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DOCUMENT : 2019-11-21-minutes-5782.txt
BOARD    : stormwater-task-force
DATE     : 2019-11-21
KIND     : minutes
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/stormwater-task-force/2019-11-21-minutes-5782.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11212019-5782
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===OCR macOS Vision===
===PAGE 1===
second, all vul l tart.
Nick Cristofori passed out an agenda (attached) he'd created to step us through CET's progress in providing
professional engineering services for NDES Phase II MS4 Permit compliance.
1. Project/Task Status Update
Task 1 - Annual Report: submitted in a timely manner to meet the September 30 deadline
• Task 3 - IDDE Field Work: completed 5 field days; attempted to locate 145 outfalls; located 111
structures (98 outfalls, 9 culverts, 4 swales). Did not locate 34 structures; will attempt to locate these in
2020. Of interest is that there are ~ 250 "outfalls" in the IDDE Plan, ~ 380 in GIS.
Task 4 - Operation and Maintenance (O & M) Plan; there needs to be a listing of all facilities (schools,
DPW, Public Safety, etc.), that could be possible sources of pollutants (trash, oil, gas, etc.). Nick will
send a copy to the SWTF when completed, for input. There is a requirement that each of these facilities
have an operation and maintenance plan; the goal is that these plans will be created over this winter.
• Task 13 - Catch Basin (CB) Optimization Plan: Nick has sent a draft to DPW Director Rodriquenz for
his perusal. Catch Basins need to be cleaned in a timely manner so that the sumps are never more than
50% full, therefore a plan has to be created to insure that this happens.
• Task 14 - Street Sweeping Plan: was to be done in Year One, but wasn't; has now been completed. It is
basically a map of Town, indicating which roads need to be swept annually, which more often. Roads
that connect to the Nashua River Watershed need to be done more often, for example, because of the
phosphorous impairment.
• Task 15 - Winter Road Maintenance Plan: the DPW Director has the draft of this plan; Nick needs to
follow up with him on this.
• Task 5 - Public Education: Nick forwarded information to the SWTF; we will discuss at a future
meeting.
Phyllis Luck asked for clarification that all of the above tasks need to be completed in Year Two. Nick
responded that the Dry Weather screening in Task 3 needs to be completed by the end of Year Three.
2. Next Steps
Task 7 - Stormwater Utility: any interest? There was a great deal of discussion about the possible
benefits of creating separate funding through a Stormwater Utility, as well as the disadvantages of
moving these costs out of the budget and charging residents a separate fee to fund these expenses. The
SWTF decided to put this initiative on hold and discuss at length at the next meeting.
• Task 8 - Regulatory Mechanism Assistance: this is an important issue that needs to be dealt with now.
The Town's bylaws and regulations must meet the new requirements of the MS4 permit. Any changes
to the current stormwater bylaw that may be necessary, need to be ready to meet the mid-March
submittal requirement to appear on the warrant for the May Town Meeting.
Nick and Adam will get together next week to review, discuss, and then Adam will set up a meeting
with the Conservation Commission Agent, Building Commissioner, Adam, and Nick. The goal is to get
this going in December.
===PAGE 2===
3. To Be Done Later
• Task 2 - SWMP (Stormwater Management Plan) Updates: should be completed May/June 2020.
• Task 6 - Public Participation: there has been $1,000 allocated should the Town want CEl to proceed on
this task.
• Task 9 - IDDE Training: Nick mentioned that he and Adam had spoken of this; no further detail was
provided.
4. Year 3 Recommended Budget (attached)
• FY-2019 Budget is $75,000; CEl is recommending that the Town budget between $60,000 and $75,000
for FY-2020, with a suggestion that the Town use the $75,000 figure. Town Manager Lemieux agreed to
use the $75,000 as a budget number.
5. MVP Planning Grant - Municipal Vulnerability Preparedness Program Grant (MVP) provides
funding for communities to prepare for climate change and improve climate resiliency. The Town
Manager and Land Use Director had already spoken to Nick about this. The Town is in the process of
applying for the $15,000 Planning Process grant. If awarded this grant, the Town will work with an
MVP provider (CEI has 5, including Nick Cristofori) to work with Town personnel to identify areas of
Town that are vulnerable to flooding and/or could be prone to becoming inaccessible in the event of a
natural disaster, and to then host a public forum in a holistic process to obtain additional input and
discuss these findings. The workshop must be either one 8 hour workshop or two 4 hour workshops;
typically these are held on weekdays. Participants would be applicable Town employees and the public.
January 15 is the deadline for completing the application. Nick would like to have it wrapped up the
week after Thanksgiving, latest. If awarded this grant, Lunenburg would have to complete this process
by June of 2020. Upon becoming an MVP Community, towns are eligible for grants which cover a wide
range of activities, and can be substantial in amount. About ½ to 2/3rds of the communities in the State
have obtained this status.
Land Use Director Burney exited the meeting at the beginning of the MVP Planning Grant discussion. Nick
Cristofori exited after that discussion. SWTF members discussed the meeting schedule, then adjourned.
Meeting Schedule for the 1st quarter: January 23, February 27, March 26. All meetings, unless otherwise noted,
are held on Thursdays at 6:30 pm, in the Ritter Building, upper conference room. Should additional meetings
be required, they will be scheduled on the second or fourth Thursday of the month.
Motion: Jack Rabbitt
To adjourn the meeting at 6:55 pm
2nd: Matt Allison
Vote: All in Favor
RECEIVED & FILED
Respectfully submitted,
Phyllis Luck, Chair SWTF
Vice Chair, BOS
JAN 27 2020
LUNENBURG TOIN
CLERK OFFICE
===PAGE 3===
AGENDA
Town of Lunenburg - Professional Engineering Services for
NPDES Phase II MS4 Permit Compliance
Stormwater Coalition Meeting, November 21, 2019 - 5:30 PM
1. Project / Task Status Update
• Task 1 - Annual Report: complete September 30
• Task 3 - IDDE Field Work: completed 5 field days
• Attempted to locate 145 outfalls; located 111 structures (98
outfalls, 9 culverts, 4 swales). Couldn't find 34 structures
• Note, ~ 250 "outfalls" in IDDE Plan, ~ 380 in GIS
• Task 4 - 0&M Plan: began to pull together a list of facilities, plan to be
completed during winter months
• Task 5 - Public Education: materials in place, need to update website
• Task 13 - CB Optimization Plan: draft completed
• Task 14 - Street Sweeping Plan: map completed
• Task 15 - Winter Road Maintenance Plan: draft completed
2. Next Steps
• Task 7 - Stormwater Utility: any interest?
• Task 8 - Regulatory Mechanism Assistance
• Should schedule kickoff meeting with applicable departments
(typically Planning, ConCom, Building, possibly Zoning)
• Will do preliminary regulatory review before the meeting
• Would like to get going on this in December
• Task 10 - BMP Inspections: pull together inventory, inspect in spring
Task 11 - SWPPP Evaluation: let's schedule a site walk
Project Meeting
Town of Lunenburg - NPDES Phase II MS4 Permit Compliance, Stormwater Coalition Meeting,
11.21.19
INVARO
e
===PAGE 4===
4. Year 3 Recommended Budget
Task Description
Year 2 and Year 3 Tasks
Annual Report (Task 1)
SWMP & IDDE Updates (ongoing, Task 2)
Outfall Inspections (ongoing, Task 3)
Update outfall and interconnection ranking
Public Outreach (Task 6)
Stormwater Utility (Task 7)
Regulatory Assistance (Task 8)
IDDE Training (annual, Task 9)
BMP Inspections (annual, Task 10)
Mapping (ongoing, Task 12)
Other Year 1 Tasks Not Needed during Year 2
Total for the Above
Year 3 Supplementary Tasks
SWPPP Training and Quarterly Inspections
PCP Funding Source Assessment
Phos Removal Cals for Ex. BMPs in Nashua R
FY-2019
$4,500
$2,800
$16,300
$0
$1,000
$7,500
$11,000
$2,500
$3,600
$8,000
$17,800
75,000
FY-2020
$4,000
$3,000
$35,000
$3,000
TBD ($0?)
TBD ($0?)
TBD (SO?)
$2,000
$3,000
TBD
$50,000
Comments
If CEI Does It
If CEI Does It
Budget
$75,000
TBD ($0?)
If required, TBD
during Year 2
TBD
Probably not very
much $$
TBD
Need BMP
inventory this year
$60,000
_ Minimum
$75,000 Recommended
5. Other
• MVP Planning Grant - think of things other than just MVP?
6. Adjourn
Project Meeting
Town of Lunenburg - NPDES Phase II MS4 Permit Compliance, Stormwater Coalition Meeting, 11.21.19