Analysis: Town and Schools
Trust Fund Commission — votes
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From the town’s minutes (22 of 22 sets read) and our minutes of the recordings (22), joined per meeting: 36 substantive, 39 procedural (accepting minutes, adjourning). Where both records have a vote the town’s wording stands; none disagree on the outcome.
| date | motion | outcome | record | check it |
|---|---|---|---|---|
| Sep 10 2026 | Approve the rewritten warrant article on continuity of trust fund administration during a vacancy on the board, as amended per the lawyer's comments, for submission to the select board/town meeting warrant | passed unanimously (2-0), roll call: John Bowen aye, Richard Howard aye | the recording only | video 87:55 · ours |
| Aug 27 2026 | Draft and send an email requesting a joint meeting with the School Committee within 30 days regarding scholarship and trust accounts held by the school department. — moved by the chair | passed | the recording only | video 55:18 · ours |
| Aug 27 2026 | Resubmit the commission's previously submitted oversight bylaw, as written, for the November 17 special town meeting. — moved by the chair | not audible | the recording only | video 67:46 · ours |
| Jul 24 2026 | Motion by the chair to make Richard Howard vice chairman of the commission — moved by the chair (John Bowen) | passed (roll call: Bowen aye, Howard aye) | the recording only | video 7:26 · ours |
| Jul 24 2026 | Motion to accept, as written, Ernie Sund's clarification of donor intent regarding the American Legion Post 283 trust fund's eligibility terms — moved by the chair (John Bowen) | passed (Bowen aye, Howard aye/second) | the recording only | video 52:29 · ours |
| Apr 23 2026 | Approve the Comprehensive Motion and Statement of Findings language as written — moved by Mr Howard“a motion to approve the language as written was put forth by mr howard, the motion was seconded by chairman bowen. the motion was passed with mr howard voting = aye, chairman bowen voting =aye. the motion passed unanimously.” | passed unanimously | minutes + recording | the minutes · video 68:28 · ours |
| Apr 9 2026 | Submit information as addendum to formal breach notice and submission packet from March 26, 2026 — moved by Chairman Bowen“chairman bowen put forth a motion to submit all information as written as an addendum to the formal breach notice and submission packet we send march 26 to 26th 2026. the vote on the motion was mr howard 'aye' and chairman bowen 'aye'. the motion passed unanimously.” | passed unanimously | minutes + recording | the minutes · video 42:27 · ours |
| Apr 9 2026 | Accept letter to Attorney General Public Charities division regarding breach notice addendum and school department obstruction — moved by Chairman Bowen“chairman bowen put forth a motion to be able to accept the letter to the office of the attorney general public charities division with regard to our submission or transmittal of the addendum to formal breach notice affirmative municipal refusal to cure and further obstruction by the school department. mr howard seconded the motion. the vote was mr howard 'aye', chairman bowen 'aye'. the motion passes unanimously” | passed unanimously | minutes + recording | the minutes · video 48:21 · ours |
| Apr 9 2026 | Accept and send letter to Town Manager, Select Board, Superintendent Fortuna, and School Committee regarding scholarships and trust fund oversight — moved by Chairman Bowen“chairman bowen put forth a motion to accept and send the letter, as summarized above, to the town manager, select board, supt, fortuna and members of the lunenburg school committee in its entirety as written. mr howard seconded the motion with the correction of october 2024 referenced on page 1 of the document being changed to october 2025.. the motion passed unanimously” | passed unanimously | minutes + recording | the minutes · video 54:39 · ours |
| Apr 9 2026 | Send letter to Senator Cronin requesting support in addressing breach filing via legislative inquiry and coordination with Attorney General — moved by Chairman Bowen“chairman bowen put forth a motion to send the letter to senator cronin, the motion was seconded by mr howard. the motion passed unanimously with mr howard voting 'aye' and chairman bowen voting 'aye'.” | passed unanimously | the minutes | the minutes · video · ours |
| Apr 9 2026 | Authorize Chairman of Board of Trust Fund Commissioners to write report and submit to Town Moderator or other authorized party — moved by Chairman Bowen“chairman bowen put forth a motion to allow the chairman of the board of trust fund commissioners to write a report and submit to the town moderator or other party that ===page 6=== would be privy to that information. the motion was seconded by mr howard. the vote was unanimous with mr howard voting 'aye' and chairman bowen ” | passed unanimously | minutes + recording | the minutes · video 87:17 · ours |
| Apr 9 2026 | Motion to send the letter requesting emergency senatorial assistance to Senator John Cronin, with address and date corrections — moved by John Bowen | passed, roll call: Richard Howard aye, John Bowen aye | the recording only | video 56:41 · ours |
| Mar 26 2026 | Accept the Letter to the Attorney General's office as written regarding the Towns — moved by Chairman Bowen“chairman bowen made a motion to accept the letter to the attorney general's office as written with regard to the towns. the motion was seconded by mr howard. the motion was passed unanimously” | passed unanimously | minutes + recording | the minutes · video 78:16 · ours |
| Mar 26 2026 | Submit the information packet to the Attorney General, the Town Manager and the Select Board forthwith to start the tolling time for the 30-day response window — moved by Chairman Bowen“chairman bowen then made a motion to submit the information packet to be submitted to the attorney general, the town manager and the select board, to be submitted forthwith to start the tolling time for the 30 days response window. the motion was seconded by mr howard. the motion passed unanimously” | passed unanimously | minutes + recording | the minutes · video 78:58 · ours |
| Mar 26 2026 | Accept the signature page as written — moved by Chairman Bowen“chairman bowen put forth a motion to accept the signature page as written, mr howard seconded the motion.” | not stated | minutes + recording | the minutes · video 80:24 · ours |
| Mar 26 2026 | Approve the standard blank signature form — moved by Chairman Bowen“chairman bowen made a motion to approve the standard blank signature form. motion passes unanimously” | passed unanimously | minutes + recording | the minutes · video 82:48 · ours |
| Mar 26 2026 | Align the American Legion 283 and American Legion Poor fund eligibility requirements to align with the American Legion constitution within their written operating policy — moved by Chairman Bowen“chairman bowen asked for a motion to align the american legion 283 and american legion poor fund eligibility requirement to align with the american legion constitution within their written operating policy motion seconded by mr howard. the vote was unanimous” | unanimous | minutes + recording | the minutes · video 87:18 · ours |
| Mar 12 2026 | to approve the Lunenburg Board of Trust Fund Commissioners policy and verification of US citizenship and municipal residency — moved by Mr Howard“mr howard made a motion that we approve the lunenburg board of trust fund commissioners policy and verification of us citizenship and municipal residency. chairman bowen seconded the motion. the vote was mr howard = 'aye', chairman bowen= 'aye'. the motion passed unanimously. ” | passed unanimously | minutes + recording | the minutes · video 68:19 · ours |
| Mar 12 2026 | to express no confidence that the trust fund commission or the select board has any ability to make a determination of any matters with regard to the trust funds without proper professional investigation — moved by Mr Howard“mr howard made a motion of no confidence that the trust fund commission or the select board has any ability to make a determination of any matters with regard to the trust funds without proper professional investigation. the motion was seconded by chairman bowen. the vote on the motion was mr howard = 'aye', chairman bowen = 'aye'.” | passed unanimously | minutes + recording | the minutes · video 89:50 · ours |
| Feb 12 2026 | Approve the Trust Fund disbursement eligibility instruction manual for Veteran's Trust Funds — moved by Chairman Bowen“chairman bowen made a motion to approve the trust fund disbursement eligibility instruction manual for veteran's trust funds that the town may come in control, that if the fund does not specifically state that these circumstances are not a disqualifier then they shall be applied to all veteran trust funds given or bequeathed in the benefit of the town and its residents. mr howard seconded the motion as worded. motion was passed with chairman bowen voting 'aye' and mr howard voting 'aye'” | passed 2-0 | minutes + recording | the minutes · video 30:51 · ours |
| Feb 12 2026 | Adopt the policy for the management and distribution of donated Trust Funds with the exception of section 14 — moved by Chairman Bowen“chairman bowen made a motion to adopt the policy for the management and distribution of donated trust funds, written by the board of trust fund commissioners with the exception of section 14 unless and until it is ratified at annual town meeting. if ratified at town meeting, it shall be incorporated into this document by order and di” | passed 2-0 | minutes + recording | the minutes · video 81:07 · ours |
| Feb 12 2026 | Adopt the trust fund disbursement eligibility instruction manual based on income for any fund for which the town holds funds where income is the basis for eligibility determination — moved by Chairman Bowen“a motion was put forth by chairman bowen to adopt the trust fund disbursement eligibility instruction manual based on income for any fund for which the town holds of which income is the basis for the trust fund to utilize this particular format for determining eligibility. motion was second by mr howard. mr howard vote = aye, chairman bowen =aye.” | passed 2-0 | minutes + recording | the minutes · video 54:39 · ours |
| Jan 29 2026 | Approve warrant article for appropriation of $14,252.39 from General Fund for legal expenses related to cy pres proceedings for certain trust funds, with removal of the word 'municipal' from the first paragraph — moved by Mr Howard“mr howard made a motion to approve the warrant article for appropriation for legal expenses related to trust fund cy pres proceedings with the aforementioned removal of the word municipal from the first paragraph. the motion was seconded by chairman bowen. vote on the motion was mr howard = aye, chairman bowen = aye.” | passed 2-0 | minutes + recording | the minutes · video 31:38 · ours |
| Jan 29 2026 | Approve warrant article for Distribution of Trust Funds in the Absence of a Quorum bylaw amendment — moved by Mr Howard“mr howard made a motion to approve the distribution of trust funds in the absence of a quorum warrant. the motion was seconded by chairman bowen. the vote on the motion was mr howard = aye, chairman bowen = aye.” | passed 2-0 | minutes + recording | the minutes · video 62:31 · ours |
| Oct 9 2025 | Accept the proposed version of the distribution request application as designed, pending review by Town Counsel. — moved by Mr Howard“mr howard made a motion to accept the proposed version as designed (pending review by town counsel), chairman bowen seconded.” | passed | the minutes | the minutes · video · ours |
| Oct 9 2025 | Allow Chairman Bowen to continue investigative research and contact the appropriate State agencies without a Commission vote authorizing each activity. — moved by Mr Howard“mr howard made a motion to allow chairman bowen to continue investigative research and contact the appropriate state agencies without a vote” | passed | the minutes | the minutes · video · ours |
| Oct 9 2025 | Engage the town HR Department to establish a relationship for intern work through local colleges to assist in investigative research regarding the Trust Funds commission. — moved by Chairman Bowne“chairman bowne made the motion to "engage the town hr department to establish a relationship for intern work through local colleges” | passed | minutes + recording | the minutes · video 77:42 · ours |
| Oct 9 2025 | Allow Chairman Bowen to engage in discussions with the American Legion about the disposition of the funds held within the Trust. — moved by Mr Howard“mr howard made a motion that chairman bowen can engage in discussions with the american legion to discuss the disposition of the funds held” | passed | the minutes | the minutes · video · ours |
| Oct 9 2025 | Accept the trust fund distribution application as written, pending legal counsel confirmation on privacy/HIPAA requirements. — moved by the chair | passed unanimously | the recording only | video 63:34 · ours |
| Oct 9 2025 | Assign the chairman authority to represent the commission's interests for investigative purposes with any agency regarding trust fund administration. — moved by the chair | passed unanimously | the recording only | video 69:12 · ours |
| Oct 9 2025 | Allow the chairman to discuss the American Legion funds with the public charities office to change the declaration language, in alignment with donor intent. — moved by the chair | passed unanimously | the recording only | video 88:17 · ours |
| Jul 24 2025 | Adopt (ratify and sign) the Risk Mitigation and Best Practices Policy compiled by Chairman Bowen. — moved by Richard Howard“the motion to adopt was raised by richard howard and seconded by john bowen the vote resulted in the following richard howard-aye, john bowen-aye, vote was unanimous” | passed 2-0 | minutes + recording | the minutes · video 88:50 · ours |
| Jul 10 2025 | Send the letter addressing the open Commission vacancy as written, signed electronically by both commissioners, by roll call vote. — moved by Chairman Bowen“chairman bowen made the motion, by roll call vote, to send the letter as written, signed electronically using /s/ after the names of the commissioners” | passed unanimously | minutes + recording | the minutes · video 80:46 · ours |
| Jun 26 2025 | Nominate John Bowen as Chairman of the Trust Fund Commission. — moved by Richard Howard“mr. howard made a motion to nominate mr. bowen as chairman of the trust fund commission.” | passed unanimously | minutes + recording | the minutes · video 2:47 · ours |
| Jun 26 2025 | Nominate Richard Howard as Vice-Chairman of the Trust Fund Commission. — moved by John Bowen“mr. bowen made a motion to nominate mr. howard as vice-chairman of the trust fund commission.” | passed unanimously | minutes + recording | the minutes · video 5:35 · ours |
| Jun 26 2025 | Set the commission's regular meeting time to 5:00-6:30 PM | passed | the recording only | video 35:49 · ours |
The town’s minutes are the record: a vote from them carries the minutes’ own words, checked verbatim. A vote from the recording only was written by a language model from machine captions — a motion as heard, and “not audible” a finding about the recording — and links to the second in the video.
As of 2026-10-11. All boards.