLIC COMMENT 6. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES January 13 th, 2026 , 7pm Regular (Hybrid) Meeting January 27 th, 2026, 6pm (Zoom) Meeting February 10th, 2026, 7pm Regular (Hybrid) Meeting February 24th, 2026, 6pm (Zoom) Meeting REV2025.12.03 SEWER COMMISSION Brett Ramsden, Chairman Scott Dall, Vice Chairman Dan Proctor, Clerk Arthur Katis, Member Bill Bernard, DPW Director Andrew Valliere, Business Mgr. ======================================================================================== DOCUMENT : 2025-12-09-minutes-7550.txt BOARD : sewer-commission DATE : 2025-12-09 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2025-12-09-minutes-7550.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_12092025-7550 ======================================================================================== ===PAGE 1=== M inutes of 12/9/25 Sewer Commission meeting – via Zoom (Video Conference) Attendees: Chair- Brett Ramsden , Vice-Chair - Scott Dall , Clerk- Dan Proctor, Member : Arthur Katis , Sewer Business Manager - Andrew Valliere, Minutes Clerk- Jane Ranley Absent: DPW Director- Bill Bernard Vice-Chair Scott D. opened the meeting at 7 :04 pm . and did a roll call of attendees. The Commission began the meeting by saying the Pledge of Allegiance. PUBLIC COMMENT /ANNOUNCEMENTS - none CURRENT BUSINESS – ---Minutes of 11/25/25 Motion: Dan P. Second: Arthur K. To approve the min utes for 11/25/25. Roll Call Vote: Arthur-aye, Dan-aye , and Scott- aye. --- DPW Director /Sewer Business Manager Updates – i. ADU amendment – Andrew reported that T own C ounsel said th e ADU rules they voted on are in effect and just need to be add ed to the website. The verbiage will be updated at the S pring Town Meeting. Arthur asked if they put any verbiage in abou t having them tie into the st reet they are on and Andrew replied they will need approval from Town Counsel . Dan noted that there was language about having to go into the existing house or existing line. (Brett R. joined the meeting.) ii. Q2 FY2 6 Demands – Andrew stated any unpaid sewer bills are now past due and he will be processing the demands on Thursday. Users can pay tomorrow but if they are still not paid, they will have an added $10 late fee. He added that there were 423 bills that were not paid out of a total 9 4 3 bills sent out . Users can call Andrew if they have questions. iii. FY25 Tax Lien Report – Andrew reported bills not paid in FY 2025 will be going on users tax bills. The total is roughly $72,260. Scott asked at what point do they attach the lien and Andrew replied he has b een working on them for the past 2 weeks. Dan noted they c ould shut off water after a certain time but they agreed they cannot shut off sewer. Brett asked about if there was anything set up with the Water Department for shutting it off and Andrew said he did not think so since the Water Department is a private entity. Scott asked about the assistant sewer business manager and Andrew confirmed that she is still there. --- Future Agenda Items- Discuss adding verbiage to the town law that a property is required to hook up on the street of the property ’s address, Discussion on ADU for Town Meeting verbiage change and if this will be part of new construction. P UBLIC C OMMENT – none UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES : January 13 , 2026 @ 7pm – Regular ( Hybrid ) Meeting January 27 , 202 6 @ 6 pm – ( Zoom ) Meeting February 10 , 202 6 @ 7 pm – Regular ( Hybrid ) Meeting February 2 4 , 2026 @ 6pm – (Zoom) Meeting Motion: Arthur K. Second: Scott D. To adjourn at 7:25 pm. Roll Call Vote: Dan-aye , Ar thur-aye, Scott- aye and Brett-aye . ===PAGE 2=== Respect fully submitted, Jane L. Ranley Minutes Clerk ======================================================================================== DOCUMENT : 2026-01-13-agenda-7599.txt BOARD : sewer-commission DATE : 2026-01-13 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2026-01-13-agenda-7599.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_01132026-7599 ======================================================================================== ===PAGE 1=== SEWER COMMISSION AGENDA January 13th, 2026 7:00PM Regular (Hybrid) Meeting via Remote Participation (Zoom) In accordance with the requirements of the Open Meeting Law, please be advised that this meeting will be recorded and can be found on the Lunenburg Access YouTube channel (https://www.youtube.com/user/LunenburgAccess/videos) within 24 hours of the meeting. This public meeting is being conducted at the DPW building. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use this link to join the public meeting webinar: https://us02web.zoom.us/j/83187249940 or from a telephone, dial the toll-free number (888) 475- 4499 and enter Webinar ID: 831 8724 9940. If you have not registered with Zoom you will be asked for your name and e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. 1. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PUBLIC COMMENT 3. CURRENT BUSINESS a. Minutes of 12/9/2025 – Vote to Approve b. Sewer Business Manager/DPW Director Updates i. User Rates FY27– Discussion ii. Sewer Bylaw for tie-ins– Discussion iii. Winter Commission Meeting Times– Discussion/Vote c. Future agenda Items – Discussion 4. OLD BUSINESS 5. PUBLIC COMMENT 6. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES January 27th, 2026, 6pm (Zoom) Meeting February 10th, 2026, 7pm Regular (Hybrid) Meeting February 24th, 2026, 6pm (Zoom) Meeting March 10th, 2026, 7pm Regular (Hybrid) Meeting REV2026.01.06 SEWER COMMISSION Brett Ramsden, Chairman Scott Dall, Vice Chairman Dan Proctor, Clerk Arthur Katis, Member Bill Bernard, DPW Director Andrew Valliere, Business Mgr. ======================================================================================== DOCUMENT : 2026-01-27-agenda-7618.txt BOARD : sewer-commission DATE : 2026-01-27 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2026-01-27-agenda-7618.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_01272026-7618 ======================================================================================== ===PAGE 1=== SEWER COMMISSION AGENDA January 27th, 2026 6:00PM Meeting via Remote Participation (Zoom) MEETING OF JANUARY 13th WAS CANCELED In accordance with the requirements of the Open Meeting Law, please be advised that this meeting will be recorded and can be found on the Lunenburg Access YouTube channel (https://www.youtube.com/user/LunenburgAccess/videos) within 24 hours of the meeting. This public meeting is being conducted Remotely. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use this link to join the public meeting webinar: https://us02web.zoom.us/j/83187249940 or from a telephone, dial the toll-free number (888) 475- 4499 and enter Webinar ID: 831 8724 9940. If you have not registered with Zoom you will be asked for your name and e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. 1. 6:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PUBLIC COMMENT 3. CURRENT BUSINESS a. Minutes of 12/9/2025– Vote to Approve b. Sewer Business Manager/DPW Director Updates i. User Rates FY27– Discussion ii. Q3FY26 Billing– Discussion iii. Sewer Bylaw for tie-ins– Brief discussion iv. Winter Commission Meeting Times– Discussion/Vote c. Future agenda Items– Discussion d. Announcements– The Citizens Party Caucus will be March 9, 2026, at the Middle/High School auditorium at 7PM 4. OLD BUSINESS 5. PUBLIC COMMENT 6. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES February 10th, 2026, 6pm Regular (Hybrid) Meeting February 24 th, 2026, 6pm (Zoom) Meeting March 10th, 2026, 6pm Regular (Hybrid) Meeting March 31st, 2026, 6pm (Zoom) Meeting REV2026.01.21 SEWER COMMISSION Brett Ramsden, Chairman Scott Dall, Vice Chairman Dan Proctor, Clerk Arthur Katis, Member Bill Bernard, DPW Director Andrew Valliere, Business Mgr. ======================================================================================== DOCUMENT : 2026-02-10-agenda-7639.txt BOARD : sewer-commission DATE : 2026-02-10 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2026-02-10-agenda-7639.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02102026-7639 ======================================================================================== ===PAGE 1=== SEWER COMMISSION AGENDA February 10th, 2026 7:00PM Meeting via Remote Participation (Zoom) MEETING OF JANUARY 13 and 27th WAS CANCELED In accordance with the requirements of the Open Meeting Law, please be advised that this meeting will be recorded and can be found on the Lunenburg Access YouTube channel (https://www.youtube.com/user/LunenburgAccess/videos) within 24 hours of the meeting. This public meeting is being conducted at the DPW Office. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use this link to join the public meeting webinar: https://us02web.zoom.us/j/83187249940 or from a telephone, dial the toll-free number (888) 475- 4499 and enter Webinar ID: 831 8724 9940. If you have not registered with Zoom you will be asked for your name and e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. 1. 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PUBLIC COMMENT 3. CURRENT BUSINESS a. Minutes of 12/9/2025– Vote to Approve b. Sewer Business Manager/DPW Director Updates i. User Rates FY27– Discussion ii. Annual Report FY25 – Vote to Approve iii. Q3FY26 Billing– Discussion iv. Waterworth- Discussion v. Sewer Bylaw for tie-ins– Brief discussion vi. Winter Commission Meeting Times– Discussion/Vote c. Future agenda Items– Discussion d. Announcements– The Citizens Party Caucus will be March 9, 2026, at the Middle/High School auditorium at 7PM 4. OLD BUSINESS 5. PUBLIC COMMENT 6. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES February 24th, 2026, 6pm (Zoom) Meeting March 10 th, 2026, 6pm Regular (Hybrid) Meeting March 31st, 2026, 6pm (Zoom) Meeting April 14th, 2026, 6pm Regular (Hybrid) Meeting 7. Adjourn REV2026.02.05 SEWER COMMISSION Brett Ramsden, Chairman Scott Dall, Vice Chairman Dan Proctor, Clerk Arthur Katis, Member Bill Bernard, DPW Director Andrew Valliere, Business Mgr. ======================================================================================== DOCUMENT : 2026-02-12-agenda-7648.txt BOARD : sewer-commission DATE : 2026-02-12 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2026-02-12-agenda-7648.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02122026-7648 ======================================================================================== ===PAGE 1=== SEWER COMMISSION AGENDA Thursday, February 12th, 2026 6:00PM Hybrid Meeting via Remote Participation (Zoom) MEETING OF JANUARY 13 and 27th WAS CANCELED In accordance with the requirements of the Open Meeting Law, please be advised that this meeting will be recorded and can be found on the Lunenburg Access YouTube channel (https://www.youtube.com/user/LunenburgAccess/videos) within 24 hours of the meeting. This public meeting is being conducted at the DPW Office. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use this link to join the public meeting webinar: https://us02web.zoom.us/j/2878544906?omn=88175460746 or from a telephone, dial the toll- free number (888) 475-4499 and enter Webinar ID: 287 854 4906. If you have not registered with Zoom you will be asked for your name and e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. 1. 6:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PUBLIC COMMENT 3. CURRENT BUSINESS a. Minutes of 12/9/2025– Vote to Approve b. Sewer Business Manager/DPW Director Updates i. User Rates FY27– Discussion ii. Annual Report FY25 – Vote to Approve iii. Q3FY26 Billing– Discussion iv. Waterworth- Discussion v. Sewer Bylaw for tie-ins– Brief discussion vi. Winter Commission Meeting Times– Discussion/Vote c. Future agenda Items– Discussion d. Announcements– The Citizens Party Caucus will be March 9, 2026, at the Middle/High School auditorium at 7PM 4. OLD BUSINESS 5. PUBLIC COMMENT 6. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES February 24th, 2026, 6pm (Zoom) Meeting March 10 th, 2026, 6pm Regular (Hybrid) Meeting March 31st, 2026, 6pm (Zoom) Meeting April 14th, 2026, 6pm Regular (Hybrid) Meeting 7. Adjourn REV2026.02.10 SEWER COMMISSION Brett Ramsden, Chairman Scott Dall, Vice Chairman Dan Proctor, Clerk Arthur Katis, Member Bill Bernard, DPW Director Andrew Valliere, Business Mgr. ======================================================================================== DOCUMENT : 2026-02-12-minutes-7648.txt BOARD : sewer-commission DATE : 2026-02-12 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2026-02-12-minutes-7648.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_02122026-7648 ======================================================================================== ===PAGE 1=== M inutes of 2/12/26 Sewer Commission meeting - Hybrid In-Pe rson Attendees: Chair- Brett Ramsden , Vice-Chair - Scott Dall , Member : Arthur Katis , DPW Directo r- Bill Bernard , Sewer Business Manager - Andrew Valliere, Minutes Clerk- Jane Ranley Absent: Dan Proctor Brett opened the meeting at 6 :48 pm. and did a roll call of attendees. The Commission began the meeting by saying the Pledge of Allegiance. PUBLIC COM MENT – none ANNOUNCEMENTS : The Citizen Party Caucus will be March 9, 2026, at the Middle/High School auditorium at 7pm . for candidate voting. CURRENT BUSINESS – ---Minutes of 12/9/2025 Motion: Scott D. Second: Arthur K. To accept the minutes of 12/9/25. Roll Call Vote: Arthur-aye, Scott- aye and Brett-aye. --- DPW Director /Sewer Business Manager Updates – - -User Rates FY27- Andrew stated that they have to raise rates this coming year unfortunately . He provided and explained several options to the Commission ers. In July 2024, they r aised the rates 1 6% across the board and looking at FY27, it l ooks like they will need to raise the rates 16% again. Andrew a sked the board if they want to increase the minimum rate 16% or keep it at 5% . Bill noted they did not raise the rates for the current year but Leominster and Fitchburg are charging them more. Also the b etter ment income is declining as they are being paid off which means less money coming in . Bill stated the minimum charge is $133 and suggested not increasing th e charge for those wi th less usage. The Commission discussed the minimum charge a nd will not vote on the rate increase until the budget is finalize d. Bi ll added that Fitchburg will be going up 7 % for 5 years , of which they are in the 2 nd year now and Leominster will be going up 3%. He also pointed out tha t forecasting usage is difficult due to not knowing how much precipitation there will be impacting usage. Bill explained the proposed budget based on past usage and the Commissioners discussed it, noting they need to keep up maintenance of the system . Bill is hopeful to have the budget nailed down for the next meeting so they can look at the numbers. Scott asked about the delinquency rate now and Andrew replied around 20% . The Commission agreed to keep the minimum low to help those on fixed incomes. - -Annual Report FY25- The Commission discussed the draft of the Annual Report prepared by Jane . Bill noted that there have been fewer clog issues since they have reminded users to only flush water and toilet paper down the system. Scott pointed out that they need to present the change of wording in the bylaw at Town Meeting . Motion: Arthur K. Second: Scott D. To accept the Annual Report for FY25. Roll Call Vote: Scott-aye, Arthur- aye, and Brett-aye. - -Q3FY26 Billing- Andrew reported the Q3 billing was m ailed on 2/3 /26. Scott asked if they are able to offer a paperless billing option but Andrew said Munis is not set up to do that. The Commitment amount is $296,299.21. Motion: Scott D. Second: Arthur K. ===PAGE 2=== To accept the Q3FY26 billing of $296,299.21. Roll Call Vote: Arthur-aye, Scott- aye and Brett-aye. The Commissioners signed the Commitment. - -Waterworth- Bill explained that a salesman came in to present their cloud program . They would enter all their data along with expenses and the program would com e out with rate options . However the cost for a basic service would be $5 ,000 /year. The advantage would be the program can forecast out future years with various options . Scott pointed out that they need to ask if the $5 K rate saves you more than $5K in salary . The Commission discussed the pros and cons of the program . Bill stated the Lunenburg Water District and the Town of Concord are using Waterworth so they can get information on how it is helping them. A subscription would not be done now but could be discusse d o n a future agenda. - -Sewer Bylaw for tie-ins- The C ommission discussed the wording and Andrew will do up the verbiage for the next meeting. - - Winter Commission Meeting Times- Brett suggested chang ing their in -person meetings from 7pm to 6pm. Motion: Scott D. Second: Arthur K. To change the in - per son meeting time to 6pm. Roll Call Vote: Arthur-aye, Scott- aye and Brett-aye. --- Future Agenda Items- adding new commissioners, rate increase, warrant articles, budget , wording for the Bylaw on tie-ins. P UBLIC C OMMENT – Bill suggested that if the public wants to weigh in on their potential rate increase, the next meeting on 2/24 would be a good time to do that. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES : February 24 , 202 6 @ 6 pm – ( Zoom ) Meeting March 10 , 202 6 @ 6 pm – Regular ( Hybrid ) In-person Meeting March 31 , 2026 @ 6pm – (Zoom) Meeting April 1 4 , 2026 @ 6 pm – Regular (Hybrid) In-person Meeting Motion: Scott D. Second: Arthur K. To adjourn at 7:48 pm. Roll Call Vote: Arthur-aye, Scott-aye and Brett-aye. Respect fully submitted, Jane L. Ranley Minutes Clerk ======================================================================================== DOCUMENT : 2026-02-24-agenda-7662.txt BOARD : sewer-commission DATE : 2026-02-24 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2026-02-24-agenda-7662.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02242026-7662 ======================================================================================== ===PAGE 1=== SEWER COMMISSION AGENDA Tuesday, February 24th, 2026 6:00PM via Remote Participation (Zoom) In accordance with the requirements of the Open Meeting Law, please be advised that this meeting will be recorded and can be found on the Lunenburg Access YouTube channel (https://www.youtube.com/user/LunenburgAccess/videos) within 24 hours of the meeting. This public meeting is being conducted remotely. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use this link to join the public meeting webinar: https://us02web.zoom.us/j/83187249940or from a telephone, dial the toll-free number (888) 475- 4499 and enter Webinar ID: 831 8724 9940. If you have not registered with Zoom you will be asked for your name and e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. 1. 6:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PUBLIC COMMENT 3. CURRENT BUSINESS a. Minutes of 2/12/2026– Vote to Approve b. Allan (Chip) Wilson – Introduction for Sewer Commission vacancy c. Sewer Business Manager/DPW Director Updates i. User Rates FY27 – Discussion ii. Sewer Budget FY27 – Discussion iii. Delinquency Rate FY26 – Brief discussion iv. Sewer/Stormwater– Discussion d. Future agenda Items– Discussion 4. OLD BUSINESS 5. PUBLIC COMMENT 6. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES March 10th, 2026, 6pm Regular (Hybrid) Meeting March 31 st, 2026, 6pm (Zoom) Meeting April 14th, 2026, 6pm Regular (Hybrid) Meeting April 28th, 2026, 6pm (Zoom) Meeting 7. Adjourn REV2026.02.18 SEWER COMMISSION Brett Ramsden, Chairman Scott Dall, Vice Chairman Dan Proctor, Clerk Arthur Katis, Member Bill Bernard, DPW Director Andrew Valliere, Business Mgr. ======================================================================================== DOCUMENT : 2026-02-24-minutes-7662.txt BOARD : sewer-commission DATE : 2026-02-24 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2026-02-24-minutes-7662.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_02242026-7662 ======================================================================================== ===PAGE 1=== Minutes of 2/24/26 Sewer Commission meeting– via Zoom (Video Conference) Attendees: Chair- Brett Ramsden, Vice-Chair- Scott Dall, Clerk- Dan Proctor, DPW Director- Bill Bernard, Sewer Business Manager- Andrew Valliere, Minutes Clerk- Jane Ranley Guest: Allan (Chip) Wilson Absent: Arthur Katis Brett opened the meeting at 6:10 pm. and did a roll call of attendees. The Commission began the meeting by saying the Pledge of Allegiance. PUBLIC COMMENT/ANNOUNCEMENTS - none CURRENT BUSINESS – ---Minutes of 2/12/26 Motion: Scott D. Second: Dan P. To accept the minutes of 2/12/26. Roll Call Vote: Dan-aye, Scott-aye and Brett-aye. ---Allan (Chip) Wilson was introduced as a potential Commission member. Chip asked for a run-down of typical Sewer Commission business. Brett summarized that the Commission discusses rates, needed repairs to the system, and addresses connections to Leominster and Fitchburg, where the waste goes. They also handle special requests regarding potential connections, budget work, and run it as a business, putting their customers first. Scott noted Chip has experience in the industry, similar to Dan. He added that they look out for not only the users, but for the town. They have guidance from Bill and Andrew, along with the Town Counsel. Bill stated it is a 5-person board, with 3 as a quorum, but have only 4 now. Chip noted he was looking to get involved with something and since he has experience in water and sewer, he felt this would be a good fit. Dan added that he is still learning about the issues concerning the Sewer system and often asks Bill and Andrew questions. Chip stated he is willing to join the board. Bill noted he would set up a short joint meeting with the Select Board for an interview and a vote to appoint Chip. ---DPW Director/Sewer Business Manager Updates– --User Rates FY27/ Sewer Budget FY27 – Bill and Andrew put together a budget for the next year, based on averages from the last 3 years. They put in $200K for the Capital Plan for a few big repairs. They originally estimated Revenues at $1.2 million but when they did all the calculations, there would be a deficit of about $200,000. The balance in Retained earnings has been going down, and betterment income is lower, due to so many being paid off. To avoid taking any money out of Retained Earnings, they would need to do a rate increase to balance the budget. Andrew ran several scenarios and they are suggesting a small increase on the minimum charge from $133 to $139. The regular users would have a 16% increase - $15.85 to $18.38 – which would give a surplus of $26K. Dan asked where the income from tie-ins go in the budget and Andrew replied into Retained Earnings, with I&I fees. Scott pointed out that income will increase if a lot of ADUs connect. Bill stated that the sewer budget is independent from the town budget and is a self-funding enterprise fund. He added that they need to pay for any services from the town, such as paying bills. Bill noted they will be presenting the budget to the Finance Committee on 3/12 and the Commission will need to vote to accept it prior to that date. Scott suggested doing the vote since all agreed with the numbers, along with the rate increase. Bill noted that Fitchburg and Leominster have gone up on their rates, so the Commission needs to go up in order to keep even. Motion: Scott D. Second: Dan P. To accept the budget proposal for FY27. Roll Call Vote: Scott-aye, Dan-aye and Brett-aye. --Delinquency Rate FY26 - Andrew explained the figures on the delinquency rate form, noting that the rate is not as bad as last year. Dan asked if anyone complains about the Munis online bill paying system and Andrew replied he has needed to help some customers with navigating the system. Scott suggested the easiest way is to create an account and click the link from the drop-down to “pay my bill,” –rather than paying as a guest. --Sewer/Stormwater-- Bill reported the Stormwater Task Force has been working to establish a Stormwater Utility. To cover overhead, single family dwellings would be charged $100/year and businesses will have a higher rate. The Stormwater Utility would need to hire someone to do the billing but Bill suggested having Andrew do the once per ===PAGE 2=== year bills. Stormwater would pay a portion of his salary with a grade increase, which would help Sewer. Bill pointed out Stormwater is separate from the Sewer system—it is the drainage system in town. EPA issues the town a MS4 permit which allows them to discharge into lakes and streams. Bill noted this money would set up a dedicated fund for addressing stormwater issues. Right now, the permit states they need to sweep all the roads twice/year and clean the catch basins annually. Future permits will require adding rain gardens, infiltration trenches and retention ponds on town properties. Bill noted there will be on the ballot for the May Town Meeting to just set up the Stormwater Utility. There will be a public information Zoom meeting on March 5th which will be recorded. Dan pointed out that home owners will pay about $100 but the bigger issue will be for commercial business owners that will pay a lot . He added that businesses built in the last 29 years have already paid to install stormwater systems to town and state specs. Bill noted eventually there will be credits issued for those with stormwater BMP’s in place. The Select Board suggested having a joint Sewer & Stormwater Commission and the Commissioners agreed. ---Other discussions: Brett asked Chip what he thought about the meeting and he replied it was pretty much what he expected. Brett asked about the Sewer Connection Charge Policy draft that Andrew sent out. Andrew said they could not discuss it as it was not on the agenda but asked the Commissioners to let him know if they have any edits. Then they will discuss the policy at the meeting on 3/10. He will need to submit by the policy article by 3/14 for the Town Meeting. ---Future Agenda Items- Sewer/Stormwater discussion, Sewer Connection Charge Policy, the Stormwater fee billing PUBLIC COMMENT – none UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES: March 10, 2026 @ 6pm – Regular (Hybrid) Meeting @DPW March 31, 2026 @ 6pm – (Zoom) Meeting April 14, 2026 @ 6pm – Regular (Hybrid) Meeting @DPW April 28, 2026 @ 6pm – (Zoom) Meeting Motion: Scott D. Second: Dan P. To adjourn at 7:10pm. Roll Call Vote: Dan-aye, Scott-aye and Brett-aye. Respectfully submitted, Jane L. Ranley Minutes Clerk ======================================================================================== DOCUMENT : 2026-03-03-agenda-7678.txt BOARD : sewer-commission DATE : 2026-03-03 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2026-03-03-agenda-7678.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03032026-7678 ======================================================================================== ===PAGE 1=== SEWER COMMISSION & SELECT BOARD JOINT MEETING Tuesday, March 3rd, 2026 7:05PM Regular (Hybrid) Meeting via Remote Participation (Zoom) In accordance with the requirements of the Open Meeting Law, please be advised that this meeting will be recorded and can be found on the Lunenburg Access YouTube channel (https://www.youtube.com/user/LunenburgAccess/videos) within 24 hours of the meeting. This public meeting is being conducted at Town Hall 17 Main Street Lunenburg, MA. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use this link to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll-free number (888) 475- 4499 and enter Webinar ID: 909-174-0347 #. If you have not registered with Zoom you will be asked for your name and e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. I. 7:05 PM CALL TO ORDER II. 7:05 PM Joint meeting of Sewer Commission & Select Board – Appointments to fill the Sewer Commission Vacancies. III. Adjournment SEWER COMMISSION Brett Ramsden, Chairman Scott Dall, Vice Chairman Dan Proctor, Clerk Arthur Katis, Member Bill Bernard, DPW Director Andrew Valliere, Business Mgr. ======================================================================================== DOCUMENT : 2026-03-03-minutes-7678.txt BOARD : sewer-commission DATE : 2026-03-03 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2026-03-03-minutes-7678.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03032026-7678 ======================================================================================== ===PAGE 1=== Minutes of 03/03/26 Sewer Commission Joint meeting with Board of Selectmen, via Zoom. Attendees: Sewer Commission: Brett Ramsden (Chair), Scott Dall (Vice-Chair), Dan Proctor (Clerk), and Arthur Katis (Member). Board of Selectmen: Amanda Moore (Chair), Renee Emkey (Clerk), Members – Brian Lehtinen and Glenn McLeod, and Jennifer Warren-Dyment (Town Manager) Guest: Allan (Chip) Wilson (candidate for Sewer Commission) Brett Ramsden called the Sewer Commission meeting to order at 7:32 pm. and did a roll call of members present. Chair Amanda Moore asked Allan to tell a little about himself and why he was interested in this position. Allan stated he responded to a post for new Commissioners and said he wanted to do a little more for the town as a volunteer. He added that sewer was a good fit for him. Amanda asked Brett if the Commission had talked about his request and he replied that Allan attended their last meeting. They discussed the duties of the Commission and found that Allan has a construction business which deals with sewer installation in Lunenburg and other towns. The Commission asked Allan to join them and he agreed to. Renee Emkey asked about the length of the term and the Town Manager replied it would be until the Town Election. Renee asked Allan if he was willing to run for a term after that and he responded he would. The Town Manager suggested that Allan could attend the Town Caucus on 3/9 and be added to the Town Election ballot. The Select Board Chair asked for a motion. Motion: Renee Emkey Second: Brian Lehtinen To appoint Allan Wilson to the Sewer Commission for a term to expire on May 16, 2026. Roll Call Vote: Mr. McCloud-aye, Mr. Lehtinen-aye, Miss Emkey-aye and Ms. Moore-aye. The Sewer Commission Chair asked for a motion. Motion: Scott Dall Second: Dan Proctor To accept Allan Wilson as a new Commissioner. Roll Call Vote: Dan Proctor-aye, Scott Dall-aye, Arthur Katis-aye and Brett Ramsden-aye. The Chair declared that the motion passed and thanked Allan. Brett asked for a motion to close the meeting. Motion: Scott Dall Second: Dan Proctor To end the Sewer Commission meeting at 7:39 pm. Roll Call Vote: Scott Dall-aye, Arthur Katis-aye, Dan Proctor-aye, and Brett Ramsden-aye. Respectively submitted, Jane L. Ranley Minutes Clerk ======================================================================================== DOCUMENT : 2026-03-10-agenda-7694.txt BOARD : sewer-commission DATE : 2026-03-10 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2026-03-10-agenda-7694.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03102026-7694 ======================================================================================== ===PAGE 1=== SEWER COMMISSION AGENDA Tuesday, March 10th, 2026 6:00PM Regular Hybrid Meeting via Remote Participation (Zoom) In accordance with the requirements of the Open Meeting Law, please be advised that this meeting will be recorded and can be found on the Lunenburg Access YouTube channel (https://www.youtube.com/user/LunenburgAccess/videos) within 24 hours of the meeting. This public meeting is being conducted at the DPW office. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use this link to join the public meeting webinar: https://us02web.zoom.us/j/83187249940 or from a telephone, dial the toll-free number (888) 475- 4499 and enter Webinar ID: 831 8724 9940. If you have not registered with Zoom you will be asked for your name and e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. 1. 6:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PUBLIC COMMENT 3. CURRENT BUSINESS a. Minutes of 2/24/2026 and Minutes of 3/3/2026 Joint Select Board Meeting – Vote to Approve b. Sewer Business Manager/DPW Director Updates i. User Rates FY27 – Discussion ii. Town Meeting FY27 Budget Presentation– Discussion iii. Town Warrant Article Waivers bylaw wording– Discussion iv. Sewer/Stormwater– Brief discussion c. Future agenda Items– Discussion 4. OLD BUSINESS 5. PUBLIC COMMENT 6. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES March 31st, 2026, 6pm (Zoom) Meeting April 14 th, 2026, 6pm Regular (Hybrid) Meeting April 28th, 2026, 6pm (Zoom) Meeting May 12th, 2026, 6pm Regular (Hybrid) Meeting 7. Adjourn REV2026.03.05 SEWER COMMISSION Brett Ramsden, Chairman Scott Dall, Vice Chairman Dan Proctor, Clerk Arthur Katis, Member Chip Wilson, Member Bill Bernard, DPW Director Andrew Valliere, Business Mgr. ======================================================================================== DOCUMENT : 2026-03-10-minutes-7694.txt BOARD : sewer-commission DATE : 2026-03-10 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2026-03-10-minutes-7694.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03102026-7694 ======================================================================================== ===PAGE 1=== Minutes of 3/10/26 Sewer Commission meeting– Hybrid in-person and Zoom Attendees: Vice-Chair- Scott Dall, Clerk- Dan Proctor, Members: Arthur Katis and Chip Wilson, DPW Director- Bill Bernard, Sewer Business Manager- Andrew Valliere, Minutes Clerk- Jane Ranley Absent: Chair- Brett Ramsden Scott D. opened the meeting at 6:06 pm. and did a roll call of attendees. The Commission began the meeting by saying the Pledge of Allegiance. PUBLIC COMMENT: Ian Brennen noted he is a builder and a friend of the family is potentially looking to sell the driving range near Whalom and build duplexes. He handed out information on the project and said they are asking about running sewer up Pond Street. They could connect Lots 1, 2 & 3 perpendicularly into sewer, but one small section would need to be considered under future expansion of the Sewer Service Area (SSA). Bill stated they would need to put in a warrant at a Town Meeting to add it to the SSA. Ian noted the sewer is at the circle and could be run to the 3 duplexes. Scott asked if there were plans for future expansion. Ian replied there could be 3 or 4 ANRs on Carr Ave. but he is just looking at the 3 on Pond St. He is open to feedback on the plan from the Commission. Bill noted that if Ian wants this to happen soon, he will need to get the warrant article to the Town Manager by 3/16 to get it on the May 2nd Town Meeting. Bill added he should schedule to come back for the March 31st meeting so they can vote on it. They are not able to vote at this meeting because it was not on the agenda. CURRENT BUSINESS – ---Minutes of 2/24/26 and 3/3/26 Joint Select Board Meeting Motion: Dan P. Second: Arthur K To accept the minutes of the 2/24/26 Meeting and the 3/3/26 Joint Select Board Meeting. Roll Call Vote: Arthur-aye, Dan-aye, Chip-aye and Scott-aye. ANNOUNCEMENTS- The Demand fees will be mailed out the week of March 16th. If anyone has not paid their sewer bill, please send in payment by Friday and they can also pay online. ---DPW Director/Sewer Business Manager Updates– --User Rates FY27-Andrew stated the new rate will be increasing 16% to $18.38/cubic feet and the minimum charge will increase by 5% to $139. Scott noted they are held to how much Fitchburg & Leominster charges Lunenburg to discharge. --Town Meeting FY27 Budget Presentation- Bill will do the budget presentation 3/12/26 at 7pm. to FinCom. Scott told Chip that they voted to accept the FY27 budget proposal at last meeting. Bill reported they will not be using any Retained Earnings this year, as they had in recent years. Scott noted that receipts next year will be lower because betterments are being paid off. Andrew reported that nothing is dramatically changed from last year. Dan asked if they have figures for how much customers are billed for flows vs how much they are being billed from Fitchburg and Leominster. He noted that there could be leaky pipes and cracks causing groundwater to enter the system that is not billed to a customer. Bill clarified that the manhole repair project will be targeting the manholes suspected of having I/I (Inflow/Infiltration). In 2014, there was a report of lines that were looked at with a camera to look for leaks. Flow Assessment also does a calibration twice a year on the meters for Fitchburg and Leominster, to insure they are accurate. Bill added they can put the wireless unit in manholes where they suspect I/I to get data. Scott stated the Budget presentation recording will be on the town’s YouTube channel. --Town Warrant Article Waivers bylaw wording – Bill reported the Town Manager reviewed and tweaked the wording. Scott added the Town Counsel reworded it so the sewer bylaw would have consistent language with the new ADUs. It will be voted on at the Town Meeting. --Sewer/Stormwater- Bill reported they can combine Sewer and Stormwater but will need to get approval from the state first. The bylaw to be voted on at Town Meeting is to establish the Stormwater Utility and will state that the Select Board will oversee it. The combined Commission would need approval at a future Town Meeting after the state approves. Bill clarified that there is a Federal mandate clean up water before it goes into streams or they could be fined. They have been talking about the Stormwater Task Force for 10 years and are close to setting it up now. ===PAGE 2=== Residents will pay a Stormwater fee which will be used to pay for street sweeping twice a year and cleaning out drains, in order to be in compliance. ---Future Agenda Items- Ian’s presentation, FY27 Budget, Town Warrant, Manhole contract work. PUBLIC COMMENT – Scott saw an article about the Fitchburg mayor looking at bringing the old sewer plant back online. Bill said they have not been contacted yet. Dan asked if there is still capacity for flow to Fitchburg and Andrew replied they still have some available. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES: March 31, 2026 @ 6pm – (Zoom) Meeting April 14, 2026 @ 6pm – Regular (Hybrid) Meeting April 28, 2026 @ 6pm – (Zoom) Meeting May 12, 2026 @ 6pm – Regular (Hybrid) Meeting Motion: Dan P. Second: Arthur K. To adjourn at 6:49pm. Roll Call Vote: Chip-aye, Dan-aye, Arthur-aye and Scott-aye. Respectfully submitted, Jane L. Ranley Minutes Clerk ======================================================================================== DOCUMENT : 2026-03-31-agenda-7744.txt BOARD : sewer-commission DATE : 2026-03-31 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2026-03-31-agenda-7744.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03312026-7744 ======================================================================================== ===PAGE 1=== SEWER COMMISSION AGENDA Tuesday, March 31st, 2026 6:00PM REMOTE (ZOOM) Meeting In accordance with the requirements of the Open Meeting Law, please be advised that this meeting will be recorded and can be found on the Lunenburg Access YouTube channel (https://www.youtube.com/user/LunenburgAccess/videos) within 24 hours of the meeting. This public meeting is being conducted remotely. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use this link to join the public meeting webinar: https://us02web.zoom.us/j/83187249940 or from a telephone, dial the toll-free number (888) 475- 4499 and enter Webinar ID: 831 8724 9940. If you have not registered with Zoom you will be asked for your name and e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. 1. 6:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PUBLIC COMMENT 3. CURRENT BUSINESS a. Minutes of 03/10/2026– Vote to Approve b. Sewer Business Manager/DPW Director Updates i. Manhole Repair IFB – Update ii. Q3 FY26 Demands – Update iii. FY27 Budget – Continued Discussion iv. Sewer/Stormwater – Update c. Future agenda Items– Discussion 4. OLD BUSINESS 5. PUBLIC COMMENT 6. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES April 14th, 2026, 6pm Regular (Hybrid) Meeting April 28 th, 2026, 6pm (Zoom) Meeting May 12th, 2026, 6pm Regular (Hybrid) Meeting May 26th, 2026, 6 pm (Zoom) Meeting 7. Adjourn REV2026.03.26 SEWER COMMISSION Brett Ramsden, Chairman Scott Dall, Vice Chairman Dan Proctor, Clerk Arthur Katis, Member Chip Wilson, Member Bill Bernard, DPW Director Andrew Valliere, Business Mgr. ======================================================================================== DOCUMENT : 2026-03-31-minutes-7744.txt BOARD : sewer-commission DATE : 2026-03-31 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2026-03-31-minutes-7744.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03312026-7744 ======================================================================================== ===PAGE 1=== Minutes of 3/31/26 Sewer Commission meeting– via Zoom (Video Conference) Attendees: Chair- Brett Ramsden, Vice-Chair- Scott Dall, Clerk- Dan Proctor, Member: Arthur Katis and Chip Wilson, DPW Director- Bill Bernard, Sewer Business Manager- Andrew Valliere, Minutes Clerk- Jane Ranley Brett opened the meeting at 6:02 pm. and did a roll call of attendees. The Commission began the meeting by saying the Pledge of Allegiance. PUBLIC COMMENT- Brett apologized for missing Chip’s first official meeting and the Commission is glad to have him onboard. They look forward to his future input on their decisions. CURRENT BUSINESS – ---Minutes of 03/10/26 Motion: Scott D. Second: Dan P. To accept the minutes of the 3/10/26 meeting. Roll Call Vote: Scott-aye, Arthur-aye, Dan-aye and Chip-aye. (Brett abstained.) ---DPW Director/Sewer Business Manager Updates– --Manhole Repair IFB- Bill reported that the contractor came in and inspected the remaining manholes to be done. They came up with a work list and have asked if they can get going, but the nighttime temperatures are too cold. With the weather changing this week, he will give them the go ahead to finish the contract. Bill noted the contractor is Insituform Technologies and there are 10-15 manholes left to do. They will do special liners, fill active cracks, block bigger holes and go around pipes. The goal is to slow down the I/I (Inflow/Infiltration) problem. Also there are about 15 manholes that will have frames and covers replaced. Dan noted that he was doing a job on Laurel Lane a couple of weeks ago and Bill asked him to help locate a certain pump line. At the end of Laurel Lane, there is a manhole with three 1.25” pump lines coming in. One line, which was discontinued years ago, was flowing about a half a pipeful of water infiltration. He suggested that March is a good time to pop manholes to look for issues like this, especially in known wet areas. Dan said they were able to slow the flow but not completely seal it. Bill will have Insituform seal it also. He reported that Robert Lilly (CTE Contractor) noted after they did drainage work and paved Francis St. and Stevens St., the I/I issue at the Francis St. Station had slowed down. In addition, Robert stated he will be leaving CTE to concentrate on his own business. The new CTE contractor will be Al Packard, Jr. (Albe), who knows our system and has the same expertise as Robert. Brett questioned how they could find problems in the manholes, such as Dan found on Laurel Lane. Bill replied that the Commission had studies done in the past and the Insituform contract is targeting the worst manholes with I/I issues. They could go back to review other manholes in the studies but cannot do it this fiscal year. --Q3 FY26 Demands – Andrew reported the demands were sent out 3/16 and people are starting to pay them. The delinquency rate is now around 18%. --Fy27 Budget – Bill noted the Commission has already voted to approve the budget and the Town Manager had a couple questions about the rate increase, which the Commission also approved. The FY27 Budget will be presented at Town Meeting. --Sewer/Stormwater- Bill reported they cannot easily combine the Stormwater and the Sewer Commission, without an act of the State Legislature. The Stormwater Task Force Committee voted to pull their article from the Town Meeting, which would have established the Stormwater Utility. It is a closed subject for now. ---Future Agenda Items- PUBLIC COMMENT – Dan inquired about the proposed project on Pond St. Andrew reported that he talked to Ian, who said it was a short timeframe to get plans put together and it is up to the owner on proceeding. Dan noted he talked to an engineer who said there are municipalities that require developers to find and fix water problems if they are looking to add properties to the sewer system. Based on the flow they want to add, they would have to find leaky pipes to repair at their own expense. Chip agreed that developers are being forced to make improvements to sewer systems and drainage. They could use the studies to find issues for the developers to repair. Bill stated the special ===PAGE 2=== liners run about $3K per manhole. They also have a regulation that a development that is adding to the system would need to eliminate I/I or pay a fee to the I/I account. Brett asked about using precast for future manholes and Bill replied that everything is precast now. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES: April 14, 2026 @ 6pm – Regular (Hybrid) Meeting April 28, 2026 @ 6pm – (Zoom) Meeting May 12, 2026 @ 6pm – Regular (Hybrid) Meeting May 26, 2026 @ 6pm – (Zoom) Meeting Motion: Scott D. Second: Dan P. To adjourn at 6:30pm. Roll Call Vote: Chip-aye, Dan-aye, Scott-aye, Arthur-aye, and Brett-aye. Respectfully submitted, Jane L. Ranley Minutes Clerk ======================================================================================== DOCUMENT : 2026-04-14-agenda-7762.txt BOARD : sewer-commission DATE : 2026-04-14 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2026-04-14-agenda-7762.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04142026-7762 ======================================================================================== ===PAGE 1=== SEWER COMMISSION AGENDA Tuesday, April 14th, 2026 6:00PM Regular Hybrid Meeting DPW Office | 520 Chase Road | Lunenburg, MA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting will be recorded and can be found on the Lunenburg Access YouTube channel (https://www.youtube.com/user/LunenburgAccess/videos) within 24 hours of the meeting. This public meeting is being conducted at the DPW office. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use this link to join the public meeting webinar: https://us02web.zoom.us/j/83187249940 or from a telephone, dial the toll-free number (888) 475- 4499 and enter Webinar ID: 831 8724 9940. If you have not registered with Zoom you will be asked for your name and e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. 1. 6:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PUBLIC COMMENT 3. CURRENT BUSINESS a. Minutes of 03/31/2026– Vote to Approve b. Sewer Business Manager/DPW Director Updates i. Manhole Repair IFB – Update ii. 100 Laurel Lane– Discussion iii. 77 Electric Ave– Brief Discussion c. Future agenda Items– Discussion 4. OLD BUSINESS 5. PUBLIC COMMENT 6. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES April 28th, 2026, 6pm (Zoom) Meeting May 12 th, 2026, 6pm Regular (Hybrid) Meeting May 26th, 2026, 6 pm (Zoom) Meeting June 9th, 2026, 6pm Regular (Hybrid) Meeting 7. Adjourn REV2026.04.09 SEWER COMMISSION Brett Ramsden, Chairman Scott Dall, Vice Chairman Dan Proctor, Clerk Arthur Katis, Member Chip Wilson, Member Bill Bernard, DPW Director Andrew Valliere, Business Mgr. ======================================================================================== DOCUMENT : 2026-04-14-minutes-7762.txt BOARD : sewer-commission DATE : 2026-04-14 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2026-04-14-minutes-7762.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_04142026-7762 ======================================================================================== ===PAGE 1=== Minutes of 4/14/26 Sewer Commission meeting– via Zoom (Video Conference) Attendees: Chair- Brett Ramsden, Vice-Chair- Scott Dall, Clerk- Dan Proctor, Member: Arthur Katis and Chip Wilson, DPW Director- Bill Bernard, Sewer Business Manager- Andrew Valliere, Minutes Clerk- Jane Ranley Brett opened the meeting at 6:07 pm. and did a roll call of attendees. The Commission began the meeting by saying the Pledge of Allegiance. PUBLIC COMMENT/ANNOUNCEMENTS - none CURRENT BUSINESS – ---Minutes of 03/31/26 Motion – Dan P. Second: Arthur K. To accept the minutes of 3/31/26. Roll Call Vote: Chip-aye, Arthur-aye, Dan-aye and Brett-aye. ---DPW Director/Sewer Business Manager Updates– -- Manhole Repair IFB – Bill reported Insituform sent a list of manholes they will be repairing and the list of work. He approved the list and added the manhole at 100 Laurel Lane. The contractor wanted to get going but the nighttime temperatures have been below freezing. Bill told them they could start this week but he has not heard back from them. -- 100 Laurel Lane – Dan confirmed that he saw 3 pressure lines coming out. Bill noted they have been there a couple of times and had camered the 6” line coming out. The line goes out about 40’, teeing in at 88 and stops just short of property line. Bill said they have only seen 1 or 2 lines. Dan replied there are 3 but one he plugged. Bill went out with the As-built which shows the shut off right in front of the house at 100 Laurel Lane, 16.5’ from the telephone pole on the right side of the road. However, in the field, the telephone pole is on the left side of the road. They dug about 16’ from the pole but did not find it, so they need to investigate more. The owner was there in the early 2000s when they brought sewer in but swears they did not bring any lines to his house. However, Bill has the As-built for 100 and the As-built for 96 with 100 on it. Dan showed a picture of the 2 open lines and noted the 3rd he plugged. The manhole is very shallow because they were running out of grade. (Scott joined the meeting.) Bill added that the owner of 100 wants to convert the garage into an ADU. The house will have to be pressure lined but they want to go gravity feed out of the garage. They will need to go from the garage to the stub on their own, which is about 70’. Scott questioned why the ADU would not be connecting through the house but Bill replied no work has been done there yet. They will need to locate the end with a metal detector. Chip asked if they put in an E1 system, can they go from the garage to the E1 and Bill replied probably not since it is all ledge. They also do not want to put in 2 E1s. Dan noted the ledge broke up easily when he did a hook-up 2 houses down. Bill stated if the pressure line is not there, they will own him a stub. -- 77 Electric Ave.- Bill reported another developer came in who wants to build houses on 14 acres which are not in the Sewer Service Area (SSA). He told the developer that he would need to go through Town Meeting first and he was shocked. Only the first 100’ is in the SSA but he doesn’t want to put the houses there. The Commission discussed the process for expansion. Bill noted that the developer was just inquiring right now. Dan added that piece of land may have been left out of the SSA by previous Commissions to prevent building a lot of houses on the large property. Arthur asked if they are more open to developments now and Dan replied if they can use these developments to help correct the I/I problem, he is for it. Bill stated the driving range developer has not returned. ---Future Agenda Items- TM budget presentation PUBLIC COMMENT – none UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES: April 28, 2026 @ 6pm – (Zoom) Meeting May 12, 2026 @ 6pm – Regular (Hybrid) Meeting ===PAGE 2=== May 26, 2026 @ 6pm – (Zoom) Meeting June 9, 2026 @ 6pm – Regular (Hybrid) Meeting Motion: Dan P. Second: Scott D. To adjourn at 6:32 pm. Roll Call Vote: Scott-aye, Arthur-aye, Chip-aye, Dan-aye, and Brett-aye. Respectfully submitted, Jane L. Ranley Minutes Clerk ======================================================================================== DOCUMENT : 2026-04-28-agenda-7783.txt BOARD : sewer-commission DATE : 2026-04-28 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2026-04-28-agenda-7783.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04282026-7783 ======================================================================================== ===PAGE 1=== SEWER COMMISSION AGENDA Tuesday, April 28th, 2026 6:00PM ZOOM Meeting REMOTE In accordance with the requirements of the Open Meeting Law, please be advised that this meeting will be recorded and can be found on the Lunenburg Access YouTube channel (https://www.youtube.com/user/LunenburgAccess/videos) within 24 hours of the meeting. This public meeting is being conducted remotely. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use this link to join the public meeting webinar: https://us02web.zoom.us/j/83187249940 or from a telephone, dial the toll-free number (888) 475- 4499 and enter Webinar ID: 831 8724 9940. If you have not registered with Zoom you will be asked for your name and e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. 1. 6:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PUBLIC COMMENT 3. CURRENT BUSINESS a. Minutes of 04/14/2026– Vote to Approve b. Sewer Business Manager/DPW Director Updates i. Manhole Repair IFB – Update ii. 5 Ramgren Road- Discussion iii. Rate Increase presentation for Town Meeting– Review iv. 100 Laurel Lane– Brief Discussion c. Future agenda Items– Discussion 4. OLD BUSINESS 5. PUBLIC COMMENT 6. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES May 12th, 2026, 6pm Regular (Hybrid) Meeting May 26th, 2026, 6 pm (Zoom) Meeting June 9th, 2026, 6pm Regular (Hybrid) Meeting June 30th, 2026, 6pm (Zoom) Meeting 7. Adjourn REV2026.04.22 SEWER COMMISSION Brett Ramsden, Chairman Scott Dall, Vice Chairman Dan Proctor, Clerk Arthur Katis, Member Chip Wilson, Member Bill Bernard, DPW Director Andrew Valliere, Business Mgr. ======================================================================================== DOCUMENT : 2026-04-28-minutes-7783.txt BOARD : sewer-commission DATE : 2026-04-28 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2026-04-28-minutes-7783.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_04282026-7783 ======================================================================================== ===PAGE 1=== Minutes of 4/28/26 Sewer Commission meeting– via Zoom (Video Conference) Attendees: Vice-Chair- Scott Dall, Clerk- Dan Proctor, Member: Arthur Katis and Chip Wilson, Sewer Business Manager- Andrew Valliere, Minutes Clerk- Jane Ranley Absent: Chair- Brett Ramsden and DPW Director- Bill Bernard Scott opened the meeting at 6:06 pm. and did a roll call of attendees. The Commission began the meeting by saying the Pledge of Allegiance. PUBLIC COMMENT/ANNOUNCEMENTS – none CURRENT BUSINESS – ---Minutes of 4/14/26 Motion: Dan P. Second: Arthur K. To accept the minutes of 4/14/26. Roll Call Vote: Dan-aye, Arthur-aye, Chip-aye and Scott-aye. ---DPW Director/Sewer Business Manager Updates– --Manhole Repair IFB- Andrew reported that Insituform emailed that they are currently working on other jobs. He is hoping they can start later this week or next week. Andrew will keep everyone updated. -- 5 Ramgren Road – Andrew stated this project went out to bid and they had several responses. Bob Proctor had the lowest bid of $4,800, with work starting next week if all goes well. They will be going from the manhole to the property line. --Rate Increase presentation for Town Meeting- Andrew screen-shared Bill Bernard’s slide presentation for the Sewer Enterprise’s Article 19 at Town Meeting. He noted that Betterments are shrinking (income) and they will not be using Retained Earnings to balance the budget this year . The majority of income comes from User Charges and pointed out Leominster and Fitchburg rates are going up. This necessitates a User Rate Increase of 16% but only 5% increase on the minimum charge. Andrew noted the delinquency rate is under 20% currently. Dan asked about the I/I fees collected, and Andrew replied that they are very minimum on the SRF projects. Scott further asked if there will be any cuts with the overrides and Andrew said the Sewer is self-funded so it is not effected by the Town Budget. --100 Laurel Lane – Andrew reported they have a tie-card for the property but they are still trying to find the sewer stub. They did a video inspection but it did not go anywhere. Dan noted it is a pressure line and they will try digging to find the shut-off. Andrew added if they cannot find it, they will owe the homeowner a sewer stub. ---Future Agenda Items- 100 Laurel Lane, Manhole Repair, Q4 Commitment, Town Meeting feedback and discussion. ---Old Business – Scott asked Andrew if he had an update on the project at the old funeral home on Mass. Ave. and Andrew replied he has not seen any updated plans. He also has no update on the potential project at the Driving Range. Andrew reported that there is a buyer for 3 Rennie Street that wants to fix up the property and connect to sewer. PUBLIC COMMENT – none UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES: May 12, 2026 @ 6 pm – Regular (Hybrid) Meeting May 26, 2026 @ 6pm – (Zoom) Meeting June 9, 2026 @ 6 pm – Regular (Hybrid) Meeting June 30, 2026 @ 6 pm – (Zoom) Meeting ===PAGE 2=== Motion: Arthur K. Second: Dan P. To adjourn at 6:35pm. Roll Call Vote: Arthur-aye, Dan-aye, Chip-aye and Scott-aye. Respectfully submitted, Jane L. Ranley Minutes Clerk ======================================================================================== DOCUMENT : 2026-05-12-agenda-7803.txt BOARD : sewer-commission DATE : 2026-05-12 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2026-05-12-agenda-7803.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_05122026-7803 ======================================================================================== ===PAGE 1=== SEWER COMMISSION AGENDA Tuesday, May 12th, 2026 6:00PM Regular (Hybrid) Meeting DPW – 520 Chase Road In accordance with the requirements of the Open Meeting Law, please be advised that this meeting will be recorded and can be found on the Lunenburg Access YouTube channel (https://www.youtube.com/user/LunenburgAccess/videos) within 24 hours of the meeting. This public meeting is being conducted at the DPW office. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use this link to join the public meeting webinar: https://us02web.zoom.us/j/83187249940 or from a telephone, dial the toll-free number (888) 475- 4499 and enter Webinar ID: 831 8724 9940. If you have not registered with Zoom you will be asked for your name and e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. 1. 6:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PUBLIC COMMENT 3. CURRENT BUSINESS a. Minutes of 04/28/2026– Vote to Approve b. Sewer Business Manager/DPW Director Updates i. Manhole Repair IFB – Update ii. 314 Whalom Road– Discussion iii. Q4FY26 Commitment– Review/Vote iv. Wright-Pierce private sewer ways – Discussion v. 100 Laurel Lane– Brief Discussion c. Future agenda Items– Discussion 4. OLD BUSINESS 5. PUBLIC COMMENT 6. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES May 26th, 2026, 6 pm (Zoom) Meeting June 9th, 2026, 6pm Regular (Hybrid) Meeting June 30th, 2026, 6pm (Zoom) Meeting July 14th, 2026, 6pm Regular (Hybrid) Meeting 7. Adjourn REV2026.05.06 SEWER COMMISSION Brett Ramsden, Chairman Scott Dall, Vice Chairman Dan Proctor, Clerk Arthur Katis, Member Chip Wilson, Member Bill Bernard, DPW Director Andrew Valliere, Business Mgr. ======================================================================================== DOCUMENT : 2026-05-12-minutes-7803.txt BOARD : sewer-commission DATE : 2026-05-12 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2026-05-12-minutes-7803.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_05122026-7803 ======================================================================================== ===PAGE 1=== Minutes of 5/12/26 Sewer Commission meeting– Regular (Hybrid) Meeting at DPW building. Attendees: Vice-Chair- Scott Dall, Clerk- Dan Proctor, Member: Arthur Katis and Chip Wilson, DPW Director- Bill Bernard, Sewer Business Manager- Andrew Valliere, Minutes Clerk- Jane Ranley Absent: Chair- Brett Ramsden Scott opened the meeting at 6:11 pm. and did a roll call of attendees. The Commission began the meeting by saying the Pledge of Allegiance. PUBLIC COMMENT/ANNOUNCEMENTS - none CURRENT BUSINESS – ---Minutes of 4/28/26 Motion: Dan P. Second: Chip W. To accept the minutes of 4/28/26. Roll Call Vote: Chip-aye, Dan-aye and Scott-aye. ---DPW Director/Sewer Business Manager Updates– ---Manhole Repair IFB-Andrew emailed the contractor after the last meeting and they replied they would come back with dates but he has not heard back. He will email them again. Bill added they said they would put it on their schedule but it has not happened yet. (Arthur joined the meeting.) ---314 Whalom Road- Andrew reported they did a video inspection of the line last Friday and found the lateral. There is a tee but they are missing the tie card for the property. A Drain Layer is working on getting them connected to sewer because the septic has failed. Bill noted there are sections of Whalom Rd without a main and this property is in one of the skipped areas. They found a hand-drawn sketch with 2 versions of the lateral – one sketch shows the lateral going from Otis crossing Whalom to his house but the second sketch shows the lateral stopping in the middle of Whalom. Bill screen-shared the 2 sketches and added that the house was also labeled as Wallis Park. The drain layer will dig it up to locate the lateral. ---Q4FY26 Commitment- Andrew reported the Commitment was $304,465.51 and the Commissioners will sign it. Motion: Dan P. Second: Chip W. To accept the Q4FY26 Commitment. Roll Call Vote: Arthur-aye, Dan-aye, Chip-aye and Scott-aye. ---Wright-Pierce private sewer ways – Bill reported the DEP wanted information about adaptation plans for flooding. Wright-Pierce wrote it all up and they submitted it but DEP came back asking for plans and other documentation for private sewer systems. Bill stated these are systems at apartment/condo complexes that are on private property but connected to town sewer. DEP gave them 180 days to find all the plans and maintenance procedures. They will check for plans at the Passios storage and ask the building department. Arthur suggested asking the builders for plans and Scott said to keep it on the agenda for the next meeting. ---100 Laurel Lane - Bill went out with a metal detector and the questionable As-Built. He hit on a lot of nails but could not find it. Bill said he could rent a Sonde to try tracking the line. However, he got a call from the project’s Drain Layer who said he could continue the 6” line from the manhole to the house for $4,500. The house will have to be a pressure line, but the garage ADU will be gravity feed. ---Future Agenda Items- Manhole Repair, 314 Whalom Road, DEP request, 100 Laurel Lane OLD Business – Bill reported he did not need to do the budget presentation at Town Meeting since it was part of the consent calendar. The last article of the warrant was for the wording change to the sewer by-law. An attorney stood up stating they should keep the word “emergency” but Dan came forward to say the Town Attorney said the change was fine. The Article passed with flying colors. PUBLIC COMMENT – Bill reported they had a call about a clog at a house on Leominster Road. The clog was in the yard, caused by wipes and the owners had to dig it up in order to clear the pipes. ---The Commissioners agreed to keep all meetings at 6 pm. ===PAGE 2=== UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES: May 26, 2026 @ 6pm – (Zoom) Meeting June 9, 2026 @ 6pm – Regular (Hybrid) Meeting June 30, 2026 @ 6pm – (Zoom) Meeting July 14, 2026 @ 6pm – Regular (Hybrid) Meeting Motion: Dan P. Second: Chip W. To adjourn at 6:45pm. Roll Call Vote: Dan-aye, Arthur-aye, Chip-aye and Scott-aye. Respectfully submitted, Jane L. Ranley Minutes Clerk ======================================================================================== DOCUMENT : 2026-05-26-agenda-7827.txt BOARD : sewer-commission DATE : 2026-05-26 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2026-05-26-agenda-7827.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_05262026-7827 ======================================================================================== ===PAGE 1=== SEWER COMMISSION AGENDA Tuesday, May 26th, 2026 6:00PM (Zoom) Meeting REMOTE (Revised) In accordance with the requirements of the Open Meeting Law, please be advised that this meeting will be recorded and can be found on the Lunenburg Access YouTube channel (https://www.youtube.com/user/LunenburgAccess/videos) within 24 hours of the meeting. This public meeting is being conducted remotely. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use this link to join the public meeting webinar: https://us02web.zoom.us/j/83187249940 or from a telephone, dial the toll-free number (888) 475- 4499 and enter Webinar ID: 831 8724 9940. If you have not registered with Zoom you will be asked for your name and e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. 1. 6:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PUBLIC COMMENT 3. CURRENT BUSINESS a. Minutes of 05/12/2026– Vote to Approve b. Sewer Business Manager/DPW Director Updates i. Manhole Repair IFB – Update ii. 48 West Street Change of Use– Review/Vote iii. 37 Wallis Park Account Final Read/Write off– Vote iv. 99 Leominster Rd waiver request– Vote v. 100 Laurel Lane– Brief Discussion vi. 990 Mass Ave Expansion of Use- Vote vii. Wright-Pierce private sewer ways- Continued discussion c. Future agenda Items– Discussion 4. OLD BUSINESS 5. PUBLIC COMMENT 6. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES June 9th, 2026, 6pm Regular (Hybrid) Meeting June 30th, 2026, 6pm (Zoom) Meeting July 14th, 2026, 6pm Regular (Hybrid) Meeting July 28th, 2026, 6pm (Zoom) Meeting 7. Adjourn REV2026.05.21 SEWER COMMISSION Brett Ramsden, Chairman Scott Dall, Vice Chairman Dan Proctor, Clerk Arthur Katis, Member Chip Wilson, Member Bill Bernard, DPW Director Andrew Valliere, Business Mgr. ======================================================================================== DOCUMENT : 2026-05-26-minutes-7827.txt BOARD : sewer-commission DATE : 2026-05-26 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2026-05-26-minutes-7827.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_05262026-7827 ======================================================================================== ===PAGE 1=== Minutes of 5/26/26 Sewer Commission meeting– via Zoom (Video Conference) Attendees:, Vice-Chair- Scott Dall, Clerk- Dan Proctor, Member: Arthur Katis and Chip Wilson, DPW Director- Bill Bernard, Sewer Business Manager- Andrew Valliere, Minutes Clerk- Jane Ranley Absent: Chair- Brett Ramsden Dan opened the meeting at 6:10 pm. and did a roll call of attendees. The Commission began the meeting by saying the Pledge of Allegiance. PUBLIC COMMENT/ANNOUNCEMENTS - none CURRENT BUSINESS – ---Minutes of 5/12/26 Motion: Scott D. Second: Chip W. To accept the minutes of 5/12/26. Roll Call Vote: Chip-aye, Arthur-aye, Scott-aye, and Dan-aye. ---DPW Director/Sewer Business Manager Updates– --Manhole Repair IFB- Andrew got an email from Zach who said they have one job to do and then they will focus on Lunenburg. He anticipates hearing back after 6/3. Bill added that Tango who is the sub-contractor doing the manhole covers, had been pushed out a week, but will be coming in shortly. Everything should be wrapped up by June 30th, as they have only about a week of work to do. --48 West Street Change of Use - (Dan will abstain from voting.) – Bill stated the applicant, Michael Branchflower, was online for the meeting. They are rehabbing a house and adding a bedroom. Bill read the Sewer Bylaw pertaining to Change of Use and noted the request meets all the criteria. He added that the Privilege Fees were paid many years ago and nothing will be done outside the house. Motion: Dan P. Second: Chip W. To accept the Change of Use at 48 West Street. Roll Call Vote: Chip-aye, Arthur-aye, and Scott-aye. (Dan abstained) --37 Wallis Park Account Final Read/Write off- Andrew reported he uses 2 systems for final read calculations, with Munis being used when the property is sold. The seller’s current balance is $ 393.19, but at closing, the attorney got the wrong spreadsheet showing the minimum charge of $133. Unfortunately, they cannot collect from the seller or the new owner, so Andrew asked the Commission to write off the difference. He apologized and said it was an honest mistake of sending the wrong spreadsheet. Scott suggested noting on the letter to the closing attorney the dollar amount with the date of the final read and state “see attached”. If the numbers don’t agree, the attorney will call for clarification. The Commission discussed the request and Andrew noted that he did try to collect it but was not able to. Motion: Scott D. Second: Arthur K. To write off the balance of $393.19 on 37 Wallis Park. Roll Call Vote: Scott-aye, Arthur-aye, Chip-aye and Dan-aye. --99 Leominster Road waiver request- Andrew stated the owner uses a lot of irrigation during the year. He looked back at past bills for January to March and noted this bill was the highest ever. Her bill is usually around $500 -600 but the current bill was $750 which she was upset about. The owner has not found a leak but will need to investigate further. Andrew suggested she could ask the Commission for a one-time waiver of $173.20, which is based on the difference from her average usage. Scott suggested waiting until the next quarter to see if the amount is still high. Commission discussed whether to grant a waiver now or wait to see the usage for the current quarter. Andrew stated it would be noted on her account that she received the one-time waiver. Motion: Chip W. Second: Scott D. To grant the one-time waiver of $173.20 for 99 Leominster Road. Roll Call Vote: Scott-aye, Chip-aye, Arthur-aye, and Dan-aye. Scott suggested keeping it on a future agenda to check future usage and see if issue was resolved. --100 Laurel Lane- Bill reported that the drain layer came up with a plan to connect but it will cost $9,700. He will need to insulate the pipe and continue the 6” pipe up to the garage. A manhole will be added next to the garage on ===PAGE 2=== their property and the garage will tie into the manhole. A pump will run from the house into the manhole. The line in the street will be owned by the town and the property owner will own the manhole. Bill noted that the town is paying for this because they can’t find the lateral that is supposed to be there. Dan pointed out that the price was $4,500 a couple weeks ago and Bill responded that the guy just gave a quick estimate but it was higher after he looked at the actual job. The Commission discussed the price of the job and Scott asked about getting more bids. Bill agreed and will get 2 more quotes. Bill said he looked into renting a device that could trace the lateral with a wand but he wasn’t sure if it included all parts. Dan suggested adding it to the future agenda. --990 Mass Ave Expansion of Use- Bill stated it was connected last fall and it looks like a rehab flip. The house had 4 bedrooms and now they are going to split the house by adding another bedroom for possibly an in-law setup. Scott noted the property is owned by his neighbor and he will abstain. He stated the house last sold for $20K in the 1970’s and is probably still in the family. Since the house is in the Village Historic District, they are going before the ZBA next month for permission to make it a 2 family. Dan noted they are not only adding a bedroom but changing the use and asked Andrew about the fees. Andrew replied they are already connected and paid that fee. Bill added there is also a fee for expansion. Dan thought that the builder may condoize the building into 2 houses. Andrew replied if that happens, they will need 2 separate meters with 2 sewer bills. Chip asked if they will need 2 sewer connections. Bill replied that they may go with only 1 meter since the add-on will be small like an apartment. Dan asked if they have an additional fee for 2 families and Andrew replied it is based on number of bedrooms. Bill said he needs to scour the regs. Dan asked if the duplexes at the old funeral home were charged 2 betterments and added that they may be missing the opportunity to charge for the 2 families. Bill will get answers for the next meeting. Motion: Dan P. Second: Arthur K. To allow the Expansion of Use at 990 Mass Ave. Discussion: Dan suggested letting Mr. Cole know that this is just for the increase in flow and there could be fees for the change in use down the road. Roll Call Vote: Chip-aye, Arthur-aye, and Dan-aye. (Scott abstained.) --Wright-Pierce private sewer ways – Andrew stated this relates to finding the private sewer plans for the DEP and he does not have an update right now. They will be locating the plans to comply by 8/31. ---Future Agenda Items- Manhole Repairs, 100 Laurel Lane Scott asked if there have been any updates on the driving range property or the project at the old funeral home. Andrew said there was no update on the driving range. Bill added, in regard to the funeral home property, they have not seen the plans yet but knew they had applied and received permits from Mass DOT to work in the road. PUBLIC COMMENT – Dan congratulated all the board members who ran on the ballot and won new terms. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES: June 9, 2026 @ 6pm – Regular (Hybrid) Meeting June 30, 2026 @ 6pm – (Zoom) Meeting July 14, 2026 @ 6pm – Regular (Hybrid) Meeting July 28, 2026 @ 6pm – (Zoom) Meeting Motion: Dan P. Second: Scott D. To adjourn at 7:00pm. Roll Call Vote: Scott-aye, Chip-aye, Arthur-aye, and Dan-aye. Respectfully submitted, Jane L. Ranley Minutes Clerk ======================================================================================== DOCUMENT : 2026-06-09-agenda-7842.txt BOARD : sewer-commission DATE : 2026-06-09 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2026-06-09-agenda-7842.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_06092026-7842 ======================================================================================== ===PAGE 1=== SEWER COMMISSION AGENDA Tuesday, June 9th, 2026 6:00PM Regular (Hybrid) Meeting DPW – 520 Chase Road Lunenburg, MA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting will be recorded and can be found on the Lunenburg Access YouTube channel (https://www.youtube.com/user/LunenburgAccess/videos) within 24 hours of the meeting. This public meeting is being conducted at the DPW office. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use this link to join the public meeting webinar: https://us02web.zoom.us/j/83187249940 or from a telephone, dial the toll-free number (888) 475- 4499 and enter Webinar ID: 831 8724 9940. If you have not registered with Zoom you will be asked for your name and e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. 1. 6:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PUBLIC COMMENT 3. CURRENT BUSINESS a. Minutes of 05/26/2026– Vote to Approve b. Sewer Business Manager/DPW Director Updates i. Manhole Repair IFB – Update ii. 100 Laurel Lane– Brief Discussion iii. 1790 Massachusetts Ave LT. J Water Leak waiver- Vote iv. 990 Mass Ave Expansion of Use (Sewer regulations)- Discussion c. Future agenda Items– Discussion 4. OLD BUSINESS 5. PUBLIC COMMENT 6. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES June 30th, 2026, 6pm (Zoom) Meeting July 14th, 2026, 6pm Regular (Hybrid) Meeting July 28th, 2026, 6pm (Zoom) Meeting August 11th, 2026, 6pm Regular (Hybrid) Meeting 7. Adjourn REV2026.06.04-AV SEWER COMMISSION Brett Ramsden, Chairman Scott Dall, Vice Chairman Dan Proctor, Clerk Arthur Katis, Member Chip Wilson, Member Bill Bernard, DPW Director Andrew Valliere, Business Mgr. ======================================================================================== DOCUMENT : 2026-06-09-minutes-7842.txt BOARD : sewer-commission DATE : 2026-06-09 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2026-06-09-minutes-7842.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_06092026-7842 ======================================================================================== ===PAGE 1=== Minutes of 6/9/26 Sewer Commission meeting– via Zoom (Video Conference) Attendees: Chair- Brett Ramsden, Vice-Chair- Scott Dall, Clerk- Dan Proctor, Member: Arthur Katis and Chip Wilson, DPW Director- Bill Bernard, Sewer Business Manager- Andrew Valliere, Minutes Clerk- Jane Ranley Brett opened the meeting at 6:03pm. and did a roll call of attendees. The Commission began the meeting by saying the Pledge of Allegiance. PUBLIC COMMENT/ANNOUNCEMENTS - none CURRENT BUSINESS – ---Minutes of 5/26/26- Motion: Scott D. Second: Arthur K. To accept the minutes of the 5/26/26 meeting. Roll Call Vote: Chip-aye, Dan-aye, Arthur-aye, Scott-aye and Brett-aye. ---DPW Director/Sewer Business Manager Updates– --Manhole Repair IFB- Bill reported the contractors came out this and last week. They are just about done and the framing grates are all switched out. The inside lining work is almost finished, with 3 left to do. Bill added that these were the manholes identified in the contract, needing repairs. They will need to do another study to see what to target next and put aside money for that. Bill saw one being worked on in which they mudded up the brick near the top and painted with an epoxy to keep water out. Some had a complete lining. --100 Laurel Lane- Bill noted at the last meeting the home owner and contractor came up with a proposal of around $9,000. The Commissioners asked for some more bids. Dan went out and stuck a probe into where they thought the pressure line would be but there wasn’t anything there. Bill asked them for a sketch for the scope of work which they provided. However, it had the manhole on town property and the line was insulated. The homeowner asked the engineer to do the scope of work and the drawing had the manhole sticking out of the road by about 8”. He expected Bill to raise the road and Bill said no-way. He discussed it with Dan and they agreed to run 3 lines, 4 feet deep, to the property line and the home owner will need to connect from there. The Commission reviewed the location on a map and discussed the options. Bill said he will put it out for bids and will run it down the dirt without digging up the road. The Commission discussed the E1 system set-up and Dan noted they are designed to run independently. Bill added that the Commission specifies the E1 system and another type but those are hard to get. --1790 Mass Ave Lot J Water Leak waiver – Andrew reported the owner had a high water bill and a sewer bill of about $4000. It was discovered that she had geyser leaking under her trailer for 6 weeks in the winter, which she was not aware. The water did not enter the sewer system and the owner did not use it. The leak has been fixed and Andrew suggested charging her the average of her last 4 bills, which is usually just the minimum. He clarified that her sewer bill was actually $6,260. The Commissioners discussed and agreed to the waiver. Motion: Dan P. Second: Arthur K. To accept the waiver for 1790 Mass Ave Lot J for $6,127.00. Roll Call Vote: Chip-aye, Dan-aye, Arthur-aye, Scott-aye, and Brett-aye. --990 Mass Ave Expansion of Use (Sewer Regulations) – Bill stated at the last meeting they approved the expansion of use for adding a bedroom and noted they paid the fee. The question was asked if there is a charge to go from a single family to a multi-family. Bill and Andrew went through the regulations but only found something about if it was empty when it was bettered and then they added to it. He will need to run it by the Town Attorney first. Scott suggested looking at it because of the easing of building restrictions. Dan asked how much they charged for the 3 duplexes at the Stone Farm package store that was torn down. Commission discussed the Stone Farm duplexes and if extra betterments were charged. Scott also asked about fees for the duplexes on Electric Ave. Bill replied that he will talk to Town Counsel about fees. Scott inquired about the building at the old funeral home which would have been 4 new tie-ins and the Commission discussed. ---Future Agenda Items- 100 Laurel Lane, fees for extra connections ===PAGE 2=== PUBLIC COMMENT – none UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES: June 30, 2026 @ 6pm – (Zoom) Meeting July 14, 2026 @ 6pm – Regular (Hybrid) Meeting July 28, 2026 @ 6pm – (Zoom) Meeting August 11, 2026 @ 6pm – Regular (Hybrid) Meeting Motion: Scott D. Second: Arthur K. To adjourn at 6:40 pm. Roll Call Vote: Dan-aye, Chip-aye, Arthur-aye, Scott-aye, and Brett-aye. Respectfully submitted, Jane L. Ranley Minutes Clerk ======================================================================================== DOCUMENT : 2026-06-30-agenda-7878.txt BOARD : sewer-commission DATE : 2026-06-30 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2026-06-30-agenda-7878.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_06302026-7878 ======================================================================================== ===PAGE 1=== SEWER COMMISSION AGENDA Tuesday, June 30th, 2026 6:00PM (Zoom) Meeting REMOTE (Revised) In accordance with the requirements of the Open Meeting Law, please be advised that this meeting will be recorded and can be found on the Lunenburg Access YouTube channel (https://www.youtube.com/user/LunenburgAccess/videos) within 24 hours of the meeting. This public meeting is being conducted remotely. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use this link to join the public meeting webinar: https://us02web.zoom.us/j/83187249940 or from a telephone, dial the toll-free number (888) 475- 4499 and enter Webinar ID: 831 8724 9940. If you have not registered with Zoom you will be asked for your name and e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. 1. 6:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PUBLIC COMMENT 3. CURRENT BUSINESS a. Minutes of 06/09/2026– Vote to Approve b. Sewer Business Manager/DPW Director Updates i. Manhole Repair IFB – Update ii. CTE Pump Station repairs FY27 & Sewer O&M IFB- Brief Discussion iii. End of Year Adjustments- Vote to approve iv. 100 Laurel Lane– Brief Discussion v. Q4 FY26 Demands recap – Brief Discussion vi. 990 Mass Ave Expansion of Use (Sewer Regs)- Update vii. Sewer Commission Reorg- Discussion c. Future agenda Items– Discussion 4. OLD BUSINESS 5. PUBLIC COMMENT 6. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES July 14th, 2026, 6pm Regular (Hybrid) Meeting July 28th, 2026, 6pm (Zoom) Meeting August 11th, 2026, 6pm Regular (Hybrid) Meeting August 25th, 2026, 6pm (Zoom) Meeting 7. Adjourn REV2026.06.24 SEWER COMMISSION Brett Ramsden, Chairman Scott Dall, Vice Chairman Dan Proctor, Clerk Arthur Katis, Member Chip Wilson, Member Bill Bernard, DPW Director Andrew Valliere, Business Mgr. ======================================================================================== DOCUMENT : 2026-06-30-minutes-7878.txt BOARD : sewer-commission DATE : 2026-06-30 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2026-06-30-minutes-7878.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_06302026-7878 ======================================================================================== ===PAGE 1=== Minutes of 6/30/26 Sewer Commission meeting– via Zoom (Video Conference) Attendees: Chair- Brett Ramsden, Vice-Chair- Scott Dall, Clerk- Dan Proctor, Member: Arthur Katis and Chip Wilson, DPW Director- Bill Bernard, Sewer Business Manager- Andrew Valliere, Minutes Clerk- Jane Ranley Brett opened the meeting at 6:00 pm. and did a roll call of attendees. The Commission began the meeting by saying the Pledge of Allegiance. PUBLIC COMMENT/ANNOUNCEMENTS - none CURRENT BUSINESS – ---Minutes of 6/09/26 Motion: Dan P. Second: Chip W. To accept the minutes of 6/09/26. Roll Call Vote: Arthur-aye, Chip-aye, Dan-aye, and Brett-aye. ---DPW Director/Sewer Business Manager Updates– --Manhole Repair IFB- Bill reported the work was completed last week, except for one on Prospect Street, near Laurel Lane. Every time they went there they took gas readings which read unsafe for entering the manhole. Bill said he believes that is the one that Leominster Road pumps into. When the contractor looked at it they recommended replacing the manhole in kind. He estimated that manhole is about 15’ deep. Brett asked if it could have been a design flaw, but Bill said it was typical. All the flow and gases will eventually eat away at the concrete. Brett asked if they need to bring in an engineer. Bill replied no as it was already on the repair list and suggested putting out another Invitation to Bid to replace that one manhole. At the same time, they could line it with the epoxy so hopefully it would last longer. Bill added they have time to address it, but will have CTE look at it, to see how much time they have. He will have to put a contract together because it is a big one. --CTE Pump Station repairs for FY27 & Sewer O&M IFB- Andrew reported in FY27 they need to do generator repairs at West St. and Leominster Rd. stations. They already have the estimates and both are in the budget for FY27. There are also repairs at Dana St. Bill noted the contract with CTE ends August 26 and they are at the end of the 3 year contract. He has put a new contract together with the goal of putting it out to bid by July 8th, so they can have it place for 8/27. The contract is essentially the same as before but he has cleaned it up a little so it is easier to follow. He also added the checklists from the Operations & Maintenance Manual. Brett made note that since they sent letters out concerning what should not be put into toilets, there have not been replacing pumps. Andrew and Bill agreed there have been fewer calls about clogs. Bill will email the contract to the Commissioners. --End of Year Adjustments- Andrew noted the negative number was high due to the lot with the large 6 week leak which negated the final readings in the past month for the 4th quarter. Scott added that was overstated revenue but the owner paid her actual bill. The Commissioners need to sign the EOY adjustments before 7/15. Motion: Scott D. Second: Dan P. To accept the End of Year Adjustments for FY26. Roll Call Vote: Chip-aye, Dan-aye, Scott-aye, Arthur-aye, and Brett-aye. --100 Laurel Lane- Bill reported he is putting out contract language for replacing 3 pressure lines from the manhole to the property line. It is going through procurement at Town Hall and will also go out for bid by 7/8. --Q4 FY26 Demands recap- Andrew reported 240 delinquent notices went out for about 25% delinquency rate for the quarter but was 11-12 % delinquency for the year. Chip asked how long it takes for those bills to be paid and how they fix that. Andrew replied that if delinquencies are not paid in November, that amount will go on their tax bills as a tax lien. Eventually the money gets back in some way. --990 Mass Ave Expansion of Use (Sewer Regs) – Andrew and Bill met with Town Counsel, who said they cannot charge another connection fee. They could increase rates in general. Bill- added Counsel said there was nothing in their regs that said they could charge extra fees in those situations. The Commission could look at raising connection fees. Andrew noted 990 Mass Ave. was charged the $220 for the extra bedroom. and had already paid the betterment fee. Dan read from the by-law that a minimal residential connection fee of $3,900 is charged per ===PAGE 2=== dwelling unit as defined by Lunenburg Protective By-Law. He asked if a single family is changed into 2 units that could be sold, shouldn’t they pay another $3,900 for the additional unit. Andrew stated they paid the original betterment and the Connection Fee, but now they are changing the whole landscape. The Commission discussed and Bill said he could ask the Assessors how they will be looking at it. If they are going to look at it as a duplex, they could charge them the extra Connection Fee. The Commission agreed to look at a change to the by-laws and discussed what it would take to make a change. Bill and Andrew will write up the language and have Town Counsel look at it. The Commission can change a regulation, but a bylaw change has to go to Town Meeting. The Commission discussed some scenarios for extra connections and will discuss the language at the next meeting. --Sewer Commission Reorg- Brett asked if they want to do any reorganization of the board. They discussed and everyone will stay in their roles. Motion: Scott D. Second: Dan P. To keep the appointed roles the same. Roll Call Vote: Chip-aye, Arthur-aye, Dan-aye, Scott-aye, and Brett-aye. ---Future Agenda Items- Manhole replacement, Extra Fees for Duplexes PUBLIC COMMENT – none UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES: July 14, 2026 @ 6pm – Regular (Hybrid) Meeting July 28, 2026 @ 6pm – (Zoom) Meeting August 11, 2026 @ 6pm – Regular (Hybrid) Meeting August 25, 2026 @ 6pm – (Zoom) Meeting Motion: Dan P. Second: Scott D. To adjourn at 6:41pm. Roll Call Vote: Arthur-aye, Dan-aye, Scott-aye, Chip-aye, and Brett-aye. Respectfully submitted, Jane L. Ranley Minutes Clerk ======================================================================================== DOCUMENT : 2026-07-14-agenda-7900.txt BOARD : sewer-commission DATE : 2026-07-14 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2026-07-14-agenda-7900.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_07142026-7900 ======================================================================================== ===PAGE 1=== SEWER COMMISSION AGENDA Tuesday, July 14th, 2026 6:00PM Regular (Hybrid) Meeting DPW – 520 Chase Rd. Lunenburg In accordance with the requirements of the Open Meeting Law, please be advised that this meeting will be recorded and can be found on the Lunenburg Access YouTube channel (https://www.youtube.com/user/LunenburgAccess/videos) within 24 hours of the meeting. This public meeting is being conducted remotely. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use this link to join the public meeting webinar: https://us02web.zoom.us/j/83187249940 or from a telephone, dial the toll-free number (888) 475- 4499 and enter Webinar ID: 831 8724 9940. If you have not registered with Zoom you will be asked for your name and e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. 1. 6:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PUBLIC COMMENT 3. CURRENT BUSINESS a. Minutes of 06/30/2026– Vote to Approve b. Sewer Business Manager/DPW Director Updates i. FY27 Yearly Grease Trap Permits- Update ii. 990 Mass Ave Expansion of Use (Sewer Regs)- Update iii. 100 Laurel Ln- Update iv. CTE contract renewal- Update c. Future agenda Items– Discussion 4. OLD BUSINESS 5. PUBLIC COMMENT 6. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES July 28th, 2026, 6pm (Zoom) Meeting August 11th, 2026, 6pm Regular (Hybrid) Meeting August 25th, 2026, 6pm (Zoom) Meeting September 8th, 2026, 6pm Regular (Hybrid) Meeting 7. Adjourn REV2026.07.07 SEWER COMMISSION Brett Ramsden, Chairman Scott Dall, Vice Chairman Dan Proctor, Clerk Arthur Katis, Member Chip Wilson, Member Bill Bernard, DPW Director Andrew Valliere, Business Mgr. ======================================================================================== DOCUMENT : 2026-07-14-minutes-7900.txt BOARD : sewer-commission DATE : 2026-07-14 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2026-07-14-minutes-7900.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_07142026-7900 ======================================================================================== ===PAGE 1=== Minutes of 7/14/26 Sewer Commission meeting– Regular (Hybrid) Meeting @ DPW Building Attendees: Vice-Chair- Scott Dall, Clerk- Dan Proctor, Member: Arthur Katis and Chip Wilson, DPW Director- Bill Bernard, Sewer Business Manager- Andrew Valliere Absent: Chair- Brett Ramsden, Minutes Clerk- Jane Ranley Scott opened the meeting at 6:08pm. and did a roll call of attendees. The Commission began the meeting by saying the Pledge of Allegiance. PUBLIC COMMENT/ANNOUNCEMENTS - none CURRENT BUSINESS – ---Minutes of 06/30/26 Motion: Dan P. Second: Arthur K. To accept the minutes of 6/30/26. Roll Call Vote: Chip-aye, Dan-aye, Arthur-aye and Scott-aye. ---DPW Director/Sewer Business Manager Updates– ---FY27 Yearly Grease Trap Permits- Andrew reported that he sent out the permit renewals on 7/1 but has only received back a renewal from Ruby Donuts. He asked the other grease trap owners to submit their renewals by August 3rd. Andrew noted that there are 12 establishments with permits for grease traps. The trap is installed in 3 bay sinks or interceptors, and each establishment is required to submit a report monthly. He also clarified that these traps do not include the oil/water separators. Dan asked about the grease traps at the schools and Andrew replied that they clean it out in June but he will check on that. Dan inquired if the issues at the Mass Ave station could be due to grease from the schools but Bill noted that the issue was not grease related. ---990 Mass Ave Expansion of Use (Sewer Regs)- Andrew stated he will not have any update until they meet with Town Counsel next week to discuss wording for fees for new multi-unit hookups. If needed, it would go to the November Town Meeting. Dan read from the by-law that “ the minimum residential connection charge is $3,900 and each separate unit of a multi-unit dwelling shall constitute a separate residential connection.” Scott clarified that 900 Mass Ave. is a single-family and they pulled a permit for expansion of use with an additional bedroom. Dan added he was told that it was to be a 2 family. The Commission discussed the construction at 990 Mass Ave, duplex at 763 Mass Ave. (the old funeral home property) and duplexes at 792 Mass Ave. (the former Stone Farm property). Scott noted there were 2 mailboxes at the former funeral home but Bill stated they have not applied for tie-ins yet. Bill added that the duplexes at the former Stone Farm property have not applied to connect yet. The Commission discussed the connection fees and betterments for duplex projects. Andrew stated they charged a betterment for each unit at the 711 duplexes. Dan noted that he was assessed an additional privilege fee and the tie-ins for about $11K for his development at 1325 Mass Ave., so they are within their regulations to consider additional fees for extra units. He clarified that a privilege fee is ½ of a betterment for making another property out of one that has already paid a betterment. The Commission also discussed the 2 duplexes on Electric Ave, across from the church. Bill stated there were 2 connections with each unit coming out of the house to a manhole, with 2 tie-ins to the main in the street. Scott asked if every application is supposed to come before the Commission. The Commission discussed their role in reviewing new permit applications and when permits expire. ---100 Laurel Lane- Bill reported that he put out a work contract for bid to begin 7/21/26. --- CTE contract renewal- Bill reported that the contract will be going out shortly for a 1 year contract, with a 2 year option with an opening bid date of 8/3/26. ---Future Agenda Items- 100 Laurel Lane, CTE contract renewal, 900 Mass Ave, Prospect St./Laurel Lane Manhole ---Old Business – Scott inquired about the newly sealed manholes and the day of heavy rain. Andrew replied that he could check the data from the flow meters on rainy days. Bill said ideally it would be good to inspect the manholes again to determine the next ones needing repairs. Chip suggested they ask the drain-layers to look at manholes near where they are working to see if they see any issues to report. The Commission discussed needing to re-assess the ===PAGE 2=== manholes noted in the 2014 assessment. Chip added that the as-built form could ask for information on the adjacent manholes. Dan asked if there was an update on the manhole on Prospect St. near Laurel Lane and Bill replied it was recommended that it be replaced due to its condition, noting it is 15’ deep. PUBLIC COMMENT – none UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES: July 28, 2026 @ 6pm – (Zoom) Meeting August 11, 2026 @ 6pm – Regular (Hybrid) Meeting August 25, 2026 @ 6pm – (Zoom) Meeting September 8, 2026 @ 6pm – Regular (Hybrid) Meeting Motion: Dan P. Second: Arthur K. To adjourn at 6:54 pm. Roll Call Vote: Arthur-aye, Chip-aye, Dan-aye and Scott-aye. Respectfully submitted, Jane L. Ranley Minutes Clerk ======================================================================================== DOCUMENT : 2026-07-28-agenda-7927.txt BOARD : sewer-commission DATE : 2026-07-28 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2026-07-28-agenda-7927.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_07282026-7927 ======================================================================================== ===PAGE 1=== SEWER COMMISSION AGENDA Tuesday, July 28th, 2026 6:00PM (Zoom) Meeting REMOTE In accordance with the requirements of the Open Meeting Law, please be advised that this meeting will be recorded and can be found on the Lunenburg Access YouTube channel (https://www.youtube.com/user/LunenburgAccess/videos) within 24 hours of the meeting. This public meeting is being conducted remotely. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use this link to join the public meeting webinar: https://us02web.zoom.us/j/83187249940 or from a telephone, dial the toll-free number (888) 475- 4499 and enter Webinar ID: 831 8724 9940. If you have not registered with Zoom you will be asked for your name and e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. 1. 6:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PUBLIC COMMENT 3. CURRENT BUSINESS a. Minutes of 07/14/2026– Vote to Approve b. Sewer Business Manager/DPW Director Updates i. CTE contract renewal- Update ii. 100 Laurel Ln Bid- Update iii. Upcoming and Completed Pump Station repairs- Discussion iv. Quarter 1 FY27 Sewer Billing- Update v. 990 Mass Ave Expansion of Use (Sewer Regs)- Update c. Future agenda Items– Discussion 4. OLD BUSINESS 5. PUBLIC COMMENT 6. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES August 11th, 2026, 6pm Regular (Hybrid) Meeting August 25th, 2026, 6pm (Zoom) Meeting September 8th, 2026, 6pm Regular (Hybrid) Meeting September 22nd, 2026, 6pm (Zoom) Meeting 7. ADJOURN REV2026-07-22 SEWER COMMISSION 2006–2026 • Celebrating 20 Years Brett Ramsden, Chairman Scott Dall, Vice Chairman Dan Proctor, Clerk Arthur Katis, Member Chip Wilson, Member Bill Bernard, DPW Director Andrew Valliere, Business Mgr. ======================================================================================== DOCUMENT : 2026-07-28-minutes-7927.txt BOARD : sewer-commission DATE : 2026-07-28 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2026-07-28-minutes-7927.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_07282026-7927 ======================================================================================== ===PAGE 1=== Minutes of 7/28/26 Sewer Commission meeting– via Zoom (Video Conference) Attendees: Chair- Brett Ramsden, Vice-Chair- Scott Dall, Clerk- Dan Proctor, Member: Arthur Katis and Chip Wilson, DPW Director- Bill Bernard, Sewer Business Manager- Andrew Valliere, Minutes Clerk- Jane Ranley Brett opened the meeting at 6:00 pm. and did a roll call of attendees. The Commission began the meeting by saying the Pledge of Allegiance. PUBLIC COMMENT/ANNOUNCEMENTS – Aaron Steeves, representing the 100 Laurel Lane project, stated he had a couple of questions. Brett replied that he can give his input later in the meeting when they discuss 100 Laurel Lane. CURRENT BUSINESS – ---Minutes of 7/14/26 Motion: Chip W. Second: Dan P. To accept the minutes of 7/14/26. Roll Call Vote: Scott-aye, Dan-aye, Arthur-aye and Chip-aye. Brett abstained. --- Sewer Business Manager/ DPW Director Updates– ---CTE contract renewal- Bill reported that he put together the new bidding language and the Town Counsel reviewed it. It should be advertised as Mass. General Law 30B, which is a Service Contract. The previous contract went out as a Mass. General Law 3039, which is a Construction Contract. They are doing a 1-month extension on the current contract, to allow time to advertise it. The only drawback is if they have to do something that constitutes construction, they will have to enter into a separate contract to do construction work, such as a scheduled pump replacement. If the cost is over $10K, he will need to go out to bid. Because there is a flaw in the law, the State could do separate legislation to allow Lunenburg to have a contract for both service and construction. Town Counsel will put together the language, and the Sewer Commission will have to vote to approve. Next it will go before Town Meeting for approval and then to our State Rep. to bring it forward as special legislation. Bill added that under 30B, they can handle and stabilize if there is an emergency. If a pump needs replacement and it is less than 10K, they can get quotes and award work without going out to bid. It would be separate from their contract. ---100 Laurel Lane Bid- Aaron and Gary Steeves -Bill reported they put out an IFB to install 3 pressure lines from the manhole to the property line at 100 Laurel Lane and only got 2 bids. One bid was $20K but the bidder did not submit the required forms. The 2nd bid was very high at $50K so both bids were thrown out. They will need to repackage it or find alternatives before sending it out again. Aaron Steves stated they have been working on this for 14 months and trying to figure out how to expedite things, to avoid the winter moratorium again. He noted that he is trying to get his father into the ADU this year. Aaron is a general contractor, and he can go out to find other bidders. His father paid the betterment years ago and thought the work had been done in the street, but apparently not. Bill noted he has 2 as-built drawings but found the lines are not there and they cannot cut the road after 11/15. Gary Steeves asked to clarify they would be putting in 3 lines. Bill replied there would be 1 for the ADU, 1 for the house and the other for the house beyond 100 Laurel Lane. Gary pointed out that the line from the house would be going by the ADU, so they would have just one line to the manhole. Bill responded that he would need an engineer or someone from E-1 to confirm that would be ok. Gary noted that he has been there since 2001 and no one has dug up the street. Dan pointed out that the price of the project is for digging up the road and jack hammering the ledge. Aaron asked what the next steps are. Bill replied he can use the same bid language and find out why the high bidder went so high. Chip stated that Bill controls the cutoff date for work in the road and if the weather is good around 11/15, Bill could allow work to be done. Aaron reiterated that he could get bids from side contractors he works with. Bill will send Aaron a copy of the RFB and agreed the town owes them the stub. ---Upcoming and Completed Pump Station repairs – Andrew reported they just completed a pump replacement at the Francis St. station at a cost of $7,468. There are a couple more that need to be done, hopefully before the contract expires on 8/26. A few are under $10K but there are also a couple over $10K. These repairs are necessary to keep the pump stations functioning without issues. ---Quarter 1 FY27 Sewer Billing – Andrew reported that the Q1 bills have been completed, printed and it took 5 days to do them. Bill added that Andrew needs to go through every customer- over 1,000 – to check the numbers. ===PAGE 2=== Andrew stated that Munis puts in numbers where they do not belong such as charging a customer $163K for no reason. Chip asked if there is anything that can be done, but Andrew said it is the program that Lunenburg, as well as Fitchburg and many others, use. ---990 Mass Ave Expansion of Use (Sewer Regs) – Bill and Andrew met with Town Counsel to review the regulations. This property is changing a single family into a multi-family which would be charged 2 connection fees and 2 betterments. In this case, they had been charged 1 betterment and 1 connection fee but then added a bedroom, for which they collected the expansion of use fee. Bill said that Dan questioned the charge and they discussed it with Town Counsel. It is still a single family, but the owner is now going before ZBA to get it changed to a multi-family. When that change occurs, they can charge them the extra betterment and connection fees. Town Counsel said they will need to give them back the $550 collected for the extra bedroom. Bill noted the betterments were charged to cover the cost for constructing the sewer system. They will need to assess how much has been charged so far and Town Counsel advised to be consistent in their charges. Bill noted the bulk of the sewer went in around 2005, with more expansion in 2014. The Commission discussed the betterment charges and connection fees to Leominster or Fitchburg. Bill cautioned they need to be able to justify any increased fees. Dan asked if the fees go into different accounts. Bill replied that the betterments go into their Reserve, from which they allocate into the operating budget. Andrew noted under special assessments, the remaining amount is almost $2 Million. The Commission will discuss more at the next meeting. ---Future Agenda Items- Betterment vs Connection fee discussion, 100 Laurel Lane. Bill noted that the IFB went out to 20 companies, to include the 10 drain layers that work with the town but received only 2 bids. PUBLIC COMMENT – Brett thanked Scott for standing in for him for a couple meetings. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES: August 11, 2026 @ 6pm – Regular (Hybrid) Meeting at DPW August 25, 2026 @ 6pm – (Zoom) Meeting September 8, 2026 @ 6pm – Regular (Hybrid) Meeting at DPW September 22, 2026 @ 6pm – (Zoom) Meeting Motion: Scott D. Second: Arthur K. To adjourn at 6:54 pm. Roll Call Vote: Arthur-aye, Chip-aye, Dan-aye, Scott-aye, and Brett aye. Respectfully submitted, Jane L. Ranley Minutes Clerk ======================================================================================== DOCUMENT : 2026-08-11-agenda-7953.txt BOARD : sewer-commission DATE : 2026-08-11 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2026-08-11-agenda-7953.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_08112026-7953 ======================================================================================== ===PAGE 1=== SEWER COMMISSION AGENDA Tuesday, August 11th, 2026 6:00PM Regular (Hybrid) Meeting DPW – 520 Chase Road Lunenburg, MA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting will be recorded and can be found on the Lunenburg Access YouTube channel (https://www.youtube.com/user/LunenburgAccess/videos) within 24 hours of the meeting. This public meeting is being conducted at the DPW office. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use this link to join the public meeting webinar: https://us02web.zoom.us/j/83187249940 or from a telephone, dial the toll-free number (888) 475- 4499 and enter Webinar ID: 831 8724 9940. If you have not registered with Zoom you will be asked for your name and e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. 1. 6:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PUBLIC COMMENT 3. CURRENT BUSINESS a. Minutes of 07/28/2026– Vote to Approve b. Sewer Business Manager/DPW Director Updates i. Quarter 1 FY27 Commitment- Vote to Approve ii. CTE O&M Contract- Update iii. 100 Laurel Ln- Update iv. Betterment vs. Connection Fee- Discussion v. Touch-a-Truck Event- Discussion c. Future agenda Items– Discussion 4. OLD BUSINESS 5. PUBLIC COMMENT 6. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES August 25th, 2026, 6pm (Zoom) Meeting September 8th, 2026, 6pm Regular (Hybrid) Meeting September 29th, 2026, 6pm (Zoom) Meeting October 13th, 2026, 6pm Regular (Hybrid) Meeting 7. ADJOURN REV2026-08-06 SEWER COMMISSION 2006–2026 • Celebrating 20 Years Brett Ramsden, Chairman Scott Dall, Vice Chairman Dan Proctor, Clerk Arthur Katis, Member Chip Wilson, Member Bill Bernard, DPW Director Andrew Valliere, Business Mgr. ======================================================================================== DOCUMENT : 2026-08-25-agenda-7974.txt BOARD : sewer-commission DATE : 2026-08-25 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/sewer-commission/2026-08-25-agenda-7974.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_08252026-7974 ======================================================================================== ===PAGE 1=== SEWER COMMISSION AGENDA Tuesday, August 25th, 2026 6:00PM Zoom (Remote) Meeting REMOTE In accordance with the requirements of the Open Meeting Law, please be advised that this meeting will be recorded and can be found on the Lunenburg Access YouTube channel (https://www.youtube.com/user/LunenburgAccess/videos) within 24 hours of the meeting. This public meeting is being conducted remotely The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use this link to join the public meeting webinar: https://us02web.zoom.us/j/83187249940 or from a telephone, dial the toll-free number (888) 475- 4499 and enter Webinar ID: 831 8724 9940. If you have not registered with Zoom you will be asked for your name and e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. 1. 6:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PUBLIC COMMENT 3. CURRENT BUSINESS a. Minutes of 08/11/2026– Vote to Approve b. Sewer Business Manager/DPW Director Updates i. 100 Laurel Ln- Update ii. CTE O&M Contract- Update iii. Privilege Fees– Discussion iv. 786-796 Mass Ave Connection Fee- Update c. Future agenda Items– Discussion 4. OLD BUSINESS 5. PUBLIC COMMENT 6. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES September 8th, 2026, 6pm Regular (Hybrid) Meeting September 29th, 2026, 6pm (Zoom) Meeting October 13th, 2026, 6pm Regular (Hybrid) Meeting October 27th, 2026, 6pm (Zoom) Meeting 7. ADJOURN REV2026-08-19 SEWER COMMISSION 2006–2026 • Celebrating 20 Years Brett Ramsden, Chairman Scott Dall, Vice Chairman Dan Proctor, Clerk Arthur Katis, Member Chip Wilson, Member Bill Bernard, DPW Director Andrew Valliere, Business Mgr.